NOTICE: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – JUNE 17, 2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: A&C Construction Company, Inc. $ 315,000.00 American Contracting & Environmental $ 37,737,000.00 Services, Inc. American Lighting & Signalization, Inc. $ 120,033,000.00 Arrow Electronic, Inc. d/b/a Arrow $ 30,155,706,000.00 Systems Integration, Inc. B.S. Environmental, Inc. $ 351,000.00 BlueStar Technologies, Inc. $ 1,233,000.00 Bristol Environmental, Inc. $ 8,000,000.00 Comm-Works, LLC $ 61,335,000.00 DSI, Inc. $ 1,500,000.00 Ecotone, Inc. $ 8,000,000.00 IBM Corporation and Subsidiary $116,703,000,000.00 Companies Motorola Solutions, Inc. $ 43,218,000,000.00 Titan Industrial Services, Inc. $ 85,248,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Bryant Associates, Inc. Land Survey AGENDA BOARD OF ESTIMATES 06/17/2015 BOARDS AND COMMISSIONS – cont’d Itenology Corporation Engineer RJM Engineering, Inc. Engineer Rossi Transportation Group Engineer T3 Design Corporation Engineer Transviron, Inc. Engineer Property Line Survey Land Survey 2 AGENDA BOARD OF ESTIMATES 06/17/2015 Space Utilization Committee – Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve an Amendment to Lease Agreement with St. Vincent DePaul of Baltimore, Inc., Tenant, for the rental of the property known as 1114 N. Mount Street, consisting of 41,668 sq. ft. and a parking lot. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This amendment adds the properties known as 1110 and 1112 N. Mount Street (Block 41, Lots 6 & 7) to be included as part of the “Leased Premises”. The second sentence of Section 8 of the Lease will be deleted and the following inserted in lieu therefore: “If Tenant exercises the option during the original five-year term the purchase price will be one dollar”. All other terms and conditions of the original Lease Agreement dated August 20, 2014, will remain in full force and effect. The Space Utilization Committee approved this Amendment to Lease Agreement on June 9, 2015. (The Amendment to Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 06/17/2015 Space Utilization Committee – Third Amendment to Sublease Agreement __________________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Third Amendment to Sublease Agreement between The United Way of Central Maryland, Inc., sub-landlord, and the Mayor and City Council of Baltimore, subtenant, for the rental of a portion of the property known as Bank of America Center, located at 100 S. Charles Street. The Third Amendment to Sublease Agreement will extend the period for one additional year through June 30, 2016. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $22,000.00 $1,833.33 Account: 4000-486316-6051-452200-603013 BACKGROUND/EXPLANATION: The 2,278 sq. ft. of space will be used as offices by the Baltimore City Head Start Program, under the Mayor’s Office of Human Services. All other rentals, provisions, conditions and terms of the original lease agreement remain in full force and effect. The Space Utilization Committee approved this Third Amendment to Sublease Agreement on June 9, 2015. APPROVED FOR FUNDS BY FINANCE (The Third Amendment to Sublease Agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 06/17/2015 Space Utilization Committee – License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a License Agreement between the Department of Public Works, Licensee, and the American Sugar Refining, Inc., Licensor, for the use of the portion of the licensor’s property at 1020, 1020½, 1022, 1022½, and 1100 Key Highway. The period of the agreement is effective upon Board approval for five years, with the option to renew for one five-year term. AMOUNT OF MONEY AND SOURCE: $1.00 – license fee BACKGROUND/EXPLANATION: The Licensee will install and maintain an antenna and associated equipment to facilitate data collection for the City of Baltimore Department of Public Works Automated Water Meter Infrastructure Program. The Licensee presently has equipment at the subject property that was installed pursuant to a Right-of-Entry. The License Agreement allows the Licensor and Licensee to formally establish the parameters of the Licensee’s use of the subject property. The Licensee will have access to the subject property as regulated by the License Agreement and be allowed to have equipment at the property. The License Agreement may be terminated by either party giving 30 days written notice. The Space Utilization Committee approved the License Agreement on June 9, 2015. (The License Agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 06/17/2015 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 7 - 8 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 6 AGENDA BOARD OF ESTIMATES 06/17/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO 003, ($80,881.80) – TR 12303, Resurfacing Highways at Various Locations Southwest, Sector III $2,869,499.05 ($1.08) P. Flanigan & - - Sons, Inc. This authorization is necessary for payment of overrun items, deduction of amounts not paid due to underruns or unused items, and to balance out the subject contract. 2. EWO 003, ($102,454.57) – TR 02386, Reconstruction of Pennington/Patapsco/Curtis Avenue Intersection $1,599,500.00 $17,360.00 Machado Construc- - - tion Co., Inc. This authorization is necessary for payment of overrun items, deduction of amounts not paid due to underruns or unused items, and to balance out the subject contract. 3. EWO 004, ($66,628.26) – TR 03303, Resurfacing of 39th Street and Argonne Dr.: University Parkway to Hillen Rd. $1,143,862.70 $3.68 M. Luis Construc- - - tion, Co., Inc. This authorization is necessary for payment of overrun items, deduction of amounts not used, due to underruns or unused items, and to balance out the subject contract. 7 AGENDA BOARD OF ESTIMATES 06/17/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Public Works/Office of Engineering & Construction 4. EWO 001, $0.00 – S.C. 907, Improvements to Sanitary Sewers in East Baltimore Region of the High Level Sewershed $5,309,471.19 - Inland Waters 65 - Pollution Control CCD Inc. During the regular contract work, it was discovered a large electrical vault installed by others, not shown in the original plans. In order to remediate the existing collapsed sanitary sewer, it was agreed by all parties to install a new sanitary manhole with its corresponding new S bend connections. This additional work will create a 65 consecutive calendar day time delay. There are sufficient unused funds to offset this work. 8 AGENDA BOARD OF ESTIMATES 06/17/2015 Health Department – Agreement and Amendment to Agreement The Board is requested to approve and authorize execution of an Agreement and Amendment to Agreement. AGREEMENT 1. MARYLAND ASSOCIATION OF NON-PROFIT $142,850.00 ORGANIZATIONS, INC. Account: 1001-000000-3001-262500-603051 The Department is contracting with the Maryland Association of Nonprofits Organizations, Inc. to ensure the development of a robust infrastructure to build the City’s local health improvement coalition and the facilitation of three population health summits to be completed by December 31, 2015. The period of the agreement is June 1, 2015 through March 30, 2016. The agreement is late because budget review and approval delayed processing the agreement. MWBOO GRANTED A WAIVER. AMENDMENT TO AGREEMENT 2. THE JOHNS HOPKINS UNIVERSITY (JHU) BLOOMBERG $ 12,300.00 SCHOOL OF PUBLIC HEALTH Account: 4000-406815-3080-435600-603051 On July 16, 2014, the Board approved the original agreement with the JHU Bloomberg, School of Public Health to provide services of Preventative Medicine Fellows. The Department is amending the agreement to allow for additional services. The increase will make the total amount of the agreement $36,900.00. 9 AGENDA BOARD OF ESTIMATES 06/17/2015 Health Department – cont’d APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement and Amendment to Agreement have been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 06/17/2015 Health Department – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Robin Reynolds for uniform expenses for the month of January 2015. AMOUNT OF MONEY AND SOURCE: $59.97 – 1001-000000-3100-295900-604003 BACKGROUND/EXPLANATION: Ms. Reynolds submitted her expense statement within the time frame, however, she had to revise and resubmit it due to errors. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 11 AGENDA BOARD OF ESTIMATES 06/17/2015 Office of the Labor Commissioner – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to NOTE receipt of the Memorandum of Understanding between the City of Baltimore and City Union of Baltimore (CUB) as follows:  FY 2014-2016, the City of Baltimore and City Union of Baltimore (CUB), Unit I (Non-Supervisory)  FY 2014-2016, the City of Baltimore and City Union of Baltimore (CUB), Unit II(Supervisory) AMOUNT OF MONEY AND SOURCE: The raises for CUB represented and unrepresented employees are budgeted. BACKGROUND/EXPLANATION: In accordance with the Municipal Employees Relations Ordinance (MERO), the Office of the Labor Commissioner has concluded the negotiations with the City Union of Baltimore, Local 800, Units I and II. The results of these negotiations have been reduced to writing in the form of the submitted MOU for Fiscal Years 2014- 2016. (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of General Services - Developer’s Agreement No. 1348 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1348 with the Baltimore Gas and Electric Company. AMOUNT OF MONEY AND SOURCE: $12,425.00 BACKGROUND/EXPLANATION: The Developer would like to install new water service to their proposed construction located in the vicinity of the 600 block of Constitution Street. This Developer’s Agreement will allow the organization to do their own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $12,425.00 has been issued to the Baltimore Gas and Electric Company which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: N/A (The Developer’s Agreement No. 1348 has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 924 N. Charles VSOP, LLC Outdoor seating Street 15’3.25”x7’2” Annual Charge: $ 743.50 2. 10 E. Lee Street Harbor Court One awning 86’x9’ Associates Annual Charge: $2,167.20 3. 111 W. Centre Gallery Towers, Outdoor seating Street LLC 20’x4’ Annual Charge: $ 337.50 4. 4003 Eastern Elliot Morales Handicap ramp Avenue 13’x3’ Application Fee: $ 25.00 5. 2322 E. Monument Hung Nguyen Cornice sign Street 17’x2’, barber pole, awning 15’x2’, four fluorescent tubes Annual Charge: $ 299.00 6. 1513 E. Preston St. TRF DP Holdings, One set of steps 9 LLC sq. ft. 1517 E. Preston St. TRF DP Holdings, One set of steps 9 LLC sq. ft. 1521 E. Preston St. TRF DP Holdings, One set of steps 9 LLC sq. ft. 14 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of General Services – cont’d 1525 E. Preston St. TRF DP Holdings, One set of steps 9 LLC sq. ft. 1529 E. Preston St. TRF DP Holdings, One set of steps 9 LLC sq. ft. Application Fee: $125.00 Since no protests were received, there are no objections to approval. 15 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of General Services – Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Amendment No. 2 to Agreement under the Baltimore Regional Cooperative Purchasing Committee (BRCPC) Consulting Services Agreement with EnerNoc, Inc. (Contractor). AMOUNT OF MONEY AND SOURCE: 2051-00000-1981-718200-400999 – Revenue Account BACKGROUND/EXPLANATION: The Amendment adds a scope of services for demand response. The Contractor will provide demand response services to the City, in order for the City to gain revenue during emergency demand response events. The Contractor’s original agreement has a term through December 21, 2015, with the possibility of six one-year extensions, for energy consulting services. Both parties wish to extend the scope of the agreement to include additional consulting services in relation to demand response for three years. This Amendment will allow the City to gain 70% of the established PJM market clearing price for emergency demand response events. The Contractor provides energy consulting services in relation to energy procurement and energy spend reduction strategies for the BRCPC. The Baltimore County Purchasing Division was the lead jurisdiction for the procurement of the BRCPC participating jurisdictions. The original agreement allows for the addition of related services and explicitly demands response, by individual BRCPC members. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The Amendment No. 2 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of General Services – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Mimar Architects and Engineers, Inc. for Project No. 1218, On-Call Architectural Design Services. The period of the agreement is effective upon Board approval for two years with an option to renew for two additional 1-year terms. AMOUNT OF MONEY AND SOURCE: $2,000,000.00 – upset limit Funds will be identified as tasks are processed. BACKGROUND/EXPLANATION: Various City agencies on a continuing basis, require architectural design services to modify, upgrade, or repair their facilities. Typically, the work involved is limited in scope and/or of an urgent nature, which in either case should not be postponed until the customary architectural design selection process can be executed. Under these contracts the call for this service will be made as needs are identified. The cost of services rendered will be negotiated not-to-exceed price for each task assigned. Fees will be based on actual payroll rates, not including overhead and burden, times a set multiplier. The payroll rate and the multiplier have been reviewed by the Department of Audits. The initial contract duration will be two years; however, projects that are started within the initial two-year period may continue beyond the two- year time frame until completion. 17 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of General Services – cont’d The Consultant was selected pursuant to the Architectural and Engineering Awards Commission (AEAC) procedure under AEAC Project 1218. MBE/WBE PARTICIPATION: MBE: Sidhu Associates, Inc. 17% WBE: P.E.L.A. Design, Inc. 0-10% Carroll Engineering, Inc. 0-10% Sugar Associates, LLC 0-10% (in the aggregate) 10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Architectural Design Services Agreement has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of General Services – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Whitney Bailey Cox & Magnani, LLC. for Project No. 1219, On-Call Civil/Structural Engineering Services. The period of the Agreement is effective upon Board approval for two years with an option to renew for two additional 1-year terms. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – upset limit Funds will be identified as tasks are processed. BACKGROUND/EXPLANATION: Various City agencies on a continuing basis, require architectural design services to modify, upgrade, or repair their facilities. Typically, the work involved is limited in scope and/or of an urgent nature, which in either case should not be postponed until the customary civil/structural engineering selection process can be executed. Under these contracts the call for this service will be made as needs are identified. The cost of services rendered will be negotiated not-to-exceed price for each task assigned. Fees will be based on actual payroll rates, not including overhead and burden, times a set multiplier. The payroll rate and the multiplier have been reviewed by the Department of Audits. The initial contract duration will be two years; however, projects that are started within the initial two-year period may continue beyond the two- year time frame until completion. 19 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of General Services – cont’d The Consultant was selected pursuant to the Architect and Engineering Awards Commission (AEAC) procedure under AEAC Project No. 1219. MBE/WBE PARTICIPATION: MBE: Findling, Inc. 0-27% Glyndon Engineering & Technology Co. 0-27% Min Engineering, Inc. 0-27% NMP Engineering Consultants, Inc. 0-27% SP Arch, Inc. 0-27% (in the aggregate) 27% WBE: Aria Environmental, Inc. 0-10% The Constellation Design Group, Inc. 0-10% Hanover Land Services, Inc. 0-10% Phoenix Engineering, Inc. 0-10% Sugar Associates, LLC 0-10% (in the aggregate) 10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Civil/Structural Engineering Services Agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 06/17/2015 Mayor’s Office of Human – Grant Agreements Services (MOHS) The Board is requested to approve and authorize execution of the various Grant Agreements. The period of the agreement is July 1, 2015 through June 30, 2016. 1. ASSOCIATED CATHOLIC CHARITIES, INC. $ 53,733.00 (ACC) Account: 5000-529116-3572-333704-603051 The ACC will use funds to provide shelter and support services to homeless persons of the City in their Christopher’s Place Employment Academy program. The ACC serves approximately 100 homeless men each year with this program. 2. ASSOCIATED CATHOLIC CHARITIES, INC. $113,500.00 (ACC) Account: 5000-529115-3572-333705-603052 The ACC will use funds to operate a day resource center for homeless women and their children. The ACC will serve an average of 50 women and children daily. MWBOO GRANTED A WAIVER. 3. ASSOCIATED CATHOLIC CHARITIES, INC. $ 11,719.00 (ACC) Account: 5000-525115-3573-333751-603051 The ACC will use funds to pay a portion of the cost of resident advocates who link low-income residents of permanent housing in the City to services and help them remain in their housing. The ACC will serve at least 14 men per year. 21 AGENDA BOARD OF ESTIMATES 06/17/2015 MOHS – cont’d 4. BALTIMORE OUTREACH SERVICES, INC. $155,000.00 Account: 5000-529116-3572-333764-603051 Baltimore Outreach Services, Inc. will use funds to provide shelter and support services to homeless of the City in their Emergency Shelter and Supportive Services for Homeless Women and Children program. The organization will serve approximately 250 clients. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Housing and – Amendment No. 1 to Professional Community Development Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 1 to Professional Services Agreement with Kenneth Gelula and Associates LLC (Consultant). The Amendment No. 1 to Professional Services Agreement extends the period of the agreement through August 26, 2015. AMOUNT OF MONEY AND SOURCE: $19,500.00 – 5000-594015-5971-439543-603018 BACKGROUND/EXPLANATION: On October 22, 2014, the Board approved the original agreement with the Consultant to provide services to the DHCD and its Division of Green Healthy and Sustainable Homes (Division). The scope of services for the Consultant Agreement includes coordination with other City agencies and the Division’s non- profit partners in strategies to prevent tax sale foreclosure, studying and recommending service coordination within the division and among its non-profit partners, program development to improve housing services to older adults and people with disabilities. The Consultant also provides case management and data system recommendations, researches new funding opportunities for the Division. These services are consistent with the Customer Investment Fund awarded to this Division for Fiscal Years 2014, 2015, and 2016. The consulting services provided by Kenneth Gelula and Associates LLC are designed to meet a number of the objectives of the Customer Investment Fund, including leveraging resources to prevent tax sale foreclosure. Mr. Gelula is uniquely qualified to provide these services from his decades of community development experience at Comprehensive Housing Assistance Inc. in Northwest Baltimore ending in 2013 and his leadership of a State of Maryland Task Force studying the home repair and homeownership preservation needs of older adults from 2012 to 2013. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Amendment No. 1 to Professional Services Agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Housing and – Resolution for Five-Year Community Development (DHCD) Consolidated Plan and One-year Annual Action Plan for Fiscal Year 2016 Four Formula Programs ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the filing of a Resolution for the Five-Year Consolidated Plan and One-Year Annual Action Plan for FY 2016 for Four Formula Programs (Resolution). The four programs are: Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships (HOME), and the Housing Opportunities for Persons With AIDS (HOPWA) Programs. AMOUNT OF MONEY AND SOURCE: $ 19,474,863.00 – CDBG Entitlement of $18,754,863.00 and projected program income of $720,000.00 3,319,414.00 – HOME Entitlement of $3,122,000.00 and projected program income of $197,414.00 1,679,372.00 – ESG Entitlement 8,037,304.00 – HOPWA Entitlement $ 32,510,953.00 – Total FFY 2015 (CFY 2016) Funding BACKGROUND/EXPLANATION: The City receives an annual formula funding award from the U.S. Department of Housing and Urban Development (HUD) after submission of a complete Annual Action Plan that is consistent with the National Affordable Housing Act. 24 AGENDA BOARD OF ESTIMATES 06/17/2015 DHCD – cont’d Every five years, the submission must also include a Consolidated Plan covering a five-year period. The City’s five- year Consolidated Plan will cover the five-year period consisting of Program Years 2015-2020. The two plans also serve as joint applications for the following four Federal formula grant programs: CDBG, HOME, ESG, and HOPWA. A HUD approved consolidated plan is also required to be able to apply for funding from some seventeen other programs. The plans were developed by the DHCD, which is responsible for the CDBG and HOME programs and by Mayor’s Office of Human Services which administers the ESG and HOPWA programs on behalf of the City. The Consolidated Plan assesses housing and community development needs in Baltimore City and establishes strategies to address these needs. The Annual Action Plan identifies specific activities that will be undertaken to implement these strategies during the City fiscal year beginning July 01, 2015. The resources made available through the Plans will be used to initiate and continue activities aimed at stabilizing and revitalizing City neighborhoods, the creation or rehabilitation of affordable housing, provision of recreation and education programs for youth, initiatives to eliminate lead-based paint, and providing support for many non-profit organizations that provide a variety of services to the elderly, the homeless, and persons with HIV/AIDS. The Resolution authorizes the Commissioner of the DHCD and the Director of MOHS to submit on behalf of the City, the Five-year Consolidated Plan and the One-year Action Plan for the CDBG, HOME, ESG, and the HOPWA programs. The Resolution also designates the Commissioner of the DHCD as the authorized official representative of the City to act in connection with these documents and to provide any additional information as may be required by the HUD. This will include assurances and 25 AGENDA BOARD OF ESTIMATES 06/17/2015 DHCD – cont’d certification to ensure that the City will comply with various regulations, policies, and other Federal requirements as prescribed in the Federal Housing and Community Development Act of 1974, as amended. MBE/WBE PARTICIPATION: Minority and Women’s Business Enterprise requirements will be included in applicable agreements with City agencies and non- profit organizations. 26 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Housing and – Strategic Demolition and Smart Community Development Growth Impact Fund Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Strategic Demolition and Smart Growth Impact Fund Agreement with the Maryland Department of Housing and Community Development (MD DHCD). The period of the Grant Agreement is effective upon the date it is executed by the MD DHCD until receipt and approval of the final report. AMOUNT OF MONEY AND SOURCE: $2,500,000.00 - 9910-920034-9588 BACKGROUND/EXPLANATION: The State’s Strategic Demolition and Smart Growth Impact Funds (SD-SGIF) provides funds for projects that will have a catalytic effect on revitalization efforts. In FY2015, the DHCD was awarded $2,500,000.00 to demolish up to 138 long-term vacant and blighted neighborhoods in neighborhoods across the City. These demolitions support the City’s Blight Elimination and Vacants to Value initiatives. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Strategic Demolition and Smart Growth Impact Fund Agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Finance/Office – Renewal of FY 15 Flood of Risk Management _ Insurance ACTION REQUESTED OF B/E: The Board is requested to approve the renewal of flood insurance for 805 S. Caroline Street. This policy is written through the Harleysville Mutual and renews June 22, 2015. AMOUNT OF MONEY AND SOURCE: $8,469.00 – 2043-000000-1450-162900-063014 BACKGROUND/EXPLANATION: On September 13, 2003, heavy rain from Hurricane Isabel flooded and inundated the Caroline Street Parking Garage with 3’ of flood water. A claim was made with the Federal Emergency Management Agency (FEMA). The Public Assistance reimbursement has been approved. Distribution of FEMA Public Assistance is contingent on securing and maintaining of coverage for flood. 28 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Finance – Resolution for Setting the Board Approval Threshold Amount for Professional Services Contracts ACTION REQUESTED OF B/E: The Board is requested to approve a Resolution for Setting the Board Approval Threshold Amount for Professional Services Contracts that must be approved by the Board. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 22, 2010, the Board approved the “Resolution of the Board for Setting Initial Threshold Amounts Pursuant to Charter Amendment – Procurement,” which set the formal advertisement threshold for all expenditures of greater than $50,000.00 and the threshold for contracts subject to the Board approval for all expenditures of greater than $25,000.00. The thresholds established under that Resolution were not applicable to professional services. Even though the Board has not set a threshold for professional services contracts which are subject to Board approval (except for architectural and engineering services with a value of $25,000.00 or more pursuant to Guidelines for Consultant Selection Procedures approval on March 5, 1997), it has been the practice of City agencies (except those otherwise expressly authorized in the Charter) to submit professional services contracts for expenditures of greater than $25,000.00 to the Board. Therefore, the Department of Finance recommends that the Board clarify that the threshold amount for all professional services contracts subject to the Board’s approval will be for all expenditures greater than $25,000.00. Pursuant to Article VI, §11(d) of the Charter, all professional services contracted for by the City will be engaged in the manner prescribed by resolution of the Board. Thus, the Department of Finance recommends approval of the submitted resolution. 29 AGENDA BOARD OF ESTIMATES 06/17/2015 RESOLUTION OF THE BOARD OF ESTIMATES OF BALTIMORE CITY FOR SETTING THE BOARD APPROVAL THRESHOLD AMOUNT FOR PROFESSIONAL SERVICES WHEREAS, the Board of Estimates desires to clarify the threshold amount that a contract for professional services must be approved by the Board of Estimates; and WHEREAS, pursuant to Article VI, §11(d) of the Charter, all professional services contracted for by the City shall be engaged in the manner prescribed by resolution of the Board of Estimates; and WHEREAS, this Resolution does not apply to municipal agencies that are otherwise expressly authorized to contract for professional services in the Charter. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ESTIMATES OF BALTIMORE CITY, that the following dollar threshold amount for professional services contracts shall be in effect: 1. Professional services contracts with expenditures of greater than TWENTY FIVE THOUSAND DOLLARS ($25,000.00) must be approved by the Board of Estimates. 2. A copy of this Resolution shall be posted in the Department of Legislative Reference. 3. This Resolution applies to all professional services contracts entered into after the date of its adoption by the Board of Estimates. (The Resolution has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – Traffic Operations Study Agreement_______________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Operations Study Agreement with Franklin Flats, LLC. AMOUNT OF MONEY AND SOURCE: $8,903.14 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Operations Study is required for the proposed Site Access Improvement. This agreement is necessary to perform a traffic operations analysis for Franklin Lofts & Flats located on 20 E. Franklin Street, where the developer has applied or intends to apply for a Building Permit in Baltimore City to perform the scope of work including a 49,814 sq. ft. multi-family rental development with 41 units. The Traffic Operations Study assesses the development and its relative traffic operation. The developer will pay for the total cost of the Traffic Operations Study which will be performed under Project No. 1209, On-Call Traffic Engineering Services, Task No. 2 with Sabra, Wang & Associates, Inc. MBE/WBE PARTICIPATION: N/A (The Traffic Operations Study Agreement has been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – Traffic Mitigation Agreements The Board is requested to approve and authorize execution of the following Traffic Mitigation Agreements. 1. 301 EAST CROMWELL STREET, LLC. $42,763.36 Account: 9950-903085-9512-00000-490375 Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the Development. The Developer proposes to perform the Scope of Work for Sagamore Whiskey Distillery at 301 East Cromwell Street constructing a new development that will include the following: Distillery Building with 22,500 sq. ft., Processing Building with 40,080 sq. ft. and a Support Building with 2,000 sq. ft. with a total of 77,080 sq. ft. The Developer agrees to make a one-time contribution in the amount of $42,763.36 to fund the City’s mu1timodal transportation improvements in the Development’s vicinity. 2. 1715 THAMES STREET, LLC $47,753.04 Account: 9950-902071-9512-000000-490375 Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the Development. The Developer proposes to perform the Scope of Work for the REC Pier Hotel at 1715 Thames Street constructing a hotel with 122,040 sq. ft. and 122 hotel rooms. The Developer agrees to make a one-time contribution in the amount of $47,753.04 to fund the City’s mu1timodal transportation improvements in the Development’s vicinity. (The Traffic Mitigation Agreements have been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) with 414 Light Street Associates, LLC. The period of the MOU is effective upon Board approval through final acceptance by the City after the maintenance period. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Developer is the fee simple owner of a parcel located at 414 Light Street, also known as Block 869, Lot 1, intends to improve by construction of a building or buildings thereon, and which is located adjacent to a parcel owned by the City formerly known as the bed of Barre Street and known as Block 876, Lot 1B. The Developer has applied for permission from the City to construct certain improvements on the surface and within the subsurface of the City property. The City is willing to grant the Developer the right to construct said improvements to the City property. The Developer will be solely responsible for the construction of the Project in accordance with the City-approved plans and in conformity with all applicable laws and construction standards. As a condition of this MOU, prior to the Developer initiating the performance of any work a performance bond or irrevocable letter of credit will be secured in the total estimated cost of $242,627.00 for the work to be performed pursuant to the Project. (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) with the National Railroad Passenger Corporation (Amtrak). The period of the MOU is effective upon Board approval for 20 years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOU establishes the roles and responsibilities in connection with access to the Baltimore-Pennsylvania Train Station Yard and Substation. Subject to the terms and conditions of the MOU, the City grants Amtrak the right to use the I-83 Entrance to traverse on, over and across to access the yard via the gate for oversized vehicles, emergency vehicles or oversized equipment in order to install, maintain, repair, and renew, inter alia, its rail lines, power station, transformers, overhead catenaries, electric traction substations, the station and for emergencies including railroad, operations and business-related emergencies. The roles and responsibilities of this MOU will be at the sole cost and expense of Amtrak. (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Consultant Agreement with STV, Inc. for Project 1225, On-Call Design Consultant Services for Resurfacing and Reconstruction Projects. The period of the On-Call Consultant Agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – Upset Limit BACKGROUND/EXPLANATION: The Department of Transportation has negotiated and procured the On-Call Consultant Agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission and now desires to utilize the services of STV, Inc. The cost of services rendered will be on actual payroll rates not including overhead and burdens times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The Consultant will assist with the scope of services which include, but is not limited to developing roadway alignment, storm drainage improvements, street lighting, electric duct banks, water and wastewater reconstruction, streetscape, resurfacing, stormwater management, erosion and sediment control, pavement markings and traffic control, signal design, conduit duct bank design, surveys, environmental site assessments, and other related civil engineering tasks. The scope of services may also include providing on-site project management and/or inspectors, staff support, GIS and IT support and other miscellaneous tasks for various capital improvement projects. Responsibilities will include preparation of construction contract documents including plans and specifications for bid. 35 AGENDA BOARD OF ESTIMATES 06/17/2015 Dept. of Transportation – cont’d MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the agreement. MBE: Baker Engineering Services, Inc. $ 40,000.00 4.00% NMP Engineering Consultants, Inc. 90,000.00 9.00% RJM Engineering, Inc. 100,000.00 10.00% Spartan Engineering, LLC 40,000.00 4.00% $270,000.00 27.00% WBE: iCivil, Inc. $ 20,000.00 2.00% Floura Teeter Landscape Architects, 80,000.00 8.00% Inc. $100,000.00 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Construction Project Management Services Agreement with STV/PB Construction Managers Joint Venture for Project No. 1217. The period of the On-Call Construction Project Management Services Agreement is effective upon Board approval for three years. AMOUNT OF MONEY AND SOURCE: $2,000,000.00 – Upset Limit BACKGROUND/EXPLANATION: The Department of Transportation has negotiated and procured the On-Call Consultant Agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission and now desires to utilize the services of STV/PB Construction Managers Joint Venture. The cost of services rendered will be on actual payroll rates not including overhead and burdens times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The Consultant will assist with the scope of services which include, but is not limited to assisting the Transportation Engineering & Construction Division in managing various capital improvement and other transportation infrastructure related projects. Responsibilities will include, but not be limited to constructability review of construction contract documents, tracking and assisting in answering contractor requests for information change orders and claims analysis and inspection. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the agreement. 37 AGENDA BOARD OF ESTIMATES 06/17/2015 Dept. of Transportation – cont’d MBE: EBA Engineering, Inc. $400,000.00 20.00% Spartan Engineering, LLC 140,000.00 7.00% $540,000.00 27.00% WBE: iCivil, Inc. $200,000.00 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Consultant Agreement with Parsons Brinckerhoff, Inc. and Whitman Requardt & Associates, LLP for Project 1223, On-Call Consultant Advisory Consultant Services for Alternative Project Delivery Method. The period of the On-Call Consultant Agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $500,000.00 – Upset Limit BACKGROUND/EXPLANATION: The Department of Transportation has negotiated and procured the On-Call Consultant Agreement approved by the Office of Boards and Commission and the Architectural and Engineering Awards Commission and now desires to utilize the services of Parsons Brinckerhoff, Inc. and Whitman Requardt & Associates, LLP. The cost of services rendered will be on actual payroll rates not including overhead and burdens times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The Consultants will provide various consulting services and provide recommendations to the City. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the agreement. 39 AGENDA BOARD OF ESTIMATES 06/17/2015 Dept. of Transportation – cont’d MBE: Spartan Engineering, LLC $ 25,000.00 5.00% Sage Policy Group, Inc. 25,000.00 5.00% $ 50,000.00 10.00% WBE: Infrastructure Technologies, LLC $ 25,000.00 5.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 1 to Rummel, Klepper & Kahl, LLP under Project 1191, On-Call Consultant Services for Federal Aid Resurfacing and Reconstruction Projects. AMOUNT OF MONEY AND SOURCE: $87,155.15 – 9950-906312-9527-900020-703032 BACKGROUND/EXPLANATION: This authorization provides for a concept study and preliminary design services associated with the Inner Harbor Amphitheater Re-Grading Concept Study, for Capital Improvement Plan inclusion. The Consultant will also perform topographic surveys for the area within the Inner Harbor Amphitheater and develop two concepts for the amphitheater space including overall re- grading of the area between the Harbor Place pavilions. DBE PARTICPATION: The Consultant will comply with Title 49 Code of Federal Regulations, Part 26 and the DBE goal established in the original agreement. DBE: 25.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 41 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 57,815.05 9950-907312-9528 GF (HUR) Constr. Reserve – Inner Harbor Infrastructure/UT 14,139.40 9950-907312-9528 Constr. Reserve – Inner Harbor ___________ Infrastructure/UT $ 71,954.45 ----------------- 9950-906312-9527-3 Design and Study – Inner Harbor Infrastructure/UT This transfer will cover the costs associated with Project 1191, On-Call Consultant Services for Federal Aid Resurfacing and Reconstruction Bridge, Task No. 1 with Rummel, Klepper & Kahl. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 42 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 1 to Whitman, Requardt & Associates, LLP under Project 1217, On- Call Construction Project Management Services. AMOUNT OF MONEY AND SOURCE: $ 40,000.00 – 9962-909063-9562-900020-705032 59,150.71 - 9962-911067-9562-900020-705032 $99,150.71 BACKGROUND/EXPLANATION: This authorization provides for construction/inspection services to support the City’s Conduit Contract Nos. TR 14009, TR 15018 and TR 15019. MBE/WBE PARTICPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE/WBE goals established in the original agreement. MBE: 27.00% WBE: 10.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 43 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $65,065.78 9962-903521-9563 9962-911067-9562-5 Conduit Constr. Reserve - Inspection Conduit Conduit Manhole Repair JOC Co Reconstruction This transfer will cover the costs associated with Project 1217, On-Call Construction Project Management Services, Task No. 1. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 44 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 5 to Whitman, Requardt & Associates, LLP under Project 1113, On- Call Consultant Services for Federal Aid Resurfacing and Reconstruction Project. AMOUNT OF MONEY AND SOURCE: $634,537.14 – 9950-903188-9527-900010-703032 BACKGROUND/EXPLANATION: This authorization provides for engineering service for design work of the Greenmount Avenue Streetscape Project from 29th St. to 43rd St. and traffic signals improvement. The scope of services includes field surveys and base map preparation, roadway design, pavement design, signing and pavement marking design, maintenance of traffic design, erosion and sediment control design, drainage design, stormwater management analysis and report, landscaping design, traffic signal design and lighting design including sidewalk, bumpouts, ADA ramp upgrades and construction related services. DBE PARTICPATION: The Consultant will comply with Title 49 Code of Federal Regulations, Part 26 and the DBE goal established in the original agreement. DBE: 25.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 45 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $150,000.00 9950-927009-9528 GF (HUR) Constr. Reserve – Waverly – Greenmount 550,000.00 9950-927009-9528 FED Constr. Reserve – ___________ Waverly – Greenmount $700,000.00 -------------------- 9950-903188-9527-3 Design and Study Greenmount Ave. Streetscape from 29th St. to 43rd St. This transfer will cover the costs associated with Project 1113, On-Call Consulting Services for Federal Aid Resurfacing and Reconstruction Project with Whitman, Requardt& Associates, LLP. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 46 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation – Partial Release of Retainage ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Partial Release of Retainage Agreement withCuddy and Associates, LLC for TR 12015RR, Reconstruct Deteriorated Manholes at Various Locations Citywide. AMOUNT OF MONEY AND SOURCE: $44,638.95 – 9962-915053-9562-000000-200001 BACKGROUND/EXPLANATION: All work on TR 12015RR, Reconstruct Deteriorated Manholes at Various Locations Citywide is substantially completed and all punch list items complete. The City holds funds in the amount of $46,638.95. The Contractor has requested a Partial Release of Retainage in the amount of $44,638.95. The remaining $2,000.00 is sufficient to protect the interests of the City. Pursuant to Section 10.04-81 of Specifications, a Conditional Inspection for Contract TR 12015RR, Reconstruct Deteriorated Manholes at Various Locations Citywide was held on November 18, 2014. MBE/WBE PARTICIPATION: Cuddy and Associates, LLC has demonstrated good faith efforts towards achieving both the MBE/WBE goals. MWBOO APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Partial Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Transportation - Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment to Agreement with KCI Technologies, Inc./STV Incorporated JV 1190 under Project No. 1190, On-Call Consultant Engineering Design, Review and Evaluation Services Conduit. The Amendment to Agreement extends the period of the agreement through June 10, 2016. AMOUNT OF MONEY AND SOURCE: $500,000.00 BACKGROUND/EXPLANATION: On June 11, 2014, the Board approved the initial agreement in the amount of $1,000,000.00 with KCI Technologies, Inc./STV Incorporated JV 1190, to assist the Transportation, Engineering & Construction Division in managing various On-Call Engineering Services. The Department is now requesting a one-year time extension and an increase of $500,000.00 to the upset limit to fully complete assigned tasks. This increase will make the total upset limit $ 1,500,000.00. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. MBE: 27.00% WBE: 10.00% AUDITS NOTED THE TIME EXTENSION AND INCREASE IN THE UPSET LIMIT AND WILL REVIEW TASK ASSIGNMENTS. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 06/17/2015 Parking Authority for – Amendment to Memorandum of Understanding Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amendment to Memorandum of Understanding with Zipcar, Inc. (Zipcar). The amendment extends the term for one year through July 1, 2016. AMOUNT OF MONEY AND SOURCE: The City will receive $40.00 per space per month. BACKGROUND/EXPLANATION: The PABC has partnered with Zipcar to reduce car ownership in Baltimore City since June of 2011. In the past four years, the partnership has removed approximately 3,000 personally owned cars from the City, reducing the demand for parking and the need for construction of parking garages. If the City built garages to park those vehicles, it would have cost the City approximately 75 million dollars. The PABC has helped in placing over 100 Zipcars throughout the City, which has allowed thousands of Baltimore residents to become Zipcar members, providing an additional mode of transit while living with fewer personal vehicles. The PABC is currently exploring additional car-sharing methods and requires time to see where the car-sharing market is moving before it attempts new procurement of car-sharing services for the City. 49 AGENDA BOARD OF ESTIMATES 06/17/2015 Parking Authority for – cont’d Baltimore City (PABC) Commitment Performed MBE: See note below* $15,000.00 WBE:Haines Industries $28,609.38 Mjach Designs 1,785.00 Flowers by Chris 127.20 X – TremePainting $ 5,000.00 38.20 $30,559.78 *Based on continuing efforts, MWBOO has determined that Zipcar has demonstrated good faith efforts to comply with the MBE/WBE program. There is very little available opportunity for subcontracting. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE (The Amendment to Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of Accounting and – Revised Rental Schedules FY16 Payroll Services ____ 2015 – 2016__________________ ACTION REQUESTED OF B/E: The Board is requested to approve the revised schedule of Payment in Lieu of Taxes (PILOT) payments for FY 2016. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: Whenever there is a change in the rental schedule of an apartment house built under Section 202, National Housing, or any subsequent section which accomplishes the same purpose of Section 202, the owners of such property will furnish the revised schedules of rent to the Department of Finance. The actual amount of change of PILOT payments for the fiscal year 2015-2016 will be as follows: Increase (Decrease) New PILOT Advent Senior Housing $ 384.00 $ 32,136.00 Bradford St. Development Corp. $ 691.20 $ 20,287.20 Concord House $2,097.48 $127,640.04 Homes for Arundel, Inc. $ 717.60 $ 3,518.40 Naomi Project Ltd. Part. ($ 72.18) $ 21,995.70 New Waters Tower Apartments $1,884.20 $252,328.30 51 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of Accounting & Payroll Services – cont’d Increase (Decrease) New PILOT O’Donnell Square $ 505.80 $ 11,924.16 St. James Terrace $1,396.80 $ 88,995.60 St. Mary’s (East & West) $1,519.20 $141,470.64 Walker-Daniels House $8,151.60 $ 30,658.80 Weinberg Woods $1,209.60 $ 60,566.40 Westminster House Apartments $3,184.50 $130,565.46 Woodbourne Woods $3,919.20 $ 82,132.80 52 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Public Works/Office – Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with KPMG Corporate Finance, LLC, (Consultant), for Project 1207, Owner Project Alternative Delivery Advisory Services for the City’s Capital Program. The period of the Agreement is effective upon Board approval for one year, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 124,727.00 – 2070-000000-5601-398400-603018 426,182.00 – 2070-000000-5601-398500-603018 154,546.00 – 2071-000000-5601-613800-603018 210,909.00 – 2071-000000-5601-613900-603018 16,727.00 – 2072-000000-5181-390700-603018 5,818.00 – 1001-000000-5161-389800-603018 30,546.00 – 2070-000000-5601-730000-603018 30,545.00 – 2071-000000-5601-730000-603018 $1,000,000.00 BACKGROUND/EXPLANATION: On September 17, 2014, the Architectural and Engineering Awards Commission awarded Project 1207 to the Consultant. The scope of work includes but is not limited to: Alternative Project Delivery (APD), Programmatic Support, and Identifying Candidate APD Projects, and Project Implementation. The Consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. MBE/WBE PARTICIPATION: MBE: DM Enterprises of Baltimore, LLC $100,000.00 10% WBE: Albrecht Engineering, Inc. $ 50,000.00 5% MWBOO FOUND VENDOR IN COMPLIANCE. 53 AGENDA BOARD OF ESTIMATES 06/17/2015 DPW/Office of Eng. & Constr. – cont’d APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Public Works/Office – Partial Release of of Construction & Engineering _ Retainage_________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Partial Release of Retainage Agreement with Spiniello Companies, for SC 875, Southwest Diversion Pressure/Gravity Sewer, Phase III. AMOUNT OF MONEY AND SOURCE: $575,155.00 - 9956-905641-9551-000000-200001 BACKGROUND/EXPLANATION: All work on SC 875, Southwest Diversion Pressure/Gravity Sewer, Phase III is substantially completed. The City holds funds in the amount of $821,650.00. The contractor has requested a Partial Release of Retainage of $575,155.00. The remaining $246,495.00 is sufficient to protect the interest of the City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Partial Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Public Works/Office – Expenditure of Funds of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment to Metra Industries, Inc. Pursuant to Article VI, §11(e)(ii) of the City Charter. AMOUNT OF MONEY AND SOURCE: $102,804.64 – 2071-000000-5521-393204-603026 102,804.64 – 2071-000000-5521-393304-603026 16,295.36 – 2071-000000-5521-393404-603026 16,295.36 – 2071-000000-5521-393504-603026 $238,200.00 BACKGROUND/EXPLANATION: The Contractor responded to the Department of Public Works’ request to assist with restoring water services to residential and commercial customers whose interruptions were due to the harsh winter conditions that occurred between February and March 2015. February 2015 was determined as Baltimore City’s second coldest February on record, according to the Baltimore Sun and the National Weather Service. Due to these extremely frigid temperatures, there was a significant increase in water main breaks throughout the City. The water main breaks and other exterior water leaks were causing public safety issues because of the formation of ice at the leaking locations. The urgent nature and heavy volume of the resulting work orders required that the Department of Public Works activate its Park Terminal Operations Center on February 23, 2015. To address the sharp increase of work orders, the DPW had to engage on-call contractors to assist in timely responses to the growing backlog of urgent customer complaints regarding their services. The required services included field inspections of water service issues, thawing of frozen service lines and meters, repairs to broken mains and replacement of water service lines, as required to restore water services. 56 AGENDA BOARD OF ESTIMATES 06/17/2015 DPW/Office of Eng. & Constr. – cont’d On March 9, 2015, Pursuant to the City Charter, Article VI, §11(e)(ii), the DPW advised of the emergency nature of the situation and requested that the Department of Finance authorize the repairs to commence and the Director of Finance authorized emergency repairs to be made by Metra Industries, Inc. after a solicitation was made amongst four respondents. Metra Industries, Inc. began the work and has worked on the project continuously to date which is now completed. The amount requested was negotiated and agreed between the DPW and Metra Industries and no further requests will be made regarding future payments of this work. MBE/WBE PARTICIPATION: Because of the nature of the work, goals were not assigned. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 57 AGENDA BOARD OF ESTIMATES 06/17/2015 Department of Public Works (DPW) – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an Expenditure of Funds to pay rent for the lease for the Department of Public Works, Safety & Training Division, Tenant, at 3000 Druid Park Drive. AMOUNT OF MONEY AND SOURCE: $13,218.32 – 1001-000000-1901-191300-603013 BACKGROUND/EXPLANATION: The Board initially approved a Lease Agreement between the City and the DPW, Safety & Training Division, Tenant, at 3000 Druid Park Drive in the amount of $38,500.00. An amendment to the lease was approved on October 15, 2014, to extend the lease on a month-to-month basis for up to six months. However, there were not enough funds to cover monthly billing from January, February, March, and April 2015. Therefore, the Board is requested to approve payment of the invoices amounting to $13,218.32 to cover the rental for the above period at the rate of $3,304.58 per month. APPROVED FOR FUNDS BY FINANCE 58 AGENDA BOARD OF ESTIMATES 06/17/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 60 - 61 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 59 AGENDA BOARD OF ESTIMATES 06/17/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 1. $ 800,000.00 9910-908652-9588 9910-908651-9588 31st Community Blighted Structures Urgent Demolition Bonds FY15 – Demo FY15 This transfer will redistribute appropriations from the Blighted Structures FY15 – Demo account to The Urgent Demolition FY15 account based on program funding need. The Urgent Demolition program has incurred considerably more costs than the Blighted Structures program. 2. $160,000.00 9910-907115-9588 Stabilization Urgent Need – Demo 300,000.00 9910-908650-9588 Urgent Needs Stabil- ization FY15 $460,000.00 -------------------- 9910-911158-9588 31st Community Blight Elimination Bonds Stabilization FY13 This transfer will redistribute appropriations from the Urgent Needs Stabilization accounts to the Blight Elimination Stabilization account based on program funding need. The Blight Elimination Stabilization program has incurred considerably more costs that the Urgent Needs Stabilization program. 60 AGENDA BOARD OF ESTIMATES 06/17/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development – cont’d 3. $1,082,482.78 9910-995001-9587 Unallocated Reserve 681,250.00 9910-904979-9587 East Baltimore Re- development Reserve 736,267.22 9910-994001-9600 Unallocated Reserve $2,500,000.00 ------------------- 9910-920034-9588 State Revenue FY15 Strategic Grant Impact Funds This transfer will move appropriations. The City, was awarded a $2.5 million grant from the Maryland Department of Community Development, as part of the strategic demolition and smart impact funds. The grant will be used for the demolition of long-term vacant and blighted buildings throughout the City. Department of General Services 4. $ 230,000.00 9916-912074-9194 9916-902944-9197 Gen. Funds Benton Building Insu- Benton Building lation Improvements - Exterior Stone Wall Reserve - Active This project will alleviate water from infiltrating into exterior stone walls and causing damage to the Benton Building. Without prompt action, the exterior stone walls will deteriorate to such a point that the entire surface will have to be replaced. 61 AGENDA BOARD OF ESTIMATES 06/17/2015 Environmental Control Board (ECB) - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Board of Ethics of Baltimore City for members of the ECB staff to solicit charitable donations from national and local retail outlets to donate cleaning supplies for the ECB Community Ambassador Program. The period of the campaign will be effective upon Board approval and will terminate 6 months thereafter. AMOUNT OF MONEY AND SOURCE: The ECB is requesting donations for items such as trash cans, trash bags, brooms, dustpans, etc. The ECB will not request donations in a monetary form. BACKGROUND/EXPLANATION: The ECB is implementing the ECB Community Ambassadors Program, which is an initiative that will recognize individuals in Baltimore City communities who regularly on their own, with their own supplies and on their own time go into their neighborhoods and clean up. The ECB is partnering with Community Association leadership to identify possible Ambassadors and will distribute donated cleaning supplies which will be compiled into an ECB Community Ambassadors “clean-up kit”. 62 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of Purchases - Master Lease Financing ACTION REQUESTED OF B/E: The Board is requested to authorize the Department of Finance to seek Master Lease financing for the purchase of vehicles, to be awarded to vendors in separate solicitations with subsequent Board approvals as required. AMOUNT OF MONEY AND SOURCE: $26,130,100.00 - City’s Master Lease through the Bureau of Treasury Management BACKGROUND/EXPLANATION: No additional funds are required. The total cost will be financed through the City’s Master Lease program administered by the Bureau of Treasury Management. On April 13, 2013, the Board approved the City’s use of a Master Lease vehicle financing approach, as part of the City’s 10-Year Financial Plan. The second round of financing under this plan was approved on April 2, 2014. This is the third round of such financing. The awards for provision of specific vehicles have already received Board approval, or approval will be sought as required. This request for Board approval authorizes the financing of the future purchase of the following vehicles by gross vehicular weight (GVW) class. Vehicle Count Estimated Costs 6-Year Tranche Total 376 $10,928,600.00 <8,500 GVW 305 $7,170,200.00 8,501 - 10,000 GVW 61 $2,213,400.00 >10,001 GVW 8 $1,480,000.00 Specialty Equipment 2 $65,000.00 63 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of Purchases - cont’d Vehicle Count Estimated Costs 10-Year Tranche Total 108 $15,201,500.00 <8,500 GVW 10 $190,000.00 10,001 - 14,000 GVW 1 $33,000.00 14,001 - 16,000 GVW 1 $100,000.00 16,001 - 19,500 GVW 4 $400,000.00 19,501 - 26,000 GVW 1 $42,000.00 26,001 – 33,000 GVW 28 $4,115,000.00 >33,000 GVW 28 $8,991,000.00 Specialty Equipment 35 $1,330,500.00 Total Financing Amount 484 $26,130,100.00 APPROVED FOR FUNDS BY FINANCE 64 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. TENNANT SALES AND SERVICE COMPANY $34,970.00 Low Bid Solicitation No. B50004062 – New Preventative Maintenance Contract for Tennant Machines – Baltimore Convention Center – Req. No. R695023 The period of the award is June 17, 2015 through June 16, 2016, with three 1-year renewal options. 2. GREEN SITE, LLC $29,300.00 Low Bid Solicitation No. – B50004081 – Install Arena Seating at the William J. Myers Pavilion – Department of Recreation and Parks – Req. No. R681306 3. NEUBRAIN, LLC $18,755.06 Renewal Contract No. 08000 – Production Server Hosting for Integrated Financial Budget System – Department of Finance – Purchase Order No. P529684 On December 17, 2014, the City Purchasing Agent approved the initial award in the amount of $18,755.06. The award contained one 1-year renewal option. This renewal in the amount of $18,755.06 is for the period July 1, 2015 through December 31, 2015. 4. ASHLAND AUCTION GROUP, LLC $0.00 Renewal Contract No. B50002743 – Land Resource Property Auctioneer – Department of Housing and Community Development – Purchase Order No. P524065 On June 26, 2013, the City Purchasing Agent approved the initial award in the amount of $28,920.00. The award contained three 1-year renewal options. This renewal in the amount of $0.00 is for the period July 1, 2015 through June 30, 2016, with two 1-year renewal options. 65 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. FORTE PAYMENT SYSTEMS, INC. $0.00 Renewal Contract No. 06000 – Credit and Debit Card Transaction Systems – Department of Recreation and Parks – Purchase Order No. P524275 On July 17, 2013, the Board approved the initial award in the amount of $49,000.00. This renewal in the amount of $0.00 is for the period July 17, 2015 through July 16, 2016. Annual renewals are available subject to agreement by the parties. 6. THEMIS SOLUTIONS INC. Selected Source/ $43,272.00 Agreement Solicitation No. 06000 – Clio User License Agreement (ULA) – Department of Law - Req. No. R699132 The Board is requested to approve and authorize execution of a Clio User License Agreement. The period of the Agreement is June 17, 2015 through June 16, 2016 with four 1-year renewal options. This is for the procurement of Clio Case Management System software subscription. The vendor is the sole provider of Clio software licenses. (The Clio User License Agreement has been approved by the Law Department as to form and legal sufficiency.) 7. TENNANT SALES AND SERVICE COMPANY $7,300.00 Renewal Contract No. B50002500 – Parts and Service for Tennant Scrubbers-Sweepers& Litter Vacs – Department of General Services, Fleet Maintenance Division – Purchase Order No. P521030. 66 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On August 8, 2012, the Board approved the initial award in the amount of $40,000.00. The award contained two 1-year renewal options. This renewal in the amount of $7,300.00 is for the period August 1, 2015 through July 31, 2016, with one 1-year renewal option remaining. 8. CHESAPEAKE FLOW SOLUTIONS, LLC $200,000.00 Renewal Contract No. B50002013 – Instrumentation Parts – Department of Public Works, Bureau of Water & Wastewater – P.O. No. P517870 On July 27, 2011, the Board approved the initial award in the amount of $200,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $200,000.00 is for the period August 15, 2015 through August 14, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 9. ABACUS CORPORATION $6,000,000.00 Renewal Contract No. B50002312 – Unarmed Uniformed Security Guard Services – Departments – Various – P.O. No. P520425 On June 6, 2012, the Board approved the initial award in the amount of $10,683,000.00. The award contained two 1- year renewal options. On August 13, 2014, the Board approved an increase in the amount of $1,500,000.00. This first renewal in the amount of $6,000,000.00 is for the period July 1, 2015 through June 30, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 67 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MWBOO SET GOALS OF 27% MBE AND 0% WBE. Commitment Performed MBE: Sigma Security, LLC 27% $608,873.37 17.7% Aasim Security Agency, Inc.* 0% 366,551.43 10.8% 27% $975,424.80 28.6% *Addition of Aasim Security Agency, Inc. was approved on June 15, 2012. MWBOO FOUND VENDOR IN COMPLIANCE. 10. JOHNS EASTERN COMPANY, INC. $ 28,000.00 Renewal Contract No. B50001962 – School Bus and General Liability Claim Services – Finance Department – P.O. No. P527983 On June 29, 2011, the Board approved the initial award in the amount of $205,525.00. The award contained two 1-year renewal options. On June 25, 2014, the Board approved the first renewal in the amount of $68,500.00. This final renewal in the amount of $28,000.00 is for the period July 1, 2015 through June 30, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 11. HOWARD UNIFORM COMPANY $ 100,000.00 Renewal Contract No. B50002404 – Uniforms for the City of Baltimore, Traffic and Safety Division – Department of Transportation – Req. Nos. Various 68 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On July 11, 2012, the Board approved the initial award in the amount of $350,000.00. The award contained two 1-year renewal options. On June 25, 2014, the Board approved the first renewal in the amount of $350,000.00. This final renewal in the amount of $100,000.00 is for the period August 1, 2015 through July 31, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 12. ACCUSOURCE, INC. $ 30,000.00 Renewal Contract No. B50001855 – Background Investigation Services – Department of Human Resources - P.O. No. P527915 On May 4, 2011, the Board approved the initial award in the amount of $30,666.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $30,000.00 is for the period July 1, 2015 through June 30, 2016. The above amount is the City’s estimated requirement. 13. UNIVERSITY OF BALTIMORE, SCHAEFER CENTER FOR PUBLIC POLICY $271,000.00 Renewal Baltimore County Contract No. BC2057085 Election Judge Training Services – Board of Elections – P.O. No. P528349 On July 11, 2007, the Board approved the initial award in the amount of $290,000.00. The award contained seven 1- year renewal options. Subsequent actions have been approved. This final renewal in the amount of $271,000.00 is for the period July 1, 2015 through June 30, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 69 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. VERIZON MARYLAND INC. $1,092,280.00 Renewal Contract No. 08000 – Enhanced 911 Service – Mayor’s Office of Information Technology – P.O. No. P526917 On April 16, 2014, the Board approved the initial agreement in the amount of $767,855.00. The agreement contained an annual 12 month renewal option. On June 18, 2014, the Board approved a renewal and ratification in the amount of $1,172,060.00. The Board is requested to exercise the annual 12 month renewal option for the continuation of federally mandated state tariff payments of E911. This renewal in the amount of $1,092,280.00 is for the period July 1, 2015 through June 30, 2016, with annual 12 month renewals. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 15. PSYCHOLOGY CONSULTANTS Ratification ASSOCIATED, P.A. $255,000.00 and Renewal Contract No. B50002644 – Psychological Services – Police Department and the Mayor’s Office of Information Technology – P.O. No. P523181 On April 17, 2013, the Board approved the initial award in the amount of $730,000.00. The award contained three 1- year renewal options. The period of the ratification is April 17, 2015 through June 17, 2015. This renewal is for 70 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the period June 18, 2015 through April 16, 2017, with two 2-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 9% MBE AND 6% WBE. Commitment Performed MBE: Loretta Elizalde $ 45,981.25 11.4% Consulting Services Tendra Jamisonk, Ph.D. 6,050.00 1.5% 9% $ 52,031.25 12.9% WBE: Jody W. Ginsberg $ 412.50 0.1% Dawn Joseph, LCSW-C 2,475.13 0.6% Leonie J. Brooks, Ph.D. 6% 7,000.00 1.7% $ 9,887.63 2.4% The vendor has achieved the MBE goal. The vendor requested a waiver from the balance of the WBE goal. Two of the WBE providers left the practice. The vendor has committed to achieving the goals. MWBOO FOUND VENDOR IN COMPLIANCE. 16. JAY’S RESTAURANT GROUP $ 85,000.00 Increase Contract No. B50003951 – Lunch Snow Emergencies – Depart- ment of Transportation – P.O. No. P530283 On February 25, 2015, the Board approved the initial award in the amount of $25,000.00. This increase in the amount of $85,000.00 is necessary to pay outstanding invoices, and to allow the agency to continue to use the contract through 71 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the hurricane season and the start of the 2016/17 snow season. This increase in the amount of $85,000.00 will make the award amount $110,000.00. The contract expires February 24, 2016. The above amount is the City’s estimated requirement. 17. THE MIDDLETON & MEADS COMPANY $500,000.00 Increase Contract No. B50002000 – Spring and Suspension Repairs – Department of General Services, Fleet Management – P.O. No. P518464 On September 28, 2011, the Board approved the initial award in the amount of $2,500,000.00. The award contained two 1- year renewal options. On October 29, 2014, the Board approved the first renewal in the amount of $0.00. Due to increased usage an increase in the amount of $500,000.00 is necessary. This increase in the amount of $500,000.00 will make the award amount $3,000,000.00. The contract expires on October 31, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 2% MBE AND 0% WBE. Commitment Performed MBE: Millennium Auto Parts 2% $4,656.00 1.3% WBE: Chesapeake Wiper & See note below Supply, Inc. Maryland Chemical " " Company, Inc. Robnet, Inc. " " $ 915.00 0.25% 72 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The vendor has spent $8,335.00 for supplies, however, credit is given for only $915.00 which is the maximum value allowed for expenditures from non-manufacturing suppliers. MWBOO FOUND VENDOR IN COMPLIANCE. 18. MCAFEE ELECTION SERVICES, INC. $435,369.00 Increase Contract No. 06000 – Election Services – Board of Elections – P.O. No. P527929 On February 5, 2014, the Board approved the initial award in the amount of $1,079,530.00. The award contained two 2- year renewal options. The State of Maryland will be implementing new voting machines with respective new procedures with the upcoming 2016 elections that will require additional setup work including “mock” elections for testing tentatively scheduled for September 2015. This increase in the amount of $435,369.00 will make the total award amount $1,514,899.00. The period covered is through February 4, 2016, with two 2-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 19. CLIENT TRACK, INC. $185,000.00 Increase Contract No. B50002737 – Homeless Management Information System – Mayor’s Office of Human Services – P.O. No. P523147 On April 24, 2013, the Board approved the initial award in the amount of $215,000.00. The award contained five 1-year renewal options. Subsequent actions have been approved. 73 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Because of additional required training, data migration and custom reporting, an increase in the amount of $185,000.00 is necessary. This increase in the amount of $185,000.00 will make the award amount $503,350.00. The contract expires on April 9, 2016, with four 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 20. CENTER FOR EMERGENCY $497,726.00 Ratification and MEDICINE OF WESTERN 300,000.00 Term Order PENNSYLVANIA $797,726.00 Contract No. 06000 – Non-Emergent Air Transportation Services – Health Department, Field Health Services – Req. No. R692961 Non-Emergent Air Transportation services for critical care patients are provided by the Maryland Department of Health and Mental Hygiene (DHMH) through the Transportation Grants Program. The DHMH protocol states “All Air Ambulance transport costs for Maryland Medicaid Recipient will be paid by the Baltimore City Health Department”, through the Transportation Grants Program. The Transportation Grants Program operated without a Program Director for several months, during which the procurement procedures were not followed and the vendor was not paid. The City allowed the previous contract to expire without a replacement, due to information from the State of Maryland that the State would be responsible for payment for these services. After the State informed the Health Department that it would not be responsible for payment, 74 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the Health Department was unable to submit necessary information to allow for timely payment. Although the vendor had not been paid, they continue to provide services to the City. Authority is requested to ratify payments to the selected vendor to pay outstanding invoices and to allow for future payments until a new contract can be established. The period of the ratification is June 9, 2014 through June 17, 2015. The period of the term order is June 18, 2015 through October 31, 2015, with no renewal options. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 21. PHI AIR TRANSPORATION $200,104.00 Ratification and MEDICAL LLC 67,000.00 Term Order $267,104.00 Contract No. 06000 – Non-Emergent Intra-Hospital Air Trans Transportation Services – Health Department, Field Health Services Req. Nos. R694781 and R684822 Non-Emergent Air Transportation services for critical care patients are provided by the Maryland Department of Health and Mental Hygiene (DHMH) through the Transportation Grants Program. The DHMH II protocol states “All Air Ambulance transport costs for Maryland Medicaid Recipient will be paid by the Baltimore City Health Department”, through the Transportation Grants Program. 75 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The Transportation Grants Program operated without a Program Director for several months, during which the procurement procedures were not followed and the vendor was not paid. The City allowed the previous contract to expire without a replacement, due to information from the State of Maryland that the State would be responsible for payment for these services. After the State informed the Health Department that it would not be responsible for payment, the Health Department was unable to submit necessary information to allow for timely payment. Although the vendor had not been paid, they continued to provide services to the City. Authority is requested to ratify payments to the selected vendor to pay outstanding invoices and to allow for future payments until a new contract can be established. The period of the ratification is July 1, 2014 through June 17, 2015. The period of the term order is June 18, 2015 through October 31, 2015, with no renewal options. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or ser- Vice is recommended. MWBOO GRANTED A WAIVER. 22. LIFESTAR RESPONSE OF $202,676.76 Ratification MARYLAND, INC. 120,000.00 and Award $322,676.76 Contract No. 06000 – Emergency Medical Technicians – Health Department – Req. No. R694836 The Health Department was unable to submit necessary information to procure the service, but the vendor 76 AGENDA BOARD OF ESTIMATES 06/17/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases continued to provide the service. The Bureau of Purchases is working with the Health Department to determine its needs for this service going forward. The ratification is for the period February 1, 2014 through March 31, 2015. The award is for the period April 1, 2015 through January 31, 2016. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 77 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of the Budget and – Special Fund Appropriation Transfer Management Research ACTION REQUESTED OF B/E: The Board is requested to approve an appropriation adjustment order (AAO) - Grant Fund transfer within the Baltimore City Health Department from Service 715 (Health Administration) to Service 723 (Advocacy for Seniors). AMOUNT OF MONEY AND SOURCE: $180,000.00 – From: Health Department, Service 715 5000-500015-3001-599000-405001 Unallocated Grant Funds To: Health Department, Service 723 6000-617815-3044-273300-406001 Waxter Center Renovation The source of funds is a grant from the Harry and Jeanette Weinberg Foundation, Inc. accepted by the on Board March 25, 2015. BACKGROUND/EXPLANATION: The transfer is necessary to fund the renovation of the Waxter Senior Center. Initially, special funding was appropriated within an unallocated fund account in the Fiscal 2015 Ordinance of Estimates. With this AAO, funding will be moved from the unallocated grant source in accordance with the actual grant award. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 78 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of the Budget and – Special Fund Appropriation Transfer Management Research ACTION REQUESTED OF B/E: The Board is requested to approve an appropriation adjustment order (AAO) - Grant Fund transfer within the Baltimore City Health Department from Service 715 (Health Administration) to Service 723 (Advocacy for Seniors). AMOUNT OF MONEY AND SOURCE: $80,000.00 – From: Health Department, Service 715 5000-500015-3001-599000-405001 Unallocated Grant Funds To: Health Department, Service 723 6000-617715-3044-273300-406001 NCOA Economic Security Center The source of funds is a grant from the National Council on Aging accepted by the Board on May 13, 2015. BACKGROUND/EXPLANATION: The transfer is necessary to fund the implementation of a referral network to connect older adults to a variety of community services. Initially, special funding was appropriated within an unallocated special fund account in the Fiscal 2015 Ordinance of Estimates. With this AAO, funding will be moved from the unallocated grant source in accordance with the actual grant award. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 79 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of the Budget & - FY 2016 Budget & Property Management Research (BBMR) Tax Surcharge Rate – Midtown Community Benefits District ACTION REQUESTED OF B/E: The Board is requested to approve the Midtown Community Benefits District (District) FY 2016 budget and property tax surcharge rate. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Board of Estimates has the authority to approve the annual financial plans and surcharge tax rate for the Midtown Community Benefits District. The District has submitted its plan for Fiscal 2016. Property owners in the District will pay the same surcharge rate on their property taxes in Fiscal 2016 as in Fiscal 2015. The rate is set at $0.l32/$100.00 of assessable value. Fiscal 2016 estimated revenues are down 4.42% or $55,771.00 to $1,205,239.00 compared to $1,261,010.00 in Fiscal 2015. The budget includes a $120,524.00 allowance of non-collected surtax and therefore, a net income of $1,084,715.00. As of April 30, 2015, the total cash reserves for the District were $415,251.00. In calendar year 2016, District offices will relocate from office space currently provided in-kind by the University of Baltimore to a property located at 1120 N. Charles Street. The office relocation is expected to be completed by November 2015. The management team for the District has been a positive force in the Midtown area since it began operations. The Finance Department recommends that the Board approves the budget plan and surcharge tax rate. 80 AGENDA BOARD OF ESTIMATES 06/17/2015 81 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of the Budget & - FY 2016 Budget & Property Management Research (BBMR) Tax Surcharge Rate – Waterfront Management District ACTION REQUESTED OF B/E: The Board is requested to approve the Waterfront Management District (District) FY 2016 budget and property tax surcharge rate. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Board of Estimates has the authority to approve the annual financial plans and surcharge tax rate for the Waterfront Management District. The District has submitted its plan for Fiscal Year 2016. Property owners in the District will pay the same surcharge rate on their property taxes in Fiscal 2016 as in Fiscal 2015. The rate is set at $0.17 per $100.00 of assessable value. Surcharge fee revenues have increased slightly from $1,647,379.00 in Fiscal 2015 to $1,731,264.00 in Fiscal 2016, which represents an increase of 5.09% or $83,885.00. Revenue from the surcharge represents 64.11% of the total budget. The District also receives $425,000.00 in funding from the City of Baltimore, via the Baltimore Development Corporation. Currently, the Waterfront Management District has $641,259.00 in reserve funding, which represents a total value of three months of its annual budget. The District’s fiscal management has been sound and it has been a positive force in the Waterfront area since its inception. The Finance Department recommends that the Board approves the budget plan and surcharge tax rate. 82 AGENDA BOARD OF ESTIMATES 06/17/2015 83 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of the Budget & - FY 2016 Budget & Property Management Research (BBMR) Tax Surcharge Rate – Charles Village BenefitsDistrict ACTION REQUESTED OF B/E: The Board is requested to approve the Charles Village Community Benefits District (CVCBD) FY 2016 budget and property tax surcharge rate. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Board of Estimates has the authority to approve the annual financial plans and surcharge tax rate for the Charles Village Benefits District. The CVCBD has submitted its plan for Fiscal 2016. Property owners in the CVCBD will pay the same surcharge rate on their property taxes in Fiscal 2016 as in Fiscal 2015. The rate is set at $0.12 per $100.00 of assessable value. The total Fiscal 2016 estimated revenues have increased 7.73% or $52,177.00 to $726,784.00 from $674,607.00 for Fiscal 2015. The CVCBD has supplemented this revenue with funding from an existing contract with Johns Hopkins University (JHU) that will continue through FY 2016. Under this contract, the CVCBD will provide enhanced safety services (in addition to safety services already funded by surcharge tax revenue), including additional safety patrol officers, additional monitoring of surveillance cameras and additional safety-related support services for individual residents and businesses. The CVCBD has budgeted a larger percentage of its anticipated income for safety services this year than for sanitation services, 47% compared to 44%. The management team for the CVCBD has been a positive force in the Charles Village area since it began operations, and it has taken steps to assure a sound financial operation. As of May 2015, the organization’s reserve balance is $142,075.00 which represents a total value of about 2 months of its annual budget. 84 AGENDA BOARD OF ESTIMATES 06/17/2015 BBMR – cont’d This reserve funding will not be used to support the organization’s Fiscal 2016 operations. Due to slow growth in surcharge tax revenue, the reserve balance can only be increased in small increments annually. The Budget Bureau encourages the District to work towards building a reserve fund at a minimum of approximately three months its annual budget. 85 AGENDA BOARD OF ESTIMATES 06/17/2015 86 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of the Budget & - FY 2016 Budget & Property Management Research (BBMR) Tax Surcharge Rate – Downtown BenefitsDistrict ACTION REQUESTED OF B/E: The Board is requested to approve the Downtown Management Benefits District (DMD) FY 2016 budget and property tax surcharge rate. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Board of Estimates has the authority to approve the annual financial plans and surcharge tax rate for the Downtown Management District. The DMD has submitted its plan for Fiscal 2016. Property owners in the District will pay the same surcharge rate on their property taxes in Fiscal 2016 as in Fiscal 2015. The surcharge rate for properties is $ 0.2139 per $100.00 of assessed value and remains the same for Fiscal 2016. For public utilities, the Fiscal 2016 surcharge rate remains unchanged at $.5347 cents per $100.00 of assessed value. The total Fiscal 2016 estimated revenues have increased 4.72% or $317,554.00 to $7,048,503.00, compared to Fiscal 2015 revenue of $6,730,949.00. Estimated property tax surcharge revenue for Fiscal 2016 has increased $236,342.00 or 3.90% to $6,299,234.00, compared to $6,062,892.00 for Fiscal 2015. Per the DMD’s June 2014 audit report, the DMD held $1,016,624.00 in the Management Restricted Operating Reserve fund, which is equal to two months of expenses. The reserve fund represents a total value of 14.42% of the District’s annual budget. The Budget Bureau encourages the District to work towards building a reserve fund at a minimum of at least 25% of its annual budget (or approximately three months its annual budget). 87 AGENDA BOARD OF ESTIMATES 06/17/2015 BBMR – cont’d The DMD’s fiscal management has been sound and it has been a positive force in the Downtown area since it began operations. The Finance Department recommends that the Board approves the budget plan and surcharge tax rate. 88 AGENDA BOARD OF ESTIMATES 06/17/2015 89 AGENDA BOARD OF ESTIMATES 06/17/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 91 - 97 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 90 AGENDA BOARD OF ESTIMATES 06/17/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50004010, Ash Borer The Davey Tree Expert $150,000.00 Treatment Company (Dept. of Recreation & Parks) 2. B50004035, Provide American Limousines, $ 97,000.00 Daily Roundtrip Inc. Transportation for Non-Ambulatory & Other Children (Dept. of Recreation & Parks) 3. B50004055, Steel Sub Arrow Safety Device $576,000.00 Base for Light Poles Company (Dept. of Transportation & Dept. of Public Works) MWBOO GRANTED A WAIVER. 4. B50004007, Baltimore E & R Services Inc. $ 313,597.00 Convention Center Removal and Reinstalla- tion of Pavers (Baltimore Convention Center) MWBOO SET GOALS OF 27% MBE AND 10% WBE. Five bids were opened on April 22, 2015. E & R Services Inc. was found non-compliant. The next two low bidders were also found non-compliant. The remaining bids were above the amount considered reasonable by the agency. E & R Services Inc. did not meet the MBE/WBE goals. The bidder requested a waiver; however, did not show a good faith effort. Furthermore, bidder listed themselves to “self-perform.” However, the bidder is not certified as an MBE by the City. This award is recommended subject to E & R Services, Inc. coming into compliance within 10 days of the award. MWBOO FOUND VENDOR IN NON-COMPLIANCE. 91 AGENDA BOARD OF ESTIMATES 06/17/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 5. B50003771, Gasoline PAPCO, Inc $54,000,000.00 and Diesel Fuel (Dept. of General Services and Dept. of Transportation) MBE: JJ Adams Fuel Oil Company, LLC See Note Below WBE: Bay Oil, Inc. See Note Below The Bidder requested a waiver and demonstrated good faith efforts. The Bidder applied 25% supplier limits to the participation of the named MBE and WBE. The MBE and WBE are providing a service, therefore the 25% supplier limits do not apply. MWBOO FOUND VENDOR IN COMPLIANCE. 6. B50004003, Management Republic Parking ($ 27,108.00) of Parking Garages - System Group I (Parking Authority of Baltimore City) MBE: Xecutive Security Investigations, $14,000.00 1.9% Inc. Clean and Clean Servies, Inc 46,400.00 6.1% $60,400.00 8.0% WBE: AJ Stationers, Inc. $ 5,699.85 0.8% Gibbsx, LLC 16,000.00 2.1% Glorious Works, Inc 6,300.00 0.8% $27,999.85 3.7% MWBOO FOUND VENDOR IN COMPLIANCE. 92 AGENDA BOARD OF ESTIMATES 06/17/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 7. B50003992, Management Republic Parking ($ 27,108.00) of Parking Garages - System Group II MBE: Xecutive Security Investigations, $104,000.00 12.1% Inc. WBE: Clean and Clean Services, Inc. $ 35,000.00 4.1% AJ Stationers, Inc. 10,751.96 1.3% $ 45,751.96 5.4% (Parking Authority of Baltimore City) MWBOO FOUND VENDOR IN COMPLIANCE. 8. B50004026, Management Republic Parking ($ 5,400.00) of Parking Garages - System Group III (Parking Authority of Baltimore City) MBE: Xecutive Security Investigations, $ 96,000.00 14.3% Inc. WBE: Clean and Clean Services, Inc. $ 17,500.00 2.6% AJ Stationers, Inc. 4,756.92 0.7% $ 22,256.92 3.3% MWBOO FOUND VENDOR IN COMPLIANCE. 9. B50004014, Paving REJECTION – On May 6, 2015, two Materials (Hot and Cold bids were received. In the pro- Patch) cess of evaluation and recommend- ation of award, it was determined that there is a need to clarify the pricing structure in the solicita- tion. This requirement will be revised and re-bid at a later date. (DOT and DPW) 93 AGENDA BOARD OF ESTIMATES 06/17/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 10. TR 14021R, Utility KCI Technologies, Inc. $335,180.00 Location Test Holes and Borings for Engineering Projects Citywide 11. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $250,000.00 9950-916029-9509 GF (HUR) Constr. Reserve Materials & Compli- ance Testing 135,457.00 9950-903550-9509 GF (HUR) Neighborhood Street $385,457.00 Reconstruction $335,180.00 -------------- 9950-903495-9508-6 Structure & Improvements 33,518.00 -------------- 9950-903495-9508-5 Inspection 16,759.00 -------------- 9950-903495-9508-2 $385,457.00 Contingencies Utility Location Test This transfer will fund the costs associated with Award of Project TR14021R, Utility Location Test Holes & Borings for Engineering Projects Citywide with KCI Technologies, Inc. 94 AGENDA BOARD OF ESTIMATES 06/17/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering and Construction_ 12. WC 1311R, AMI/R Monumental Paving $4,495,792.50 Urgent Need Pave- & Excavating, Inc. ment and Sidewalk Restoration, Various Locations MBE: T.E. Jeff, Inc. $720,000.00 16.00% WBE: S&L Trucking, LLC $135,000.00 3.00% MWBOO FOUND VENDOR IN COMPLIANCE. 13. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS/S $3,174,475.50 9960-906133-9558 Water Reserve Constr. Reserve Bonds Meter Replacement 3,174,475.50 " " Counties____ $6,348,951.00 $ 449,579.00 -------------- 9960-909614-9557-2 Extra Work 449,579.00 -------------- 9960-909614-9557-3 Engineering 684,252.00 -------------- 9960-909614-9557-5 Inspection 4,495,793.00 -------------- 9960-909614-9557-6 Construction 269,748.00 -------------- 9960-909614-9557-9 $6,348,951.00 Administrative The funds are required to cover the cost for the award of WC 1311R, AMI/R Urgent Need Pavement and Sidewalk Restoration. 95 AGENDA BOARD OF ESTIMATES 06/17/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering and Construction_ 14. SC 943, On-Call Spiniello Companies $8,883,300.00 Cured In-Place Sewer Lining MWBOO SET SUB GOALS FOR MBE: African American (AA) 6% Hispanic American (HA) 2% MBE Firms: Dollar Amount Percentage AA: CCTV Master, LLC $324,500.00 3.65% AA: Shekinah Group, LLC 208,500.00 2.34% HA: Manuel Luis Construc- 178,000.00 2.00% tion Co., Inc. $711,000.00 8% WBE: R&R Contracting $178,000.00 2.00% Utilities, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 15. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $11,725,956.00 9956-903569-9549 Wastewater Constr. Reserve Revenue Bonds On-Call Sanitary 96 AGENDA BOARD OF ESTIMATES 06/17/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Engineering and Construction_ $ 888,330.00 ---------------- 9956-907857-9551-2 Extra Work 888,330.00 ---------------- 9956-907857-9551-3 Design 532,998.00 ----------------- 9956-907857-9551-5 Inspection 8,883,300.00 ----------------- 9956-907857-9551-6 Construction 532,998.00 ----------------- 9956-907857-9551-9 $11,725,956.00 Administration The funds are required to cover the costs associated with the Award of SC 943, On-Call Cured In Place Sanitary Sewer Lining. 97 AGENDA BOARD OF ESTIMATES 06/17/2015 CITY COUNCIL BILLS 15-0489 – An Ordinance concerning Sale of Property – Former Beds of a Ten-Foot Alley Laid out in the Rear of 1701 North Charles Street and a 10-Foot Alley Laid out in the Rear of 22-24 and 30 East Lanvale Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all of its interest in certain parcels of land known as the former beds of a 10-foot alley laid out in the rear of the property known as 1701 North Charles Street and a 10-foot alley laid out in the rear of the properties known as 22-24 and 30 East Lanvale Street and no longer needed for public use; and providing for a special effective date. The Department of General Services supports passage of City Council Bill 15-0489 provided the companion alley closing ordinance, City Council Bill 15-0488 is approved. ALL OTHER REPORTS RECEIVED WERE FAVORABLE. 15-0492 – An Ordinance concerning Sale of Property – Air Rights over a Portion of Lovegrove Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all of its interest in the Air Rights area over a portion of Lovegrove Street, extending northerly 100 feet from the north side of East Lanvale Street and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 98 AGENDA BOARD OF ESTIMATES 06/17/2015 CITY COUNCIL BILLS 15-0517 – An Ordinance concerning Sale of Property – Air Rights Over a Portion of a 10-foot Alley in the Rear of 435- 439 East Lafayette Avenue for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all of its interest in the air rights area over a portion of a 10-foot alley in the rear of 435-439 East Lafayette Avenue, extending westerly 56 feet, more or less, from Greenmount Avenue and no longer needed for public use, and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 15-0520 – An Ordinance concerning Sale of Property – Former Beds of Two 10-foot Alleys Between Lafayette Avenue, Lanvale Street, Barclay Street, and Greenmount Avenue for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all of its interest in certain parcels of land known as the former beds of two 10-foot alleys between Lafayette Avenue, Lanvale Street, Barclay Street, and Greenmount Avenue and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 99 AGENDA BOARD OF ESTIMATES 06/17/2015 Law Department - Opinions – Requests for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for the below-listed claimants: It is the opinion of the Law Department that the claimants have met the qualifications for a real property tax exemption for disabled veterans, and that the claimants are eligible to receive a refund of taxes paid because they were honorably discharged from the armed services, declared by the Veteran’s Administration to have a permanent 100% service connected disability, and resided in a single family dwelling during the period in question. It has been determined that the claimants are entitled to a refund of real property taxes, which were paid as follows: Claimant Property Taxable Year Amount 1. TROY G. COLLICK 5913 Loch 2014/2015 $ 2,787.97 Raven Blvd. 2013/2014 2,720.15 2012/2013 2,765.98 Total Refund $ 8,274.10 Mr. Collick filed his application on April 22, 2015. 2. JOHN L. MILLBURN 3501 Menlo 2014/2015 $ 2,321.30 Drive 2013/2014 2,260.74 2012/2013 2,271.17 Total Refund $ 6,853.21 Mr. Millburn filed his application on April 24, 2015. 3. KAREN E. EISENBIES 1282 Battery 2014/2015 $ 9,597.64 Avenue 2013/2014 4,783.75 2012/2013 4,928.54 2011/2012 4,801.86 Total Refund $24,111.79 Ms. Eisenbies filed her application on April 15, 2015. 100 AGENDA BOARD OF ESTIMATES 06/17/2015 Law Department – cont’d Pursuant to the Tax Property Article, Section 208(h)(2) it is required that interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest shall accrue from the date the application is filed with the county or municipal corporation. In order to avoid interest being paid, each claimant’s refund must be made within 60 days of the application. 101 AGENDA BOARD OF ESTIMATES 06/17/2015 TRAVEL REQUESTS Name To Attend Funds Amount Mayor’s Office 1. Andrew Smullian US Conference General $3,109.38 of Mayors Annual Funds Conference San Francisco, CA June 18 – 23, 2015 (Reg. Fee $750.00) The subsistence rate for this location is $290.00 per day. The hotel cost is $259.00 per night plus taxes of $42.47 per night. The Department is requesting additional subsistence of $9.00 per day for food and incidentals. The airfare, registration, and hotel were prepaid using a City issued credit card assigned to Kathe Hammond. The amount to be disbursed to Mr. Smullian is $472.38. Department of Planning 2. Thomas J. Stosur National Resource General $ 300.97 Network (NRN) Peer Funds Network Convening Miami, FL June 24 – 27, 2015 The subsistence rate for this location is $185.00 per day. The hotel cost is $169.00 per night and a hotel service fee of $10.00 plus hotel taxes of $21.97 per night. The NRN paid the airfare in the amount of $286.20 and for two nights of subsistence in the amount of $358.00 plus hotel taxes of $43.94. The Department is requesting subsistence in the amount of $185.00 plus taxes of $21.97, $10.00 hotel service fee, and additional subsistence of $34.00 for meals and incidental expenses. In addition, the Department requests $60.00 for ground transportation. The amount to be disbursed to Mr. Stosur is $300.97. 102 AGENDA BOARD OF ESTIMATES 06/17/2015 TRAVEL REQUESTS Name To Attend Funds Amount Mayor’s Office of Employee Development 3. Jason Perkins-Cohen US Conference of Admin- $3,441.63 Mayor’s – Work istrative Development Cost Pool Council Annual Meeting San Francisco, CA June 17 – 22, 2015 (Reg. Fee. $1,145.00) The transportation was prepaid using a City-issued credit card assigned to Mr. Jason Perkins-Cohen. The disbursement to Mr. Cohen will be $2,868.03. RETROACTIVE TRAVEL APPROVAL Department of Planning 4. Jessica Varsa Regional Economic Unified $ 347.20 Models, Inc. (REMI) Planning Policy Conference Work Atlanta, GA Program Apr. 22 – 26, 2015 Ms. Varsa represented the Department at the REMI. The Department is requesting Ms. Varsa be reimbursed for the airfare. There were no lodging, food, or other incidentals expenses associated with this travel. Mr. Varsa stayed with family. The request is late because there was insufficient time to submit the request before the Board prior to the conference date. The Administrative Manual 240-3, requires that a travel form and approval from the Board of Estimates be completed at least 30 calendar days before travel. The Board also must take action on a Travel Request, if the travel includes a weekend day. TRAVEL REIMBURSEMENT $347.20 – airfare 103 AGENDA BOARD OF ESTIMATES 06/17/2015 Bureau of Solid Waste – Option to renew the Agreement ACTION REQUESTED OF B/E: The Board is requested to approve the exercise of the Option to renew the Agreement for Downtown Partnership Management District for one-year with the Downtown Partnership of Baltimore, Inc. The period of the renewal is July 1, 2015 through June 30, 2016. AMOUNT OF MONEY AND SOURCE: $340,000.00 – 1001-000000-5152-386200-603026 BACKGROUND/EXPLANATION: On May 28, 2014, the Board approved the Agreement with the Downtown Partnership of Baltimore, Inc. for the period of July 1, 2014 through June 30, 2015. The Department of Public Works, Bureau of Solid Waste desires to renew the agreement with the Downtown Partnership of Baltimore, Inc., to continue providing cleaning services in the Downtown Management District. All other terms and conditions of the original Agreement remain unchanged. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE (The Option to renew the agreement has been approved by the Law Department as to form and legal sufficiency.) 104 AGENDA BOARD OF ESTIMATES 06/17/2015 PROPOSALS AND SPECIFICATIONS 1. Department of General Services - GS 14804, AWMB HVAC Replace- ment – 1st Floor BIDS TO BE RECV’D: 07/22/2015 BIDS TO BE OPENED: 07/22/2015 2. Department of Transportation - TR 15016, Salt Facility and Site Improvements BIDS TO BE RECV’D: 07/29/2015 BIDS TO BE OPENED: 07/29/2015 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 105