NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting at 9:00 A.M., Room 215 City Hall. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – OCTOBER 7, 2015 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Afram, Inc. $ 1,500,000.00 Kimball Construction Co., Inc. $ 8,000,000.00 PDI-Sheetz Construction Corporation $ 1,500,000.00 Railroad Constructors, Inc. $ 8,000,000.00 Subsurface Technologies, Inc. $ 1,287,000.00 Towson Mechanical, Inc. $ 24,219,000.00 TRIJAY Systems, Inc. $ 8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: A Squared Plus Engineering Support Group, LLC Engineer Becht Engineering BT, Inc. Engineer Celadon Technologies, LLC Engineer Edwards Utility Mapping Corporation Land Survey Findling, Inc. Engineer AGENDA BOARD OF ESTIMATES 10/07/2015 BOARDS AND COMMISSIONS – cont’d O’Brien & Gere Engineers, Inc. Engineer Reviera Enterprises, Inc. T/A REI/Drayco Engineer Ruxton Design Corporation Property Line Survey Engineer Simpson Gumpertz & Heger, Inc. Architect Engineer Skelly and Loy, Inc. Engineer Landscape Architect 2 AGENDA BOARD OF ESTIMATES 10/07/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 4 - 7 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 3 AGENDA BOARD OF ESTIMATES 10/07/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $177,116.89 9950-911202-9528 GF (HUR) Constr. Reserve Westside Strategic Infrastructure $ 32,000.00 9950-902333-9528 MVR________ Old Town Mall $209,116.89 ------------------ 9950-901554-9508 Removal of Howard St. Architect This transfer will cover the expenses related to the landscape improvements for the project Removal of Howard St. Architect, per the MTA Agreement Contract No. T-1207- 0240, in the amount of $209,116.89. 2. $135,000.00 9950-904216-9514 9950-904493-9527 GF (HUR) Constr. Reserve Uplands Redevel- Local Resurfacing opment Southeast This transfer will cover the deficit and other expenses related to Project TR10005 Uplands Redevelopment, in the amount of $135,000.00. Department of Recreation and Parks 3. $190,000.00 9938-910045-9475 9938-911045-9474 State POS Reserve - Cylburn Active - Cylburn Arboretum Formal Arboretum Formal Gardens Gardens 4 AGENDA BOARD OF ESTIMATES 10/07/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks This transfer will provide funds to cover costs associated with the award of the Cylburn Arboretum Formal Garden Improvements Project RP15816 to Allied Contractors, Inc. 4. $ 3,000.00 9938-909036-9475 Rec & Parks 27th Reserve – Pak Building Series Renovation FY15 9,000.00 9938-909036-9475 State (Public Reserve - Park Open Space) ____ Building Renovation FY15 $12,000.00 ------------------ 9938-911036-9474 Active - Park Building Reno - vation FY15 This transfer will provide funds to cover the advertising costs associated with the advertisement of RP15826 Radecke Park Toilet Facility Building project. Baltimore Development Corporation 5. $400,000.00 9910-921008-9600 9910-909107-9601 24th Economic Constr. Reserve Howard Park Dev. Fund (Howard Park Commercial Commercial Lights) Lighting This transfer of funds is geared towards improving pedestrian lighting to enhance the aesthetics of the Howard Park business district and make it more safe and inviting for existing and prospective shoppers. In order to build off of the success of the Howard Park Shop Rite supermarket, it is important that steps are taken to improve the commercial corridor that serves this community. 5 AGENDA BOARD OF ESTIMATES 10/07/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 6. $ 1,183.00 9910-904115-9600 9910-906835-9603 19th EDF Constr. Reserve Westside Project West Side Initiative Initiative 125.00 9910-903354-9600 9910-907104-9601 22nd EDF Constr. Reserve W. Balto. W. Baltimore Industrial Industrial Coml. Dev. 6,230.00 9910-917016-9600 9910-907104-9601 24th EDF Constr. Reserve W. Balto. Ind. & $ 7,538.00 Holabird Ind. Pk. Coml. Dev. This transfer will provide funds to reimburse Baltimore Development Corporation for eligible capital expenses for the month ending July 31, 2015. 7. $ 3,500.00 9910-904115-9600 9910-906835-9603 19th EDF Constr. Reserve Westside Project West Side Initiative Initiative 375.00 9910-903354-9600 9910-907104-9601 22nd EDF Constr. Reserve W. Balto. Ind. & W. Baltimore Coml. Dev. Industrial 3,750.00 9910-904115-9600 9910-906835-9603 22nd EDF Constr. Reserve Westside Project Westside Initative Initiative 7,289.00 9910-917016 9910-907104-9601 24th EDF Constr. Reserve W. Baltimore Ind. $14,914.00 Holabird Coml. Dev. Industrial Park 6 AGENDA BOARD OF ESTIMATES 10/07/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation – cont’d This transfer will provide funds to reimburse the Baltimore Development Corporation for eligible capital expenses for the month ending June 30, 2015. Department of Recreation and Parks 8. $ 250,000.00 9938-912063-9475 State – Program Reserve – FY16 Open Space Community Parks & Playgrounds 100,000.00 9938-907779-9475 Rec. & Parks Reserve - Druid 27th Series Hill Pool & Bathhouse Renova- tion $ 350,000.00 --------------- 9938-908779-9474 Active – Druid Hill Pool & Bathhouse Renovation This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1234, Task No. 1 to GWWO, Inc. 7 AGENDA BOARD OF ESTIMATES 10/07/2015 CITY COUNCIL BILL: 15-0550 – An Ordinance concerning Sale of Property – A Portion of the Former Bed of Dickman Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in a certain parcel of land known as the former bed of Dickman Street, designated as Lot 7 on the Resubdivision Plat dated December 29, 1989, and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 8 AGENDA BOARD OF ESTIMATES 10/07/2015 Fire Department – Memorandum of Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Memorandum of Agreement with the State of Maryland Emergency Management Agency. The period of the Agreement is October 1, 2015 through September 30, 2016. AMOUNT OF MONEY AND SOURCE: $ 9,000.00 – 4000-459916-2121-604900-404001 2,250.00 – 1001-000000-2121-226400-603020 $11,250.00 BACKGROUND/EXPLANATION: The Memorandum of Agreement provides grant funding. The funds will cover expenditures for hazardous materials planning, community outreach planning, and/or training. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Memorandum of Agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 10/07/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) – Options 1. Ilene H. Powers 1907 N. Castle G/R $ 715.00 St. $78.00 Funds are available in account 9910-907079-9588-900000-704040. 2. Betty J. Nolte 2730 Tivoly Ave. G/R $ 700.00 $84.00 Funds are available in account 9910-904326-9588-900000-704040, Coldstream Homestead Montebello Project. 3. Charles Muskin, 716 Mura St. G/R $ 330.00 Trustee $36.00 Funds are available in account 9910-910715-9588-900000-704040, Johnston Square Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD – Condemnations 4. Sonia and Daniel 1909 N. Castle St. G/R $ 240.00 Fox $36.00 Funds are available in account 9910-907079-9588-900000-704040. 5. Robert Spielman 704 Mura St. G/R $ 600.00 $90.00 Funds are available in account 9910-910715-9588-900000-704040, Johnston Square Project. The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative may, SUBJECT to 10 AGENDA BOARD OF ESTIMATES 10/07/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD - Condemnations – cont’d the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for these properties. 6. Aeron Alberti and 708 Mura St. L/H $ 7,533.00 Gregory Wolff Funds are available in account 9910-910715-9588-900000-704040, Johnston Square Project. 7. Jeb Stuart Fries 716 Mura St. Sub-G/R $ 827.00 $160.00 Funds are available in account 9910-910715-9588-900000-704040, Johnston Square Project. 8. Jeb Stuart Fries 708 Mura St. G/R $ 1,067.00 $160.00 Funds are available in account 9910-910715-9588-900000-704040, Johnston Square Project. 9. Earl Jasper 704 Mura St. L/H $ 4,900.00 Carpenter Funds are available in account 9910-910715-9588-900000- 704040, Johnston Square Project. 11 AGENDA BOARD OF ESTIMATES 10/07/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations – cont’d 10. Margaret Carter, 1204 Homewood F/S $10,000.00 Deceased Ave. Funds are available in account 9910-910715-9588-900000- 704040, Johnston Square Project. 11. Carmen Martinez 718 E. Chase St. L/H $32,500.00 Funds are available in account 9910-910715-9588-900000- 704040, Johnston Square Project. 12. Federal Hill 1910 Herbert St. L/H $17,833.00 Renewal, LLC Funds are available in account 9910-910634-9588-900000- 704040, Whole Block Demo Project. 13. G.H. Goldberg, LLC 1573 Abbotston St. G/R $ 800.00 $96.00 Funds are available in account 9910-905507-9588-900000- 704040, AG Demolition Project. 14. Gersh I. Moss, 1901 N. Castle St. G/R $ 420.00 individually, and $36.00 Helen L. Moss and Gersh I. Moss, Trustees Funds are available in account 9910-907079-9588-900000- 704040. 12 AGENDA BOARD OF ESTIMATES 10/07/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations – cont’d 15. Joseph Evans, 710 Mura St. F/S $ 9,000.00 James Jones, and Thomas Jones Funds are available in account 9910-910715-9588-900000- 704040, Johnston Square Project. 16. Matthew E. 716 Mura St. L/H $ 7,673.00 Baldwin Funds are available in account 9910-910715-9588-900000- 704040, Johnston Square Project. 17. Pang Y. Yu 4685 Park Heights F/S $59,000.00 and Jean Yu Ave. Funds are available in account 9910-903183-9588-900000- 704040, Park Heights Project. Law Department – Payment of Settlement 18. VLB Management 1025 N. Washington St. L/H $ 600.00 & Investments (prior owners) Funds are available in account 9910-906416-9588-900000- 704040. On October 15, 2008, the Board approved the acquisition, by condemnation, of the leasehold interest in the property located at 1025 N. Washington Street for the fair market value of $41,400.00, based upon an independent appraisal report of the property. However, the parties entered into a consent agreement to afford the property owner the opportunity to rehabilitate the property in conformance with development standards in the project area. 13 AGENDA BOARD OF ESTIMATES 10/07/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Law Department – Payment of Settlement – cont’d The rehabilitation did not take place and the condemnation suit was reinstituted. At a pre-trial conference, the parties agreed to settle the condemnation case for the amount of $42,000.00. Therefore, the Board is requested to approve an additional $600.00 (i.e., 2%) in settlement of this case. 14 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with Mr. Ibrahim Abou-Taleb, Developer, for the sale of the City-owned property located at 2110 Mount Royal Terrace (Block 3448 Lot 006). AMOUNT OF MONEY AND SOURCE: $21,000.00 – Purchase Price BACKGROUND/EXPLANATION: The City will convey all of its rights, title, and interest in 2110 Mount Royal Terrace. The Developer will use private funds. The Developer has made a good faith deposit and it will go towards the settlement. As a condition of conveyance, Ibrahim Abou-Taleb has agreed to the terms of the Land Disposition Agreement. STATEMENT OF PURPOSE AND RATIONALE FOR SALE: The property located at 2110 Mount Royal Terrace was sold for $21,000.00 via auction. Pursuant to the appraisal policy under “Exceptions to Requiring an Appraisal” no appraisal is required. The Board of Estimates policy allows for an alternative method in determining value such as a Broker Price Opinion which will not require an appraisal. Sale of City-owned property via auction was approved on November 3, 2010. MBE/WBE PARTICIPATION: The Developer will purchase this property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Housing and – Land Disposition Agreement Community Development__ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with Brownstowne Group, LLC for the Sale of the City-owned buildings located at 1119, 1121, 1143 and 1145 Myrtle Avenue. AMOUNT OF MONEY AND SOURCE: $ 3,000.00 – 1119 Myrtle Ave. 3,000.00 – 1121 Myrtle Ave. 3,000.00 – 1143 Myrtle Ave. 3,000.00 - 1145 Myrtle Ave. $12,000.00 – Purchase Price BACKGROUND/EXPLANATION: The four City-owned vacant buildings will be totally rehabilitated and returned to residential use as single—family homes. Three units will be rented at market rate, while the fourth will be used by the buyer’s principal member as his personal residence. The aforementioned properties were journalized and approved for sale on September 2, 2014, on March 16, 2004, on May 10, 2005 and April 1, 2004. STATEMENT OF PURPOSE AND RATIONALE FOR SALE DETERMINED BELOW THE WAIVER VALUATION PROCESS: The properties were valued at $17,000.00 ($4,250.00 each), pursuant to the Waiver Valuation process of the City’s Appraisal Policy and will be sold for $12,000.00 ($3,000.00 each). The subject properties are being sold below the price determined in accordance with the Appraisal Policy of Baltimore City by the Waiver Valuation Process for the following reasons: 16 AGENDA BOARD OF ESTIMATES 10/07/2015 DHCD – cont’d (i) specific benefit to the community of revitalization through construction of three residential single- family rental units, (ii) elimination of blight and neighborhood stabilization, and (iii) economic development, returning the property to productive use and the active tax rolls of the City of Baltimore. MBE/WBE PARTICIPATION: The Developer will purchase the property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Housing and – Community Development Block Community Development Grant Agreements (CDBG)____ The Board is requested to approve and authorize execution of the various Agreements. The period of the Agreement is July 1, 2015 through June 30, 2016, unless otherwise indicated. 1. ACTION IN MATURITY, INC. (AIM) $ 35,000.00 Account: 2089-208916-5930-709327-603051 AIM will provide transportation services, information, and social services assistance to seniors and disabled non- elderly persons residing in HABC-mixed population housing developments and HUD-subsidized senior apartment communities to support their ability to live independently. All activity will be monitored by City staff. 2. DRUID HEIGHTS COMMUNITY $313,000.00 DEVELOPMENT CORPORATION, INC. (DHCDC) Accounts: 2089-209816-5930-430630-603051 $ 55,100.00 2089-208916-5930-430634-603051 $ 42,000.00 2089-208916-5930-430653-603051 $ 20,000.00 2089-208916-5930-430662-603051 $ 20,100.00 2089-208916-5930-430681-603051 $ 37,000.00 2089-208916-5930-430683-603051 $ 56,640.00 2089-208916-5930-430691-603051 $ 82,160.00 The DHCDC will provide a variety of public and youth services, and will rehab and construct affordable housing for low and moderate-income households. The period of the Agreement is September 1, 2015 through August 31, 2016. FOR FY 2016, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $17,640.00, AS FOLLOWS: MBE: $4,762.80 WBE: $1,764.00 18 AGENDA BOARD OF ESTIMATES 10/07/2015 DHCD – cont’d 3. COMMUNITY MEDIATION PROGRAM, INC. $40,000.00 Account: 2089-208916-5930-425926-603051 The Subgrantee will work to reduce interpersonal and community violence by utilizing non-violent conflict resolution strategies in providing free conflict resolution and meditation services to low and moderate-income persons in the City. All activities under this agreement will be monitored by the City. On June 17, 2015, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2015 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG Agreements as outlined in the Plan effective July 1, 2015 and beyond. Consequently, this agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 10/07/2015 Health Department – Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the revised Notice of Grant Award (NGA) with the Maryland Department of Aging (MDoA). The period of the Award is July 1, 2014 through June 30, 2015. AMOUNT OF MONEY AND SOURCE: $15,057.00 – 5000-535415-3044-273300-405001 BACKGROUND/EXPLANATION: The original NGA was approved on October 15, 2014 for the amount of $2,873,734.00. This revised NGA is being reduced by $33,045.00 for the Senior Care Program. The new total amount of the NGA was $2,840,689.00. The Department is requesting approval of additional funds in the amount of $15,057.00 for the Subsidized Assisted Living Group Home (SALGH) Program making the new and final total NGA $2,855,746.00. Approval of this revised NGA will allow the Department to accept and utilize funds received from MDoA for State funded programs. These funds will provide a variety of services for older adults residing in the City. The revised Notification of Grant Award is late because it was recently received from the Maryland Department of Aging. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Notification of Grant Award has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 10/07/2015 Health Department – Senior Companion Program Agreements and Grant Agreements_______________________ The Board is requested to approve and authorize execution of the Senior Companion Program Agreements and Grant Agreements. The period of the agreement is July 1, 2015 through June 30, 2016, unless otherwise indicated. SENIOR COMPANION PROGRAM AGREEMENTS 1. ASSOCIATED CATHOLIC CHARITIES, INC./ $0.00 DEPAUL HOUSE 2. ASSOCIATED CATHOLIC CHARITIES, INC./ $0.00 ST JOACHIM HOUSE 3. HOUSING AUTHORITY OF BALTIMORE CITY $0.00 4. AMERICAN NATIONAL RED CROSS/GREATER $0.00 CHESAPEAKE AND POTOMAC BLOOD SERVICES REGION A grant from the Corporation for National and Community Service funds the Senior Companion Program. The grant pays 100% of the cost for the Senior Companions to volunteer to assist special needs clients who want to remain in their homes instead of having to move to costly institutional care. While the Senior Companions are on duty, the grant provides for their life insurance, transportation and other benefits. The Agreements are late because they were recently completed. GRANT AGREEMENTS 5. UNIVERSITY OF MARYLAND, BALTIMORE $30,000.00 COUNTY Account: 199-00 Baltimore City Foundation A key priority for the Department’s Bureau of Maternal and Child Health and B’More for Healthy Babies (BHB) initiative 21 AGENDA BOARD OF ESTIMATES 10/07/2015 Health Department – cont’d is reducing maternal exposure to substances at preconception, during pregnancy, and postpartum. The Department will work with the organization’s Maryland Resource Center for Quitting Use and Initiation of Tobacco (MD Quit) to provide training and consultation services. Training activities will enable the Department and the BHB to reach a wider audience. The period of the Agreement is May 1, 2015 through September 30, 2015. The Agreement is late because of revisions delaying the processing. 6. HENRY AND RUTH BLAUSTEIN $20,000.00 ROSENBURG FOUNDATION Account: 6000-626616-3080-292301-406001 This grant will provide renewed support for the Teen Pregnancy Prevention Initiative program. The funds will be used for training programs, the KNOW WHAT U WANT marketing campaign and the Youth Advisory Council. The Grant Agreement is late because it was just completed by the Department. AUDITS REVIEWED AND HAD NO OBJECTION. 7. LEONARD AND HELEN R. STULMAN $80,000.00 CHARITABLE FOUNDATION, INC. Account: 6000-616716-3001-268400-406001 This grant award will provide increased access to food by expanding the Virtual Supermarket to more senior citizens in the City. The Virtual Supermarket will expand from four 22 AGENDA BOARD OF ESTIMATES 10/07/2015 Health Department – cont’d to fifteen community sites, this will increase food access for 530 customers, and increase the percentage of customers that are seniors to 70% (serving 370 seniors). The grant provides $40,000.00 for FY15 and $40,000.00 for FY16. The period of the agreement is August 1, 2015 through June 30, 2017. The Grant award is late because it was just received. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. APPROVED FOR FUNDS BY FINANCE (The Senior Companion Agreements and Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 10/07/2015 Health Department – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Carolyn Nganga-Good for the month of April 2015. AMOUNT OF MONEY AND SOURCE: $96.60 – 4000-499015-3023-513201-603002 BACKGROUND/EXPLANATION: Ms. Nganga-Good’s expense statement was submitted in a timely manner but due to an oversight the expense statement was misplaced. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 24 AGENDA BOARD OF ESTIMATES 10/07/2015 Health Department – Intergovernmental Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Intergovernmental Agreement with the Maryland Department of Juvenile Services. The period of the Agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $575,000.00 – 5000-518616-3160-308000-405001 BACKGROUND/EXPLANATION: The purpose of this Intergovernmental Agreement is to provide funds to the Department to support the Operation Safe Kids (OSK) program. The OSK program provides intensive community-based case management and monitoring to high risk youth offenders ages 10- 21, with the goal of preventing them from becoming victims or perpetrators of violent crimes. The Intergovernmental Agreement is late because it was received on July 30, 2015, and delayed during the administrative review process. APPROVED FOR FUNDS BY FINANCE (The Intergovernmental Agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 10/07/2015 Health Department – Revision for Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize Revision for Expenditure of Funds the purchase of gift cards as incentives for the Dating Matters Program. AMOUNT OF MONEY AND SOURCE: There are no additional funds associated with this change. BACKGROUND/EXPLANATION: On August 12, 2015, the Board approved Client Incentive/Gift Cards from Walmart, Downtown Locker Room, and Subway gift cards to be used as an incentive for participants in the Dating Matters Program for the total amount of $7,475.00. The Department is requesting that the Board approve 175 gift cards be replaced to approve a revision for the purchase of client incentive gift cards from Walgreens. The Walgreens gift cards will be replaced with Walmart gift cards. Incentive cards will be distributed based on completion of program requirements, and reward for progress in school and need. APPROVED FOR FUNDS BY FINANCE 26 AGENDA BOARD OF ESTIMATES 10/07/2015 Health Department – Ratification of Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify an Amendment to Agreement with Baltimore Medical Systems, Inc. (BMS). The Board is also requested to approve and authorize payment to the BMS. AMOUNT OF MONEY AND SOURCE: $10,000.00 – 5000-520115-3030-702900-603051 BACKGROUND/EXPLANATION: On September 17, 2014, the Board approved the original Agreement with the BMS for the period July 1, 2015 through June 30, 2015, in the amount of $49,985.00. The Department received supplemental funding (Title X Family Planning and Reproductive Health Services) and increased the Agreement by $10,000.00 for additional services, making the new Agreement amount $59,985.00. This request is being submitted late because the Amendment to Agreement was misplaced. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 10/07/2015 Mayor’s Office of Human Services – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Metropolitan Baltimore Quadel Consulting LLC. The period of the Agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: AMOUNT ACCOUNT GRANT CODE $ 23,836.66 4000-407016-3571-757000-603051 MD0016L3B011508 1,986.39 4000-407016-3571-757500-603051 MD0019L3B011508 1,103.55 4000-407016-3571-757900-603051 MD0022L3B011407 1,324.26 4000-407016-3571-758700-603051 MD0023L3B011508 56,722.42 4000-407016-3571-758700-603051 MD0024L3B011508 3,752.07 4000-407016-3571-759100-603051 MD0033L3B011508 1,324.26 4000-407016-3571-759100-603052 MD0040L3B011508 5,517.75 4000-407016-3571-758300-603051 MD0043L3B011508 882.84 4000-407016-3571-758500-603051 MD0057L3B011407 6,621.29 4000-407016-3571-756800-603051 MD0064L3B011407 22,733.11 4000-407016-3571-759100-603051 MD0065L3B011508 1,986.39 4000-407016-3571-759400-603051 MD0073L3B011508 5,517.75 4000-407016-3571-759000-603051 MD0085L3B011508 1,544.97 4000-407016-3571-759000-603051 MD0087L3B011508 4,855.62 4000-407016-3571-759600-603051 MD0088L3B011407 882.84 4000-407016-3571-759100-603051 MD0090L3B011407 9,711.23 4000-407016-3571-758800-603051 MD0011L3B011405 6,179.88 4000-407016-3571-759200-603051 MD0077L3B011407 7,062.71 4000-407016-3571-759200-603051 MD0249L3B011405 10,373.36 4000-407016-3571-757900-603051 MD0253L3B011404 115,872.65 4000-490816-3571-763200-603051 MDH 14 F 001 $289,792.00 TOTAL 28 AGENDA BOARD OF ESTIMATES 10/07/2015 MOHS – cont’d BACKGROUND/EXPLANATION: The Metropolitan Baltimore Quadel Consulting LLC will provide housing inspection services related to rental units that house homeless individuals and families, funded by the Continuum of Care Program and the HOPWA Program. The Agreement is late because of a delay in budget negotiations. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 10/07/2015 Mayor’s Office of Human Services (MOHS) – Agreements The Board is requested to approve and authorize execution of the various Agreements. 1. ST. VINCENT DE PAUL OF BALTIMORE, INC. $ 37,582.50 Account: 4000-407016-3571-759300-603051 St. Vincent de Paul of Baltimore, Inc. will use the funds to provide permanent housing and supportive services to 27 individuals. The period of the Agreement is December 1, 2015 through November 30, 2016. 2. ST. VINCENT DE PAUL OF BALTIMORE, INC. $ 469,294.50 Account: 4000-407016-3571-757100-603051 St. Vincent de Paul of Baltimore, Inc. will use funds to provide permanent housing and supportive services to 32 individuals in a Housing First model program. The period of the Agreement is October 1, 2015 through September 30, 2016. MWBOO GRANTED A WAIVER. 3. ASSOCIATED CATHOLIC CHARITIES, INC. $ 96,963.50 Account: 4000-407016-3571-757200-603051 Associated Catholic Charities, Inc. will use funds to provide permanent housing and supportive services to five households. The period of the Agreement is December 1, 2015 through November 30, 2016. MWBOO GRANTED A WAIVER. 4. MARYLAND CENTER FOR VETERANS $1,262,481.50 EDUCATION & TRAINING, INC. Account: 4000-407016-3572-756000-603051 30 AGENDA BOARD OF ESTIMATES 10/07/2015 MOHS – cont’d The Maryland Center for Veterans Education & Training, Inc. will use funds to provide permanent housing and supportive services to 120 individuals. The period of the Agreement is November 1, 2015 through October 31, 2016. MWBOO GRANTED A WAIVER. 5. THE WOMEN’S HOUSING COALITION, INC. $ 170,867.50 Account: 4000-407016-3571-759600-603051 The Women’s Housing Coalition, Inc. will provide housing assistance to 22 individuals. The period of the Agreement is September 1, 2015 through August 31, 2016. The Agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. 6. QUEEN ANNE’S COUNTY $ 23,412.00 Account: 4000-490816-3571-763200-603051 Queen Anne’s County will use the funds to provide housing assistance and supportive services to individuals or to families who have a family member with AIDS. Queen Anne’s County will serve 12 clients. The period of the Agreement is July 1, 2015 through June 30, 2018. The Agreement is late because of a delay at the administrative level. 7. DANIEL GORE $ 28,000.00 Account: 4000-407016-3571-754700-603051 Daniel Gore will provide technical assistance, help desk support, online user training and other tasks as assigned to the Homeless Management Information Systems Unit of the 31 AGENDA BOARD OF ESTIMATES 10/07/2015 MOHS – cont’d Mayor’s Office of Human Services. The period of the Agreement is September 11, 2015 through April 30, 2016. The Agreement is late because of a delay at the administrative level. 8. FUSION PARTNERSHIPS, INC. $ 89,500.00 Account: 5000-529115-3572-333754-603051 Fusion Partnerships, Inc., will use the funds to provide shelter and support services to the homeless of the City of Baltimore in their Power Inside Help on the Streets program. Fusion Partnerships, Inc. will serve 250 women each year. The period of the Agreement is July 1, 2015 through June 30, 2016. The Agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Planning – Modification No. 1 to Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Modification No. 1 to Memorandum of Understanding with the State Department of Natural Resources. The Modification No. 1 to Memorandum of Understanding extends the period from November 1, 2015 through December 31, 2015. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On November 12, 2014, the Board approved a $52,000.00 grant agreement with the State Department of Natural Resources for the period of November 1, 2014 through October 31, 2015. Funding is being utilized to implement the following: 1. Completion of the City’s Community Rating System application to FEMA as a way to lower flood insurance rates for all Baltimore City residents and businesses. 2. Development of a comprehensive metric system for tracking and evaluating adaptation successes and opportunities for strengthening strategies. 3. Development of an education and awareness campaign for the commercial and industrial sectors. 4. Integration of resiliency and adaptation planning and projects into existing Mayoral initiatives, the Capital Improvement Process, community plans and economic development initiatives. The request for the extension of this grant is necessary because the work around effective metrics for adaption requires 33 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Planning – cont’d additional time and input from other departments and stakeholders. The Department is also trying to work with other cities more in-depth on what successful metrics maybe and to develop a more comprehensive system. AUDITS NOTED THE NO-COST TIME EXTENSION. (The Modification No. 1 to Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 13 favorable reports by the Planning Commission on September 17, 2015 on Transfers of Funds approved by the Board of Estimates at its meetings on September 9 and 16, 2015. 35 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 400 E. Pratt PDL Pratt (1) Flat sign Street Associates, LLC 22.5 sq. ft. Annual Charge: $ 70.40 2. 815 E. Pratt President (1) Double face Street Street electric sign Associates, LLC 59.62 sq. ft. (1) single face electric sign 139.72 sq. ft. Annual Charge: $ 707.21 3. 329 W. Baltimore LA/ABELL, LLC (2) Flat signs Street 8.75 sq. ft. ea. Annual Charge: $ 70.40 4. 1203 West Mount BA Bolton Yards, Outdoor seating Royal Avenue LLC 20’ x 7’ Annual Charge: $ 1,177.50 5. 11 N. Eutaw FTP Centerpoint, (1) Bracket sign Street k/a LP 3.64 sq. ft. 324 W. Balti- more Street Annual Charge: $ 52.70 36 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 6. 3204 Eastern Master Awning w/signage Avenue Development, LLC 13’ x 4’ Annual Charge: $ 144.40 7. 3343 Belair MAC 3, LLC Awning w/signage Road 52.5 sq. ft. Annual Charge: $ 110.25 8. 3535 Chestnut DM Chestnut, Outdoor seating Avenue LLC 20’ x 4’ Annual Charge: $ 337.50 9. 211 W. 28th 211 W. 28th Community identi- Street Street, LLC fication sign 10’ x 6’ Annual Charge: N/A 10. 2039 Jefferson Keys to Wealth Egress stairway Street Limited 15’ x 4’ Partnership (2) cornice signs 14’10” x 2 ½’ Annual Charge: $ 375.00 11. 549 E. Fort 549 Fort Avenue, (2) Single face Avenue LLC electric signs 3’ x 6’ each Annual Charge: $ 140.60 37 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 12. 1900 Thames Thames Point (2) Double face Street Associates, LLC non-illuminated signs @ 15.5’ x 3.5’ each Annual Charge: $ 379.76 13. 1501 W. Saratoga Total Health (1) Single face Street Care, Inc. electric sign 23.94 sq. ft. Annual Charge: $ 70.30 Since no protests were received, there are no objections to approval. 38 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Developer’s Agreement The Board is requested to approve and authorize execution of the various Developers’ Agreements. DEVELOPER NO. AMOUNT 1. GIBBONS COMMONS, LLC 1381 $347,402.00 Gibbons Commons, LLC would like to install new water service to their proposed new building located in the vicinity of 901 South Caton Ave. This Agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $347,402.00 has been issued to Gibbons Commons, LLC, which assumes 100% of the financial responsibility. 2. CITY ARTS II LIMITED 1412 $405,832.00 PARTNERSHIP City Arts II Limited Partnership would like to install new water service to their proposed new building located in the vicinity of 1700 Greenmount Ave. This Agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $405,832.00 has been issued to City Arts II Limited Partnership, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The Developers’ Agreements have been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Memorandum of Understanding (MOU) with Sagamore Development Company, LLC (Developer). The period of the MOU is effective upon Board approval for 10 years, with an option to renew for an additional 10 years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOU establishes the framework for the Developer to maintain landscaping in the right-of-way at East Cromwell Street Median, 2400 South Hanover Street medians, and the median at the intersection of South Hanover Street and East McComas Street (Southeast corner). The Developer will perform ongoing maintenance of all aspects of the Project during the term of the agreement, at its sole cost. (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with The Johns Hopkins Hospital, Developer. AMOUNT OF MONEY AND SOURCE: $26,810.58 – 9950-903085-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the Development. The Developer proposes to perform the Scope of Work for the Moore Clinic located at 601 N. Broadway, renovating a 34,116 sq. ft. Medical Outpatient Clinic. The Developer agrees to make a one-time contribution in the amount of $26,810.58 to fund the City’s multimodal transportation improvements in the Development’s vicinity. (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Dickman Property Investments, LLC, Developer. AMOUNT OF MONEY AND SOURCE: $54,946.12 – 9950-903085-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the Development. The Developer proposes to perform the Scope of Work for the City Garage at 101 W. Dickman Street, renovating a 140,000 sq. ft. warehouse for light manufacturing innovation space. The Developer agrees to make a one-time contribution in the amount of $54,946.12 to fund the City’s multimodal transportation improvements in the Development’s vicinity. (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Traffic Impact Study Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Impact Study Agreement with Holabird Construction Company. AMOUNT OF MONEY AND SOURCE: $16,566.28 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the Development. The Developer proposes to perform the Scope of Work for Holabird Manor located at 6608 Holabird Avenue, constructing 292 residential dwelling units and 29,934 sq. ft. of retail development. The anticipated cost of the Traffic Impact Study was covered under Project No. 1134 On-Call Traffic Engineering Studies, Task No. 1. (The Traffic Impact Study Agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the Assignment of Task No. 19 to Whitman, Requardt & Associates under Project No. 1134, On- Call Traffic Engineering Studies. AMOUNT OF MONEY AND SOURCE: $198,438.60 – 2026-000000-2303-733800-903026 BACKGROUND/EXPLANATION: This authorization provides for street inventory of the Casino Area Master Plan including measurements, photographs to compile a field inventory of each street in the study area and identify opportunities and constraints for implementing a complete streets plan. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. MWBOO SET GOALS OF 27% MBE AND 9% WBE. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 44 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the Assignment of Task No. 2 to Rummel, Klepper & Kahl, LLP under Project No. 1191, On-Call Consultant Services Agreements for Federal Aid Resurfacing and Reconstruction Projects. AMOUNT OF MONEY AND SOURCE: $158,248.56 – 9910-904359-9601-900020-703032 BACKGROUND/EXPLANATION: This authorization provides for engineering services in connection with the improvements and renovation of Broadway Square. The scope of service includes, but is not limited to the design of two vendor kiosks, flood mitigation work, and construction phase services. The Department of Transportation is requesting the consultant to design and develop complete construction documents for the kiosks, including proofing and construction phase services. DBE PARTICIPATION: The Consultant will comply with Title 49 Code of Federal Regulations parts 26 (49CFR26) and the DBE goal established in the original Agreement. DBE 25.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 45 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Design Consultant Services Agreement for Resurfacing and Reconstruction Projects, with McCormick Taylor, Inc. for Project No. 1225. The period of the On-Call Consultant Agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – Upset Limit BACKGROUND/EXPLANATION: The Department of Transportation has negotiated and procured the On-Call Consultant Agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission and now desires to utilize the services of McCormick Taylor, Inc. The cost of services rendered will be on actual payroll rates not including overhead and burdens times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The Consultant will assist with the scope of services which includes, but is not limited to developing roadway alignment, storm drainage improvements, street lighting, electric duct banks, water and wastewater, reconstruction, streetscape, resurfacing, storm water management, erosion and sediment control, pavement marking and traffic control, signal design, conduit duck bank design, surveys, environmental site assessments and other related civil engineering tasks. Other services include providing on-site project management and/or inspectors, staff support, GIS and IT support and other miscellaneous tasks for various Capital Improvement Projects. Responsibilities will include preparation of construction contract documents including plans and specifications for bid. 46 AGENDA BOARD OF ESTIMATES 10/07/2015 Dept. of Transportation – cont’d MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the agreement. MBE: RJM Engineering, Inc. $110,000.00 11.00% AB Consultants, Inc. 100,000.00 10.00% Glyndon Engineering & Technology 30,000.00 3.00% Co. Mimar Architects & Engineering, 30,000.00 3.00% Inc. $270,000.00 27.00% WBE: iDesign Engineering, Inc. $ 70,000.00 7.00% Chesapeake Environmental 30,000.00 3.00% Management, Inc. ___________ _______ $100,000.00 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Partial Release of Retainage Agreement___________________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Partial Release of Retainage Agreement with P. Flanigan & Sons, Inc. for Contract No. TR10018 Orchard Ridge Phase II. AMOUNT OF MONEY AND SOURCE: $121,920.91 – 9950-915033-9527-000000-200001 BACKGROUND/EXPLANATION: All work on Contact No. TR10018 is substantially completed and all punch list items complete. The Contractor requested a Partial Release in the amount of $121,920.91. The remaining $2,000.00 is sufficient to protect the interests of the City. Pursuant to Section 10.04-81 of the Specifications, a Conditional Inspection for Contract No. TR10018 Orchard Ridge Phase II was held on November 5, 2013. MBE/WBE PARTICIPATION: P. Flanigan and Sons, Inc. has demonstrated a good faith effort towards achieving both MBE and WBE goals. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Partial Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Transportation – Partial Release of Retainage Agreement___________________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Partial Release of Retainage Agreement with Santos Construction Co., Inc. for Contract No. TR13004 Reconstruction of Alleys Citywide. AMOUNT OF MONEY AND SOURCE: $51,823.47 – 9950-906443-9504-000000-200001 BACKGROUND/EXPLANATION: All work on Contract No. TR13004 is substantially completed and all punch list items complete. The Contractor requested a Partial Release in the amount of $51,823.47. The remaining $2,000.00 is sufficient to protect the interests of the City. Pursuant to Section 10.04-81 of Specifications, a Final Inspection for Contract No. TR13004 Reconstruction of Alleys Citywide was held on December 3, 2014. MBE/WBE PARTICIPATION: Santos Construction Co., Inc. has demonstrated a good faith effort towards achieving both MBE and WBE goals. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Partial Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 10/07/2015 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 51 - 52 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 50 AGENDA BOARD OF ESTIMATES 10/07/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #004, $4,633.49 – Project No. 799, Improvements to Hawkins Point Road _____________________________ $374,228.29 $918,076.36 Century - - Engineering, Inc. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $49,225.22 9950-903416-9507 FED Constr. Reserve Hawkins Point Rd. Bridge 12,306.30 9950-903416-9507 MVR Constr. Reserve Hawkins Point Rd. Bridge $61,531.52 ----------------- 9950-902416-9506-5 Inspection Hawkins Point Rd. Bridge This transfer will cover the deficit and fund the costs associated with Change Order No. 4, Project No. 799 (B/D) Improvements to Hawkins Point Road with Century Engineering, Inc. 3. EWO #009, $172,492.44 – TR 08310, Rehabilitation of Central Ave. & Storm Drain: Eastern Ave. to Madison Ave. $ 27,776,125.47 $638,616.16 Monumental - - Paving & Exca- vating Inc. 51 AGENDA BOARD OF ESTIMATES 10/07/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation This authorization is to pay for unforeseen utility conflicts. The sewer line break under the proposed culvert, duct bank adjustments that cross with existing stream lines and existing duct banks that need adjusting to match the new reconstructed electrical vaults while the power lines are still energized. Additional re-steel is needed to bring the proposed EMN into compliance with HS25 specification. 4. EWO #006, ($970.88) – TR 11301, Resurfacing Highways at Various Locations__________________________________________ $2,043,094.97 $400,592.64 M. Luis - - Construction Company, Inc. This authorization provides for payment of overrun items, deduction of amounts not needed due to underrun or not used items, and to balance out the contract. 52 AGENDA BOARD OF ESTIMATES 10/07/2015 Mayor’s Office of Employee – Consultant Agreement Development (MOED)________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Agreement with the Baltimore City Board of School Commissioners (BCPSS). The period of the Consultant Agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $400,000.00 – 5000-501216-6391-483200-405001 BACKGROUND/EXPLANATION: The BCPSS operates an alternative school for high school students in a portion of the Department’s Youth Opportunity Westside Center located at 1500 West Lafayette Avenue. The MOED will complement the academic programs delivered by the BCPSS by providing services such as GED test-taking preparation and career exploration and navigation. These efforts are designed to help increase school attendance and decrease the drop-out rate of students who attend alternative high schools. The agreement is late because of additional time necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE (The Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 10/07/2015 Mayor’s Office of Employee – Fourth Amendment to Grant Development_____________ Agreement________________ ACTION REQUESTED OF B/E: The Board is requested to approve the Fourth Amendment to Grant Agreement with Baltimore County. The period of the Award is December 1, 2012 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $0.00 – 4000-805713-6312-456000-404001 BACKGROUND/EXPLANATION: On March 13, 2013, the Board approved acceptance of the Grant from the Maryland Workforce Corporation (MWC) to the Department for professional services. On December 18, 2013, the Board approved the First Amendment to the grant agreement to increase the amount of the Award by $24,442.00. On June 25, 2014, the Board approved the Second Amendment to allow an Assignment provision giving the MWC the right to assign this Agreement to Baltimore County as Administrator of the Accelerating Connection to Employment Grant. The Department consented to the Assignment which was approved by the Board on September 9, 2014. The purpose of the Third Amendment was to outline the responsibilities of Baltimore County and the Department and to add additional funding in the amount of $44,567.00. This Fourth Amendment extends the period of the original Agreement through June 30, 2016. APPROVED FOR FUNDS BY FINANCE. (Fourth Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 10/07/2015 Baltimore Development – Amended and Restated Corporation (BDC) Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amended and Restated Land Disposition Agreement with Hendler Creamery Development, LLC, Developer, for purchase and redevelopment of the City-owned property located at 1100 E. Baltimore Street, 1110 E. Baltimore Street, and 1107 E. Fayette Street (Ward 5, Section 7, Block 1338, Lots 1, 2, and 5) and the bed of E. Fairmount Street between East Street and Aisquith Street. AMOUNT OF MONEY AND SOURCE: $180,000.00 - Purchase Price for 1107 E. Fayette Street and the closed bed of E. Fairmount Street. BACKGROUND/EXPLANATION: This Amended and Restated Land Disposition Agreement will (a) provide for the purchase and development of 1107 E. Fayette Street and the bed of E. Fairmount Street and (b) replace the Land Disposition Agreement dated September 27, 2006 between the City and 1100 E. Baltimore Street Holdings, LLC, recorded among the Land Records of Baltimore City in Liber FMC 8912 folio 720 as to the adjacent property at 1100 E. Baltimore Street. The former Hendler Creamery Building at 1100-1110 E. Baltimore Street, and the former truck warehouse at 1107 E. Fayette Street were acquired by the City in 1999 as part of a Jonestown revitalization effort. On September 27, 2006, the Board of Estimates approved a LDA and a $300,000.00 Purchase Money Mortgage and Note with 1100 E. Baltimore Street Holdings, LLC for the sale and redevelopment of 1100-1110 E. Baltimore Street. Settlement occurred in January 2007. Subsequently, 1100 E. Baltimore Street Holdings, LLC took out a preconstruction loan with Colombo Bank on the property, to which the City-held purchase money mortgage was subordinated. 55 AGENDA BOARD OF ESTIMATES 10/07/2015 BDC – cont’d In 2012, 1100 E. Baltimore Street Holdings, LLC, being in default of the LDA, and its loan with Colombo Bank, sold the properties at 1100-1110 E. Baltimore Street to the Developer, the proceeds of which sale were used to pay off the loan with Colombo Bank. The negotiated sale averted a foreclosure that had been scheduled at which the City’s purchase money mortgage would have been wiped out. By virtue of having taken title to these properties, the Developer has assumed the obligations described in that LDA, including the obligation to develop the properties as an office building with a gated parking facility. The City will take back a Purchase Money Mortgage of $180,000.00 at an interest rate of 5.25% per annum, with all principal and interest due at the sooner of i) the 10th anniversary of the settlement date, ii) at the time of closing of the Developer’s construction loan or iii) the sale of the property to a third party. The Developer currently holds fee simple title to 1100 and 1110 E. Baltimore Street. The Developer wishes to acquire the adjacent property known as 1107 E. Fayette Street, and a portion of Fairmount Avenue, from the City to create a property assemblage of the entire block bound by East Street, Fayette Street, Aisquith Street, and Baltimore Street. (The Developer holds title to the remaining property in the assemblage at 1105 E. Fayette Street, which is unencumbered by any Land Disposition Agreement). The Developer further wishes to consolidate all of the properties within this block and, instead of developing the office building as provided for in the 2006 Land Disposition Agreement, to develop on the consolidated properties a market- rate residential project with at least 270 units, ground floor retail and approximately 260 parking spaces. 56 AGENDA BOARD OF ESTIMATES 10/07/2015 BDC – cont’d This Amended and Restated Land Disposition Agreement allows for this updated development program, authorizes the sale of the additional City-owned properties, confirms the release of the purchase money mortgage that was part of the former development project, and updates the terms of disposition and redevelopment. This Land Disposition Agreement authorizes the Commissioner of the Department of Housing and Community Development to grant certain approvals, waivers, and extensions associated with the purchase and development of this Property. The Board is requested to waive its 12-month appraisal requirement, and to consider the sales price of these properties as equal to appraised value. MBE/WBE PARTICIPATION: The Developer has signed a commitment to comply with the City’s MBE/WBE Program. (The Amended and Restated Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 10/07/2015 Baltimore Development Corporation – Local Government Resolution ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Local Government Resolution in support of the Baltimore Development Corporation’s (BDC) application to the State of Maryland’s Department of Housing and Community Development’s (MDDHCD) Community Legacy Program (CLP). A Local Government Resolution of support is required by the State for all applications to this program for funding. AMOUNT OF MONEY AND SOURCE: $100,000.00 – MDDHCD – CLP Program BACKGROUND/EXPLANATION: The BDC has made application to the State’s Community Legacy Program to continue to fund the façade improvement that assists businesses located in the Baltimore Main Street neighborhoods that make improvements to their commercial façades. The community conditions that the funds will address are the façades of the small businesses located in the Baltimore Main Street neighborhoods. The Baltimore Main Streets program contains nine different neighborhoods (Belair-Edison, East Monument, Federal Hill, Fells Point, Hamilton-Lauraville, Highlandtown, Pennsylvania Avenue, Pigtown, and Waverly), where local small business owners can thrive in unique communities. For these neighborhoods to continue to thrive, the businesses must remain attractive to the community that they serve as well as visiting consumers. The look and feel of the Main Streets is one of the most important aspects to attracting new businesses and retaining existing businesses. Since the Baltimore Main Streets program began in 2000, 656 façades have been completed which has prompted over $9,000,000.00 in private funds. The continuation of this program 58 AGENDA BOARD OF ESTIMATES 10/07/2015 BDC – cont’d allows business owners to maintain the appearance of their properties and to continue to make a significant visual contribution to the community and the City. MBE/WBE PARTICIPATION: N/A (The Local Government Resolution has been approved by the Law Department as to form and legal sufficiency.) 59 AGENDA BOARD OF ESTIMATES 10/07/2015 Police Department – Mutual Aid Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Mutual Aid Agreement between Howard County and the Howard County Police Department. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department reviewed its mutual assistance agreements following the tragic events of April 2015 and the civil unrest during this period. In order to provide for public safety, the Department has initiated mutual aid agreements with various federal, state, and local law enforcement agencies. Under the terms of agreement, the Baltimore Police Department, or the Howard County Police Department, may request personnel and equipment from the Chief of the other jurisdiction in the event local resources are insufficient to meet public safety requirements. The Chief of the responding jurisdiction will have discretion to decide whether and how to respond to such requests, taking into account the public safety requirements of the responding jurisdiction. The agreement does provide that the requesting jurisdiction will indemnify the responding jurisdiction from third party claims that arise from the assistance provided in the requesting jurisdiction. In the future should the City incur any liability under the Mutual Aid Agreement, then a further request for authorization of the expenditure of funds from the Board would be submitted and a source of funds identified. (The Mutual Aid Agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 10/07/2015 Mayor’s Office on Criminal Justice – Ratify Grant Adjustment Notice_________________ ACTION REQUESTED OF B/E: The Board is requested to ratify the acceptance of the Grant Adjustment Notice (GAN) with the Governor’s Office of Crime Control and Prevention. The period of the Agreement is March 1, 2015 through July 31, 2015. AMOUNT OF MONEY AND SOURCE: $1,053.00 – 4000-479015-2252-690500-600000 BACKGROUND/EXPLANATION: On July 1, 2015, the Board approved a Grant Award in the amount of $16,900.00 for the City “Supervised Visitation Center.” The Center creates a safe haven for families with histories of domestic violence and facilitates supervised visitation and/or monitored exchanges of children for weekend visits with their non-custodial parents. The GAN increases the award by $1,053.00 making the total award amount $17,953.00. This Ratify Grant Adjustment Notice was delayed because of a late receipt. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE GRANT ADJUSTMENT. (The Ratify Grant Adjustment Notice has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 10/07/2015 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with the Baltimore City Board of School Commissioners, tenant, for the rental of a portion of the property located at 1510 W. Lafayette Avenue, being on the 1st and 2nd floors, consisting of approximately 7,200 sq. ft. The period of the Agreement is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: Annual Rent $1.00 – if demanded. BACKGROUND/EXPLANATION: The leased premises will be used as an Alternative School for selected Baltimore City Public School System students. The Landlord is responsible for maintenance and repair of the property, burglar and fire alarm systems, and utilities. The tenant is responsible for providing custodial services, liability insurance, telephone service, and security of the Leased Premises. The Space Utilization Committee approved this Lease Agreement on September 29, 2015. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Real Estate – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with the Babe Ruth Foundation, Inc., Tenant, for the rental of the property located at 216 Emory Street, consisting of 5,510 sq. ft. The period of the Lease Agreement is January 1, 2015 through December 31, 2019, with the option to renew for three five year terms. AMOUNT OF MONEY AND SOURCE: Annual Rent Year 1 2015 $55,500.00 Year 2 2016 $44,400.00 Year 3 2017 $33,300.00 Year 4 2018 $22,200.00 Year 5 2019 $11,100.00 Account: 1001-000000-4781-363900-607001 BACKGROUND/EXPLANATION: The property is being used as a museum known as the “Babe” Ruth Birthplace Shrine. The Landlord will be responsible for the interior and exterior of the building, including foundations, roof, walls, gutters, downspouts, a/c, ventilating, and heating systems. In the event of any material breach by the Tenant and the exhaustion of any applicable period to cure, the Landlord reserves the right to exercise, full control over 216 Emory Street. The Tenant is responsible for operating the building as a shrine-museum, furnishing and maintaining sufficient memorabilia exhibits and displays, and keeping the building open to the public during reasonable hours. All admission fees and monies 63 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Real Estate – cont’d from sale of souvenir and other promotional items will accrue to Tenant. The funds will be used to defray operating expenses of the museum, interior alterations necessary in connection with exhibits, memorabilia, or interior decoration. The Tenant will also actively seek to raise funds for the operation of the museum and to recruit new members to the Foundation. The Tenant will accept property in its “as is” condition. The Tenant will also continue to hire and compensate at its own expense all sales, accounting, guards and any other personnel and maintenance for the museum. Provide security and safety of visitors, snow and ice removal, trash and debris, install an elevator providing access to the 1st, 2nd and 3rd floors, ADA accessible restrooms, complete electrical upgrade, move main public interior painting, janitorial, pest control, clean floors, interior and exterior lights. In addition, the Tenant will provide all equipment necessary for operation of Tenant’s program and will not make alterations, additions, or improvements without Landlord’s consent. The Tenant will be responsible for paying utilities in Year 1, 50% Year 2, 75%, and Year 3, 100% and for the rest of the original term and renewal terms. The Tenant will waive admission fees for children and adults attending the museum as part of BCRP Recreation Center outings. 64 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Real Estate – cont’d The Space Utilization Committee approved this Lease Agreement on August 11, 2015. This Lease Agreement is late because of a delay in the administrative review process. APPROVED FOR FUNDS BY FINANCE (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Real Estate – Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Land Disposition Agreement with Baltimore Green Space: A Land Trust for Community-Managed Open Space, Inc. Purchaser, for the sale of the property known as NWS Vickers Road 124.7 FT SW of Carlisle Avenue (Block 3070A, Lot 19) and REAR NES Vickers Road, REAR 3206 Vickers Road (Block 3070A, Lot 20). AMOUNT OF MONEY AND SOURCE: $1.00 – NWS Vickers Road 124.7 FT SW of Carlisle Avenue (Block 3070A, Lot 19) 1.00 – REAR NES Vickers Road, REAR 3206 Vickers Road (Block 3070A, Lot 20) $2.00 – Purchase price BACKGROUND/EXPLANATION: The authority to sell the properties located on NWS Vickers Road 124.7 FT SW of Carlisle Avenue (Block 3070A, Lot 19) and REAR NES Vickers Road, REAR 3206 Vickers Road (Block 3070A, Lot 20) was approved by City Council Ordinance No. 477 on December 6, 1973. The policy for disposition of properties in use as a community- managed open space was approved by the Board on December 23, 2009. The above listed properties are known as the Victorine Q. Adams Memorial Garden. The properties will continue to be used as a community garden. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 66 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Real Estate – Communications License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Communications License Agreement with Earth Networks Inc., for the rental of a portion of the premises at 2801 St. Lo Drive. The period of the Communications License Agreement is effective upon completion of the installation of equipment, transmission and cable lines for three years. AMOUNT OF MONEY AND SOURCE: LICENSE FEE 2015 $14,400.00 2016 $14,976.00 2017 $15,575.04 BACKGROUND/EXPLANATION: The demised premises will be used for collecting weather data. Earth Networks Inc. will be responsible for the maintenance of the licensed premises, liability insurance, utilities, maintenance of the licensed premises, repairs to their equipment, and compliance with all FCC rules and regulations. The Communications License Agreement has three renewal terms of one year each and the license fee shall continue to escalate annually by an amount equal to 4% over the amount of the license fee payments for the preceding year. The Space Utilization Committee approved this Communications License Agreement on September 29, 2015. (The Communications License Agreement has been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Real Estate – Communications License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Communications License Agreement with Earth Networks Inc., for the rental of a portion of the premises at 5271 Reisterstown Road. The period of the Communications License Agreement is effective upon completion of the installation of equipment, transmission and cable lines for three years. AMOUNT OF MONEY AND SOURCE: LICENSE FEE 2015 $14,400.00 2016 $14,976.00 2017 $15,575.04 BACKGROUND/EXPLANATION: The demised premises will be used for collecting weather data. Earth Networks Inc. will be responsible for the maintenance of the licensed premises, liability insurance, utilities, maintenance of the licensed premises, repairs to their equipment, and compliance with all FCC rules and regulations. The Communications License Agreement has three renewal terms of one year each and the license fee shall continue to escalate annually by an amount equal to 4% over the amount of the license fee payments for the preceding year. The Space Utilization Committee approved this Communications License Agreement on September 29, 2015. (The Communications License Agreement has been approved by the Law Department as to form and legal sufficiency.) 68 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Real Estate – First Amendment to the Communications License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a First Amendment to the Communications License Agreement with New Cingular Wireless PCS, LLC, to allow up to three additional remote radio heads at 2700 Glen Avenue. AMOUNT OF MONEY AND SOURCE: License Fee – additional $3,000.00 annually BACKGROUND/EXPLANATION: On January 20, 2010, the Board approved the original License Agreement with New Cingular Wireless PCS, LLC. The First Amendment to the License Agreement will allow for additional equipment and remote radio heads at an existing site. The Licensee will be permitted to add up to the three remote radio heads along the mounting hardware and coaxial cables (collectively, the “Remote Radio Head Equipment”). The Space Utilization Committee approved this Communications License Agreement on September 29, 2015. (The First Amendment to the Communications License Agreement has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Real Estate – Agreement of Sale ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Agreement of Sale with Williams-Carroll, LLC for the sale of the property known as 3314 Ayrdale Avenue. AMOUNT OF MONEY AND SOURCE: $58,500.00 – Purchase price (Appraised Value) BACKGROUND/EXPLANATION: The authority to sell this property was approved by City Council Ordinance No. 14-0430 on June 1, 2015. The property appraised for $58,500.00. The Purchaser has paid a down payment in the amount of $5,900.00. The property at 3314 Ayrdale Avenue is located in the area of North West Baltimore City commonly known as Forest Park. It is approximately 3,432 sq. ft. and is an improved one and two-story structure. The building was once occupied by the Department of Housing and Community Development, but is currently vacant and has fallen into disrepair. The Department of General Services surplused the property and received no interest from other City agencies. A private developer, Williams-Carroll, LLC, has expressed interest in the property with plans for a barber shop and beauty salon. The property is zoned B-2-2, under which the proposed use is permitted. Once the property is sold, it will be returned to productive use in the Forest Park community. (The Agreement of Sale has been approved by the Law Department as to form and legal sufficiency.) 70 AGENDA BOARD OF ESTIMATES 10/07/2015 Space Utilization Committee – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) between the Department of Transportation and Crown Castle NG Atlantic LLC (Crown Castle), a Virginia limited liability company. AMOUNT OF MONEY AND SOURCE: $387,500.00 – Estimated Annual Revenue from 200 poles 121,000.00 – one-time pole fee 119,700.00 – in lieu of conduit fee $628,200.00 BACKGROUND/EXPLANATION: The MOU is for the use of 200 City-owned poles and 42 third- party owned wood utility poles. The Crown Castle acquired NexG, a company that entered in an “Interim Right-of-Way Agreement” with the City on October 17, 2007. Pursuant to that Agreement, antennas have been placed on 61 City-owned poles. Crown Castle is in the process of entering into a Franchise Agreement with the City and afterwards they will enter into a License Agreement for attachment to City-owned poles. This MOU will allow Crown Castle at its sole risk to attach antennas to City-owned poles as well as go through the approval and review process. Crown Castle will be solely responsible for the cost of any remedial work to make the poles suitable for their use and will be responsible for liability insurance, utilities, maintenance and repairs to their equipment and compliance with all FCC rules and regulations. 71 AGENDA BOARD OF ESTIMATES 10/07/2015 Space Utilization Committee – cont’d A one-time fee of $500.00 per pole or $121,000.00 total will be paid by Crown Castle. In addition, Crown Castle will pay $119,700.00 per year as a fee in lieu of utilizing the City’s conduit. This fee will be reduced by $300.00 per pole that is subsequently connected to the City’s conduit. Furthermore, Crown Castle will pay an annual attachment fee according to the following schedule: 1-25 attachments $2,400.00 each 26-100 attachments $2,100.00 each 101-200 attachments $1,700.00 each 201-300 attachments $1,500.00 each 301-400 attachments $1,300.00 each 400-500 attachments $1,100.00 each 501+ attachments $ 900.00 each PROPOSED LOCATIONS 1. Crown Castle 900 LIGHT STREET - FEDERAL HILL 2. Crown Castle 1621 ALICEANNA STREET - FELLS POINT 3. Crown Castle 36 LIGHT STREET - DOWNTOWN 4. Crown Castle 2131 E. LOMBARD STREET - JONESTOWN 5. Crown Castle 900 E. LOMBARD STREET - MCELDERY PARK 6. Crown Castle 2343 E. MONUMENT STREET - MCELDERY PARK 7. Crown Castle 2500 E. BALTIMORE STREET - PATTERSON PARK 8. Crown Castle 125 S. HIGHLAND AVENUE - BALTIMORE HIGHLANDS 9. Crown Castle 1302 S. HANOVER STREET - SOUTH BALTIMORE 10. Crown Castle 1516 WASHINGTON BLVD - CARROLL PARK 11. Crown Castle 802 S. CAREY STREET - WASHINGTON VILLAGE 12. Crown Castle 612 CATHEDRAL STREET - MOUNT VERNON 13. Crown Castle 302 WARREN AVENUE - FEDERAL HILL 14. Crown Castle 1007 HANOVER STREET - FEDERAL HILL 15. Crown Castle 2548 FLEET STREET - CANTON 16. Crown Castle 22 LIGHT STREET - DOWNTOWN 17. Crown Castle 801 LIGHT STREET - FEDERAL HILL 18. Crown Castle 200 S. PRESIDENT STREET - INNER HARBOR 19. Crown Castle 245 N. GILMOR STREET - FRANKLIN SQUARE 20. Crown Castle 1400 W. PRATT STREET - UNION SQUARE 21. Crown Castle 4 SCHROEDER STREET - POPPLETON 22. Crown Castle 826 RUSSELL STREET - WASHINGTON VILLAGE 23. Crown Castle 763 W. PRATT STREET - BARRE CIRCLE 24. Crown Castle 680 W. LEXINGTON STREET - UNIVERSITY OF MD 25. Crown Castle 36 W. HEATH STREET - SOUTH BALTIMORE 72 AGENDA BOARD OF ESTIMATES 10/07/2015 Space Utilization Committee – cont’d 26. Crown Castle 409 CATHEDRAL STREET - DOWNTOWN 27. Crown Castle 425 W. BALTIMORE STREET - DOWNTOWN 28. Crown Castle 1119 E. BALTIMORE STREET - JONESTOWN 29. Crown Castle 323 PACA STREET - DOWNTOWN 30. Crown Castle 500 N. CALVERT STREET - MOUNT VERNON 31. Crown Castle 400 E. LEXINGTON STREET - DOWNTOWN 32. Crown Castle 700 N. BROADWAY GAY - STREET 33. Crown Castle 1100 HILLEN STREET - OLDTOWN 34. Crown Castle 1303 ORLEANS STREET - DUNBAR-BROADWAY 35. Crown Castle 1001 LOW STREET - JONESTOWN 36. Crown Castle 1633 E. LOMBARD STREET - WASHINGTON HILL 37. Crown Castle 248 S. WASHINGTON STREET - UPPER FELLS POINT 38. Crown Castle 3545 MCELDERRY STREET - ELLWOOD PARK/MONUMENT 39. Crown Castle 3025 HUDSON STREET - CANTON 40. Crown Castle 1216 W. LEXINGTON STREET - POPPLETON 41. Crown Castle 501 N. SCHROEDER STREET - HARLEM PARK 42. Crown Castle 1234 W. MADISON STREET - OLDTOWN 43. Crown Castle 1003 N. BROADWAY - MIDDLE EAST 44. Crown Castle 101 OLDHAM STREET - PULASKI INDUSTRIAL AREA 45. Crown Castle 100 W. FAYETTE STREET - DOWNTOWN 46. Crown Castle 903 KEY HWY - INNER HARBOR 47. Crown Castle 1300 WEBSTER STREET - RIVERSIDE 48. Crown Castle 1001 E. FORT AVENUE - LOCUST POINT INDUSTRIAL 49. Crown Castle 1920 E. FORT AVENUE - LOCUST POINT 50. Crown Castle 2000 ALICEANNA STREET - FELLS POINT 51. Crown Castle 2360 BOSTON STREET - CANTON 52. Crown Castle 2999 BOSTON STREET - CANTON 53. Crown Castle 415 W. CAMDEN STREET - STADIUM AREA 54. Crown Castle 295 W. PRATT STREET - DOWNTOWN WEST 55. Crown Castle 471 S. CHARLES STREET - OTTERBEIN 56. Crown Castle 100 COMMERCE STREET - INNER HARBOR 57. Crown Castle 520 E. LOMBARD STREET - DOWNTOWN 58. Crown Castle 852 E. PRATT STREET - JONESTOWN 59. Crown Castle 808 EASTERN AVENUE - LITTLE ITALY 60. Crown Castle 715 S. EDEN STREET - FELLS POINT 61. Crown Castle 2239 ESSEX STREET - CANTON 62. Crown Castle 800 BATTERY AVENUE - FEDERAL HILL 63. Crown Castle 415 W. LEE STREET - STADIUM AREA 64. Crown Castle 586 W. OSTEND STREET - STADIUM AREA 65. Crown Castle 100 W. PRATT STREET - DOWNTOWN WEST 66. Crown Castle 1120 KEY HWY - RIVERSIDE 67. Crown Castle 1227 W. CROSS STREET - WASHINGTON VILLAGE 68. Crown Castle 800 E. BALTIMORE STREET - JONESTOWN 69. Crown Castle 650 W. BALTIMORE STREET - UNIVERSITY OF MD 70. Crown Castle 125 W. RANDALL STREET - SOUTH BALTIMORE 73 AGENDA BOARD OF ESTIMATES 10/07/2015 Space Utilization Committee – cont’d 71. Crown Castle 1003 BRENTWOOD STREET - JOHNSTON SQUARE 72. Crown Castle 1029 VALLEY STREET - JOHNSTON SQUARE 73. Crown Castle 311 E. CHASE STREET - JOHNSTON SQUARE 74. Crown Castle 702 E. PRESTON STREET - JOHNSTON SQUARE 75. Crown Castle 1234 N. EDEN STREET - OLIVER 76. Crown Castle 309 FEDERAL STREET - GREENMOUNT WEST 77. Crown Castle 1701 N. CHARLES STREET - CHARLES NORTH 78. Crown Castle 1887 GREENMOUNT AVENUE - GREENMOUNT CEMETERY 79. Crown Castle 1707 ENSOR STREET - OLIVER 80. Crown Castle 876 W. PRATT STREET - HOLLINS MARKET 81. Crown Castle 1 W. PRATT STREET - DOWNTOWN WEST 82. Crown Castle 1100 COVINGTON STREET - RIVERSIDE 83. Crown Castle 1835 N. CAROLINE STREET - OLIVER 84. Crown Castle 1238 E. LAFAYETTE AVENUE - OLIVER 85. Crown Castle 1516 FEDERAL STREET - OLIVER 86. Crown Castle 1329 VALLEY STREET - JOHNSTON SQUARE 87. Crown Castle 1209 HOMEWOOD AVENUE - JOHNSTON SQUARE 88. Crown Castle 427 E. PRESTON STREET - JOHNSTON SQUARE 89. Crown Castle 639 N. EUTAW STREET - MOUNT VERNON 90. Crown Castle 211 W. FRANKLIN STREET - DOWNTOWN 91. Crown Castle 725 FALLSWAY - PENN-FALLSWAY 92. Crown Castle 413 E. CENTRE STREET - PENN-FALLSWAY 93. Crown Castle 685 N. EXETER STREET - PENN-FALLSWAY 94. Crown Castle 460 N. EXETER STREET - PENN-FALLSWAY 95. Crown Castle 765 HILLEN STREET - PENN-FALLSWAY 96. Crown Castle 411 HOLLIDAY STREET - DOWNTOWN 97. Crown Castle 101 E. PLEASANT STREET - DOWNTOWN 98. Crown Castle 307 N. HOLLIDAY STREET - DOWNTOWN 99. Crown Castle 201 FALLSWAY-JONESTOWN 100. Crown Castle 100 N. FREDERICK STREET - DOWNTOWN 101. Crown Castle 976 E. FAYETTE STREET - JONESTOWN 102. Crown Castle 522 W. LOMBARD STREET - UNIVERSITY OF MD 103. Crown Castle 201 W. BALTIMORE STREET - DOWNTOWN 104. Crown Castle 101 W. LOMBARD STREET - DOWNTOWN-WEST 105. Crown Castle 791 W. OSTEND STREET - CARROLL-CAMDEN 106. Crown Castle 1046 LIGHT STREET - FEDERAL HILL 107. Crown Castle 21 WEST STREET-FEDERAL HILL 108. Crown Castle 847 W. BALTIMORE STREET - HOLLINS MARKET 109. Crown Castle 343 SCOTT STREET BARRE - CIRCLE 110. Crown Castle 701 WASHINGTON BLVD. - WASHINGTON VILLAGE 111. Crown Castle 323 S. SHARP STREET - DOWNTOWN-WEST 112. Crown Castle 1641 W. LANVALE STREET - HARLEM PARK 113. Crown Castle 1714 RIGGS AVENUE - SANDTOWN-WINCHESTER 114. Crown Castle 1323 N. GILMOR STREET - SANDTOWN-WINCHESTER 115. Crown Castle 815 MADISON AVENUE - SETON HILL 74 AGENDA BOARD OF ESTIMATES 10/07/2015 Space Utilization Committee – cont’d 116. Crown Castle 536 W. PRESTON AVENUE - UPTON 117. Crown Castle 1022 N. EUTAW STREET - MADISON PARK 118. Crown Castle 1143 N. FREEMONT AVENUE - UPTON 119. Crown Castle 540 W. MOSHER STREET - UPTON 120. Crown Castle 1100 N. EUTAW STREET - MADISON PARK 121. Crown Castle 201 W. PRESTON STREET - MADISON PARK 122. Crown Castle 1830 PENNSYLVANIA AVENUE - UPTON 123. Crown Castle 1901 DIVISION STREET - DRUID HEIGHTS 124. Crown Castle 661 W. NORTH AVENUE - BOLTON HILL 125. Crown Castle 2148 N. PAYSON STREET - MONDAWMIN 126. Crown Castle 2309-2317 N. FULTON AVENUE - PENN-NORTH 127. Crown Castle 2301 GWYNNS FALLS PARKWAY - MONDAWMIN 128. Crown Castle 3525 WOODBROOK AVENUE - PARKVIEW/WOODBROOK 129. Crown Castle 2301 LIBERTY HEIGHTS AVENUE - MONDAWMIN 130. Crown Castle 2600 GWYNNS FALLS PARKWAY - BURLEITH-LEIGHTON 131. Crown Castle 317 DOLPHIN STREET MADISON - PARK 132. Crown Castle 1211 PENNSYLVANIA AVENUE - UPTON 133. Crown Castle 621 W. HOFFMAN STREET - HERITAGE CROSSING 134. Crown Castle 123 N. ANN STREET - WASHINGTON HILL 135. Crown Castle 2707 E. FAYETTE STREET - PATTERSON PARK 136. Crown Castle 3850 E. BALTIMORE STREET - BALTIMORE HIGHLANDS 137. Crown Castle 2626 BOSTON STREET - CANTON 138. Crown Castle 620 N. CAROLINE STREET - DUNBAR-BROADWAY 139. Crown Castle 1393 E. PRATT STREET - WASHINGTON HILL 140. Crown Castle 1734 ORLEANS STREET - DUNBAR-BROADWAY 141. Crown Castle 500 N. WASHINGTON STREET - DUNBAR-BROADWAY 142. Crown Castle 2100 E. MONUMENT STREET - MIDDLE EAST 143. Crown Castle 923 N. CAROLINE STREET - GAY STREET 144. Crown Castle 986 N. COLLINGTON AVENUE - MIDDLE EAST 145. Crown Castle 1401 E. EAGER STREET - GAY STREET 146. Crown Castle 1414-1498 N. WOLFE STREET - BROADWAY EAST 147. Crown Castle 1619 N. CHESTER STREET - DARLEY PARK 148. Crown Castle 1956 SINCLAIR LANE - DARLEY PARK 149. Crown Castle 1901 N. BROADWAY - SOUTH CLIFTON PARK 150. Crown Castle 2035 N. BROADWAY - SOUTH CLIFTON PARK 151. Crown Castle 1807 N. COLLINGTON AVENUE - BROADWAY EAST 152. Crown Castle 1643 N. PATTERSON PARK AVENUE - BROADWAY EAST 153. Crown Castle 1808 N. PATTERSON PARK AVENUE - BROADWAY EAST 154. Crown Castle 3100 BOSTON STREET - CANTON 155. Crown Castle 993 GRUNDY STREET - BREWERS HILL 156. Crown Castle 228 W. LEXINGTON STREET - DOWNTOWN 157. Crown Castle 117 N. GREENE STREET - DOWNTOWN 158. Crown Castle 288 W. CONWAY STREET - DOWNTOWN WEST 159. Crown Castle 616 W. WEST STREET - CARROLL-CAMDEN 160. Crown Castle 1083 S. HOWARD STREET - STADIUM AREA 75 AGENDA BOARD OF ESTIMATES 10/07/2015 Space Utilization Committee – cont’d 161. Crown Castle 1988 RUSSELL STREET - CARROLL-CAMDEN 162. Crown Castle 110 N. HOWARD STREET - DOWNTOWN 163. Crown Castle 508 W. HAMBURG STREET - SHARP-LEADENHALL 164. Crown Castle 101 W. WEST STREET - SHARP-LEADENHALL 165. Crown Castle 2809 E. FAIRMOUNT AVENUE - PATTERSON PARK 166. Crown Castle 338 W. PRATT STREET - DOWNTOWN WEST 167. Crown Castle 103 N. CALVERT STREET - DOWNTOWN 168. Crown Castle 200 W. LOMBARD STREET - DOWNTOWN 169. Crown Castle 879 E. FORT AVENUE - LOCUST POINT INDUSTRIAL 170. Crown Castle 21 N. FREMONT AVENUE - POPPLETON 171. Crown Castle 87 S. MLK JR BLVD - UNIVERSITY OF MD The Space Utilization Committee approved this Memorandum of Understanding at its meeting on September 29, 2015. (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 76 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Settlement Agreement and Release brought by Christine Abbott against Officers Lee Grishkot and Todd Edick alleging violations of 42 USC 1983. AMOUNT OF MONEY AND SOURCE: $95,000.00 – 1001-000000-2041-716700-603070 BACKGROUND/EXPLANATION: On June 2, 2012, at approximately midnight, Officer Scott Dickson and Defendant Officer Todd Edick responded to 3853 Falls Road for a loud party. Shortly thereafter, Defendant Officer Lee Grishkot arrived on the scene. When Officer Edick advised that he was going to issue a citation to a male individual responsible for the event, that individual became very upset. Officer Edick also advised the same individual to put out his cigarette while the officer was interviewing him, but the individual refused. A verbal dispute arose between the two, and when the individual stepped off the porch and approached the officers on the scene, Officer Edick withdrew his Taser. At that moment, the Plaintiff attempted to prevent Officer Edick from tasing the male individual who she indicated as her then boyfriend. When Officer Grishkot went to assist Officer Dickson effectuate the arrest of the male individual who was resisting arrest, the Plaintiff attempted again to intervene. Officer Grishkot contends that at that point he took the Plaintiff to the ground and placed her under arrest. During the altercation with Defendant Grishkot, the Plaintiffs dress became ripped exposing her breast as she was stood up by the officer. The Plaintiff claims that Officer Grishkot refused to allow her to pull up her dress and also refused to call a female officer to assist with her dress. As a result of injuries sustained during her arrest, the Plaintiff was transported to the hospital for treatment. 77 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Law – cont’d Because of conflicting factual and legal issues involved, and given the uncertainties and unpredictability of jury verdicts, the parties propose to settle the matter for a total sum of $95,000.00 in return for a dismissal of the litigation. Based on a review of the facts specific to this case, the Settlement Committee of the Law Department recommends that the Board approve the settlement of this case as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 78 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release brought by Dameatrice Moore against Sergeant Conrad Hendrichs, and Officers Quinton Smith and Bryan Kunkle for violations of the Maryland Declaration of Rights. AMOUNT OF MONEY AND SOURCE: $125,000.00 – 1001-000000-2041-716700-603070 BACKGROUND/EXPLANATION: On January 12, 2013, Officer Quinton Smith was working the midnight shift when he was approached by Sgt. Hendrichs to patrol the 5400 block of York Road in connection with a crime that occurred the night before. While on patrol at the 5400 block of York Road, Officer Smith observed a rowdy crowd near a pizza shop. Officer Smith attempted to disperse the crowd. At some point, a male individual yelled at Officer Smith indicating that they were not going to move. When Officer Smith approached the individual, a crowd formed around him. Officer Smith contends that the individual grabbed him and threw him to the ground twice and then slammed him into a wall. Officer Smith contends that others in the crowd started hitting him as well. Afraid of passing out, Officer Smith reached for his service weapon and discharged it striking the Plaintiff Moore in the arm and stomach and then striking another person nearby. The Plaintiff Moore lost consciousness and was taken to Johns Hopkins where he was treated for his injuries. Because of conflicting factual and legal issues involved, and given the uncertainties and unpredictability of jury verdicts, the parties propose to settle the matter for a total sum of $125,000.00 in return for a dismissal of the litigation. 79 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Law – cont’d Based on a review of the facts specific to this case, the Settlement Committee of the Law Department recommends that the Board approve the Settlement of this case as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 80 AGENDA BOARD OF ESTIMATES 10/07/2015 Law Department - Opinions – Requests for Refund of Real Property Taxes ___ The Board is requested to approve a refund of real property taxes for the below-listed claimants: It is the opinion of the Law Department that the claimants have met the qualifications for a real property tax exemption for disabled veterans, and that the claimants are eligible to receive a refund of taxes paid because they were honorably discharged from the armed services, declared by the Veteran’s Administration to have a permanent 100% service connected disability, and resided in a single family dwelling during the period in question. It has been determined that the claimants are entitled to a refund of real property taxes, which were paid as follows: Claimant Property Taxable Year Amount 1. LOUIS GRIFFIN 4218 Parkside 2014/2015 $2,185.55 Drive Mr. Griffin filed his application on August 21, 2015. 2. HEYWARD TINDALL 3812 Beehler 2014/2015 $ 932.38 Avenue Mr. Tindall filed his application on August 12, 2015. 3. MINNIE BROWN 2315 Orem 2014/2015 $1,331.56 Avenue 2013/2014 824.46 Total $2,156.02 Ms. Brown filed her application on August 10, 2015. 4. MARK JONES 1213 Ashland 2014/2015 $1,665.80 Avenue 2013/2014 1,618.08 2012/2013 1,650.00 Total $4,933.88 Mr. Jones filed his application on August 21, 2015. 81 AGENDA BOARD OF ESTIMATES 10/07/2015 Law Department – cont’d Pursuant to the Tax Property Article, Section 208(h)(2) it is required that interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest shall accrue from the date the application is filed with the county or municipal corporation. In order to avoid interest being paid, each claimant’s refund must be made within 60 days of the application. 82 AGENDA BOARD OF ESTIMATES 10/07/2015 Fire and Police Employees’ – Subscription Agreement Retirement System (F&P) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Subscription Agreement with Drum Special Situation Partners IV LP, managed by Drum Capital Management, LLC. AMOUNT OF MONEY AND SOURCE: $20,000,000.00 – approximately of F&P funds No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: Drum Capital Management, LLC will be managing approximately $20,000,000.00 of F&P funds in Drum Special Situation Partners IV LP, a private equity fund primarily investing in distressed businesses. The F&P Board of Trustees conducted a search for a private equity investment manager and, as a result of that search, selected Drum Capital Management, LLC to receive and invest $20,000,000.00 in Drum Special Situation Partners IV LP. The search and selection process was conducted with the assistance and advice of the F&P System’s investment advisor, Summit Strategies Group. MWBOO GRANTED A WAIVER. (The Subscription Agreement has been approved by the Law Department as to form and legal sufficiency.) 83 AGENDA BOARD OF ESTIMATES 10/07/2015 Parking Authority of Baltimore City (PABC) – Employment Agreement_ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Employment Agreement with Mr. Peter E. Little. The period of the Agreement is effective November 1, 2015 for two years, with the option to extend the period of the Agreement for two additional one-year periods. AMOUNT OF MONEY AND SOURCE: $150,000.00 annually – 2076-000000-2321-253300-607001 BACKGROUND/EXPLANATION: Baltimore City Code, Article 31, Subtitle 13, § 13-10 provides that the Chief Administrative Officer of the PABC is the Executive Director. Mr. Little was selected as Executive Director by the Parking Authority Board of Directors after an extensive local and national search 11 years ago, and Mr. Little has served as Executive Director in a competent and professional manner since that time. For the past two years, Mr. Little has been serving as Executive Director under the terms and conditions of the Employment Agreement that was approved by the Board of Estimates on September 9, 2013, which expires on October 31, 2015. On September 15, 2015, the PABC Board of Directors approved continuing employment with Mr. Little as Executive Director for two years. This Employment Agreement will allow the PABC to retain Mr. Little as the Executive Director of the PABC to conduct and manage the business of the PABC, in the interests of the City of Baltimore and the PABC. APPROVED FOR FUNDS BY FINANCE (The Employment Agreement has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works/ Office – Amendment No. 1 to of Engineering and Construction_ Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Amendment No. 1 to Memorandum of Understanding with Guilford Association, Inc. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 8, 2014, the Board approved a Memorandum of Understanding between the Department and the Guilford Association, Inc. During a recent meeting, the Guilford Association, Inc. requested changes to some of the terms in the original Agreement that includes the inclusion of the name and contact information of the Department’s project manager. The revision of some general conditions and the additional language regarding parking allowances and alternatives during the construction phase of Water Contract 1173 Guilford Reservoir Improvements and Water Contract No. 1120 Guilford Pumping Station Rehabilitation after Notice to Proceeds are given. All other terms that remain in the original Agreement remain the same. (The Amendment No. 1 to Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 85 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works, - Task Assignment Off. of Engineering & Constr. ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 013 to Hazen & Sawyer, PC under Project No. 1406, On-Call Project and Construction Management Assistance Services. AMOUNT OF MONEY AND SOURCE: $136,054.00 – 9956-903645-9551-900020-705032 BACKGROUND/EXPLANATION: Hazen & Sawyer, PC will provide on-site inspection services on SC 899, Improvements to Sanitary Sewers in the Western Area in the Jones Falls Sewershed for the Department of Public Works, Bureau of Water & Wastewater. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 86 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works, - Amendment No. 1 to Agreement Off. of Engineering & Constr. ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 1 to Agreement for Sanitary Contract 920, Improvements to the Gwynns Falls Sewershed Collection System – Area A with Johnson, Mirmiran & Thompson, Inc. AMOUNT OF MONEY AND SOURCE: $259,514.46 – 9956-904623-9551-900020-702064 BACKGROUND/EXPLANATION: Johnson, Mirmiran & Thompson, Inc. will provide engineering services for the Gwynns Falls Sewershed Collection System–Area A to comply with Paragraph 9 of the Consent Decree as part of S.C. 920. Under this Amendment, Johnson, Mirmiran & Thompson, Inc. will provide engineering services, which includes, preparation of design documents for upland area sewer and stream restoration, preparation of right-of-entry agreements and revising the design plans to address erosion and sediment control comments. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the MBE and WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 87 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works, - Amendment No. 5 to Agreement Off. of Engineering & Constr. ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 5 to Agreement for Project No. 1170, Design Engineering Project Management Services with Johnson, Mirmiran & Thompson, Inc. Amendment No. 5 to Agreement extends the period of the Agreement through October 03, 2016. AMOUNT OF MONEY AND SOURCE: $100,273.23 – 2071-000000-5521-632320-603026 BACKGROUND/EXPLANATION: Under Amendment No. 5 to Agreement, Johnson, Mirmiran & Thompson, Inc. will provide assistance and support in General Program Management activities and Project Management and Review activities. The Montebello Water Filtration Plant, Finished Water Reservoir No. 1 & 2 were designed and constructed in 1912 and 1915 respectively and continue to serve the City of Baltimore water system customers. The reservoirs have recently been dewatered and cleaned as a part of routine maintenance. A review of the records indicates that the reservoirs have not been inspected for structural integrity to determine continued service since the early to mid-1970s. As the summer season approaches, the reservoir will need to be returned to service to meet system demands in a very short timeframe. Under this Amendment, the scope of work and budget addresses the confined space entry requirements, internal structural inspection efforts, documentation of inspection finding, and estimates for repair work needed for continued service. 88 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works/ – cont’d Off. of Engineering & Constr. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the MBE and WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Amendment No. 5 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 89 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works/Office – Amendment No. 1 to Agreement Engineering and Construction___ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Amendment No. 1 to Agreement with CDM/PEER JV under Project S.C. 902. The period of the Agreement extends to February 7, 2017. AMOUNT OF MONEY AND SOURCE: $ 71,264.00 – Wastewater Revenue Bonds – 52.40% 64,736.00 – County Grants - 47.60% $136,000.00 – 9956-909602-9551-900020-702064 BACKGROUND/EXPLANATION: This project is to provide engineering services for the Dundalk Sewershed Collection System to comply with Paragraph 9 of the Consent Decree as part of S.C. 902. The upset limit increase is to allow for additional engineering services to provide design and sewer rehabilitation services in hydraulic improvement areas DU03, DU06, DU07 for a total of about 24,000 linear ft. of pipe rehab, and 88 manhole rehab. This is in addition to field investigation and cleaning services in complaint-based work areas. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the MBE/WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 90 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works/Office – Agreement Engineering and Construction___ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Agreement with Johnson, Mirmiran & Thompson, Inc. under Project 1206 Water Facilities Rehabilitation Program Management Services. The period of the agreement is effective upon Board approval for three years or until upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 925,000.00 - 2071-000000-5541-398601-603026 150,000.00 - 2070-000000-5601-717700-603026 150,000.00 - 2071-000000-5601-717700-603026 150,000.00 - 2070-000000-5601-398400-603026 150,000.00 - 2070-000000-5601-399200-603026 150,000.00 - 2070-000000-5601-400100-603026 150,000.00 - 2070-000000-5601-400200-603026 150,000.00 - 2071-000000-5601-613800-603026 150,000.00 - 2071-000000-5601-398500-603026 150,000.00 - 2071-000000-5601-613900-603026 150,000.00 - 2071-000000-5601-400200-603026 100,000.00 - 9960-906918-9557-900020-703032 582,000.00 - 9960-910301-9557-900020-703032 18,000.00 - 9960-907140-9557-900020-703032 110,000.00 - 9960-908504-9557-900020-703032 500,000.00 - 9960-904730-9557-900020-703032 155,000.00 - 9960-904743-9557-900020-703032 200,000.00 - 9960-911141-9557-900020-703032 20,000.00 - 9960-906723-9557-900020-703035 690,000.00 - 9960-903709-9557-900020-703036 $4,800,000.00 91 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works/Office – cont’d Engineering and Construction___ BACKGROUND/EXPLANATION: Johnson, Mirmiran & Thompson, Inc. will provide engineering personnel to support the overall Program Management Services for the Water Facilities Engineering Section. The engineering personnel may be involved in study/design document review, miscellaneous technical services or other assignments as directed by the Water Facilities Engineering Section. The Consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Award Commission. MBE/WBE PARTICIPATION: MBE: DM ENTERPRISES OF BALTIMORE, LLC $960,000.00 20% WBE: ALBRECHT ENGINEERING, INC. $672,000.00 14% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 92 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works/Office – Release of Retainage of Engineering and Services_____ ACTION REQUESTED OF B/E: The Board is requested to approve to authorize execution of the Release of Retainage agreement to CPP Construction Company, Inc., for Sanitary Contract No. 888, McComas Street Pumping Station and Force Main Upgrade. AMOUNT OF MONEY AND SOURCE: $124,500.01 – 9956-905752-9551-000000-200001 BACKGROUND/EXPLANATION: CPP Construction Company, Inc. as of April 29, 2014, has completed 100% of all work for Sanitary Contract No. 888. The Contractor has requested a final release of retainage for $124,500.01. Currently, the City is holding $124,500.01 in retainage for the referenced project and the contractor is requesting to reduce the amount of retainage to $0.00. APPROVED BY MWBOO APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Release of Retainage has been approved by the Law Department as to form and legal sufficiency.) 93 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Public Works/Office – Amendment No. 2 of Engineering & Construction (DPW) to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 2 to Agreement with Patton Harris Rust & Associates (PHRA)/Hazen & Sawyer, A Joint Venture, under W.C. 1168, Post Award Services (PAS) for Deer Creek Pumping Station Improvements. The Amendment No. 2 extends the period of the Agreement through October 4, 2016 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $0.00 - 9960-904727-9557-900020-702064 BACKGROUND/EXPLANATION: On October 5, 2011, the Board approved the original agreement with PHRA/Hazen & Sawyer, A Joint Venture to provide the PAS during improvements of Deer Creek Pumping Station. The original Agreement expires October 5, 2015. This Amendment No. 2 to Agreement will extend the period of the Engineering Agreement through October 4, 2016 to allow PHRA/Hazen & Sawyer, A Joint Venture to continue to provide the PAS and necessary warranty recommendations until completion of the final construction phase. All other terms and conditions of the original agreement remain unchanged. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the Minority and Women’s Business Enterprise programs, in accordance with Article 5, Subtitle 28 of the Baltimore City Code. 94 AGENDA BOARD OF ESTIMATES 10/07/2015 DPW/Office of Eng. and Constr. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Amendment No. 2 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 95 AGENDA BOARD OF ESTIMATES 10/07/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 97 – 102 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 96 AGENDA BOARD OF ESTIMATES 10/07/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 15016, Salt P. Flanigan & Sons, $2,258,936.25 Facility & Site Inc. Improvements MBE: Machado Construction $ 58,000.00 2.57% Co., Inc. Fallsway Construction 56,000.00 2.48% Co., Inc. $114,000.00 5.05% WBE: River Transport, Inc. $ 47,000.00 2.08% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $712,706.17 9950-904216-9514 GF (HUR) Constr. Reserve Local Resurfacing Southeast $593,921.81 ----------------- 9950-947010-9514-6 Structure & Improv. 59,392.18 ----------------- 9950-947010-9514-5 Inspection 59,392.18 ----------------- 9950-947010-9514-2 $712,706.17 Contingencies – Salt Dome at North Ave. This transfer will partially fund the cost associated with Award of Project TR 15016, Salt Facility and Site Improvements with P. Flanigan & Sons, Inc. in the amount of $2,258,936.25. 97 AGENDA BOARD OF ESTIMATES 10/07/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering & Construction 3. WC 1228R – Ashburton Meadville Land $ 645,485.55 Washwater Lake Dam Service, Inc. Stream Stabilization MBE: Chevy Chase Contractors, $22,038.00 3.41% Inc. WBE: Daft-McCune-Walker, Inc. $14,800.00 2.29% Native Terrain Restora- 49,859.60 7.72% tion Services, Inc. $64,659.60 10.01% MWBOO FOUND VENDOR IN COMPLIANCE. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 637,771.44 9960-910300-9558 Water Revenue Constr. Reserve Bonds Meter Replacement 433,006.56 " " Counties $1,070,778.00 $ 64,548.50 ------------------ 9960-917300-9557-2 Extra Work 64,548.50 ------------------ 9960-917300-9557-3 Engineering 257,466.45 ------------------ 9960-917300-9557-5 Inspection 645,485.55 ------------------ 9960-917300-9557-6 Construction 98 AGENDA BOARD OF ESTIMATES 10/07/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering & Construction 38,729.00 ------------------ 9960-917300-9557-9 $1,070,778.00 Administration The transfer will provide funds to cover the costs associated with the Award of WC 1228, Ashburton Washwater Lake Dam Stabilization. Bureau of Purchases 5. B50004067, Provide D.T.S. Worldwide $ 184,500.00 Coach Style Bus Transportation Transportation Services for Sandtown-Winchester & Oliver Senior Citizen Center (Health Dept.–CARE) MWBOO GRANTED A WAIVER. A PROTEST WAS RECEIVED FROM HIGHER GROUND TRANSPORTATION SERVICES, INC. 6. B50004158, Mowing & Lorenz Lawn & $ 87,980.00 Flower Bed Maintenance Landscape Inc. d/b/a Lorenz Inc. (Dept. of Transpor- tation - Maintenance Administration) MWBOO SET GOALS OF 27% MBE AND 9% WBE. MBE: 4 Evergreen Lawn Care, 27% LLC WBE: Fouts Lawn Care Corp Inc. 9% MWBOO FOUND VENDOR IN COMPLIANCE. 99 AGENDA BOARD OF ESTIMATES 10/07/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 7. B50004161, Various Allogram, Inc. $ 70,679.49 Trophies & Awards (Dept. of Recreation & Parks) MWBOO GRANTED A WAIVER. 8. B50004196, Replacing J.F. Fischer, Inc. $ 662,680.00 Cooling Towers at Patapsco Wastewater Treatment Plant (Dept. of Public Works/ Water & Wastewater – Facilities) MWBOO SET GOALS OF 18% MBE AND 6% WBE. MBE: Horton Mechanical $163,500.00 24.6% Contractors, Inc. WBE: Colt Insulation, $ 52,125.00 7.8% Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 9. B50004208, Recycle Rehrig Pacific Co. $ 108,720.00 Containers & Lids (Dept. of Public Works, Bur. of Solid Waste) MWBOO GRANTED A WAIVER. 100 AGENDA BOARD OF ESTIMATES 10/07/2015 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 10. B50004256, Laboratory $1,000,000.00 Gases, Chemicals & VWR International, Supplies LLC (Dept. of Public Fisher Scientific Works, Office of Co., L.L.C. Compliance & Laboratories) Airgas USA, LLC MWBOO GRANTED A WAIVER. 11. B50004260, American Truck & $ 62,074.00 28 Passenger Bus, Inc. Bus - Type A (Dept. of General Services) MWBOO GRANTED A WAIVER. 12. B50004265, Light Hertz Equipment $185,671.44 Towers Rental Corporation (Dept. of General Services) MWBOO GRANTED A WAIVER. 13. B50004274, Parts for Centrisys Corporation $ 84,999.00 Flottweg Z73 Centrifuge MWBOO GRANTED A WAIVER. 101 AGENDA BOARD OF ESTIMATES 10/07/2015 Bureau of Purchases – Acceptance of Technical Proposal And Open Price Proposal ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the technical proposal submitted from Germain Holdings LLC dba Overlea Caters for Solicitation No. B50004113, Eating Together In Baltimore Program for Food Services. The Board is also requested to Open their Price Proposal. AMOUNT OF MONEY AND SOURCE: N/A – Price Opening BACKGROUND/EXPLANATION: Vendors were solicited by posting on CitiBuy and advertising in local newspapers. The sole technical proposal received was opened on July 1, 2015, and was determined to meet minimum technical requirements. MBE/WBE PARTICIPATION: N/A – Price Opening 102 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. LAKESHORE EQUIPMENT COMPANY d/b/a LAKESHORE Cooperative LEARNING STORE $25,604.65 Contract Anne Arundel County Public School Contract No. 06CM-77 – Infant Supplies and Materials – Baltimore City Health Department – Req. No. R702521 This contract provides a competitive discount of 7% on all Lakeshore items. 2. EMBLEMS INC. d/b/a THE EMBLEM AUTHORITY $16,970.00 Increase Contract No. B50004017 – Shoulder Patches K9, Sergeant, Chevrons – Baltimore City Police Department – Req. No. R690157 – Purchase Order No. P532785 On April 14, 2015, the City Purchasing Agent approved the initial award in the amount of $10,390.00. This increase in the amount of $16,970.00 will make the award amount $27,360.00. 3. VS VISUAL STATEMENT, Sole Source INC. $34,495.00 Agreement Contract No. 08000 – Edge FX Advanced Robotic Solution and 3-days of Training – Baltimore City Police Department – Req. No. R691238 The Board is requested to approve and authorize execution of an Agreement with VS Visual Statement Incorporated. The period of the Agreement is October 7, 2015 through October 6, 2016. This sole source award is for an Edge FX Advanced Robotic Solution that includes hardware, software, 3D mapping and 103 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases scenario simulations software, consumables, carrying case, accessories, annual maintenance support, and 3 days of training. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 4. TSI INCORPORATED $48,395.34 Low Bid Solicitation No. B50004273 – Fit Tester – Baltimore City Police Department – Req. No. R706265 5. SOCIAL SOLUTIONS GLOBAL INC. $2,280.00 Renewal Contract No. 08000 – ETO Software Development for the Ryan White Program – Baltimore City Health Department – Purchase Order No. P529351 On November 12, 2014, the Board approved the initial award in the amount of $26,660.00. The award contained three 1- year renewal options. The period of the ratification is July 1, 2015 through September 30, 2015. The renewal in the amount of $2,280.00 is for the period October 1, 2015 through June 30, 2016, with two 1-year renewal options remaining. 6. F & F AND A. JACOBS & SONS, INC. $37,198.00 Selected Source Contract No. 06000 – Blauer Uniform Jackets – Baltimore City Fire Department – Req. No. R709549 This request is for Blauer Uniform Jackets for the new members graduating from the Fire Academy on September 18, 2015. 104 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. QUANTUM ENGINEERING CORPORATION $15,000.00 Renewal Contract No. B50003212 – Universal Hand Hole Covers – Department of Transportation – Req. No. R645657 On October 17, 2013, the City Purchasing Agent approved the initial award in the amount of $22,125.00. The award contained two 1-year renewal options. On November 24, 2014, the City Purchasing Agent approved the first renewal in the amount of $2,500.00. This final renewal in the amount of $15,000.00 is for the period October 17, 2015 through October 16, 2016. 8. DAZSER-BAL CORPORATION $10,248.00 Renewal Contract No. B50002590 – Janitorial Service-Branch #14 – Enoch Pratt Free Library – Purchase Order No. P521483 On September 25, 2012, the City Purchasing Agent approved the initial award in the amount of $10,248.00. The award contained three 1-year renewal options. Subsequent renewals have been exercised. This final renewal in the amount of $10,248.00 is for the period November 1, 2015 through October 31, 2016. 9. ADVANCED TANK SYSTEMS, INC. $10,000.00 Renewal Contract No. B50002661 – Inspections and Certifications for Fuel Tanker Trucks – Department of General Services/Fleet Management – Purchase Order No. P522009 On November 7, 2012, the Board approved the initial award in the amount of $25,000.00. The award contained two 1-year renewal options. This renewal in the amount of $10,000.00 is for the period November 7, 2015 through November 6, 2016, with one 1-year renewal option remaining. 105 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. LABEL INDUSTRIES, INC. $44,557.68 Low Bid Solicitation No. B50004288 – Rechargeable Flashlights – Baltimore City Police Department – Req. No. R692554 11. BENTLEY SYSTEMS Sole Source INCORPORATED $26,450.00 Ratification Contract No. 08000 – Inroads Microstation License Updates and Maintenance – Department of Transportation – Req. No. R701103 The vendor is the sole provider of this proprietary software licenses, its updates, and technical support. The period of the award is June 18, 2015 through June 17, 2016. 12. EAST COAST LIGHTING, INC. $39,390.00 Low Bid Solicitation No. B50004308 – Emergency Lighting for Motor Pool – Baltimore City Police Department – Req. No. R708065 13. TATTI CONSERVATION, INC. a/k/a SAT, INC. $35,000.00 Low Bid Solicitation No. B50004266 – Conservation of Bronze Monuments – Planning-Historical and Architectural Preservation – Req. No. To be determined. 14. GEIGER PUMP AND Renewal/ EQUIPMENT COMPANY $350,000.00 Sole Source Contract No. 08000 – ITT Gould and ITT-Allis Chalmers Pumps Parts – Department of Public Works, Water and Wastewater – P.O. No. P525232 On October 16, 2013, the Board approved the initial award in the amount of $100,000.00. The award contained two 1- year renewal options. Subsequent actions have been approved. This renewal in the amount of $350,000.00 is for the period October 15, 2015 through October 14, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 106 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. DAZSER-BAL CORPORATION, d/b/a JANI-KING OF BALTIMORE $ 29,316.00 Renewal Contract No. B50002593 – Janitorial Service – Branches #22 and 10 – Enoch Pratt Library – P.O. No. P521628 On October 3, 2012, the Board approved the initial award in the amount of $29,316.00. The award contained three 1-year renewal options. Two renewals were exercised. This final renewal in the amount of $29,316.00 is for the period November 1, 2015 through October 31, 2016. The above amount is the City’s estimated requirement. 16. DAZSER-BAL CORPORATION d/b/a JANI-KING OF BALTIMORE $ 14,568.00 Renewal Contract No. B50002580 – Janitorial Service – Branch #8 – Enoch Pratt Library – P.O. No. P521482 On September 25, 2012, the City Purchasing Agent approved the initial award in the amount of $14,568.00. The award contained three 1-year renewal options. Two renewals were exercised. This final renewal in the amount of $14,568.00 is for the period November 1, 2015 through October 31, 2016. The above amount is the City’s estimated requirement. 17. HOWARD UNIFORM COMPANY $ 10,000.00 Renewal Contract No. B50002706 – Uniform Shirts – Department of Transportation – P.O. No. P521947 On November 19, 2012, the City Purchasing Agent approved the initial award in the amount of $19,896.00. The award contained two 1-year renewal options. On November 5, 2014 the Board approved the first renewal in the amount of $25,000.00. This final renewal in the amount of $10,000.00 is for the period November 14, 2015 through November 13, 2016. The above amount is the City’s estimated requirement. 107 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 18. UNIVERSAL SECURITY INSTRUMENTS, INC. $ 0.00 Renewal Contract No. B50003047 – Smoke Alarms – Baltimore City Fire Department – P.O. No. P525156 On October 9, 2013, the Board approved the initial award in the amount of $450,000.00. The award contained five 1-year renewal options. On October 8, 2014, the Board approved the first renewal in the amount of $0.00. This second renewal in the amount of $0.00 is for the period October 9, 2015 through October 8, 2016, with three 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 19. BAKER TILLY VANTAGEN, LLC f/k/a PARENTEBEARD, LLC $ 60,000.00 Renewal Contract No. B50002898 – Flexible Spending Account Administration – Department of Human Resources – P.O. No. P532801 On October 16, 2013, the Board approved the initial award in the amount of $43,000.00. The award contained two 1-year renewal options. On August 5, 2015, the City Purchasing Agent approved an increase in the amount of $21,500.00. This renewal in the amount of $60,000.00 is for the period January 1, 2016 through December 31, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 20. ENVIROTECH PUMPSYSTEMS, INC. d/b/a WEIR SPECIALTY PUMPS $ 50,000.00 Renewal Contract No. 08000 – Wemco Pump Parts – Department of Public Works, Water and Wastewater – P.O. No. P525569 108 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On November 13, 2013, the Board approved the initial award in the amount of $100,000.00. The award contained three 1- year renewal options. On October 15, 2014, the Board approved the first renewal in the amount of $0.00. This renewal in the amount of $50,000.00 is for the period November 15, 2015 through November 14, 2016, with one 1- year renewal option remaining. The above amount is the City’s estimated requirement. 21. SHAFER, TROXELL & HOWE, INC. $ 50,000.00 Renewal Contract No. 08000 – Yeoman Pump Parts – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P525622 On November 20, 2013, the Board approved the initial award in the amount of $100,000.00. The award contained three 1- year renewal options. Subsequent actions have been approved. This renewal in the amount of $50,000.00 is for the period November 20, 2015 through November 19, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 22. BELAIR ROAD SUPPLY COMPANY, INCORPORATED $ 20,000.00 Renewal Contract No. B50003786 – Blanket-Sewer Bricks & Pavers – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P529060 On October 15, 2014, the City Purchasing Agent approved the initial award in the amount of $20,000.00. The award contained three 1-year renewal options. On June 10, 2015, the Board approved an increase in the amount of $10,000.00. This renewal in the amount of $20,000.00 is for the period October 17, 2015 through October 16, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 109 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 23. GROUP 1 WITMER PUBLIC SAFETY GROUP, INC. d/b/a MASON-DIXON FIRE EQUIPMENT GROUPS 2-11 MUNICIPAL EMERGENCY SERVICES, INC. $200,000.00 Renewal Contract No. B50002883 – Fire Tools, Equipment & Repair Parts – Fire Department – P.O. Nos. P525223 and P525224 On October 16, 2013, the Board approved the initial award in the amount of $150,000.00. The award contained six 1- year renewal options. On August 20, 2014, the Board approved the first renewal in the amount of $200,000.00. This second renewal in the amount of $200,000.00 is for the period October 16, 2015 through October 15, 2016, with four 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 24. FIRST CALL BELTWAY INTERNATIONAL, LLC $300,000.00 SECOND CALL WEST END SERVICE, INC. 0.00 $300,000.00 Renewal Contract No. B50002515 – O.E.M. Parts, Service and Warranty Repairs for International Heavy Duty Trucks – Department of General Services – P.O. Nos. P521601 and P521602 On September 26, 2012, the Board approved the initial award in the amount of $1,500,000.00. The award contained two 1- 110 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases year renewal options. On November 5, 2014, the Board approved an increase in the amount of $750,000.00. This renewal in the amount of $300,000.00 is for the period November 1, 2015 through October 31, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 25. MINNESOTA LIFE INSURANCE COMPANY $5,700,000.00 Renewal Contract No. B50001893 – Life and Accidental Death and Dismemberment Insurance – Employees and Retirees – Human Resource Department – Req. Nos. N/A On August 10, 2011, the Board approved the initial award in the amount of $5,478,474.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $5,700,000.00 is for the period January 1, 2016 through December 31, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 7% MBE AND 2% WBE. Commitment Performed MBE: Walker Benefit Services, 7% $37,175.00 10% LLC WBE: N/A On September 11, 2012, MWBOO waived the WBE requirement. MWBOO FOUND VENDOR IN COMPLIANCE. 111 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 26. LAWMEN SUPPLY COMPANY OF NEW JERSEY, INC. $ 35,000.00 Renewal Contract No. B50003683 – SWAT Uniforms – Baltimore City Police Department – P.O. No. P528602 On September 3, 2014, the Board approved the initial award in the amount of $35,000.00. The award contained five 1- year renewal options. This renewal in the amount of $35,000.00 is for the period September 3, 2015 through September 2, 2016 with four 1-year renewal options remaining. The above amount is the City’s estimated requirement. 27. AGILENT TECHNOLOGIES, INC. $ 80,112.09 Renewal Contract No. 08000 – Instrument Maintenance Items – Baltimore City Police Department – P.O. No. P514739 On September 15, 2010, the Board approved the initial award in the amount of $15,112.09. The award contained five 1- year renewal options. Subsequent actions have been approved. This final renewal in the amount of $80,112.09 is for the period September 1, 2015 through August 31, 2016. The above amount is the City’s estimated requirement. 28. PEAVEY CORPORATION $ 9,000.00 Renewal Contract No. B50001600 – Evidence Tape – Baltimore City Police Department – P.O. No. P514640 On September 1, 2010, the City Purchasing Agent approved the initial award in the amount of $9,000.00. The award contained five 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $9,000.00 is for the period September 1, 2015 through August 31, 2016. The above amount is the City’s estimated requirement. 112 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 29. BEECHER EMISSION SOLUTION TECHNOLOGIES LLC, d/b/a WARD DIESEL FILTER SYSTEMS $ 12,000.00 Increase Contract No. 08000 – OEM Parts and Service for Ward Diesel Filters – Department of General Services – P.O. No. P528239 On November 24, 2010, the Board approved the initial award in the amount of $120,000.00. The award contained two 1- year renewal options. Subsequent actions have been approved and both renewal options have been exercised. This increase in the amount of $12,000.00 is necessary to continue services for the remainder of the contract. This increase will make the award amount $132,000.00. The contract expires on November 23, 2015. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 30. BELTWAY INTERNATIONAL, LLC $323,514.00 Increase Contract No. B50003961 – Pothole Patch Trucks – Department of General Services – P.O. No. P530900 On April 1, 2015, the Board approved the initial award in the amount of $164,132.00. This increase in the amount of $323,514.00 is necessary to purchase two additional pothole patch trucks, which will replace older equipment in the City’s fleet, as part of Fleet Management’s planned replacement program. This increase will make the award amount $487,646.00. The contract expires on March 31, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 113 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 31. ALS GROUP USA, CORP. d/b/a ALS ENVIRONMENTAL $200,000.00 Increase Contract No. B50003289 – Laboratory Analytical Services – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P526464 On March 5, 2014, the Board approved the initial award in the amount of $400,000.00. The award contained two 2-year renewal options. To remain compliant with the regulatory requirement of the Wastewater Treatment Plants and Environmental Programs an increase in the amount of $200,000.00 is necessary. This increase will make the award amount $600,000.00. The contract expires on March 15, 2016, with two 2-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 32. CORRELLI INCORPORATED $ 59,670.00 Increase Contract No. B50003978 – Portable Air Compressor with Trailer – Department of General Services – P.O. No. P530919 On April 22, 2015, the Board approved the initial award in the amount of $99,450.00. This increase in the amount of $59,670.00 is necessary to purchase three additional units which will replace older equipment in the City’s fleet, as part of Fleet Management’s planned replacement program. This increase will make the award amount $159,120.00. The contract expires on April 21, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 33. GRAYBAR ELECTRIC COMPANY, INC. $990,000.00 Increase Contract No. B50003818 – Electrical Supplies – Departments of Transportation, Public Works and General Services, etc. P.O. No. P529433 114 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On November 19, 2014, the Board approved the initial award in the amount of $444,600.00. The award contained two 1- year renewal options. This increase in the amount of $990,000.00 is necessary to provide sufficient funding for the second and third year of the contract term and additional unanticipated projects for the Department of Transportation in support of the Mayor’s High Crime Project. This increase will make the award amount $1,434,600.00. The contract expires on November 18, 2017 with two 1-year renewal options remaining. The above amount is the City’s estimated requirement for the remainder of the term. MWBOO GRANTED A WAIVER. 34. SHERI M. BUCKEY d/b/a AB&B TERMITE AND PEST CONTROL $ 50,000.00 Increase Contract No. B50001701 – Pest Control Services – Department of General Services – P.O. No. P516127 On February 16, 2011, the Board approved the initial award in the amount of $80,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved and all renewals have been exercised. On March 25, 2015, the Board approved an increase and extension. Authority is requested to increase and extend the contract so new specifications can be drafted for a new solicitation. The period of the extension is September 30, 2015 through March 31, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 35. THE SHERWIN-WILLIAMS COMPANY, d/b/a DURON $ 50,000.00 Extension Contract No. 06000 – Paint & Chemical Coatings – Department of General Services, etc. – P.O. No. P532436 115 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On August 18, 2015, the City Purchasing Agent approved the initial award in the amount of $24,800.00. On September 21, 2015, the City Purchasing Agent approved an increase in the amount of $12,400.00. City agencies have standardized several of their painting requirements on particular paint products from the vendor, based on the expiring State of Maryland Contract 001B3400510. The State of Maryland is working on a new competitively bid contract which includes the City’s requirements. This extension will allow the State to complete the bidding process. The period of the extension is November 1, 2015 through January 31, 2016. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 36. VANGUARD UTILITY SERVICE, INC. $200,000.00 Extension Contract No. B50001595 – Provide Large Water Meter Testing, Repair and Replacement – Department of Public Works, Revenue Measuring and Billing – P.O. No. P514854 On September 15, 2010, the Board approved the initial award in the amount of $382,789.35. The award contained four 1- year renewal options. Subsequent renewal options have been exercised. This extension in the amount of $200,000.00 will make the contract amount $2,782,789.35. Due to the new automated system the specifications need revision and it is taking longer than anticipated. This extension will allow time for a new solicitation to be competitively bid, advertised, and awarded. The period of the extension is October 15, 2015 through March 31, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 116 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 37. VALUE OPTIONS, INC. $3,800,000.00 Extension Contract No. BP-07196 – Behavioral Health Plan Services – Department of Human Resources – Req. No. N/A On September 12, 2007, the Board approved the initial award in the amount of $1,591,541.00. The award contained two 1- year renewal options. Subsequent actions have been approved. This extension in the amount of $3,800,000.00 is necessary to allow the City time to incorporate recommendations resulting from the Mayor’s Ten Year Sustainable Budget Plan in conjunction with other benefit contracts and commitments. This extension will make the total contract value $22,181,541.00. The period of the extension is January 1, 2016 through December 31, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 17% MBE AND 9% WBE. Commitment Performed MBE: Walker Benefit Services, $ 3,453.75 1.5% LLC Specialty Marketing & 860.00 0.4% Printing Services __________ ___ 17% $ 4,313.75 1.9% WBE: Jelly Bean Printing 9% $20,758.00 9.0% The vendor has demonstrated good faith efforts. There are limited opportunities for segmentation due to specialty nature of contract. MWBOO FOUND VENDOR IN COMPLIANCE. 117 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 38. EXPRESS SCRIPTS, INC. $1,600,000.00 Extension Contract No. BP-07150 – Prescription Drug Program Service – Human Resource Department – Req. No. N/A On September 12, 2007, the Board approved the initial award in the amount of $3,683,573.00. The award contained two 1- year renewal options. The renewals and subsequent actions have been approved. This extension in the amount of $1,600,000.00 is necessary to allow the City time to incorporate recommendations resulting from the Mayor’s Ten Year Financial Plan in conjunction with other benefit contracts and recommendations. This extension will make the total contract value $12,765,016.00. The period of the extension is January 1, 2016 through December 31, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 17% MBE AND 9% WBE. Commitment Performed MBE: A. Thompson & Assocs. $ 8,136.00 Human Capital Consultants, 25,181.00 LLC 17% __________ $33,317.00 9.5% WBE: Sreansis, LLC Well Workplace, LLC dba $ 2,190.00 Well Advantage Curry Printing & Copy 3,305.00 Center _________ 9% $ 5,495.00 1.6% The vendor demonstrated good faith efforts. There are limited opportunities for segmentation due to specialty nature of contract. MWBOO FOUND VENDOR IN COMPLIANCE. 118 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 39. CAREFIRST OF MARYLAND, INC. $7,100,000.00 Extension Contract No. BP-07194 – PPO Medical Plans for City Employees and Dependents – Department of Human Resources – Req. No. N/A On September 12, 2007, the Board approved the initial award in the amount of $7,053,710.67. The award contained two 1- year renewal options. The renewals and subsequent actions have been approved. This extension in the amount of $7,100,000.00 will allow the City time to incorporate recommendations resulting from the Mayor’s Ten Year Financial Plan with other benefits and commitments. This extension will make the total contract value $65,869,605.67. The period of the extension is January 1, 2016 through December 31, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 17% MBE AND 9% WBE. Commitment Performed MBE: CJ Maintenance, Inc. $268,344.00 6.3% RGH Enterprises, Inc. 638,730.00 15.1% 17% $907,074.00 21.4% MBE: Rudolph Office & 9% $447,126.00 10.6% Computer Supply* * Company is no longer certified with Baltimore City. Credit is given for their participation because they were certified at time of award. MWBOO FOUND VENDOR IN COMPLIANCE. 119 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 40. HMO a. UNITED HEALTHCARE $20,800,000.00 INSURANCE COMPANY b. AETNA HEALTH AND LIFE 5,200,000.00 INSURANCE COMPANY c. KAISER FOUNDATION HEALTH 14,500,000.00 PLAN OF THE MID-ATLANTIC STATES, INC. $40,500,000.00 POS d. UNITED HEALTHCARE $19,400,000.00 INSURANCE COMPANY e. AETNA HEALTH AND LIFE 3,400,000.00 INSURANCE COMPANY $22,800,000.00 Extensions Contract No. B50000452 – Health Maintenance Organization (HMO) and Point of Service (POS) Medical Plans for City Employees/Retirees and Dependents – Department of Human Resources – Req. No. N/A On August 6, 2008, the Board approved the initial award to United Healthcare and Kaiser Permanente. On December 10, 2008, the Board approved an additional award to Aetna Health and Life. The award contained three 1-year renewal options. The renewals and subsequent actions have been approved. This extension in the amount of $40,500,000.00 for HMO and $22,800,000.00 for POS will allow the City time to incorporate recommendations resulting from the Mayor’s Ten Year Financial Plan in conjunction with other benefit contracts and commitments. The extension will make the total contract value $544,971,803.00. The period of the extension is January 1, 2016 through December 31, 2016. The above amount is the City’s estimated requirement. 120 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MWBOO SET GOALS OF 14% MBE AND 5% WBE. MBE/WBE goals are applied separately against the HMO and POS Administrative Retention Fees. United HealthCare Insurance Company was found in compliance on July 23, 2015. Aetna Health and Life Insurance Company was found in compliance on July 22, 2015 and Kaiser Foundation Health Plan of the Mid-Atlantic States, Inc. was found compliant on August 5, 2015. a. United Healthcare Insurance Company (HMO Administrative Fee 2014) Commitment Performed MBE: Time Printers, Inc. $ 44,346.00 6.0% Camera Ready, Inc. 44,391.00 6.0% Burs and Garrett 2,730.00 0.4% Physical Therapy Associates, P.A. ___________ _____ 14% $ 91,467.00 12.4% WBE: Mary Kraft & Assocs. Inc. $ 27,702.00 3.8% Well Workplace d/b/a Well 16,570.00 2.3% Advantage 5% ___________ ____ $ 44,272.00 6.0% The Provider has demonstrated good faith efforts. MWBOO FOUND VENDOR IN COMPLIANCE. 121 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases b. Aetna Health & Life Insurance Company (HMO Administrative Fee 2014) Commitment Performed MBE: Time Printers, Inc. 14% $ 10,653.25 17.6% WBE: Well Workplace d/b/a 5% $ 18,805.30 31.6% Well Advantage MWBOO FOUND VENDOR IN COMPLIANCE. c. Kaiser Permanente Insurance Company (HMO Administrative Fee 2014) Commitment Performed MBE: Walker Benefit 14% $104,785.00 10.3% Services, LLC WBE: Dana Insurance $ 40,517.00 4.0% Services, Inc. Optimal Health Quest 1,428.00 0.1% Management Services 5% ___________ ____ $ 41,945.00 4.1% The contracting agency reported the provider has demonstrated good faith effort. MWBOO FOUND VENDOR IN COMPLIANCE. 122 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases d. United Healthcare Insurance Company (POS) Administrative Fee Commitment Performed MBE: Camera Ready, Inc. 14% $137,600.00 14.6% WBE: Mary Kraft & Associates $ 52,616.00 5.6% Inc. Well Workplace d/b/a 9,386.00 1.0% Well Advantage ___________ ____ 5% $ 62,002.00 6.6% MWBOO FOUND VENDOR IN COMPLIANCE. e. Aetna Health & Life Insurance Company (POS Administrative Fee 2014) Commitment Performed MBE: Time Printers, Inc. 14% $ 5,182.10 18.5% WBE: Well Workplace d/b/a 5% $ 9,147.54 32.6% MWBOO FOUND VENDOR IN COMPLIANCE. 41. ATLANTIC EMERGENCY SOLUTIONS $300,000.00 Extension Contract No. 08000 – OEM Parts and Service for Pierce Fire Apparatus – Department of General Services – P.O. No. P515061 On October 6, 2010, the Board approved the initial award in the amount of $1,000,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This extension in the amount of $300,000.00 is necessary for B50004317 to be advertised. The extension will make the contract value $2,900,000.00. 123 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The period of the extension is October 6, 2015 through January 31, 2016. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 42. VERIZON BUSINESS NETWORK SERVICES, INC. ON BEHALF OF VERIZON MARYLAND, LLC $260,441.00 Service Agreement Contract No. 08000 – E911 Customer Premise Equipment Maintenance Agreement – Mayor’s Office of Information Tech- nology – Req. No. to be determined The Board is requested to approve and authorize execution of a Service Agreement with Verizon Business Network Services, Inc. On Behalf of Verizon Maryland, LLC. The period of the Agreement is October 7, 2015 through October 6, 2016. The vendor is the Original Equipment Manufacturer (OEM) and sole provider of maintenance for the existing 911 (Enhanced 911) Customer Premise Equipment (CPE) network. The agreement will extend critical maintenance services for the CPE while new requirements are competitively bid. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Service Agreement has been approved by the Law Department as to form and legal sufficiency.) 124 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 43. CCG SYSTEMS, Ratification of INC. $ 51,358.11 Sole Source/ Agreement Contract No. 08000 – FASTER Annual Maintenance Agreement – Department of General Services – Fleet Management – Req. No. R695806 The Board is requested to ratify the sole source to Agreement with CCG Systems, Inc. The period of the Agreement is May 1, 2015 through April 30, 2016. The vendor installed the original software and is the sole provider of the proprietary software and updates that is used for the FASTER system in Fleet Management. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 44. SB & COMPANY, $ 80,420.00 Financial Audit LLC 50,940.00 Performance Audit $131,360.00 Engagement Letters Contract No. B50003161, Baltimore City Agency and Miscellaneous Audits – Department of Finance – P.O. No. P526651 125 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On March 19, 2014, the Board approved an award to four auditing firms. Audits are scheduled on an as-needed basis by submitting to the Board individual engagement letters with the selected firm for the particular audits that agencies request to be performed under Contract B50003161 with upset amounts based upon the fixed hourly rates awarded. Engagement letters have been received by the selected firm for the financial and performance audits of the Department of General Services. The amount is the City’s estimated requirement; however, the vendor will supply the City’s entire requirement, be it more or less. MWBOO SET GOALS OF 10% MBE AND 5% WBE Compliance has not yet been reviewed as payments to vendor under previous engagement letters have not yet exceeded $50,000.00. 45. SB & COMPANY, $132,090.00 Financial Audit LLC 71,290.00 Performance Audit $203,380.00 Engagement Letters Contract No. B50003161, Baltimore City Agency and Miscellaneous Audits – Department of Finance – P.O. No. P526651 On March 19, 2014, the Board approved an award to four auditing firms. Audits are scheduled on an as-needed basis by submitting to the Board individual engagement letters with the selected firm for the particular audits that agencies request to be performed under Contract B50003161 with upset amounts based upon the fixed hourly rates awarded. 126 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Engagement letters have been received by the selected firm for the financial and performance audits of the Fire Department. The amount is the City’s estimated requirement; however, the vendor will supply the City’s entire requirement, be it more or less. MWBOO SET GOALS OF 10% MBE AND 5% WBE Compliance has not yet been reviewed as payments to vendor under previous engagement letters have not yet exceeded $50,000.00. 46. CLIFTONLARSONALLEN, $ 76,980.00 Financial Audit LLP 52,710.00 Performance Audit $129,690.00 Engagement Letters Contract No. B50003161, Baltimore City Agency and Miscellaneous Audits – Department of Finance – P.O. No. P526653 On March 19, 2014, the Board approved an award to four auditing firms. Audits are scheduled on an as-needed basis by submitting to the Board individual engagement letters with the selected firm for the particular audits that agencies request to be performed under Contract B50003161 with upset amounts based upon the fixed hourly rates awarded. Engagement letters have been received by the selected firm for the financial and performance audits of the Mayor’s Office of Information and Technology. MWBOO SET GOALS OF 10% MBE AND 5% WBE Compliance has not yet been reviewed as payments to vendor under previous engagement letters have not yet exceeded $50,000.00. 127 AGENDA BOARD OF ESTIMATES 10/07/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 47. HAMILTON ENTERPRISES, $ 80,820.00 Financial Audit LLC 53,872.00 Performance Audit $134,692.00 Engagement Letters Contract No. B50003161, Baltimore City Agency and Miscellaneous Audits – Department of Finance – P.O. No. P526650 On March 19, 2014, the Board approved an award to four auditing firms. Audits are scheduled on an as-needed basis by submitting to the Board individual engagement letters with the selected firm for the particular audits that agencies request to be performed under Contract B50003161, with upset amounts based upon the fixed hourly rate awarded. An engagement letter has been received by the selected firm for the financial and performance audits of the Department of Housing and Community Development. MWBOO SET GOALS OF 10% MBE AND 5% WBE Compliance has not yet been reviewed as payments to vendor under previous engagement letters have not yet exceeded $50,000.00. 128 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of Human Resources – Personnel Matter The Board is requested to approve the Personnel matter below: Law Department Hourly Rate Amount 1. JOHN P. MACHEN $75.00 $129,675.00 Accounts: 1001-000000-8620-175200-601009 $32,418.75 6000-694007-5850-418600-601009 $97,256.25 Mr. Machen will continue to work as a Contract Services Specialist II (Special Chief Solicitor). His duties will include, but are not limited to drafting and reviewing documents for the Baltimore Development Corporation and other City departments and agencies. This is a 20% increase in the hourly rate from the previous contract period. The period of the agreement is for one year, beginning retroactively from October 1, 2015. THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The Agreement has been approved by the Law Department as to form and legal sufficiency) 129 AGENDA BOARD OF ESTIMATES 10/07/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Office of Labor Commissioner 1. Quinton Herbert American Arbitration- General $1,692.50 Assn. Essential Funds Mediation Skills for the New Mediator Washington, DC Nov. 2 – 6, 2015 (Reg. Fee $1,625.00) The registration fee was prepaid using a City-issued credit card issued to Ms. Deborah Moore-Carter. The disbursement to Mr. Herbert is $67.50. Department of Planning 2. Thomas J. Stosur Lincoln Institute’s N/A $ 0.00 16th Annual Big City Planning Director’s Institute Cambridge, MA Oct. 11 – 13, 2015 All of Mr. Stosur’s program costs (travel, hotel, and meals) will be paid by the Lincoln Institute of Land Policy. Police Department 3. Richard Remy 14th Annual IAFOAM General $1,324.17 Training Conference Funds Pensacola, Fl Oct. 5 - 9, 2015 (Reg. Fee $250.00) 130 AGENDA BOARD OF ESTIMATES 10/07/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Police Department 4. Melissa R. Hyatt 2015 International N/A $ 0.00 Law Enforcement Torch Run for Special Olym- pics Conference Paradise Island, Bahamas Sept. 30 – Oct. 4, 2015 Pursuant to AM-240-3, although this travel is outside of the continental United States, a proposed daily subsistence allowance was not established because the Special Olympics of Maryland will cover all expenses for this training conference and travel. 5. Lekeshia Blue 11th Annual IAPRO General $1,420.96 and Blueteam Users Fund Conference Scottsdale, AZ Nov. 2 – 6, 2015 The subsistence rate for this location is $177.00 per night. The cost of the hotel is $172.00 per night plus hotel taxes of $95.76 per night. The airfare is $417.20. The Department is requesting additional subsistence of $35.00 per day for meals and incidentals. 131 AGENDA BOARD OF ESTIMATES 10/07/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Transportation 6. Betty T. Smoot NACTO Designing General $1,894.55 Cities Conference Funds Austin, TX Oct. 27 – 31, 2015 (Reg. Fee $495.00) The subsistence rate for this location is $197.00. The hotel rate for the first night is $149.99 plus hotel taxes of $22.50. The hotel rate for the second, third and fourth night is $229.00 plus hotel taxes of $34.35 per night. The Department is requesting additional subsistence of $32.00 per day for hotel costs and $40.00 per day for food and incidentals. The registration fee was prepaid using a City-issued procurement card assigned to Dhirendra Sinha. The disburse- ment to Ms. Smoot is $1,399.55. Department of Public Works 7. Anne Draddy Integrated and Internal $ 120.00 Mark Cameron* Sustainable Food, Service Energy, and Water Fund in Transitioning *Stormwater Urban Landscapes Utility Detroit, MI Fund Oct. 14 – 17, 2015 (Reg. Fee $0.00) Wayne State University will cover all expenses including transportation, hotel, and food. Each attendee will receive $60.00 for parking. 132 AGENDA BOARD OF ESTIMATES 10/07/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Public Works – cont’d 8. Deborah Pitts Water Quality Water $2,254.30 Technology Fund Conference Salt Lake City, UT Nov. 15 – 19, 2015 (Reg. Fee $820.00) The transportation and registration were prepaid using a City-issued credit card assigned to Tianna Haines. The subsistence rate for this area is $167.00 per day. The Hotel rate is $199.00 per day plus hotel tax of $25.07 per day. The Department is requesting additional subsistence in the amount of $32.00 per day to cover the costs of the hotel and $40.00 per day for meals and incidentals. The disbursement to Ms. Pitts is $1,116.30. Department of Public Works – Bureau of Solid Waste 9. Natasha Neale 2015 Municipal General $ 878.73 Waste Management Funds Association Fall Summit Evanston, IL Oct. 12 – 14, 2015 (Reg. Fee $99.00) The subsistence rate for this location is $129.00. The hotel cost is $199.00 per night plus hotel tax of $53.73. The Department is requesting additional subsistence of $70.00 per night for the hotel balance and $40.00 per day for meals and incidentals. The airfare in the amount of $188.00 and registration fee of $99.00 were prepaid on a City-issued procurement card assigned to Ms. Tianna Haines. The amount to be disbursed to the attendee is $591.73. 133 AGENDA BOARD OF ESTIMATES 10/07/2015 RETROACTIVE TRAVEL APPROVAL Fund Name To Attend Source Amount Department of Public Works/Office of Sustainable Energy 10. Frank Lee 2015 Certified Internal $2,974.83 Energy Manager, Service 5-Day Training Fund Albany, NY Aug. 3 – 7, 2015 (Reg. Fee $1,895.00) The subsistence rate for this location is $172.00 per day. Mr. Lee incurred out-of-pocket expenses for the mileage, hotel, food and incidentals. The registration fee of $1,895.00 was prepaid on a City- issued procurement card assigned to Mr. Theodore Atwood. The expenses paid by Mr. Lee and the request for reimbursement follows: TRAVEL REIMBURSEMENT Mileage: $ 385.26 Hotel: 594.42 Meals: 100.15 $1,079.83 The original request required modifications and due to administrative delays the request was unable to be submitted prior the travel date. 134 AGENDA BOARD OF ESTIMATES 10/07/2015 Department of General Services – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 9, to Johnson, Mirmiran & Thompson, Inc., under Project 1126J, On- Site Planning and Project Control Services. AMOUNT OF MONEY AND SOURCE: $176,724.96 – 1001-000000-7340-721700-606008 BACKGROUND/EXPLANATION: The Consultant will supply, install, train and support DGS personnel in the use of software, which will aid in managing projects. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 135 AGENDA BOARD OF ESTIMATES 10/07/2015 PROPOSALS AND SPECIFICATIONS 1. Department of General Services - GS 15807R, Structural Repairs to Four Firehouses BIDS TO BE RECV’D: 11/18/2015 BIDS TO BE OPENED: 11/18/2015 2. Department of Transportation - TR 12308, Saint Paul Place and Preston Gardens BIDS TO BE RECV’D: 11/18/2015 BIDS TO BE OPENED: 11/18/2015 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 136