NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 NOTICES - cont’d: 2. BOARD OF ESTIMATES’ RECESS DECEMBER 30, 2015 AND JANUARY 6, 2016 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on December 30, 2015 and January 6, 2016. The Board of Estimates will not receive or open bids on December 30, 2015 and January 6, 2016. The Board of Estimates will reconvene on January 13, 2016. BOARD OF ESTIMATES’ AGENDA – DECEMBER 16, 2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Advanced Underground Inspection, LLC $ 4,545,000.00 AMS of Skelly and Loy, Inc. $ 42,426,000.00 CJ Miller, LLC $126,819,000.00 Delta Electrical Contractors, Inc. $ 1,500,000.00 HEITKAMP, Inc. $ 30,519,000.00 Hunt Valley Contractors, Inc. $ 2,376,000.00 IGM Innovative Solutions, LLC $ 1,500,000.00 Kalika Construction, LLC $ 1,500,000.00 S.J. Louis Construction, Inc. $ 11,682,000.00 Sabre Demolition Corporation $ 28,071,000.00 Video Pipe Services, Inc. $ 57,627,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firm: The Robert B. Balter Company Engineer AGENDA BOARD OF ESTIMATES 12/16/2015 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 3 - 4 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 2 AGENDA BOARD OF ESTIMATES 12/16/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO 001, $49,517.00 – TR 15004, Reconstruction of Alleys Citywide $ 938,715.00 - Santos Construc- 90 - tion Co., Inc. This authorization request is for the additional work to be done at the Fire Department Facilities at various locations. Additionally, this work will require a 90-day non-compensatory time extension. The Notice-to-Proceed was effective April 27, 2015 with a completion date of April 27, 2016. The 90 days extends the completion date to July 26, 2016. 2. EWO #007, ($55,180.42) – TR 09303, Rehabilitation of W. Baltimore Trail & Implementation of Pedestrian Improve- ments: Edmondson Ave. & N. Pulaski St. $ 481,497.00 $ 98,393.09 Machado Construc- - - tion Co., Inc. This authorization provides for payment of overrun items, deduction of amounts not needed due to underrun or not used items, and to balance out the contract. 3. EWO #022, $0.00 – TR 08046, Rehabilitation of Broening Highway from Holabird Ave. to Colgate Creek $14,700,000.00 $1,299,815.21 American Infra- 120 - structure-MD, Inc. This authorization is for a 120-day time extension. The additional time will allow the Department to resolve all outstanding issues and perform all administrative functions including project closeout. The additional time will not be utilized by the Contractor. The original contract expired 3 AGENDA BOARD OF ESTIMATES 12/16/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation – cont’d on August 10, 2014 with approval of an additional 513 days. The contract expired on November 12, 2015. The new completion date is March 11, 2016. THE TRANSFER OF FUNDS WAS APPROVED BY THE BOARD ON NOVEMBER 25, 2015. Department of Public Works/Office of Engineering & Construction 4. EWO #010, $458,279.94 – SC 877, Enhanced Nutrient Removal Process at the Back River Wastewater Treatment Plant $263,558,205.00 $15,784,764.83 Archer Western - - Contractors, LLC The contract documents for SC 877 require the contractor to refurbish the existing blowers for Activated Sludge Plant No. 3. Blower No. 10, when evaluated was found to require extensive repairs not included under the original contract scope of work for blower refurbishing. Damage to Blower No. 10 occurred subsequent to contract award. In order to provide the required blower capacity necessary for the Plant’s denitrification treatment process, it was necessary to provide an overhaul of Blower No. 10 including installation of a replacement motor. The negotiated lump sum cost proposal inclusive of all labor and material was reviewed by the Design Consultant, Whitman, Requardt & Associates, LLP for conformance with the contract documents. 4 AGENDA BOARD OF ESTIMATES 12/16/2015 Mayor’s Office of Communications - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Board of Ethics of Baltimore City for Mses. Theresa Hall, Sabrina Sutton, and Marva Williams to solicit businesses, organizations, and donors for donations of goods and services and financial support to assist in paying for the event costs for the 2016 Mayor’s Annual Back to School Rally. The period of the campaign will be effective upon Board approval through August 31, 2016. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Mayor’s Back to School Rally will be held on August 13, 2016 on the War Memorial Plaza. This event has been held for over a decade and will feature informational booths and resources, music, live entertainment, motivational speeches, and more to invigorate students and provide parents with the tools needed to prepare for a successful school year. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 5 AGENDA BOARD OF ESTIMATES 12/16/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 7 - 10 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 6 AGENDA BOARD OF ESTIMATES 12/16/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $2,000,000.00 9910-908061-9600 9910-903352-9601 Casino Area Local Construction Res. Warner Street/ Impact Aid (Infrastructure Russell Street Upgrades) This transfer will provide funds for the reimbursement of infrastructure costs related to the development of the VLT Facility and Garage to CBAC Gaming, LLC. 2. $ 454,200.00 9910-917052-9600 9910-909460-9601 1st Parks and Constr. Res. Inner Harbor Public Facilities (1st Parks & Public) This transfer will provide funds for the design work related to improvements at Rash Field in the Inner Harbor. The design process includes: community engagement, conceptual design, schematic design, and design documentation, leaving the City with bid ready documents for construction. Department of Transportation 3. $ 160,000.00 9950-944002-9507 FED Constr. Res. - Res. for Closeouts 40,000.00 9950-905215-9514 GF(HUR)_________ Local Resurfacing Southwest $ 200,000.00 ----------------- 9950-906660-9508-5 Inspection Citywide ADA & Sidewalk 7 AGENDA BOARD OF ESTIMATES 12/16/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation - cont’d This transfer is to cover the deficit and other expenses related to project TR12319 “Citywide ADA & Sidewalk.” 4. $48,000.00 9950-903416-9507 FED Constr. Res. Hawkins Point Road Bridge 12,000.00 9950-903416-9507 MVR_______ Hawkins Point Road Bridge $60,000.00 ----------------- 9950-902416-9506-5 Inspection Hawkins Point Road Bridge This transfer will cover the deficit and fund the costs on project “Improvements to Hawkins Point Road”. 5. $25,000.00 9950-918037-9528 9950-920037-9527 GF (HUR) Constr. Res. - Gateway Signage Gateway Signage This transfer will cover the expenses related to the Gateway design competition related to the project “Gateway Signage” per the Memorandum of Understanding with BOPA. 8 AGENDA BOARD OF ESTIMATES 12/16/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation - cont’d 6. $200,000.00 9950-944002-9507 FED Constr. Res. - Res. for Closeouts 75,383.22 9962-903521-9563 Other _____ Constr. Res. – $275,383.22 Conduit Manhole Reconstr. $200,000.00 ----------------- 9950-908301-9527 Broening Highway Infrastructure 75,383.22 ----------------- 9962-907060-9562 $275,383.22 Broening Highway Conduit This transfer is to cover the deficit and to fund the cost for BGE expenses on project TR08046 “Broening Highway Infrastructure”. Department of Public Works/Office of Engineering and Construction________ 7. $325,000.00 9960-907638-9558 County Constr. Res. Appropriations Water Audit 325,000.00 9960-909100-9558 Water Utility Constr. Res Funds_________ Water Infra $650,000.00 Rehab 9 AGENDA BOARD OF ESTIMATES 12/16/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Public Works/Office of Engineering and Construction________ - cont’d $533,300.80 -------------- 9960-906733-9557- 900020-6 Construction 116,699.20 -------------- 9960-906733-9557- $650,000.00 900020-9 Administration The funds are required to cover the cost of Project 1213, (WC 1320) Water Distribution System. Department of Housing and Community Development 8. $600,000.00 9910-903975-9587 9910-905121-9588 General Funds Capital Admin- Capital Admin- istration (Reserve) istration This transfer will move appropriations in accordance with the FY2016 Ordinance of Estimates for administrative costs associated with the management of HCD’s funded capital projects and programs. 9. $900,000.00 9910-902985-9587 9910-914202-9588 Mayor and City Housing Develop- Blight Elimination Council ment (Res.) M&CC This transfer will provide funding in accordance with the FY2016 Ordinance of Estimates to support Blight Elimination efforts performed by the Land Resources Division. 10 AGENDA BOARD OF ESTIMATES 12/16/2015 Baltimore Development Corporation (BDC) – Convertible Loan and Resolution ACTION REQUESTED OF B/E: The Board is requested to approve (a) City funding of a $100,000.00 convertible loan to Amazon.Com.Dedc, LLC and/or its affiliate company’s (Amazon) for employee transportation costs associated with the expansion of its fulfillment center at the Chesapeake Commerce Center, 2010 Broening Highway, (b) the Resolution in support of the Maryland Economic Development Assistance Authority and Fund (MEDAAF) loan application to the Maryland Department of Commerce submitted by Amazon for the expansion of its fulfillment center located at 2010 Broening Highway, Baltimore, Maryland, and, (c) the execution by the Mayor or Director of Finance of any ancillary documents, letters or certificates that do not change the substance of the terms of the documents, SUBJECT to review and approval for form and legal sufficiency by the Department of Law. The period of the loan is effective upon Board approval for three years. AMOUNT OF MONEY AND SOURCE: $100,000.00 - 9910-923100-9601-900000-709099 Economic Development Bond Funds Rate: 3.0% fixed BACKGROUND/EXPLANATION: Amazon.com, Inc. (Amazon), incorporated on May 28, 1996, is an e-commerce company. The Company offers a range of products and services through its websites. The products Amazon offers include merchandise and content that it purchases for resale from vendors and those offered by third-party sellers. Amazon offers its own products as well as third-party products across various categories, through its retail and mobile Websites and applications. It also manufactures and sells electronic devices, including Kindle e-readers, Fire tablets, Fire TVs, Echo and Fire phones. 11 AGENDA BOARD OF ESTIMATES 12/16/2015 BDC – cont’d Amazon established its fulfillment center at the Chesapeake Commerce Park (Project Site) in early 2015. The company sorts and fulfills orders ordered on-line to be shipped all over the world. Amazon currently employs 1,600 people at the Project Site and anticipates employment levels to grow over time to 2,600. FINANCIAL ASSISTANCE: The BDC is proposing the following financial assistance to Amazon: a $100,000.00 loan that will be converted to a grant if Amazon maintains employment of at least 1,600 full-time employees at the Project Site by December 31, 2016 and retains at least 1,600 employees at the Project Site until December 31, 2018, as confirmed by Employment Reports, then as of April 1, 2019, all principal and accrued interest under this Promissory Note will be forgiven. If, as of December 31, 2016, December 31, 2017 or December 31, 2018, Amazon employs fewer than 1,600 full-time employees at the Project Site, all principal and accrued interest will be due and payable within 90 days of the respective calendar year end. MBE/WBE PARTICIPATION: N/A THE DIRECTOR OF FINANCE REVIEWED AND RECOMMENDED APPROVAL. APPROVED FOR FUNDS BY FINANCE (The Loan documents and Resolution have been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 12/16/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. SAFETY LEAGUE INC, d/b/a ATLANTIC TACTICAL $28,000.00 Selected Source Solicitation No. 06000 – Deftec OC/CS First Defense K9 Stream – Baltimore City Police Department – Req. No. R715986 The Police Department ordered the Deftec OC/CS First Defense K9 Stream during the civil unrest in April 2015. The items were via overnight delivery due to the unrest in the City. The above amount is the amount due for delivery charges for items already received. 2. HIGHTAIL, INC. $16,500.00 Renewal Solicitation No. 08000 – Annual Licensing and Software Support for Hightail for Enterprise – State’s Attorney’s Office – Req. No. P531250 On May 18, 2015, the City Purchasing Agent approved the initial award in the amount of $16,500.00. The award contained three 1-year renewal options. This renewal in the amount of $16,500.00 is for the period December 31, 2015 through December 31, 2016, with two 1-year renewal options remaining. 3. EASTERN CONTROLS, INC. $29,511.15 Low Bid Solicitation No. B50004313 – Radioline Wireless System – Department of Public Works Wastewater Facilities Division – Req. No. R708688 This is for the procurement of a Radioline Wireless System. Bids were solicited via CitiBuy and three bids were received. Award is recommended to the lowest responsive and responsible bidder. This is a one-time purchase. 13 AGENDA BOARD OF ESTIMATES 12/16/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. BELAIR ROAD SUPPLY COMPANY, INC $25,511.85 Low Bid Solicitation No. B50004415 – DPW Conduit Frames & Covers – Transportation Maintenance Administration - Req. No. R711019 The requirement was posted on CityBuy and two bids were received. Award is recommended to the low responsive and responsible bidder. The period of the award is December 16, 2015 through December 15, 2016, with two 1-year renewal options remaining. 5. BFI WASTE SERVICES LLC d/b/a ALLIED WASTE SERVICE OF BALTIMORE $150,000.00 Renewal Contract No. B50002466 – Trash Removal Services for Baltimore Convention Center – Convention Center Complex – P.O. No. P522081 On October 24, 2012, the Board approved the initial award in the amount of $426,096.00. The award contained two 1- year renewal options. This renewal in the amount of $150,000.00 is for the period January 1, 2016 through December 31, 2016 with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 8% MBE AND 2% WBE. Commitment Performed MBE: L&J Waste Recycling, LLC 8% $ 8,890.00 5% WBE: A2Z Environmental Group, 2% $48,442.30 26% LLC 14 AGENDA BOARD OF ESTIMATES 12/16/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Per contracting agency, the MBE deficit was a result of the MBE not being able to respond due to the quick response time required for the job and the services of the WBE were utilized instead. Vendor has committed to achieving the MBE goal on the renewal by utilizing the MBE for the remainder of the year. MWBOO FOUND VENDOR IN COMPLIANCE. 6. SMITH AUTO SERVICE INC. $ 0.00 Renewal Contract No. B50002600 – Vehicle Upholstery Service – Department of General Services – P.O. No. P522012 On October 24, 2012, the Board approved the initial award in the amount of $500,000.00. The award contained two 1- year renewal options. This renewal in the amount of $0.00 is for the period January 1, 2016 through December 31, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 7. ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. $200,000.00 Increase Contract No. 08000 – Master License Agreement – Departments of Public Works, Transportation and Mayor’s Office of Information Technology – Req. Nos. Various On February 16, 2011, the Board approved the initial award in the amount of $400,000.00. Subsequent increases have been approved. The vendor is the sole provider of ArcGIS, the proprietary Geographic Information System software that is used by the City. This increase in the amount of $200,000.00 is necessary to purchase additional licenses and associated maintenance and technical support. This increase will make the award amount $1,400,000.00. The contract expires on February 15, 2016. 15 AGENDA BOARD OF ESTIMATES 12/16/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be necessary to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 8. FRANK QUINN COMPANY, INC. $ 48,000.00 Increase Solicitation No. B50003514- Truck Mounted Generators and Electrical Equipment Repairs – Department of General Services – P.O. No. P527375 On June 2, 2014, the City Purchasing Agent approved the initial award in the amount of $24,000.00. The award contained two 1-year renewal options. Due to an increased need for generators and unexpected major repairs an increase in the amount of $48,000.00 is necessary. This increase will make the award amount $72,000.00. The contract expires on June 4, 2017 with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 9. SCHAEFER SYSTEMS INTERNATIONAL, INC. $ 37,000.00 Increase Contract No. B50004267 – Rollout Containers with RFID – Department of Public Works, Bureau of Solid Waste – P.O. No. P533408 On November 4, 2015, the Board approved the initial award in the amount of $8,940,727.50. The award contained three 1-year renewal options. This increase in the amount of $37,000.00 is necessary to allow for an optional item that was not included in the initial award calculation. This 16 AGENDA BOARD OF ESTIMATES 12/16/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases increase will make the award amount $8,977,727.50. The contract expires on November 5, 2018 with three 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 4% MBE AND 2% WBE. MBE: L&J Waste Recycling, LLC 4% WBE: Britt’s Industries, Inc. 2% MWBOO FOUND VENDOR IN COMPLIANCE. 10. SYSTEMS INTEGRATION, INC. $ 65,757.00 Increase Contract No. 08000 – Maintenance and Support for Software Licenses for IVR (Integrated Voice Recognition) System – Department of Finance – Req. No. R708404 On June 26, 2013, the Board approved the initial award in the amount of $43,203.42. The vendor is the sole distributor for Interactive Intelligence, Inc. (ININ) software, maintenance and support and is a fully certified, authorized distributor with code access. The agency current software version 3.0 which was upgraded and implemented in June 2009 and needs to be upgraded to the new version 4.0 as ININ has announced that soon they will not continue to support version 3.0. Pricing is deemed fair and reasonable. The contract expires on June 30, 2016 with additional annual renewals. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be necessary to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 17 AGENDA BOARD OF ESTIMATES 12/16/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. FIRE LINE EQUIPMENT, LLC $ 0.00 Extension Contract No. B50001730 – OEM Parts and Service for LTI Trucks – Department of General Services – P.O. No. P515955 On January 19, 2011, the Board approved the initial award in the amount of $200,000.00. Subsequent actions have been approved. Solicitation B50004390 has been advertised. This extension is necessary to allow time to award a new contract. The extension is for the period January 19, 2016 through April 30, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 12. F & F AND A. JACOBS AND SONS, INC. $ 0.00 Extension Contract No. B50001694 – Uniforms for the Fire Department - Baltimore City Fire Department – P.O. No. P515884 On January 12, 2011, the Board approved the initial award in the amount of $650,000.00. Subsequent actions have been approved. This extension is necessary to allow the agency to obtain uniforms during the period prior to award of a new contract. The extension is for the period January 12, 2016 through April 11, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 13. TOTER, LLC $ N/A Termination for Convenience Contract No. B50003032 – Rollout Containers with RFID – Department of Public Works, Bureau of Solid Waste – Req. No. N/A 18 AGENDA BOARD OF ESTIMATES 12/16/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The Board is requested to terminate this contract for convenience effective December 16, 2015, as being in the best interest of the City. On November 20, 2013, the Board entered into a contract with Toter, LLC. Contract B50003032 – Rollout Containers with RFID was a pilot program, which concluded on November 20, 2015, though the term continues through March 19, 2017. On November 4, 2015, Contract B50004267 with Schaefer Systems International, Inc. was awarded for Rollout Containers with RFID, for the full program. 19 AGENDA BOARD OF ESTIMATES 12/16/2015 Mayor’s Office on Criminal Justice – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Memorandum of Understanding with the Baltimore City Health Department for the Safe Streets East Program. The period of the Memorandum of Understanding is July 15, 2015 through July 14, 2016. AMOUNT OF MONEY AND SOURCE: $50,000.00 – 4000-472813-2252-690700-600000 BACKGROUND/EXPLANATION: On February 6, 2013, the Board approved the grant award for the “McElderry Park Revitalization Coalition Project” which aspires to improve community safety by designing and implementing effective, comprehensive approaches to addressing crime within the targeted neighborhood, McElderry Park. As a sub-recipient, the Baltimore City Health Department for the Safe Streets East Program will work to reduce shootings and homicides through an interdisciplinary, public health approach to violence prevention in the McElderry Park neighborhood. The Memorandum of Understanding is late because of delays in the administrative process. APPROVED FOR FUNDS BY FINANCE (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 12/16/2015 Mayor’s Office of Employment Development (MOED) – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a Grant Award from the Governor’s Office of Crime Control and Prevention for professional services. The period of the award is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $54,548.00 – 5000-509116-6397-483200-405001 BACKGROUND/EXPLANATION: The purpose of this grant is for MOED to provide services to males ages 14 through 17 that are on electronic monitoring/community detention, or have been released to their parents while awaiting their court hearing. These services are to include programming with a focus on the needs of young men in the areas of mental health, education, social and career development. The agreement is late because of late notification of approval from the grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Award has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 12/16/2015 Health Department – Agreements The Board is requested to approve and authorize execution of the various agreements: 1. PARK WEST HEALTH SYSTEM INCORPORATED (PWHS) $32,849.00 Account: 5000-569716-3023-274416-603051 The PWHS will provide individualized case management assessments within 24 hours of initial referral, develop a treatment plan within three sessions of the assessment and conduct quarterly face-to-face or phone contact utilizing the client’s treatment plan as a guide. The PWHS will track and monitor patient’s progress on accomplishing the stated client objectives in the treatment plan, for 325 clients in need of non-medical case management services. The period of the agreement is July 1, 2015 through June 30, 2016. The agreements are being presented at this time because the Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part B, D and State Special Funds services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. 2. ST. MARY’S OUTREACH CENTER, INC. $10,050.00 Account: 6000-617815-3044-273300-406001 The organization will identify 150 consumers, aged 60 plus to participate in the Economic Security Initiative. The organization will provide person centered economic case- 22 AGENDA BOARD OF ESTIMATES 12/16/2015 Health Dept. – cont’d work for consumers to promote economic security and financial stability, and provide thorough screening, assessment, referrals and follow-up as required. The organization will also provide and compile data input for grant reporting, and complete and contribute monthly reports. The period of the agreement is October 1, 2015 through September 30, 2016. The agreement is late because it was recently completed by the Department. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 12/16/2015 Health Department – Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify an Amendment to Agreement with Fusion Partnerships, Inc. The ratification will extend the agreement through December 31, 2015. AMOUNT OF MONEY AND SOURCE: No additional funding is associated with this action. BACKGROUND/EXPLANATION: On March 19, 2014, using the grant funds, the Board approved the grant agreement from the Zanvyl and Isabelle Krieger Fund for the period of March 15, 2014 through June 30, 2015, in the amount of $45,000.00. On November 5, 2014, using the grant funds, the Board approved the agreement with Fusion Partnerships, Inc. for the period of May 1, 2014 through June 30, 2015, in the amount of $13,510.00. On December 24, 2014, the Board approved a no-cost extension to the agreement with Zanvyl and Isabelle Krieger Fund to extend the grant period to December 31, 2015. Due to oversight, the Department neglected to request a no-cost extension to the agreement with Fusion Partnerships, Inc. The Department requests the Board to ratify the agreement period to reflect the approved no-cost extension. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 12/16/2015 Health Department – No-Cost Extension to the Memorandum of Agreement_____________________________ ACTION REQUESTED OF B/E: The Board is requested to approve a No-Cost Extension to the Memorandum of Agreement with Carefirst BlueCross BlueShield. The period of the Memorandum of Agreement will be extended through December 31, 2015. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On August 14, 2013, the Board approved the Memorandum of Agreement (MOA) in the amount of $1,750,000.00 with CareFirst BlueCross BlueShield. The period of the MOA was July 1, 2013 through June 30, 2015. The MOA provided funding to support B’More for Healthy Babies Initiative. The Department requested and received approval to carry-over $908,358.00 in funding and extend the period of the MOA to December 31, 2015. The No-Cost Extension was delayed because of the Department’s administrative review process. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The No-Cost Extension to the Memorandum of Agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Audits – Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Reports and Related Audit Digests: 1. Performance Audit Report of the Department of Finance Bureau of Revenue Collections Inspection Unit. 2. Department of Finance A Primary Government Unit of the City of Baltimore, Maryland Quadrennial Financial Report for the Fiscal Years Ended June 30, 2010 through 2013. 26 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1420 Key Highway Key Highway Two single face Associates, LLC electric signs 35.54 sq. ft. ea. Annual Charge: $281.20 2. 900 N. Charles St. McGillivray’s Outdoor seating Building, LLC 12’ x 3’ on Charles St., 12’ x 3’ on Read St. Annual Charge: $675.00 3. 413 W. Saratoga Maninder Singh Awning w/signage Street 117 sq. ft. Annual Charge: $516.60 4. 3240 Greenmount Japak, LLC Single face Ave. electric sign 18.33 sq. ft. Annual Charge: $ 70.30 Since no protests were received, there are no objections to approval. 27 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Transportation - Developer’s Agreement No. 1276-A ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1276-A with North Barclay Green Limited Partnership. AMOUNT OF MONEY AND SOURCE: $168,741.00 BACKGROUND/EXPLANATION: The Developer would like to install new water service to its proposed new building located in the vicinity of East 22nd St., East 21st St. and Greenmount Ave. This Developer’s Agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $168,741.00 has been issued to North Barclay Green Limited Partnership, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: N/A (The Developer’s Agreement No. 1276-A has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Cross Street Baltimore Federal Hill, L.L.C. The period of the agreement will commence upon Board approval and termination will be deemed in writing by the Department of Transportation. AMOUNT OF MONEY AND SOURCE: $82,603.52 – 9950-909084-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the Development. The Developer proposes to perform the Scope of Work for Hanover Cross Street at 101 W. Cross Street constructing a mixed use development with a total of 298,131 sq. ft. consisting of a Specialty Retail Center with 14,599 sq. ft., and an apartment building with a total of 283,532 sq. ft. and 300 apartments. The Developer agrees to make a one-time contribution in the amount of $82,603.52 to fund the City’s mu1timodal transportation improvements in the Development’s vicinity. MBE/WBE PARTICIPATION: N/A (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Transportation – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) with Johns Hopkins University. The period of the MOU is effective upon Board approval for 10 years, with an option to renew for an additional 10 years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOU establishes the framework for the owner to maintain landscape in the right-of-way for the Johns Hopkins University at San Martin Drive, Wyman Park Drive, West University Parkway, and Remington Ave. (Ward 12, Section 2, Block 6390, Lot 001), all at its sole cost and subsequently for the owner to perform ongoing maintenance of all aspects of the Project during the term of the agreement. APPROVED FOR FUNDS BY FINANCE (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Transportation – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) with Johns Hopkins University. The period of the MOU is effective upon Board approval for 25 years, with an option to renew for an additional 25 years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOU establishes the framework for the owner to maintain storm water management facilities in the right-of-way for San Martin Drive Pedestrian Improvements located at the North and South side of Ward 12, Section 2, Block 3690 & 3669, and Lots 003 & 001 of Wyman Park Drive and Ward 12 Section 2, Block 3690, Lot 001 of Charles St., all at its sole cost and subsequently for the owner to perform ongoing maintenance of all aspects of the Project during the term of the Agreement. APPROVED FOR FUNDS BY FINANCE (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Transportation (DOT) – Task Assignments The Board is requested to approve the Assignment of the following Tasks under Project No. 1162, On-Call Consultant Services for Reconstruction and Resurfacing Projects. Task No. Amount 1. CENTURY ENGINEERING, INC. 29 $32,067.64 Account: 9950-906855-9514-900010-705032 This authorization will provide for post award services for the reconstruction of four signalized intersections (Baker & Bentalou, US 40 and Edmondson, US 40 and Cooks Lane, and US 40 & Orchard Road) and the design of an additional intersection located at Calvert at Center Street. Additional post award services will include attending progress meetings, preparation of redline revision plans, and other work outlined in the proposal. 2. CENTURY ENGINEERING, INC. 30 $ 12,372.42 Account: 9950-906855-9514-900010-705032 This authorization will provide for Ground Penetrating Radar testing services along Walker Avenue from Loch Raven to Falkirk Road. MBE/WBE PARTICIPATION: The consultants will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. 32 AGENDA BOARD OF ESTIMATES 12/16/2015 DOT – cont’d MWBOO SET GOALS OF 27% MBE AND 9% WBE. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 82,631.73 9950-902846-9514 FED Resurfacing NE 20,657.93 " " GF (HUR) $103,289.66 ---------------- 9950-906855-9514 Fed Resurfacing Hwys NE I This transfer will cover the deficit and fund the costs associated with Task Nos. 29 and 30, under Project No. 1162, On-Call Consultant Services for Reconstruction and Resurfacing Project with Century Engineering, Inc. in the amount of $44,440.06. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 33 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the Assignment of Task No. 1, to McCormick Taylor, Inc., under Project No. 1225, On-Call Design Consultant Services for Resurfacing and Reconstruction. AMOUNT OF MONEY AND SOURCE: $24,775.48 – 9950-905023-9508-900010-705032 24,775.48 – 9950-905627-9527-900010-705032 $49,550.96 BACKGROUND/EXPLANATION: This authorization provides for a professional engineer approved by the MDE Plan Review as a Certified Reviewer, to provide expedited review services for the Baltimore City Department of Public Works, Office of Compliance and Laboratories. The work entails reviewing submitted contract documents for compliance with the latest Erosion and Sediment Control and Stormwater Management regulations as defined by the Maryland Department of the Environment and the City of Baltimore Environmental Engineering Section. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 34 AGENDA BOARD OF ESTIMATES 12/16/2015 TRANSFER OF FUNDS Department of Transportation – cont’d AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 65,802.42 9950-902627-9528 FED Constr. Res. Park Circle Inter- section Improvements 16,450.61 " " MVR $ 82,253.03 ---------------- 9950-905627-9527-5 Inspection DOT Park Circle Inter- section This transfer will cover the deficit and partially fund the costs associated with Task No. 1, under Project No. 1225, On- Call Design Consultant Services for Resurfacing and Reconstruction and Projects with McCormick Taylor, Inc. in the amount of $49,550.96. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 35 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the Assignment of Task No. 4, to McCormick Taylor, Inc., under Project No. 1183, Traffic Signals & ITS and Traffic Engineering On-Call Consulting Services. AMOUNT OF MONEY AND SOURCE: $85,166.54 – 9950-905097-9512-900010-703032 BACKGROUND/EXPLANATION: This authorization provides for Phase 2A of the At Grade Rail Crossing Safety Study. The scope of services includes, but is not limited to field surveying, infield layout adjustment, Information For Bid development, and database development for at grade railroad crossings. DBE PARTICIPATION: The consultant will comply with Title 49 Code of Federal Regulations, Parts 26 (49 CFR Part 26) and the DBE goal established in the original agreement. DBE SET GOALS OF 25%. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 36 AGENDA BOARD OF ESTIMATES 12/16/2015 TRANSFER OF FUNDS Department of Transportation – cont’d AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 78,353.22 9950-904078-9512 FED ITS Improvements 19,588.30 " " GF (HUR) $ 97,941.52 ---------------- 9950-905097-9512-3 Design – At Grade Rail Crossing Signing Citywide This transfer will fund the costs associated with Task No. 4, under Project No. 1183, Traffic Signals & ITS and Traffic Engineering On-Call Consulting Services. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 37 AGENDA BOARD OF ESTIMATES 12/16/2015 Employees’ Retirement System – Disability Hearings Services Agreements The Board is requested to approve and authorize execution of the Disability Hearings Services agreement with the following individuals: Rate of Pay Amount 1. DEVEREAUX E. STERRETTE $500.00 per $20,000.00 contested case (not to exceed) and $200.00 per uncontested case 2. DORENE ROTHMANN $500.00 per $20,000.00 contested case (not to exceed) and $200.00 per uncontested case 3. DEBRA A. THOMAS $500.00 per $20,000.00 contested case (not to exceed) and $200.00 per uncontested case 4. EDWARD G. DANIELS $500.00 per $20,000.00 contested case (not-to-exceed) and $200.00 per uncontested case 5. JUDY G. SMYLIE $500.00 per $20,000.00 contested case (not-to-exceed) and $200.00 per uncontested case 6. STANLEY C. ROGOSIN $500.00 per $20,000.00 contested case (not-to-exceed) and $200.00 per uncontested case Account: 1001-000000-1220-147500-603026 The above-listed individuals will each continue to work as a Hearing Examiner for the Employees’ Retirement System (ERS), the Fire & Police Employees’ Retirement System (F&P), and the Elected Officials’ Retirement System (EOS). Each of the Hearing Examiners will be responsible for adjudicating claims for disability retirement and death benefit cases. The period of the agreement is January 1, 2016 through December 31, 2016. 38 AGENDA BOARD OF ESTIMATES 12/16/2015 ERS – cont’d Under the provisions of Baltimore City Code Article 22§ 9(p), there is a panel of hearing examiners to hear and adjudicate ERS disability and death benefit cases. (Under Article, 22 §§21 (b) and 33(l), the panel also hears disability and death benefits cases under the Elected Officials’ Retirement System and the Fire and Police Employees’ Retirement System). The panel is appointed on a contract basis by the Board of Estimates and is to be paid under terms established by the Board of Estimates. Under §9(p)(2)(iii) the ERS Board of Trustees may submit to the Board of Estimates recommended candidates for the panel. Within this discretion, the ERS Board respectfully recommends that the above listed individuals be appointed as hearing examiners, under the terms of the agreement, on the basis of their experience and expertise in adjudicating disability and death benefit claims. APPROVED FOR FUNDS BY FINANCE (The Disability Hearings Services Agreements have been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 12/16/2015 Fire and Police Employees’ – Subscription Agreement Retirement System ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Subscription Agreement with Equus Investment Partnership X, L.P., managed by Equus Capital Partners, Ltd. AMOUNT OF MONEY AND SOURCE: $20,000,000.00 – approximately of F&P Funds No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: The F&P Board of Trustees conducted a search for non-core real estate investment managers and as a result of that search, selected Equus Capital Partners, Ltd. as one of three managers to receive and invest $20 million of F&P funds. The search and selection process was conducted with assistance and advice of the F&P Systems’ investment advisor, Summit Strategies Group. MWBOO GRANTED A WAIVER. (The Subscription Agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 12/16/2015 Fire and Police Employees’ – Amended and Restated Investment Retirement System Management Agreement___________ ACTION REQUESTED OF B/E: The Board is requested by the Board of Trustees of the Fire and Police Employees’ Retirement System (F&P) to approve and authorize execution of the Amended and Restated Investment Management Agreement with Loomis, Sayles & Company, L.P. (Loomis). AMOUNT OF MONEY AND SOURCE: $155,000,000.00 – approximately of F&P Funds No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: On February 19, 1997, the Board approved an Investment Management Agreement with the F&P Board and Loomis to manage F&P’s variable benefit portfolios. Inasmuch as the F&P law no longer mandates maintenance of a separate variable portfolio, the F&P Board has resolved to diversify a portion of the former variable portfolio with other managers and to retain a portion of the assets under Loomis’ management. The F&P Board wishes to update its management agreement with Loomis to enable Loomis to continue managing approximately $55 million of F&P assets in a short duration fixed income securities portfolio and approximately $100 million of F&P funds in a core-plus fixed income portfolio. This process was conducted with the assistance and advice of the F&P System’s investment advisor, Summit Strategies Group. MWBOO GRANTED A WAIVER. (The Amended and Restated Investment Management Agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 12/16/2015 Bureau of Water and Wastewater – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Ross Technical Services, Inc. AMOUNT OF MONEY AND SOURCE: Wastewater Utility $11,953.00 - 2070-000000-5501-396404-603020 11,953.00 - 2070-000000-5501-396404-603020 11,911.00 - 2070-000000-5501-396904-603020 $35,817.00 BACKGROUND/EXPLANATION: The Baltimore City Joint Apprenticeship Program requires that apprentices assigned to the Water Treatment Plants of Baltimore City be provided with 144 hours of classroom instruction for each year of the 4 years that they are employed to successfully complete the Waste Water Treatment Technician Apprenticeship Program for the Bureau of Water and Wastewater. Ross Technical Services, Inc. has an extensive background in Instrumentation Training and has provided a custom curriculum that enables the apprentices to be exposed to the technical requirements of the program as they relate to the actual work environment of a Water and Wastewater Treatment Plant. The request is for the second year sessions of the three year instruction of the class of trainees hired as Waste Water Treatment Technician Apprentices. 42 AGENDA BOARD OF ESTIMATES 12/16/2015 Bureau of Water and Wastewater – cont’d The training will take place on-site using existing equipment and materials. The agency hired 28 new apprentices between December, 2014 through January, 2015. The agreement asks for a maximum of 15 apprentices per class, and in order to accommodate this large group of apprentices, it was necessary to split the group into two second year sessions. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Public Works/Office – On-Call Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the On-Call Agreement with Louis Berger Water Services, Inc. under Project 1503 (Previous Project No. 1230) On-Call Project and Construction Management Assistance Services. The period of the agreement is effective upon Board approval for four years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $4,000,000.00 – Upset Limit (To be determined with each individual task) No funds are required at this time. BACKGROUND/EXPLANATION: The Construction Management Division is in need of assistance from Louis Berger Water Services, Inc. to provide construction monitoring and inspection, preparation of daily reports, maintenance of project records and documentation, review of contractor’s application for payment, attendance at progress meetings, preparation of record drawings, and review of contract claims and supports, estimating, scheduling, project engineering, constructability reviews, submittal reviews and responses, RFI reviews and responses, and construction, contract administrative support under this On-Call agreement. This On-Call Agreement is necessary to provide services related to Consent Decree projects and other infrastructure related projects and will allow great latitude in staffing and funding availability to ensure that the requirements and deadlines for those projects are met. 44 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Public Works/Office – cont’d of Engineering and Construction MBE/WBE PARTICIPATION: The On-Call Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the Minority and Women’s Business Opportunity goals established in the original agreement. MBE: Environ-Civil Engineering, $0-1,080,000.00 0-27% Ltd. Kumi Construction Management $0-1,080,000.00 0-27% Corporation Sidhu Associates, Inc. $0-1,080,000.00 0-27% Techno Consult, Inc. 0-1,080,000.00 0-27% Total Aggregate $0-1,080,000.00 0-27% WBE: Peer Consultants, P.C. $ 0-400,000.00 0-10% Ross Technical Services, Inc. 0-400,000.00 0-10% Total Aggregate $ 0-400,000.00 0-10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Agreement has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Public Works/Office – Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with HDR Engineering, Inc. under Project S.C. 951, Comprehensive Biosolids Plan (CBP). The period of the Agreement is effective upon Board approval for four years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $537,441.18 – Baltimore County 442,039.73 – Baltimore City $979,480.91 – 9956-928009-9551-900020-703032 BACKGROUND/EXPLANATION: The Consultant will develop the Comprehensive Biosolids Plan, which will address solids processing from primary and waste activated sludge thickening through production and end uses of the biosolids for the City’s Patapsco and Back River Wastewater Treatment Plants. The CBP will also evaluate opportunities for co-processing solid wastes such as fats, oils, grease and separated food wastes with Wastewater Treatment Plant solids for increasing the production of renewable biogas energy and increasing overall energy efficiency in biosolids operations. The Consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Award Commission. 46 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Public Works/Office – cont’d of Engineering and Construction MBE/WBE PARTICIPATION: MBE: Celadon Technologies, LLC. $177,272.62 18.10% Shah and Associates 89,095.40 9.09% $266,368.02 27.19% WBE: Phoenix Engineering, Inc. $101,460.54 10.35% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Public Works/Office – cont’d of Engineering and Construction TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 603,570.00 9956-925009-9549 County Approp. Construction Reserve Comprehensive Biosolids Management 496,430.00 " " Wastewater Rev. Bonds $1,100,000.00 $ 979,984.49 --------------------- 9956-928009-9551-3 Design 120,015.51 --------------------- 9956-928009-9551-9 $1,100,000.00 Administration The funds are to cover the cost of SC 951, Comprehensive Biosolids Plan. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 48 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Public Works/Office – Task Assignment of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 021, to Arcadis-US, under Project 1303, On-Call Project and Construction Management Assistance. AMOUNT OF MONEY AND SOURCE: ($ 18,640.05) – 9960-910703-9557-900020-705032, WC 1225 ( 85,936.76) – 9960-905658-9557-900020-705032, WC 1240 ( 113,024.08) – 9956-918616-9551-900020-705032, SC 922 ( 194,127.79) – 9956-905620-9551-900020-705032, SC 932 ( 204,679.35) – 9956-905620-9551-900020-705032, SC 906 ($616,408.03) BACKGROUND/EXPLANATION: The Consultant will provide a credit of unused funds from various tasks including: Task 002 (WC 1225), Task 006 (WC 1240), Task 008 (SC 922), Task 009 (WC 932), and Task No. 011 (SC 906). This credit will increase the agreement upset limit and allow other tasks to be developed. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 49 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Public Works/Office – Task Assignment of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 041, to Rummel, Klepper & Kahl, LLP, under Project 1301, On-Call Project and Construction Management Assistance. AMOUNT OF MONEY AND SOURCE: $117,369.21 – 9960-917300-9557-900020-705032 BACKGROUND/EXPLANATION: The Consultant will provide on-site inspection services on WC 1228, Ashburton Washwater Lake Dam Stream Restoration for the Bureau of Water and Wastewater. THE TRANSFER OF FUNDS WAS APPROVED BY THE BOARD ON OCTOBER 7, 2015. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 50 AGENDA BOARD OF ESTIMATES 12/16/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 52 - 58 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 51 AGENDA BOARD OF ESTIMATES 12/16/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Department of Recreation and Parks 1. RP 15824, Fiscal Allied Contractors, $611,000.00 Year 2015 Play- Inc. Ground and Court Improvements MBE: JM Murphy Enterprises, $25,000.00 4.09% Inc. WBE: S&L Trucking, LLC $ 6,300.00 1.03% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 25,000.00 9938-909040-9475 R&P 27th. Reserve – FY’15 Series Court Resurfacing 79,000.00 " " State-Program Open Space 75,000.00 9938-909044-9475 R&P 27th. Reserve – FY’15 Series Community Parks & Playgrounds 100,000.00 " " State-Program Open Space 336,000.00 9938-917014-9475 R&P 27th Reserve – FY’15 Series Balto. Playground $615,000.00 Program 52 AGENDA BOARD OF ESTIMATES 12/16/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS DPW/Department of Recreation and Parks – cont’d $104,000.00 ----------------- 9938-910040-9474 Active – FY’15 Court Resurfacing 175,000.00 ----------------- 9938-911044-9474 Active – FY’15 Community Parks & Playgrounds 336,000.00 ----------------- 9938-919014-9474 $615,000.00 Active – FY’15 Balto. Playground Program This transfer will provide funds to cover costs associated with the award of Contract RP 15824, FY’15 Playground and Court Improvements. 3. WC 1230R, Prettyboy The Whiting-Turner $2,479,000.00 Reservoir Dam Gate- Contracting Co., House Facility Inc. Improvements MBE: Horton Mechanical $225,000.00 9.07% Contractors, Inc. Native Sons, Ltd. 175,000.00 7.06% Roane’s Rigging and 72,000.00 2.90% Transfer Co., Inc. $472,000.00 19.03% WBE: Plexus Installations, $ 25,000.00 1%* Inc. *The WBE subcontractor is not in good standing with the Department of Assessment and Taxation. The Bidder will be allowed to substitute an approved WBE, if Plexus Installations, Inc. is not in good standing at the time of award. MWBOO FOUND VENDOR IN COMPLIANCE. 53 AGENDA BOARD OF ESTIMATES 12/16/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS DPW/Office of Engineering & Construction – cont’d 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,139,602.75 9960-910300-9558 Water Revenue Constr. Reserve Bonds Meter Replacement 1,452,655.25 " " Counties $3,592,258.00 $ 247,900.00 ----------------- 9960-910301-9557-2 Extra Work 247,900.00 ----------------- 9960-910301-9557-3 Engineering 468,718.00 ----------------- 9960-910301-9557-5 Inspection 2,479,000.00 ----------------- 9960-910301-9557-6 Construction 148,740.00 ----------------- 9960-910301-9557-9 $3,592,258.00 Administration The funds are required to cover the costs for the award of WC 1230, Prettyboy Dam Gatehouse Improvements. 54 AGENDA BOARD OF ESTIMATES 12/16/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 5. B50004022, Mowing, Lorenz Lawn & $569,792.00 Maintenance & Ser- Landscape, Inc. vices for Clusters (Dept. of Recreation & Parks & all City Agencies) MWBOO SET GOALS OF 27% MBE AND 9% WBE. MBE: 4Evergreen Lawn Care $153,845.00 27% WBE: Fouts Lawn Care Corp. Inc. $ 51,300.00 9% MWBOO FOUND VENDOR IN COMPLIANCE. 6. B50004326, Turnout Municipal Emergency $ 83,148.00 Gloves for Baltimore Services, Inc. City Fire Department (Baltimore City Fire Department) MWBOO GRANTED A WAIVER. 7. B50004338, Furnish $400,000.00 and Install Carpet JD Carpets, Inc. and Floor Tile L & R Enterprises, t/a L & R Floors (Dept. of General Services) The five bids received were opened on November 4, 2015. All five responses were non-compliant by MWBOO. This is a multiple award contract requiring site visits with each vendor bidding a not-to-exceed amount on individual projects, based upon the unit prices bid, with the low 55 AGENDA BOARD OF ESTIMATES 12/16/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases bidder receiving award of that project. The above amount is the City’s estimated requirement, however, the vendors will supply the City’s entire requirement, be it more or less. MWBOO SET GOALS OF 8% MBE AND 3% WBE. JD Carpets, Inc.: MBE: 0% WBE: Acorn Supply & Distributing, Inc. 0% Beachwood Distributors, Inc. 0.75% Bidder did not achieve MBE/WBE goals. Bidder listed Acorn Supply & Distributing, Inc. for MBE participation, however Acorn Supply and Distributing is not certified as a MBE with Baltimore City (They are a certified WBE). Furthermore, Beachwood Distributors was listed for 3% WBE participation. However, not more than 25% of each MBE/WBE goal may be attained by expenditures to MBE/WBE suppliers who are not manufacturers. Therefore, the maximum value allowed has been applied. L & R Enterprises, t/a L & R Floors: MBE: Stock Supply Co. 0% WBE: Not Listed 0% Bidder did not achieve MBE/WBE goals. Stock Supply is not certified by the City of Baltimore. Bidder also failed to list any WBE participation. MWBOO FOUND VENDORS IN NON-COMPLIANCE. The Bureau of Purchases recommends award to the two low responsive bidders, contingent upon each vendor coming into compliance within ten days of Board approval. 56 AGENDA BOARD OF ESTIMATES 12/16/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 8. B50004351, Truck Edgewater Tire Center, $200,000.00 Accessories Inc. d/b/a Admiral Tire (Dept. of General Ser- vices, Fleet Management) MWBOO GRANTED A WAIVER. Rescind and Re-Award 9. B50004117, Conversion Rescind Award to: of Microfilm & Micro- Court Record & Data fiche to Digital Management Services, Format Inc. Re-Award to: $209,661.00 Crowley Micrographics d/b/a The Crowley Co. (2nd lowest responsible responsive bidder) (Dept. of Housing & Community Development) On November 18, 2015, the Board approved the initial award to Court Record & Data Management Services, Inc. However, the solicitation stated “all bid submissions, including bid prices, shall remain fixed and good for a period of not less than 90 days following the bid opening.” Court Record & Data Management Services, Inc. does not wish to extend 57 AGENDA BOARD OF ESTIMATES 12/16/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases their bid price past the 90 days and has requested to withdraw their bid. Cowley Micrographical has confirmed that they will extend their bid prices. MWBOO SET GOALS OF 0% MBE AND 7% WBE: WBE: 1st Choice, LLC 7% MWBOO FOUND VENDOR IN COMPLIANCE. 58 AGENDA BOARD OF ESTIMATES 12/16/2015 Baltimore Police Department – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the LEADERship for tuition. The period of the expenditure is February 3, 2016 through November 3, 2016. AMOUNT OF MONEY AND SOURCE: $5,000.00 – 1001-000000-2041-195500-603020 BACKGROUND/EXPLANATION: The tuition is for Mr. Kevin Davis to participate in the LEADERship Class of 2016. The training will enhance the leadership and competency of members in upper level supervisory roles within the Department. A scholarship was received in the amount of $2,500.00. This training provides a focus on accountability and responsibility within the ethical scope of the leading of other members of the Department. Focus is given to community services and improving the relationship within the community through service. APPROVED FOR FUNDS BY FINANCE 59 AGENDA BOARD OF ESTIMATES 12/16/2015 Police Department – Mutual Aid Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Mutual Aid Agreement with Montgomery County and the Montgomery County Police Department. The period of the agreement is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: The Mutual Aid Agreement is a standby agreement and there is no commitment of funds under the agreement at this time. The Agreement does provide that the requesting jurisdiction will indemnify the responding jurisdiction from third party claims that arise from the assistance provided in the requesting jurisdiction. In the future, should the City incur any liability under the Mutual Aid Agreement, then a further request for authorization of the expenditure of funds from the Board of Estimates would be submitted and a source of funds identified. BACKGROUND/EXPLANATION: Under the terms of the agreement, the Baltimore City Police Department or the Montgomery County Police Department, may request personnel and equipment from the Chief of the other jurisdiction in the event local resources are insufficient to meet public safety requirements. The Chief of the responding jurisdiction will have discretion to decide whether to and how to respond to such requests, taking into account the public safety requirements of the responding jurisdiction. The Baltimore Police Department reviewed its mutual assistance agreements following the tragic events of April 2015, and the civil unrest during this period. In order to provide for public safety, the Baltimore City Police Department has initiated mutual aid agreements with various federal, state, and local law enforcement. APPROVED FOR FUNDS BY FINANCE (The Mutual Aid Agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 12/16/2015 Police Department – Ratification of Grant Adjustment Notice ACTION REQUESTED OF B/E: The Board is requested to ratify the Grant Adjustment Notice (GAN) Amendment No. 4 from the Maryland Emergency Management Agency (MEMA) for the FY 2012 Urban Area Security Initiative (UASI). AMOUNT OF MONEY AND SOURCE: Project Adjustment Original Details Account Code Amount New Amount Difference Closed Circuit Television 4000-472413-2023-212600-600000 $ 625,253.24 $ 625,253.24 $ - Functional Needs & Citizen Involvement 4000-472413-2023-212601-600000 $ 30,262.88 $ 30,262.88 $ - HAZMAT 4000-472413-2023-212602-600000 $ 96,322.65 $ 96,322.65 $ - Incident Management Team 4000-472413-2023-212603-600000 $ 25,352.43 $ 25,352.43 $ - Law Enforcement and Terrorist Prevention 4000-472413-2023-212604-600000 $ 101,579.53 $ 101,579.53 $ - Mobile Command Communications Vehicle 4000-472413-2023-212605-600000 $ 11,463.00 $ 11,463.00 $ - Patient Tracking 4000-472413-2023-212606-600000 $ - $ - $ - Planners 4000-472413-2023-212607-600000 $ 47,143.80 $ 47,143.80 $ - Regional Exercises 4000-472413-2023-212608-600000 $ 91,647.00 $ 42,215.48 $(49,431.52) UAWG Support 4000-472413-2023-212609-600000 $ 136,111.78 $ 133,543.30 $ (2,568.48) EOC enhancements and upgrades 4000-472413-2023-212610-600000 $ 78,220.60 $ 78,220.60 $ - Establish/enhance cyber security program 4000-472413-2023-212611-600000 $ 14,700.00 $ 14,700.00 $ - Interoperable communications systems 4000-472413-2023-212612-600000 $ 137,887.09 $ 137,887.09 $ - Totals $ 1,395,944.00 $1 ,343,944.00 $(52,000.00) 61 AGENDA BOARD OF ESTIMATES 12/16/2015 Police Department – cont’d BACKGROUND/EXPLANATION: On October 17, 2012, the Board authorized acceptance of a Memorandum of Agreement (MOA) with MEMA for the FY12 UASI, funding through a grant from the U.S. Department of Homeland Security, in the amount of $1,476,804.00. The period of the agreement was from September 1, 2012 through May 31, 2014. On April 24, 2013, the Board approved an amendment reducing the award by $30,000.00, making the total award amount $1,446,804.00. On October 23, 2013, the Board approved an amendment reducing the award by $50,860.00, making the total award amount $1,395,944.00. On September 10, 2014, the Board approved an amendment extending the period of the MOA through July 31, 2014. This GAN Amendment No. 4 decreased the amount of the grant by $52,000.00, and made the new total award amount $1,343,944.00 to give the DGS funding to obtain an MView system. This GAN (No. 4) is late because of the late receipt of documents explaining the transfer of funding. MBE/WBE PARTICIPATION: N/A AUDITS NOTED THE RATIFICATION OF THE GRANT ADJUSTMENT NOTICE. (The Grant Adjustment Notice has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Housing and - Community Development Block Community Development__ Grant Agreements __________ The Board is requested to approve and authorize execution of the Community Development Block Grant Agreements. 1. LIVING CLASSROOMS FOUNDATION, INC. $380,480.00 Account: 2089-208916-5930-424964-603051 Under this agreement the Sub-grantee will train Project SERVE members in carpentry and construction skills while cleaning and occasionally boarding a minimum of 3,000 vacant properties within predetermined eligible code enforcement areas of the City under the direction and control of Department of Public Work’s (DPW) Bureau of Solid Waste. The DPW will provide all service requests to the sub-grantee and will oversee each completed service request for satisfactory compliance with City procedures and codes. The period of the agreement is July 1, 2015 through June 30, 2016. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $27,784.00, AS FOLLOWS: MBE: $ 7,501.68 WBE: $ 2,778.40 2. PIGTOWN MAIN STREET, INC. $ 40,000.00 Account: 2089-208916-5930-715926-603051 $ 18,146.13 2089-208916-5930-715976-603051 $ 21,853.87 This agreement will provide CDBG funds to subsidize the Sub-grantee’s operating expenses for one year. Under the terms of the agreement the Sub-grantee will work to revitalize the Washington Village (Pigtown) neighborhood by 63 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Housing and – cont’d Community Development__ attracting and retaining businesses and engaging in community sanitation and greening efforts. The sub-grantee will facilitate economic development in the Washington Boulevard Commercial Business District by providing technical assistance and workshops to new and existing businesses. The period of the agreement is July 1, 2015 through June 30, 2016. 3. GREATER BALTIMORE COMMUNITY HOUSING $27,880.00 RESOURCE BOARD, INC. (GBCHRB) Account: 2089-208916-5930-436384-603051 The agreement will provide the funding to GBCHRB to procure a consultant to provide technical expertise in planning, designing and conducting an effective program of fair housing education, training, analysis and administration in the City. The consultant will, on behalf of the GBCHRB, provide general fair housing ordinance education, fair housing education for persons with disabilities, regional fair housing advocacy, special fair housing awareness events and fair housing curriculum support in Baltimore City Public Schools. The period of the agreement is October 1, 2015 through September 30, 2016. On June 17, 2015, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2015 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) 64 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Housing and – cont’d Community Development__ Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG agreements as outlined in the Plan to be effective July 1, 2015 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with East Baltimore Historic III, LLC, Developer, for the sale of the City-owned properties located at 707, 723 and 730 E. Biddle Street; 1200, 1202, 1206, 1208, 1210, 1212, and 1214 Homewood Avenue; 706, 709, 718, 719 and 726 Mura Street; and 701, 704, 726, 729, 730, 731, and 739 E. Preston Street. AMOUNT OF MONEY AND SOURCE: $ 5,000.00 - 707 E. Biddle Street 5,000.00 - 723 E. Biddle Street 5,000.00 - 730 E. Biddle Street 5,000.00 - 1200 Homewood Avenue 5,000.00 - 1202 Homewood Avenue 5,000.00 - 1206 Homewood Avenue 5,000.00 - 1208 Homewood Avenue 5,000.00 - 1210 Homewood Avenue 5,000.00 - 1212 Homewood Avenue 5,000.00 - 1214 Homewood Avenue 5,000.00 - 706 Mura Street 5,000.00 - 709 Mura Street 5,000.00 - 718 Mura Street 5,000.00 - 719 Mura Street 5,000.00 - 726 Mura Street 5,000.00 - 701 E. Preston Street 5,000.00 - 704 E. Preston Street 5,000.00 - 726 E. Preston Street 5,000.00 - 729 E. Preston Street 5,000.00 - 730 E. Preston Street 5,000.00 - 731 E. Preston Street 5,000.00 - 739 E. Preston Street $110,000.00 - Purchase price to be paid at time of settlement BACKGROUND/EXPLANATION: The City will convey all its rights, title, and interest in the properties to East Baltimore Historic III, LLC. 66 AGENDA BOARD OF ESTIMATES 12/16/2015 DHCD – cont’d East Baltimore Historic III, LLC will purchase the vacant buildings known as 707, 723 and 730 E. Biddle Street; 1200, 1202, 1206, 1208, 1210, 1212, and 1214 Homewood Avenue; 706, 709, 718, 719 and 726 Mura Street; and 701, 704, 726, 729, 730, 731, and 739 E. Preston Street for the rehabilitation into residential rentals. The purchase price and improvements to the sites will be funded through Federal Historic Tax Credits, CDBG Funds, and private funds. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE VALUE DETERMINED BY THE WAIVER VALUATION PROCESS: The 22 vacant buildings are being sold for $5,000.00 each for a total of $110,000.00. The Waiver Valuation Process determined the price for the properties as follows: Property Address Waiver Valuation 707 E. Biddle St. $ 5,000.00 723 E. Biddle St. $ 5,000.00 730 E. Biddle St. $10,000.00 1200 Homewood Ave. $10,000.00 1202 Homewood Ave. $10,000.00 1206 Homewood Ave. $10,000.00 1208 Homewood Ave. $10,000.00 1210 Homewood Ave. $10,000.00 1212 Homewood Ave. $10,000.00 1214 Homewood Ave. $10,000.00 706 Mura St. $ 5,000.00 709 Mura St. $ 5,000.00 718 Mura St. $ 5,000.00 719 Mura St. $ 5,000.00 726 Mura St. $ 5,000.00 701 E. Preston St. $10,000.00 704 E. Preston St. $10,000.00 726 E. Preston St. $10,000.00 729 E. Preston St. $10,000.00 730 E. Preston St. $10,000.00 731 E. Preston St. $10,000.00 739 E. Preston St. $10,000.00 67 AGENDA BOARD OF ESTIMATES 12/16/2015 DHCD – cont’d The properties are being sold to East Baltimore Historic III, LLC for less than the price determined by the waiver valuation process for the following reasons:  the new construction will be to the specific benefit to the immediate community,  this transaction will eliminate blight from the block, and eliminate blight from the neighborhood,  this sale and rehabilitation will return vacant lots to the tax rolls, and  the property is being sold for less than the price determined by the Waiver Valuation process because of its condition, which will require extensive and immediate remediation. MBE/WBE PARTICIPATION: The Developer has agreed to comply with the Minority and Women’s Business Enterprise Program of Baltimore City. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 68 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Housing and – Expenditure of Funds Community Development__ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of payment to America’s Best Value Inn. AMOUNT OF MONEY AND SOURCE: $22,289.18 – 2089-208915-5825-608400-603026 Invoice Invoice Room # Amount Check-In Check-Out Number Date Date Date 4623 6/17/2015 215 $ 767.00 6/02/2015 6/14/2015 4624 6/17/2015 212 $ 767.00 6/02/2015 6/14/2015 4625 6/17/2015 224 $ 767.00 6/02/2015 6/14/2015 4629 6/16/2015 405 $ 413.00 6/09/2015 6/15/2015 4630 6/22/2015 407 $ 413.00 6/09/2015 6/15/2015 4633 6/23/2015 327 $ 649.00 6/08/2015 6/18/2015 4635 6/23/2015 406 $1,062.00 6/04/2015 6/21/2015 4636 6/23/2015 409 $1,059.18 6/04/2015 6/21/2015 4642 6/29/2015 422 $ 590.00 6/16/2015 6/25/2015 4643 6/29/2015 424 $ 590.00 6/16/2015 6/25/2015 4644 6/29/2015 219 $ 413.00 6/19/2015 6/25/2015 4645 6/29/2015 221 $ 413.00 6/19/2015 6/25/2015 4646 6/29/2015 310 $ 236.00 6/22/2015 6/25/2015 4647 6/22/2015 307 $ 226.00 6/22/2015 6/26/2015 4652 7/06/2015 326 $ 826.00 6/22/2015 7/05/2015 4653 7/08/2015 327 $ 826.00 6/22/2015 7/05/2015 4654 7/06/2015 300 $ 708.00 6/24/2015 7/05/2015 4655 7/06/2015 305 $ 708.00 6/24/2015 7/05/2015 4658 7/07/2015 420 $ 885.00 6/22/2015 7/06/2015 4659 7/10/2015 317 $ 885.00 6/25/2015 7/09/2015 4668 7/27/2015 316 $ 708.00 7/15/2015 7/26/2015 4669 7/27/2015 326 $ 708.00 7/15/2015 7/26/2015 4673 8/03/2015 306 $1,003.00 7/17/2015 8/02/2015 4717 10/01/2015 316 $ 826.00 9/16/2015 9/29/2015 4718 10/01/2015 317 $ 826.00 9/16/2015 9/29/2015 69 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Housing and – cont’d Community Development__ 4719 10/05/2015 218 $ 590.00 9/22/2015 10/01/2015 4720 10/05/2015 213 $ 590.00 9/22/2015 10/01/2015 4721 10/05/2015 216 $ 590.00 9/22/2015 10/01/2015 4722 10/05/2015 308/212 $ 295.00 9/29/2015 10/03/2015 4723 10/06/2015 309 $ 354.00 9/29/2015 10/04/2015 4727 10/07/2015 221 $ 1,298.00 9/14/2015 10/05/2015 4728 10/07/2015 222 $ 1,298.00 9/14/2015 10/05/2015 Total $22,289.18 BACKGROUND/EXPLANATION: The Lead Hazard Reduction Program reduces lead risks in homes with children under the age of six who have elevated blood lead levels. While contractors work to reduce the lead risks, the families must be relocated to a temporary residence. The program originally awarded the contract to Mt. Vernon Hotels. However, the hotel was sold, and the new company did not follow through with the contract. Since then, the program used various hotels throughout the City, until the current bid is awarded. There was a purchase order (P530034) with America’s Best Value Inn to provide this service. However, the amount of the purchase order was depleted in the beginning of June, and a change order was not processed to increase the amount. America’s Best continued to provide the service, which is an integral part of the program. Without the relocation, the program could not work towards reducing the risk of lead poisoning affecting these families. Also the program required these relocations to accomplish its goal of reducing lead paint in 210 homes. If this goal was not met the grantor may not have provided the new grant which was awarded in August. Between June and October, 32 families required to be relocated. These invoices total $22,289.18. Currently there is a bid for 70 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Housing and – cont’d Community Development__ hotels with no response. The RFP/Bid will be sent back to purchasing. The program will continue to struggle to find hotels and serve clients without a contracted vendor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 71 AGENDA BOARD OF ESTIMATES 12/16/2015 Department of Housing and – Memorandum of Understanding Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve a Memorandum of Understanding (MOU) with the Maryland Department of Housing and Community Development (MD-DHCD). The MOU is effective upon Board approval through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $1,100,000.00 – 518816-5825-608400-603051 BACKGROUND/EXPLANATION: The MOU provides funding for the Lead Hazard Reduction Program. The State’s funding commitment was recognized as matching funds by the federal government in awarding the City of Baltimore $3,690,733.00 in federal funding to remove lead hazard in 230 homes in which young children are at-risk of lead paint poisoning. The three year period of the State grant will coincide with the federal grant which will be presented to the Board of Estimates soon, at the conclusion of budget negotiations. The Baltimore City Lead Hazard Reduction Program (LHRP) was awarded $3,690,733.00 by the U.S. Department of Housing and Urban Development (HUD). Budget negotiations and preliminary administrative work have been undertaken in the period since the award announcement at the end of August 2015. In its application to HUD, the City included a commitment letter from the State of Maryland pledging $1.1 million in matching funds, state funds are dedicated to the capital costs associated with lead hazard reduction. The submitted MOU between the State and City follows through on that commitment. (The State’s MOU reference a HUD grant of $3.5 million which covers the base amount for lead hazard reduction work, additional federal funds were awarded for healthy homes supplemental improvements). 72 AGENDA BOARD OF ESTIMATES 12/16/2015 DHCD – cont’d The Baltimore City Health Department is a principle partner and sub-grantee for the LHRP providing home visits and in-home health education to the families of children with blood lead level test results in the range of concern. The Green & Healthy Homes Initiative is a non-profit partner and sub-grantee providing community outreach/application assistance, post- remediation education and healthy homes supplemental improvements. The LHRP will serve households with total family income at or below 80% of Area Median Income, with children below six years of age, and houses with identified lead paint hazards. The HCD will coordinate weatherization and housing rehabilitation services to complement lead hazard reduction. The LHRP is an excellent example of federal, state and local cooperation. While childhood lead poisoning has been greatly reduced over the past 20 years, the Department’s work in this area is done. The LHRP, with assistance from the State as reflected in this MOU, will continue to work toward the ultimate goal…the day when every child in Baltimore City grows up in a home safe from lead poisoning. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 73 AGENDA BOARD OF ESTIMATES 12/16/2015 Parking Authority - Ninth Amendment to Agreement for of Baltimore City Pay-and-Display Parking Stations ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Ninth Amendment to Agreement for Pay-and-Display Parking Stations with CALE America, Inc. AMOUNT OF MONEY AND SOURCE: $276,617.00 – 2076-000000-2321-253300-607001 BACKGROUND/EXPLANATION: The original agreement allowed for the purchase of 375 meters. The agreement has been amended seven times previously with approval from the Board, to increase the number of meters that may be purchased: On October 17, 2007, to purchase 120 meters (495 total), July 30, 2008 to purchase 200 meters (695 total), April 8, 2009 to purchase 25 meters (720 total), August 25, 2010 to purchase 75 meters (795 total), April 25, 2012 to purchase 75 meters (870 total), October 3, 2012 to purchase 30 meters (900 total), and on July 23, 2014 to purchase 30 meters (930 total). An amendment approved by the Board of Estimates on February 17, 2010 allowed for upgrading the method of credit card processing at selected meters. The agreement was assigned by CALE Parking Systems USA Inc. to CALE America, Inc. with approval from the Board of Estimates, on February 15, 2012. Currently, the City’s EZ Park Multi-Space Parking Meters utilize a 2G modem for connectivity to process credit card payments and 74 AGENDA BOARD OF ESTIMATES 12/16/2015 Parking Authority of – cont’d Baltimore City____ to notify the Parking Authority of maintenance issues. However, support for 2G connectivity is being phased out by the wireless communication carriers and is currently susceptible to lapses in communication that can lead to delayed transactions for parking customers and delayed notice of meter service issues. CALE’s 3G modem will provide significantly increased connectivity and faster connection times. Additional benefits, listed below, of an upgrade to the 3G modem support the expenditure of funds as well as the return on investment to the City. Improvements derived from an upgrade to the 3G modem include:  Greater bandwidth for increased data transmission capacity,  Improved communication “uptime”, and faster credit card/debit card validation times, resulting in a significant decrease in the possibility of delayed customer transactions, thereby increasing customer satisfaction,  A decrease in EZ Park Multi-Space Parking Meter battery consumption, resulting in longer battery life, and  Compatibility with our current administrative dashboard which allows for future communications upgrades, if necessary. The financial impact to the City of an upgrade to 3G modems would be quite significant as well. We estimate that increased parking meter uptime enabled by this upgrade will improve revenues from these meters by $200,000.00 annually. An investment of $279,308.00 for the 3G modem upgrade would be recouped in less than 18 months. 75 AGENDA BOARD OF ESTIMATES 12/16/2015 Parking Authority of – cont’d Baltimore City____ MBE/WBE PARTICIPATION: Commitment Performed MBE: Pioneer Contracting 17% $90,600.00 (39%) Co., Inc. WBE: Eddie Brown & 9% $74,499.64 (32%) Associates, Inc. MWBOO FOUND VENDOR IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Ninth Amendment to Agreement for Pay-and-Display Parking Stations has been approved by the Law Department as to form and legal sufficiency.) 76 AGENDA BOARD OF ESTIMATES 12/16/2015 Parking Authority of – Janitorial Services Agreement Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Janitorial Services Agreement with Broadway Services, Inc. The period of the agreement is January 1, 2016 through December 31, 2018 with an option to renew for two 1-year terms. AMOUNT OF MONEY AND SOURCE: Annually $20,415.00* – 2076-000000-2321-253300-607001 *If the City’s living wage increases during the term, Broadway’s compensation may increase accordingly. BACKGROUND/EXPLANATION: In May of 2015, the PABC issued a Request for Bids (RFB) for janitorial services to be performed at the PABC main office located at 200 W. Lombard St. Three vendors responded to the RFB and proposals were opened on September 15, 2015 by the PABC Board of Directors. Broadway Services, Inc. provided the lowest qualified and competent bid. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Janitorial Services Agreement has been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 12/16/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 1. Nancy J. Kerr Nurse Family DHMH Home $3,141.38 Dorothy I. Onyemah* Partnership - Unit Visiting 2 Training Grant Denver, CO *DHMH Child Jan. 11 – 15, 2016 Health (Reg. Fee $0.00) Systems Improvement Grant The transportation for each attendee was prepaid using a City-issued credit card assigned to Lori Partin. The disbursement for each attendee is $1,110.73. RETROACTIVE TRAVEL APPROVAL Health Department 2. Christy Skipper 2015 United States Ryan White $953.74 Conference on AIDS Part-A Conference COM Washington, DC Sept. 10 – 12, 2015 (Reg. Fee $685.00) Ms. Skipper travelled to Washington, DC to attend the 2015 United States Conference on AIDS held on September 10 – 12, 2015. The subsistence rate for this location was $293.00 per day. The registration was pre-paid on a City-issued credit card assigned to Whitney Tantleff. Therefore, the amount to be reimbursed to Christy Skipper is $268.74. This request is late because the Department did not have sufficient time to process the travel request prior to Board approval. The Department requests retroactive travel approval. The requested travel reimbursement is as follows: 78 AGENDA BOARD OF ESTIMATES 12/16/2015 TRAVEL REIMBURSEMENT Health Dept. – cont’d $ 132.79 – Mileage (private vehicle 76.94 miles x .575) 76.00 - Conference parking 59.95 – Food ($685.00) - Registration $268.74 - Amount to be disbursed to Ms. Skipper RETROACTIVE TRAVEL APPROVAL Fund Name To Attend Source Amount Health Department 3. Sonny Pelham 2015 United States Ryan $ 841.38 Conference on AIDS White Washington, DC Sept. 10 – 13, 2015 (Reg. Fee $685.00) Mr. Pelham traveled to Washington, DC on September 10 – 12, 2015 to attend the United States Conference on AIDS. The subsistence rate for this location was $293.00 per day. The registration was pre-paid on a City-issued credit card assigned to Ms. Whitney Tantleff. Mr. Pelham rode the train to Washington, DC on September 10 – 11, 2015 and drove his personal vehicle on September 12, 2015. He did not attend the conference on September 13, 2015. Therefore, the requested reimbursement to Mr. Pelham is $156.38. 79 AGENDA BOARD OF ESTIMATES 12/16/2015 TRAVEL REIMBURSEMENT Health Dept. – cont’d REIMBURSEMENT $ 32.00 - Amtrak Train ($8.00 x 4 - 9/10/2015 and 9/11/2015) 24.00 – Amtrak Train Station parking ($12.00 x 2 (9/10/2015 and 9/11/2015) 13.00 – D.C. Metro (9/10/2015) 44.26 – Mileage (9/12/2015 – personal vehicle - 76.98 miles x .575¢) 17.00 – Conference parking (9/12/15) 26.12 – Meals (685.00) - Registration $156.38 - Amount to be reimbursed to Mr. Pelham The travel approval request is late because Mr. Pelham did not have sufficient time to process the travel request for Board approval prior to traveling. Therefore, the Department is requesting the Board to ratify this travel request and approve and authorize reimbursement to Mr. Pelham for his travel expenses. 80 AGENDA BOARD OF ESTIMATES 12/16/2015 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - WC 1242, Brown Pond Dam Breach Office of Engineering BIDS TO BE RECV’D: 02/03/2016 and Construction___________ BIDS TO BE OPENED: 02/03/2016_ 2. Department of Public Works/ - RP 15818, Office Trailer Department of Recreation Relocation to Gwynns Falls Park and Parks__________________ Maintenance Yard BIDS TO BE RECV’D: 01/13/2016 BIDS TO BE OPENED: 01/13/2016__ 3. Department of Transportation – TR 15017, Conduit Manhole Recon- struction at Various Locations BIDS TO BE RECV’D: 01/20/2016 BIDS TO BE OPENED: 01/20/2016___ 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 81