NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – JANUARY 13, 2016 Department of Real Estate – Addendum to Contract of Sale ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Addendum to Contract of Sale for the property known as 3314 Ayrdale Avenue located in the Forest Park Community. AMOUNT OF MONEY AND SOURCE: $35,127.00 – New Purchase Price BACKGROUND/EXPLANATION: On October 7, 2015, the Board approved a contract of sale between the Mayor and City Council and Williams-Carroll, LLC for a purchase amount of $58,500.00. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE APPRAISED VALUE: The property was appraised on February 15, 2015 with a fair market value of $58,500.00. Prior to settling on the property, Williams- Carroll, LLC performed a final inspection of the property and discovered that the property had sustained substantial water damage due to the deteriorating roof which caused a substantial amount of mold throughout the building. The Department of General Services performed an inspection of the premises and determined that the cost to repair the roof to be $23,373.00. The addendum provided for the reduction to the sale price. In consideration for the cost to repair the roof and remediation of the mold, a negotiated price reduction in the amount $23,373.00 is requested to be approved by the Board. The new purchase price will be $35,127.00. (The Addendum to Contract of Sale has been approved by the Law Department as to form and legal sufficiency.) AGENDA BOARD OF ESTIMATES 01/13/2016 Mayor’s Office on Criminal Justice – Inter-Agency Memorandum of Understanding_____________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the agreement with the Baltimore City Department of Recreation and Parks. The period of the Inter-Agency Memorandum of Understanding is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $50,167.00 – 1001-000000-2252-750900-603026 BACKGROUND/EXPLANATION: The Youth Connections Centers (Centers) will receive youth who are in violation of nighttime curfew and connect youth and families with appropriate services and supports. The Baltimore City Department of Recreation and Parks will provide the use of recreation centers to house the Centers and provide staffing for the hours that the Centers are functional. The agreement is late because of administrative and legal processes between the two agencies. APPROVED FOR FUNDS BY FINANCE (The Inter-Agency Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 01/13/2016 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 4 - 5 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 3 AGENDA BOARD OF ESTIMATES 01/13/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $350,000.00 9910-925013-9600 9910-921101-9601 24th Economic Construction Commercial Revital- Dev. Fund Reserve (Façade ization Improvements) This transfer will provide funds for the Façade grant to renovate the entire 1000 odd-block of West Baltimore Street (1019-1041). The properties consist of ground floor commercial units with 2 nd and 3rd story residential units. Department of General Services 2. $250,000.00 9916-901830-9194 9916-913730-9197 General Funds 68th Street Dump Abel Wolman Elevator Site Environmental Upgrade – Active - Reserve This transfer will provide funds for the replacement and upgrade of the elevators in the Abel Wolman Municipal Building to bring them to current code compliance. The elevators in the Abel Wolman Municipal Building have a high priority status for the importance of service provided to both the public and other City agencies. The elevators break down on a daily basis and have reached the stage where needed parts for maintenance and repair are no longer being manufactured. Department of Transportation 3. $ 65,000.00 9950-908402-9509 23rd Econ. Dev. Constr. Res. - Boston/O’Donnell Conn Rd. 4 AGENDA BOARD OF ESTIMATES 01/13/2016 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation – cont’d 35,000.00 9950-908402-9509 MVR________ Constr. Res. - Boston/O’Donnell Conn Rd. $100,000.00 ---------------- 9950-904402-9508-3 Design Boston/ O’Donnell Connector Road This transfer is to cover the deficit and other expenses related to the project “Boston/O’Donnell Connector Road”. 4. $ 5,000.00 9950-903335-9528 9950-902335-9527-5 FED Constr. Res. EBDI Inspection Life Science Park EBDI Life Sciences Phase I This transfer is to cover the deficit and to meet the costs of the project TR 07309 “EBDI Life Sciences”. 5. $ 15,000.00 9950-908042-9509 9950-910042-9508-5 FED Constr. Res. Inspection Haven Street - Haven Street Eastern to Resurfacing/Rehab Boston This transfer is to cover the deficit and to meet the costs of the project TR 14310 “Haven Street Resurfacing/Rehab”. 5 AGENDA BOARD OF ESTIMATES 01/13/2016 Office of the Mayor – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Mr. William S. Ratchford, II. The period of the Agreement is January 1, 2016 through December 31, 2016. AMOUNT OF MONEY AND SOURCE: $95,000.00 – 1001-000000-1250-152900-603018 ($95.00 hourly) BACKGROUND/EXPLANATION: Mr. Ratchford is knowledgeable of State and local legislative and fiscal matters. He has been involved in legislative and fiscal policy analysis before the Maryland General Assembly since 1962. He served as Director of the Department of Fiscal Services from 1974 to 1977 and has earned a great deal of respect in legislative policy and fiscal matters. As a consultant to the Mayor and Senior Advisor, he will prepare and provide expert analysis on State legislative and fiscal matters impacting Baltimore City and various matters concerning the Baltimore City Public School System. The Agreement is late because it was difficult obtaining signatures due to out-of-town obligations. APPROVED FOR FUNDS BY FINANCE (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release whereby the City will be able to resolve a lawsuit relating to certain property encroachments along Towson Street in the Locust Point area of the City and to transfer part of a City-owned vacant lot for which it has no use. AMOUNT OF MONEY AND SOURCE: The City will pay no money for this settlement. BACKGROUND/EXPLANATION: Kopernik Federal Bank, Plaintiff, is the owner of the real property at 1332 Towson Street in Locust Point. The property contains a foundation but is otherwise unimproved. Mr. Steven Jupitz and Ms. Erin Webb, Defendants, are the co-owners of an adjoining row-house structure at 1334 Towson Street. The row-house structure encroaches onto the Plaintiff’s property. The Plaintiff’s foundation in turn encroaches onto part of the City’s adjoining lot. The rear of both the Plaintiffs foundation and the rear of the Defendants’ row house also encroach onto the City’s lot. The Plaintiff was unable to get financing to build a new row house on the property’s foundation and the Plaintiff filed suit against the Defendants to remove that part of their row house that is encroaching. In turn, the Defendants named the City as a necessary party in the case. The City has no use for its parcel which it acquired decades ago through tax sale. At present, the otherwise unimproved foundation has become a nuisance to the community. 7 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Law – cont’d Under the proposed settlement, the Plaintiff will transfer a part of its lot to Defendants and the City will transfer parts of its parcel to Plaintiff and to Defendants. These transfers will resolve the encroachment problems, will enable Plaintiff to build a home on its lot, and will enable Defendants to keep their existing row house. Plaintiff and Defendants will pay $15,000.00 into an escrow fund of a title company selected by Department of Housing and Community Development (DHCD). This money will be used for the necessary title and survey work needed to submit a new subdivision plan and the deeds of conveyance relating to the fixing of the encroachment problems. The money will also pay for the $1,500.00 appraised value of the City’s lot. Once these matters are achieved, the case will be dismissed with prejudice. In addition to the Plaintiff and the Defendants, there are many other row houses the rears of which encroach onto the City’s lot. The DHCD desires to convey the remainder of the City’s lot to all of the owners of these row houses so that they may incorporate into their lots those parts of the City’s property already being used by them. The City will receive the benefit of ridding itself of property it has no use for and it is now required to keep clean. The City will also receive monies to assist it with transferring the remainder of its vacant lot which presently costs the City money to keep clean. The DHCD anticipates that after the transfers to the Plaintiffs and the Defendants, there will still be funds remaining of the $15,000.00 to assist with the administrative costs relating to these additional transfers. The DHCD has already received approval from the City Council for the transfer of the City’s lot through the procedure available for tax sale properties under Section 8-3 of Article 28 of the City Code. Accordingly the Settlement Committee of the Law Department recommends that the Board approve the transfers as set forth herein and in more detail on the Settlement Agreement and Release. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release for the action brought by Litta Wells, individually and as personal representative of the Estate of George B. Wells III, George Wells Jr., Martinique Flowers, mother and next friend of minor G.W., and L.N., as mother and next friend of minor L.W. against Officer Jethro Estavien for alleged Survival Action and Wrongful Death claims. AMOUNT OF MONEY AND SOURCE: $145,000.00 – 1001-000000-2041-716700-603070 BACKGROUND/EXPLANATION: On March 31, 2012, at approximately 11:17 a.m., officers received a call to respond to the 2500 block of Brookfield Avenue for a call for domestic violence. Upon arrival the officers were met by Martinique Flowers and her son who indicated that George Wells III (Decedent) chocked Ms. Flowers and had thrown her down prior to running out of the back of the residence. Ms. Flowers and her son provided the officers with a description of the Decedent, indicating that he was wearing a gray hoodie, black pants with gray boots, which was broadcasted over police radio. Officer Estavien drove around the neighborhood. A short time later, another Officer broadcasted that she saw a male matching the description going through the alley towards Callow Avenue. While driving on Callow Avenue, Officer Estavien observed a male that partially matched the description, except the male wore a white hoodie as opposed to a gray one. When Officer Estavien pulled alongside the male, he told Officer Estavien that the person he was looking for just ran down the alley. As a result, Officer Estavien proceeded down the alley unsuccessfully looking for the suspect. When Officer Estavien called in to confirm the description of the suspect, he was informed that while the suspect 9 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Law – cont’d did have on a gray hoodie, he also had on several layers of clothes and might have changed. A few minutes later, Officer Estavien observed the same male that had provided the false information near Druid Park Lake Drive and Callow Avenue. When the individual stepped into the street, Officer Estavien pulled his car in front of him to block his path. When Officer Estavien exited his vehicle, he could see a gray hoodie protruding from underneath of the white hoodie. Because the Decedent had his hands concealed within the hoodie, Officer Estavien asked him to take his hands out of his pockets. However, Decedent began looking around and backing up as if he was going to run. Officer Estavien grabbed Decedent’s hoodie to prevent him from running, at which time Decedent pulled out a knife and raised it. In response, Officer Estavien withdrew his service weapon and fired shots at Decedent striking him. Estavien broadcasted the incident over the police radio. A medic responded to the scene and provided medical treatment to the Decedent, who was transported to Shock Trauma. Decedent was pronounced dead at 12:23 p.m. that afternoon. As a result of the incident, the Plaintiffs filed suit seeking an unspecified amount of damages. Because of conflicting factual issues, fatal injuries, and given the uncertainties and unpredictability of jury verdicts, the parties propose to settle the matter for a total sum of $145,000.00 in return for a dismissal of the litigation. Based on a review of the facts specific to this case, the Settlement Committee of the Law Department recommends that the Board approve the Settlement of this case as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release brought by the Department of Law, on behalf of the Office of Legal Counsel for the Baltimore City Board of School Commissioners (hereafter “Board”), to approve the settlement of a lawsuit against the Board, filed by Shaun Redden in connection with injuries he suffered while a minor student on the campus of the W.E.B. DuBois High School. AMOUNT OF MONEY AND SOURCE: $25,000.00 – 2049-000000-7490-00000-603101 BACKGROUND/EXPLANATION: The incident is alleged to have occurred on March 20, 2003, at W.E.B. Du Bois High School when the Plaintiff was a student in the 11th grade. During a transition between classes, the Plaintiff was pushed by another student while walking with some friends in the hallway. He tried to place his hands on the wall to brace his fall and his hand struck a metal strike plate that was sticking out from the wall. The defective strike plate had been reported several times but had not been repaired. The Plaintiff immediately went to the nurse’s office where an ambulance and the Plaintiff’s mother were called. The Plaintiff suffered severe injuries to his hand including a complex deep laceration with tendon and nerve involvement to his left palm. The Plaintiff had surgery to repair the common digital nerve to the 3rd web space and the tendon to the ring finger. The Plaintiff has a three inch scar, extending from the bottom of his ring finger. As a result of the incident, suit was filed against the Board seeking $500,000.00 in damages. Pursuant to settlement discussions, the parties have agreed that Plaintiff will dismiss all claims in connection with the suit for $25,000.00. 11 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Law – cont’d Based on a review of the facts specific to this case, the Settlement Committee of the Law Department recommends that the Board approve the Settlement of this case as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 5515 Harford Howard Fine Two double face Road electric signs 4’ x 4’ each Annual Charge: $169.60 2. 703 N. Milton Mohamed E. Sayed Retain awning Avenue w/signage 14’ x 2’, eight fluorescent tubes Annual Charge: $387.10 3. 3322 Greenmount Ogbazion One flat sign @ Avenue Ghebregiorgis 1.33’ x 5.83’ one flat sign @ 20.83’ x 2’ Flat Charge: $227.77 4. 122 S. Broadway Guadalupe Retain flat sign Martinez 9’ x 4’ Annual Charge: $151.20 5. 5911 York Road Belvedere Handicap Ramp Holdings, LLC 118.25 sf. Application Fee: $ 25.00 13 AGENDA BOARD OF ESTIMATES 01/13/2016 DOT – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 6. 101 W. Cross Johns Hopkins Four balconies @ Street University 14 sf. each, Holdings, LLC four oriel windows @ 21 sf. each, two canopies, one @ 500 sf., one @ 68 sf. Annual Charge: $ 2,054.45 7. 1414 Key Highway 1414 Key Highway One canopy 18’ x 5’ Holdings, LLC Annual Charge: $ 189.00 8. 1004-1022 McDonogh Eager Park Ten sets of steps Street Properties I, 4’6” x 5’3” each LLC Application Fee: $ 250.00 9. 1301 N. Charles Mount Royal One flat sign 20 Street Properties, LLC sf. Annual Charge: $ 70.40 10. 1003 S. Belnord Donovan One set of steps Avenue Development 9 sf. Group, LLC 1005 S. Belnord Donovan One set of steps Avenue Development 9 sf. Group, LLC Flat Charge: $ 70.40 14 AGENDA BOARD OF ESTIMATES 01/13/2016 DOT – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 11. 301 W. 29th Miller’s Square Outdoor seating Street Retail, LLC 1,552 sf., Planters 270 sf., 30 bike racks Annual Charge: $23,126.50 Since no protests were received, there are no objections to approval. 15 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Transportation – Partial Release of Retainage ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Partial Release of Retainage Agreement with R.E. Harrington Plumbing & Heating, Inc., for Contract No. TR14010, Conduit System Reconstruction for Urgent Needs at Various Locations Citywide (JOC). AMOUNT OF MONEY AND SOURCE: $109,327.85 – 9962-906062-9562-000000-200001 BACKGROUND/EXPLANATION: R.E. Harrington Plumbing and Heating, Inc. is requesting a release of retainage for TR 14010 in the amount of $111,327.85. All work on TR 14010 is substantially completed and all punch list items are completed. The contractor is requesting a partial release of retainage for $109,327.85. The remaining $2,000.00 is sufficient to protect the interest of the City. MWBOO HAS APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Partial Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and - Community Development Block Community Development__ Grant Agreements __________ The Board is requested to approve and authorize execution of the Community Development Block Grant Agreements. 1. HARBEL COMMUNITY ORGANIZATION, INC. $ 75,000.00 Account: 2089-208916-5930-432235-603051 $ 49,484.00 2089-208916-5930-432291-603051 $ 25,516.00 This agreement will provide funds to assist in community efforts to prevent crime and bring safety and stability in the communities of Belair Edison, Harford and Coldstream- Homestead-Montebello. HARBEL’s crime awareness efforts will be carried out by the NorthEast Citizens on Patrol (NECOP), a partnership between HARBEL and the Northeast District Police. HARBEL will also provide homebuyer education and housing counseling services to low and moderate income persons. The period of the agreement is September 1, 2015 through August 31, 2016. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $31,478.00, AS FOLLOWS: MBE: $ 8,499.06 WBE: $ 3,147.80 2. THE DEVELOPMENT CORPORATION $ 34,780.00 of NORTHWEST BALTIMORE Account: 2089-208916-5930-429591-603051 This agreement will provide CDBG funds to subsidize the Subgrantee’s operating expenses. Under the terms of the agreement the Subgrantee will provide housing counseling services, housing workshops and other aspects of homeownership to eligible low and moderate income persons. 17 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – cont’d Community Development__ The period of the agreement is September 1, 2015 through August 31, 2016. 3. THE CAROLINE FRIESS CENTER, INC. $110,000.00 Account: 2089-208916-5930-426934-603051 This agreement will provide CDBG funds to subsidize the Subgrantee’s operating expenses for one year. The Sub- grantee provides a 15-week education and career training and placement program for unemployed and under-employed women that reside in Baltimore City. Upon completion, the Subgrantee assists women with job placement and support services for one year after job placement. The period of the agreement is September 1, 2015 through August 31, 2016. MWBOO GRANTED A WAIVER. 4. COPPIN HEIGHTS COMMUNITY DEVELOPMENT $ 40,000.00 CORPORATION, INC. (CHCDC) Account: 2089-208916-5930-426526-603051 This agreement will provide CDBG funds to support the Subgrantee’s Tool Box for Financial Fitness Program (TBFF). The CHCDC is dedicated to being a catalyst to stimulate economic development within the Greater Coppin Heights/Rosemont community by offering The Tool Box for Financial Fitness (TBFF) financial literacy program. The TBFF program aims to combat financial illiteracy, evictions and foreclosure in the City by providing low to moderate income residents with the skills to manage their money, make sound financial decisions and decrease their debt. The period of the agreement is October 1, 2015 through September 30, 2016. 18 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – cont’d Community Development__ 5. THE VILLAGE LEARNING PLACE, INC. $ 40,750.00 Account: 2089-208916-5930-429330-603051 This agreement will provide Community Development Block Grant (CDBG) funds to subsidize the operating expenses of the Learning Center. The Learning Center provides free educational and youth programs to low to moderate income persons in the Greater Charles Village/Barclay area of the City. The period of the agreement is July 1, 2015 through June 30, 2016. On June 17, 2015, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2015 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG agreements as outlined in the Plan to be effective July 1, 2015 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 612 Baker Street by gift from Mr. Ronald Rose, owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Rose has offered to donate to the City, title to the property located at 612 Baker Street. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through January 2, 2016, other than water bills, are as follows: Real Property Taxes Tax Year 2015/2016 $0.00 20 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interests in the property located at 204 N. Payson Street (Block 0161-032) and 1823 Penrose Avenue (Block 0163-095) by gift from BY-MY-I Inc., owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. BY-MY-I Inc. has offered to donate to the City, title to the properties located at 204 N. Payson Street and 1823 Penrose Avenue. With the Board’s approval, the City will receive clear and marketable title to the properties, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the properties subject to all municipal liens, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through October 2, 2015, other than water bills, are as follows: 204 N. Payson Street Tax Sale Certificate # 279345 Date 05/20/2013 $ 6,715.75 Real Property Taxes 2015-2016 118.00 Real Property Taxes 2014-2015 487.33 Real Property Taxes 2013-2014 581.29 21 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d Real Property Taxes 2012-2013 692.38 Real Property Taxes 2011-2012 775.90 Real Property Taxes 2010-2011 888.22 Miscellaneous Bills #7045313 256.51 Miscellaneous Bills #7097181 261.84 Miscellaneous Bills #7280324 258.65 Miscellaneous Bills #7410970 235.70 Miscellaneous Bills #7500762 161.27 Miscellaneous Bills #7729288 211.25 Environmental Fine #52743960 150.00 Environmental Fine #52743978 600.00 Environmental Fine #52999794 180.00 Environmental Fine #52999802 150.00 Environmental Fine #53238929 1,500.00 Property Registration #433128 732.00 Alley/Paving #G950-504-427-10-135 1,132.12 Total taxes owed - 204 N. Payson Street: $16,088.21 1823 Penrose Avenue Tax Sale Cert. #279470 Date 05/20/2013 $ 3,716.88 Real Property Taxes 2015-2016 141.60 Real Property Taxes 2014-2015 544.65 Real Property Taxes 2013-2014 649.65 Real Property Taxes 2012-2013 23.23 Miscellaneous Bills #7322209 272.58 Miscellaneous Bills #7723414 213.72 Environmental Fine #53819975 1,500.00 Property Registration #433128 357.55 Total taxes owed - 1823 Penrose Avenue: $ 7,419.86 Total Taxes 204 N. Payson Street $16,088.21 1823 Penrose Avenue 7,419.86 $23,508.07 22 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest in the property located at 2038 Ellsworth Street (Block 1517-123) by gift from York & Ophelia-I Inc., owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. York & Ophelia-I Inc. has offered to donate to the City, title to the property located at 2038 Ellsworth Street. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through October 2, 2015, other than water bills, are as follows: Tax Sale Cert. #275215 Date 05/20/2013 $24,002.89 Real Property Taxes 2015-2016 23.60 Real Property Taxes 2014-2015 28.66 Real Property Taxes 2013-2014 34.18 23 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d Real Property Taxes 2012-2013 51.18 Real Property Taxes 2011-2012 45.42 Real Property Taxes 2010-2011 102.65 Real Property Taxes 2009-2010 56.46 Miscellaneous Bills #5004783 10,721.92 Miscellaneous Bills #5013941 229.32 Miscellaneous Bills #5352356 242.29 Miscellaneous Bills #6085534 228.17 Miscellaneous Bills #6279954 212.90 Miscellaneous Bills #6388011 281.14 Miscellaneous Bills #6540090 269.29 Miscellaneous Bills #6637763 234.30 Miscellaneous Bills #6705578 228.42 Miscellaneous Bills #6786289 235.92 Miscellaneous Bills #6965883 218.09 Miscellaneous Bills #7028939 295.37 Miscellaneous Bills #7046782 292.15 Miscellaneous Bills #7088826 288.93 Miscellaneous Bills #7128721 285.71 Miscellaneous Bills #7132590 285.71 Miscellaneous Bills #7285190 279.27 Miscellaneous Bills #7425093 253.85 Miscellaneous Bills #7430267 269.92 Miscellaneous Bills #7454564 252.86 Miscellaneous Bills #7472517 247.47 Miscellaneous Bills #7482565 244.28 Miscellaneous Bills #7689805 299.37 Miscellaneous Bills #7696693 202.65 Property Registration Reg #208630 300.00 Total Taxes Owed: $41,244.34 24 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest in the property located at 1528 N. Spring Street (Block 1125-083) by gift from Avid Enterprises-I Inc., owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Avid Enterprises-I Inc. has offered to donate to the City, title to the property located at 1528 N. Spring Street. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through October 2, 2015, other than water bills, are as follows: Tax Sale Cert. #302796 Date 05/18/2015 $ 7,316.34 Tax Sale Cert. #245547 Date 05/17/2010 600.90 Real Property Taxes 2015-2016 118.00 Real Property Taxes 2014-2015 194.75 25 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d Real Property Taxes 2013-2014 171.13 Real Property Taxes 2012-2013 173.82 Real Property Taxes 2011-2012 218.44 Real Property Taxes 2010-2011 153.41 Real Property Taxes 2009-2010 221.69 Miscellaneous Bills #5791801 211.21 Miscellaneous Bills #6050330 196.27 Miscellaneous Bills #6725832 320.19 Miscellaneous Bills #6900369 277.47 Miscellaneous Bills #6905376 261.30 Miscellaneous Bills #7035991 212.80 Miscellaneous Bills #7285703 267.70 Miscellaneous Bills #7327968 236.87 Miscellaneous Bills #7371081 228.17 Miscellaneous Bills #7426596 246.60 Miscellaneous Bills #7621212 212.80 Miscellaneous Bills #7627250 207.87 Miscellaneous Bills #7648207 204.97 Environmental Fine #52466281 1,500.00 Property Registration Reg. #433139 1,318.00 Total Taxes Owed: $15,070.70 26 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest in the property located at 2703 Boone Street (Block 4071-066) by gift from John & Eleanor-I Inc., owner, SUBJECT to municipal liens, interest, and penalties, other than water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. John & Eleanor-I Inc. has offered to donate to the City, title to the property located at 2703 Boone Street. With the Board’s approval, the City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The DHCD will acquire the property subject to all municipal liens, and all interest and penalties that may accrue prior to recording a deed. A list of open municipal liens accrued through October 2, 2015, other than water bills, are as follows: Tax Sale Cert. #273392 Date 05/20/2013 $ 7,319.96 Real Property Taxes 2015-2016 23.60 Real Property Taxes 2014-2015 143.41 Real Property Taxes 2013-2014 171.13 27 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d Real Property Taxes 2012-2013 185.10 Real Property Taxes 2011-2012 167.18 Real Property Taxes 2010-2011 205.12 Miscellaneous Bills #5821004 275.82 Miscellaneous Bills #6154561 220.93 Miscellaneous Bills #6269153 214.66 Miscellaneous Bills #6574974 239.77 Miscellaneous Bills #7063456 262.97 Miscellaneous Bills #7276041 254.27 Miscellaneous Bills #7333289 142.84 Environmental Fine #52460953 1,500.00 Environmental Fine #52719895 1,500.00 Environmental Fine #53167094 1,500.00 Property Registration Reg #433140 1,218.00 Personal Property #15388 97.11 Personal Property #9969 113.30 Total Taxes Owed: $15,755.17 28 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with Mr. Saul Rivera, Developer, for the sale of the City-owned properties located at 801 Jack Street, 823 Jack Street, and 808 Stoll Street. AMOUNT OF MONEY AND SOURCE: $ 4,000.00 – 801 Jack Street 4,000.00 – 823 Jack Street 4,000.00 – 808 Stoll Street $12,000.00 – Purchase price BACKGROUND/EXPLANATION: The City will convey all of its rights, title, and interest in 801 Jack Street, 823 Jack Street, and 808 Stoll Street to Mr. Rivera for the price of $12,000.00, which will be paid to the City at the time of settlement. The developer has paid a good faith deposit of $1,200.00. The Developer will purchase the vacant buildings located at 801 Jack Street, 823 Jack Street, and 808 Stoll Street for the purpose of rehabbing the properties back to functional single family homes. The rehabilitated properties will be offered as rental units. The purchase and improvements will be financed through private sources. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The properties were valued pursuant to the Appraisal Policy of Baltimore City through the Waiver Valuation Process as follows: Property Address Waiver Valuation Purchase Price Price 801 Jack Street $6,000.00 $4,000.00 823 Jack Street $6,000.00 $4,000.00 808 Stoll Street $6,000.00 $4,000.00 29 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d The properties are being sold to Mr. Rivera below the price determined by the Waiver Valuation process because of the following reasons:  the renovation will be to the specific benefit to the immediate community,  this transaction will eliminate blight from the block, and thus eliminate blight from the neighborhood,  this sale and rehabilitation will return vacant buildings to the tax rolls, and  the properties are being sold for less than the price determined by the Waiver Valuation Process because of their condition, which will require extensive and immediate remediation. MBE/WBE PARTICIPATION: The Developer will purchase the properties for a price that is less than $50,000.00 and will receive no city funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with Ernst Valery Investments Corp., Developer, for the sale of the City-owned properties located at 405 and 413 McAllister Street. AMOUNT OF MONEY AND SOURCE: $ 7,000.00 – 405 McAllister Street 7,000.00 – 413 McAllister Street $14,000.00 – Purchase price BACKGROUND/EXPLANATION: The City will convey all of its rights, title, and interest in 405 and 413 McAllister Street to Ernst Valery Investments Corp. for the price of $14,000.00, which will be paid to the City at the time of settlement. The developer has paid a good faith deposit of $1,400.00. The Developer will purchase the vacant buildings located at 405 and 413 McAllister Street for the purpose of rehabbing the properties back to functional single family homes. The rehabilitated properties will be offered for sale at market rate. The purchase and improvements will be financed through private sources. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The properties were valued pursuant to the Appraisal Policy of Baltimore City through the Waiver Valuation Process as follows: Property Address Waiver Valuation Purchase Price Price 405 McAllister St. $15,000.00 $7,000.00 413 McAllister St. $15,000.00 $7,000.00 31 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d The properties are being sold to Ernst Valery Investments Corp. below the price determined by the Waiver Valuation process because of the following reasons:  the renovation will be to the specific benefit to the immediate community,  this transaction will eliminate blight from the block, and thus eliminate blight from the neighborhood,  this sale and rehabilitation will return vacant buildings to the tax rolls, and  the properties are being sold less than the value determined by the Waiver Valuation Process because of its condition, which will require extensive and immediate remediation. MBE/WBE PARTICIPATION: The Developer will purchase the properties for a price that is less than $50,000.00 and will receive no city funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with Mr. Stephen Hanley, Developer, for the sale of the City-owned properties located at 1326 Druid Hill Avenue, in the Upton Neighborhood. AMOUNT OF MONEY AND SOURCE: $6,000.00 – Purchase price BACKGROUND/EXPLANATION: The project will consist of the rehabilitation of the vacant property. The Developer intends to live in the house after rehabbing it. The City may dispose of the property by virtue of Article II, Section 15 of the Baltimore City Charter (2010 Edition) and Article 13, 2-7(h) of the City Code. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: N/A - The statement of purpose and rationale does not apply. The property was priced pursuant to the Appraisal Policy of Baltimore City at $5,500.00 and the Waiver Valuation Process was used. The property will be sold to Mr. Hanley for $6,000.00, which is more than the price determined by the Waiver Valuation Process. Pursuant to the provisions under Baltimore City Code, Article 13, §2-7(h) (2) (ii) (c) all terms and conditions of the Agreement were approved by the Commissioner of DHCD. 33 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d MBE/WBE PARTICIPATION: The Developer will purchase this property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE participation is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with East Baltimore Historic III, LLC, Developer, for the sale of the City-owned property located at 1117½ N. Caroline Street. AMOUNT OF MONEY AND SOURCE: $2,500.00 – Purchase price to be paid at time of settlement BACKGROUND/EXPLANATION: The City will convey all of its rights, title, and interest in 1117½ N. Caroline Street to East Baltimore Historic III, LLC. The Developer will purchase the vacant building known as 1117½ N. Caroline Street for rehabilitation into a residential rental. The purchase and improvements to the sites will be financed through Federal Historic Tax Credits and private funds. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The vacant building located at 1117½ N. Caroline Street is being sold for $2,500.00. The price determined by the Waiver Valuation Process is $2,800.00. The property is being sold to East Baltimore Historic III, LLC below the price determined by the Waiver Valuation process because of the following reasons: 35 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d  the renovation will be to the specific benefit to the immediate community,  this transaction will eliminate blight from the block, and thus eliminate blight from the neighborhood,  this sale and rehabilitation will return a vacant building to the tax rolls, and  the property is being sold less than the value determined by the Waiver Valuation Process because of its condition, which will require extensive and immediate remediation. MBE/WBE PARTICIPATION: East Baltimore Historic III, LLC will purchase the property for a price that is less than $50,000.00 and will receive no city funds or incentives for the purchase or rehabilitation, therefore MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – Ratification of Amendment No. 1 Community Development to Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify the Amendment No. 1 to Agreement with the Housing Authority of Baltimore City and Mayor’s Office of Employment Development (MOED). The Amendment No. 1 to Agreement extended the agreement through December 31, 2015. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This Amendment No. 1 to Agreement allowed MOED to continue providing assessment and academic instruction and preparation for Maryland GED and Pre-GED testing and supportive services, including, but not limited to strategies for studying and managing test anxiety, for a minimum of 60 youth participating in the HABC YouthBuild program. The Amendment No. 1 to Agreement is late because of delays in the administrative process. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 01/13/2016 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development - Option 1. Ira Chaim Siegel 1914 N. Chester G/R $ 495.00 St. $54.00 Funds are available in account 9910-907079-9588-900000- 704040. 38 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – Local Government Resolution Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Local Government Resolution in support of the Jubilee Baltimore, Inc. application to the Maryland Department of Housing and Community Development (MDDHCD), Community Legacy Program. A local resolution of support is required for organizations to participate in this program. AMOUNT OF MONEY AND SOURCE: $126,000.00 – MDDHCD – Community Legacy Program No City funds are requested. BACKGROUND/EXPLANATION: Jubilee Baltimore, Inc., as part of its mission to help the people of Baltimore to build neighborhoods that are safe, stable, historic, attractive, and diverse, has provided co- working space for the non-profit Impact Hub Baltimore at the Centre Theater project at 10 East North Avenue. The Impact Hub Baltimore Project, part of the Centre Theater redevelopment, will occupy the final 8,600 square feet of the adaptive reuse project. The Impact Hub Baltimore Project offers private offices at affordable pricing and lease arrangements with technical assistance for users of the incubator space. Other tenants at the Centre Theater include the Center for Neighborhoods, Baltimore Jewelry Center, a joint Johns Hopkins University and MICA film program, and Sparky Pants. MBE/WBE PARTICIPATION: N/A 39 AGENDA BOARD OF ESTIMATES 01/13/2016 The Department of Housing and – Community Legacy Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Community Legacy Agreement with the Maryland State Department of Housing and Community Development. The period of the Community Legacy Agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $100,000.00 – Community Legacy Funds BACKGROUND/EXPLANATION: The State’s Community Legacy program provides funds for neighborhood revitalization projects. In FY2015, the DHCD was awarded $100,000.00 on behalf of the Housing Authority of Baltimore City (HABC) for the renovation of 1435 North Broadway, which is currently vacant. When renovations are complete, the property will be occupied by a public housing family. Approval of this Community Legacy Agreement will allow the City to receive Community Legacy grant funds. At a later date, the DHCD and the HABC will enter into an agreement that will govern the use of the funds, and submit it to the Board for approval. MBE/WBE PARTICIPATION: N/A AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Legacy Agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 19 favorable reports by the Planning Commission on December 10, 2015 on Transfers of Funds approved by the Board of Estimates at its meetings on November 25 and December 09, 2015. 41 AGENDA BOARD OF ESTIMATES 01/13/2016 Mayor’s Office of Employment – Agreements Development (MOED) The Board is requested to approve and authorize execution of the various Agreements. 1. AMERICAN HEALTH CAREER INSTITUTE $ 12,000.00 Accounts: 4000-807516-6312-467253-603051 4000-806716-6312-467253-603051 This Agreement authorizes the American Health Career Institute to provide training in those areas specified in the Maryland Higher Education Commission list. The training will consist of the program(s) described in the Workforce Innovation and Opportunity Act (WIOA) training programs outline and will include any participant attendance policies, academic benchmarks and the means of measuring achievements, completion standards, and the total hours of each course in a certificate program. The maximum length of time a participant can remain in training is one year. The period of the Agreement is November 1, 2015 through June 30, 2016. 2. CIVIC WORKS, INC. $110,000.00 Account: 4000-806416-6313-474805-603051 Under the terms of this Agreement, the organization will design and deliver innovative programming and comprehensive services. These services will result in academic achieve- ment and employment success for 20 Baltimore City out-of- school youth ages 16 – 24 years old. The organization’s YouthBuild program will increase employment and education prospects for participants through skills training, leadership development, and the provision of life and workplace readiness skills. The period of the Agreement is October 1, 2015 through September 30, 2016. 42 AGENDA BOARD OF ESTIMATES 01/13/2016 MOED – cont’d 3. LIVING CLASSROOMS FOUNDATION, INC. $ 82,499.64 Account: 4000-806416-6313-481105-603051 Under the terms of this Agreement, the organization will design and deliver innovative programming and comprehensive services. These services will result in academic achieve- ment and employment success for 15 Baltimore City out-of- school male youth ages 16 – 24 years old. The Living Classroom Foundation’s Fresh Start program will increase employment and education prospects for participants through vocational, academic, social skills development, expungement, and legal services, and the provision of life and workplace readiness skills. The period of the Agreement is October 1, 2015 through September 30, 2016. 4. MARYLAND CENTER FOR ADULT TRAINING, INC. $ 34,200.00 (MCAT) Accounts: 4000-807516-6312-467253-603051 4000-806716-6312-467253-603051 This Agreement authorizes the MCAT to provide training in those areas specified in the Maryland Higher Education Commission list. The funds will be drawn from two different accounts and the account and amount cannot be determined until the participants are registered. The training will consist of the program(s) described in the Workforce Innovation and Opportunity Act training programs outline and will include any participant attendance policies, academic benchmarks and the means of measuring achievements, completion standards, and the total hours of each course in a certificate program. The maximum length of time a participant can remain in training is one year. The period of the Agreement is August 1, 2015 through June 30, 2016. 43 AGENDA BOARD OF ESTIMATES 01/13/2016 MOED – cont’d The Agreements are late because of the additional time needed to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Audits – Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Reports and Related Audit Digests: 1. Audit of the Maryland 911 Emergency Number System Program Actual Receipts and Expenditures Report, Fiscal Year ended June 30, 2015. 2. Audit of the Baltimore City Police Department’s Death Relief Fund, Calendar Years 2013 and 2014. 45 AGENDA BOARD OF ESTIMATES 01/13/2016 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: B-More Dumping, LLC $ 252,000.00 C & T Painting Co., Inc. $ 342,000.00 DemCole, LLC $ 234,000.00 Donald Excavating, Inc. $ 1,500,000.00 Eastern Highway Specialists, Inc. $ 15,435,000.00 General Paving and Contracting, Inc. $ 8,000,000.00 J.A. Argetakis Contracting Company, Inc. $ 8,000,000.00 Johnston Construction Company $ 48,699,000.00 Orfanos Contractors, Inc. $ 8,000,000.00 Overhead Door Company of Baltimore, Inc. $ 8,000,000.00 Restoration East, LLC $ 8,000,000.00 Star Electric Company, Inc. $ 8,000,000.00 Total Environmental Concepts, Inc. $ 8,000,000.00 United Storm Water, Inc. $ 1,500,000.00 Weeks Marine, Inc. $3,975,577,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Center for Watershed Protection, Inc. Engineer Century Engineering, Inc. Land Survey Engineer CWD Consulting, LLC Engineer Dhillon Engineering, Inc. Engineer Architect 46 AGENDA BOARD OF ESTIMATES 01/13/2016 BOARDS AND COMMISSIONS – cont’d George, Miles & Buhr, LLC Engineer Savin Engineers, P.C. Engineer Toole Design Group, LLC Engineer Landscape Architect 47 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Public Works/Office of – On-Call Agreement Engineering and Construction (DPW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Agreement with O’Brien & Gere Engineers, Inc., under Project No. 1211.2, On-Call Design and Engineering Services. The period of the agreement is effective upon Board approval for two years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $979,794.92 – Upset limit – No funds are required at this time. BACKGROUND/EXPLANATION: The DPW has negotiated and procured the consulting agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commissions. The DPW desires to utilize the services of O’Brien & Gere Engineers, Inc. The payroll rates and multiplier have been reviewed by the Department of Audits. MBE/WBE PARTICIPATION: O’Brien & Gere Engineers, Inc. will continue to comply with all terms and conditions of the MBE/WBE programs in accordance with the Baltimore City Code, Article 5, Subtitle 28. MWBOO SET GOALS OF 27% FOR MBE AND 10% FOR WBE. MBE: Prime AE Group, Inc. $ 60,458.36 6.2% Soil and Land Use 21,013.83 2.1% Technology, Inc. E2CR, Inc. 46,447.23 4.7% Dhillon Engineering, Inc. 31,891.25 3.3% Bryant Associates, Inc. 110,008.98 11.2% Total $269,819.65 27.5% 48 AGENDA BOARD OF ESTIMATES 01/13/2016 DPW – cont’d WBE: Phoenix Engineering, Inc. $ 50,802.46 5.2% Precision Measurements, Inc. 49,559.26 5.1% Total $100,361.72 10.3% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Public Works/Office – Amendment No. 2 to Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 2 to Agreement with EBA Engineering, Inc., under Project 1174, On-Call Material Testing and Inspection Services. The Amendment No. 2 will extend the Agreement for one year up to February 6, 2017. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The original agreement currently expires on February 6, 2016. Amendment No. 2 will allow EBA Engineering, Inc. to continue on- call material testing and inspection services for a limited number of ongoing construction projects until their expected completion. These are the final projects that require the City to provide material testing services for construction. All projects advertised after December 2014 requires the contractor to provide third party testing as part of their bids. EBA Engineering, Inc. has committed to meet the terms and conditions established in the original agreement and Amendment No. 1. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the MBE/WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28. AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW TASK ASSIGNMENTS. (The Amendment No. 2 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Public Works/Office – On-Call Agreement Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Agreement with Rummel, Klepper & Kahl, LLP for Project No. 1504, previously Project No. 1230 On-Call Project and Construction Management Assistance Services. The period of the agreement is effective upon Board approval for four years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $4,000,000.00 BACKGROUND/EXPLANATION: The Construction Management Division is in need of assistance from Rummel, Klepper & Kahl, LLP to provide construction monitoring and inspection, preparation of daily reports, maintenance of project records and documentation, review of contractor’s application for payment, attendance at progress meetings, preparation of record drawings, and review of contract claims and supports, estimating, scheduling, project engineering, constructability reviews, submittal reviews and responses, RFI reviews and responses, and construction contract administrative support under this On-Call Agreement. This On-Call Contract is necessary to provide services related to Consent Decree projects and other infrastructure related projects and will allow great latitude in staffing and funding availability to ensure that the requirements and deadlines for those projects are met. 51 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Public Works/Office – cont’d Engineering and Construction MBE/WBE PARTICIPATION: The On-Call consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. MBE: Baker Engineering Service, Inc. 0 – 5% DM Enterprises of Baltimore, LLC 0 – 5% E2CR, Inc. 0 – 5% Sidhu Associates, Inc. 0 – 5% Bryant Associates, Inc. 0 – 7% (in the aggregate)0 - 27% WBE: Constellation Design Group, Inc. 0 – 5% Ross Technical Services, Inc. 0 – 5% (in the aggregate)0 - 10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Public Works/ – Partial Release and Full Release Office of Eng. & Constr. of Retainage Agreements The Board is requested to approve and authorize execution of the release of retainage agreements with the following contractors for the various contracts: Release Contractor Contract No. Amount 1. SPINIELLO WC 1245R $198,565.50 COMPANIES Account: 9960-905136-9557-000000-200001 As of October 22, 2015, Spiniello Companies has completed 77% of all work for WC 1245R, Westfield Neighborhood Water Main Replacements. The contractor has requested a partial release of retainage in the amount of $198,565.50. Currently, the City is holding $283,665.00 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $85,099.50. The remaining $85,099.50 is sufficient to protect the interest of the City. 2. SPINIELLO WC 1268 $178,265.50 COMPANIES Account: 9960-905136-9557-000000-200001 As of October 10, 2015, Spiniello Companies has completed 80% of all work for WC 1268, Water Main Replacements in Various Locations. The contractor has requested a partial release of retainage in the amount of $178,265.50. Currently, the City is holding $254,665.00 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $76,399.50. The remaining $76,399.50 is sufficient to protect the interest of the City. 53 AGENDA BOARD OF ESTIMATES 01/13/2016 DPW – cont’d Release Contractor Contract No. Amount 3. SPINIELLO WC 1261 $276,438.57 COMPANIES Account: 9960-910720-9557-000000-200001 As of June 22, 2015, Spiniello Companies has completed 100% of all work for WC 1261, On-Call/Urgent Need Water Infrastructure Rehabilitation. The contractor has requested a release of retainage in the amount of $276,438.57. Currently, the City is holding $386,438.57 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $110,000.00. The remaining $110,000.00 is sufficient to protect the interest of the City. 4. ULLIMAN SCHUTTE SC 886R $258,162.50 CONSTRUCTION, LLC Account: 9956-904539-9551-000000-200001 As of August 21, 2015, Ulliman Schutte Construction, LLC has completed 100% of all work for SC 886R, Improvements to Sludge Blending Tanks at Patapsco Wastewater Treatment Plant. The contractor has requested a release of retainage in the amount of $258,162.50. Currently, the City is holding $271,750.00 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $13,587.50. The remaining $13,587.50 is sufficient to protect the interest of the City. 5. METRA INDUSTRIES SC 913 $326,880.89 INC. Account: 9956-918616-9551-000000-200001 Metra Industries Inc. was granted Conditional Acceptance of SC 913, Sanitary Sewer Improvements in the Western Portion of the Sanitary Sewers in the Low Level Sewershed on October 8, 2015. Currently, the City is holding $372,156.70 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $45,275.81. The remaining $45,275.81 is sufficient to protect the interest of the City. 54 AGENDA BOARD OF ESTIMATES 01/13/2016 DPW – cont’d Release Contractor Contract No. Amount 6. M.E.B., INC. SC 829 $684,938.57 Account: 9956-904561-9551-000000-200001 As of May 12, 2014, M.E.B. Inc. has completed 100% of all work for SC 829, Primary Settling Tank Rehabilitation at the Back River Wastewater Treatment Plant. The contractor is requesting a release of retainage for $684,938.57. Currently, the City is holding $684,938.57 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $0.00. MWBOO APPROVED THE RELEASES OF RETAINAGE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Partial Release of Retainage and Full Release of Retainage Agreements with Consent of Surety have been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Public Works/Office of – Amendment No. 2 Engineering and Construction (DPW) to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 2 to Agreement with Wachs Water Services for Project 1188, Valve and Fire Hydrant Exercising Program. This Amendment No. 2 to Agreement extends the period of the agreement to January 14, 2017 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,675,500.00 – 9960-913402-9557-900020-703032 408,500.00 – 2071-000000-5521-393204-603026 408,500.00 – 2071-000000-5521-393404-603026 150,611.65 – 2071-000000-5521-393704-603026 150,611.65 – 2071-000000-5521-393804-603026 207,000.00 – 2071-000000-5601-728800-603026 251,000.00 – 9960-905647-9557-900020-703032 $3,251,723.30 BACKGROUND/EXPLANATION: The Amendment No. 2 to Agreement will enable Wachs Water Services to continue providing assistance to the City for distribution system valve and hydrant assessments, assistance with shutdown of water mains in support of construction projects and water main replacements, and assistance during water system emergencies throughout Baltimore City and Baltimore County. The original agreement expires on January 14, 2016. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the MBE/WBE programs, in accordance with the Baltimore City Code, Article 5, Subtitle 28. 56 AGENDA BOARD OF ESTIMATES 01/13/2016 DPW – cont’d APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Amendment No. 2 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. RUDOLPH’S OFFICE & COMPUTER SUPPLY INC. $12,000.00 Renewal Contract No. B50003284– Supply and Deliver Paper & Styrofoam Products – Pratt Library – P.O. P526169 On January 25, 2014, the City Purchasing Agent approved the initial award in the amount of $12,000.00. The award contained three 1-year renewal options. On December 12, 2014, the City Purchasing Agent approved the first renewal in the amount of $12,000.00. This renewal in the amount $12,000.00 is for the period February 1, 2016 through January 31, 2017, with one 1-year renewal option remaining. 2. CAMINOVERDE II, L.P. d/b/a SHUR-TITE PRODUCTS $33,530.00 Low Bid Solicitation No. B50004421 – Pedestrian Crossing Signs – Transportation – Maintenance Administration – Req. No. 715346 The requirement was posted on CitiBuy. The six bids that were received were opened on December 11, 2015. Award is recommended to the lowest responsive and responsible bidder. The period of the award is January 13, 2016 through January 12, 2017. 3. SIMPLEX GRINNEL $15,000.00 Increase Contract No. 08000 – Simplex On-call and Maintenance Services for Electronic Fire Alarm System – Department of General Services – P.O. No. P532583 On July 16, 2015, the Board approved the initial award in the amount of $891.01. Subsequent actions have been approved. This increase in the amount of $15,000.00 is required for upgrading the fire alarm system to restore the fire/smoke recall function for the elevator at The Brokerage Annex building. The contract expires on August 30, 2016. This increase makes the total contract amount $39,999.00. 58 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. EA ENGINEERING $22,820.00 Renewal Solicitation No. B50003295 – Toxicity Testing – Department of Public Works – Water & Wastewater – Req. No. P526030 On January 7, 2014, the City Purchasing Agent approved the initial award in the amount of $12,820.00. The award contained three 1-year renewal options. On January 5, 2015, the Board approved the first renewal in the amount of $10,000.00. This renewal in the amount of $22,820.00 is for the period February 8, 2016 through February 7, 2017, with one 1-year renewal option remaining. 5. KWAN SOFTWARE ENGINEERING, INC. d/b/a VERIPIC, INC. $28,419.75 Sole Source Contract No. 08000 – VeriPic Renewal 3-Year Maintenance Agreement - Baltimore City Police Department – Req. No. R718161 This is a sole source agreement to obtain VeriPic 3-Year maintenance services. VeriPic is the only source for this proprietary software. The software is currently in use by the Baltimore Police Department. The period of the award is February 1, 2016 through January 31, 2019. 6. B.A.F.S, INC. d/b/a THE MILL OF BEL AIR $27,000.00 Selected Source Solicitation No. B50004444 – Horse Feed, Bedding and Mineral Blocks – Baltimore City Police – Req. No. R714804 This request was put out to bid. However, no bids were received. The vendor previously provided items to the City, and current prices are in line with their previous contract. The period of the award is January 13, 2016 through January 12, 2017, with three 1-year renewal options remaining. 59 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. AMERICAN SCALE & EQUIPMENT CO., INC $ 31,965.00 Sole Bid Solicitation No. B50004314 – Conversion of Chlorine Scales at Montebello WTP – Department of Public Works – Bureau of Water and Wastewater – Water Analyzer’s Office – Req. No. R707331 This award is for the procurement of a Solo XT Digital Weight Indicator. The sole bid received is considered fair and reasonable. This is a one-time purchase. 8. WOLSELEY INDUSTRIAL GROUP, a DIVISION OF FERGUSON ENTERPRISES, INC. $100,000.00 Sole Source Contract No. 08000 – Chesterton Mechanical Seals – Department of Public Works Wastewater Facilities – Req. No. 713357 The vendor is the manufacturer’s sole authorized source of these products which must be compatible with currently installed equipment. The above amount is the City’s estimated requirement. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 9. HAVIS-SHIELDS, EQUIPMENT CORPORATION $202,551.35 Selected Source Contract No. 06000 – Havis Inserts for Prisoner Transport Vans – Req. No. R718454 – Department of General Services, Fleet Management 60 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The contractor is the sole manufacturer of the Havis Inserts in the prisoner transport vans used by the Baltimore City Police Department. The contractor has been working with Fleet Management and the Police Department on a new insert design to address safety concerns for prisoners and police officers. Several insert designs were tested on a pilot van being evaluated by a panel of Police Department personnel. The final approved insert design will be retro-fitted into 13 prisoner transport vans in the fleet and up-fitted in ten new vans being purchased. The above amount is the City’s estimated requirement. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 10. COMPUTER TASK GROUP, Selected Source/ INCORPORATED $1,390,600.00 Agreement Contract No. 06000 – Water Billing CIS Testing – Req. No. R716438 – Department of Public Works, Mayor’s Office of Information Technology The Board is requested to approve and authorize execution of an Agreement with Computer Task Group, Incorporated. The period of the agreement is December 23, 2015 through April 30, 2017. This selected source contract is to provide software testing services to support the implementation of the Water 61 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Billing Customer Information System (CIS). The City requires software testing services to allow the CIS implementation contract with Itineris, Inc. to proceed on schedule with a Go-Live date of October 2016 in the City and April 2017 in Baltimore County. The City originally intended to obtain testing services through hiring full time employees, but was unable to hire candidates with the appropriate qualifications. Delays in fulfilling the City’s responsibilities will cause the entire BaltiMeter project to be delayed. Vendors were solicited by contacting other jurisdictions to determine which testing vendors provided high-quality testing services relating to their water billing system. Computer Task Group (CTG) provided the most qualified resources and has prior experience with both the CIS system (UMAX) and the City’s financial system (AX), at the lowest price. The price is considered to be fair and reasonable. The above amount is the City’s upset amount for the testing services. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 11. PRO-FIX MEDICAL REPAIR & SALES, LLC $ 0.00 Renewal Contract No. 08000 – Stretcher Repair – P.O. No. P522468 – Fire Department 62 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On January 23, 2013, the Board approved the initial award in the amount of $75,000.00. The award contained three 1- year renewal options. Two renewal options have been exercised. This final renewal in the amount of $0.00 is for the period January 23, 2016 through January 22, 2017. The above amount is the City’s estimated requirement. 12. SMITH MEDICAL PARTNERS, LLC $100,000.00 Renewal Contract No. 08000 – Provide Ortho Products – P.O. No. P530003 – Health Department On January 28, 2015, the Board approved the initial award in the amount of $200,000.00. The award contained three 1-year renewal options. This renewal in the amount of $100,000.00 is for the period January 21, 2016 through January 20, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 13. SIEMENS INDUSTRY, INC. $ 64,815.00 Renewal Contract No. 08000 – (i2) Central System Maintenance and Support – P.O. No. P529771 – Department of Transportation On December 17, 2014, the Board approved the initial award in the amount of $73,860.00. The award contained two 1- year renewal options. This renewal in the amount of $64,815.00 is for the period December 17, 2015 through December 16, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 63 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. INNOVYZE, INC. $ 36,000.00 Renewal Contract No. 08000 – Software Maintenance and Support – P.O. No. P521669 – Department of Public Works, Bureau of Water and Wastewater On August 15, 2012, the Board approved the initial award in the amount of $142,938.00. The award contained four 1-year renewal options. Subsequent renewals have been exercised. The vendor provides InfoWorks CS software, maintenance and support required for modeling and mapping of the sewerage systems. This final renewal in the amount of $36,000.00 is for the period January 16, 2016 through January 15, 2017. 15. RSM US-LLP $288,000.00 Increase Contract No. BP-07105 – Local Government Integrated Financial Systems – P.O. No. P532176 – Department of Finance On October 3, 2007, the Board approved the initial award in the amount of $5,441,471.00. The award contained five 1- year renewal options. Subsequent actions have been approved. This increase in the amount of $288,000.00 is for Staff Augmentation per Statement of Work No. 6 to specifically support the cleanup and reconciliation of data being converted from current Dynamics GP to the new Dynamics AX system approved by the Board on November 4, 2015. This increase will make the award amount $16,199,544.00. The contract expires on October 2, 2017 with two 5-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 3% MBE AND 2% WBE. On August 21, 2013, MWBOO waived the goals for the remainder of the contract term due to the nature of the contract, which resulted in no further opportunity for subcontracting. 64 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. VANGUARD UTILITY SERVICE, INC. $1,000,000.00 Increase Contract No. B50001595 – Provide Large Water Meter Testing, Repair and Replacement – P.O. No. P514854 – Department of Public Works, Revenue Measuring & Billing On September 15, 2010, the Board approved the initial award in the amount of $382,789.35. The award contained four 1- year renewal options. All renewals have been exercised and subsequent actions have been approved and the Board approved an extension on October 7, 2015. This increase in the amount of $1,000,000.00 is necessary to support the BaltiMeter Project. This increase will make the award amount $3,782,789.35. The contract expires on March 31, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 17. NULINX INTERNATIONAL, INC. $ 22,200.00 Extension Contract No. 08000 – COPA Web-based Software Package – Req. No. R529802 – Mayor’s Office of Human Services On January 12, 2011, the Board approved the initial award in the amount of $36,000.00. The award contained four 1- year renewal options. All renewals have been exercised. Subsequent actions have been approved. This extension is required for the continued use of the Child Outcome Planning and Assessment software, upgrades and maintenance service while a new contract agreement is being negotiated. The extension is for the period January 12, 2016 through June 30, 2016. The above amount is the City’s estimated requirement. 65 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 18. TRANSDEV SERVICES, INC. f/k/a VEOLIA TRANSPORTATION SERVICES, INC. $5,500,000.00 Extension Contract No. BP-06059 – Provide Medical Transportation for Medicaid Clients – P.O. No. P515691 – Health Department- Field Health On November 23, 2005, the Board approved the initial award in the amount of $30,469,755.00. On December 15, 2010, the Board approved the sole renewal option in the amount of $37,500,000.00. This extension is necessary to continue transportation services to Medicaid clients while a new solicitation is advertised and awarded. The contract expired on December 31, 2015. The period of the extension is January 1, 2016 through June 30, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 17% MBE AND 9% WBE. Commitment Performed MBE: Branch Transportation 1.00% $ 71,324.98 0.6% (DGVC) T. Green Transportation 4.00% 297,993.18 2.5% J & P Childs* - 210,476.30 1.8% L & D Delivery** 1.00% 0 Millennium Auto Parts** 1.00% 0 HWC Ambulance, LLC 12.00% 1,438,305.53 12.3% Grace Transportation* - 952,149.35 8.1% Share Ride Transporta- - 253,530.26 2.1% tion, Inc.* Gordon Gingles Trans- 1.00% 77,522.91 0.7% portation Svcs. Inc. ______ _____________ _____ 20.00% $3,301,302.51 28.1% 66 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases WBE: Med-Care Transporta- - $ 237,722.96 2.0% tion* MR Hopkins Transporta 8% 0 tion** Washington Uniforms, 1% 0 Inc.** _____ _____________ ____ 9% $ 237,722.96 2.0% * Companies added for MBE and/or WBE participation **Companies who withdrew from participation, were no longer in business or whose services were not required. MWBOO FOUND VENDOR IN NON-COMPLIANCE. Transdev Services, Inc. was found non-compliant on December 17, 2015, with MBE performance of 28.1% and WBE performance of 2%. It is recommended that the vendor be given the opportunity to submit replacement WBE subcontractors for the two named subcontractors that are no longer certified. 19. RUNNERS, Amendment to INC. $ 30,000.00 Agreement Contract No. B50002714 - Courier Services – P.O. No. P522555 – Health Department, Baltimore Development Corporation Lab The Board is requested to approve and authorize execution of the First Amendment to Agreement with Runners, Inc. The contract expires on February 10, 2016, with one 1-year renewal option remaining. On January 30, 2013, the Board approved the initial award in the amount of $43,200.00. The award contained three 1- year renewal options. Two renewal options have been exercised. This First Amendment to Agreement will include additional pick-up and delivery routes for the BDC laboratory. The First Amendment to Agreement makes the total contract value $159,600.00. 67 AGENDA BOARD OF ESTIMATES 01/13/2016 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The First Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 68 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department - Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the purchase of gift cards for distribution to clients that participate in program activities. AMOUNT OF MONEY AND SOURCE: $ 1,000.00 – 50 Aeropostale Gift Cards @ $20.00 ea. 1,000.00 – 50 Amazon.com Gift Cards @ $20.00 ea. 1,000.00 – 50 AMC Theaters Gift Cards @ $20.00 ea. 1,000.00 – 50 Bath & Body Works Gift Cards @ $20.00 ea. 1,000.00 – 50 CVS Pharmacy Gift Cards @ $20.00 ea. 1,000.00 – 50 Express Gift Cards @ $20.00 ea. 1,000.00 – 50 Darden Restaurants Gift Cards @ $20.00 ea. 1,000.00 – 50 Domino’s Gift Cards @ $20.00 ea. 1,000.00 – 50 Foot Locker Gift Cards @ $20.00 ea. 1,000.00 – 50 iTunes Gift Cards @ $20.00 ea. 1,000.00 – 50 Marshall’s Gift Cards @ $20.00 ea. 1,000.00 – 50 Nike Gift Cards @ $20.00 ea. 1,000.00 – 50 Old Navy Gift Cards @ $20.00 ea. 1,000.00 – 50 Panera Bread Gift Cards @ $20.00 ea. 1,000.00 – 50 Papa John’s Gift Cards @ $20.00 ea. 1,000.00 – 50 Sally Beauty Supply Gift Cards @ $20.00 ea. 1,000.00 – 50 Sephora Gift Cards @ $20.00 ea. 1,000.00 – 50 Subway Gift Cards @ $20.00 ea. 1,000.00 – 50 Target Gift Cards @ $20.00 ea. 1,000.00 – 50 Walmart Gift Cards @ $20.00 ea. $20,000.00 – 4000-480616-3100-268600-603026 BACKGROUND/EXPLANATION: The Bureau of School Health (BSH) has been awarded grant funds to support the Baltimore City U Choose Evidence-based Teen Pregnancy Prevention Program. The BSH will administer the teen pregnancy prevention curriculum, Seventeen Days, to teenagers 69 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d visiting the Department’s School-Based Health Centers. Seventeen Days is a theory-based interactive video designed to educate young women about contraception and sexually transmitted infections (STIs). Upon completion of the Seventeen Days curriculum, participating students will receive an incentive. Incentives for the evidence-based program include participation gift cards for various clothing, food and entertainment venues. An estimated 1,000 teenagers are expected to benefit from the clinic-based curriculum and incentives. Funding is available in the State of Maryland Department of Health and Mental Hygiene grant from the Office of Adolescent Health Tier 1B. The Health Department adopted a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenants of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards, and; 4) periodic internal reviews of programs’ activity vis’ a vis’ the internal policy, which are to be shared with the Department of Audits. This policy has been reviewed by both the Solicitor’s Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the above incentive cards will be subject to the Department of Audits approval. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 70 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – Revised Notice of Award ACTION REQUESTED OF B/E: The Board is requested to approve the Revised Notice of Award (NOA) and Cooperative Agreement from the Department of Health and Human Services (DHHS), Centers for Disease Control and Prevention (CDC), and the National Center for Injury Prevention and Control. The period of the award is September 1, 2015 through August 31, 2016. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 28, 2015, the Board approved the initial NOA for the Project Titled: Dating Matters Initiative in Baltimore for $350,000.00 for the period September 1, 2015 through August 31, 2016. The NOA reflected funding restrictions for travel cost and program incentives. Restricted funds cannot be withdrawn until released by a revised notice of award signed by the grants management officer. The Department submitted a revised budget with a narrative justification and work plan as requested. The revised NOA reflects approval of the revised budget. All other terms and conditions issued with the original award remain in effect throughout the budget period unless otherwise changed, in writing, by the Grants Management Officer. The revised NOA is presented at this time because of the delay in the administrative process. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE REVISED NOTICE OF AWARD. (The Revised Notice of Award has been approved by the Law Department as to form and legal sufficiency.) 71 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – Notice of Award and Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the Notice of Award and approve and authorize execution of the Agreement with the Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for HIV, Viral Hepatitis, STDs and TB Prevention. The period of the agreement is January 1, 2016 through December 31, 2016. AMOUNT OF MONEY AND SOURCE: $304,631.00 – 4000-422516-3030-271500-404001 BACKGROUND/EXPLANATION: This award provides funding to build a collaborative system to address Sexually Transmitted Diseases (STDs) in the context of health disparities and new opportunity of people to be insured under the Affordable Care Act. The Program’s mission is to develop a stronger system to promote screening and treatment, improve partner services, and collaborate with other organizations to implement STD health promotion and prevention education activities for safety-net providers. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Notice of Award and Agreement have been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – Notice of Award and Cooperative Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the Notice of Award and approve and authorize execution of the Cooperative Agreement with the Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for HIV, Viral Hepatitis, STDs and TB Prevention. The period of the agreement is January 1, 2016 through December 31, 2016. AMOUNT OF MONEY AND SOURCE: $46,598.00 – 4000-422116-3030-271400-404001 BACKGROUND/EXPLANATION: This agreement will allow the Department’s Tuberculosis Prevention Program to use funds to support the City’s TB control efforts, to provide medical care and treatment for active and latent TB patients, and to conduct contact investigations. Funds are used for staff, radiology services, and clinician salaries. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Notice of Award and Cooperative Agreement have been approved by the Law Department as to form and legal sufficiency.) 73 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – Agreements, Grant Agreements and Inter-Governmental Agreement The Board is requested to approve and authorize execution of the various Agreements. The period of the agreements are July 1, 2015 through June 30, 2016, unless otherwise indicated. 1. THE JOHNS HOPKINS UNIVERSITY (JHU) $174,900.00 BLOOMBERG SCHOOL OF PUBLIC HEALTH Account: 4000-480616-3030-294500-404001 The JHU, Center for Adolescent Health (CAH) has worked in partnership with community agencies in Baltimore to understand and reduce adolescent risk behaviors such as tobacco and alcohol use, violence and early sexual activity. The purpose of JHU CAH’s work on the U Choose Evidence Based Teen Pregnancy Prevention project is to 1.) design and conduct an evaluation guided by the principles of implementation science, 2.) identify key successes, challenges and lessons learned and 3.) complete an implementation study report. The agreement is late because budget revisions delayed its processing. MWBOO GRANTED A WAIVER. 2. THE JOHNS HOPKINS UNIVERSITY $ 22,688.00 Account: 4000-427715-3023-599621-603051 The JHU will identify and link to care HIV-positive residents of the Baltimore Eligible Metropolitan Area (EMA) who have HIV but are not in primary medical care. The JHU will test people engaged in high risk activities that do not know their HIV status and provide linkages to services. The period of agreement is March 1, 2015 through February 29, 2016. 74 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d The agreement is late because after receiving the award for Ryan White Part A Grant, providers are selected by BCHD and Associated Black Charities, Inc., Part A Fiscal Agent. The providers are asked to submit a budget, budget narrative and scope of services. The BCHD thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are revised many times because of inadequate information from the providers. This review process is required to confirm with the grant requirements. 3. THE JOHNS HOPKINS UNIVERSITY $100,000.00 Account: 4000-480616-3030-294500-404001 The Johns Hopkins University School of Medicine Harriet Lane Teen Clinic will work on the U Choose Evidence-Based Pregnancy Prevention project to implement the Seventeen Days curriculum. The Seventeen Days curriculum educates young women about contraception and STD’s. The target population is girls ages 14-19. The agreement is late because of a delay in the administrative process. MWBOO GRANTED A WAIVER. 4. THE FAMILY LEAGUE OF BALTIMORE $ 70,000.00 CITY, INC. (FLBC) Account: 4000-480616-3030-294500-404001 The FLBC Inc., promotes collaborative initiatives and aligns resources to create lasting outcomes for Baltimore’s children from birth until they graduate from high school and transition to college or the workforce. The purpose of the FLBC’s work on the U Choose Evidence Based Teen Pregnancy Prevention project is to develop a set of family 75 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d engagement workshops and activities that support the curriculum being implemented in schools, engage community based organizations and providers to create a network of referral resources and providers to complement the curricula and family engagement series and assist with implementation of school sites for the pilot. The agreement is late because of a delay in the administrative review process. MWBOO GRANTED A WAIVER. 5. FAMILY HEALTH CENTERS OF BALTIMORE $152,223.00 INC. (FHCB) Account: 5000-569716-3023-274405-603051 FHCB, Inc. will provide case management services to patients diagnosed with HIV/AIDS. The program will employ two full time case managers and an outreach worker to assist with obtaining patients and promoting services that are offered. The agreement is late because the Prevention and Health Promotion Administration programmatically manages Ryan White – 2016 State Special services. The providers are asked to submit a budget, budget narrative, and scope of services. The BCHD thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. MWBOO GRANTED A WAIVER. 76 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d 6. FAMILY HEALTH CENTERS OF BALTIMORE $100,000.00 INC. (FHCB) Account: 4000-480616-3030-294500-603051 FHCB, Inc. will implement the Seventeen Days curriculum, an evidenced based teen pregnancy prevention program designed to educate young women about contraception and STD’s. The goal of Seventeen Days is to prevent HIV and Sexually Transmitted Infections (STI’s), by improving young women’s ability to make less risky sexual health choices. The organization will attend monthly conference calls for Clinical Intervention Partners hosted by Planned Parenthood of MD, purchase Seventeen Days curriculum, and designate appropriate staff to serve as training facilitators, ensure that clinical services are youth-friendly and that appropriate supportive services (mental health and substance use) are accessible, ensure evaluation activities are met, and participate in team meetings. The FHCB will complete fiscal reports as required, and manage the FHCB clinic activities. The agreement is late because it was delayed due to the Department’s administrative review process. MWBOO GRANTED A WAIVER. 7. BRUCE SHAPIRO, M.D. $ 11,132.00 Account: 4000-428215-3080-294301-603051 The Consultant will work with the Baltimore Infants and Toddlers Program. He will coordinate and lead the evaluation team of professionals from varied backgrounds, provide medical input, provide family debriefing and identify children at risk for developmental delays. He will also review health status of referred children, serve as the official signatory for children that are present with medical concerns at birth and assist in developing goals, outcomes and completion of the Individualized Family Services Plan (IFSP). 77 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d The agreement is late because the SFY 2016 grant award from Maryland State Department of Education (MSDE) was received late in the fiscal year. 8. THE MILLENNIUM HEALTH & HUMAN $ 40,000.00 SERVICES DEVELOPMENT CORP., INC. Account: 5000-570316-3041-605800-603051 The organization will work with the BCHD to provide evidence-based smoking cessation services to minority and medically uninsured adults at community sites. The organization will provide 1,600 minority adult residents with evidence-based smoking cessation services. The agreement is late because of a delay in the administrative process. 9. BALTIMORE HEALTHY START, INC. (BHS) $337,600.00 Account: 5000-530016-3080-595800-603051 The Healthy Families America’s (HFA) vision is that all children receive nurturing care to become compassionate and contributing members of their communities. The goal of the HFA is to systematically reach out to parents and caretakers in the community to offer resources and support based on their strengths and individual circumstances, in order to promote healthy childhood growth and development to ultimately build the foundation for strong family functioning. The organization will provide case management and conduct home visits in the communities of Forest Park/Walbrook, Southern Park Heights, and Morrell Park/Violetville. The case management includes supporting families by goal setting to improve family functioning and health behaviors. The agreement is late because budget revisions delayed processing. MWBOO GRANTED A WAIVER. 78 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d NURSE MONITOR AGREEMENT 10. THE AGAPE HEALTH GROUP, INC. $60,500.00 Account: 4000-426216-3110-306800-603018 The Maryland State Department of Health and Mental Hygiene (DHMH) is designated as the single State agency to administer all aspects of the Maryland Medical Assistance Program (MMAP). The Department has an agreement with the DHMH to participate in the MMAP as the local health department coordinating nurse monitoring services to eligible participants of the Medical Assistance Personal Care (MAPC) through September 30, 2015, and Community Personal Assistance Services (CPAS) and Community First Choice (CFC) Nurse Monitors through the full term of this agreement. The Nurse Monitor will exercise independent professional judgment and carry professional liability insurance. Each Nurse Monitor will be an independent contractor and not an employee of the City. The Nurse Monitor will be responsible for providing personal assistance services for the MAPC participants through September 30, 2015, and providing oversight and quality monitoring of personal assistance services for CFC/CPAS participants through the full term of this Agreement. They will make home visits, maintain clinical records, and utilize the Long Term Services and Support Maryland Tracking System, as required. The Agreement is late because of changes made to the MAPC program. The template was revised to include the new billing procedure codes and reimbursement rates for personal medical assistance services. MWBOO GRANTED A WAIVER. AUDITS REVIEWED AND HAD NO OBJECTION. 79 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d GRANT AGREEMENTS 11. THE ANNIE E. CASEY FOUNDATION $ 30,000.00 Account: 4000-421316-3080-595501-404001 This grant agreement will provide funding to support the Expanded Administrative Care Coordination Program. The BCHD will collaborate with HealthCare Access of Maryland Administrative Care Coordination Unit to assure timely screening, processing, assigning, and transmittal of Maryland Prenatal Risk Assessment referral forms to Managed Care Organizations and the Department of Health and Mental Hygiene within the 48-hour timeframe. The grant agreement is late because it was received on December 8, 2015 and delayed during the Department’s administrative review process. 12. THE ANNIE E. CASEY FOUNDATION $100,000.00 Account: 6000-622516-3080-293601-406001 The grant agreement will provide funds to support a Youth Health and Wellness Coordinator. This position will be responsible for the design, administration, and coordination of the BCHD Youth Wellness Initiative. This initiative involves multiple partners working through a collective impact strategy to build a comprehensive strategy for youth ages 6-19 with the goal to ensure that all City youth thrive in health environments. The period of the agreement is December 1, 2015 through November 30, 2016. The agreement is late because it was received on November 6, 2015 and delayed during the Department’s internal review process. 80 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d 13. THE ABELL FOUNDATION, INC. $288,200.00 Account: 6000-613016-3080-782400-406001 The goal of the Long Acting Reversible Contraception (LARC) Project is to ensure that women in Baltimore have equitable access to comprehensive family planning counseling and the most effective contraception. This will enable women to plan their pregnancies and achieve adequate birth spacing. The objectives are to increase access to and use LARC for women in Baltimore by hiring a dedicated LARC Project Coordinator and conducting public health detailing about LARC for all of the city clinics serving women of reproductive age. The period of agreement is January 1, 2016 through April 1, 2018. 14. THE ROBERT WOOD JOHNSON FOUNDATION $200,000.00 Account: 6000-616216-3030-772700-406001 To promote a culture of health, Data Across Sectors for Health (DASH) fosters local collaborations use of shared data and information systems to plan, implement, and evaluate multi-sector community health improvement. The BCHD on behalf of a collaborative that includes the Mayor’s Office, the State’s Health Information Exchange, leading nonprofits, and faculty at Johns Hopkins and the University of Maryland propose a citywide project to reduce the rate of falls among city residents age 65 and older leading to a hospitalization or an Emergency Department visit. Baltimore Falls Reduction Initiative Engaging Neighborhoods and Data (B’Friend) will stand up a real time data surveillance system and then integrate the core medical data with other health, environmental and social service data to conduct original analysis to inform new and existing initiatives. B’Friend analyses will be used to align community programs, to direct place-based interventions, to develop new interventions, and to inform a public health campaign. The period of agreement is January 15, 2016 through January 14, 2017. 81 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – cont’d INTER-GOVERNMENTAL AGREEMENT (IGA) 15. MARYLAND DEPARTMENT OF PUBLIC SAFETY $400,000.00 AND CORRECTIONAL SERVICES, DIVISION OF PAROLE AND PROBATION Account: 5000-531116-3070-518500-405001 This IGA will establish the terms and conditions of the award from the Maryland Department of Public Safety and Correctional Services, Division of Parole and Probation, for the purpose of the Behavioral Health System Baltimore (BHSB) to provide substance abuse treatment services. The period of the Inter-governmental Agreement is December 1, 2015 through June 30, 2016. The agreement is late because it was received on December 11, 2015. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Agreements, Grant Agreements and Inter-Governmental Agreement have been approved by the Law Department as to form and legal sufficiency.) 82 AGENDA BOARD OF ESTIMATES 01/13/2016 Health Department – Employee Expense Reports The Board is requested to approve the various expense reports for following employees. 1. MICHELLE CRAWFORD $ 14.95 Account: 4000-422515-3030-271500-603002 July 2015 – Mileage Ms. Crawford failed to submit her employee expense statement for July 2015 on time. 2. ANDREA FISCH $350.00 Account: 1001-000000-3030-271500-603020 January 2015 – Family Nurse Practitioner Certification Ms. Fisch submitted her employee expense statement and appropriate back-up documents on time. However, they were misplaced during the administrative review process. 3. LAVERNE HILL $ 75.84 Account: 1001-000000-3100-295900-603003 July 2015 – Uniforms Ms. Hill submitted her employee expense statement and appropriate back-up documents on time. However, they were never received at the Department’s administrative office for processing. The Department apologies for the lateness of these requests. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 83 AGENDA BOARD OF ESTIMATES 01/13/2016 Office of the State’s Attorney – Intergovernmental Agreement for Baltimore City (SAO) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Inter-governmental Agreement with the Mayor’s Office of Employment Development (MOED). The period of the agreement is January 1, 2016 through December 31, 2016. AMOUNT OF MONEY AND SOURCE: $47,685.00 – 4000-403716-1150-118100-601001 BACKGROUND/EXPLANATION: MOED will reimburse the SAO for the salary and benefits of one law clerk who will work as the administrative support for the Aim to B’More program initiative. APPROVED FOR FUNDS BY FINANCE (The Intergovernmental Agreement has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 01/13/2016 Police Department - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Board of Ethics of Baltimore City for Mr. Kevin Davis and Ms. Ganesha Martin to solicit businesses, organizations, and donors for donations of goods and services and financial support. The period of the campaign will be effective upon Board approval through December 31, 2016. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The solicitations will be made to fund the development of policing programs for the Baltimore Police Department in accordance with the Federal mandates from the United States Department of Justice. Additionally, Mr. Davis will assist in findraising efforts for the renovation of district stations. The funds raised for the Department will be utilized for community policing efforts, training, and implementation of the Department of Justice reforms, as well as building renovations for the district stations. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 85 AGENDA BOARD OF ESTIMATES 01/13/2016 Baltimore Police Department – Ratification ACTION REQUESTED OF B/E: The Board is requested to ratify acceptance of two Grant Adjustment Notice’s (GAN) from the Maryland Emergency Agency (MEMA) for the FY 2012 Urban Area Security Initiative. AMOUNT OF MONEY AND SOURCE: ($8,742.00) – 4000-472413-2023-212600-600000 BACKGROUND/EXPLANATION: The first GAN decreases the amount of the grant by $8,742.00, bringing the new total to $1,335,202.00 due to a duplication of reimbursements that have been repaid to MEMA. The second GAN extends the grant through September 1, 2014 through August 31, 2014 to cover maintenance and support. On October 17, 2012, the Board authorized acceptance of a Memorandum of Agreement with MEMA for the FY12 Urban Area Security Initiative, funded through a Grant from the U.S. Department of Homeland Security, in the amount of $1,476,804.00. The period for the agreement was from September 1, 2012 through May 31, 2014. On April 24, 2013, the Board approved and authorized an amendment reducing the award by $30,000.00, bringing the total award to $1,446,804.00. On October 23, 2012, the Board approved and authorized an amendment reducing the award by $50,860.00, bringing the total award amount to $1,395,944.00. On September 10, 2014, the Board authorized and approved an amendment extending the agreement through July 31, 2014. The GAN is late because of late receipt of documents. 86 AGENDA BOARD OF ESTIMATES 01/13/2016 Baltimore Police Department – cont’d APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE GRANT ADJUSTMENT NOTICE. (The terms and conditions of the GANs have been approved by the Law Department as to form and legal sufficiency.) 87 AGENDA BOARD OF ESTIMATES 01/13/2016 Baltimore Police Department – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the Grant Award from the Governor’s Office of Crime Control and Prevention. The period of the award is October 1, 2014 through September 30, 2016. AMOUNT OF MONEY AND SOURCE: $1,011,443.00 – 4000-480816-2041-196700-600000 BACKGROUND/EXPLANATION: The Grant Award is for the “Law Enforcement Assistance Grant.” This grant will provide funds to the Baltimore Police Department retroactively to assist with the spike in crime that occurred during the Spring and Summer of 2015. The program places officers in high visibility areas to patrol, thereby discouraging crime and providing a safer environment for citizens. The Grant Award is late because the grant award documents were recently received. MBE/WBE REQUIREMENT: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms and conditions of the Grant Award have been approved by the Law Department as to form and legal sufficiency.) 88 AGENDA BOARD OF ESTIMATES 01/13/2016 Baltimore Police Department – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the Grant Award from the Governor’s Office of Crime Control and Prevention. The period of the award is October 1, 2015 through September 30, 2016. AMOUNT OF MONEY AND SOURCE: $368,130.00 – 4000-480916-2041-212600-600000 BACKGROUND/EXPLANATION: The Grant Award is for the “Technology Innovation for Public Safety Program”. This program will provide technology to receive real-time notifications of gunshot locations in selected parts of the City. Armed with this data, the Police Department can improve its response time to the scene and capture information to enhance investigations of gun-related violence. This information will be shared with other crime prevention partners and will provide regional law enforcement personnel and detectives investigating violent crime timely access to the patterns and locations of gun related offenses. The funds from this grant will provide contractual services to install the software. The Grant Award is late because the grant award documents were recently received. MBE/WBE REQUIREMENT: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms and conditions of Grant Award have been approved by the Law Department as to form and legal sufficiency.) 89 AGENDA BOARD OF ESTIMATES 01/13/2016 Fire Department - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Board of Ethics of Baltimore City for members of the Baltimore City Fire Department and members of the Fire Prevention Committee to solicit contributions to benefit the Baltimore City Fire Prevention Fund by donations deposited to the Baltimore City Foundation, Inc. The period of the campaign will be effective upon Board approval through December 31, 2016. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Baltimore City Fire Department (BCFD) hosts several fire prevention initiatives each year which are completely free to City residents. The funds donated to the Fire Prevention Fund will allow the BCFD to keep all of the programming free. The Annual Thrill Show and The Youth Fire Setters Summer Camp are a few of the initiatives that have been supported through funds raised in the past. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 90 AGENDA BOARD OF ESTIMATES 01/13/2016 Fire Department – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Memorandum of Understanding (MOU) with the Maryland Jockey Club of Baltimore City, Inc. The period of the MOU is effective upon Board approval through August 31, 2018. AMOUNT OF MONEY AND SOURCE: The Maryland Jockey Club of Baltimore City, Inc. will not charge any fees to the City for use of the venue. However, the City will reimburse the Jockey Club for all expenses reasonably incurred related to the use of the venue. BACKGROUND/EXPLANATION: The MOU will allow the City to utilize the parking lots and facilities at Pimlico Race Course in the event of an emergency or disaster as a staging area for mutual aid resources upon request. APPROVED FOR FUNDS BY FINANCE (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 91 AGENDA BOARD OF ESTIMATES 01/13/2016 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 93 - 98 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 92 AGENDA BOARD OF ESTIMATES 01/13/2016 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering and Construction 1. WC 1120, Guilford Water Allan Myers, MD Inc. $18,942,500.00 Pumping Station Rehabilitation Design MBE/WBE PARTICIPATION: MWBOO SET MBE GOALS OF 16%, SUB-GOALS OF 14% FOR AFRICAN AMERICANS (AA); 2% FOR HISPANIC AMERICANS (HA), WBE GOALS 3% MBE: Horton Mechanical $2,652,000.00 14.00% Contractors, Inc. (AA) Priority Construction 276,000.00 1.46% Corporation (HA) Alfredo Trucking, 65,000.00 0.34% Inc. (HA) *Lago Contracting, 38,000.00 0.20% LLC. (HA) WBE: Tissa Enterprises, Inc. $ 850,000.00 1.03% MWBOO FOUND VENDOR IN COMPLIANCE. *Lago Contracting, LLC is not in good standing with the Department of Assessment and Taxation. The Bidder will be allowed to substitute an approved MBE if Lago Contracting, LLC is not in good standing at the time of award. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $16,619,310.47 9960-902917-9558 (County Appro- (Constr. Res. priations) Water Pump Station Improve) 93 AGENDA BOARD OF ESTIMATES 01/13/2016 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering and Construction – cont’d TRANSFER OF FUNDS – cont’d AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 9,144,785.53 " " (Water Revenue Bonds)________ $25,764,096.00 $ 1,894,250.00 ----------------- 9960-901917-9557-900020-2 Extra Work 1,894,250.00 ----------------- 9960-901917-9557-900020-3 Engineering 1,896,546.00 ----------------- 9960-901917-9557-900020-5 Inspection 18,942,500.00 ----------------- 9960-901917-9557-900020-6 Construction 1,136,550.00 ----------------- 9960-901917-9557-900020-9 Administration $25,764,096.00 The funds are required to cover the cost of the award for WC 1120, Guilford Water PS Rehabilitation Design. Department of Transportation 3. TR13306R, Resurfacing M. Luis Construction $3,365,177.00 Highways @ Various Co., Inc. Locations, Southwest Sector III DBE PARTICIPATION: DBE: Traffic Systems, Inc. $262,562.50 7.80% J & M Sweeping, LLC 44,084.00 1.31% Powell’s Trucking 134,944.00 4.01% 94 AGENDA BOARD OF ESTIMATES 01/13/2016 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Transportation – cont’d Hammerhead Trucking, LLC 118,118.00 3.51% Ball & Breckenridge 118,118.00 3.51% Trucking, Inc. Sunrise Safety Service, 52,833.00 1.57% Inc. J. Villa Construction, 282,000.00 8.38% Inc. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,000,000.00 9950-905215-9514 FED Local Resurfacing Southwest 773,990.71 " " GF (HUR) 641,293.29 9950-919001-9509 FED Constr. Res. Unallocated 454,669.55 9950-902529-9507 FED___________ Constr. Res. $3,869,953.55 Federal Surfacing Southwest 95 AGENDA BOARD OF ESTIMATES 01/13/2016 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $3,365,177.00 --------------- 9950-906856-9514-6 Structure & Improvements 336,517.70 --------------- 9950-906856-9514-5 Inspection 168,258.85 --------------- 9950-906856-9514-2 $3,869,953.55 Contingencies Fed Res. Hwys – SW III This transfer will fund the costs associated with Award of project TR13306R “Resurfacing Highways t Various Locations, Southwest Sector III” with M. Luis Construction Co., Inc. Bureau of Purchases 5. B50004279, Residen- Northeast Energy $1,000,000.00 tial Energy Conser- Services, LLC vation Program Civic Works, Inc. 1,000,000.00 (Dept. of Housing and Community American Energy 1,000,000.00 Development) Solutions, Inc. Accurate Insulation 1,000,000.00 LLC Hawkeye Construc- 1,000,000.00 tion, L.L.C. $5,000,000.00 96 AGENDA BOARD OF ESTIMATES 01/13/2016 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases MWBOO SET GOALS OF 27% MBE AND 4% WBE FOR ALL VENDORS. Northeast Energy Services, LLC MBE: Coldspring Company, Inc. 13% BMC Services, LLC. 14% Total 27% WBE: USA Energy Co., Inc. 4% MWBOO FOUND VENDOR IN COMPLIANCE. Civic Works, Inc. MBE: Coldspring Company, Inc. 7% BMC Services, LLC. 7% Reliable-Cain Heating and 7% Cooling, LLC. World Wide Corp. 6% Total 27% WBE: Baltimore Window Factory, Inc. 4% MWBOO FOUND VENDOR IN COMPLIANCE. American Energy Solutions, Inc. MBE: Shantech Electric, Inc. 4% BMC Services, LLC. 19% Eastcoast Siding, Inc. d/b/a 3% Eastcoast Exteriors Lewis Construction , LLC. 1% Total 27% 97 AGENDA BOARD OF ESTIMATES 01/13/2016 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d WBE: USA Energy Co., Inc. 1% B and M Clean, LLC. 3% Total 4% MWBOO FOUND VENDOR IN COMPLIANCE. Accurate Installation, LLC MBE: A/C Power, Inc. 2% BMC Services, LLC. 8% Lewis Construction , LLC. 4% Reliable-Cain Heating and 13% Cooling, LLC. Total 27% WBE: New Century Construction, Inc. 4% MWBOO FOUND VENDOR IN COMPLIANCE. Bureau of Purchases – cont’d Hawkeye Construction, LLC. MBE: TRA Preventive Maintenance, LLC. 13% Lewis Construction , LLC. 14% Total 27% WBE: USA Energy Co., Inc. 4% MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM THE COALITION TO END CHILDHOOD LEAD POISONING. (DBA GREEN & HEALTHY HOMES INITIATIVE). 98 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Recreation – On-Call Architectural Design and Parks Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Architectural Design Services Agreement with GWWO, Inc., for Project No. 1234. The period of the agreement is effective upon Board approval for three years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $4,500,000.00 – Upset limit No funds are required at this time. BACKGROUND/EXPLANATION: The Consultant will provide architectural design services for renovation and improvement of various Park and Recreation facilities. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the agreement. MWBOO set goals of 20% MBE and 10% WBE. MBE: Min Engineering, Inc. $0-900,000.00 0-20% Faisant Associates, Inc. $0-900,000.00 0-20% Navarro & Wright Consulting $0-900,000.00 0-20% Engineers, Inc. In the Aggregate $0-900,000.00 0-20% 99 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Recreation & Parks – cont’d WBE: Carroll Engineering, Inc. $0-450,000.00 0-10% Floura Teeter Landscape $0-450,000.00 0-10% Architect, Inc. The Robert B. Balter Co. $0-450,000.00 0-10% In the Aggregate $0-450,000.00 0-10% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEWS TAS ASSIGNMENTS. (The On-Call Architectural Design Services Agreement has been approved by the Law Department as to form and legal sufficiency.) 100 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Recreation and Parks – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Mr. Jermaine T. Johnson for the month of June, 2015. AMOUNT OF MONEY AND SOURCE: $ 68.54 – 46 McDoubles 20.00 – 20 Cheeseburgers 91.74 – 66 S French Fries $180.28 10.82 – Tax $191.10 – 2096-796232-7960-823200-604014 BACKGROUND/EXPLANATION: Each year, the Department of Recreation and Parks sponsors Summer Camps for the youth of Baltimore City at different recreation centers. Summer Camp participants were registered for camp at the Gardenville Recreation Center. Lunches were ordered prior to the first day of camp from the Summer Lunch Program. However, the previously ordered lunches were not delivered for the first day of camp. Mr. Johnson used his personal credit card to purchase lunches for the 66 camp participants. The Department is requesting that Mr. Johnson be reimbursed for the out-of-pocket expenses he incurred for the lunches that were purchased at McDonald’s Restaurant. This request is late because the original paperwork and receipt were misplaced and recently found for processing. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 101 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Finance/Office – Renewal of FY 2016 Student of Risk Management Medical Liability Insurance ACTION REQUESTED OF B/E: The Board is requested to approve the renewal of Student Medical Liability Insurance covering students enrolled in the Student Nursing, Geriatric Nursing Assistants, and Medical Assistants programs in Baltimore City Public Schools and the Baltimore City Fire Department EMT program. The policy renewed on December 31, 2015 with Homeland Insurance Company of New York. AMOUNT OF MONEY AND SOURCE: $14,340.00 – 2043-00000-1450-162900-603014 BACKGROUND/EXPLANATION: This policy reduces the exposure of the Mayor and City Council and the Baltimore City Public Schools from liability that may result from injuries and damages attributable to students enrolled in the Student Nursing, EMT, Geriatric Nursing Assistants, and Medical Assistants Programs. This coverage is also required by the hospitals and other medical facilities in which the students work. APPROVED FOR FUNDS BY FINANCE 102 AGENDA BOARD OF ESTIMATES 01/13/2016 Department of Housing and – Acquisition of Leasehold Community Development (DHCD) Interest by HUD URA Sec.24.102(c)(2) ACTION REQUESTED OF B/E: The Board is requested to approve the Utilization of HUD URA Sec.24.102(c)(2) to acquire the leasehold interest in the property located at 1947 Perlman Place from the owner John Mutzberg. AMOUNT OF MONEY AND SOURCE: $10,000.00 - 9910-905507-9588-900000-704040 BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. The subject property is condemned and located on a block that is scheduled for demolition within 45 days. The demolition of the 1900 block of Perlman Place is necessary to further the City’s efforts to revitalize blighted neighborhoods. Employing the use of HUD URA Sec.24.102(c)(2) provides the Agency the option to purchase a property without the requirement of an independent appraisal report. Specially HUD URA Sec.24.102(c)(2) states, (i) The Agency determines that because the valuation problem is uncomplicated and the anticipated value of the proposed acquisition is estimated at $10,000.00 or less based on a review of available data (ii) When the independent report is determined to be unnecessary, the Agency shall prepare a waiver valuation report. 103 AGENDA BOARD OF ESTIMATES 01/13/2016 DHCD – cont’d The purchase price of $10,000.00 was based on a review of available data from:  State Department of Assessments and Taxation (SDAT)  Metropolitan Region Information System (MRIS)  Land Records  City of Baltimore Land Asset Management (CoBLAM) A copy of the Waiver Valuation form and corresponding document is submitted. The time and costs associated with acquiring 1947 Perlman Place by waiting for two independent appraisals and conducting negotiations and demolishing around the property would be substantially higher than negotiating an agreed upon amount with a willing property owner. The estimate from the contractors is that the estimated cost of rebuilding the walls around the subject property range from $10,000.00 to $15,000.00 per wall, depending on the height and length of the property. In an effort to expedite the process, the owner of 1947 Perlman Place, Mr. Mutzberg, has agreed to waive his right to an independent appraisal and convey the property to the City for $10,000.00, less the current amount of liens owned on the property. With the Board’s approval, the City will use HUD URA Sec. 24.102 (c) (2) to receive clear and marketable title to the property at 1947 Perlman Place and promote the City’s continued revitalization efforts. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 104 AGENDA BOARD OF ESTIMATES 01/13/2016 Bureau of the Budget and – Supplementary Federal Management Research Fund Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a Supplementary Federal Fund Appropriation for the Department of Housing and Community Development (DHCD) – Service Number 750 – Housing Rehabilitation Services. AMOUNT OF MONEY AND SOURCE: $3,714,272.00 The source of the Federal funds is a grant award from the United States Department of Housing and Urban Development (HUD) for the Baltimore City DHCD Lead Hazard Reduction Program, approved by the Board on December 23, 2015. BACKGROUND/EXPLANATION: The DHCD received a grant in the amount of $3,714,272.00 from HUD. This grant was not anticipated to be received this fiscal year, as the approval process in prior years was much longer. The grant funds will primarily be used by the DHCD to complete home repairs needed to reduce the hazard of lead paint exposure. Related expenses include operating, construction, and testing costs as well as the cost of relocating families during construction. In addition, the DHCD is collaborating with the Health Department to provide home visits to families with children whose blood test results indicate elevated levels of lead. Finally, the program partners with the Green & Healthy Homes Initiative on a variety of direct and educational services related to lead hazard. MBE/WBE PARTICIPATION: N/A 105 AGENDA BOARD OF ESTIMATES 01/13/2016 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 107 - 110 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 106 AGENDA BOARD OF ESTIMATES 01/13/2016 PERSONNEL Department of Recreation and Parks Hourly Rate Amount 1. SHAUN PRESTON $35.12 $66,938.72 Account: 5000-578716-4711-361850-601009 Mr. Preston will work as a Contract Services Specialist II (Yard Master). His duties will include, but will not be limited to operating screening equipment for the duration of the rental period, or until all legacy mulch is screened and maintaining the operational capacity of the screening equipment. He will operate tractor-frontend loaders and log grapple trucks that may require a Maryland Commercial Driver’s License upon start of employment, manage and track distribution and sales of all mulch, evaluate logs and wood debris for quality, value and suitability for lumber mills, commercial and residential use. In addition, Mr. Preston will operate sorting machinery to sort and stack millable logs from unsuitable logs, coordinate the transportation of logs to private sawmill partners, manage and track log sales with private sawmill partners including completion and submittal of documents necessary for a contract between Baltimore City and private vendors. The period of the agreement is effective upon Board approval for one year. 2. NATHAN RANDOLPH $34.00 $64,804.00 Account: 5000-578716-4711-361850-601009 Mr. Randolph will work as a Contract Services Specialist II (GIS Specialist). His duties will include, but will not be limited to participating in the planning and design of the Forestry tree inventory GIS database structure. Mr. Randolph will lead the training efforts in the use of CityWorks and tree inventory data for all Forestry users, ensure that each user is able to correctly perform their required function, and ensure that the data is properly entered and updated by the Forestry users in CityWorks. In addition, he will use ArcGIS to produce reports and maps of the tree inventory data, perform any 107 AGENDA BOARD OF ESTIMATES 01/13/2016 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount related analysis, distribute data as necessary, and collect GIS and other data in the field using mobile devices or professional GPS units. Mr. Randolph will also perform updates to the tree inventory data based on field data collection and addition of new tree plantings and perform other duties as required. The period of the agreement is effective upon Board of Estimates approval for one year. Law Department 3. THOMAS P.G. WEBB $40.50 $74,925.00 Account: 2036-000000-1752-175200-601009 Mr. Thomas will continue to work as a Contract Services Specialist II (Special Assistant Solicitor). He will be responsible for assisting the Chief Solicitor in defending City departments and agencies and representing the City. This is the same salary as in the previous contract period. The period of the agreement is effective upon Board approval for one year. Office of Civil Rights and Wage Enforcement 4. TANEISHIA D. BUNDY $24.63 $23,645.00 Account: 1001-000000-1562-171500-601009 Ms. Bundy will work as a Contract Services Specialist II (Public Information Officer). Her duties will include, but are not limited to, writing news releases, preparing brochures, speaking before groups, and promoting and informing the public of the activities of the Office of Civil Rights and Wage Enforcement. The period of the agreement is effective upon Board approval through June 30, 2016. 108 AGENDA BOARD OF ESTIMATES 01/13/2016 PERSONNEL Department of Human Services 5. Create the following positions: a. Classification: HR Specialist I (Two Positions) Job Code: 33628 Grade: 090 ($44,858.00 - $54,520.00) Position Nos.: To be assigned by BBMR b. Classification: HR Specialist II (Two Positions) Job Code: 33629 Grade: 927 ($60,800.00 - $97,300.00) Position Nos.: To be assigned by BBMR c. Classification: Recruitment & Talent Acquisition Specialist II (One Position) Job Code: 33678 Grade: 927 ($60,800.00 - $97,300.00) Position No.: To be assigned by BBMR d. Classification: HR Assistant I (One Position) Job Code: 33681 Grade: 081 ($32,076.00 - $38,001.00) Position No.: To be assigned by BBMR e. Reclassify the following Position: From: HRIS Analyst Job Code: 33626 Grade: 927 ($60,800.00 - $97,300.00) Position No.: 1601-50279 To: Social Worker I (LGSW) Job Code: 81112 Grade: 089 ($43,026.00 - $52,239.00) 109 AGENDA BOARD OF ESTIMATES 01/13/2016 PERSONNEL Department of Human Services – cont’d Cost: $208,620.00 – 1001-000000-1602-172500-601001 $313,846.00 – 1001-000000-1603-172500-601001 These positions are to be considered Positions of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 110 AGENDA BOARD OF ESTIMATES 01/13/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Office of the President 1. Helen Holton 2016 NACO Elected $1,542.02 Legislative Official Conference Expense Washington, DC Account Feb. 20 – 23, 2016 (Reg. Fee $515.00) The subsistence rate for this location is $248.00 per night. The cost of the hotel is $251.00 per night plus taxes of $36.40 per night. The Department is requesting additional subsistence of $3.00 per night to cover the cost of the hotel and $40.00 per day for meals and incidentals. Department of Recreation and Parks 2. Keith D. Richardson The Park and Accessory $6,393.00 Jermaine Epps Recreation Account Jimmy Hitt Maintenance Norris Bryant Management School Sherrie Prioleau Wheeling, WV Jan. 31, 2016 - Feb. 5, 2016 (Reg. Fee $1,278.60 each) The lodging and meals are included in the cost of the registration per attendee. The registration was paid on EA 000177433. A City vehicle will be used for transportation. This is a two-year course designed for recreation and park professionals. Attendees will receive CEU’s and training to enhance professional development. The training meets the needs of personnel who manage park and recreation maintenance programs. After this year’s training the attendees will return next year to complete the course and receive their certifications. Each attendee will receive certification once the full course is completed. 111 AGENDA BOARD OF ESTIMATES 01/13/2016 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Public Works-Office of Strategy and Performance 3. Alan Robinson The Utility General $2,266.37 Management - Funds Conference 2016 San Diego, CA Feb. 24 – 27, 2016 (Reg. Fee $800.00) The subsistence rate for this location is $217.00 per day. The hotel cost is $239.00 per night, plus hotel tax of $30.47 per night. The Department is requesting an additional subsistence per day of $22.00 to cover hotel costs and $40.00 for food and incidentals. The airfare of $477.96 and registration fee of $800.00 were prepaid on a City-issued procurement card assigned to Ms. Tiana Haines. The amount to be disbursed to the attendee is $988.41. Employees’ Retirement System (ERS) 4. Dorothy L. Bryant Opal Public Funds Special $2,164.34 Summit Funds - Scottsdale, AZ ERS Jan. 12 – 16, 2016 The subsistence rate for this location is $220.00 per day. The hotel cost is $334.40 per night, plus hotel taxes of $54.08 per day and a one-time hotel charge of $12.00. The ERS is requesting additional subsistence of $114.40 per day to cover hotel costs and $40.00 per day for food and incidentals including one day for the return travel because of the distance and the return time. 112 AGENDA BOARD OF ESTIMATES 01/13/2016 RETROACTIVE TRAVEL APPROVAL Fund Name To Attend Source Amount Fire Department 5. Roman Clark Lifestyle Inter- General $2,228.79 vention Conference Funds Las Vegas, NV Oct. 4 – 8, 2015 (Reg. Fee $419.00) Mr. Clark traveled to Las Vegas, Nevada on October 4 – 8, 2015 to attend the Lifestyle Intervention Conference. The subsistence rate for this location was $172.00 per day. The airfare in the amount of $392.10, the hotel costs in the amount of $976.00, and the hotel taxes in the amount of $247.04 were pre-paid on a City-issued credit card assigned to Mr. James Fischer. The registration fee in the amount of $419.00 was prepaid by Expenditure Authorization No. EA000174445. Therefore, the requested reimbursement to Mr. Clark is $194.65. REIMBURSEMENT $ (392.10) – Airfare (Prepaid) (176.00) – Hotel (10/04/2015 - Prepaid) (160.00) – Hotel (10/05/2015 - Prepaid) (320.00) – Hotel (10/06/2015 - Prepaid) (320.00) – Hotel (10/07/2015 - Prepaid) (247.04) – Total hotel taxes (10/04/2015 - 10/07/2015 – Prepaid) (419.00) – Registration Fee (Prepaid) 134.65 - Meals 60.00 - Parking $ 194.65 - Amount to be reimbursed to Mr. Clark 113 AGENDA BOARD OF ESTIMATES 01/13/2016 RETROACTIVE TRAVEL APPROVAL – cont’d The travel approval request is late because of administrative delays. Therefore, the information was not given in time to process the travel request for Board approval prior to traveling. Therefore, the Department is requesting the Board to ratify this travel request and approve and authorize reimbursement to Mr. Clark for his travel expenses. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 114 AGENDA BOARD OF ESTIMATES 01/13/2016 PROPOSALS AND SPECIFICATIONS 1. Department of General Services - GS 15813RR, MECU Building Envelope Improvements BIDS TO BE RECV’D: 02/24/2016 BIDS TO BE OPENED: 02/24/2016 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 115