NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 NOTICES - cont’d: 2. BALTIMORE CITY OFFICES WILL BE CLOSED ON WEDNESDAY, NOVEMBER 11, 2015 IN OBSERVANCE OF VETERANS DAY. THE BOARD OF ESTIMATES WILL BE IN RECESS AT 9:00 a.m. AND 12:00 NOON ON NOVEMBER 11, 2015. THE BOARD OF ESTIMATES WILL NOT RECEIVE OR OPEN BIDS ON NOVEMBER 11, 2015. THE BOARD OF ESTIMATES WILL RECONVENE ON NOVEMBER 18, 2015. BOARD OF ESTIMATES’ AGENDA – NOVEMBER 4, 2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Autumn Contracting Inc. $ 8,000,000.00 Brasfield & Gorrie, LLC $2,013,903,000.00 Conewago Enterprises, Inc. $ 176,472,000.00 Covington Machine & Welding, Inc. $ 1,500,000.00 Gaines & Company, Inc. $ 101,628,000.00 Humanim, Inc. $ 101,736,000.00 Lynchburg Steel & Specialty $ 6,759,000.00 Company Miller, Long & Arnold Co., Inc. $ 200,097,000.00 Northeast Remsco Construction, Inc. $ 75,006,000.00 Partition Plus, Inc. $ 1,500,000.00 Piping & Corrosion Specialties, Inc. $ 8,000,000.00 Power Component Systems, Inc. $ 8,000,000.00 Reviera Enterprises, Inc. T/A $ 8,000,000.00 REI/Drayco Site Work $ 225,000.00 T.E. Jeff, Inc. $ 1,500,000.00 William T. King, Inc. $ 1,287,000.00 AGENDA BOARD OF ESTIMATES 11/04/2015 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 3 - 4 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 2 AGENDA BOARD OF ESTIMATES 11/04/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #003, $834,599.10 – TR 12314, Roland Avenue and Northern Parkway Improvements and Traffic Calming $3,899,000.00 $1,305,659.51 M. Luis Constr. - - Co., Inc. This authorization is to provide additional curb and gutter work on Roland Avenue. This work will correct the drainage and safety issues preventing ponding at the intersections. 2. EWO #005, $0.00 – TR 05308, Dundalk Avenue Streetscape $14,163,131.25 $7,747,783.63 Civil Constr., 90 - LLC This authorization is for a ninety (90) day time extension needed for administrative purposes only. The additional time will not be utilized by the contractor but for the purpose of conducting the closeout process. The contract expires on October 13, 2015 with a new completion date of January 11, 2016. Department of Public Works/Office of Engineering & Construction 3. EWO #002, $12,924.00 – SC 886R, Improvements to Sludge Blending Tanks at Patapsco Wastewater Treatment Plant $5,435,000.00 $26,850.00 Ulliman Schutte - - Constr. LLC 4. EWO #003, $0.00 – SC 886R, Improvements to Sludge Blending Tanks at Patapsco Wastewater Treatment Plant $5,435,000.00 $39,774.00 Ulliman Schutte 24 - Constr. LLC CCD The current end date of this project is May 21, 2015. The new completion date is June 4, 2015. 3 AGENDA BOARD OF ESTIMATES 11/04/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Public Works/Office of Engineering & Construction 5. EWO #004, $240,103.95 – S.C. 886R, Improvements to Sludge Blending Tanks at Patapsco Wastewater Treatment Plant $5,435,000.00 $39,774.00 Ulliman Schutte 72 - Constr. LLC CCD The current completion date is June 4, 2015. The new completion date is August 15, 2015. 6. EWO #038, $191,222.99 – W.C. 1160R, Montebello Plant 2 Finished Water Reservoir Cover $36,922,950.00 $6,671,087.48 Alan A. Myers, LP - - 4 AGENDA BOARD OF ESTIMATES 11/04/2015 Employees’ Retirement System – Subscription Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Subscription Agreement with Warburg Pincus Private Equity XII, L.P. managed by Warburg Pincus LLC. AMOUNT OF MONEY AND SOURCE: $5,000,000.00 – approximately of ERS funds Management Fees - an average of 1.2% plus an additional 20% profits share No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: Warburg Pincus Private Equity XII, L.P. is a limited partnership that makes globally-diversified private equity investments. The ERS investment consultant, Marquette Associates, has recommended that the ERS increase its interest in private equity investments to meet its target percentage. Upon Marquette’s recommendation, the Board of Trustees voted unanimously to invest in Warburg Pincus Private Equity XII, L.P. MWBOO GRANTED A WAIVER. (The Subscription Agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Real Estate – Assignment of Lease ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Assignment of Lease between C & F Development LLC, Assignor and Peterbilt of Baltimore LLC, Assignee, for the rental of a part of the unimproved property being the southernmost portion of 1701-1715 Poncabird Pass. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On July 29, 2015, the Board approved a lease agreement with C & F Development LLC, Tenant, for the rental of a part of the unimproved property being the southernmost portion of 1701-1715 Poncabird Pass. The leased premises were used by patrons of the adjoining Ponca Bird Pub and the Snack Shack owned by C & F Development LLC. C & F Development LLC is selling its property at 1715-1719 Poncabird Pass to Peterbilt of Baltimore, LLC. A condition of this sale is that C & F Development LLC can obtain permission from the City to assign the Lease Agreement to Peterbilt of Baltimore LLC. Peterbilt of Baltimore LLC has reviewed the Lease Agreement approved by the Board on July 29, 2015, and is familiar with and accepts the rental terms and conditions of the Agreement. (The Assignment of Lease has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 11/04/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 8 - 9 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 7 AGENDA BOARD OF ESTIMATES 11/04/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $ 175,000.00 9910-907062-9600 9910-908102-9601 24th Econ. Constr. Reserve S. Baltimore Dev. Fund Carroll Camden Industrial and Industrial Park Commercial Façade This transfer will provide funds for the Carroll Camden Façade Improvement Grants Program to assist businesses located in the Carroll Camden Industrial Area. This program is an effort to revitalize the business district and to enhance the visibility and exterior aesthetics of individual businesses in the area. Department of Housing and Community Development 2. $2,800,000.00 9910-903963-9587 9910-903183-9588 Pimlico Local Park Heights Park Heights – Major Impact Aid - Redevelopment - Redevelopment Video Lottery Reserve Terminal The purpose of this transfer is to move appropriations that will be used to continue acquisition, relocation, and demolition within the 62 acre major redevelopment area in accordance with the Park Heights master plan. To date, over 80% of the site has been acquired. The majority of the funds will be used to support the remaining relocation and demolition efforts. Mayoralty-Related/Department of Planning 3. $ 20,000.00 9904-906788-9129 4th Walters Walters Art Gallery Art Museum Loan 8 AGENDA BOARD OF ESTIMATES 11/04/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Mayoralty-Related/Department of Planning – cont’d 300,000.00 " " 5th Walters Art Museum Loan 470,000.00 " " 6th Walters Art Museum Loan $ 790,000.00 -------------- 9904-909788-9127 Walters Art Gallery- Active This transfer will provide funds to the Walters Art Museum located at 600 N. Charles Street for a wide range of capital improvements to the five buildings on its campus. The replacement and renovation work will include a new fire detection system and fire suppression system campus wide; electrical and mechanical upgrade work on Hackermam House; mechanical and system upgrades to the Centre Street building; and build out and safety for 100 W. Centre Street for office swing space. 4. $2,000,000.00 9904-920027-9129 9904-923027-9127 Mayor and Property Acqui- Eaton Street City Council sition - Reserve Connection – Active Revenue This transfer will fund costs associated with the award of Project TR 16006, Eaton Street Connection. The project will increase roadway capacity, provide vehicle access from Boston Street to O’Donnell Street, and improve vehicle operation issues associated with Canton Crossing retail stores. The extension will include three lane roadway, access to Toone Street, turnouts for future parking lots, and storm drain inlets. 9 AGENDA BOARD OF ESTIMATES 11/04/2015 Office of the State's Attorney for Baltimore City – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with the Baltimore Child Abuse Center, Inc. The period of the agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $50,000.00 – 1001-000000-1151-117900-603026 BACKGROUND/EXPLANATION: The mission of the Baltimore Child Abuse Center, Inc. is to provide all reported victims of child sexual abuse in Baltimore City and their non-offending caretakers with comprehensive interviews, medical treatment, referrals, and crisis counseling services. The goal is to prevent future sexual child abuse. The funds will support the salary of one forensic interviewer. The Agreement is late because it was recently received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 11/04/2015 Office of the State's Attorney for Baltimore City – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a Grant Award from the Department of Justice entitled, “Smart Prosecution Initiative.” The period of the grant award is October 1, 2015 through September 30, 2017. AMOUNT OF MONEY AND SOURCE: $425,000.00 – 4000-400016-1150-122700-607004 BACKGROUND/EXPLANATION: The Office of the State's Attorney for Baltimore City will use the grant funds to develop an automated evidence-based assessment tool to evaluate pre-trial offenders. This tool will allow the Office of the State's Attorney for Baltimore City to make evidence-based release recommendations to reduce unnecessary incarceration and related costs, identify offenders eligible for diversion and alternatives to incarceration programs, and to identify and resolve inefficiencies in current internal Office of the State's Attorney for Baltimore City processes. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms of the Grant Award have been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 11/04/2015 Mayor’s Office of Employment – Memorandum of Understanding Development ____ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) with Jane Addams Resource Corporation-Baltimore. The period of the Memorandum of Understanding is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $50,000.00 – 2025-000000-6301-735400-603050 BACKGROUND/EXPLANATION: The MOU will secure the services of a service provider who will provide welding and Computer Numerical Control machinist related training with a defined manufacturing-based curriculum, as well as a bridge program to enhance math and reading skills designed for seven residents from the Park Heights neighborhood. The funds for this MOU will not exceed $50,000.00 of Pimlico Impact funds. The MOU is late because of the additional time necessary to reach a comprehensive understanding that was agreeable to both parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Communication Services – Amendment #2 to MICTA Participation Contract ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment #2 to the MICTA Participation Contract with MCI Communications Services, Inc. d/b/a Verizon Business Network Services, Inc. (Verizon). The Amendment #2 to MICTA Participation Contract makes the period of the agreement thirty- six months effective upon Board approval. AMOUNT OF MONEY AND SOURCE: $12,000.00 - 1001-000000-2043-219800-603005 (Monthly Recurring Charge) BACKGROUND/EXPLANATION: The costs for services were projected in the Centrex contract with Verizon. The costs will be charged to the agency account, subject to budget approval. As a result of the merger between MCI Communications Services, Inc. (MCI) and Verizon, some services and/or upgrades to services which were in the past provided under the City’s contract with Verizon for Centrex, now must be procured through Verizon on behalf of MCI. On April 1, 2009, the Board approved the MICTA Participation Contract. This amendment will allow the City to add services provided through the MCI division of Verizon for the Police Department. This amendment provides for the upgrade of dedicated Internet IDE port services and Ethernet access at speeds of 1000 MB, for service at 601 E. Fayette Street, Baltimore MD 21202. Customers will receive a discount of 85% off the standard VBS III, monthly rates in effect during the term of the contract for Internet IDE port services. APPROVED FOR FUNDS BY FINANCE (The Amendment #2 to MICTA Participation Contract has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 11/04/2015 Health Department - Agreements The Board is requested to approve and authorize execution of the various Agreements. The period of the Agreement is July 1, 2015 through June 30, 2016, unless otherwise indicated: 1. FAMILY HEALTH CENTERS $260,047.00 OF BALTIMORE, INC. Account: 4000-430512-3160-308600-603051 The organization will continue to implement the Safe Streets Program Maintenance model, using the Cure Violence (formerly CeaseFire) techniques with fidelity. The Cure Violence/Safe Streets model is a public derived strategy aimed at reducing gun violence. The target populations are individuals at high-risk of involvement in shootings and killings in and around Baltimore City Police Post 924. The agreement is late because budget review and revisions delayed processing. MWBOO GRANTED A WAIVER. 2. VICTOR A. FERRANS, M.D. $ 20,000.00 Account: 4000-425516-3110-306700-603018 Mr. Ferrans will provide comprehensive reviews and complete the Pre-Admission Screening and Resident Review (PASRR) certification on each evaluation conducted by the Adult Evaluation and Review Services (AERS) multi-disciplinary team. He will also consult with the AERS multi-disciplinary team and the client’s private physicians and/or nursing home professional staff for clarification of mental health treatment plan/needs. At the request of the AERS team, he will provide an on-site psychiatric evaluation of nursing home residents. The agreement is late because the Department was waiting for signatures. 14 AGENDA BOARD OF ESTIMATES 11/04/2015 Health Department – cont’d 3. LIVING CLASSROOMS FOUNDATION, INC. $236,026.00 Account: 4000-430512-3160-308600-603051 The organization will provide the Safe Streets Program. The services will stop or, if that is not possible, reduce the shootings and killings occurring in Baltimore City. The five components of the model are as follows: Community Mobilization, Public Education, Cooperation with Law Enforcement, Outreach, and Faith-based involvement. The services will focus on what has been shown as most effective in reducing shootings and homicides in Baltimore, mediations. The agreement is late because budget review and revisions delayed processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency). 15 AGENDA BOARD OF ESTIMATES 11/04/2015 Health Department – Notice of Grant Awards and Cooperative Agreements ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the initial Notice of Award (NoA) and Cooperative Agreements and the Revised NoA for the Project: “Baltimore Projects to Reduce HIV Infections and Improve Engagement in HIV Medical Care Among Men Who Have Sex with Men and Transgender Persons (Project).” The Grant Award is for the period September 30, 2015 through September 29, 2016. AMOUNT OF MONEY AND SOURCE: $3,711,455.00 – Initial award 788,545.00 – Revised Award $4,500,000.00 – 4000-484716-3023-513200-404001 BACKGROUND/EXPLANATION: On September 2, 2015, the Department received the initial NoA for the Project in the amount of $3,711,455.00. On September 18, 2015, the Department received the revised NoA for additional funding in the amount of $788,545.00, making the total award amount $4,500.000.00. The NoA are late because a budget account number needed to be established for the grants. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Award terms and conditions have been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 11/04/2015 Health Department – Amendment to Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amendment to Grant Agreement with the Baltimore City Board of School Commissioners, Baltimore City Public School System (BCPSS). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On February 25, 2015, the Board approved the original Grant Agreement for the School Health Electronic Record System in the amount of $258,080.00 for the period of September 1, 2014 through August 31, 2015. The Department is extending the period of the Grant Agreement to September 1, 2015 through January 31, 2016. The extension will allow the BCPSS to complete its conversion of the school health electronic health record system at the school health suites. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS NO-COST TIME EXTENSION. (The Amendment to the Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 11/04/2015 Health Department – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Grant Award from the Abell Foundation. The period of the Grant Award is July 1, 2015 through November 1, 2015. AMOUNT OF MONEY AND SOURCE: $3,200.00 – 6000-626616-3080-292300-406001 BACKGROUND/EXPLANATION: The Department will use the grant funds to conduct activities to reduce teen births. The activities will make age appropriate and evidenced-based health education accessible to young people. Other services will include purposeful community engagement to help them grow as civic leaders. This grant award is being presented at this time because it was received June 18, 2015, and delayed during the administrative review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Award terms and conditions have been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 11/04/2015 Health Department – Correction to Grant Period ACTION REQUESTED OF B/E: The Board is requested to approve a correction to the period of the Grant with the Leonard and Helen R. Stulman Charitable Foundation. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 7, 2015, the Board approved the Grant Agreement in the amount of $80,000.00 for a two-year period ($40,000.00 for the FY’15 and $40,000.00 for FY’16). Due to a typographical error, the grant award period August 1, 2015 through June 30, 2017 was incorrect on the Department’s memorandum. The correct grant period is August 1, 2015 through July 31, 2017. All other terms and conditions of the Grant Agreement will remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE CORRECTION. 19 AGENDA BOARD OF ESTIMATES 11/04/2015 Health Department – Reimbursement ACTION REQUESTED OF B/E: The Board is requested to approve reimbursement to the Senior Care Services Program. The period of the reimbursement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $294,499.00 – 5000-535416-3044-273300-607001 Upon receipt of monthly invoices, reimbursement payments will be made on an ongoing basis, provided funds are available. BACKGROUND/EXPLANATION: The Adult Day Care providers provide medical day care services to ill, frail or disabled elderly persons age 65 and older. The City will pay the provider the set rate of $74.50 per day for approved recipients based on the number of days of service. The Board is requested to authorize payment to providers by Expenditure Authorization to the below listed medical adult day care centers: A. Providence Adult Day Care, Inc. AAA Management, LLC/Raven’s Medical Adult Day Care Center Active Day, Inc. Adult Medical Day Care of Overlea, Inc. Associated Catholic Charities, Inc./St. Ann’s Adult Day Care Easter Seal Society for Disabled Children & Adults, Inc. Extended Family Adult Day Care, Inc. Payne Memorial Outreach, Inc./Golden Pond Adult Day Program Happy Days of Maryland, LLC/Happy Days Adult Day Care Heritage Adult Day Care, Inc. Keswick Multi-Care Center, Inc. Levels Medical Adult Day Care, Inc. Levindale Hebrew Geriatric Center and Hospital, Inc./Levindale Adult Day Care (Belvedere) 20 AGENDA BOARD OF ESTIMATES 11/04/2015 Health Department – cont’d Levindale Hebrew Geriatric Center and Hospital, Inc./Levindale Adult Day Care (Pikesville) LIFE, Inc. Adult Medical Day Care Maryland Avenue Adult Daycare Center, Inc. Paradise Adult Medical Day Care, Inc. Sunrise Adult Medical Day Care Inc. Team 2 Inc. d/b/a Phoenix Adult Medical Center The League for People with Disabilities, Inc. Today’s Care & Family, Inc. The City will pay all the providers under the Adult Medical Day Care Program a collective amount not-to-exceed $294,499.00 based upon the set rate and the approved number of days. The approved number of recipients and days may fluctuate based upon recipient preference and City approval, and payments will only be made upon approved invoices for approved recipients. Regardless of the amount of funding available for the program, the provider will not receive payment in excess of the number of participants allowed by provider’s license, and days approved by the City. Each Adult Day Care provider will develop an appropriate care plan for each recipient in accordance with policies as specified in COMAR 10.12.04, Day Care for the Elderly and Medically Handicapped Adults, and COMAR 10.09.07, Medical Care Program. This item is late because the Department was waiting on final total amount of funding. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 21 AGENDA BOARD OF ESTIMATES 11/04/2015 Mayor’s Office of Human Services/ - Agreements Office of Human Services (MOHS) The Board is requested to approve and authorize execution of the Agreements. The period of the Agreement is July 1, 2015 through June 30, 2016, unless otherwise indicated. 1. FUSION PARTNERSHIPS, INC. $198,567.56 Account: 1001-000000-3571-780400-401002 The organization will act as the Fiscal Agent for the Ingoma Foundation, who will operate the Mayoral Youth Fellows (MYF) Program. The MYF Program will provide workplace experience and mentoring to youth with limited employment opportunities, with a focus on those involved in child welfare and/or juvenile justice systems. The funding will support 17 youth interns for 36 weeks, as well as staff and administrative costs. The agreement is late because of delays at the administra- tive level. 2. STRONG CITY BALTIMORE, INC. $154,279.00 Account: 4000-407116-3571-760000-603051 The organization will use funds to operate their youth emergency shelter. The organization will serve 25 to 35 homeless youth per day. The organization will provide clients with intensive support four days a week at the comprehensive resource center and day shelter. The agreement is late because of the delays in obtaining all required documents from the organization. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Housing and – Community Development Block Community Development__ Grant Agreements (CDBG) The Board is requested to approve and authorize execution of the various agreements. 1. STRONG CITY BALTIMORE, INC. $52,678.73 Account: 2089-208916-5930-427634-603051 The organization will use funds to subsidize the Adult Literacy and English for Speakers of Other Languages Program. Intensive literacy instruction will be provided to approximately 700 adult residents in basic reading, writing and math skills. The period of the agreement is July 1, 2015 through June 30, 2016. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $28,432.60, AS FOLLOWS: MBE: $7,676.80 WBE: $2,843.26 2. HISTORIC EAST BALTIMORE COMMUNITY $40,860.00 ACTION COALITION, INC. (HEBCAC) Account: 2089-208916-5930-435026-603051 $ 22,429.00 2089-208916-5930-435081-603051 $ 8,981.00 2089-208916-5930-435083-603051 $ 9,450.00 HEBCAC will provide general oversight, management, and coordination of CDBG eligible funded activities. HEBCAC will also provide public information regarding activities being carried out within the Historic East Baltimore area 23 AGENDA BOARD OF ESTIMATES 11/04/2015 DHCD – cont’d of the City and will provide public services to low and moderate income persons seeking recovery from drug addiction. The period of the agreement is July 1, 2015 through June 30, 2016. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The CDBG Agreements have been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Housing and – Local Government Resolution Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Local Government Resolution in support of the City’s Fourth Modification Request to the State’s Sustainable Communities Program. A Local Resolution of Support is required for organizations or jurisdictions to participate in any State- funded programs. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In 2010, the Maryland General Assembly approved the Sustainable Communities Act, which requires that jurisdictions be approved as a Sustainable Community in order to qualify for State Housing Grant Programs. The City’s Sustainable Communities Plan was approved by the State in 2012 and is based on six strategies: 1. Support Main Streets and Commercial Areas by Targeting Investments in Middle Market Neighborhoods, 2. Support Healthy Neighborhoods, 3. Target Investment Along Major Transit Routes, 4. Target Investment in Arts and Entertainment Districts, 5. Invest in Anchor Institutions and Major Redevelopment Areas, and 6. Target Greening Strategies in Distressed Areas. Under State law, the City can request a modification to its Sustainable Community Area twice within a 12-month period. In 2013, the Board approved Modifications 1 and 2 which added 13 areas and Strategy No. 7: Support the City’s Health Enterprise Zone. In 2014, the Board approved Modification 3 which added 9 areas to the City’s Sustainable Community Area. 25 AGENDA BOARD OF ESTIMATES 11/04/2015 DHCD – cont’d This Fourth Modification Request will add the following locations to the Sustainable Community Area. 1. Abell, Okenshawe, Wyman Park. (Homewood Community Partner- ship Initiative). Supports Strategy No. 2: Support Healthy Neighborhoods and Strategy No. 5: Invest in Anchor Institutions and Major Redevelopment Areas. 2. Bayview. Supports Strategy No. 2: Support Healthy Neighbor- hoods. 3. Brooklyn/Curtis Bay. Supports proposed Strategy No. 10: Create Regional Connections and proposed Strategy No. 11: Support Diverse Housing Opportunities. 4. Greater O’Donnell Heights. Supports proposed Strategy No. 10: Create Regional Connections. 5. Greater Rosemont and Mondawmin Area Master Plan. Supports Strategy No. 3: Target Investment Along Major Transit Routes, Strategy No. 6: Target Greening Strategies in Distressed Areas, proposed Strategy No. 8: Reduce Food Deserts and proposed Strategy No. 11: Support Diverse Housing Opportunities. 6. Irvington. Supports Strategy No. 1: Support Main Streets and Commercial Areas and proposed Strategy No. 11: Support Diverse Housing Opportunities. 7. Little Italy/Jonestown. Supports Strategy No. 1: Support Main Streets and Commercial Areas and proposed Strategy No. 11: Support Diverse Housing Opportunities. 8. Medfield/Hoes Heights/Woodberry/36th Street Commercial District/Falls Road Corridor. Supports Strategy No. 1: Supports Main Streets and Commercial Areas and proposed Strategy No. 9: Leverage City-Owned Assets to Promote Revitalization and Economic Competiveness. 26 AGENDA BOARD OF ESTIMATES 11/04/2015 DHCD – cont’d 9. Morgan Mile. Supports Strategy No. 5: Invest in Anchor Institutions and Major Redevelopment Areas, proposed Strategy No. 8: Reduce Food Deserts, proposed Strategy No. 9: Leverage City-Owned Assets to Promote Revitalization and Economic Competiveness, and proposed Strategy No. 11: Support Diverse Housing Opportunities. 10. Penn North: North Fulton Avenue, Clifton Avenue, Retreat Street, Old Lane, Bruce Street. Supports Strategy No. 5: Invest in Anchor Institutions and Major Redevelopment Activities, Strategy No. 6: Target Greening Strategies in Distressed Areas, proposed Strategy No. 8: Reduce Food Deserts, and proposed Strategy No. 9: Leverage City-Owned Assets to Promote Revitalization and Economic Competiveness. 11. Perkins Choice Neighborhoods Planning Area. Supports Strategy No. 5: Invest in Anchor Institutions and Major Redevelopment Areas and proposed Strategy No. 11: Support Diverse Housing Opportunities. 12. Pimlico-One-Mile Radius Area. Supports Strategy No. 1: Support Main Streets and Commercial Areas, Strategy No. 6: Target Greening Strategies in Distressed Areas, proposed Strategy No. 9: Leverage City-Owned Assets to Promote Revitalization and Economic Competiveness, and proposed Strategy No. 11: Support Diverse Housing Opportunities. 13. Promise Zone Initiative. Supports Strategy No. 1: Support Main Streets and Commercial Corridors, Strategy No. 4: Target Investment in Arts & Entertainment Districts, Strategy No. 5: Invest in Anchor Institutions and Major Redevelopment Areas, Strategy No. 6: Target Greening Strategies in Distressed Areas, proposed Strategy No. 8: Reduce Food Deserts, proposed Strategy No. 9: Leverage City-Owned Assets to Promote Revitalization and Economic Competiveness, and proposed Strategy No. 11: Support Diverse Housing Opportunities. 14. Proposed Ferry Stops. Supports Strategy No. 3: Target Investment Along Major Transit Routes. 27 AGENDA BOARD OF ESTIMATES 11/04/2015 DHCD – cont’d 15. Rental Assistance Demonstration Program Sites. Supports Strategy No. 5: Invest in Anchor Institutions and Major Redevelopment Areas and proposed Strategy No. 11: Support Diverse Housing Opportunities. 16. Saint Helena. Supports Strategy No. 1: Support Main Streets and Commercial Areas and proposed Strategy No. 10: Create Regional Connections. 17. South Baltimore Gateway Master Plan Area. Supports Strategy No. 1: Support Main Streets and Commercial Areas, Strategy No. 3: Target Investment Along Transit Routes, Strategy No. 6: Target Greening Strategies in Distressed Areas, proposed Strategy No. 9: Leverage City-Owned Assets to Promote Revitalization and Economic Competiveness, and proposed Strategy No. 11: Support Diverse Housing. 18. Southwest Partnership Planning Area. Supports Strategy No. 6: Target Greening Strategies in Distressed Neighborhoods, proposed Strategy No. 8: Reduce Food Deserts, proposed Strategy 9: Leverage City-Owned Assets to Promote Revitalization and Economic Competiveness, and proposed Strategy No. 11: Support Diverse Housing Opportunities. 19. Transit Oriented Development (Subway/light rail). Supports Strategy No. 3: Target Investment Along Major Transit Routes. The Modification also proposes to add four new strategies: Strategy No. 8: Reduce Food Deserts. Revitalization Goals: Promote community health and economic opportunities by reducing food deserts. 28 AGENDA BOARD OF ESTIMATES 11/04/2015 DHCD – cont’d Strategy No. 9: Leverage City-Owned Assets to Promote Revitalization and Economic Competiveness. Revitalization Goals: Use the City’s 21st Century School initiative to support neighborhood revitalization efforts. Strategy No. 10: Create Regional Connections. Revitalization Goals: Create or build on existing planning and revitalization efforts in city neighborhoods with adjacent communities in surrounding counties. Strategy No. 11: Support Diverse Housing Choices. Revitalization Goals: Support efforts underway that help residents maintain their homes, increase housing values, leverage other resources and address vacant properties to create sustainable communities in neighborhoods classified as Middle Market and Middle Market Stressed by the 2014 Housing Market Typology and properties selected for participation in the Department of Housing and Urban Development (HUD) Rental Assistance Demonstration (RAD) Program. (The Local Government Resolution has been approved by the Law Department as to form and legal sufficiency) 29 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of General Services – Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Right-of-Entry Agreement with 1840’s Corporation, Grantor. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department of General Services, Grantee, wishes to enter onto the property known as 50 Albemarle Street for the purpose of installing 4 air handler units and piping as part of the City Contract No. GS-14813, Carroll Mansion HVAC Upgrade. This right- of-entry is being granted at no cost to the City. The City needs access and permission to enter onto private property to make the repairs and complete the work. MBE/WBE PARTICIPATION: N/A (The Right-of-Entry Agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Transportation – Developers’ Agreements The Board is requested to approve and authorize execution of the various Developers’ Agreements. DEVELOPER NO. AMOUNT 1. 1209 ROSE LLC 1356 $29,000.00 1209 Rose LLC would like to install new water service to their proposed new building located in the vicinity of 1209 North Rose Street. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $29,000.00 has been issued to 1209 Rose LLC, which assumes 100% of the financial responsibility. 2. HARBOR QUAY, LLC 1396 $15,095.00 Harbor Quay, LLC would like to install new water service to their proposed new building located in the vicinity of 707- 709 William Street. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $15,095.00 has been issued to Harbor Quay, LLC, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The Developers’ Agreements have been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Transportation (DOT) – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 4 to KCI/STV Joint Venture under Project No. 1190, On-Call Consultant Engineering Design, Review and Evaluation Services – Conduit. AMOUNT OF MONEY AND SOURCE: $241,601.99 – 9950-905876-9508-900020-705032 241,601.98 – 9950-947010-9514-900020-705032 $483,203.97 BACKGROUND/EXPLANATION: This authorization provides for engineering design services which includes the development of concept plans for a salt barn and a salt brine facility along with related site improvements at a closed maintenance yard located at 560 W. North Avenue. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the original agreement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 32 AGENDA BOARD OF ESTIMATES 11/04/2015 DOT – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 1. $266,215.88 9950-923013-9509 9950-905876-9508-5 GF (HUR) Constr. Reserve - Inspection Brine Facilities Master Facility & Building Plan (Falls) Improvement This transfer will partially fund the costs associated with Task No. 4 on Project 1190, On-Call Consultant Engineering Design, Review and Evaluation Services with KCI/STV Joint Venture. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 33 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Transportation (DOT) – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 6 to Whitman, Requardt & Associates, under Project No. 1113, On- Call Consultant Services for Federal Aid Resurfacing and Reconstruction Projects. AMOUNT OF MONEY AND SOURCE: $286,744.72 – 9950-905627-9527-900010-703032 BACKGROUND/EXPLANATION: The Consultant will provide additional engineering services for the Park Circle Intersection Improvement Project. The scope of service includes landscape architectural design services. DBE PARTICIPATION: The Consultant will comply with Title 49 of the Federal Regulations parts 26 and the goal established in the original agreement. DBE: 25% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 34 AGENDA BOARD OF ESTIMATES 11/04/2015 DOT – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 1. $357,095.87 9950-902627-9528 FED Constr. Reserve - Park Circle Inter- section Improvements 89,273.97 9950-902627-9528 MVR Constr. Reserve - Park Circle Inter- section Improvements $446,369.84 -------------------- 9950-905627-9527-3 Design DOT Park Circle Intersection This transfer will cover the deficit and fund the costs associated with Task No. 6 on Project 1113, On-Call Consultant Services for Federal Aid Resurfacing and Reconstruction Projects with Whitman, Requardt & Associates. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 35 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Transportation – FY 2016 Capital Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a FY 2016 Capital Grant Agreement with the Maryland Department of Transportation and the Maryland Transit Administration. The period of the Agreement is September 21, 2015 through October 31, 2019. AMOUNT OF MONEY AND SOURCE: $1,015,497.00 – 9950-908109-9527-000000-490360 - Revenue BACKGROUND/EXPLANATION: The Department is a recipient of the Federal Transit Act Grant to fund capital expenses associated with the provisions of transportation services for the Baltimore City Harbor Connector. The purpose of this grant is for the undertaking of capital purchase(s), and/or public transportation capital improvement/ acquisition projects with financial assistance. The assistance provided by this grant consists of a combination of federal, state, and local funds. The Capital Grant Agreement is late because of a delay in the administrative review process. MBE/WBE PARTICIPATION: N/A AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The FY 2016 Capital Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Transportation – LED Luminaire Conversion Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Baltimore City LED Luminaire Conversion Agreement with Baltimore Gas and Electric Company (BGE). The period of the agreement is effective upon Board approval for six months. AMOUNT OF MONEY AND SOURCE: $465,500.00 – 1001-000000-5000-381800-603016 BACKGROUND/EXPLANATION: The City will convert approximately 3,500 high intensity discharge luminaires within the boundaries of the City and BGE will provide the services to complete the conversion of the high intensity discharge luminaires to Light Emitting Diode luminaires. The City will procure, pay for, and supply to BGE, LED luminaires as approved and evaluated by BGE prior to installation. The City will also supply the hardware and materials required for the permanent installation of the LED luminaires as specified and approved by BGE. APPROVED FOR FUNDS BY FINANCE (The LED Luminaire Conversion Agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Transportation – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Norfolk Southern Railway Company (Railway). The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $9,709.00 – 9950-904078-9512-900020-706099 BACKGROUND/EXPLANATION: The Department will install and maintain an advance warning sign with flashing lights at the intersection of Macon St. and O’Donnell Street located adjacent to the intersection of Railway’s track and O’Donnell St. In the interest of public convenience, Railway will install, maintain, operate, and remove a base mounted control box to be located near Railway’s right-of-way at the sole cost and expense of the City. The agreement is for the purpose of connecting the Railway’s cable. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 11/04/2015 Fire Department – Sub-Recipient Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Sub-Recipient Agreement with the Maryland Emergency Management Agency (MEMA) for the FY 2015 Emergency Management Performance Grant Program (EMPG). The period of the agreement is October 1, 2014 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $235,850.00 – 1001-000000-1930-262100-401220 BACKGROUND/EXPLANATION: This is a federal grant administered through MEMA. The funds will be matched dollar-for-dollar with local in-kind assistance. The grant is provided to enhance and strengthen emergency management capabilities at the state and local level. The agreement is late because the award letter and Sub-Recipient Agreement from MEMA were received by the Department on October 20, 2015. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Sub-recipient Agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 11/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. ABACUS CORPORATION $29,900.00 Low Bid Solicitation No. B50001026 – Storekeeper II – Department of General Services – Req. No. R712271 2. TITO CONTRACTORS, INC. N/A Reject All Bids Solicitation No. B50004077 – Install Wheelchair Lift at William J. Myers Soccer Pavilion – Department of Public Works and Recreation – Req. No. R681289 The sole bid received has been determined to greatly exceed the amount of funds the Agency originally budgeted for this project. Therefore, it is recommended that the Board reject all bids. 3. ABACUS SPORTS INSTALLATIONS $36,700.00 Low Bid Solicitation No. B50004318 – Installation of Urethane Floor for the Herring Run Recreation Center – Req. No. R704434 4. ATLANTIC MACHINERY, INC. $10,000.00 Renewal Solicitation No. B50003846 – Assorted Sewer Cleaning Tools– Department of Public Works – Req. No. P529324 On November 10, 2014, the City Purchasing Agent approved the initial award in the amount of $20,000.00. The award contained two 1-year renewal options. This renewal in the amount of $10,000.00 is for the period November 19, 2015 through November 18, 2016, with one 1-year renewal option remaining. 40 AGENDA BOARD OF ESTIMATES 11/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d 5. EDWIN ELLIOTT & CO. $90,000.00 Renewal Contract No. 08000 – Rotork Actuator Parts – Department of Public Works, Bureau of Water and Wastewater – P.O. P525850 On December 16, 2013, the City Purchasing Agent approved the initial award in the amount of $20,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $90,000.00 is for the period December 19, 2015 through December 18, 2016. The above amount is the City’s estimated requirement. 6. DUKES ROOT CONTROL, INC. $1,000,000.00 Renewal Contract No. B50002616 – Chemical Root Application and CCTV Inspections for Sanitary Sewer Systems – Department of Public Works, Bureau of Water and Wastewater – Utility Engineering Div. – P.O. No. P522405 On December 19, 2012, the Board approved the initial award in the amount of $3,012,300.00. The award contained three 1-year renewal options. This renewal in the amount of $1,000,000.00 is for the period December 19, 2015 through December 18, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 12% MBE AND 0% WBE. COMMITMENT PERFORMED MBE: Reviera Enterprises, 12% $582,246.46 24.4% Inc. WBE: N/A MWBOO FOUND VENDOR IN COMPLIANCE. 41 AGENDA BOARD OF ESTIMATES 11/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d 7. J.C. EHRLICH CO. $ 40,000.00 Renewal Contract No. B50003238 – Rodent Chemical – Department of Public Works – Bureau of Solid Waste – P.O. No. P525627 On November 19, 2013, the City Purchasing Agent approved the initial award in the amount of $6,423.45. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $40,000.00 is for the period November 22, 2015 through November 21, 2016. The above amount is the City’s estimated requirement. 8. RALPH WISMER d/b/a ZENMAR POWER TOOL AND HOIST SYSTEMS $ 0.00 Renewal Contract No. B50002634 – Repair Air Operated Tools – Department of Public Works, Bureau of Water and Wastewater - P.O. No. P521753 On October 17, 2012, the Board approved the initial award in the amount of $40,000.00. The award contained three 1- year renewal options. Subsequent actions have been approved. This final renewal in the amount of $0.00 is for the period December 1, 2015 through November 30, 2016. 9. GEIGER PUMP AND EQUIPMENT COMPANY $100,000.00 Renewal Contract No. 08000 - KSB OEM Pumps and Parts for KSB Submersible Pumps – Department of Public Works/Waste Water Division – P.O. No. P525707 On November 27, 2013, the Board approved the initial award in the amount of $250,000.00. The award contained two 1- year renewal options. This renewal in the amount of $100,000.00 is for the period November 27, 2015 through November 26, 2016, with one 1-year renewal option 42 AGENDA BOARD OF ESTIMATES 11/04/2015 remaining. The above amount is the City’s estimated requirement. INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d 10. LABORATORY CORPORATION OF AMERICA $160,000.00 Renewal Contract No. B50002125 – Cytology Testing Services – Health Department – P.O. Nos. P521531 and P521564 On December 7, 2011, the Board approved the initial award in the amount of $86,000.00. The award contained four 1- year renewal options. Subsequent actions have been approved. This final renewal in the amount of $160,000.00 is for the period January 1, 2016 through December 31, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 11. BOUND TREE MEDICAL, LLC MIDWEST MEDICAL SUPPLY CO., L.L.C. MOORE MEDICAL LLC $275,000.00 Renewal Contract No. B50002139 – Emergency Medical Supplies – Baltimore City Fire Department – P.O. Nos. P518749, P518750 and P518751 On November 23, 2011, the Board approved the initial award in the amount of $550,000.00. The award contained four 1- year renewal options. Subsequent actions have been approved. This renewal in the amount of $275,000.00 is for the period November 23, 2015 through November 22, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 43 AGENDA BOARD OF ESTIMATES 11/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d 12. PITNEY BOWES, Ratification and INC. Renewal of Cooperative Purchase $ 62,948.00 Contract Contract No. ADSP011-00000411-7 – Mailing Equipment, Supplies and Maintenance – Department of Public Works, Water and Wastewater, Revenue Measuring and Billing – P.O. No. P533214 On July 16, 2014, the Board approved the initial award in the amount of $171,789.00. The award contained four 1-year renewal options. A ratification is necessary due to an administrative oversight. The renewal is necessary to continue to provide the necessary annual maintenance of the mail inserter machine. This renewal in the amount of $62,948.00 is for the period September 1, 2015 through August 31, 2016, with three 1-year renewal options remaining. The above amount is the City’s estimated requirement. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is necessary. 13. ROLLING DOORS OF MARYLAND, INC. ALL ABOUT DOORS, INC. THE OVERHEAD DOOR COMPANY OF BALTIMORE, INCORPORATED $250,000.00 Increase Contract No. B50001811 – Repair and Installation Services – Department of General Services – P.O. Nos. P517070, P517071 and P517072 44 AGENDA BOARD OF ESTIMATES 11/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d On May 11, 2011, the Board approved the initial award in the amount of $600,000.00. The award contained four 1-year renewal options. All renewals have been exercised. This increase is necessary for the urgent/emergency Overhead Door Repairs at various City locations. This increase in the amount of $250,000.00 will make the award amount $1,150,000.00. The contract expires on June 2, 2016. The above amount is the City’s estimated requirement. 14. XEROX CORPORATION $ 99,727.20 Sole Source Contract No. 08000 - Digital Conversion of Historical Records – Board of Liquor License Commissioners – Req. No. R710439 The Board of Liquor License Commissioners for Baltimore City is required to digitally convert, store records and provide the records for public access per the Alcoholic Beverages Act of 2014 (Act). Specifically within the Act, the Board of Liquor License Commissioners for Baltimore City was required to digitize and post online “all records for public review.” Art. 2B §10-202(a)(4)(VIII). This project is to acquire proprietary Xerox Doc/Share licenses as well as to do the initial conversion of all historical and current records. This is a one-time project that the Board will then do in-house for on-going requirements, using the acquired perpetual Doc/Share licenses. This requirement is urgently needed to comply with the Act. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is necessary. 45 AGENDA BOARD OF ESTIMATES 11/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d 15. BLUESKY SAFEGUARD, A SOLE PROPRIETORSHIP $200,000.00 Agreement Contract No. 08000 – Body Worn Camera Redaction Services – Baltimore Police Department and State’s Attorney Office The Board is requested to approve and authorize execution of an Agreement with BlueSky Safeguard, a sole proprietorship. The period of the agreement is effective upon Board approval through June 30, 2016, with four 1-year renewal options. The City and the Baltimore Police Department (BPD) are implementing a Body Worn Camera Program for the BPD and will be required to comply with public access laws, including the Maryland Public Information Act, and therefore, must ensure that public record requests are fulfilled, while at the same time, and to the extent permitted by law, exclude or redact certain video images from disclosure to protect privacy concerns and investigations. BlueSky Safeguard is the sole source provider of law enforcement video redaction services. The above amount is the City’s estimated requirement. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is necessary. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 11/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d 16. RSM US, Second Amendment LLP $1,427,634.00 to Agreement Contract No. BP-07105 – Local Government Integrated Financial Systems – Department of Finance – P.O. No. P532176 The Board is requested to approve and authorize execution of a Second Amendment to Agreement (Amendment) with RSM US, LLP. The contract expires on October 2, 2017, with two 5- year renewal options remaining. On October 3, 2007, the Board approved the initial award in the amount of $5,441,471.00. The award contained three 5- year renewal options. Subsequent actions have been approved. This Amendment is for the hosting of the Microsoft Dynamics AX upgrade approved by the Board on March 25, 2015. This Amendment includes the specific clause “the City reserves the right to renew the hosting portion of said contract for additional one-year periods under the same terms and conditions, as may be amended by the Parties from time to time.” The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 3% MBE AND 2% WBE. On August 21, 2013, MWBOO waived the goals for the remainder of the contract term due to the nature of the contract which resulted in no further opportunity for subcontracting. (The Second Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 11/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Department of General Services 17. JOHNSON CONTROLS, INC. $ 24,280.00 Low Bid GS 15831 – Empowerment Academy Boiler Burner Replacement – Department of General Services In August 2015, the Department of General Services received two informal bids to replace the oil fired burner on the Empowerment Academy backup boiler. Johnson Controls, Inc. was the low bidder to replace the existing burner at The Empowerment Academy. 48 AGENDA BOARD OF ESTIMATES 11/04/2015 Baltimore Police Department – Reimbursement of Grant Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize Reimbursement of Grant Funds to the U.S. Department of Justice, Office of Community Oriented Policing Services. AMOUNT OF MONEY AND SOURCE: $128,319.00 – 1001-000000-2041-196000-602096 BACKGROUND/EXPLANATION: On October 7, 2009, the Board approved the Grant No. 2009-RJ-WX- 0051 for the Cops Hiring Recovery Program. During an audit it was discovered that the Baltimore Police Department was reimbursed for unallowable cost in accordance with the Final Funding Memo. As a result, the Baltimore Police Department is required to return the unallowable cost. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 49 AGENDA BOARD OF ESTIMATES 11/04/2015 Mayor’s Office on Criminal Justice – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the agreement with House of Ruth Maryland, Inc. The period of the agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $500,000.00 – 6000-613116-2252-247800-600000 BACKGROUND/EXPLANATION: Baltimore City Code, Article 5, Section 48-1 (2014 Edition) requires the Clerk of the Circuit Court for Baltimore City to collect an additional $75.00 for the issuance of marriage licenses in the City and to transmit the proceeds from this additional fee to the City on a monthly basis into a special fund (up to maximum of $500,000.00). Monies collected benefit domestic violence shelter programs and are distributed to the organization in proportion to the number of domestic violence victims served. The Baltimore Police Department is the City agency designated to administer and disburse the funds. The agreement is late due to the administrative process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 11/04/2015 Baltimore Development Corporation (BDC) – Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with Howard Street Incubator, LLC, Developer, for the Purchase and redevelopment of multiple City- owned parcels, located at 408-410, and 412 N. Howard Street. AMOUNT OF MONEY AND SOURCE OF FUNDS: $100,000.00 – Purchase price BACKGROUND/EXPLANATION: The Developer will pay $50,000.00 at settlement and the City will take back a Purchase Money Mortgage for the remaining $50,000.00. On February 19, 2014, the BDC released a Request for Proposal for the properties and received a single response from the Developer. The Developer entered into an Exclusive Negotiating Privilege Agreement with the BDC on November 7, 2014. Named the “Howard Street Incubator”, the development is designed to be a collaborative that combines arts, culture, and community development. The project will include a multi-theater ground floor, a ground-floor café and flexible retail space, in addition to educational, office co-working space, and artist live/work units. This Project will restore over 21,700 square feet of the two historic buildings by utilizing Historic Tax Credits. 51 AGENDA BOARD OF ESTIMATES 11/04/2015 BDC – cont’d MBE/WBE PARTICIPATION: The Developer has signed the Commitment to Comply with the Minority and Women’s Business Enterprise Program of the City of Baltimore. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 11/04/2015 Baltimore Development Corporation – Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with Liberty Park Development, LLC, Developer, for the Purchase and redevelopment of City-owned properties located at 142 and 144 W. Fayette Street, and 102, 104, and 106 N. Liberty Street (Ward 4, Section 10, Block 621, Lots 1, 2, 16, 17, and 18). AMOUNT OF MONEY AND SOURCE: $831,623.00 – Purchase price BACKGROUND/EXPLANATION: The Developer will pay $83,162.00 at settlement and the City will take a Purchase Money Mortgage in the amount of $748,461.00 with a 30-year amortization at an interest rate of 4% per annum. The Developer seeks to purchase the properties for the purpose of developing a mixed-income residential apartment building with ground floor retail. The project will also include the historic rehabilitation of a privately-owned property located at 111 Park Avenue. Sixty percent of the proposed residential units will be rented at market rate and 40% of the units will be affordable to individuals and families with incomes below 50% of the Area Median Income. Approximately 6,500 square feet of ground floor retail will be included along W. Fayette Street and Park Avenue. The Board is requested to waive its twelve-month appraisal requirement and to consider the sales prices as equal to the appraised value. 53 AGENDA BOARD OF ESTIMATES 11/04/2015 BDC – cont’d MBE/WBE PARTICIPATION: The Developer has signed the Commitment to Comply with the Minority and Women’s Business Enterprise Program of the City of Baltimore. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Public Works – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve the Expenditure of Funds for the renewal of the annual membership for the Maryland Association of Municipal Wastewater Agencies (MAMWA). AMOUNT OF MONEY AND SOURCE: $18,960.00 – FY 2016 Dues 22,631.11 – Assessment for ongoing technical research support $41,591.11 – 2070-000000-5501-397101-603022 BACKGROUND/EXPLANATION: The MAMWA is an association of City and County utilities in Maryland that operate wastewater collection systems and treatment plants. The organization exists to share information regarding regulatory efforts and funding opportunities that benefit the operation of these facilities. The organization is a strong advocate on the local level for appropriate and common sense regulations governing point source discharges. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 55 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Public Works/Office – Amendment No. 1 to Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Amendment No. 1 to Agreement with Whitman, Requardt & Associates, LLP under Project 1182W, On-Call Environmental Engineering Services. The Amendment No. 1 to Agreement extends the period of the agreement through December 10, 2016 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $375,000.00 – No funds are required at this time. BACKGROUND/EXPLANATION: On December 11, 2013, the Board approved the original agreement for Project 1182W, On-Call Environmental Engineering Services with Whitman, Requardt & Associates, LLP, in the amount of $750,000.00 for a period of two years. The original agreement expires on December 10, 2015. The Department is in need of additional services from Whitman, Requardt & Associates, LLP in order to complete several on-going capital projects. This Amendment No. 1 to Agreement will extend the period of the agreement through December 10, 2016 and increase the upset limit by $375,000.00 for a total upset limit amount of $1,125,000.00. All other terms and conditions of the original agreement remain unchanged. 56 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Public Works/Office – cont’d of Engineering and Construction MBE/WBE PARTICIPATION: The On-Call Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the Minority and Women’s Business Opportunity goals established in the original agreement. AUDITS NOTED THE TIME EXTENSION AND INCREASE IN THE UPSET LIMIT AND WILL REVIEW TASK ASSIGNMENTS. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 11/04/2015 Mayor’s Office on Criminal Justice – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with The Johns Hopkins Hospital. The period of the agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $110,000.00 – 4000-477515-2252-688000-607001 BACKGROUND/EXPLANATION: On February 25, 2015, the Board approved and authorized acceptance of a grant award for the “Citywide Child Protection Review” Program. On July 29, 2015, the Board approved a Grant Adjustment Notice (GAN) No. 1 extending the program through September 30, 2015 and the GAN No. 2 extending the program through June 30, 2016. This agreement provides funding for The Johns Hopkins Hospital, a sub-recipient, to administer and review cases to identify and properly refer potential abused children to the necessary services. The funding supports a part of the salary of a Medical Director, Child Protection Team, and the Coordinator of the Child Protection Team. The agreement is late because of delays in the administrative process. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 58 AGENDA BOARD OF ESTIMATES 11/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 60 - 65 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 59 AGENDA BOARD OF ESTIMATES 11/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 15018R, Conduit Highlander Contracting $922,715.00 System New Construction Company at Various Locations Citywide MBE: Machado Construction Company, Inc. $82,144.50 9% WBE: Cuddy & Associates, LLC $18,254.50 2% MWBOO FOUND VENDOR IN COMPLIANCE 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,157,258.00 9962-941002-9563 Other Construction Reserve- Conduit Replacement Program $ 922,715.00 -------------------- 9962-907066-9562-6 Structure & Improvements 92,271.50 -------------------- 9962-907066-9562-5 Inspection 142,271.50 -------------------- 9962-907066-9562-2 $1,157,258.00 Contingencies Conduit System Construction This transfer will fund the cost associated with the award of Project TR 15018R, Conduit System New Construction at Various Locations Citywide to Highlander Contracting Company, Inc. 60 AGENDA BOARD OF ESTIMATES 11/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 3. TR 15008RR, Urgent Need M. Luis Construction $1,644,010.00 Contract Citywide Co., Inc. MBE: Manuel Luis Construction Company, Inc. $154,375.00 9.40% J. Villa Construction, Inc. 125,900.00 7.65% Hammer Head Trucking, LLC. 10,732.50 0.65% Powell’s Trucking Company, Inc. 10,732.50 0.65% Dough Boy Hauling 13,356.00 0.81% $315,096.00 19.16% WBE: Sunrise Safety Services, Inc. $ 20,000.00 1.21% Rowen Concrete, Inc. 40,000.00 2.43% Ball & Breckenridge Trucking, Inc. 10,732.50 0.65% Julian Trucking, LLC. 10,732.50 0.65% J&M Sweeping, LLC. 20,000.00 1.21% $101,465.00 6.17% MWBOO FOUND VENDOR IN COMPLIANCE Department of Public Works, Office of Engineering & Construction 4. WC 1310R, AMI/R Metra Industries, $6,579,450.00 Urgent Need Metering Inc. Infrastructure Repair & Replacement, Various Locations, (3” & larger Water Services) MBE: JJ Adams Fuel Oil Company, Inc. $263,178.00 4% Machado Construction Company, Inc. $723,739.50 11% WBE: R&R Contracting Utilities, Inc. $328,972.50 5% MWBOO FOUND VENDOR IN COMPLIANCE 61 AGENDA BOARD OF ESTIMATES 11/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works, Office of Engineering & Construction 5. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $4,452,698.50 9960-906133-9558 Water Revenue Construction Reserve Bonds Meter Replacement 4,452,698.50 " " " Counties $8,905,397.00 $ 657,945.00 -------------------- 9960-911613-9557-2 Extra Work 657,945.00 -------------------- 9960-911613-9557-3 Engineering 615,290.00 -------------------- 9960-911613-9557-5 Inspection 6,579,450.00 -------------------- 9960-911613-9557-6 Construction 394,767.00 -------------------- 9960-911613-9557-9 $8,905,397.00 Administration The funds are required to cover the cost for the award of WC 1310R, AMI/R Urgent Need Metering Infrastructure Repair/ Replacement at Various Locations. 6. SC 919, Improvements AM-Liner East, $19,872,493.80 to Sanitary Sewers Inc. in the Outfall Sewershed DBE/MBE: P&P Sewer Techs $3,378,323.95 17.00% DBE/WBE: R&R Contracting Utilities $1,254,199.20 6.31% TFE Resources 397,449.88 2.00% M. Luis Construction 993,624.69 5.00% Advantage Manhole & Concrete 569,174.81 3.00% $3,214,448.58 16.31% 62 AGENDA BOARD OF ESTIMATES 11/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works, Office of Engineering & Construction 7. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $11,966,788.92 9956-909612-9549 Baltimore County Construction Reserve 13,938,099.08 Sewer System Rehab- Wastewater Main Outfall Revenue Bonds $25,904,888.00 $ 1,987,249.00 -------------------- 9956-908614-9551-2 Extra Work 1,987,249.00 -------------------- 9956-908614-9551-3 Design 865,546.20 -------------------- 9956-908614-9551-5 Inspection 19,872,493.80 -------------------- 9956-908614-9551-6 Construction 1,192,350.00 -------------------- 9956-908614-9551-9 $25,904,888.00 Administration The funds will cover the cost of SC 919, Improvements to Sanitary Sewers in the Outfall Sewershed. Bureau of Purchases 8. B50004195, Roll-Off THC Enterprises, Inc. $ 60,000.00 Container Rehab & t/a Mid-Atlantic Repair Waste Systems (Dept. of Public Works, Bureau of Solid Waste) MWBOO SET MBE AND WBE GOALS AT 0%. 63 AGENDA BOARD OF ESTIMATES 11/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 9. B50004267, Rollout Schaefer Systems $ 8,940,727.50 Containers with International, RFID Inc. (Dept. of Public Works, Bureau of Solid Waste) MBE: L&J Waste Recycling, LLC 4% WBE: Britt’s Industries, Inc. 2% MWBOO FOUND VENDOR IN COMPLIANCE 10. B50004225, Crew Cab Beltway International, $ 160,723.00 Five Ton Dump Truck LLC (Dept. of General Services) MWBOO GRANTED A WAIVER. 11. B50004224, Crew Cab Cowles Ford, Inc. $ 135,200.00 Trucks with a Utility Body (Dept. of General Services) MWBOO GRANTED A WAIVER. Bureau of Purchases 12. B50004150, Baltimore $12,000,000.00 City Building P&J Contracting Demolition Co., Inc. K&K Adams, Inc. (Dept. of General Services & Dept. of Housing) 64 AGENDA BOARD OF ESTIMATES 11/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d MWBOO SET MBE AT 27% AND AT WBE 10% P&J CONTRACTING CO., INC. MBE: P&J Contracting Company, Inc.* $2,400,000.00 40.3% WBE: Hopkins Fuel Oil Company $ 450,000.00 7.55% The Donne Group, LLC. 75,000.00 1.26% Fallsway Construction Company, LLC. 75,000.00 1.26% $ 600,000.00 10.07% * Indicates Self-Performing MWBOO FOUND VENDOR IN COMPLIANCE K&K ADAMS, INC. MBE: K&K Adams, Inc.* $ 381,476.00 6.7% JJ Adams Fuel Oil Company, LLC. 286,824.00 5% Spence Trucking, Inc. 458,918.00 8% Solomon’s Termite & Pest Control 57,365.00 1% $1,184,583.00 20.7% WBE: Ball & Breckenridge Trucking Inc. $ 229,460.00 4% The Dirt Express Company 344,189.00 6% $ 573,649.00 10% * Indicates Self-Performing MWBOO FOUND VENDOR IN NON-COMPLIANCE Bidder did not achieve the MBE goal. K&K Adams, Inc. failed to properly fill out the Statement of Intent to Self-Perform. K&K Adams listed their total dollar amount of self-performance on the contract as $762,952.00. Only 50% of that dollar amount can be counted towards the MBE goal. 65 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Human Resources – Personnel Matters The Board is requested to approve all of the Personnel matters below: Department of Recreation and Parks Hourly Rate Amount 1. WALLY STEPHENSON $43.50 $82,950.00 Account: 1001-000000-4803-371400-601009 Mr. Stephenson will continue to work as a Contract Services Specialist II (Facility Maintenance Coordinator). His duties will include, but are not limited to monitoring the building maintenance budget, preparing expenditure status reports for program administration and evaluation, performing, and maintaining a comprehensive analysis of the Department’s facilities. He will make suggestions on maintenance improvements, long and short term, and prioritizing building maintenance projects based on the Department’s priorities and project cost/benefit to achieve the most efficient/effective utilization of the maintenance budget. This is a 5% increase in the hourly rate from the previous contract period. The period of the agreement is effective upon Board approval through October 28, 2016. Office of Civil Rights & Wage Enforcement 2. TALEA GILLESPIE $33.65 $35,000.00 Account: 1001-000000-1562-171500-601009 Ms. Gillespie will work as a Contract Services Specialist II (Mediation Coordinator). She will be responsible for coordinating the mediation between the Civilian Review Board complainants, Baltimore City Police Officers, and the organization providing the mediators. 66 AGENDA BOARD OF ESTIMATES 11/04/2015 PERSONNEL – cont’d Office of Civil Rights & Wage Enforcement – cont’d The period of the Mediation Coordinator Services Agreement is effective upon Board approval for one year. THE PERSONNEL MATTERS HAVE BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Planning – Baltimore City Public School System Capital Improvement Program for FY 2017-2022 ACTION REQUESTED OF B/E: The Board is requested to NOTE the report of the Planning Commission on the Baltimore City Public School System’s (BCPSS) Capital Improvement Program (CIP) for FY 2017-2022. AMOUNT OF MONEY AND SOURCE: $537,138,000.00 - FY 2017-2022 (of which $102,000,000.00 is City General Obligation (G.O.) bond funds, and $435,498,000.00 is State funds) $112,681,000.00 - FY 2017 Request (of which $17,000,000.00 is City General Obligation (G.O.) bond funds and $95,681,000.00 is State funds) BACKGROUND/EXPLANATION: Annually the BCPSS must submit an updated and detailed CIP for the upcoming fiscal year and the forthcoming five years to the State of Maryland. This CIP submission receives approval from the Board of School Commissioners, the City of Baltimore Planning Commission, Board of Finance, and the Board of Estimates. On October 8, 2015, the Planning Commission approved the BCPSS CIP for FY 2017-2022. The requested funding will provide resources to create an educational environment that encourages the highest caliber of teaching, learning, and facility utilization. The Board of Estimates’ support of this plan will assist the BCPSS’ effort to provide enhanced learning environments as it continues to improve educational opportunities for the children of Baltimore City. 68 AGENDA BOARD OF ESTIMATES 11/04/2015 Board of Finance - Baltimore City Public School System Capital Improvement Program, FY 2017 – 2022 ACTION REQUESTED OF B/E: The Board is requested to approve the Baltimore City Public School System (BCPSS) Fiscal Year 2017-2022 Capital Improvement Program (CIP). BACKGROUND/EXPLANATION: Procedures for administration of the school capital program require that the BCPSS submit annually an updated detailed capital program for the upcoming year and ensuing five fiscal years to the State Interagency Committee on School Construction. As a condition of receiving State school construction aid, the BCPSS is required to submit the CIP by the end of November of each year. This action requires approval of this program by the appropriate local governing body. As a condition of gaining approval of this local government, a review process has been established that includes the School Board, Planning Commission, Board of Finance, and the Board of Estimates, to serve as the means by which the Mayor will support and endorse the program. The Board of Finance, at a scheduled meeting on October 26, 2015, considered and endorsed the FY2017 Capital Budget totaling $112,681,000, and the FY2018-2022 CIP totaling $424,457,000.00. Annual program distributions are as follows: BCPSS Fiscal Year 2017 – 2022 Capital Improvement Plan ($000) Source/FY 2017 2018 2019 2020 2021 2022 Total State 95,681 55,957 71,641 69,913 71,349 70,597 435,138 City 17,000 17,000 17,000 17,000 17,000 17,000 102,000 Total 112,681 72,957 88,641 86,913 88,349 87,597 537,138 69 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Finance – PILOT Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the PILOT Agreement (PILOT) with CHAI-Fallstaff Limited Partnership, Developer. The period of the PILOT Agreement is effective upon Board approval and will remain in effect for as long as the property remains housing for low-income households. AMOUNT OF MONEY AND SOURCE: No City Funds are requested at this time. Debt Service Financing $ 375,000.00 – TRF – Senior Debt $ 395,000.00 – TRF - Subordinate Debt Cash Flow Financing and Grants $1,815,000.00 – Rental Housing Funds (Maryland Department of Housing and Community Development-MD DHCD) $ 550,000.00 – Baltimore City Bond Funds $ 87,000.00 – EMPOWER (MD DHCD) $ 10,000.00 – Lead Paint Abatement (MD DHCD) Equity $ 364,723.00 – Deferred Developer’s Fee 10,000.00 – Interim Income 7,500.00 – Contribution for Tenant Services $3,614,223.00 BACKGROUND/EXPLANATION: The PILOT will support the redevelopment of the Fallstaff Apartments, a 16-unit building, to 14 low-income apartments and two market rate apartments (the Project). The Developer is an entity controlled by Comprehensive Housing Assistance, Inc. (CHAI), a 501 (C)(3) non-profit which is the affordable housing arm of The Associated Jewish Community Federation of Baltimore. 70 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Finance – cont’d The estimated annual amount of taxes to be paid under the PILOT is approximately $20,400.00 per year. The PILOT Agreement will run for as long as the property remains housing for low-income households. The Fallstaff Apartments, located at 3800-3810 Fallstaff Road, were built approximately 40 years ago. The Fallstaff Apartments is an important neighborhood asset in CHAI’s service area. CHAI acquired the building through a competitive bidding process in 2014 to ensure site control. The Project will provide much needed mixed-income rental housing, including 4 units with Project-Based Section 8 subsidies in the form of Project-Based Housing Choice Vouchers (PBV) for a minimum of 15 years. Two of the PBV units will be for Non-Elderly Persons with Disabilities, one of the PBV units will be a Bailey Long-term Affordable “UFAS” unit, and one of the PBV units will be targeted and restricted to an individual or family who is suffering from chronic homelessness. This rehabilitation project will result in the conversion of a market rate apartment building to a primary affordable family housing project. The Project will consist of the preservation and rehabilitation of 16 rental units, of which 14 units (Affordable Units) will be affordable to families with incomes at or below 60% of the Area Median Income (AMI) adjusted for family size, and two market rate units. The rehabilitation will stabilize and improve conditions at the Project while retaining most of the current tenants, and maintaining the current property manager and its important asset. CHAI purchased the property on March 31, 2014 with the goal of pursuing a refinance and rehabilitation of the property. 1) Actual payments on an annual basis will be the lesser of the following: a) actual assessed taxes for the entire property, 71 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Finance – cont’d b) the sum of the following: i) 10% of the “shelter rent” (the tenant paid a portion of the rent) for those 14 units governed by the MD DHCD rent restrictions (families with incomes at or below 60% of the ARI adjusted for family size), plus ii) 10% of the “market rent” for the two market rate units, which will yield approximately $2,400.00 per year. Given the terms of the PILOT Agreement and that it will create 14 units of affordable housing, the PILOT Committee believes that the PILOT proposed is necessary to support both the capital and operating needs of the Project. MBE/WBE PARTICIPATION: The Developer has signed the Commitment to Comply with the Minority and Women’s Business Enterprise Program of the City of Baltimore. (The PILOT Agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Finance – PILOT Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Payment In Lieu of Taxes (PILOT) Agreement with Bolton North LLC, current Owner. AMOUNT OF MONEY AND SOURCE: No City funds are requested at this time CDA/Tax Exempt Bonds $22,200,000.00 4% LIHTC 10,675,938.00 Deferred Fee 625,000.00 $33,500,938.00 BACKGROUND/EXPLANATION: The estimated annual amount of the base payment in lieu of taxes is approximately $100,000.00 plus other potential payments. The Agreement will continue to run for as long as the property remains housing for low income households. At the time of closing on the financing, the Owner will transfer the property to a related entity to be established. The PILOT is to support the redevelopment and preservation of 209 (208 one- bedroom and one 2-bedroom) rental units known as the Bolton North Apartments and two commercial spaces. All 208 one-bedroom units now carry project-based Section 8 subsidies targeted to senior citizens (age 62+) with incomes of less than 50% Area Median Income (AMI). The two bedroom unit serves a household of 60% AMI. An existing Section 8 contract was renewed on September 1, 2011 and runs for a period of 20 years. Under the Section 8 program, tenants pay 30% of their income towards the established contract rent and the subsidy pays the difference between the tenant contribution and the contract rent. The building was constructed in 1975 and has only been periodically updated since that time. The project will consist of the rehabilitation of the units, building systems, infrastructure, amenities, and safety features of the building. The rehabilitation will stabilize and improve conditions at the project while retaining all of the current tenants, maintaining the current property manager and this important community asset. 73 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Finance – cont’d All of the units are currently affordable to individuals whose incomes are 60% or less of the AMI through a Housing Assistance Payment (HAP) contract. Upon financial closing of the redevelopment, the owner will enter into a Low Income Housing Tax Credit Restrictive Covenant which will restrict all of the units to occupancy by households earning 60% or less of AMI. The terms of the PILOT were negotiated with the Owner and the Department of Finance and are as follows:  the project is to be occupied by tenants whose incomes do not exceed the standards limits as required by the tax code covenant with the Department of Housing and Community Development or the State of Maryland,  the annual amount of the base PILOT will be $100,000.00,  the Owner will make additional payments to the City of 25% of cash flow after payment of debt, operating expenses, reserves, investor fees and payment of deferred development fees. In the event that the interest rates drop ten basis points or more from the estimated 4.35%, the City will receive a priority cash flow payment of $25,000.00 plus 25% of the remaining cash flow,  the City will receive 25% of the Net Proceeds of sale or Refinance after (i) payoff of the remaining balance of the debt service, (ii) payment of an amount that would cause the developer to have received an annual return of three percent on the equity as defined in the PILOT Agreement paid in minus the distributions paid out, for the period that the equity is or was invested, not to exceed $3,000,000.00 of cumulative Net Cash Flow to the Owner, (iii) payment of all costs or expenses paid or payable in connection with the sale or refinancing transaction, which are reasonable, necessary and related to the sale or refinancing, including all transaction costs such as brokerage, legal, accounting and other customary fees and expenses, 74 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Finance – cont’d  the PILOT will only continue so long as the general partner of the ownership is controlled by a nonprofit entity, and  the units are subsidized by a HAP contract which the owner will renew on an annual basis so long as such renewals are available from HUD. Given the extreme need and age of the current facility and the need of the City for affordable housing, the PILOT Committee believes that the PILOT is necessary to support both the capital and operating needs of the project. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women’s Business Program is fully applicable and no request for a waiver or exception has been made. (The PILOT Agreement has been approved by the Law Department as to form and legal sufficiency.) 75 AGENDA BOARD OF ESTIMATES 11/04/2015 Parking Authority of – Parking Facility Rate Adjustment Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve an adjustment to the transient rate at the City-owned Penn Station Garage that is managed by the PABC. The Parking Facility Rate Adjustment is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that rate adjustments at this parking facility are warranted at this time. Due to the current high demand for parking at the Penn Station Garage, the PABC staff developed the submitted rate adjustment recommendation. This rate adjustment was unanimously approved by the PABC Board of Directors. 76 AGENDA BOARD OF ESTIMATES 11/04/2015 PABC – cont’d Location Proposed Transient Rate Changes Proposed Monthly Rate Changes Penn Regular Transient Rates Rate Monthly Rate Station Garage Current Proposed Last Rate Current Proposed Last Rate Rate Rate Change Rate Rate Change 9-14 hour rate $17.00 $18.00 May 2015 No proposed rate adjustments MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 77 AGENDA BOARD OF ESTIMATES 11/04/2015 Parking Authority of - Amendments to Parking Facility Baltimore City (PABC) Operations and Management Agreements The Board is requested to approve and authorize execution of the following Amendments to Parking Facility Operations and Management Agreements: Operators Facility/ies 1. IMPARK/DANAS PARKING LLC Arena Garage Marriott Garage Penn Station Garage Redwood Garage Arena Garage: Original Amendment Agreement Account Number $429,905.00 $397,299.00 2075-000000-2321-407200-603016 Maintenance and Repair 3,600.00 3,600.00 2075-000000-2321-407200-603026 Management and Incentive 108,000.00 96,000.00 2075-000000-2321-407200-603038 $541,505.00 $496,899.00 Security Marriott Garage: Original Amendment Agreement Account Number $396,754.00 $367,050.00 2075-000000-2321-407000-603016 Maintenance and Repair 3,600.00 3,600.00 2075-000000-2321-407000-603026 Management and Incentive 60,000.00 60,000.00 2075-000000-2321-407000-603038 $460,354.00 $430,650.00 Security 78 AGENDA BOARD OF ESTIMATES 11/04/2015 PABC – cont’d Penn Station Garage: Original Amendment Agreement Account Number $476,966.00 $450,425.00 2075-000000-2321-407600-603016 Maintenance and Repair 3,600.00 3,600.00 2075-000000-2321-407600-603026 Management and Incentive 75,000.00 84,000.00 2075-000000-2321-407600-603038 $555,566.00 $538,025.00 Security Redwood Garage: $378,534.00 $362,550.00 2076-000000-2321-253900-603016 Maintenance and Repair 3,600.00 3,600.00 2076-000000-2321-253900-603026 Management and Incentive 60,000.00 60,000.00 2076-000000-2321-253900-603038 $442,134.00 $426,150.00 Security The original agreement was approved by the Board on July 24, 2013 for the period of August 1, 2013 to July 31, 2014. The agreement included an option to extend the agreement for one additional year, from August 1, 2014 to July 31, 2015. This Amendment will extend the contract through July 31, 2016. The compensation to Impark/Danas Parking LLC for the extension will be based upon the original compensation structure. MBE/WBE PARTICIPATION: Arena, Penn, Marriott, and Redwood Garages MBE: Xecutive Security 27% $237,290.00 33% Investigation, Inc. WBE: AJ Stationers, Inc. $ 13,222.54 1.8% Tote-It, Inc. 27,205.00 3.8% Jan Ferguson, Inc. 42,528.37 5.9% Sign Solutions, Inc. 6,676.81 0.9% d/b/a Sign-A-Rama Total 10% $ 89,632.72 12.4% MWBOO FOUND VENDOR IN COMPLIANCE. 79 AGENDA BOARD OF ESTIMATES 11/04/2015 PABC – cont’d Operators Facility/ies 2. LANDMARK PARKING, INC. Fleet and Eden Garage Original Amendment Agreement Account Number $269,003.00 $256,286.00 2075-000000-2321-408300-603016 Maintenance and Repair 72,000.00 72,000.00 2075-000000-2321-408300-603026 Management and Incentive 5,000.00 4,000.00 2075-000000-2321-408300-603038 $346,003.00 $332,286.00 Security The original agreement was approved by the Board on November 12, 2014 for the period of July 1, 2014 to June 30, 2015. This Amendment will extend the contract through June 30, 2016. The compensation to Landmark Parking, Inc. will be based upon the original compensation structure. MBE/WBE PARTICIPATION: Fleet and Eden Garage MBE: Evergreen Landscape & $1,750.00 5.30% Design Corp. Grady Environmental 2,650.00 8.00% Service Ageis Mechanical Corp. 1,905.00 5.70% Total 17% $6,305.00 19.00% WBE: Sue-Ann’s Office Supply $4,454.00 13.00% Signs Solutions dba 568.00 2.00% Sign-A-Rama Total 9% $5,022.00 15.00% MWBOO FOUND VENDOR IN COMPLIANCE. 80 AGENDA BOARD OF ESTIMATES 11/04/2015 PABC – cont’d Operators Facility/ies 3. PMS PARKING, INC. AND St. Paul Garage LAZ PARKING MID-ATLANTIC, LLC (PMS/LAZ) Original Amendment Agreement Account Number $254,755.00 $252,839.00 2075-000000-2321-408100-603016 Maintenance and Repair 84,210.00 84,210.00 2075-000000-2321-408100-603026 Management and Incentive 6,000.00 6,000.00 2075-000000-2321-408100-603038 $344,965.00 $343,049.00 Security The original agreement was approved by the Board on November 12, 2014 for the period of July 1, 2014 to June 30, 2015. This Amendment will extend the contract through June 30, 2016. The compensation to PMS/LAZ will be based upon the original structure. MBE/WBE PARTICIPATION: MBE: Watkins Security Agency $1,250.00 0.8% T.E. Jeff, Inc. 2,321.00 1.4% Total 17% $3,571.00 2.2% WBE: Sue-Ann’s Office Supply, $ 694.00 0.4% Inc. Copy Cat Acquisition 80.00 0.1% Co., LLC Total 9% $ 774.00 0.5% MWBOO FOUND VENDOR IN COMPLIANCE. 81 AGENDA BOARD OF ESTIMATES 11/04/2015 PABC – cont’d Operators Facility/ies 4. PMS PARKING, INC. Caroline Street Garage Original Amendment Agreement Account Number $229,790.00 $214,874.00 2075-000000-2321-408200-603016 Maintenance and Repair 64,872.00 64,872.00 2075-000000-2321-408200-603026 Management and Incentive 7,500.00 4,000.00 2075-000000-2321-408200-603038 $302,162.00 $283,746.00 Security The original agreement was approved by the Board on November 12, 2014 for the period of July 1, 2014 to June 30, 2015. This Amendment will extend the contract through June 30, 2016. The compensation to PMS Parking, Inc. will be based upon the original structure. MBE/WBE PARTICIPATION: MBE: Watkins Security Agency $ 490.00 1% T.E. Jeff, Inc. 1,900.00 4% Total 17% $2,390.00 5% WBE: Sue-Ann’s Office Supply, $1,411.00 3% Inc. Sign Solutions, Inc. dba 1,340.00 3% Sign-A-Rama The Fireline Corp. 377.00 1% Total 9% $3,128.00 7% MWBOO FOUND VENDOR IN COMPLIANCE. The PABC, through the Bureau of Purchases on April 15, 2015, solicited bids for the management of the above-listed Garages. The bids were opened by the Board on May 27, 2015 and the lowest compliant bid/s were presented to the Board for approval on June 17, 2015. 82 AGENDA BOARD OF ESTIMATES 11/04/2015 PABC – cont’d The Board rejected the bids on July 1, 2015. Therefore, the PABC must extend the Parking Facility Operations and Management Agreements until they can be rebid. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Amendments to Parking Facility Operations and Management Agreements have been approved by the Law Department as to form and legal sufficiency.) 83 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Housing and – Community Development Block Grant Community Development__ Agreement________________________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Community Development Block Grant (CDBG) Agreement with St. Ambrose Housing Aid Center, Inc. The period of the agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $136,450.00 - 2089-208916-5930-436191-603051 49,440.00 - 2089-208916-5930-434191-603051 136,490.00 - 2089-208916-5930-436191-603051 $322,380.00 BACKGROUND/EXPLANATION: The Subgrantee will provide one-on-one pre-purchase counseling to potential homeowners and one-on-one default housing counseling services to low and moderate-income persons who are in danger of losing their homes. The Subgrantee will also provide housing counseling, referrals and home assessments to match homeowners with existing space in their homes with tenants seeking affordable housing under the Homesharing Program. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $71,250.00, AS FOLLOWS: MBE: $19,238.00 WBE: $ 7,125.00 On June 17, 2015, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to 84 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Housing and – cont’d Community Development__ file a Federal FY 2015 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG Agreements as outlined in the Plan effective July 1, 2015 and beyond. Consequently, this agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 85 AGENDA BOARD OF ESTIMATES 11/04/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Housing and Community Development – Condemnation 1. Barl El Real 2706 Reisterstown F/S $3,000.00 Estate, LLC Road Funds are available in account 9910-908044-9588-90000- 704040, Enterprise Reisterstown Road Project. The fair market value is substantiated in appraisals made by independent appraisers contracted by the City. This will permit the City to have title to, and if necessary immediate possession of, the subject property interest in conformity with the requirements of the applicable law. 86 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Public Works (DPW) – Second Renewal Option of Agreement _ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the second renewal option of the agreement with the Waterfront Partnership of Baltimore, Inc. The period of the renewal is July 17, 2015 through July 16, 2016. AMOUNT OF MONEY AND SOURCE: $19,870.20 – 2070-000000-5501-397210-603016 BACKGROUND/EXPLANATION: On July 17, 2013, the Board approved the original agreement with the Waterfront Partnership of Baltimore, Inc. to provide ongoing cleaning and greening services to the DPW Eastern Avenue Pumping Station, located east of the Inner Harbor. These services will create and maintain a more attractive, safer, and enjoyable waterfront area for local residents and visitors. The original agreement included two 1-year renewal options. The DPW and the Waterfront Partnership of Baltimore, Inc. are requesting to enter into the second renewal of the agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 87 AGENDA BOARD OF ESTIMATES 11/04/2015 Police Department – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with the Research Foundation of City University of New York on Behalf of John Jay College (Research Foundation). The period of the Agreement is January 1, 2014 through December 31, 2015. AMOUNT OF MONEY AND SOURCE: $415,000.00 – 1001-000000-2252-728900-603026 BACKGROUND/EXPLANATION: Under the terms of this Agreement, the Research Foundation will focus on reducing serious violence in Baltimore City utilizing four components; group violence intervention, intensive technical assistance, facilitating peer-to-peer and collabora- tive learning opportunities for the citizens of Baltimore, and supporting Baltimore in applying innovative approaches to address specific community and law enforcement dynamics. The Agreement is late because the documents were recently received. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 88 AGENDA BOARD OF ESTIMATES 11/04/2015 TRAVEL REQUEST Name To Attend Funds Amount Fire Department 1. Anthony Smith* International Assoc- FY2014 $5,392.64 Donald Gerkin** iation of Emergency Urban Managers Conference Area Las Vegas, NV Security Nov. 13 - 19, 2015* Initiative Nov. 12 – 19, 2015** Grant (Reg. Fee $595.00 ea.) The subsistence rate for this location is $167.00 per night for each attendee. The cost of the hotel for Mr. Smith is $129.00 per night plus hotel taxes of $15.48 per night. The airfare in the amount of $502.00 and the registration fee in the amount of $595.00 for Mr. Smith were pre-paid on a City-issued credit card assigned to David McMillan. The Department is requesting additional subsistence of $2.00 per day for meals and incidentals for Mr. Smith. Mr. Smith will be disbursed $1,166.88. The cost of the hotel for Mr. Gerkin is $159.00 per night for November 12, 13, 17, and 18, 2015, plus hotel taxes of $19.08 per night. The cost of the hotel for November 14, 2015 is $349.00 plus hotel taxes of $41.88. The cost of the hotel for November 15, 2015 is $289.00 plus hotel taxes of $34.68 per night. The cost of the hotel for November 16, 2015 is $199.00 plus hotel taxes of $23.88. The registration fee in the amount of $595.00 was pre-paid on a City-issued credit card assigned to David McMillan. The Department is requesting additional subsistence of $336.00 to cover the total cost of the hotel and a total of $248.00 for meals and incidentals for Mr. Gerkin. Mr. Gerkin will be disbursed $2,533.76. 89 AGENDA BOARD OF ESTIMATES 11/04/2015 Department of Finance RETROACTIVE TRAVEL APPROVAL 2. Beverly Crosby Utility Payment General $1,430.23 Conference Funds Atlanta, GA Sept 20 – 24, 2015 (Reg. Fee $450.00) On September 20 – 24, 2015, Ms. Crosby traveled to Atlanta, GA to attend the Utility Payment Conference. The allowed subsistence rate for this location is $191.00 per day. The hotel rate was $159.00 per night. The occupancy and state room taxes were $12.72 per night, plus a state hotel fee of $5.00 per night. The registration costs of $450.00 were prepaid using EA000165093. Therefore, the reimbursement to Ms. Crosby is $980.23. This request is late because of an attempt to locate lower airfare. The Department requests retroactive travel approval. The requested travel reimbursement is as follows: TRAVEL REIMBURSEMENT $203.00 – Transportation 19.47 – Shuttle 636.00 – Hotel 121.76 - Hotel Tax 450.00 - Registration $1,430.23 90 AGENDA BOARD OF ESTIMATES 11/04/2015 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 91