NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of the City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site(http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 NOTICES - cont’d: 2. BOARD OF ESTIMATES’ RECESS AUGUST 3, 2016 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on August 3, 2016. The Board of Estimates will not receive or open bids on August 3, 2016. The Board of Estimates will reconvene on August 10, 2016. BOARD OF ESTIMATES’ AGENDA – JULY 27, 2016 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Alpha Painting & Construction Co., Inc. $100,332,000.00 American Tennis Courts, Inc. $ 1,500,000.00 Cole Roofing Company, Inc. $ 8,000,000.00 Cossentino Contracting Company, Inc. $ 8,000,000.00 J. Vinton Schafer & Sons, Inc. $ 92,898,000.00 Matos Builders, LLC $ 3,330,000.00 Sunrise Safety Services, Inc. $ 1,500,000.00 T.E.A.M. Service Corporation of New York $ 3,933,000.00 Talley Interior Exterior Painting $ 180,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Gilbert Architects, Inc. Architect Infrastructure Technologies, LLC Engineer Itenology Corporation Engineer Pure Engineering Services, Inc. Engineer AGENDA BOARD OF ESTIMATES 07/27/2016 BOARDS AND COMMISSIONS – cont’d Sheladia Associates, Inc. Engineer Architect Spears/Votta & Associates, Inc. Engineer The Wilson T. Ballard Company Engineer 2 AGENDA BOARD OF ESTIMATES 07/27/2016 Enoch Pratt Free Library - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employee to the designated employee, Ms. Donna Ballard. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employee has asked permission to donate the sick leave days that will be transferred from his LIFE-TO-DATE sick leave balances as follows: Donor Days Stanley Butler 5 Ms. Ballard is not a member of a union sick leave bank and is not eligible for membership in a union sick leave bank. All of her leave has been used. This transfer will allow Ms. Ballard to remain in pay status. APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 3 AGENDA BOARD OF ESTIMATES 07/27/2016 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 5 - 6 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 4 AGENDA BOARD OF ESTIMATES 07/27/2016 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation/Engineering & Construction 1. EWO #004, $0.00 – TR 13311R, Traffic Signal Construction & Rewiring Citywide (JOC) $3,470,737.50 $553,417.49 Midasco, LLC 365 68% This authorization is for a 365-day non-compensable time extension. The additional time is needed for additional traffic signal work, which is part of the City’s traffic congestion easement plan for SE Baltimore. The Notice to Proceed was issued on June 23, 2014, with a completion date of June 12, 2016. The additional time will extend the completion date to June 11, 2017. An Engineer’s Certificate of Completion has not been issued on this contract. Department of Public Works/Office of Eng. & Construc. 2. EWO #001, ($106,564.00) – S.C. 924, ARC Flash Hazard System Improvement at the Patapsco Wastewater Treatment Plant $999,474.00 $0.00 Enterprise Elec- - - tric Company The length of time required for the electrical outage needed for the installation of three new replacement main breakers in DC-8, electrical switchgear will cause an undue hardship on the Plant. The design engineer, together with the Plant, decided to move this work from the S.C. 924 scope of work as the replacement of the entire switchgear is slated for the pending S.C. 926 project. The credit offered has been evaluated by the design engineer and found to be reasonable for the deletion of work. This work started on May 11, 2015 and the current completion date is August 7, 2016. 5 AGENDA BOARD OF ESTIMATES 07/27/2016 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Public Works/Office of Eng. & Construc. – cont’d 3. EWO #001, $0.00 – S.W.C. 7762R, Rehabilitation and Re- placement of the Highlandtown Storm Water Pump Station $1,686,000.00 $0.00 W.M. Schlosser 84 70% Co., Inc. Days The Environmental Engineering Project Delivery System is requesting that a change order for the additional non- compensatory time be granted due to the following: PCO 06 By-Pass planning delay from December 9, 2015 to January 5, 2016 equals 26 days. PCO 14 Wetwell unforeseen conditions and weather delays from January 6, 2016 to February 19, 2016 equals 44 days. Taking concrete core samples to locate structural steel and chemical testing of existing concrete wall equals 14 days. This request is for the 1st time extension and will increase the completion date and duration of the contract by 84 days. The new completion date of the contract was June 29, 2016. 6 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Housing and – Land Disposition Agreement Community Development___ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with Oak Pointe Associates, LLC, Developer, for the sale of the City-owned properties located at 501 and 503 Laurens Street. AMOUNT OF MONEY AND SOURCE: $6,930.00 BACKGROUND/EXPLANATION: The Developer will rehabilitate the vacant buildings which will be used as residential housing, to be sold to homeowners. The properties are in the Upton neighborhood. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The properties were valued pursuant to the Appraisal Policy of Baltimore City through the Waiver Valuation Process. The Waiver Valuation Price for 501 and 503 Laurens Street is $6,125.00 each and the purchase price is $3,465.00 each for a total of $6,930.00. Sale of these vacant properties at a price below the waiver valuation value will be a specific benefit to the immediate community, eliminate blight, create jobs during reconstruction and the properties will be returned to the tax rolls. MBE/WBE PARTICIPATION: The Developer will purchase the property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 07/27/2016 State’s Attorney Office (SAO) – Grant Awards The Board is requested to approve acceptance of the Grant Awards from the State of Maryland, Governor’s Office of Crime Control and Prevention (GOCCP) and the State of Maryland, Maryland State Police. The period of the Grant Awards is July 1, 2016 through June 30, 2017. GOCCP 1. COMPREHENSIVE VIOLENCE PROSECUTION $1,955,951.00 Account: 5000-501517-1150-118000-601001 This grant will support the prosecution of non-fatal shootings, recidivist gun offenders, gun trafficking cases, and homicides in Circuit Court. The grant funds will cover the salary and benefits of 17 full-time employees. 2. FAMILY BEREAVEMENT CENTER - $ 75,400.00 SURVIVORS OF HOMICIDE Account: 5000-580117-1156-117900-601001 The program address the needs of homicide survivors by providing individual counseling, support groups, court accompaniment, and other related services. The grant funds provide salary support. 3. GUN VIOLENCE REDUCTION INITIATIVE $ 108,202.00 Account: 5000-504817-1150-118000-601001 This grant will support the salary of one cross-designated Assistant State’s Attorney to the U.S. Attorney’s Office assigned to handle the prosecution of gun cases as a part of the Citywide effort to reduce gun violence. 8 AGENDA BOARD OF ESTIMATES 07/27/2016 SAO – cont’d 4. LEGAL SERVICES FOR CRIME VICTIMS $ 30,000.00 Account: 5000-579817-1150-118000-601001 This grant will provide funds to assist in developing and implementing strategies specifically intended to provide legal assistance to crime victims in the State of Maryland. The program includes review by an Assistant State's Attorney of every criminal complaint a victim files with a Baltimore City Court Commissioner. 5. CITY CORRECTIONS INVESTIGATIVE UNIT (CCIU) $ 115,000.00 Account: 5000-505717-1150-118000-601001 This grant will support the CCIU Prosecutor program, which consists of a team of experienced correctional investigators and intelligence officers, state troopers and prosecutors that will build upon recent investigations and initiate new ones. The grant funds will provide for the salary and benefits of one prosecutor. 6. JUNIOR STATE’S ATTORNEY $ 3,951.00 Account: 5000-580017-1150-118000-601001 This grant supports the Baltimore City’s Junior State’s Attorney Program. The six-week summer enrichment program exposes rising eighth grade students to careers in the criminal justice and law enforcement fields, building trust and faith in the criminal justice system. The grant funds provide operating expenses. 9 AGENDA BOARD OF ESTIMATES 07/27/2016 SAO – cont’d 7. INTER-AGENCY WAR ROOM COORDINATION $ 603,451.00 Account: 5000-504917-1152-137200-601001 This Inter-agency project will provide coordination for a focused response to violent offenders in the City through a comprehensive program of electronic information sharing that identifies the most violent offenders in Baltimore City upon arrest. Currently the program determines and tracks probation and parole status, apprehension and service of search warrants, judicial prioritization, and criminal case flow management. The grant funds will be used to provide personnel. MARYLAND STATE POLICE 8. VEHICLE THEFT PREVENTION $ 50,000.00 Account: 5000-501617-1150-118300-600000 The State’s Attorney Office for Baltimore City will provide screening, case preparation and prosecution of juvenile vehicle theft cases. The grant funds will provide for one full-time law clerk that will maintain a vehicle theft database and assist prosecutors with case preparation. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The terms and conditions of the Grant Awards have been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 07/27/2016 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 12 - 15 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 11 AGENDA BOARD OF ESTIMATES 07/27/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Planning 1. $145,108.38 9904-908212-9127 9904-907213-9127 23rd Eco. Dev. Pier 1 & Inner Floating Pier – Bonds Harbor Promenade Inner Harbor This transfer will fund the Promenade Improvement Project to support the construction of a new floating dock for the Electric Boat concession operated by Living Classrooms Foundation. This Promenade Improvement Project will take place alongside the Inner Harbor Promenade between the World Trade Center and the National Aquarium at Pier 3. Department of Recreation and Parks 2. $205,000.00 9938-913051-9475 9938-915051-9474 State (Program Open (Reserve) Winans (Active) Winans Space) Meadow Nature Meadow Nature Center Center This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1234, Task #6 to GWWO, Inc. 3. $ 15,000.00 9938-910065-9475 9938-906165-9474 1st Public (Reserve) Druid (Active) Druid Hill Facilities Hill Park: Park: Rawlings Rawlings Conservatory Conservatory Garden ADA Garden ADA This transfer will provide funds to cover the costs associated with design and administrative services for the Rawlings Conservatory Garden ADA improvements. 12 AGENDA BOARD OF ESTIMATES 07/27/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 4. $ 520,000.00 9910-909932-9587 9910-914135-9588 1st Comm. & Poppleton Poppleton CW Ph 2-4 Eco. Dev. Acquisition, Acquisition, Demolition, Demolition, Relocation Relocation - - 1st Comm. 1st Comm. & Eco. & Eco. Dev. Dev. (Reserve) This transfer will provide funds for the acquisition of remaining properties, relocation of residents and demolition of structures to complete site control of Phases 2 through 4 of the 13.5 acre Poppleton Center/West redevelopment area for future redevelopment as mixed-income housing projects. Phase 1 site area has been acquired and cleared. This is part of the FY 2017 CIP. 5. $2,687,000.00 9997-930989-9587 Comm. Dev. Block Loan Repayment Grant 42 (Reserve) $ 921,286.50 ---------------- 9997-928080-9593 Public Housing 108 1,765,713.50 ---------------- 9997-925410-9593 $2,687,000.00 East Baltimore Dev. Initiative 108 This transfer will provide appropriation authority for repayment on HUD Section 108 loans for fiscal year 2017. 13 AGENDA BOARD OF ESTIMATES 07/27/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 6. $372,300.00 9910-922012-9587 General Funds Whole Block Demo. (Reserve) $ 85,500.00 --------------- 9910-913133-9588 Whole Block - Operating Cost Planning Dept. FY16 – General Funds 286,800.00 --------------- 9910-908132-9588 Whole Block - Planning Dept. $372,300.00 FY16 – General Funds This transfer will provide funds approved in the FY16 Ordinance of Estimates supporting the Planning Department’s efforts on Greening within the Whole Block Demolition Program. 7. $ 70,000.00 9910-903990-9587 Neighborhood Planning & Revitalization (Reserve) 276,250.00 9910-995001-9587 Unallocated Reserve HCD (Reserve) 153,750.00 9910-924010-9588 Dallas Street Demo $500,000.00 -------------- 9910-904193-9588 State Funds Gilmor Community Center 14 AGENDA BOARD OF ESTIMATES 07/27/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development - cont’d The appropriations for this transfer will be used for renovations to the Gilmor Community Center. Funds are being provided to Housing and Community Development, which will be acting as the fiscal agent. 15 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Real Estate – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure of Funds to authorize the Department of Health’s Women, Infant and Children (WIC) program, Tenant, to continue to pay month-to-month rental expenses, by Expenditure Authorization, to Bon Secours Baltimore Health Systems, Inc., Landlord, for the property located at 26 N. Fulton Avenue. The period of the Expenditure of Funds is June 1, 2016 through August 31, 2016. AMOUNT OF MONEY AND SOURCE: $422.55 – Monthly Rent The rental expense for the use of two additional phone lines will be $200.00 per month and $29.63 per month for shared copier and paper. Account: 4000-423216-3080-294100-603013 (June rent) 4000-423217-3080-294100-603013 (July and August rent) BACKGROUND/EXPLANATION: The Lease Agreement for the above property expired December 31, 2015. The Landlord and Tenant are negotiating a new lease agreement for the Tenant’s WIC program to remain at the site. Negotiations have taken longer than anticipated. The Department of Health’s WIC program will continue to pay rent on a month-to-month basis until a lease agreement has been approved and executed by the Board of Estimates. It is expected that the negotiations will be concluded on or before August 31, 2016. The request is late due to protracted negotiations with new administrative personnel for the Landlord. APPROVED FOR FUNDS BY FINANCE 16 AGENDA BOARD OF ESTIMATES 07/27/2016 Bureau of the Budget and – State Fund Appropriation Management Research Adjustment Order Transfer ACTION REQUESTED OF B/E: The Board is requested to approve an Appropriation Adjustment Order (AAO) grant transfer within the Baltimore City Health Department from Service 715, (Health Administration) to Service 721 (Senior Centers). The transfer is based upon the supplemental grant award received from the Maryland Department of Aging. AMOUNT OF MONEY AND SOURCE: $9,000.00 – From Account: 5000-500017-3001-568000-405001 Service 715, Health Admin. To Account: 5000-570516-3024-268400-405001 Service 721, Senior Centers BACKGROUND/EXPLANATION: The Board approved the Supplemental Grant Award on June 1, 2016. The transfer is necessary in order to provide supplemental funding for senior health promotion activities. Initially, special funding was appropriated within an unallocated special fund account in the Fiscal 2017 Ordinance of Estimates. With this appropriation adjustment order, funding will be moved from the unallocated grant source in accordance with the actual grant award. APPROVED FOR FUNDS BY FINANCE 17 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Recreation and Parks – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 1 to Murphy & Dittenhafer, Inc. under Project No. 1234, On-Call Architectural Design Services. The period of the Task Assignment is approximately 6 months. AMOUNT OF MONEY AND SOURCE: $20,645.55 – 9938-912039-9474-000000-703032 BACKGROUND/EXPLANATION: This task will include schematic design services for Gwynn Falls Division Management Yard. MBE/WBE PARTICIPATION: THE CONTRACTOR HAS ACHIEVED THE FOLLOWING PERCENTAGES: MBE: 23.91% WBE: 9.54% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 18 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Recreation and Parks – Donation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Donation Agreement with the Parks and People Foundation, Inc. (PPF) and the D&A Dunlevy Landscapers, Inc. The period of the Donation Agreement is effective upon Board approval through Final Acceptance of the Project by the City. AMOUNT OF MONEY AND SOURCE: No City funds are required. BACKGROUND/EXPLANATION: The PPF received funding for this project through the Maryland Department of Natural Resources. The PPF will pay the D&A Dunlevy Landscapers, Inc., the Contractor, for all necessary work and expenses associated with this project. This will include the removal of existing impervious surfaces and the beautification of Harlem and Dennison Park, improving the water quality of the Chesapeake Bay watershed in the City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Donation Agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 07/27/2016 Mayor’s Office of Human Services (MOHS) – Notice of Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Notice of Award (NOA) from the Department of Health and Human Services acting through the Office of Head Start. The period of the award is July 1, 2016 through June 30, 2017. AMOUNT OF MONEY AND SOURCE: $7,211,078.00 – 4000-486317-1772-180300-603051 BACKGROUND/EXPLANATION: The NOA provides funding to the City to continue to operate the Head Start program of Baltimore City. The Head Start program will serve approximately 759 children in the City. Under the terms of the grant renewal, the related sub-contracts will be renewed with various organizations throughout the City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Notice of Award has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 07/27/2016 Mayor’s Office of Human Services – Housing Opportunity for Persons with Aids Program Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Agreement with Baltimore County. The period of the agreement is July 1, 2015 through June 30, 2018. AMOUNT OF MONEY AND SOURCE: $1,325,351.00 – 4000-490816-3571-763202-603051 BACKGROUND/EXPLANATION: The City is the Grantee for the Baltimore Eligible Metropolitan Statistical Area (EMSA), which includes Baltimore County. The City desires to utilize a portion of the grant funds from the U.S. Department of Housing and Urban Development to assist Baltimore County in providing intensive case management services and short-term rental assistance to eligible HIV/AIDS clients in the EMSA. Baltimore County will use the funds to provide housing assistance and supportive services to individuals or to families who have a family member with AIDS. Baltimore County will serve 85 clients. The agreement is late due to a delay at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Housing Opportunity for Persons with Aids Program Agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 07/27/2016 Dept. of Communication Services, - Expenditure of Funds Municipal Post Office ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment, by Expenditure Authorization, to renew the NCOALink Mail Processing License from the United States Postal Service (USPS). AMOUNT OF MONEY AND SOURCE: $8,675.00 – 2032-000000-1360-159100-605008 BACKGROUND AND EXPLANATION: The Department of Communication Services, Municipal Post Office (MPO) requires renewal of the NCOA Link license from the USPS to continue to provide updated and accurate address information for mail prepared by the MPO on behalf of the City. With accurate addresses on mail and mail addressed in conformance with USPS regulations, the City can reduce mailing costs. The data used to update addresses is the exclusive property of the USPS and can only be obtained through their licensed products. APPROVED FOR FUNDS BY FINANCE 22 AGENDA BOARD OF ESTIMATES 07/27/2016 Health Department – Agreement, Ratification of an Agreement and an Amendment to Agreement The Board is requested to approve and authorize execution of an agreement, and to ratify the agreement, and the amendment to agreement. AGREEMENT 1. BALTIMORE CITY PUBLIC SCHOOLS/BALTIMORE $12,629,926.00 CITY BOARD OF SCHOOL COMMISSIONERS (BCPSS) Account: 6000-624917-3100-295900-406001 The BCPSS, with the assistance of the Health Department, will continue to provide School Health Suite services to students. The period of the agreement is July 1, 2016 through June 30, 2017. RATIFICATION OF AGREEMENT 2. THE JOHNS HOPKINS UNIVERSITY/SCHOOL $ 37,341.00 OF MEDICINE (JHUSOM) Account: 4000-480316-3150-736901-603051 The JHUSOM provided an epidemiologist to direct the coordination of efforts to expand and enhance Hepatitis C (HCV) surveillance. The epidemiologist managed and analyzed HCV surveillance data to measure HCV testing and diagnosis, and clinical outcomes at the population level among clients served by clinical partners in Baltimore City. This individual also supported data integration efforts. The period of the agreement was July 1, 2015 through June 30, 2016. The agreement is late because budget revisions delayed its processing. 23 AGENDA BOARD OF ESTIMATES 07/27/2016 Health Department – cont’d RATIFICATION OF AMENDMENT TO AGREEMENT 3. HEALTHY TEEN NETWORK, INC. (HTN) $ 10,000.00 Account: 4000-494416-3030-279200-603051 On March 2, 2016, the Board approved the original agreement in the amount of $15,000.00 for the period of July 1, 2015 through June 30, 2016. The Department received supplemental funds in the amount of $10,000.00 for the HTN to provide a one-day training for the Maryland State Personal Responsibility Education Program grantees. This made the total contract award $25,000.00. All other terms and conditions of the original agreement remain unchanged. The amendment to agreement is late because the Department was waiting for signatures. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT ITEM NO. 1) AND HAD NO OBJECTION. (The Agreements and the Amendment to Agreement have been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 07/27/2016 Health Department – Revised Notice of Award and Cooperative Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Revised Notice of Award (NoA) and Cooperative Agreement with the Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for HIV, Viral Hepatitis, STDs and TB Prevention. AMOUNT OF MONEY AND SOURCE: $139,793.00 – 4000-422116-3030-271400-404001 BACKGROUND/EXPLANATION: On January 13, 2016, the Board approved the initial NoA and Cooperative Agreement in the amount of $46,598.00 for the period January 1, 2016 through December 31, 2016. The revised NoA in the amount of $139,793.00 is for partial funding to support the TB clinical services. This makes the total award $186,391.00. All other terms and conditions remain in effect throughout the budget period, unless changed in writing by the Grants Management Officer. The Revised NoA is late because it was delayed during the Department’s administrative review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Revised Notice of Award and Cooperative Agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 07/27/2016 Health Department – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the Employee Expense Statement for Mr. Elmer Carmon for mileage for the month of December 2015. AMOUNT OF MONEY AND SOURCE: $369.75 - 1001-000000-3030-271600-603002 BACKGROUND/EXPLANATION: Mr. Carmon failed to submit the expense form for December 2015. He did submit the expense form in February, however it was lost. The expense form is now outside of the guidelines set forth by AM 240-11. The Department apologizes for the lateness of this request. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 26 AGENDA BOARD OF ESTIMATES 07/27/2016 Mayor’s Office On Criminal Justice – Grant Adjustment Notice ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a Grant Adjustment Notice (GAN) with the Governor’s Office of Crime Control and Prevention. The GAN extends the period of the grant through February 28, 2017. AMOUNT OF MONEY AND SOURCE: $0.00 – 4000-472813-2252-690700-600000 BACKGROUND/EXPLANATION: The GAN changes the date of the agreement from October 1, 2012 through August 31, 2016 to October 1, 2012 through February 28, 2017, allowing for additional time to continue programming and fully expend the funding. This is a no-cost extension. There are no other changes to the terms of the grant agreement. On February 6, 2013, the Board approved a Grant for the “McElderry Park Revitalization Coalition” in the amount of $938,773.00. This program aims to improve community safety by designing and implementing effective, comprehensive approaches to addressing crime within targeted neighborhoods. On July 29, 2015, the Board approved the GAN changing the term of the original agreement from October 1, 2012 through September 30, 2015 to October 1, 2012 through August 31, 2016. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Grant Adjustment Notice has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 29 favorable reports by the Planning Commission at its meeting on July 14, 2016, on Transfers of Funds approved by the Board of Estimates at its meetings on June 29 and July 13, 2016. 28 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Planning – Grant Agreements The Board is requested to approve and authorize execution of the various Grant Agreements for the Bacterial Monitoring Program. The period of the agreement is effective upon Board approval for one year. 1. BLUE WATER BALTIMORE, INC (BWB) $ 40,000.00 Account: 9905-926005-9188-900000-703032 The funds from this program are drawn from the City’s Critical Area Management Program offset fee fund, which developers pay into when they disturb land close to the waterfront and cannot meet mitigation requirements on site. BWB is a non-profit comprised of our four former watershed associations plus the Harbor Waterkeeper. Grantees are chosen via an open application process, with the goals of improving water quality by reducing stormwater pollution, conserving and protecting wildlife habitat, and improving quality of life for the citizens of Baltimore. All grant allocations are pre-approved by the State’s Critical Area Commission. Under this agreement, the BWB will run a program to monitor water quality in Baltimore City’s streams and the Inner Harbor, and report the results to the City and the public. BWB will monitor bacteria levels in Baltimore’s streams and Inner Harbor at 49 sites by taking samples and having them analyzed at a State lab. The resultant data will be shared property with the Department of Public Works. Additionally, BWB will maintain a website to communicate information about water quality with the public. BWB is uniquely positioned to do this work because of their long history in the field of water quality in Baltimore City, and their trusted status as public educators and ambassadors between residents and government. 29 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Planning – cont’d 2. BALTIMORE GREEN SPACE: A LAND TRUST $20,000.00 FOR COMMUNITY-MANAGED OPEN SPACE, INC. D/B/A BALTIMORE GREEN SPACE (BGS) Account: 9905-922004-9188-900000-703032 The funds from this program are drawn from the City’s Critical Area Management Program offset fee fund, which developers pay into when they disturb land close to the waterfront and cannot meet mitigation requirements on site. The BGS is a non-profit created in 2007 to preserve and support community-managed open spaces in Baltimore City. Grantees are chosen via an open application process, with the goals of improving water quality by reducing stormwater pollution, conserving and protecting wildlife habitat, and improving quality of life for the citizens of Baltimore. All grant allocations are pre-approved by the State’s Critical Area Commission. Under this agreement, the BGS will run a program to mentor forest patch stewards, host stewardship events, produce training materials for forest patch stewards, and clear invasive plants and re-establish healthy understory vegetation in forest patches in Baltimore City. The BGS will work with between five and nine community-managed forest patches in Baltimore City, depending on the intensity of work needed at each site. In order to clear invasive plants and put in place management practices to prevent their return; to educate residents on forest management practices; and to continue to develop and implement their ongoing program to support stewardship and invasive plant management in Baltimore’s forest patches. The BGS is uniquely positioned to do this work because of their excellent record of accomplishments and reputation at fostering citizen stewardship of community-managed green spaces. 30 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Planning – cont’d 3. PARKS AND PEOPLE FOUNDATION, INC. (PPF) $11,427.24 Account: 9905-922004-9188-900000-703032 The funds from this program are drawn from the City’s Critical Area Management Program offset fee fund, which developers pay into when they disturb land close to the waterfront and cannot meet mitigation requirements on site. The PPF is a non-profit formed in 1984 to improve the physical and social environment in Baltimore City. Grantees are chosen via an open application process, with the goals of improving water quality by reducing stormwater pollution, conserving and protecting wildlife habitat, and improving quality of life for the citizens of Baltimore. All grant allocations are pre-approved by the State’s Critical Area Commission. Under this agreement, the PPF in collaboration with the Westport Neighborhood Association will remove approximately 2.79 acres of invasive species to create a riparian buffer of native species. The project site is located directly adjacent to the Gwynns Falls waterway. Approximately 50 volunteers will remove 2,000 lbs. of trash from three vacant lots. The projected amount of nutrients and solids that will be captured by the newly planted native species are as follows: 232.44 lbs./yr. of Total Suspended Solids, 0.74 lbs./yr. of Phosphorus, and 10.52 lbs./yr. of Nitrogen. 4. WATERFRONT PARTNERSHIP OF BALTIMORE, $15,500.00 INC. (WATERFRONT PARTNERSHIP) Account: 9905-926005-9188-900000-703032 The funds from this program are drawn from the City’s Critical Area Management program offset fee fund, which developers pay into when they disturb land close to the waterfront and cannot meet mitigation requirements on site. 31 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Planning – cont’d Waterfront Partnership is a non-profit that was formed to respond to issues related to maintenance and management of Baltimore’s Inner Harbor, and which spearheaded crucial environmental efforts related to water quality and environmental awareness. Grantees are chosen via an open application process, with the goals of improving wildlife habitat, and improving quality of life for the citizens of Baltimore. All grant allocations are pre-approved by the State’s Critical Area Commission. Under this agreement, the Waterfront Partnership will run a program to install 360 oyster cages in Baltimore City’s Inner Harbor, train at least 200 volunteers to maintain them, and transport the mature oysters to the Fort Carroll Oyster Sanctuary. The Waterfront Partnership will also host the Great Baltimore Oyster Festival attended by over 1,500 people, and educate the public about the role of marine life in water quality. The Waterfront Partnership was awarded Critical Area funds in 2014 and 2015 for a similar oyster stewardship project, which was successful. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Planning (DoP) – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with Poe Baltimore, Inc. The period of the Grant Agreement is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: $21,345.29 – 1001-000000-0000-000000-125011 BACKGROUND/EXPLANATION: On August 24, 2011, the Board approved a consultant agreement between the DoP and Cultural Resources Management Group (CRMG) in which the CRMG created a strategic and operational plan for insuring the financial sustainability of the Edgar Allen Poe House Museum. The CRMG recommended the creation of a new entity, Poe Baltimore, Inc., to provide oversight of the Museum’s daily operations. On October 3, 2012, the City engaged the Baltimore & Ohio Railroad Museum (B&O) to provide professional support to Poe Baltimore, Inc. with its incorporation as a 501(c)(3) organization; provided administrative and financial oversight; recruited board members, developed a fundraising plan and membership database; and physically prepared the Museum for new interpretation and re-opening on October 5, 2013. This grant agreement will allow the City to issue a one-time payment of funds that were generated from many years of fundraising and charitable donations for the Museum. These funds will help with the daily operations of the Museum, which is open for visitors at least two days a week between April and December. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 07/27/2016 Parking Authority of - Second Amendment to Parking Facility Baltimore City (PABC) Operations and Management Agreement_______ The Board is requested to approve and authorize execution of the Second Amendment to the Parking Facility Operations and Management Agreement with Impark/Danas Parking LLC for the following four parking garages: Facility Location a. Arena Garage: 99 Howard Street Original Second Agreement + Amendment 1st Amendment Account Number $443,333.00 $ 827,204.00 2075-000000-2321-407200-603016 Maintenance & Repair 3,600.00 7,200.00 2075-000000-2321-407200-603026 Management & Incentive 108,000.00 204,000.00 2075-000000-2321-407200-603038 $554,933.00 $1,038,404.00 Security b. Marriott Garage: 405 W. Lombard Street Original Second Agreement + Amendment 1st Amendment Account Number $426,079.00 $763,804.00 2075-000000-2321-407000-603016 Maintenance & Repair 3,600.00 7,200.00 2075-000000-2321-407000-603026 Management & Incentive 60,000.00 120,000.00 2075-000000-2321-407000-603038 $489,679.00 $891,004.00 Security 34 AGENDA BOARD OF ESTIMATES 07/27/2016 PABC – cont’d Facility Location c. Penn Station Garage: 1511 N. Charles Street Original Second Agreement + Amendment 1st Amendment Account Number $511,065.00 $ 927,391.00 2075-000000-2321-407600-603016 Maintenance & Repair 3,600.00 7,200.00 2075-000000-2321-407600-60302 Management & Incentive 75,000.00 159,000.00 2075-000000-2321-407600-603038 $589,665.00 $1,093,591.00 Security d. Redwood Street Garage: 11 S. Eutaw Street Original Second Agreement + Amendment 1st Amendment Account Number $ 391,859.00 $ 741,084.00 2076-000000-2321-253900-603016 Maintenance & Repair 3,600.00 7,200.00 2076-000000-2321-253900-603026 Management & Incentive 60,000.00 120,000.00 2076-000000-2321-253900-603038 $ 455,459.00 $ 868,284.00 Security Under the original agreement, compensation to Impark/Danas LLC was based on a monthly base management fee, and a calculation for the incentive fee with reimbursement for approved operating expenses at the parking facilities. The second amendment, authorizes required additional funding to pay for anticipated operating expenses and to compensate the Impark/Danas LLC during the extended term upon the original compensation structure. 35 AGENDA BOARD OF ESTIMATES 07/27/2016 PABC – cont’d The term of the Original Agreement was twelve months, from August 1, 2013 to July 31, 2014 with a PABC option to extend for an additional 12 months, that was exercised in 2014. The First Amendment extended the term through July 31, 2016. This Second Amendment will extend the term for twelve months through July 31, 2017. In addition, this second amendment will allow the Bureau of Purchases to incorporate the recently developed local, small, minority, and women-owned business initiatives into the solicitation for management services at this facility. MBE/WBE PARTICIPATION: Management Services for Arena, Penn, Marriott, and Redwood Garages with Impark/Danas Parking, LLC: Commitment Performed MBE: Xecutive Security 27% $130,650.00 42.4% Investigation, Inc. WBE: AJ Stationers, Inc. $ 9,429.00 3.1% Tote-It, Inc. 2,135.00 .7% Jan Ferguson, Inc. 22,866.03 7.4% Sign Solutions, Inc. 1,654.00 .5% d/b/a Sign-A-Rama 10% $ 36,084.03 11.7% MWBOO FOUND VENDORS IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Second Amendments to Parking Facility Operations and Management Agreements have been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 07/27/2016 Parking Authority of - Expenditure of Funds Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve the expenditure of funds to pay Cale America, Inc. (Cale). AMOUNT OF MONEY AND SOURCE: $54,625.00 – 5800-2075-000000-408700-603026 BACKGROUND/EXPLANATION: The Board approved the Meter Maintenance Agreement on May 26, 2010, and an amendment to the Maintenance Agreement on February 5, 2014 that allowed for ADA upgrades and set the cost of the upgrade, and one-year extensions of the Maintenance Agreement on May 27, 2015 and June 1, 2016. Cale has provided and installed the EZ Park Meters since 2004, and the meters were ADA compliant until new ADA standards were issued. Cale must provide the required parts and services to upgrade the meters because the equipment is proprietary. The PABC worked for a number of years with the Mayor’s Commission on Disabilities to improve the parking situation in Baltimore for people with disabilities. With the Mayor’s Commission on Disabilities, the PABC has developed a program called Project SPACE to address this problem. The goal of Project SPACE is to make all parking meters ADA compliant and provide hundreds of reserved on-street parking spaces for people with disabilities while requiring all parkers to pay for metered parking, including those displaying a disability placard or license plate. Phase 1 of Project SPACE was launched in the Central Business District (Franklin Street to the north, President Street to the East, Pratt Street/Key Highway to the South and Martin Luther King, Jr. Boulevard to the West) on July 13, 2014. Persons that had been abusing disability placards for the free parking that 37 AGENDA BOARD OF ESTIMATES 07/27/2016 PABC – cont’d the placards previously provided, no longer have the incentive to park all day at meters, resulting in more turnover and availability of metered parking spaces. Phase 1 of Project SPACE also provided a-steep decline in thefts of disability placards in the City from 23 per month prior to Phase 1, to fewer than 3 per month after commencement of Phase 1. Phase 1 of Project SPACE has exceeded expectations, leading to Phase 2 in Harbor East and Fells Point. This expenditure of funds will allow for upgrades to 95 of the existing EZ Park meters so that the PABC may begin Phase 2 of Project SPACE. MBE/WBE PARTICIPATION: The MBE/WBE participation goals were waived under the original agreement because of the sole source nature of work. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 38 AGENDA BOARD OF ESTIMATES 07/27/2016 Office of the President - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Board of Ethics of Baltimore City to permit Mr. Bernard C. “Jack” Young, Council President, City Council and staff, to solicit donations from area leaders to fund the enhancement of recreational and instructional programs offered to Baltimore City youth and seniors through the Productive Lives Active Youth (P.L.A.Y) Campaign. The period of the campaign is effective upon Board approval through June 30, 2017. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The donations will be solicited from Baltimore-area business and civic leaders. A potential donor list will be comprised of individuals and corporate entities that contribute to the cultural vitality of Baltimore City such as restaurants, art and music venues, universities, etc. Most of the individual and corporate entities fitting that description are not controlled donors. However, those potential donors who are controlled donors with respect to the City Council or the Board of Estimates will not be targeted or singled-out in any way and will be solicited, if at all, in the same manner as all other potential donors. In order to adequately prepare youth to thrive academically, socially, and emotionally in the future, they must be provided a wide range of opportunities to strengthen their self-confidence, develop latent leadership skills, and to learn from positive role models. 39 AGENDA BOARD OF ESTIMATES 07/27/2016 Office of the President – cont’d Due to current budget restraints, the Department of Recreation and Parks and the Health Department are limited in the diversity and scope of services they can provide to youth and senior citizens. These constituency groups require social, recreational, and rehabilitative programs that should not be reduced or eliminated because of a limited City budget. Therefore, the Council President’s goal is to solicit private donations to increase and enhance the selection of recreational and instructional programs offered to these individuals. The P.L.A.Y. Campaign seeks to enhance the recreational experience through the beautification of centers and the development of program offerings including, but not limited to team and individual sports, swimming, movie screenings, cooking classes, talent and variety shows, theatre productions, academic monitoring, issue forums, senior symposiums, and arts and crafts activities. In most instances, the recreational programming supported by the P.L.A.Y. Campaign is offered by local nonprofit organizations. However, all solicitation campaigns for specific purposes and programs intended to be carried out by either the Department of Recreation & Parks or the Baltimore City Health Department must first be approved, in writing, by the Director or Acting Directors of the affected Department and coordinated with any other ongoing campaigns in support of the Departments’ programs. No donation may be accepted with the conditions as to its use unless that donation and any conditions have been approved, in writing, by the Director or Acting Directors of the Department of Recreation & Parks or the Baltimore City Health Department. 40 AGENDA BOARD OF ESTIMATES 07/27/2016 Office of the President – cont’d The periodic reports required to be filed with the Ethics Commission will be simultaneously provided to the Director of Recreation & Parks and the Baltimore City Health Department when specific fundraising efforts have been approved by the respective Directors. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 41 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Transportation - Developer’s Agreement No. 1458 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1458 with 3244 Eastern, L.L.C., Developer. AMOUNT OF MONEY AND SOURCE: $184,400.00 BACKGROUND/EXPLANATION: The developer will install new storm drain connection to its proposed new building located in the vicinity of 3232 Eastern Avenue. This agreement will allow the organization to do its own installation in accordance with Baltimore City standards. A Performance Bond in the amount of $184,400.00 has been issued to 3244 Eastern, L.L.C., which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project; therefore, MBE/WBE participation is not applicable. (The Developer’s Agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 3023 Elliott St. James A. Baker Retain two flat signs 7’ x 3’ ea., one planter 3’5” x 6’9”, and one egress stairway Annual Charge: $385.36 2. 1010 Morton St. 1010 Morton Street, Flat sign 304” x 24” LLC Flat Charge: $425.54 3. 2112 E. Monument Ulman Cancer Fund ADA Ramp 26’ x 5’ St. For Young Adults, Inc. Flat Charge: $70.30 4. 3200 Saint Paul The Johns Hopkins Two bracket signs St. University 9 sf. each, one single face elec- tric sign 18.7 sf., and two flat signs, one @ 31 sf., one @ 35 sf. Annual Charge: $558.70 Since no protests were received, there are no objections to approval. 43 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the Assignment of Task No. 2 to Whitman, Requardt & Associates, LLP, under Project No. 1225, On-Call Design Services for Resurfacing and Reconstruction. The duration of the Task is two months. AMOUNT OF MONEY AND SOURCE: $104,560.00 – 1001-000000-5015-382300-603026 BACKGROUND/EXPLANATION: This authorization will allow the Consultant to continue to provide technical assistance in connection with FEMA documentation preparation. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the original agreement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 44 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the Assignment of Task No. 4 to STV, Incorporated, under Project No. 1191, On-Call Design Consultant Services for Federal Aid Resurfacing and Reconstruction Projects. The duration of the Task is approximately 540 days. AMOUNT OF MONEY AND SOURCE: $239,480.50 – 9950-929004-9508-900010-703032 BACKGROUND/EXPLANATION: This authorization provides for the Consultant to provide engineering service for the design of Belair Road and Frankford Avenue. Node improvements from Cook Avenue to LaSalle Avenue; traffic signals improvement to Belair Road and Frankford Avenue intersection and preparation of contract documents for construction work. The scope of services includes roadway resurfacing, significant base repairs, new signing and pavement marking, landscaping, roadway and pedestrian lighting, traffic signals improvements, bumpouts, ADA ramps, conduit, sidewalks and utility works. The design will also include stormwater management, erosion and sediment control measures and maintenance of traffic. DBE PARTICIPATION: The Consultant will comply with Title 39 Code of Federal Regulations parts 26 (49CRF26) and the DBE goals established in the original agreement. DBE 25% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 45 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $220,322.06 9950-926004-9509 FED Construction Reserve Belair Road Complete Streets 55,080.52 " " GF HUR_____ $275,402.58 -------------------- 9950-929004-9508-3 Design Belair Road Complete Streets This transfer will fund the costs associated with Task No. 4, Project 1191, On-Call Design Consultant Services for Federal Aid Resurfacing and Reconstruction with STV, Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 46 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Transportation – Partial Release of Retainage ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Partial Release of Retainage Agreement with Santos Construction Company, Inc. for TR15004, Reconstruction of Alleys Citywide. AMOUNT OF MONEY AND SOURCE: $47,411.60 – 9950-907463-9504-000000-200001 BACKGROUND/EXPLANATION: All work on Contract No. TR 15004, Reconstruction of Alleys Citywide, is substantially completed and all punch list items complete, and the contractor has requested a partial release of retainage in the amount of $47,411.60. Currently, the City is holding $49,411.60 in retainage for the referenced project. The remaining $2,000.00 is sufficient to protect the interests of the City. Pursuant to Section 10.04-81 of the Specifications, a Conditional Inspection for the Contract was held on October 21, 2015. MWBOO HAS APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Partial Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of General Services – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the Assignment of Task No. 003 to Manns Woodward Studios, Inc. under Project GS 1218, Hampden Library #7 Renovations. The period of the task assignment is approximately 24 months. AMOUNT OF MONEY AND SOURCE: $207,134.45 – 9936-919037-9457-900000-703032 BACKGROUND/EXPLANATION: Under this task assignment, Manns Woodward Studios, Inc. will provide the design of renovations to the Hampden Library #7, bid analysis services, and post award services during the construction of this project. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 48 AGENDA BOARD OF ESTIMATES 07/27/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 50 - 51 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 49 AGENDA BOARD OF ESTIMATES 07/27/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 14306, Highlandtown Machado Construction $ 473,094.97 Transit Stop Improvements Co. Inc. from Highland Avenue to South Eaton Street DBE: Machado Construction Co. Inc. $260,202.23 55% A PROTEST WAS RECEIVED FROM C&N ASSOCIATES, LLC. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 411,500.00 9950-920008-9509 Federal Construction Reserve Highlandtown Complete Sts 132,559.22 " " " GF (HUR) $ 544,059.22 $ 473,094.97 ----------------- 9950-946003-9508-6 Structural & Improvements 47,309.50 ----------------- 9950-946003-9508-5 Inspection 23,654.75 ----------------- 9950-946003-9508-2 $ 544,059.22 Contingencies Highlandtown Complete Sts This transfer will fund the costs associated with the award of Project TR 14306, Highlandtown Transit Stop Improvements from Highland Avenue to South Eaton Street with Machado Construction Company, Inc. 50 AGENDA BOARD OF ESTIMATES 07/27/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 3. TR 15021R, Citywide Allied Contractors, $1,805,080.00 Signing for Parking Inc. Restrictions, JOC A MBE: J.M. Murphy Enterprises, Inc. $91,000.00 5.04% WBE: Sunrise Safety Services, Inc. $36,500.00 2.02% MWBOO FOUND VENDOR IN COMPLIANCE Bureau of Purchases 4. B50004505, Periodic National Airwall $ 161,165.00 Maintenance of Systems LLC Operable Walls MBE: L&J Waste Recycling, LLC $ 8,058.25 5% MWBOO FOUND VENDOR IN COMPLIANCE 5. B50004268, 311 Customer Incapsulate, $2,656,455.95 Resource Management LLC System MWBOO SET MBE GOALS AT 3% AND WBE GOALS AT 1% Bidder did not list any MBE or WBE participation on this contract. Bidder did request a waiver; however they did not exercise a good faith effort in meeting the goal. MWBOO FOUND VENDOR IN NON-COMPLIANCE. On December 01, 2015, MWBOO set goals of 3% MBE and 1% WBE. Incapsulate, LLC was found non-compliant on June 15, 2016. Award is recommended subject to the vendor coming into compliance within 10 days of award. 51 AGENDA BOARD OF ESTIMATES 07/27/2016 Baltimore City Police Department – Grant Awards and Intergovernmental Agreement The Board is requested to approve acceptance of the Grant Awards and approve and authorize execution of the Intergovernmental Agreement. The period of the Grant Awards is July 1, 2016 through June 30, 2017, unless otherwise indicated. 1. GOVERNOR’S OFFICE OF CRIME $50,165.00 CONTROL AND PREVENTION Account: 5000-588017-2013-212900-600000 This grant will provide funding for the services of a contractual administrative assistant who will provide data entry and coordination of the overall operation of the program, while police officers work on an overtime basis to increase the number of orders served. This program is designed to increase the efficiency and effectiveness of ex parte/protective order data entry services and to reduce the high occurrence of domestic violence in the City. 2. GOVERNOR’S OFFICE OF CRIME $28,080.00 CONTROL AND PREVENTION Accounts: 5000-588317-2041-195800-600000 $14,040.00 1001-000000-2042-220100-604003 $14,040.00 The “New/Replacement Body Armor” grant will provide funding to replace 14 vests with imminent expiration dates for sworn officers and 14 new vests for anticipated new hires. The City is required to provide a 50% cash match and has appropriated $14,040.00 in the Department’s Fiscal Year 2016 operating budget as the City’s local matching cash fund. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 52 AGENDA BOARD OF ESTIMATES 07/27/2016 Baltimore City Police Department – cont’d INTERGOVERNMENTAL AGREEMENT 3. STATE’S ATTORNEY OFFICE $50,000.00 Account: 4000-479617-2252-694202-600000 On November 18, 2015, the Board approved a grant award in the amount of $693,488.00. A portion of the funds were allocated to the State’s Attorney Office. Funded by this grant, the State’s Attorney Office will utilize the funds to purchase equipment and for the installation of a projector in their training room. The period of the agreement is July 1, 2016 through June 30, 2018. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Awards and the Intergovernmental Agreement have been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 07/27/2016 Police Department – Grant Adjustment Notices ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of Grant Adjustment Notices No. 1, No. 2, No. 3, No. 4, and No. 5 with the Maryland Emergency Management Agency (MEMA). GAN No. 5 extends the period of the MOA through July 31, 2016. AMOUNT OF MONEY AND SOURCE: $1,641,449.00 – MOA original approval amount ( 52,000.00) – GAN No. 1 ( 12,000.00) – GAN No. 2 ( 15,000.00) – GAN No. 3 0.00 - GAN No. 4 – Time extension 0.00 - GAN No. 5 – Time extension $1,562,449.00 - Revised MOA Award BACKGROUND/EXPLANATION: On February 4, 2015, the Board approved the original Memorandum of Agreement (MOA) with MEMA in the amount of $1,641,449.00 for the FY14 Urban Area Security Initiative (UASI), Award No. EMW- 2014-SS-00007-S01. The FY14 UASI is intended to facilitate and strengthen the nation and Maryland against risks associated with potential terrorist attacks while concentrating on developing integrated systems for prevention, protection, response, and recovery. GAN No. 1 decreases the amount of the MOA by $52,000.00, GAN No. 2 by $12,000.00, and GAN No. 3 by $15,000.00. GAN No. 4 changes the period of the MOA from September 1, 2014 through May 31, 2016 to September 1, 2014 through June 30, 2016. GAN No. 5 extends the period of the MOA through July 31, 2016. GAN Nos. 1 – 3 make the revised MOA award amount $1,562,449.00. 54 AGENDA BOARD OF ESTIMATES 07/27/2016 Police Department – cont’d The Grant Adjustment Notices are late because the grant award documents were recently received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The Grant Adjustment Notices No. 1, No. 2, No. 3, No. 4, and No. 5 have been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. INTERNATIONAL PARKING INSTITUTE $42,500.00 Selected Source Contract No. 06000 – Parking Enforcement Training by IPI – Department of Transportation – Req. No. R735318. Period covered is July 27, 2016 through July 26, 2017. The International Parking Institute is the world’s largest and preeminent association of professionals in parking enforcement. 2. FORTE PAYMENT SYSTEMS, INC. $0.00 Renewal Contract No. 06000 – Credit and Debit Transaction System – Department of Recreation and Parks – P.O. No. P524275. On July 17, 2013, the Board approved the initial award in the amount of $49,000.00. On June 17, 2015, the Board approved the first renewal in the amount of $0.00. This second renewal in the amount of $0.00 is for the period July 17, 2016 through July 16, 2017, with annual renewals subject to agreement by the parties. 3. GWAVA TECHNOLOGIES, INC. $28,000.00 Sole Source Solicitation No. 08000 – GroupWise Retain Server Maintenance – Baltimore City Police Department (BCPD) – Req. 734748. GWAVA is the manufacturer and sole source for support and maintenance for the software for the Retain Server for Government, which is currently used by the BCPD. The period award is June 5, 2016 through June 4, 2017. 56 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. O’DONNELL CLEANERS $9,000.00 Renewal Solicitation No. 07000 - Clean and Press/Laundry Service – Baltimore City Police Department - Purchasing No. P528371 On August 14, 2014, the City Purchasing Agent approved the initial award in the amount of $8,352.50. The award contained two renewal options. Subsequent actions have been approved. This final renewal in the amount of $9,000.00 is for the period August 18, 2016 through August 17, 2017. 5. LAAKE ENTERPRISES, INC. t/a FESCO EMERGENCY SALES $1,720,696.00 Selected Source Contract No. AM10-14 – Horton Medic Units – Department of General Services – Fleet - Req. No. R730413 The eight units will be purchased from a competitively bid, cooperative inter-local contract agreement #07-1835 with the Baltimore Regional Cooperative Purchasing Committee and Houston-Galveston Area Council. The medic units will replace older equipment in the City’s fleet, as part of Fleet Management’s planned replacement program. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 57 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. BALTIMORE GAS AND ELECTRIC COMPANY $2,100,000.00 Sole Source Contract No. 08000 - Requirements for Street Lights Rehabilitation – Department of Transportation – Req. No. R735695 The Board is requested to approve an award for the rehabilitation and maintenance of Baltimore street lights and related work. Baltimore Gas and Electric Company has a proprietary obligation to provide designated services and no other company is able to provide them at this time. The prices are set in accordance with the Retail Electric Service Tariff approved by the Maryland Public Services Commission. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 7. GRAPHIC COMPUTER SOLUTIONS INC. t/a JUDICIAL DIALOG Sole Source/ SYSTEMS $ 57,560.00 Agreement Contract No. 08000 – MDEC District Court Data Integration & Maryland Traffic Module, Merging of Court Databases and Annual Maintenance and Support – State’s Attorney Office – Req. Nos. R728690 and R728688 The Board is requested to approve and authorize execution of an Agreement with Graphic Computer Solutions Inc. t/a Judicial Dialog Systems. The period of the agreement is effective upon Board approval for one year with five 1- yearrenewal options remaining. 58 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The vendor is the manufacturer and sole provider of its Judicial/Dialog case management software currently being used by the State’s Attorney’s Office, and is the sole vendor authorized to provide any consulting or training services related to Judicial/Dialog software, including but not limited to modifications to the source code or database, maintenance and support. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 8. CIANBRO CORPORATION $ 290,000.00 Increase Contract No. B50003108 – Drawbridge Operations – Department of Transportation – P.O. No. P519471 On January 18, 2012, the Board approved the initial award in the amount of $2,447,640.00. The award contained one 2- year renewal option. Due to cost overruns and non-routine maintenance an increase in the amount of $290,000.00 is necessary. This increase will make the award amount $2,737,640.00. The contract expires on January 31, 2017, with one 2-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 59 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. ANCHOR BAY “EAST” MARINA LLC $ 100,000.00 Increase Contract No. 06000 – OEM and Aftermarket Parts and Service for Marine Equipment – Department of General Services – P.O. No. P523055 On March 13, 2013, the Board approved the initial award in the amount of $150,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. The funds on this contract have been depleted due to extensive repair work required on the Fire Department boats. This increase is necessary to continue use of the contract. This increase will make the award amount $515,000.00. The contract expires on March 31, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 10. INTERDYNAMICS, INCORPORATED $ 25,000.00 Increase Solicitation No. 06000 – Psychology Services – Baltimore City Police Department – P.O. No. P533984 On December 28, 2015, the City Purchasing Agent approved the initial award in the amount of $25,000.00. This increase in the amount of $25,000.00 is necessary to cover ongoing services as needed. The above amount is the City’s estimated requirement. 11. MCAFEE ELECTION SERVICES, INC. $800,000.00 Increase Contract No. 06000 – Election Services – Board of Elections – P.O. No. P531956 60 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On February 5, 2014, the Board approved the initial award in the amount of $1,079,530.00. The award contained two 2- year renewal options. Subsequent actions have been approved. The State of Maryland has implemented new voting machines with respective new procedures for the 2016 primary and general elections that have required additional setup work and training. The State mandated changes have not yet all been determined. However, when they do occur they must be done within a specified period of time. This increase includes $77,420.36 additional for the primary elections and the estimated amount for the general elections including early voting. This increase will make the award amount $2,314,899.00. The contract expires on February 4, 2018, with one 2-year renewal option remaining. MWBOO GRANTED A WAIVER. 12. FIRST CALL HOLABIRD DEVELOPMENT CORPORATION d/b/a PORT CITY EQUIPMENT CO. SECOND CALL GAMBRILLS EQUIPMENT COMPANY, INC. $ 36,000.00 Increase Contract No.B50004520 – Parts and Repairs for Lawn Mowers and Landscaping Equipment – General Services, Public Works – P.O. Nos. P534824 and P534825 On March 13, 2013, the City Purchasing Agent approved the initial award in the amount of $24,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. The agency underestimated the value of this contract. This increase in the amount of $36,000.00 is necessary to allow for continued use of the contract for 61 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the remainder of its term. A formal solicitation will be advertised for a new contract in lieu of exercising the available renewals. This increase will make the award amount $72,000.00. The contract expires on March 17, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 13. GARTNER, INC. $120,800.00 Renewal Contract No. 08000 – Garner for IT Executives and Leaders Agreement – Mayor’s Office of Information Technology – P.O. No. P528566 On August 14, 2013, the Board approved the initial award in the amount of $33,800.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal is for the continuation of access to Gartner’s unique research database, which will enhance the Mayor’s Office of Information Technology in areas including enterprise architecture, applications, network security and risk management for key initiatives that will improve the stability and further advance the City’s network infrastructure. This renewal is for the period August 1, 2016 through July 31, 2017, with one-year renewals at the sole discretion of the City. 14. WEX BANK $ 0.00 Renewal Contract No. B50002878 – Fleet Fuel Credit Card Service – Department of General Services – P.O. No. P523988 On June 26, 2013, the Board approved the initial award in the amount of $1,500,000.00. The award contained two 1- year renewal options. This first renewal in the amount of $0.00 is for the period July 1, 2016 through June 30, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 62 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. DUNBAR ARMORED d/b/a DUNBAR ARMORED, INC. $ 30,000.00 Renewal Contract No. B50003386 – Armored Transport Services – Department of Finance, Transportation, etc. – P.O. No. P528141 On July 23, 2014, the Board approved the initial award in the amount of $41,255.59. The award contained three 1-year renewal options. Subsequent actions have been approved. This first renewal in the amount of $30,000.00 is for the period August 1, 2016 through July 31, 2017, with two 1- year renewal options remaining. The above amount is the City’s estimated requirement. 16. COMPREHENSIVE HOUSING ASSISTANCE, INC. GREEN AND HEALTHY HOMES INITIATIVE, INC. d/b/a COALITION TO END CHILDHOOD LEAD POISONING $ 0.00 Renewal Contract No. B50002978 – Comprehensive Residential Energy Conservation Program – Department of Housing and Community Development – P.O. Nos. 524817 and 524815 On August 14, 2013, the Board approved the initial award in the amount of $40,000,000.00. The award contained two 1- year renewal options. Out of six awardees, C & O Conservation, Inc. was debarred by the federal government. The City then awarded a new contract B50004279 to Hawkeye Construction, LLC, Civic Works, Inc. and Northeast Energy Services, LLC. This renewal in the amount of $0.00 is for 63 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the two contractors that are not covered by B50004279. The period of the renewal is August 14, 2016 through August 13, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 15% MBE AND 5% WBE. COALITION TO END CHILDHOOD LEAD POISONING Commitment Performed MBE: BMC Services, LLC $341,460.00 34.2% MCR Electric 26,752.61 2.7% Lewis Construction 18,330.30 1.8% Worldwide Corporation 14,383.00 _ 1.4% 15% $400,925.91 40.01% WBE: Baltimore Window Factory, $ 143.00 0.1% Inc. New Century Construction, 89,665.00 8.9% Inc. USA Energy Co., Inc. 18,631.20 1.9% 5% $108,439.20 10.9% MWBOO FOUND VENDOR IN COMPLIANCE. COMPREHENSIVE HOUSING ASSISTANCE, INC. MBE: Personal Electric, LLC 5% 0 Ironshore Contracting 2.3% 0 Nisell Plumbing & 5% 0 Heating, Inc. Sykes Restoration 2.5% 0 15% 0 64 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed WBE: First Class Plumbing 5% 0 MWBOO FOUND VENDOR IN NON-COMPLIANCE. Comprehensive Housing Assistance will be asked to submit to MWBOO a plan to come into compliance within ten days of Board approval. 17. FRANKFORD TOWING, INC. $ 0.00 FRANKFORD TOWING, LLC 150,000.00 FRANKFORD TOWING ASSOCIATES, 0.00 LLC FRANKFORD TOWING SERVICE, 0.00 LLC TED’S TOWING SERVICE, INC. 100,000.00 UNIVERSAL TOWING, LLC 150,000.00 GREENWOOD TOWING, INC. 200,000.00 MEL’S TOWING & SERVICE CENTER, 0.00 INC. MCDEL ENTERPRISES, INC. 300,000.00 LILITH, INC. d/b/a JIM 100,000.00 ELLIOT’S TOWING _____________ $1,000,000.00 Renewal Contract No. B50002251 – Citywide Police Requested Towing Services – Department of Transportation – P.O. Nos. Various On August 15, 2012, the Board approved the initial award in the amount of $1,800,000.00. The award contained two 1- year renewal options. Subsequent actions have been approved. This final renewal in the amount of $1,000,000.00 is for the period September 1, 2016 through August 31, 2017. MWBOO SET GOALS OF 10% MBE AND 3% WBE. 65 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases FRANKFORD TOWING, INC. Commitment Performed MBE: Chaudry Towing, Co. Inc. $ 3,550.00 8.5% JJ Adams Fuel Oil Co., LLC. 1,080.11 2.6% 10.00% $ 4,630.11 11.1% WBE: CC Press Net, Inc. $ 952.62 2.3% Baltimore Auto Supply Co., 199.89 0.5% Inc. 3% $ 1,152.51 2.8% MWBOO FOUND VENDOR IN COMPLIANCE. FRANKFORD TOWING, LLC. MBE: Chaudry Towing, Co. Inc. $47,337.00 9.5% JJ Adams Fuel Oil Co.,LLC 12,518.17 2.5% 10% $59,855.17 12% WBE: CC Press Net, Inc. $ 1,074.44 0.2% Baltimore Auto Supply 3,720.94 0.8% Co., Inc. 3% $ 4,795.38 1% MWBOO FOUND VENDOR IN COMPLIANCE. FRANKFORD TOWING ASSOCIATES, LLC MBE: Chaudry Towing, Co. Inc. $ 9,934.00 8.8% JJ Adams Fuel Oil Co.,LL C 2,883.09 2.6% 10% $12,817.09 11.4% 66 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed WBE: CC Press Net, Inc. $ 388.38 0.3% Baltimore Auto Supply, 246.33 0.2% Co., Inc. 3% $ 634.71 0.5% MWBOO FOUND VENDOR IN COMPLIANCE. FRANKFORD TOWING SERVICE, LLC MBE: Chaudry Towing, Co. Inc. $ 7,123.00 8.3% JJ Adams Fuel Oil Co.,LLC 2,201.28 2.6% 10% $ 9,324.28 WBE: CC Press Net, Inc. $ 1,944.66 2.3% Baltimore Auto Body 513.43 0.6% 3% $ 2,458.09 2.9% MWBOO FOUND VENDOR IN COMPLIANCE. TED’S TOWING SERVICE, INC. MBE: Chaudry Towing, Co. Inc. 7.5% $ 6,873.00 18.3% JJ Adams Fuel Oil Co., LLC. 2.5% 961.21 2.6% 10% $ 7,834.21 20.9% WBE: Baltimore Auto Supply Co. 0.25% $ 285.91 0.8% CC Press Net, Inc. 2.75% 858.60 2.3% 3% $ 1,144.51 3.1% MWBOO FOUND VENDOR IN COMPLIANCE. UNIVERSAL TOWING, LLC. MBE: JJ Adams Fuel Oil Co., LLC 10% $17,156.00 11.6% 67 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed WBE: Tote-It, Inc. 3% $ 5,143.75 3.50% MWBOO FOUND VENDOR IN COMPLIANCE. GREENWOOD TOWING, INC. MBE: Hopkins Fuel Oil Co. 10% $11,533.76 8.00% WBE: Maryland Reprographics, Inc. $ 5,805.76 4.00% Viking Chemicals, Inc. 497.72 0.30% 3% $ 6,303.48 MWBOO FOUND VENDOR IN COMPLIANCE. MEL’S TOWING & SERVICE CENTER, INC. MBE: Chaudry Towing, Co. Inc. 7.5% $ 2,712.00 15.4% JJ Adams Fuel Oil Co.,LLC 2.5% 521.30 3.0% 10% $ 3,233.30 18.4% WBE: Baltimore Auto Supply, Co. 0.25% $ 147.66 0.8% CC Press Net, Inc. 2.75% 810.00 4.6% 3% $ 957.66 5.4% MWBOO FOUND VENDOR IN COMPLIANCE. MCDEL ENTERPRISES, INC. MBE: Apex Petroleum Corporation 10% $62,283.54 17.7% WBE: The Lichter Group, LLC 3% $10,290.00 3% MWBOO FOUND VENDOR IN COMPLIANCE. 68 AGENDA BOARD OF ESTIMATES 07/27/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed LILITH, INC. d/b/a JIM ELLIOTT’S TOWING MBE: McDel Enterprises, Inc. 10% $ 6,997.00 12.1% WBE: Doug’s Auto Recycling, Inc. 2.75% $ 1,800.00 3.1% Baltimore Auto Supply Co. 0.25% 300.00 0.5% 3.00% $ 2,100.00 3.6% MWBOO FOUND VENDOR IN COMPLIANCE. 18. COST PLANS PLUS, LLC $ 95,000.00 Extension Contract No. 06000 – Cost Allocation Accounting Plans – Departments of Finance and Housing and Community Development – P.O. No. Various On July 21, 2010, the Board approved the initial award in the amount of $28,500.00. The award contained one 1-year renewal option. Subsequent actions have been approved. The Contractor has proprietary software and all historical data to provide cost allocation plans in accordance with Federal Office of Managements and Budget Circular OMB-A87. The pricing is firm for five years at no increase from prior periods. The period of the extension is July 21, 2016 through July 20, 2021, with no renewals. 69 AGENDA BOARD OF ESTIMATES 07/27/2016 CITY COUNCIL BILLS: 16-0649 – An Ordinance concerning City Property – Grant of Easements for the purpose of authorizing the Mayor and City Council of Baltimore to grant 3 perpetual easements to the Maryland State Highway Administration for the maintenance of 3 storm water drainage inlets along Dulaney Valley Road, through the property of the Loch Raven Reservoir, in Baltimore County, Maryland, as shown on Plats 60060 and 60061 filed in the State Highway Administration State Roads Commission; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 16-0650 – An Ordinance concerning Sale of Property – 111 South Hanover Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain property known as 111 South Hanover Street (Ward 04, Section 10, Block 0670, Lot 002) and no longer needed for public use; and providing for a special effective date. THE DEPARTMENT OF TRANSPORTATION DEFERRED TO THE BALTIMORE DEVELOPMENT CORPORATION. ALL OTHER REPORTS RECEIVED WERE FAVORABLE. 16-0682 An Ordinance concerning Sale of Property – The Former Bed of a Portion of West Franklin Street For the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in a certain parcel of land known as the former bed of a portion of West Franklin Street, extending from Allendale Street easterly 105 feet to the east side of a 15-foot alley, and no longer needed for public use; and providing for a special effective date. 70 AGENDA BOARD OF ESTIMATES 07/27/2016 CITY COUNCIL BILLS – cont’d The Department of Public Works has no objection to 16-0682 provided that the companion legislation 16-0681 granting closure of the right-of-way is approved. ALL OTHER REPORTS WERE FAVORABLE. 16-0685 – An Ordinance concerning Sale of Property – The Former Beds of Henneman Avenue, a 10-Foot Alley, and a 20- Foot Alley for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain parcels of land known as the former beds of Henneman Avenue, of a 10-foot alley, and of a 20-foot alley, bounded by East Biddle Street, North Wolfe Street, East Chase Street, and Rutland Avenue, and no longer needed for public use; and providing for a special effective date. The Department of Public Works has no objection to 16-0685 provided that the City Council Bills 16-0683 and 16-0684 companion legislation granting closure of the right-of-way is approved and that accommodation for any public utilities remaining in these areas are protected under full width perpetual easements. ALL OTHER REPORTS WERE FAVORABLE. 71 AGENDA BOARD OF ESTIMATES 07/27/2016 CITY COUNCIL BILL: 16-0694 – An Ordinance concerning South Baltimore Gateway Community Impact District – Establishment – For the purpose of creating a Community Impact District, to be known as the South Baltimore Gateway Community Impact District; specifying the boundaries of the District; creating an Authority and providing for its rights, duties, powers, and funding; providing for the selection and composition of the Authority’s Board of Directors; providing for an Administrator for the Authority; mandating the financial responsibilities of the Authority and the City in conjunction with the operation of the District; specifying the City’s role in maintaining and enhancing existing services; designating the Board of Estimates as the agency charged with reviewing and approving various matters relating to the District and the Authority; providing for the renewal, expiration, and termination of the District and the Authority; including the Authority, its Board of Directors, and its staff within the purview of the City Public Ethics Law; providing for a special effective date; and generally relating to the existence, operation, and control of the South Baltimore Gateway Community Impact District and Authority. THE LAW DEPARTMENT AND THE DEPARTMENT OF PLANNING ARE FAVORABLE WITH THE FOLLOWING COMMENTS AND AMENDMENTS: Law Department 1. On page 3, after line 20, insert “Considerations. In adopting an Ordinance, the City Council has: (1) given consideration to the views of the property owners, the retail merchants, the property tenants, and the other members of the business and residential communities within the South Baltimore Gateway Community Impact District; and 72 AGENDA BOARD OF ESTIMATES 07/27/2016 CITY COUNCIL BILL: 16-0694 – cont’d (2) made a determination that the South Baltimore Gateway Community Impact District will reflect: (i) a diverse mix of business and residential properties; and (ii) a diverse economic, social, and racial mix.” This language is required by Art. II, §69(f) of the Charter. 2. On page 6, line 13, the bill grants power to the Authority to create criteria and procedures for determining which community grants it intends to distribute. This is not entirely consistent with State Gov. Art. §9-1A-31. The Law Department suggests amending this provision on page 6, line 10 to insert “Subject to the requirements of Md. Ann. Code, State Gov. Art. §9-1A-31.” 3. On page 7, line 1 after “goods” insert “and services”. 4. On page 8, line 24, strike “or, if more restrictive,” Inclusion of this phrase does not make sense. If a power is specifically withheld by the Charter provision, it is not a power exercisable by the Authority whether more restrictive or not. 5. On page 8 after line 25, insert “(10) may not employ individuals who reside outside the City” This is required by the Charter §69(e)(1)(.ix). 6. In Section 19-6(c), the phrase “or otherwise inhabited” is vague making it impossible to determine if the law is being complied with. On page 9, line 5 strike beginning with “irrespective” through the end of line 6. 73 AGENDA BOARD OF ESTIMATES 07/27/2016 CITY COUNCIL BILL: 16-0694 – cont’d 7. On page 10, strike beginning with “these” on line 14 through line 16. This language is inconsistent with §69(c)(v) and (vi). 8. On page 12, line 24, after “plan” insert “and making recommendations to the City.” This is the language from §69(d)(2) for consistency. 9. It is not clear what funds this section is referring to. §9-1A-31(A)(1)(I) refers to the entire pot of local impact grant funds for all local jurisdictions and §9-1A-31(b)(3) gives 50% of that pot of money to the Authority. This allocation is repeated in §19-3(c)(2) of this bill. The State law however does not say 50% of the funds “distributed to the City.” It says “50% of the local impact grants provided under subsection (a)(1)(i),” which the entire pot of money available to all local jurisdictions. This may not have been the intent but that is what it says. This bill assumes that the State law intends to give 50% of the amount allocated to the City under (a)(1)(i) to the Authority. The State law should be amended in the next General Assembly session to reflect the intent. This section of the bill mandates that the City agree in its MOU with the Authority to report to the Authority how it intends to expend the rest of the City’s allocation of local impact grant funds. If the City would rather negotiate this matter when the MOU is drafted, §19-10 (B) should be stricken from the bill. 10. On page 13, line 15 after “subtitle” insert “and State Gov. Art. §9-1A-31(b)(3).” 11. On page 14, strike lines 9-10 and substitute “Local impact grant funds shall be distributed to the City pursuant to State Gov. Art., §9-1A-31(A)(1)(i). Funds will be distri- buted to the Authority as provided in §9-1A-31(b)(3) through the City’s budget and appropriation process.” 74 AGENDA BOARD OF ESTIMATES 07/27/2016 CITY COUNCIL BILL: 16-0694 – cont’d 12. On page 14, strike lines 11-17, State law provides for funds to be distributed to the City and appropriated to the appropriate entity for projects in the impact area. 13. On page 15, line 5, after “functions”, insert “, subject to §19-5(B)(10) of this subtitle”. 14. On page 16, after line 6 insert “(3) arrange for the disposition of all real and personal property owned by the Authority and remit all proceeds to the City.” Provided the bill is amended as proposed above, Law Department can approve City Council Bill 16-0694 for form and legal sufficiency. Department of Planning The Department of Planning recommends the following amendment:  Modify Section 19-3(B)(4) to add the following purpose for the CID: (4) Implement the recommendations outlined in the South Baltimore Gateway Master Plan, adopted by the Planning Commission in 2015, or any updates or new plans that supersede the 2015 plan that are formally adopted by the Planning Commission.  Re-number Section 19-3(B)(4) to be Section 19-3(B)(5). ALL OTHER REPORTS RECEIVED WERE FAVORABLE. 75 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 77 - 100 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 76 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Hourly Rate Amount The Office of Civil Rights and Wage Commission 1. SALLIE PRESSLEY $11.00 $16,588.00 Account: 1001-000000-1561-171500-601009 Ms. Pressley will continue to work as a Contract Services Specialist II (Office Support Specialist I). This is a 10% increase in the hourly rate from the previous contract period. Ms. Pressley’s duties will include, but are not limited to performing administrative duties such as filing, covering the reception desk, typing, organizing, and answering complaints and questions related to departmental procedures. She will assist the three agencies (Community Relations Commission, Wage Commission and Civilian Review Board) within the Office of Civil Rights and Wage Enforcement and will create board material for each. Ms. Pressley will also maintain numerous types of files manually, operate a range of office machinery, transcribe testimonies from investigator interviews, maintain certified payroll files, and assist in the preparation of documents. She will review all certified payrolls mailed and/or faxed to the Wage Commission, assist the Program Compliance Officer, handle all FOIA request pertaining to certified payrolls, including pulling, redacting and providing those copies to the Law Department. The period of the agreement is effective upon Board approval through June 30, 2017. Office of the Comptroller 2. DESTINY WILLIAMS $15.00 $22,620.00 Account: 2039-000000-1330-158400-601009 Ms. Williams will work as a Contract Services Specialist II (Telephone Operator I) for the Municipal Telephone Exchange. Her duties will include, but are not limited to 77 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Office of the Comptroller – cont’d operating a Centrex telephone console and computer terminal to answer incoming calls, making connections to complete calls, and reporting telephone equipment issues. She will also answer and route calls for assistance from City residents and maintain confidentiality of phone calls between government and legal officials. The period of the agreement is effective upon Board approval for one year. Employees’ & Elected Officials’ Retirement System 3. Reclassify the following position: From: Medical Claims Processor I Job Code: 33241 Grade: 084 ($35,564.00 - $42,446.00) Position No.: 1520-12066 To: Medical Claims Processor II Job Code: 33242 Grade: 087 ($39,701.00 - $47,990.00) Cost: $3,422.00 – 6000-604016-1520-168600-601001 Environmental Control Board 4. BELINDA MATLOCK $90.00 $76,950.00 5. KURT NACHTMAN $90.00 $76,950.00 6. JEREMY ELDRIDGE $90.00 $76,950.00 Account: 1001-000000-1170-138600-601009 Ms. Matlock, Mr. Nachtman, and Mr. Eldridge will each work as a Contract Services Specialist II (Hearing Officer). The hourly 78 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Hourly Rate Amount Environmental Control Board – cont’d rate is $90.00 for a maximum of 855 hours, not to exceed $76,950.00. Their duties will include, but are not limited to conducting hearings to make preliminary determinations as to whether citations issued by City Enforcement Officers comply with the Code, the ECB rules, and relevant court decisions. The Hearing Officers will also record all hearings, complete a disposition sheet, and submit written findings to the Executive Director of the ECB at the end of each day for each hearing that was conducted. The period of the agreements is effective August 10, 2016 for one year. 7. Reclassify the following position: From: Paralegal Job Code: 84241 Grade: 090 ($44,858.00 - $54,520.00) Position No.: 1170-49549 To: Liaison Officer I Job Code: 31420 Grade: 090 ($44,858.00 - $54,520.00) Cost: $0.00 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 79 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Hourly Rate Amount Baltimore City Fire Department 8. KELLY KING $33.71 $70,117.00 Account: 1001-000000-3191-308700-601061 Ms. King will continue to work as Contract Service Specialist II (Research Analyst II) for the EMS Division. Ms. King’s duties will include, but are not limited to developing a detailed 3-5 year strategic plan, including timelines of key events, developing an evaluation plan to track the efficacy of a community paramedicine pilot program and pursue outside grant funding. She will also provide the Department with regular progress reports, foster cross agency collaborations, disseminate key findings and recommendations through inter-agency and national conference presentations and peer-review article submission. The period of the agreement is effective upon Board approval for one year. 9. SHARON NEELY $22.70 $41,332.20 Account: 1001-000000-3191-308700-601061 Ms. Neely will work as a Contract Services Specialist II (Research Analyst I). Her duties will include, but are not limited to conducting management operational and organization studies in the Emergency Medical Services Division (EMS) to identify and resolve operating problems. Ms. Neely will also evaluate the effectiveness of the EMS and provide resources for strategic, fiscal and operational planning. The period of the agreement is effective upon Board approval for one year. 80 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Baltimore City Fire Department – cont’d 10. a. Abolish the following position: From: Fire Prevention Specialist Job Code: 41230 Grade: 322 ($38,178.00 - $61,403.00) Position No.: 2132-13927 b. Reclassify the following two positions: From: Fire Lieutenant Suppression, ALS Job Code: 41278 Grade: 374 ($61,639.00 - $74,873.00) Position No.: 2112-12590 To: Battalion Fire Chief, ALS Suppression Job Code: 41282 Grade: 381 ($78,174.00 - $97,278.00) From: Fire Lieutenant Special Operations Dive Job Code: 41250 Grade: 340 ($54,408.00 - $66,387.00) Position No.: 2112-12273 To: Battalion Fire Chief, ALS Job Code: 41237 Grade: 384 ($71,005.00 - $88,357.00) Cost: $50,896.00 – 1001-000000-2101-225900-601061 $27,795.00 – 1001-000000-2132-228200-601061 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 81 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Department of Recreation and Parks Hourly Rate Amount 11. LARRY WASHINGTON $12.00 $22,880.00 Account: 6000-680817-4782-717100-601009 Mr. Washington will work as a Contract Services Specialist II (Event Personnel/Visitor Services Associate). His duties will include, but will not be limited to locking all facilities at prescribed times including setting electronic alarms, and closing greenhouse facilities, including exterior vents. Mr. Washington will also provide supplemental heating support, unlock and lock facilities for user groups and clients, provide assistance to user groups, including table and chair set-up, and patrol grounds during open hours. He will also interact with visitors, provide visitor information and ensure appropriate use of grounds and facilities, remove trash and recycling from common interior areas, check special event area for trash and remove it, as needed, and provide parking assistance. This is the same salary as in the previous contract period. The period of the agreement is July 29, 2016 through July 28, 2017. Department of Housing and Community Development (DHCD) 12. Reclassify the following position: From: Secretary II Job Code: 33232 Grade: 078 ($29,672.00 - $34,218.00) Position No.: 5824-15104 To: Special Assistant Job Code: 10063 Grade: 089 ($43,026.00 - $52,239.00) 82 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DHCD – cont’d Cost: $11,756.04 – 1001-000000-5824-408900-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Baltimore City Liquor Board 13. Create the following position: Classification: Liquor Board Office Assistant II Job Code: 33202 Grade: 082 ($33,140.00 - $39,199.00) Position No.: To be assigned by BBMR Cost: $44,804.00 – 1001-000000-2501-259500-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department of Planning Hourly Rate Amount 14. ANDREW COOK $25.12 $13,000.00 Account: 9905-903009-9188-000000-703001 Mr. Cook will continue to work as a Contract Services Specialist II (City Planner/Environmental Planner). His duties will include, but will not be limited to analyzing the economic impact of the Baltimore maker economy and creating a report that will examine employment trends, business revenues, tax contributions, real estate leasing and purchasing trends, and other metrics generated by 83 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Dept. of Planning – cont’d Baltimore’s small manufacturers. Mr. Cook will also maxi- mize and quantify the Growing Green Initiative’s economic development potential, analyze the economic impact of building deconstruction materials and coordinate workforce development programs around native plant landscaping, and storm water management. This is the same hourly rate as in the previous contract period. The period of the agreement is August 1, 2016 through November 30, 2016. 15. Classify the following position: From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 1952-51505 To: City Planner II Job Code: 74137 Grade: 927 ($62,016.00 - $99,246.00) Cost: $84,432.00 – 1001-000000-1875-187400-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 16. Classify the following position: From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 1952-51507 To: City Planner II Job Code: 74137 Grade: 927 ($62,016.00 - $99,246.00) 84 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Dept. of Planning – cont’d Cost: $84,432.00 – 1001-000000-1875-187400-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Office of the State’s Attorney Hourly Rate Amount 17. MARIA KEITH $26.93 $50,846.00 Account: 1001-000000-1150-118000-601009 Ms. Keith, retiree, will continue to work as a Contract Services Specialist I (Investigator, SAO/Investigator). This is a 2% increase in the hourly rate from the previous contract period. Her duties will include, but will not be limited to investigating felony, homicide, and violent crime cases, locating and interviewing witnesses, and acting as a liaison with police agencies. Ms. Keith will also assist in preparing prosecution cases by locating persons of interest, researching pertinent documents, and verifying information. The period of the agreement is effective upon Board approval for one year. In March 1999, the Board of Estimates approved a waiver of the AM 212-1 to hire retired Police Officers as Investigators for the Office of the State’s Attorney with no restrictions on the number of work hours and rate of pay. 85 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Hourly Rate Amount Health Department 18. DONDRA HARPER $18.90 $24,570.00 19. DAVID ZHITNITSKY $18.90 $24,570.00 Account: 1001-000000-3023-274000-601009 Ms. Harper and Mr. Zhitnitsky will each work as a Contract Services Specialist II (Community Health Educator I/Peer Educator). Their duties will include, but will not be limited to facilitating overdose prevention and response training, training, making referrals to drug treatment for participants, and providing risk reduction counseling to program participants. They will also conduct health and harm reduction education and counseling, conduct HIV, Hepatitis C, and STD Prevention Education with program participants and other community members, conduct pre/post HIV and Hepatitis C testing and counseling and conduct syringe exchanges and Phlebotomy duties. The period of the agreement is July 28, 2016 through June 30, 2017. 20. Create the following two positions: Classification: Medical Office Assistant Job Code: 61391 Grade: 078 ($29,672.00 - $34,218.00) Position No.: To be assigned by BBMR Cost: $99,293.46 – 5000-524016-3150-271300-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 86 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Health Department – cont’d 21. Create the following position: Classification: Accounting Manager Job Code: 34146 Grade: 931 ($71,000.00 - $113,500.00) Position No.: To be assigned by BBMR Cost: $102,661.56 – 1001-000000-3100-262400-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 22. a. Create the following new non-Civil Service classification: From: Chief Medical Director Job Code: 10283 Grade: 960 b. Reclassify the following position: From: Operations Manager II Job Code: 00091 Grade: 942 ($87,100.00 - $143,600.00) Position No.: 3030-14772 To: Chief Medical Director Job Code: 10283 Grade: 960 ($92,400.00 - $152,400.00) Cost: $20,088.60 – 1001-000000-3030-271200-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 87 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Health Department 23. Reclassify the following ten Positions: From: Classification: Community Health Nurse II (10 months) Job Code: 62222 Grade: 507 ($49,844.00 - $57,241.00) Position Nos.: 3100-14673, 3100-14748, 3100-14640, 3100-48761, 3100-32585, 3100-43323, 3100-43325, 3100-48762, 3100-14805, 3100-48754 To: Classification: Community Health Nurse Trainee (10 months) Job Code: 62220 Grade: 501 ($37,815.00 - $43,582.00) Cost: ($155,191.00) – 6000-624917-3100-295900-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department of Public Works Hourly Rate Amount 24. VICTORIA PUNG $30.00 $62,400.00 Account: 1001-000000-1901-190400-601009 Ms. Pung will continue will continue to work as a Contract Services Specialist II (Administrative Analyst II). She will plan, design and implement new systems to meet the department’s goals for increased productivity or efficient operations, conduct special studies and investigations to devise systems and program policy strategies to meet current needs. She will analyze problems and devise new systems including cost accounting and economic models, metrics analyzes of statistical data and workforce analysis. This is a 9% increase from the previous contract. The period the Agreement is effective upon Board approval for one year. 88 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DPW – cont’d 25. Create the following ten new classes: Classification: Customer Care Analyst I Meter Reader Technician I Job Code: 34263 34310 Grade: 080 ($31,142.00 - $36,634.00) 078 ($29,672.00 - $34,218.00) Classification: Customer Care Analyst II Meter Reader Technician II Job Code: 34264 34313 Grade: 082 ($3,140.00 - $39,199.00) 080 ($31,142.00 - $36,634.00) Classification: Customer Care Analyst III Meter Reader Technician III Job Code: 34265 34314 Grade: 084 ($35,564.00 - $42,446.00) 081 ($32,076.00 - $38,001.00) Classification: Customer Care Supervisor Meter Reader Technician Supervisor Job Code: 34266 34319 Grade: 087 ($39,701.00 - $47,990.00) 084 ($35,564.00 - $42,446.00) Classification: Utility Meter Technician Supt I Utility Meter Technician Supt. II Job Code: 34320 34322 Grade: 087 ($39,701.00 - $47,990.00) 923 ($58,300.00 - $93,500.00) Cost: $0.00 The Department of Human Resources has completed its reclassification study from the Department of Public Works. This submission is part of the Baltimore Meter Project. 26. Create the following Position: Classification: Engineer II Job Code: 72113 Grade: 929 ($65,900.00 - $105,300.00) Position No.: To be assigned by BBMR Cost: $91,752.00 – 2071-000000-5601-730200-601001 The above-listed positions are to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 89 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DPW – cont’d 27. Create the following three Positions: Classification: Engineer I Job Code: 72111 Grade: 927 ($62,000.00 - $99,200.00) Position No.: To be assigned by BBMR Cost: $260,788.00 – 2071-000000-5601-730200-601001 28. Create the following two Positions: From: Classification: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 5601-50018 and 5601-49966 From: Classification: Engineer I Job Code: 72111 Grade: 927 ($62,000.00 - $99,200.00) Cost: $173,859.00 – 2071-000000-5601-730200-601001 The above-listed positions is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 29. Create the following Positions: From: Classification: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 5601-49975 90 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DPW – cont’d To: Classification: Engineer II Job Code: 72113 Grade: 929 ($65,900.00 - $105,300.00) Cost: $91,752.00 – 2071-000000-5601-730200-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 30. Create the following 12 Positions: Classification: Customer Care Analyst II Job Code: 34260 Grade: 082 ($33,140.00 - $39,199.00) Position No.: To be assigned by BBMR Cost: $19,717.00 – 2071-000000-5471-400504-601001 The DHR has completed its reorganizational study from The Department of Public Works. The abolishment of 10 positions to help offset the costs for the creation of these 12 positions has been previously approved by the Board of Estimates on June 29, 2016. This submission is part of the Balti-Meter Project. This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 31. Create the following seven Positions: Classification: Customer Care Analyst Supervisor Job Code: 34262 Grade: 087 ($39,701.00 - $47,990.00) Position No.: To be assigned by BBMR 91 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DPW – cont’d Cost: ($31,107.00) – 2071-000000-5471-400504-601001 The DHR has completed its reorganizational study from the Department of Public Works. The abolishment of eight positions to help offset the costs for the creation of seven positions has been previously approved by the Board of Estimates on June 29, 2016. This submission is part of the Balti-Meter Project. This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 32. Create the following 13 Positions: Classification: Customer Care Analyst I Job Code: 34263 Grade: 080 ($31,142.00 - $36,634.00) Position No.: To be assigned by BBMR Cost: ($17,397.00) – 2071-000000-5471-400504-601001 The DHR has completed its reorganizational study from The Department of Public Works. The abolishment of 14 positions to help offset the costs for the creation of these 13 positions has been previously approved by the Board of Estimates on June 29, 2016. This submission is part of the Balti-Meter Project. This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 92 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL Department of Human Resources – cont’d 33. Administrative Correction Due to an erroneous error, the original job codes that were approved by the Board of Estimates on June 29, 2016, were inadvertently transposed. Therefore, the Department of Human Resources is requesting the Board to approve the corrected job codes, as follows: I. Change the following eight classifications job code: Classification: IT Associate IT Specialist I Job Code: FROM: 31106 Job Code: FROM: 31107 TO: 33106 TO: 33107 Classification: IT Specialist II IT Specialist III Job Code: FROM: 31109 Job Code: FROM: 31110 TO: 33109 TO: 33110 Classification: IT Supervisor IT Manager Job Code: FROM: 31111 Job Code: FROM: 31112 TO: 33111 TO: 33112 Classification: IT Division Manager IT Director Job Code: FROM: 31115 Job Code: FROM: 31116 TO: 33115 TO: 33116 II. Downgrade the following Class and Change the Job Code: From: To: Classification: IT Project Manager Classification: IT Project Manager Job Code: 31114 Job Code: 33114 Grade: 942 ($87,100.00 – $143,600.00) Grade: 939 ($82,100.00 – $135,300.00) 93 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DHR – cont’d Cost: $0.00 These classes are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 34. Administrative Correction: Due to an erroneous error, the original job codes that were approved by the Board of Estimates on June 29, 2016, were inadvertently transposed. Therefore, the Department of Human Resources is requesting the Board to approve the corrected job codes, as follows: Reclassify the following Positions: From: To: Classification: System Supervisor IT Manager Job Code: 33155 33112 Grade: 931 ($69,600.00- $111,300.0) 942 ($85,400.00- $140,800.00) Position #: 12355 Classification: System Supervisor IT Project Manager Job Code: 33155 33114 Grade: 931 ($69,600- $111,300) 939 ($80,500.00- $132,600.00) Position #: 12326 Classification: Network System Admin. IT Project Manager Job Code: 33193 33114 Grade: 936 ($76,100.00- $121,700.00) 939 ($80,500.00- $132,600.00) Position #: 33944 Classification: GIS Supervisor IT Supervisor Job Code: 33190 33111 Grade: 927 ($60,800.00- $97,300.00) 936 ($76,100.00- $121,700.00) Position #: 48038 94 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DHR – cont’d Classification: IT Specialist IT Supervisor Job Code: 33159 33111 Grade: 902 ($69,600.00- $111,300.00) 936 ($76,100.00- $121,700.00) Positions #: 49636, 49657 Classification: System Analyst IT Specialist II Job Code: 33151 33109 Grade: 927 ($60,800.00- $97,300.00) 927 ($60,800.00- $97,300.00) Positions #: 12330, 12331, 12337, 12357, 12336, 12340 Classification: IT Specialist IT Specialist II Job Code: 33159 33109 Grade: 902 ($40,100.00- $64,100.00) 927 ($60,800.00- $97,300.00) Positions #: 50708, 50720, 50707, 50711, 50706, 47719, 50717, 47258, 50719, 47378 Classification: IT Specialist IT Specialist I Job Code: 33159 33107 Grade: 902 ($40,100.00-$64,100.00) 923 ($57,200.00-$91,700.00) Positions #: 47495, 50718, 50715, 50713 Cost: $0.00 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 35. I. Create the following new seven Civil Service Classifications: Classification: Agency IT Associate Job Code: 33146 Grade: 907 ($54,200.00 – $86,800.00) 95 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DHR – cont’d Classification: Agency IT Specialist I Job Code: 33147 Grade: 923 ($58,300.00 – $93,500.00) Classification: Agency IT Specialist II Job Code: 33148 Grade: 927 ($62,000.00 – $99,200.00) Classification: Agency IT Specialist III Job Code: 33149 Grade: 929 ($65,900.00 – $105,300.00) Classification: Agency IT Supervisor/Project Manager Job Code: 33150 Grade: 936 ($77,600.00 – $124,100.00) Classification: Agency IT Manager Job Code: 33152 Grade: 939 ($82,100.00-$135,300.00) Classification: Agency IT Manager Job Code: 33153 Grade: 942 ($87,100.00-$143,600.00) II. Create the following seven Non-Civil Service Classifications Classification: Agency IT Associate Job Code: 10257 Grade: 907 ($54,200.00 – $86,800.00) Classification: Agency IT Specialist I Job Code: 10258 Grade: 923 ($58,300.00 – $93,500.00) Classification: Agency IT Specialist II Job Code: 10259 Grade: 927 ($62,000.00 – $99,200.00) 96 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DHR – cont’d Classification: Agency IT Specialist III Job Code: 10260 Grade: 929 ($65,900.00 – $105,300.00) Classification: Agency IT Supervisor/Project Manager Job Code: 10261 Grade: 936 ($77,600.00 – $124,100.00) Classification: Agency IT Manager I Job Code: 10262 Grade: 939 ($82,100.00 - $135,300.00) Classification: Agency IT Manager II Job Code: 10263 Grade: 942 ($87,100.00-$143,600.00) Cost: $0.00 At the request of the Mayor’s Office of Information Technology, the Department of Human Resources conducted a compensation study that included direct municipal/state governments, and industry. The result of the study confirms and identifies the major challenge, i.e., availability/unavailability of IT talent fluctuates. Current trend confirm limited supply, high demand for knowledgeable and experienced talent. These classes are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 97 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DHR – cont’d 36. Administrative Correction Due to an administrative error, the original grades and salaries that were approved by the Board of Estimates on June 1, 2016, were not calculated with the correct percentages, therefore the Department of Human Resources is requesting the Board to approve the correct salary scale for the below personnel request, as follows: I. Change the following Grades/Salary: GRADE HIRING FULL PEF EXP SENIOR Long 1-5 Long 6 FROM 76S $29,009.00 $29,733.00 $32,525.00 $33,025.00 $ 991.00 $661.00 TO 039 $29,009.00 $29,733.00 $32,525.00 $33,025.00 $ 991.00 $661.00 FROM 84S $36,275.00 $37,583.00 $42,602.00 $43,295.00 $1,299.00 $866.00 TO 040 $36,275.00 $37,583.00 $42,602.00 $43,295.00 $1,299.00 $866.00 FROM 85S $37,415.00 $39,098.00 $44,358.00 $45,083.00 $1,352.00 $902.00 TO 041 $37,415.00 $39,098.00 $44,358.00 $45,083.00 $1,352.00 $902.00 FROM 86S $38,915.00 $40,685.00 $46,179.00 $46,939.00 $1,408.00 $939.00 TO 042 $40,441.00 $42,280.00 $47,990.00 $48,780.00 $1,463.00 $976.00 FROM 87S $40,495.00 $42,350.00 $48,158.00 $48,950.00 $1,469.00 $979.00 TO 043 $40,495.00 $42,350.00 $48,158.00 $48,950.00 $1,469.00 $979.00 FROM 89S $43,887.00 $45,970.00 $52,424.00 $53,284.00 $1,599.00 $1,066.00 TO 044 $43,887.00 $45,970.00 $52,424.00 $53,284.00 $1,599.00 $1,066.00 FROM 91S $47,723.00 $50,023.00 $57,121.00 $58,066.00 $1,742.00 $1,161.00 TO 045 $47,723.00 $50,023.00 $57,121.00 $58,066.00 $1,742.00 $1,161.00 FROM 93S $51,946.00 $54,486.00 $62,306.00 $63,338.00 $1,900.00 $1,267.00 TO 046 $51,946.00 $54,486.00 $62,306.00 $63,338.00 $1,900.00 $1,267.00 FROM 94S $54,230.00 $56,881.00 $65,084.00 $66,160.00 $1,985.00 $1,323.00 TO 047 $56,357.00 $59,112.00 $67,636.00 $68,755.00 $2063.00 $1375.00 II. Create the following two new grades: Grade Hiring Full Perf Exp Senior Long 1-5 Long 6 048 $38,882.00 $40,631.00 $46,097.00 $46,851.00 $1,406.00 $ 937.00 049 $45,608.00 $47,773.00 $54,480.00 $55,373.00 $1,661.00 $1,107.00 98 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DHR – cont’d III. Change the following Grades: Classification: Investigator, Sheriff Classification: Secretary I, Sheriff Job Code: 00073 Job Code: 00074 From Grade: 87S ($40,495.00 - $48,950.00) From Grade: 91S ($47,723.00 - $58,066.00) To Grade: 043 ($40,495.00- $48,950.00) To Grade: 045 ($47,723.00 - $58,066.00) Classification: Secretary II, Sheriff Classification: Fiscal Technician, Sheriff Job Code: 00075 Job Code: 00076 From Grade: 89s ($43,887.00 - $53,284.00) From Grade: 93s ($51,946.00 - $63,338.00) To Grade: 044 ($43,887.00 - $53,284.00) To Grade: 046 ($51,946.00 - $63,338.00) Classification: Accounting Assistant III, Classification: Clerical Assistant, Sheriff Sheriff Job Code: 00077 Job Code: 00078 From Grade: 84S ($36,275.00 - $43,295.00) From Grade: 76S ($29,009.00 - $33,025.00) To Grade: 040 ($36,275.00 - $43,295.00) To Grade: 039 ($29,009.00 - $33,025.00) Classification: Chief Court Security Classification: Radio Dispatcher, Sheriff Job Code: 00824 Job Code: 01420 From grade: 94S ($54,230.00 - $66,160.00) From Grade: 84S ($36,275 .00- $43,295.00) To Grade: 047 ($56,357.00 - $68,755.00) To Grade: 040 ($36,275.00 - $43,295.00) Classification: Officer Court Security Classification: Lieutenant, Court Security Job Code: 00826 Job Code: 00829 From Grade: 85S ($37,415.00 - $45,083.00) From Grade: 86S ($38,915.00 - $46,939.00) To Grade: 048 ($38,882.00 - $46,851.00) To Grade: 042 ($40,441.00 - $48,780.00) Classification: Assistant Chief Court Security Job Code: 00825 From Grade: 89S ($43,887.00 - $53,284.00) To Grade: 049 ($45,608.00 - $55,373.00) IV. Change the following Classification Titles and Grades: From To Classification: Administrative Aide Administrative Aide, Sheriff Job Code: 00068 00068 Grade: 85S ($37,415.00 - $45,083.00) 041 ($37,415.00 - $45,083.00) 99 AGENDA BOARD OF ESTIMATES 07/27/2016 PERSONNEL DHR – cont’d Classification: Process Server Process Server, Sheriff Job Code: 01425 01425 Grade: 85S ($37,415.00 - $45,083.00) 041($37,415 - $45,083) V. Reclassify the following eight Positions: From: To: Classification: Investigator Investigator, Sheriff Job Code: 00820 00073 Grade: 87S ($40,495.00 - $48,950.00) 043 ($40,495.00 - $48,950.00) Position #: 1183-43861 Classification: Court Secretary I Secretary I, Sheriff Job Code: 00812 00074 Grade: 91s ($47,723.00 - $58,066.00) 045 ($47,723.00 - $58,066.00) Position #’s: 1182-24720; 1181-24724 Classification: Court Secretary II Secretary II, Sheriff Job Code: 00813 00075 Grade: 89S ($43,887.00 - $53,284.00) 044 ($43,887.00 - $53,284.00) Position #’s: 1183-44776; 1181-46738 Classification: Fiscal Technician Fiscal Technician, Sheriff Job Code: 00800 00076 Grade: 93S ($51,946.00 - $63,338.00) 046 ($51,946.00 - $63,338.00) Position #: 1182-24721 Classification: Accounting Assistant III Accounting Assistant III, Sheriff Job Code: 00789 00077 Grade: 84S ($36,275.00 - $43,295.00) 040 ($36,275.00 - $43,295.00) Position #: 1181-24731 Classification: Clerical Assistant II, Courts Clerical Assistant, Sheriff Job Code: 00810 00078 Grade: 76S ($29,009.00 - $33,025.00) 039 ($29,009.00 - $33,025.00) Position #: 1182-24722 The positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 100 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Public Works – Partial Release of Retainage Agreement __ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Partial Release of Retainage Agreement in the amount of $129,079.62 for Monumental Paving & Excavating, Inc. for Water Contract No. 1269 Northwest Community Action Neighborhood Water Main Replacements. AMOUNT OF MONEY AND SOURCE: $129,079.62 – 9960-905136-9557-000000-200001 BACKGROUND/EXPLANATION: As of December 9, 2015, Monumental Paving & Excavating, Inc. has completed 100% of all work for WC 1269, Northwest Community Action Neighborhood Water Main Replacements. The contractor has requested a partial release of retainage in the amount of $129,079.62. Currently, the City is holding $143,421.80 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $14,342.18. The remaining $14,342.18 is sufficient to protect the interest of the City. 101 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 15 to Whitman, Requardt & Associates, LLP/Gannett Fleming JV under Project 1403, Construction Management Assistance Services. The period of the task assignment is approximately 12 months. AMOUNT OF MONEY AND SOURCE: $ 79,979.41 – 9956-905653-9551-900020-703032 SC 910 79,979.41 – 9956-907336-9551-900020-703032 SC 926 79,979.41 – 9956-917337-9551-900020-703032 SC 927 $239,938.23 BACKGROUND/EXPLANATION: The Office of Engineering is in need of assistance from Whitman, Requardt & Associates, LLP/Gannett Fleming JV to provide construction management assistance services on various projects. These projects will include but are not limited to SC 910 Improvements to the Sanitary Sewer Collection System in the Herring Run Sewerdshed Part 2-Chinquapin Run, SC 926 Electrical Distribution System Reliability Improvements at the Back River Wastewater Treatment Plant for the Department of Public Works, Office of Engineering and Construction. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 102 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Public Works/Office – cont’d Of Engineering and Construction TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 364,000.00 9956-907624-9549 (County (Constr. Res. Appropriations) Rehab Program Herring Run) 336,000.00 " " (Wastewater Rev. Bonds) $ 700,000.00 -------------- 9956-905653-9551-3 (Design) The funds will cover the cost of Task 15 No. under Project 1403, Construction Management Assistance. (In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 103 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Public Works – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 002 to Johnson, Mirmiran & Thompson, Inc. under Project 1227J, On- Call Stormwater Study and Engineering Design Services. The period of the task assignment is approximately one year. AMOUNT OF MONEY AND SOURCE: $149,966.96 – 2072-000000-5181-734400-603026 BACKGROUND/EXPLANATION: The Plans Review and Inspection Section workload has increased recently for the review of plans for the City and private projects for stormwater management, erosion and sediment control. The plans must be evaluated properly and thoroughly for compliance with federal, state and local news and regulations. It is essential that the plans be reviewed in a timely manner to avoid delay of construction projects. Johnson, Mirmiran & Thompson, Inc. and its MBE sub-consultant, Spartan Engineering, LLC and WBE sub-consultant, Stormwater Consulting, Inc. will assist the section in expediting the review of these plans. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 104 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Public Works/Office – Cost Sharing Reimbursement of Construction and Engineering and Transfer of Funds The Board is requested to approve reimbursement of the City’s Share of the Prettyboy Reservoir Road Resurfacing Project. 1. BALTIMORE COUNTY $2,210,000.00 Account: 9960-905746-9557-3 Baltimore County will resurface roads in the Prettyboy Reservoir and has requested the City’s reimbursement of the City’s share of the costs. The County will invoice the City as costs are incurred and paid for this project. APPROVED FOR FUNDS BY FINANCE 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,210,000.00 9960-906068-9558 9960-905746-9557-6 Revenue Bonds Constr. Reserve Construction This transfer will provide the funds to cover costs for the Prettyboy Reservoir Road Resurfacing. (In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 105 AGENDA BOARD OF ESTIMATES 07/27/2016 Department of Public Works/ - Scheduling of Public Hearing on Department of Finance Proposed Water and Sewer Rate Increases and Miscellaneous Fee Increases ACTION REQUESTED OF B/E: The Board is requested to schedule a hearing for the proposed water and sewer rate increases. Notice of the proposed rates will be published as required. A hearing on August 31, 2016, at 9 a.m. is suggested. BACKGROUND/ EXPLANATION: Pursuant to Ordinance 941 which implements the City Charter Amendment, approved by the voters in 1978, the water and wastewater utilities must be maintained as self-sustaining operations. Under this Ordinance, it is the duty of the Director of Finance and the Director of Public Works to recommend to the Board of Estimates rates and charges to make the utilities self- sustaining. The City is finalizing the replacement of all residential and commercial water meters in both Baltimore City and Baltimore County. The new meters are being outfitted with the Automatic Metering Infrastructure (AMI) technology in the City and Automatic Metering Reading (AMR) and AMI technology in the county. This upgrade will provide greater accuracy in meter reading and improve the timeliness of billing, reduce the number of estimated bills resulting from limited access to meters, improve customer service by providing detailed and timely responses to customer inquiries, and reduce water loss through continuous monitoring and enhanced operational efficiencies. In addition, the City is replacing the water and sewer customer information and billing system. We have begun testing this system and have started training our employees on its use. Along with this change, we will be transitioning from quarterly to monthly billing. The new billing system is expected to go-live for Baltimore City customers on October 11, 2016. 106 AGENDA BOARD OF ESTIMATES 07/27/2016 DPW/Finance – cont’d Compliance with Federal and State mandates, protecting public health and environment, as well as investing in our aging underground water and sewer systems will require the City to continue to allocate revenues to fund multimillion dollar capital projects. The Water Capital Improvement Plan over the next six years is estimated to be $1.3 billion in appropriations. This includes water main rehabilitation and replacement, the covering of finished open water reservoirs, the rehabilitation of the Vernon, Cromwell, Pikesville, Towson and Ashburton pumping stations, improvements to the Montebello Water Filtration Plant, and the design and construction of the new Fullerton Water Filtration Plant. The Wastewater Capital Improvement Plan over the next six years is estimated to be $701.1 million in appropriations. This includes regulatory- driven enhanced nutrient removal upgrades at the Back River Wastewater Treatment Plant, the headworks improvements at Back River and Consent Decree corrective action improvements. To be able to maintain the utilities as self-sustaining, we are requesting a hearing to propose changes to our existing charge structure, a modified water and sewer rate structure, a forecast for three-year rate increases, and proposed increases to the utilities’ miscellaneous fees. Proposed Rate Structure: The implementation of the new billing system is complemented by an enhancement of the existing rate structure. The proposed rate structure will eliminate the current use of minimum billing charges and will provide transparency by breaking down the bill to show customers exactly what costs are included in their bills. The proposed new rate structure eliminates the current declining block water rates, which results in large volume water users paying a lower rate per unit of water. Instead, by switching to a more equitable rate structure, the same volumetric rates will apply to all customers. This change will encourage conservation of water and will promote conscientious water usage practices. 107 AGENDA BOARD OF ESTIMATES 07/27/2016 DPW/Finance – cont’d The proposed rate structure includes two fixed components and a volumetric component. The fixed components are: 1. An Account Management Fee intended to recover the cost of billing and related support services to our customers and their accounts. This will be charged as a flat monthly fee per bill. 2. An Infrastructure Charge intended to recover a portion of capital costs for investing in our pipes, plants, and other assets that benefit all customers. The infrastructure charge will have separate water and sewer rate components charged by meter size. The water and sewer systems budgets are primarily fixed costs that are independent of the volume of water used and treated. With the proposed rate structure, the fixed components recover a portion of these expenses that benefit all customers so the utility is less dependent on volumetric consumption. The volumetric component of the proposed rate structure applies to each unit of water and sewer in a billing period. One unit equals 100 cubic feet (Ccf), or approximately 748 gallons. The volumetric rates will be applied with the first unit of consumption. The following table details the proposed monthly rate structure and the rates over the upcoming three-year period. 108 AGENDA BOARD OF ESTIMATES 07/27/2016 DPW/Finance – cont’d Fixed Components Proposed Proposed Proposed October 11, July 1, 2017 July 1, 2018 2016 Account Management Fee $2.720 $2.979 $3.263 Proposed Proposed Proposed Infrastructure Charge October 11, 2016 July 1, 2017 July 1, 2018 Meter Size Water Sewer Water Sewer Water Sewer 5/8" $8.150 $7.070 $8.957 $7.706 $9.844 $8.400 3/4" $14.670 $12.726 $16.122 $13.871 $17.718 $15.119 1'' $32.600 $28.280 $35.827 $30.825 $39.374 $33.599 1-1/2'' $57.050 $49.490 $62.698 $53.944 $68.905 $58.799 2'' $130.400 $113.120 $143.310 $123.301 $157.498 $134.398 3'' $228.200 $197.960 $250.792 $215.776 $275.620 $235.196 4'' $521.600 $452.480 $573.238 $493.203 $629.989 $537.591 6'' $937.250 $813.050 $1,030.038 $886.225 $1,132.012 $965.985 8'' $1,467.000 $1,272.600 $1,612.233 $1,387.134 $1,771.844 $1,511.976 10'' $2,078.250 $1,802.850 $2,283.997 $1,965.107 $2,510.113 $2,141.967 12'' $3,708.250 $3,216.850 $4,075.367 $3,506.367 $4,478.828 $3,821.940 Variable Component Proposed Proposed Proposed October 11, 2016 July 1, 2017 July 1, 2018 Water Sewer Water Sewer Water Sewer Volumetric Rate (all Units) $2.260 $6.160 $2.484 $6.714 $2.730 $7.318 If adopted, the proposed rates will be effective on the dates of October 11, 2016, July 1, 2017, and July 1, 2018, with the existing rates remaining in place until then. Required Rate Increases/Proposed Rate Structure: The required rate increases and proposed rate structure are necessary to ensure fiscal sustainability and to keep the utilities self-sustaining. The proposed rate structure has been designed on the basis of a “revenue neutral” concept. The proposed rate structure and required rate increases have been designed to generate the same level of revenue that the current rates would have generated with across-the-board rate increases of 9.9% and 9.0% for water and sewer, respectively. 109 AGENDA BOARD OF ESTIMATES 07/27/2016 DPW/Finance – cont’d The following table shows the proposed rate increases for the current and the next two fiscal years (the fiscal year starts on July 1st and ends on June 30th). For Fiscal 2017, the proposed rate increases will not be effective for a full year and will start October 11, 2016. Proposed Rate Increases Water Wastewater October 11, 2016 9.9% 9.0% July 1, 2017 9.9% 9.0% July 1, 2018 9.9% 9.0% Due to the elimination of the quarterly minimum allowance and other revisions to the charge structure, the impacts of the proposed rate structure on customer bills will vary by meter size and consumption level. In other words, if the City chose not to change the existing rate structure, all customers, assuming no change in their consumption patterns, would have experienced a 9.9% increase in their water and 9% increase in their sewer bills; however, under the proposed rate structure, some customers will pay more but others will pay less while the City generates the same amount of revenue. For example, without changing the rate structure, the proposed rate increases would result in a Fiscal 2017 total water and sewer bill increase of 9.4% per year for a typical Baltimore City residential customer with a 5/8” meter consuming 21 ccf per quarter (or 7 ccf per month). This represents a monthly increase of $6.99 or $20.96 per quarter; however, under the proposed change to the rate structure, the same customer would see an increase of approximately 3.4% in Fiscal 2017, which equates to $2.50 per month or $7.52 per quarter. 110 AGENDA BOARD OF ESTIMATES 07/27/2016 DPW/Finance – cont’d Proposed Customer Bill Impacts Quarterly Charges for 5/8" Meter and 21 Ccf FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 Existing Structure Proposed Structure Account Management Fee $8.16 $8.94 $9.79 Infrastructure Charge $45.66 $49.99 $54.73 Water Bill $ 95.19 $ 104.62 $ 47.46 $ 52.16 $ 57.33 Sewer Bill $ 127.93 $ 139.46 $ 129.36 $ 140.99 $ 153.68 Total Bill $ 223.12 $ 244.08 $ 230.64 $ 252.09 $ 275.53 As an example of what the “revenue neutral” concept is, the following table shows a hypothetical example of 10 water customers with different consumption patterns (it is assumed that all customers have the same water meter size). The example shows a hypothetical rate structure for explanation of the concept, this is not the proposed rate structure.  Scenario 1 represents what these customers currently pay without rate increases. The total consumption is 1,550 units while the total revenue is $7,750.00 (Column C). 111 AGENDA BOARD OF ESTIMATES 07/27/2016 DPW/Finance – cont’d  Under Scenario 2, all these customers are subject to a 5% increase in their water rates; therefore, at the same level of consumption, Customer 1 pays $28.00 more while customer 10 pays $50.00 more, both values equivalent to 5% more than their prior water bills. The total amount of revenue generated after the rate increase is $8,138.00 (Column F).  Scenario 3 shows the incorporation of a hypothetical new rate structure that includes a fixed component of $10 per customer. Since all customers are subject to this fixed charge, there is $100.00 of revenue generated even if consumption is zero; however, in order to be “revenue neutral” there is $8,038.00 that needs to be recovered by the variable rate.  Assuming that all 10 customers do not change their consumption patterns, it is determined that the variable rate per unit that would generate the required amount of revenue is $5.19 (Column J).  The new water bill is determined by applying the variable rate to each customer’s consumption and adding the fixed component. By doing so, the “revenue neutral” concept is achieved (Column F equals Column L with a total of $8,138.00 in revenue). As detailed in Column M, customer 1 is now paying 5.5% more while customer 10 will be paying 4.7% more, or as detailed in Column N, customer 1 is now paying 0.5% more while customer 10 will be paying 0.3% less than what they would have been paying under the current structure after a rate increase. In order to facilitate the understanding of the proposed changes, the City has made available online an interactive tool for customers to assess the impact of the required rate increases and the proposed rate structure at any given meter size and consumption level. This tool can be found at:http://publicworks.baltimorecity.gov/water-billing-calculator 112 AGENDA BOARD OF ESTIMATES 07/27/2016 DPW/Finance – cont’d County Rates: It is proposed that the Howard, Anne Arundel and Carroll counties wholesale rates be increased as follows: Proposed Water County Rates Howard County Fiscal 2017 Fiscal 2018 Fiscal 2019 Wholesale Service (all Units) $2.147 $2.360 $2.594 Anne Arundel County Wholesale Service (all Units) $2.147 $2.360 $2.594 Carroll County Raw Water (all Units) $0.761 $0.836 $0.919 It is also proposed that Anne Arundel County water retail rates be increased as follows: Anne Arundel County - Water Retail Service Fiscal Fiscal Quarterly Use Block Current Rate Fiscal 2019 2017 2018 First 50 Units $4.775 $5.248 $5.768 $6.339 Next 450 Units $2.789 $3.065 $3.368 $3.701 Over 500 Units $1.915 $2.105 $2.313 $2.542 If adopted, the proposed rates will be effective on October 11, 2016, July 1, 2017, and July 1, 2018. Increased cost of water and sewer service will be passed on to Baltimore County through the City-County Agreements. Baltimore County establishes its own water rates with City concurrence. Senior Citizen Discount: It is recommended that eligible senior citizen consumers 65 and older in Baltimore City who apply and whose annual household income does not exceed $30,000.00 receive a 43% discount on the total water and sewer volumetric charges. The annual household income threshold will be annually adjusted for inflation by using the Consumer Price Index (CPI) for the Washington- Baltimore area as published by the Bureau of Labor statistics as 113 AGENDA BOARD OF ESTIMATES 07/27/2016 DPW/Finance – cont’d of May of each year. This is a continuation of the program already provided by the City. Low Income Water Assistance Program: It is recommended that the annual credit amount of the Low Income Assistance Program be increased from $179.00 to $197.00 for eligible citizens meeting the low income criteria. This is an enhancement of the program already provided by the City. Miscellaneous Fees: In addition to the changes to the water and sewer user charges, the City has evaluated the charges for miscellaneous services and it is recommended that miscellaneous water fees be updated and approved as follows (list of miscellaneous charges and current and proposed are shown on the next page). If adopted, the proposed miscellaneous fees will be effective on October 11, 2016, July 1, 2017, and July 1, 2018. Miscellaneous Fees Proposed Proposed Proposed Current October 11, July 1, July 1, Fee Type Fees 2016 2017 2018 Fire Hydrant Permit $175 $180 $185 $191 Fire Flow Test $750 $773 $796 $820 Fire Protection Fee $150 $156 $162 $168 Meter Testing - 2" and Below $100 $103 $106 $109 Meter Testing - Above 2" $100 $103 $106 $109 Delinquent Turn-Off $95 $98 $101 $104 Turn-Off - Request by Owner (small meter) $95 $98 $101 $104 Turn-On - Request by Owner (small meter) $95 $98 $101 $104 Turn-Off - Large Meter - Above 2" $150 $155 $160 $165 Turn-On - Large Meter - Above 2" $150 $155 $160 $165 Abandonment - 1" and Below $380 $391 $403 $415 Abandonment - 1 1/2" and 2" $655 $675 $695 $716 Reduce 3/4" meter to 5/8" meter $175 $180 $185 $191 Reduce 1" meter to 3/4" meter $240 $247 $254 $262 Reduce 1" meter to 5/8" meter $240 $247 $254 $262 Reduce 2" meter to 1 1/2" meter $1,140 $1,174 $1,209 $1,245 Tampering Fee (1st Offense) N/A $100 $103 $106 Tampering Fee ( After 1st Offense) N/A $500 $515 $530 Access to Asset N/A $100 $103 $106 114 AGENDA BOARD OF ESTIMATES 07/27/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 1. Tonya Johnson Going Beyond the Family $1,299.96 Acronym: Meaningful Planning Inclusion of Special Lesbian, Gay, Needs Bisexual and Transgender, and Questioning (LGBTQ) Youth LaJolla, CA Aug. 22 - 25, 2016 (Reg. Fee $0.00) The transportation costs of $573.96 were prepaid using a City issued procurement card assigned to Ryan Hemminger. Therefore, the disbursement to Ms. Johnson is $726.00. Baltimore City Police Department 2. Carleton D. Forsling Certification Eastern $11,997.97 TrainingOn District the EC-120 Helicopter Grand Prairie, TX Aug. 7 – 12, 2016 (Reg. Fee $11,997.97) The transportation costs of $447.97 were prepaid using a City issued credit card assigned to Tribhuvan Thacker. Therefore, the disbursement to Mr. Forsling is $11,550.00. 115 AGENDA BOARD OF ESTIMATES 07/27/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Fire Department 3. Crystal Bright OEM Next Generation General $1,086.15 Training Summit Fund Washington, DC Aug. 1 – 2, 2016 (Reg. Fee $935.00) The registration was prepaid by a Purchasing Card issued to Mr. David McMillian. The amount to be disbursed to Ms. Bright is $151.15. RETROACTIVE TRAVEL APPROVAL/REIMBURSEMENT Fire Department 4. Neal Garith Maryland Emergency Urban $ 591.90 ManagementAssoci- Area ation Conference Security Ocean City, MD Initiative May 31-June 3, 2016 Grant (Reg. Fee $175.00) Mr. Garith traveled to Ocean City, Maryland on May 31, 2016 – June 3, 2016 to the Maryland Emergency Management Association Conference. The subsistence rate for this location was $153.00 for May 31, 2016 and $276.00 per day for June 1-2, 2016. The hotel rate was $118.00 per night, plus $5.31 per night for hotel taxes, and $7.08 per night for State tax. The registration fee and the membership fee totaling $175.00 were prepaid on a City-issued credit card assigned to Mr. David McMillan. Mr. Garith personally incurred the costs of the hotel, hotel taxes, State taxes, and meals. Therefore, Mr. Garith requests reimbursement in the amount of $416.90. 116 AGENDA BOARD OF ESTIMATES 07/27/2016 TRAVEL REIMBURSEMENT – cont’d $ 354.00 – Hotel (@ $118.00 x 3) 15.93 – Hotel Tax (@ $5.31 x 3) 21.24 – State Sales Tax (@ $7.08 x 3) 25.73 – Meals (175.00) – Registration (Prepaid) $ 416.90 – Total Reimbursement The travel request is late because the Department did not plan its submission prior to the Board’s recess on May 25, 2016. 117 AGENDA BOARD OF ESTIMATES 07/27/2016 PROPOSALS AND SPECIFICATIONS 1. Department of Transportation - TR16009, Cement Concrete SlabRepairs Citywide BIDS TO BE RECV’D: 08/24/2016 BIDS TO BE OPENED: 08/24/2016 2. Department of Transportation - TR 16021, Cement Concrete SlabRepairs Citywide II BIDS TO BE RECV’D: 08/24/2016 BIDS TO BE OPENED: 08/24/2016 3. Department of Transportation - TR 11013, Loch Raven Water ShedCulvert Repair, Replace- ment and Resurfacing BIDS TO BE RECV’D: 08/31/2016 BIDS TO BE OPENED: 08/31/2016 4. Department of Transportation - TR 14308, Cherry Hill Light Rail Station Area Enhancements BIDS TO BE RECV’D: 09/14/2016 BIDS TO BE OPENED: 09/14/2016 5. Department of Transportation/ - TR 11319, Jones Falls Trail - Department of Recreation and Phase V Parks_______________________ BIDS TO BE RECV’D: 09/21/2016 BIDS TO BE OPENED: 09/21/2016 6. Department of Public Works - RP 15802, Latrobe Park Field Department of Recreation and House Parks _ BIDS TO BE RECV’D: 08/31/2016 BIDS TO BE OPENED: 08/31/2016 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 118