NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 NOTICES - cont’d: 2. BOARD OF ESTIMATES’ RECESS DECEMBER 28, 2016 AND JANUARY 4, 2017 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on December 28, 2016 and January 4, 2017. The Board of Estimates will not receive or open bids on December 28, 2016 and January 4, 2017. The Board of Estimates will reconvene on January 11, 2017. BOARD OF ESTIMATES’ AGENDA – DECEMBER 21, 2016 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: ACM Services, Inc. $ 1,500,000.00 Doughboy Hauling $ 1,500,000.00 JCM Control Systems, Inc. $ 1,500,000.00 Mayer Pollock Steel Corporation $ 8,000,000.00 McLean Contracting Company $253,044,000.00 Milani Construction, LLC $ 8,000,000.00 Schemm Electric Co., Inc. $ 8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: John Milner Associates Preservation Architect Moffatt & Nichol Engineer AGENDA BOARD OF ESTIMATES 12/21/2016 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with TierPoint Maryland, LLC, Tenant, for the rental of the property known as a portion of the paved Baltimore City public area directly adjacent to 1401 Russell Street, under the Russell Street Viaduct, consisting of 1,960 sq. ft. The period of the Lease Agreement is October 15, 2016 through October 14, 2021, with the option to renew for two 5-year terms. AMOUNT OF MONEY AND SOURCE: The rent will be as follows: Year Annual Rent Monthly Rent October 15, 2016 $13,086.84 $1,090.57 October 15, 2017 $13,479.45 $1,123.29 October 15, 2018 $13,883.83 $1,156.99 October 15, 2019 $14,300.34 $1,191.70 October 15, 2020 $14,729.35 $1,227.45 1st Renewal: October 15, 2021 $15,171.23 $1,264.27 October 15, 2022 $15,626.37 $1,302.20 October 15, 2023 $16,095.16 $1,341.26 October 15, 2024 $16,578.02 $1,381.50 October 15, 2025 $17,075.36 $1,422.95 2nd Renewal: October 15, 2026 $17,587.62 $1,465.64 October 15, 2027 $18,115.25 $1,509.60 October 15, 2028 $18,658.70 $1,554.89 October 15, 2029 $19,218.47 $1,601.54 October 15, 2030 $19,795.02 $1,649.59 The property will be used as a motor vehicle parking lot exclusively by TierPoint Maryland LLC, its tenants, employees, and guests to park their privately-owned automobile and commercial vehicles. 2 AGENDA BOARD OF ESTIMATES 12/21/2016 Space Utilization Committee – cont’d BACKGROUND/EXPLANATION: The Tenant accepts the property in its existing condition. The Tenant will not use the property for any illegal, unlawful or improper purposes, or for any activity which will constitute a nuisance to adjacent properties. The Tenant will maintain liability insurance that names the City as additional insured. The Tenant will also keep sidewalks clear of ice, snow, and debris. Any improvements must be approved by the Department of Transportation. The Tenant will accommodate and allow any City, State, Federal or public service utility authority access for maintenance or repair of any public structure or system, including any bridge, underground public structure or any railroad right-of-ways. Upon termination of Lease, the City will retain ownership of the installed fence surrounding the leased premises, or if the City desires upon termination, have the Tenant remove the fence and return the Leased Premises to its previous condition, reasonable wear and tear accepted. The Tenant will maintain at its cost and expense the Leased Premises to assure the piers, columns, utilities, and other related Russell Street Viaduct facilities are not damaged or impaired. If the Tenant causes damage to the Russell Street Viaduct piers, columns, utilities, and other related Russell Street Viaduct facilities, the Tenant will be responsible for repairs and inform the City within 24 hours. The Space Utilization Committee approved this Lease Agreement on December 13, 2016. This Lease Agreement is late due to the administrative process. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 12/21/2016 Space Utilization Committee – Transfer of Jurisdiction ACTION REQUESTED OF B/E: The Board is requested to approve transfer of jurisdiction of the properties known as 579 and 581 Baker Street (Block 302, Lots 24 and 23) from the inventory of the Department of Real Estate to the inventory of the Department of Housing and Community Development. BACKGROUND/EXPLANATION: The properties are being transferred from Tax Sales to the Department of Housing and Community Development for the next phase of the Baker’s View Development project with Druid Heights CDC. The Space Utilization Committee approved this transfer of jurisdiction on December 13, 2016. 4 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Real Estate – Node Relocation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Node Relocation Agreement with ExteNet Systems, Inc., Licensee, for the relocation of a pole from the northeast to the southeast corner of Baltimore and Chester Streets. AMOUNT OF MONEY AND SOURCE: $14,059.91 – annual attachment fee BACKGROUND/EXPLANATION: On July 1, 2015, the Board approved a Franchise Agreement with the Licensee. On August 19, 2015, the Board approved an Attachment Agreement, which permitted the Licensee to construct, install and operate communication facilities and attach them to City-owned streetlight poles. Although the Licensee submitted an application to the Commission for Historical and Architectural Preservation (CHAP), CHAP did not approve the pole. The Licensee was unaware that the pole had not been approved when it was installed. In the interest of resolving this matter, the Licensee has agreed to move the pole from in front of 2101 E. Baltimore Street. However, the Licensee did request an abatement of the attachment fee for five years to recoup a portion of the cost of the relocation. 5 AGENDA BOARD OF ESTIMATES 12/21/2016 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Lease Agreement with Citizens United for the 44th District, Inc., Tenant, for the rental of a portion of property known as 122 N. Vincent Street, former Martin Luther King Recreation Center, consisting of approximately 0.474 acres. The Lease Agreement is effective upon Board approval for five years, with an option to renew for one five-year term. AMOUNT OF MONEY AND SOURCE: The rent will be $1.00, if demanded. BACKGROUND/EXPLANATION: The leased premises will be used as a community center. The hours of operation will be Monday through Friday, 3:30 pm to 8:30 pm, and Saturday, 9:00 am to 2:30 pm. The Tenant is responsible for utilities, removal of ice, snow and debris, mowing of the surrounding area, janitorial, security, and maintaining the interior and exterior of the building including foundations, roof, walls, gutter, downspouts, ventilating and heating system, and all water and electrical supply lines. The Tenant will accept the property in its “as is” condition. The Tenant must procure and maintain liability insurance and name the City as additionally insured. The Space Utilization Committee approved this Lease Agreement on December 13, 2016. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 12/21/2016 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 8 - 9 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 7 AGENDA BOARD OF ESTIMATES 12/21/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services (DGS) 1. $ 274,043.99 9916-901830-9194 9916-916313-9197 General Funds 68th Street Dump Mitchell Court- Site Environmen- house Elevators - tal – Reserve Active The elevators at the Mitchell Courthouse are outdated, unreliable, and in continuous need of repair. They have outlived their useful life and need to be replaced. This transfer will provide funds to the DGS to upgrade the elevators and all associated in-house costs. The upgrades will include the freight elevator, prisoner elevator, and the Law Library dumbwaiter, in addition to providing a new passenger elevator in the existing shaft. 2. $ 125,000.00 9916-910203-9194 9916-910303-9197 1st Parks & Public Northwest District Northwest District Facilities Loan Police Station Police Station Bath- Bathroom Reno- room Renovations – vations – Reserve Active The restrooms at the Northwest Police Station are original to the building and are in need of updating in order to accommodate the users. In addition, a women’s restroom will also be reconstructed. This transfer will provide funds to the DGS for the restroom renovations and all associated in-house costs. These renovations will include both removal and installation of hand sinks, toilet partitions, and flush valves along with floor and wall resurfacing on the first floor male, female, and prisoner restrooms. 8 AGENDA BOARD OF ESTIMATES 12/21/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 3. $ 3,000.00 9938-909064-9475 1st Parks & FY16 Athletic Field Public Facilities Renovation - Reserve 9,000.00 9938-909064-9475 State Program Open Space FY16 Athletic Field Renovation - Reserve $ 12,000.00 ----------------- 9938-910064-9474 FY16 Athletic Field Renovation – Active This transfer will provide funds to cover costs associated with Phase I Environmental Site Assessment and soils sampling for the proposed Riverside Park expansion currently owned by CSX. Mayoralty-Related/Department of Planning 4. $ 580,000.00 9904-921021-9129 1st Community INSPIRE Plan and Economic Implementation Development Reserve Bond $ 500,000.00 --------------- 9904-910023-9127 INSPIRE Area Side- walks and Tree Pits Active 80,000.00 --------------- 9904-907024-9127 INSPIRE Area Street $ 580,000.00 Trees - Active This transfer will fund improvements to sidewalks and street trees along the primary routes for the INSPIRE planning areas around schools being renovated through the 21st Century Building Initiative. 9 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Recreation & Parks – Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Right-of-Entry Agreement with the Baltimore City Public School System (BCPSS). The period of the agreement is effective upon Board approval through January 31, 2017. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This Right-of-Entry Agreement will grant permission to the Department to have fiber optic cables installed on the property of Lakeland Elementary School #12 located at 2921 Stranden Road, by an outside contractor. This will provide updated internet connectivity at Lakeland Recreation Center located on the property of the school. This agreement may not extend past six- months from the date of approval by the BCPSS, unless agreed to and amended in writing by the parties. APPROVED FOR FUNDS BY FINANCE (The Right-of-Entry Agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Recreation and Parks – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 3 to Gannett Fleming, Inc. under Project No. 1232, On-Call Design Service. The period of the task assignment is approximately two years. AMOUNT OF MONEY AND SOURCE: $68,395.49 – 9938-910064-9474-900000-703032 BACKGROUND/EXPLANATION: This task will include design development services for Gwynns Falls/Leakin Park Athletic Fields. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. MBE/WBE PARTICIPATION: The contractor has achieved the following percentages: MBE: 3.40% WBE: 0.00% MWBOO FOUND VENDOR IN COMPLIANCE. 11 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Recreation and Parks – cont’d TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $14,000.00 9938-909064-9475 1st Parks FY 16 Athletic & Public Field Renovation Facilities Reserve 42,000.00 9938-909064-9475 State_____ Program Open Space - FY 16 Athletic Field Renovation Reserve $56,000.00 ---------------- 9938-910064-9474 FY 16 Athletic Field Renovation Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1232 Task #3 to Gannett Fleming, Inc. (In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 12 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of General Services – Final Release of Retainage Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Final Release of Retainage Agreement with Restoration East, LLC, under GS 14814R, Water Street Garage Repairs. AMOUNT OF MONEY AND SOURCE: $25,000.00 - 2075-000000-5800-408500-200001 BACKGROUND/EXPLANATION: As of November 4, 2015, Restoration East, LLC, has completed 100% of all work for GS 14814R, Water Street Garage Repairs. The Contractor has requested a Final Release of Retainage in the amount of $25,000.00 and the City has determined that its interests are fully protected. Currently, the City is holding $25,000.00 in retainage for the referenced project. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Final Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 12/21/2016 Elected Officials’ Retirement System – Subscription Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Subscription Agreement with Neuberger Berman U.S. Equity Index Putwrite Fund LLC, managed by Neuberger Berman Investment Advisers LLC. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – approximately of Elected Officials’ System (EOS) funds No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: The EOS funds of approximately $1,000,000.00 will be invested in Neuberger Berman U.S. Equity Index Putwrite Fund LLC a defensive equity commingled fund. The EOS Board of Trustees conducted a search for a private equity investment manager and as a result of that search selected Neuberger Berman Investment Advisors LLC to initially receive $1,000,000.00 to be invested in Neuberger Berman U.S. Equity Index Putwrite Fund LLC. The search and selection process was conducted with the assistance and advice of the EOS investment advisor, Marquette Associates. MWBOO GRANTED A WAIVER. (The Subscription Agreement has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 12/21/2016 Employees’ Retirement System (ERS) – Subscription Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Subscription Agreement with Neuberger Berman U.S. Equity Index Putwrite Fund LLC, managed by Neuberger Berman Investment Advisers LLC. AMOUNT OF MONEY AND SOURCE: $37,000,000.00 – approximately of Employees’ Retirement System funds No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: The ERS funds of approximately $37,000,000.00 will be invested in Neuberger Berman U.S. Equity Index Putwrite Fund LLC a defensive equity commingled fund. The ERS Board of Trustees conducted a search for a private equity investment manager and as a result of that search selected Neuberger Berman Investment Advisors LLC to initially receive $37,000,000.00 to be invested in Neuberger Berman U.S. Equity Index Putwrite Fund LLC. The search and selection process was conducted with the assistance and advice of the ERS investment advisor, Marquette Associates. MWBOO GRANTED A WAIVER. (The Subscription Agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 12/21/2016 Employees’ Retirement System (ERS) – Subscription Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Subscription Agreement with Neuberger Berman U.S. Equity Index Putwrite Fund LLC, managed by Neuberger Berman Investment Advisers LLC. AMOUNT OF MONEY AND SOURCE: $23,000,000.00 – approximately of OPEB Trust assets No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: The ERS funds of approximately $23,000,000.00 will be invested in Neuberger Berman U.S. Equity Index Putwrite Fund LLC a defensive equity commingled fund. The ERS Board of Trustees conducted a search for a private equity investment manager and as a result of that search selected Neuberger Berman Investment Advisors LLC to initially receive $23,000,000.00 to be invested in Neuberger Berman U.S. Equity Index Putwrite Fund LLC. The search and selection process was conducted with the assistance and advice of the OPEB Trust’s investment advisor, Marquette Associates. MWBOO GRANTED A WAIVER. (The Subscription Agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 12/21/2016 Mayor’s Office of Human Services (MOHS) - Agreements The Board is requested to approve and authorize execution of the various agreements. 1. BEHAVIORAL HEALTH SYSTEM BALTIMORE, $174,000.00 INC. Account: 1001-000000-5940-781900-603051 Under the terms of this agreement, the organization will use the funds to cover four full-time outreach workers to provide street outreach services to homeless individuals and families. The period of the agreement is October 1, 2016 through June 30, 2017. The agreement is late because of a delay in budget negotiations. 2. READING PARTNERS, INC. $ 70,000.00 Account: 2026-000000-1772-751600-603051 Under the terms of this agreement, Reading Partners, Inc. will use the funds to offset the costs of hiring three AmeriCorps members to staff the expansion of its literary support projects at elementary schools in the South Baltimore Local Impact Grant area. In addition, the funds will be used to support the five-week summer literacy programming for 50 students in partnership with Building Educated Leaders for Life. The period of the agreement is July 1, 2016 through June 30, 2017. 17 AGENDA BOARD OF ESTIMATES 12/21/2016 MOHS – cont’d The agreement is late because of a delay in receiving signatures from Reading Partners, Inc. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 12/21/2016 Parking Authority of Baltimore – Expenditure of Funds City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve the Expenditure of Funds for emergency waterproofing repairs to the Arena Garage. The Expenditure of Funds is effective upon Board approval for 8 weeks. AMOUNT OF MONEY AND SOURCE: $54,480.00 – 2075-000000-5800-408500-603016 BACKGROUND/EXPLANATION: The Arena Garage, located at 99 S. Howard Street, requires emergency repair and replacement of the expansion joints located on the Howard Street ramp (the sole vehicle entrance and exit for the Garage). The eight-week period of performance includes two weeks for scheduling the repair job and addressing logistics, four weeks for the contractor to complete the work, and two weeks for other contingencies, such as delays from weather or shipping the expansion joints from the manufacturer. Built in 1987, this “open-air and unconditioned” parking structure was constructed as a series of concrete slabs elevated over ground-level occupied space. The Howard Street ramp is located directly over the Royal Farms Arena (Arena) loading dock and back-of-house areas. The elevated concrete slabs are joined by a system of engineered expansion joints. Like concrete, these expansion joints begin to fail as they age. Deteriorating expansion joints not only affect the structural integrity of the Garage, but result in water from rainfall or melting snow leaking to Arena’s operations below. These water leaks have not only caused damage to materials and equipment owned by the Arena, but risk damage to the theatrical 19 AGENDA BOARD OF ESTIMATES 12/21/2016 PABC – cont’d sets, materials, or equipment, owned by production companies or Arena clients, putting the City at liability for significant damage claims. The water leaks have also affected the PABC garage operations as well. The PABC is unable to power wash or hose down any area of the garage for fear of causing water to leak into the Arena’s loading dock and back of house areas. To stop the water leaks and to ensure against further damage to the Arena’s operations, the PABC will undertake full replacement of 370 linear feet of the perimeter wall-to-slab expansion joints, 38 linear feet of the slab-to-slab expansion joint (where the elevated ramp meets the slab-on-grade), and other miscellaneous repairs. The repairs will be done using the specifications and methods prepared by PABC’s engineer in previous expansion joint replacement work in the Garage. The repair will utilize the “Thermaflex” expansion joint system manufactured by EMSEAL. This repair method has been very effective in stopping water leaks. Structural Restoration Services, Inc. (SRS) will perform the repairs. The PABC has used SRS since 2014 for urgent structural repairs at its garages after a competitive bid process. The company has handled urgent repairs, to the PABC’s satisfaction, at four of its garages, including the Arena, Little Italy, Market Center, and the Marriott Garage. The PABC believes that the SRS proposal represents the best value to the PABC and the City in completing this emergency repair. Completing these repairs will stop more than 99% of the leaks into the Arena’s loading dock area under the sloped Howard Street ramp. Completing this work now in December 2016, before winter storms hit the Baltimore area, is of the utmost importance, requiring approval of these emergency funds. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 20 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1000 Wills Harbor Point Parcel Single face Street 1 Holdings electric sign 1’6” x 10’9.75” Bracket sign 2’4 x 2’4” Annual Charge: $228.90 2. 222 S. High Street Paul Caruso Egress Stairway Annual Charge: $234.40 3. 1935 W. Pratt 1935-1937 West One awning 16’x 3’ Street Pratt Street, LLC Flat Charge: $302.40 4. 25 S. Calvert All Star Hotels, One set of stairs Street LLC 11’ x 5’, one ADA ramp 40’ x 5’, one canopy 61’ x 9’, one vestibule 7’ x 4’, three planters, two @ 32 sf. each, One @ 24 sf. Annual Charge: $3,045.50 Since no protests were received, there are no objections to approval. 21 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Transportation (DOT) – Developers’ Agreements The Board is requested to approve and authorize execution of the various Developers’ Agreements. DEVELOPER NO. AMOUNT 1. INDEPENDENCE ENTERPRISES I, 1436 $20,060.00 LLC Independence Enterprises I, LLC would like to install new water service to its proposed construction located at 4101 Old York Road. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $20,060.00 has been issued to Independence Enterprises I, LLC, which assumes 100% of the financial responsibility. 2. HAMPDEN FAMILY CENTER, 1440 $24,763.00 INC. Hampden Family Center, Inc., would like to install new utilities to its proposed new building located in the vicinity of 1104 West 36th Street. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $24,763.00 has been issued to Hampden Family Center, Inc., which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects. Therefore, MBE/WBE participation is not applicable. (The Developers’ Agreements have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Brewers Green, LLC. The agreement is effective upon Board approval and termination will be deemed in writing by the Department. AMOUNT OF MONEY AND SOURCE: $1,222.35 – 9950-905088-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required. The Developer proposes to perform the Scope of Work for Brewers Green, LLC at 1207 South Highland Avenue, constructing 12 single family attached dwelling units with a total of 30,600 sq. ft. The Developer agrees to make a one-time contribution in the amount of $1,222.35 to fund the City’s multimodal transportation improvements in the projects vicinity. (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 5 to McCormick Taylor, Inc. under Project 1225, On-Call Design Consultant Services for Resurfacing and Reconstructions. In connection with TR 10318 – East Baltimore Development, Inc. Phase 2. The period of the task assignment is approximately 6 months. AMOUNT OF MONEY AND SOURCE: $25,000.00 – 9960-908500-9557-900000-705032 25,000.00 – 9950-905627-9527-900010-705032 49,912.01 – 9950-902323-9527-900010-705032 $99,912.01 BACKGROUND/EXPLANATION: This authorization provides for the continuation of on-site engineering support for the Transportation, Engineering and Construction Division of the Department of Transportation. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the agreement. MBE: 27% WBE: 10% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 24 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Transportation– cont’d TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $64,000.00 9950-903323-9528 FED Constr. Res. – Key Highway/Inner Harbor Intersect 16,000.00 9950-903323-9528 MVR_______ Constr. Res. – Key Highway/Inner Harbor Intersect $80,000.00 --------------- 9950-902323-9527-5 Inspection Key Highway This transfer will partially fund the costs associated with Task #5 on Project #1225 “On-Call Design Consultant Services for Resurfacing & Reconstruction: with McCormick Taylor, Inc. (In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 25 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Transportation (DOT) – Conduit Lease Fee Revision ACTION REQUESTED OF B/E: The Board is requested to approve the City annual charges for conduit lease fees to be set at $2.00 per linear foot. The proposed fees will apply to all users and occupants of the system. The fees shall be effective upon Board approval, or January 01, 2017, whichever occurs later through June 30, 2019. Annual Conduit Lease Fee (1/01/2017 – 6/30/2019): $2.00 per occupied liner foot In addition to the rates defined above, the Board is requested to authorize a monthly late fee of 1.5% upon users of the system who fail to remit payment in full within 60 days of invoice for their annually audited occupied linear feet. AMOUNT OF MONEY AND SOURCE: This action does not involve the expenditure of any City funds. BACKGROUND/EXPLANATION: Under Article 26, § 23-5 of the Baltimore City Code, the Board of Estimates may set and, from time-to-time, modify the annual charges imposed for the use of the conduits. The City owns and maintains a system of underground conduits which contain electric, telephone, fiber optic and other types of wires and cables. The entities that own these wires and cables pay the City semi-annual fees for use of the conduit system. Development of the conduit system dates back to 1898, when the City, implementing authority granted by the General Assembly, enacted ordinances that provided for construction of the conduits and required corporations owning or operating overhead wires in Baltimore to place their wires in the conduits and pay conduit rental fees to the City. 26 AGENDA BOARD OF ESTIMATES 12/21/2016 DOT – cont’d Currently, the fees for conduit use are set by the Board of Estimates, which also has authority to direct how the conduit fees are billed and paid. The Baltimore City Department of Transportation (DOT) maintains the conduits. Revenues generated from conduit lease payments are separately accounted for in the City’s Conduit Enterprise Fund. At its September 23, 2015 meeting, the Board of Estimates considered and approved a request from the DOT to set the conduit lease fee at $3.33 per linear foot per year, with an annual adjustment based on the increase in the Consumer Price Index. Subsequent to this rate increase, several conduit occupants including Baltimore Gas and Electric Company (BGE) and a group of thirteen telecommunication providers (the Communication Providers) brought actions in both State and Federal court, challenging the validity of the City’s conduit lease fee increase from $0.9875 to $3.33 per linear foot of occupied conduit duct per year. Taken together, BGE and the Communication Providers account for approximately 14.96 million out of a total of 15.61 million linear feet of occupied conduit, or around 93.65% of the total occupancy of the City’s conduit system by non-City entities. To resolve those litigations, the City entered into separate settlement agreements with BGE approved on November 30, 2016 and the Communication Providers (submitted for approval on page 54 of the December 21, 2016 Board of Estimates Agenda), which were subsequently approved by the Board of Estimates. These agreements, among other things, established a conduit lease fee rate structure for the litigants for City Fiscal Year 2017 through City Fiscal Year 2022. This conduit lease fee rate structure is identical to the one that is currently being proposed and recommended by the DOT. Uniform Rate Structure The conduit lease fee rate structure currently recommended by the DOT will provide a uniform rate structure for all non-City occupants of the City’s conduit system. Such uniformity will ensure that all users of the City’s conduit system are on an 27 AGENDA BOARD OF ESTIMATES 12/21/2016 DOT – cont’d equal and level playing field. This, in turn, will likely reduce the City’s risk of exposure to claims alleging preferential treatment of one occupant (or a group of occupants) to the detriment of others that currently occupy conduit with the City’s conduit system. A uniform rate structure will also allow the City to efficiently and effectively manage billing and other operational procedures associated with its management and maintenance of the conduit system. Service and System Improvements The proposed modification of the annual conduit lease fee will still provide additional funding to allow the DOT to transition from the historic reactive maintenance practices to a more preventative and proactive maintenance program to establish a good state of repair for the City’s conduit system. In particular, the additional funding provided by this conduit lease rate structure will allow the DOT to reduce the 20,000 annual street light outages that occur leaving our neighborhoods without lights. This is a major service and public safety concern for the City. Finally, the system will be secured with locking lids, restricting access to unauthorized users. 28 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Housing and – Community Development Block Community Development Grant Agreements The Board is requested to approve and authorize execution of the Community Development Block Grant (CDBG) Agreements. The period of the CDBG Agreement is July 1, 2016 through June 30, 2017, unless otherwise indicated. 1. PUBLIC JUSTICE CENTER, INC. $ 35,000.00 Account: 2089-208917-5930-433329-603051 The purpose of this Agreement is to provide funding for the Human Right to Housing (HR2H) Project. The HR2H Project will provide free legal services to low- and moderate- income tenants in Baltimore City. The HR2H Project pairs tenants facing eviction and/or living in substandard housing with well-trained volunteer advocates and attorneys who will counsel or represent them during summary eviction and rent escrow proceedings. The HR2H Project also provides community education and outreach; initiates and participates in coalition building for low-income communities and advocates for important legal reform in landlord/tenant law. 2. HISTORIC EAST BALTIMORE COMMUNITY $ 50,000.00 ACTION COALITION, INC. (HEBCAC) Accounts: 2089-208917-5930-435026-603051 $ 31,570.00 2089-208917-5930-435083-603051 $ 9,450.00 2089-208917-5930-435081-603051 $ 8,980.00 The funds will be utilized to subsidize HEBCAC’s operating costs related to the provision of information to the public regarding activities carried out within the historic east Baltimore area of the City and to support the provision of services to low- and moderate-income persons seeking recovery from substance abuse. MWBOO GRANTED A WAIVER. 29 AGENDA BOARD OF ESTIMATES 12/21/2016 DHCD – cont’d On May 4, 2016, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2016 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG Agreements as outlined in the Plan effective July 1, 2016 and beyond. Consequently, these Agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreementshave been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Housing and – Land Disposition Agreement Community Development___ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with Leonard and Dorothy Wigglesworth, Developers, for the sale of the City-owned property located at 24 N. High Street. AMOUNT OF MONEY AND SOURCE: $50,000.00 BACKGROUND/EXPLANATION: The project will involve the rehabilitation of the vacant building, which the Developers plan to turn into a music production space. The property is in the Jonestown neighborhood. The Developers will be using private funds to purchase and rehab the property. The City will convey all of its rights, title, and interest in 24 N. High Street to the Developers and will be paid at the time of the settlement. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The property was valued pursuant to the Appraisal Policy of Baltimore City through the Waiver Valuation Process. The Waiver Valuation Price for 24 N. High Street is $110,000.00 and the purchase price is $50,000.00. 31 AGENDA BOARD OF ESTIMATES 12/21/2016 DHCD – cont’d The property is being sold to Leonard and Dorothy Wigglesworth below the price determined by the Waiver Valuation Process because of the following reasons:  the sale and the rehabilitation will help to promote a specific benefit to the immediate community, and  the sale and rehabilitation will continue the elimination of blight, create jobs during reconstruction, bring value to the property, to the youth and small businesses of the community, and the property will be returned to the tax rolls. MBE/WBE PARTICIPATION: It should be noted that the Developer has agreed to comply with the Minority and Women’s Business Enterprise Program of Baltimore City. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Housing and – Subordination Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve a Subordination Agreement with TD Bank, N.A. and the Department of Housing and Community Development. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction SUBJECT to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: No additional funds are required. BACKGROUND/EXPLANATION: On July 16, 2008, the Board approved a $750,000.00 loan from the City’s Inclusionary Housing Fund (the City Loan) to Small Point Borrower LLC (the Borrower). The proceeds of the City Loan (the City Loan Proceeds) were used to support a portion of the hard costs of the new construction and rehabilitation costs of 40 one, two, and three bedroom, loft style residential rental units targeted to new teachers in the Baltimore City school system (the City Project), which was part of a larger development known as Cannery Square Apartments, also known as Miller’s Court Apartments. The year 2015 marked the end of the Recapture Period for the New Market Tax Credits and the owner was required to refinance the existing first mortgage held by the senior lender, Sun Trust Bank. In order to meet the Refinancing Covenant, the Board approved on December 23, 2015, the replacement of the guarantees provided by Donald Manekin, Thibault Manekin, J. Edward Hamel and Phillip W. Gibbs with a replacement of a new guaranty from Seawall Development Company LLC (Seawall Development) and the refinance of the Sun Trust Bank loan. 33 AGENDA BOARD OF ESTIMATES 12/21/2016 DHCD – cont’d TD Bank N.A. provided a new first mortgage loan in the amount of $6,200,000.00 that is secured by a first priority lien on the project. The term of the TD Bank loan is for 10 years with an interest rate equal to the 10—year Treasury Rate plus 175 Basis Points. As a result of the structure of the State Historic Tax Credits, Seawall Development will incur an increased tax liability in 2016. TD Bank N.A. has approved an additional loan to Seawall Development in the amount of $450,000.00 to assist with the tax obligation. The interest rate on the loan will be approximately 4.5% and the maturity date is October, 2025. An appraisal prepared by Valbridge Property Advisors Lipman Frizzell & Mitchell LLC determined the “As Is At Market” value of the property to be $11,520,000.00. With the additional borrowing, the Loan to Value remains below 70%. Because the City and State are subordinate lenders, TD Bank N.A. is requiring that the City and State execute an updated subordination agreement which the Department respectfully requests the Board’s approval. The Department will collect a subordination fee in the amount of $5,000.00. All other terms and conditions of the Board’s July, 2002 and December, 2015 approvals remain in full force and effect. MBE/WBE PARTICIPATION: Not applicable. THE DIRECTOR OF FINANCE REVIEWED AND RECOMMENDED APPROVAL. 34 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Housing and – Seventh Amendatory Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Seventh Amendatory Agreement with Healthy Neighborhoods Inc. (HNI). AMOUNT OF MONEY AND SOURCE: $200,000.00 - 9910-916037-9588 BACKGROUND/EXPLANATION: Matching Grant Funds are provided to homeowners that use the HNI’s Home Improvement Loan Products to acquire, improve, or refinance their homes. The Matching Grant is structured as a second or third deed of trust against the property and is forgiven by 20% for each year the owner occupant remains in the property. The borrower is responsible for paying all closing costs, including points. On April 23, 2008, the Board approved the original agreement, in the amount of $1,000,000.00, through Ordinance 07-513 to provide matching loans to qualified homeowners. In April 2010, the Board approved the First Amendment to Agreement, in the amount of $250,000.00. In September 2011, the Board approved the Second Amendment to the Agreement to increase the contract by $300,000.00. In December 2011, the Board approved the Third Amendment to the Agreement to extend the period provided to make loans. In July 2012, the Board approved the Fourth Amendment to Agreement in the amount of $150,000.00, to add to the Matching Grants fund. In October 2014, the Board approved the Fifth 35 AGENDA BOARD OF ESTIMATES 12/21/2016 DHCD – cont’d Amendment to Agreement to increase the contract amount by $290,000.00. In April 2016, the Board approved the Sixth Amendment to Agreement to increase the contract amount by $450,000.00. This Seventh Amendatory Agreement will increase the award for the Matching Grants by $200,000.00, for a total contract amount of $2,640,000.00. All other terms and conditions of the original agreement remain unchanged. The Matching Grant Fund is one of HNI’s most effective tools for building value in stable, but under-priced communities. Since the fund's inception, Healthy Neighborhoods has provided over 300 Matching Grants. MBE/WBE PARTICIPATION: The HNI has signed the Commitment to Comply with the Minority and Women’s Business Enterprise Program of the City of Baltimore. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Seventh Amendatory Agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 12/21/2016 DHCD – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $200,000.00 9910-902935-9587 9910-916037-9588 28th CDB Healthy Neighborhoods, Healthy Neighbor- Inc. – Reserve hoods Matching Grant This transfer will provide funding to support Healthy Neighborhoods Inc.’s Matching Grant Program. This program provides funding to owner occupants in designated Healthy Neighborhoods to make improvements to their property. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 37 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Public Works/Office -Task Assignment of Engineering & Construction_ ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 004 to Louis Berger Water Services, Inc. under Project No. 1503, SC 882, SC 877 and SC 845R, On-Call Project and Construction Management Assistance Services. The original agreement expires on December 15, 2019. The period of the task is approximately 16 months. AMOUNT OF MONEY AND SOURCE: $ 69,878.02 - 9956-905565-9551-900020-706063 – SC 882 69,878.02 - 9956-904564-9551-900020-706063 – SC 877 69,878.02 - 9956-905527-9551-900020-706063 – SC 845R $209,634.06 BACKGROUND/EXPLANATION: The Office of Engineering & Construction is in need of continued assistance from Louis Berger Water Services, Inc. to provide construction management assistance and on-site inspection services on various projects, including but not limited to SC 882 Enhanced Nutrient Removal at Back River Wastewater Treatment Plant Project 2 – Activated Sludge Plant No. 4, SC 877, Enhanced Nutrient Removal Process and SC 845R – ENR Nitrification Facilities Patapsco Wastewater Treatment Plant for the Department of Public Works, Office of Engineering and Construction. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 38 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Public Works/Office - Task Assignment of Engineering & Construction___ ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 004 to Rummel, Klepper & Kahl, LLP, under Project No. 1236R, On-Call Stormwater Management Study and Engineering Design Services. The period of the task is approximately 18 months. AMOUNT OF MONEY AND SOURCE: $357,966.79 –9958-909444-9525-900020-703032 BACKGROUND/EXPLANATION: On December 27, 2013, The Maryland Department of the Environment (MDE) reissued a National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer (MS4) permit to the City of Baltimore. The City prepared and submitted Watershed Implementation Plan (WIP) as required by the MS4 Permit. Rummel, Klepper & Kahl, LLP will prepare biddable documents for ER 4046 – Herring Run Pond/Wetland at Perring Parkway and Cloville. The projects are listed in the WIP and they have deadlines and there are stipulated penalties associated with these projects. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 39 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Public Works/Office of Engineering & Construction_ TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $400,000.00 9958-909407-9526 9958-909444-9525-3 SW Utility Constr. Reserve Design Large Stormwater BMP’s This transfer will cover the costs of Project 1236R, Stormwater Study – ER 4046. (In accordance with Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 40 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Public Works/Office - Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Agreement with EA Engineering, Science, and Technology, Inc. PBC, Consultant, under Project 1239, On-Call Environmental Services for Hazardous Waste Handling. The Agreement is effective upon Board approval for three years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – Upset Fee BACKGROUND/EXPLANATION: The Consultant will provide environmental services, which includes studies, design, post award services, and related services for hazardous waste handling at Patapsco Wastewater Treatment Plant. The request for any engineering services will be made on an as needed basis. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 27% MBE AND 10% WBE. MBE: Batta Environmental Associates, Inc. $60,000.00 6% Dhillon Engineering, Inc. 60,000.00 6% Environ-Civil Engineering, Inc. 90,000.00 9% Findling, Inc. 60,000.00 6% $270,000.00 27% WBE: Phoenix Engineering, Inc. $40,000.00 4% Urban Green Environmental, LLC 60,000.00 6% $100,000.00 10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. 41 AGENDA BOARD OF ESTIMATES 12/21/2016 Health Department – Memorandum of Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Memorandum of Agreement with Strong City Baltimore, Inc. The period of the agreement is July 22, 2016 through June 21, 2017. AMOUNT OF MONEY AND SOURCE: $7,500.00 – 6000-616717-3001-268499-603051 BACKGROUND/EXPLANATION: The organization is the fiscal and administrative sponsor for AmeriCorps VISTA Project, and will provide the services of a Neighborhood Food Advocate Coordinator to assist the Department’s Virtual Supermarket Program. The Neighborhood Food Advocate Coordinator will train 15 Neighborhood Food Advocates on operation of the Virtual Supermarket Program and principles of coalition building, community organizing, food justice and other related topics using a “Train-the-Trainer” model in targeted food desert communities. The organization will also assist the Community Organizer with organizing the annual Baltimore Food Justice Forum, targeting 125 community leaders, organizers and other residents working on or interested in community-based interventions in Baltimore neighborhoods, including Neighborhood Food Advocates in communities where the Virtual Supermarket Program operates in order to create a sustainable food security network. The organization will further and assist the Community Organizer with organizing three follow-up workshops, meetings, or events through the annual Baltimore Food Justice Forum. The agreement is late because revision delayed processing. APPROVED FOR FUNDS BY FINANCE (The Memorandum of Agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 12/21/2016 Health Department (BCHD) – Agreements, Sub-Award, and Grant Agreement The Board is requested to approve and authorize execution of the following agreements and a Sub-Award/Agreement. 1. GOVANS CENTER FOR RETIRED PERSONS, INC. $ 49,353.00 Account: 4000-433517-3024-761404-603051 Govans Center for Retired Persons, Inc. operates a senior program, which serves as the community focal point for seniors and their caregivers. Services to be provided include, but are not be limited to, social, recreational and educational programs, information and assistance, outreach, wellness and transportation. The period of the agreement is October 1, 2016 through September 30, 2017. 2. GOVANS ECUMENICAL DEVELOPMENT $ 62,748.00 CORPORATION (GEDCO) Account: 4000-433517-3024-761418-603051 GEDCO operates a senior program which serves as the community focal point for seniors and their caregivers. Services to be provided include, but are not limited to, social, recreational and educational programs, information and assistance, outreach, wellness and transportation. The agreement period is October 1, 2016 through September 30, 2017. MWBOO GRANTED A WAIVER. These agreements are being submitted at this time because the Department was waiting on finalization of budget and signatures from the provider. 3. LIVING CLASSROOMS FOUNDATION, INC. $264,769.00 Account: 4000-430512-3160-308600-603051 As a Safe Streets site that has experienced reductions in shootings/homicides and has been in existence over three years, Living Classrooms Foundation, Inc. asserts that the elimination of violence in part or all of its written 43 AGENDA BOARD OF ESTIMATES 12/21/2016 Health Department – cont’d mission statement and to that end agrees to transition to the Safe Streets Maintenance Model (SSMM), using the Cure Violence (formerly CeaseFire) techniques with fidelity. The SSMM focuses on mediation as shown to be most effective in reducing shootings and homicides in Baltimore. The SSMM will transition the Outreach Teams to teams of Violence Interrupters to sustain previous efforts to eradicate violence by focusing on using the following approach: identifying and detecting potential shooting events, identifying and detecting individuals and groups at highest risk of involvement of shooting or killing, interrupting potential violence by mediating conflicts and preventing retaliation, changing behaviors and norms of those at highest risk of involvement in shooting or killings, and by using data to inform daily efforts and make necessary changes to interruption strategies. The period of the agreement is July 1, 2016 through June 30, 2017. This agreement is late because of delays in the administrative review process. MWBOO GRANTED A WAIVER. SUB-AWARD AND GRANT AGREEMENTS 4. NATIONAL ASSOCIATIONS OF COUNTY AND $145,000.00 CITY HEALTH OFFICIALS (NACCHO) Account: 6000-606417-3160-308600-404001 The NACCHO was awarded a grant titled “Expansion of Safe Streets to at-risk Neighborhoods” to increase implementation of evidence-based violence prevention interventions in high-risk communities for shootings and homicides. The NACCHO will achieve this goal through two primary activities: (1) provide funding support to the BCHD to implement the Safe Streets Campaign in one high-risk community and, (2) monitor BCHD’s work plan for Safe Streets implementation. 44 AGENDA BOARD OF ESTIMATES 12/21/2016 Health Department – cont’d The BCHD will be funded to support implementation of the Safe Streets Campaign in Sandtown-Winchester. The period of agreement is July 1, 2016 through June 30, 2017. This Sub-award Agreement is late because revisions delayed processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements and Sub-Award/Grant Agreement have been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 12/21/2016 Health Department – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement from the Maryland Department of Transportation (MDoT), and the Maryland Transit Administration (MTA), for the FY 17 Statewide Special Transportation Assistance Program (SSTAP). The period of the Grant Agreement is July 1, 2016 to June 30, 2017. AMOUNT OF MONEY AND SOURCE: $379,335.00 - 5000-532717-3255-767200-405001 BACKGROUND/EXPLANATION: This Grant Agreement is provided by the MDoT, MTA to BCHD to provide subsidy assistance for taxi rides for elderly persons and/or persons with disabilities in Baltimore City. The Grant Agreement is presented at this time because it was just received from the MDoT. APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms and conditions of the Grant Agreement have been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 12/21/2016 Office of the State’s Attorney – Service Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Service Agreement between the Office of the State’s Attorney for Baltimore City and the Washington/Baltimore High Intensity Drug Trafficking Area (W/B HIDTA)- Mercyhurst University. The period of the Service Agreement is January 1, 2017 through December 31, 2017. AMOUNT OF MONEY AND SOURCE: $161,602.00 – 4000-404317-1150-118100-600000 BACKGROUND/EXPLANATION: The W/B HIDTA will reimburse the Office of the State’s Attorney for the salary and benefits for two prosecutors to support initiatives in targeting the most violent drug gangs in the City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Service Agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Law - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Ms. Gloria Evans Miles. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Donors Days Mark Dewire 1 Janet Henderson 2 Adam Levine 3 Michael Mullen 3 Beulah E. Pittman 1 Michael Redmon 2 Suzanne Sangree 1 Michael D. Schrock 1 Linda L. Shields 1 Victor Tervala 1 Elva E. Tilman 5 Gwen B. Tromley 2 Total 23 Ms. Miles is not a member of a union sick leave bank and is not eligible for membership in a union sick leave bank. All of her leave has been used. This transfer will allow Ms. Miles to remain in pay status. THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 48 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Law - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Ms. Elizabeth Martinez. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Donors Days Asenath Brown 5 Michael Mullen 2 Michael Redmond 2 Suzanne Sangree 5 Michael D. Schrock 1 Linda L. Shields 1 Elva E. Tilman 5 Gwen B. Tromley 1 Total 22 Ms. Martinez is not a member of a union sick leave bank and is not eligible for membership in a union sick leave bank. All of her leave has been used. This transfer will allow Ms. Martinez to remain in pay status. THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 49 AGENDA BOARD OF ESTIMATES 12/21/2016 Law Department – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release for the action brought by Kelly Warner Jeffra, Plaintiff against the Baltimore City Police Department, the Mayor & City Council of the City of Baltimore, Scott Dickson, and Conard Hendrichs for alleged battery, false imprisonment, false arrest, malicious prosecution and violations of a provision of the Maryland Declaration of Rights arising out of an incident in which the Plaintiff was arrested. AMOUNT OF MONEY AND SOURCE: $40,000.00 – 1001-000000-2041-716700-603070 BACKGROUND/EXPLANATION: On October 28, 2012, Officers responded to the 3500 block of Falls Road for a report of people refusing to pay a cab fare. Officers met with the cab driver, who stated that the passengers entered the residence at 3527 Falls Road without paying for the fare. Police responded to the residence and where police allege that the Plaintiff slammed the door on the hand of an officer. Plaintiff alleges the police busted through the front door knocking Plaintiff and her son to the ground and then used excessive force in effectuating her arrest. There are conflicting accounts regarding the incident. As a result of the arrest the Plaintiff alleges medical injuries. The Plaintiff also claims emotional distress damages as a result of being arrested. As a result of the incident, Plaintiff filed suit seeking compensatory damages in excess of $450,000.00 and punitive damages in excess of $450,000.00. Because of conflicting factual issues and given the uncertainties and unpredictability of jury verdicts, the parties propose to settle the matter for a total sum of $40,000.00 in return for a dismissal of the litigation. 50 AGENDA BOARD OF ESTIMATES 12/21/2016 Law Department – cont’d Based on a review of the facts and legal issues specific to this case, the Settlement Committee of the Law Department recommends that the Board of Estimates approve the settlement of this case as set forth herein in order to resolve’ this litigation and to avoid the expense, time, and uncertainties of further protracted litigation. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 12/21/2016 Law Department - Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the Settlement Agreement and Release for the negligence lawsuit against the Mayor and City Council of Baltimore filed by Robert Graulich, Plaintiff, arising out of a fall that occurred at 2401 Washington Boulevard, Baltimore, Maryland, on December 13, 2012. AMOUNT OF MONEY AND SOURCE: $80,000.00 - 2036-000000-1752-175200-603070 BACKGROUND/EXPLANATION: Plaintiff, Mr. Robert Graulich, on December 13, 2012, at approximately 5:00 p.m. travelled by car to 2405 Washington Boulevard. Plaintiff alleges that upon exiting the vehicle he walked towards his home with his groceries where he ventured into the grass to avoid a large group that was waiting for the MTA bus and blocking the sidewalk. After taking a few steps into the grassy area owned by the City, Plaintiff fell into an uncovered manhole up to his chest where he sustained injuries to both legs. As a result of his injuries, Plaintiff was forced to undergo surgery and rehabilitation. Plaintiff’s medical bills amounted to $45,114.18. Plaintiff’s experts would testify to his injuries, residual pain, and permanent impairment as the result of the injuries he sustained in the fall of December 13, 2012. As a result of the incident, Plaintiff sought damages in excess of $150,000.00. In light of the legal issues and injuries suffered by the Plaintiff, and to avoid the risks and expense of further litigation and trial, the parties propose to settle this matter for a total sum of $80,000.00, in return for a complete dismissal of the litigation by Plaintiff. 52 AGENDA BOARD OF ESTIMATES 12/21/2016 Law Department – cont’d Based on a review by the Settlement Committee of the Law Department of the legal and factual issues specific to this particular claim, a recommendation to the Board of Estimates is made to approve the settlement of this claim. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Law – Settlement Agreement ACTION REQUESTED OF B/E: On behalf of the Department of Transportation (DOT), the Board is requested to approve and authorize execution of a Settlement Agreement between Zayo Group, LLC, CenturyLink Communications, LLC, Comcast of Baltimore City, LLC, Crown Castle NG Atlantic, LLC, and its subsidiary 24/7 Mid-Atlantic Networks, LLC, FiberLight, LLC, Level 3 Communications, LLC, and its affiliates Broadwing, LLC, WilTel Communications, LLC, TelCove Operations, LLC, and Level 3 Telecom of Maryland, LLC, Lightower Fiber Networks II, LLC, and Quantum Telecommunications, Inc. (collectively, the Communication Providers) and the Mayor and City Council of Baltimore (City) concerning the Communication Providers’ occupancy of the City's conduit system. Specifically, the parties wish to resolve all outstanding disputes concerning the conduit rental fees charged for the Communication Providers’ use of the City’s conduit system and adopt, among other things, an agreed-upon conduit rental fee rate structure for the City Fiscal Year 2017 through the City Fiscal Year 2022. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The City owns and maintains a system of underground conduits which contain electric, telephone, fiber optic, and other types of wires and cables. The entities that own these wires and cables, including the Communication Providers, pay the City semi-annual fees for use of the conduit system. Development of the conduit system dates back to 1898, when the City, implementing authority granted by the General Assembly, enacted Ordinances that provided for construction of the conduits and required corporations owning or operating overhead wires in Baltimore to place their wires in the conduits and pay conduit 54 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Law – cont’d rental fees to the City. The City and the Communication Providers have entered into a series of agreements to govern the Communication Providers’ use of the City’s conduit system. Together, the Communication Providers utilize approximately 2.4 million linear feet of conduit duct space. The DOT maintains the conduits. Revenues generated from conduit lease payments are separately accounted for in the City’s Conduit Enterprise Fund. At its September 23, 2015 meeting, the Board of Estimates considered and approved a request from the DOT to raise the conduit lease fee. Subsequent to this rate increase, the Communication Providers brought an action in Federal Court (Zaya Group, LLC, et al. v. Mayor and City Council of Baltimore, Case No. l-16-cv-00592) (the Federal Lawsuit), challenging the City’s ability to enforce the new conduit lease rate. At present, the Federal Lawsuit has progressed to discovery, and the parties are currently exchanging information and preparing to conduct depositions of relevant fact witnesses. Trial in this particular matter is scheduled to occur after a June 2017 settlement conference. Based on the risks and expense attendant to continued litigation, the Communication Providers and the City have continued their efforts to reach a resolution regarding the Communication Providers’ occupancy of the City’s conduit system. The Settlement Agreement currently before the Board for approval provides certainty in the rates the City is entitled to charge the Communication Providers for City Fiscal Years 2017 through City Fiscal Year 2022. It further reduces the risk of the Communication Providers’ re-litigating issues related to the City’s conduit lease rate until at least City Fiscal Year 2023. Moreover, this Settlement Agreement would resolve all remaining active litigation surrounding the City’s conduit system. The City has previously reached a similar agreement with the Baltimore Gas and Electric Company (BGE) regarding its occupancy 55 AGENDA BOARD OF ESTIMATES 12/21/2016 Department of Law – cont’d of the City’s conduit system after the BGE filed a lawsuit in State Court and later intervened in the Federal Lawsuit. The approval of this Settlement Agreement would provide consistency and closure to the dispute concerning the conduit rental rates charged to organizations that have challenged the same in State and Federal Courts. The Settlement Committee of the Law Department has reviewed this matter, and recommends to the Board of Estimates that settlement of this matter be approved as set forth in the Settlement Agreement. (The Settlement Agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. COSTAR GROUP $ 8,778.00 Increase Contract No. B50003505 – Commercial Real Estate Database Service – Department of Finance - BBMR – Req. No. R746803 - P532687 On May 29, 2014, the City Purchasing Agent approved the initial award in the amount of $10,944.00. The award contained two 1-year renewal options. On September 15, 2015, the City Purchasing Agent approved the first renewal in the amount of $10,050.43. On September 28, 2016, the City Purchasing Agent approved the second and final renewal in the amount of $11,250.43. This increase in the amount of $8,778.00 is necessary to add the Real Estate Department to the current Master Blanket, P532687 to process outstanding invoices. This increase will make the award amount $41,022.86. The contract expires on September 14, 2017. 2. LEGAL FILES SOFTWARE, INC. $15,295.00 Renewal Contract No. 06000 – Maintenance and Support for OIG Case Management System – Office of Inspector General – P.O. No. P535598 On May 25, 2016, the City Purchasing Agent approved the initial award in the amount of $15,295.00. The award contained three 1-year renewal options. This first renewal in the amount of $15,295.00 is for the period February 9, 2017 through February 8, 2018, with two 1-year renewal options remaining. 3. POLYDYNE INC. $ 0.00 Renewal Contract No. B50003258 – Polymeric Flocculent for Patapsco Wastewater Treatment Plants – Department of Public Works, Water and Wastewater – P.O. No. P526024 57 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On January 8, 2014, the Board approved the initial award in the amount of $187,455.24. The award contained four 1-year renewal options. Two renewal options have been exercised. This third renewal in the amount of $0.00 is for the period February 1, 2017 through January 31, 2018, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 4. CIANBRO CORPORATION $1,193,000.00 Renewal Contract No. B50002089 – Drawbridge Operations – Department of Transportation – P.O. No. P519471 On January 18, 2012, the Board approved the initial award in the amount of $2,447,640.00. The award contained one 2-year renewal option. On July 27, 2016, the Board approved an increase in the amount of $290,000.00. This sole renewal in the amount of $1,193,000.00 is for the period February 1, 2017 through January 31, 2019. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 5. LORENZ LAWN & LANDSCAPE, INC. $ 569,792.00 Renewal Contract No. B50004022 – Mowing Maintenance & Landscaping Services for Clusters – The Department of Recreation and Parks, etc. – P.O. No. P534084 On December 16, 2015, the Board approved the initial award in the amount of $569,792.00. The award contained four 1-year renewal options. This first renewal in the amount of $569,792.00 is for the period December 9, 2016 through December 8, 2017, with three 1-year renewal options remaining. 58 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 27% MBE AND 9% WBE. Commitment Performed MBE: 4 Evergreen Lawn Care, 27% $194,861.28 34.2% LLC WBE: Fouts Lawn Care 9% $ 83,423.68 14.6% MWBOO FOUND VENDOR IN COMPLIANCE. 6. MOBILE DREDGING & PUMPING CO. $ 10,000.00 Renewal Contract No. B50002730 – Industrial Cleaning Services – Departments of Transportation, Public Works etc. – P.O. No. P522651 On January 23, 2013, the Board approved the initial award in the amount of $221,550.00. The award contained two renewal options. Subsequent actions have been approved. This final renewal in the amount of $10,000.00 is for the period January 23, 2017 through January 22, 2018. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 10% MBE AND 0% WBE. Commitment Performed MBE: JJ Adams Fuel Oil Co., 10% $ 9,729.50 10% LLC WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. 59 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. FIRST POTOMAC ENVIRONMENTAL CORPORATION, INC. TITO CONTRACTORS, INC. $ 200,000.00 Renewal Contract No. B50003698 – Interior/Exterior Painting of Facilities – Department of Recreation and Parks – P.O. Nos. P529762 and P529763 On December 17, 2014, the Board approved the initial award in the amount of $500,000.00, with First Potomac Environmental Corporation, Inc., Tito Contractors, Inc. and JB Contracting, Inc. The award contained three 1-year renewal options. JB Contracting, Inc. is not being renewed as they were found in non-compliance. This first renewal in the amount of $200,000.00 is for the period December 17, 2016 through December 16, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 15% MBE AND 5% WBE. First Potomac Environmental Corporation, Inc. Commitment Performed MBE: UK Construction & 15% $8,098.77 15% Management, LLC WBE: Superior Painting & 5% $2,699.59 5% Contracting Co., Inc. MWBOO FOUND VENDORS IN COMPLIANCE. 60 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Tito Contractors, Inc. Commitment Performed MBE: Housing Evaluation 15% $21,330.00 16% Plus, Inc. WBE: Innovative Building 1.25% $ 1,697.00* 1.25% Solutions, Inc. *Vendor actually spent $11,107.08 with WBE; however, expenses for non-manufacturing suppliers are limited to 25% of each MBE/WBE goal. Therefore, the maximum value allowed has been applied. MWOO FOUND VENDOR IN COMPLIANCE. 8. FRESH AIR COMPANY, INC. DENVER-ELEK, INC. J.F. FISCHER, INC. $4,000,000.00 Renewal Contract No. B50003241 – Maintenance & Repair Services for H.V.A.C.R. (Heating, Ventilation, Air Conditioning and Refrigeration) Systems – Departments of General Services, Public Works, etc. – P.O. Nos. P526021, P526022 and P526023 61 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On January 8, 2014, the Board approved the initial award in the amount of $6,000,000.00. The award contained two renewal options. On January 14, 2015, the Board approved the first renewal in the amount of $2,000,000.00. This final renewal in the amount of $4,000,000.00 is for the period January 25, 2017 through January 24, 2019. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 27% MBE AND 0% WBE. Fresh Air Company, Inc. Commitment Performed MBE: RCS Plumbing, LLC 27% $ 40,533.00 26% WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. Denver-Elek, Inc. Commitment Performed MBE: Spears Mechanical 27% $ 100,386.19 58.6% Contractors, Inc. WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. J.F. Fischer, Inc. Commitment Performed MBE: Horton Mechanical 27% $1,211,702.21 31.4% Contractors, Inc. WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. 62 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. DENVER-ELEK, INC. R.F. WARDER, INC. J.F. FISCHER, INC. $3,000,000.00 Renewal Contract No. B50003236 – Maintenance & Repair Services for Plumbing and Heating Systems – Departments of General Services and Public Works, etc. – P.O. Nos. P526182, P526183 and P526184 On January 8, 2014, the Board approved the initial award in the amount of $6,000,000.00. The award contained two renewal options. On January 14, 2015, the Board approved the first renewal in the amount of $0.00. This final renewal in the amount of $3,000,000.0 is for the period January 29, 2017 through January 28, 2019. The above amount is the City’s estimated requirement. On December 01, 2016, R.F. Warder, Inc. was found in non-compliance. Renewal is recommended SUBJECT to R.F. Warder coming into compliance within 30-days. MWBOO SET GOALS OF 27% MBE AND 0% WBE. Denver-Elek, Inc. Commitment Performed MBE: Spears Mechanical 27% $75,030.89 67.8% Contractors, Inc. WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. J.F. Fischer, Inc. Commitment Performed MBE: Horton Mechanical 27% $1,187,576.36 52.5% Contractors, Inc. WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. 63 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases R.F. Warder, Inc. Commitment Performed MBE: BMC Services, LLC 27% $60,570.34 16.4% WBE: N/A MWBOO FOUND VENDOR IN NON-COMPLIANCE. 10. MERCY MEDICAL CENTER, First Amendment INC. $ 0.00 and Renewal Contract No. B50001347 – Occupational Health Clinic Services – Department of Finance – P.O. No. P529491 The Board is requested to approve and authorize execution of the First Amendment with Mercy Medical Center, Inc. The period of the renewal is January 3, 2017 through January 2, 2019, with one 2-year renewal option remaining. On November 24, 2010, the Board approved the initial award in the amount of $16,189,827.08. The award contained two 2-year renewal options. This First Amendment clarifies operational processes and roles by the parties related to legal compliance under current ADA, FMLA and other legal requirements. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 10% MBE AND 5% WBE. Commitment Performed MBE: Neo Technologies, Inc. $ 6,304.00 Walters Relocation 85,361.00 Dr. Cheung/OEM Advisor, 0.00 LLC RGH Enterprises 1,489,988.00 10% $1,581,653.00 35% 64 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed WBE: Sahara Communications, $ 0.00 Inc. Symphony Placements, Ltd. 301,440.00 Mary Kraft & Assocs., Inc. 454,681.00 5% $756,121.00 17% MWBOO FOUND VENDOR IN COMPLIANCE. (The First Amendment has been approved by the Law Department as to form and legal sufficiency.) 11. IPT LLC, d/b/a PAYLOCK $1,000,000.00 Renewal Contract No. 08000 – Parking Enforcement (Self Release SmartBoots) – Department of Transportation – P.O. No. P525713 On November 20, 2013, the Board approved the initial award in the amount of $601,800.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This first renewal in the amount of $1,000,000.00 is for the period January 1, 2017 through December 31, 2017, with one 1- year renewal option remaining. The above amount is the City’s estimated requirement. 12. TURBOMECA USA, INC. $ 565,000.00 Increase Contract No. 08000 – Helicopter Engine Repair Parts – Baltimore City Police Department – P.O. No. P521877 On November 7, 2012, the Board approved the initial award in the amount of $410,000.00. The award contained two 2-year renewal options. Subsequent actions including the first renewal have been approved. This increase in the amount of $565,000.00 is necessary to maintain supplies for continued maintenance services. 65 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases This increase in the amount of $565,000.00 will make the award amount $1,500,110.00. The contract expires on November 6, 2017, with one 2-year renewal option remaining. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. INTERDYNAMICS INCORPORATED $ 100,000.00 Increase Contract No. 06000 – Psychology Services – Police Department – P.O. No. P533984 On December 28, 2015, the City Purchasing Agent approved the initial award in the amount of $25,000.00. An increase in the amount of $12,500.00 was approved by the City Purchasing Agent on June 08, 2016 and an increase in the amount of $25,000.00 was approved by the Board on July 27, 2016. This increase in the amount of $100,000.00 is necessary to cover outstanding invoices and ongoing services, as needed prior to the award of a new competitively bid contract. This increase will make the award amount $162,500.00. The above amount is the City’s estimated requirement. 14. ORASURE TECHNOLOGIES, INC. $ 700,000.00 Sole Source Solicitation No. 08000 – OraQuick Advance HIV Test Kits – Baltimore City Health Department – Req. No. R747542 Orasure Technologies, Inc. is the manufacturer and sole supplier of their rapid HIV test kits which have been certified by the US Food and Drug Administration as the only rapid test kits available in the United States that provide results within 20 minutes with an accuracy of 99% when testing oral fluid. Additionally, these test kits are CLIA (Clinical Laboratory Improvement Amendments) waived, which 66 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases means they can be administered by non-laboratory personnel, thereby allowing City health clinic staff to administer these tests in a non-laboratory setting and begin treatment on patients as quickly as possible, without having to wait for laboratory test results. The period of the award is February 16, 2017 through February 15, 2020, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 15. ALERE NORTH AMERICA, LLC $1,000,000.00 Sole Source Solicitation No. 08000 – Alere Determine and Clearview Complete HIV Test Kits – Baltimore City Health Department – Req. No. R747547 Alere North America, LLC is the sole manufacturer and distributor of their Determine and Clearview Complete Rapid HIV test kits which have been certified by the U.S. Food and Drug Administration as the only rapid test kits available in the United States that provide results within 20 minutes with an accuracy of 99% when testing whole blood. Additionally, these test kits are CLIA (Clinical Laboratory Improvement Amendments)waived, which means they can be administered by non-laboratory personnel, thereby allowing City health clinic staff to administer these tests in a non-laboratory setting and begin treatment on patients as quickly as possible, without having to wait for laboratory test results. The period of the award is January 16, 2017 through January 15, 2020 with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 67 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking, nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 16. ROCKY MOUNTAIN HOLDINGS LLC t/a HEALTHNET AEROMEDICAL SERVICES, INC. $ 55,502.00 Selected Source Contract No. 06000 Non-Emergent Medical Air Transportation Services – Baltimore City Health Department – Req. No. R743613 Non-Emergent Medical Air Transportation services for critical care patients are provided by the Maryland Department of Health and Mental Hygiene (DHMH) through the Transportation Grants Program. The DHMH protocol states “All Air Ambulance transport costs for Maryland Medicaid Recipient will be paid by the Baltimore City Health Department”, through the Transportation Grants Program. Invoices are currently being received for Fiscal year 2016 and a path is needed to allow for processing, review, and payment of these invoices. The State of Maryland must license all air ambulance service companies. The company named above is licensed by the State of Maryland. The DHMH protocol further states, “This unit (City Health Department) will screen all calls as to eligibility and medical necessity, and the appropriate transportation will be arranged when approved.” The period of the award is July 1, 2015 through June 30, 2016. The above amount is the City’s estimated requirement. 68 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking, nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 17. SEGAL ADVISORS, INC. d/b/a SEGAL ROGERSCASEY, THE SEGAL COMPANY EASTERN STATES, INC. d/b/a SEGAL CONSULTING Second Amendment $ 307,500.00 Agreement Contract No. B50000455 – Provide 457(b) and 401(a) Deferred Compensation Consultant Services – Finance Department – P.O. No. P528346 The Board is requested to approve and authorize execution of the Second Amendment to Agreement with Segal Advisors, Inc. d/b/a Segal Rogerscasey and The Segal Company (Eastern States), Inc. d/b/a Segal Consulting. The period covered is September 1, 2016 through December 31, 2017, with no renewal options. On July 16, 2008, the Board approved the initial award in the amount of $328,000.00. The award contained two renewal options. All renewal options have been exercised and subsequent actions have been approved. On August 13, 2014, the Board approved the 1st Extension in the amount of $307,500.00 to allow for the implementation, investment and benefits consulting for the new 401(a) defined contribution retirement plan in coordination with Great-West Life & Annuity Insurance Company, the Deferred Compensation Plan Administrator and the overall City systems. 69 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases This 2nd Extension in the amount of $307,500.00 will allow for the completion of the implementation process with the Plan Administrator and have both contracts expire at the end of the same calendar year. With renewals, increases, and extensions the total contract value is $1,253,000.00. The period of the award is September 1, 2016 through December 31, 2017. (The Second Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) MWBOO SET GOALS OF 0% MBE AND 0% WBE. 18. SIRCHIE ACQUISITION COMPANY, LLC $ 0.00 Extension Contract No. B50001635 – Forensic Supplies for the Mobile Crime Lab – Baltimore Police Department – Crime Lab – P.O. No. P514829 On September 22, 2010, the City Purchasing Agent approved the initial award in the amount of $16,000.00. The award contained four renewal options. All renewals have been exercised and subsequent actions have been approved. This extension is necessary to allow the services of the necessary forensic supplies for the Police Department’s Mobile Crime Lab to continue until a new contract has been awarded. The period of the extension is December 28, 2016 through April 28, 2017. The above amount is the City’s estimated requirement. 19. HARBOR BOATING, INC. $ N/A Wharfage Agreement Contract No. B50004357 – Provide Water Taxi and Commuter Services in Baltimore Harbor – Department of Transportation – P.O. No. P537049 70 AGENDA BOARD OF ESTIMATES 12/21/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The Board is requested to approve and authorize execution of a Wharfage Agreement with Harbor Boating, Inc. The period of the agreement is October 1, 2016 through September 30, 2036, with two 5-year renewal options. On August 17, 2016, the Board approved the initial award in the amount of $3,058,664.00. (The Wharfage Agreement has been approved by the Law Department as to form and legal sufficiency.) 20. ITEMS #1 & 2 INTERBORO PACKAGING CORPORATION $150,000.00 ITEM #3 MIDWEST MEDICAL SUPPLY 150,000.00 ITEMS #4 & 5 VERITIV OPERATING COMPANY 150,000.00 ITEMS #6, 7 & 8 FASTENAL COMPANY 150,000.00 $600,000.00 Award Solicitation No. B50004600 – Various Gloves – Agencies Various – Req. Nos. Various Vendors were solicited by posting on CitiBuy, eMaryland Marketplace and in local newspapers. The six bids received were opened on November 9, 2016. The award is recommended to be made to the lowest responsive and responsible bidders for each glove type. The period of the award is December 21, 2016 through December 20, 2019, with two 1-year renewal options. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 71 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 73 - 102 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 72 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Hourly Rate Amount Baltimore City Circuit Court 1. LAUREN DIDOMENICO- $32.85 $35,000.00 HUTCHINSON Account: 5000-544416-1100-117001-601009 Ms. Didomenico-Hutchinson will work as a Contract Services Specialist II (Assistant Counsel). Her duties will include, but are not limited to reviewing motions and making recommendations in a wide variety of civil non-domestic cases, performing legal research as requested by either the masters or judges and drafting opinions and orders. The period of the agreement is December 21, 2016 through June 30, 2017. Department of General Services 2. Reclassify the following filled position: From: Utility Aide Job Code: 52921 Grade: 422 ($28,533.00 – $29,941.00) Position No.: 20119 To: Storekeeper I Job Code: 33561 Grade: 077 ($29,019.00 - $33,262.00) Cost: $3,749.00 – 2029-000000-1982-192500-601001 73 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Hourly Rate Amount Department of General Services – cont’d 3. Reclassify the following vacant position: From: New Position Job Code: 90000 Grade: 900 ($1.00 – $204,000.00) Position No.: 51226 To: Operations Officer IV Job Code: 31112 Grade: 931 ($71,000.00 - $113,500.00) Cost: ($13,808.00) – 2029-000000-1982-192500-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 4. CONOR SNOW $18.00 $34,200.00 Account: 1001-000000-1982-750800-601009 Mr. Snow will work as a Contract Services Specialist II, (Museum Curator/Special Properties Associate). His duties will include, but are not limited to assisting with the management of special, miscellaneous, or typical properties operated by the Department of General Services that are historic in nature, administering rental of the War Memorial Building by scheduling, recording, and processing space rental requests. He will also process War Memorial records requests from the general public and manage, maintain, and oversee the valuation of artifacts and archiving the collection of historic documents on the 74 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Hourly Rate Amount Department of General Services – cont’d repository, assist the Historic Properties Program Coordinator with curating the public museum exhibits housed in the War Memorial Building, maintain the security of the exhibits and revitalize and interpret such exhibits on a regular basis to ensure accurate assessment and relevancy to the general public. Mr. Snow will further develop and engage event programming for the veteran’s community and educational institutions, provide community outreach and support to veterans and veteran’s organizations, and provide administrative support to an interagency work group aimed at evaluating the future of City-owned historic properties. The period of the agreement is effective upon Board approval for one year. 5. FRANKLIN JENKINS $32.31 $38,775.00 Account: 2030-000000-1890-189300-601009 Mr. Jenkins, retiree, will continue to work as a Contract Services Specialist I (Safety Enforcement Officer III). His duties will include, but are not limited to assisting Fleet Management Division with investigating and reporting on serious occupational injuries, conducting major investigations as a result of employee incident reports, reporting safety hazards, vehicle related safety problems or request from City agencies, maintaining all Safety Data Sheets for all Fleet Management locations. He will also update and maintain the Chemical Information List and send it to the Division of Occupational Safety for submittal to the State. He will also be responsible for enforcing safety 75 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of General Services – cont’d Hourly Rate Amount rules and regulations within Fleet Management and keeping personnel informed, inspect locations regularly for fire extinguishers, eye-wash bottles (in supply and not expired) and oil drums debris and tripping hazards. Mr. Jenkins will further oversee storm water pollution prevention initiatives, perform inspections of agency vehicles yards and create reports and spreadsheets documenting inspections, and coordinate seasonal focus on snow vehicles, mowing equipment, and milling/pavement equipment. The Department of Human Resources recommends granting this employment contract renewal. This salary is in compliance with AM 212-1, Part I. The agreement is effective upon Board approval for one year. 6. VERDELL MAYNOR $32.63 $61,997.00 Account: 2029-000000-1982-192500-601009 Ms. Maynor will work as a Contract Services Specialist II (Assistant Superintendent of Public Building Maintenance/Custodial Quality Control Manager). Her duties will include, but are not limited to monitoring and making recommendations for poor performance on any custodial contractor performing services for all buildings, performing periodic inspections of buildings and provide reports and feedback to vendors as well as management. Ms. Maynor will also monitor and address custodial needs, materials and deliveries for buildings and vendors, intake and address complaints made by building staff and provide follow-up on actions taken with said staff, maintain and update a running log of complaints and compliments of building staff and provide a monthly report to management. 76 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of General Services – cont’d Ms. Maynor will further schedule and follow-up on periodic floor maintenance schedule and work with General Services and building staff to work out logistics, solicit feedback from building occupants on conditions and what can be improved upon, act as a liaison between City and cleaning contractors and writes and follow through on vendor performance reports. The agreement is effective upon Board approval for one year. Department of Public Works 7. Reclassify the following vacant positions: a. From: Utility Meter Reader II Job Code: 34312 Grade: 081 ($32,076.00 – $38,001.00) Position No.: 33717 To: Utility Meter Tech. III Job Code: 34314 Grade: 083 ($34,297.00 - $40,788.00) b. From: Utility Meter Reader I Job Code: 34311 Grade: 078 ($29,672.00 – $34,218.00) Position Nos.: 24001, 24013 To: Utility Meter Tech. III Job Code: 34314 Grade: 083 ($34,297.00 - $40,788.00) 77 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of Public Works – cont’d c. From: Laborer Crew Leader I Job Code: 52932 Grade: 486 ($14.13 – $14.77) Position No.: 21166 To: Utility Meter Tech. III Job Code: 34314 Grade: 083 ($34,297.00 - $40,788.00) d. From: Heavy Equipment Operator II Job Code: 54432 Grade: 433 ($34,725.00 - $39,026.00) Position No.: 21161 To: Utility Meter Tech. III Job Code: 34314 Grade: 083 ($34,297.00 - $40,788.00) Cost: ($23,462.00) – 2071-000000-5471-609100-601001 (3 positions) 2071-000000-5471-609200-601001 (2 positions) 8. Reclassify the following filled positions: From: Water Service Inspectors Job Code: 42330 Grade: 078 ($29,672.00 – $34,218.00) Position Nos.: 24012, 24016, 24014, 24015 To: Utility Meter Tech. I Job Code: 34310 Grade: 078 ($29,672.00 - $34,218.00) Cost: ($34,679.00) – 2071-000000-5471-609100-601001 78 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of Public Works – cont’d Hourly Rate Amount 9. Reclassify the following filled positions: From: Utility Meter Reader I Job Code: 34311 Grade: 078 ($29,672.00 – $34,218.00) Position Nos.: 34280, 23977, 23988, 24011, 24000, 23987 To: Utility Meter Tech. I Job Code: 34310 Grade: 078 ($29,672.00 - $34,218.00) Cost: ($66,421.00) – 2071-000000-5471-609100-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department of Recreation and Parks 10. WANDA JOHNSON $15.00 $17,940.00 Account: 1001-000000-4803-746800-601009 Ms. Johnson, retiree, will continue to work as a Contract Services Specialist I (Recreation Leader II/Recreation Center Aide). Her duties will include, but are not limited to planning, organizing, and participating in the evaluation of center-wide recreational activities on a seasonal basis, meeting with community groups to answer inquiries, discussing interests, and gaining support for activities. She will also discipline and counsels center participants, complete and maintain attendance records, 79 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount participate with the Center Director in the assignment, review and evaluation of programs and offerings at the center, plan district and City-wide events, designs flyers and posters to publicize center events, and orders supplies and equipment. This is a 15% increase from the previous contract period. This salary is in compliance with AM 212- 1, Part I. The period of the agreement is effective upon Board approval for one year. 11. FRANK D. LIPSCOMB $31.00 $37,438.08 Account: 5000-578716-4711-361850-601009 Mr. Lipscomb will continue to work as a Contract Services Specialist II (Construction Project Supervisor I). His duties will include, but are not limited to oversight of the administration and management of all Department Federal Aid contracts for trail and other construction projects. He will also ensure adequate field inspections and materials testing, monitor schedules and conduct progress meetings. In addition, Mr. Lipscomb will perform delay and claims analyses, coordinate with utility companies for problem solving of urgent or emergency issues. This is a 2% increase in the hourly rate from the previous contract period. The period of the agreement is December 23, 2016 for one year. 12. IJEOMA S. NWATU $32.00 $49,200.00 Account: 1001-000000-4711-362100-601009 Mr. Nwatu will work as a Contract Services Specialist II (Information Technology Specialist/ Digital Media Specialist). His duties will include, but are not limited 80 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount to composing content for multiple platforms, including blogs, promotional material, websites, articles, Twitter, Facebook and staying abreast of social media enhancements. He will also develop and update social media guides, facilitate and monitor social media conversations, gather information and analyze the success of social media platforms capturing photographs and videos, and maintain a full understanding of agency policies and initiatives. The agreement is effective upon Board approval for one year. 13. SHAUN M. PRESTON $35.12 $66,962.13 Account: 1001-000000-4783-583800-601009 Mr. Preston will continue to work as a Contract Services Specialist II (Superintendent of Operations/Yard Master). His duties will include, but are not limited to sorting wood products, operating heavy equipment and log trucks, working with BGE on land swap agreements, managing and marketing the sale of products, creating contact lists, coordinating transportation of logs and developing purchase and sale system. The agreement is effective upon Board approval for one year. 14. NATHAN R. RANDOLPH $35.68 $68,029.86 Account: 1001-000000-4783-36300-601009 Mr. Randolph will continue to work as a Contract Services Specialist II (GIS Analyst/GIS Specialist). His duties will include, but are not limited to participating in the planning and designing process of the Forestry tree 81 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount inventory GIS database structure, serving as expert and point of contact for CityWorks software and ArcGIS. He will also lead ongoing training efforts and ensure that data is properly entered, produce reports and maps of tree inventory, perform related analysis and distribute data. In addition, Mr. Randolph will collect GIS and other data using mobile devices and professional GPS units, map forestry projects, invasive management and prioritization, and reforestation, and management of the current tree canopy. This is a 5% increase from the previous contract period. The agreement is effective January 13, 2016 for one year. 15. MALLORY ANN RICHARDS $32.00 $33,280.00 Account: 6000-680517-4792-369500-601009 Ms. Richards will continue to work as a Contract Services Specialist II (Ice Skating Instructor). Her duties will include, but are not limited to assisting management in the hiring of professional skate staff, preparing ice arena usage schedules, monitoring and evaluating Learn to Skate participants performance, developing weekly ice-skating schedules, instructing and leading choreography, and assuring the efficient and professional operation of the Learn to Skate Program. The agreement is effective upon Board approval for one year. 16. ANGELITA P. SCALES $17.90 $34,129.33 Account: 1001-000000-4783-583800-601009 Ms. Scales will work as a Contract Services Specialist II (Office Support Specialist III). Her duties will include 82 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount but are not limited to operating and maintaining office machines and equipment, composing and preparing automated forms, memos, letters and reports, entering, retrieving and updating information, drafting, proofreading and editing documents prior to supervisor review. She will also compile reports, forms and summarize reports for the forestry chief, develop and maintain manual and electronic files and record system. Ms. Scales will further provide information, guidance and customer service to the public, internal and external callers and visitors, order and maintain office supplies and materials, respond to unusual and complicated inquiries and complaints in writing and over the phone regarding division procedures, and receive, sort, open and distribute mail. The agreement is effective upon Board approval for one year. 17. NATALIE A. SMITH $40.00 $83,200.00 Account: 5000-578716-4711-361880-601009 Ms. Smith will work as a Contract Services Specialist II (Architect Il/Architect II). She will provide overall project management to include preparation and maintenance of project time lines, budgets, status reports and presentations, follow the project though the bidding, award and contract execution phases, assist with liaison and presentation to Urban Design and Architecture Review Panel (UDARP) and Commission for Historical and Architectural Preservation (CHAP) on architectural and preservation requirements, assist with master plan and design program 83 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount development. This position will take on the responsibility of project manager for various building projects in support of the 2015 Recreation and Aquatics Facilities Plan, including two centers in excess of 30K square feet Cherry Hill (preparing for public bid) and Cahill (in design) with budgets over $11M — as well as other smaller architectural projects collaborating with project management, establishing and communicating metering and billing project goals, objectives, strategies, and priorities; conducting an assessment of meter installations, meter infrastructure, and water billing system project needs, and analyzing availability and coordinating the utilization of City resources to address project needs and protect City metering equipment. The period of the Agreement is effective upon Board approval for one year. Environmental Control Board 18. TYLER MANN $90.00 $76,950.00 not to exceed 855 hours 19. LAYLA SAID $90.00 $76,950.00 not-to-exceed 855 hours 20. DEBYN W. PURDIE $90.00 $76,950.00 not-to-exceed 855 hours Account: 1001-000000-1170-138600-601009 Mr. Mann, Messes Said and Purdie each will work as Contract Services Specialist IIs (Hearing Officer/Hearing Officer) for Environmental Control Board. Each Hearing Officers will conduct hearings to make preliminary determinations as to 84 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL ECB – cont’d whether citations issued by City Enforcement Officers comply with the Code, the ECB rules, and relevant court decisions. The Hearing Officers will also record all hearings, complete a Disposition Sheet, and submit written findings to the Executive Director of the ECB at the end of each day for each hearing that was conducted. The period of the Agreement is effective upon Board approval for one year. Department of Finance 21. Classify the following vacant Position From: Classification: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 1441-50760 To: Classification: Operations Officer I Job Code: 31109 Grade: 923 ($58,300.00 - $93,500.00) Cost: $0.00 – 1001-000000-1441-161800-601001 22. Classify the following filled Position From: Classification: Principal Program Assessment Analyst Job Code: 10140 Grade: 929 ($65,900.00 - $105,300.00) Position No.: 1401-34807 To: Classification: Operations Manager II Job Code: 00091 Grade: 942 ($87,100.00 - $143,600.00) Cost: $13,761.00 – 1001-000000-1401-159700-601001 85 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Department of Finance 23. Classify the following filled Position From: Classification: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 1423-51508 and 51514 To: Classification: Accounting Systems Analyst Job Code: 34151 Grade: 923 ($58,300.00 - $93,500.00) Cost: $62,960.00 – 1001-000000-1423-160800-601001 Fire Department 24. KEITH SWINDLE $30.05 $50,000.00 Account: 1001-000000-3191-308700-601009 Mr. Swindle will work as a Contract Services Specialist II (Quality Assurance Analyst/Quality Assurance/Improvement Specialist). Mr. Swindle will review electronic Patient Care Reports for quality and completion, and provide appropriate feedback to improve provider’s reports, report Protocol violations, poor patient care and areas of concern to QA Officer. He will also assist the QA Captain with patient care data interpretation and analysis for overall system improvement, assist in the implementation of the EMS quality assurance plan and keep abreast of current Maryland Medical Protocols and Basic and Advances Life Support. The period of the Agreement is effective upon Board approval for one year. 86 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Fire Department – cont’d 25. NEAL P. GARITH $30.29 $63,000.00 Account: 4000-477015-2023-212609-601009 Mr. Garith will continue to work as a Contract Services Specialist II (Management Support Technician/Emergency Management Analyst). He will write and revise emergency management policies and procedures, assist with Urban Area Security Initiative regional planning efforts on Recovery and Evacuation, and coordinate emergency preparedness projects in collaboration with other agencies. He will also develop and implement public outreach and communication strategies, write action reports and improvement plan for major incident and special events. The period of the Agreement is effective upon Board approval for one year. 26. Reclassify the following filled Position: From: Fire Captain Suppression Job Code: 41213 Grade: 341 ($68,150.00 - $84,059.00) Position No.: 2121-12669 To: Fire Captain ALS Suppression Job Code: 41279 Grade: 378 ($69,914.00 - $85,868.00) Cost: $2,894.00 – 1001-000000-2121-226400-601061 87 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Fire Department – cont’d 27. Reclassify the following filled Position From: Fire Captain Suppression Job Code: 41213 Grade: 341 ($68,150.00 - $84,059.00) Position No.: 2121-12638 To: Fire Captain ALS Suppression Job Code: 41279 Grade: 378 ($69,914.00 - $85,868.00) Cost: $2,894.00 – 1001-000000-2121-226400-601061 28. Reclassify the following filled Position From: Emergency Vehicle Driver Suppression Job Code: 41297 Grade: 324 ($40,330.00 - $65,179.00) Position No.: 2121-13036 To: Emergency Vehicle Driver Suppression, ALS Job Code: 41277 Grade: 354 ($42,070.00 - $66,961.00) Cost: $0.00 88 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Fire Department – cont’d 29. Reclassify the following filled Position From: Fire Captain Suppression Job Code: 41213 Grade: 341 ($68,150.00 - $84,059.00) Position No.: 2121-12672 To: Fire Captain ALS Suppression Job Code: 41279 Grade: 378 ($69,914.00 - $85,868.00) Cost: $2,894.00 – 1001-000000-2121-226400-601061 These positions are to be considered a position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department Housing and Community Development Hourly Rate Amount 30. ALEXANDER HAWORTH $28.00 $26,880.00 Account: 5000-594117-5971-439504-601001 Mr. Haworth will work as a Contract Services Specialist II (Construction Building Inspector I). He will perform energy audits and quality control inspections in order to maintain production levels as required by the State. The period of the Agreement is effective upon Board approval for six months. Health Department 31. KIMBERLY LAGREE $29.32 $30,500.00 Account: 4000-430512-3160-308600-601009 On June 29, 2016, the Board approved the original agreement for the period July 1, 2016 through June 30, 2017, at the rate of $29.32 per hour, for 20 hours per week, not to exceed $30,500.00. 89 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Health Department – cont’d Hourly Rate Amount However, on November 22, 2016, the Department is requesting an amendment to the original agreement due to a position vacancy which increased the number of hours from 20 hours, to 40 hours per week, for a maximum amount of $16,412.00 beginning December 21, 2016 through June 30, 2017. Ms. Lagree will work as a Contract Services Specialist II (Senior Youth Development Technician/Faith-Based Coordinator). She will assist with the B’More for Youth Collaborative to integrate the faith community into the implementation of the Baltimore City Plan to address violence affecting youth, coordinate and align efforts and resources with other existing youth serving strategies, provide planning and coordination between the faith-based community, the City Health Department, and other City agencies engaged in youth violence prevention efforts. 32. THERESE CLAVEY $15.00 $11,880.00 Account: 5000-535417-3044-768000-601009 Ms. Clavey will work as a Contract Services Specialist II (Program Assistant I). She will process Senior Care Universal Intake Referrals, track Senior Care Waiting Lists, track In-Kind Case Management documents, assist with the invoice process and assist with scheduling and organizing program meetings. The period of the Agreement is February 1, 2017 through June 30, 2017. 90 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Hourly Rate Amount Health Department 33. Create the following Position Classification: Program Assistant I Job Code: 81322 Grade: 080 ($36,681.00 - $44,240.00) Position No.: to be assigned by BBMR Cost: $57,268.03 – 4000-433517-3024-268400-601001 This position is to be considered a position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department of Law 34. HANNA MARIE C. SHEEHAN $36.17 $ 63,297.50 Account: 2036-000000-1752-175200-601009 Ms. Sheehan will continue to work as a Contract Services Specialist II (Assistant Solicitor). She will assist the Chief Solicitor of the Litigation Practice Group in advising and representing the City. Ms. Sheehan's additional duties include assisting in the voluminous e- discovery and privileged document reviews required by the Affirmative Litigation initiative, as well as the defense of complex litigation. In addition, she will provide support for the Law Department's Affirmative Litigation initiative, which has consistently recovered several million dollars annually over the last five-years. This is 22% increase from the previous contract period. The period of the Agreement is effective upon Board approval for one year. 35. THOMAS P.G. WEBB $44.82 $ 82,917.00 Account: 2036-000000-1752-175200-601009 91 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Mr. Webb will continue to work as a Contract Services Specialist II (Assistant Solicitor/Special Assistant Soli- citor). He will assist the Chief Solicitor in defending City departments and agencies and representing the City, as assigned. This is the same hourly rate as in the previous contract period. The period of the Non-Retiree Contractual Employee Agreement is effective January 13, 2017 for one year. Mayor’s Office of Criminal Justice Hourly Rate Amount 36. WANDA CARTER $25.00 $ 500.00 Account: 4000-476515-2252-690500-603018 Ms. Carter will continue to work as a Contract Services Specialist II (Staff Supervisor). She will oversee the coordination of operations while at the Visitation Center, including the supervision of the Visitation and Exchange Monitors, ensure the completion of the safety assessment at the Visitation Center before services are rendered each day, and document the daily schedule of families served and pertinent information regarding visitation and exchange circumstances for that day. Ms. Carter will also prepare the monitors for the daily visitations and exchanges providing all information regarding the specific services that day, facilitate the arrivals and departures of all clients, and ensure proper coverage at entrances, waiting areas, and visitation areas. She will also communicate with on-site police, monitors and volunteers, make decisions regarding any concerns about or changes in the provision of services as they arise, keep accurate and complete records of any safety concerns or potential problems that come up during a visitation session, and act as the Custodian of Records while at the Visitation Center. In addition, Ms. Carter will prepare spaces for use by the Center, and restore the space for use by others, attend preliminary trainings once hired, as well as some continued trainings, maintain any records or documents pertaining to work covered under the agreement in his/her possession, and 92 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Mayor’s Office of Criminal Justice – cont’d Hourly Rate Amount solely retain and store them at the Visitation Center, and comply with the Visitation Center's policies and procedures. This is a 67% increase from the previous contract period. The period of the Non-Retiree Contractual Employee Agreement is effective upon Board approval for three months. Department of Human Resources 37. Reclassify the following new position: Position No.: 6396-50754 From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) To: Professional Services Job Code: 01225 Grade: 923 ($58,300.00 - $93,500.00) Costs: $69,544.00 – 2026-000000-6311-733900-601002 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Mayor’s Office of Information Technology (MOIT) 38. SAMARA SINGLETARY $18.60 $ 35,451.00 Account: 1001-000000-1471-165700-601009 93 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Hourly Rate Amount MOIT – cont’d Ms. Singletary will work as Contract Services Specialist II (Purchasing Assistant/Jr. Operational Purchaser). She will review all requests to purchase forms for the administrative section of MOIT, prepare requisitions and Expenditure Authorization requests in the City’s procurement systems, CitiBuy, and City Dynamics, and prepare and submit Telephone Service Requests for the Municipal Telephone Exchange (MTE) purchases. Ms. Singletary will also prepare all receipts and invoices in the City's procurement systems, act as purchasing liaison between MOIT and the MTE, purchase all required items for agency travel, to include registrations, flight/train/bus tickets, training materials, and car rentals, and monitor payment schedules for the fire suppression system and the electronic security system. The period of the Non-Retiree Employee Agreement is effective upon Board approval for one year. Police Department 39. LORETTA S. BOLLING $14.42 $ 30,000.00 Account: 1001-000000-2042-198100-601009 Ms. Bolling, retiree, will continue to work as a Contract Services Specialist I (Recruitment and Talent Acquisition Specialist I) in the Human Resources Section. She will be responsible for conducting final processing and hiring for new applicants, scheduling applicant testing appointments, conducting applicants’ fingerprinting, and gathering all vital documents for the hire date of the applicants. Ms. Bolling will review case folders to determine the validity of required documents for local, state and national records, inform applicants of all position requirements for 94 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Hourly Rate Amount Police Department – cont’d which they applied, and conduct applicant interviews. In addition, she will work collaboratively with outside agencies to apply for employment certification and conduct all aspects of the hiring process, including finalization of legal documents, reviewing of the benefits package, and assisting out-of-state applicants with information regarding relocation to Maryland and acquiring housing. The period of the Employment Agreement is March 27, 2017 through March 26, 2018. 40. HARRY G. HARCUM $14.42 $ 30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Harcum, retiree, will continue to work as a Contract Services Specialist I (Storekeeper II) in the Evidence Control Unit. Mr. Harcum will continue to work as a (Storekeeper II/Contract Services Specialist I (Evidence Control Unit). He will responsible for the entry and accurate retention of all property retained by the Police Department and several surrounding agencies, receiving property and evidence submissions from police officers and lab personnel, and ensuring the accuracy and completeness of paperwork. Mr. Harcum will ensure the accuracy and completeness of all information entered into the evidence tracking system, release property for further examination and evidence for court, update the tracking system for chain of custody and document locations, and lift and handle evidence submitted to the Evidence Control Unit. This is the same salary as in the previous contract period. The period of the Employment Agreement is March 28, 2017 through March 27, 2018. 95 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Hourly Rate Amount Police Department – cont’d On January 3, 1996, the Board approved a waiver to the Administrative Manual Policy 212-1, part I, which allowed the Police Department to hire retired police officers on a contractual basis. 41. Classify the following vacant positions: Position No.: 51229 From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) To: Program Coordinator Job Code: 31192 Grade: 923 ($58,300.00 - $93,500.00) Position No.: 51230 From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) To: Program Analyst Job Code: 31511 Grade: 927 ($63,000.00 - $99,200.00) Costs: $140,000.00 – 1001-000000-2041-776700-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 96 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL Police Department – cont’d On January 3, 1996, the Board approved a waiver to the Administrative Manual Policy 212-1, part I, which allowed the Police Department to hire retired police officers on a contractual basis. 42. a. Abolish the following two vacant positions: Position No.: 2017-17893 Classification: Community Service Officer Job Code: 41179 Grade: 080 ($31,142.00 - $36,634.00) Classification: Support Specialist II Job Code: 33212 Grade: 075 ($27,929.00 - $31,746.00) b. Create following position: Classification: Operations Officer I Job Code: 00085 Grade: 923 ($58,300.00 - $93,500.00) Costs: ($56,983.00) - 1001-000000-2017-197500-601001 ( 37,753.00) - 1001-000000-2042-220000-601001 86,129.00 - 1001-000000-2041-716600-601001 ($ 8,607.00) This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 97 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL State’s Attorney’s Office (SAO) 43. Create the following position: Classification: Assistant State’s Attorney Job No.: 01962 Grade: 929 ($65,900.00 - $105,300.00) Position: To be assigned. Cost: $111,200.00 – 5000-504817-1150-118000-601001 44. Create the following position: Classification: Assistant State’s Attorney Job No.: 01962 Grade: 929 ($65,900.00 - $105,300.00) Position: To be assigned. Cost: $118,150.00 – 5000-504817-1150-118000-601001 45. Reclassify the following vacant position: From: Secretary, SAO Job Code: 01970 Grade: 082 ($33,140.00 - $39,199.00) Position No.: 46662 To: Paralegal, SAO Job Code: 01978 Grade: 090 ($44,858.00 - $54,520.00) Costs: $15,393.00 – 10010-000000-1150-118000-601001 46. Reclassify the following vacant position: From: Investigator, SAO Job Code: 01966 Grade: 090 ($44,858.00 - $54,520.00) Position: 32925 98 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL SAO – cont’d To: Media Producer/Director I Job Code: 83342 Grade: 090 ($44,858.00 - $54,520.00) There are no costs associated with this action. These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administration Manual, Section 237-1. 47. Adjust the salary of the following classifications, effective January 1, 2017: a. Classification: Mayor Job Code: 00100 From: Grade 88E ($171,635.00) To: Grade 88E ($175,926.00) b. Classification: President City Council Job Code: 01165 From: Grade 87E ($113,649.00) To: Grade 87E ($116,490.00) c. Classification: Comptroller Job Code: 00740 From: Grade 87E ($113,649.00) To: Grade 87E ($116,490.00) d. Classification: Vice President City Council Job Code: 01167 From: Grade 83E ($73,061.00) To: Grade 83E ($74,888.00) e. Classification: Council Member Job Code: 01166 From: Grade 81E ($66,103.00) To: Grade 81E ($67,756.00) 99 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL DHR – cont’d f. Classification: Chairman Liquor Board Job Code: 00290 From: Grade 89A ($29,725.00) Flat To: Grade 89A ($30,648.00) Flat g. Classification: Commissioner Liquor Board Job Code: 00286 From: Grade 88A ($29,213.00) Flat To: Grade 88A ($29,943.00) Flat Costs: To be determined. BACKGROUND/EXPLANATION: Council Bill 04-0007, established the Compensation Commission for Elected Officials. The Commission’s recommendation concerning the compensation of elected officials was codified in Council Bill 07-0612. This bill passed the Baltimore City Council in December 2007 and authorizes pay increases for the Mayor, Comptroller, President City Council, Vice President City Council, and Council members. The terms of the legislation stipulate that elected officials are entitled to receive an annual salary increase equal to 2.5% of their respective salaries only if at least one of the following employee groups, i.e. AFSCME, CUB, FOP, IAFF, or MAPS receive an increase in compensation during the fiscal year that began the preceding July. AFSCME, CUB, IAFF and MAPS received 2% cost of living adjustments effective July 1, 2016. The Senate Bill 846 and House Bill 831 stipulates adjustments to salaries of the classes of Chairman and Commissioner of the Liquor Board based on the cost of living increases available to members of City Council. 100 AGENDA BOARD OF ESTIMATES 12/21/2016 PERSONNEL DHR – cont’d Therefore, the Board is requested to note that the adjustments of the above classes that are in compliance with the law and are effective January 1, 2017. Although not required by Council Bill 07-0612, the Department of Human Resources, in an effort to be fully transparent, has presented the salary increases to the Board of Estimates. 48. Mayor’s Office of Information Technology Reclassify the following IT positions: From: Various-Non-IT specific Job Code: Various Grade: 902-969 Position No.: Various To: Various-IT/Agency IT specific Job Code: Various Grade: 907-969 The Department of Human Resources Classification and Compensation Division recently concluded the 2016 MAPS IT Market Study (the Study). The Study reviewed the City’s competitive standing within Maryland municipalities and the general marketplace for IT talent. On June 29, 2016, the Board of Estimates approved the new MAPS Information Technology IT and Agency IT classifications. The submitted chart lists the crosswalk for placement of employees from current classifications to the new IT specific classifications. 101 AGENDA BOARD OF ESTIMATES 12/21/2016 102 AGENDA BOARD OF ESTIMATES 12/21/2016 Bureau of the Budget and – General Fund Appropriation Transfer Management Research ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a General Fund Appropriation Transfer to the Fire Department, (Service 600, Administration – Fire). AMOUNT OF MONEY AND SOURCE: $4,109,177.00 - FROM: M-R: Employees Retirement Contribution (Service 355, Employees’ Retirement Contribution) TO: Fire Department (Service 600, Adminis- tration – Fire) BACKGROUND/EXPLANATION: The City and Local 734 and 964 Unions have settled on a package that will cost the City approximately $4,100,000.00 in Fiscal 2017. The Fiscal 2017 budget included no assumed costs for this contract, which is why a transfer is required to cover the costs. Funding budgeted for the F&P pension enhancements is instead being used as a contingency for union negotiations. Primary costs in the agreed upon package include one fewer impact day; $500.00 bonuses per filled position; and 1% salary increases retro to July 1, 2016, with an additional 1% increase effective January 1, 2017 for non-suppression personnel. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 103 AGENDA BOARD OF ESTIMATES 12/21/2016 Bureau of Budget and – Supplemental General Fund Management Research Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a Supplemental General Fund Operating Appropriation for the purchase of computer processing equipment by the Law Department Service 861, Controversies. AMOUNT OF MONEY AND SOURCE: $570,000.00 – From: Legal Settlement Proceeds revenue fund Service 150: Treasury and Debt Manage- ment BACKGROUND/EXPLANATION: The City received $1.2 million as part of a settlement in connection with anti-trust litigation relating to bid-rigging by the municipal derivatives industry. This funding will support technological purchases by the Central Bureau of Investigation in Controversies allowing remote data collection and migration to a paperless office. The investment will improve information governance, reduce existing costs and risks for the City, and improve operational efficiency. APPROVED FOR FUNDS BY FINANCE 104 AGENDA BOARD OF ESTIMATES 12/21/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 106 - 108 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 105 AGENDA BOARD OF ESTIMATES 12/21/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50004801, Waste Equipment Sales $ 262,500.00 OEM Parts and and Service, LLC Service for Stellar Truck Bodies (Department of General Services) MWBOO GRANTED A WAIVER. 2. B50004747, 40 Cubic Custom Container $ 139,290.00 Yard Roll-Off Open Solutions, LLC Top Container (Department of Public Works, Bureau of Solid Waste) MWBOO GRANTED A WAIVER. 3. B50004770, O.E.M. $299,500.00 and Aftermarket First Call Parts and Repair Holabird Development for Lawn Mowers Corporation t/a Port and Landscape City Equipment Co. Equipment Second Call Gambrills Equipment Co., Inc. (Dept. of General Services – Fleet Mgmt.) MWBOO GRANTED A WAIVER. 106 AGENDA BOARD OF ESTIMATES 12/21/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 4. B50004804, Inner Dominion Electric $424,034.86 Harbor Light Poles Supply, Inc. (Dept. of Transportation) MWBOO GRANTED A WAIVER. Department of Public Works (DPW) 5. W.C 1351, Urgent Spiniello Companies $4,583,300.00 Needs Infrastruc- ture Rehabilitation MBE: Shekinah Group, LLC $ 12,500.00 0.27% Machado Construction, 400,000.00 8.73% Co., Inc. $412,500.00 9.00% WBE: R & R Contracting $ 92,000.00 2.00% MWBOO FOUND VENDOR IN COMPLIANCE. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 6. $ 298,815.63 9960-904689-9558 County Appro- Constr. Res. priations Urgent Needs 6,416,142.37 " " Water Rev. Bonds $6,714,958.00 107 AGENDA BOARD OF ESTIMATES 12/21/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS DPW – cont’d AMOUNT TO ACCOUNT/S $ 458,330.00 -------------- 9960-905747-9557- 900020-2 Extra Work 458,330.00 -------------- 9960-905747-9557- 900020-3 Engineering 940,000.00 ------------- 9960-905747-9557- 900020-5 Inspection 4,583,300.00 ------------- 9960-905747-9557- 900020-6 Construction 274,998.00 ------------- 9960-905747-9557- 900020-9 $6,714,958.00 Administration This transfer will cover the costs associated with the award for W.C. 1351, Urgent Needs Infrastructure Rehabilitation. 108 AGENDA BOARD OF ESTIMATES 12/21/2016 Bureau of the Budget and – Special Fund Appropriation Transfer Management Research ACTION REQUESTED OF B/E: The Board is requested to approve the special fund Appropriation Adjustment Order (AAO) to transfer funds within the Baltimore City Health Department from Service 715 (Health Administration) to Service 316 (Youth Violence Prevention). AMOUNT OF MONEY AND SOURCE: $140,000.00 - From: 4000-400017-3001-568000-404001 Unallocated Federal funds (Service 715) To: 6000-606416-3160-308600-406001 (Service 316) BACKGROUND/EXPLANATION: The source of the special funds is a grant award, in the amount of $140,000.00, from the National Association of County and City Health Officials (NACCHO). On December 23, 2015, the Board approved acceptance of the grant award for the project entitled “Expansion of Safe Streets” Program. Because this grant exceeds the available unallocated special funds in Fiscal 2017, Federal unallocated funds will be used for this transfer. The transfer is necessary to provide funding for the expansion and mobilization of the Safe Streets Program in Sandtown- Winchester. Initially, funding was appropriated within an unallocated account in the Fiscal 2017 Ordinance of Estimates. With this AAO, funding will be moved from the unallocated grant source, in accordance with the actual grant award. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 109 AGENDA BOARD OF ESTIMATES 12/21/2016 Bureau of the Budget and – Special Fund Appropriation Transfer Management Research ACTION REQUESTED OF B/E: The Board is requested to approve the special fund Appropriation Adjustment Order (AAO) to transfer funds within the Baltimore City Health Department from Service 715 (Health Administration) to Service 316 (Youth Violence Prevention). AMOUNT OF MONEY AND SOURCE: $50,000.00 - From: 4000-400017-3001-568000-404001 Unallocated Federal funds (Service 715) To: 6000-616316-3160-308600-406001 (Service 316) BACKGROUND/EXPLANATION: The source of the special funds is a grant award, in the amount of $50,000.00, from the Annie E. Casey Foundation. On June 28, 2016, the Board approved acceptance of the grant award for the expansion of the Safe Streets Program. Because this grant exceeds the available unallocated special funds in Fiscal 2017, Federal unallocated funds will be used for this transfer. The transfer is necessary to provide funding for the expansion and mobilization of the Safe Streets Program in Sandtown- Winchester. Initially, funding was appropriated within an unallocated account in the Fiscal 2017 Ordinance of Estimates. With this AAO, funding will be moved from the unallocated grant source, in accordance with the actual grant award. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 110 AGENDA BOARD OF ESTIMATES 12/21/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore City Sheriff’s Office 1. Eness Brown CVSA II Advanced General $1,909.85 Examiner Fund Certification Conference Orlando, FL Jan. 8 - 13, 2017 (Reg. Fee $545.00) The registration cost of $545.00 was prepaid using EA000193703 and the transportation cost of $246.70 was prepaid using a City-issued credit card assigned to Edna Taylor. Therefore, the disbursement to Ms. Brown is $1,117.88. 111 AGENDA BOARD OF ESTIMATES 12/21/2016 Bureau of the Budget and – General Fund Appropriation Transfer Management Research ACTION REQUESTED OF B/E: The Board is requested to approve a General Fund Appropriation Adjustment Order transfer within the Mayor’s Office of Human Services from Service 896, Permanent Housing for the Homeless, to Service 895, Temporary Housing for the Homeless. AMOUNT OF MONEY AND SOURCE: $88,309.00 – From: 1001-000000-3573-591400-603051 Permanent Housing for the Homeless To: 1001-000000-3572-778800-603051 Temporary Housing for the Homeless BACKGROUND/EXPLANATION: The transfer is necessary to utilize uncommitted funding in Permanent Housing for the Homeless to fund the Transportation HUB project in Temporary Housing for the Homeless, which will transport women from various pick-up points in the City to temporary shelters. The appropriation that will be debited within Permanent Housing for the Homeless was approved as part of the Fiscal 2017 Ordinance of Estimates. With this appropriation adjustment order, funding will be moved from Permanent Housing for the Homeless to Temporary Housing for the Homeless. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 112 AGENDA BOARD OF ESTIMATES 12/21/2016 PROPOSALS AND SPECIFICATIONS 1. Department of Transportation - TR 11013R, Loch Raven Watershed Culvert Repair, Replacement and Resurfacing BIDS TO BE RECV’D: 01/25/2017 BIDS TO BE OPENED: 01/25/2017 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 113