NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – OCTOBER 28, 2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: 3C Drilling, LLC $ 8,000,000.00 American Contracting & Environmental Services, Inc. $ 31,095,000.00 Manuel Luis Construction Co., Inc. $ 53,928,000.00 Royale Construction, Inc. $ 8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: CSA Central, Inc. Engineer KES Engineering, Inc. Engineer Russell Corrosion Consultants, Inc. Engineer AGENDA BOARD OF ESTIMATES 10/28/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) - Options 1. Carmen Martinez 718 E. Chase St. L/H $23,500.00 Funds are available in account 9910-910715-9588-900000- 704040, Johnston Square Project. 2. Mindy Fishkind, 1900 N. Chester St. G/R $ 560.00 Trustee for $84.00 Kevin Eric Fishkind 3. Mindy Fishkind, 1908 N. Chester G/R $ 560.00 Trustee for St. $84.00 Kevin Eric Fishkind 4. Karen E. Meekins 1912 N. Chester St. G/R $ 560.00 and Debra A. Moy $84.00 5. Marion I. & 1924 N. Chester St. G/R $ 460.00 Henry J. Knott $69.00 Foundation, Inc. Funds are available in 9910-907079-9588-900000-704040. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 2 AGENDA BOARD OF ESTIMATES 10/28/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations 6. Albright G R 1910 N. Chester St. Sub-G/R $ 133.33 Services, LLC $80.00 Funds are available in account 9910-907079-9588-900000- 704040. 7. Bar El Real 2702 Reisterstown F/S $ 2,800.00 Estate, LLC Road 8. Bar El Real 2704 Reisterstown L/H $ 2,100.00 Estate, LLC Road 9. Lottie Foster, 2714 Reisterstown L/H $12,360.00 Herbert Jennings Road & Estelle Jennings 10. Charles J. Purnell 2716 Reisterstown L/H $ 2,400.00 Road 11. Pauline Guiragoss 2720 Reisterstown F/S $20,000.00 Road Funds are available in account 9910-908044-9588-900000-704040, Enterprise Reisterstown Road Project. The fair market value was substantiated in appraisals made by independent appraisers contracted by the City. This will permit the City to have title to, and if necessary immediate possession of, the subject property interest in conformity with requirements of the applicable law. 3 AGENDA BOARD OF ESTIMATES 10/28/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations/Redemptions 12. Senia G. Fox and 1909 N. Castle St. G/R $ 600.00 Daniel G. Fox $36.00 13. Marie Erdman, 1911 N. Castle St. G/R $ 600.00 Rose Shusterman, $36.00 Daniel G. Fox and Florence Distiller 14. Mary S. Shipley 1915 N. Castle St. G/R $ 650.00 and Anne Shipley $78.00 Alexander 15. Leonard Horton 1917 N. Castle St. G/R $ 600.00 $36.00 16. Marie Erdman, 1919 N. Castle St. G/R $ 600.00 Rose Shusterman, $36.00 Daniel G. Fox and Florence Distiller 17. Florence Distiller 1921 N. Castle St. G/R $ 600.00 & E. Melvin $36.00 Distiller 18. Marie Erdman, 1923 N. Castle St. G/R $ 600.00 Rose Shusterman, $36.00 Daniel G. Fox and Florence Distiller 19. Marie Erdman, 1925 N. Castle St. G/R $ 600.00 Rose Shusterman, $36.00 Daniel G. Fox and Florence Distiller 4 AGENDA BOARD OF ESTIMATES 10/28/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations/Redemptions – cont’d 20. Marie Erdman, 1927 N. Castle St. G/R $ 600.00 Rose Shusterman, $36.00 Daniel G. Fox & Florence Distiller 21. Irma Ruth Chalmers 1910 N. Chester St. G/R $ 500.00 $60.00 22. K & R Realty, LLC 1916 N. Chester St. G/R $1,000.00 $120.00 Funds are available in account 9910-907079-9588-900000-704040. 23. OLZ Realty Co. 2110 Herbert St. G/R $ 375.00 $48.00 Funds are available in account 9910-905507-9588-900000- 704040. 24. Unknown 420 E. 21st St. G/R $ 600.00 $90.00 Funds are available in account 9910-904713-9588-900000- 704040, Barclay Project. 25. Hannah Snyder 2710 Reisterstown G/R $ 800.00 Road $120.00 Funds are available in account 9910-908044-9588-900000- 704040, Enterprise Reisterstown Road Project. The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for these properties. 5 AGENDA BOARD OF ESTIMATES 10/28/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law – Payment of Settlement 26. K & M 4706 Park Heights L/H $12,083.00 Associates Avenue On October 15, 2014, the Board approved the acquisition of the leasehold interest in the property located at 4706 Park Heights Avenue for the fair market value of $25,417.00, based upon an independent appraisal report. The owner produced a report valuing the property at $42,000.00. After negotiations the parties agreed to settle the case for $37,500.00. Therefore, the Board is requested to approve an additional $12,083.00. Funds are available in account 9910-903183-9588-900000- 704040. 27. A & A Investment, 1622 N. Bethel St. L/H $ 2,100.00 Inc. On May 14, 2014, the Board approved the acquisition of the leasehold interest in the property located at 1622 N. Bethel Street for the fair market value of $15,400.00, based on an independent appraisal report of the property to acquire the subject property interest. The previous owner offered an appraisal report that valued the property at $28,000.00. The parties agreed to settle the condemnation case for a total of $17,500.00. Therefore, the Board is requested to approve an additional $2,100.00. Funds are available in account 9910-905507-9588-900000- 704040. 6 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Employment – Subgrant Agreements, Subrecipient Development_(MOED)_________ Contractual Agreement and Amendment to Agreement______________________ The Board is requested to approve and authorize execution of the Subgrant Agreements, Subrecipient Contractual Agreement and Amendment to Agreement. The period of the agreement is November 1, 2015 through April 30, 2017, unless otherwise indicated. SUBGRANT AGREEMENTS 1. CAROLINE FRIESS CENTER, INC. $250,000.00 Account: 4000-807416-6312-678405-603051 The organization will provide Certified Nursing Assistant and Pharmacy Technician training with a defined curriculum designed for hard-to-serve, low-skilled, unemployed or underemployed City residents. They will recruit, screen and enroll 162 City residents in training while providing job readiness, comprehensive case management, and employment retention services. 2. JOB OPPORTUNITIES TASK FORCE, INC. $250,000.00 Account: 4000-807416-6312-726805-603051 The agreement authorizes the organization to provide construction training with a defined curriculum designed for hard-to-serve, low-skilled, unemployed or underemployed City residents. They will recruit, screen and enroll 42 City residents in training while providing job readiness, comprehensive case management, and employment retention services. 7 AGENDA BOARD OF ESTIMATES 10/28/2015 MOED – cont’d 3. CIVIC WORKS, INC. $250,000.00 Account: 4000-807416-6312-474805-603051 The organization will provide construction, energy efficiency, and environmental remediation training with a defined curriculum designed for hard-to-serve, low-skilled, unemployed or underemployed City residents. They will recruit, screen and enroll 85 City residents in training while providing job readiness, comprehensive case management, and employment retention services. 4. ASSOCIATED CATHOLIC CHARITIES, INC. $250,000.00 Account: 4000-807416-6312-781105-603051 The organization will provide automotive technician training with a defined curriculum designed for hard-to-serve, low- skilled, unemployed or underemployed City residents. They will recruit, screen and enroll 50 City residents in training while providing job readiness, comprehensive case management, and employment retention services. 5. MARYLAND NEW DIRECTIONS, INC. $250,000.00 Account: 4000-807416-6312-781605-603051 The agreement authorizes the organization to provide maritime transportation, distribution and logistics training with a defined curriculum designed for hard-to-serve, low-skilled, unemployed or underemployed City residents between the ages of 18 and 29. They will recruit, screen and enroll 120 City residents in training while providing job readiness, comprehensive case management, and employment retention services. 8 AGENDA BOARD OF ESTIMATES 10/28/2015 MOED – cont’d 6. VEHICLES FOR CHANGE, INC. $125,000.00 Account: 4000-807416-6312-781605-603051 The organization will provide occupational training for hard- to-serve, low-skilled, unemployed or underemployed City residents. The training will prepare participants to earn the Automotive Society for Excellence’s certification in Auto Maintenance and Light Repair. They will recruit, screen and enroll 28 City residents in training while providing job readiness, comprehensive case management, and employment retention services. 7. CITY LIFE COMMUNITY BUILDERS, LTD. $118,676.00 Account: 4000-807416-6312-781205-603051 The agreement authorizes the organization to provide a Level 1 Construction Training Program with a defined curriculum designed for hard-to-serve, low-skilled, unemployed or underemployed City residents. They will recruit, screen and enroll 20 City residents in training while providing job readiness, comprehensive case management, and employment retention services. The period of the Subgrant Agreement is November 1, 2015 through October 31, 2016. 9 AGENDA BOARD OF ESTIMATES 10/28/2015 MOED – cont’d 8. BIOTECHNICAL INSTITUTE $232,288.00 OF MARYLAND, INC. Account: 4000-807416-6312-670505-603051 The agreement authorizes the organization to provide a BioSTART and Lab Associate training with a defined curriculum designed for hard-to-serve, low-skilled, unemployed or underemployed City residents. They will recruit, screen and enroll 30 City residents in training while providing job readiness, comprehensive case management, and employment retention services. SUBRECIPIENT CONTRACTUAL AGREEMENT 9. HISTORIC EAST BALTIMORE COMMUNITY $600,000.00 ACTION COALITION, INC. Account: 1001-000000-6331-475905-603051 The organization will provide comprehensive integrated services for at least 350 out-of-school youth, ages 16 to 24, living in the City. Services include, but are not limited to basic literacy, Pre-GED, GED prep, job readiness preparation, career skills training, employment connections, case management, and recreational and cultural activities. The period of the Subrecipient Contractual Agreement is July 1, 2015 through June 30, 2016. The agreement is late because of additional time necessary to reach a comprehensive understanding between the parties. AUDITS REVIEWED AND HAD NO OBJECTION. 10 AGENDA BOARD OF ESTIMATES 10/28/2015 MOED – cont’d AMENDMENT TO AGREEMENT 10. JOB OPPORTUNITIES TASK FORCE, INC. (JOTF) $0.00 On April 1, 2015, the Board approved an agreement with the JOTF to provide highway or capital transit construction trades-related training services and workplace-life skills training for low-skilled, unemployed or underemployed City residents of the Baltimore City Casino Planning Area. The JOTF will enroll 15 City residents, while providing construction training, employment, and retention services. The total funding amount remains the same, a maximum of $89,771.00. The money will be drawn from Casino Support Funds generated by the Horseshoe Casino. The Amendment to Agreement extends the period of the agreement through March 31, 2016. AUDITS NOTED THE TIME EXTENSION. APPROVED FOR FUNDS BY FINANCE (The Subgrant Agreements, Subrecipient Contractual Agreement and Amendment to Agreement have been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Greater Mondawmin Coordinating Council, Inc. for Safe Streets Program services in the Greater Mondawmin Area. The period of the agreement is July 01, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $302,165.00 – 4000-430512-3160-308600-603051 BACKGROUND/EXPLANATION: The Greater Mondawmin Coordinating Council, Inc. will continue to administer Safe Streets Program services in the Greater Mondawmin Area using the CeaseFire Chicago model and all its components with fidelity. The five components to the model are as follows: Community Mobilization; Public Education; Cooperation with Law Enforcement; Outreach; and Faith-based involvement. The agreement is late because budget reviews and revisions delayed processing. MWBOO GRANTED A WAIVER. AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 10/28/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfer of Funds listed on the following page: 14 In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 13 AGENDA BOARD OF ESTIMATES 10/28/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $343,000.00 9910-906995-9600 9910-907106-9601 24th Economic Constr. Reserve Baltimore Business Dev. Funds (Ind. & Coml. Recovery Financing) This transfer will provide funds for the Business Recovery Loan Program administered by the City of Baltimore Development Corporation in order to assist City businesses that were financially affected during the civil unrest. 14 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Housing and - Community Development Community Development Block Grant Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the various Community Development Block Grant (CDBG) Agreements. The period of the agreement is July 1, 2015 through June 30, 2016, unless otherwise indicated. 1. MARYLAND NEW DIRECTIONS, INC. $ 66,620.00 Account: 2089-208916-5930-429934-603051 Maryland New Directions, Inc. will provide career counseling, job training and placement, and outreach services to low and moderate-income persons, aged 21 and over who are in life and career transitions. The organization will prepare clients for employment in jobs that provide a living wage and future promotion opportunity and also provide one-year of post-employment support. Under the terms of this CDBG Agreement, the funds will be used to subsidize the organization’s operating expenses. MWBOO GRANTED A WAIVER. 2. NEWBORN HOLISTIC MINISTRIES, INC. $ 68,500.00 Account: 2089-208916-5930-429823-603051 $ 46,000.00 2089-208916-5930-429826-603051 $ 22,500.00 Newborn Holistic Ministries, Inc. operates a six-month residential transitional recovery facility called Martha’s Place, located at 1928 Pennsylvania Avenue, and provides permanent housing to program graduates. The organization will guide 35 women in their complete recovery from drug addiction. The objective is to fully rehabilitate residents and prepare them for independent substance-free living. 15 AGENDA BOARD OF ESTIMATES 10/28/2015 DHCD – cont’d The services are provided predominantly to residents of the Upton and Sandtown-Winchester communities. The organization also operates Jubilee Arts, a comprehensive arts program that offers classes and cultural opportunities to adults and children. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $27,100.00, AS FOLLOWS: MBE: $7,317.00 WBE: $2,710.00 3. ROBERTA’S HOUSE, INC. $100,000.00 Account: 2089-208916-5930-736126-603051 Roberta’s House, Inc. will provide grief counseling and bereavement support services, free of charge, for low and moderate-income youth and their families who have experienced acute emotional distress related to a death and/or traumatic loss. Under the terms of this CDBG Agreement, the funds will be used to subsidize the organization’s operating expenses. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $61,500.00, AS FOLLOWS: MBE: $16,605.00 WBE: $ 6,150.00 16 AGENDA BOARD OF ESTIMATES 10/28/2015 DHCD – cont’d 4. SOUTH BALTIMORE LEARNING CORPORATION, $ 63,370.00 INC. (SBLC) Account: 2089-208916-5930-438034-603051 The SBLC will provide Adult Basic Education (ABE), Pre-GED, GED, tutoring, and career counseling services to low and moderate-income adults, residing in Baltimore City, that have dropped out of high school. Under the terms of this CDBG Agreement, the funds will be used to subsidize a portion of the organization’s operating expenses. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $51,600.00, AS FOLLOWS: MBE: $13,932.00 WBE: $ 5,160.00 5. CHESAPEAKE CENTER FOR YOUTH DEVELOPMENT, $ 89,000.00 INC. (CCYD) Account: 2089-208916-5930-703226-603051 $ 19,000.00 2089-208916-5930-703234-603051 $ 70,000.00 The CCYD will provide comprehensive job readiness and life skills training and employment referrals to low and moderate-income youth, young adults aged 16-24, and other adult participants who primarily reside in the Brooklyn/Curtis Bay area. The CCYD will provide a wide- range of community events and outreach activities to encourage an active and healthy community such as Doctors (DOCs) in the Park, a Health Department Initiative. Under the terms of this CDBG Agreement, the funds will be used to subsidize the organization’s operating expenses. 17 AGENDA BOARD OF ESTIMATES 10/28/2015 DHCD – cont’d FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $40,574.55, AS FOLLOWS: MBE: $10,955.12 WBE: $ 4,057.45 6. COMMUNITY LAW CENTER, INC. (CLC) $ 81,300.00 Account: 2089-208916-5930-423629-603051 The CLC will provide direct legal services and technical assistance to community-based organizations in low and moderate-income communities of Baltimore City. The services will include drug nuisance abatement, illegal dumping, and the elimination of vacant blighting properties. MWBOO GRANTED A WAIVER. 7. HABITAT FOR HUMANITY OF THE CHESAPEAKE, $240,000.00 INC. Account: 2089-208916-5930-431662-603051 The organization will complete the rehabilitation and sale of 15 vacant properties for first-time owner-occupancy by low and moderate-income households within the Brooklyn/ Curtis Bay, Woodbourne-McCabe, and Sandtown-Winchester areas of Baltimore City. Under the terms of this CDBG Agreement, the funds will be used to subsidize the organization’s operating expenses. MWBOO GRANTED A WAIVER. 18 AGENDA BOARD OF ESTIMATES 10/28/2015 DHCD – cont’d On June 17, 2015, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2015 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG agreements as outlined in the Plan to be effective July 1, 2015 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Housing and – Contract of Sale Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Contract of Sale to purchase 12 fee simple property interests from the Housing Authority of Baltimore City (HABC). The Board is further requested to approve the acquisition of these properties SUBJECT to municipal liens in the amount of $53,662.61 and all other municipal liens, interests and penalties, other than water bills, that may accrue prior to recording a deed. AMOUNT OF MONEY AND SOURCE: Owner Property Address Interest Amount 1. HABC 2038 E. Fayette St. F/S $1.00 2. HABC 851 Harlem Ave. F/S $1.00 3. HABC 2340 E. Eager St. F/S $1.00 4. HABC 1110 E. North Ave. F/S $1.00 5. HABC 932 E. Eager St. F/S $1.00 6. HABC 1707 Barclay St. F/S $1.00 7. HABC 1931 N. Patterson Pk. Ave. F/S $1.00 8. HABC 500 E. 20th St. F/S $1.00 9. HABC 2133 Herbert St. F/S $1.00 10. HABC 103 S. Franklintown Rd. F/S $1.00 11. HABC 1631 W. Fayette St. F/S $1.00 12. HABC 1633 W. Fayette St. F/S $1.00 $12.00 – 9910-908044-9588-900000-704040 BACKGROUND/EXPLANATION: The City will purchase the 12 properties for the purpose of blight elimination. Pursuant to the provisions of Article 13, § 2-7 of the Baltimore City Code and subject to the prior approval of the Board of Estimates, the DHCD may acquire, for and on behalf of the Mayor and City Council of Baltimore, any single-family or multiple- family dwelling unit or other structure or lot within the City, for development and redevelopment. The Commissioner of the DHCD has made the required determination with regard to these properties. 20 AGENDA BOARD OF ESTIMATES 10/28/2015 DHCD – cont’d The Housing Authority of Baltimore City Board of Commissioners has approved the disposition of these vacant properties. The U.S. Department of Housing and Urban Development has approved the disposition in accordance with 24 CFR, Part 970. A list of open municipal liens other than water bills, accrued through October 17, 2015 is listed below. The HABC is exempt from real estate taxes therefore no taxes are included in these figures. All of the liens are miscellaneous bills for cleaning, boarding, demolition, and/or stabilization. Water bills will be paid and therefore are not listed. The properties that are presently free of liens are included, in case a lien is posted before the deed can be recorded. Property Bill No. Bill Date Balance 2038 E. Fayette St. 851 Harlem Ave. 2340 E. Eager St. 1110 E. Eager St. 932 E. Eager St. 1707 Barclay St. 1931 N. Patterson Pk. Ave. 500 E. 20th St. 4035085 03/10/2006 $52,928.21 4651550 03/28/2007 734.40 2133 Herbert St. 103 S. Franklintown Rd. 1631 W. Fayette St. 1633 W. Fayette St. __________ $53,662.61 APPROVED FOR FUNDS BY FINANCE (The Contract of Sale has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement (LDA) with Mr. Juan U. Vega Rivera, for the sale of the two City-owned properties located at 1631 & 1633 E. Oliver St. in the Oliver/Broadway-East Neighborhood. AMOUNT OF MONEY AND SOURCE: $4,150.00 – 1631 E. Oliver St. 4,150.00 – 1633 E. Oliver St. $8,300.00 BACKGROUND/EXPLANATION: The project will consist of the vacant buildings being rehabilitated and returned to residential use as single-family homes. When completed, the units will be sold at market rate. The properties have been journalized and approved for sale on various dates as follows: 1631 E. Oliver St. on January 13, 2014 and 1633 E. Oliver St. on February 9, 2004. STATEMENT OF PURPOSE AND RATIONALE FOR SALE DETERMINED BELOW THE WAIVER VALUATION PRICE: In accordance with the Waiver Valuation process, the DHCD has determined that the properties located at 1631 and 1633 E. Oliver St. to be valued at $7,500.00 each and are being sold for $4,150.00 each. The vacant properties are being sold at a price below the Waiver Valuation price for the following reasons: 1. the specific benefit of the immediate community of revitalization through residential homeowner occupancy, 22 AGENDA BOARD OF ESTIMATES Department of Housing and – cont’d Community Development 2. elimination of blight and neighborhood stabilization, and 3. economic development by returning the property to productive use and to the active tax rolls of the City. The Commissioner approved the terms and conditions of the LDA pursuant to Article 28, § 8 of the Baltimore City Code. MBE/WBE PARTICIPATION: The Developer will purchase these properties for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchases, therefore; MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES Department of Housing and – On-Call Consultant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Consultant Agreement with KCI Technologies, Inc., for Project No. 1231, On-Call Environmental and Engineering Services for Hazardous Waste Handling. The period of the agreement is effective upon Board approval for four years with an option to extend an additional year or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $2,000,000.00 – Upset Limit BACKGROUND/EXPLANATION: The Construction and Demolition Section of the Department of Housing and Community Development is responsible for razing condemned residential buildings that are included in the City’s blight elimination and emergency demolition programs. Also, demolitions are required for site clearance for new development within the City. Per National Emission Standards for Hazardous Air Pollutants for Asbestos provisions, all residential buildings are required to be inspected for the presence of asbestos. In addition, for certain non-residential structures it is necessary to conduct Environmental Site Assessments (ESA) and Pre-Demolition Hazardous Materials Building Surveys before demolition begins. These surveys require identifying hazardous materials such as asbestos, PCB ballasts, mercury-containing items and other regulated materials that need to be properly removed prior to demolition. The On-Call Environmental Consultant will provide these and other engineering services. The Consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. 24 AGENDA BOARD OF ESTIMATES DHCD – cont’d The costs of these services rendered will be based on a not-to- exceed negotiated price for each task assigned. MBE/WBE PARTICIPATION: WBE: EBA Engineering, Inc. $355,376.94 18% Batta Environmental 184,330.00 9% Associates, Inc. $539,706.94 27% WBE: Bay Associates $199,601.04 10% Environmental, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES Department of Housing and – Land Disposition and Community Development (DHCD) Acquisition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition and Acquisition Agreement, which outlines the exchange of one property, located at 1938 W. Fairmount Avenue (Block 0192, Lot 071), owned by Monroe Equities Two, LLC, developer, for one comparable property, located at 1922 W. Fairmount Avenue (Block 0192, Lot 079), owned by the Mayor and City Council. AMOUNT OF MONEY AND SOURCE: The City agrees to pay for all settlement costs associated with the property acquired by the City, not to exceed $600.00 total. Account: 9910-908044-9588-900000-704044 BACKGROUND/EXPLANATION The DHCD’s Land Resources Division, on behalf of the Mayor and City Council, strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore’s neighbor- hoods. Monroe Equities Two, LLC received notice of the City’s intent to demolish the property located at 1938 W. Fairmount Avenue. Because Monroe Equities Two, LLC intended to rehabilitate the property, a swap was proposed for the property located at 1938 W. Fairmount Avenue with a comparable Mayor and City Council- owned property located at 1922 W. Fairmount Avenue, an area better suited for rehabilitation. The determination of comparability is based on a valuation for both 1922 W. Fairmount Avenue and 1938 W. Fairmount Avenue which determined that the properties are valued at $4,000.00 each. Monroe Equities Two, 26 AGENDA BOARD OF ESTIMATES DHCD – cont’d LLC will deliver good and marketable title and as a condition of the exchange, has agreed to rehabilitate the property it is receiving within 12 months from the date of settlement. The liens for 1938 W. Fairmount Avenue total approximately $551.61 and are itemized as follows: Real Estate Tax $ 94.40 Miscellaneous Bills 300.26 Property Registration 156.95 Total Municipal Liens $551.61 This exchange will allow the City to more expeditiously demolish the hazardous structure and take title to the property for a redevelopment project. The property exchange is less costly than acquiring the property through tax sale foreclosure or eminent domain. This action will further the City’s effort to eliminate blight and protect the health and safety of its citizens. STATEMENT OF PURPOSE AND RATIONALE FOR TRANSFER OF PROPERTY BY MEANS OF COMPARABLE EXCHANGE: ____ The rationale for the exchange of properties was to ensure that the severity of blight at 1938 W. Fairmount Avenue would be successfully eliminated, while simultaneously ensuring that a willing and able developer could contribute to the revitalization of Baltimore City in an area better suited and poised for rehabilitation. MBE/WBE PARTICIPATION: N/A (The Land Disposition and Acquisition Agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES Department of Housing and – Baltimore City Anchor Plan _Community Development Community Development Grant Agreements_________________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Baltimore City Anchor Plan Community Development Grant Agreements with Bon Secours of Maryland Foundation, Inc., Central Baltimore Partnership, Coppin State University and the University of Baltimore. The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $109,384.00 – 9914-919034-9588 BACKGROUND/EXPLANATION: Beginning in the fall of 2012, the Mayor’s Office of Neighborhood and Economic Development initiated a process to engage higher education and medical anchor institutions with the goal of strengthening existing relationships to align and leverage resources to revitalize and grow Baltimore’s neighborhoods and commercial districts. That process resulted in the formation of the Baltimore City Anchor Plan (BCAP), a community and economic development strategy led by the Mayor’s Office of Neighborhood and Economic Development in partnership with Baltimore Housing that recognizes increased collaboration and partnership opportunities between the City and Baltimore City anchor institutions. The Mayor and the President and Chief Operating Officers of the participating Baltimore City Anchor Plan institutions met in June 2014 at City Hall to sign a good faith Pledge of Collaboration to recognize the intentional ways in which City government and anchor institution partners can collaborate and leverage resources to enhance public safety and quality of life in Baltimore City neighborhoods and to promote local hiring and local purchasing practices to grow Baltimore’s economy through strategic action items contained within the BCAP action plan. 28 AGENDA BOARD OF ESTIMATES Department of Housing and – cont’d Community Development The action plan 1) sets a framework for communication, 2) identifies actions that will strengthen the partnerships, and 3) memorializes the joint commitment to work together in a more strategic manner. To implement the BCAP, an economic and community development strategy focused on specific anchor institutions throughout the City, the Department advertised a Notice of Funding Availability (NOFA) to participating anchor institutions to solicit capital and community-led projects that enhance the quality of life in residential communities and promote a growing business climate in Baltimore City neighborhoods through improving public facilities and places, open spaces, commercial corridors, catalyzing transformational neighborhood real estate development projects, and enhancing transportation infrastructure throughout the City. The Department submitted four proposals for Board of Estimates approval. A list of projects is listed below: Applicant Project Description Amount Award Bon Secours Southwest Façade $32,500.00 Baltimore Baltimore Block Improvement, Health Systems Beautification Streetscaping, Project Community Branding, Painting of Vacant Houses Coppin State James Weldon Upgrading audio $25,000.00 University Johnson and lighting Auditorium systems for Lighting and community Sound Upgrades gathering space 29 AGENDA BOARD OF ESTIMATES Department of Housing and – cont’d Community Development Applicant Project Description Amount Awarded Johns Hopkins North Charles Signage, $40,000.00 University and Street Corridor Merchant MICA (designee Business Organizing, Central Outreach and Business Baltimore Marketing from Development and Partnership) 21st – 25th Recruitment Streets University of Community Vertical Garden $11,884.00 Baltimore Gardens and and Planter Landscaping Boxes adjacent to I-83 at Maryland Ave., Street Tree Planting on St. Paul Street and Maryland Ave. Projects will be located throughout the Coppin Heights, Franklin Square, Boyd-Booth, Fayette Street Outreach, Old Goucher, Charles North, and Mid-Town Belvedere communities. Upon Board of Estimates review and approval, grantees are prepared to commence work on the various community development projects immediately. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 1. $109,384.00 9914-912018-9585 9914-919034-9588 General Funds Anchor Institution Anchor Institution - Reserve The purpose of this transfer is to move appropriations to implement the Baltimore City Anchor Plan, an economic and 30 AGENDA BOARD OF ESTIMATES Department of Housing and – cont’d Community Development community development strategy focused on specific anchor institutions throughout Baltimore City. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Baltimore City Anchor Plan Community Development Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES Department of Housing and – Department of Audits FY 2013 Single Community Development Audit Findings on Low Income Home Energy Assistance Program – Corrective Actions ___ The Board is requested to NOTE the Department of Housing and Community Development’s (DHCD) corrective action plan and progress achieved for each of the Audit findings. When the FY 2013 Single Audit was presented to the Board, there were concerns regarding the Low Income Home Energy Assistance Program (LIHEAP) that may have financial impact on the City. The Board requested that the DHCD provide a report as an update to the progress being made by the DHCD in resolving these findings. Finding # 2013-005 There were Missing Folders, Various Errors and Omissions Noted During Review of Audit Documentation The Department of Audits’ Recommendation: It was recommended that the DHCD resolve the foregoing total questioned costs of $44,609.00 to the satisfaction of the grantor, the U.S. Department of Health and Human Services (HHS). It was also recommended that the projected questioned costs of $6,201,821.00 be resolved in accordance with the determination of HHS. It was further recommended that the DHCD institute internal control procedures such that future energy assistance applications are properly processed and completed, benefits awarded are accurately calculated, and awards are made to only qualified individuals. Actions Taken by the DHCD: The LIHEAP has been under the management of the Mayor’s Office of Human Services (MOHS) since 2014. The DHCD no longer has ready access to the client files and other records. The DHCD has engaged CliftonLarsonAllen LLP (CLA), to assist in addressing this finding. The goal is to locate missing documentation within the files that were reviewed by the Department of Audits and to 32 AGENDA BOARD OF ESTIMATES DHCD – cont’d reconstruct the files that were determined to be missing. It is the DHCD’s belief that all recipients of program benefits were eligible to receive those benefits. To date, the following steps have been taken to resolve this finding.  Within the questioned costs of $44,609.00 there were 27 folders found to be non-compliant, totaling $16,227.00 and 24 folders that were missing, totaling $28,382.00. CLA reviewed the Office of Home Energy Programs’ database for all 51 applicant names (non-compliance errors and missing folders), obtained information that will be used to reconstruct the application, and contacted the applicants for information such as; most recent address, phone number, family members, income amounts and sources reported for the application dates in question, energy providers/account numbers, and whether the applicant received benefits in 2014 or 2015.  CLA reviewed the Maryland Department of Assessments and Taxation website at http://sdat.resiusa.org/RealProperty/Pages/default.aspx to identify applicants listed as the owners of the properties used on the application as this was identified in the energy assistance program manual as an acceptable method to verify residency.  CLA mailed certified letters to the 24 missing folder applicants on October 1st requesting any information not previously obtained through other sources. CLA began calling the applicants on October 7th 2015, to ensure the applicants received the letters and inquire whether they have any questions about the information requested.  CLA has collected 39 items or 27% of the missing documents related to the 24 missing folders. Continued efforts will begin on the 27 folders that were cited with non-compliant documentation. 33 AGENDA BOARD OF ESTIMATES DHCD – cont’d CLA and the DHCD are and will continue to be fully engaged in locating missing documentation and reconstructing missing folders in an effort to resolve this finding. Finding # 2013-011 Costs were Questioned Due to Duplicate Payments and Benefits Paid for Client Addresses Outside Baltimore City The Department of Audits’ Recommendation: It was recommended that the DHCD resolve the foregoing questioned costs of $33,953.00 to the satisfaction of the grantor, the U.S. Department of Health and Human Services (HHS). It was also recommended that the program institute internal control procedures such that energy assistance payments are not duplicated or made for non-City addresses. Action Taken by the DHCD: Within the questioned costs of $33,953.00 there were 33 client records cited for duplicate payments totaling $13,651.00 and 36 client payments for addresses outside of Baltimore City totaling $20,302.00. On August 20, 2015, the DHCD wrote to the Director of the Office of Home Energy Programs (OHEP) for the State of Maryland, requesting confirmation that the above cited questioned costs had been cleared. On September 3, 2015, the Director of OHEP wrote to the Commissioner of Baltimore Housing and Community Development stating that because of layers of check-and-balance, the State believes that duplicate payments were unlikely and if provided the list of suspected duplicate payments prepared by the City’s Department of Audits, the State would verify that all payments have been properly reconciled. The DHCD provided the State with the suspected duplicate payments to clients and on October 7, 2015, the State OHEP Director responded stating that their review showed that with 34 AGENDA BOARD OF ESTIMATES DHCD – cont’d the exception of two payments requiring further review, no duplicate payments were made for the 31 client folders. One of the remaining questioned costs was for a bulk fuel vendor payment, whose refund record is typically handled by the local administering agency rather than the State. The second remaining questioned cost was for two separate applicants at the same address with different social security numbers and date of births. This is not a duplicate payment but rather DHCD will follow up to determine whether it warrants referral to the State for potential fraud. Also included in the September 3, 2015, response from the State Director of OHEP, was confirmation that the State has no concerns regarding the 36 eligible clients with addresses outside of the City. The State OHEP stated that they will be revising language in Section 4.6.1.2 of its Operational Manual cited in the Baltimore City audit to avoid any confusion on this matter. With the State’s responses as discussed above, the DHCD believes that this finding should be closed. Finding #2013-017 There were Weaknesses in Several Internal Control Areas The Department of Audits’ Recommendation: It was recommended that the DHCD improve the internal controls over the LIHEAP program. Specifically,  Organization and storage procedures should be improved to protect the client files and the personal information contained in them. 35 AGENDA BOARD OF ESTIMATES DHCD – cont’d  A check log should be maintained that accounts for every check number and payee. Bank reconciliations should be prepared monthly. A running book balance should be maintained for the bank account. The check signers should review the checks and supporting documentation prior to the printing of their electronic signatures.  Client applications should be completed in accordance with the program’s regulations, including reviews and signatures by separate intake and certifier personnel. Action Taken by the DHCD LIHEAP is now under the management of the MOHS. The DHCD will work with the MOHS to eliminate the weaknesses in internal controls cited by the Department of Audits. Continued progress would be followed up by MOHS. Finding #2013-018 Widespread Discrepancies in the Client Application Process The Department of Audits’ Recommendation: It was recommended that the program institute internal control procedures such that future energy assistance applications are properly processed, completed and maintained, benefits are awarded only to qualified individuals, and benefits awarded are accurately calculated. Action Taken by the DHCD LIHEAP is now under the management of MOHS. DHCD will assist MOHS to address the discrepancies in the application process cited by the Department of Audits. Continued progress would be followed up by MOHS. 36 AGENDA BOARD OF ESTIMATES Department of Audits – Response to the Report of the Department of Housing and Community Development ___ The Board is requested to NOTE receipt of the Department of Audit’s response to the report of the Department of Housing and Community Development (DHCD). On April 29, 2015, the Department of Audits presented the Fiscal Year 2013 Single Audit of the City of Baltimore for the Low Income Home Energy Assistance Program (CFDA Number 93.568). As requested by the Board of Estimates, the Department of Housing and Community Development has provided an update on the corrective actions taken on the audit findings. The Department of Audits has reviewed the corrective actions taken by the DHCD and the results of the Department of Audits review are as follows: Finding Number 2013-005: Missing Folders, Various Errors and Omissions Were Noted During Our Review of Program Documentation The Department of Audits recommended that the DHCD resolve the known questioned costs of $44,609.00 to the satisfaction of the grantor, the U.S. Department of Health and Human Services (HHS). Audits also recommended that the likely questioned costs of $6,201,821.00 be resolved in accordance with the determination of HHS. The DHCD stated that they have engaged an accounting firm to assist in resolving this portion of the finding. Once this process is completed, the Department of Audits will review the DHCD’s efforts to resolve this finding and report its results to the Board of Estimates. Finding Number 2013-011: Costs Were Questioned Due to Duplicate Payments and Benefits Paid for Client Addresses Outside Baltimore City The Department of Audits recommended that the DHCD resolve the questions costs of $33,953.00 to the satisfaction of the grantor, the U.S. Department of Health and Human Services (HHS). The Department of Audits also recommended that the program institute internal control procedures such that energy assistance payments 37 AGENDA BOARD OF ESTIMATES Dept. of Audits – cont’d are not duplicated or made to non-City addresses. The DHCD stated that it has contacted the Maryland Director of the Office of Home Energy Programs (OHEP) and confirmed that these questioned costs have been cleared. When the DHCD presents the Department Audits with written documentation that the State Director of OHEP has cleared this finding, the Department of Audits will report back to the Board of Estimates on the resolution. Finding Number 2013-017: Weaknesses Were Noted in Several Internal Control Areas The Department of Audits recommended that the DHCD improve the internal controls over the LIHEAP program. Specifically,  Organization and storage procedures should be improved to protect the client files and the personal information contained in them.  A check log should be maintained that accounts for every check number and payee. Bank reconciliations should be prepared monthly. A running book balance should be maintained for the bank account. The check signers should review the checks and supporting documentation prior to the printing of their electronic signatures.  Client applications should be completed in accordance with the program’s regulations, including reviews and signatures by separate intake and certifier personnel. The DHCD stated that the LIHEAP is now under the management of the Mayor’s Office of Human Services (MOHS) and that the DHCD would work with the MOHS to correct the weaknesses. Once additional internal controls have been identified and implemented for this program, the Department of Audits will review and report its results to the Board of Estimates. 38 AGENDA BOARD OF ESTIMATES Dept. of Audits – cont’d Finding Number 2013-018: Widespread Discrepancies Were Noted in the Client Application Process The Department of Audits recommended that the program institute internal control procedures such that future energy assistance applications are properly processed, completed and maintained, benefits are awarded only to qualified individuals, and benefits awarded are accurately calculated. The DHCD stated that the LIHEAP is now under the management of the Mayor’s Office of Human Services (MOHS) and that the DHCD would work with the MOHS to correct the weaknesses. Once additional internal controls have been identified and implemented for this program, the Department of Audits will review and report its results to the Board of Estimates. 39 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Audits – Refunds of Overpayments Abandoned Property Report _ ACTION REQUESTED OF B/E: The Board is requested to accept the report and approve the recommendations of the Department of Audits on the refunds of overpayments for the abandoned property report. BACKGROUND/EXPLANATION: The Department of Audits has conducted a review of claims for potential overpayments that remained either unclaimed or unresolved for three or more years. The Department of Finance, Bureau of Revenue Collections sent 74 claim forms to the potential claimants listed on the City’s Abandoned Property Report for fiscal year 2012, dated July 1, 2015. The claim forms contained instructions to complete and return those forms to the Board of Estimates. Under procedures established by the Board of Estimates, ten claim forms requesting refunds totaling $12,903.50, were received by the Board of Estimates and forwarded to the Department of Audits for review and recommendation. The Department determined that there were no valid refunds to claimants resulting from duplicate payments, abatements, and tax credits. The Department determined that potential claims received, totaling $777.53, resulted from various clerical or accounting errors and should not have been included in the Abandoned Property Report. The Department further recommended that the $777.53 associated with those claims be retained by the City and removed from the listing of abandoned property to be submitted to the State. The balance of $12,125.97 represents the adjusted amount for abandoned property that will be included in the amount to be remitted to the State. 40 AGENDA BOARD OF ESTIMATES 10/28/2015 Baltimore Development Corporation – Operation and Management Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Operation and Management Agreement with the Waterfront Partnership of Baltimore, Inc. (the Partnership). The period of the agreement is effective upon Board approval for five years, with the option to renew for an additional 5-year period. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Operation and Management Agreement is for the property located at 910 South Bond Street, consisting of approximately 0.59 acres, Block 1826, Lot 004. The property is presently managed and operated by the City as a space containing walkways, benches, plantings, trees, and a pier. The City wishes to engage the Partnership to provide certain management services with respect to the property. The Partnership will serve as the exclusive operator and manager of the Property. The Partnership will operate and maintain the property as a first-class, inviting, and well-maintained space. The Partnership will be authorized to hold public and private events on the site for which they will be responsible and liable. To offset the general operation costs, the Partnership is permitted to charge usage fees for the privilege of using the property for events. However, the Partnership will pay the City 50% of all net fees in excess, for each year, of $7,000.00 collected by the Partnership from the use of the property for public and private events. MBE/WBE PARTICIPATION: N/A (The Operation and Management Agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – Agreements The Board is requested to approve and authorize execution of the following agreements: 1. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 136,200.00 Account: 4000-422115-3030-271400-603051 The organization will provide medical expertise and clinical services to Tuberculosis (TB) clinic patients including examinations, recommendations for therapy, education and outreach, and monitoring of adverse reactions in patients seen in the clinic, provision of direction and consultation regarding clinic policies and protocols, especially with regards to TB and HIV co-infection and support of a part-time radiologist to read chest x-rays. The period of the agreement is January 1, 2015 through December 31, 2015. The agreement is late because the Department was awaiting signed contracts from Provider. MWBOO GRANTED A WAIVER 2. THE JOHNS HOPKINS UNIVERSITY $224,057.00 Account: 4000-499015-3023-513200-603051 The organization will facilitate the collaboration of the HIV Prevention Planning Group to conduct quarterly meetings, to write comprehensive plans, produce literature reviews, and conduct community outreach and educational activities. The contract supports a Coordinator, two Epidemiologists, and an Information Systems Specialist. The period of the agreement is January 1, 2015 through December 31, 2015. 42 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – cont’d The agreement is late because it was recently received and there was a delay in receiving an acceptable budget and scope of services. MWBOO GRANTED A WAIVER. 3. THE JOHNS HOPKINS UNIVERSITY $249,307.00 Account: 4000-422515-3030-271500-603051 The organization will facilitate the collaboration with the Program Coordinator for HIV Care Linkage and Lab Services program. The Program Coordinator oversees the daily operations of three HIV Care Linkage Programs. He serves as a project officer for two community-based organizations and also represents management at meetings with community stakeholders to maintain and improve the Department’s standard in the community. The period of the agreement is January 1, 2015 through December 31, 2015. The agreement is late because it was recently received and there was a delay in receiving an acceptable budget and scope of services. MWBOO GRANTED A WAIVER. 4. UNIVERSITY OF MARYLAND, BALTIMORE $ 35,600.00 Account: 5000-520116-3030-702900-603051 The University of Maryland, Baltimore, Adolescent and Young Adult clinic (Contractor) will provide Clinical Services for Family Planning. The Contractor will provide Comprehensive Family Planning Services. 43 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – cont’d The services will include clinical reproductive health care services which allow the client to choose from a broad range of contraceptive options. The contractor will also provide culturally competent counseling and education for each individual, preconception health care, fertility regulation, basic infertility counseling, and referrals. The period of the agreement is July 1, 2015 through June 30, 2016. The agreement is late because it was just completed. 5. STRONG CITY BALTIMORE, INC. $19,200.00 Account: 1001-000000-3001-599000-603051 The consultant will recruit and train three individuals who can then be placed into a pool and selected by the Department. The selected Fellows will receive training from Baltimore Corps, including leadership and teambuilding training, and will participate in the 2015-2016 Strong City Baltimore, Inc. cohort. The Fellows will actively engage with the community and assist in the planning and implementation of programs aimed at addressing health priorities identified by the community and the commissioner, specifically those that deal with underlying causes of health disparities. The three Fellows will each have an individual agreement in place which defines their roles. The period of the agreement is September 1, 2015 through August 31, 2016. The agreement is late because of revisions required before it could be submitted to the Board. 44 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – cont’d 6. RONA MARTIYAN $49.47/hour $40,268.58 Account: 4000-432916-3024-268400-603018 Ms. Martiyan, a Registered Dietitian, will provide consultation services, nutrition monitoring, training, and related administrative services for the Department. The services will be provided to over 4,000 seniors in more than 60 congregate nutrition sites in the City and other Department service sites. Ms. Martiyan’s duties will include follow-up and referral services associated with nutritional screenings of clients and analyzing and evaluating nutritional educational materials. The period of the agreement is October 1, 2015 through September 30, 2016. 7. NURSE-FAMILY PARTNERSHIP $26,472.00 Account: 4000-498816-3080-284000-603051 The agreement is for a Nurse Home Visiting Model. The Nurse-Family Partnership is an evidence-based program developed on the basis of randomized controlled trial research to yield certain benefits for low-income, first- time mothers and their children. The period of the agreement is July 1, 2015 through June 30, 2016. The agreement is late because the Department was waiting for signatures. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – Notice of Grant Awards and Cooperative Agreements____________________________ ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Notification of Grant Agreements and authorize execution of the Cooperative Agreements. 1. DEPARTMENT OF HEALTH AND HUMAN $350,000.00 SERVICES, CENTERS FOR DISEASE CONTROL AND PREVENTION Account: 4000-428516-3160-271400-404001 The grant will provide funds to support the project titled “Dating Matters Initiative in Baltimore.” The goal of the Dating Matters Initiative in Baltimore is to promote respectful, nonviolent dating relationships among youth in high-risk communities. This program will focus on youth between the ages of 11 – 14. Two models of teen dating violence prevention (standard and comprehensive) will be implemented and evaluated to determine the effectiveness, feasibility, and sustainability of these approaches in high-risk urban communities. The period of the agreement is September 1, 2015 through August 31, 2016. The award is late because it was delayed during the administrative review process. 2. DEPARTMENT OF HEALTH AND HUMAN $299,737.00 SERVICES, CENTERS FOR DISEASE CONTROL AND PREVENTION Account: 4000-406316-3030-271500-404001 The grant will provide funds for the project titled “Community Approaches to Reducing Sexually Transmitted 46 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – cont’d Diseases” to reduce chlamydia and gonorrhea infection among adolescent and young adults in the City through implementation of community engagement and mobilization methods (community-based participatory research) and multi- sector partnerships. The period of the agreement is September 30, 2015 through September 29, 2016. The award is late because the initial Notice of Grant Award was not received and had to be requested from the grantor. 3. DEPARTMENT OF HEALTH AND HUMAN $157,143.00 SERVICES, CENTERS FOR DISEASE CONTROL AND PREVENTION Account: 4000-422115-3030-271400-404001 On February 25, 2015 the Board approved the original Notice of Grant Award in the amount of $39,431.00 for the period of the January 1, 2015 through December 31, 2015. The revised Notice of Grant Award reflects an increase of $157,143.00 for additional Tuberculosis services. The total FY16 award amount is now $196,574.00. The award is late because of a delay in the Department’s administrative review process. 4. DEPARTMENT OF HEALTH AND HUMAN $253,573.00 SERVICES, CENTERS FOR DISEASE CONTROL AND PREVENTION Account: 4000-422515-3030-271500-404001 This award provides funding for the project titled “Improving Sexually Transmitted Disease Programs through Assessment, Assurance Policy Development, and Prevention Strategies.” 47 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – cont’d The fund will be used to build a collaborative system to address Sexually Transmitted Diseases (STD’s) in the context of health disparities and new opportunity of people to be insured under the Affordable Care Act. The Program’s mission is to develop a stronger system to promote screening and treatment, improve partner services, and collaborate with other organizations to implement STD health promotion and prevention education activities for safety-net providers. The period of the award is January 1, 2015 through December 31, 2015. The agreement is late because another copy of the document had to be requested. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Notice of Grant Awards and Cooperative Agreements have been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – Agreements The Board is requested to approve and authorize execution of the following Agreements. The period of the agreement is July 1, 2015 through June 30, 2016. RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) 1. FIRST CORINTHIANS BAPTIST CHURCH OF $0.00 BALTIMORE, MARYLAND, INC. 2. HAVEN NURSING HOME, INC. d/b/a ARLINGTON WEST NURSING AND REHABILITATION CENTER $0.00 3. THE CENTER OF MORE ABUNDANT LIFE, INC. $0.00 4. PROJECT PLASE, INC. $0.00 5. ASSOCIATED CATHOLIC CHARITIES, INC. $0.00 6. FOREST PARK SENIOR CENTER, INCORPORATED $0.00 The above-listed organizations will serve as a volunteer station for the Retired and Senior Volunteer Program (RSVP). The RSVP has been funded since 1982 by the Corporation for National and Community Services, an agency of the executive branch of the federal government. The Department’s RSVP Program has been awarded funds to pay administrative staff to arrange volunteer work with other non-profit, private agencies and organizations where services are performed by persons 55 years of age and over. The agreements are late because they were recently completed. 49 AGENDA BOARD OF ESTIMATES 10/28/2015 Health Department – cont’d SENIOR COMPANION PROGRAM 7. GREATER BALTIMORE AHC, INC. $0.00 D/B/A AHC GREATER BALTIMORE 8. MEALS ON WHEELS OF CENTRAL $0.00 MARYLAND, INC. The Department was awarded a grant from the Corporation for National and Community Services. The grant pays 100% of the cost for the Senior Companions to volunteer and assist special needs clients who want to remain in their homes. While the Senior Companions are on duty, the grant provides for their life insurance, transportation and other benefits. The agreements are late because they were recently completed. APPROVED FOR FUNDS BY FINANCE (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 10/28/2015 Fire Department – FY 2016 Marine Fire Suppression Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the FY 2016 Marine Fire Suppression Agreement with the Maryland Department of Transportation (MDOT). AMOUNT OF MONEY AND SOURCE: $1,399,940.00 – 1001-000000-2120-502000-401590 BACKGROUND/EXPLANATION: This agreement provides for payment by the MDOT to the City as reimbursement for providing waterborne fire protection and related emergency services within the Port of Baltimore. This agreement is similar to those executed in previous years dating back to FY 1983. The contract is late because the Department was waiting for MDOT to provide signed copies. The Department is now attempting to correct the lateness and is forwarding the contract to all parties for approval so that the MDOT can pay the City for the services rendered. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The FY 2016 Marine Fire Suppression Agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Human Services – Agreements_ The Board is requested to approve and authorize execution of the various agreements: 1. THE JOHNS HOPKINS UNIVERSITY $ 17,721.00 Account: 1001-000000-1772-512700-603050 The organization will evaluate the Mentor-Coach program implemented by the Head Start programs of Baltimore City to determine the effectiveness of the program in improving the instruction and outcome of the children participating in Head Start. The period of the agreement is July 1, 2015 through August 31, 2016. The agreement is late because of a delay in negotiating the contract terms. 2. NEW VISION HOUSE OF HOPE, INC. $252,000.00 Account: 1001-000000-3572-781900-603051 The organization will provide low-barrier shelter beds for up to 40 unduplicated homeless individuals and families per night. The period of the agreement is September 11, 2015 through March 10, 2016. The agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Economic & – Consultant Agreements and Neighborhood Development ___ Inter-Agency Agreement The Board is requested to approve and authorize execution of the Consultant Agreements and the Inter-Agency Agreement. The period of the agreement is October 1, 2015 through September 30, 2016. CONSULTANT AGREEMENTS 1. LUTHERAN IMMIGRATION AND REFUGEE SERVICE, INC. $ 92,000.00 Account: 5000-535916-1250-152800-603051 Since 2006, the City has served as the grant administrator for the Refugee Targeted Assistance Program (TAP). In June 2015, the City responded to the RFP process for the TAP FY16 program. As a result of the bid, the Mayor and City Council of Baltimore was selected as the contractor and the Mayor’s Office of Immigrant and Multicultural Affairs as the Administrator. HIGHER/Lutheran Immigration Refugee Services was selected as a subcontractor to provide technical assistance, trainings, and capacity building for refugee employment services. AUDITS REVIEWED AND HAD NO OBJECTION 2. BALTIMORE CITY COMMUNITY COLLEGE $ 97,960.00 Account: 5000-535916-1250-152800-603051 Since 2006, the City has served as the grant administrator for the Refugee Targeted Assistance Program (TAP). In June 2015, the City responded to the RFP process for the TAP FY16 program. As a result of the bid, the Mayor and City Council of Baltimore was selected as the contractor and the Mayor’s Office of Immigrant and Multicultural Affairs as the Administrator. 53 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office – cont’d Baltimore City Community College was selected as a subcontractor to provide Vocational English as a Second Language services. INTER-AGENCY AGREEMENT 3. MAYOR’S OFFICE OF IMMIGRANT AND MULTICULTURAL AFFAIRS AND THE MAYOR’S OFFICE OF EMPLOYMENT DEVELOPMENT $166,656.00 Account: 5000-535916-1250-152800-603051 Since 2006, the City has served as the grant administrator for the Refugee Targeted Assistance Program (TAP). In June 2015, the City responded to the RFP process for the TAP FY16 program. As a result of the bid, the Mayor and City Council of Baltimore was selected as the contractor and the Mayor’s Office of Immigrant and Multicultural Affairs as the Administrator. The Mayor’s Office of Employment Development was selected as a subcontractor to provide employment and employability services. The funds for the Agreements originate from the Federal Office of Refugee Resettlement (ORR) for the Targeted Assistance Grant (TAG) program, and are designated for vocational training and employment services for hard-to-place refugees/asylees in the Baltimore metropolitan area. The Mayor’s Office of Immigrant and Multicultural Affairs administers the funds allocated for the Baltimore metropolitan area on behalf of the Maryland Department of Human Resources. APPROVED FOR FUNDS BY FINANCE (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office on Criminal Justice – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the agreement with House of Ruth Maryland, Inc. The period of the agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $500,000.00 – 6000-613116-2252-247800-600000 BACKGROUND/EXPLANATION: Baltimore City Code, Article 5, Section 48-1 (2014 Edition) requires the Clerk of the Circuit Court for Baltimore City to collect an additional $75.00 for the issuance of marriage licenses in the City and to transmit the proceeds from this additional fee to the City on a monthly basis into a special fund (up to maximum of $500,000.00). Monies collected benefit domestic violence shelter programs and are distributed to the organizations in proportion to the number of domestic violence victims served. The Department is the City agency designated to administer and disburse the funds. The agreement is late due to the administrative process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 10/28/2015 Baltimore Police Department – Mutual Aid Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Mutual Aid Agreement between Baltimore City Police Department, Frederick County and the Frederick County Sheriff’s Office. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Baltimore Police Department reviewed its mutual assistance agreements following the tragic events of April 2015 and the civil unrest during this period. In order to provide for public safety, the Department has initiated mutual aid agreements with various federal, state, and local law enforcement agencies. Under the terms of agreement, the Baltimore Police Department, or the Frederick County Sheriff’s Office may request personnel and equipment from the Commissioner or the Sheriff of the other jurisdiction in the event local resources are insufficient to meet public safety requirements. The Commissioner or Sheriff of the responding jurisdiction will have discretion to decide whether and how to respond to such requests, taking into account the public safety requirements of the responding jurisdiction. The agreement does provide that the requesting jurisdiction will indemnify the responding jurisdiction from third party claims that arise from the assistance provided in the requesting jurisdiction. In the future should the City incur any liability under the Mutual Aid Agreement, then a further request for authorization of the expenditure of funds from the Board would be submitted and a source of funds identified. APPROVED FOR FUNDS BY FINANCE (The Mutual Aid Agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release brought by Donna Brown arising out of a motor vehicle accident at or near the intersection of North Avenue and Charles Street on June 19, 2013. AMOUNT OF MONEY AND SOURCE: $28,000.00 – 2036-000000-1752-175200-603070 BACKGROUND/EXPLANATION: On June 19, 2013, Officer Ada Lamadrid of the Baltimore Police Department was operating a marked City police cruiser. She was driving westbound on North Avenue, responding to a Signal 13 with lights and sirens activated. As she approached the Charles Street intersection, she had a red light upon which time she struck a vehicle proceeding northbound on Charles Street which had the green light. The other vehicle then struck two pedestrians, Donna Brown and another individual. As a result of the accident, Ms. Brown sustained serious permanent injuries which required significant medical care. Based on a review of the legal and factual issues specific to this claim, the Settlement Committee of the Law Department recommends that the Board of Estimates approve the settlement of this claim as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: On behalf of the Department of Public Works, the Law Department requests authority to settle the City’s claims in the bankruptcy of WP Steel Venture, LLC, et al., now pending in the United States Bankruptcy Court for the District of Delaware. AMOUNT OF MONEY AND SOURCE: The proposed agreement settles the City’s unsecured and administrative claims for $5,200,000.00 and $284,470.33 respectively. Each of these claims will be paid to the City in a pro rata portion pursuant to a subsequent order of the bankruptcy court. BACKGROUND/EXPLANATION: On May 31, 2012, along with WP Steel Venture, LLC, its ultimate parent, and RG Steel, LLC (RG Steel), its direct parent, and numerous other affiliates, RG Sparrows Point filed bankruptcy under Chapter 11 of Title 11 of the Bankruptcy Code in the United States Bankruptcy Court for the District of Delaware. To recover outstanding money due to the City primarily in potable water charges but also for bleach, power, and effluent charges, the City filed four claims in the bankruptcy cases: (i) Claim No. 2312, an administrative claim filed in the case of RG Sparrows Point in the amount of $446,201.77, (ii) Claim No. 2313, an administrative claim filed in the case of RG Steel in the amount of $446,201.77, (iii) Claim No. 2314, prepetition unsecured claim filed in the case of RG Steel in the amount of $7,340,452.53, and (iv) Claim No. 2315, a prepetition unsecured claim filed in the case of RG Sparrows Point in the amount of $7,340,452.53. The intent of filing two sets of administrative and prepetition unsecured claims was to ensure that the City was preserving its rights against both legal entities filing bankruptcy. 58 AGENDA BOARD OF ESTIMATES 10/28/2015 Dept. of Law – cont’d The City later adjusted these claim amounts by letter to the Debtor to $379,756.00 for the administrative claim and $7,450,642.76 for the unsecured claim. The unsecured claim is for amounts owed up until the May 31, 2012 bankruptcy filing. The administrative claim is for amounts owed from May 31, 2012 through the September 14, 2012 property transfer date. The proposed settlement allows one unsecured claim of $5,200,000.00 and allows one administrative claim of $284,470.33 and settles all outstanding claims. When the debtor’s settlement is approved by the bankruptcy court, all allowed claims, including the City’s will be paid pro rata. The Department of Public Works is in favor of this settlement. Based on a review of the legal and factual issues specific to this claim, the Settlement Committee of the Law Department recommends that the Board of Estimates approve the settlement of this claim as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 59 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Recreation and Parks – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Grant Agreement with Friends of Patterson Park, Inc. (FPP). The period of the agreement is effective upon Board approval for two years, unless terminated sooner. AMOUNT OF MONEY AND SOURCE: The total cost to the City for the services provided by FPP will not exceed $45,000.00 in the first year of the agreement, and $10,000.00 in the second and final year. Account: 5000-577715-4781-363900-607001 BACKGROUND/EXPLANATION: The organization will perform general Park programming, maintenance, recruitment, and management of volunteers, programming, and routine maintenance of the structures in the Park. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 10/28/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 62 - 66 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 61 AGENDA BOARD OF ESTIMATES 10/28/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of General Services 1. GS 14826R, Waxter Trionfo Builders, Inc. $ 514,000.00 Center Interior Renovations MWBOO SET GOALS OF 27% MBE AND 10% WBE: MBE: Horton Mechanical $108,000.00 21% Contractors, Inc. MD Partitions, Inc. 31,000.00 6% $139,000.00 27% WBE: A2Z Environmental $ 9,910.00 1% Group, LLC Finishes, Inc. 46,620.00 9% $ 56,530.00 10% MWBOO FOUND VENDOR IN COMPLIANCE. 2. GS 15813R, MECU REJECTION – On September 9, 2015, the Building Envelope Board opened two bids for the subject Improvements project. Both bids were found in non- compliance by the MWBOO Office. The Department determined that it is in the best interest of the City to reject all bids. The Department will request permission to re-bid this project at a future date. 62 AGENDA BOARD OF ESTIMATES 10/28/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works 3. SC 887R, Upgrade REJECTION – On August 19, 2015, the of the SCADA Board opened one bid. The amount of System for the the bid was $1,808,713.00. The Pumping & Metering Department has determined that the Stations bid is not in the best interest of the City. The disparity between the engineer’s estimate and the bid amounts for the majority of the bid line items cannot be justified. Department will request permission to re-advertise at a later date. 4. B50004066, Carpen- $2,000,000.00 try Services U.K. Construction & Management, LLC (Dept. of Rec. & Parks) JB Contracting, Inc. MWBOO SET GOALS OF 27% MBE AND 10% WBE: U.K. Construction & Management, LLC MBE: U.K. Construction and 40% Management, LLC* First Potomac Environmental 27% Corp., Inc. WBE: Baltimore Window Factory, Inc. 10% *Self-Performing MWBOO FOUND VENDOR IN COMPLIANCE. 63 AGENDA BOARD OF ESTIMATES 10/28/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases JB Contracting, Inc. MBE: First Potomac Environmental 27% Corp., Inc. WBE: Hidden Levels, LLC 10% MWBOO FOUND VENDOR IN COMPLIANCE. 5. B50004096, Broker- Global Spectrum, L.P. Revenue Contract age of a Bicycle d/b/a Spectra Sharing System Advertising & Sponsorship (Department of Transportation) MWBOO SET GOALS OF 11% MBE AND 10 WBE. MBE: See below* WBE: Alpha Graphics, Inc. 10% *Bidder did not achieve the MBE goal. Bidder requested a waiver, however they did not show good faith efforts. MWBOO FOUND VENDOR IN NON-COMPLIANCE. Award is recommended on the condition that the sole bidder comes into compliance within ten days of the award. 64 AGENDA BOARD OF ESTIMATES 10/28/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 6. B50004167, Vehicle 1st Call Glass Repair & Millenium 2 Inc. $ 150,000.00 Installation Service 2nd Call Smith Auto Service, 50,000.00 Inc. $ 200,000.00 MWBOO GRANTED A WAIVER. 7. B50004091, Computer $20,000,000.00 Desktops, Laptops, Applied Technology & Tablets Services, Inc. (Mayor’s Office of Breckford Corp Information Tech- nology, Dept. of Business Services Public Works, Dept. of Trans- Daly Computers, Inc. portation, & other Agencies) Digicon Corp. En-Net Services, L.L.C The Lucille Maud Corp. Star Computer Supply, LLC USC/Canterbury Corp. MWBOO GRANTED A WAIVER. 65 AGENDA BOARD OF ESTIMATES 10/28/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 8. B50004229, Snow AB Trucking & Con- $100,000.00 Removal Services tracing, LLC VIII Corporate Maintenance 300,000.00 (Dept. of Trans- Group, LLC portation) P2 Cleaning Services, 100,000.00 LLC $500,000.00 MWBOO GRANTED A WAIVER. 9. B50004276, Steel $100,000.00 Pipes, Valves, Ferguson Enterprises, and Fittings Inc. D-S Pipe & Steel Supply, LLC (DPW, Wastewater Facilities) MWBOO GRANTED A WAIVER. 66 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 68 - 95 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 67 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Office of the President Hourly Rate Amount 1. CHRISTINE MULDOWNEY $19.23 $20,000.00 Account: 1001-000000-1000-106500-601009 Ms. Muldowney will work as a Contract Services Specialist II to perform constituent services for Mr. Robert Curran. She will be responsible for attending community meetings, investigating, and responding to constituent concerns, advising on community issues, and assisting in the development of public forums and hearings on issues of interest to the community. The period of the agreement is effective upon Board approval for one year. Office of Civil Rights and Wage Commission 2. SALLIE PRESSLEY $10.00 $ 8,000.00 Account: 1001-000000-1561-171501-601009 Ms. Pressley will work as a Contract Services Specialist II, Office Support Specialist. She will be responsible for performing administrative duties such as filing, covering the reception desk, typing, organizing, and other clerical duties. The period of the agreement is effective upon Board approval through June 30, 2016. Depart. of Communication Services/Municipal Telephone Exchange 3. ANN JENKINS $15.00 $22,620.00 4. PAULETTE SMITH $15.00 $22,620.00 Account: 2039-000000-1330-158400-601009 68 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Office of the Comptroller – cont’d Hourly Rate Amount Ms. Jenkins and Ms. Smith will each work as a Contract Services Specialist II, Telephone Operator I, for the Municipal Telephone Exchange. Their duties will include, but are not limited to, operating a Centrex telephone console and computer terminal to answer incoming calls, making connections to complete calls, reporting telephone equipment issues, answering and routing calls for assistance from City residents and maintain confidentiality of phone calls between government and legal officials. The period of the agreement is effective upon Board approval for one year. State’s Attorney’s Office 5. BRIAN WANDA $50.00 $45,000.00 Account: 1001-000000-1150-120900-601009 Mr. Wanda will work as a Specialist II Database Administrator. He will be responsible for creating, modifying, and analyzing of custom database views and Crystal reports. He will administer the Judicial Dialog database including user group security, charge language, and drop down list maintenance, data clean-up, creation of exception reports and analysis queries to find errors and duplications, and to correct issues. The period of the agreement is effective upon Board approval for one year. 6. REGINALD LUCKETT $24.00 $47,616.00 Account: 1001-000000-1150-120900-601009 Mr. Luckett will continue to work as a Contract Services Specialist II Paralegal. He will be responsible for assisting the Assistant State’s Attorney’s in the movement 69 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL State’s Attorney’s Office – cont’d Hourly Rate Amount of cases, inputting of charges, finalizing of charging documents, finding open warrants and communicating with Public Safety staff and members. The period of the agreement is effective upon Board approval for one year. 7. AVON MACKEL $28.00 $55,552.00 Account: 1001-000000-1150-118000-601009 Mr. Mackel, retiree, will continue to work as a Contract Services Specialist I, Investigator. He will be responsible for reviewing charging documents and statement of charges, interviewing and locating witnesses, performing record checks, and appearing before the Grand Jury. This contract is consistent with the waiver of AM 212-1, approved by the Board of Estimates in March 1999 to hire retired Police Officers as Investigators for the State’s Attorney with no restrictions on the number of hours worked and rate of pay. The salary is a 4% increase in the hourly rate from the previous contract period. The period of the agreement is effective upon Board approval for one year. Department of Housing and Community Development 8. Reclassify the following position: Position No. 5832-15206 From: Housing Inspector Job Code: 42132 Grade: 087 ($39,701.00 - $47,990.00) To: Special Assistant Job Code: 10063 Grade: 089 ($43,026.00 - $52,239.00) 70 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Police Department – cont’d Hourly Rate Amount Costs: $4,545.99.00 – 1001-000000-5832-412800-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 9. CHARLES WILLIAMS $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Williams, retiree, will continue to work as a Contract Services Specialist I, Administrative Analyst. He will be responsible for performing statistical analysis, including identifying complaint trends and mapping complaints. In addition, Mr. Williams will also prepare the weekly CitiStat package, monitor, correct, and modify Internal Affairs Division databases, and run weekly Internal Affairs Stat meetings. The period of the agreement is November 23, 2015 through November 22, 2016. 10. ESSEX R. WEAVER $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Weaver, retiree, will continue to work as a Contract Services Specialist I, Storekeeper. He will be responsible for handling all money and gun property, inventorying of new property, storing and documenting the location of the property, purging old property and filling in at the receiving counter. The period of the agreement is November 23, 2015 through November 22, 2016. 71 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Police Department – cont’d Hourly Rate Amount 11. JAMES L. PRICE $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Price, retiree, will continue to work as a Contract Services Specialist I, Data Entry Operator. He will be responsible for checking the Coplogic database for reports and reviewing all reports submitted via Coplogic. Mr. Price will also send correspondence to the reporting individual, maintain records, update Commercial Robbery changes, and assist with various projects in the division. The period of the agreement is November 21, 2015 through November 20, 2016. 12. SHEREE D. PETERSON $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Ms. Peterson will continue to work as a Contract Services Specialist I, Liaison Officer. She will be responsible for reviewing National Crime Information Center (NCIC) entries, police reports, and supporting documents. Ms. Peterson will also contact victims, complainants, courts, individuals, and sources for follow-up. In addition, she will access local, state, and federal databases for additional information, update records on local databases and the NCIC to reflect changes, and prepare police supplemental reports. The period of the agreement is November 23, 2015 through November 22, 2016. 72 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Police Department – cont’d Hourly Rate Amount 13. DUANE A. JEFFERSON $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Jefferson, retiree, will continue to work as a Contract Services Specialist I, Sex Offender Registrar. He will be responsible for registering offenders, explaining require- ments to the registrants, and obtaining a signed statement from the registrant acknowledging receipt of the require- ments. Mr. Jefferson will also photograph the registrants at a minimum of every six-months, and enter DNA samples into the Maryland State Police Crime Lab. The period of the agreement is November 23, 2015 through November 22, 2016. 14. JOHN R. DOLLY, JR. $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Dolly, retiree, will continue to work as a Contract Services Specialist I, Firearms Examiner. He will be responsible for the transfers of all evidence requested for analysis by the Firearms Unit and assuring the safe condition and completion of the inventory of every firearm received into the lab. The period of the agreement is November 21, 2015 through November 20, 2016. 73 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Police Department – cont’d Hourly Rate Amount 15. DAVID W. NEVERDON $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Neverdon, retiree, will work as a Contract Services Specialist I, Storekeeper. He will be responsible for receiving property/evidence submissions from police officers/lab personnel, ensuring accuracy, and completeness of all associated paperwork and releasing property for examination/evidence for court, and record chain of custody for all property released. The period of the agreement is November 26, 2015 through November 25, 2016. 16. TERESA RIGBY-MENENDEZ $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Ms. Rigby-Menendez, retiree, will work as a Contract Services Specialist I, Training Officer. She will be responsible for performing the duties of an academic instructor and providing entrance level training instructions in the areas of post-incident stress, community engagement, and professionalism. The period of the agreement is November 26, 2015 through November 25, 2016. 17. PATRICIA N. COCHRANE $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Ms. Cochrane will continue to work as a Contract Services Specialist I, Data Entry Operator. She will be responsible for reviewing National Crime Information Center (NCIC) 74 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Police Department – cont’d entries, police reports, and supporting documents. Ms. Cochrane will also continue to contact victims, complainants, courts, individuals, and sources for follow- up. In addition, she will access local, state, and federal databases for additional information, update records on local databases and NCIC to reflect changes, and prepare police supplemental reports. The period of the agreement is November 21, 2015 through November 20, 2016. ON JANUARY 3, 1996, THE BOARD APPROVED A WAIVER TO THE ADMINISTRATIVE MANUAL POLICY 212-1, PART I, WHICH ALLOWED THE POLICE DEPARTMENT TO HIRE RETIRED POLICE OFFICERS ON A CONTRACTUAL BASIS. 18. Reclassify the following position: Position No. 2042-47243 From: Police Captain Job Code: 10277 Grade: 83P ($117,200.00) To: Operations Manager I Job Code: 00090 Grade: 939 ($80,500.00 - $132,600.00) Cost: $5,970.00 – 1001-000000-2042-220000-601062 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 75 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Police Department – cont’d 19. Reclassify the following position: Position No. 18559 From: Office Support Specialist III Job Code: 33213 Grade: 078 ($29,672.00 - $34,218.00) To: Accounting Assistant II Job Code: 34132 Grade: 078 ($29,672.00 - $34,218.00) This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 20. Reclassify the following position: Position No. 2041-16743 From: Operations Officer V Job Code: 00089 Grade: 936 ($76,100.00 - $121,700.00) To: Operations Manager Job Code: 00092 Grade: 960 ($90,600.00 - $149,400.00) Costs: $20,999.00 – 1001-000000-2041-198100-601001 This position is to be considered a Position of Trust in accordance with the policy outlined in the Administrative Manual, Section 237-1. 76 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Department OF Public Works (DPW) Hourly Rate Amount 21. CHARLES McMILLION, SR. $36.37 $43,648.86 Account: 1001-000000-5161-390100-601009 Mr. McMillion, retiree, will continue to work as a Contract Services Specialist I (Administrative Analyst). His duties will include, but will not be limited to managing and operating the agency’s facilities and implementing standard operating procedures that will serve as a guide for the facilities’ management and supervisory staff. Mr. McMillion will also work with the supervisory staff to coordinate and implement modifications in the operations of the facilities and assist with inspecting work sites to ensure compliance with regulations and procedures. In addition, Mr. McMillion will report findings, make corrective recommendations, ensure implementation and enforcement of new policies, procedures and operational modifications, and facilitate the development of and arrangement of training programs in solid waste practices that are related to disposal and maintenance procedures. This salary is a 2% increase from the previous contract period. This salary is in Compliance with AM 212-1, Part I. The period of the agreement is effective upon Board approval for one year. 22. RICHARD DOUGLAS $100.00/hour $26,000.00 per conference session, plus parking and/or public trans- portation Account: 2071-000000-5471-400504-603021 Mr. Douglas will continue to work as a Contract Services Specialist II (Conference Chairman) to hear water revenue 77 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL DPW – cont’d Hourly Rate Amount billing disputes. He will be responsible for conducting informal conferences and rendering written recommendations for the DPW, Bureau of Water and Wastewater, Customer Care Division, conducting the formal hearings, and taking testi- monies from complainants, witnesses, and DPW personnel. This is the same salary as in the previous contract period. The period of the agreement is effective upon Board approval for one year. 23. A. Abolish the following six vacant positions: Position No.: 5521-22629 Classification: Laborer Job Code: 42931 Grade: 482 ($14.00 - $14.62) Position Nos.: 5521-22419; 22439; 22441; 22415 Classification: Utilities Installer & Repairer III Job Code: 53513 Grade: 428 ($31,482.00 - $34,241.00) Position No.: 5131-33635 Classification: Office Support Specialist III Job Code: 33213 Grade: 078 ($29,672.00 - $34,218.00) B. Create the following five positions: Classification: Operations Manager III Job Code: 00092 Grade: 960 ($90,600.00 - $149,400.00) Position No.: To be assigned by BBMR 78 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL DPW – cont’d Classification: Operations Officer II (3 positions) Job Code: 31110 Grade: 927 ($60,800.00 - $97,300.00) Position Nos.: To be assigned by BBMR Classification: Administrative Coordinator Job Code: 31110 Grade: 087 ($39,701.00 - $47,900.00) Position No.: To be assigned by BBMR Costs: $158,109.00 – 1001-000000-1901-726900-601001 Fire & Police Employees’ Retirement System 24. Reclassify the following position: Position No. 1540-47204 From: Classification: Special Assistant Job Code: 10063 Grade: 089 ($43,026.00 - $52,239.00) To: Classification: Executive Assistant Job Code: 10083 Grade: 904 ($45,100.00 - $72,200.00) Costs: $6,073.00 – 6001-604115-1540-171400-601001 This position is to be considered a Position of Trust, in accordance with the policy outlined in the Administrative Manual, Section 237-1. 79 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Hourly Rate Amount Department of General Services 25. JOHN WARD $30.00 $57,000.00 Account: 1001-000000-1982-192500-601009 Mr. Ward will work as a Contract Services Specialist II (Asbestos Technician). His duties will include, but will not be limited to conducting on-site inspections of contractors performing asbestos removal projects in public buildings and ensuring compliance with the Federal Asbestos School Hazard Abatement Reauthorization Act of 1994, certified design specifications, and related Maryland State and City of Baltimore regulations. Mr. Ward will write detailed reports such as findings on employees at the work site, the manner in which the work was performed, materials and equipment, and maintain inspection logs. In addition, he will review and recommend approval of the contractor’s invoice, remove asbestos from exposed areas in emergency situations using specialized vacuuming and filtering equipment. Mr. Ward will also testify at depositions regarding the manner in which hazards were abated by contractors and investigate and report on complaints involving suspected exposure to asbestos and non-compliance with State and local legislation. The period of the agreement is effective upon Board approval for one year. 80 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Hourly Rate Amount Department of General Services – cont’d 26. Classify the following position: From: Classification: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position Nos.: 1982-50676; 50677 To: Classification: Heating & Air Conditioning Tech. II Job Code: 54212 Grade: 432 ($34,970.00 - $39,106.00) There are no costs associated with this action. These positions are to be considered a Position of Trust, in accordance with the policy outlined in the Administrative Manual, Section 237-1. Health Department 27. VICTORIA BAILEY HAINES $16.00 $16,640.00 28. MARY MORRISON HERTZMAN $16.00 $12,480.00 Account: 6000-617816-3044-273300-601009 Mses. Haines and Hertzman will each work as a Contract Services Specialist II (Social Services Coordinator). Their duties will include, but will not be limited to providing client case management screening, data input, assessment review, counseling, referral, and follow-up for the Economic Security Initiative. The period of the agreement is effective upon Board approval through September 30, 2016. 81 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Hourly Rate Amount Health Department – cont’d 29. Create the following 16 positions: Classification: Grant Services Specialist II Job Code: 10216 Grade: 919 ($34,312.00 - $54,427.00) Position Nos: To be assigned by BBMR (10 positions) Classification: Grant Services Specialist III Job Code: 10217 Grade: 941 ($52,400.00 - $90,000.00) Position Nos: To be assigned by BBMR (6 positions) Costs: $1,033,710.00 – 1001-000000-1901-726900-601001 Law Department 30. BENJAMIN BOR $36.17 $63,297.50 Account: 2036-000000-1752-175200-601009 Mr. Bor will work as a Contract Services Specialist II (Special Assistant Solicitor). His duties will include, but will not be limited to advising City agencies on responses to subpoenas, handling guardianship matters for the Baltimore City Health Department, and advising City agencies on responses to public information requests. In addition, Mr. Bor will provide training to agencies on public information requests, advise City agencies on public information policies, and assist in litigation involving the City. The period of the agreement is effective upon Board approval for one year. 82 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Hourly Rate Amount Department of Transportation 31. KRISHANA M. DAVIS $30.43 $58,000.00 Account: 4000-406115-5011-383901-601009 Ms. Davis will work as a Contract Services Specialist II (Liaison Officer). Her duties will include establishing and maintaining strategic partnerships with the community, local government, and elected stakeholders to communicate the project purpose, need, scope, timing and phasing. In addition, Ms. Davis will coordinate the development of outreach strategy, including newspapers, door hangers, brochures, website contents, and signs and facts sheets. The period of the agreement is effective upon Board approval for one year. 32. MICHELLE ABBOTT-COLE $28.85 $60,008.00 Account: 1001-000000-1911-730900-601009 Ms. Abbott-Cole will work as a Contract Services Specialist II (Special Events Licensing Manager). Her duties will include, but will not be limited to coordinating and enforcing special events and street vendor licensing regulatory outreach activity and overseeing the issuance of permits for special events. In addition, Ms. Abbott-Cole will communicate with other City agencies to coordinate large-scale events and monitor and oversee the inspection and enforcement of vendor licensing to ensure compliance. This position will also be responsible for special event projects for the Director and the Mayor and respond to complaints and concerns from citizens regarding street vendors, or questions regarding the issuance of a permit. The period of the agreement is effective upon Board approval for one year. 83 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Hourly Rate Amount Fire Department 33. BARBARA J. HEMBERGER $32.39 $24,000.00 Account: 1001-000000-2101-225900-601009 Ms. Hemberger, retiree, will work as a Contract Services Specialist I (Special Advisor). Her duties will include, but will not be limited to scheduling and attending meetings, assembling materials, taking and transcribing minutes, managing contact lists, and producing and managing documents. This salary is a less than 1% increase from the previous contract period. The period of the agreement is November 6, 2015 through November 5, 2016. THE DEPARTMENT IS REQUESTING A WAIVER OF THE HOURLY RATE PORTION IN AM 212-1. 34. Reclassify the following position: Position No. 2121-12794 From: Classification: Fire Lieutenant Suppression Job Code: 41212 Grade: 338 ($59,901.00 - $73,090.00) To: Classification: Fire Lieutenant Suppression ALS Job Code: 41278 Grade: 374 ($61,639.00 - $74,873.00) There are no costs associated with this action. 84 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Mayor’s Office of Information Technology (MOIT) 35. Reclassify the following Position: From: IT Project Manager Job Code: 10153 Grade: 929 ($64,600.00 - $103,200.00) Position No.: 1472-49934 To: Operations Officer III Job Code: 31111 Grade: 929 ($64,600.00 - $103,200.00) Cost: $103,167.00 – 1001-000000-1472-719900-601001 36. Abolish the following Two Position: a. Classification: Computer Operator Job Code: 33133 Grade: 088 ($41,326.00 - $50,069.00) Position No.: 1472-12320 b. Classification: EDP Data Technician III Job Code: 33183 Grade: 086 ($38,152.00 - $46,019.00) Position No.: 1472-12345 Cost: ($163,629.00) – 1001-000000-1472-165800-601001 85 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL MOIT – cont’d 37. Abolish the following Seven Position: a. Classification: Systems Analyst Job Code: 33151 Grade: 927 ($60,800.00 - $97,300.00) Position No.: 1472-12332 b. Classification: Computer Operator Supervisor Job Code: 33135 Grade: 906 ($48,700.00 - $77,800.00) Position No.: 1472-12317 c. Classification: Computer Operator III Job Code: 33132 Grade: 086 ($38,152.00 - $46,019.00) Position No.: 1472-43521 d. Classification: Computer Operator IV Job Code: 33133 Grade: 088 ($41,326.00 - $50,069.00) Position No.: 1472-12322 e. Classification: Computer Operator IV Job Code: 33133 Grade: 088 ($41,326.00 - $50,069.00) Position No.: 1472-43519 f. Classification: EDP Data Technician Supervisor Job Code: 33185 Grade: 906 ($48,700.00 - $77,800.00) Position No.: 1472-12344 86 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL MOIT – cont’d g. Classification: EDP Data Technician III Job Code: 33183 Grade: 086 ($38,152.00 - $46,019.00) Position No.: 1472-12347 Cost: ($1,602,648.00) – 1001-000000-1472-165800-601001 38. Reclassify the following Position: From: Special Assistant Job Code: 10063 Grade: 089 ($43,026.00 - $52,239.00) Position No.: 1471-49305 To: Operations Specialist II Job Code: 00084 Grade: 907 ($53,100.00 - $85,100.00) Cost: $103,167.00 – 1001-000000-1472-719900-601001 This position is to be considered a Position of Trust, in accordance with the policy outlined in the Administrative Manual, Section 237-1. Hourly Rate Amount Environmental Control Board 39. KATIA FORTUNE $21.00 $40,047.00 Account: 1001-000000-1170-138600-601009 Ms. Fortune will serve as a Contract Services Specialist II (Community Program Liaison). She will be responsible for implementing the City-wide cleaning initiative in developing the guidelines for a peer-to-peer cleaning program for first time offenders. The period of the Agreement is effective upon Board approval for one year. 87 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Mayor’s Office 40. Reclassify the following Position: From: Staff Assistant (Elected Official) Job Code: 00138 Grade: 903 ($42,500.00 - $68,000.00) Position No.: 1472-47946 To: Executive Assistant Job Code: 10083 Grade: 904 ($45,100.00 - $72,200.00) Cost: $5,394.00 – 1001-000000-1250-152800-601001 This position is to be considered a Position of Trust, in accordance with the policy outlined in the Administrative Manual, Section 237-1. Enoch Pratt Free Library 41. Reclassify the following Position: From: New Position Job Code: 90000 Grade: 900 ($1.00 - $204,000.00) Position No.: 4501-50675 To: Operations Officer V Job Code: 00089 Grade: 936 ($76,100.00 - $121,200.00) There are no costs associated with this action. This position is to be considered a Position of Trust, in accordance with the policy outlined in the Administrative Manual, Section 237-1. 42. Reclassify the following Position: From: Office Supervisor Job Code: 00712 Grade: 084 ($35,564.00 - $42,446.00) Position No.: 4501-15841 88 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Enoch Pratt Free Library – cont’d To: Library Resource Supervisor Job Code: 00684 Grade: 091 ($46,787.00 - $56,927.00) Cost: $3,200.00 – 1001-000000-4501-593600-601001 This position is to be considered a Position of Trust, in accordance with the policy outlined in the Administrative Manual, Section 237-1. 43. Reclassify the following Position: From: Office Supervisor Job Code: 00712 Grade: 084 ($35,564.00 - $42,446.00) Position No.: 4501-15608 To: Graphic Artist II Job Code: 01980 Grade: 090 ($44,858.00 - $54,520.00) There are no costs associated with this action. This position is to be considered a Position of Trust, in accordance with the policy outlined in the Administrative Manual, Section 237-1. Department of Recreation and Parks Hourly Rate Amount 44. EARL SAVAGE $24.76 $29,712.00 Account: 5000-577716-4781-363960-601009 Mr. Savage, retiree, will continue to work as a Contract Services Specialist I (Architect/Engineer) for the Department of Recreation and Parks. His duties will include but not be limited to preparing contract drawings and 89 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount specifications for the renovation of recreation centers and park buildings, feasibility studies, field investigation reports, and detailed cost estimates. The period of the agreement is effective upon Board approval for one year. 45. COURTNEY EVANDER $32.00 $12,800.00 46. MIRIAM BLANK $32.00 $ 6,400.00 47. LAUREN CARRIG $32.00 $ 6,400.00 Account: 6000-680514-4792-369900-601009 Ms. Evander, Ms. Blank, and Ms. Carrig will each work as a Contract Services Specialist II (Ice Skating Instructors). Their duties will include, but are not limited to providing instructions in figure skating skills for participants in the Learn to Skate Program and summer camps, including skills that are the basis for the U.S. Figure Skating National Proficiency Tests. They will also evaluate student performance to determine mastery of specific skills and advancement to the next level and assist students in planning an individual presentation program to music. The period of the agreement is effective upon Board approval for one year. 48. ANN GREEN $17.45 $33,277.15 Account: 6000-680816-4782-583802-601063 Ms. Green will work as a Contract Specialist II (Webmaster/Social Media Specialist and Volunteer Coordinator). Her duties will include but are not limited to maintaining the website, updating the online calendar, creating content, editing images, creating graphic pieces for website, creating content for special event pages, creating monthly “What’s in Bloom” section, testing website for usability, and she will act as social media/lead Facebook administrator. 90 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount She will also document activities and collections by taking pictures, editing, and watermarking photos, maintaining searchable photo library, creating, and sharing meaningful content to inform the public about events. She will also coordinate volunteers to include recruiting volunteers, maintaining web presence for volunteer program, screening, interviewing, orienting and training volunteers, tracking volunteer hours, and coordinating calendars for public events at Cylburn Arboretum and the Howard Peters Rawlings Conservatory. The period of the agreement is effective upon Board approval for one year. 49. GEORGE CANNOLES $ 9.50 $11,400.00 Account: 6000-680816-4781-583802-601009 Mr. Cannoles, retiree, will continue to serve as a Contract Service Specialist I (Curator) in the Horticultural Division. This is a 12% increase in the hourly rate from the previous contract period to correct an administrative error. The salary is in compliance with AM 212-1. His duties will include, but will not be limited to serving as Curator of the Orchid Exhibit at the Howard Peters Rawlings Conservatory and providing gardening work in and around the grounds of the Conservatory. The period of the agreement is effective upon Board approval for one year. 91 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount 50. HAROLD McCRAY $17.45 $33,277.15 Account: 1001-000000-4782-583802-601009 Mr. McCray will work as a Contract Services Specialist II (City Farms Coordinator). His duties will include but are not limited to writing, distributing and collecting rental agreements, collecting rental fees, assigning garden plots, mailing out inspection notices, terminating rental agreements and maintaining and updating the waiting lists. He will also market the program to local community groups, manage community garden plots, orient new gardeners, provide regular inspections, assist with infrastructure repairs, ensure garden supplies are provided, schedule/supervise garden clean-up days, and supervise one part-time garden staff member. The period of the agreement is effective upon Board approval for one year. 51. MALLORY RICHARDS $32.00 $38,400.00 Account: 6000-680516-4792-4792-369900-601009 Ms. Richards will work a Contract Services Specialist II (Ice Skating Instructor/Program Coordinator). Her duties will include, but are not limited to providing instructions in figure skating skills for participants in the Learn to Skate Program and summer camps, including skills that are the basis for the U.S. Figure Skating National Proficiency Tests. She will also evaluate student performance to deter- 92 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount mine mastery of specific skills and advancement to the next level and assist students in planning an individual presentation program to music. In addition, she will provide instruction to members of the Youth and Adult Performance Troupe. The period of the agreement is effective upon Board approval for one year. 52. TANIRA McCLURKIN $20.97 $40,000.00 Account: 1001-000000-4782-583802-601009 Ms. McClurkin will work as a Contract Services Specialist II (Recreation Programmer). Her duties will include, but are not limited to organizing plans, promoting and overseeing a specified City-wide recreation program including classes, tournaments, contests and academic/self- improvement programs, recruiting, training, and evaluating part-time program specialists, officials, judges and referees. She will oversee contractual arrangement with athletic associations to provide sports officials for games to ensure compliance with contractual terms, develop, and oversee compliance with disciplinary policies and protocols required to qualify for continued participation in sports leagues. In addition, she will organize and conduct training programs of staff specialists and volunteers, meet with community associations, athletic and or cultural groups or associations, public and private agencies, schools, and special interest groups to promote interest and involvement in recreational programs and facilities. The period of the agreement is effective upon Board approval for one year. 93 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Department of Recreation and Parks – cont’d Hourly Rate Amount 53. PHYLLIS M. WOODEN $10.00 $ 6,500.00 Account: 1001-000000-4803-371400-601009 Ms. Wooden, retiree, will work as a Contract Services Specialist I (Community Aide). Her duties will include, but are not limited to driving City vehicles to transport City Administrators and staff to and from scheduled meetings and events, transporting participants to and from various events and activities at recreation centers and facilities and delivering vehicles to the repair shop for routine preventive and necessary maintenance. The period of the agreement is effective upon Board approval for one year. 54. WILLIAM RUSKIN $31.31 $32,078.28 Account: 5000-578716-4711-361850-601009 Mr. Ruskin, retiree, will continue to work as a Contract Services Specialist I (Civil Engineer). This is a 20% increase in the hourly rate from the previous contract period to correct the administrative error. The hourly rate is in compliance with AM 212-1, Part I. His duties will include, but are not limited to developing engineering plans, specifications, and cost estimates for Capital Projects. Mr. Ruskin will design utility systems and act as a liaison between the Department, local utility companies, and State and City agencies. In addition, he will review and prepare reports and plans, process estimates, assist with testing and certifications. 94 AGENDA BOARD OF ESTIMATES 10/28/2015 PERSONNEL Department of Recreation and Parks – cont’d The period of the agreement is effective upon Board approval for one year. Mr. Ruskin will work 1,248 hours. THE DEPARTMENT IS REQUESTING A WAIVER OF AM 212-1, PART I THAT LIMITS THE TOTAL NUMBER OF HOURS THAT A RETIREE CAN WORK. 95 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. VAISALA,INC. $27,775.20 Sole Source Contract No. 08000 – Weather Stations Maintenance – Department of Transportation – Req. No. R710032 The vendor is the sole provider of this product and associated maintenance. Authority is requested to issue a purchase order to the vendor, including ratification of maintenance services previously performed. The period of the award is April 1, 2015 through March 31, 2016, with one renewal option remaining. 2. VAISALA, INC. $35,710.81 Sole Source Contract No. 08000 – Weather Stations Sensors - Department of Transportation – Req. No R709564 The vendor is the sole provider of the weather stations previously purchased and the purchase of the sensors from this vendor will maintain the compatibility of the weather station.This is a onetime procurement. 3. POINT DEFIANCE AIDS PROJECT $40,136.76 Low Bid Solicitation No. B50004327 – Clinical and Lab Supplies – Department of Health – Req. No. R706217 Vendors were solicited via CitiBuy. Bids were opened on October 1, 2015. Award is recommended to the sole responsive and responsible bidder.The period of the award is October 28, 2015 through October 27, 2016, with no renewals. 96 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. FERGUSON ENTERPRISES,INC. d/b/a WOLSELEY INDUSTRIAL GROUP $20,000.00 Renewal Contract No.B50003801 – CI Fittings, Flanged Tees & Elbows – Department of Public Works - Purchase Order No. P529162 On October 20, 2014, the City Purchasing Agent approved the initial award in the amount of $20,000.00. The award contained two 1-year renewal options. This renewal in the amount of $20,000.00 is for the period November 16, 2015 through November 15, 2016, with two one-year renewal options remaining. 5. RAND WORLDWIDE SUBSIDIARY, INC., d/b/a IMAGINIT TECHNOLOGIES $29,700.00 Renewal Contract No. 08000 – Archibus Maintenance and Support Agreement – Department of General Services – P.O. No. P527708 On June 4, 2014, the Board approved the initial award in the amount of $29,400.00. The award contained five 1-year renewal options. On May 13, 2014, the Board approved an Amendment in the amount of $55,160.00. This renewal in the amount of $29,700.00 is for the period November 1, 2015 through October 31, 2016, with four 1-year renewal options remaining. 6. MERKLE RESPONSE SERVICES, INC. $725,000.00 Renewal Contract No. B50002524 – Lock Box Services – Finance Department – P.O. No. P521818 On October 24, 2012, the Board approved the initial award in the amount of $1,267,540.00. The award contained three 1-year renewal options. 97 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On October 14, 2014, the Board approved the first renewal in the amount of $725,000.00. This renewal in the amount of $725,000.00 is for the period December 5, 2015 through December 4, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 7. TURBOMECA, USA, INC. $350,000.00 Renewal Contract No. 08000 – Helicopter Engine Repair Parts – Baltimore City Police Department – P.O. No. P521877 On November 7, 2012, the Board approved the initial award in the amount of $410,000.00. The award contained two 1-year renewal options. On July 29, 2015, the Board approved an increase in the amount of $175,110.00. This renewal in the amount of $350,000.00 is for the period November 7, 2015 through November 6, 2017, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 8. ANALYTICAL SERVICES, INC. $ 20,000.00 Renewal Contract No. B50002632 – Cryptosporidium and Giardia Analysis for the Testing Laboratory – Department of Public Works – Water and Wastewater – P.O. No. P521585 On October 3, 2012, the City Purchasing Agent approved the initial award in the amount of $13,332.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $20,000.00 is for the period December 1, 2015 through November 30, 2016. The above amount is the City’s estimated requirement. 98 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. IDEXX DISTRIBUTION, INC. $ 60,000.00 Renewal Contract No. 08000 – Analysis of Drinking Water for Montebello, Ashburton Labs & Patapsco – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P529350 On November 12, 2014, the Board approved the initial award in the amount of $40,000.00. The award contained three 1-year renewal options. On February 17, 2015, the City Purchasing Agent approved an increase in the amount of $20,000.00. This first renewal in the amount of $60,000.00 is for the period November 13, 2015 through November 12, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 10. a. HARBOR TRUCK SALES AND $ 50,000.00 SERVICE INC. t/a BALTIMORE FREIGHTLINER b. MIDDLETON & MEADS COMPANY 75,000.00 c. LINTHICUM-FERNDALE AUTO 75,000.00 BODY, INC. d. HERMAN BORN & SONS, INC. 100,000.00 e. DONAHOO COLLISION CENTER, 150,000.00 LLC f. LORDS COLLISION EXPERTS, 50,000.00 INC. t/a SECURITY AUTO BODY g. AUTO NATION t/a VALLEY 0.00 CHEVROLET, LLC h. C&W BODY & FENDER SHOP, 300,000.00 INC. i. BEAVERS AUTO BODY REPAIR 0.00 CENTER, INC. j. R&E BODY & PAINT, INC. 200,000.00 k. AL PACKER’S WHITE MARSH 200,000.00 FORD, LLC $1,200,000.00 Renewal Contract No. B50001415 – Body Shop Repair Service – Dept. of General Services, Fleet Division – P.O. Nos. Various INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS 99 AGENDA BOARD OF ESTIMATES 10/28/2015 VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On October 6, 2010, the Board approved the initial award in the amount of$6,000,000.00. The award contained two 1-year renewal options. On November 20, 2013, the Board approved a ratification and renewal in the amount of $1,250,000.00. This final renewal in the amount of $1,200,000.00 is for the period November 1, 2015 through October 31, 2017. The amount is the City’s estimated requirement. MWBOO SET GOALS OF 6% MBE AND 3% WBE. Harbor Truck Sales and Service Inc. t/a Baltimore Freightliner Dollar Amount Performed to Date: $183,762.56 COMMITMENT PERFORMED MBE: Millennium Auto Parts 6% 0 WBE: Viking Janitorial Supplies 1.5% 0 MWBOO FOUND VENDOR IN NON-COMPLIANCE. MWBOO has requested additional time to work with vendor who will be given 60 days to come into compliance. Middleton & Meads Co., Inc. COMMITMENT PERFORMED MBE: Millennium Auto Parts 4% $2,745.00 1.2% Brooklyn/Progressive Auto 1% 791.03 0.4% Paint Group, Inc. Synergy Printing 1% 942.28 0.4% Total MBE: 6% $4,478.31 2% 100 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases WBE: Chesapeake Wiper & Supply 1.5% $3,317.00 1.5% BFPE 1.5% 5,271.76 2.4% Total MBE: 3% $8,588.76 3.9% MWBOO FOUND VENDOR IN COMPLIANCE. * Vendor spent $9,324.00 with the WBE; however, not more than 50% of the goal may be attained by expenditures to MBE/WBE suppliers who are not manufacturers. Therefore, the maximum value allowed has been applied. Linthicum Ferndale Auto Body Dollar Amount Performed to Date: $180,356.24 COMMITMENT PERFORMED MBE: AJ Stationers, Inc. 2% 0 WBE: Robnet, Inc. 1.5% $ 151.06 0.1%* MWBOO FOUND VENDOR IN COMPLIANCE. * Vendor only repairs and services fire trucks. No available opportunity for segmentation. Herman Born & Sons, Inc. COMMITMENT PERFORMED MBE: Brooklyn/Progressive Auto 3% 0 Paint Group, Inc. WBE: Robnet, Inc. 1.5% *$1,056.00 1.5% 101 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MWBOO FOUND VENDOR IN COMPLIANCE. * Vendor spent $3,104.66 with the WBE; however, not more than 50% of the goal may be attained by expenditures to MBE/WBE suppliers who are not manufacturers. Therefore, the maximum value allowed has been applied. Donahoo Collision Center, LLC Dollar Amount Performed to Date: $168,697.00 COMMITMENT PERFORMED MBE: Millennium Auto Parts 6% 0 WBE: Doug’s Auto Recycling 3% 0 MWBOO FOUND VENDOR IN NON-COMPLIANCE. MWBOO has requested additional time to work with vendor who will be given 60 days to come into compliance. Lord’s Collision Experts d/b/a Security Auto Body COMMITMENT PERFORMED MBE: Brooklyn Progressive Paint 6% 0 WBE: Doug’s Auto Recycling 3% $85.00 0.1% MWBOO FOUND VENDOR IN COMPLIANCE. AutoNation t/a Valley Chevrolet, LLC COMMITMENT PERFORMED MBE: Millennium Auto Parts 6% $4,815.00 2.6% 102 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases WBE: Robnet, Inc. 1.5% 0 Doug’s Recycling 1.5% 0 MWBOO FOUND VENDOR IN COMPLIANCE. Vendor has demonstrated good faith efforts in utilizing some participation. C&W Body & Fender Shop, Inc. COMMITMENT PERFORMED MBE: Millennium Auto Parts $ 3,900.00 0.9% L & J Construction 11,600.00 2.7% Brooklyn/Progressive Auto ___525.00 0.1% Paint Group, Inc. Total MBE: 6% $16,025.00 3.7% WBE: Doug’s Auto Recycling, Inc. 3% MWBOO FOUND VENDOR IN COMPLIANCE. Beaver’s Auto Body Repair Center, Inc. COMMITMENT PERFORMED MBE: Brooklyn Auto Paint $59,218.39 14.0 L & J Waste Recycling, LLC 3,483.49 0.8 Silverback Business Center 6,258.71 1.5% Total MBE: 6% $68,960.59 16.3% WBE: Doug’s Auto Recycling $ 1,175.00 0.3% Robnet, Inc. 833.20 0.2% Chesapeake Wiper & Supply *5,509.00 1.3% BFPE, Inc. 1,521.23 0.3% Total MBE: 3% $ 9,038.43 2.1% MWBOO FOUND VENDOR IN COMPLIANCE. 103 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases * Vendor spent $6,783.96 with the WBE; however, not more than 50% of the goal may be attained by expenditures to MBE/WBE suppliers who are not manufacturers. Therefore, the maximum value allowed has been applied. R&E Body & Paint, Inc. d/b/a MAACO COMMITMENT PERFORMED MBE: Millennium Auto Parts 3% $1,180.00 0.8% Brooklyn/Progressive Auto 3% 1,140.00 0.8% Paint Group, Inc. Total MBE: 6% $2,320.00 1.7% WBE: Doug’s Auto Recycling, Inc. 3% $2,580.00 1.8% MWBOO FOUND VENDOR IN COMPLIANCE. Al Packer’s White Marsh Ford, LLC COMMITMENT PERFORMED MBE: Millennium Auto Parts 6% $1,125.00 (1.9%) WBE: Fitch Dustdown Co., Inc. 1.5% $ 880.00 (1.5%)* MWBOO FOUND VENDOR IN COMPLIANCE. Vendor has demonstrated good faith efforts. * The MBE was not able to provide all parts requested. Vendor spent $9,294.17 with the WBE; however, not more than 50% of the goal may be attained by expenditures to MBE/WBE suppliers who are not manufacturers. Therefore, the maximum value allowed has been applied. 104 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. LOCATION AGE LLC $122,472.00 Renewal Contract No. 06000 – Temporary Automatic Vehicle Location Agreement – Department of Public Works, Department of Housing and Community Development – P.O. No. P532169 On July 1, 2015, the Board approved the initial award in the amount of $293,204.00. This is the sole six-month renewal option to provide the required continuity of existing services to maintain the operational needs of the affected end user agencies while the newly awarded contract (B50003586 – Automatic Vehicle Location) is fully transitioned.The renewal is for the period November 1, 2015 through April 30, 2016. MWBOO GRANTED A WAIVER. 12. GRANICUS, INC. $ 10,576.00 Ratification and 18,864.00 Renewal (Boards and Commissions Module) 29,095.92 Legistar Matrix Renewal $ 58,535.92 Contract No. 08000 – Legistar Matrix Disaster Recovery System, Support and Maintenance – Office of the City Council President – P.O. No. P527503 Since 1999, the Office of the City President has utilized Legistar as its legislation workflow application. The Board approved the current term on June 4, 2014. An additional Board and Commissions module was deployed on November 21, 2014. However, inadvertently subsequent quarterly invoices in the amount of $10,576.00 were not paid. The Board is requested to ratify the unpaid invoices and renew both modules. The period of the renewal is November 1, 2015 through October 31, 2016, with additional annual renewals subject to agreement by the parties. 105 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. FERGUSON ENTERPRISES, INC. d/b/a WOLSELY HUGHES ACQUISITION COMPANY, INC. $300,000.00 Increase Solicitation NumberB50003757 - Mechanical Joint Ductile Iron Pipe – Department of Public Works, Bureau of Water & Wastewater – P.O. No. P529270 On November 05, 2014, the Board approved the initial award in the amount of $350,000.00. The Board is requested to approve an increase in the amount of $300,000.00. The increase will make the total contract amount $650,000.00. MWBOO GRANTED A WAIVER. 14. FERGUSON ENTERPRISES, INC. d/b/a WOLSELY INDUSTRIAL GROUP $150,000.00 Increase Solicitation NumberB50003692 - Provide Plastic Meter Boxes – DPW, Bureau of Water & Wastewater – P.O. No. P529137 On October15, 2014, the Board approved the initial award in the amount of $90,000.00. The Board is requested to approve an increase in the amount of $150,000.00. The requested increase will make the total contract amount $240,000.00. MWBOO GRANTED A WAIVER. 15. GEIGER PUMP AND EQUIPMENT COMPANY $1,000,000.00 Increase Contract Number08000 – MOYNO Pump Parts and Complete Units – DPW, Bureau of Water & Wastewater – P.O. No. P527004 106 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases – cont’d On April 16, 2014, the Board approved the initial award in the amount of $1,000,000.00. The Board is requested to approve an increase in the amount of $1,000,000.00. The requested increase will make the total contract amount $2,000,000.00. MWBOO GRANTED A WAIVER. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, §11 (e)(i) of the City Charter, the procurement of the equipment and/or services is recommended. 16. TYLER TECHNOLOGIES, INC. $ 256,000.00 Increase Contract Number NJPA013006 – Personal Property Billing System – Finance Department – Req. No. R710694 On March 14, 2012, the Board approved the initial award in the amount of $1,345,550.00. On March 01, 2013, the Board approved an increase of the contract in the amount of $97,400.00. On November 12, 2014, the Board approved the first renewal and amendment to the contract in the amount of $1,970,886.75. The Board is requested to approve an increase to the contract in the amount of $256,000.00. The requested increase will make the total contract amount $3,669,836.75. MWBOO GRANTED A WAIVER. 107 AGENDA BOARD OF ESTIMATES 10/28/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. BEECHER EMISSION TECHNOLOGIES, LLC, d/b/a WARD DIESEL FILTER SYSTEMS $48,000.00 Extension Contract No. 08000 – OEM Parts and Service for Ward Diesel Filters – Department of General Services – P.O. No. P528329 On November 24, 2010, the Board approved the initial award in the amount of $120,000.00. The award contained two renewal options. The renewals and subsequent actions have been approved. This extension is necessary to allow time to negotiate and execute a new contract. The period of the extension is November 24, 2015 through February 29, 2016. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 108 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Minority & - Resolution for a HUBZone Women-Owned Business Development Neighborhood Preference in Solicitations ACTION REQUESTED OF B/E: The Board is requested to approve a Resolution for a HUBZone Neighborhood Preference in Solicitations. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This Resolution was formulated in the City’s efforts to increase prime contracting opportunities for Baltimore City’s small, Minority and Women-Owned Businesses within the parameters of the City Charter. About half of the City is located within the Small Business Administration’s Historically Underutilized Business (HUB) Zone. The Resolution is intended to provide greater access to City procurement opportunities which would have the ripple effect of increasing employment opportunities, stimulating capital investment, and empowering City neighborhoods through economic leveraging. RESOLUTION OF THE BOARD OF ESTIMATES OF BALTIMORE CITY FOR A HUBZONE NEIGHBORHOOD PREFERENCE IN SOLICITATIONS WHEREAS, pursuant to Art. VI, §2 of the Charter, the Board of Estimates (“Board”) shall formulate and execute the fiscal policy of the City and may promulgate rules and regulations to exercise its powers and to perform its duties; and WHEREAS, pursuant to Art. VI, § 11.(a) of the Charter, the Board shall be responsible for awarding contracts and supervising all purchasing by the City as provided in this section and elsewhere in the Charter; and 109 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Minority & - cont’d Women-Owned Business Development WHEREAS, pursuant to Art. VI, § 11.(h)(1)(vi) of the Charter, the Board may adopt rules and regulations that establish uniform procedures for providing, on a neighborhood service, neighborhood public work, or neighborhood public improvement contract, limited bid preferences to responsive and responsible bidders who are residents of, or have their principal places of business in, that neighborhood; and WHEREAS, the Board desires the City Purchasing Agent and City agencies to use good faith efforts to consider limited bid preferences to responsive and responsible bidders who are residents of, or have their principal place of business in neighborhoods that are within historically underutilized business zones (“HUBZones”) designated by the U.S. Small Business Administration (“SBA”); and WHEREAS, the Board desires to define “neighborhood” below for the purposes of Art. VI, § 11.(h)(1)(vi) of the Charter in a manner that assists City neighborhoods collectively which have similar challenges of low median household incomes and/or high unemployment; and WHEREAS, the purpose of the below “HUBZone Neighborhood Preference” is to help small businesses in this “neighborhood” to gain access to City procurement opportunities which should increase employment opportunities, stimulate capital investment, and empower City neighborhoods through economic leveraging; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ESTIMATES OF BALTIMORE CITY, that the following resolution applies to all solicitations more than $50,000 issued by the City Purchasing Agent or City agencies under Art. VI, § 11(h) of the Charter that meet the following requirements: 1. “Neighborhood” for the purposes of Art. VI, § 11.(h)(1)(vi) of the Charter is defined as all of the federally- designated HUBZones in Baltimore City. 110 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Minority & - cont’d Women-Owned Business Development 2. To be eligible for the HUBZone Neighborhood Preference, a bidder must (a) be a small business by SBA standards, (b) be owned and controlled at least 51% by U.S. citizens, (c) be a resident of or have its principal place of business in the neighborhood, (d) have at least 35% of its employees residing in the neighborhood, and (e) bid on a solicitation for a service, public work, or public improvement contract in the neighborhood. 3. For an invitation for bids, the bid of a bidder with a HUBZone Neighborhood Preference shall not be more than 10% higher than the lowest responsive and responsible bidder without a HUBZone Neighborhood Preference. For a request for proposals, the total score of a bidder with a HUBZone Neighborhood Preference shall not be lower than 90% of the total score of the highest scoring responsive and responsible bidder without a HUBZone Neighborhood Preference. The City Purchasing Agent or City agency may set the percentage (%) for the HUBZone Neighborhood Preference in an invitation for bid or request for proposals. 4. The Board may award a contract giving consideration to the HUBZone Neighborhood Preference. 5. Within 90 calendar days after the end of each fiscal year, the City Purchasing Agent and each City agency shall submit a report to the Board on the operation and effectiveness of the HUBZone Neighborhood Preference in relation to the purpose of this Resolution (i.e. small businesses gain access to City procurement opportunities, increase employment opportunities, stimulate capital investment, and empower City neighborhoods through economic leveraging in the neighborhood). 111 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Minority & - cont’d Women-Owned Business Development 6. The HUBZone Neighborhood Preference should not be used to the extent it actually conflicts with statutes, regulations, written policies, or rules specific to the use of the funds to be expended under the contract. 7. The Mayor’s Office of Minority and Women-Owned Business Development may adopt rules and regulations to carry out this Resolution or to clarify any terms or phrases in this Resolution. 8. A copy of this Resolution shall be filed in the Department of Legislative Reference. 9. This Resolution applies to all solicitations issued 60 calendar days after the date of its adoption by the Board of Estimates. (The Resolution for a HUBZone Neighborhood Preference in Solicitationshas been approved by the Law Department as to form and legal sufficiency.) 112 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Minority & - Resolution for an Economic Women-Owned Business Development Benefits Evaluation Factor in Requests for Proposals ACTION REQUESTED OF B/E: The Board is requested to approve a Resolution for an Economic Benefits Evaluation Factor in Requests for Proposals. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This Resolution was formulated in the City’s efforts to increase economic opportunities for Baltimore City residents, as well as the City’s small, Minority and Women-Owned Businesses within the parameters of the City Charter. The Resolution is intended to encourage bidders to be innovative in developing their bids and to demonstrate how awarding the resulting contract to them will provide economic benefits to the City of Baltimore. RESOLUTION OF THE BOARD OF ESTIMATES OF BALTIMORE CITY FOR AN ECONOMIC-BENEFITS EVALUATION FACTOR IN REQUESTS FOR PROPOSALS WHEREAS, pursuant to Art. VI, §2 of the Charter, the Board of Estimates shall formulate and execute the fiscal policy of the City and may promulgate rules and regulations to exercise its powers and to perform its duties; and WHEREAS, pursuant to Art. VI, § 11.(a) of the Charter, the Board of Estimates shall be responsible for awarding contracts and supervising all purchasing by the City as provided in this section and elsewhere in the Charter; and 113 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Minority & - cont’d Women-Owned Business Development WHEREAS, the Board of Estimates desires the City Purchasing Agent and City agencies to use good faith efforts to consider an “economic-benefits” evaluation factor as one of several technical factors to be evaluated for requests for proposals in determining which bidder is the highest scoring responsive and responsible bidder; and WHEREAS, the economic-benefits evaluation factor is intended to encourage bidders – both resident and non-resident – to be innovative in developing their bids and to demonstrate how awarding the contract to them will provide economic benefits to the City of Baltimore; and WHEREAS, the economic-benefits evaluation factor is not a resident business preference and may not be used to provide competitive advantages to one bidder over another based upon the bidder’s location; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ESTIMATES OF BALTIMORE CITY, that the following resolution applies to all requests for proposals more than $50,000 issued by the City Purchasing Agent or City agencies: 10. When a point system is used in the evaluation of requests for proposals, up to 10 percent of the total allocable technical points may be awarded under an economic-benefits evaluation factor. If the point system is not used, an economic-benefits evaluation factor may be included in the technical evaluation factors and be ranked in its relative order of importance. The City Purchasing Agent or City agency may set the percentage (%) or relative order of importance for the economic-benefits evaluation factor in a request for proposals. 11. Bidders may be asked to demonstrate in their bids how the contract will benefit the City economy. The economic- benefits evaluation factor may include, but is not limited to, consideration of such elements as: 114 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Minority & - cont’d Women-Owned Business Development a. The bidder’s intended procurements from City subcontractors, suppliers, and joint venture partners; b. The number of jobs generated for City residents; c. Tax revenues generated to the City; d. The amount or percentage of subcontract dollars placed with City small businesses and City minority or women’s business enterprises that have been certified by the Minority and Women’s Business Opportunity Office; e. Whether or not the bidder has a small, minority, or women-owned business inclusion or mentoring program; f. For multi-year contracts, the bidder’s commitment to mentor City small, minority, or women-owned businesses; and g. The bidder’s commitment to participate in the Youth Works and Hire One Youth programs. 12. Bidders may receive up to half of the total allocable technical points under an economic-benefits evaluation factor for other elements directly or indirectly attributable to the contract that contribute to the City economy. 13. Numerical rating systems may be used but are not required. 14. Factors not specified in the request for proposals may not be considered. 15. Initial evaluations may be conducted and recommendation for award by an evaluation committee. Final evaluations shall be performed by the City Purchasing Agent or designee, or the City agency head or designee, taking into consideration the recommendation of the evaluation committee. 115 AGENDA BOARD OF ESTIMATES 10/28/2015 Mayor’s Office of Minority & - cont’d Women-Owned Business Development 16. Within 90 calendar days after the end of each fiscal year, the City Purchasing Agent and each City agency shall submit a report to the Board on the operation and effectiveness of the economic-benefits evaluation factor in relation to the purpose of this Resolution. 17. The economic-benefits evaluation factor should not be used to the extent it actually conflicts with statutes, regulations, written policies, or rules specific to the use of the funds to be expended under the contract. 18. The Mayor’s Office of Minority and Women-Owned Business Development may adopt rules and regulations to carry out this Resolution or to clarify any terms or phrases in this Resolution. 19. A copy of this Resolution shall be filed in the Department of Legislative Reference. 20. This Resolution applies to all requests for proposals issued 60 calendar days after the date of its adoption by the Board of Estimates. (The Resolution for an Economic Benefits Evaluation Factor in Requests for Proposalshas been approved by the Law Department as to form and legal sufficiency.) 116 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Transportation - Developer’s Agreement No. 1407 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1407 with Harbor Quay, LLC. AMOUNT OF MONEY AND SOURCE: $18,140.00 BACKGROUND/EXPLANATION: The Developer would like to install new water service to its proposed new building located in the vicinity of 207-229 Key Highway, Baltimore, MD 21230. This Developer’s Agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $18,140.00 has been issued to Harbor Quay, LLC, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: N/A (The Developer’s Agreement No. 1407 has been approved by the Law Department as to form and legal sufficiency.) 117 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Transportation – Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Right-of-Entry Agreement with 6601 Suitland Road, LLC. AMOUNT OF MONEY AND SOURCE: This right-of-entry is being granted at no cost to the City. BACKGROUND/EXPLANATION: The Department of Public Works wishes to enter onto the property known as SS Waterview Avenue, Block 7610, Lot 19 and owned by 6601 Suitland Road, LLC for the purpose of performing soil borings consistent with the City of Baltimore Seamon Avenue Storm Drain Project #7875-18. The City needs access and permission to enter onto private property to make the repairs and complete the work. MBE/WBE PARTICIPATION: N/A (The Right-of-Entry Agreement has been approved by the Law Department as to form and legal sufficiency.) 118 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Traffic Mitigation Agreement with 816-824 North Calvert Street, LLC. The period of the agreement will commence upon Board of Estimates approval and termination will be deemed in writing by the Department of Transportation. AMOUNT OF MONEY AND SOURCE: $11,712.10 – 9950-906082-9512-900000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the Development.The Developer proposes to perform the Scope of Work for Calvert Lofts at 816-824 North Calvert Street constructing a Residential Apartment with 50 dwelling units and 3,500 sq. ft. of commercial space. The Developer agrees to make a one-time contribution in the amount of $11,712.10 to fund the City’s multimodal transportation improvements in the Development’s vicinity. (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 119 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Transportation – Deeds of Gift Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the Director of Finance, in collaboration with the Director of Transportation, to execute the three Deeds of Gift indicated below to transfer the City’s title in the Redline archaeological artifacts to the Maryland Historical Trust, for future preservation and conservation of the Red Line Collection at the Maryland Archeological Conservation Lab, Jefferson Paterson Park & Museum, located at 10515 Mackall Road in Saint Leonard, Maryland (MAC Lab). Deeds of Gift to the Maryland Historical Trust for: 1. 331 artifacts collected from: 8030F001A, 2284048, 2283083, 2217019, 1335001, 1888001, 6317001, 6318C001, 6923001, 48282002 Edmondson Ave., 15ft. alley W. of Edgewood rear, 25ft. alley N. of Franklin Street, 222, Northern alley area, Old W. Franklin St., N. Fremont Ave., N. Martin Luther King Blvd., Eden St., Fleet St., Boston Street., 2626 Boston St., 4118 Eastern Ave., along Eastern Ave., 6401 Beckley St., 5001 W. Northern Parkway 2. 504 artifacts collected from: 18889019 2719 O’Donnell Street 3. 777 artifacts collected from: 1902E001 2601 Boston Street AMOUNT OF MONEY AND SOURCE: N/A 120 AGENDA BOARD OF ESTIMATES 10/28/2015 Dept. of Transportation – cont’d BACKGROUND/EXPLANATION: The Department of Transportation has been working diligently with the State and other city agencies on preparing various parcels of City-owned real estate for the Red Line Light Rail Project. As required by applicable regulations, archeological firms were retained to perform archeological investigations of these properties and preserve significant artifacts recovered in such investigations. The Red Line Collection has no monetary value but may be of future scientific and historic significance and should be properly preserved. The Mac Lab is owned by the State and is an acknowledged state-of-the-art archeological research, conservation, and curation facility. The MAC Lab services as clearing house for archaeological collections recovered from land-based projects conducted by state and federal agencies throughout Maryland. The Deeds provide that the City may retrieve the Collection should the MAC Lab no longer maintain the facilities or operations to adequately preserve the Collection. The transfer of the Red Line Collection involves the transfer of personal property owned by the City. The Department is submitting this item because City initiatives involving the Red Line fall under this Department’s purview. The Red Line Collection presently contains approximately four boxes of artifacts. The Deeds of Gifts Agreements are late because of delays in the administrative process. THE DIRECTOR OF FINANCE HAS REVIEWED AND RECOMMENDS APPROVAL. (The Deeds of Gifts Agreements have been approved by the Law Department as to form and legal sufficiency.) 121 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Public Works – Procedures and Guidelines for Hearings Before the Office of Boards and Commissions Evaluation and Review Committee ACTION REQUESTED OF B/E: The Board is requested to approve the Procedures and Guidelines for Hearings Before the Office of Boards and Commissions Evaluation and Review Committee. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 17, 2014, the Board approved the creation of the Office of Boards and Commissions Evaluation Committee (Committee) to replace the Contractor Qualification Committee and oversee the operations and functions of the Office of Boards and Commissions (OBC). The OBC’s operations are currently governed by the City of Baltimore Rules for Qualification of Contractors (the Qualification Rules), which were approved by the Board on October 30, 1991 and the Guidelines for the Performance Evaluation of Design b Consultants and Construction Contractors (the Evaluation Guidelines), which were approved by the Board on April 28,2004. The Board empowered the Committee, subject to Board approval, to review and amend the Qualification Rules and Evaluation Guidelines or enact such new rules and procedures as might be necessary to the operations and functions of the OBC and the Committee. The Committee has determined that the existing rules governing the OBC and Committee hearings on prequalification and contractor/consultant performance should be replaced and new rules enacted in their place. Pursuant to the authority granted by the Board, the Committee has promulgated the Procedures and Guidelines for Hearings before the Office of Boards and Commissions Evaluation Committee (Procedures and Guidelines), 122 AGENDA BOARD OF ESTIMATES 10/28/2015 DPW – cont’d Which will supersede and replace the existing hearing rules currently set forth in the Qualification Rules. The Committee, acting either as a Committee or through a Hearing Officer appointed by the Committee Chair, will be governed by the Procedures and Guidelines in all hearings that are requested by consultants/contractors dissatisfied with any recommendations by the Committee and the OBC relating to contractor/consultant performance and contractor qualification. The Procedures and Guidelines provide contractors and consultants a full, fair, and evidentiary hearing. In accordance with the Procedures and Guidelines, the decision of the Committee will be final and binding, subject only to review on the record by a Court of competent jurisdiction. These Procedures and Guidelines will be effective immediately upon Board approval and will apply to all hearings held from the approval date going forward. Upon Board approval, a copy of the Procedures and Guidelines will be sent to each design consultant and construction contractor prequalified with the City of Baltimore and will be referred to and incorporated within all future design and construction contract specifications. PROCEDURES AND GUIDELINES FOR HEARINGS BEFORE THE OFFICE OF BOARDS AND COMMISSIONS REVIEW COMMITTEE A. Hearings Generally. 1.0 Where the Rules for Qualification of Contractors or the Guidelines for the Performance Evaluation of Design Consultants and Construction Contractors (collectively the Rules) provide that a hearing may be conducted, these Procedures and Guidelines shall govern. 1.1 A hearing may be conducted by the full Committee or, at the Chair’s discretion, by any individual member of the Committee designated to serve as the Hearing Officer by the Chair. 123 AGENDA BOARD OF ESTIMATES 10/28/2015 DPW – cont’d 1.2. The objectives of a hearing are:  To provide all interested parties an opportunity to be heard by the Committee or Hearing Officer  To afford a contractor/consultant an opportunity for an impartial, objective review of proposed decisions and/or actions of the Committee  To contribute to uniformity and consistency in the application and enforcement of the Rules  To establish and consider facts and data related to: a. a contractor/consultant’s performance, non-perfor- mance or other acts which are grounds for qualification, suspension or revocation of the contractor's Certificate of Prequalification; or b. a contractor's financial and work capabilities B. Notice of Hearing 1.1. Where the Rules provide that a hearing may be held, the Contractor/consultant shall be notified, in writing, by the OBC, of the action proposed to be taken by the Committee. Notice shall be sent to the contractor/consultant via first class mail, certified mail return receipt requested and by email, with a read receipt requested, to the email address of record for the contractor/consultant. Within five days of the date of the notification, or the date of receipt by the contractor/consul- tant, whichever occurs first, the contractor/consultant may submit a written request for a hearing. E-mailed notification is effective as of the date of its transmission by the OBC. Failure of the contractor/consultant to open an e-mailed notification will not extend the time allowed for filing a request for 124 AGENDA BOARD OF ESTIMATES 10/28/2015 DPW – cont’d hearing. The contractor/consultant’s request for a hearing shall be mailed via first class mail, and sent via electronic mail, to the Office of Boards and Commissions, 4 South Frederick Street, 4th Floor, Baltimore, MD 21202 (410) 396-6883, email address, obc.contractors@baltimorecity.gov. If no written request for a hearing is filed within the time required by these rules, the contractor/consultant will be deemed to have waived its right to a hearing and the Committee may proceed to evaluate the contractor/consultant’s performance, non-performance or other acts as the Committee deems appropriate. The Committee may also initiate a hearing. 1.2 The hearing shall be scheduled within a reasonable time after a request for a hearing is received. When a hearing is scheduled, OBC shall send a Hearing Notice to the contractor/consultant by first class mail and electronic mail requesting receipt confirmation. The Hearing Notice shall set the date, time, and location of the hearing, and describe the purpose and nature of the hearing. OBC shall also send the Hearing Notice to the agency involved by email and inter-City mail to the agency Director. The Hearing Notice shall include a copy of these Procedures and Guidelines as well as any pertinent documents in the Committee's or the OBC’s possession, including any performance evaluations that have been filed by any agency. The Hearing Notice shall designate either a Hearing Officer to preside or advise that the hearing will be held before the Committee. The Hearing Notice will set firm times for: a. how long the contractor/consultant has to present its case b. how much time for the agency to reply c. how much time for cross examination and setting any limits on what will be allowed on cross examination d. how much time for closing argument. The Committee or Hearing Officer may shorten or extend any times set forth herein for good cause shown or as the Committee or 125 AGENDA BOARD OF ESTIMATES 10/28/2015 DPW – cont’d Hearing Officer may direct in the exercise of their discretion. Any additional rules or procedures that may be required by the Committee or Hearing Officer shall be set forth in the Hearing Notice and are subject to amendment by the Committee or Hearing Officer. 1.3. Not later than five (5) days after the date of the Hearing Notice, the contractor/consultant shall advise the Office of Board and Commissions (“OBC”), in writing, sent via first class mail and electronic mail, requesting receipt confirmation, whether it will or will not be represented by counsel at the hearing and, if it will be represented, identify its counsel. If the contractor/consultant will not be represented by counsel, the contractor/consultant will designate one representative to present its position, introduce documentary materials, call witnesses to support its position and cross-examine. Unless directed otherwise by the Committee, an attorney from the City Law Department shall be present at all hearings and may participate in the hearing, regardless whether the contractor/consultant elects counsel or not. Failure of the contractor/consultant to file a timely election of counsel shall be a waiver of the right to counsel at the hearing. C. Rules of Evidence 1.1 Formal rules of evidence and formal trial procedures shall not apply. 1.2. The Committee or Hearing Officer may admit and give probative effect to evidence which possesses probative value commonly accepted by reasonable and prudent persons in the conduct of their affairs. They shall give effect to the rules of privilege recognized by law. They may also exclude incompetent, irrelevant, immaterial, and unduly repetitious evidence. 1.3. The Committee or Hearing Officer may take judicial notice of facts and in addition may take notice of general, technical, or scientific facts. 126 AGENDA BOARD OF ESTIMATES 10/28/2015 DPW – cont’d 1.4. All evidence including records and documents in the possession of the Office of Boards and Commissions, the Committee, the involved City agency or the City of Baltimore which the Committee or Hearing Officer desires to utilize may be made a part of the record in the case. Documentary evidence may be received in the form of copies or excerpts, or by incorporation by reference. D. Hearing Proceedings 1.1. The proceedings shall follow this order: a. The Committee or Hearing Officer shall begin the hearing with a statement concerning the purpose of the hearing and the procedures that will be followed. b. Each party may present its case by narrative or by witnesses. c. Cross-examination of any witness shall be permitted; however, the parties will not be permitted to argue or engage in debate. The Committee or Hearing Officer may limit or terminate cross examination at any time. d. The Committee or Hearing Officer may question any witness or party at any time. e. Each party may present its final arguments and summarize its position. f. Each party shall have the right to make any additional statements before the hearing is terminated. g. At the discretion of the Committee or Hearing Officer, the hearing may be adjourned to another date, continued or postponed. 127 AGENDA BOARD OF ESTIMATES 10/28/2015 DPW – cont’d 1.2. Notwithstanding the procedures set forth above, the Committee or Hearing Officer may, in their discretion, decide the order and manner in which testimony and evidence is to be presented and have discretion to direct changes to the hearing procedure. E. Decisions and Orders 1.1. Every attempt shall be made to render a final decision within thirty (30) days from the conclusion of the hearing. The decision shall be made based upon the facts and evidence introduced into the record. The final decision of the Committee need not be in writing; however, OBC shall prepare a memorandum of each hearing which contains the following information: a. date of hearing; b. type of hearing (Committee or Hearing Officer); c. name of person presiding; d. the contractor or consultant’s name; e. the names, titles and affiliations of persons in attendance; f. the purpose and nature of the hearing; g. a brief description of documents, testimony and data presented; h. the final findings of the Committee or Hearing Officer; and i. proposed action by the Committee. 1.2. When hearings are conducted by a Hearing Officer, the Hearing Officer shall submit his/her decision in writing to the Committee for review and to the contractor/consultant. The Hearing Officer's decision must be approved by the Committee before the proposed action becomes final. The Committee may approve, reject, or modify the decision of the Hearing Officer in its sole discretion. The Committee’s decision shall be final and conclusive but is subject to review on the record by a court of competent jurisdiction pursuant to the Baltimore City Charter. 128 AGENDA BOARD OF ESTIMATES 10/28/2015 DPW – cont’d 1.3. When hearings are conducted by the Committee the Committee’s decision shall be final and conclusive but is subject to review on the record by a court of competent jurisdiction pursuant to the Baltimore City Charter. 1.4. A copy of the memorandum of the hearing referred to in this Section shall be sent to the contractor/consultant or to his attorney of record simultaneously with notice of the Committee's determination. F. Record of Proceeding 1.1. In the Committee or Hearing Officer's discretion a record of the proceedings may be made; a tape recording of the proceeding is adequate. 1.2. The contractor/consultant may have access to the tape recording during City business hours and may have a transcript made at its expense. The cost of the preparation of the transcript shall be paid before the transcript is prepared. 129 AGENDA BOARD OF ESTIMATES 10/28/2015 Parking Authority of – Amendments to Parking Facility Baltimore City (PABC) Operations and Management Agreements The Board is requested to approve and authorize execution of the following Amendments to Parking Facility Operation and Management Agreements: Operator Facility 1. PMS PARKING INC. Little Italy Garage Original Amendment Agreement Account Number $238,530.00 $236,946.00 2075-000000-2321-407900-603016 Maintenance and Repair 52,464.00 52,464.00 2075-000000-2321-407900-603026 Mgmt. and Incentive 6,000.00 6,000.00 2075-000000-2321-407900-603038 Security $ 296,994.00 $295,410.00 The original agreement was for the period July 1, 2014 to June 30, 2015. This Amendment will extend the contract through June 30, 2016 and will make the total amount $592,404.00. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 17% MBE AND 9% WBE. Commitment Performed MBE: Watkins Security Agency $ 490.00 1% T.E. Jeff, Inc. 3,100.00 7% 17% $ 3,590.00 8% WBE: Sue Ann’s Office Supply, Inc. $ 187.00 0.4% Sign Solutions, Inc. dba 1,340.00 3% Sign-A-Rama Copy Cat Acquisition Co. LLC 852.00 1.9% 9% $ 2,379.00 5.3% MWBOO FOUND VENDOR IN COMPLIANCE. 130 AGENDA BOARD OF ESTIMATES 10/28/2015 PABC – cont’d Operator Facility 2. REPUBLIC PARKING SYSTEM, INC. Market Center Garage Original Amendment Amendment Account Number $278,519.00 $ 267,476.00 2075-000000-2321-407100-603016 Maintenance and Repair 60,000.00 60,000.00 2075-000000-2321-407100-603026 Management & Incentive 96,000.00 96,000.00 2075-000000-2321-407100-603038 $434,519.00 $ 423,476.00 Security The original agreement was for the period July 1, 2014 to June 30, 2015. This Amendment will extend the contract through June 30, 2016 and will make the total amount $857,995.00. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 17% MBE AND 9% WBE. MBE: Xecutive Security 17% $48,033.00 24% Investigations, Inc. WBE: AJ Stationers, Inc. $ 57.00 0.03% Sign Solutions, Inc. dba 757.00 0.4% Sign-A-Rama Clean and Clean Services, 11,924.00 6.00% Inc. 9% $12,738.00 6.4% MWBOO FOUND VENDOR IN COMPLIANCE. 3. IMPARK/DANAS LLC Marina Street Garage Original Amendment Agreement Account Number $270,757.00 $ 278,521.00 2076-000000-2321-612500-603016 Maintenance and Repair 3,600.00 3,600.00 2076-000000-2321-612500-603026 Management & Incentive 30,000.00 30,000.00 2076-000000-2321-612500-603038 $304,357.00 $312,121.00 Security 131 AGENDA BOARD OF ESTIMATES 10/28/2015 PABC – cont’d MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 17% MBE AND 9% WBE. Marina Garage Commitment Performed MBE: Xecutive Security 17% $26,180.00 31% Investigations, Inc. WBE: AJ Stationers, Inc. $ 2,478.00 3% Sign Solutions, Inc. dba 579.00 1% Sign-A-Rama Tote-It, Inc. 8,500.00 10% 9% $11,557.00 14% MWBOO FOUND VENDOR IN COMPLIANCE. 4. IMPARK/DANAS LLC West Street Garage Original Amendment Agreement Account Number $286,982.00 $ 291,384.00 2076-000000-2321-254000-603016 Maintenance and Repair 3,600.00 3,600.00 2076-000000-2321-254000-603026 Management & Incentive 67,200.00 64,404.00 2076-000000-2321-254000-603038 $357,782.00 $ 359,388.00 Security The original agreement for the Marina Garage and West Street Garage was for the period July 1, 2013 to June 30, 2014, with an option to extend the agreement for one additional year from June 30, 2014 through June 30, 2015. This amendment will extend the contract through June 30, 2016, and will make the amount $1,333,648.00. 132 AGENDA BOARD OF ESTIMATES 10/28/2015 PABC – cont’d West Street Garage Commitment Performed MBE: Xecutive Security 17% $26,180.00 25% Investigations, Inc. WBE: AJ Stationers, Inc. $ 2,478.00 2% Sign Solutions, Inc. dba 579.00 1% Sign-A-Rama Tote-It, Inc. 9% 8,500.00 8% $11,557.00 11% MWBOO FOUND VENDOR IN COMPLIANCE. The PABC, through the Bureau of Purchases on April 15, 2015, solicited bids for the management of the Little Italy Garage, Market Center Garage, Marina Garage and West Street Garage. The bids were opened by the Board on May 27, 2015 and the lowest compliant bid/s were presented to the Board for approval on June 17, 2015. The Board rejected the bids on July 1, 2015. Therefore, the PABC must extend the Parking Facility Operations and Management Agreement until it can be rebid. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Amendments to Parking Facility Operations and Management Agreements have been approved by the Law Department as to form and legal sufficiency.) 133 AGENDA BOARD OF ESTIMATES 10/28/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 1. Alan McLain Christian Community Baltimore $1,067.70 Development Assoc. Get Healthy Annual Conference Stores Grant Memphis, TN Nov. 10 - 14, 2015 (Reg. Fee $99.00) The registration fee was prepaid using a City issued procurement card assigned to Whitney Tantleff. The disbursement amount to Mr. McLain is $968.70. 2. Catherine Watson Office of Adolescent Federal $1,141.27 Virajita David- Health, Teen Funds Rivera Pregnancy Prevention Tier I Orientation Meeting Washington, DC Nov. 15 – 17, 2015 3. Derreck Sargent COPS National General $1,287.00 Conference on Law Funds Enforcement Wellness & Trauma Grapevine, TX Nov. 12 – 15, 2015 (Reg. Fee $300.00) Department of Public Works/Office of Legal and Regulatory Affairs 4. James Phillips- NACWA 2015 General $1,959.79 Farley National Clean Fund Water Law Seminar Las Vegas, NV Nov. 3 - 6, 2015 (Reg. Fee $875.00) 134 AGENDA BOARD OF ESTIMATES 10/28/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount The subsistence rate for this location is $167.00 per night. The cost of the hotel is $155.00 per night plus taxes of $18.60 per night. The Department is requesting additional subsistence of $28.00 per day for meals and incidentals. The airfare in the amount of $383.99 and the registration fee in the amount of $875.00 were pre-paid on a City-issued credit card assigned to Ms. Tianna Haines. Therefore, Mr. Phillips-Farley will be disbursed $700.80. RETROACTIVE APPROVAL Department of Recreation & Parks 1. Thomas Jeannetta* Annual Conference General $3,666.42 Corinne Parks* Maryland Recreation Funds Dontae Talbot* & Parks Association Robert Wall* Ocean City, MD Todd Clary* April 14 – 16, 2015* Tracey Estep** April 13 – 16, 2015** Devon Brown** April 14 – 16, 2015*** Cortney (Reg. Fee $195.00 ea.) Weinstock*** (Reg. Fee $155.00 for Mr. Talbot) The Maryland Recreation & Parks Association Conference is designed for recreation and park professionals. Attendees obtain valuable information to enhance the programs and services offered to the citizens of Baltimore. The Delays in the administrative review process and the receipt of the necessary backup documentation cause the travel to miss the deadline for submission prior to travel. The hotel costs for this location is $156.00 per day. The attendees incurred out-of-pocket expenses. The Department requests reimbursement for each attendee, respectively. 135 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Recreation & Parks – cont’d TRAVEL REIMBURSEMENT Thomas Jeannetta $382.09 Mileage: $155.61 Hotel: 195.00 State Tax: 11.70 Occupancy Tax: 8.79 Food: 10.99 Registration: (195.00) $577.09 The registration fee was prepaid on a City-issued card assigned to Mr. Thomas Jeannetta. The attendee will be reimbursed $382.09. Corrine Parks $410.25 Mileage: $155.61 Hotel: 195.00 State Tax: 11.70 Occupancy Tax: 8.79 Food: 39.15 Registration: (195.00) $605.25 The registration fee was prepaid on a City-issued card assigned to Ms. Corrine Parks. The attendee will be reimbursed $410.25. Dontae Talbot $436.79 Hotel: 255.00 State Tax: 15.30 Occupancy Tax: 11.49 Food: N/A Registration: 155.00 $436.79 Mr. Talbot received a discounted rate of $155.00 for first time membership. The attendee will be reimbursed $436.79. 136 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Recreation & Parks – cont’d Robert Wall $551.77 Mileage: $155.61 Hotel: 294.00 State Tax: 17.67 Occupancy Tax: 13.23 Food: 70.96 Registration: (195.00) $746.77 The registration fee was prepaid on a City-issued card assigned to Mr. Robert Wall. The attendee will be reimbursed $551.77. Department of Recreation and Parks – cont’d Todd Clary $444.13 Mileage: $155.61 Hotel: 255.00 State Tax: 15.30 Occupancy Tax: 11.49 Food: 6.73 Registration: (195.00) $639.13 The registration fee was prepaid on a City-issued card assigned to Mr. Todd Clary. The attendee will be reimbursed $444.13. Tracey Estep $622.62 Mileage: $155.61 Hotel: 340.00 State Tax: 20.40 Occupancy Tax: 15.32 Food: 91.29 Registration: (195.00) $817.62 The registration fee was prepaid on a City-issued card assigned to Mr. Devon Brown. The attendee will be reimbursed $622.62. 137 AGENDA BOARD OF ESTIMATES 10/28/2015 TRAVEL REIMBURSEMENT Department of Recreation and Parks – cont’d Devon Brown $467.06 Mileage: $155.61 Hotel: 260.00 State Tax: 15.60 Occupancy Tax: 11.72 Food: 24.13 Registration: (195.00) $662.06 Mr. Brown arrived on April 13 2014 to participate in a MRPA Golf Fund raising event. The registration fee was prepaid on a City-issued card assigned to Mr. Todd Clary. The attendee will be reimbursed $444.13. Courtney Weinstock $351.71 Mileage: $155.61 Hotel: 136.00 State Tax: 8.12 Occupancy Tax: 6.12 Food: 45.82 Registration: (155.00) $506.71 Ms. Weinstock attended the conference April 14 – 16, 2015. The registration fee was prepaid on a City-issued card assigned to Ms. Francesca Spero. The attendee will be reimbursed $351.71. 138 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Human Resources (DHR) – Group Sales Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Group Sales Agreement with Residence Inn by Marriott Baltimore Downtown/Inner Harbor. The period of the agreement is October 18, 2015 through October 21, 2015. The Board is also requested to approve other expenses such as travel (personal vehicle reimbursement, airfare, etc.) and meal allowance. AMOUNT OF MONEY AND SOURCE: $19,994.10 Hotel Accommodations 4,800.00 Airfare 2,208.00 Meal Allowance 1,000.00 Miscellaneous Expenses $28,002.10 - 1001-000000-1603-172500-603026 BACKGROUND/EXPLANATION: On October 18, 2015 through October 21, 2015, the Department of Human Resources utilized rooms and meeting space at the Residence Inn by Marriott Baltimore Inner Harbor Hotel to administer the oral portion of the 2015 Fire Captain EMS, EMT-P Assessment. Approval is also requested for meal allowances and travel related expenses for the eight Examiners recruited from various fire department jurisdictions for the exam. This exam occurs every two years. Thirteen room rentals were procured for overnight accommodations for the Examiners, the Assessment Administrator, and Test Monitors of DHR. This request is late because the size of the final candidate pool necessitated changes in the amount of space that was needed, which subsequently required a new sales agreement which reflected the amount of space needed. (The Group Sales Agreement has been approved by the Law Department as to form and legal sufficiency.) 139 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Human Resources (DHR) – cont’d 10-18-2015 Arrive 10-23-15 Depart: 8 Examiners Rooms x 5 nights x $158.00 +9.5% tax/night=$ 6,920.40 Full Breakfast Buffet included with all overnight accommodations 10-19-2015 Arrive 10-23-15 Depart: 5 Staff Rooms x 4 nights x $158.00 +9.5% tax/night =$ 3,460.20 10-18-2015 Arrive 10-23-15 Depart: Valet Parking x 8 Examiners x 5 nights x $30.00/per =$ 1,200.00 night 10-19-2015 Arrive 10-23-15 Depart: (8) Interview Testing Rooms x 4 days x $158.00 +9.5% =$ 5,536.32 tax/night 10-19-2015 Arrive 10-23-15 Depart: Valet parking x 4 nights x 5 staff x $30/per night =$ 600.00 10-19-2015: Chesapeake 2 Meeting Room for 15 ppl x 1 Day x =$ 500.00 $500/day Complimentary Screen offered for Training Day LCD Projector x l Day x $250/day =$ 250.00 10-19-15/10-23-15: Chesapeake 1: Break Room for 15 people $100.00/day =$ 500.00 Beverage Break x 1 day x 15 guest @ 10.95/per person =$ 164.25 Light Refreshments x 1 day x 15 guest @ $18.90 per =$ 283.50 Person 10-20-15/10-22-15: Beverage Break x 3 day x 12 guest @ 10.95/per person =$ 394.20 22% Service Charge =$ 185.23 Total $19,994.10 140 AGENDA BOARD OF ESTIMATES 10/28/2015 Department of Human Resources (DHR) – cont’d Examiners’ Airfare (Roundtrip): $ 4,800.00 Traveling from various locations Roundtrip for 8 examiners @ $600.00 Per Diem (Meal Allowance): $ 2,208.00 $46 per day x 8 @ $368 per day Miscellaneous Expenses: $ 1,000.00 141 AGENDA BOARD OF ESTIMATES 10/28/2015 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ Department of Rec & Parks - RP 15826, Construction of Radecke Park Toilet Facility BIDS TO BE RECV’D: 12/02/15 BIDS TO BE OPENED: 12/02/15 2. Department of Public Works/ Office of Eng. & Construct - SC 901R, Patapsco Residuals Transfer Station at the Patapsco Wastewater Treatment Plant BIDS TO BE RECV’D: 12/09/15 BIDS TO BE OPENED: 12/09/15 3. Department of Public Works/ Office of Eng. & Construct - SC 930, Clinton Street Sewerage System Improvements BIDS TO BE RECV’D: 12/09/15 BIDS TO BE OPENED: 12/09/15 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 142