NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – MARCH 23, 2016 Department of Real Estate – Deed ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Deed with 22-24 East Lanvale, LLC, for the Sale of Property – former alley beds behind 1701 N. Charles Street and 22-24 and 30 E. Lanvale Street and the Sale of Property air rights over a portion of Lovegrove Street to 22-24 East Lanvale Street, which has been legally closed. AMOUNT OF MONEY AND SOURCE: $28,840.00 BACKGROUND/EXPLANATION: On July 17, 2014, the City entered into a closing agreement with Ernst Valery Investment Corp., for the sale of property and to condemn and close and open the former bed of a ten foot alley laid out in the rear of 1701 N. Charles Street; former beds of a ten foot alley laid out in the rear of 22-24 and 30 E. Lanvale Street; and the air rights over a portion of Lovegrove Street. The parcels were part of the area near the Chesapeake Restaurant Land Disposition Agreement, which was approved by the Department of Planning on March 8, 2012, for the construction of mixed use and apartments. The Developer, 22-24 East Lanvale, LLC has requested to close the alleys and air rights in connection with its Station North project to construct new mixed use buildings, as well as residential apartments. AGENDA BOARD OF ESTIMATES 03/23/2016 Dept. of Real Estate – cont’d The sale was authorized by means of Sales Ordinance Nos. 15-395 and 15-398 approved July 27, 2015. The street closing process is intricate and involves public notice and other procedures before the Deed can be prepared for submission to the Board for approval. (The Deed has been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 03/23/2016 Parking Authority of – Parking Facility Rate Adjustment Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve an adjustment to the transient rates at the City-owned Marriott Garage that is managed by the PABC. The Parking Facility Rate Adjustment is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that the rate adjustment at this parking facility is warranted at this time. To bring the transient rates charged at the Marriott Garage in line with its surrounding facilities, the PABC staff developed the submitted rate adjustment recommendation. The rate adjustments were unanimously approved by the PABC Board of Directors. 3 AGENDA BOARD OF ESTIMATES 03/23/2016 PABC – cont’d Location Proposed Transient Rate Changes Proposed Monthly Rate Changes Marriott Regular Transient Rates Regular Monthly Rate Garage Current Rate Proposed Rate Last Rate Change 4 – 12 Hour $18.00 $19.00 May 2015 No proposed changes Rate 13 – 24 Hour $28.00 $29.00 May 2015 Rate MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 4 AGENDA BOARD OF ESTIMATES 03/23/2016 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 6 - 9 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 5 AGENDA BOARD OF ESTIMATES 03/23/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $1,312,770.69 9950-944002-9507 9950-908301-9527 FED Const. Reserve - Broening Highway Reserve for Close- Infrastructure outs This transfer will provide funds for BGE expenses on project TR 08046 “Broening Highway Infrastructure.” Department of Recreation and Parks 2. $ 30,000.00 9938-913038-9475 9938-915038-9474 General Fund Latrobe Park Latrobe Park Field House Field House (Reserve) (Active) This transfer will provide funds to cover the cost associated with design services under On-Call Contract No. 1234, Task #1 to GWWO, Inc. Department of General Services 3. $ 500,000.00 9916-905934-9194 9916-905734-9197 5th Public Building BCC Eastside Reno- Convention Center Loan vations & Electric Water Intrusion – - Reserve Active The Convention Center currently has leaking expansion joints along with an unknown source of water intrusion into the lower level of the building. Numerous temporary solutions have been put in place until a permanent renovation can be completed. These water intrusions have caused a complete section of the lower level, including restrooms, to be closed off to all users of the building. Once these renovations are completed, access can be restored and operations in that area of the building can resume. 6 AGENDA BOARD OF ESTIMATES 03/23/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 4. $25,000.00 9910-902985-9587 9910-906041-9588 UDAG Repayment Housing Develop- SELP Admin Funds ment (Reserve) This transfer will provide funding for the SELP Administration Fees account to cover ongoing expenditures related to the loan servicer. Baltimore Development Corporation 5. $ 3,000.00 9910-913990-9600 9910-921101-9601 23rd EDF Constr. Res. Comm. Revitalization Comm. Revitaliza- tion 4,766.00 9910-908018-9600 9910-907104-9601 24th EDF Constr. Res. W. Balto. Ind. & Seton, Cross Rds., Coml. Park Circle 4,952.45 9910-994001-9600 9910-908102-9601 24th EDF Constr. Res. S. Balto. Ind. & Unallocated Res. Coml. $12,718.45 This transfer will provide funding to reimburse the Baltimore Development Corporation for eligible capital expenses for the month ending November 30, 2015. 7 AGENDA BOARD OF ESTIMATES 03/23/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation - cont’d 6. $ 4,660.00 9910-913990-9600 9910-921101-9601 23rd EDF Constr. Res. Commercial Commercial Revitalization Revitalization 5,455.00 9910-908018-9600 9910-907104-9601 24th EDF Constr. Res. W. Balto. Ind. & Seton, Cross Rds., Coml. Park Circle 38,614.74 9910-994001-9600 9910-908102-9601 24th EDF Constr. Res. S. Balto. Ind. & $48,729.74 Unallocated Res. Coml. This transfer will provide funding to reimburse the Baltimore Development Corporation for eligible capital expenses for the month ending December 31, 2015. 7. $170,000.00 9910-914022-9600 9910-903355-9601 24th EDF Constr. Res. W/S Historic (WS Historic Prop Properties Stabilization) Rehab This transfer will provide funding for the demolition of 414 North Howard Street as well as environmental remediation and stabilization of 18 additional properties adjacent to the demolished building. 8. $287,700.00 9910-906993-9600 9910-909460-9601 23rd EDF Constr. Res. Inner Harbor (Inner Harbor Area) This transfer will provide funding so that the Department of Transportation can oversee the repairs and replacement of damaged piles and timbers at the southernmost Finger Piers (which are structurally deficient) at the Inner Harbor. 8 AGENDA BOARD OF ESTIMATES 03/23/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 9. $10,000.00 9950-903506-9509 9950-905621-9508-5 MVR Const. Reserve - Inspection - Historic Constructability Preservation Review This transfer will cover the deficit and the costs of the project TR 10311 “Historic Preservation.” 10. $45,000.00 9950-908042-9509 9950-910042-9508-5 FED Const. Reserve - Inspection - Haven Haven Street - Street Resurfacing/ Eastern to Boston Rehab This transfer will cover the deficit and the costs of the project TR 14310 “Haven Street Resurfacing/Rehab.” 9 AGENDA BOARD OF ESTIMATES 03/23/2016 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) – Options 1. Michael D. Coleman 4815 Park Heights L/H $ 41,417.00 Avenue Funds are available in account 9910-903183-9588-900000-704040, Park Heights Project. 2. Miriam Winder 3715 Towanda G/R $ 825.00 Kelly Avenue $90.00 Funds are available in account 9910-908044-9588-900000-704040, Miscellaneous Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD - Condemnation 3. Skyline Residential 2041 E. Biddle L/H $20,600.00 2, L.P. Street Funds are available in account 9910-910634-9588-900000-704040, Whole Block Demo Project. Department of Law – Payments of Settlements 4. Ong Weng Ching- 4658 Park Heights L/H $ 4,100.00 Valeri Avenue (Prior Owner) On August 27, 2014, the Board approved the acquisition of the leasehold interest by condemnation, in the property located at 4658 Park Heights Avenue for the fair market value of $4,400.00, based upon an independent appraisal report. The 10 AGENDA BOARD OF ESTIMATES 03/23/2016 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law – Payments of Settlements – cont’d owner produced a report valuing the property at $15,000.00. After negotiations, the parties agreed to settle the case for $8,500.00. Therefore, the Board is requested to approve an additional $4,100.00. Funds are available in account 9910-903183-9588-900000-704040. 5. G.H. Goldberg, 1573 Abbotston St. G/R $ 80.00 LLC Reversionary On October 7, 2015, the Board approved the acquisition of the reversionary interest (i.e. the ground rent), by condemnation, in the real property located at 1573 Abbotston Street. The Board previously approved the fair market value of $800.00, based upon an independent appraisal report. The parties agreed to settle the condemnation case for an additional 10% (i.e., $80.00 or a total of $880.00). Therefore, the Board is requested to approve an additional $80.00 in order for the total settlement to be paid. Funds are available in account 9910-905507-9588-900000-704040, AG Demolition Project. 11 AGENDA BOARD OF ESTIMATES 03/23/2016 Health Department – Agreements The Board is requested to approve and authorize execution of the various Agreements. The period of the agreement is July 1, 2015 through June 30, 2016, unless otherwise indicated. 1. ARBOR E & T d/b/a CARE RESOURCES $ 293,291.00 Accounts: 4000-428216-3080-294300-603051 $ 36,625.00 4000-427116-3080-294300-603051 163,361.00 4000-499816-3080-284000-603051 93,305.00 Arbor E&T d/b/a Care Resources will provide the services of a Speech Language Therapist, a Physical Therapist, an Occupational Therapist, and a Special Instructor to staff the Baltimore Infants and Toddlers Eligibility Center. The agreement is late because the Grant Award from the Maryland State Department of Education was approved late in the fiscal year. 2. TOTAL HEALTH CARE, INC. $ 194,400.00 Account: 5000-569716-3023-274414-603051 The organization will provide increased access for disproportionately impacted low-income minority individuals with HIV/AIDS treatment and medications. The outreach workers will identify HIV positive individuals who are either newly diagnosed, lost to care and/or currently not participating in a pharmacy assistance program. The organization will provide education on risk reduction, resources and services; importance of primary medical care and medication compliance, and link at risk and HIV positive individuals to resources and services, primary medical care and public entitlement programs. 12 AGENDA BOARD OF ESTIMATES 03/23/2016 Health Department – cont’d The agreement is late because the Infectious Disease and Environmental Health Administration programmatically manages State Special Fund Services. The providers are asked to submit a budget, budget narrative, and scope of services. The BCHD thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to comply with grant requirements. 3. ASSOCIATED BLACK CHARITIES, INC. (ABC) $1,181,690.00 The ABC will serve as the Fiscal Agent for the Ryan White Part A, Minority AIDS Initiative. Accounts: 4000-498716-3023-606101-603051 $ 50,000.00 4000-498716-3023-606102-603051 1,131,690.00 4. ASSOCIATED BLACK CHARITIES, INC. (ABC) $7,398,458.00 The ABC will serve as the Fiscal Agent for the Ryan White Part A. Accounts: 4000-427716-3023-273302-603051 $ 475,000.00 4000-427716-3023-273033-603051 6,923,458.00 Associated Black Charities, Inc., as the Fiscal Agent will be responsible for providing the day-to-day fiscal administration, contracting and monitoring of provider expenditures to ensure reasonableness of reimbursements requested by direct service providers and to be in compliance with contractual fiscal requirements. During this term, the Health Department will be responsible for the programmatic services of Ryan White Part A, including the request for proposal, selection of direct service providers, review of programmatic reports, and programmatic monitoring of providers. The purpose of the Ryan White Part A MAI program is to improve HIV-related health outcomes to reduce existing racial and ethnic health disparities. The period of the agreement is March 1, 2016 through February 28, 2017. The agreements are late because the grant award was approved on March 2, 2016. 13 AGENDA BOARD OF ESTIMATES 03/23/2016 Health Department – cont’d 5. THE UNIVERSITY OF MARYLAND, BALTIMORE $250,000.00 Accounts: 4000-428216-3080-294300-603051 $153,932.00 4000-427116-3080-294300-603051 30,000.00 4000-499816-3080-284000-603051 66,068.00 The University of Maryland, Baltimore will provide services in the Premature Infant Development Enrichment Program (PRIDE²). Maryland’s PRIDE² program is a collaborative endeavor between the Department of Pediatrics at the University of Maryland, Baltimore and the Baltimore Infants & Toddlers Program (BITP). The purpose of the Maryland’s PRIDE² program is to provide a collaborative effort of identifications, evaluation and service coordination for the BITP eligible infants in the University of Maryland Hospital for Children (UMHC) Neonatal Intensive Care Unit (NICU) and Mercy NICU, or who attend the UMHC NICU follow- up clinic. The agreement is late because the grant award from the Maryland State Department of Education was received late in the fiscal year. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 03/23/2016 Enoch Pratt Free Library - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Ms. Lauranea Ivy. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Donors Days Nathaniel E. Smith 5 Tracey Gilchrist 5 Alprescia M. Rivers 5 Total: 15 Ms. Ivy is not a member of a union sick leave bank and is not eligible for membership in a union sick leave bank. All of her leave has been used. This transfer will allow Ms. Ivy to remain in pay status. APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 15 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Transportation - Developer’s Agreement No. 1427 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1427 with East Cromwell Street, LLC. AMOUNT OF MONEY AND SOURCE: $218,979.00 BACKGROUND/EXPLANATION: The Developer would like to install water, sanitary sewer, and streetscape improvements to its proposed construction located in the vicinity of 301 East Cromwell Street. This Developer’s Agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $218,979.00 has been issued to East Cromwell Street, LLC, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: N/A (The Developer’s Agreement No. 1427 has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 6 to Rummel, Klepper & Kahl, LLP/Johnson, Mirmirman & Thompson, Inc. (Joint Venture) under Project 1175, On-Call Bridge Design Services. AMOUNT OF MONEY AND SOURCE: $50,023.92 – 9950-902412-9506-900010-705032 BACKGROUND/EXPLANATION: This authorization provides for the Consultant to attend the claim review hearing with the City and help the Department to establish the validity of the claim made by a vendor associated with the Fredrick Ave. Bridge Replacement Project. MBE/WBE PARTICIPATION: The Consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 17 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Transportation – cont’d TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 1. $143,381.04 9950-944002-9507 9950-902412-9506-5 FED Constr. Reserve - Inspection Reserve for Frederick Ave. Closeouts Bridge Over Gwynns This transfer will fund the deficit and cost associated with Task No. 6 on Project #1175 “On-Call Bridge Design Services” with Rummel, Klepper & Kahl, LLP. (In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon). 18 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Transportation – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay Concrete General, Inc. in connection with TR03333, Rehabilitation of Sinclair Lane Bridge over CSX Railroad. AMOUNT OF MONEY AND SOURCE: $94,978.60 – 9950-901363-9508-900010-702064 BACKGROUND/EXPLANATION: On December 7, 2011, the Board awarded the subject contact, which included an original completion date of November 23, 2013. During this course of construction two extra work orders were processed to extend the completion date another 395 days, resulting in a revised completion date of December 23, 2014. This request is to pay the Contractor for work requested on their behalf because an existing 12” water line near Sinclair Lane Bridge over the CSX Railroad broke and caused a significant amount of mud to flow onto the railroad tracks. This damage to their shoring system resulted in a significant amount of time spent cleaning the tracks, pumping water, removing mud and debris from excavated areas and filling voids behind their shoring system. The Department created a new item for the aforementioned work and negotiated the price with the contractor. Due to the 12” water line break, the Department of Public Works decided to reconfigure all of the underground wiring for traffic signalization and install a new 12” water line, thus resulting in an overrun of existing bid items. The overrun of existing items will be paid for at the contractor’s original bid price. The work has been completed, however an Engineer’s Certificate of Completion of Work has not been issued to date. 19 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Transportation – cont’d The expenditure is late because of the time taken to overview the entire project and negotiate the cost of this extra work. Item No. Description UM QTY Price Amount New Item 12" Water Line LS 1 $50,000.00 $50,000.00 Increase Items (1) 4" Schedule 40 LF 99 $ 77.00 7,623.00 814 PVC Concrete (1) 3" Schedule 40 LF 336 $ 76.00 25,536.00 815 PVC Concrete Video Detection LF 300 $ 2.10 630.00 818 Camera Control (7) Conduit LF 482 $ 1.30 626.60 822 Electrical Cable LF 250 $ 4.00 1,000.00 823 Communication Cable 12 PR Typical Duct Bank LF 20 $ 270.00 5,400.00 834 Sect. D-1 Typical Duct Bank LF 6 $ 243.00 1,458.00 835 Sect. D-3 Typical Aerial LF 10 $ 248.00 2,480.00 839 Duct Bank Section LF 50 $ 4.50 225.00 843 Electrical Cable 3 Wire Total: $94,978.60 DBE/PARTICIPATION: The contractor made good faith efforts towards achieving the 30% DBE goal. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 20 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 22 - 41 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 21 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Hourly Rate Amount Department of Finance 1. COMMANDER B. JONES $17.17 $26,785.20 Account: 1001-000000-1480-166400-601009 Mr. Jones will continue to work as a Contract Services Specialist II (Licensed Inspector). He will conduct city- wide on-site inspections of a variety of business occupational and amusement type licenses required by Article 15 of the Baltimore City Code. His duties will also include but, are not limited to preparing reports for inspected establishments noting licenses displayed and violations of Article 15 of the Code. He will be responsible for reviewing inspection reports with the supervisor to explain work problems, discrepancies, hazards and conducting additional inspections of establishments in violation of licensing codes to ensure compliance. The period of the agreement is effective upon Board approval for one year. Baltimore City Fire Department 2. MARY LESSER 16.27 $19,519.48 Account: 4000-476415-2023-212600-601009 Ms. Lesser, retiree, will continue to work as a Contract Services Specialist I (Special Advisor). This position will provide program support and coordinate activities for the City’s homeland security programs. She will also provide support in the governance and management of grant programs, provide other program and administrative support to the Director of Emergency Management. This salary is in compliance with AM 212-1. The period of the agreement is effective upon Board approval for one year. 22 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Hourly Rate Amount Baltimore Police Department 3. MICHAEL F. BAPTIST $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Baptist, retiree, will continue to work as a Contract Services Specialist I (Application Investigation Section). He will be responsible for conducting pre-employment investigations for civilians, special enforcement officers, promotional candidates, conduct local, state, national records and warrant checks. Mr. Baptist will also investigate references, conduct neighborhood canvasses and summarize investigations into pre-employment files. The period of the Agreement is April 6, 2016 through April 5, 2017. On January 3, 1996, the Board of Estimates approved a waiver of the Administrative Manual Policy 212-1. This waiver allowed the Baltimore Police Department to hire retired police officers on a contractual basis. 4. Create the following ten positions: Classification: Crime Lab Technician II (8 positions) Job Code: 71131 Grade: 091 ($46,767.00 - $56,927.00) Position No.: To be assigned by BBMR Classification: Crime Lab Technician Supervisor (2 positions) Job Code: 71135 Grade: 907 ($53,100.00 - $85,100.00) Position No.: To be assigned by BBMR 23 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Baltimore Police Department - cont’d Cost: $115,245.00 – 1001-000000-2042-220000-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 5. a. Abolish the following three positions: Classification: Community Service Officer (3 positions) Job Code: 41179 Grade: 080 ($31,142.00 - $36,634.00) Position No.: 2042-40929; 2042-44247; 2032-40100 b. Create the following position: Classification: Social Program Administrator II Job Code: 81152 Grade: 927 ($60,800.00 - $97,300.00) Position No.: To be assigned by BBMR Cost: $115,245.00 – 1001-000000-2042-220000-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 6. Abolish the following four positions: a. Classification: Firearms Examiner Job Code: 71151 Grade: 927 ($60,800.00 - $97,300.00) Position No.: 2024-19516 24 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Hourly Rate Amount Baltimore Police Department - cont’d b. Classification: Forensic Artist Job Code: 71117 Grade: 088 ($41,326.00 - $50,069.00) Position No.: 2024-19555 c. Classification: Latent Print Examiner Job Code: 71142 Grade: 927 ($60,800.00 - $97,300.00) Position No.: 2024-33536 d. Classification: Office Support Specialist II Job Code: 33212 Grade: 078 ($27,929.00 - $31,746.00) Position No.: 2024-19559 Cost: ($220,710.00) – 1001-000000-2024-200000-601001 7. Create the following three positions: Classification: Crime Lab Assistant (3 positions) Job Code: 33216 Grade: 082 ($33,140.00 - $39,199.00) Position No.: To be assigned by BBMR Cost: $161,913.00 – 1001-000000-2024-200000-601001 These positions are to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 25 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Baltimore Police Department - cont’d 8. Create the following four positions: Classification: Computer Operator III (3 positions) Job Code: 33132 Grade: 086 ($38,152.00 - $46,019.00) Position Nos.: To be assigned by BBMR Classification: Research Analyst II (1 position) Job Code: 34512 Grade: 927 ($60,800.00 - $97,300.00) Position No.: To be assigned by BBMR Cost: $353,082.40 – 1001-000000-2041-744200-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Hourly Rate Amount State’s Attorney’s Office 9. DOUGLAS B. LUDWIG $35.00 $42,000.00 Account: 1001-000000-1150-118000-601009 Mr. Ludwig, retiree, will continue to work as a Contract Services Specialist I (Assistant State’s Attorney). Mr. Ludwig will review charging documents for all on view arrests made by police officers, make decisions to release or charge offenders based on principles of law, and produce and provide bail recommendations to court commissioners for all cases involving violent felonies and firearm charges. He will also screen all offenders for eligibility for Early Resolution Court, Quality Case Review dockets and Repeat Violent Offender status. The period of the agreement is effective upon Board approval for one year. 26 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Hourly Rate Amount State’s Attorney’s Office – cont’d 10. DWIGHT P. THOMAS $27.50 $54,560.00 Account: 1001-000000-1150-118000-601009 Mr. Thomas, retiree, will continue to work as an Contract Services Specialist I (Investigator). He will be responsible for researching the whereabouts of and locating parties relevant to prosecution of cases, providing location information to attorneys, and forwarding this information to the Warrant Apprehension Task force in order for arrests to be made. Mr. Thomas will also communicate with witnesses and victims to provide case status and trial date information, prepare subpoenas, and ascertain and verify respondents’ legal identity through fingerprint identification documents and investigate findings. The period of the agreement is effective upon Board approval for one year. In March of 1999, the Board approved a waiver of the AM 212-1 to hire retired Police Officers as Investigators for the Office of the State’s Attorney with no restrictions on the number of work hours and rate of pay. 11. CAROLYN L. SALLEY $27.50 $54,560.00 12. SHIRLEY A. ONYANGO $27.20 $53,965.00 Account: 1001-000000-1150-118000-601009 Ms. Salley and Ms. Onyango, retirees, will continue to work as a Contract Services Specialist I (Investigator). They will investigate felony, homicide, and violent crime cases, locate and interview witnesses, act as a liaison with police agencies, and research the whereabouts of and locate parties relevant to prosecution of cases. The period of the agreement is effective upon Board approval for one year. 27 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Hourly Rate Amount State’s Attorney’s Office – cont’d In March of 1999, the Board approved a waiver of the AM 212-1 to hire retired Police Officers as Investigators for the Office of the State’s Attorney with no restrictions on the number of work hours and rate of pay. 13. MIXEL CRUZ $23.53 $44,858.00 Account: 4000-402316-1156-117900-601009 Ms. Cruz will work as a Contract Services Specialist II (Bilingual Victim Advocate). This position will focus on Limited English Proficiency Spanish speaking homicide victim survivors, in the Family Bereavement Center and assist homicide victim survivors, witnesses, and family with outreach and trial date information. She will also obtain information from law enforcement partners and provide support for homicide victim survivors, family, and witnesses. The period of the agreement is effective upon Board approval for one year. 14. KELVIN SEWELL $32.22 $63,925.00 Account: 1001-000000-1150-118000-601009 Mr. Sewell will work as a Contract Services Specialist I (Investigator). He will investigate felony, homicide, and violent crime cases, locate, and interview witnesses. He will act as a liaison with police agencies and research the whereabouts of and locate parties relevant to prosecution of cases. The period of the agreement is effective upon Board approval for one year. 28 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Hourly Rate Amount Department of Recreation and Parks 15. NANCY JARVIS $32.00 $ 6,400.00 16. JENNIFER KNIGHTON $32.00 $ 6,400.00 17. JEFFERY NOLT $40.00 $11,000.00 Mr. Nolt will also serve as Artistic Director of the Youth and Adult Performance Troupes. 18. MARGARET GOLDSBOROUGH $32.00 $ 6,400.00 19. BRIDGET CARRIG $32.00 $ 6,400.00 20. BRIENNE FRISKE $32.00 $ 6,400.00 21. JULIE PITTET $32.00 $ 6,400.00 22. AMANDA BERTSCH $32.00 $ 6,400.00 23. PHYLLIS FRIELLO $32.00 $ 6,400.00 24. RACHEL COX $32.00 $ 6,400.00 Account: 6000-680516-4792-369900-601009 The above listed individuals will each continue to work as a Contract Service Specialist II (Ice Skating Instructor). Their duties will include, but will not be limited to providing instruction in figure skating skills for participants in the “Learn to Skate” and summer camp programs. The program will include skills that are the basis for the U.S. Figure Skating National Proficiency Tests and evaluation of student performance to determine mastery of specific skills and advancement to the next level. These individuals will also assist students in planning an individual presentation program set to music, provide skating instructions to members of the Youth and Adult 29 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Hourly Rate Amount Department of Recreation and Parks – cont’d Performance Troupe, and provide skating instructions to all levels of the Adult Skating Seminar. The period of the agreement is effective upon Board approval for one year. 25. LAURIE BOSWELL $20.62 $39,315.00 Account: 6000-680816-4782-583800-601009 Ms. Boswell will continue to work as a Contract Services Specialist II (Event Coordinator). Her duties will include, but will not be limited to working with potential customers, selling event space, and ensuring that promotion materials and the website have up-to-date information. Ms. Boswell will prepare proposals for prospective clients, direct, coordinate, and arrange for meetings and special events. She will also prepare reports and support Visitor Services and develop annual Event Expo. The period of the Agreement is effective upon Board approval for one year. Department of Transportation 26. RICHARD CHEN $48.00 $32,952.08 Account: 1001-000000-5033-384400-601009 Mr. Chen, retiree, will continue to work as a Contract Services Specialist I (Special Bridge Engineer). He will be responsible for reviewing, commenting, and approving the Developer’s Agreements distributed by the Department of Public Works and reviewing, commenting, and approving contracts from the Department of Transportation and the Department of Public Works. In addition, Mr. Chen will work 30 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Department of Transportation with the Law Department on issues pertaining to ownership of City bridges and other contested matters. He will review, comment, and approve the consultant’s cost proposals and invoices. The Department of Transportation is requesting a waiver of the maximum hourly rate for a retiree pursuant to AM 212-1, Part I. The period of the agreement is effective upon Board approval for one year. 27. Classify the following four positions: From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 1952-50669; 50670; 50671; 50672 To: Tow Truck Operator Job Code: 54461 Grade: 427 ($30,781.00 - $33,231.00) Cost: $0.00 – 1001-000000-1952-194200-601001 28. Classify the following position: From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 1952-50697 To: Impoundment Services Supervisor I Job Code: 54463 Grade: 084 ($35,564.00 - $42,446.00) Cost: $0.00 – 1001-000000-1952-194200-601001 31 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Department of Transportation 29. Classify the following position: From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 1952-50698 To: Radio Dispatcher II Job Code: 33372 Grade: 082 ($33,140.00 - $39,199.00) Cost: $0.00 – 1001-000000-1952-194200-601001 These positions (item nos. 27–29) are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department of Housing and Community Development Hourly Rate Amount 30. PAUL KIRKPATRICK $26.23 $50,000.00 Account: 5000-584016-5971-439553-601002 Mr. Kirkpatrick will work as a Contract Services Specialist II (Housing Rehabilitation Technician III). His duties will include, but will not be limited to evaluating the condition of residential structures, writing construction specifications and preparing cost estimates for the design and rehabilitation of buildings, developing contract bid packages including specifications, cost estimates, time estimates, labor, and material costs. In addition, Mr. Kirkpatrick will respond to questions from bidders during bid period, assist general contractors during permit application process, confer with contractors during construction, and review changes requested by contractors. 32 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Hourly Rate Amount DHCD – cont’d He will also evaluate the cost of changes and recommend approval or disapproval, review construction work progress, quality of contractors’ work and receipts for completed work, and check compliance with codes, regulations and specifications. He will maintain records and compile case folders. Mr. Kirkpatrick will communicate with clients, contractors, City agency personnel and co-workers, schedule appointments, provide guidance, answer questions, and resolve disputes. The period of the agreement is effective upon Board approval for one year. Mayor’s Office on Criminal Justice 31. DEROND RICKS $25.00 $35,000.00 Account: 4000-479616-2252-694200-601009 Mr. Ricks will work as a Contract Services Specialist II (Fiscal Technician). His duties will include managing the portfolio of grants for financial fidelity and ensuring the timely processing of all accounting for the grants. The period of the agreement is effective upon Board approval through March 22, 2017. 32. ROBERT BIZZELL, JR. $26.22 $50,000.00 Account: 4000-481116-2252-212600-601009 Mr. Bizzell will work as a Contract Services Specialist II (Case Manager). His duties will include, but will not be limited to working with community stakeholders and partners to develop strategies to reduce recidivism 33 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL MOCJ – cont’d levels of the ceasefire group members, assisting group members with obtaining job skill development, emergency housing, education, life skill services and healthcare services. In addition, Mr. Bizzell will assist with call- in preparation, community organizing efforts, custom notification delivery, and special event preparation. He will also receive field emergency calls from group members, follow-up with group members, and provide appropriate guidance to address group member issues. During the call- in meetings, Mr. Bizzell will be required to present the support and outreach strategy to group members who are in attendance and provide mentorship and sponsorship style wrap-around care. The period of the agreement is effective upon Board approval through December 31, 2016. Mayor’s Office of Human Services 33. Create the following position: Classification: Operations Specialist I Job Code: 00083 Grade: 906 ($48,700.00 - $77,800.00) Position No.: To be assigned by BBMR Cost: $74,984.00 – 4000-407016-3571-754700-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 34. Create the following position: Classification: Research Analyst I Job Code: 10231 Grade: 088 ($41,326.00 - $50,069.00) Position No.: To be assigned by BBMR Cost: $65,328.00 – 4000-407016-3571-754700-601001 34 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL MOHS – cont’d This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 35. Create the following position: Classification: Operations Assistant I Job Code: 00078 Grade: 902 ($40,100.00 - $64,100.00) Position No.: To be assigned by BBMR Cost: $63,722.00 – 4000-407016-3571-754700-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department of General Services 36. Reclassify the following position: From: Operations Research Assistant Job Code: 31313 Grade: 081 ($32,076.00 - $38,001.01) Position No.: 1981-48948 To: Operations Assistant II Job Code: 31105 Grade: 903 ($42,500.00 - $68,000.00) Cost: $13,913.00 – 1001-000000-1981-194600-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 35 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Department of Human Resources 37. Reclassify the following position: From: HR Assistant I Job Code: 33681 Grade: 081 ($32,076.00 - $38,001.00) Position No.: 1603-50265 To: Recruitment & Talent Acquisition Specialist II Job Code: 33678 Grade: 927 ($60,800.00 - $97,300.00) Cost: $63,972.00 – 1001-000000-1603-172500-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department of Public Works 38. Classify the following two positions: From: New Position (2) Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 5601-50025; 5601-50026 To: GIS Analyst (2) Job Code: 33187 Grade: 927 ($60,800.00 - $97,300.00) Cost: $131,721.00 – 2070-000000-5601-717700-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 36 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL DPW – cont’d 39. a. Abolish the following two positions: Classification: Analyst/Programmer II Job Code: 33144 Grade: 092 ($29,672.00 - $34,218.00) Position No.: 1901-23509 Classification: WWW Division Manager I Job Code: 10232 Grade: 939 ($80,500.00 - $132,600.00) Position No.: 5520-23747 b. Create the following two positions: Classification: Systems Analyst (2) Job Code: 33151 Grade: 927 ($60,800.00 - $97,300.00) Position No.: To be assigned by BBMR Cost: ($9,788.00) – 1001-000000-1901-190700-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 40. a. Abolish the following two positions: Classification: Utility Meter Reader I Job Code: 34311 Grade: 078 ($29,672.00 - $34,218.00) Position No.: 5520-24001; 5520-24013 b. Create the following two positions: Classification: Training Assistant Job Code: 33673 Grade: 081 ($32,076.00 - $38,001.00) Position No.: To be assigned by BBMR Cost: $100,946.00 – 2071-000000-5471-400504-601001 37 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Department of Public Works – cont’d This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Mayor’s Office of Employment Development 41. Reclassify the following position: From: Operations Officer I Job Code: 00085 Grade: 923 ($57,200.00 - $91,700.00) Position No.: 6312-16216 To: Operations Officer III Job Code: 00087 Grade: 929 ($64,600.00 - $103,200.00) Costs: $13,000.00 – 4000-807016-6312-455705-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Health Department AMENDMENT TO AGREEMENT Amount 42. MARION GRANT $300.00 Account: 4000-423516-3110-306700-601009 On January 27, 2016, the Board approved the original contract agreement for Ms. Grant effective upon Board approval through June 30, 2016, not to exceed $3,630.00. Ms. Grant works as a Contract Services Specialist II, (Senior Citizen Aide). She is responsible for monitoring 38 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Health Department – cont’d Senior Citizen Companion leave records and processing, calls and inquiries for Senior Companion phone lines, sending email reminders to Station Supervisors to submit timesheets, and making Senior Companion and client monitoring visits. The Department is requesting the Board to approve and authorize execution of an amendment to the original agreement to increase the amount by $300.00 for mileage reimbursement, effective upon Board approval through June 30, 2016. 43. Create the following two positions: Classification: Program Coordinator Job Code: 31192 Grade: 923 ($57,200.00 - $91,700.00) Position Nos.: To be assigned by BBMR Cost: $83,750.20 – 4000-499016-3023-513200-601001 $83,750.20 – 4000-499016-3023-513201-601001 44. Create the following position: Classification: Program Coordinator Job Code: 31192 Grade: 923 ($57,200.00 - $91,700.00) Position No.: To be assigned by BBMR Cost: $83,750.20 – 6000-617915-3150-736900-601001 45. Create the following position: Classification: Community Health Educator III Job Code: 61253 Grade: 088 ($41,326.00 - $50,069.00) Position No.: To be assigned by BBMR Cost: $63,217.18 – 4000-427716-3023-599604-601001 39 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL Health Department – cont’d 46. Create the following position: Classification: Health and Social Services Coordinator Job Code: 81192 Grade: 088 ($41,326.00 - $50,069.00) Position No.: To be assigned by BBMR Cost: $64,919.81 – 4000-475916-3080-294600-601001 47. a. Create the following new classification: Classification: Health and Social Services Assistant Job Code: 81191 Grade: 083 ($34,297.00 - $40,788.00) b. Create the following five positions: Classification: Health and Social Services Assistant Job Code: 81191 Grade: 083 ($34,297.00 - $40,788.00) Position No.: To be assigned by BBMR Cost: $449,176.05 – 4000-475916-3080-294600-601001 These positions (items nos. 43-46 and 47.b.) are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. Hourly Rate Amount Mayor’s Office of Information Technology 48. EMMANUEL ABBEY $32.14 $61,261.00 Account: 1001-000000-1472-165800-601009 Mr. Abbey will continue to work as a Contract Services Specialist II (Senior Data Analyst). His duties will include, but are not limited to working with Application 40 AGENDA BOARD OF ESTIMATES 03/23/2016 PERSONNEL MOIT – cont’d Hourly Rate Amount Support group/developers to troubleshoot and diagnose production issues, track, and resolve database related incidents. He will maintain database security, integrity, availability, database capacity planning, implementation, and support, and work closely with business analysts and software developers to support existing applications. Mr. Abbey’s additional duties include design and architect datasets for the City data warehouse, design, and implement analytical reports in support of CitiStat, develop integration procedures to share data across disparate City systems, mentor junior staff in SQL development, maintenance and data analytics. This contract includes a 7% increase from the previous contract period. The period of the agreement is effective upon Board approval for one year. 49. GLENN PATTERSON $25.54 $50,000.00 Account: 1001-000000-1474-165700-601009 Mr. Patterson will work as a Contract Services Specialist II (Information Technology Specialist I). He will provide user support in the installation, maintenance and repair of minicomputer, microcomputer and personal computer components and related network devices such as hubs, routers and switches, communicate with customers, direct the installation, testing and troubleshooting of the mini and micro computers in a network-based communications system. Mr. Patterson’s additional duties include, participating in the investigation of network communication difficulties, installing and configuring Symantec Antivirus and COTS software, coordinating service levels and producing reports to management utilizing various tools to remotely access computer equipment and troubleshoot. The period of the agreement is effective upon Board approval for one year. 41 AGENDA BOARD OF ESTIMATES 03/23/2016 Fire & Police Employees’ – Subscription Agreement Retirement System (F&P) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Subscription Agreement with Greenspring Secondaries Fund II, L.P., managed by Greenspring Associates, Inc. AMOUNT OF MONEY AND SOURCE: $20,000,000.00 – F & P Funds No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: The F&P Board of Trustees conducted a search for a private equity investment manager and, as a result of that search, selected Greenspring Associates, Inc. to initially receive and invest $20,000,000.00 of F&P funds in its Greenspring Secondaries Fund II, L.P. The search and selection process was conducted with the assistance and advice of the F&P System’s investment advisor, Summit Strategies Group. MWBOO GRANTED A WAIVER. (The Subscription Agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 03/23/2016 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Congressional Contracting, Inc. $ 6,057,000.00 Dvorak, LLC $ 8,000,000.00 Layne Inliner, LLC $1,477,557,000.00 Modular Genius, Inc. $ 6,840,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: AULtec, Inc. Land Survey Engineer CH2M Hill Engineers, Inc. Engineer Mimar Architects and Engineers, Inc. Architect d/b/a Momar Ponte Mello Patton Harris Rust & Associates, P.C. Engineer Pennoni Associates, Inc. Landscape Architect Engineer Land Survey 43 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release for a law suit filed by Vincent Johnson and Sharon Johnson, arising out of sewer backups that occurred at their residence at 136 Reedbird Avenue on September 17, 2012, April 13, 2013, January 21, 2014, and September 8, 2015. AMOUNT OF MONEY AND SOURCE: $145,000.00 – 2044-000000-1450-703800-603070 BACKGROUND/EXPLANATION: The Johnsons allege that on each of the above dates, they discovered that sewage was flooding the basement of their home at 136 Reedbird Avenue through their basement toilet and shower drain. There is a history of backups at the location stemming several years. The Johnsons have demonstrated that as a result of these backups, they suffered substantial damages to their real and personal property. The damage required significant repair to the real property and replacement of major house systems. Based on a review of the facts and legal issues specific to this case, the Settlement Committee of the Law Department recommends that the Board of Estimates approve the settlement of this case as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release for an action brought by Patricia Jones against Officer Steven Dorn for alleged assault, battery, civil conspiracy and violations of the Maryland Declaration of Rights. AMOUNT OF MONEY AND SOURCE: $75,000.00 – 1001-000000-2041-716700-603070 BACKGROUND/EXPLANATION: On March 22, 2014, at approximately 11:41 p.m., officers received a call to respond to a fight between two females at 700 N. Port Street. Officer Rogers responded to the area and observed a woman heavily intoxicated and shouting obscenities at various people including fighting words which were provoking a fight. Officer Rogers warned the woman that if she did not cease the behavior she would be arrested. When the woman did not stop the disorderly conduct, Officer Rogers advised her that she was under arrest. The woman pulled away from Officer Rogers attempting to evade him and become confrontational. Officer Rogers called for backup units. Defendant Officer Dorn responded to Officer Roger’s call for backup. The woman, Plaintiff Jones, Officer Rogers and a male individual were inside the residence located at 717 N. Port Street. While Officer Dorn was attempting to assist Officer Rogers with the arrest of the woman, the male who was located within the residence began interfering with Officer Roger’s attempts to handcuff the disorderly woman. The plaintiff Jones alleges that the male was shoved by Officer Dorn into her and fracturing her leg. Officer Dorn denies shoving anyone but rather admits that he may have moved the male at some point. As a result of her injuries, Plaintiff Jones has had to undergo surgery. 45 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Law – cont’d As a result of the incident, Plaintiffs filed suit seeking an unspecified amount of damages. Because of conflicting factual issues, objective injuries, and given the uncertainties and unpredictability of jury verdicts, the parties propose to settle the $75,000.00 in return for a dismissal of the litigation. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 03/23/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following page: 48 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 47 AGENDA BOARD OF ESTIMATES 03/23/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation Bureau of Purchases 1. B50004397, Building Humanim, Inc. $4,000,000.00 Deconstruction (Dept. of Housing & Community Development) MBE: L&J Waste Recycling, LLC 14% Solomon’s Termite and Pest Control 1% JJ Adams Fuel Oil Company, LLC 1% K&K Adams, Inc. 7% Destiny Group, Inc. T/A KMT Contractors 4% 27% WBE: Morgan Construction Services, Inc. 2% Fallsway Construction Company, LLC 8% 10% MWBOO FOUND VENDOR IN COMPLIANCE 48 AGENDA BOARD OF ESTIMATES 03/23/2016 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 50 - 52 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 49 AGENDA BOARD OF ESTIMATES 03/23/2016 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Public Works/Office of Eng. & Constr. (DPW) 1. EWO #060, $96,668.99 – W.C. 1164 – Towson Finished Water Reservoir Cover and Miscellaneous Repairs $18,393,000.00 $1,286,625.66 The Whiting-Turner - - Contracting Co., Inc. The redesign of the Towson Reservoir East Basin increased the overall number of joints in the new slab. In addition to this, the joints could no longer be saw cut contraction joints, but were required to be fully formed construction joints. This change order will compensate the contractor for the extra work required to install the additional linear feet of joints in the slab, as well as for the extra work required to form and strip construction joints as opposed to simply installing a surface saw cut for contraction joints. This project is in its warranty phase. The work started on July 7, 2013 and is now complete. 2. EWO #061, $53,015.44 – W.C. 1164 – Towson Finished Water Reservoir Cover and Miscellaneous Repairs $18,393,000.00 $1,383,294.65 The Whiting-Turner 33 - Contracting Co., Inc. The Whiting-Turner Contracting Co., Inc., the prime contractor for W.C. 1164, submitted a compensable time extension request for 48-days and $68,810.00 as a result of extra work resulting from the design changes to the contract’s East Basin slab. The City’s scheduling consultant has reviewed this proposal and recommends a change order of 33-days and $53,015.44. This change order 50 AGENDA BOARD OF ESTIMATES 03/23/2016 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. DPW – cont’d has been accepted by the contractor and represents a fair and reasonable resolution to this issue for all parties. This project is in its warranty phase. Department of Transportation 3. EWO #043, ($597,593.68) – TR 00079 – Replacement of the Russell Street Viaduct Over Monroe Street $22,536,668.00 $1,004,807.26 Flippo Construc- - - tion Company, Inc. This extra work authorization is necessary for payment of overrun items, deduction of amounts not needed due to underrun or not used items, and to balance out the contract. 4. EWO #001, $2,355,105.00 – TR 15013 – Resurfacing High- ways at Various Locations – Southwest Sector – III $1,988,807.00 $0.00 P. Flanigan & 120 100 Sons, Inc. Days This authorization is requested on behalf of the Department for a 120-day time extension. The additional time is for roadway work which includes paving, base repairs, and ADA ramps at the location of Edmondson Avenue from Hilton Parkway to Cooks Lane. This is a major arterial and gateway that was in need of rehabilitation. Several construction projects will begin in FY 2016 (Franklin Avenue Resurfacing and the Hilton Parkway Bridge project) as well as (Route 40) Cooks Lane to the City Line which was completed in FY 2013, this mid-portion of Edmondson Avenue was essential and added to Contract No. TR 15013. The work under this change order has been completed. The Notice to Proceed was issued on August 10, 2015, with a completion date of April 5, 2016. The additional time will extend the completion date to August 3, 2016. 51 AGENDA BOARD OF ESTIMATES 03/23/2016 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation – cont’d 5. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 600,000.00 9950-905215-9514 GF (HUR) Local Resurfacing Southwest 900,000.00 9950-904216-9514 GF (HUR) Local Resurfacing Southeast 927,659.82 9950-902846-9514 GF (HUR) Federal Resurfacing TR 12301 $2,427,659.82 ----------------- 9950-910223-9514-2 Contingencies Resurfacing Hwys. at Various Loca- tions, SW Sec III This transfer will fund the costs associated with Change Order No. 1 on Project No. TR 15013, Resurfacing Highways at Various Locations, Southwest III with P. Flanigan & Sons, Inc. 52 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. WESCAM, INC $35,732.75 Ratification Solicitation No. 06000 – MX10 Camera System Repair – Baltimore City Police Department – Req. No. R724183 The repair work for the MX10 Aircraft Camera was done prior to the agency’s request for a purchase order. 2. THE TRANSONIC COMPANIES t/a CCP INDUSTRIES $ 0.00 Renewal Contract No. B50003959 – Shop Towels/Rags – Department of General Services – Purchase Order No. P530460 On March 11, 2015, the Board approved the initial award in the amount of $33,000.00. The award contained two 1-year renewal options. This renewal in the amount of $0.00 is for the period April 1, 2016 through March 31, 2017, with one 1- year renewal option remaining. 3. HOLABIRD ENTERPRISES OF MARYLAND, INC. $250,000.00 Renewal Contract No. B50002781 – Automotive Transmission Repair Service – Department of General Services – Fleet Services – P.O. No. P523098 On March 27, 2013, the Board approved the initial award in the amount of $2,000,000.00. The award contained two 1-year renewal options. This renewal in the amount of $250,000.00 is for the period April 1, 2016 through March 31, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 53 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. ANCHOR BAY “EAST” MARINA LLC $100,000.00 Renewal Contract No. 06000 – OEM and Aftermarket Parts and Service for Marine Equipment – Department of General Services – P.O. No. P523055 On March 13, 2013, the Board approved the initial award in the amount of $150,000.00. The award contained two 1-year renewal options. On May 27, 2015, the Board approved an increase in the amount of $150,000.00. This renewal in the amount of $100,000.00 is for the period April 1, 2016 through March 31, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 5. SAFETY LEAGUE, INC. d/b/a ATLANTIC TACTICAL $ 59,000.00 Renewal Contract No. B50003446 – Solicitation Monadnock Flex Cuffs – Police Department – P.O. No. P527412 On May 28, 2014, the Board approved the initial award in the amount of $177,000.00. The award contained five 1-year renewal options. On April 8, 2015, the Board approved the first renewal in the amount of $177,000.00. This second renewal in the amount of $59,000.00 is for the period June 1, 2016 through May 31, 2017, with three 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 54 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. JOHN DOBBINS JR. d/b/a MILLENNIUM AUTO PARTS $ 15,000.00 Renewal Contract No. B50002834 – Used/Salvage Foreign and Domestic Auto Parts – Department of General Services – P.O. No. P523054 On March 27, 2013, the Board approved the initial award in the amount of $45,000.00. The award contained two 1-year renewal options. This renewal in the amount of$15,000.00 is for the period April 1, 2016 through March 31, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 7. SOCRATA, INC. $175,659.00 Renewal Contract No. 06000 – Open Data Portal Hosting Agreement – Mayor’s Office of Information Technology – P.O. No. P519405 On June 5, 2013, the Board approved the initial award in the amount of $175,659.00. The award contained four 1-year renewal options. Subsequent actions have been approved. This renewal is for the continuation of web-based software application service to host the OpenBaltimore website (http://data.baltimorecity.gov). This renewal in the amount of $175,659.00 is for the period June 6, 2016 through June 5, 2017 with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 8. FREEMIRE & ASSOCIATES, INC. $100,000.00 Renewal Contract No. 08000 – Dezurik Plug Valves – Department of Public Works, Water and Wastewater – P.O. No.P526803 On April 2, 2014, the Board approved the initial award in the amount of $100,000.00. The award contained three 1-year 55 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases renewal options. On March 18, 2015, the Board approved the first renewal in the amount of $100,000.00. This renewal in the amount of $100,000.00 is for the period April 1, 2016 through March 31, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 9. READYCLEAN SERVICES $ 7,740.68 Ratification GROUP, INC. 57,233.32 and Renewal $64,974.00 Contract No. B50003842 – Repair Services for BARCS – Department of General Services – BARCS – P.O. No. P530249 On December 17, 2014, the Board approved the initial award in the amount of $38,984.40. The award contained two 1-year renewal options. Due to an administrative oversight, a ratification in the amount of $7,740.68 is being requested for the period December 19, 2015 through March 22, 2016. This renewal in the amount of $57,233.32 is for the period March 23, 2016 through February 28, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 10. WASHINGTON HOSPITAL CENTER Ratification CORP. d/b/a MIDATLANTIC and Renewal AIR TRANSPORT SERVICE $ 80,000.00 Contract No. 06000 – Non-Emergent Medical Air Transporta- tion Services – Baltimore City Health Department – Req. No. R719164 On July 11, 2012, the Board approved the initial award in the amount of $250,000.00.The award contained four 1-year renewal options. Subsequent actions have been approved. The period of the ratification is July 11, 2014 through March 22, 2016. The period of the renewal is March 23, 2016 through July 10, 2017, with one 1-year renewal option remaining. 56 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Non-Emergent Medical Air Transportation services for critical care patients are provided by the Maryland Department of Health and Mental Hygiene (DHMH) through the Transportation Grants Program. TheDHMH protocol states “All Air Ambulance transport costs for Maryland Medicaid Recipient will be paid by the Baltimore City Health Department,” through the Transportation Grants Program. Service providers may submit invoices as late as two years after services have been rendered prior to the review and verification process, which takes approximately one year. The State of Maryland must license all air ambulance service companies. The company named above is licensed by the State of Maryland. The DHMH protocol further states, “This unit (City Health Department) will screen all calls as to eligibility and medical necessity, and the appropriate transportation will be arranged when approved.” It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 11. ZAYO GROUP, $17,353.40 Ratification LLC 52,606.20 and Increase $69,959.60 Contract No. 06000 – Ethernet Internet Connection Agreement – Mayor’s Office of Information Technology – P.O. No. P532452 On February 8, 2012, the Board approved the initial award in the amount of $171,000.00. The award contained three 1-year renewal options. This increase in the amount of $52,606.20 57 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases will allow for payment of invoices and provide continuity of internet connectivity for the City’s network for the duration of the initial term. This increase will make the award amount $303,959.60. The contract expires on February 7, 2017, with three 1-year renewal options remaining. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 12. GENERAL TRAFFIC EQUIPMENT CORP. $125,058.00 Sole Source Solicitation No. 08000 – Pedestrian Traffic Signal Assemblies – Department of Transportation – Req. No. R720014 General Traffic Equipment Corp. is the manufacturer and sole distributor of the product compatible with the City’s existing traffic and pedestrian signals equipment. The period of the award is March 23, 2016 through March 22, 2017, with four 1-year renewal options remaining. The above amount is the City’s estimated requirement. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. F & F AND A. JACOBS & SONS, INC. $ 0.00 Extension Contract No. B50001694 – Uniforms for the Fire Department – Fire Department – P.O. No. P515884 58 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On January 12, 2011, the Board approved the initial award in the amount of $650,000.00. The award contained four renewal options. The fourth and final renewal was exercised on December 24, 2014. This second extension will allow the agency to obtain uniforms during the period prior to bidding and evaluation of a new contract. The period of the extension is April 11, 2016 through July 31, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 14. AMERICAN DESIGN ASSOCIATES, INC. AMERICAN OFFICE EQUIPMENT COMPANY, INC. DOURON, INCORPORATED F.A. O’TOOLE OFFICE SYSTEMS, INC. GLOVER EQUIPMENT, INC. RUDOLPH’S OFFICE AND COMPUTER SUPPLY, INC. $500,000.00 Extension BRCPC Contract No. 2008-01 – Office Furniture and Equipment – Citywide – P.O. Nos. Various On February 27, 2008, the Board approved the initial award in the amount of $4,000,000.00. The award contained three 1-year renewal options. The third and final renewal was exercised on December 24, 2014. This second extension is necessary to meet Citywide requirements while the Bureau of Purchases and MWBOO evaluate and award the new office furniture contract. The period of the extension is March 31, 2016 through June 30, 2016. MWBOO SET GOALS OF 5% MBE AND 0% WBE. 59 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases American Design Associates, Inc. CommitmentPerformed MBE: Perfect Office Installa- 5% $ 10,279.00 7.8% tion LLC WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. American Office Equipment Co., Inc. CommitmentPerformed MBE: Elite Office Installation, 5% $1,176.00 10.8% LLC WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. F.A.O’TOOLE OFFICE SYSTEMS, INC. CommitmentPerformed MBE: Allen & Son Moving 5% $ 8,327.38 5.3% Storage, Inc. WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. GLOVER EQUIPMENT, INC. CommitmentPerformed MBE: N/A WBE: N/A 60 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Vendor has not performed any services during this period. MWBOO FOUND VENDOR IN COMPLIANCE. RUDOLPH’S OFFICE & COMPUTER SUPPLY, INC. CommitmentPerformed MBE: Perfect Office Installa- 5% $27,591.38 11% tion, LLC MWBOO FOUND VENDOR IN COMPLIANCE. DOURON, INC. CommitmentPerformed MBE: Perfect Office Installa- 5% $3,088.00 0.6% ation, LLC WBE: N/A MWBOO FOUND VENDOR IN NON-COMPLIANCE. Douron, Incorporated has been asked to submit its plan to come into compliance. 15. PROTECTION ONE ALARM MONITORING, INC. N/A Assignment Agreement Contract No. B50000984 - Installation, Repair & Maintenance for Commercial Security Alarm & Fire Protection Systems for Various Baltimore City Agencies. Contract No. B50003927 — Maintenance, Repair &Installation Services for Electronic Security Systems; and Contract No. B50004301 — Repair andMaintenance Services for Electronic Fire Alarm Systems and Associated Equipment - Department of General Services, Department of Public Works, and Baltimore Police Department –P.O. Nos. P508352, P530584, P533699 61 AGENDA BOARD OF ESTIMATES 03/23/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d The Board is requested to approve and authorize execution of the Consent to the Assignment Agreement betweenProtection One Alarm Monitoring, Inc. and One Alarm Monitoring, Inc. On May 13, 2009, March 25, 2015, and November 18, 2015 respectively, the Board approved the initial awards to Alarm Security Group, LLC. However, Protection One AlarmMonitoring, Inc. has acquired all rights, title, obligations, conditions, and interests in Alarm Security Group, LLC. Therefore, the Bureau of Purchases is requesting approval of the assignment of these contracts. (The Assignment Agreementhas been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 03/23/2016 Mayor’s Office - Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with The Family League of Baltimore City, Inc. (Family League). The period of the agreement is July 01, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $3,150,000.00 - 1001-000000-4460-742700-607001 BACKGROUND/EXPLANATION: The Family League administers Community and School Engagement partnerships consisting of Out of School Time (OST) and community school programs conducted by community based organizations. The funding from this agreement will increase community based OST programming, with a focus towards serving youth in underserved communities and those of high school age. In addition the agreement will support the expansion of Community and School Engagement partnerships consisting of OST and community schools programs operated by community based organizations, and provide summer programming and small grant opportunities to enrich the program experiences for youth. The OST programs support academic skills development of youth and provide enrichment activities in areas such as athletics and the arts. Community schools facilitate a network of partnerships between the school and other community resources that promote student achievement and family and community wellbeing. 63 AGENDA BOARD OF ESTIMATES 03/23/2016 Mayor’s Office - cont’d These programs are expected to have a positive impact on school attendance and reduce incidences of negative behavior for participants. In FY 16, funds will support six additional community schools, each with a 60-seat OST program and 31 new community based OST programs. Funds also support the provision of training and technical assistance to ensure that services are delivered with high quality and with consistency, small grants to community organizations supporting youth, and summer programming. This agreement was delayed due to the time needed to negotiate and finalize subcontractor budgets. The Family League is the City of Baltimore’s Local Management Board. It is a quasi-governmental nonprofit organization that works with a range of partners to develop and implement initiatives that improve the well-being of Baltimore’s children, youth and families. The Family League’s work touches the lives of tens of thousands of Baltimore families each year. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Housing and - Community Development Block Community Development__ Grant Agreements and Inter- Departmental Memoranda of Understanding The Board is requested to approve and authorize execution of the Community Development Block Grant Agreements (CDBG) and the Inter-departmental Memoranda of Understanding. The period of the agreement is October 1, 2015 through September 30, 2016, unless otherwise indicated. AGREEMENTS 1. BALTIMORE NEIGHBORHOODS, INC. (BNI) $ 56,110.00 Accounts: 2089-208915-5930-435984-603051 $ 2,500.00 2089-208916-5930-435984-603051 53,610.00 This agreement will subsidize BNI’s operating costs for a one-year period. The BNI will continue working toward the maintenance of an open housing market, the improvement of tenant/landlord relations, and the promotion of affirmative fair housing practices in the sale and rental of housing. The BNI will also provide outreach and education to inform the public about tenant/landlord issues, fair housing statutes and other civil rights concerns and will refer complaints to the Maryland Commission of Human Relations, and monitor their response to complaints. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $68,712.00, AS FOLLOWS: MBE: $18,552.24 WBE: $ 6,871.20 65 AGENDA BOARD OF ESTIMATES 03/23/2016 DHCD – cont’d 2. CIVIC WORKS, INC. $142,000.00 Accounts: 2089-208916-5930-425003-603051 $ 93,000.00 2089-208916-5930-425034-603051 6,313.00 2089-208916-5930-425034-603051 33,687.00 2089-208916-5930-425081-603051 9,000.00 This agreement will subsidize the operating costs of Civic Works community lot and construction apprentice programs. Corps members will receive landscape training while converting vacant lots in low and moderate-income areas into viable parks and gardens. Members of the Construction Apprentice Program will learn basic housing rehabilitation skills under the on-going direction and supervision of Habitat for Humanity of the Chesapeake’s (HFHC) Construction Manager while rehabbing properties owned by HFHC. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $3,356,056.05, AS FOLLOWS: MBE: $906,135.13 WBE: $335,605.60 AUDITS REVIEWED AND HAD NO OBJECTION INTERDEPARTMENTAL MEMORANDA OF UNDERSTANDING 3. BALTIMORE CITY HEALTH DEPARTMENT (BCHD) $392,920.00 Account: 2089-208916-5930-433927-603051 The BCHD desires the DHCD to continue funding support for the Office of Aging and CARE Services to provide comprehensive services and programs to the senior citizens of Baltimore City. The period of the MOU is July 1, 2015 through June 30, 2016. 66 AGENDA BOARD OF ESTIMATES 03/23/2016 DHCD – cont’d 4. DEPARTMENT OF RECREATION AND PARKS (DRP) $271,349.00 Account: 2089-208916-5930-434430-603051 The Department of Recreation and Parks is authorized to provide leisure activities through management of recreation centers and the municipal parks systems. The Department of Recreation and Parks will provide recreational, educational, cultural, after-school and summer camp programs for 2,402 unduplicated, low and moderate-income youth at five City recreation centers located in low and moderate-income areas in the City. The Department of Recreation and Parks will provide services in accordance with CDBG Entitlement Grant Regulations. The period of the MOU is July 1, 2015 through June 30, 2016. On June 17, 2015, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2015 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG agreements as outlined in the Plan to be effective July 1, 2015 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE (The Community Development Block Grant Agreements and the Inter- departmental Memoranda of Understanding have been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at NS Flowerton Road 241-11ft W of Walnut Avenue, (Block 7958, Lot 078) by gift from the Girl Scouts of Central Maryland, Inc., Owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The Owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. The Girl Scouts of Central Maryland, Inc. has offered to donate to the City, title to the property located at NS Flowerton Road 241-11ft W of Walnut Avenue. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, other than water bills, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through April 8, 2016, other than water bills, is as follows: Tax Sale Cert. #292457 Date: 05/18/2015 $1,657.91 Total Taxes Owed: $1,657.91 68 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Public Works/ – Task Assignment Bureau of Solid Waste ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 008 to KCI Technologies Inc. under Project No. 1157, On-Call Solid Waste Facilities Management. The period of this task is approximately 12 months. AMOUNT OF MONEY AND SOURCE: $297,113.28 – 1001-000000-5161-389861-603026 BACKGROUND/EXPLANATION: On September 28, 2011, the Board approved an agreement with KCI Technologies, Inc. for the On-Call Solid Waste Facilities Management Services, Project 1157. The Quarantine Road Landfill requests environmental monitoring and reporting associated with operation permits. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 69 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Public Works/Office – Task Assignment of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 022 to Arcadis-US Inc., under Project No. 1303, On-Call Project and Construction Management Assistance. The original contract will expire on April 30, 2016. The period of this task is approximately 12 months. AMOUNT OF MONEY AND SOURCE: $142,518.54 – 9960-905596-9557-900020-705032 BACKGROUND/EXPLANATION: The Office of Engineering and Construction is in need of assistance from Arcadis-US, Inc., to provide on-site inspection services on W.C. 1306 – On-Call Environmental Engineering Services Montebello Wash Water Lake Residual Removal for the Bureau of Water and Wastewater, Department of Public Works. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 70 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Public Works (DPW)/ – Memorandum of Understanding Office of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Memorandum of Understanding (MOU) with Harbor Point Open Space Corporation (Open Space) Regarding Construction of the Caroline Street Sewer Force Main (Force Main). AMOUNT OF MONEY AND SOURCE: $500,000.00 – 9956-906342-9551-900020-706063 BACKGROUND/EXPLANATION: The MOU provides for Harbor Point Open Space Corporation through use of a contractor to construct the Force Main located on Caroline Street. Installation of the Force Main is crucial to the development of the next phases of the Harbor Point Project beyond the completion of the Exelon Building. Part of the Force Main will be constructed within the boundaries of the approved Tax Increment Financing (TIF) District for Harbor Point and will be paid for with the proceeds of TIF Bonds and part will be constructed in the Caroline Street right-of-way outside of the TIF District using the agency’s Wastewater Utility Funds not to exceed Five Hundred Thousand dollars ($500,000.00). The $500,000.00 will be funded pari passu with the TIF Funds up to the maximum of $500,000.00. The Harbor Point Open Space Corporation has received a bid from Ligon & Ligon, a contractor already working at the Harbor Point Project, to install the Force Main for $1,400,000.00. The City requested and received bids from two of its “on-call” contractors which bids were for $1.8 million and $3.9 million. 71 AGENDA BOARD OF ESTIMATES 03/23/2016 DPW/Office of Engineering & Construction – cont’d The DPW hereby certifies that written notice of the intent to enter into a Memorandum of Understanding with Harbor Point Open Space Corporation for the installation of the Force Main located on Caroline Street has been provided to the Department of Finance in accordance with the Baltimore City Charter, Article VI, §11 (e)(i) which allows an exception to formal advertisement when “no advantage will result in seeking, or it is not practicable to obtain, competitive bids.” The reasons for the exception include: 1. It is imperative that the Force Main be commenced in the spring of 2016 to avoid worsening the traffic congestion in the Caroline Street portion of the Fells Point area and to ensure that there will not be a disruption to traffic flow along Caroline Street when the Exelon Building is occupied in September, 2016. Caroline Street will provide the only access point to the Harbor Point Project until the Central Avenue Bridge is constructed over the next two (2) years. 2. Since part of the Force Main is located within the TIF District and part is not, it is not practicable to award two (2) separate construction contracts for the Force Main due to time constraints and difficulty in the coordination of efforts between multiple contractors. 3. As stated above, the City has received bids from two (2) “on-call” contractors for construction of the entire Force Main which far exceed the One Million Four Hundred Thousand Dollar ($1,400,000.00) bid that Harbor Point Open Space Corporation has received from Ligon & Ligon, a contractor that is currently doing utility work for Phase One of the Harbor Point Project, and no advantage would be gained by the City in seeking additional bids. 4. In order to ensure that the Force Main is completed in an efficient, timely, and technically accurate manner, it is beneficial to both parties to use one contractor. The Director of Finance recommended approval. 72 AGENDA BOARD OF ESTIMATES 03/23/2016 DPW/Office of Engineering & Construction – cont’d MBE/WBE PARTICIPATION: As part of the legal documentation for the existing TIF, the Mayor’s Office of Minority & Women-Owned Business Development has entered into a Memorandum of Understanding with the Beatty Development Group, LLC, the developer of the overall project, approved by the Board of Estimates on August 14, 2013 outlining the process for providing access to business opportunities generated by the construction and operation of the Harbor Point Project. The Beatty Development Group, LLC has also entered into a Memorandum of Understanding with the Mayor’s Office of Employment Development (MOED) approved by the Board of Estimates August 14, 2013 relating to the cooperation between the parties to establish a process for the promotion of the hiring of Baltimore City residents for the Harbor Point Project. (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) APPROVED FOR FUNDS BY FINANCE 73 AGENDA BOARD OF ESTIMATES 03/23/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore Police Department 1. Darrell Merrick 32nd International Maryland $1,646.00 Symposium on Sex Child Abuse Offender Huntsville, AL Registry April 4 – 8, 2016 Reimburse- (Reg. Fee $569.00) ment Fund The subsistence rate for this location is $140.00 per night. The cost of the hotel is $179.55 per night, plus taxes of $24.34 per night. The Department is requesting additional subsistence of $39.55 per night to cover the cost of the hotel and $40.00 per day for meals and incidentals. The registration fee in the amount of $569.00 was pre-paid by the Baltimore City Child Abuse Center, and is not included in the amount of $1,646.00. 2. Antwon Foster 32nd International Maryland $1,471.34 Symposium on Child Sex Offender Abuse Registry Huntsville, AL Reimburse- April 4 – 8, 2016 ment Fund (Reg. Fee $569.00) The subsistence rate for this location is $140.00 per day. The cost of the hotel is $167.75 per night. The total cost of the hotel taxes is $21.80 per night. The Department is requesting additional subsistence of $27.75 per night for the hotel and $40.00 per day for food and incidentals. The registration fee in the amount $569.00 was prepaid by the Baltimore Child Abuse Center and is not included in the amount of $1,471.34. 74 AGENDA BOARD OF ESTIMATES 03/23/2016 TRAVEL REIMBURSEMENT City Council President’s Office 3. Helen Holton 2016 NAco Legis- Elected $ 378.88 lative Conference Official Washington, DC Expense Feb. 20 – 23, 2016 Account (Reg. Fee $515.00) On January 13, 2016, the Board approved the original travel request, in the amount of $1,543.02, for Ms. Holton to attend the 2016 NAco Legislative Conference in Washington, DC on February 20 – 23, 2016. Following this approval, Ms. Holton was informed that her attendance was also required on February 19, 2016 for the “Review of Executive Management and Executive Committee Travel and Spending” meeting. Ms. Holton was originally disbursed $251.00 per night for the hotel, $36.40 per night for hotel taxes, registration in the amount of $515.00, and $40.00 per day for meals and incidentals for a total of $1,497.20. The mileage in the amount of $44.83 was not disbursed in advance, although it was included in the original approval of $1,543.02. Ms. Holton personally incurred additional expenses in the amount of $251.00 for the hotel and $36.40 for the hotel taxes for February 19, 2016, and $51.71 for taxi services due to off-site meetings. She is now requesting reimbursement in the amount of $378.88, which represents the difference between the total travel expenditures of $1,876.08 and the $1,497.20 advance of funds. 75 AGENDA BOARD OF ESTIMATES 03/23/2016 TRAVEL REIMBURSEMENT City Council President’s Office – cont’d ACTUAL TRAVEL EXPENSES ($ 515.00) – Registration (Advanced) ( 753.00) – Hotel (Feb. 20-23, 2016 – Advanced) ( 109.20) – Hotel Taxes (Feb. 20-23, 2016 – Advanced) ( 114.95) - Food ($120.00 Advanced - Less $5.05 returned) 251.00 - Hotel (Feb. 19, 2016) 36.40 - Hotel Tax (Feb. 19, 2016) 51.71 – Taxi Service 44.82 – Mileage (83 mi. x .54) $1,876.08 - Total Expenses REIMBURSEMENT $1,876.08 – Total Actual Expenses (1,497.20) – (Total Advanced Funds) $ 378.88 – Reimbursement 76 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release for the claim brought by Ms. Erica McCullough arising out of the collapse of the south side of East 26th Street and related infrastructure between North Charles and Saint Paul Street on April 30, 2014. AMOUNT OF MONEY AND SOURCE: $32,500.00 – 2044-000000-1450-703800-603070 BACKGROUND/EXPLANATION: On Wednesday, April 30, 2014, after an epic downfall of over five inches of rain, the southerly portion of the block of 26th Street between St. Paul and Charles Street collapsed onto the CSX tracks running below grade parallel to that block. Ms. McCullough along with other residents and/or owners of properties located on 26th Street brought claims against the City alleging that they had sustained personal injuries, property damage, loss of use and enjoyment damages, and/or economic losses arising out of the collapse. The parties engaged in voluntary mediation facilitated by retired judge Carol E. Smith. Ms. McCullough is currently considered a debtor in a proceeding before the United States Bankruptcy Court for the District of Maryland (the “Bankruptcy Court”). The Bankruptcy Court, however, has approved Ms. McCullough’s ability to enter into this agreement to settle all claims or disputes asserted or which could have been asserted arising out of this matter for a sum total of $32,500.00. The Settlement Committee of the Law Department recommends settlement of this matter to the Board of Estimates as outlined herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 03/23/2016 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 15 favorable reports by the Planning Commission on March 10, 2016 on Transfers of Funds approved by the Board of Estimates at its meeting on March 2 and 9, 2016. 78 AGENDA BOARD OF ESTIMATES 03/23/2016 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - WC 1347, AMI/R Urgent Need Office of Engineering and Metering Infrastructure Construction Repair & Replacement, Various Locations (Up to 2” Water Service) BIDS TO BE RECV’D: 04/06/2016 BIDS TO BE OPENED: 04/06/2016 2. Department of Public Works/ - WC 1278, Old York Road Office of Engineering and and Vicinity Water Main Construction Replacements BIDS TO BE RECV’D: 04/20/2016 BIDS TO BE OPENED: 04/20/2016 3. Department of Transportation - TR 14306, Highlandtown Transit Stop Improvements From Highland Avenue to South Eaton Street BIDS TO BE RECV’D: 04/27/2016 BIDS TO BE OPENED: 04/27/2016 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 79