NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 AGENDA BOARD OF ESTIMATES 03/09/2016 NOTICES - cont’d: 2.) Board of Estimates Submission Deadline. In observance of Good Friday on March 25, 2016, City offices will be closed. Therefore, the deadline for the submission of items for the Board of Estimates’ Agenda for its March 30, 2016 Agenda meeting has been moved to Tuesday. The deadline for the submission of items for the Board of Estimates’ March 30, 2016 Agenda is: Tuesday, March 22, 2016 by 11:00 AM. Please plan your submission for the Board of Estimates’ Agenda for April 8, 2015 with this date in mind. BOARD OF ESTIMATES’ AGENDA – MARCH 9, 2016 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with Govans Ecumenical Development Corporation, Tenant, for the rental of the property known as Harford Senior Center located at 4920 Harford Rd. for the rental of approximately 17,492 sq. ft. of land, upon which a 7,935 sq. ft. building and parking lot are located. The period of the agreement is October 1, 2015 through September 30, 2016, with an option to renew for 1 one-year term. AMOUNT OF MONEY AND SOURCE: $1.00 BACKGROUND/EXPLANATION: The leased premises will be used as a Senior Center. The Landlord duties will include, but are not limited to repairing and maintaining the leased premises, the roof, the exterior, electrical, servicing the HVAC system, and providing fire insurance. The Tenant will be responsible for utilities, properly cleaning and stocking sanitary facilities, maintaining food service areas in accordance with the Health Code of Baltimore City, liability insurance, and snow removal on the parking lot and sidewalk adjacent to the leased premises. The Tenant will also be responsible for payment of licenses and permits necessary to operate the leased premises. The agreement is late because of delays in the administrative review process. AGENDA BOARD OF ESTIMATES 03/09/2016 Space Utilization Committee – cont’d The Space Utilization Committee approved this Lease Agreement on February 23, 2016. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Audits – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the expenditure of funds for the registration of staff members to attend a two-day seminar, sponsored by the Association of Certified Fraud Examiners on May 2 and 3, 2016. AMOUNT OF MONEY AND SOURCE: $9,440.00 – 1001-000000-1310-157800-603020 BACKGROUND/EXPLANATION: Government Auditing Standards require that each auditor obtain 80 hours of continuing professional education every two years. The foregoing program is part of the Department’s scheduled training for calendar year 2016 and will provide training for 32 auditors. Each auditor will earn 16 continuing professional education credits (CPE’s). The average cost per staff training hour will be about $18.44, which is well below the industry average in relation to other training of this nature. APPROVED FOR FUNDS BY FINANCE 3 AGENDA BOARD OF ESTIMATES 03/09/2016 Parking Authority of – Parking Facility Rate Adjustment Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve an adjustment to a transient rate at the City-owned Baltimore Street Garage that is managed by the PABC. The Parking Facility Rate Adjustment is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that the rate adjustment at this parking facility is warranted at this time. To bring a transient rate charged at Baltimore Street Garage in line with its surrounding facilities, the PABC staff developed the submitted rate adjustment recommendation. This rate adjustment was unanimously approved by the PABC Board of Directors. 4 AGENDA BOARD OF ESTIMATES 03/09/2016 PABC – cont’d Location Proposed Transient Rate Changes Proposed Monthly Rate Changes Baltimore Regular Transient Rates Regular Monthly Rate Street Garage Current Rate Proposed Rate Last Rate Change No proposed changes 5 – 12 Hour $18.00 $19.00 April 2013 Rate MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 5 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 7 favorable reports by the Planning Commission on February 25, 2016 on Transfers of Funds approved by the Board of Estimates at its meeting on February 24, 2016. 6 AGENDA BOARD OF ESTIMATES 03/09/2016 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: Abscope Environmental, Inc. $ 8,000,000.00 Baltimore Washington Restoration Company $ 1,089,000.00 Bay Town Painting, Inc. $ 1,500,000.00 Carroll Tree Service, Inc. $ 1,500,000.00 Commercial Construction, LLC $ 1,500,000.00 General & Mechanical Services, LLC $ 8,000,000.00 Plano-Coudon, LLC $ 8,000,000.00 Simpson of Maryland, Inc. $ 8,000,000.00 Solutionwerks, Inc. $ 8,000,000.00 TFE Resources, LTD $ 1,500,000.00 Witmer Masonry, Inc. $ 8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Johnson, Mirmiran & Thompson, Inc. Engineer Architect Landscape Architect Land Survey KCI Technologies, Inc. Engineer Landscape Architect Property Line Survey SP Arch, Inc. Landscape Architect Architect 7 AGENDA BOARD OF ESTIMATES 03/09/2016 Baltimore Police Department – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure of Funds to pay the General Dynamics Ordnance and Tactical Systems for training. The period of the training is March 8, 2016 through March 10, 2016. AMOUNT OF MONEY AND SOURCE: $10,710.00 – 6000-611216-2013-197500-603020 BACKGROUND/EXPLANATION: The SIMUNITION® Instructor & Scenario Safety Course at the Department’s Professional Development and Training Academy is a three-day course provided by General Dynamics. The course is designed to inform 18 personnel about the SIMUNITION® Operations of General Dynamics-Ordnance and Tactical Systems, the various training ammunition, conversion kits, and personal protective equipment needed to conduct training safely and efficiently. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 8 AGENDA BOARD OF ESTIMATES 03/09/2016 Police Department – Payment of Back Salary ACTION REQUESTED OF B/E: The Board is requested to approve payment of back salary to Mr. Jeffery G. Bolger. The period of the payment is June 19, 2014 through March 7, 2015. AMOUNT OF MONEY AND SOURCE: $45,091.65 – 1001-000000-2042-220000-601062 BACKGROUND/EXPLANATION: Mr. Bolger was suspended without pay from June 19, 2014 through March 7, 2015. Pursuant to Article 16(A)(2) of the Memorandum of Understanding between the Baltimore Police Department and the Fraternal Order of Police Lodge No. 3, Mr. Bolger is entitled to receive back wages for the period he was suspended. APPROVED FOR FUNDS BY FINANCE 9 AGENDA BOARD OF ESTIMATES 03/09/2016 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 11 - 12 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 10 AGENDA BOARD OF ESTIMATES 03/09/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $93,387.00 9950-921019-9509 9950-904180-9527 State Rev. Constr. Reserve - Downtown Bicycle Bike Master Plan Network This transfer will cover the deficit and match the grant with MDOT on the project “Downtown Bicycle Network.” 2. $54,240.00 9950-921006-9509 9950-904782-9508 GF (HUR) Constr. Reserve - Roland Park Complete Roland Park Streets Complete Streets This transfer will cover the deficit and fund costs on project TR12314 “Roland Ave. & Northern Parkway Improvements & Traffic Calming.” 3. $12,000.00 9950-921019-9509 FED Constr. Reserve Bike Master Plan 3,000.00 9950-921019-9509 GF(HUR)____ Constr. Reserve Bike Master Plan $15,000.00 ---------------- 9950-905190-9527 Downtown Bicycle Network This transfer will cover the costs of prints and preliminary expenses and other related costs necessary to advertise project TR 13321 “Downtown Bicycle Network.” 11 AGENDA BOARD OF ESTIMATES 03/09/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 4. $150,000.00 9910-902985-9587 9910-903283-9588 UDAG Repayment Housing Develop- Emergency Funds ment (Reserve) Housing This transfer will provide funding for emergency housing costs associated with citizens displaced by fire, flooding, or other hardships. 12 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department – Agreements The Board is requested to approve and authorize execution of the various Agreements. The period of the agreement is July 1, 2015 through June 30, 2016, unless otherwise indicated. 1. BALTIMORE HEALTHY START, INC. $ 80,000.00 Account: 4000-499616-3080-294213-603051 Baltimore Healthy Start, Inc., will provide the services of a Certified Registered Nurse Practitioner (CRNP) to conduct home and center-based reproductive health services for the Maternal and Infant (M&I) Nursing Program. The CRNP will conduct home and center-based reproductive health services with the intended goal of reducing unintended pregnancies and lengthening inter-pregnancy intervals. Activities of the CRNP will complement existing outreach/case management and care coordination of services and will include home- based family planning education and counseling, postpartum clinical care, and prescribing and dispensing contraception. The CRNP will also conduct screening and treatment of STD’s, as needed. The agreement is late because budget revisions delayed its processing. MWBOO GRANTED A WAIVER. 2. ST. AMBROSE HOUSING AID CENTER, INC. $ 8,500.00 Account: 4000-433516-3024-761416-603051 St. Ambrose Housing Aid Center, Inc., will assist elderly adults with housing needs through the Home-sharing Program. The program is designed to be an alternative to the institutionalization of frail and elderly residents of the City. The program will identify and match elderly residents with senior homeowners living alone in single family dwell- 13 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department – cont’d ings in the City. The provider will promote program services, screen and interview applicants, complete home assessments, recruit appropriate housemates to refer to the applicants, and provide counseling as appropriate. Home- sharing will provide socialization for the participants and will allow the individuals to age in place. The period of the agreement is October 1, 2015 through September 30, 2016. The agreement is late because the Department was waiting on grant approval, finalization of the budget, and signatures from the provider. 3. CHASE BREXTON HEALTH SERVICES, INC. $ 40,000.00 Account: 4000-422716-3030-279200-603051 Chase Brexton Health Services, Inc., will provide access to reproductive health services to the uninsured and underinsured citizens of the City. Services include, but are not limited to: education, contraception, screening and referral of reproductive-related cancers, and education and screening of sexually transmitted infections. The period of the agreement is January 1, 2016 through June 30, 2016. The agreement is late because it was requested late in the fiscal year. 4. FAMILY HEALTH CENTERS OF BALTIMORE, $ 25,000.00 INC. (FHCB) Account: 5000-570416-3041-605800-603051 The FHCB, a Federally Qualified Health Center, will work with the Department to improve the management, diagnosis, and treatment of hypertension, diabetes, and pre-diabetes among City residents. The goal is to create policies and systems based approaches to identify opportunities and challenges to help improve the management of hypertension, diabetes, and pre-diabetes. 14 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Dept. – cont’d The agreement is late because the Department’s budget submission to the Department of Health and Mental Hygiene was not approved until late in the fiscal year. 5. GAY FAMILY FOUNDATION, LTD. (GFF) $400,000.00 Account: 4000-427716-3023-273303-603051 The organization will provide technical assistance and support services in support of the Ryan White Program’s administration and Clinical Quality Management (CQM) programs as required under the HIV Emergency Relief Project grants. The period of the agreement is March 1, 2016 through February 28, 2017. MWBOO GRANTED A WAIVER. 6. THE JOHNS HOPKINS UNIVERSITY (JHU) $298,849.00 SCHOOL OF MEDICINE Account: 5000-569716-3023-274408-603051 The JHU will provide services in the area of State Special Treatment Adherence through Project LINK, a readiness program that uses a multi-disciplinary approach to address barriers by offering individualized and tailored support for medication adherence and retention in care. The interventions include: 1) individualized nurse education sessions, 2) case management support to facilitate rapid access to needed services, 3) group education and support sessions that are curricula driven, and 4) peer navigators to provide support and reinforcement of the clinical principles of medication adherence. MWBOO GRANTED A WAIVER. 15 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department – cont’d 7. THE JOHNS HOPKINS UNIVERSITY (JHU) $18,555.00 SCHOOL OF MEDICINE Account: 5000-569716-3023-274445-603051 The JHU, School of Medicine Adult HIV/AIDS program will provide services to increase linkage to care. The clients seen under the State Special Psychosocial contract will have access to all the services offered at the JHU’s Moore Clinic. In addition to the substance abuse program, services will include primary HIV care, specialty medical care, case management, mental health, nursing, nutrition, treatment adherence, and pharmacy. Immediate services are provided to clients until their medical assistance is activated. Those clients receiving Medical Case Management will be assisted with coordination of their medical care and will be provided treatment adherence counseling, if required in addition to any referrals or service coordination to address their psychosocial needs. These Agreements (items nos. 6 and 7) are late because the Department of Health and Mental Hygiene’s Prevention and Health Promotion Administration programmatically manages State Special services. The providers are asked to submit a budget, budget narrative, and scope of services. The BCHD thoroughly reviews the entire package before preparing a contract and submitting it to the Board. The budgets are many times revised because of inadequate information from the providers. This review process is required to comply with the grant requirements. 8. JOHNS HOPKINS UNIVERSITY (JHU) $139,236.00 Account: 4000-484716-3023-513200-603051 The JHU’s Moore Clinic has been developed to provide specialized services tailored to the needs of patients in various stages of HIV infection. The services available within the clinic are subspecialty consults, counseling, case management, social work services, pulse oximetry, 16 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department – cont’d infusion services, lab services and wound care. The Moore Clinic will be one of the primary providers for PreEP (Pre- Exposure Prophylaxis) to young Men Who Have Sex With Men and transgender of color community. The period of the agreement is September 30, 2015 through September 29, 2016. This agreement is late because it is a new grant from the Department of Health and Human Services, Centers for Disease Control and Prevention that was approved by the Board on November 4, 2015. Awards to sub-grantees were made in late November, 2015. The sub-grantees were asked to submit a budget, budget narrative, and scope of services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. The budgets are many times revised because of inadequate information from the providers. This review process is required to comply with the grant requirements. MWBOO GRANTED A WAIVER 9. THE JOHNS HOPKINS UNIVERSITY $ 26,542.99 Account: 1001-000000-3100-295900-603051 The Johns Hopkins School of Medicine will provide a Consultant for the Bureau of School Health’s Vision Screening Program. The Consultant will be responsible for providing services at a minimum of one day per week. The Consultant will assist the Bureau of School Health in updating current protocols for screening students enrolled in Pre-K to first grade with possible vision problems, so that they may be referred for appropriate diagnosis and treatment. The period of the agreement is January 1, 2016 through December 31, 2016. The agreement is late because budget information delayed its processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department - Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Amendment to Agreement with Carson Research Consulting, Inc. The amendment extends the period of the agreement to September 30, 2016. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On September 17, 2014, the Board approved the grant agreement from The Annie E. Casey Foundation in the amount of $124,827.00 for the period of October 1, 2014 through September 30, 2015. On June 24, 2015, the Board approved the agreement for Carson Research Consulting, Inc. for Evaluation of the Maternal and Infant Care Home Visiting Program for the period of April 1, 2015 through March 30, 2016. On February 3, 2016, the Board approved the no-cost extension of the grant period from November 30, 2015 through September 30, 2016. The Amendment to Agreement is late because it was delayed in the administrative review process. AUDITS NOTED THE TIME EXTENSION. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department – No-Cost Extension to Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a No-Cost Extension to the Grant Agreement with the Aaron Straus and Lillie Straus Foundation. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On June 11, 2014, the Board approved the grant agreement in the amount of $75,000.00 for the period April 15, 2014 through June 30, 2015. The Department was unable to complete the program deliverables within the grant period and requested a no-cost extension. The grantor extended the grant period to June 1, 2015 through March 1, 2016. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. 19 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department – No-Cost Extension to Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a No-Cost Extension to the March of Dimes Foundation Chapter Grant Agreement. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 13, 2015, the Board approved the initial grant agreement in the amount of $15,000.00 for the period of March 1, 2015 through February 28, 2016. The Department was unable to complete the program deliverables within the grant period and requested a no-cost extension. The grantor extended the grant period to March 1, 2016 through June 30, 2016. The No-Cost Extension request is late because of delays in the administrative review process. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. 20 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department – Notices of Grant Award The Board is requested to approve and authorize acceptance of the Notices of Grant Award (NGA). 1. MARYLAND STATE DEPARTMENT OF EDUCATION $ 25,000.00 (MSDE) This NGA for the State FY 2016 for Individuals with Disabilities Education Act Part B 611 Discretionary funds from the MSDE will support early intervention services to infants, toddlers, and pre-school children with developmental delays and disabilities, and their families. These services will be provided under an Individualized Family Service Plan (IFSP) or an Extended IFSP. The period of the NGA is October 1, 2015 through June 30, 2016. 2. MARYLAND STATE DEPARTMENT OF EDUCATION $ 75,000.00 (MSDE) This NGA for the State FY 2016 for Individuals with Disabilities Education Act Part C Discretionary funds from the MSDE will support early intervention services to infants, toddlers, and pre-school children with developmental delays and disabilities. The period of the NGA is September 1, 2015 through June 30, 2016. Account: 4000-498916-3080-603000-404001 The NGAs are late because of delays in the administrative review process. 3. THE AARON STRAUS & LILLIE STRAUS $ 75,000.00 FOUNDATION, INC. Account: 6000-626616-3080-292302-406001 The grant funds will be used to support the Teen Pregnancy Prevention Coalition, the Youth Advisory Council, equitable 21 AGENDA BOARD OF ESTIMATES 03/09/2016 Health Department – cont’d and youth-friendly clinical services, and the Know What U Want U Choose campaign. The period of the NGA is July 1, 2015 through June 30, 2016. The award is late because the grant agreement was received on February 2, 2016. 4. MARYLAND DEPARTMENT OF AGING (MDoA) $ 89,758.00 Account: 4000-433416-3023-761300-404001 This award from the MDoA is for the FY16 Senior Health Insurance Program and will provide funds to support public education about health insurance plan options to Baltimore City senior residents and their families. These funds will also supplement the Senior Information and Assistance Program. The period of the NGA is April 1, 2015 through April 31, 2016. The Notification of Grant Award is late because it was recently received. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The Terms and Conditions of the Notices of Grant Awards have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of General Services – First Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the First Amendment to Agreement for Contract No. GSF 11847 – Fleet Technical Financial Services, with Mercury Associates, Inc. The First Amendment to Agreement extends the period of the Agreement through February 7, 2017, unless terminated sooner. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On February 8, 2012, the Board approved an initial award in the amount of $743,458.00. On April 15, 2015, the Board approved the request to extend the agreement to February 7, 2016. The City and Mercury Associates, Inc. would like to extend the term of the agreement by one year in order to allow for the continuation and completion of ongoing services contracted for in the agreement. The Fleet Division is currently in the midst of a number of projects with Mercury Associates, Inc., including continuation of work related to parts inventory, the preventative maintenance program overhaul, and the Fleet Replacement Plan cost analysis. MBE/WBE PARTICIPATION: On October 5, 2011, MWBOO determined that no goals would be set because of no opportunity to segment the contract. AUDITS NOTED THE TIME EXTENSION. (The First Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 03/09/2016 Mayor’s Office of Employee Development – Agreements The Board is requested to approve and authorize execution of the Agreements and Amendment to Agreement. 1. STRONG CITY BALTIMORE, INC. $ 38,815.17 Account: 1001-000000-6301-735415-603051 Strong City Baltimore, Inc. will allow a member of their staff to perform services in the area of project coordination for the Baltimore Regional Skills Training Center. The period of the agreement is September 1, 2015 through August 31, 2016. The Agreement is late because additional time was needed to reach a comprehensive understanding between parties. INTERGOVERNMENTAL AGREEMENT 2. MARYLAND STATE DEPARTMENT OF $2,921,796.00 HUMAN RESOURCES Account: 4000-808216-6392-456000-404001 This agreement will provide support services to enrolled Temporary Cash Assistance applicants and recipients who will actively participate in work preparation programs and services leading to full-time unsubsidized employment. The period of this agreement is July 1, 2015 through June 30, 2016. The agreement is late because of administrative delays in receipt of information that was needed to complete the agreement. 24 AGENDA BOARD OF ESTIMATES 03/09/2016 MOED – cont’d AMENDMENT TO AGREEMENT 3. HISTORIC EAST BALTIMORE COMMUNITY $ 8,000.00 ACTION COALITION, INC. (HEBCAC) Account: 1001-000000-6331-475905-603051 On October 28, 2015, the Board approved the original agreement in the amount of $600,000.00 for the period of July 1, 2015 through June 30, 2016. This amendment in the amount of $8,000.00 will upgrade the computer lab located at HEBCAC offices located at 1212 N. Wolfe St. This will include the purchase of 5-7 computers and a server. This investment will assist HEBCAC in providing comprehensive workforce readiness services to out-of-school youth in the City. This Amendment to Agreement will make the total award $608,000.00. All other terms and conditions of the original agreement remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement and Amendment to Agreement have been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 03/09/2016 Mayor’s Office of Employment Development – Notice of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Notice of Grant Award (NGA) from the Maryland Department of Labor Licensing and Regulation (DLLR). The period of the NGA is October 1, 2015 through June 30, 2017. AMOUNT OF MONEY AND SOURCE: $2,150,216.00 – 4000-807516-6312-456000-404001 1,126,483.00 - 4000-806716-6312-456000-404001 Workers) $3,276,699.00 BACKGROUND/EXPLANATION: This NGA is for the FY 2016 Workforce Innovation and Opportunity Act (WIOA) grant. The grant funds will allow the MOED to partner with core partners to design and deliver services to adults and dislocated workers. The NGA is late because additional time was necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Terms and Conditions of the Notice of Grant Award have been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 03/09/2016 Mayor’s Office of Human – Agreements and an Amendment to Services (MOHS) Agreement The Board is requested to approve and authorize execution of the various Agreements. AGREEMENTS EMERGENCY SOLUTIONS PROGRAM 1. THE SALVATION ARMY, A GEORGIA $35,811.00 CORPORATION FOR THE SALVATION ARMY, BALTIMORE Account: 4000-407116-3572-760800-603051 The Salvation Army, a Georgia Corporation for the Salvation Army, Baltimore will use funds to offset a small portion of their staffing and operating costs for their emergency shelter “The Booth House”. The Booth House is a 76 bed facility that provides 18 family rooms for homeless families. The Salvation Army, a Georgia Corporation for the Salvation Army, Baltimore serves 305 unduplicated clients over the course of the year. The period of the agreement is July 1, 2015 through June 30, 2016. CONTINUUM OF CARE PROGRAM 2. THE WOMAN’S HOUSING COALITION, INC. $45,575.00 Account: 4000-407016-3571-759040-603051 The Woman’s Housing Coalition, Inc. will provide permanent housing and supportive services to 25 households. The period of the agreement is January 1, 2016 through December 31, 2016. 3. MARIAN HOUSE, INC. $48,960.00 Account: 4000-407016-3571-758300-603051 The organization will provide rental assistance to four households. As a requirement of the award, the organization is also required to leverage outside resources to provide supportive services to the households, such as case manage- 27 AGENDA BOARD OF ESTIMATES 03/09/2016 MOHS – cont’d ment, referrals to other social services, etc. The period of the Agreement is December 1, 2015 through November 30, 2016. 4. DAYSPRING PROGRAMS, INC. $287,084.00 Account: 4000-407016-3571-757602-603051 The organization will provide housing and support services to 63 households. The period of the agreement is January 1, 2016 through December 31, 2016. MWBOO GRANTED A WAIVER. HOUSING OPPORTUNITY FOR PEOPLE WITH AIDS PROGRAM 5. CHASE BREXTON HEALTH SERVICES, INC. $ 99,039.00 Account: 4000-490816-3571-762200-603051 The organization will use funds to offset the cost of providing outreach and supportive services to individuals or to families who have a family member with AIDS. Funding will cover some staff salaries for case managers and other management staff, and direct client assistance (dental, optical, nutritional). The organization will provide case management to 40 clients and link another 60 clients to various supportive services offered in the community. The period of the agreement is July 1, 2015 through June 30, 2016. MWBOO GRANTED A WAIVER. These agreements are late because of delays at the administrative review level. 28 AGENDA BOARD OF ESTIMATES 03/09/2016 MOHS – cont’d AMENDMENT TO AGREEMENT 6. DAYSPRING PROGRAMS, INC. $2,065,500.00 Account: 4000-486316-6051-515600-603051 On May 27, 2015, the Board approved an advance of funds in the amount of $444,150.00 to the organization. On July 29, 2015, the Board approved a grant in the amount of $2,664,900.00 to pay for the operations of the Head Start center. This Amendment will increase the contract by $2,065,500.00 and will make the total amount of the agreement $4,730,400.00. The additional funds will be used to increase the funding of eligible Head Start children from 329 to 584. The program will maintain full enrollment of 584 children and provide services for five days a week, six hours per day for a total of 170 days of the year. All other terms and conditions of the Agreement will remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION (The Agreements and Amendment to Agreement have been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Housing and – Community Legacy Agreement Community Development__ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Community Legacy Agreement with the Maryland Department of Housing and Community Development (MD DHCD). The period of the agreement is effective on the date it is executed by the MD DHCD and will remain in effect until the MD DHCD’s receipt and approval of the Final Report. AMOUNT OF MONEY AND SOURCE: $500,000.00 BACKGROUND/EXPLANATION: The State’s Community Legacy program provides funds for neighborhood revitalization projects. In FY2016, the MD DHCD has awarded $500,000.00 to the Department for the renovation of the Gilmor Community Center, which is currently vacant. Construction is anticipated to be completed in late spring and a potential opening in the summer. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Community Legacy Agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Housing and – Land Disposition Agreement Community Development___ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with Mr. Solomon H. Weldekirstos, Developer, for the sale of the City-owned property located at 2717 Greenmount Avenue. AMOUNT OF MONEY AND SOURCE: $6,500.00 BACKGROUND/EXPLANATION: The project will consist of one City-owned vacant building that will be completely rehabilitated and returned to residential use as a single-family rental home. When completed, it will be rented at market rate. The property was journalized and approved for sale on September 16, 2011. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The property was valued pursuant to the Appraisal Policy of Baltimore City through the Waiver Valuation Process. The Waiver Valuation price for 2717 Greenmount Avenue is $11,500.00 and the purchase price is $6,500.00. 31 AGENDA BOARD OF ESTIMATES 03/09/2016 DHCD – cont’d The property is being sold to Mr. Weldekirstos below the price determined by the Waiver Valuation Process because of the following reasons:  specific benefit to the immediate community of revitalization through residential homeowner occupancy,  elimination of blight and neighborhood stabilization, and  the economic development which will return the property to productive use and on the active tax rolls of the City. MBE/WBE PARTICIPATION: N/A (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest in the property located at 5101 Cordelia Avenue, (Block 4575, Lot 001) by gift from Wells Fargo Bank, N.A., Owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The Owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in BaltimoreCity. Wells Fargo Bank, N.A. has offered to donate to the City, title to the property located at 5101 Cordelia Avenue. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, other than water bills, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through January 29, 2016, other than water bills, is as follows: Miscellaneous Bills #7631179 $ 7.17 Miscellaneous Bills #7705460 3.17 Total Taxes Owed: $10.34 33 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 422 S. Pulaski Street, (Block 0289, Lot 012) by gift from Mr. Henry J. Chinery, III and Ms. Martha E. Chinery, Owners, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The Owners agree to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in BaltimoreCity. Mr. Chinery and Ms. Chineryhave offered to donate to the City, title to the property located at 422 S. Pulaski Street. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, other than water bills, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through February 22, 2016, other than water bills, is as follows: Miscellaneous Bills #7658925 $220.36 Miscellaneous Bills #7716194 227.30 Miscellaneous Bills #7898075 221.87 Property Registration Reg. #204236 27.00 Total Taxes Owed: $696.53 34 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 2817 Mosher Street, (Block 2384, Lot 009) by gift from Mr. Corey Hill, Owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The Owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in BaltimoreCity. Mr. Hill has offered to donate to the City, title to the property located at 2817 Mosher Street. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, other than water bills, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through February 22, 2016, other than water bills, is as follows: 35 AGENDA BOARD OF ESTIMATES 03/09/2016 DHCD – cont’d Tax Sale Cert. #300283 Date: 05/18/2015 $45,698.48 Real Property Taxes 2015-2016 76.32 Real Property Taxes 2014-2015 144.22 Real Property Taxes 2013-2014 109.44 Real Property Taxes 2009-2013 127.00 Real Property Taxes 2011-2009 194.94 Real Property Taxes 2010-2011 160.36 Real Property Taxes 2009-2010 228.64 Real Property Taxes 2008-2009 1,216.56 Real Property Taxes 2007-2008 1,321.44 Real Property Taxes 2006-2007 1,437.92 Property Registration Reg. # 086833 1,562.80 Environmental Fine # 51758902 1,500.00 Miscellaneous Bills # 4258588 265.60 Miscellaneous Bills # 4279519 396.02 Miscellaneous Bills # 4731220 367.38 Miscellaneous Bills # 4835179 329.92 Miscellaneous Bills # 5093067 432.25 Miscellaneous Bills # 5288725 386.24 Miscellaneous Bills # 5437306 149.78 Miscellaneous Bills # 5591185 151.58 Miscellaneous Bills # 5660899 349.11 Miscellaneous Bills # 5729470 274.45 Miscellaneous Bills # 6072755 165.94 Miscellaneous Bills # 6300995 225.81 Miscellaneous Bills # 6635981 333.60 Miscellaneous Bills # 6719272 311.75 Miscellaneous Bills # 6763643 378.63 Miscellaneous Bills # 7900524 220.59 Total Taxes Owed: $58,516.77 36 AGENDA BOARD OF ESTIMATES 03/09/2016 Baltimore Development - Waterfront Management District Corporation Extension of District and Bylaw Changes ACTION REQUESTED OF B/E: The Board is requested to certify the Waterfront Management District on behalf of the Waterfront Partnership of Baltimore, Inc. and approve certain bylaw changes on behalf of the Waterfront Management Authority. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In spring 2015, several owners of properties near the Waterfront Management District requested to the Waterfront Partnership to expand District boundaries to include additional blocks adjacent to the District. After an extensive outreach process, introduction of a City Council Bill, Planning Commission, and City Council public hearings, Ordinance 15-433 was passed by Council and signed by the Mayor. City Council Ordinance 07-417, Waterfront Management District – Establishment provides a process including the holding of a “Special Election” prior to the Board certifying the District for operation, provided 58% of the ballots returned are in favor. On December 28, 2015, ballots were mailed to all impacted property owners in the expansion area with a self-addressed envelope to be returned to the Clerk of the Board of Estimates by January 28, 2016. On Wednesday, February 3, 2016, these ballots were opened and counted by the Board. Sixteen ballots were returned, of these 12 voted in favor and 4 voted against, resulting in 75% voting in favor. Therefore, the Board is requested to certify the Waterfront Management District expansion area for operation. 37 AGENDA BOARD OF ESTIMATES 03/09/2016 BDC – cont’d Additionally, the Waterfront Management Authority is requesting the Board to approve certain changes to its Bylaws. Ordinance 07-417 which created the Waterfront Management District and Waterfront Management Authority requires the Board to approve the Bylaws of the Authority and any proposed amendments to it. The Waterfront Partnership Board, the Administrator of the District, and the Waterfront Management Authority Board approved amendments to the WMA Bylaws following consideration of their Governance Committee recommendations. Ordinance 15-433, which authorized the expansion of the Waterfront Management District, also amended certain bylaw requirements related to organization and member representatives. The Waterfront Management Authority is now requesting approval to incorporate these changes into the WMA Bylaws. Specifically, the changes remove the requirement that two Board members should be selected from among a list of six constituent organizations within the District. The reasons for this change are that the organizations are either no longer in existence (e.g. Baltimore Waterfront Promenade Partnership) or are not within the District boundaries, as the Ordinance states they should be (e.g. Fells Point Homeowners Association). An additional change requested is to substitute the highly prescriptive composition from various business categories with broader language speaking to the intent or objective that the Board select representatives from various businesses, organizations, and residents in the District. MBE/WBE PARTICIPATION: N/A 38 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Housing and - Local Government Resolution Community Development ACTION REQUESTED OF B/E: The Board is requested to approve a Local Government Resolution in support of the Intersection for Change, Inc. and its application to the State of Maryland’s Department of Housing and Community Development’s (MDDHCD) Nonprofit Assistance Fund for a Technical Assistance Grant. A local resolution of support is required for organizations to participate in the program. AMOUNT OF MONEY AND SOURCE: $25,000.00– MDDHCD – Nonprofit Assistance Fund No City funds are requested. BACKGROUND/EXPLANATION: In 2015, the MDDHCD made operating funds available to assist statewide nonprofits through its Nonprofit Assistance Funds, which are intended to strengthen nonprofits’ ability to attract reinvestment and economic revitalization to their communities. Grants can be used for expanding an existing program, developing a new initiative or for engaging consultants. The Intersection of Change, Inc., formerly Newborn Holistic Ministries, applied for funds from the program and was awarded $25,000.00. The funds will be used to continue the organization’s community development efforts in Sandtown Winchester. MBE/WBE PARTICIPATION: N/A (The Local Government Resolution has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Transportation – Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 1 to Agreement with Whitman Requardt & Associates, Inc., for Project 1135, On-Call Consultant Services for Federal Bridges within the City. The amendment will extend the agreement through March 1, 2020 and increase the upset limit. AMOUNT OF MONEY AND SOURCE: $2,000,000.00 – amount to be determined with each individual assigned tasks BACKGROUND/EXPLANATION: On March 2, 2011, the Board approved the agreement in the amount of $3,000,000.00 for the period of five years ending March 1, 2016. Under the agreement, the Consultant will assist the Department’s Engineering and Construction Division in the replacement or rehabilitation design of bridge structures, geotechnical design services/soil borings, and other related civil and structural engineer designs. The Department is now requesting a four-year time extension and an increase to the upset limit by $2,000,000.00 making the total agreement amount $5,000,000.00. The increased funds will be used to assist with the Broening Highway TIGER Grant and complete ongoing tasks. DBE PARTICIPATION: The Consultant will comply with Title 49 Code of the Federal Regulations part 26 and the DBE goals established in the original agreement. DBE: 25% AUDITS NOTED THE TIME EXTENSION AND THE INCREASE IN THE UPSET LIMIT AND WILL REVIEW TASK ASSIGNMENTS. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency). 40 AGENDA BOARD OF ESTIMATES 03/09/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following pages: 42 - 43 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 41 AGENDA BOARD OF ESTIMATES 03/09/2016 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Recreation and Parks 1. RP 15826, Construction JLN Construction $122,000.00 of Radecke Park Toilet Services, Inc. Facility MBE/WBE PARTICIPATION: MBE: AM & Son Electric, LLC $ 7,320.00 6.0% Dre Construction, LLC 9,150.00 7.5% JLN Construction Services, 16,470.00 13.5% LLC* $32,940.00 27.0% WBE: Franqui Enterprises, LLC $6,100.00 5% MWBOO FOUND VENDOR IN COMPLIANCE. *Indicates Self-Performing 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 31,000.00 9938-909036-9475 Rec & Park 27th (Reserve) Park Series Building Renovations FY15 93,000.00 9938-909036-9475 State (Public (Reserve) Park Open Space)__ Building Renovations FY15 $124,000.00 ------------------- 9938-911036-9474 (Active) – Park Building Renovation FY15 42 AGENDA BOARD OF ESTIMATES 03/09/2016 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Recreation and Parks – cont’d This transfer will provide funds to cover costs associated with the award of RP 15826, Construction of Radecke Park Toilet Facility to JLN Construction Services, LLC. Bureau of Purchases 3. B50004355, Master Biohabitats, Inc. $170,745.00 Planning Services for a City-Wide Green Network Plan (Dept. of Planning) MWBOO SET GOALS OF 7% MBE AND 3% WBE. MBE: Living Design Lab, LLC $17,000.00 10% WBE: Floura Teeter Landscape $25,500.00 15% Architects, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 43 AGENDA BOARD OF ESTIMATES 03/09/2016 Bureau of the Budget and – Supplementary General Fund Management Research (BBMR) Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve the following Supplementary General Fund Operating Appropriation for the Police Department – Service Number 621, Administration – Police. AMOUNT OF MONEY AND SOURCE: $1,200,000.00 – General Fund Balance BACKGROUND/EXPLANATION The Law Department estimates outside legal expenses of $1,200,000.00 in Fiscal 2016 for the ongoing Department of Justice review of the Police Department. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 44 AGENDA BOARD OF ESTIMATES 03/09/2016 Bureau of the Budget and – Supplementary General Fund Management Research (BBMR) Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve the following Supplementary General Fund Operating Appropriation for the Police Department – Service Number 621, Administration – Police. AMOUNT OF MONEY AND SOURCE: $6,400,000.00 – General Fund Balance BACKGROUND/EXPLANATION On September 9, 2015, a settlement in the amount of $6,400,000.00 was approved by the Board of Estimates for the family of Freddie Gray. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 45 AGENDA BOARD OF ESTIMATES 03/09/2016 Bureau of the Budget and – Federal Fund Appropriation Management Research Adjustment Order Transfer_ ACTION REQUESTED OF B/E: The Board is requested to approve a Federal Fund Appropriation Transfer from Finance to Baltimore City Health Department: $2,333,333.00 in Federal funds from Service 140 (Administrative Direction and Control) to Service 720 (HIV Treatment Services for the Uninsured). The transfer is based upon the grant award received from the Centers for Disease Control and Prevention. AMOUNT OF MONEY AND SOURCE: $2,333,333.00 – From Account: 1001-000000-1400-510200-401950 Supplemental Revenue To Account: 4000-484716-3023-513200-404001 Service 720 (HIV Treatment Services for the Uninsured) BACKGROUND/EXPLANATION: The Grant Award was approved by the Board on November 18, 2015 in the amount of $2,333,333.00. The transfer is necessary in order to provide funding to reduce HIV infections among Men Who Have Sex With Men (MSM), with an emphasis on MSM of color at risk for and living with HIV infection. With this appropriation adjustment order, funding will be moved from a revenue account for supplemental grants in accordance with the actual grant award. A supplemental appropriation for this new Federal grant was approved by the Board of Estimates on February 24, 2016. APPROVED FOR FUNDS BY FINANCE 46 AGENDA BOARD OF ESTIMATES 03/09/2016 Bureau of the Budget and – Federal Fund Appropriation Management Research Adjustment Order Transfer _ ACTION REQUESTED OF B/E: The Board is requested to approve a Federal Fund Appropriation Transfer from Finance to the Baltimore City Health Department: $4,500,000.00 in Federal funds from Service 140 (Administrative Direction and Control) to Service 720 (HIV Treatment Services for the Uninsured). The transfer is based upon the grant award received from the Centers for Disease Control and Prevention. AMOUNT OF MONEY AND SOURCE: $4,500,000.00 – From Account: 1001-000000-1400-510200-401950 Supplemental Revenue To Account: 4000-484716-3023-513200-404001 Service 720 (HIV Treatment Services for the Uninsured) BACKGROUND/EXPLANATION: The Grant Award was approved by the Board on November 4, 2015 in the amount of $4,500,000.00. The transfer is necessary in order to provide funding to reduce HIV infections among Men Who Have Sex With Men and transgender populations. With this appropriation adjustment order, funding will be moved from a revenue account for supplemental grants in accordance with the actual grant award. A supplemental appropriation for this new Federal grant was approved by Board of Estimates on February 24, 2016. APPROVED FOR FUNDS BY FINANCE 47 AGENDA BOARD OF ESTIMATES 03/09/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. CRIBS FOR KIDS $39,992.00 Selected Source Contract 06000 - Cribs – Health Bureau of Maternal and Child Health and B’more for Healthy Babies Infant Safe Sleep Strategy – Req. No. 701000 Solicitation No. B50004237 was advertised, but the sole bid received did not meet specifications. The recommended vendor is the incumbent and has provided a price that is found to be fair and reasonable. 2. SAFETY LEAGUE INC. D/B/A ATLANTIC TACTICAL, INC. $10,000.00 Renewal Solicitation No. B50003442 – Duty Belt Equipment – Sheriff’s Office – Req. No. P526700 On March 26, 2014, the City Purchasing Agent approved the initial award in the amount of $14,737.35. The award contained two 1–year renewals. On April 22, 2015, the Board approved the first renewal in the amount of $10,000.00. This final renewal in the amount of $10,000.00 is for the period March 28, 2016 through March 27, 2017. 3. LBS ENTERPRISES INC. $16,000.00 Renewal Solicitation No. B50003979 – Bauer Air Compressor Testing and Maintenance – Baltimore Fire Department – Req. No. P530567 On March 19, 2015, the City Purchasing Agent approved the initial award in the amount of $16,000.00. The award contained three 1-year renewal options. This renewal in the amount of $16,000.00 is for the period April 1, 2016 through March 31, 2017, with two 1-year renewal options remaining. 48 AGENDA BOARD OF ESTIMATES 03/09/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. BROWN’S ENTERPRISES, INC., d/b/a BROWN’S COMMUNICATIONS $50,000.00 Renewal Contract No. 06000 – Fire Station Alerting (FSA) System Maintenance and Repairs Agreement – Fire Department – P.O. No. P519695 On March 7, 2012, the Board approved the initial award in the amount of $150,000.00. The award contained three 1-year renewal options. On March 11, 2015, the Board approved the first renewal in the amount of $50,000.00. This second renewal in the amount of $50,000.00 is for the period March 7, 2016 through March 6, 2017, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 5. MARJORIE ROGERS d/b/a ROGERS UNIFORMS $ 45,000.00 Renewal Contract No. B50003352 – Turnout Boots – Fire Department – P.O. No. P526941 On April 16, 2014, the Board approved the initial award in the amount of $95,000.00. The award contained five 1-year renewal options. On April 8, 2015, the Board approved the first renewal in the amount of $0.00. This second renewal in the amount of $45,000.00 is for the period April 16, 2016 through April 15, 2017, with three 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 49 AGENDA BOARD OF ESTIMATES 03/09/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. DIGITECH COMPUTER, INC. $1,700,000.00 Renewal Contract No. B50002151 –EMS Billing Service – Fire Department – P.O. No. P519894 On April 4, 2012, the Board approved the initial award in the amount of $5,000,000.00. The award contained five 1- year renewal options. On March 25, 2015, the Board approved the first renewal in the amount of$0.00. This second renewal in the amount of $1,700,000.00 is for the period March 28, 2016, through March 27, 2017, with three 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 15% MBE AND 5% WBE. CommitmentPerformed MBE: 1st Choice Staffing, 15% $825,112.00 19% LLC WBE: Mary Kraft Staffing & 5% $262,140.00 6% Associates, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 7. HONEYWELL BUILDING SOLUTIONS SES CORPORATION $ 500,000.00 Renewal Contract No. B50002161 - Maintenance Services for Life and Safety Systems for Convention Center – Convention Center – P.O. No. P519485 On January 25, 2012, the Board approved the initial award in the amount of $2,250,000.00. The award contained two 50 AGENDA BOARD OF ESTIMATES 03/09/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases renewal options. On March 18, 2015, the Board approved the first renewal in the amount of $0.00. This final renewal in the amount of $500,000.00 is for the period March 1, 2016 through February 28, 2017. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 21% MBE AND 6% WBE. CommitmentPerformed MBE: Horton Mechanical 21% $87,913.20 21% Contractors, Inc. WBE: The Fireline Corporation 6% $25,118.00 6% MWBOO FOUND VENDOR IN COMPLIANCE. 8. L/B WATER SERVICE, INC. NEPTUNE TECHNOLOGY GROUP INC. MUELLER SYSTEMS, LLC $6,000,000.00 Renewal Contract No. B50002280 – Supply of Water Meters and Components – Department of Public Works, Bureau of Water and Wastewater – P.O. Nos. P520121, P520122, and P520123 On April 11, 2012, the Board approved the initial award in the amount of $36,176,223.70. The award contained three 1- year renewal options. Two renewals have been exercised at $0.00 each. This final renewal in the amount of $6,000,000.00 is for the period April 15, 2016 through April 14, 2017. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 51 AGENDA BOARD OF ESTIMATES 03/09/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. JESCO, INC. $ 700,000.00 Increase Contract No. 08000 – Parts, Repair Service and Warranty Repairs for John Deere Equipment – Department of General Services, Fleet Management – P.O. No. P521466 On August 29, 2012, the Board approved the initial award in the amount of $2,500,000.00. The award contained two 1-year renewal options. On September 9, 2015, the Board approved the first renewal in the amount of $0.00. Several unanticipated high dollar repairs occurred during the FY 2014, which have exceeded the projected expenditure for this contract. This increase in the amount of $700,000.00 is necessary to continue service for the remainder of the current term. This increase will make the award amount $3,200,000.00. The contract expires on September 30, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 10. E.J. WARD, INC. $ 100,000.00 Increase Contract No. 08000 – OEM Parts for E.J. Ward CANceivers – Department of General Services, Fleet Management – P.O. No. P526537 On March 12, 2014, the Board approved the initial award in the amount of $100,000.00. The award contained two 1-year renewal options. CANceivers installed on vehicles in the existing fleet have been updated with a new (W4) model, depleting funds sooner than anticipated. This increase in the amount of $100,000.00 is necessary to continue use of the contract for the remainder of the initial term. This increase will make the award amount $200,000.00. The contract expires on September 30, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 52 AGENDA BOARD OF ESTIMATES 03/09/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. LANGUAGE LINE SERVICES, INC. $ 30,000.00 Increase Maryland State Contract No. 050B2400001 – Statewide Language Interpretation Services (Telephonic Translation Services) – Baltimore City Health Department, etc. – P.O. No. P521528 On September 27, 2012, the City Purchasing Agent approved the initial award in the amount of $20,000.00. The award contained four 1-year renewal options. Subsequent actions including the third renewal on September 9, 2015 have been approved by the Board. An increase in the amount of $30,000.00 is necessary to continue services until the contract is renewed. This increase will make the award amount $150,000.00. The contract expires September30, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 12. INDUSTRIAL MONITORING AND Sole Source/ CONTROL SYSTEMS, INC. $250,000.00 Agreement Contract No. 08000 – SCADA Maintenance and Support Agreement – Department of Public Works – Bureau of Water and Wastewater – P.O. No. To be determined. The Board is requested to approve and authorize execution of an Agreement with Industrial Monitoring and Control Systems, Inc. The period of the Agreement is effective upon Board approval for five years with two 1-year renewal options at the sole discretion of the City. This Agreement will provide Supervisory Controls and Data Acquisition (SCADA) maintenance and support as outlined in the Agreement. The vendor designed the current SCADA system for the City’s water filtration plants, and is the sole provider of the support, maintenance, and upgrades required. The above amount is the City’s estimated requirement. 53 AGENDA BOARD OF ESTIMATES 03/09/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 13. DUII HOLDINGS, Consent to LLC $ 0.00 Assignment Agreement Contract No. 08000 – Annual System Support – Police Department – Crime Lab – P.O. No. P529943 The Board is requested to approve and authorize execution ofthe consent tothe Assignment Agreement betweenData Unlimited International, Inc. andDUII Holdings, LLC. The contract expires on August 17, 2016 with one 1-year renewal option remaining. On August 18, 2010, the Board approved the initial award to Data Unlimited International, Inc. for annual system support for the Starfruit Laboratory Information Management System. DUII Holdings, LLC has acquired all rights, title, obligations, conditions, and interests in Data Unlimited International, Inc. and is requesting approval of the assignment of Contract 08000. (The Consent to the Assignment Agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 03/09/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. MED-TRANS CORPORATION $ 5,351.00 Ratification and 114,649.00 Term Order $120,000.00 Contract No. 06000 – Emergency Medical Air Transportation Services – Health Department – Req. No. R722640 Emergency Medical Air Transportation services for critical care patients are provided by the Maryland Department of Health and Mental Hygiene (DHMH) through the Transportation Grants Program. The DHMH protocol states “All Air Ambulance transport costs for Maryland Medicaid Recipient will be paid by the Baltimore City Health Department,” through the Transportation Grants Program. Service providers may submit invoices as late as two years after services have been rendered prior to the review and verification process, which takes approximately one year. The period of the ratification is July 1, 2015 through March 8, 2016. The period of the term order is March 9, 2016 through June 30, 2017 with two 1-year renewal options. The requested amount is required for payment of outstanding invoices and new invoices from the above time period. The State of Maryland must license all air ambulance service companies. The company named above is licensed by the State of Maryland. The DHMH protocol further states, “This unit,the Health Department, will screen all calls as to eligibility and medical necessity, and the appropriate transportation will be arranged when approved.” The above amount is the City’s estimated requirement. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e) (i) of the City Charter, the procurement of the equipment and/or service is recommended. 55 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Audits – Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Report and Related Audit Digest: 1. Audit of the Enoch Pratt Free Library A Component Unit of the City of Baltimore, Maryland Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2015. 56 AGENDA BOARD OF ESTIMATES 03/09/2016 Mayor’s Commission on Disabilities - Governmental/Charitable Solicitations Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitations Application for submission to the Baltimore City Ethics Board to permit the Mayor’s Office on Disabilities to solicit corporate sponsors, hospitals, banks, and universities. The period of the solicitation is March 1, 2016 through September 1, 2016. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Mayor’s Office on Disabilities will be soliciting donations for the Mayor’s Commission on Disabilities Accomplishment Event, to be held on July 27, 2016, and will also discuss the issues and goals of the Disability Commission. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethic Regulation 96.26B sets out the standards for approval, which include the requirement that the program, function or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designees. 57 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Public Works/Office – Agreement Engineering and Construction___ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Agreement with Hazen & Sawyer under Project No. 1226H, Stream Restoration Design and Post Award Services for the City’s MS4 (Storm Water Permit) Program. The period of the Agreement is effective upon Board approval for five years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $333,301.05 – 9958-907090-9520-900020-703001 306,190.87 – 9958-912990-9525-900020-703001 270,039.17 – 9958-911409-9525-900020-703001 $909,531.09 BACKGROUND/EXPLANATION: On December 27, 2013, the Maryland Department of the Environment (MDE) reissued a National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer (MS4) permit to the City of Baltimore. The City prepared and submitted the Baltimore City Municipal Separate Storm Sewer System (MS4) and Total Maximum Daily Load (TMDL) Watershed Implementation Plan (WIP) as required by the MS4 Permit. The WIP is a plan for achieving the 20% restoration requirement set out in the permit, in addition to attaining applicable waste load allocations (WLAs) for each established or approved Total Maximum Daily Load for each receiving water body. Hazen and Sawyer, PC will provide stream restoration, design, and biddable documents for ER4031 Franklintown Road, ER4028 Western Run at Kelly Avenue, and ER4035 Upper East Stony Run. These projects are listed in the WIP, they have deadlines and stipulated penalties. The Consultant was approved by the Architectural and Engineering Awards Commission (AEAC) procedures, under AEAC Project No. 1226H. 58 AGENDA BOARD OF ESTIMATES 03/09/2016 DPW/Office of Eng. & Constr. – cont’d MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the Minority and Women’s Business Enterprise Programs, in accordance with the Baltimore City Code, Article 5, Subtitle 28. MBE: Navarro & Wright Consulting $242,087.66 26.6% Engineers Reviera Enterprises, Inc. 5,416.09 0.6% dba REI/DRAYCO TOTAL MBE: $247,503.75 27.2% WBE: Chesapeake Environmental $ 65,228.23 7.2% Management The Robert B. Balter Company 32,251.34 3.5% TOTAL WBE: $ 97,479.57 10.7% MWBOO SET GOALS OF 27% MBE AND 10% WBE. MWBOO FOUND VENDOR IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 59 AGENDA BOARD OF ESTIMATES 03/09/2016 Bureau of Water and Waste – 2015 Sewer Surcharge Adjustment and Wastewater ACTION REQUESTED OF B/E: The Board is requested to concur with an adjustment of the 2015 Sewer Surcharge assessed to Patisserie Poupon. AMOUNT OF MONEY AND SOURCE: $540.81 – 2070-000000-5500-506500-402190 BACKGROUND/EXPLANATION: Article 25 of the Baltimore City Code (2000 ed., as amended) grants the City the authority to assess industries a sewer surcharge of industrial waste. Industries are billed in advance each January covering the period of January 1 through December 31 of each billing year. Patisserie Poupon was originally assessed $1,099.49 for Calendar Year 2015. However, in a letter dated June 11, 2015, the company requested that the surcharge be reconsidered as it was believed that the testing was done improperly. As this was the company’s first surcharge assessment, a Pollution Control Section representative met with the company’s President to discuss his concerns. During this meeting, it was determined that the company should have received a domestic exemption as part of the surcharge calculation. The Bureau agreed that reconsideration was warranted and recalculated the surcharge with the domestic exemption. This resulted in a revised assessment of $558.68 and represents a reduction of $540.81. As Patisserie Poupon has paid the original amount, a refund would be necessary. The Bureau of Water and Wastewater requests that the Board concur with the decision to assess Patisserie Poupon $558.68 for Calendar Year 2015 and refund the company $540.81. APPROVED FOR FUNDS BY FINANCE 60 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Public Works/Office – Amendment No. 1 to of Engineering and Construction Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 1 to Agreement for Project No. 1124R, Wastewater Engineering Services for Improvements to Herring Run Collection System with Rummel, Klepper & Kahl, LLP (RK&K). The Amendment will extend the agreement through September 1, 2017. AMOUNT OF MONEY AND SOURCE: $106,009.06 – Wastewater Revenue Bond 43,299.48 – Baltimore County $149,308.54 – 9956-906652-9551-900020-702064 BACKGROUND/EXPLANATION: The RK&K was awarded an agreement on March 2, 2011 to provide engineering services for the Improvement to Herring Run Collection System in compliance with the Consent Decree for a period of five years. Amendment No. 1 to Agreement will allow the Consultant to continue to provide post award engineering services which includes but are not limited to attending additional progress meetings, site visits, responding to requests for information, review of submittals, technical consultations, review of proposed change orders, and review of post-rehabilitation videos. The Consultant was approved by the Office of Board and Commissions and Architectural and Engineering Awards Commission. The original agreement completion date was March 2, 2011 through March 1, 2016. The Amendment will extend the Agreement for eighteen months through September 1, 2017. The contract duration period will be for six years and six months and increase the upset limit of the Agreement from $1,498,629.83 to $1,647,938.37. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Public Works/Office – Expenditure of Funds of Engineering and Construction (DPW) ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure of Funds to pay Metra Industries, Inc., Contractor, for S. C. No. 889, Dundalk Wastewater Pumping Station Force Main Replacement. AMOUNT OF MONEY AND SOURCE: $63,241.46 – 9956-911755-900020-702064 BACKGROUND/EXPLANATION: This expenditure of funds is for a variety of change orders that were negotiated with the Contractor and approved by the DPW. These negotiations, which were due to unforeseen conditions, occurred throughout the contract as it was active. The contract was awarded on April 24, 2013, the Notice to Proceed was given on July 31, 2013, and it expired on September 4, 2015, which included the one-year warranty period. The Certification of Completion is not available as the process has not been completed. The change orders are as follows: 1. During installation of the Junction Chamber for S.C. 889, it was discovered that the contract drawings and specifica- tions did not include an A-Lok Gasket between the concrete pipe and the concrete wall of the junction chamber. City engineers directed the Contractor to install the aforementioned gasket. The work was tracked by inspection personnel and negotiated to $9,579.69. 2. While performing regular S.C. 889 work during a storm event, rain percolating through the Dundalk Pumping Station roof generated a short circuit. This change order is addressing the dewatering and debris clean-up of the pump chamber. This work was tracked by City personnel and negotiated to $8,901.49. 62 AGENDA BOARD OF ESTIMATES 03/09/2016 DPW – cont’d 3. During regular contract work for S.C. 889, an unknown concrete structure was found interfering with the installation of the new Valve Vault. This unforeseen structure removal was tracked by City personnel and the final cost in the amount of $21,677.10 was negotiated and agreed upon. 4. During regular contract work on S.C. 889, it was discovered that the electrical infrastructure shown on the plans was nonexistent. The Engineer on record directed the Contractor to install a new electrical panel with its additional circuitry. This work was tracked by City personnel and the final cost in the amount of $2,392.44 was negotiated and agreed upon. 5. During regular contract work on S.C. 889, field conditions required a change in the elevation of the new Valve Vault, resulting in 2 additional 22.5 degree “S bends” and corresponding pipe. The work associated with this change was tracked by City personnel and its value was negotiated to $9,352.50. 6. During the demolition of the old concrete structure for the installation of the new Valve Vault, as per the contract documents, an unknown irregular mass of concrete was found encasing the 36” DIP near the wall of the Pumping Station. This work was tracked by City personnel and negotiated to $5,738.24. 7. During regular work on S.C. 889, a storm event contributed to the flooding of the Pumping Station catch basin. Water undermined the Box Culvert and the west side of the P.S. wall and necessitated flowable fill backfilling. This work was tracked by City personnel and negotiated to $800.00. 63 AGENDA BOARD OF ESTIMATES 03/09/2016 DPW – cont’d 8. During regular work on S.C. 889, field conditions required the installation of 16 extra feet of “8” DIP. This work was tracked by City personnel and negotiated to $4,800.00. The requested amount for work performed was not previously paid. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 64 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Recreation and Parks – Donation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Donation Agreement with the Baltimore Conservatory Association, Inc. (BCA). The period of the Donation Agreement is effective upon Board approval through Final Acceptance of the Project by the City. AMOUNT OF MONEY AND SOURCE: The City will not expend any funds for this project. BACKGROUND/EXPLANATION: The BCA will remove and replace the Orchid Room’s glass roof at the Howard P. Rawlings Conservatory in Druid Hill Park. The project cost is approximately $101,190.00. The BCA has received funding for this project through private donations. Through the execution of this Donation Agreement, the BCA will pay Rough Brothers, Inc., the contractor, for all necessary work and expenses associated with this project. Upon completion of the project, all improvements provided by the contractor will become sole property of the City. AUDITS REVIEWED AND HAD NO OBJECTION. (The Donation Agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Recreation and Parks – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the Grant Award from the National Recreation and Parks Association (NRPA) for the 2016 Walk With Ease Grant (WWE). The period of the Grant Award is effective upon Board approval through November 30, 2016. AMOUNT OF MONEY AND SOURCE: $4,000.00 – 6000-604915-4803-371501-406001 BACKGROUND/EXPLANATION: The Walk With Ease is an Arthritis Foundation evidence-based program that encourages people with or without arthritis to engage in regular walking safety. This opportunity is made possible by NRPA in partnership with the National Association of Chronic Disease Directors along with support from the Centers for Disease Control and Prevention. The Baltimore City Recreation and Parks will have instructors trained to lead interested members of the Baltimore community in non-competitive walks at various indoor and outdoor locations. A finale event will be held to survey participants in an effort to evaluate the success of the program and to gather data to inform future program development. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Award has been approved by the Law Department as to form and legal sufficiency.) 66 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Recreation and Parks – Joint-Use Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Joint-Use Agreement (JUA) with the Department of Natural Resources (DNR) acting on behalf of the State of Maryland, and the Bolton Street Synagogue (BSS). The period of the agreement is effective upon Board approval and continues into perpetuity. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The JUA relates to a section of the Stony Run Trail that is owned by the BSS. Under the JUA, the BSS grants the City a permanent easement to be a part of the Stony Run Trail. The Stony Run Trail has been created in part through the grant funds from Program Open Space from the DNR to provide funding for recreational facilities in the City. The purpose of this JUA is for the BSS to grant the City a non- exclusive easement for pedestrian ingress and egress for a public walkway known as Stony Run Trail across land owned by the BSS. The JUA requires the City to maintain the Stony Run Trail and subject to limitations set forth in the JUA, to indemnify the DNR and the BSS for certain claims that arise out of the use of the Stony Run Trail. APPROVED FOR FUNDS BY FINANCE (The Joint-Use Agreement has been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 03/09/2016 Department of Human Resources – Personnel Matter The Board is requested to approve the following personnel matter: Reclassify the following Position 1603-47028: From: HR Specialist II Job Code: 33629 Grade: 927 ($60,800.00 – $97,300.00) To: HR Specialist III Job Code: 33630 Grade: 929 ($64,600.00 – $103,200.00) Cost: $6,305.00 – 1001-000000-1603-172500-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. 68 AGENDA BOARD OF ESTIMATES 03/09/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of General Services 1. Robert Holste International Internal $2,239.34 Aboveground Service Storage Tank Fund Conference Orlando, FL Apr. 19 – 22, 2016 (Reg. Fee $550.00) The subsistence rate for this location is $169.00 per night. The cost of the hotel is $209.00 per night plus taxes of $26.13 per night. The Department is requesting additional subsistence of $40.00 per day to cover the cost of the hotel. Department of Public Works 2. Maia Tatinclaux Residuals and Waste $1,618.96 Bio-solids Water Conference Utility Milwaukee, WI Apr. 3 – 6, 2016 (Reg. Fee $680.00) The airfare of $341.96 and registration fee of 680.00 were paid by City-issued procurement card assigned to Ms. Tianna Haines. The amount to be disbursed to Ms. Tatinclaux is $597.00. 69 AGENDA BOARD OF ESTIMATES 03/09/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount 3. Prakash Mistry World Environ- Storm- $1,908.36 mental & Water water Resources Utility Congress 2016 Conference West Palm Beach, FL May 21 – 26, 2016 (Reg. Fee $720.00) The subsistence rate for this location is $160.00 per night. The hotel cost is $129.00 per night plus hotel tax of $15.48 per night. The Department is requesting additional subsistence of $9.00 per day for meals and incidentals. The airfare of $205.96 and registration fee of $720.00 were paid by City-issued procurement card assigned to Ms. Tianna Haines. The amount to be disbursed to Mr. Mistry is $982.40. Baltimore City Circuit Court 4. Jeff Trueman Northwest Dispute FY2016 $1,292.95 Resolution Conflict Conference Resolution Seattle, WA Grant Award Mar. 23 – 26, 2016 (Reg. Fee $0.00) The Maryland Mediation and Conflict Resolution Office has paid the registration in full. 5. Jeff Trueman ABA Dispute FY2016 $1,382.48 Resolution Conflict Conference Resolution New York, NY Grant Award Apr. 6 – 7, 2106 (Reg. Fee $0.00) The Maryland Mediation and Conflict Resolution Office has paid the registration in full. 70 AGENDA BOARD OF ESTIMATES 03/09/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Employees’ Retirement System 6. Dorothy L. Bryant NCPERS 2016 Special $3,498.56 Annual Conference Funds – & Exhibition ERS San Diego, CA May 13 – 18, 2016 (Reg. Fee $1,200.00) The subsistence rate for this location is $217.00 per day. The hotel rate is $265.00 per night, plus hotel taxes of $33.72 per night. The Department is requesting additional subsistence of $48.00 per night for hotel costs and $40.00 per day for food and incidentals. The ERS is requesting an additional $40.00 for food and incidentals on the return date because of the length of travel and time zone difference. The registration fee in the amount of $1,200.00 was prepaid by the ERS. Ms. Bryant will be disbursed $2,098.56. 7. Rosemary H. NCPERS 2016 Special $3,649.06 Atkinson Annual Conference Funds – & Exhibition ERS San Diego, CA May 13 – 18, 2016 (Reg. Fee $1,200.00) The subsistence rate for this location is $217.00 per day. The cost of the hotel is $265.00 per night. The total cost of the hotel taxes is $168.60. The Department is requesting additional subsistence of $48.00 per night for the hotel and $40.00 per day for food and incidentals. The ERS is also requesting additional subsistence of $40.00 for food and incidentals on the return date because of the length of travel and the time zone difference. The registration fee in the amount of $1,200.00 was prepaid by the ERS. Ms. Atkinson will be disbursed $2,449.06. 71 AGENDA BOARD OF ESTIMATES 03/09/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Mayor’s Office of Information Technology 8. James Forsythe International Internal $1,210.95 Wireless Communi- Service cations Expo Service Las Vegas, NV March 22 – 25, 2016 (Reg. Fee $0.00) The subsistence rate for this location is $157.00 per night. The cost of the hotel is $125.00 per night, taxes of $35.00 per night and a resort fee of $20.00 per night. The Department is requesting additional subsistence of $32.00 per day to cover food and incidentals. The transportation costs of $418.95 was prepaid using a procurement card assigned to Jerome Mullen. Therefore, the disbursement to Mr. Hamilton is $792.00. RETROACTIVE TRAVEL APPROVAL Baltimore Police Department 9. Rashawn Strong Protective Detail $0.00 Refresher Training Program Cheltenham, MD Feb. 22 – 26, 2016 (Reg. Fee. $0.00) The travel submission to the Board was delayed because of late notification of class availability. 72 AGENDA BOARD OF ESTIMATES 03/09/2016 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - WC 1345, Repaving Utility Cuts Office of Engineering and and Sidewalk Restoration at Construction Various Locations BIDS TO BE RECV’D: 04/06/2016 BIDS TO BE OPENED: 04/06/2016 2. Department of Transportation - TR 01041R, Replacement of Edmondson Ave. Bridge BIDS TO BE RECV’D: 04/20/2016 BIDS TO BE OPENED: 04/20/2016 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 73