NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – NOVEMBER 18, 2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Concrete Services, Inc. $ 8,000,000.00 CPP Construction Company, Inc. $ 22,995,000.00 Eastern Gunite Co., Inc. $ 4,158,000.00 K&K Adams, Inc. $ 8,000,000.00 Milton Electric Company, Inc. $ 1,500,000.00 R.E. Harrington Plumbing & Heating Company, Inc. $ 8,000,000.00 Road Safety, LLC $ 1,500,000.00 Seaboard Foundations, Inc. $ 113,328,000.00 Structural Restoration Services, Inc. $ 8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Architectona Inc. Architect Techno Consult, Inc. (DBA Techno) Engineer AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – Inter-Departmental Lease Agreements The Board is requested to approve and authorize execution of the Inter-Departmental Lease Agreements between the Department of General Services, Landlord and the Baltimore City Police Department, Tenant. The period of the Inter-Departmental Lease Agreement is July 1, 2015 through June 30, 2016, with an option to renew for five 1-year terms. The Police Department will use the leased premises for administrative offices. The annual rent for the renewal term will be determined on projected operating costs and expenses for the upcoming renewal term. Based on this determined rental rate, the rental payment will increase or decrease each year during the renewal terms. Facility & Location Monthly Rent Annual Rent 1. Police Headquarters $235,178.36 for $2,822,140.43 Building 319,857 sq. ft. 601 E. Fayette Street Account: 1001-000000-2041-716600-603096 2. Police Headquarters $46,786.40 for $ 561,436.90 Annex Building 95,298 sq. ft. 601 E. Fayette Street Account: 1001-000000-2041-716600-603096 3. Eastern District $11,795.90 for $ 141,550.75 1620 Edison Highway 23,353 sq. ft. Account: 1001-000000-2042-198100-603096 4. Northeastern District $14,195.38 for $ 170,344.57 1900 Argonne Drive 29,463 sq. ft. Account: 1001-000000-2042-198100-603096 2 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – cont’d 5. Northern District $23,213.63 for $ 278,563.60 2201 W. Cold Spring 25,914 sq. ft. Lane Account: 1001-000000-2042-198100-603096 6. Northwestern District $12,016.96 for $ 144,203.50 5271 Reisterstown Road 28,723 sq. ft. Account: 1001-000000-2042-198100-603096 7. Southeastern District $11,239.41 for $ 134,872.88 5710 Eastern Avenue 26,124 sq. ft. Account: 1001-000000-2042-198100-603096 8. Southern District $11,802.79 for $ 141,633.46 10 Cherry Hill Road 20,286 sq. ft. Account: 1001-000000-2042-198100-603096 9. Southwestern District $10,936.63 for $ 131,239.54 424 Fonthill Avenue 21,132 sq. ft. Account: 1001-000000-2042-198100-603096 10. Western District $12,334.45 for $ 148,013.42 1034 N. Mount St. 28,723 sq. ft. Account: 1001-000000-2042-198100-603096 11. K-9 Unit $ 769.48 for $ 9,233.76 3101 Swann Drive 2,866 sq. ft. Account: 1001-000000-2016-197500-603096 3 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – cont’d 12. Police Department $ 3,518.58 for $ 42,222.99 Joint Marine Unit 7,342 sq. ft. 3201 Boston Street 1st and 2nd floors Account: 1001-000000-2617-197500-603096 13. Baltimore City Mounted $ 4,013.52 for $ 48,162.27 Police Unit 10,467 sq. ft. 411 Holliday Street Account: 1001-000000-2016-199200-603096 14. Warrant Task Force $13,521.56 for $162,258.76 242 W. 29th Street 33,932 sq. ft. Account: 1001-000000-2042-198100-603096 The Landlord will be responsible for the interior and exterior of the buildings, including foundations, roof, walls, gutters, downspouts, maintenance & repairs of HVAC Systems, heat and air- conditioning (not individual window ventilation systems), trash removal, janitorial services, pest control, cleaning floors, snow and ice removal, interior and exterior lighting, sewer/plumbing, electrical repairs, replacing air filters for HVAC systems, and utilities. The Tenant accepts the premises in its existing condition and will not make any alterations, additions, or improvements without Landlord’s written consent, provide all equipment including refrigerators or any other kitchen appliances, telephone and computer services, place debris into trash receptacles, keep common break room free of debris that can cause infestation of insects and/or rodents, keep entrances, passageways and areas clean and in an orderly condition, free of Tenant’s equipment and furniture. 4 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – cont’d The Space Utilization Committee approved the lease agreements at its meeting of November 3, 2015. The Inter-Departmental Lease Agreements are late due to administrative delays. APPROVED FOR FUNDS BY FINANCE (The Inter-Departmental Lease Agreements have been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – Inter-Departmental Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Inter-Departmental Lease Agreement between the Department of General Services, Landlord, and the Department of Public Works, Tenant, for the rental of a portion of the property known as 4 S. Frederick Street, consisting of approximately 9,621 square feet on the 2nd, 3rd, and 4th floors. The period of the Inter-Departmental Lease Agreement is October 1, 2015 through September 30, 2016, with an option to renew for five 1-year terms. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installment $70,040.36 $5,836.70 Accounts: 1001-000000-1901-191300-603096 1001-000000-1901-190800-603096 1001-000000-1901-190300-603096 BACKGROUND/EXPLANATION: The leased premises will be used for offices for Safety and Training, Boards and Commissions, and the Director. The Landlord will be responsible for the maintenance of the interior and exterior of the building, cleaning the floors, providing janitorial services, and utilities, trash removal, pest control, and keeping the sidewalks adjacent to the premises and the entrances thereof clear of ice, snow, and debris. The Tenant will accept the leased premises in its existing condition. The Tenant will provide all equipment if applicable, necessary for the operation of the Tenant’s programs, including but not limited to telephone and computer services to the leased 6 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – cont’d premises. The Tenant will be responsible for placing debris from the leased premises into trash receptacles. The Tenant will keep the entrance, passageways, and areas adjoining or appurtenant to the leased premises in a clean and orderly condition, free of rubbish and obstruction. The Inter-departmental Lease Agreement is late because of administrative issues. The Space Utilization Committee approved the lease agreement at its meeting of November 3, 2015. APPROVED FOR FUNDS BY FINANCE (The Inter-Departmental Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with the Mayor’s Office of Human Services, Landlord, and Dayspring Programs Inc., Dayspring Head Start, Tenant, for the rental of a portion of the building known as 621 N. Eden Street consisting of approximately 6,350 square feet. The period of the Lease Agreement is October 1, 2015 through September 30, 2017. AMOUNT OF MONEY AND SOURCE: $1.00 – Annual rent, if demanded. BACKGROUND/EXPLANATION: The leased premises will be used for the Dayspring Head Start operations to provide education, health, social services, and parent-community involvement opportunities to low-income children ages 3 to 5 and their families. The Tenant accepts the premises in its current condition and will be responsible for maintenance, utilities, repairs, minor improvements, janitorial, security, and pest control. The Tenant will keep the sidewalk and entrances free of ice, snow, and debris. The tenant will maintain the necessary licenses for business operation. The Space Utilization Committee approved this Lease Agreement on November 3, 2015. This Lease Agreement is late because of administrative delays. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with Tessea Antonis-Parr, Lessee, for the rental of property located at 1427 Light Street, known as School 33, Studio #202 (2nd floor). The period of the Lease Agreement is November 1, 2015 through October 31, 2018, with an option to renew for two 1-year terms. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $4,800.00 $400.00 BACKGROUND/EXPLANATION: The demised premises will be used as an artist’s studio for the Lessee. The lease may be terminated by the Lessor during the original term by giving a 60-day notice to the Lessee. The Lessor is responsible for heat, electricity, and water. The Lessee is responsible for content insurance, janitorial, trash receptacles, and security. The Space Utilization Committee approved this Lease Agreement on November 3, 2015. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – Sublease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Sublease Agreement between the Light Health and Wellness Comprehensive Services, Inc., Sub-Lessor, and the Baltimore City Health Department, Sub-Lessee, for the rental of property known as 2200 N. Monroe St., consisting of approximately 2,103 interior and 1,050 exterior sq. ft. The period of the Sublease Agreement is September 1, 2015 through June 30, 2020, with the option to renew for one 5-year term. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent Year 1 $30,009.84 $2,500.82 Year 2 $30,910.10 $2,575.84 Year 3 $31,837.41 $2,653.12 Year 4 $33,429.28 $2,785.77 Year 5 $29,250.60 $2,925.06 Account: 4000-475916-3080-294600-603013 BACKGROUND/EXPLANATION: The leased premises will be used by the Baltimore City Health Department for the Head Start Program. The Landlord will be responsible for utilities, janitorial services, trash removal, maintenance, repairs, plumbing and electrical. They will also maintain interior and exterior lighting, air filter replacement, pest control, and snow removal. 10 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – cont’d The Tenant will be responsible for providing telephone and computer services to the leased premises and alterations including installing two sinks in each classroom, two doorways cut and installed, and an exterior playground suitable for infants and toddlers. The Sublease Agreement is late due to administrative delays. The Space Utilization Committee approved this Sub-lease Agreement at its meeting on November 3, 2015. APPROVED FOR FUNDS BY FINANCE (The Sublease Agreement has been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – Second Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Second Amendment to Lease Agreement by and between 2655 Matthews, LLC, Landlord, and the City, Tenant, for the rental of a portion of the property known as 601 E. 27th Street, consisting of approximately 37,200 square feet. This Second Amendment to Lease Agreement will extend the period of the lease agreement for an additional five years effective November 1, 2018 through October 31, 2023, with a renewal option for an additional five-year period. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent 11/01/2015 $210,954.45 $17,579.54 11/01/2016 $217,199.50 $18,099.96 11/01/2017 $223,631.91 $18,635.99 11/01/2018 $227,471.29 $18,955.94 11/01/2019 $234,295.43 $19,524.62 11/01/2020 $241,324.29 $20,110.36 11/01/2021 $248,564.02 $20,713.67 11/01/2022 $256,020.94 $21,335.08 Account: 1001-000000-1070-109200-603013 BACKGROUND/EXPLANATION: The leased premises are used for archive storage and office space by Legislative Reference. On July 30, 2008, the Board approved the original Lease Agreement for the period November 1, 2008 through October 31, 2018, with an option to renew for an additional five- year period. The current lighting in the main storage area is obstructed with the archive shelving. The Landlord, at its expense, will install all new energy saving lighting to be aligned over the aisles 12 AGENDA BOARD OF ESTIMATES 11/18/2015 Space Utilization Committee – cont’d between the shelving units. In return for this installation, the Tenant has agreed to extend the initial term of the lease for an additional five years effective November 1, 2018 through October 31, 2023, with a renewal option for an additional five-year period. As a result of the lighting installation, the Tenant will be entitled to a BGE rebate of approximately $9,200.00 and will benefit from an annual energy savings of approximately $7,776.00 per year. The Landlord will maintain normal wear and tear of 700 units of steel shelving, maintain structural defects, be responsible for fire insurance, real estate taxes, and snow removal. The Tenant will be responsible for utilities, janitorial services, installation, and payment for the security system, if applicable, telephone and computer services, the maintenance of the agreement for the HVAC system throughout the initial term and any renewal term of the agreement, and liability insurance under the City’s self-insured program. APPROVED FOR FUNDS BY FINANCE (The Second Amendment to Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Real Estate – Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with DMS PONCA, LLC for the sale of the property known as E/S Ponca Street (Block 6840, Lot 001). AMOUNT OF MONEY AND SOURCE: $46,000.00 – Purchase price BACKGROUND/EXPLANATION: On January 25, 2012, the Board approved the sale of the property located at 4901 Boston Street to DMS PONCA, LLC. E/S Ponca Street is a lot adjacent to 4901 Boston Street and is needed by the developer, DMS PONCA, LLC for the completion of its project. The Department of Transportation confirmed on October 23, 2013, that the property was no longer needed for public purpose and that the Department of Real Estate could proceed with the sale. The authority to sell this property by City Council Ordinance No. 14-0334 was approved by the Board on August 18, 2014.The vacant, unimproved lot was appraised on June 23, 2014 for the amount of $46,000.00. DMS PONCA, LLC paid a down payment in the amount of $4,600.00. (The Land Disposition Agreementhas been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Real Estate – Special Warranty Deed ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Special Warranty Deed with MD-Sun Park, LLC to convey the East Bed of Dickman Street, designated as Lot 7, which has been legally closed. AMOUNT OF MONEY AND SOURCE: $0.00 BACKGROUND/EXPLANATION: The East Bed of Dickman Street, or Lot 7, as shown on the plan of subdivision entitled “Port Covington, Baltimore, Maryland” prepared by Century Engineering, Inc. (being a resubdivision of lot 1 as shown on the plan of the subdivision entitled, “Final Subdivision Plan Property of WESTERN MARYLAND RAILWAY COMPANY” recorded among the Land Records of Baltimore City, Maryland on May 4, 1988 in Pocket Folder S.E.B. 3203), said resubdivision plat recorded among the aforesaid Land Records on January 29, 1996 in Pocket Folder S.E.B. 3511, was condemned and closed by Ordinance No. 162, a street closing Ordinance approved on July 11, 1988. The closing and sale of the street bed was required in accordance with the terms and conditions of Paragraph 5(h)(i) of an Amended, Consolidated and Restated Development Agreement dated April 4, 1988 between CSX Transportation, Inc., The Baltimore Sun Company (MD-Sun Park, LLC being a successor entity of the Baltimore Sun Company) and the Mayor and City Council of Baltimore (the “Agreement”). The Agreement was negotiated at the time when the Baltimore Sun Company was building its production facility in Port Covington. 15 AGENDA BOARD OF ESTIMATES 11/18/2015 Real Estate – cont’d In a recent sale of the property, a search of the title revealed that although the street closing occurred, the sale of the East Bed of Dickman Street was never completed. The sale was recently authorized by means of Sales Ordinance No. 15-421 approved on October 29, 2015. Since the closing and the sale were part of a larger swap of various parcels of property, the Agreement provides that upon the closing of the street, the sale is to be for no consideration. (The Special Warranty Deed has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 11/18/2015 CITY COUNCIL BILLS No. 15-0549 – An Ordinance concerning Release of Right-of-Way – a 20-foot wide right-of-way through the Former Bed of Tyson Street for the purpose of authorizing the release and surrender by the Mayor and City Council of Baltimore all of its interests in and to the 20- foot wide right-of-way heretofore granted the City of Baltimore through the former bed of Tyson Street, extending from West Franklin Street northerly 380 feet, more or less, to West Centre Street, in the vicinity of North Howard Street and Park Avenue, the location and course of the 20-foot wide right-of-way to be released being shown on a plat numbered RW 20- 36387 in the Office of the Department of Transportation; and providing for a special effective date. No. 15-0563 – An Ordinance concerning Sale of Property – a Portion of the Former Bed of Cardiff Avenue for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in a certain parcel of land located in Block 6840 adjacent to Lot 1/22 that is part of the former bed of Cardiff Avenue and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 17 AGENDA BOARD OF ESTIMATES 11/18/2015 Parking Authority of Baltimore – Maintenance Agreement City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Maintenance Agreement with Scheidt& Bachmann USA Inc. (S&B). The period of the Maintenance Agreement is November 1, 2015 for two years. AMOUNT OF MONEY AND SOURCE: Year 1 Year 2 Account Number and Facility $ 25,274.80 $ 25,274.80 2075-000000-2321-407200-603016 (Arena) 25,274.80 25,274.80 2075-000000-2321-407700-603016 (Baltimore) 25,274.80 25,274.80 2075-000000-2321-408200-603016 (Caroline) 25,274.80 25,274.80 2075-000000-2321-408750-603016 (Fayette) 25,274.80 25,274.80 2075-000000-2321-408300-603016 (Fleet & Eden) 25,274.80 25,274.80 2075-000000-2321-407400-603016 (Franklin) 10,635.20 10,635.20 2076-000000-2321-612900-603016 (JFB Lot) 25,274.80 25,274.80 2075-000000-2321-407500-603016 (Lexington) 25,274.80 25,274.80 2075-000000-2321-407900-603016 (Little Italy) 25,274.80 25,274.80 2076-000000-2321-612500-603016 (Marina) 25,274.80 25,274.80 2075-000000-2321-407100-603016 (Market) 25,274.80 25,274.80 2075-000000-2321-407000-603016 (Marriott) 25,274.80 25,274.80 2075-000000-2321-407600-603016 (Penn Sta.) 25,274.80 25,274.80 2076-000000-2321-253900-603016 (Redwood) 25,274.80 25,274.80 2075-000000-2321-408100-603016 (St. Paul) 25,274.80 25,274.80 2075-000000-2321-407300-603016 (Water) 25,274.80 25,274.80 2076-000000-2321-254000-603016 (West) $415,032.00 $415,032.00 BACKGROUND/EXPLANATION: The Board approved a maintenance agreement with S&B on November 10, 2004 that was in effect for three years and covered the revenue control equipment that was installed at the time at nine facilities. The Board approved a second maintenance agreement with S&B on May 28, 2008 that was in effect for three years and 18 AGENDA BOARD OF ESTIMATES 11/18/2015 PABC – cont’d covered the revenue control equipment that was installed at the time at 15 facilities. The Board approved a third maintenance agreement with S&B on November 9, 2011 that was in effect for two years and covered the revenue control equipment that was installed at the time at 16 facilities. The Board approved a fourth maintenance agreement with S&B on October 30, 2013 and covered the revenue control equipment installed at 17 facilities for two years, terminating October 30, 2015. The PABC now requests approval of a two-year maintenance agreement with S&B for the equipment installed at 17 facilities. The above-listed breakdown takes the annual cost of the Maintenance Agreement and distributes that cost over the 17 facilities. The distribution is equal at 16 facilities; the JFB Lot has much less equipment to maintain so its contribution is reduced. This equipment has made a significant contribution to the substantial increases in revenue that the PABC has experienced during the past nine years. The PABC is pleased with the functioning of the equipment and the service provided by S&B to date. This Maintenance Agreement will ensure the continued functioning of the equipment. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Maintenance Agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release brought by Keondre Boykins against Officers Ian Smith and Jose Guerrero, Jr. for alleged violations of the Maryland Declaration of Rights, unlawful search and seizure, false arrest, false imprisonment, battery, and assault. AMOUNT OF MONEY AND SOURCE: $75,000.00 – 1001-000000-2041-716700-603070 BACKGROUND/EXPLANATION: On December 21, 2013, Officers Smith and Guerrero were on an unrelated vehicle stop in the 4800 block of Litchfield Avenue. The Plaintiff Boykins, who was at the time a minor, was walking southbound on the 4800 block of Litchfield Avenue when Officer Smith illuminated the Plaintiff with his flashlight because street lights were not on. Officer Smith instructed the Plaintiff to stop. The Plaintiff responded by yelling at the officers not to shine the light in his face and that he was not going to stop walking. Officer Smith approached the Plaintiff and advised him again to stop and to sit on the ground. When Officer Smith attempted to guide the Plaintiff Boykins towards the curb to sit down, the Plaintiff began to pull away and flail his arms. An altercation then ensued between the Plaintiff and Officer Smith in which Boykins struck Officer Smith and Officer Smith struck the Plaintiff in the mouth. When Officer Guerrero then told the Plaintiff he would be maced if he continued to fight, to which the Plaintiff complied. Officer Smith was treated at the scene by a medic and the Plaintiff was transported to Sinai Hospital for treatment. As a result of the incident, the Plaintiff filed suit seeking $1,000,000.00 in compensatory damages and $1,000,000.00 in punitive damages. 20 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Law – cont’d Because of conflicting factual and legal issues involved, questions regarding the reason for the stop, and given the uncertainties and unpredictability of jury verdicts, the parties propose to settle the matter for a total sum of $75,000.00 in return for a dismissal of the litigation. Based on a review of the facts specific to this case, the Settlement Committee of the Law Department recommends that the Board of Estimates approve the settlement of this claim as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release brought byTavon Sherman against Officers Steven Dorn, Kenneth Howard and Wesley Cagle for alleged violations of the Maryland Declaration of Rights, unlawful search and seizure, false arrest, false imprisonment, battery and assault. AMOUNT OF MONEY AND SOURCE: $35,000.00 – 1001-000000-2041-716700-603070 BACKGROUND/EXPLANATION: On October 6, 2013, Officers Dorn and Howard were on Rose Street when they ran the tags of a vehicle that was stopped on Rose Street. Officer Dorn stated that the Pocket Cop device returned a report that a co-owner of the vehicle could be wanted on a warrant. As Officer Howard was calling in to confirm the warrant, the driver of the vehicle began to pull off up Rose Street and made a left onto Madison Street. Officer Dorn followed the vehicle and then activated the police cruiser’s emergency lights and proceeded to pull the vehicle over. Officer Dorn asked for the driver’s license and registration. When the driver asked why she was being pulled over, Officer Dorn indicated that he was conducting an investigation. As the driver handed Officer Dorn the documents, the Plaintiff Sherman, who was a passenger in the vehicle, yelled obscenities at the Officer and told the driver that she did not have to provide anything. Officer Dorn then asked for the Plaintiff Sherman’s ID to which he refused. Plaintiff Sherman continued to yell profanities to which Officer Dorn asked him to step out of the vehicle. The Plaintiff Sherman responded by stating that he was not getting out of the vehicle and that the officers would have to get him out. Officer Dorn then asked the driver to turn off the ignition 22 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Law – cont’d and step out of the vehicle, but the Plaintiff Sherman grabbed the keys out of the ignition. At this point, Officer Dorn called for additional units. He reached into the car, unlocked the door, unblocked the driver, then removed her from the vehicle and escorted her to the sidewalk. The Plaintiff then got out of the car and yelled for Officer Dorn not to touch the driver. When Officer Dorn approached the Plaintiff Sherman he asked the Plaintiff to sit down on the curb, which he refused to do. When Officer Cagle arrived on the scene, Officer Dorn stated that if the Plaintiff did not sit on the curb he would be tased. The Plaintiff eventually complied and sat on the curb, but Officer Cagle tased the Plaintiff when he continued to flail. The Plaintiff was transported to Johns Hopkins Hospital where he was treated for his injuries. As a result of the incident, the Plaintiff filed suit seeking $200,000.00 in compensatory damages and $200,000.00 in punitive damages for each count of the complaint. Because of conflicting factual and legal issues involved, questions regarding the detention and arrest, and given the uncertainties and unpredictability of jury verdicts, the parties propose to settle the matter for a total sum of $35,000.00 in return for a dismissal of the litigation. Based on a review of the facts specific to this case, the Settlement Committee of the Law Department recommends that the Board of Estimates approve the settlement of this claim as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 11/18/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 25 - 27 In accordance with Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 24 AGENDA BOARD OF ESTIMATES 11/18/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $ 5,000.00 9950-944002-9507 9950-902412-9506-5 FED Constr. Reserve Inspection Fredrick Reserve for Close- Ave. Bridge Over outs Gwynns This transfer is to meet the costs of the project TR20350 “Replacement of Frederick Ave., Bridge over Gwynns Falls & CSX RR” in the amount of $5,000.00. 2. $57,149.05 9950-944002-9507 9950-903880-9508-5 FED Constr. Reserve Inspection Reserve for Close- National Aquarium Outs CALC This transfer is to cover the deficit and to meet the costs of the project TR09307 “National Aquarium – CALC” in the amount of $57,149.05. 3. $64,000.00 9950-944002-9507 FED Constr. Reserve Reserve for Close- outs 16,000.00 9950-904214-9514 GF (HUR) Local Resurfacing Northwest $80,000.00 ----------------- 9950-906855-9514-5 Inspection Federal Res Highway NE I This transfer is to cover the deficit and to meet the costs of the project TR13304 “Federal Res Highways NE I” in the amount of $80,000.00. 25 AGENDA BOARD OF ESTIMATES 11/18/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 4. $156,284.40 9950-903335-9528 FED Constr. Reserve EDBI Life Science Park Phase I 39,071.10 9950-903335-9528 GF (HUR)___ EDBI Life Science Park Phase I $195,355.50 ----------------- 9950-902335-9527-5 Inspection EBDI Life Sciences This transfer is to cover the deficit and to meet the costs of the project TR07309 “EBDI Life Sciences” in the amount of $195,355.50. 5. $ 56,000.00 9950-944002-9507 FED Constr. Reserve - Reserve for Close- outs 14,000.00 9950-904214-9514 GF (HUR)___ Local Resurfacing Northwest $ 70,000.00 ----------------- 9950-905621-9508-5 Inspection Historic Preservation This transfer is to cover the deficit and to meet the costs of the project TR10311 “Historic Preservation” in the amount of $70,000.00. 26 AGENDA BOARD OF ESTIMATES 11/18/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 6. $1,200,000.00 9916-911028-9194 9916-905942-9197 6th Pubic Building Mitchell Courtroom/ Mitchell Courtroom/ Loan Chambers #2 - Chambers – Active Reserve The court system has been allocated another judge and therefore needs another courtroom. The court system does not have enough larger courtrooms and the new courtroom will be of the larger variety. 7. $ 25,000.00 9938-908046-9475 9938-910046-9474 Rec. & Parks 27th (Reserve) FY15 Pool (Active) FY15 Pool Series and Bath House and Bath House Renovation Renovation This transfer will provide funds to cover the costs for roof decking at Callowhill Indoor Pool. 27 AGENDA BOARD OF ESTIMATES 11/18/2015 Mayor’s Office of Human Services (MOHS) – Agreements The Board is requested to approve and authorize execution of the various Agreements. 1. AT JACOB’S WELL, INC. (AJW) $ 23,184.00 Account: 4000-407016-3571-757400-603051 Under the terms of the agreement, the AJW will use the funds to offset a portion of the cost of two case manager staff salaries. As part of their work at the AJW, the staff will provide case management services to 20 individuals who are transitioning from the AJW Transitional Housing program to the AJW Permanent Housing program. The period of the agreement is September 1, 2015 through August 31, 2016. The agreement is late because of delays at the administrative level. 2. THE WOMEN’S HOUSING COALITION, INC. $ 44,730.00 Account: 4000-407016-3571-759800-603051 Under the terms of the agreement, the organization will use the funds to offset staffing costs and minor operating and supply costs for its Family Permanent Housing Program. The program provides permanent housing and supportive services to eight households. The period of the agreement is January 1, 2016 through December 31, 2016. 3. HOUSE OF RUTH MARYLAND, INC. $248,148.00 Account: 4000-407016-3572-755700-603051 Under the terms of the agreement, the organization will use the funds to provide supportive services to 19 homeless 28 AGENDA BOARD OF ESTIMATES 11/18/2015 MOHS – cont’d households. The period of the agreement is November 1, 2015 through October 31, 2016. MWBOO GRANTED A WAIVER. 4. HEALTH CARE FOR THE HOMELESS, INC. $216,837.00 Account: 1000-000000-3571-591400-603051 Under the terms of the agreement, the organization will use the funds to manage and provide case management services to formerly homeless individuals housed in the housing first model to ensure stability. The case managers will develop individualized service plans, facilitate access to public benefits, and effectively link clients with health-related services, and educational and employment opportunities. A portion of the funding is set aside for assisting homeless clients into permanent housing. The period of the agreement is July 1, 2015 through June 30, 2016. The agreement is late because of delays in obtaining signatures from the organization. MWBOO GRANTED A WAIVER. 5. VOLUNTEERS OF AMERICA CHESAPEAKE, INC. $ 85,889.50 Account: 4000-407016-3572-756500-603051 Under the terms of the agreement, the organization will use the funds to provide transitional housing and supportive services to 35 households. The period of the agreement is January 1, 2016 through December 31, 2016. MWBOO GRANTED A WAIVER. 29 AGENDA BOARD OF ESTIMATES 11/18/2015 MOHS – cont’d 6. MARY GISRIEL HENN $ 49,556.34 Account: 1001-000000-1772-512700-603050 Under the terms of the Consultant Agreement, Ms. Henn will conduct classroom observations, mentor and coach Head Start teaching staff, and provide other technical assistance and training for the Head Start programs of the City. The period of the Consultant Agreement is July 1, 2015 through June 30, 2016. The Consultant Agreement is late because of delays at the administrative level. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 11/18/2015 Mayor’s Office of Human Services – Ratification of Amendments No. 1 to Contracts The Board is requested to ratify the Amendments No. 1 to Contracts with the following organizations: 1. BALTIMORE STATION, INC. $ 0.00 On October 22, 2014, the Board approved the contract with Baltimore Station, Inc. to provide emergency shelter beds at its overflow shelter for homeless men. The Amendment No. 1 to contract extended the period of the Agreement through September 1, 2015. All other terms and conditions of the original remain unchanged. The Amendment No. 1 to Contract is late because of delays at the administrative level. AUDITS NOTED THE TIME EXTENSION. 2. BALTIMORE STATION, INC. $158,000.00 Account: 4000-480015-3572-333628-603051 On April 22, 2015, the Board approved the contract with Baltimore Station, Inc., in the amount of $86,000.00, to provide treatment services and supplies at its overflow shelter for homeless men. The Amendment No. 1 to contract provided additional funding, in the amount of $158,000.00, making the amount of the total award $244,000.000 to offset the operating costs of the overflow shelter and extended the period of the Agreement through September 1, 2015. All other terms and conditions of the original remain unchanged. The Amendment No. 1 to Contract is late because of delays at the administrative level. AUDITS REVIEWED AND HAD NO OBJECTION. APPROVED FOR FUNDS BY FINANCE (The Amendments No. 1 to Contracts have been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 11/18/2015 Baltimore Development Corporation – Office Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Office Lease Agreement with Sarah’s House, Inc., Tenant for Suite A110, at the Business Center @ Park Circle located at 2901 Druid Park Drive. The period of the Lease Agreement is effective upon Board approval for two years with an option to renew for one 2- year term. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $13,680.00 $1,140.00 BACKGROUND/EXPLANATION: Sarah’s House, Inc. is a community-based non-profit organization that provides housing, counseling and development opportunities for youth. Sarah’s House, Inc. also operates youth group homes and has been a tenant in the building since 2005. The organization is expanding its program and needs additional office space. The Space is leased on an “As-Is” basis and does not require the Landlord to make any modifications. The Tenant will be responsible for any improvements or build-out of the premises. In addition, the Tenant is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. All other Landlord services such as utilities, limited janitorial services, maintenance and repairs to the premises are included in the initial base rent. MBE/WBE PARTICIPATION: N/A (The Office Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 11/18/2015 Baltimore Development Corporation – Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with Poverni Sheikh Group, LLC, Developer, for the purchase of the City-owned property located at 612 N. Howard Street (Block 530, Lot 33). AMOUNT OF MONEY AND SOURCE: $71,500.00 – Purchase Price, payable at settlement BACKGROUND/EXPLANATION: The property is in the 11th City Council District and is within the boundaries of the State-designated Bromo Arts & Entertainment District, located in the downtown’s west side. The property is a temporary grass lot that currently generates no revenue. The Baltimore Development Corporation issued the 612 N. Howard Street Request for Proposal (RFP) on March 10, 2015, with closing on April 14, 2015, and received a single response. The intent of the RFP was to promote re-use of the property as a facilitator of pedestrian-oriented, active ground floor uses to complement the dog park under construction at the opposite end of 600 North Howard Street. The Developer wishes to redevelop the Property as seven surface parking spaces to support a mixed-use project at 602-610 North Howard Street, including an 82,000 square foot self-storage facility and 7,000 square feet of ground floor retail. The project will be delivered in one phase. The surface parking will be tastefully landscaped along Howard and Monument Streets and highly visible from the street. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Housing and - Community Development Block Community Development Grant Agreements The Board is requested to approve and authorize execution of the Community Development Block Grant Agreements. 1. WBC COMMUNITY DEVELOPMENT $ 25,000.00 CORPORATION, INC. Account: 2089-208916-5930-728062-603051 This agreement will provide funds to the subsidize Sub- grantee’s operating expenses. The sub-grantee will carry out rehabilitation administration activities in order to complete the rehabilitation of 3813 Fairview Avenue for subsequent sale to a low and moderate-income household for first-time owner occupancy. The period of the agreement is July 1, 2015 through June 30, 2016. 2. PARKS & PEOPLE FOUNDATION, INC. $ 22,000.00 Account: 2089-208916-5930-427838-603051 This agreement will provide funds to subsidize the transportation costs of the SuperKids Camp 2015. The SuperKids Camp 2015 will serve predominately low-income, rising 2nd, 3rd, and 4th grade students by offering a six-week reading enrichment program designed to help students enrolled in the Baltimore City Public Schools system improve or maintain their reading skills during the summer. The period of the agreement was July 1, 2015 through August 7, 2015. 3. PEOPLE’S HOMESTEADING GROUP, INC. $145,000.00 Account: 2089-208916-5930-512662-603051 $ 92,800.00 2089-208916-5930-512681-603051 $ 26,100.00 2089-208916-5930-512683-603051 $ 26,100.00 The agreement will provide funds to subsidize the organ- 34 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Housing and – cont’d Community Development__ ization’s operating costs associated with the rehabilitation of vacant properties for sale to low and moderate-income households. The organization will also conduct public meetings to deliver specific neighborhood information that will directly support the housing development projects within the Greenmount-Barclay-Midway areas. The period of the agreement is July 1, 2015 through June 30, 2016. MWBOO GRANTED A WAIVER. 4. UPTON PLANNING COMMITTEE (UPC) $50,000.00 Account: 2089-208916-5930-594026-603051 $10,000.00 2089-208916-5930-594081-603051 $20,000.00 2089-208916-5930-594083-603051 $20,000.00 The agreement will provide fund to subsidize the operating costs of the UPC. The UPC will carry out eligible public information and public services activities to support neighborhood revitalization and other CDGB eligible activities in the Upton community. The period of the agreement is July 1, 2015 through June 30, 2016. 5. COMMUNITY HOUSING ASSOCIATES, INC. $68,230.00 Account: 2089-208916-5930-532361-603051 This agreement will subsidize the staff costs associated with acquiring, rehabilitating and developing properties to create rental housing opportunities for low and moderate-income non- elderly disabled and homeless persons. The period of the agreement is September 1, 2015 through August 31, 2016. MWBOO GRANTED A WAIVER. 35 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Housing and – cont’d Community Development__ On June 17, 2015, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2015 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG Agreements as outlined in the Plan effective July 1, 2015 and beyond. Consequently, this agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Housing and – Employee Expense Report and Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the Employee Expense Report for Ms. Cheryle Kendall for mileage for the month of July 2015. AMOUNT OF MONEY AND SOURCE: $123.09 - 1001-000000-5832-412899-603002 BACKGROUND/EXPLANATION: This request was delayed because of an investigation into the submission of the report from Ms. Kendall. After the investigation and meeting with the Department and the Department of Human Resources, the Department was instructed to submit the Employee’s Expense Report. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 37 AGENDA BOARD OF ESTIMATES 11/18/2015 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following page: 39 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 38 AGENDA BOARD OF ESTIMATES 11/18/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of General Service 1. EWO #001, $251,166.50 – GS 14814R, Water Street Garage Repairs $ 999,998.00 - Restoration East, 56 - LLC. This extra work was needed because additional areas of concrete repairs were identified during the demolition process. Repair costs are based on a square foot contract unit cost of $55.25 for an additional 4,546 square feet of concrete slab repair. It is suspected that the increased amount of repairs was caused by additional deterioration due to the extremely hard winters encountered in 2013 and 2014. This extra work order includes a non-compensable time extension of 56 days to complete the repairs. Department of Public Works, Office of Engineering & Construction 2. EWO #002, $ 0.00 – SC 933, High Level Interceptor Cleaning $ 3,894,473.00 $ 122,226.00 Proven Management, 16 - Inc. During regular contractual work, while cleaning Segments No. 3 and No. 5 of the sanitary interceptor, Proven Management, Inc. encountered various delays especially for lower than normal temperatures resulting in icy conditions and for an unsafe condition generated by a motor vehicle collision on the project site. The 16-day compensable time extension was reviewed by City appointed schedulers. The contract completion date was July 29, 2015. 39 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Planning – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) between the Department of Planning, the Department of Public Works and the Chesapeake Bay Trust. The period of the MOU is effective upon Board approval for 18 months. AMOUNT OF MONEY AND SOURCE: $ 50,000.00 – 9910-910635-9588-900000-704047 100,000.00 – 2072-000000-5181-389700-603026 100,000.00 – Chesapeake Bay Trust Contribution $250,000.00 - Total BACKGROUND/EXPLANATION: The Chesapeake Bay Trust is a non-profit, grant-making organization created in 1985 by the Maryland General Assembly as an independent state agency. The Department of Planning and the Department of Public Works (DPW) are partnering with the Chesapeake Bay Trust to provide funding through the Chesapeake Bay Trust’s 2015 Outreach and Restoration Grant Program for restoration projects that can include vacant lot greening projects, as well as outreach and education projects. The Department of Planning will contribute $50,000.00 towards Restoration Projects for vacant lot greening, and the DPW will contribute $100,000.00 towards Outreach and Education for awareness and behavior change around reducing stormwater runoff, as well as other types of restoration projects (public right-of- way, schools, faith-based groups, etc.). The Chesapeake Bay Trust will contribute an additional $100,000.00 for a total of $250,000.00 to be used solely for funding Baltimore City specific projects. 40 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Planning – cont’d Upon execution of the MOU, the Chesapeake Bay Trust will compile the total $250,000.00 into one Baltimore City specific account, organize a technical review committee, execute contracts and issue funding directly to winning community organizations. MBE/WBE PARTICIPATION: This is a community oriented grant program, it is expected that the education, outreach and restoration work will be performed by non-profits, community members and volunteers. If applicable, the Trust will use its best efforts to comply with the MBE/WBE requirement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Planning – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Memorandum of Understanding with the National Resource Network (NRN). The period of the Memorandum of Understanding (MOU) is effective upon Board approval through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $65,210.09 – 1001-000000-1877-187400-603026 BACKGROUND/EXPLANATION: The NRN is a consortium comprised of five non-profit and for- profit organizations, managed by Enterprise Community Partners, Inc., that came together, competed for, and were chosen to manage a federal program. It provides assistance to cities in developing and implementing cross-cutting strategies designed to promote economic recovery. A team of NRN representatives analyzed data and met with City officials and other local stakeholders to assess the City’s economic recovery challenges and subsequently developed a plan to assist the City with implementation of its Investing in Neighborhoods and Schools to Promote Improvement, Revitalization and Excellence (INSPIRE) planning program around 21st Century School sites in the following ways: • Public school redevelopment support – Support in developing meaningful and sustainable anchor institution partnerships in the selected INSPIRE neighborhood planning efforts around new and revitalized public school sites through both physical neighborhood improvements and enhanced health and 42 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Planning – cont’d human development enrichment programs and services, targeted to the needs of the residential population and the particular attributes and strengths of the anchors nearby, provided in the neighborhoods, at anchor institution locations and/or at the school itself. Anchors include hospitals, universities, faith-based institutions, businesses or corporations, and other strategic partnerships, and the Network will support these efforts through research on best practices, proposals for implementation, facilitation of a City- ABAG-Anchor partnership development process, and assistance with finding viable fund sources and leveraging other partnership opportunities. • School closure and reuse plans – To help ensure proper utilization of more than two dozen Baltimore school sites that will be closing over the next several years and to support neighborhoods that might otherwise lose a significant anchor, the Network will support the City in planning strategic reuse of these schools sites for local services, disposition, or other strategies. This work will include support in developing a school closure and reuse plan under a Citywide context and piloting the school closure and reuse plan in two to three sites. The value of the assistance provided by the NRN is $260,840.35. The NRN will fund 75% ($195,630.26) and the City’s share will not exceed the remaining 25% ($65,210.09). The NRN is in communications with organizations that have expressed interest in possibly sponsoring some of the City’s share. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 15 favorable reports by the Planning Commission on October 29, 2015 on Transfers of Funds approved by the Board of Estimates at its meetings on October 14, 21, and 28, 2015. 44 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – Agreements and Grant Awards The Board is requested to approve and authorize execution of the various agreements and approve and authorize acceptance of Grant Awards. AGREEMENTS 1. PLANNED PARENTHOOD OF MARYLAND, INC. $200,000.00 Account: 5000-530016-3080-595800-603051 The organization will continue to participate and promote the B’More for Healthy Babies (BHB) Program initiatives. The overall goal of the BHB is to ensure that babies of City residents are born healthy and have the support needed for a successful and healthy first year of life, and a strong foundation for later school success. The period of the agreement is July 1, 2015 through June 30, 2016. The Agreement is late because revisions delayed the process. MWBOO GRANTED A WAIVER. 2. PLANNED PARENTHOOD OF MARYLAND, INC. $ 45,000.00 Account: 4000-494416-3030-295900-603051 The organization will assist the Department with the development and implementation of a health education curriculum for child welfare workers and foster care providers. The goals of this initiative are to educate significant adults working with out-of-home youth on pregnancy prevention and to develop a curriculum for integration within in-service programs for professionals and providers. The period of the Agreement is July 1, 2015 through June 30, 2016. The Agreement is late because of revisions delayed the process. 45 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – cont’d 3. HEAVENLY GRACE ASSISTANT LIVING $23,400.00 FACILITY, INC. Account: 5000-534016-3044-273300-603051 The Department will disburse State Subsidized Assisted Housing Funds to low income residents at Heavenly Grace Assistant Living Facility, Inc. The Facility is enrolled in the Senior Assisted Living Group Subsidy Program and will provide subsidized senior assisted housing services for individuals age 62 and over, who have temporary or periodic difficulties with the activities of daily living. The Senior Assisted Housing residents receive shelter, meals, housekeeping, personal care service, and 24 hour on-site supervision. The period of the agreement is July 1, 2015 through June 30, 2016. The agreement is late because this is a new Provider and the Department was waiting on information and signature from the Provider. 4. BEHAVIORAL HEALTH SYSTEM BALTIMORE, INC. $50,000.00 Account: 4000-480616-3030-294500-404001 The organization will assist the Department with building the sexual health and youth-friendly community based substance use disorder treatment and mental health capacity of school and Title X providers. The period of the agreement is July 1, 2015 through June 30, 2016. The agreement is late because revisions delayed the processing. MWBOO GRANTED A WAIVER. 46 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – cont’d 5. NETSMART TECHNOLOGIES, INC. (NETSMART) $100,000.00 Account: 4000-406815-3080-435600-603026 The Department has been operating separate instances of the Insight database for the Sexually Transmitted Disease and the Maternal and Child Health programs. It is the objective of the Department to merge these databases and moving forward to add new Department programs to the combined Insight database. The advantage of a single database is to provide centralized access of patient demographic and clinical information to all programs areas. Netsmart will map the data provided by the Department to the Insight data tables, and provide the Department with a trial- run data conversion. The organization will be responsible for insuring that all reports supplied with Insight that were purchased by the City, continue to function subject to documentation on the existing databases being available. The period of the agreement is effective upon Board approval through May 31, 2016. MWBOO GRANTED A WAIVER. 6. JOHNS HOPKINS UNIVERSITY $ 50,000.00 Account: 5000-520116-3080-702900-603051 The organization will provide access to reproductive health services to the uninsured and underinsured citizens of the City. Services include, but are not limited to education, contraception, screening and referral of reproductive-related cancers and education and screening of sexual transmitted infection. The period of the Agreement is July 1, 2015 through June 30, 2016. 47 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – cont’d The Agreement is late because it was just completed. MWBOO GRANTED A WAIVER. AUDITS REVIEWED AND HAD NO OBJECTION. GRANT AWARDS 7. THE DAVID AND BARBARA B. HIRSCHHORN $30,000.00 FOUNDATION, INC. Account: 6000-626616-3080-292303-406001 This grant award provides funds to support the Teen Pregnancy Prevention Initiative. The Department will use the grant for training programs, the Know What U Want marketing campaign, and the Youth Advisory Council. The period of the grant award is July 1, 2015 through June 30, 2016. The Grant Award is late because it was delayed due to the Department’s administrative review process. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 8. DEPARTMENT OF JUSTICE, OFFICE OF $70,000.00 JUVENILE JUSTICE AND DELINQUENCY PREVENTION Account: 4000-430512-3160-308600-404001 The Department will use the FY15 State and Community Development Invited funds to increase Baltimore’s SafeStreet Initiative from four to five community sites working to reduce the incidence of violent crime, change community norms, provide alternatives to violence, and 48 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – cont’d reduce exposures to community violence in the City. The period of the Grant Award is October 1, 2011 through September 30, 2017. The Grant Award is late because it was delayed during the Department’s administrative review process. 9. DEPARTMENT OF JUSTICE, OFFICE OF $278,000.00 JUVENILE JUSTICE AND DELINQUENCY PREVENTION Account: 4000-484915-3160-308600-404001 The FY15 State and Community Development Invited Award program was established to provide grants and Cooperative Agreements to organizations that the DOJ has selected for funds from prior years. The Department will use the funds to increase Baltimore’s Safe Street Initiative from four to five community sites; working to reduce the incidence of violent crime, change community norms, provide alternatives to violence, and reduce exposure to community violence in the City of Baltimore. The period of the Grant Award is October 1, 2014 through September 30, 2016. The Grant Award is late because it was delayed during the Department’s internal review process. 10. DEPARTMENT OF JUSTICE, OFFICE OF $999,564.00 JUSTICE PROGRAMS AND OFFICE FOR VICTIMS OF CRIME (DOJ) Account: 4000-484516-3160-308600-404001 Under the terms of this Cooperative Grant Award Agreement, the funds will be used for the project titled, “Safe Streets Supporting Male Survivors of Violence.” 49 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – cont’d The Safe Streets program will work in partnership with the Baltimore Chaplaincy Program, the University of Maryland’s School of Social Work, a training consultant, and community representatives to expand existing services to more effectively reach male survivors of violence and their families. The period of the Cooperative Grant Award Agreement is October 1, 2015 through September 30, 2018. The Grant Award is late because staff shortages delayed processing of the grant. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. 11. DEPARTMENT OF HEALTH AND HUMAN SERVICES, $2,333,333.00 CENTERS FOR DISEASE CONTROL AND PREVENTION Account: 4000-484816-3023-513200-404001 The grant provides funding to support increased efforts to reduce HIV infections among Men Who Have Sex with Men (MSM), of Color at Risk for and Living with HIV Infection. The Department will collaborate with community partners across the City to provide prevention, education and essential support services. The award is late because the Department was waiting for a budget account number to be established. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 50 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – cont’d RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) 12. GOOD SAMARITAN NURSING CENTER, INC. $0.00 The organization will serve as volunteer station for the RSVP. The RSVP has been funded since 1982 by the federal government. The Baltimore City Health Department was awarded a grant from the Corporation of National and Community Services to pay administrative staff to arrange volunteer work for persons 55 years of age and over. The period of the agreement is July 1, 2015 through June 30, 2016. The Agreement is late because revisions delayed the processing. APPROVED FOR FUNDS BY FINANCE (The Agreements and terms and conditions of the Grant Awards have been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – Agreements The Board is requested to approve and authorize execution of the Agreements with the service providers listed below. The period of the Agreement is July 1, 2015 through June 30, 2016. Medical Assistance Amount Personal Care Monitors 1. VICTORIA AKPAN $ 60,500.00 2. RODNARA ALLEN $ 60,500.00 3. AIMEE CAMPBELL $ 60,500.00 4. DESIREE COLEMAN $ 60,500.00 5. PIERRA R. DUNHAM $ 60,500.00 6. JACQUELINE S. GAUGHAN $ 60,500.00 7. TIFFANY GRAY $ 60,500.00 8. MALIK HABEEBULLAH, II $ 60,500.00 9. TRULIFE HEALTH SERVICES, LLC $ 60,500.00 Account: 4000-426216-3110-306800-603018 The Maryland State Department of Health and Mental Hygiene (DHMH) is the designated as the single State agency to administer all aspects of the Maryland Medical Assistance Program (MMAP). The Health Department has an agreement with the DHMH to participate in the MMAP as the local health department coordinating nurse monitoring services to eligible participants of the Medical Assistance Personal Care (MAPC), the Community Personal Assistance Services (CPAS), and Community First Choice (CFC) Nurse Monitors. 52 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – cont’d Each Nurse Monitor will be responsible for providing personal assistant services for MAPC participants and providing oversight and quality monitoring of personal care services for CFC/CPAS participants through the full term of agreement. They will make home visits, maintain clinical records, and utilize the Long-Term Services and Support (LTSS) Maryland Tracking System, as required. The Nurse Monitors will exercise independent professional judgment and carry professional liability insurance. Each Nurse Monitor or entity will be an independent contractor and not an employee of the City. The Agreements are late because changes made to the MAPC program. The template was revised to include the new billing procedure codes and reimbursement rates for personal medical assistance services. These revisions delayed the processing of the Agreements. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Medical Assistance Personal Care Agreements have been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Amendment to Agreement with Behavioral Health System Baltimore, Inc. The Amendment to Agreement extends the period of the agreement through June 30, 2016. AMOUNT OF MONEY AND SOURCE: No additional funding is associated with this action. BACKGROUND/EXPLANATION: On April 29, 2015, the Board approved the initial agreement with Behavioral Health System Baltimore, Inc. in the amount of $134,589.00 for the period July 1, 2014 through June 30, 2015. Due to various circumstances, this Amendment to Agreement will extend the period of the agreement through June 30, 2016 and replace the scope of work and deliverables for Methadone Home Delivery. The Amendment to Agreement is late because of delays in the administrative review process. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – Ratification of Revised Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to ratify the revised Notification of Grant Award (NGA) from the Maryland Department of Aging (MDoA). The period of the NGA was October 1, 2014 through September 30, 2015. AMOUNT OF MONEY AND SOURCE: $ 4,688.00 – 4000-433515-3024-268400-404001 Access to Senior Services 9,358.00 – 4000-432915-3024-268400-404001 Congregate Meals 3,014.00 – 4000-434315-3254-316200-404001 Home Delivered Meals 184.00 – 4000-436215-3252-715700-404001 Health Promotion & Education 1,960.00 – 4000-436115-3255-316200-404001 National Family Caregivers 316.00 – 4000-433915-3023-273300-404001 Ombudsman (-2,741.00)- 4000-433915-3023-273300-404001 Elder Abuse $ 16,779.00 - Total BACKGROUND/EXPLANATION: The original NGA was approved on February 25, 2015, in the amount of $709,515.00. This grant is contingent upon approval of the FY15 Federal Appropriation of funds for the Administration of the Older Americans Act. The second revision in the amount of $2,939,592.00 was approved on April 22, 2015, which made the total NGA amount $3,649,107.00. 55 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department- cont’d This third revision is in the amount of $16,779.00, which made the total amount of this FY15 NGA $3,665,886.00. Ratification of this NGA will allow the Department to provide coordinated and accessible services for seniors in the City. The revised NGA is late because it was recently received from the MDoA. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Revised Notification of Grant Award has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – Employee Expense Reports ACTION REQUESTED OF B/E: The Board is requested to approve the various expense reports for the listed employees. 1. WILMA JEWEL BROWN $ 79.17 Account: 5000-532815-3044-273300-603002 May 2015 – Mileage Ms. Brown submitted her expense statement on time for processing but the expense statement was inadvertently misplaced and overlooked. 2. LUVENIA SIMMONS $ 44.85 Account: 5000-532815-3044-273300-603002 June 2015 - Mileage Ms. Simmons neglected to submit her expense statements on time due to work schedule demands for multiple programs that require field visits and follow-up with written or computer documentation. Ms. Simmons has been advised that she must make an effort to submit statements timely to avoid this process. 3. TETE KPONMASSI $125.00 Account: 1001-000000-3021-268000-603022 April 2015 – License Fees and Exam Mr. Kponmassi, a new employee, was not aware that this expense qualified for reimbursement. Mr. Kponmassi’s position requires him to possess a current license issued by the State of Maryland as a Registered Environmental Sanitarian. The Department apologizes for the lateness of these requests. 57 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department - cont’d The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 58 AGENDA BOARD OF ESTIMATES 11/18/2015 Health Department – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to subsidize the transportation costs for various Senior Centers in Baltimore City. The period of the expenditure is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $247,344.00 – 1001-000000-3255-750700-603041 BACKGROUND/EXPLANATION: This expenditure of funds will allow the Department to support Senior Centers by subsidizing their transportation program services, which enables the centers to transport senior participants to and from the centers and to special events and activities throughout the City. The Department will subsidize transportation funding for the following Senior Centers: Action-in-Maturity, the Department of Recreation and Parks, the Forest Park Senior Center, Inc., Govans Ecumenical Development Corporation (GEDCO), Govans Center for Retired Persons, Inc., and the Greenmount Senior Center, Inc. This request is late because the Department recently received the funding. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 59 AGENDA BOARD OF ESTIMATES 11/18/2015 Office of the State’s Attorney – Grant Award Renewal ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the Grant Award Renewal from the Governor’s Office of Crime Control and Prevention (GOCCP). The period of the Grant Award Renewal is October 1, 2015 through September 30, 2016. AMOUNT OF MONEY AND SOURCE: $223,837.00 – 4000-402316-1156-117900-601001 BACKGROUND/EXPLANATION: The GOCCP has awarded this grant renewal for the City’s Family Bereavement Center to address the needs of homicide survivors. The program assists with grief and loss and provides grief counseling to family members. The program also provides for a variety of services and liaisons, service providers, and criminal justice agencies. Grant funds provide salary support. The award is late because it was recently received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms and conditions of the Grant Award Renewal have been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 11/18/2015 Office of the State’s Attorney – Grant Award Renewal ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the Grant Award Renewal from the Governor’s Office of Crime Control and Prevention. The period of the award is October 1, 2015 through September 30, 2016. AMOUNT OF MONEY AND SOURCE: $47,966.00 – 4000-405716-1150-118300-601001 BACKGROUND/EXPLANATION: The Office of the State’s Attorney Juvenile Courts Division tries all Baltimore City juveniles charged with committing delinquent acts. The Grant funds provide salary support for the Victim Specialist. The Victim Specialist maintains victim case files in addition to assisting with victim notification forms, and impact statements, interpreters, referrals, accompaniment to court, restitution forms, and the return of seized property. The Grant Award Renewal is late because it was recently received from the Grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms and conditions of the Grant Award Renewal have been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 11/18/2015 Office of the State's Attorney – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a Grant Award from the State of Maryland – Governor’s Office of Crime Control and Prevention (GOCCP) entitled, “Pre-Trial Diversion”. The period of the Grant Award is October 1, 2015 through September 30, 2016. AMOUNT OF MONEY AND SOURCE: $146,834.00 – 6000-602716-1150-118100-601003 BACKGROUND/EXPLANATION: The grant will help reduce existing gaps in services and foster collaboration and cooperation between the Office of the State's Attorney, the Office of the Public Defender, and the Pretrial Services Division within the Department of Public Safety and Correctional Services and aims to drive down the recidivism rate of people charged with prostitution in Baltimore. Grant funds will provide funds for personnel support. The grant award is late because it was recently received from the grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms and conditions of the Grant Award have been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 11/18/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) - Options 1. Betty Lou Bilzer 1922 N. Chester G/R $ 360.00 Street $54.00 Funds are available in account 9910-907079-9588-900000- 704040. 2. Jeffrey H. Dunn 2704 Reisterstown G/R $ 800.00 and Herbert I. Road $120.00 Dunn 3. Mo Rents, LLC 2716 Reisterstown G/R $1,000.00 Road $120.00 Funds are available in account 9910-908044-9588-900000-704040, Enterprise Reisterstown Road Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD – Condemnations 4. Mark R. Jasper 4801 Park Heights F/S $8,000.00 Avenue 5. Robert I. Benny, 4803 Park Heights F/S $5,000.00 LLC Avenue Funds are available in account 9910-903183-9588-900000-704040, Park Heights Project. 63 AGENDA BOARD OF ESTIMATES 11/18/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations – cont’d 6. Hugh S. Thompson 2722 Reisterstown G/R $ 800.00 and Charles F. Road $120.00 Stein, Trustees 7. Ira and Kiara 2722 Reisterstown L/H $12,220.00 Bonner Road Funds are available in account 9910-908044-9588-900000-704040, Enterprise Reisterstown Road Project. The fair market value was substantiated in appraisals made by independent appraisers contracted by the City. This will permit the City to have title to, and if necessary immediate possession of, the subject property interest in conformity with the requirements of the applicable law. Department of Law – Payment of Settlement 8. Lienlogic REO 2610 Rosewood L/H $ 650.00 F1, LLC Avenue On January 14, 2015, the Board approved the acquisition of the leasehold interest in the property located at 2610 Rosewood Avenue for the fair market value of $24,350.00, based upon an independent appraisal report. The owner produced an independent appraisal report valuing the property at $25,000.00. The parties agreed to settle the condemnation case for $25,000.00. Therefore, the Board is requested to approve an additional $650.00. Funds are available in account 9910-903183-9588-900000- 704040. 64 AGENDA BOARD OF ESTIMATES 11/18/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Law – Payment of Settlement – cont’d 9. Lienlogic REO, 1380 N. Calhoun St. F/S $ 7,400.00 F1, LLC. On August 27, 2014, the Board approved the acquisition of the leasehold interest in the property located at 1380 N. Calhoun Street for the fair market value of $32,600.00, based on an independent appraisal report of the property to acquire the subject property interest. The previous owner’s appraisal report valued the property at $50,000.00. After negotiations, the parties agreed to settle the case for $40,000.00. Therefore, the Board is requested to approve an additional $7,400.00. Funds are available in account 9910-910634-9588-900000- 704040. 65 AGENDA BOARD OF ESTIMATES 11/18/2015 Mayor’s Office of Employment – Sub-Grant Agreement Development (MOED) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Sub-Grant Agreement with Humanim, Inc. The period of the agreement is January 1, 2016 through December 31, 2016. AMOUNT OF MONEY AND SOURCE: $249,695.00 – 4000-807416-6312-672005-603051 BACKGROUND/EXPLANATION: Humanim, Inc., will provide training for Microsoft Office, Administrative Assistant and Certified Medical Administrative Assistant for low-skilled, unemployed or underemployed Baltimore City residents. Humanim, Inc., will recruit, screen, and enroll at least 55 City residents in training and provide job readiness, comprehensive case management, and employment and retention services. The obligation level of this agreement will not exceed $249,695.00. The funds will be drawn from Federal funding received through the Maryland State Department of Labor Licensing and Regulation. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Sub-Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 66 AGENDA BOARD OF ESTIMATES 11/18/2015 Mayor’s Office of Employment – Grant Agreement Development (MOED) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Grant Agreement with the Baltimore City Board of School Commissioners. The period of the Grant Agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $178,215.00 - 2094-000000-0000-000000-222682 BACKGROUND/EXPLANATION: YouthWorks Summer Jobs Program, operated by MOED, has been operating successfully for more than 30 years. The program supports thousands of youth each year between the ages of 14-21 to secure their first work experience. The funds will provide support to approximately 160 YouthWorks supervisor worksite positions slated for Baltimore City Public Schools. YouthWorks worksite supervisors will provide training and supervision to participants, conduct orientation sessions, execute daily work schedules, assign tasks and duties, and create a supportive environment to host regular meetings and discussions. The Grant Agreement is late because of the late notification of approval from grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 11/18/2015 Fire Department – Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amendment to Agreement with Fire & Police Selection, Inc. (FPSI). AMOUNT OF MONEY AND SOURCE: $24,995.00 – 1001-000000-2101-619460-603026 BACKGROUND/EXPLANATION: The Baltimore City Fire Department (BCFD) is preparing to hire entry-level firefighters. The BCFD, like many other fire departments, will hire entry-level firefighters by selecting them off a list of candidates who have passed a written examination and structured interview process. The last written test was administered in 2009, and a total of 1,495 candidates took the test. The 2009 list was recently exhausted. Accordingly, a new list must be developed. The Fire Department expects over 1,500 candidates to take the new test and participate in the structured interview. In addition to the structured interview process, fire departments must ensure that they hire persons who are physically able to perform the duties of a firefighter. In the past, the Fire Department used the Candidate Physical Ability Test (CPAT) developed by the International Association of Fire Fighters. It is important for the BCFD to develop a test that is specific to the BCFD as possible so that it can accurately measure applicant’s abilities to perform as a firefighter in the BCFD. An accurate Physical Activity Test (PAT) not only helps to ensure that the BCFD hire the best candidates, but that other qualified candidates are not unfairly excluded, which in turn will protect the City for claims of discrimination based on disability or gender. The original agreement was approved by the Board on April 8, 2015. The Fire Department requests the right to use the FPSI’s Entry- level Firefighter Test materials for the 2015 examination on EMT- Firefighter. The amendment adds the service of developing a PAT for entry-level fighters. 68 AGENDA BOARD OF ESTIMATES 11/18/2015 Fire Department – cont’d This is an amendment to a professional services contract because of the special knowledge and particular skill, knowledge and expertise possessed by the FPSI staff as to the requirement under federal anti-discrimination law, industry psychology, advanced statistics, advanced human resource principles, as well as the requirements of the job of entry-level firefighter within the BCFD. Proper test validation requires extensive experience and specialized knowledge of advance statistics and test validation guidelines published by the Equal Employment Opportunity Commission and the Society for Industrial Organizational Psychology. The FPSI is currently developing a written test and structured interview consistent with the previously approved professional services agreement. Consequently, efficiencies will be realized in that the FPSI will already be on-site and be familiar with the BCFD operations. APPROVED FOR FUNDS BY FINANCE (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 11/18/2015 Baltimore Police Department – Grant Awards The Board is requested to approve and authorize acceptance of the following Grant Awards: 1. MARYLAND HIGHWAY SAFETY OFFICE $135,000.00 MARYLAND MOTOR VEHICLE ADMINISTRATION Account: 4000-479816-2032-619300-600000 This grant provides funding to the Department to conduct traffic enforcement initiatives which will aid in decreasing DUI related offenses and crashes. The Department will also utilize funding to educate the public about the dangers associated with violating traffic laws through literature distributions at checkpoints. The period of the Grant Award is October 1, 2015 through September 30, 2016. The Grant Award is late because of the late receipt of grant award documents. 2. DEPARTMENT OF JUSTICE $693,488.00 OFFICE OF JUSTICE PROGRAMS Account: 4000-479616-2252-694200-600000 The City will utilize the funding to continue supporting crime reduction and prevention strategies. Additionally grant funding will enable the Department to aim to reduce violent crime while continuing the commitment to community-based crime prevention programs. The period of the Grant Award is October 1, 2014 through September 30, 2018. The Grant Award is late because of a delay in the receipt of the documents. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 70 AGENDA BOARD OF ESTIMATES 11/18/2015 Baltimore Police Department – cont’d 3. MARYLAND DEPARTMENT OF PUBLIC SAFETY $285,400.00 AND CORRECTIONAL SERVICES Account: 5000-597716-2021-212700-600000 The Maryland Department of Public Safety and Correctional Services is mandated under the Criminal Procedure Article Subsection 11-713 (3) and (4), and under COMAR 12.06.01.17 to reimburse each local law enforcement unit annually for processing registration statements, fingerprints, photographs and for performing community notification requirements. The rate for reimbursement is $200.00 per sexual offender registration. There are 1,427 active registrants for this reimbursement period. The total reimbursement for FY2015 will be $285,400.00. The period of the Grant Award is July 1, 2015 through June 30, 2016. The Grant Award is late because of the late receipt of the award. AUDITS REVIEWED AND HAD NO OBJECTION. APPROVED FOR FUNDS BY FINANCE (The Grant Awards have been approved by the Law Department as to form and legal sufficiency.) 71 AGENDA BOARD OF ESTIMATES 11/18/2015 Police Department - Ratification of Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify the Agreement with the University of Maryland Medical System – R Adams Cowley Shock Trauma Center/University of Maryland Medical System Corporation. The period of the Agreement was October 1, 2014 through September 30, 2015. AMOUNT OF MONEY AND SOURCE: $100,000.00 – 4000-474014-2252-694204-607001 BACKGROUND/EXPLANATION: On October 9, 2013, the Board approved acceptance of a grant award from the U.S. Department of Justice for the “JAG IX” grant, Award No. 2013-DJ-BX-0498. The Agreement provided funding to the Violence Prevention Program whose mission is to prevent violent personal injury among Baltimore City’s most at-risk population. The Agreement is late because the documents were recently received. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 4 E. Preston Jeffrey H. Retain single Street Silver face electric sign 19’x2’ Annual Charge: $ 281.20 2. 2261 Reisterstown Charles Retain one cornice Road Allen sign 14’x4’, one flat sign 13’x6’ Annual Charge: $ 309.75 3. 4601 Pennington Daud Realty, Retain cornice sign Street LLC 27’x3’, one handicap ramp 21’x3’3”, eight spot reflectors Annual Charge: $ 414.10 4. 7 E. Lexington Chiabuotu F. Retain awning Street Chikwere 20’x2’, single face electric sign 18’ x2’ Annual Charge: $ 373.00 73 AGENDA BOARD OF ESTIMATES 11/18/2015 DOT – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 5. 407 E. Saratoga Holliday-Saratoga Retain six awnings, Street 1, LLC one canopy w/ signage, two exhaust vents Annual Charge: $ 755.76 6. 2912 O’Donnell 2912 O’Donnell, Retain two cornice Street LLC signs 12’x1 ½’ ea., one double face non-illuminated sign 5’x4’ Annual Charge: $ 140.80 7. 1501 Covington Saam, LLC Retain one planter Street mansard cornice w/ 23 spots, egress stairway Annual Charge: $ 1511.43 8. 2700 Remington Miller’s Square, Service connection Avenue LLC four ducts @ 50’ each, two ducts @ 41’ each, two ducts @ 31’ ea. Annual Charge: $ 854.00 9. 3000 Brendan Yvonne Pigatt Two awnings Avenue k/a 7’3”x2’ each 3503 Belair Road Annual Charge: $ 140.60 74 AGENDA BOARD OF ESTIMATES 11/18/2015 DOT – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 10. 2442 E. Monument B G Company, LLC Retain two single Street face electric signs 8’x3’, mansard cornice w/10 fluorescent tubes, three spot reflectors Annual Charge: $ 747.00 11. 201 N. Broadway Broadway Sheeting and Acquisition and shoring Development 117 linear feet Series Annual Charge: $ 409.50 12. 4711 ½ Harford DLA Associates, Flat sign 27.27 Road LLC sq. ft. Annual Charge: $ 38.32 13. 415 S. Central Fallsway Spring, Outdoor seating Avenue LLC 20’x3’6” Annual Charge: $ 337.50 14. 511 S. Central 511 South Central Outdoor seating Avenue Avenue, LLC 115 sq. ft. Annual Charge $ 827.50 15. 207 Key Highway Harbor Quay, LLC Two single face electric signs one @19.2 sq. ft. @ 8.5 sq. ft. Annual Charge $ 210.90 75 AGENDA BOARD OF ESTIMATES 11/18/2015 DOT – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 16. 1414 Key Highway Goodier Baker One canopy Commercial 32’11” x5’4”, Properties one handicap ramp 25’4” x5’ Annual Charge: $ 393.36 17. 756 Washington Steven Helschien Retain awning Boulevard 34’x3 ½’ Annual Charge: $ 157.50 18. 1101 Washington Dilvir Singh Retain one stack Boulevard vent, one exhaust vent Annual Charge: $ 140.60 76 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Developers’ Agreements The Board is requested to approve and authorize execution of the various Developers’ Agreements. DEVELOPER NO. AMOUNT 1. BROADWAY ACQUISTION AND 1382 $536,733.00 DEVELOPMENT SERIES Broadway Acquisition and Development Series would like to install new water, sewer, storm drain, roadway and lighting to its proposed construction located in the vicinity of 201 North Broadway. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $536,733.00 has been issued to Broadway Acquisition and Development Series, which assumes 100% of the financial responsibility. 2. ACCELERATOR, LLC 1414 $ 18,240.00 Accelerator, LLC would like to install new water service to their proposed new building located in the vicinity of 5604 York Road. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $18,240.00 has been issued to Accelerator LLC, which assumes 100% of the financial responsibility. 77 AGENDA BOARD OF ESTIMATES 11/18/2015 DOT – cont’d DEVELOPER NO. AMOUNT 3. SAGE PARK HEIGHTS, LLC 1398 $ 30,724.00 Sage Park Heights, LLC would like to install new water service to their proposed new building located in the vicinity of 7211 Park Heights Avenue. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $30,724.00 has been issued to Sage Park Heights LLC, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The Developers’ Agreements have been approved by the Law Department as to form and legal sufficiency.) 78 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Stadium Square III, LLC. AMOUNT OF MONEY AND SOURCE: $32,378.08 – 9950-909084-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the development. The Developer proposes to perform the scope of work for Stadium Square, Phase III at 145 West Ostend Street, constructing 73,110 sq. ft. of office space. The Developer agrees to make a one-time contribution in the amount of $32,378.08 to fund the City’s multimodal transportation improvements in the development’s vicinity. (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 79 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Johns Hopkins Health System. AMOUNT OF MONEY AND SOURCE: $181,566.00 – 9950-912087-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the development. The Developer proposes to perform the scope of work for the Viragh Building at 201 N. Broadway, constructing a new building consisting of 113,932 sq. ft. of clinic, 19,917 sq. ft. of medical office space, and 50,000 sq. ft. of general office space. The Developer agrees to make a one-time contribution in the amount of $181,566.00 to fund the City’s multimodal transportation improvements in the development’s vicinity. (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 80 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) between the Department of Transportation and Broadway Acquisition and Development Series. The period of the MOU is effective upon Board approval for 25 years, with an option to renew for an additional 25 years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOU establishes the framework for the owner to maintain storm water management facilities in the right-of-way for Johns Hopkins Viragh Outpatient Building at 201 N. Broadway. The maintenance will be at the sole cost and expense of the owner during the term of the agreement. MBE/WBE PARTICIPATION: N/A (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 81 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) between the Department of Transportation and Sinai Hospital of Baltimore, Inc. The period of the MOU is effective upon Board approval for 10 years, with an option to renew for an additional 10 years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOU establishes the framework for the owner to maintain landscaping in the right-of-way for Sinai Hospital of Baltimore, Inc., at Lanier and Cylburn Avenues adjacent to Sinai Hospital. The ongoing maintenance will be at the sole cost and expense of the owner during the term of the agreement. MBE/WBE PARTICIPATION: N/A (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 82 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Amendment No. 4 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 4 to Agreement with HAKS Engineering, Inc., for Project 1162, On-Call Consultant Services for Reconstruction and Resurfacing Projects, DOT Projects. AMOUNT OF MONEY AND SOURCE: No funds are required at this time. BACKGROUND/EXPLANATION: On December 14, 2011, the Board approved the agreement in the amount of $1,000,000.00 to assist the Transportation, Engineering & Construction Division in engineering design services to include, but not limited to: site project support, GIS support, and tasks for various Capital Improvement Projects for Project No. 1162. On November 20, 2013, the Board approved Amendment No. 1 for a one-year time extension to continue on-going task. On March 12, 2014, the Board approved Amendment No. 2, for an increase in the upset limit of $500,000.00 to fully complete extra work. On December 24, 2014, the Board approved Amendment No. 3, for a one- year time extension to continue on-going tasks. Under Amendment No. 4, the Department is now requesting an additional one-year time extension to cover the services being provided for Citywide Street Lighting upgrades to LED. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE goal of 27% and the WBE goal of 9% established in the original agreement. 83 AGENDA BOARD OF ESTIMATES 11/18/2015 DOT – cont’d AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW TASK ASSIGNMENTS. (The Amendment No. 4 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 3 to Rummel, Klepper & Kahl, LLP (RK&K) under Project No. 1217, On-Call Construction Project Management Services. AMOUNT OF MONEY AND SOURCE: $121,968.31 - 9950-916051-9527-900010-705032 121,968.31 - 9950-908174-9527-900010-705032 $243,936.62 BACKGROUND/EXPLANATION: This authorization provides for Construction Manager service to the Baltimore City Department of Transportation in connection with Contracts TR 08046, Broening Highway, TR 12308, St. Paul Place, and TR 10318, EBDI Phase 2 (East Baltimore Development Improvements). MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS a. AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $180,873.94 9950-909174-9528 9950-908174-9527-5 Federal Constr. Reserve Inspection – Preston Preston Gardens Gardens Infrastruc- Infrastructure ture 85 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – cont’d b. $175,131.38 9950-903335-9528 Federal EDBI Life Science Park, Phase 1 43,782.85 " " GF (HUR) $218,914.23 --------------- 9950-916051-9527-5 Inspection – East Baltimore Life Science Park 2A The transfers (a & b) will partially fund the costs associated with Task No. 3, Project 1217, On-Call Construction Project Management Services with the RK&K. (In accordance with Charter requirements, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 86 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 4 to Whitman, Requardt & Associates, LLP, under Project 1217, On-Call Construction Project Management Services. AMOUNT OF MONEY AND SOURCE: $32,481.67 - 9962-909063-9562-900000-705032 32,481.67 - 9962-907066-9562-900000-705032 32,481.66 - 9962-911067-9562-900000-705032 $97,445.00 BACKGROUND/EXPLANATION: This authorization provides for Construction Management services for TR 14009, Conduit System Reconstruction at Various Locations, Citywide JOC, TR15018R – Conduit Systems new construction at various locations. TR 15019, Conduit System Repairs at Various Locations, Citywide JOC. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 87 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $37,353.92 9962-941002-9563 9962-909063-9562-5 Other Constr. Reserve - Inspection – Conduit Conduit Replace- System Reconstruction ment Program This transfer will partially fund the costs associated with Task No. 4 on Project 1217, On-Call Construction Project Management Services with Whitman, Requardt & Associates, LLP. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 88 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 12 to McCormick Taylor, Inc., under Project 1162, On-Call Consultant Services for Reconstruction and Resurfacing Projects. AMOUNT OF MONEY AND SOURCE: $ 68,391.89 – 9950-905627-9527-900010-705032 68,391.89 – 9950-902323-9527-900010-705032 68,391.88 – 9950-916051-9527-900010-705032 $205,175.66 BACKGROUND/EXPLANATION: This task provides for on-site engineering support for the Transportation Engineering and Construction Division of the City of Baltimore Department of Transportation in connection with TR 11307, Park Circle Intersection Improvements Project, TR 11318, Key Highway/Light Street Intersection Improvements, TR 10318, Roadway Reconstruction in EBDI Phase 2A, TR 08313, Roadway Reconstruction in EBDI Phase 1D, TR 08308, North Avenue Streetscape – Aisquith Street to Washington Street, and TR 12308, St. Paul Place and Preston Gardens. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 89 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 88,166.60 9950-903323-9528 Federal Constr. Reserve Key Highway/Inner Harbor Intersect 22,041.65 " " MVR $110,208.25 ----------------- 9950-902323-9527-5 Inspection – Key Highway This transfer will cover the deficit and partially fund the costs associated with Task No. 12 on Project No. 1162, On- Call Consultant Services for Reconstruction and Resurfacing Projects with McCormick Taylor, Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 90 AGENDA BOARD OF ESTIMATES 11/18/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following pages: 92 - 97 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 91 AGENDA BOARD OF ESTIMATES 11/18/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 15020, Concrete Machado Construction $399,463.00 Cement Slab Repairs Co. Citywide MBE: Machado Construction Company, Inc.* $150,000.00 37.55% WBE: S&L Trucking, LLC $ 15,400.00 3.86% Priceless Industries, Inc. 9,100.00 2.28% $ 24,500.00 6.14% *Indicates Self-Performing MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $323,181.90 9950-917001-9507 State Const. Construction Reserve Rev. Highways Federal Reserve for Closeouts 156,173.70 9950-944002-9507 State Construction Reserve Const. Rev_ for Closeouts $479,355.60 $399,463.00 -------------------- 9950-907673-9508-6 Structure & Improvements 39,946.30 -------------------- 9950-907673-9508-5 Inspection 39,946.30 -------------------- 9950-907673-9508-2 $479,355.60 Contingencies Slab Repair This Transfer will fund the costs associated with the award of Project TR 15020, Concrete Cement Slab Repairs Citywide with Machado Construction Company, Inc. 92 AGENDA BOARD OF ESTIMATES 11/18/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 3. TR 15021, Street Cleaning REJECTION - On September 09, Parking Restriction Signing 2015, the Board opened one Program Region I bid for Project TR 15021. The Department has determined that the bid is not in the best interest of the City. The disparity between the engineer’s estimate and the bid amounts for the majority of the bid line items cannot be justified. The Department will request permission to re- advertise at a later date. Bureau of Purchases 4. B50003969, Juniper CABLExpress $ 247,158.00 Port Switches Corporation d/b/a CXtec Four bids were received and opened on October 07, 2015. The apparent low bidder was determined to be not responsible due to a failure to provide evidence that the items would be supplied from a manufacturer-approved source, and failed to provide evidence that the manufacturer will be able to validate the network hardware serial numbers, which are required for support. Therefore, the offer was deemed non-responsive for the annual hardware support needs of the end-user agency. The award is recommended to be made to the lowest responsive and responsible bidder. (Enoch Pratt Free Library) MWBOO GRANTED A WAIVER. 93 AGENDA BOARD OF ESTIMATES 11/18/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 5. B50003904, Health The Segal Company, $1,652,655.00 Care Consultant and Co. (Eastern States), Actuarial Services Inc. Four technical proposals were received and opened on August 19, 2015. An evaluation committee determined that the technical proposals submitted by The Segal Company (Eastern States), Inc. and AON Consulting, Inc. met the minimum technical score required to open the financial proposals. The two financial proposals were opened on October 14, 2015. AON Consulting, Inc.’s financial proposal was found to be non-responsive due to their failure to include any MWBOO forms. The award is recommended to the responsive and responsible vendor, which vendor also scored the highest in both categories. MWBOO SET MBE GOALS AT 15% AND WBE GOALS AT 5%. MBE: Financial and Realty Services, See note below 0% LLC WBE: Elizabeth Cooney Insurance See note below 0% Service, Inc. (Dept. of Human Resources) MWBOO FOUND VENDOR IN NON-COMPLIANCE Bidder failed to properly execute the Statement of Intent Forms for his named MBE and WBE. The services to be performed by the MBE and the WBE are not stated. The award is recommended and that the vendor be given 10 days to come into compliance. 94 AGENDA BOARD OF ESTIMATES 11/18/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 6. B50004069, Collection Penn Credit Revenue Contract of Delinquent Parking Corporation Commission Rate 8.7% Fines MBE: Proper Staffing, Inc. 3% WBE: Righthand-Admin, LLC 3% (Dept. of Finance) MWBOO FOUND VENDOR IN COMPLIANCE. 7. B50004332, Ferric PVS Technologies, $4,000,000.00 Chloride for Inc. Wastewater Treatment Plants (DPW, Bureau of Water & Wastewater) MWBOO GRANTED A WAIVER. 8. B50004301, Repairs $ 300,000.00 and Maintenance of Alarm Security Group, Electronic Fire LLC Alarm Systems Fireline Corporation (Dept. of General Services, Etc.) MWBOO GRANTED A WAIVER. 95 AGENDA BOARD OF ESTIMATES 11/18/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 9. B50004235, Polomyx REJECTION - On October 07, Application to 2015, the Board opened two Operable Walls bids for Solicitation Number B50004235. In the process of (Baltimore Convention evaluation, the Department Center) determined that the bids received were more than the engineer’s estimate and award would not be in the best interest of the City. This requirement will be revised and rebid at a later date. 10. B50004259, Supply Liberty Lumber & $ 250,000.00 and Deliver Lumber Supply Co., Inc. to Various City d/b/a Pikesville Agencies Lumber Company (Dept. of Public Works, Dept. of Transportation, Balto. City Fire Department, Balto. City Police Department, Dept. of General Services, Dept. of Recreation & Parks, etc.) MWBOO GRANTED A WAIVER. 11. B50004094, Providing Premier Staffing $4,000,000.00 Temporary Administra- Source, Inc. tive Personnel Services MBE: Proper Staffing, Inc. 10% WBE: Kennedy Personnel Services, Inc. 5% (Agency: Citywide) MWBOO FOUND VENDOR IN COMPLIANCE. 96 AGENDA BOARD OF ESTIMATES 11/18/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d Sixteen bids were received on October 07, 2015. Award is recommended to the lowest responsive and responsible bidder. The apparent low bid from Goodwill Works of the Chesapeake, Inc. was found non-responsive due to failure to bid all positions, and the second low bid from Little Dimples II Corporation was found non-compliant by MWBOO. The next apparent low bid from Kemper System Group, LLC was found non-responsive due to failure to provide required information. 12. B50004117, Conversion Court Record & $ 169,256.00 of Microfilm & Data Management Microfiche to Digital Services, Inc. Format MWBOO SET MBE GOALS AT 0% AND WBE GOALS AT 7% WBE: Kennedy Personnel Services, Inc. 7% (Dept. of Housing & Community Development) MWBOO FOUND VENDOR IN COMPLIANCE. 13. B50004113, Food Germain Holdings, $1,768,830.00 Service for Eating LLC d/b/a Together in Baltimore Overlea Caterers Program MWBOO SET MBE GOALS AT 10% AND WBE GOALS AT 6%. MBE: Britt Food Transport 10% WBE: Shalom Catering Corp. 6% (Health Department) MWBOO FOUND VENDOR IN COMPLIANCE. 97 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. THOMAS SCIENTIFIC, INC. $ 0.00 Renewal Contract No. B50003750 – Various Needles and Syringes – Req. No. P529150 On November 5, 2014, the Board approved the initial award in the amount of $34,039.00. The award contained three 1-year renewal options. This renewal is for the period November 5, 2015 through November 4, 2016 with two 1-year renewal options remaining. 2. SEQGEN, INC. $ 27,200.00 Low Bid Solicitation No. B50004342 – Repair and Maintenance Plan for DNA Instruments (AB1 3130xl) - Baltimore Police Depart-ment – Req. No. R710728 The period of the award is January 1, 2016 through December 31, 2016 with no renewal options remaining. 3. BELAIR ROAD SUPPLY CO., INC. $ 8,000.00 Increase Solicitation No. B50003844 – Universal Curb Boxes Valve Kits Etc. (Blanket) – Department of Public Works – Bureau of Water and Wastewater – Maintenance Division Req. No. R674645 On January 23, 2015, the City Purchasing Agent approved the initial award in the amount of $12,000.00. On May 12, 2015, the City Purchasing Agent approved an increase in the amount of $4,000.00. On August 19, 2015, the Board approved an increase in the amount of $16,000.00. Due to an increase in unanticipated water main breaks an increase in the amount of $8,000.00 is necessary. This increase will make the award amount $40,000.00. The contract expires on January 22, 2016 with three 1-year renewal options remaining. 98 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. SMRS INC. $ 10,777.36 Increase Solicitation No. 06000 – Electronic Material Collections & Recycling Services – Department of Public Works - Bureau of Solid Waste – Req. No. P532041 The increase is required as additional costs were incurred for an unanticipated increase in amount of recycling required. 5. ATLANTIC EMERGENCY SOLUTIONS, INC. $3,165,728.00 Increase Contract No. 06000 – Pierce Fire Apparatus – Department of General Services – P.O. No. P529517 On November 26, 2014, the Board approved the initial award in the amount of $6,551,322.00 to purchase ten pieces of fire apparatus. On December 17, 2014, the Board approved an increase in the amount of $243,000.00. This increase is necessary to purchase five additional trucks with configuration changes and additional options. The Fire Apparatus will be purchased as part of the Fleet Management’s FY15 planned replacement program. This increase in the amount of $3,165,728.00 will make the award amount $9,960,050.00. The contract expires on November 25, 2015. MWBOO GRANTED A WAIVER. 6. LORENZ LAWN & LANDSCAPE INC. d/b/a LORENZ INC. $ 500,000.00 Increase Contract No. B50001934 – Mowing of Grass Medians – Department of Transportation – P.O. No. P517625 On July 13, 2011, the Board approved the initial award in the amount of $887,939.49. The award contained one 1-year 99 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases renewal option. Subsequent actions have been approved. This increase is necessary to continue services through the remainder of the contract. This increase will make the award amount $2,409,939.49. The contract ends July 14, 2016, with no renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. Commitment Performed MBE: 4 Evergreen Lawn 27% $184,210.41 28.5% Care WBE: Fouts Lawn Care 10% $ 65,306.31 10.1% Corp., Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 7. DENVER-ELEK, INC. $ 100,000.00 Increase Contract No. B50002764 – Boiler Repair Services – Department of General Services, etc. - P.O. No. P522937 On March 6, 2013, the Board approved the initial award in the amount of $302,600.00. The award contained two 1-year renewal options. This increase in the amount of $100,000.00 is necessary to cover additional work required during the current term of the contract. This increase will make the award amount $402,600.00. The contract expires on April 30, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 12% MBE AND 0% WBE. 100 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed MBE: Affordable Plumbing, 12% 0 LLC* Spears Mechanical 0 $16,225.86 8% Contractors, Inc. WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. *Affordable Plumbing, LLC is no longer in business. Vendor was unable to contract them for any work. Vendor has shown good faith efforts in substituting Spears Mechanical Contractors, Inc. in order to achieve the MBE goal and has submitted a plan for corrective action. 8. WASTE EQUIPMENT SALES AND SERVICE, LLC $1,500,000.00 Increase Contract No. B50003570 – O.E.M. Parts and Service for New Way Trucks – Department of General Services, Fleet Management – P.O. No. P528196 On July 30, 2014, the Board approved the initial award in the amount of $250,000.00. The award contained two 1-year renewal options. On September 9, 2015, the Board approved an increase in the amount of $250,000.00. This increase in the amount of $1,500,000.00 is necessary to fit 140 load-packers in the City’s fleet with tippers. The estimated cost is $9,700.00 per truck. Forty load-packers have been completed and the requested amount will be used to up-fit the remaining 100 trucks. In addition to purchasing parts and repair services from the contractor for ongoing needs for the remainder of the contract term, this increase will make the award amount $2,000,000.00. The contract expires on June 30, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 101 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. MISSION MEDIA, LLC $ 121,347.60 Increase Contract No. B50003825 – Develop and Design a Communications Campaign – Health Department – Req. No. R707467 On May 6, 2015, the Board approved the initial award in the amount of $43,448.00. On August 14, 2015, the City Purchasing Agent approved an increase in the amount of $7,700.00. The vendor was previously awarded the contract to develop and design a Communication Campaign for the B’More Healthy Babies and Teen Pregnancy Prevention Initiative Campaigns. The State Department of Health and Mental Hygiene has allocated additional funds to increase media spots for the Safe Sleep Campaign to address a recent dramatic increase in infant mortality. This increase in the amount of $121,347.60 will make the award amount $172,495.60. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 10. EMD MILLIPORE Increase/ CORPORATION $ 21,085.17 Agreement Contract No. 08000 – EMD Millipore Service Maintenance – Department of Public Works – Water and Wastewater – P.O. Nos. P53322 and P531839 – Req. No. 713144 The Board is requested to approve and authorize execution of an Agreement with EMD Millipore Corporation. 102 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On June 30, 2015, the City Purchasing Agent approved the initial award in the amount of $6,167.24. On October 21, 2015, the Board approved an increase in the amount of $40,226.44. The City’s Patapsco and Back River Wastewater Treatment Plants, Ashburton and Montebello Water Quality Laboratories, all use EMD Millipore Laboratory Water Systems which require periodic service and maintenance with parts exclusively available from the original equipment manufacturer, EMD Millipore Corporation. In order to obtain favorable pricing and avoid service gaps, include additional equipment and remain compliant with Federal, State and local water quality standards, an increase in the amount of $21,085.17 is necessary to include all of the distilled water laboratory systems. At that time, an assessment of the remaining useful life of the equipment will be made. This increase will make the award amount $67,478.85. The contract expires on October 31, 2018. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 11. J.F. FISCHER, INC. $100,000.00 Renewal Contract No. B50002684 – Testing and Repair of Backflow Preventer Devices – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P522300 On December 12, 2012, the Board approved the initial award 103 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases in the amount of $150,000.00. This sole two-year renewal is for the period January 1, 2016 through December 31, 2017. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 10% MBE AND 0% WBE. Commitment Performed MBE: Horton Mechanical 10% $21,775.98 48.5% Contracting, Inc. WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. 12. WITMER PUBLIC SAFETY GROUP, INC. $ 75,000.00 Renewal Contract No. B50002695 – Survivor LED Flashlights – Fire Department – P.O. No. 522389 On January 9, 2013, the Board approved the initial award in the amount of $65,000.00. The award contained four 1-year renewal options. Subsequent renewals have been approved. This renewal in the amount of $75,000.00 is for the period January 9, 2016 through January 8, 2017 with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 13. ATLANTIC MACHINERY, INC. $ 65,000.00 Renewal Contract No. 08000 – Video Pipeline Inspection System – Cues Camera – Department of Public Works – Bureau of Water Wastewater – P.O. No. P526053 104 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On January 8, 2014, the Board approved the initial award in the amount of $30,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $65,000.00 is for the period January 8, 2016 through January 7, 2017, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 14. THE GOOD SHEPHERD SEPTIC SERVICE, INC. $ 60,000.00 Renewal Contract No. B50003835 – Septic Tank Pumping and Disposal Services – Department of Public Works, Bureau of Solid Waste – P.O. No. P529406 On December 10, 2014, the Board approved the initial award in the amount of $60,000.00. The award contained three 1-year renewal options. This renewal is for the period January 1, 2016 through December 31, 2016, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 15. GEIGER PUMP AND EQUIPMENT COMPANY $ 60,000.00 Renewal Contract No. 08000 – OEM Pulsafeeder and Eclipse Metering Pumps and Parts – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P525910 On December 18, 2013, the Board approved the initial award in the amount of $50,000.00. The award contained two 1-year renewal options. On December 17, 2014, the Board approved the first renewal in the amount of $60,000.00. This final renewal in the amount of $60,000.00 is for the period December 18, 2015 through December 17, 2016. The above amount is the City’s estimated requirement. 105 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. DIGICON CORPORATION $ 36,020.48 Amendment to Agreement Contract No. 06000 – Youthworks System Software Enhancements and Hosting Agreement – Mayor’s Office of Employment Development – P.O. No. P527034 The Board is requested to approve and authorize execution of an Amendment to Agreement with Digicon Corporation. The period of the Amendment to Agreement is December 1, 2015 through November 30, 2017, with four 2-year renewal options. On August 13, 2015, the Board approved the initial award in the amount of $41,214.10. The award contained five 2-year renewal options. The Amendment to Agreement will revise the renewal options and the annual contract period to coincide with the software hosting period. This renewal will provide continuity of software system hosting and training required to process applicants for the YouthWorks Program. The above amount is the City’s estimated requirement. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 17. RAYTHEON PROFESSIONAL SERVICES, LLC $ 68,000.00 Selected Source Contract No. 06000 – General Motors Product Training Classes – Department of General Services – Fleet Management – Req. No. R699030 The vendor is General Motor’s authorized partner responsible for training. The training is product specific designed for the technicians of Fleet Management. The period of the award is November 18, 2015 through November 17, 2016. The above amount is the City’s estimated requirement. 106 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 18. CITIZENS PHARMACY SERVICES, INC. $ 150,000.00 Extension Contract No. B50001659 – Pharmaceuticals for the Fire Department – Baltimore City Fire Department – P.O. No. P515473 On November 24, 2010, the Board approved the initial award in the amount of $300,000.00. The award contained four 1-year renewal options. All renewals have been exercised. An extension is necessary to cover the required pharmaceuticals until a new contract is in place. The period of the extension is December 1, 2015 through February 28, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 19. ASSOCIATED BUILDING MAINTENANCE CO., INC. $1,300,000.00 Extension Contract No. B50001547 – Provide Janitorial Services for Area B – Police Department and Department of General Services – P.O. No. P515603 On November 24, 2010, the Board approved the initial award in the amount of $388,032.00. The award contained two renewal options. Subsequent actions and the final renewal was exercised on October 30, 2015. This extension is necessary to allow time for the Department of General Services to revise the specifications prior to advertising the new solicitation. The period of the extension is November 2, 2015 through April 30, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 17% MBE AND 9% WBE. 107 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed MBE: CJ Maintenance, Inc. 17% $124,355.00 27.8% WBE: My Cleaning Services, 9% $ 33,490.82 7.5% Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 20. MJM INNOVATIONS d/b/a MJ MANAGEMENT SERVICES, LLC $166,620.00 Extension Contract No. B50001205 – Management Services for Eating Together in Baltimore Program – Health Department – CARE – P.O. No. P513722 On May 12, 2010, the Board approved the initial award in the amount of $496,860.00. The award contained two 1-year renewal options. Subsequent actions and both renewals have been exercised. The current contract expires on November 30, 2015. An extension is requested to allow time to evaluate and award a vendor for Solicitation No. B50004630. The period of the extension is December 1, 2015 through February 29, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 10% MBE AND 2% WBE. 108 AGENDA BOARD OF ESTIMATES 11/18/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Commitment Performed MBE: Sue-Ann’s Office 0.40% $ 8,146.70 1.4% Supply WBE: Curry Printing and 0.30% 5,373.14 0.9% Copy Center Jodi M. Stappler 2.00% 3,000.00 0.5% Staff Quest, Inc. _____ 7,552.05 1.3% 2.30% $15,925.19 2.7% MWBOO FOUND VENDOR IN COMPLIANCE. 21. TASER INTERNATIONAL, INC. $ 0.00 Correction Contract No. B50003166 – Tasers and Related Equipment – Police Department – P.O. No. P525657 On November 6, 2013, the Board approved the initial award to one vendor in the amount of $1,500,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. On October 21, 2015, the Board approved the second renewal in the amount of $0.00. Due to an administrative error, the renewal term of the contract was incorrectly indicated as October 30, 2014 through October 29, 2015. Therefore, the Board is requested to approve correction of the contract term to the period of October 30, 2015 through October 29, 2016, with two 1-year renewal options remaining. 109 AGENDA BOARD OF ESTIMATES 11/18/2015 Bureau of Purchases – Waiver of Bid Bond Requirement ACTION REQUESTED OF B/E: The Board is requested to waive the bid guarantee requirement for B50004211, Bike Sharing for the City of Baltimore, and to forward to the Bureau of Purchases all proposals that were found non- responsive solely due to failure to submit a bid guarantee. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: Six proposals were submitted in response to solicitation B50004211 and were opened on October 21, 2015. The solicitation required a bid guarantee amount of 2% of the total bid amount. As the solicitation requested a revenue sharing percentage and direct user fees, there is no way to determine a dollar value that can be considered the “bid amount” in these proposals. Five of the six vendors did not submit any bid guarantee and the sixth only responded with the amount of 2%, but no bid amount was evident to calculate the amount that the surety was bound to pay in the event the vendor refused to enter into an agreement after a contract was awarded. Per the Baltimore City Charter Art. VI, Section 11 (h)(2), the Director of Finance has the authority to implement policies and procedures regarding bid bonds for contracts other than public works contracts, and did implement such a policy, effective February 25, 2015. The Department of Finance’s policy is to only require a bid guarantee where necessary, in order to increase competition, and remove barriers to contracting with the City. Additionally, it is the Department of Finance’s policy to accept good faith efforts to comply with any bid guarantee requirement. It has been determined that the failure to submit any bid guarantee is a reasonable interpretation of the Solicitation requirements and that this interpretation was made in good faith by the vendors. 110 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Public Works/Office of – Full Release of Engineering & Construction Retainage ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Full Release of Retainage agreement to Whiting-Turner, for SC No. 851, Painting Rehabilitation of Elevated Water Tank and LOX Tanks @ PWWTP. AMOUNT OF MONEY AND SOURCE: $51,926.39 – 9956-904529-9551-000000-200001 BACKGROUND/EXPLANATION: As of February 13, 2014, Whiting-Turner has completed 100% of all work for SC No. 851. The contractor has requested a Release of Retainage in the amount of $51,926.39. Currently, the City is holding $51,926.39 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $0.00. MWBOO HAS APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Full Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 111 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Public Works/Office – On-Call Consultant Agreement of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Consultant Agreement with Alpha Corporation, under Project 1501, On-Call Project and Construction Management Assistance Services. The period of the Agreement is effective upon Board approval for four years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $4,000,000.00 – Upset Limit BACKGROUND/EXPLANATION: The Consultant will provide construction monitoring and inspection, preparation of daily reports, maintenance of project records and documentation, review of contractor’s application for payment, attendance at progress meetings, preparation of record drawings, and review of contract claims and support, estimating, scheduling, project engineering, constructability reviews, submittal reviews and responses, request for information reviews and responses, and construction contract administrative support under this on-call agreement. This On-Call Contract is necessary to provide services related to the Consent Decree projects and other infrastructure related projects and will allow great latitude in staffing and funding availability to ensure that the requirements and deadlines for those projects are met. MBE/WBE PARATICIPATION: MWBOO SET GOALS OF 27% MBE AND 10% WBE. 112 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Public Works/ – cont’d Engineering & Construction MBE: Glyndon Engineering & $0-1,080,000.00 0-27% Technology Co. Kumi Construction $0-1,080,000.00 0-27% Management Corporation Mima Architects & $0-1,080,000.00 0-27% Engineering Inc. Total: ($0-400,000.00 0-10% in Aggregate) WBE: Constellation Design $0-400,000.00 0-10% Group, Inc. The Robert B. Balter Co. $0-400,000.00 0-10% Total: ($0-400,000.00 0-10% in Aggregrate) MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 113 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Human Resources (DHR) – License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the License Agreement with the Baltimore City Convention Center. AMOUNT OF MONEY AND SOURCE: Rental of Baltimore City Convention Center $21,600.00 – Space Reservation Expenses 33,425.00 – Temporary Staff Expenses 3,000.00 – Parking Expenses 1,120.00 – Audiovisual Equipment 300.00 – Supplies 1,000.00 – Misc. Expenses $60,445.00 – 1001-000000-1603-172500-603026 BACKGROUND/EXPLANATION: The Department of Human Resources will facilitate and administer the Fire Fighter entry level examination, EMT/Fire Fighter on November 20 and 21, 2015. The rental space at the Convention Center has been reserved. The DHR plans to administer the assessment twice daily on November 20 and 21, 2015. The reserved space will allow for 800 persons per session per day for a total of 3,200 persons. America on Demand of Maryland, Inc. will provide temporary staff to aid in the administration of the first phase of the EMT/Fire Fighter assessment (Written Multiple Choice Exam). If the final number of persons eligible to participate in the assessment exceeds 3,200, another 1 or 2 days of rental space and temporary support will be necessary to facilitate and accommodate such a large pool of assessment eligible applicants. 114 AGENDA BOARD OF ESTIMATES 11/18/2015 DHR – cont’d This exam has not occurred since 2009. Rental of multiple rooms at the Baltimore Convention Center will be necessary to accommodate the large number of assessment eligible applicants. The position was posted on September 28, 2015 through October 12, 2015. 6,547 applications were submitted to the DHR. Screening of the applications is still in process. The DHR will use its test monitors, internal staff, and the Fire Department will also provide a pool of staff to assist with the facilitation and administration of the EMT Fire Fighter assessment. Test monitors, DHR staff, Fire Department staff, and temporary test monitors will be required to participate in a one-day “Test Monitoring Training” which will be conducted by the DHR Assessment Administrator Brandi Richmond (Recruitment & Talent Acquisition Specialist III) to ensure everyone is appropriately educated and prepared to assist in the administration of such a large and significant assessment. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The License Agreement has been approved by the Law Department as to form and legal sufficiency.) 115 AGENDA BOARD OF ESTIMATES 11/18/2015 Finance Department – Emergency Fund/Petty Cash Checking Account ACTION REQUESTED OF THE B/E: The Board is requested to ratify the opening of the Emergency Fund/Petty Cash Checking Account and its past use for travel expenses. The Board is also requested to authorize the continued use of the checking account and to waive the provisions of AM 240- 1 (Travel) and AM 404-1 (Petty Cash) which prohibit the use of petty cash funds for travel expenses. Finally, the Board is requested to waive the provisions of AM 240- 3 (Board of Estimates Approval) which requires approval of travel by the Board if the travel costs exceed $800.00, or the absence will exceed five workdays or involves one or both of the weekend days, or a rental vehicle is required at the travel site. AMOUNT OF MONEY AND SOURCE: Not applicable - no funds are requested at this time BACKGROUND/EXPLANATION: Since December 1980, the Baltimore City Police Department has maintained a checking account used for emergency travel. The opening of checking accounts by City agencies require a resolution by the Board of Estimates. The checking account was opened with the approval of the then Director of Finance, Charles L. Benton, which is also a requirement. However, after a diligent search, neither a resolution of the Board authorizing the opening of the checking account nor a waiver of the above referenced sections of the Administrative Manual could be located in the agency or the Board’s records. The original account was opened at the Union Trust Company of Maryland in the amount of $17,000.00. 116 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Finance – cont’d The current checking account is with Wells Fargo Bank, and the authorized signatories are: Ms. Caroline Sturgis, Lt. Delphine Smith, Ms. Angela Alston, and Mr. Tribhuvan Thacker of the Baltimore Police Department, Financial Services Division. The amount of the account is $30,000.00. The amount was increased on October 1, 2008, with the Board’s approval. The Emergency Fund/Petty Cash checking account is used for small non-routine expenses and all emergency travels and situations that have been approved by the Police Commissioner or his designee. Travel includes investigative travel and executive protection that occurs on short notice. The nature of this travel requires the ability of the Department to immediately make the arrangements and to travel. Therefore, usually it is not possible to make the request to the Board of Estimates for approval in advance of the travel. Other uses of the Imprest funds include food for unplanned events (such as natural disasters, protests, etc.), reimbursements for parking, mileage, and participation from community events expenses; legal fees, transcript charges, drug burn charges, and per diem expenses to outside non-contractual consultants who travel to Baltimore for consulting or training. The use of the checking account is monitored by the Bureau of Accounting and Payroll Services, Finance Department through the replenishment process. 117 AGENDA BOARD OF ESTIMATES 11/18/2015 Mayor’s Office on Criminal Justice – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the agreement with House of Ruth Maryland, Inc. The period of the agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $500,000.00 – 6000-613116-2252-247800-600000 BACKGROUND/EXPLANATION: Baltimore City Code, Article 5, Section 48-1 (2014 Edition) requires the Clerk of the Circuit Court for Baltimore City to collect an additional $75.00 for the issuance of marriage licenses in the City and to transmit the proceeds from this additional fee to the City on a monthly basis into a special fund (up to maximum of $500,000.00). Monies collected benefit domestic violence shelter programs and are distributed to the organization in proportion to the number of domestic violence victims served. The Baltimore Police Department is the City agency designated to administer and disburse the funds. The agreement is late due to the administrative process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 118 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Human Resources – Personnel Matter The Board is requested to approve the Personnel matter below: Office of Civil Rights & Wage Enforcement Hourly Rate Amount 1. EVANGULA BROWN $32.85 $40,734.00 Account: 1001-000000-1562-171500-601009 Ms. Brown will work as a Contract Services Specialist II, Civilian Review Board Investigator. She will be responsible for conducting field/on-site investigations to determine the nature and scope of complaints, interviewing, and taking statements from complainants. She will also witness law enforcement officials to ascertain the facts and corroborating evidence in the complaint cases, research appropriate records and documents to ascertain the facts and corroborating evidence in the complaint case. The period of the Agreement is effective upon Board approval through June 30, 2016. THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The Contractual Employment Agreement has been approved by the Law Department as to form and legal sufficiency.) 119 AGENDA BOARD OF ESTIMATES 11/18/2015 TRAVEL REQUEST Name To Attend Funds Amount Police Department 1. Sheree Briscoe Police “Scotland’s Scotland $ 0.00 Leadership for Police Outcomes” Program Tulliallan, Scotland Nov. 7 – 13, 2015 Ms. Briscoe was invited as a guest speaker for one of the sessions at the event. All expenses for this travel request are paid by the Police Scotland, Scotland. No City funds will be expended. The Board of Estimates’ approval is required, in accordance with AM-240-3, if the City representative’s absence will exceed five work days or involves one or both weekend days. This travel is late because there were unforeseen circumstances with the scheduling of travel arrangements, which were short notice and untimely. The Department regrets the late submission of this request and asks the Boards indulgence. Health Department 2. Hilda Ndirangu 2015 National HIV Federal $2,970.64 Tanya Myers Prevention Conf. Atlanta, GA Dec. 6 – 10, 2015 (Reg. Fee $325.00 ea.) The subsistence rate for this location is $191.00 per day. The hotel cost is $138.00 per night, plus hotel tax of $22.08 per night, and room tax of $5.00 per night per person. The airfare of $228.00 and registration fee of $325.00 per person were prepaid on a City-issued procurement card assigned to Ms. Whitney Tantleff. The amount to be disbursed to each attendee is $932.32. 120 AGENDA BOARD OF ESTIMATES 11/18/2015 TRAVEL REQUEST Name To Attend Funds Amount Health Department – cont’d 3. Keith Holt 2015 National HIV Federal $1,259.24 Prevention Conf. Atlanta, GA Dec. 6 – 9, 2015 (Reg. Fee $325.00) The subsistence rate for this location is $191.00 per day. The hotel cost is $138.00 per night, plus hotel tax of $22.08 per night, and room tax of $5.00 per night. The airfare fee of $220.00 and registration fee of $325.00 were prepaid on a City-issued procurement card assigned to Ms. Whitney Tantleff. The amount to be disbursed to the attendee is $714.25. 4. Rodrique Sumpter National Quality Federal $1,305.97 Center Training- Funds of-Trainers Program Las Vegas, NV Dec. 14 – 19, 2015 The airfare for Mr. Sumpter, in the amount of $389.20, was prepaid on a City issued credit card assigned to Ms. Lori Partin. Mr. Sumpter will be disbursed $916.77. 121 AGENDA BOARD OF ESTIMATES 11/18/2015 Department of Transportation – Travel Reimbursement ACTION REQUESTED OF B/E: The Board is requested to approve the travel reimbursement for Mr. Manmohan Singh for mileage for the month of September 2015. AMOUNT OF MONEY AND SOURCE: $182.87 - 1001-000000-5011-382800-603001 BACKGROUND/EXPLANATION: On September 16, 2015, the Board approved the travel request for Mr. Singh to attend the 2015 County Engineers Association of Maryland Fall Conference. The conference was held in Ocean City, Maryland from September 23 – 26, 2015. At that time, it was shown on the travel request that Mr. Singh would be driving a City issued vehicle. After the travel request was approved, Mr. Singh decided to drive his personal vehicle instead of the City vehicle. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 122 AGENDA BOARD OF ESTIMATES 11/18/2015 Police Department – Expenditure Authorization ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure Authorization for AEC/Helicopters. AMOUNT OF MONEY AND SOURCE: $13,800.00 – 1001-000000-2003-195700-603020 BACKGROUND/EXPLANATION: The expenditure authorization is for training of seven Flight Officers. All portions of the requested training are mandatory to meet risk management requirements and to uphold and improve the Police Department’s high safety standards. Seven Flight Officers will receive annual EC-120 recurrent training. The training will greatly reduce the risk of injury, death, and liability to the Department and the civilian population. The recurrent pilot training for Flight Officers, Cory Grochowski, Floyd S. Werner, Arnold P. Russo, David J. Muller, Mick Greene, Thomas P. Davis, and Sgt. Renonzo L. Belcher will be conducted at Martin State Airport, utilizing the Aviation Unit facility. The training is scheduled for November 17 - 20, 2015. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 123