NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204,City Hall 100 N. Holliday Street Baltimore, Maryland 21202 NOTICES – cont’d 2. BOARD OF ESTIMATES’ RECESS MAY 25, 2016 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on May 25, 2016. The Board of Estimates will not receive or open bids on May 25, 2016. The Board of Estimates will reconvene on June 1, 2016. BOARD OF ESTIMATES’ AGENDA – MAY 11, 2016 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: ArmondCassil Railroad Construction, Inc. $ 23,139,000.00 Brayman Construction Corporation $345,258,000.00 Chilmar Corporation $ 8,000,000.00 Flo-Tron Contracting, Inc. $ 8,000,000.00 Manolis Painting, Inc. $ 17,208,000.00 PIM Corporation $ 1,500,000.00 SAK Construction, LLC $283,194,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: BLV Engineering Associates, Inc. Engineer BrightFields, Inc. Engineer Mercado Consultants, Inc. Engineer Property Line Survey AGENDA BOARD OF ESTIMATES 05/11/2016 BOARDS AND COMMISSIONS Morabito Consultants, Inc. Engineer Skarda and Associates, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 05/11/2016 Space Utilization Committee – License Agreement for Small Cell Attachments to City Poles ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a License Agreement for Small Cell Attachments to City Poles (License Agreement) with Mobilitie, LLC, Licensee for use of fourteen poles located at 1105 S. Charles Street, 570 Light Street, 2400 Boston Street, 2826 O’Donnell Street, 3285 Hudson Street, 235 S. Bond Street, 1418 E. Lombard Street, 2008 E. Lombard Street, 2815 Eastern Avenue, 2648 Eastern Avenue, 1619 Orleans Street, 2860 E. Fayette Street, 2642 E. Monument Street, and 2901 E. Monument Street. The License Agreement is effective upon Board approval for 10 years with an automatic renewal for three 5-year terms. AMOUNT OF MONEY AND SOURCE: Year Annual Amount 2016 70,000.00 2017 72,800.00 2018 75,712.00 2019 78,740.48 2020 81,890.10 2021 85,165.70 2022 88,572.33 2023 92,115.22 2024 95,799.83 2025 99,631.83 BACKGROUND/EXPLANATION: On April 8, 2016, the Board approved a Franchise Agreement with the Licensee. This License Agreement will govern its use of certain City poles for a small cell system, a form of cellular communication. The Licensee will be solely responsible for the cost of any remedial work to make the poles suitable for their use. 3 AGENDA BOARD OF ESTIMATES 05/11/2016 Space Utilization Committee – cont’d The Licensee will be responsible for liability insurance, utilities, maintenance and repairs to their equipment and compliance with all FCC rules and regulations. The Space Utilization Committee approved this License Agreement on May 3, 2016. (The License Agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 05/11/2016 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with the Parking Authority of Baltimore City, Tenant, for the rental of space in 200 W. Lombard Street. The period of the Lease Agreement is effective upon Board approval for one year with 5 one-year renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installation $98,436.00 $8,203.00 Account: 2076-000000-2321-253300-603013 BACKGROUND/EXPLANATION: The Tenant currently occupies office space located at 200 W. Lombard Street, Suites A & B for their administrative offices. The Tenant was previously on a month-to-month lease due to the possibility of the property being needed for the Redline. As a result of the property not being needed for the Redline, the Tenant will enter into a lease agreement for one year. The Landlord’s responsibilities include maintaining the central heating and air conditioning systems of the building, correcting of any structural defects and will maintain the outside exterior of the building including foundation, roof, walls, gutters, downspouts, all water, and electrical and plumbing supply lines. The Tenant will pay all utilities, except water and sewer charges, provide janitorial services, window treatment, and installation of any security system. 5 AGENDA BOARD OF ESTIMATES 05/11/2016 Space Utilization Committee – cont’d The Space Utilization Committee approved this Lease Agreement on May 3, 2016. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 05/11/2016 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) – Options 1. Eutaw Place LLC 2210 Druid Hill G/R $ 833.00 Ave. $100.00 Funds are available in account 9910-905788-900000-704040, Druid Hill Project. 2. Amanda McDivitt 1838 E. Chase St. G/R $ 333.00 $40.00 3. Laurence Martick 914 N. Patterson G/R $ 550.00 Park Ave. $60.00 Funds are available in account 9910-906416-9588-900000-704040, EBDI Phase II Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD – Condemnations 4. Rhonda T. Evans 106 S. Catherine L/H $20,200.00 Ave. Funds are available in account 9910-908636-9588-900000-704040, FY’16 Whole Block Demolition Project. 5. Charles H. 1818 Division St. F/S $ 7,700.00 Franklin 6. Charles H. 1820 Division St. F/S $ 7,400.00 Franklin 7. Charles H. 1822 Division St. F/S $ 7,400.00 Franklin 7 AGENDA BOARD OF ESTIMATES 05/11/2016 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations 8. Kenneth B. Mumaw 501 Gold St. L/H $ 8,220.00 9. Cesare M. 555 Laurens St. L/H $ 6,567.00 Caughan 10. Sylvester 565 Laurens St. F/S $10,600.00 Smothers 11. Jamel K. Williams 569 Laurens St. F/S $ 1,900.00 Funds are available in account 9910-908044-9588-900000-704040. 12. Issac Potts 2205 Druid Hill G/R $ 480.00 Ave. $72.00 Funds are available in account 9910-905788-9588-900000-704040, Druid Hill Project. 13. Sankofa Property 3733 Towanda Ave. F/S $ 4,550.00 Management Corporation 14. Juliet Cho 3327 Woodland Ave. L/H $ 4,200.00 Funds are available in account 9910-903183-9588-900000-704040, Park Heights Project. The fair market values were substantiated in appraisals made by independent appraisers contracted by the City. This will permit the City to have title to, and if necessary immediate possession of the subject properties interest in conformity with the applicable law. 8 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release of litigation action brought by JoAnn McClinton, Plantiff, against the City and Officer Sean Hebbe in connection with an automobile accident. AMOUNT OF MONEY AND SOURCE: $30,000.00 – 2036-000000-1752-175200-603070 BACKGROUND/EXPLANATION: On or about August 23, 2014, Officer Sean Hebbe was traveling on Erdman Avenue in response for a “Signal 13” emergency call (shots fired). During his response, Officer Hebbe was traveling in excess of the speed limit and crossed the yellow line to overtake traffic. As Officer Hebbe approached the intersection of Erdman Avenue and Parklawn Avenue, his vehicle came into contact with the vehicle driven by the Plaintiff. As a result of the automobile accident, both cars were totaled and Ms. McClinton suffered serious injuries to her body. In order to resolve this litigation economically and to avoid the expense, time, and uncertainties of further protracted litigation, the parties have agreed to offer the Plaintiff payment of $30,000.00, for complete settlement of the case, including attorney’s fees. In return, the Plaintiff has agreed to dismiss all claims connected to this incident. The Settlement Committee of the Law Department recommends settlement of this matter to the Board of Estimates. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 05/11/2016 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 11 - 12 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 10 AGENDA BOARD OF ESTIMATES 05/11/2016 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #002, $0.00 – TR 12319, Citywide ADA and Sidewalk Improvements $ 866,000.00 $0.00 M. Luis Construc- 270 7.42% tion Co., Inc. This authorization is requested on behalf of the contractor and the Department which provides for a 270 day non- compensable time extension. The Board previously approved a time extension of 365 days, which included a completion date of April 22, 2016. This time extension will result in a new completion date of January 16, 2017. The additional time is needed due to added ADA ramp locations in the Mass Transit Administration area and for the State Highway Administration’s approval of the design of the ADA ramps. The work under this change order has not been completed. An Engineer’s Certificate of Completion of Work has not been issued. 2. EWO #003, $245,370.48 – TR 13311R, Traffic Signal Construc- tion and Rewiring Citywide (JOC) $3,470,737.50 $308,047.01 Midasco, LLC - 66% This authorization is requested on behalf of the Department and provides for an increase/decrease in existing bid items as well as the creation of new bid items. The work covered under this change order pays for existing overruns, LED conversion and a change to the specifications for the Stealth Battery Backup system. The work under this change order has not been completed. An Engineer’s Certificate of Completion of Work has not been issued on this contract. 11 AGENDA BOARD OF ESTIMATES 05/11/2016 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation/Office of Engineering & construction 3. EWO #001, $0.00 – TR 15020 – Concrete Cement Slab Repairs Citywide $399,463.00 - Machado Con- 60 50% struction Co. This authorization is requested on behalf of the Contractor and provides for a 60-day non-compensable time extension. The additional time is needed due to weather delay from December 1, 2015 through March 15, 2016, which prevented the contractor from working. The Notice-to-Proceed was effective December 21, 2015 with a 120-calendar day completion date of April 19, 2016. The additional 60 days will result in a new completion date of June 16, 2016. The work under this extra work order has not been completed. An Engineer’s Certificate of Completion has not been issued on this contract. 12 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Planning – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Grant Agreement with the State of Maryland Department of Natural Resources, Critical Area Commission for the Chesapeake and Atlantic Coastal Bays. The period of the agreement is July 1, 2016 through June 30, 2017. AMOUNT OF MONEY AND SOURCE: $11,000.00 – 5000-507417-1875-517600-600000 BACKGROUND/EXPLANATION: This grant will extend the State’s support for the City’s Critical Area Management program. The State has provided support for this project since 1988 and there is no local match required. The funds will be used to help offset the operating costs incurred by the Department in ensuring the City’s compliance with the State Chesapeake Bay Critical Area Regulations. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Planning – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Grant Agreement with The Baltimore Community Foundation, Inc. The period of the Grant Agreement is effective upon Board approval for 14 months. AMOUNT OF MONEY AND SOURCE: $150,000.00 – 1001-000000-1875-187400-607001 BACKGROUND/EXPLANATION: Under this agreement, The Baltimore Community Foundation, Inc. will support the City’s Clean Corps program, by acting as fiscal agent, and working with Baltimore Green Works, and the Clean Corps Coordinator. Together they will award funding, execute grants, provide financial support through leveraging funds, and accountability to the implementation of the Clean Corps program. Funding for this grant is being provided through the Department of Public Works general funds. Clean Corps is a peer-to-peer community based social marketing program that motivates residents and youth to address litter and trash issues within their communities. Clean Corps organizing efforts are taking place in 21 communities across the City and are working with non-profit community associations, places of worship, community development corporations, and schools and recreation centers to recruit and train Clean Corps Captains. Neighborhood Clean Corps Captains will help organize activities and will conduct additional peer-to-peer community outreach geared to change behavior and reduce litter. The Clean Corps program consists of training events, community engagement events, community clean-up events, and will provide 14 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Planning – cont’d $1,000.00 grants to the 21 target neighborhoods. These grants will assist neighborhoods in furthering their outreach and engagement efforts. The Baltimore Community Foundation, Inc. is a non-profit organization that has a sound track record of assisting community groups as they develop trash and litter programs, and has been a City partner in administering the Baltimore Energy Challenge. The Baltimore Community Foundation, Inc. is uniquely positioned to do this work because of their project management and grantmaking expertise that focuses on awarding small neighborhood greening grants. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 05/11/2016 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 17 - 18 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 16 AGENDA BOARD OF ESTIMATES 05/11/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $1,100,000.00 9950-917011-9509 FED Constr. Res. - Bike Share 300,000.00 9950-917011-9509 GF(HUR)______ Constr. Res. – Bike Share $1,400,000.00 ---------------- 9950-931011-9508 Bike Share Infrastructure This transfer will cover the procurement of bikes and other related expenses on project “Bike Share Infrastructure” with Bewegen Technologies, Inc. Department of Recreation and Parks 2. $ 75,000.00 9938-920026-9475 Rec. & Parks (Reserve) 27th Series 125,000.00 9938-920026-9475 State (Program (Reserve) Open Space)___ CC Jackson Pool and Park Improvements $ 200,000.00 ------------------ 9938-921026-9474 (Active) CC Jackson Pool and Park Improvements 17 AGENDA BOARD OF ESTIMATES 05/11/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks – cont’d This transfer will provide funds to cover the costs associated with authorized change orders for CC Jackson Recreation Center, RP12813. 3. 375,000.00 9938-916022-9475 9938-917022-9474 General Fund (Reserve) Comm. (Active) Comm. Center Master Center Master Plan Plan This transfer will provide funds to cover the costs associated with authorized change orders for the Rita Church Gym Addition, RP11864 and for the settlement agreement with JLN Construction Services, LLC. for Edgewood Recreation Center Gym Expansion, RP08835R. 4. $ 28,000.00 9938-906784-9475 9938-908784-9474 Rec. & Parks (Reserve) Cherry (Active) Cherry Hill 25th Series Hill Recreation Recreation Center Center This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1234, Task #2 to GWWO, Inc. 18 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 2424 Pennsylvania Kwan Young One Cornice Sign Avenue Lee 60 sq. ft. Annual Charge: $ 105.00 2. 3400 Chestnut 3400 Chestnut Outdoor Seating Avenue Avenue, 20’ x 3’6” LLC Annual Charge: $ 337.50 Since no protests were received, there are no objections to approval. 19 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with H&S Properties, Inc. The period of the agreement will commence upon Board approval and termination will be deemed in writing by the Department of Transportation. AMOUNT OF MONEY AND SOURCE: $4,723.22 – 9950-912087-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the development. The Developer proposes to perform the Scope of Work for H&S Bakery West Building Expansion located at 600 S. Bond Street and 1500 Fleet Street constructing a 23,395 sq. ft. new building addition. The Developer agrees to make a one-time contribution in the amount of $4,723.22 to fund the City’s mu1timodal transportation improvements in the project’s vicinity. (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Herena USA, L.L.C. The period of the agreement will commence upon Board approval and termination will be deemed in writing by the Department of Transportation. AMOUNT OF MONEY AND SOURCE: $4,773.21 – 9950-912087-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the development. The Developer proposes to perform the Scope of Work for Herena CT. Townhouse Development at 1622 E. Lombard Street constructing a new townhouse development consisting of a total of 23 townhouses (50,926 sqft.). The Developer agrees to make a one-time contribution in the amount of $4,773.21 to fund the City’s mu1timodal transportation improvements in the project’s vicinity. (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Transportation - Developer’s Agreement No. 1431 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1431 with 3006 Hamilton Avenue, LLC. AMOUNT OF MONEY AND SOURCE: $18,966.00 BACKGROUND/EXPLANATION: The Developer would like to install new water service to its proposed construction building located at 3006 Hamilton Avenue. This Developer’s Agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $18,966.00 has been issued to 3006 Hamilton Avenue, LLC, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: N/A (The Developer’s Agreement No. 1431 has been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 27 to Whitman, Requardt & Associates, LLP under Project No. 1134, On-Call Traffic Engineering Studies. AMOUNT OF MONEY AND SOURCE: $139,392.80 – 2026-000000-2303-733800-603026 BACKGROUND/EXPLANATION: This authorization provides for the development of a Complete Streets Plan final report for the Casino Area. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. MWBOO SET GOALS OF 27% MBE AND 9% WBE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 23 AGENDA BOARD OF ESTIMATES 05/11/2016 Parking Authority of – Expenditure of Funds Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure of Funds to pay Structural Restoration Services, Inc. (SRS) for concrete and expansion joint repairs at the Arena Garage. The period of performance is effective upon Board approval for 12 weeks. AMOUNT OF MONEY AND SOURCE: $27,786.00 - 2075-000000-5800-408500-603016 BACKGROUND/EXPLANATION: The Arena Garage, located at 99 S. Howard Street, needs immediate repairs to its reinforced concrete beam on the Level 3 North incoming ramp. Sections of concrete delaminated from this load-bearing 60 ft. beam this past winter, exposing the post tensioned cables. A review by the PABC’s on-call structural engineer, Whitney, Bailey Cox & Magnani (WBC&M) along with the Department of General Services, determined that two expansion joints on Levels 4 and 5 north ramps deteriorated above the damaged beam and allowed water and salts to flow down the face of the beam, saturating the concrete, corroding the reinforcing steel, and causing cracks and spalls in the beam. Temporary shoring of the beam was completed on January 19, 2016. However, permanent repairs must now be undertaken. The SRS will repair the beam’s damaged concrete and reinforcing steel bars, and replace 102 linear feet of deteriorated expansion joints on Levels 4 and 5. The repair will be done using the specifications and methods prepared by the WBC&M and the SRS. Previous expansion joints in the garage have been repaired utilizing the “Thermaflex” expansion joint system manufactured by EMSEAL. This repair method has been very effective in stopping water leaks. The twelve-week period of performance includes three-weeks for the contractor to order and 24 AGENDA BOARD OF ESTIMATES 05/11/2016 PABC – cont’d to receive the expansion joints from the manufacturer, and three-weeks for on-site mobilization, concrete restoration and the expansion joint installation work. The additional weeks for the period of performance are requested for any unanticipated backlogs or shipping delays at the manufacturer or weather delays (i.e., rain) that would affect completing the job. The PABC has used the SRS since 2014 for urgent structural repairs at its garages after a competitive bid process. The company has handled urgent repairs, to the PABC’s satisfaction, at three garages: the Arena, Market Center, and Marriott Garage. The PABC believes that the SRS proposal represents the best value to the PABC and the City in completing this necessary structural repair. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 25 AGENDA BOARD OF ESTIMATES 05/11/2016 Mayor’s Office of Human Services – Agreements The Board is requested to approve and authorize execution of the various Agreements. 1. ST. VINCENT DEPAUL OF BALTIMORE, INC. $105,586.00 Account: 4000-407016-3571-757101-603051 St. Vincent DePaul of Baltimore, Inc. will provide housing assistance and support services to 20 individuals. The period of the Agreement is December 1, 2015 through November 30, 2016. The Agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. 2. PROJECT PLASE, INC. $344,896.00 Account: 5000-502816-3572-764600-603051 Under the terms of this agreement, Project PLASE, Inc. will use the funds to cover the cost of ten transitional housing beds for 730 nights for clients of the Baltimore City Department of Social Services Transitional Housing Program. The period of the Agreement is July 1, 2014 through June 30, 2016. The Agreement is late because there was a transition in staffing and this item was overlooked. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 001 to Whitman, Requardt & Associates, LLP, under Project No. 1505, (WC 1120R), On-Call Project and Construction Management Assistance Services. The duration of Task No. 001 is approximately 24-months. AMOUNT OF MONEY AND SOURCE: $1,042,017.67 - 9960-901917-9557-900020-705032 BACKGROUND/EXPLANATION: The Office of Engineering & Construction is in need of assistance from Whitman, Requardt & Associates, LLP to provide construction management and on-site inspection services on WC 1120R, Guilford Pumping Station Rehabilitation for the Bureau of Water and Wastewater, Department of Public Works. The original contract will expire on February 23, 2020. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 27 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of General Services – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with St. Vincent DePaul of Baltimore, Inc. (Grantee). The period of the Grant Agreement is effective upon Board approval through June 30, 2018. AMOUNT OF MONEY AND SOURCE: $825,000.00 – 9916-916016-9197-900000-709099 BACKGROUND/EXPLANATION: The properties located at 1110, 1112, and 1114 N. Mount Street are operated by the St. Vincent DePaul of Baltimore, Inc. as a shelter for Baltimore City’s homeless families, a location for community-based child care and as an occasional meeting location for the surrounding community. The property is in need of exterior site improvements, including landscaping, stormwater management, fencing, parking, and playground space. The grant funds will be used to defray costs of constructing the necessary site improvements, which will allow the property to continue to operate as a homeless shelter and provide other community services. APPROVED FOR FUNDS BY FINANCE (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of General Services – Claims Resolution Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Claims Resolution Agreement with JLN Construction Services, LLC (JLN). AMOUNT OF MONEY AND SOURCE: $ 96,930.06 – 9938-917022-9474-900000-709099 69,000.00 – 9916-903304-9197-900000-200001 $165,930.06 BACKGROUND/EXPLANATION: During the course of JLN’s work on the following Citywide Projects: RP 07836, Chick Webb Recreation Center HVAC Upgrade Phase II; RP 08835R, Edgewood Recreation Center Expansion; and PB 06818, HVAC System Renovations 2nd, 3rd, and 4th floors Benton Building, several issues arose for which the JLN asserted entitlement to payment for Change Orders and/or other claims. The City and JLN now wish to resolve all outstanding disputes among and between them regarding the JLN’s claims on each of the projects. Therefore, the City agrees to immediately process a total payment of $165,930.06 to JLN in full and final settlement of all funds held by the City and any and all claims asserted by the City or the JLN on the Edgewood Recreation Center Project, Chick Webb Recreation Center Project or the Benton Building HVAC Project. APPROVED FOR FUNDS BY FINANCE (The Claims Resolution Agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 05/11/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Communication Services 1. Charmaine Callahan Bureau of Publica- Internal $1,337.63 Perin Tinsley tions – Mailing Service Glen Armstrong Services Site Visit Fund Harrisburg, PA May 15 – 17, 2016 Police Department 2. Kevin Davis Major Cities Chiefs Asset $1,332.03 Association, FBI Forfei- National Executive ture Institute Associates Funds and Police Executive Research Forum 2016 Joint Meeting New York, NY May. 24 - 27, 2016 (Registration Fee $0.00) The subsistence rate for this location is $344.00 per night. The cost of the hotel is $349.00 per night, plus hotel taxes in the amount of $55.01 per night. The Department is requesting additional subsistence of $5.00 per day to cover the costs of the hotel and $40.00 per day for meals and incidentals. 30 AGENDA BOARD OF ESTIMATES 05/11/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore Police Department 3. Dean Palmere Major Cities Asset $888.02 Chiefs Association, Forfei- FBI National ture Funds Executive Institute Associates and Police Executive Research Forum 2016 Joint Meeting New York, NY May 25 - 27, 2016 (Reg. Fee $0.00) The subsistence rate for this location is $344.00 per night. The cost of the hotel is $349.00 per night, plus taxes of $55.01 per night. The Department is requesting additional subsistence of $5.00 per day to cover the cost of the hotel and $40.00 per day for meals and incidentals. Office of the President 4. Lester Davis 4th International General $1,367.35 Conference on Funds Participatory Budgeting in North America Boston, MA May 20 – 27, 2016 (Reg. Fee $475.00) The airfare in the amount of $188.97 and the registration fee in the amount of $475.00 were prepaid on a City-issued procurement card assigned to Hosea Chew. The disbursement to Mr. Davis will be $703.38. 31 AGENDA BOARD OF ESTIMATES 05/11/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount City Council 5. Helen Holton National Assn. Elected $2,312.66 of Counties’(NACo) Official’s Western Interstate Expense Region’s Conf. Account Jackson Hole, Teton County, WY May 25 - 27, 2016 (Reg. Fee $455.00) The subsistence rate for this location is $193.00 per night. The cost of the hotel is $249.00 per night, plus hotel taxes of $44.82 per night. The Department is requesting additional subsistence in the amount of $56.00 per night to cover the cost of the hotel and $40.00 per day for meals and incidentals. 32 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 3625 Hayward Avenue, (Block 4544c, Lot 013a) by gift from Wells Fargo Bank, N.A., Owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: Wells Fargo Bank, N.A., Owner, agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Wells Fargo Bank, N.A. has offered to donate to the City, title to the property located at 3625 Hayward Avenue. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, other than water bills, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through April 5, 2016, other than water bills, is as follows: Real Property Tax 2015-2016 $ $0.00 Misc Miscellaneous Bills 0.00 Tota Total Owed: $ $0.00 33 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Housing and – Land Disposition Agreement Community Development The Board is requested to approve and authorize execution of a Land Disposition Agreement with Homefree USA, Inc., Developer, for sale of the City-owned properties located at 1019, 1035, 1041, 1043, 1016, 1018, 1032, 1034, and 1036 W. Fayette Street. AMOUNT OF MONEY AND SOURCE: $ 2,000.00 – 1019 W. Fayette Street 2,000.00 – 1035 W. Fayette Street 2,500.00 – 1041 W. Fayette Street 2,500.00 – 1043 W. Fayette Street 1,000.00 – 1016 W. Fayette Street 1,000.00 – 1018 W. Fayette Street 2,500.00 – 1032 W. Fayette Street 2,500.00 – 1034 W. Fayette Street 2,500.00 – 1036 W. Fayette Street $18,500.00 – Purchase Price BACKGROUND/EXPLANATION: The Developer will purchase the vacant buildings located at 1019, 1035, 1041, 1043, 1032, 1034, and 1036 W. Fayette Street for the purpose of rehabbing properties back to functional single-family homes. The rehabilitated properties will be offered for sale at market rate. The vacant lots located at 1018 and 1016 W. Fayette Street will be redeveloped into functional single-family homes for sale at market rate. The purchase and improvements to the sites will be financed through a line of credit with Enterprise Community Loan Fund. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The Waiver Valuation Price is $777.00 each for 1016 and 1018 W. Fayette Street and the purchase price is $1,000.00 for each property. A rationale is not required because the sale price is greater than the Waiver Valuation Price. 34 AGENDA BOARD OF ESTIMATES 05/11/2016 DHCD – cont’d The properties listed below were valued pursuant to the Appraisal Policy of Baltimore City: Property Address Waiver Valuation Price Purchase Price 1019 W. Fayette St. $4,000.00 $2,000.00 1035 W. Fayette St. $4,000.00 $2,000.00 1041 W. Fayette St. $4,500.00 $2,500.00 1043 W. Fayette St. $4,500.00 $2,500.00 1032 W. Fayette St. $4,500.00 $2,500.00 1034 W. Fayette St. $4,500.00 $2,500.00 1036 W. Fayette St. $4,500.00 $2,500.00 The properties are being sold to Homefree USA, Inc. for below the price determined by the Waiver Valuation Process for the following reasons:  the renovations will be to the specific benefit to the immediate community,  will eliminate blight from the block and eliminate blight from the neighborhood,  the sale and rehabilitation/redevelopment will return vacant buildings to the tax rolls, and  the conditions of the properties, require extensive and immediate remediation. MBE/WBE PARTICIPATION: The Developer will purchase the properties for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 05/11/2016 Department of Housing and – Grant Agreement Community Development__ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Grant Agreement with Healthy Neighborhoods, Inc. (HNI). The Grant Agreement is effective upon Board approval for 18 months. AMOUNT OF MONEY AND SOURCE: $519,000.00 – 9910-9588-906015 BACKGROUND/EXPLANATION: The HNI was established in 2004 to help the City’s strong but undervalued neighborhoods increase home values, market their communities to create demand for homeownership and build neighborhood confidence. The HNI currently works in more than 40 Citywide middle-market neighborhoods, making them more desirable places to live and has generated more than $100,000,000.00 of private and public capital. In partnership with resident leadership, neighborhood organizations, and small developers, the HNI maintains and improves neighborhoods by increasing property values, creating demand for homeownership and building neighborhood confidence. The HNI’s goal is to support real estate markets that generate sustainable equity for homeowners, create a strong social fabric for all residents, provide a growing tax base for Baltimore, and attract new homeowners as part of the Mayor’s Grow Baltimore initiative. Since its inception, the HNI has provided $63,000,000.00 of below-market loans, grants for capital improvements of public spaces, funds for marketing, support for high performing schools 36 AGENDA BOARD OF ESTIMATES 05/11/2016 DHCD – cont’d that are community assets, and operating support for its neighborhood partners. The HNI has played a critical role in reducing vacant properties first, through its award of $26,000,000.00 in Neighborhood Stabilization Program 2 funds from the Department of Housing and Urban Development, and more recently as the recipient of $750,000.00 from funds provided through a Collaboration Agreement between the City and Wells Fargo Bank, NA. To ensure the HNI’s ongoing success, the Department is providing $519,000.00 to support the efforts of neighborhood-based profit organizations that implement the Healthy Neighborhoods program in more than 40 neighborhoods. Funds will also be used to provide architectural services to homeowners who utilize the HNI loan products to help plan improvements, to support staff costs for personnel who process HNI loans and to support development on Callow Avenue in Reservoir Hill. MBE/WBE PARTICIPATION: The Grantee has signed the Commitment to Comply with the Minority and Women’s Business Enterprise Program of the City of Baltimore. APPROVED FOR FUNDS BY FINANCE SUBJECT TO TRANSFER. AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 05/11/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 1. $400,000.00 9910-902935-9587 9910-906015-9588 General Fund Healthy Neighbor- HNI Operating - Revenue hoods, Inc. General Fund (Reserve) Revenue 69,000.00 9910-902935-9587 9910-907036-9588 31st Comm. Healthy Neighbor- HNI Capital - Dev. Bonds _ hoods, Inc. Comm. Dev. Bonds $469,000.00 (Reserve) This transfer will provide operating and programmatic support for the Healthy Neighborhoods program. (In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 38 AGENDA BOARD OF ESTIMATES 05/11/2016 Health Department – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the Employee Expense Statement for Mr. Anthony Branford for the month of November 2015. AMOUNT OF MONEY AND SOURCE: $22.50 – Parking fee Account: 1001-000000-3021-268600-603033 BACKGROUND/EXPLANATION: In June 2008, the Health Department moved to 1001 E. Fayette Street, a location with an adjacent garage owned by the Baltimore City Parking Authority. At the former Health Department location, City vehicles were often vandalized which directly impacts the program’s budget. The Department was able to negotiate a monthly parking fee of $45.00 for staff assigned to City vehicles during the day. Staff with an assigned City vehicle pay the monthly cost of $45.00 to the Parking Authority, share the space with their City vehicle and receive a monthly reimbursement of $22.50. This arrangement not only saves the program money and is a convenience to employees, but is a more efficient use of employee time. Mr. Branford submitted his expense statement for reimbursement, but it was lost during the review process. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 39 AGENDA BOARD OF ESTIMATES 05/11/2016 Baltimore City Health Department – Agreements The Board is requested to approve and authorize execution of the Agreements. The period of the agreement is July 1, 2015 through June 30, 2016, unless otherwise indicated. 1. COPPIN STATE UNIVERSITY, HELENE $ 0.00 FULD SCHOOL OF NURSING The Department contracts with various universities to provide field experience in public health care related to Community Health Nursing services. The opportunity provides real clinical rotations in the Department’s clinics located in the City. The Coppin State University, Helene Fuld School of Nursing agrees to assign appropriate, fully qualified students in the Registered Nurse, and Family Nurse Practitioner Programs. The University will provide a course description prior to rotation and all students are required to sign confidentiality forms. The period of the agreement is March 1, 2016 through August 31, 2021. The agreement is late because the Department was awaiting signatures. 2. CHASE BREXTON HEALTH CARE, INC. $101,250.00 Account: 5000-569716-3023-274435-603051 The organization will provide quality dental health care to HIV-positive residents of Baltimore City, with a focus on preventive care as well as patients that need dental appliances. 3. CHASE BREXTON HEALTH CARE, INC. $150,042.00 Account: 5000-569716-3023-274404-603051 Chase Brexton’s Case Management and Outreach Department 40 AGENDA BOARD OF ESTIMATES 05/11/2016 Health Department – cont’d will continue to provide ongoing medical case management services to HIV-positive individuals seeking medical care at the Baltimore City practice site. The agreements are late because the Prevention and Health Promotion Administration programmatically manages HIV/AIDS State Special services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review is required to comply with grant requirements. 4. THE JOHNS HOPKINS UNIVERSITY $145,500.00 Account: 4000-499016-3023-513201-603051 The Johns Hopkins University will complete 4,850 HIV tests, ensure the provision of confirmatory HIV testing, provide post-test prevention counseling for all patients newly diagnosed with HIV infection, link all patients to medical care, offer prevention services for patients newly diagnosed with HIV infection and comply with all HIV testing, reporting, and documentation requirements as required by the Centers for Disease Control and Prevention, the Maryland Infection Disease and Environmental Health Administration and Baltimore City Health Department. The period of the agreement is January 1, 2016 through December 31, 2016. The agreement is late because the Department was awaiting signatures. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT FOR ITEM NO. 1) AND HAD NO OBJECTION (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 05/11/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 43 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 42 AGENDA BOARD OF ESTIMATES 05/11/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50004417, Clinical $280,000.00 Examination Supplies Cole Medical Inc. SZY Holdings, LLC (Health Department) d/b/a Ever Ready First Aid MWBOO GRANTED A WAIVER. 2. B50004495, Landscape Evergreen Landscape $ 40,000.00 Maintenance Services & Design Corporation (Dept. of General Services) MWBOO SET GOALS OF 27% MBE AND 9% WBE. MBE: Evergreen Landscape $12,800.00 32% & Design Corporation* Preferred Cleaning 10,800.00 27% Janitorial Services, $23,600.00 59% Inc. WBE: ACB Cleaning Services $ 3,600.00 9% *Indicates Self-Performing MWBOO FOUND VENDOR IN COMPLIANCE. 3. B50004483, Remove and C & N Associates, $113,581.00 Replace Concrete Pave- LLC* ment at Baltimore Con- vention Center (Baltimore Convention Center) * The award is recommended subject to C & N Associates, LLC coming into compliance with MWBOO requirements within ten days of the award. MWBOO SET GOALS OF 27% MBE AND 7% WBE. MWBOO FOUND VENDOR IN NON-COMPLIANCE. 43 AGENDA BOARD OF ESTIMATES 05/11/2016 Baltimore Development Corporation – Governmental/Charitable Solicitations Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitations Application for submission to the Baltimore City Ethics Board to permit the employees of the Emerging Technology Centers (ETC) to solicit funds for the ETC programs. The period of the campaign will be effective upon Board approval through April 30, 2017. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Sponsorship will be solicited from Baltimore-area businesses and private foundations. BACKGROUND/EXPLANATION: The ETC would like to create a Public Private Partnership for the purpose of supplementing the ongoing City subsidy to the ETC, Baltimore’s technology business incubator. The funds will be used to support growth and community development within the technology business sector by hosting small-scale events, such as lunchtime working or learning sessions, breakfast round tables, technology hackathons, working group type meet-ups and various collaborative exchanges among emerging and entre- preneurial companies to promote synergies. The sponsorship contributions go towards the refreshments and promotional efforts to enhance and grow this important community of small business entrepreneurs and foster their collaborations. Generally the solicitations will be made by the ETC senior staff members and they will be made to certain key industry or category leading service providers and/or major corporations. The solicitations are expressly for one and only one event and for the sole purpose of advancing knowledge for private sector companies that are associated with the ETC. 44 AGENDA BOARD OF ESTIMATES 05/11/2016 BDC – cont’d Businesses dealing in financial services, banking, law, accounting, construction, medical devices, and others, as appropriate, will be solicited for sponsorship funding. The criteria for targeting a corporate entity for solicitation will include commitment to the overall community, value to the overall community, perceived interest in the growing technology community in Baltimore, and interest in entrepreneurship. These firms may or may not be controlled donors and can include the larger firms in the City. The solicitations will be made in the context of a scheduled formal meeting, with presentation materials, detailed budgets, and follow-up, as required. The ETC will not provide exclusive access of the ETC clients to any sponsors. Baltimore City Code Article 8, §6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity that has been pre-approved by the Ethics Board. Ethic Regulation 96.36B sets out the standards for approval, which include the requirement that the program, function or activity to be benefitted and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. MBE/WBE PARTICIPATION: It is a stated goal of the ETC to recruit more WBE/MBE companies and this goal will be emphasized regarding the sponsorship funding effort. Currently, the ETC’s portfolio of over 106 companies is made up of 36% MBE/WBE companies. Please note this statistic varies based on individual companies and their business status and the ETC’s variable company graduation rate which averages 26 months. 45 AGENDA BOARD OF ESTIMATES 05/11/2016 Police Department – Intergovernmental Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Intergovernmental Agreement with the Department of Housing and Community Development. The period of the Intergovernmental Agreement is July 1, 2015 through June 30, 2017. AMOUNT OF MONEY AND SOURCE: $160,000.00 – 4000-475715-2252-694204-607001 BACKGROUND/EXPLANATION: On November 12, 2014, the Board approved and authorized a grant award for the “Jag X” grant. A portion of the funds were allocated to the Department of Housing and Community Development, Code Enforcement Division. This agreement will provide funding for attorneys, paralegals and paralegal assistants in DHCD’s Code Enforcement Division who will aim to reduce crime through crime prevention programs and strategic legal interventions to abate nuisances. The Intergovernmental Agreement is late because of the administrative process. APPROVED FOR FUNDS BY FINANCE (The Intergovernmental Agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 05/11/2016 Baltimore Police Department – Consultant Agreements The Board is requested to approve and authorize execution of the Consultant Agreements. The period of the Consultant Agreement is effective upon Board approval for two years. 1. EARL W. MAISEL $60,000.00 Account: 1001-000000-2003-195500-603026 2. BRIAN J. HORTON $60,000.00 Account: 1001-000000-2003-195500-603026 The Maryland Police and Correctional Training Commissions require that every applicant for the position of Police Officer receive a polygraph examination before completing the hiring process. Messrs. Maisel and Horton are expert Polygraph Examiners. The Department will utilize their services to conduct the required pre-employment polygraphs. The combined forecast of the current economy and the Department’s attrition rate compared to the need to hire Police Officer Trainees impacts the Department’s critical plan to create a qualified pool of candidates and the need for the expert services of polygraph examiners. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Consultant Agreements have been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 05/11/2016 Fire Department – Equipment Exchange Proposal ACTION REQUESTED OF B/E: The Board is requested to approve an equipment exchange proposal with Draeger Inc. The period of the value of the equipment exchange is effective upon Board approval through June 30, 2016. AMOUNT OF MONEY AND SOURCE: No funds are required for this equipment exchange. BACKGROUND/EXPLANATION: This equipment exchange proposal will transfer ownership of a Mobile Live Fire Trailer (MLFT) to Draeger Inc. valued at $70,000.00. Draeger Inc. will provide a new Self-Contained Breathing Apparatus Confidence Maze (Maze) to the Fire Department’s Fire Academy. The MLFT is a training prop that simulates live fire conditions for fire fighters in a safe setting. Since the reconstruction of the Burn Building, the use and applicability of the trailer has diminished. The trailer was purchased in 2005 through the Assistance to Firefighters Grant Program (AFG) under FEMA Grant No. EMW-2005-FG-17198. The Fire Department has received approval from the Department of Homeland Security, Grants Directorate to exchange the MLFT for Maze equipment. The Maze will consist of the following parts:  four modules WIDE x 7 modules LONG x 2 modules HIGH,  provided loose for installation by end-user (includes manual and hardware for installation),  maze modules of 1,000 mm high, 800 mm wide and 800 mm long,  includes: - six pass-through devices for moving up or down a story, 48 AGENDA BOARD OF ESTIMATES 05/11/2016 Fire Department – cont’d - four each diagonal obstacle, - four each horizontal obstacle, - four each vertical obstacle, - four each manhole obstacle, - one each crawling pipe (60” long), - one each sliding door, - one each casement door, - one each collapsible floor prop, - one each entanglement prop, and - one each 2 x 4 joist prop (24” centers). MBE/WBE PARTICIPATION: N/A 49 AGENDA BOARD OF ESTIMATES 05/11/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. MULTI-PARTS & SERVICES, INC. $24,000.00 Increase Contract No. B50003862 – Aftermarket Parts and Service for Detroit Engines – Department of General Services/Fleet Management – P.O. No. P529372 On November 13, 2014, the City Purchasing Agent approved the initial award in the amount of $23,800.00. This increase in the amount of $24,000.00 is necessary because of extensive repairs on two trash boat engines. This increase will make the total contract amount $47,800.00. The contract expires on November 25, 2017 with two one-year renewal options. 2. 3M COMPANY $ 0.00 Renewal Contract No. B50004071 – Traffic Marking Tape – Department of Transportation – P.O. No. P531474 On May 27, 2015, the Board approved the initial award in the amount of $44,055.00. The Board is requested to approve a renewal at no cost, which is the first of three 1-year renewal options. The period of the renewal is May 27, 2016 through May 26, 2017 with two 1-year renewal options remaining. 3. ALBAN TRACTOR CO. INC. $12,000.00 Renewal Contract No. B50003451 – Milling Machine Teeth – Department of Transportation/Maintenance Administration – P.O. No. P527172 On May 7, 2014, the Board approved an initial award in the amount of $37,689.00. On May 6, 2015, the Board approved the first renewal at no cost. The Board is requested to approve the second renewal in the amount of $12,000.00. This renewal will make the total contract amount $49,689.00. The period of the renewal is May 17, 2016 through May 16, 2017, with two 1- year renewal options remaining. 50 AGENDA BOARD OF ESTIMATES 05/11/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. PERMA-PATCH, INC. $100,000.00 Renewal Contract No. B50002837 – Furnish and Deliver Black Fill Mix – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P523598 On May 8, 2013, the Board approved the initial award in the amount of $200,000.00. The award contained three 1-year renewal options. Subsequent actions were approved. This first renewal in the amount of $100,000.00 is for the period April 24, 2016 through April 23, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 5. VULCAN, INC. $ 0.00 Renewal Contract No. B50002385 – Aluminum Sheets – Department of Transportation – P.O. No. P520379 On June 6, 2012, the Board approved the initial award in the amount of $57,505.00. The award contained four 1-year renewal options. Subsequent actions and three renewal options have been approved. This final renewal in the amount of $0.00 is for the period June 6, 2016 through June 5, 2017. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 6. HANSON PIPE & PRECAST LLC, d/b/a PRICE BROTHERS CO. $ 30,000.00 Renewal Contract No. B50003444 – Provide Concrete Pipe Adapters and Accessories – Department of Public Works – P.O. No. P527223 On May 7, 2014, the Board approved the initial award in the amount of $29,795.00. The award contained two renewal options 51 AGENDA BOARD OF ESTIMATES 05/11/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On May 6, 2015, the Board approved the first renewal in the amount of $29,795.00. This final renewal in the amount of $30,000.00 is for the period May 14, 2016 through May 13, 2017. The above amount is the City’s estimated requirement. 7. KEY RECYCLING, LLC PATUXENT MATERIALS, INC. $200,000.00 Renewal Contract No. B50003473 – Recycling of Milled Asphalt – Department of Transportation – P.O. Nos. P527031 and P527032 On April 30, 2014, the Board approved the initial award in the amount of $100,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $200,000.00 is for the period May 1, 2016 through April 30, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 8. SOCIAL SOLUTIONS $ 20,791.67 Ratification GLOBAL, INC. 4,158.33 and Renewal $ 24,950.00 Contract No. 08000 – ETO Software and Maintenance – Health Department – Req. No. R715651 On July 16, 2014, the Board approved the initial award in the amount of $34,285.00. The award contained three 1-year renewal options. Due to an administrative oversight, the contract was not renewed prior to expiration. This ratification in the amount of $20,791.67 is for the period July 1, 2015 through May 10, 2016. The period of the renewal is May 11, 2016 through June 30, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 52 AGENDA BOARD OF ESTIMATES 05/11/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 9. PITNEY-BOWES, INC. $ 59,985.00 Increase Contract No. ADSPO11-00000411-7-Mailing Equipment, Supplies and Maintenance – Department of Public Works – Water and Wastewater, Revenue Measurement and Billing – P.O. P533214 On July 16, 2014, the Board approved the initial award in the amount of $171,789.00. The award contained two 1-year renewal options. On November 4, 2015, the Board approved the first renewal in the amount of $62,948.00. This final renewal in the amount of $59,985.00 will make the award amount $294,722.00. The contract expires on August 31, 2016. The above amount is the City’s estimated requirement. 10. MOTOROLA SOLUTIONS, INC. $179,625.00 Increase Contract No. 06000 – 311 Call Center System Hosting – Mayor’s Office of Information Technology – P.O. No. P520959 On September 28, 2005, the Board approved the initial award in the amount of $5,364,000.00. Subsequent actions have been approved. This increase in the amount of $179,625.00 is necessary for upgrades that Motorola provided to the Cityworks application for continuity of the Cityworks storeroom applications while the Department of Public Works transitioned from Motorola to a locally hosted solution at the Tierpoint Data Center facility. This increase in the amount of $179,625.00 will make the award $15,273,225.00. The contract expires on July 1, 2016, with three 1-year renewal options remaining. 53 AGENDA BOARD OF ESTIMATES 05/11/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. BIG BOSS CONSTRUCTION LLC $0.00 CITIROOF CORPORATION 0.00 SIMPSON OF MARYLAND, INC. 400,000.00 AUTUMN CONTRACTING, INC. 0.00 $400,000.00 Increase Contract No. B50003575 – On-Call Roofing Services – Depart- ment of General Services – P.O. No. P529221 On October 8, 2014, the Board approved the initial award in the amount of $2,000,000.00. The award contained two 1-year renewal options. Due to high usage in services, an increase in the amount of $400,000.00 is necessary. This increase will make the award amount $2,400,000.00. The contract expires on October 7, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 12. FEDERAL PRISON INDUSTRIES, INC. d/b/a Selected Source/ UNICOR $300,000.00 Agreement Contract No. 06000 – Electronic Material Collections & Recycling Services – Department of Public Works, Bureau of Solid Waste – Req. R729550 The Board is requested to approve and authorize execution of an Agreement with Federal Prison Industries, Inc. d/b/a UNICOR, a corporation of the Federal Government. The period of the Agreement is May 11, 2016 through May 10, 2017, with one 3-year renewal option. Electronic Material Collections & Recycling Services has been placed out for bid on two occasions without award. Federal Prison Industries, Inc. has agreed to provide disposal and recycling services to the Bureau of Solid Waste. The selected public entity submitted a quote that was determined to be fair and reasonable. 54 AGENDA BOARD OF ESTIMATES 05/11/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO DETERMINED THAT NO GOALS WOULD BE SET BECAUSE OF NO OPPORTUNITY TO SEGMENT THE CONTRACT. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 13. LORENZ INC. $ 87,797.00 Renewal Contract No. B50003826 – Landscape Maintenance Service for Exterior and Interior Plants – Baltimore Convention Center – P.O. Nos. P531177 On May 6, 2015, the Board approved the initial award in the amount of $60,132.00. The award contained four 1-year renewal options. This renewal in the amount of $87,797.00 is for the period May 7, 2016 through May 6, 2017 with three 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 10% MBE AND 5% WBE. Commitment Performed MBE: 4 Evergreen Lawn Care 10% $6,507.50 10% WBE: Fouts Lawn Care Corp, Inc. 5% $3,212.41 5% MWBOO FOUND VENDOR IN COMPLIANCE. 55 AGENDA BOARD OF ESTIMATES 05/11/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. AAA NATIONAL USA $124,000.00 Increase Contract No. B50004006 – Windows and Trusses Cleaning Services – Baltimore Convention Center – P.O. No. P532057 On July 15, 2015, the Board approved the initial award in the amount of $61,970.00. The award contained two 1-year renewal options. On November 5, 2015, the City Purchasing Agent approved an increase in the amount of $10,000.00. Due to a demand for these services during the remainder of the current term, an increase in the amount of $124,000.00 is necessary. This increase will make the award amount $195,970.00. The contract expires on July 14, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO DETERMINED THAT NO GOALS WOULD BE SET BECAUSE OF NO OPPORTUNITY TO SEGMENT THE CONTRACT. 56 AGENDA BOARD OF ESTIMATES 05/11/2016 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 58 - 59 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 57 AGENDA BOARD OF ESTIMATES 05/11/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $160,000.00 9950-902941-9509 FED Constr. Res. Lafayette Ave. Bridge 40,000.00 9950-902941-9509 GF (HUR)___ Constr. Res. Lafayette Ave. Bridge $200,000.00 ----------------- 9950-901941-9508-3 Design - Lafayette Ave. Bridge This transfer will provide funds to cover the deficit and other expenses related to the project “Lafayette Ave. Bridge.” 2. $ 66,159.26 9950-904313-9528 FED Constr. Res. Midtown Streetscape/ Traffic Mitigation 3,840.74 9950-904313-9528 MVR ________ Constr. Res. Midtown Streetscape/ Traffic Mitigation $ 70,000.00 ------------------ 9950-910313-9527-3 Design - Midtown Streetscape/Traffic Mitigation This transfer will provide funds to cover the deficit and will meet the costs related to the project “Midtown Streetscape/ Traffic Mitigation.” 58 AGENDA BOARD OF ESTIMATES 05/11/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation – cont’d 3. $15,000.00 9962-941002-9563 9962-915071-9562 Other Construction Conduit System Reserve - Conduit Reconstruction Replacement Program This transfer will cover the costs of prints and preliminary expenses and other related costs necessary to advertise project TR 16019 “Conduit System Reconstruction”. 4. $15,000.00 9962-941002-9563 9962-908070-9562 Other Construction Conduit System Reserve - Conduit Reconstruction Replacement Program This transfer will cover the costs of prints and preliminary expenses and other related costs necessary to advertise project TR 16018 “Conduit System Reconstruction”. 59 AGENDA BOARD OF ESTIMATES 05/11/2016 PERSONNEL MATTERS * * * * * * The Board is requested to approve the Personnel matter listed on the following page: 61 The Personnel matter has been approved by the EXPENDITURE CONTROL COMMITTEE. The contract has been approved by the Law Department as to form and legal sufficiency. 60 AGENDA BOARD OF ESTIMATES 05/11/2016 PERSONNEL Hourly Rate AMOUNT Department of Recreation and Parks 1. MARCIA FROOMER $26.23 $50,000.00 Account: 5000-577716-4781-363900-601009 Ms. Froomer will continue to work as a Contract Service Specialist II (Training Officer/Workforce Development Coordinator). Her duties will include, but are not limited assisting with the organization and training of its traditional and non-traditional workforce. She will also be responsible for writing proposals and coordinating placement, work assignments and educational activities for various youth employment programs, including Youthworks, Conservation Job Corps, Tuerk House, Americorps, and Montgomery County Conservation Job Corps. She will conduct skill needs assessments and periodic training for full-time and part-time staff, park stewards, and contractual workers. This is a 4% increase in the hourly rate from the previous contract period. The period of the Agreement is effective upon Board approval for one year. 61 AGENDA BOARD OF ESTIMATES 05/11/2016 Parking Authority of – Parking Facility Rate Adjustment Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve an adjustment to the monthly rate at the City-owned Baltimore Street Garage that is managed by the PABC. The Parking Facility Rate Adjustment is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that the rate adjustment at this parking facility is warranted at this time. To bring the monthly rate charged at the Baltimore Street Garage in line with its surrounding facilities, the PABC staff developed the submitted monthly rate adjustment recommendation. The rate adjustment was unanimously approved by the PABC Board of Directors. 62 AGENDA BOARD OF ESTIMATES 05/11/2016 PABC – cont’d Location Proposed Transient Rate Changes Proposed Monthly Rate Changes Baltimore Regular Transient Rates Regular Monthly Rates Street Garage No proposed changes Current Rate Proposed Rate Last Rate Change Regular $190.00 $195.00 February 2015 rate MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 63 AGENDA BOARD OF ESTIMATES 05/11/2016 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - ER4036, Urgent Need Stream Office of Engineering and Repair 1 Construction __ BIDS TO BE RECV’D: 06/29/2016 BIDS TO BE OPENED: 06/29/2016 2. Department of Transportation – TR 16010, Structural Repairs on Bridges Citywide JOC 1 BIDS TO BE RECV’D:06/22/2016 BIDS TO BE OPENED:06/22/2016_ 3. Department of Transportation – TR16019, Conduit System Recon – struction at Various Locations Citywide (JOC) BIDS TO BE RECV’D: 06/08/2016 BIDS TO BE OPENED: 06/08/2016 4. Department of Transportation – TR16018, Conduit System Recon – struction at Various Locations Citywide (JOC) BIDS TO BE RECV’D: 06/08/2016 BIDS TO BE OPENED: 06/08/2016 5. Department of General Services – GS15806, Restrooms & Roof Re- placement Baltimore Police Department Southeast District 5710 Eastern Avenue BIDS TO BE RECV’D: 06/29/2016 BIDS TO BE OPENED: 06/29/2016 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 64