NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 NOTICES - cont’d: 2. BOARD OF ESTIMATES’ RECESS FEBRUARY 17, 2016 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on February 17, 2016. The Board of Estimates will not receive or open bids on February 17, 2016. The Board of Estimates will reconvene on February 24, 2016. BOARD OF ESTIMATES’ AGENDA – FEBRUARY 10, 2016 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Boulevard Contractors Corp. $ 1,467,000.00 CAM Construction Co., Inc. $ 63,720,000.00 Hirsch Electric, LLC $ 8,000,000.00 J.A.K. Construction Co., Inc. $ 8,000,000.00 King Construction, Inc. $ 1,500,000.00 L.R. Willson & Sons, Inc. $ 8,000,000.00 Monumental Paving & Excavating, Inc. $ 52,929,000.00 MWH Constructors, Inc. $ 329,751,000.00 Payton Contracting, LLC $ 738,000.00 Philips Brothers Electrical Contractors, Inc. $ 8,000,000.00 S G K Contracting, Inc. $ 3,042,000.00 The American Asphalt Paving Co., LLC $ 1,500,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Environ-Civil Engineering, Ltd. Engineer Environmental Engineering & Contracting, Inc. Engineer AGENDA BOARD OF ESTIMATES 02/10/2016 BOARDS AND COMMISSIONS – cont’d Gale Associates, Inc. Engineer Architect RJN Group, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 02/10/2016 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following page: 4 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 3 AGENDA BOARD OF ESTIMATES 02/10/2016 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #013, ($30,476.61) – TR 96326R, Citywide Traffic Signal Reconstruction, Phase 2 $3,810,531.25 $247,275.47 LAI Construction, - - Services, Inc. This authorization provides for payment of overrun items, deduction of amounts not needed due to underrun or not used items, and to balance out the subject contract. 2. EWO #001, $207,175.69 – TR 15011, Resurfacing Highways Northeast Sector I $2,608,485.50 - P. Flanigan & 90 90% Sons, Inc. days This authorization is requested on behalf of the community. The scope change will add Duncan Street to the project’s limits and their demand for needed parking in a distressed area. The new items are based on past experiences by comparative analysis. A 90-day non-compensable time extension is also needed to complete this additional work. The original completion date for this contract was February 16, 2016. The new additional 90 days will result in a new completion date of May 16, 2016. Department of Public Works/Office of Engineering & Construction 3. EWO #001, $151,637.40 – WC 1263, SBIC Water Main Replace- ments and Relocations $2,733,000.00 - Spiniello - - Companies This authorization is for additional paving curb to curb along with striping to provide a level of quality for the area residents affected by lengthy construction of various utilities including the water distribution system. 4 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Recreation and Parks – On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the On-Call Agreement with Gannett Fleming, Inc. under Project 1232, On-Call Engineering Design Services. The period of the agreement is effective upon Board approval for three years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,500,000.00 – upset limit BACKGROUND/EXPLANATION: The consultant will provide architectural design services for renovation and improvement of various park and recreation facilities. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the original agreement in accordance with Baltimore City Code, Article 5, Subtitle 28. MBE: AB Consultants, Inc. $ 375,000.00 25% WBE: Floura Teeter Landscape 0 – 150,000.00 0 – 10% Architect, Inc. Phoenix Engineering 0 – 150,000.00 0 – 10% $0 – 150,000.00 10% AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 02/10/2016 Fire Department – Payment of Back Salary ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment of back salary for Mr. Devon D. Scott. The back pay represents the amount of salary that Mr. Scott would have earned from May 1, 2015 through January 15, 2016. AMOUNT OF MONEY AND SOURCE: $32,522.32 – 1001-000000-2121-226400-601061 BACKGROUND/EXPLANATION: Mr. Scott was suspended without pay from May 1, 2015 through January 15, 2016. On January 17, 2016, he was placed back on duty. Pursuant to Local 734’s Memorandum of Understanding, Article 12 (G), Mr. Scott is entitled to all back wages during the suspension period. APPROVED FOR FUNDS BY FINANCE 6 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The application is in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1306 Fleet 1100 Fleet Street, One single face Street LLC electric sign 40.98 sq. ft., two blade signs, one @ 3.74 sq. ft., one @ 7.48 sq. ft. Annual Charge: $ 246.00 2. 20 W. Franklin Franklin Flats, Fence 15.5 sq. ft., Street LLC two sets of steps 5’ x 8’, brick veneer 0.4’ x 2’, five cornice signs @ 17.5 sq. ft. each, four 4” conduit @ 3 lf. each Annual Charge: $7,716.90 3. 1059 S. Charles Perry Stephen Single face Street electric sign 14.413 sf. Annual Charge: $ 70.30 Since no protests were received, there are no objections to approval. 7 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Transportation – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Grant Agreement with the U.S. Department of Transportation, Federal Highway Administration. The period of the Grant Agreement is effective upon Board approval through September 30, 2021. AMOUNT OF MONEY AND SOURCE: $1,100,000.00 – 9950-909062-9508-000000-490360 BACKGROUND/EXPLANATION: This Grant Agreement will provide funding to allow necessary work to be performed for the Hanover Street Bridge, a nearly 100-year old bridge that connects the City to the Port of Baltimore. The Hanover Street Bridge Multimodal Corridor Plan will create a plan to identify feasible methods of rehabilitating or replacing the Hanover Street Bridge. DBE PARTICIPATION: The selected firm will comply with Title 49 of the Federal Regulations, Part 26 and the DBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Transportation – Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Consultant Agreement with AECOM Technical Services, Inc. for Project No. 1244, Planning and Design Consultant Services for Hanover St. Bridge Multimodal Corridor Plan. The period of the agreement is effective upon Board approval for four years. AMOUNT OF MONEY AND SOURCE: $1,001,110.65 – 9950-909062-9508-900010-703032 BACKGROUND/EXPLANATION: The Department has negotiated and procured the Consultant Agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission and now desires to utilize the services of AECOM Technical Services, Inc. The cost of services rendered will be on actual payroll rates not including overhead and burdens times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The Consultant will assist with the scope of services which includes, but is not limited to the planning and design services which will identify feasible methods of rehabilitating or replacing the Hanover Street Bridge. It will also improve multimodal corridor accessibility and freight access, as well as highlight ways to enhance access to economic opportunities. The services will include evaluation of the existing Hanover Street Bridge, preliminary engineering to determine future cross sections of a rehabilitated bridge or a new structure, identify traffic operation, recreational amenities, quality of life enhancements, and safety throughout the corridor. The planning study will result in a corridor plan for the area designated to encourage development and private investment in the Middle Branch Waterfront and surrounding area. It will identify bridge, multimodal, and roadway typical sections that can best meet the needs of residents, businesses and commuters. 9 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Transportation – cont’d The comprehensive corridor plan for the Hanover Street Bridge Corridor will include both a design master plan for the Hanover Street Bridge Corridor and an investment implementation plan for local transportation connections and community integration. Collectively, those documents will be the culmination of a comprehensive planning study that evaluates a variety of alternatives of the existing structure and adjacent roadway network. DBE PARTICIPATION: DBE: Assedo Consulting, LLC $ 69,997.50 6.99% Straughan Environmental, 39,999.72 4.00 Inc. Sabra, Wang & Associates, 139,893.52 13.97 Inc. Toole Design Group, LLC 40,226.35 4.02 TOTAL DBE: $290,117.09 28.98% TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,001,110.65 9950-908056-9509 FED Constr. Reserve Citywide System Preservation 150,166.60 9950-902575-9509 MVR ___ Constr. Reserve Hanover Street Drawbridge $1,151,277.25 9950-909062-9508-3 Design Hanover Street Bridge 10 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Transportation – cont’d This transfer will fund the costs associated with Project No. 1244 “Planning and Design Consultant Services for Hanover St. Bridge Multimodal Corridor Plan” with AECOM Technical Services, Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 8, to Whitman, Requardt & Associates, LLP, under Project No. 1135, On-Call Design Services for Federal Aid Projects for Bridges within the city of Baltimore. AMOUNT OF MONEY AND SOURCE: $559,082.64 – 9950-929007-9506-900010-703032 BACKGROUND/EXPLANATION: This authorization will provide engineering design services in connection with the replacement of BC 3203 Perring Parkway off- ramp to Northern Parkway over Herring Run. The design services include but are not limited to evaluation of the bridge alignment, development of preliminary topographic plans, determination of the limits of the project, and development of the plans contract specification and cost estimate. The sub- consultant will develop preliminary roadway designs, stormwater drainage system affected by the bridge, erosion and sediment control and coordinate the 20% complete design phase. DBE PARTICIPATION: The Consultant will comply with Title 49 Code of Federal Regulations, Part 26 and the DBE goals established in the original agreement. DBE: 25% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Task Assignment has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 02/10/2016 TRANSFER OF FUNDS Department of Transportation – cont’d AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $491,992.72 9950-909760-9507 FED Constr. Reserve Hillen Rd./Perring Pkwy Bridges 122,998.18 " " GF (HUR) $614,990.90 9950-929007-9506-3 Design Perring Pkwy Off Ramp Over Herring Run This transfer will fund the costs associated with Task No. 8 on Project No. 1135 “On-Call Design Services for Federal Aid Projects for Bridges” with Whitman, Requardt & Associates, LLP. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 13 AGENDA BOARD OF ESTIMATES 02/10/2016 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 15 - 16 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 14 AGENDA BOARD OF ESTIMATES 02/10/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $15,000.00 9950-944002-9507 9950-905621-9508-5 FED Constr. Reserve Inspection Reserve for Historic Preservation Closeouts This transfer is to cover the deficit and to meet the costs of the project TR10311 “Historic Preservation”. 2. $12,000.00 9950-902627-9528 FED Constr. Reserve Park Circle Intersection Improvement 3,000.00 " " MVR_______ $15,000.00 9950-916052-9527-5 Inspection EBDI Life Science Park Phase 1D This transfer will cover the SHA inspection costs and other expenses related to project TR08313 “East Baltimore Life Science Park – Phase 1D”. Baltimore Development Corporation 3. $200,000.00 9910-994001-9600 9910-906105-9601 22nd Econ. Constr. Reserve E. Baltimore Ind. Dev. Fund (Unallocated Res.) & Commercial This transfer will provide funds to Hollander Ridge Distribution Center, LLC as noted in the Developer’s Agreement for the costs associated with the utilities relocation at the Hollander 95 Business Park in East Baltimore. The utility relocation is necessary to retain the H&S Bakery distribution center with approximately 50 15 AGENDA BOARD OF ESTIMATES 02/10/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S BDC – cont’d jobs in the city of Baltimore. Once the new distribution center and an ancillary fleet maintenance facility are constructed, the Bakery will move its current distribution center from Fleet Street in Fells Point to the Hollander 95 Business Park. Retaining the H&S Bakery facility in the City will allow for additional real estate and economic development in the burgeoning Inner Harbor East/Fells Point neighborhoods. 16 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of General Services – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 001, to Sabra Wang & Associates, Inc. under Project 1219 Courthouse East Roof Replacement Design. AMOUNT OF MONEY AND SOURCE: $186,825.30 – 9916-911311-9197-900000-703032 BACKGROUND/EXPLANATION: The Consultant will provide architectural, mechanical, and electrical engineering services to produce construction documents for the purpose of replacing the Courthouse East Roof located at 111 N. Calvert Street. MBE/WBE PARTICIPATION: Sabra Wang & Associates, Inc. committed to utilizing the following on this task: MBE: Mimar Architects $77,173.33 41.24% WBE: A Squared Plus Engineering $23,770.13 12.70% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 17 AGENDA BOARD OF ESTIMATES 02/10/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 19 to the low bidder meeting specifications, or reject the bids on those as indicated for the reasons stated. 18 AGENDA BOARD OF ESTIMATES 02/10/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50004431, Uniform Howard Uniform Co. $501,150.00 Jackets for the Fire Department (Fire Department) MWBOO GRANTED A WAIVER. 19 AGENDA BOARD OF ESTIMATES 02/10/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. AMERICAN DESIGN ASSOCIATES $32,640.00 Low Bid Solicitation No. B50004456 – Auditorium Seating in City Council Chambers – Department of General Services – Building Maintenance – Req. No. 717389 Bids were solicited for Auditorium Style Seating for the City Hall Council Chamber. Alternate solutions to the specified seating were permitted. The alternates, all of which were priced less were determined to be not technically or aesthetically acceptable to the City Hall Curator. Therefore, the originally specified seating system proposed by the American Design Associates is recommended for award. 2. THE MYCO COMPANIES, INC. $ 7,000.00 Renewal Solicitation No. B50002352 – OEM Parts and Service for the SmartWash Storm Touchless Gentry Fleet Washer – Department of General Services – Fleet Management Division – Req. No. P519858 On February 27, 2013, the Board approved the initial award in the amount of $15,000.00. The award contained two 1- year renewal options. On January 22, 2015, the Board approved the first renewal in the amount of $6,845.00. This final renewal in the amount of $7,000.00 is for the period April 1, 2016 through March 31, 2017. 3. ONE CALL CONCEPTS LOCATING SERVICES, INC. $2,000,000.00 Renewal Contract No. B50002768 – Underground Utility Locating Services – Department of Public Works - Water and Wastewater – P.O. No. P522936 20 AGENDA BOARD OF ESTIMATES 02/10/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On March 20, 2013, the Board approved the initial award in the amount of $989,500.00. The award contained two 1-year renewal options. On March 19, 2014, the Board approved an increase in the amount of $4,067,485.00. This renewal in the amount of $2,000,000.00 is for the period April 8, 2016 through April 7, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 10% MBE AND 3% WBE. Commitment Performed MBE: PAJ Business Staffing, 10% $438,762.90 9% Inc. WBE: Boonerang Consulting, LLC 3% $144,486.75 3% MWBOO FOUND VENDOR IN COMPLIANCE. 4. XYLEM DEWATERING SOLUTIONS, INC. $ 0.00 Renewal Contract No. B50002694 – Providing Temporary Bypass Pumping System – Department of Public Works – Water and Wastewater – P.O. No. P522922 On February 27, 2013, the Board approved the initial award in the amount of $247,186.00. The award contained two 1- year renewal options. This renewal in the amount of $0.00 is for the period April 1, 2016 through March 31, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 14% MBE AND 0% WBE. 21 AGENDA BOARD OF ESTIMATES 02/10/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed MBE: R.E. Harrington Plumbing N/A & Heating Company, Inc. Per contracting agency, the MBE was not used because the dollar amount of $38,786.00 performed to date by the vendor did not exceed $50,000.00. MWBOO FOUND VENDOR IN COMPLIANCE. 5. T.E.A.M. SERVICE CORPORATION OF NEW YORK $700,000.00 Renewal Contract No. B50002739 – Emergency Generators Installation, Maintenance and Repair Services – Baltimore City Fire Department, Department of General Services, Department of Public Works and others – P.O. No. P522751 On February 13, 2013, the Board approved the initial award in the amount of $240,750.00. The award contained two 1- year renewal options. On December 24, 2014, the Board approved an increase in the amount of $850,000.00. On March 25, 2015, the Board approved an increase in the amount of $300,000.00. This renewal in the amount of $700,000.00 is for the period March 2, 2016 through March 1, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 15% MBE AND 5% WBE. Commitment Performed MBE: Personal Electric, LLC 15% $225,914.00 24.2% 22 AGENDA BOARD OF ESTIMATES 02/10/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases WBE: Electric Masters Service, 3.75% 0 Inc. Oelmann Electric Supply 1.25% $ 11,675.00* 1.25% Co., Inc. *The actual dollar amount spent with Oelmann Electric Supply Co., Inc. was $21,390.13. However, credit is given for only $11,675.00, which represents 25% of the WBE goal allowed for non-manufacturing suppliers. Per contracting agency, Electric Masters Service, Inc. was not used because they did not have the special skills required for the job, such as testing, repair and preventive maintenance of the equipment. MWBOO FOUND VENDOR IN COMPLIANCE. 6. TIDEWATER PRODUCTS, INC. $150,000.00 Extension Contract No. B50000873 – Polymeric Flocculants, GBT for the Back River Wastewater Treatment Plant – Department of Public Works, Bureau of Water and Wastewater - P.O. No. P505943 On December 24, 2008, the Board approved the initial award in the amount of $758,835.00. The award contained four 1- year renewal options. The fourth and final renewal was approved on November 21, 2012, and two extensions were approved on November 27, 2013 and February 11, 2015, respectively. A new solicitation will be required at the end of the current contract, which will possibly result in contracting for a different polymer. Due to still ongoing construction activities at the Gravity Belt Thickening Facility, a test trial, which is required to identify an appropriate polymer, is yet to be initiated. Therefore, a 23 AGENDA BOARD OF ESTIMATES 02/10/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases three-month extension is requested. The vendor will hold the current price for the extension period. The period of the extension is March 1, 2016 through May 31, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 24 AGENDA BOARD OF ESTIMATES 02/10/2016 Mayor’s Office on Criminal Justice – First Amendment to the Inter-governmental Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the First Amendment to the Inter-governmental Agreement with the Housing Authority of Baltimore City (HABC). This amendment extends the period of the agreement through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $400,000.00 – 1001-000000-2251-247700-603026 BACKGROUND/EXPLANATION: The HABC and Baltimore City, acting through the Mayor’s Office on Criminal Justice, have entered into inter-governmental agreements since 2009 for the purpose of maintaining, repairing, replacing, and upgrading HABC security cameras and associated equipment. Currently, there are 182 cameras in operation and maintained by the City as part of the CitiWatch system. This amendment addresses the addition of 12 new cameras at Poe Homes and the elimination of 21 cameras at Pleasant View Gardens pursuant to the Rental Assistance Demonstration transaction. The amendment is late because of the administrative process. APPROVED FOR FUNDS BY FINANCE (The First Amendment to the Inter-governmental Agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 02/10/2016 CITY COUNCIL BILL: 15-0585 – An Ordinance concerning Tax Credits – Historic Properties for the purpose of extending the period within which applications may be accepted for an historic improvement tax credit; clarifying the definition of “eligible improvements” restating the purpose and goal of this credit; modifying certain criteria for a credit limitation imposed on development projects that exceed a certain amount in construction costs; modifying certain procedures for adopting rules and regulations governing the credit; providing for a special effective date; and generally relating to the property tax credit for improvements, restorations, and rehabilitations to historic properties. The Department of Finance report is favorable with the following amendments: Department of Finance Amendments AMENDMENT NO. 1 On page 2, in lines 9 and 11, of the proposed legislation strike the brackets surrounding $3.5 and strike the $5 appearing immediately thereafter, having the effect of returning the amount of the construction costs above which a credit limitation is enforced to $3.5 million. (f) amount of credit – Limitation on projects more than $3.5 $5 million in construction costs. (1) For development projects exceeding $3.5 $5 million in documented construction costs, the tax credit is limited to the following p ercentages of the amount computed under subsection (e) of this section: 26 AGENDA BOARD OF ESTIMATES 02/10/2016 CITY COUNCIL BILL 15-0585: AMENDMENT NO. 1 - cont’d (i) in years 1 through 5 - 80% (ii) in year 6 - 70% (ii) in year 7 - 60% (iv) in year 8 - 50% (v) in year 9 - 40% (vi) in year 10 - 30% AMENDMENT NO. 2 On Page 3, prior to the existing line 10, insert the following language: §§ 10–31 TO 10–39 {RESERVED} § 10–40 PENALTIES ANY PERSON WHO KNOWINGLY VIOLATES ANY PROVISION OF THIS SUBTITLE OR ANY RULE OR REGULATION ADOPTED UNDER THIS SUBTITLE, IS GUILTY OF A MISDEMEANOR AND, ON CONVICTION, IS SUBJECT TO A FINE OF NOT MORE THAN $1,000.00 OR TO IMPRISONMENT FOR NOT MORE THAN 12 MONTHS OR TO BOTH FINE AND IMPRISONMENT FOR EACH OFFENSE, UNLESS THE PENALTY LISTED IN THE SECTION IS LESS, IN WHICH CASE THAT PENALTY GOVERNS. ALL OTHER REPORTS RECEIVED WERE FAVORABLE. 27 AGENDA BOARD OF ESTIMATES 02/10/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore Police Department 1. Brian Hance Public Safety Summit- General $1,635.71 Leadership Program Fund Charleston, SC Feb. 27 – Mar. 1, 2016 (Reg. Fee $600.00) The subsistence rate for this location is $248.00 per night. The cost of the hotel is $251.00 per night plus taxes of $36.40 per night. The Department is requesting additional subsistence of $9.00 to cover the cost of the hotel and $40.00 per day for meals and incidentals. Department of Public Works 2. Kristyn Oldendorf SWANApalooza 2016 General $1,550.17 Charleston, SC Fund April 4 – 7, 2016 (Reg. Fee $499.00) The registration fee in the amount of $499.00 was prepaid on a City-issued procurement card assigned to Ms. Tiana Haines. The amount to be disbursed to the attendee is $1,051.17. 3. Arthur Shapiro 2016 Design-Build Waste $1,535.74 for Water/Waste- Water water Conference Utility Charlotte, NC Apr. 19 - 22, 2016 (Reg. Fee $450.00) The subsistence rate for this location is $176.00 per night. The cost of the hotel is $199.00 per night. The hotel taxes are $14.43 per night, plus lodging taxes of $15.92 per night. The Department is requesting additional subsistence of $23.00 per day for the hotel and $40.00 per day for meals and incidentals. The airfare in the amount of $217.70 and the registration fee in the amount of $450.00 were pre-paid on a City-issued credit card assigned to Ms. Tianna Haines. Mr. Shapiro will be disbursed $868.04. 28 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – Local Government Resolution Community Development ACTION REQUESTED OF B/E: The Board is requested to approve a Local Government Resolution in support of the Southwest Partnership, Inc. application to the Maryland Department of Housing and Community Development “Strategic Demolition and Smart Growth Impact Fund Program.” A local government resolution of support is required for organizations to participate in the program. AMOUNT OF MONEY AND SOURCE: $500,000.00 – State of Maryland – Department of Housing and Community Development – Strategic Demolition and Smart Growth Impact Program BACKGROUND/EXPLANATION: The Southwest Partnership, Inc., as part of its vision and mission to promote an awesome, healthy, architecturally beautiful, diverse, cohesive community of choice built on mutual respect and shared responsibility, seeks to support the redevelopment of the historic Lion Brothers Parking Building located at 875 Hollins Street. The requested State funds will be used for acquisition, architecture and engineering, and site work related to the redevelopment of the historic Lion Brothers Building in Hollins Market. When redeveloped, the now-vacant Lion Brothers building will be home to TechShop, a community yoga center, and likeminded office users interested in co-locating with TechShop. The project is part of a broader undertaking to create an Innovation District in Southwest Baltimore. The Southwest Partnership, Inc. is partnering with Cross Street Partners on the redevelopment of this property. 29 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – Consultant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Consultant Agreement with Livable Housing, Inc. The period of the agreement is effective upon Board approval for eight months. AMOUNT OF MONEY AND SOURCE: $38,880.00 – 5000-594016-5971-439553-603018 BACKGROUND/EXPLANATION: The Department’s Division of Green, Healthy and Sustainable Homes is in need of better coordination and integration of lead abatement, housing rehabilitation, and weatherization services. Each program has its own program requirements and regulatory responsibilities associated with State and Federal funding. Livable Housing, Inc. is a nationally recognized expert in healthy home strategies and government compliance in the fields of lead safety, housing rehabilitation loan programs and energy conservation. The services of Livable Housing, Inc. have been employed by Federal agencies and community development corporations around the country. Mr. Armand Magnelli, the principle of Livable Housing, Inc. served for 12 years as a Senior Program Director for the Enterprise Foundation. Livable Housing, Inc. will provide 243 hours of consulting services at a rate of $160.00 per hour during the period of the consultant agreement. Both the Baltimore Energy Initiative (funded by the Maryland Public Service Commission) and the federally-funded Lead Hazard Reduction Program call for integrating housing rehabilitation, weatherization, and lead abatement. 30 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – cont’d Community Development Integrated healthy homes strategies will make the services of the Department’s Division of Green, Healthy and Sustainable Homes more time-efficient and cost-effective. Livable Housing, Inc. will provide detailed work flow charts that incorporate compliance with government regulations and program requirements. The work of this consultant will have a long-lasting positive impact on how lead paint safety, housing rehabilitation, and weatherization programs operate in the future. Better integrated services will enable the Department to overcome obstacles to services encountered by individual programs. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and - Consent and Transfer of the Community Development General Partnership Interest ACTION REQUESTED OF B/E: The Board is requested to approve the Consent and Transfer of the General Partnership Interest for the project known as Supportive Housing Group, Inc. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: No additional funds are required. BACKGROUND/EXPLANATION: Supportive Housing Group, Inc., a Maryland non-stock, not-for- profit corporation (the Corporation) operates a 36-unit apartment building known as the Lanvale Apartments (a.k.a. Rutland Center, and referred to herein as the Project) located at 1600 Rutland Avenue, which is currently owned by Lanvale Apartments Limited Partnership (LALP). The organization’s mission is to provide transitional housing and comprehensive supportive services to at-risk families suffering from homelessness, poverty, domestic violence, mental illness, and substance abuse who are committed to changing their lives and living as productive citizens in the community. The LALP and the Housing Authority of Baltimore City (HABC) are parties to a Housing Assistance Payment Contract to permit LALP to receive project-based Section 8 subsidies from the U.S. Department of Housing and Urban Development that is used to assist with the funding of its operations (the HAP Contract). In addition to the Section 8 assistance received pursuant to the HAP Contract, the project was originally financed by an Affordable Housing Program Loan, a Purchase Money Mortgage from the City and low-income tax credits in 1989. Since that time, 32 AGENDA BOARD OF ESTIMATES 02/10/2016 DHCD – cont’d the Department has recommended various modifications to the transaction. In 2005, the Board approved a restructuring of the existing debt (which included a grant from the proceeds of Community Development Bond Funds and a loan of Rental Rehab Repayment Funds) as well as a sale of the general partner interests of the LALP to the Corporation. The additional City funds were used to replace the building’s roof. As a result of the 2005 modifications, the Corporation is the General Partner of the LALP, and Rutland, LLC (Rutland) is the Limited Partner. The Corporation is also the Managing Member of Rutland and together with the Estate of Mr. Tim Williams, are the sole members of Rutland. The existing financing relating to the project is as follows:  An Amended and Restated BAHF Promissory Note in the amount of $750,000.00 made be the LALP in favor of the City, dated August 31, 2005, secured by a Deed of Trust (the BAHF Deed of Trust) dated as of December 15, 1998 by and between the LALP and the City (the BAHF Loan).  An Amended and Restated Purchase Money Promissory Note by the LALP in favor of the City dated August 31, 2005 in the amount of $214,000.00, as secured by a Purchase Money Mortgage (the Purchase Money Deed of Trust) dated December 15, 1998 by and between the LALP and the City (the Purchase Money Loan).  A $60,000.00 Grant Agreement by and between the LALP and the City dated August 31, 2005 relating to a grant made from Community Development Bond funds (the Grant Agreement); and  A Deed of Trust Note (Rental Rehabilitation Loan) in the amount of $18,000.00 made by the LALP in favor of the City (the RRF Note) dated August 31, 2005 together with a Loan Agreement by the LALP and the City dated August 31, 2005 relating to the RRF Note, and secured by a Deed of Trust, Assignment of Rents, Regulatory Agreement, and Security Agreement (Rental Rehabilitation Funds) the (RRF Deed of 33 AGENDA BOARD OF ESTIMATES 02/10/2016 DHCD – cont’d Trust and together with the BAHF Deed of Trust, the Purchase Money Deed of Trust and the HOME Deed of Trust, the City Deeds of Trust) dated August 31, 2005 in favor of the City (the RRF Loan and together with the BAHF Loan, the Purchase Money Loan, the HOME Loan and the Grant Agreement, the City Debt). The project has experienced financial difficulties from time to time, including a tax lien sale. Timothy T. Williams (then Executive Director) and Mary Ann Williams have made certain advances to assist the Project. Mr. Williams has since passed away, leaving Ms. Mary Ann Williams as the beneficiary and holder of (i) an Unsecured Promissory Note made effective as of November 14, 2012 by Supportive Housing Group, Inc., in favor of Mr. Timothy Williams and Ms. Mary Ann Williams in the amount of $73,796.00 and (ii) an Unsecured Promissory Note made effective as of November 14, 2012 by the Corporation in favor of Mr. Timothy Williams and Ms. Mary Ann Williams in the amount of $63,994.00. Ms. Mary Ann Williams is also owed certain amounts from the Corporation as a result of advances made to assist the Project which are not evidenced by notes but of which an accounting of was kept by the Corporation. The LALP has continued to face certain operating deficits with respect to the Project. Because the LALP is a for profit partnership, ad valorem taxes have been assessed annually on the project adding a strain to the financials. The LALP proposes to transfer ownership of the Corporation to be able to qualify for an ad valorem tax exemption. As a part of the transfer, the LALP will be converted to a corporation and merged into the Corporation (as will the limited partner of the LALP) and the Corporation will become the borrower under the City Debt. The Department supports this action to ensure that the 36 transitional housing units continue to serve the community. In addition, this transfer will assist the Corporation to stabilize the financial and programmatic aspects of the 34 AGENDA BOARD OF ESTIMATES 02/10/2016 DHCD – cont’d project. The organization has contracted leases for the operation of two new day care programs to replace a John Hopkins operated day care center that relocated and a Head Start program that closed due to its loss of funding. The new on-site programs will be an asset for the tenants as well as for the other community members. The process for the conversion and merger will be as follows: (i) the Corporation will assign its general partnership interest in the LALP to Rutland and will simultaneously accept the assignment of the Estate of Mr. Tim Williams’ interest in Rutland, to become the 100% member of Rutland; (ii) Rutland will convert its 99% limited partner interest to a general partner interest, and will simultaneously execute a Certificate of Amendment, amending the LALP’s partnership certificate to substitute Rutland for the Corporation as general partner; (iii) Rutland LLC will be converted to a Maryland corporation to be known as Lanvale Apartments Corporation; and (v) Rutland Corporation and Lanvale Apartments Corporation will be merged into the Corporation. To accomplish this, Articles of Merger will be executed and filed with SDAT. There are no amounts currently required to be paid under any of the City’s debt, and so long as no event of default exists under any of the documents related to the City’s debt, no payments are due. The documentation evidencing the City’s debt requires that the Board approve any transfer of the project or substitution of the borrower. As a result of the transfer, the Corporation will be the obligated borrower under Ms. Williams debt and the City debt. It is anticipated that the transfer will occur within 30 days after the Board’s approval. The Board will receive a copy of the executed Consent document after the transaction is completed. MBE/WBE PARTICIPATION: N/A THE DEPARTMENT OF FINANCE REVIEWED AND RECOMMENDED APPROVAL. 35 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – Extension for Follow-Up Report Community Development (DHCD) LIHEAP Audit Findings ACTION REQUESTED OF B/E: The Board is requested to approve an extension of time for the presentation of the second follow—up report. This report will reflect progress made toward addressing the FY 2013 audit findings cited against the Low Income Home Energy Assistance Program (LIHEAP). The Department of Housing and Community Development is requesting an extension to February 24, 2016. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The CPA firm CliftonLarsonAllen LLP (CLA) assisting the DHCD in the file reconstruction process and the Department of Audits have discussed their respective reviews of the missing files and files containing inadequate documentation. The DHCD has discussed the issues with CLA LLP and is waiting their formal response. Also, CLA’s recommendations on the internal control and improvements on the operating procedures of the LIHEAP Office are limited due to the scope of work contained in their agreement with the DHCD. A modification needs to be made to the progress report to reflect that, as well as the DHCD’s role in recommending corrective actions. Once, the DHCD receives the response from CLA, the progress report will be amended accordingly. Therefore, the Department is requesting an extension until February 24, 2016. 36 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – Amendatory Agreement No. 2 to Community Development Community Development Block Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amendatory Agreement No. 2 to the Community Development Block Grant Agreement with City of Baltimore Development Corporation, Inc. This Amendatory Agreement No. 2 will extend the period of the agreement through February 1, 2017. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The purpose of the amendatory agreement is to implement a no- cost time extension beginning April 1, 2013 and ending on February 1, 2017 to coincide with the termination date of the Bureau of Purchases’ contract for the construction of commercial façade improvements awarded under BDC’s Façade Improvement Program. The selected Architect will complete architectural renderings and approve contractor invoices. APPROVED FOR FUNDS BY FINANCE (The Amendatory Agreement No. 2 to Community Development Block Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – Community Development Block Grant Community Development Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Community Development Block Grant Agreement with Living Classrooms Foundation, Inc. The period of the agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $75,000.00 – 2089-208916-5930-424930-603051 BACKGROUND/EXPLANATION: The funding under this agreement will support the operating expenses of the POWER House Community Hub located within the Perkins Homes public housing development. Services will be provided to youth, ages 5-18 that reside in the development. The youth will receive free after school, evening and summer programming that will support in-school learning through an academic enrichment curricula and cultural arts education including STEM education, health and physical education, college/career readiness and service learning. On June 17, 2015, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2015 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) 38 AGENDA BOARD OF ESTIMATES 02/10/2016 DHCD - cont’d Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2015 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. MWBOO GRANTED A WAIVER. AUDITS REVIEWED AND HAD NO OBJECTION. APPROVED FOR FUNDS BY FINANCE (The Community Development Block Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with Garwyn Oaks Northwest Housing Resource Center. The period of the Grant Agreement is effective upon Board approval through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $25,911.00 – 1001-000000-5822-409100-603051 BACKGROUND/EXPLANATION: The City has agreed to make funds available to provide Healthy Neighborhood services to the Edmondson Village community, which is not a part of the City’s Healthy Neighborhoods Program. Garwyn Oaks Northwest Housing Resource Center, one of Healthy Neighborhood’s non-profit partners, has agreed to work with residents and implement the Healthy Neighborhoods Program. The grant funds will be used to offset the salaries of current Garwyn Oaks’ employees to provide community organizing and homeownership counseling, and for marketing materials, postage, and printing. The funds will also be used for administrative costs including rent and insurance. MBE/WBE PARTICIPATION: Garwyn Oaks Northwest Housing Resource Center has signed the Commitment to Comply with the Minority and Women’s Business Enterprise Program of the City of Baltimore. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with Green & Healthy Homes Initiative, Inc. d/b/a Coalition to End Childhood Lead Poisoning (GHHI). The period of the Grant Agreement is February 1, 2016 through December 31, 2018. AMOUNT OF MONEY AND SOURCE: $548,108.40 – 4000-468516-5825-608400-603051 BACKGROUND/EXPLANATION: Although tremendous progress has been made in the past 20 years to reduce the incidence of childhood lead paint poisoning, much work remains to be done. Every year, over 700 children in Baltimore City are identified as having elevated blood lead levels, most often coming from lead paint hazards in their homes. This Grant Agreement reflects the sub-grantee relationship that the GHHI has with the City of Baltimore as part of a three- year F ederal grant to remove lead hazards from 230 homes over a three-year period. The U.S Department of Housing and Community Development (HUD) awarded the City a grant in the amount of $3,714,272.00 for the Baltimore City Lead Hazard Reduction Program, which was approved by the Board on December 23, 2015. As a sub-grantee, t h e GHHI will provide community outreach, application assistance, post-remediation education, and healthy home improvements. The GHHI will be reimbursed for services 41 AGENDA BOARD OF ESTIMATES 02/10/2016 DHCD – cont’d rendered in an amount up to, but not exceeding, a total of $548,108.40. T h e GHHI was selected as a sub-grantee and approved by HUD, based upon the organization’s tremendous experience, locally and nationally, in preventing lead paint poisoning and conducting healthy home programs. The Federal grant and the GHHI grant agreement include $325,000.00 in supplemental funds to provide healthy home improvements such as fall and injury prevention, asthma trigger reduction, and integrated pest management in 115 homes. Additional healthy home improvements will be coordinated with the Weatherization Assistance Program and the Office of Rehabilitation Services when families participating in the Lead Hazard Reduction Program are eligible for more than one service program. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 02/10/2016 Mayor’s Office of Employment – Agreements Development The Board is requested to approve and authorize execution of the Agreements. 1. JANE ADDAMS RESOURCE CORPORATION-BALTIMORE $250,000.00 (JARC) Account: 4000-807416-6312-781305-603051 This agreement authorizes JARC to provide technical skills training in Welding and Computer Numerical Control for hard-to-serve, low-skilled, unemployed, or underemployed City residents. The JARC will recruit, screen, and enroll 25 City residents in training and provide job readiness training, comprehensive case management, and employment and retention services. The obligation level of this agreement will not exceed $250,000.00. The money will be drawn from Federal funding received through the Maryland State Department of Labor Licensing and Regulation. The period of the agreement is November 1, 2015 through April 30, 2017. 2. JANE ADDAMS RESOURCE CORPORATION-BALTIMORE $ 30,000.00 (JARC) Account: 4000-807516-6312-467253-603051 4000-806716-6312-467253-603051 This agreement authorizes JARC to provide training in those areas specified on the Maryland Higher Education Commission list. The training will consist of the programs described in the Workforce Innovation and Opportunity Act training programs outline and will include any participant 43 AGENDA BOARD OF ESTIMATES 02/10/2016 Mayor’s Office of Employment – cont’d Development attendance policies, academic benchmarks and the means of measuring achievements, completion standards, and the total hours of each course in a certificate program. The maximum length of time a participant can remain in training is one year. The money will be drawn from two different accounts 4000- 807516-6312-467253-603051 and 4000-806716-6312-467253- 603051. The accounts and the amounts drawn from those accounts cannot be determined until the participants are registered. The period of the agreement is November 1, 2015 through June 30, 2016. 3. BALTIMORE CITY COMMUNITY COLLEGE (BCCC) $10,953.00 Account: 1001-00000-6396-484805-603051 This agreement authorizes the BCCC to provide academic instruction and employment readiness services leading to employment for ex-offenders as part of the Bridge to Careers (B2C) program. Up to 80 participants will be recruited and enrolled throughout the one-year duration of the agreement. The obligation level of this agreement will not exceed $10,953.00. The money will be drawn from the Baltimore City General Funds. The period of the agreement is July 1, 2015 through June 30, 2016. The agreements are late because additional time was necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 02/10/2016 Police Department – Acceptance of Grant Award and Grant Adjustment Notice ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Grant Award and Grant Adjustment Notice (GAN) with the Maryland Emergency Management Agency for the FY 2015 State Homeland Security Program. The period of the Grant Award is September 1, 2015 through June 30, 2017. AMOUNT OF MONEY AND SOURCE: Original New Funding Project Account Code Funding Amount_____ M&A 4000-479516-2023- $ 30,188.85 $ 30,188.85 212600-600000 Law Enforcement 4000-479516-2023- 150,943.25 150,943.25 212601-600000 Planners 4000-479516-2023- 244,854.00 244,854.00 212602-600000 Training & 4000-479516-2023- 50,000.00 50,000.00 Exercise 212603-600000 Emergency 4000-479516-2023- 35,787.10 35,787.10 Operations 212604-600000 CBRNE 4000-479516-2023- 40,000.00 43,851.00 Response/Special 212605-600000 Rescue Incident Mgmt. 4000-479516-2023- 52,000.00 52,000.00 Team Enhancement 212606-600000 $603,773.00 $607,624.00 The GAN increases the agreement by $3,851.00 making the new total award amount $607,624.00. BACKGROUND/EXPLANATION: The 2015 State Homeland Security Grant Program supports the development and sustainment of core capabilities to fulfill the goal of National Preparedness. Funding will be used for costs related to planning, organization, equipment, training, and exercise needs associated with acts of terrorism and other catastrophic events. 45 AGENDA BOARD OF ESTIMATES 02/10/2016 Police Department – cont’d The initial grant was never submitted for Board of Estimates’ approval. It is now being submitted with the original Grant Adjustment Notice. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The Grant Award term and condition has been approved by the Law Department as to from and legal sufficiency). 46 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Public Works – Amendment No. 1 to Electric Charging Station Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Agreement No. 1 to Electric Charging Station Grant Agreement with the Electric Vehicle Institute, Inc. The Amendment No. 1 to Grant Agreement extends the period of the agreement from three years to five years, with a five year renewal option. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Board approved the original agreement on May 13, 2015. The Electric Vehicle Institute, Inc., has engaged with the City to expand their burgeoning business in the electric vehicle market, and to support the City initiatives for electric vehicles, by granting the equipment, installation, and three years of maintenance for multiple electric vehicle charging stations at up to six original locations in City-owned garages. The project, completed alongside the Parking Authority, is to help promote adoption and use of electric vehicles in the City, and thereby reduce air pollutants from traditional combustion engines. The amendment extends the original grant and maintenance term from three to five years, and allows for the Electric Vehicle Institute, Inc. to install chargers at seven or more additional locations given approval from the property owning agency, Parking Authority, and the Office of Sustainable Energy. These additional chargers will be used to assist in the City’s electric vehicle pilot project and/or public use. Charging at all charges is currently free for public use as an incentive to electric vehicle adoption. (The Amendment No. 1 to Electric Charging Station Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Public Works/Office – Task Assignment of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 011, to Johnson, Mirmiran & Thompson, Inc. under Project 1401, WC 1308R, On-Call Project and Construction Management Assistance Inspection Services. The original contract will expire on May 14, 2017. The duration of this task is approximately zero months. AMOUNT OF MONEY AND SOURCE: ($485,383.55) – 9960-910607-9557-900020-705032 BACKGROUND/EXPLANATION: The Consultant will provide a credit of unused funds from Task 009 (WC 1308R) – AMI/R Urgent Need Metering Infrastructure Repair and Replacement, Various Locations (Up to 2-inch Water Service). The credit will increase the agreement upset limit and allow for future tasks to be developed. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 48 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Public Works/Office – Task Assignment of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 009, to Louis Berger Water Services, Inc. under Project 1405, SC 845R, On-Call Construction Management Assistance Services Inspection Services. The original contract will expire on June 10, 2017. The duration of this task is approximately 12 months. AMOUNT OF MONEY AND SOURCE: $322,958.13 – 9956-905527-9551-900020-705032 BACKGROUND/EXPLANATION: The Consultant will provide continued construction management and inspection services on SC 845R-ENR Facilities at the Patapsco Wastewater Treatment Plants for the Bureau of Water and Wastewater, Department of Public Works. The work includes but is not limited to code compliance, project management, field inspection and record keeping for the above reference project. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 49 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Public Works/Office – Task Assignment of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 015, to Hazen & Sawyer PC under Project 1406, SC 919, On-Call Project and Construction Management Assistance Services. The original contract will expire on April 28, 2017. The duration of this task is approximately 24 months. AMOUNT OF MONEY AND SOURCE: $687,015.00 – 9956-908614-9551-900020-705032 BACKGROUND/EXPLANATION: The Consultant will provide continued on-site inspection services on SC 919-Improvements to Sanitary Sewer in the Outfall Sewershed for the Bureau of Water and Wastewater, Department of Public Works. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 50 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Public Works/Office – On-Call Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 005 to Hill-KCI Technologies, Inc., a Joint Venture, under Project No. 1404, On-Call Project and Construction Management Assistance Services. AMOUNT OF MONEY AND SOURCE: $624,655.35 – 9956-918616-9551-900000-705032 BACKGROUND/EXPLANATION: The Joint Venture will provide on-site inspection services on S.C 914, Improvements to Sanitary Sewer in Lower Level Sewershed for the Bureau of Water and Wastewater, Department of Public Works. MWBOO GRANTED APPROVAL. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 51 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – Agreements The Board is requested to approve and authorize execution of the various agreements and ratify agreements. The period of the agreement is October 1, 2015 through September 30, 2016, unless otherwise indicated. 1. BALTIMORE MEDICAL SYSTEM, INC. (BMS) $ 61,448.00 Account: 4000-498816-3080-284000-603051 The organization will perform services in the area of the Nurse Family Partnership (NFP) Home Visiting Model. The organization will employ one full time bilingual prepared nurse (the BMS Nurse) to work with three full-time Maternal and Infant Care nurses. The BMS Nurse will conduct home visits and maintain a caseload of predominately 25 Spanish- speaking clients according to the NFP model. The Maternal and Infant Care NFP will provide clinical oversight for the BMS Nurse. The period of the agreement is July 1, 2015 through June 30, 2016. The Agreement is late because budget revisions delayed its processing. MWBOO GRANTED A WAIVER. 2. ALLEN CENTER BOARD, INC. $ 53,535.00 Account: 4000-433516-3024-761401-603051 Allen Center Board, Inc., operates a senior program, which serves as the community focal point for seniors and their caregivers. The services to be provided include, but are not limited to social, recreational and educational programs, information and assistance, outreach, wellness and transportation. The Agreement is late because the Department was waiting on finalization of the budget and signatures from the provider. MWBOO GRANTED A WAIVER. 52 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d 3. G.S. HOUSING, INC. $ 36,500.00 Account: 4000-432916-3255-761200-604014 The organization will provide Title III C-1 Congregate Housing Meal Services program. It will serve weekday and weekend dinner meals to 55 elderly clients at the Belvedere Green Apartments located at 1651 E. Belvedere Avenue. The Agreement is late because the Department was waiting on the Grant Award and signatures from the provider. 4. THE BAR ASSOCIATION OF BALTIMORE CITY $ 74,408.00 Account: 4000-433516-3024-761412-603051 The organization will provide free legal assistance in general civil matters to City residents age 60 and above. In addition to legal representation, the program will also provide outreach and education services regarding matters typically of concern and interest to seniors. The Agreement is late because the Department was waiting on finalization of the budget and signatures from the provider. MWBOO GRANTED A WAIVER. 5. THE HARRY AND JEANETTE WEINBERG $ 7,925.00 PLACE, INC. (1,250 meals x $6.34 per meal) Account: 4000-432916-3024-268400-604014 The organization will provide Kosher meals to elderly clients at the Weinberg Place Apartments located at 2500 W. Belvedere Avenue. 53 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d The agreement is late because it was just completed by the Department. 6. ACTION-IN-MATURITY, INC. $ 26,326.00 Account: 4000-433516-3024-761405-603051 The organization will serve as the community focal point for seniors and their caregivers. The services provided will include but are not limited to social, recreational, and educational programs, information and assistance, outreach, wellness and transportation. The Agreement is late because the Department was waiting on finalization of the budget and signatures from the provider. 7. N.M. CARROLL MANOR, INC. $ 40,241.25 (25 seniors per meal/day @ $4.41 per meal for 365 days) Account: 4000-432916-3024-268400-604014 Congregate Meals – Title III – C-1 The organization will serve 25 seniors meals at N.M. Carroll Manor located at 701 N. Arlington Avenue. All meals will be reviewed by a licensed dietitian or licensed nutritionist and/or the Maryland Department on Aging, allowing periodic menu conferences between a representative of the Provider and the Department as requested by either party. The Agreement is late because it was just completed by the Department. 54 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d 8. EDWARD A. MYERBERG SENIOR CENTER, INC. $ 40,763.00 Account: 4000-433516-3024-761414-603051 The organization will operate a senior program, which will serve as the community focal point for seniors and their caregivers. Services to be provided will include, but are not limited to, social, recreational and educational programs, information and assistance, outreach, wellness and transportation. The Agreement is late because the Department was waiting on finalization of the budget and signatures from the provider. 9. GREENMOUNT SENIOR CENTER, INC. $ 69,646.00 Accounts: 4000-433516-3024-761409-603051 $ 41,746.00 4000-436116-3255-761700-603051 $ 27,900.00 The organization will operate a senior program which serves as the focal point for seniors and their caregivers. Services will include but are not limited to transportation, social, recreational and educational programs, information and assistance, outreach and wellness. The Agreement is late because the Department was waiting on finalization of the budget and signatures from the provider. MWBOO GRANTED A WAIVER. 55 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d 10. ALPHA ZETA CHAPTER, ZETA PHI BETA $ 20,000.00 SORORITY INC., MYRTLE TYLER FAITHFUL FUND, INC. d/b/a ZETA HEALTHY AGING PARTNERSHIP, INC. Accounts: 5000-530316-3041-605800-603051 $ 15,000.00 5000-570316-3041-605800-603051 $ 5,000.00 The organization will work with the Department to educate minority adults at faith sites on the risk factors associated with tobacco use and the harm caused by secondhand smoke exposure to non-smokers. They will work to raise awareness of the sales of tobacco to the youth and increase community capacity to address this issue. The period of the agreement is November 1, 2015 through June 30, 2016. The Agreement is late because the Maryland Department of Health and Mental Hygiene did not approve the grant application until September 2015. The tobacco sub-grants went out to bid in mid-October. 11. SHERBY J. BRYANT, R.N. $ 60,500.00 Account: 4000-426216-3110-306800-603018 The Maryland State Department of Health and Mental Hygiene (DHMH) is designated as the single State agency to administer all aspects of the Maryland Medical Assistance Program (MMAP). The Department has an agreement with the DHMH to participate in the MMAP as the local health department coordinating nurse monitoring services to eligible participants of the Medical Assistance Personal Care (MAPC) through September 30, 2015, and Community Personal Assistance Services (CPAS) and Community First Choice (CFC) Nurse Monitors through the full term of the Agreement. 56 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d Ms. Bryant will serve as a Nurse Monitor. The Nurse Monitor will exercise independent professional judgement and carry professional liability insurance. She will be an independent contractor and not an employee of the City. The Nurse Monitor will be responsible for providing personal assistance services for MAPC participants through September 30, 2015, and providing oversight and quality monitoring of personal assistance services for CFC/CPAS participants. She will make home visits, maintain clinical records, and utilize the Long Term Services and Support (LTSS) Maryland Tracking System as required. The period of the agreement is February 1, 2016 through June 30, 2016. MWBOO GRANTED A WAIVER. 12. THE UNIVERSITY OF MARYLAND, BALTIMORE $ 40,000.00 Account: 4000-423816-3030-279200-603051 The University of Maryland will develop and implement a staff development curriculum for the Department’s Adolescent and Reproductive Health program. The goals of this curriculum are to educate staff working with youth and young adults, especially men having sex with men (MSM) on sexually transmitted infections and HIV, and to develop a curriculum for integration within in-service programs for future trainings. The period of the agreement is July 1, 2015 through June 30, 2016. The Agreement is late because of a delay in receiving an acceptable budget and scope of work. 57 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d 13. MEALS ON WHEELS OF CENTRAL MARYLAND, INC. $1,100,976.50 Accounts: 4000-434315-3255-761600-604014 $ 679,920.00 4000-434316-3255-761600-604014 $ 17,160.00 6000-633515-3255-771700-604014 $ 279,447.00 5000-533615-3024-268400-604014 $ 84,449.50 4000-434316-3255-761600-604014 $ 40,000.00 The organization will provide nutritionally balanced meals to the projected number of homebound and/or frail elderly residents of the City. The Provider will provide unique professional services in the Maryland area, which are available from no other vendor. The Agreement is late because it was just completed by the Department. MWBOO GRANTED A WAIVER. 14. FOREST PARK SENIOR CENTER, INCORPORATED $ 50,987.00 Account: 4000-433516-30247-295903-603051 The organization will operate a senior program and serve as the community focal point for seniors and their caregivers. The services provided will include, but are not limited to social, recreational and educational programs, information and assistance, outreach, wellness and transportation. The Agreement is late because the Department was waiting on finalization of budget and signatures from the provider. MWBOO GRANTED A WAIVER. 58 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d 15. THE JOHNS HOPKINS UNIVERSITY, BLOOMBERG SCHOOL OF PUBLIC HEALTH $ 42,714.00 Account: 6000-618515-3001-268400-603051 The Johns Hopkins Bloomberg School of Public Health (JHU) will provide technical assistance for the development and evaluation of the Baltimarket Healthy Stores Program. The Baltimarket Healthy Stores Program will prevent youth obesity by providing access to low-cost healthy foods at stores that already serve food desert communities. The JHU will utilize the validated self-efficacy tools and sales tracking protocol developed in earlier pilots and the B’More Healthy Communities to Kids study. The period of the agreement is May 1, 2015 through April 30, 2016. The Agreement is late because of a delay in the Department’s administrative review process. 16. SINAI HOSPITAL OF BALTIMORE, INC. (SINAI) $158,941.00 Account: 5000-569716-3023-274411-603051 Sinai will provide ongoing services to HIV positive men and women at Sinai Hospital and in the surrounding communities who are eligible for this service. Sinai will also provide Medical Case Management services to 100 eligible clients who lack insurance or who have private insurance, Maryland Health Insurance Plan (MHIP), or Medicare. Services will be provided as well as on an interim basis to those clients who are applying for Medical Assistance but whose coverage has not yet been activated. The period of the agreement is July 1, 2015 through June 30, 2016. The Agreement is late because the State of Maryland Department of Health and Mental Hygiene, Prevention and Health Promotion Administration programmatically manages State Special services. The providers are asked to submit a budget, budget narrative, and scope of services. 59 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. MWBOO GRANTED A WAIVER. 17. SINAI HOSPITAL OF BALTIMORE, INC. (SINAI) $ 28,527.00 Account: 5000-569716-3023-274431-603051 The HIV Support Services State Special Program at Sinai provides wraparound services to both HIV infected and affected women, children, youth and infants. The program is part of the Community Initiatives Department at Sinai Hospital and is a State Special funded program. Sinai will provide Psychosocial Support services to 100 patients annually, including affected family members. The period of the Agreement is July 1, 2015 through June 30, 2016. The Agreement is late because the State of Maryland Department of Health and Mental Hygiene, Prevention and Health Promotion Administration programmatically manages State Special services. The providers are asked to submit a budget, budget narrative, and scope of services. The BCHD thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. RATIFICATION OF AGREEMENTS AND AMENDMENT TO AGREEMENT 18. THE JOHNS HOPKINS UNIVERSITY $ 250,000.00 Account: 4000-499015-3023-513201-603051 The Johns Hopkins University provided HIV counseling, testing and referral for clients presenting in the Eastern and Druid STD clinics of the Department, who are at risk 60 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – cont’d for HIV infection or who are in various stages of HIV infection. Infected clients will be referred to the Department’s Early Intervention Initiative. The period of the agreement was January 1, 2015 through December 31, 2015. The Agreement is late because of an oversight. MWBOO GRANTED A WAIVER. 19. THE UNIVERSITY OF MARYLAND MEDICAL $ 82,500.00 SYSTEM CORPORATION (UMMS) Account: 1001-00000-3041-274500-603051 On June 24, 2015, the Board approved the original agreement for the amount of $130,000.00 and for the period of October 1, 2014 through September 30, 2015. On September 14, 2015, the program manager requested an amendment for an increase of $82,500.00 and an extension of the agreement period to June 30, 2016 to reflect the fiscal year cycle. There was not enough time to process the amendment before it expired on September 30, 2015. The Department requests the Board to ratify the Amendment to Agreement and approve and authorize payment of the amount of $82,500.00, which will make the total payment amount $212,500.00. Approval of this request will allow the Department to reimburse the UMMS for services it provided for the period of October 1, 2014 through June 30, 2016. MWBOO GRANTED A WAIVER. 20. HEALTH CARE FOR THE HOMELESS, INC. $ 53,583.00 Account: 4000-499014-3023-513200-603051 The organization provided services to reduce high-risk behaviors related to the transmission of HIV in Baltimore City for homeless seropositive men and women engaged in HIV primary care. Health Care for the Homeless, Inc. provided 61 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department- cont’d individual HIV/AIDS/STD education and risk reduction strategies using the Positive Wellness and Renewal Program curriculum, referred participants to HIV health and human services as indicated and actively assisted clients in accessing those services. The period of the agreement was January 1, 2015 through December 31, 2015. The Agreement is late because of a delay in the administrative review process. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION (The Agreements and the Amendments to Agreement have been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – FY 16 Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the FY 16 Notification of Grant Award from the State of Maryland, Department of Aging (MDoA). The period of the Grant Award is October 1, 2015 through September 30, 2016. AMOUNT OF MONEY AND SOURCE: $53,666.00 – 6000-633516-3255-771700-604014 State Funding – Nutrition Service Incentive Program BACKGROUND/EXPLANATION: This NGA is based on the FY 15 NSIP funding and reflects the Department’s award based on actual FY 15 meal counts and the final FY 15 award notification. Approval of the NGA for FY 16 NSIP will allow the Department to provide funding for senior nutrition programs at designated meal sites or home-delivered meals. The grant award is late because it was just received from MDoA. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 63 AGENDA BOARD OF ESTIMATES 02/10/2016 Health Department – Ratification of Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify an Agreement with The University of Maryland, Baltimore for expanded HIV testing services. The period of the agreement was January 1, 2015 through December 31, 2015. AMOUNT OF MONEY AND SOURCE: $194,000.00 – 4000-499015-3023-513201-603051 BACKGROUND/EXPLANATION: The University of Maryland, Baltimore was responsible for completing at least 6,467 HIV tests at the following sites: University of Maryland Medical Systems, through the JACQUES Initiative, University of Maryland Medical Center, Mercy, and the School of Dentistry. Services will include testing, counseling, linkage to care, and referrals for partner services and prevention services. The agreement is late because the request was misplaced. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 64 AGENDA BOARD OF ESTIMATES 02/10/2016 Parking Authority of Baltimore – Ratify Amendments to Parking Baltimore City (PABC) Facility Operations and Management Agreements The Board is requested to ratify and authorize execution of the various Amendments to Parking Facility Operation and Management Agreements. The amendments require additional funding to pay for anticipated operating expenses and to compensate the Operators during the extended term upon the original compensation structure. Operator Facility 1. CHESAPEAKE PARKING ASSOCIATES Water Street Garage Third Original and Amendment Amendments Account Number $480,286.00 $1,626,595.00 2075-000000-2321-407300-603016 Maintenance and Repair 42,000.00 185,500.00 2075-000000-2321-407300-603026 Mgmt. and Incentive 240,000.00 1,293,088.00 2075-000000-2321-407300-603038 Security $ 762,286.00 $3,105,183.00 The original agreement was for the period July 11, 2011 through November 30, 2012. The first amendment extended the period through November 30, 2014. The second amendment extended the period through December 31, 2015. The third amendment will extend the period through November 30, 2016 and will make the total amount $3,867,469.00. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 17% MBE AND 9% WBE. 65 AGENDA BOARD OF ESTIMATES 02/10/2016 PABC – cont’d Commitment Performed MBE: Tote-It, Inc. 17% $2,570.00 (1.7%) WBE: Sue-Ann’s Office $1,228.00 (0.8%) Supply, Inc. Fitch Dustdown 3,533.00(2.3%) Co., Inc. 9% $4,761.003.1% MWBOO FOUND VENDOR IN COMPLIANCE. Per contracting agency, the contractor has shown good faith efforts. The MBE/WBE goals were not met due to constraints placed by budget cuts. Additionally, several services intended for MBE and WBE participation were eliminated by the City due to an on-going construction project. Contractor was also required to use a city-designated contractor for security services. Operator Facility 2. CHESAPEAKE PARKING ASSOCIATES Lexington Street Garage Fourth Original and Amendment Amendments Account Number $200,301.00 $ 810,732.00 2075-000000-2321-408300-407500 Maintenance and Repair 36,000.00 159,000.00 2075-000000-2321-408300-407500 Mgmt. and Incentive $236,301.00 $ 969,732.00 The original agreement was for the period July 11, 2011 through November 30, 2012. The first amendment extended the period through November 30, 2013. The second amendment extended the period through December 31, 2014. The third amendment extended the period through November 30, 2015. This fourth amendment extends the period through November 30, 2016 and will make the total amount $1,206,033.00. 66 AGENDA BOARD OF ESTIMATES 02/10/2016 PABC – cont’d MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 17% MBE AND 9% WBE. Commitment Performed MBE: Tote-It, Inc. 17% $1,985.00 (2.4%) WBE: Sue-Ann’s Office $ 940.00 Supply, Inc. Fitch Dustdown 1,406.00 Co., Inc. 9% $2,346.00 (2.9%) MWBOO FOUND VENDOR IN COMPLIANCE. Per contracting agency, the contractor has shown good faith efforts. The MBE/WBE goals were not met due to constraints placed by budget cuts. Additionally, several services intended for MBE and WBE participation were eliminated by the City due to construction activity. The MBE did not have the proper equipment for power washing as required by the City. Operator Facility 3. IMPARK/DANAS PARKING LLC Baltimore Street Garage Third Original and Amendment Amendments Account Number $376,707.00 $1,556,275.00 2075-000000-2321-407700-407500 Maintenance and Repair 39,336.00 173,734.00 2075-000000-2321-407700-407500 Mgmt. and Incentive 93,500.00 509.200.00 2075-000000-2321-407700-603038 Security $509,543.00 $2,239,209.00 The original agreement was for the period July 1, 2011 through November 30, 2012. The first amendment extended the 67 AGENDA BOARD OF ESTIMATES 02/10/2016 PABC – cont’d period through November 30, 2014. The second amendment extended the period through December 31, 2015. This third amendment extends the period through November 30, 2016 and will make the total amount $2,748,752.00. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 17% MBE AND 9% WBE. Commitment Performed MBE: Tote-It, Inc. 17% $4,305.00 (5%) WBE: A. J. Stationers, 9% $2,705.21 (3%) Inc. MWBOO FOUND VENDOR IN COMPLIANCE. Vendor has demonstrated good faith efforts. Per contracting agency, the goals were not met because several services intended for MBE and WBE participation were removed by the City. Power washing was not required and lighting services were transferred to another city contract. No further opportunity for segmentation. The PABC requests these amendments to extend the term of the facilities so that the Mayor’s recently announced small, minority, and women-owned business initiatives can be incorporated into the solicitation for management services at these facilities. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Amendments to Parking Facility Operations and Management Agreements have been approved by the Law Department as to form and legal sufficiency.) 68 AGENDA BOARD OF ESTIMATES 02/10/2016 Parking Authority of Baltimore – Memorandum of Understanding Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) between the PABC and the Mayor and City Council of Baltimore acting through the Department of Finance, Bureau of Purchases. AMOUNT OF MONEY AND SOURCE: $16,147.67 – 2076-000000-2321-253300-607001 (prorated – FY 2016) 55,360.00 - 2076-000000-2321-253300-607001 (FY2017 and beyond $71,507.67 ½ of the salary + personnel costs of a Procurement Specialist II) BACKGROUND/EXPLANATION: This MOU will allow the PABC to partially fund the salary of a Procurement Specialist II (PSII) to assist the PABC in procure- ment matters. The PABC has become increasingly dependent on the Bureau of Purchases for procurement of large contracts. The complex laws, rules and regulations governing procurement require knowledge and expertise that only Procurement Specialists can provide. The Bureau of Purchases has the required expertise and has graciously offered its services to the PABC. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 02/10/2016 Baltimore Development Corporation – Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Baltimore City Ethics Board to permit the Baltimore Development Corporation (BDC) to solicit donations from local, State, Federal government agencies, Baltimore-area business and civic leaders, and private foundations. The period of the solicitation is February 15, 2016 through June 30, 2017. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The BDC would like to solicit sponsorships and donations for the purpose of supplementing and enhancing the City’s economic development activities and initiatives. The funds will be used to allow service providers to administer hands-on business assistance to entrepreneurs in a variety of tracks; sponsorship dollars for tours of City projects, trade shows, special events, seminars, educational workshops, marketing material, and research. A potential donor list will be comprised of individuals and corporate entities that have demonstrated a history of providing financial and in-kind contributions to the small business community and Baltimore’s economic revitalization. The criteria for targeting a corporate entity for solicitation will include the commitment to the overall community, the value to the over- all community, interest in entrepreneurship, and a history of providing financial and in-kind contributions to growing the business community and Baltimore’s economic revitalization. 70 AGENDA BOARD OF ESTIMATES 02/10/2016 BDC – cont’d Most of the corporate entities or private foundations may or may not be controlled donors. However, those potential donors, who are controlled donors, with respect to the BDC, the Baltimore City Council, or the Board of Estimates, will not be targeted or singled out in any way and will be solicited, if at all, in the same manner as all other potential donors. Solicitations will be made in the context of a scheduled formal meeting, with presentation materials, detailed budgets, and follow-up, as required. The BDC will not provide any sponsors exclusive access to BDC clients. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethic Regulation 96.26B sets out the standards for approval, which include the requirement that the program, function or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. MBE/WBE PARTICIPATION: N/A 71 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – Memorandum of Understanding Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Memorandum of Understanding (MOU) for Demolition and Stabilization with the Maryland Department of Housing and Community Development and the Maryland Stadium Authority. The Memorandum of Understanding is effective upon Board approval through June 30, 2019. AMOUNT OF MONEY AND SOURCE: The MOU commits $7,100,000.00 from the State in the FY2016, with a maximum of $25,000,000.00 appropriated by the State in each succeeding fiscal year until June 30, 2019. The total possible State grant for all years is $82,100,000.00. The City commits to matching $0.25 for every $1.00 spent by the State, for a $1,755,000.00 commitment in FY16 and up to 6,250,000.00 match in succeeding fiscal years. Should the State appropriate the full $25,000,000.00 each year, the total possible City match for all years is $20,500,000.00. BACKGROUND/EXPLANATION: The MOU formalizes the State’s commitment of demolition funds under Project CORE, as announced by Governor Larry Hogan and Mayor Stephanie Rawlings-Blake on January 5, 2016. The MOU also establishes a process for the use of funds and lays out the responsibilities of each party for the duration of the project. The City will meet its match through In-kind services, including acquisition, the process to establish the legal right to demolish, utility cut offs, permits, inspections, and post- demolition greening projects. The match will be funded through existing CIP and General Revenue Funds for FY16, and future years will be funded out of approved budgets. 72 AGENDA BOARD OF ESTIMATES 02/10/2016 Department of Housing and – cont’d Community Development The Maryland Stadium Authority will be the grantee of the State funds and will procure the demolition and environmental services and reimburse the City for any relocation cost incurred. The Department estimates that nearly 4,000 vacant properties will be demolished under the Project CORE program. The Department will work closely with local, State, and community stakeholders to target properties that best enhance the quality of life in the City’s neighborhoods and revitalize the City. The properties will be selected at an annual series of meetings led by the Department and the Department of Planning. Once the MOU is approved by the Board and the Board of the Maryland Stadium Authority, it will be signed by representatives of the Maryland Stadium Authority and the Maryland Department of Housing and Community Development. After all signatures and approvals are obtained, the Department is responsible for providing the fully executed document to the Board of Estimates. 73 AGENDA BOARD OF ESTIMATES 02/10/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Public Works 1. Maria DeChellis The Utility Management Water $2,057.60 Ehrenpreis Conference 2016 Utility San Diego, CA Feb. 23 – 26, 2016 (Reg. Fee $800.00) The hotel accommodations are $296.65 per night. The allowed subsistence is 217.00 per day. The Department is requesting additional subsistence of $62.30 to cover the cost of food and incidentals. The registration fee in the amount of $800.00 was paid by her previous employer. The airfare in the amount of $408.96 was prepaid on a City-issued procurement card assigned to Ms. Tiana Haines. Therefore, Ms. Ehrenpreis will be disbursed $848.64. 74 AGENDA BOARD OF ESTIMATES 02/10/2016 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - Storm Drain Contract No. 7771 Office of Engineering and Drainage Repairs and Construction Improvements at Various Locations BIDS TO BE RECV’D: 03/09/2016 BIDS TO BE OPENED: 03/09/2016 2. Department of Transportation – TR 08313, East Baltimore Life Science Park - Phase 1D BIDS TO BE RECV’D: 03/16/2016 BIDS TO BE OPENED: 03/16/2016 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 75