NOTICE: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – JULY 15, 2015 Department of Real Estate – Second Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Second Amendment to Lease Agreement between the Department of Public Works, Safety & Training Division, Tenant, at 3000 Druid Park Drive with approximately 7,000 sq. ft. of space. The 2nd Amendment to Lease Agreement extends the period of the agreement through March 31, 2016. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $40,038.72 $3,336.56 Account: 1001-000000-1901-191300-603013 BACKGROUND/EXPLANATION: The original Lease Agreement was approved by the Board on October 1, 2004. The Department of Public Works, Safety & Training Division, is requesting a 12 month extension to their existing lease with two 5-year renewal options. All other conditions, provisions, and terms of the Lease Agreement dated May 4, 2005 will remain in full force and effect. The Second Amendment to Lease Agreement is late because of administrative issues in the Department of Public Works. (The Second Amendment to Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) AGENDA BOARD OF ESTIMATES 07/15/2015 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 3 - 8 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 2 AGENDA BOARD OF ESTIMATES 07/15/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $80,700.00 – TR 14018, Material Testing 2014 Various Projects Citywide $ 108,620.00 - Sabra Wang & - - Associates, Inc. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $130,063.18 9950-916029-9509 9950-907536-9508-2 HUR Constr. Reserve - Contingencies Materials & Compliance Material Testing Testing This transfer will cover the deficit and fund the costs associated with Change Order No. 1 on Project TR 14018, Material Testing 2014 Various Projects Citywide with Sabra Wang & Associates, Inc. 3. EWO #002, $272,517.24 – TR 14001, Reconstruction of Foot- ways Citywide $1,240,838.00 $0.00 Machado Constr. 180 - Co. CCD This authorization will pay for additional work to be performed on the 2800 and 2900 blocks of Hamilton Avenue sidewalk and ADA ramps. It is heavily traveled by pedestrians and is also the main artery for vehicle traffic going into and out of the City. The compensable time extension of 180 consecutive calendar days is needed for the completion of the work. The contract expires June 16, 2015 with a new completion date of December 16, 2015. 3 AGENDA BOARD OF ESTIMATES 07/15/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $322,907.68 9950-903550-9509 9950-907447-9504-2 GF (HUR) Constr. Reserve Contingencies – Neighborhood Street Reconstruction of Reconstruction Footways Citywide This transfer will cover the deficit and fund the costs associated with Change Order No. 2 on Project TR 14001, Reconstruction of Footways Citywide with Machado Construction Co., Inc. 5. EWO #002, $607,000.00 – TR 14009, Conduit System Recon- struction at Various Locations, Citywide $ 2,651,455.00 $0.00 Highlander Con- 90 - tracting Co. This authorization will provide uninterrupted service for BGE to repair conduit systems for Contract TR 14009. This is necessary in order to avoid power failures and to provide continuity of duct banks for electric cabling and fiber-optic installations throughout Baltimore. A 90-day time extension is requested to continue the work and to allow time to award a new conduit contract. The new completion date will extend the period to October 29, 2015. 4 AGENDA BOARD OF ESTIMATES 07/15/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $667,700.00 9962-941002-9563 9962-909063-9562-2 Other Constr. Reserve Contingencies – Conduit Replacement Conduit System Program Reconstruction This transfer will fund the costs associated with Change Order No. 2 on Project TR 14009, Conduit System Recon- struction at Various Locations Citywide with Highlander Contracting Co. 7. EWO #003, ($100,950.23) – TR 10304, Resurfacing Highways at Various Locations Northeast, Sector 1 $ 2,569,293.77 $0.00 M. Luis Construc- - - tion Co., Inc. This authorization provides for payment of overrun items, deduction of amounts not needed due to underrun or not used items and to balance out the contract. 8. EWO #007, $96,263.00 – TR 07309, Rehabilitation of Roadways Around East Baltimore Life Science Park Phase 1C $ 2,333,454.75 $319,681.93 P. Flanigan & - - Sons, Inc. 9. EWO #007, $51,250.10 – TR 20350, Replacement of Frederick Ave. Bridge over Gwynns Falls & CSX RR $13,997,381.20 $ 84,559.99 Joseph B. Fay Co. - - 5 AGENDA BOARD OF ESTIMATES 07/15/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 10. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $40,892.50 9950-944002-9507 Federal Reserve for Close- outs 15,482.61 9950-903416-9507 MVR Constr. Reserve Hawkins Point Rd. Bridge $56,375.11 ---------------- 9950-902412-9506-2 Contingencies – Frederick Ave. Bridge over Gwynns Falls This transfer will fund the costs associated with Change Order No. 7 on Project TR 20350, Replacement of Frederick Avenue Bridge over Gwynns Falls & CSX RR with Joseph B. Fay Co. 11. EWO #008, $109,918.56 – TR 20350, Replacement of Frederick Avenue Bridge over Gwynns Falls & CSX RR $13,997,381.20 $135,810.09 Joseph B. Fay Co. 30 - days 6 AGENDA BOARD OF ESTIMATES 07/15/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. 12. EWO #009, $796,016.02 – TR 20350, Replacement of Frederick Avenue Bridge over Gwynns Falls & CSX RR $13,997,381.20 $245,728.65 Joseph B. Fay Co. 0 - The authorizations will pay for the 30 days compensable time extension due to issues beyond the control of the contractor which impacted the project. 13. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 880,000.00 9950-944002-9507 Federal Reserve for Close- outs 220,000.00 9950-903416-9507 MVR Constr. Reserve Hawkins Point Road Bridge $1,100,000.00 --------------- 9950-902412-9506-2 Contingencies – Frederick Avenue Bridge over Gwynns Falls This transfer will cover the deficit and fund the costs associated with Change Order Nos. 8 and 9 on Project TR 20350, Replacement of Frederick Avenue Bridge over Gwynns Falls and CSX RR with Joseph B. Fay Co. 7 AGENDA BOARD OF ESTIMATES 07/15/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Public Works/Office of Engineering & Construction 14. EWO #001, $26,850.00 – SC 886R, Improvements to Sludge Blending Tanks at Patapsco Wastewater Treatment Plant $5,435,000.00 - Ulliman Schutte - - Construction, LLC 15. EWO #057, $52,643.55 – WC 1164, Towson Finished Water Reservoir Cover and Miscellaneous Repairs $18,393,000.00 $1,103,575.78 The Whiting-Turner - - Contracting Co., Inc. 8 AGENDA BOARD OF ESTIMATES 07/15/2015 Law Department – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement Agreement and Release of the claim of Ms. Rachel Ham on behalf of her minor son, W.H., Plaintiff, against Officer Todd Murphy for alleged assault, battery, false arrest, false imprisonment, false light and violations of provisions of the Maryland Declaration of Rights. AMOUNT OF MONEY AND SOURCE: $65,000.00 – 1001-000000-2041-716700-603070 BACKGROUND/EXPLANATION: On February 27, 2014, Officer Murphy observed W.H. put what appeared to be a bag of Controlled Dangerous Substance under concrete steps. When Officer Murphy approached W.H., he attempted to flee. Officer Murphy pursued W.H. on foot and apprehended him. Plaintiff alleged that Officer Murphy used excessive force. No Controlled Dangerous Substance was recovered from the scene. W.H. was eventually taken home and released to his parents who took him to the hospital where he was treated for his injuries. As a result of the incident, Plaintiffs filed suit seeking $2,000,000.00 in compensatory and $2,000,000.00 in punitive damages for each claim (total of $12,000,000.00 in compensatory damages and $12,000,000.00 in punitive damages). Because of conflicting factual issues and objective injuries suffered by the Plaintiff, and given the uncertainties and unpredictability of jury verdicts, the parties propose to settle the matter for a total sum of $65,000.00 in return for a dismissal of the litigation. 9 AGENDA BOARD OF ESTIMATES 07/15/2015 Law Department – cont’d Based on a review of the facts and legal issues specific to this case, the Settlement Committee of the Law Department recommends that the Board approve the settlement of this case as set forth herein. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Housing and – Third Amendment to Land Community Development (DHCD) Disposition and Development Agreement _____ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Third Amendment to Land Disposition and Development Agreement (Third Amendment) with the Poppleton Development I, LLC for the Poppleton Redevelopment Project. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Third Amendment provides the Developer with a six month extension in which to close on the properties in Phase 1A, with the option, at the sole discretion of the Commissioner of the DHCD, to allow for an additional six-month extension of the closing. The new date by which the closing must occur on Phase IA will be January 3, 2016. If an additional six months is granted, closing must take place no later than July 3, 2016. The Third Amendment will provide the time necessary to complete the processing of the Tax Increment Financing (TIF) for Phase IA of the Development. At its June 15, 2015 meeting, the Baltimore City Council approved the required TIF legislation. In 2005, the City awarded a development site in the Poppleton neighborhood to La Cite Development, LLC, which formed the entity Poppleton Development I, LLC (the Developer). The Agreement was approved by the Board on September 27, 2006. The Agreement called upon the City to acquire the remaining privately owned properties in the development site, clear the site of structures, and convey the property to the Developer. The Developer is to construct approximately 1,650 units of new rental and for sale housing and 100,000 square feet of commercial retail space (the Project) in multiple phases. 11 AGENDA BOARD OF ESTIMATES 07/15/2015 DHCD – cont’d A First Amendment to the Agreement was approved on April 3, 2013. The First Amendment revised the list of properties to be conveyed, clarified the purchase price of properties and revised the timetable and certain terms for the development of the Project. The Second Amendment to the Agreement was approved on October 8, 2014. The Second Amendment extended the closing of Phase IA by nine months to July 3, 2015; revised the list of properties to be conveyed as part of Phase IA, moving five properties from Phase IB to Phase IA; and shifted the obligation to remove and cap all utilities and utility poles from the Phase I site area from the City to the Developer. The Developer will be paid $550,000.00 for the utility work. (The Third Amendment to Land Disposition and Development Agreement has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Housing and – Mortgage Release Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the release of a $3,000.00 City-held mortgage granted to Carter A. Lawson and recorded in the Land Records of Baltimore City in Liber FMC 10083, Folio 283, for the property located at 2230 Linden Avenue. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 16, 2007, Mr. Lawson borrowed $10,462.50, as a second position loan from the City as part of a Land Disposition Agreement approved by the Board on October 5, 2005, and recorded among the Land Records of Baltimore City in Liber FMC 8927, Folio 508 for the property known as 2230 Linden Avenue. Due to unforeseen circumstances, Mr. Lawson can no longer reside at 2230 Linden Avenue and was granted a short sale from his primary lender, M&T Bank. An offer has been received on the property for $214,900.00 and has been accepted as a short sale by both Mr. Lawson and M&T Bank. Therefore, the DHCD is requesting the Board to approve a release of the second position City mortgage for $3,000.00 in order to facilitate the proposed short sale. MBE/WBE PARTICIPATION: N/A (The Mortgage Release has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with EHM @ Harwood, LLC, Developer, for the sale of two City-owned vacant buildings located at 452 E. Lorraine Avenue and 423 Whitridge Avenue. AMOUNT OF MONEY AND SOURCE: $ 5,000.00 – 452 E. Lorraine Avenue 5,000.00 – 423 Whitridge Avenue $10,000.00 – Purchase Price BACKGROUND/EXPLANATION: The properties will be purchased and renovated with a combination of public funds and grants. The Developer will receive approximately $100,000.00 from the City of Baltimore through bond funds. The Developer will also receive a $30,000.00 lead paint abatement grant from the DHCD, State of Maryland and a $50,000.00 loan from the France-Merrick Foundation. The project will consist of two City-owned buildings to be totally rehabilitated and returned to residential use as single family dwellings. When completed, the properties will be rented to low income tenants with disabilities at affordable rates. The properties were journalized and approved for sale on June 27, 2011 and December 22, 2010, respectively. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE APPRAISAL AND WAIVER VALUATION PROCESS: Not applicable. The properties are being sold at the price in accordance with the Appraisal Policy of the City through the Waiver Valuation Process. 14 AGENDA BOARD OF ESTIMATES 07/15/2015 DHCD – cont’d Pursuant to the provisions under the Baltimore City Code, Article 28 § 8-3, all terms and conditions of this agreement have been approved. MBE/WBE PARTICIPATION: The Developer will purchase the properties for a price that is less than $50,000.00 and will receive City funds or incentives for the purchase or rehabilitation. Therefore, MBE/WBE is applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 07/15/2015 Mayor’s Office of Human Services – Amendment to Agreement, Renewal of Agreement, Agreement, and Grant Agreements________________ The Board is requested to approve and authorize execution of the Amendment to Agreement, Renewal of Agreement, Agreement, and Grant Agreements. AMENDMENT TO AGREEMENT 1. AIDS INTERFAITH RESIDENTIAL SERVICES, INC. $1,385,650.00 Account: 4000-494215-3573-327200-603051 On March 25, 2015, the Board approved an award in the amount of $1,424,500.00. The amount of this award should have been $1,385,650.00, which is a reduction of $38,850.00. The Department is requesting the Board to approve the Amendment to Agreement, which will correct the amount awarded. The Department apologizes for this error, which was made at the administrative level. All other terms of the original agreement will remain in effect. The period of the Agreement is March 1, 2015 through February 28, 2018. MWBOO GRANTED A WAIVER. RENEWAL OF AGREEMENT 2. ASSOCIATED CATHOLIC CHARITIES, INC. $3,391,600.00 Account: 1001-000000-3572-327206-603051 On January 28, 2015, the Board approved the agreement with Associated Catholic Charities, Inc. which allowed for the option to renew for two calendar year periods in the same amount. The original award was for $3,391,600.00. The total amount of the award will be $6,783,200.00. The Department would like to exercise the first option to renew. The terms of the award will remain the same. The organization will continue to provide shelter and supportive services to the homeless population of Baltimore at the Weinberg Housing Resource Center located at 600 Fallsway. The period of the renewal is July 1, 2015 through June 30, 2016. 16 AGENDA BOARD OF ESTIMATES 07/15/2015 Mayor’s Office of Human Services – cont’d AGREEMENT 3. AIDS INTERFAITH RESIDENTIAL SERVICES, INC. $376,441.00 Account: 4000-490915-3573-333643-603051 The organization will use funds to provide housing assistance and supportive services to individuals or to families who have a family member with AIDS. AIDS Inter- faith Residential Services, Inc. serves up to 10 clients at any point in time in their Don Miller housing site. The period of the Agreement is July 1, 2015 through June 30, 2016. MWBOO GRANTED A WAIVER. GRANT AGREEMENTS 4. HOUSE OF RUTH MARYLAND, INC. $ 62,216.00 Account: 4000-480015-3571-333618-603051 The House of Ruth Maryland, Inc. will use the funds to operate an emergency shelter and provide rapid re-housing assistance. The organization will serve 200 clients and their children. The period of the Agreement is July 1, 2015 through June 30, 2016. MWBOO GRANTED A WAIVER. 5. HOUSE OF RUTH MARYLAND, INC. $234,756.00 Account: 5000-525615-3572-333718-603051 The House of Ruth Maryland, Inc. will use the funds to provide temporary shelter, meals, counseling and/or information and referrals to services. The organization will serve 200 women and their children who are homeless. The period of the Agreement is July 1, 2015 through June 30, 2016. MWBOO GRANTED A WAIVER. 17 AGENDA BOARD OF ESTIMATES 07/15/2015 Mayor’s Office of Human Services – cont’d 6. COMMUNITY HOUSING ASSOCIATES, INC. $ 16,725.00 Account: 5000-525115-3573-333755-603051 Community Housing Associates, Inc. will use the funds to offset the cost of resident advocates who link low-income residents of permanent housing in the City to services that help them remain in their housing. The organization will serve approximately 250 clients. The period of the Agreement is July 1, 2015 through June 30, 2016. 7. MOVEABLE FEAST, INC. $128,858.00 Account: 4000-490915-3573-333670-603051 Moveable Feast, Inc. will use the funds to offset the cost of providing supportive services to individuals or to families who have a family member with AIDS. The organization will serve 33,800 meals per year to eligible clients. The period of the Agreement is July 1, 2015 through June 30, 2016. MWBOO GRANTED A WAIVER. 8. UNITED MINISTRIES, INC. $ 26,000.00 Account: 5000-529116-3572-333760-603051 United Ministries, Inc. will use the funds to provide shelter and support services to the homeless of the City in their Earl’s Place Transitional Housing program. The organization will serve approximately 30 clients. The period of the Agreement is July 1, 2015 through June 30, 2016. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Amendment to Agreement, Renewal of Agreement, Agreement and Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 07/15/2015 Office of the State’s Attorney (OSA) – Acceptance of Second Year Funding __ ACTION REQUESTED BY B/E: The Board is requested to approve and authorize acceptance of the second year of funding from the State of Maryland, Department of Juvenile Services. The period of the funding is July 1, 2015 through June 30, 2016. AMOUNT AND SOURCE OF FUNDS: $451,525.00 – 5000-504716-1150-118300-601001 BACKGROUND/EXPLANATION: On July 16, 2014, the Board approved the original Intergovernmental Agreement between the Baltimore City State’s Attorney’s Office and the State of Maryland, Department of Juvenile Services in the amount of $442,670.00. The Interdepartmental Agreement provided for this second year funding in the amount of $451,525.00. The funds are for the Immediate Charging Project which allows the OSA to expedite the charging process at the Baltimore City Juvenile Justice Center. The primary goal is to reduce case processing time between arrest and final disposition for Baltimore City youth. Funding covers the salaries of three full- time attorneys, and three part-time attorneys. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Acceptance of Second Year Funding has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 07/15/2015 Mayor’s Office on Criminal Justice – Grant Adjustment Notice ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the Grant Adjustment Notice (GAN) from the Governor’s Office of Crime Control and Prevention for the “HYPE Coalition” grant, Award #MDSS-2015-1302. The GAN extends the period of the grant through August 31, 2015. AMOUNT OF MONEY AND SOURCE: $0.00 – 5000-596915-2252-690700-600000 BACKGROUND/EXPLANATION: On September 10, 2014, the Board authorized acceptance of the Grant Award for the “HYPE Coalition” grant in the amount of $260,000.00. The grant funds a juvenile-based program that addresses high incidents of crime in Baltimore City and surrounding areas. The funds are used to track juvenile offenders by utilizing a security integration model of multi- agency collaboration with State and local law enforcement agencies, public safety agencies, and community partners. The grant funds will provide salary support, overtime, operating expenses, travel, and contractual services. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Grant Adjustment Notice has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 18 favorable reports by the Planning Commission on June 25, 2015 on Transfers of Funds approved by the Board of Estimates at its meetings on June 17 and June 24, 2015. 21 AGENDA BOARD OF ESTIMATES 07/15/2015 Baltimore Police Department – Memorandum of Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify a Memorandum of Agreement with the Baltimore Child Abuse Center. The period of the Memorandum of Agreement was July 1, 2014 through June 30, 2015. AMOUNT OF MONEY AND SOURCE: $110,000.00 – 5000-597015-2021-212700-600000 BACKGROUND/EXPLANATION: The Baltimore Child Abuse Center, will employ Forensic Interviewers to perform forensic interviews for all child sex offense cases referred by the Police Department. The Forensic Interviewers will conducts interviews with suspected victims of child sexual abuse/assault, their non-offending caretakers, and family members utilizing BCAC’s approved interview protocols. The Memorandum of Agreement is late because of the administrative process. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 22 AGENDA BOARD OF ESTIMATES 07/15/2015 Office of the Labor Commissioner – Side Letter ACTION REQUESTED OF B/E: The Board is requested to NOTE a receipt of the Side Letter which provides a one-time bonus for employees represented by the City Union of Baltimore (CUB). AMOUNT OF MONEY AND SOURCE: The FY 2016 budget concludes funding for this one-time bonus. BACKGROUND/EXPLANATION: Employees represented by CUB will receive a one-time bonus of $450.00. This bonus fulfills the employer’s obligation in accordance with Article 11: Rates of Pay, paragraph B of the FY 2014 – 2016 Memorandum of Understanding. 23 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Transportation – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1300 Thames Street Block Street One canopy 39’x9’ Apartments, LLC Annual Charge: $737.10 2. 4023 Eastern 4023 Eastern One flat sign Avenue Avenue, LLC 12’x2’ Annual Charge: $ 35.20 3. 5904 York Road The Senator One double face Theater, LLC electric sign 2.833’x5.5’ Annual Charge: $ 82.58 4. 3610 Dillon Street JFY Properties II, Canopy 315 sq. ft., LLC vestibule 19 sq. ft. Annual Charge: $929.40 5. 6638 Holabird Mohammed Afzaal Handicap ramp Avenue 21’x3’8” Application Fee: $ 25.00 24 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Transportation – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 6. 901 S. Ann Street Ann Street Wharf, One bracket sign LLC 48”x28” Annual Charge: $ 52.70 7. 1400 Greenmount 1400 Greenmount, One set of steps Avenue LLC 14’x 5’6”, one handicap ramp 45’x7’8” Application Fee: $ 50.00 8. 1400 Greenmount 1400 Greenmount, Three canopies, one Avenue LLC @ 11’x5’, one @ 22’8”x5’, and one 12’x1’ Annual Fee: $298.65 Since no protests were received, there are no objections to approval. 25 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Transportation – Developers’ Agreements The Board is requested to approve and authorize execution of the various Developers’ Agreements. DEVELOPER NO. AMOUNT 1. CRITTENTON HILL, LLC 1369 $104,318.21 Crittenton Hill, LLC would like to install new water service to their proposed new building located in the vicinity of West 32nd Street and Elm Avenue. The agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $104,318.21 has been issued to Crittenton Hill, LLC which assumes 100% of the financial responsibility. 2. BREW HOUSE NO. 16, INC. 1399 $ 20,200.00 Brew House No. 16, Inc. would like to install new water service to their proposed construction located in the vicinity of 831 North Calvert Street. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $20,200.00 has been issued to Brew House No. 16, Inc. which assumes 100% of the financial responsibility. 3. CAIRNES LANE DEVELOPMENT, 1403 $155,874.00 LLC Cairnes Lane Development, LLC would like to install new water service to their proposed new building located in the vicinity of 3622 Cairnes Lane. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. 26 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Transportation – cont’d A Performance Bond in the amount of $155,874.00 has been issued to Cairnes Lane Development, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The Developers’ Agreements have been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Central Savings Bank Properties, LLC. The period of the agreement will commence upon Board of Estimates approval and termination will be deemed in writing by the Department of Transportation. AMOUNT OF MONEY AND SOURCE: $11,512.03 – 9950-906082-9512-900000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the Development. The Developer proposes to perform the Scope of Work for The Baltimore & Annapolis Railroad Company Liber F.M.C 6671 Folio 730 at 115 N. Charles Street (Ward 4, Section 1, Block 612 and 623, Lots 1, 2, and 14) constructing a Mixed Use Development with 7,500 sq. ft. of retail & commercial use and 28,926 sq. ft. of Multi-family residential with 24 residential units and 12,276 sq. ft. of low hazard storage. The Developer agrees to make a one-time contribution in the amount of $11,512.03 to fund the City’s mu1timodal transportation improvements in the Development’s vicinity. MBE/WBE PARTICIPATION: N/A (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 07/15/2015 Parking Authority of Baltimore City (PABC) – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure of Funds to pay expenses related to structural repairs to the Market Center Garage (Garage). AMOUNT OF MONEY AND SOURCE: $37,233.43 - 2075-000000-5800-408600-603016 BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets, including the Market Center Garage, located at 221 North Paca Street, north of the Lexington Market (Market). On April 9, 2015, the trash hauler for the Market, Republic Services, was exiting the Garage from the Market’s loading dock area to Jasper Street when the dumpster loaded on the back of the truck did not clear the posted 12’ 8” maximum vehicle height. As a result of the impact, structural damage was sustained to the brick veneer and concrete wall on the underside of the level one concrete and brick perimeter wall of the Garage. No employees or patrons of the Market, the Garage or the trash hauler, or members of the general public, were injured during this incident. The PABC contacted Hoffmann Architects and Structural Restoration Services (SRS). Both of these firms have provided emergency on-call services to the PABC at other City garages. Hoffman Architects conducted the initial structural assessment and provided guidance for temporary shoring of the damaged area to protect the public from falling debris and to prevent further deterioration of the wall. The temporary shoring was installed 29 AGENDA BOARD OF ESTIMATES 07/15/2015 PABC cont’d by the SRS. While the temporary shoring has forced the closing of the exit lane from the Market’s loading dock area, it has not impacted any parking patrons of the Garage. In order to repair the structural damage, the PABC is requesting the approval of an Expenditure of Funds to pay expenses in the amount of $37,233.43. The funds will cover the expenses of Hoffman Architects for the initial assessment of the damage, the preparation of structural drawings necessary to obtain permits, and the cost of the temporary shoring and the permanent repairs as provided by the SRS, plus a 5% contingency, which has been estimated by the PABC. Expenses are as follows: Date Vendor Amount Description 05/22/2015 Hoffmann Architects $ 4,460.38 Arch. and Eng. Services 06/09/2015 Hoffmann Architects $ 3,446.97 Arch. and Eng. Service 04/20/2015 Structural Restoration Services $ 1,072.08 Temporary Shoring 06/13/2015 Structural Restoration Services $26,481.00 Permanent Repairs 5% Contingency $ 1,773.00 Total $37,233.43 30 AGENDA BOARD OF ESTIMATES 07/15/2015 PABC – cont’d The PABC is submitting a cost proposal from Structural Restoration Services for the permanent repair, at this time, because the work will not commence until the Expenditure of Funds is approved. The 5% contingency is expected to cover any unforeseen conditions in the damaged concrete. The PABC expects that all of its expenses will be reimbursed in full, from CCMSI, upon completion of the work. CCMSI is the commercial liability insurance carrier for Republic Services, the trash hauler for the Market. The PABC formally opened a claim with the insurance adjustor on April 13, 2015. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 31 AGENDA BOARD OF ESTIMATES 07/15/2015 Baltimore Development – Third Amendment to Disposition Corporation (BDC) and Development Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Third Amendment to Disposition and Development Agreement (Third Amendment) among the City, the Baltimore Center Associates Limited Partnership (BCA), and the Baltimore Center Garage Limited Partnership (BCG), for the property located on Development Areas 5 and 6 of the Inner Harbor Project I Urban Renewal Plan Area (Block 673, Lot 001). AMOUNT OF MONEY AND SOURCE: BCA and BCG will remit $1,560,000.00 to the City to exercise the redemption rights in accordance with Section 5.6 of the Disposition and Development Agreement BACKGROUND/EXPLANATION: The City, the BCA, and the BCG are parties to the Disposition and Development Agreement (DDA) for the property located on Development Areas 5 and 6 of the Inner Harbor Project I Urban Renewal Plan Area. Commonly known as The Gallery and the Gallery Garage, the development on the site consists of hotel, retail, office, and garage uses (Development). The Development is subject to a participation agreement wherein the City is entitled to receive a share of the net cash flow and other revenues related to the office, hotel, retail, and garage. Section 5.6 of the DDA provides the BCA and the BCG with the right to redeem this participation agreement at fair market value. This Third Amendment formally exercises this redemption right, sets the fair market value at $1,560,000.00 based on three appraisals received by the parties, and upon payment being received by the City, releases the BCA and the BCG from further obligation relating to this participation agreement. (The Third Amendment to Disposition and Development Agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 07/15/2015 Baltimore Development Corporation - Office Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Office Lease Agreement with Cloudleap Technologies, LLC, Tenant, for the rental of 141 sq. ft., in Suite A7 for the property known as Business Center @ Park Circle located at 2901 Druid Park Drive. The period of Agreement is for one year, effective upon execution of the lease and readiness of the premises. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments $3,000.00 $250.00 BACKGROUND/EXPLANATION: Cloudleap Technologies LLC, is a minority-owned Small Disadvantaged Business specializing in Information Technology Services. Areas of expertise include Web Application Design & Development (Java and .Net) Web Service Design & Development, Enterprise Integration, Cloud Architecture and Cloud-based Integration and more. The company has been in business since October 26, 2010. The space is leased on an “As Is” basis and does not require the landlord to make any modifications. The tenant will be responsible for any improvements or build-out of the premises. All other landlord services such as utilities, limited janitorial services, maintenance and repairs to the premises are included in the initial base rent. 33 AGENDA BOARD OF ESTIMATES 07/15/2015 BDC – cont’d In addition, the tenant is obligated to maintain and keep in force general public liability, contractual liability, and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. MBE/WBE PARTICIPATION: N/A (The Office Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 07/15/2015 Health Department - Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the purchase of gift cards as incentives for the HIV/STD Prevention Program. AMOUNT OF MONEY AND SOURCE: $4,000.00 – 800 Rite Aid gift cards @ $5.00 each BACKGROUND/EXPLANATION: Rite Aid gift cards will be distributed as incentives to help reduce the number of new HIV infections and improve the health of persons living with HIV/AIDS. The gift cards will also be used to enhance staff ability to attract those encountered to receive counseling and testing on the STD/HIV testing van. The STD/HIV Prevention Program adheres to all policies associated with the usage of incentives and has sufficient procedures in place to address the safeguarding and accountability of incentives. The Health Department adopted a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards, and; 4) periodic internal reviews of programs’ activity vis-a-vis the internal policy, which are to be shared with the Department of Audits. This policy has been reviewed by both the Solicitor’s Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the above 35 AGENDA BOARD OF ESTIMATES 07/15/2015 Health Department – cont’d incentive cards will be subject to the Department of Audits approval. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 36 AGENDA BOARD OF ESTIMATES 07/15/2015 Health Department – Agreements The Board is requested to approve and authorize execution of the Agreements. 1. SISTERS TOGETHER AND REACHING, INC. $110,000.00 Account: 4000-499015-3023-513200-603051 Sisters Together and Reaching, Inc. will identify and provide counseling, testing, and referral services to a minimum of 1,300 people of which 1,040 will be men, in order to identify new cases of HIV infection, and link all HIV positive cases to treatment and care. The organization will use education, recruitment, and retention strategies, using active street outreach, print and electronic media, and social networking strategies. The target population is African American men having sex with men (MSM) and their partners. The period of the Agreement is January 1, 2015 through December 31, 2015. The Agreement is late because budget revisions delayed processing. 2. BALTIMORE CITY BOARD OF SCHOOL $ 94,000.00 COMMISSIONERS Account: 4000-427115-3080-294300-603051 The Baltimore City Board of School Commissioners will provide services to children in the Baltimore Infants and Toddlers Program who are determined eligible for preschool special education and related services. The period of the Agreement is July 1, 2014 through September 30, 2015. The Agreement is late because of a delay during the review and signature process at the Baltimore City Public School System. 37 AGENDA BOARD OF ESTIMATES 07/15/2015 Health Department – cont’d MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 07/15/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law – Payment of Settlement 1. Ritu Rana 930 N. Bradford L/H $ 3,750.00 Street Funds are available in account no. 9910-908044-9588-900000- 704040. On April 24, 2013, the Board approved the acquisition of the leasehold interest in 930 N. Bradford Street for the amount of $16,250.00 based on an independent appraisal report. The previous owner offered an appraisal report that valued the property at $25,000.00. After negotiations, the parties agreed to settle the case for $20,000.00. Therefore, the Board is requested to approve an additional $3,750.00 in settlement of the case. Dept. of Housing and Community Development (DHCD) – Recission and Approval 2. Thomas D. Noeth 1910 Herbert St. G/R $ 300.00 $36.00 Funds are available in account no. 9910-910634-9588-900000- 704040. Whole Block Demo Project. The Board is requested to rescind the prior approval of February 4, 2015, for the purchase by condemnation of the $36.00 ground rent interest in 1910 Herbert Street for $300.00. The Board is requested to approve redemption of the ground rent interest by applying to the Maryland Department of Assessments and Taxation to redeem the $36.00 ground rent interest in 1910 Herbert Street for $300.00. 39 AGENDA BOARD OF ESTIMATES 07/15/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount In the event that the application to the SDAT fails the DHCD requests the Board’s approval to purchase the property interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amounts. 40 AGENDA BOARD OF ESTIMATES 07/15/2015 Office of the President – Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application to be approved by the Baltimore Ethics Board. James Kraft wishes to solicit donations from local individuals and businesses to support the Baltimore City Historical Society. The period of the solicitation is upon Board approval to December 31, 2016. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this request. BACKGROUND/EXPLANATION: Mr. Kraft has been elected as the President of the Baltimore City Historical Society (BCHS). The BCHS supports the preservation of historical landmarks in the City, including but not limited to the Peale Museum. The Historical Society also conducts many events and organizes programs throughout the year. These often come at little to no cost for the participants. In order to continue to provide educational, historical, and enriching experiences to the citizens of Baltimore, the Historical Society depends on the generous donations of individuals, corporations, and others who are dedicated to historical preservation and programming. In his role as President, Mr. Kraft is requesting permission to solicit donations on behalf of the Historical Society to support the aforementioned causes. Donations will be solicited from local individuals and businesses. A potential donor list will be comprised of businesses and individuals that have a history of participating in activities related to the content matter or specific programs. Most of the individual and corporate entities fitting that description are not controlled donors. However, those potential donors who are controlled donors will not be targeted 41 AGENDA BOARD OF ESTIMATES 07/15/2015 Office of the President – cont’d or singled out in any way and will be solicited, if at all, in the same manner as all other potential donors. The Treasurer of the BCHS will be responsible for collecting and accounting any and all funds that are raised by Mr. Kraft. Donations and expenditures will be reviewed at monthly Board meetings. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 42 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. B & B COMMERCIAL INTERIORS, INC. $ 30,892.95 Selected Source Contract No. 06000 – Attic Stock Carpet – Convention Complex – Req. No. R702776 The vendor has 869 SY of Bentley custom carpet from the same dye lot as production in the Baltimore Convention Center’s 2010 renovation project. Since the vendor has an overrun of the Center’s exact custom printed carpet, no advantage will result in seeking competitive bids. 2. ATLANTIC TACTICAL, INC. $ 30,782.00 Low Bid Solicitation No. B50004147 – Ranger 40 180 T-Series – Baltimore City Police Department – Req. No. R696212 3. MYERS TIRE SUPPLY DISTRIBUTION, INC. $ 45,000.00 Low Bid Solicitation No. B50004073 – Tire Repair and Maintenance Supplies – Department of General Services/Fleet Management – Req. No. R693109 The period of the award is June 24, 2015 through June 23, 2016 with two 1-year renewal options. 4. WESTERN RESERVE DISTRIBUTING, INC. d/b/a CHILD SOURCE $ 36,400.00 Low Bid Solicitation No. B50004139 – Pack and Play Portable Cribs – Department of Health/Infants and Toddlers – Req. No. R701000 The period of the award is July 1, 2015 through November 17, 2015 with no renewal options. 5. TAYJOR-MED, INC. d/b/a MED-ELECTRONICS $ 29,452.00 Low Bid Solicitation No. B50004076 – Stadiometers/Digital Scale – Department of Health – Req. No. R697364 43 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. PROMEGA CORPORATION $273,000.00 Sole Source Contract No. 08000 – DNA Consumables & Kits for the Police Department Crime Lab – Baltimore Police Department – Crime Lab – Req. No. R700097 Promega Corporation is the manufacturer of this system. They are the only provider of these products. This is the current system in use by the Baltimore City Police Department Crime Lab. The period of the award is September 4, 2015 through September 3, 2018. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 7. BIO-RAD LABORATORIES, DIAGNOSTIC GROUP $124,650.00 Renewal Contract No. 08000 – HIV Test Kits – Health Department – P.O. No. P528070 On July 16, 2014, the Board approved the initial award in the amount of $74,650.00. The award contained three 1-year renewal options. This renewal in the amount of $124,650.00 is for the period July 16, 2015 through July 15, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 44 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. GARTNER, INC. $ 90,400.00 Renewal Solicitation No. 08000 – Executive Program Credential Service Agreement – Mayor’s Office of Information Technology (MOIT) – Req. No. R653613 On July 30, 2014, the Board approved the initial award in the amount of $85,200.00. The award contained two 1-year renewal options. This renewal in the amount of $90,400.00 is for the continuation of access to research uniquely focused to enhance CIO productivity with access to strategic research and peer group networking that will assist MOIT in strategic planning, service improvements, and minimizing risk when implementing new initiatives. The period of the renewal is August 1, 2015 through July 31, 2016, with a one-year renewal option remaining. 9. GARTNER, INC. $ 26,400.00 Renewal Solicitation No. 08000 – Gartner for IT Leaders Agreement – Mayor’s Office of Information Technology (MOIT) – Req. No. R635622 On August 14, 2013, the Board approved the initial award in the amount of $33,800.00. The award contained three 1-year renewal options. On July 30, 2014, the Board approved the Agreement and renewal in the amount of $33,800.00. This second renewal in the amount of $26,400.00 is for the continuation of access to Gartner, Inc.’s unique research database which will enhance the Mayor’s Office of Information Technology in areas including, enterprise architecture, applications, network security and risk management for key initiatives that will improve stability and further advance the City’s network infrastructure. The period of the renewal is August 1, 2015 through July 31, 2016 with one-year renewal option reaming. 45 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. BAYSTATE POOL SUPPLIES OF BALTIMORE, INC. $ 25,000.00 Renewal Contract No. B50003663 – Swimming Pool Supplies and Tools – Department of Recreation and Parks – P.O. No. P528166 On July 28, 2014, the City Purchasing Agent approved the initial award in the amount of $4,965.76. The award contained two 1-year renewal options. On May 26, 2015, the City Purchasing Agent approved an increase in the amount of $20,034.24. This renewal in the amount of $25,000.00 is for the period July 28, 2015 through July 27, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 11. TATE ENGINEERING SERVICES, INC. $200,000.00 Increase Contract No. 08000 – Cleaver Brooks Boilers Maintenance – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P516153 On January 26, 2011, the Board approved the initial award in the amount of $70,000.00. Subsequent increases have been approved. This increase in the amount of $200,000.00 is necessary for the continuity of required maintenance services and unexpected boiler repairs. The contract expires January 25, 2016. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 46 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. FERGUSON ENTERPRISES, INC. $ 50,000.00 Extension Contract No. B50001420 – Steel Pipes, Valves and Fittings – Department of Public Works – P.O. No. P513535 On May 19, 2010, the Board approved the initial award in the amount of $80,000.00. The award contained two 1-year renewal options. Subsequent actions and all renewals have been exercised. This extension in the amount of $50,000.00 is necessary to cover the required parts and material until a new contract is in place. The period of the extension is August 31, 2015 through November 30, 2015. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 13. FIRST CALL P & J CONTRACTING CO., INC. SECOND CALL K & K ADAMS, INC. $ 0.00 Extension Contract No. B50001351 – Baltimore City Building Demolition - Department of Housing and Community Development – P.O. Nos. P513966 and P513967 On June 16, 2010, the Board approved the initial award in the amount of $15,000,000.00. The award contained two 1- year renewal options. Both renewals have been exercised. An extension is required to complete the advertising and award of the new contract. This extension in the amount of $0.00 is for the period July 10, 2015 through September 30, 2015. The above amount is the City estimated requirement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. 47 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases P & J CONTRACTING CO, INC. Commitment Performed MBE: Phipps Construction 24.06% See note below Contractors, Inc.* RBJ Contracting Co. 2.96% $265,746.96 9.6% Hammerhead Trucking 0 258,149.00 9.3% Burley Construction 0 228,483.21 8.2% 27% $752,379.17 27.1% WBE: The Donne Group, LLC 4.4% $ 3,480.00 0.1% Hopkins Fuel Oil Co., 0% 150,503.72 5.4% Inc. Cleo Enterprises, 5.6% See note below Inc.** _____ ______________ ____ 10% $153,983.72 5.5% *Phipps Construction Contractors, Inc. is no longer in business. Replaced by Hammerhead Trucking and Burley Construction. **Cleo Enterprises, Inc. is no longer certified as WBE with Baltimore City. The Contractor has submitted an approved plan to achieve the WBE goal. K & K ADAMS, INC. Commitment Performed MBE: Dease Concrete 20.0% $345,369.25 10.4% Services, LLC Ball & Breckenridge 7.5% 0 Trucking, Inc. Solomon’s Termite & 0 18,514.32 0.6% Pest Control* JJ Adams Fuel Oil Co., 0 548,017.63 16.5% Inc.* _____ __________ ______ 27% $911,901.20 27.5% 48 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases WBE: Fallsway Trucking 10% $ 96,280.62 2.9% Ball & Breckenridge 0 391,137.49 11.7% Trucking, Inc.* Barbie’s Recycling & 0 15,159.50 0.5% Hauling, Inc.* ____ ___________ _____ 10% $502,577.61 15.1% *These companies have been approved for MBE/WBE Participa- tion. MWBOO FOUND VENDORS IN COMPLIANCE. 14. 1ST CHOICE STAFFING, LLC ABACUS CORPORATION AMERICA ON DEMAND OF MD, INC. ARBOR E & T, LLC, d/b/a CARE RESOURCES TRUSTWORTHY STAFFING SOLUTIONS, LLC EXCEL STAFFING & PERSONNEL SERVICES, INC. DEPENDABLE NURSING SERVICES, LLC $ 0.00 Extension Contract No. B50001026 – Provide Temporary Personnel – Citywide – P.O. Nos. Various On July 29, 2009, the Board approved the initial award in the amount of $5,000,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved and both renewals have been exercised. This extension in the amount of $0.00 is necessary to extend the contract while new solicitations can be advertised and awarded. The period of the extension is August 1, 2015 through January 31, 2016. MWBOO SET GOALS OF 15% MBE AND 15% WBE. 49 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1st Choice, LLC Commitment Performed MBE: Aspen Group 15% $ 86,212.91 13.3% WBE: Beacon Staffing 15% $155,330.09 24.0% Alternatives, Inc. Abacus Corporation MBE: Proper Staffing 15% See note below WBE: Sym, Inc. 15% See note below Vendor was granted a waiver from the MBE/WBE participation goals. The MBE was unable to participate without a cost- based increase and the WBE also declined to participate. America on Demand MBE: Proper Staffing, Inc. 15% See note below WBE: Beacon Staffing 15% See note below Alternatives, Inc. Vendor was granted a waiver from the MBE/WBE goals. Both the MBE and WBE firms declined to participate because of low rates. Arbor E & T d/b/a Care Resources MBE: Excel Staffing & 15% 0 Personnel Services, Inc. WBE: Dependable Services 15% 0 Group, LLC Vendor did not perform any services during this period. 50 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Trustworthy Staffing Solutions Commitment Performed MBE: Excel Staffing & 15% $ 68,339.50 7.6% Personnel Services, Inc. WBE: Sym, Inc. 15% $137,986.71 15.3% Vendor has demonstrated good faith efforts. The MBE goal was not met due to difficulty in getting nursing staff. The using agency also required nurses with special training and certification. The MBE is also a prime on this contract. Another MBE firm, Dependable Services Group, LLC is also a prime on the same contract and was not able to supply nurses when requested. Excel Staffing and Personnel Services, Inc. MBE: Dependable Services, 15% $215,678.00 25% Group, LLC WBE: Kennedy Personnel Services 15% $153,451.08 18% Dependable Services Group, LLC MBE: Crownhills Enterprises, 15% See note below Inc. WBE: Sym, Inc. 15% See note below Vendor did not perform any services during this period. MWBOO FOUND VENDORS IN COMPLIANCE. 51 AGENDA BOARD OF ESTIMATES 07/15/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. TIBURON, Second Amendment INC. $453,825.00 to Agreement Contract No. 08000 – Master Support Agreement – Mayor’s Office of Information Technology, Baltimore City Fire Department and Baltimore City Police Department – Req. No. R556325 The Board is requested to approve and authorize execution of the Second Amendment to Agreement with Tiburon, Inc. The period of the Second Amendment to Agreement is July 1, 2015 through June 30, 2016. On February 15, 2011, the Board approved the initial award in the amount of $1,614,130.30. Subsequent actions have been approved. This Second Amendment to Agreement is necessary to add enhancements to Computer Aided Dispatch (CAD) system and to extend service for an additional year while the City negotiates a new contract with the vendor. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Second Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 07/15/2015 Bureau of the Budget and - Governmental/Charitable Management Research (BBMR) Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Board of Ethics of Baltimore City for Mr. Andrew Kleine, Ms. Kirsten Silveira, Ms. Emma Tessier, and Mr. Emmanuel Welsh to solicit businesses and organizations for donations of goods and services to help offset event costs for the 2015 OutcomeStat Conference. The period of the campaign will be effective upon Board approval through September 4, 2015. AMOUNT OF MONEY AND SOURCE: No General Funds are involved in this transaction. BACKGROUND/EXPLANATION: Baltimore City is committed to utilizing CitiStat and Outcome Budgeting to foster a culture of performance management and continuous service improvement. To build on this existing framework, the BBMR is initiating Baltimore City OutcomeStat to better align Outcome Budgeting and CitiStat. This initiative will use Turn-the-Curve thinking, a framework laid out in Mark Friedman’s book, ‘Trying Hard is Not Good Enough’, to develop an organizational strategic plan that focuses on tracking results within the Mayor’s seven Priority Outcomes — Better Schools, Safer Streets, Stronger Neighborhoods, Growing Economy, Innovative Government, Cleaner City, and Healthier City. Members of Core Outcome Leadership Teams (COLT) have met numerous times over the last three months to develop a deeper understanding of the positive and negative factors influencing the City’s performance in achieving success in its population- level outcomes. The COLTs have begun the development of a strategic action plan with measurable targets for the goals within each outcome. The next step is to host a two-day conference in which COLTs will 53 AGENDA BOARD OF ESTIMATES 07/15/2015 BBMR – cont’d come together with stakeholders from the City’s neighborhoods, local organizations, and public service communities to finalize the strategic plan, which will guide both the City’s Fiscal 2017/18 budget process and quarterly Priority Outcome CitiStat meetings. Baltimore City Code Article 8, Section 6-26, prohibits the solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 54 AGENDA BOARD OF ESTIMATES 07/15/2015 BOARDS AND COMMISSIONS Prequalification of Contractors 1. In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: Admiral Elevator Company, Inc. $ 5,211,000.00 Benfield Electric Co., Inc. $ 8,000,000.00 CB Flooring, LLC $ 76,824,000.00 Clark Construction Group, LLC $832,932,000.00 Dissen & Juhn, LLC $ 12,060,000.00 Harkins Builders, Inc. $175,923,000.00 Mid Atlantic Fountain Design & MFG Co. $ 1,500,000.00 Wohlsen Construction Company $174,060,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Peer Consultants, P.C. Engineer Ross Technical Services, Inc. Engineer Soil and Land Use Technology, Inc. Engineer 55 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of General Services – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Architectural Design Services Contract with Manns Woodward Studios, Inc. for Project No. 1218. The period of the On-Call Agreement is effective upon Board approval for two years with an option to renew for two additional 1-year terms. AMOUNT OF MONEY AND SOURCE: $2,000,000.00 – upset limit Funds will be identified as tasks are processed. BACKGROUND/EXPLANATION: Various City agencies on a continuing basis, require architectural design services to modify, upgrade, or repair their facilities. Typically, the work involved is limited in scope and/or an urgent nature, which in either case should not be postponed until the customary Architectural Design selection process can be executed. Under these contracts, the calls for these services will be made as needs are identified. Fees will be based on actual payroll rates, not including overhead and burden, times a set multiplier. The payroll rate and the multiplier have been reviewed by the Department of Audits. The initial contract duration will be two years; however, projects that are started within the initial two-year period may continue beyond the two-year time frame until completion. The Consultant was selected pursuant to the Architect and Engineering Awards Commission (AEAC) procedures under AEAC Project No. 1218. 56 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of General Services – cont’d MBE/WBE PARTICIPATION: MBE: Setty & Associates International, PLLC $340,000.00 17% WBE: Sugar Associates, LLC $200,000.00 10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 07/15/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 59 - 61 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 58 AGENDA BOARD OF ESTIMATES 07/15/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $100,000.00 9910-925013-9600 9910-907106-9601 24th Eco. Dev. Construction Reserve Baltimore Business Funds (Façade Improvements) Recovery This transfer will provide funds to the storefront recovery grant program administered by the City of Baltimore Development Corporation in order to repair City businesses that were damaged during the civil unrest. 2. $ 1,069.98 9910-906993-9600 9910-909460-9601 23rd EDF Constr. Reserve Inner Inner Harbor Harbor Area 24,825.00 9910-902873-9600 9910-911103-9601 24th EDF Constr. Reserve Brownfields Brownfields Incentive Incentive Fund Fund 7,186.00 9910-917016-9600 9910-907104-9601 24th EDF __ Constr. Reserve W. Balto. Ind. & $ 33,080.98 Holabird Industrial Coml. Dev. Park This transfer will provide funds to reimburse Baltimore Development Corporation for eligible capital expenses for the month ending May 31, 2015. 59 AGENDA BOARD OF ESTIMATES 07/15/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 3. $1,300,000.00 9910-922012-9587 Gen. Funds Revenue Whole Block (Reserve) – Gen. Funds $ 575,000.00 ----------------- 9910-915631-9588 Whole Block – Demolition – Gen. Funds $ 725,000.00 ----------------- 9910-910632-9588 $1,300,000.00 Whole Block - Acquisition/Reloca- tion – Gen. Funds This transfer will provide appropriations approved in the FY2014 Ordinance of Estimates supporting the Whole Block Demolition Program. Department of General Services 4. $2,400,000.00 9916-910932-9194 9916-911932-9197 5th Public Eastern Health Eastern Health Building Loan Clinic Relocation Clinic Relocation Reserve Active 1,200,000.00 ″ ″ ″ ″ 1st Parks & Public Facilities Loan $3,600,000.00 This transfer will provide funds for the purchase of the property located at 1200 E. Fayette Street in order to relocate the Eastern Health Center from 620 N. Caroline Street to 1200 E. Fayette Street. The purchase of a new facility will upgrade the Center to a more modern facility and reduce the long-term costs. 60 AGENDA BOARD OF ESTIMATES 07/15/2015 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 5. $15,000.00 9950-905215-9514 9950-906856-9514 GF (HUR) Local Resurfacing Federal Resurfacing Southwest Highways South- west III This transfer will cover the costs of prints and preliminary expenses and other related costs necessary to advertise the construction project TR13306R, Federal Resurfacing Highways Southwest III, in the amount of $15,000.00. 61 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Public Works - Ratification of Services ACTION REQUESTED OF B/E: The Board is requested to ratify the services and to approve payment of past due invoices for the Waterfront Partnership of Baltimore, Inc. AMOUNT OF MONEY AND SOURCE: $8,279.25 – 2070-000000-5501-397210-603016 BACKGROUND/EXPLANATION: Waterfront Partnership of Baltimore, Inc. provides cleaning and greening service to the Department, Eastern Avenue Pumping Station property, located at 751 Eastern Avenue, east of the Inner Harbor. The vendor has a one year agreement with two one year renewal options, in which both parties agreed on costs and services. Due to administrative oversight, funding was not requested for the second year of the contract. A Board request was submitted in February 2015 to pay past due invoices from September 2014 through January 2015. That request was approved on March 11, 2015 and the receipt was submitted for payment. additional services were provided for the period of February 2015 through May 2015. Due to time delay, the Department is requesting approval for payments through June 2015. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 62 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Public Works/Office – Amendment No. 4 to of Engineering & Construction Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 4 to the Agreement with Patton Harris Rust & Associates (PHRA)/HAZEN AND SAWYER, a Joint Venture (JV), for W.C. 1173, Design of Guilford Finished Water Reservoir Improvements. The original Agreement expires on September 14, 2015. The Amendment No. 4 extends the Agreement through March 14, 2016. AMOUNT OF MONEY AND SOURCE: $178,555.61 – Baltimore City (38.70%) 269,355.98 – Baltimore County (58.38%) 13,472.41 – Howard County (2.92%) $461,384.00 BACKGROUND/EXPLANATION: Over the course of the design phases, additional engineer services were needed from a JV that was not part of the original scope of work. The additional services included coordination with Loyola University to address temporary use of the triangular property adjacent to the Guilford Pumping Station and Guilford Reservoir during construction activities under W.C. 1120 and W.C. 1173. Additional Community Outreach Services, development of contract documents for temporary use of Loyola University’s Triangular Parcel of Land, Flow Metering, and Bypass Evaluation resulted in various Design revisions and revisions to the engineer’s construction cost estimate to reflect design changes required to coordinate construction between the Guilford Reservoir Project and the Guilford Pumping Station, revisions to construction schedule to reflect construction coordination between the Guilford Finished Water Reservoir Project and the Guilford Water 63 AGENDA BOARD OF ESTIMATES 07/15/2015 DPW/Office of Engineering & Construction – cont’d Pumping Station Rehabilitation Project, Additional Contingency Requirements Pertaining to the Performance Subsurface Exploration and the Refill of the existing Reservoir. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the M/WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Amendment No. 4 to Agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $249,720.00 9960-910714-9558 County Appro- Constr. Reserve priations Guilford Water Reservoir Improv. 350,280.00 " " Water Revenue Bonds $600,000.00 ----------------- 9960-903710-9557- 900020-3 Engineering 64 AGENDA BOARD OF ESTIMATES 07/15/2015 DPW/Office of Engineering & Construction – cont’d The funds are required to cover the costs of additional design for W.C. 1173, Guilford Finished Water Reservoir Cover. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 65 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Public Works/ – Amendment No. 5 to Agreement Office of Eng. & Constr. (DPW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 5 to Agreement with MWH/Louis Berger Water Services. Inc., a Joint Venture. AMOUNT OF MONEY AND SOURCE: $2,960,291.13 319,265.55 1,458,429.66 660,423.75 $5,398,410.08 Consent Decree Bucket Account Number Amount 9956 - 903645 - 9551 - 900020 - 603018 $177,422.89 9956 - 903654 - 9551 - 900020 - 603018 169,136.56 9956 - 904623 - 9551 - 900020 - 603018 423,909.12 9956 - 905620 - 9551 - 900020 - 603018 549,929.38 9956 - 905644 - 9551 - 900020 - 603018 204,744.72 9956 - 906652 - 9551 - 900020 - 603018 166,774.25 9956 - 907643 - 9551 - 900020 - 603018 228,897.46 9956 - 907646 - 9551 - 900020 - 603018 149,230.18 9956 - 907651 - 9551 - 900020 - 603018 169,620.94 9956 - 918614 - 9551 - 900020 - 603018 297,903.62 9956 - 918616 - 9551 - 900020 - 603018 422,722.01 CD Tasks Total $2,960,291.13 66 AGENDA BOARD OF ESTIMATES 07/15/2015 DPW – cont’d IPF BUCKET Account Number Amount 2070 - 000000- 5601 - 398600 - 603018 $58,325.49 2070 - 000000- 5601 - 613600 - 603018 36,609.48 2071 - 000000- 5601 - 398500 - 603018 64,248.03 2070 - 000000- 5601 - 398600 - 603018 99,782.87 2072 - 000000- 5181 - 390700 - 603018 60,299.67 IPF Total $319,265.54 Office of Asset Management Bucket Account Number Amount 2070 - 000000 - 5601 - 730222 - 603018 $37,271.97 2071 - 000000 - 5601 - 730200 - 603018 37,271.97 2070 - 000000 - 5601 - 730000 - 603018 157,987.48 2071 - 000000 - 5601 - 730000 - 603018 157,987.48 2070 - 000000 - 5501 - 604302 - 603018 37,329.10 2070 - 000000 - 5501 - 604302 - 603018 37,329.10 2070 - 000000 - 5501 - 604302 - 603018 68,322.49 2070 - 000000 - 5501 - 601302 - 603018 68,322.49 2071 - 000000 - 5521 - 393204 - 603018 38,490.64 2071 - 000000 - 5521 - 393404 - 603018 38,490.64 2071 - 000000 - 5521 - 393204 - 603018 68,292.49 2071 - 000000 - 5521 - 393404 - 603018 68,322.49 2071 - 000000 - 5521 - 393204 - 603018 38,490.64 2071 - 000000 - 5521 - 393404 - 603018 38,490.64 2071 - 000000 - 5521 - 393204 - 603018 68,322.49 2071 - 000000 - 5521 - 393404 - 603018 68,322.49 2071 - 000000 - 5521 - 393204 - 603018 38,490.64 2071 - 000000 - 5521 - 393404 - 603018 38,490.64 2071 - 000000 - 5521 - 393704 - 603018 3,907.62 2071 - 000000 - 5521 - 393704 - 603018 3,907.62 67 AGENDA BOARD OF ESTIMATES 07/15/2015 DPW – cont’d 2071 - 000000 - 5521 - 393204 - 603018 3,907.62 2071 - 000000 - 5521 - 393404 - 603018 3,907.62 2071 - 000000 - 5521 - 393204 - 603018 68,322.49 2071 - 000000 - 5521 - 393404 - 603018 68,322.49 2071 - 000000 - 5521 - 398601 - 603018 76,981.28 2070 - 000000 - 5601 - 730222 - 603018 5,577.95 2071 - 000000 - 5601 - 730200 - 603018 5,577.95 2070 - 000000 - 5601 - 730222 - 603018 18,665.19 2071 - 000000 - 5601 - 730200 - 603018 18,665.19 2070 - 000000 - 5601 - 728800 - 603018 18,665.19 2071 - 000000 - 5601 - 128800 - 603018 18,665.19 2071 - 000000 - 5521 - 608504 - 603018 18,665.19 2071 - 000000 - 5601 - 393404 - 603018 18,665.19 OAM Total $1,458,429.66 Water Program Bucket Account Number Amount 9960 - 905658 - 9557 - 900020 - 603018 $225,343.90 9960 - 905659 - 9557 - 900020 - 603018 357,141.89 9960 - 908724 - 9557 - 900020 - 603018 41,831.56 9960 - 911610 - 9557 - 900020 - 603018 36,106.40 Water Total $660,423.75 Total Amendment $5,398,410.08 BACKGROUND/EXPLANATION: On March 9, 2011, the Board approved the original Agreement, in the amount of $11,837,080.95, with MWH Americas/Louis Berger Water Service, Inc., a Joint Venture, under project No. 1112, Wet Weather Consent Decree Compliance and Program Management Services for a period of three years ending on March 7, 2014. 68 AGENDA BOARD OF ESTIMATES 07/15/2015 DPW – cont’d On December 19, 2012, the Board approved Amendment No. 1 in the amount of $l1,800,234.68. On March 5, 2014, the Board approved Amendment No. 2 to extend the period of the Agreement for one year through March 7, 2015 with no increase in the upset limit. On October 8, 2014, the Board approved Amendment No. 3 in the amount of $6,469,599.67. On January 14, 2015, the Board approved Amendment No. 4 extending the period of the Agreement for one year through March 8, 2016 with no increase in the upset limit. This Amendment No. 5, in the amount of $5,398,410.08, will provide funding, which was not funded through Amendment No. 4, for the fifth year of this of this contract through March 8, 2016, to allow the Joint Venture to continue to provide program management services for the Consent Decree and the Water Replacement Program and Maintenance with the implementation of the Utility Asset Management. This Amendment No. 5 will make the total upset limit amount for the Agreement $35,505,325.38. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the Minority and Women’s Business Enterprise Program, in accordance with Baltimore City Code, Article 5, 5ubtitle 28. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Amendment No. 5 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Transportation (DOT) – Funding Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Funding Agreement with the Baltimore Gas and Electric Company (BGE). AMOUNT OF MONEY AND SOURCE: $66,462.81 - 9950-902256-9508-000000-490375 BACKGROUND/EXPLANATION: The Department of Transportation’s contractor is currently working on Project TR 08310, STP 3057(4)N, BC 320-001-815, Central Avenue from Eastern Avenue to Madison Street. An Extra Work Order was requested to upgrade the original proposed work caused by failing BGE equipment and failing DOT infrastructure, as well as the needed upgrades to the electric services for down businesses. In order to expedite the process, the BGE and the DOT agreed to have the work done by the DOT’s contractor, which will be funded by the BGE. DBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The Funding Agreement has been approved by the Law Department as to form and legal sufficiency.) 70 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 72 – 80 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 71 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR AWARDS/REJECTIONS Department of Public Works/Office of Eng. & Constr. (DPW) 1. W.C. 1295, Towson The Whiting-Turner $6,979,000.00 Generator and Main Contracting Co., Substation Inc. MWBOO SET GOALS OF 27% MBE AND 8% WBE. MBE: Native Sons, Ltd. $2,000,000.00 28.65% WBE: Plexus Installations, Inc. $ 500,000.00 7.16% William T. King, Inc. 45,000.00 0.64% Sunrise Safety Services, Inc. 15,000.00 0.21% Total $ 560,000.00 8.01% MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM BRADLEY ARANTBOULT CUMMINGS COUNSEL REPRESENTING THECIANBRO CORPORATION. CORRESPONDENCE HAS BEEN RECEIVED FROM PASALE STEVENS LLC REPRESENTING THE WHITING TURNER CONTRACTING COMPANY IN RESPONSE TO THE PROTEST FILED BY CIANBRO CORPORATION. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $9,475,437.08 9960-907713-9558 County Appro- Constr. Res. priations Towson Finished 85,792.92 Water Reservoir Water Revenue ″ ″ Bonds $9,561,230.00 $ 697,900.00 -------------- 9960-909728-9557- 900020-2 Extra Work 72 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS DPW – cont’d 1,046,850.00 ------------- 9960-909728-9557- 900020-3 Engineering 418,740.00 -------------- 9960-909728-9557- 900020-5 Inspection 6,979,000.00 -------------- 9960-909728-9557- 900020-6 Construction 418,740.00 -------------- 9960-909728-9557- $9,561,230.00 900020-9 Administration The funds are required to cover the cost of the award for WC 1295, Towson Generator and Main Substation. 3. W.C. 1230, Pretty The Whiting-Turner $2,214,600.00 Boy Dam Reservoir Contracting Co., Gatehouse Facility Inc. Improvements MWBOO SET GOALS OF 19% MBE AND 1% WBE. MBE: Horton Mechanical $ 87,000.00 3.92% Contractors, Inc. Native Sons, Ltd. 186,500.00 8.42% Roane’s Rigging & 148,000.00 6.68% Transfer Company, Inc. $ 421,500.00 19.02% WBE: EASE Painting and $ 25,000.00 1.13% Construction, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 73 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS DPW – cont’d A PROTEST WAS RECEIVED FROM BRADLEY ARANTBOULT CUMMINGS COUNSEL REPRESENTING THECIANBRO CORPORATION. CORRESPONDENCE HAS BEEN RECEIVED FROM PASALE STEVENS LLC REPRESENTING THE WHITING TURNER CONTRACTING COMPANY IN RESPONSE TO THE PROTEST FILED BY CIANBRO CORPORATION. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,941,177.19 9960-910300-9558 Water Revenue Constr. Res. Bonds Meter Replacement 1,317,936.81 " " Counties $3,259,114.00 $ 221,460.00 -------------- 9960-910301-9557-2 Extra Work 221,460.00 -------------- 9960-910301-9557-3 Engineering 468,718.00 ------------- 9960-910301-9557-5 Inspection 2,214,600.00 ------------- 9960-910301-9557-6 Construction 132,876.00 ------------- 9960-910301-9557-9 $3,259,114.00 Administration The funds are required to cover the cost of the award for WC 1230, Pretty Boy Dam Gatehouse Facility Improvements. 74 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering & Construction 5. SC 942, Assessment Spiniello Companies $10,573,300.00 & Repairs of Small Diameter Sanitary Sewer Mains & Laterals MWBOO SET MBE GOALS OF 23%, SUB-GOALS OF 20% FOR AFRICAN AMERICANS (AA), 3% HISPANIC AMERICAN (HA), WBE GOALS OF 4%. Dollar Amount Percentage MBE: AA: CCTV Master, LLC. $1,820,000.00 17.2% AA: Shekinah Group, LLC. 296,000.00 2.8% HA: Machado Construction 316,000.00 3.0% Co., Inc. $2,432,000.00 23% WBE: R&R Contracting $ 423,000.00 4% Utilities, Inc. 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $13,956,756.00 9956-903569-9549 Wastewater Constr. Reserve Revenue Bonds On-Call Sanitary $ 1,057,330.00 ---------------- 9956-907855-9551-2 Extra Work 1,057,330.00 ---------------- 9956-907855-9551-3 Design 744,000.00 ---------------- 9956-907855-9551-5 Inspection 75 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering & Construction 10,573,300.00 ---------------- 9956-907855-9551-6 Construction 524,796.00 9956-907855-9551-9 $13,956,756.00 Administration The funds are required to cover the cost of SC 942, Assessment and Repair Small Diameter Sewers and Laterals. Department of Public Works/Dept. of Recreation and Parks 7. RP 14832, Stony Run Allied Contractors $971,875.00 Pedestrian Bridges Inc. MWBOO SET GOALS OF 5% MBE AND 2% WBE. Dollar Amount Percentage MBE: JM Murphy Enterprises, $50,000.00 5.14% Inc. WBE: William T. King, Inc. $17,500.00 1.80% S&L Trucking, LLC 2,484.00 0.25% $19,984.00 2.05% MWBOO FOUND VENDOR IN COMPLIANCE. Department of General Services (DGS) 8. GS 13812, Appellate REJECTION – On April 29, 2015, the Judges’ Chambers at Board opened two bids for the Courthouse East subjectproject. The bids were beyond the acceptable cost range for the project. The Court is assessingwhether it wishes to perform thisProject at this time. 76 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of General Services (DGS) 9. GS 14838, Building REJECTION – On April 1, 2015, the Stabilization at Board opened one bid for the 109-111 N. Howard subjectproject. The bid was Street beyond theacceptable cost range for theproject. The DGS and theBaltimoreDevelopment Corporationare currently evaluating whetherto rebid the project. 10. GS 15807, Structural REJECTION – On June 10, 2015, the Repairs to Four Board opened one bid. The bid was Firehouses beyond the acceptable cost range for the project. The DGS intends to rebid this project. 11. GS 15813, MECU REJECTION – On June 10, 2015, the Building Envelope Board opened one bid. The bid was Improvements beyond the acceptable cost range for the project. The DGS intends to rebid this project. Bureau of Purchases 12. B50004006, Windows AAA National USA, $61,970.00 &Trusses Cleaning Inc. Services (Baltimore Convention Center) MWBOOSET GOALS OF 0% MBE AND 0% WBE. 77 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS AWARD PREVIOUSLY APPROVED ON JUNE 10, 2015 UPON SUCCESSFUL PROTEST (The required documents including the award amount, MWBOO Participation, and Transfer of Funds are submitted for the Board's approval of the amount of the award the transfer of funds.) Department of Transportation 13. TR 15013, Resurfacing P. Flanigan & Sons, $1,988,807.70 Highways & Various Inc. Locations – Southwest Sector This award was previously approved on June 10, 2015 upon successful protest. The required documents including the award amount, MWBOO Participation, and Transfer of Funds are submitted for the Board’s approval in the amount of $1,988,807.70 and the transfer of funds. On Wednesday, April 15, 2015, the Board opened two bid for the subject contract. Bid ranged from a low of $1,988,807.70 to a high of $2,972,571.50. The low bid submitted by P. Flanigan & Sons, Inc. is 18.66% over the Engineer’s Estimate of $1,676,124.25. P. Flanigan & Sons, Inc. was deemed non- compliant by MWBOO because the bidder did not achieve the WBE goal. After hearing the protest by P. Flanigan & Sons, Inc., the Board of Estimates approved the award of the contract to P. Flanigan & Sons, Inc. The Department of Transportation accordingly submits the contract amount and the transfer of funds for the Boards approval. 78 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation – cont’d MBE SET GOALS OF 20% MBE AND 7% WBE. Dollar Amount Percentage MBE: Priority ConstructionCorp. $387,900.00 19.5% Powell’s Trucking Co. 10,000.00 0.5% $397,900.00 20.0% WBE: River Transport, Inc. $ 12,000.00 0.6% Fallsway Construction Co., Inc. 8,000.00 0.4% William T. King, Inc. 2,000.00 0.1% B&J Sweeping & Sons, Inc. 9,300.00 0.5% $ 31,300.00 1.6% Bidder did not achieve the WBE goals. MWBOO FOUND VENDOR IN NON-COMPLIANCE. 14. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,988,807.70 9950-905215-9514 State Constr. Local Resurfacing Reserve Southwest 298,321.16 9950-903550-9509 GF (HUR) Constr. Reserve $2,287,128.86 Neighborhood Street Reconstruction 79 AGENDA BOARD OF ESTIMATES 07/15/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation – cont’d AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,988,807.70 ----------------- 9950-910223-9514-6 Struc. &Improv. 198,880.77 ----------------- 9950-910223-9514-5 Inspection 99,440.39 ----------------- 9950-910223-9514-2 $2,287,128.86 Contingencies – Resurfacing High- Ways at Various Locations, South- west Sector III This transfer will fund the costs associated with Award of Project TR 15013, Resurfacing Highways at Various Locations, Southwest Sector III with P. Flanigan & Sons, Inc. 80 AGENDA BOARD OF ESTIMATES 07/15/2015 TRAVEL REQUESTS Name To Attend Funds Amount Office of Civil Rights & Wage Enforcement 1. Kisha A. Brown Annual Equal Employment General $1,795.00 Susan Randall Opportunity Commission/ Fund FEPA Training Conference Atlanta, GA August 3 – 6, 2015 Mayor’s Office Information Technology 2. Samantha Luckhardt ESRI Users Conference General $1,782.78 San Diego, CA Fund July 19 – 24, 2015 The airfare in the amount of $579.00 was prepaid by a City- issue procurement card assigned to Mr. Jerome Mullen. The amount of funds to be disbursed to Ms. Luckhardt is $1,203.78. Health Department 3. Dawn O’Neill MACo Summer General $2,978.92 Olivia Farrow Conference Funds Ocean City, MD Aug. 12 – 15, 2015 (Reg. Fee $285.00 ea.) The subsistence rate for this location is $264.00 per day. The hotel cost is $314.00 per night plus taxes of $32.97 per night. The Department is requesting additional subsistence of $50.00 per day for the hotel balance. The registration fees were prepaid using a credit card assigned to Whitney Tantleff. The disbursement to Ms. O’Neill and Ms. Farrow will be $1,204.46 each. 81 AGENDA BOARD OF ESTIMATES 07/15/2015 TRAVEL REQUESTS Name To Attend Funds Amount Department of Recreation and Parks 4. Katherine Brower The New York Times General $ 724.00 Cities for Tomorrow Funds Conference New York, NY Jul. 18 - 21, 2015 (Reg. Fee $495.00) Ms. Brower’s train fare in the amount of $149.00 and the registration fee in the amount of $495.00 were pre-paid using a City-issued credit card assigned to Mr. Kenn L. King. Therefore, Ms. Brower will be disbursed $80.00 for food and incidental expenses. Ms. Brower is leaving on July 18, 2015, and will cover her lodging at her own expense. Baltimore City Council 5. Kara Kunst Maryland Association Elected $1,494.18 of Counties Summer Official Conference 2015 Expense Ocean City, MD Account Aug. 12 - 15, 2015 (Reg. Fee $285.00) The subsistence rate for this location is $264.00 per night. The cost of the hotel is $275.00 per night. The hotel taxes are $28.875 per night and an automatic safe convenience fee of $1.50 per night. The Department is requesting additional subsistence of $11.00 per day for the hotel and $40.00 per day for meals and incidentals. The registration fee in the amount of $285.00 was pre-paid on a City-issued credit card assigned to Mr. Hosea Chew. Ms. Kunst will be disbursed $1,209.18. 82 AGENDA BOARD OF ESTIMATES 07/15/2015 TRAVEL REQUESTS Name To Attend Funds Amount Circuit Court 6. Angela Lowry NADCP 21st Annual BJA FY15 $7,608.95 Penny George Drug Court Training Adult Drug Gary Alsup Conference Court Gregg Solomon Washington, D.C. Discretionary Kara Anderson July 27 – 30, 2015 Grant (Reg. Fee $700.00 ea.) The registration fee for each attendee was prepaid using EA000167511. The disbursement to each attendee will be $821.79. Department of Housing and Community Development 7. John D. Evans ESRI User Conference General $1,584.10 San Diego, CA Funds July 19 – 24, 2015 The Department has secured complimentary registration worth $1,695.00. 83 AGENDA BOARD OF ESTIMATES 07/15/2015 Department of Human Resources – Personnel Matters The Board is requested to approve and authorize execution of the Personnel matters below: Department of General Services Hourly Rate Amount 1. SHAQUITA GAUSE $27.37 $54,074.00 Account: 1001-000000-7340-721700-601009 Her duties will include, but are not limited to overseeing scheduling, inspection and administration and completion of major construction projects. In addition, she will be responsible for consulting with technical staff, consultants, contractors and other City agencies for completion of major construction for buildings, reviewing and evaluating construction schedules, analyzing and handling potential delays and claims, and recommending appropriate actions. She will schedule and conduct pre- construction and progress meetings, assist in coordinating and processing of payments to contractors and recommend solutions to problems arising during construction. This is a 4% increase in the hourly rate from the previous contract period. The period of the Agreement is effective upon Board approval for one year. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) Bureau of Budget Management Research 2. Create the following 10 positions: Classification: Assistant State’s Attorney Job Code: 01962 Grade: 929 ($64,600.00 - $103,200.00) (4 Positions) Position No.: to be assigned by BBMR 84 AGENDA BOARD OF ESTIMATES 07/15/2015 Bureau of Budget Management Research – cont’d Classification: Community Coordinator Job Code: 81442 Grade: 090($44,858.00 - $54,520.00) (6 Positions_ Position No.: to be assigned by BBMR Costs: $801,264.00 – 1001-000000-1151-117900-601001 THE PERSONNEL MATTERS HAVE BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. 85 AGENDA BOARD OF ESTIMATES 07/15/2015 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - SC No. 887R, Upgrade of the Office of Engineering & SCADA System for the Pumping Construction __ and Metering Stations BIDS TO BE RECV’D: 08/19/2015 BIDS TO BE OPENED: 08/19/2015 2. Department of Public Works/ - SC No. 919, Improvements to Office of Engineering & Sanitary Sewers in the Outfall Construction __ Sewershed BIDS TO BE RECV’D: 08/26/2015 BIDS TO BE OPENED: 08/26/2015_ 3. Department of Public Works/ - SC No. 937, Improvements to Office of Engineering & Sanitary Sewers in HR07A and Construction __ along Chesterfield Ave. in Herring Run Sewershed BIDS TO BE RECV’D: 08/19/2015 BIDS TO BE OPENED: 08/19/2015 4. Department of Public Works/ - WC No. 1173R, Guilford Office of Engineering & Finished Water Reservoir Construction __ Improvements BIDS TO BE RECV’D: 09/09/2015 BIDS TO BE OPENED: 09/09/2015 5. Department of Transportation – TR 13306R, Resurfacing Highways at Various Locations, Southwest, Sector III BIDS TO BE RECV’D: 08/12/2015 BIDS TO BE OPENED: 08/12/2015___ 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 86