NOTICE: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – JUNE 10, 2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: A-Connection, Inc. $ 1,500,000.00 Barrett and Sons Coatings, Inc. $ 1,404,000.00 Bulls Group, LLC $ 36,000.00 Celtek, Inc. $ 1,500,000.00 Cherry Hill Construction, Inc. $330,597,000.00 Commercial Camera & Security, Inc. $ 1,500,000.00 Graciano Corporation $ 23,445,000.00 Iacoboni Site Specialists, Inc. $ 46,521,000.00 J.M. Murphy Enterprises, Inc. $ 288,000.00 Leading Technology Solutions, Inc. $ 2,655,000.00 Marine Technologies, Inc. $ 8,000,000.00 Masonry Resurfacing and Construction $ 4,347,000.00 Company, Inc. P & J Contracting Company, Inc. $ 25,200,000.00 Structural Preservation Systems, LLC $425,016,000.00 T&D Plumbing & Heating Co., Inc. $ 8,000,000.00 Worcester Eisenbrandt, Inc. $ 8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Brudis & Associates, Inc. Engineer AGENDA BOARD OF ESTIMATES 06/10/2015 BOARDS AND COMMISSIONS Marks, Thomas Architects, Inc. Architect McCormick Taylor, Inc. Engineer Landscape Architect Phoenix Engineering, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 06/10/2015 Mayor’s Office of Human Services – Agreements The Board is requested to approve and authorize execution of the various agreements. 1. AIDS INTERFAITH RESIDENTIAL SERVICES, INC. $418,368.00 Account: 4000-490916-3573-333643-603051 AIDS Interfaith Residential Services, Inc. will use the funds to offset the cost of providing supportive services to individuals or to families who have a family member with AIDS. The organization will provide transportation to an average of 300 clients per day, seven days a week. The period of the agreement is July 1, 2015 through June 30, 2016. 2. PAUL’S PLACE, INC. $149,769.00 Account: 4000-480016-3572-333646-603051 Paul’s Place, Inc. will use the funds for homelessness prevention and rapid re-housing assistance. The organization will serve 20 homeless individuals or families and 100 households at risk of becoming homeless. The period of the agreement is July 1, 2015 through June 30, 2016. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 3 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of General Services - Developer’s Agreement No. 1377 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1377 with Fleet Conkling Development, LLC. AMOUNT OF MONEY AND SOURCE: $137,073.00 BACKGROUND/EXPLANATION: The Developer would like to install new water, sanitary sewer, conduit, and road improvements to their proposed construction located in the vicinity of 3607-3615 Fleet Street, 608-616 South Dean Street, and 601-617 South Conkling Street. This Developer’s Agreement will allow the organization to do their own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $137,073.00 has been issued to Fleet Conkling Development, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: N/A (The Developer’s Agreement No. 1377 has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of General Services – Easement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Easement Agreement with North Cherry Hill Congregation of Jehovah’s Witnesses of Baltimore, Maryland, Inc. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department of Public Works is proposing to replace a sewer main under Sanitary Sewer Contract SC 931. The existing sewer main is located within a utility right-of-way on property owned by North Cherry Hill Congregation of Jehovah’s Witnesses of Baltimore, Maryland, Inc., located at 400 Reedbird Avenue. In the design of the new main, it is necessary to relocate the sewer main in a different location on the property. This agreement will terminate the existing easement area no longer needed in favor of a new easement area for the replacement sewer main. MBE/WBE PARTICIPATION: N/A (The Easement Agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 30 S. Calvert 26 Calvert Street, Four awnings @ Street LLC 2’x4’ each, one handicap ramp 17’x4’3” Annual Charge: $306.20 2. 5505 Belair Road Anthony K. One double face Adenikinju non-illum. sign @ 4.5’x2.5’ Annual Charge: $ 70.40 3. 101 N. Patterson Ok Sun Brady Outdoor seating @ Park Avenue 8’x3’ Annual Charge: $337.50 4. 1411 Battery Leonard H. Bush One set of steps Avenue 6’4”x3’ Application Fee: $ 25.00 5. 615 President Harbor East Parcel One double face Street B Retail, LLC electric sign 11.11 sq. ft., four awnings @ 14’x4’6”, two single face electric signs, one @ 56 sq. ft, one @ 11.11 sq. ft. Annual Charge: $838.46 6 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of General Services – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 6. 500 S. Lehigh Norino Properties, Retain single face Street LLC electric sign @ 12’x3’ Annual Charge: $140.60 Since no protests were received, there are no objections to approval. 7 AGENDA BOARD OF ESTIMATES 06/10/2015 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following page: 9 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 8 AGENDA BOARD OF ESTIMATES 06/10/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #005, $25,113.58 – TR 08017, SE Transportation Action Plan, Intersection Improvements $3,147,922.00 $112,270.99 Machado Construc- - - tion Co. Dept. of Public Works/Office of Engineering & Construction 2. EWO #002, $1,852,040.00 – WC 1239, Water Appurtenance Installation $4,492,050.00 $2,999,997.00 R.E. Harrington 6 - Plumbing & mos. Heating, Inc. The six-month extension is necessary to perform various urgent needs work at existing small and intermediate size water meter locations (5/8-inch - 2-inch) and large water meter locations (3-inch and large water services) in support of the Advanced Metering Infrastructure and Water Meter System Installation Water Contract 1233 (AMI/R Project) on an as needed basis. 9 AGENDA BOARD OF ESTIMATES 06/10/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. BELAIR ROAD SUPPLY COMPANY, INCORPORATED $10,000.00 Increase Contract No. B50003786 – Sewer Bricks & Pavers – Department of Public Works – Req. No. P529060 On October 16, 2014, the City Purchasing Agent approved the initial award in the amount of $20,000.00. The award contained three 1-year renewal options. This increase in the amount of $10,000.00 will make the award amount $30,000.00. The contract expires on October 16, 2015, with three 1-year renewal options remaining. 2. SCHOOL HEALTH CORPORATION $46,770.00 Sole Source Contract No. 08000 – SPOT Vision Screener – Department of Health – Req. No. R695240 Welch Allyn, Inc. and School Health Corporation of Hanover Park, Illinois, are engaged in an exclusive arrangement that states School Health Corp. is the sole Education Channel Distributor of the Welch Allyn Spot Vision Screener. 3. EXCALIBUR COMPUTER SYSTEM, LLC $16,000.00 Extension Contract No. 08000 – Maintenance for IVIC Database – Department of Transportation – Purchase Order No. P525500 On November 13, 2013, the City Purchasing Agent approved the initial award in the amount of $16,000.00. Subsequent actions have been approved. An extension is required to complete transition to the new towing management system. This extension in the amount of $16,000.00 will make the award amount $49,000.00. 10 AGENDA BOARD OF ESTIMATES 06/10/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. THE IRVIN H. HAHN COMPANY, INC. $ 0.00 Extension Contract No. B50000784 – Police Badges and Insignias – Police Department – P.O. No. P505784 On December 10, 2008, the Board approved the initial award in the amount of $125,000.00. The award contained two 1- year renewal options which were exercised. Subsequent extensions have been approved. Authority is being requested to extend the contract while a new solicitation B50003980 can be solicited and awarded. The period of the extension is June 16, 2015 through September 15, 2015. MWBOO GRANTED A WAIVER. 5. ENNIS PAINT, INC. $ 200,000.00 Renewal Contract No. B50001955 – Thermoplastic Blocks – Department of Transportation – P.O. No. P517285 On June 22, 2011, the Board approved the initial award in the amount of $220,000.00. The award contained four 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $200,000.00 is for the period June 22, 2015 through June 21, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 6. P. FLANIGAN & SONS INCORPORATED $ 0.00 Renewal Contract No. 06000 – Tipping of Milled Material for Recycling – Department of Transportation – P.O. No. P521073 On July 11, 2012, the Board approved the initial award in the amount of $500,000.00. The award contained two 1-year 11 AGENDA BOARD OF ESTIMATES 06/10/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases renewal options. This renewal in the amount of $0.00 is for the period July 11, 2015 through July 10, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 7. KONSBERG MESOTECH LTD $65,852.00 Award Contract No. 08000 – Sonar System Equipment – Baltimore City Fire Department – Req. No. R696560 This is for the procurement of Konsberg Mesotech MS1000 sonar system equipment. The vendor is the sole provider of this sonar system, which uniquely meets regional compatibility and interoperability requirements for emergency response. An Intent to Waive competition was done (B50004079) with no responses from additional vendors. The period of the award is June 10, 2015 through June 9, 2016. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 12 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Housing and - Intergovernmental Land Community Development (DHCD) Disposition Agreement_ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Intergovernmental Land Disposition Agreement with the Housing Authority of Baltimore City (HABC) for two properties located at 319 E. 21st Street and at 322 E. 21st Street. AMOUNT OF MONEY AND SOURCE: $1.00 – 319 E. 21st Street 1.00 – 322 E. 21st Street $2.00 - Purchase Price BACKGROUND/EXPLANATION: The City will convey all of its rights, title, and interest in the properties listed above for $1.00 each, which will be paid at the time of settlement. The HABC is in the process of redeveloping its inventory of scattered site public housing units in the Barclay neighborhood. In order to enhance the revitalization of the neighborhood, the DHCD and the HABC have identified properties owned by the Mayor and City Council for inclusion in the Barclay Redevelopment Project. The HABC issued a Request for Qualification (RFQ) in 2005 seeking qualified development teams to manage the redevelopment of the Barclay Neighborhood and selected Telesis Baltimore Corporation (Telesis). Upon selection, Telesis worked with the community, the HABC, and the Department of Planning to create a neighborhood revitalization plan. The project will include a mix of rehabilitated row homes and new construction, as well as a mix of affordable and market rate rental and homeownership units. 13 AGENDA BOARD OF ESTIMATES 06/10/2015 DHCD – cont’d The authority to sell these properties is within Article 13, Section 2-7 (h) (2) (ii) (C) of the Baltimore City Code and the Barclay Urban Renewal Plan. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: To allow for the redevelopment of the Barclay Neighborhood the properties 319 and 322 E. 21st Street are being sold for $1.00 each. Pursuant to Baltimore City’s Appraisal Policy, the Waiver valuation process determined the price for each property to be $7,600.00 and $9,750.00, respectively. The properties at 319 E. 21st Street is a two-story vacant building and 322 E. 21st Street is a three-story vacant building. This sale will provide the following benefits:  the development will eliminate neighborhood blight caused by City-owned vacant buildings,  the renovation will be to the specific benefit of the immediate communities,  return the properties to the tax rolls with their eventual sale to Telesis, and  the properties are being sold less than the waiver determined value because of their condition, which will require extensive and immediate remediation. MBE/WBE PARTICIPATION: The Developer will not receive City funds or incentives for the purchase or rehabilitation, therefore MBE/WBE is not applicable. (The Intergovernmental Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Housing and – Housing Code Enforcement Community Development (DHCD) Activity ACTION REQUESTED OF B/E: The Board is requested to approve Housing Code Enforcement activity by the Housing Authority of Baltimore City Construction Company (HABC) for the property located at 2400 Harman Avenue. AMOUNT OF MONEY AND SOURCE: $400,000.00 – 9910-905756-9588-900000-706047 BACKGROUND/EXPLANATION: On February 7, 2001, the Board approved a Memorandum of Understanding (MOU) between the DHCD and the HABC. Under the terms of the MOU, the DHCD can utilize the HABC to undertake Code Enforcement activities. On June 11, 2014, the Board approved the execution of the Grant Agreement between the DHCD and the Maryland Department of Housing and Community Development (MD-DHCD) to receive $400,000.00 in Strategic Demolition and Smart Growth Impact Funds to assist with the redevelopment of the former Mt. Winans School located at 2400 Harman Avenue. In October 2014, a Violation Notice was issued based on Section 304.24 of the Property Maintenance Code of Baltimore City, Defective Accessory Structure Repair, which required that the retaining wall surrounding the site be stabilized and repaired. In accordance with the requirements governing the Strategic Demolition and Smart Growth Impact Funds, the HABC has prepared a Scope of Work, which outlines the work that will be undertaken. Stabilization and repair is a permitted activity under the 2001 Agreement. MBE/WBE PARTICIPATION: The 2001 MOU requires the HABC to comply with all applicable MBE/WBE requirements. APPROVED FOR FUNDS BY FINANCE 15 AGENDA BOARD OF ESTIMATES 06/10/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development – Options 1. Madison Bank of 4671 Park Heights G/R $ 640.00 Maryland (f/k/a Ave. $96.00 Northeastern Bohemian Savings & Loan Assn., Inc.) Funds are available in account 9910-903183-9588-900000- 704040, Park Heights Acquisition/Project. DHCD – Recision and Re-approval of an Option 2. SCH Real Estate 2117 Herbert St. L/H $14,850.00 Holdings Statutory Trust Subtrust 8 On February 4, 2015, the Board approved an option to purchase from Robert I. Benny, LLC, the previous optionor, the leasehold interest in the property located at 2117 Herbert Street in the amount of $13,500.00. The Board is requested to rescind its approval of February 4, 2015. The DHCD has secured appraisals, held negotiations with the current owner of the property, SCH Real Estate Holdings Statutory Trust Subtrust 8 and is in compliance with the requirements of the Uniform Relocation Act for replacement housing payment and relocation assistance. As a result, the Department is requesting re-approval of the option in the amount of $14,850.00 for the property interest from the owner. 16 AGENDA BOARD OF ESTIMATES 06/10/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Funds are available in account 9910-910634-9588-900000- 704040, Whole Block Demo Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 17 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department – Agreements The Board is requested to approve and authorize execution of the various Agreements and the Inter-Agency Agreement. 1. THE JOHNS HOPKINS UNIVERSITY (JHU) $15,000.00 Account: 5000-522315-3030-271500-603051 The JHU Center for Child and Community Health Research (CCHR) will create and produce “detailing toolkits” for providers of sexually transmitted infection (STI) services in high morbidity counties in Maryland. The JHU CCHR will develop educational materials and resources for use in an STI prevention provider outreach project (STI provider detailing). This will include focus groups with providers and development of the content, the design (i.e., the look and feel) and the production of a syphilis/chlamydia/gonorrhea provider outreach toolkit. The period of the Agreement is July 1, 2014 through June 30, 2015. The Agreement is late because of budget revisions. 2. THE JOHNS HOPKINS UNIVERSITY (JHU) $73,790.00 Account: 4000-424515-3023-599625-603051 The JHU School of Medicine’s HIV Women’s Health Program will provide interventions needed to support HIV infected women receiving perinatal services with co-morbidities of HIV and substance abuse into non-medical case management services. Services will be directed to immediate problem solving provided by a peer client advocate and will include, but not be limited to, assistance with: legal, financial, housing, transportation and other psychosocial issues that will support pregnant women with the ultimate goal of prevention of mother-to-child transmission of HIV and maintenance or improvement in maternal health. The period of the Agreement is July 1, 2014 through June 30, 2015. 18 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department - cont’d The Agreement is being presented at this time because the Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part B services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to conform with the grant requirements. MWBOO GRANTED A WAIVER. 3. THE JOHNS HOPKINS UNIVERSITY (JHU) $555,090.00 Account: 1001-000000-3030-271500-603051 $355,019.00 1001-000000-3030-271700-603051 $200,071.00 The JHU, School of Medicine will provide the services of medical directors, clinicians and administrative support for the Department’s Druid Disease Control Center, Eastern Health Clinic, Healthy Teens and Young Adults Clinic, and the Immunization Clinic. Clinical services include, but are not limited to sexually transmitted disease care, tuberculosis care, HIV counseling and testing, HIV primary care and contraceptive services for women. The services will also include medical care which includes obtaining a medical history, performing appropriate physical examinations, assessing patients problems, and resolution of identified problems by appro- priate medical management, providing nursing care to patients attending clinics and providing social work/case 19 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department - cont’d management support services to patients and families and/or significant others. The period of the Agreement is July 1, 2014 through June 30, 2015. The Agreement is late because the budget review and approval delayed processing. MWBOO GRANTED A WAIVER. 4. THE CENTER OF MORE ABUNDANT LIFE, INC. $ 0.00 The organization will serve as a volunteer station for the Retired and Senior Volunteer Program. The Baltimore City Health Department’s Retired and Senior Volunteer Program is awarded funds to pay administration staff to arrange volunteer work with other non-profit, private agencies and organizations where services are performed by persons 55 years of age and older. The period of the Agreement is July 1, 2014 through June 30, 2015. The Agreement is late because it was delayed during the review and signature process at The Center of More Abundant Life, Inc. 5. ABILITIES NETWORK, INC. $ 5,000.00 Account: 5000-530315-3041-605800-603051 The organization will work with the Department to educate pregnant women on the risk factors associated with tobacco use. The period of the Agreement is February 1, 2015 through June 30, 2015. The Agreement is late because the DHMH did not approve the grant application until September 2014. The tobacco sub- grants went out to bid in mid-October and were submitted to the Department last October. Sub-grantees were selected in November 2014. 20 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department - cont’d 6. FUSION PARTNERSHIPS, INC. $31,500.00 Account: 5000-530315-3041-605800-603051 Fusion Partnerships, Inc. will work with the Department to provide cessation services to mental health clients and to conduct school-based services that focus on youth in Baltimore City. The period of the Agreement is July 1, 2014 through June 30, 2015. The Agreement is late because the DHMH did not approve the grant application until September 2014. The tobacco sub- grants went out in mid-October and were submitted to the Department in last October. Sub-grantees were selected in November 2014. AUDITS REVIEWED AND HAD NO OBJECTION. Inter-Agency Agreement 7. MAYOR’S OFFICE ON CRIMINAL JUSTICE (MOCJ) $244,172.00 Account: 1001-000000-2252-729100-603026 $ 76,172.00 1001-000000-2252-729000-603026 $168,000.00 The Inter-Agency Agreement represents a cooperative effort between the MOCJ and the Department to implement new crime fighting initiatives. Approval of this agreement will allow the Department to contract with Johns Hopkins Bloomberg, Center for Gun Policy and Research to coordinate a group to review homicides in designated neighborhoods in Western, Southwestern, and Northeastern Baltimore City that involve youth 15-24 years of age. 21 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department – cont’d The Department will also contract with the Prevention Institute to lead the City through a strategic planning process to reduce violence affecting youth. The period of the Agreement is May 1, 2014 through August 31, 2015. The Inter-Agency Agreement is late because the revision and the administration review process at both agencies delayed processing. APPROVED FOR FUNDS BY FINANCE (The Agreements and Inter-Agency Agreement have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department - Notice of Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a revised Notice of Award (NoA) from the Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for Injury Prevention, and Control for the Project Titled: “Dating Matters Initiative in Baltimore”. AMOUNT OF MONEY AND SOURCE: $104,003.00 – 4000-428515-3160-271400-404001 BACKGROUND/EXPLANATION: On October 8, 2014, the Board approved the NoA for the period of September 1, 2014 through August 31, 2015 in the amount of $350,000.00. The purpose of this revised NoA is to approve carryover funding in the amount of $104,003.00 from budget period 03 to budget period 04, as requested by the Department on December 9, 2014. Accordingly, the total award for the 04 year is increased to $454,003.00. The carryover funds will be used to improve program implementation, to increase program efficiency and to support sustainability planning. The Notice of Award is late because it was received on April 21, 2015, but delayed during the Department’s administrative review. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT COMFIRMED THE GRANT AWARD. (The Notice of Award has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department – Notice of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Notification of Grant Award from the Maryland Department of Health and Mental Hygiene, Center for Chronic Disease Prevention and Control. The period of the Notice of Grant Award is February 1, 2015 through September 29, 2015. AMOUNT OF MONEY AND SOURCE: $186,560.00 – 5000-570415-3041-605800-40500-1 BACKGROUND/EXPLANATION: The Maryland Department of Health and Mental Hygiene was awarded a Centers for Disease Control and Prevention State and Local Public Health Actions to Prevent Obesity, Diabetes, and Heart Disease (1422) grant to implement: 1.) environmental strategies to promote health and reinforce healthful behaviors; 2.) strategies to build support for lifestyle change, particularly for those at high risk, to support diabetes and heart disease and stroke prevention efforts; 3.) health systems interventions to improve the quality of health care delivery to populations with the highest hypertension and prediabetes disparities; and 4.) community clinical linkage strategies to support heart disease and stroke and diabetes prevention efforts in partnership with no more than 8 communities with significant disease burden and combined populations to reach significant numbers of people. Long-term outcomes aim to reduce death and disability due to diabetes, heart disease, and stroke by 3% and reduce the prevalence of obesity by 3% in these communities. 24 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department – cont’d The grant award is late because it was just received on March 18, 2015 and delayed during the Department’s administrative review. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT COMFIRMED THE GRANT AWARD. 25 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department - Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to purchase incentive cards from various vendors for the Bureau of Adolescent and Reproductive Health Program. AMOUNT OF MONEY AND SOURCE: $2,000.00 – 200 x $10.00 @ Target Cards 2,000.00 – 100 x $20.00 @ Walmart Cards 2,000.00 – 200 x $10.00 @ Target Cards 3,000.00 – 150 x $20.00 @ Shoppers Cards $9,000.00 $2,000.00 - 4000-422715-3030-279200-604051 $7,000.00 - 5000-520114-3030-702900-604051 BACKGROUND/EXPLANATION: The Bureau of Adolescent & Reproductive Health runs several successful community outreach programs through its Health Education and Outreach (HEO) component. The HEO component is charged with recruiting clients for the clinic and implementing two newly-funded community-based programs. Recruitment for clients consists of providing snacks for client appreciation events, which are purchased by staff utilizing the Sam’s/Walmart cards, and other incentive programs (i.e. “Bring a Friend” campaign). Incentives for the community-based programs include Target gift cards for client participation in activities and snacks purchased by staff for group sessions from Sam’s/Walmart and Shoppers. An estimated 300 adolescents and adults are expected to benefit from the clinic activities and incentives. 26 AGENDA BOARD OF ESTIMATES 06/10/2015 Health Department – cont’d The Department adopted a consolidated policy for the purchase, distribution and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards and; 4) periodic internal reviews of programs; activity vis-à-vis the internal policy, which are to be shared with the Department of Audits. This policy has been reviewed by both the Solicitor’s Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the incentive cards are subject to the Department of Audits approval. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 27 AGENDA BOARD OF ESTIMATES 06/10/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 29 - 33 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 28 AGENDA BOARD OF ESTIMATES 06/10/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $ 200,000.00 9950-903705-9514 9950-911711-9514 FED Federal Resurfacing Resurface Harford North East Rd. This transfer will cover the deficit and move the funds to the new account associated with project TR04303 “Resurfacing Harford Rd. from North Avenue to Chesterfield Avenue”, in the amount of $200,000.00. 2. $1,218,000.00 9950-902256-9508 MVR Central Avenue 2,052,210.24 9950-902412-9506 MVR Frederick Ave. Bridge 297,782.04 9950-906443-9504 MVR Reconstr. of Alleys 740,818.75 9950-905448-9504 GF (HUR) Reconstr. of Footways 580,000.00 9950-909446-9504 GF (HUR) Reconstr. of Footways 250,000.00 9950-909446-9504 MVR Reconstr. of Footways 1,021,939.19 9950-907447-9504 GF (HUR) Reconstr. of Footways 1,197,000.00 9950-904799-9514 GF (HUR) Emergency Resurfacing $7,357,750.22 29 AGENDA BOARD OF ESTIMATES 06/10/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation – cont’d $5,100,224.42 ------------------- 9950-903315-9507 Edmondson Avenue Bridge 2,000,000.00 ------------------- 9950-947010-9514 Salt Dome at North Avenue 257,525.80 ------------------- 9950-902868-9514 $7,357,750.22 Resurf. Highways - various locations This transfer will swap the State Construction Loan Fund with the MVR fund and provide the funds for the project “Salt Dome at North Avenue”. 3. $3,096,675.70 9950-903315-9507 State Constr. Edmondson Ave. Loan Bridge 436,865.06 9950-903412-9507 State Constr. Frederick Ave. Loan Bridge 2,711,629.41 9950-904313-9528 State Constr. Midtown Streetscape 1,100,000.00 9950-902608-9509 State Constr. Constr. Reserve – Loan North Ave. 961,361.87 9950-903454-9509 State Constr. Reisterstown Rd. Loan Streetscape $8,306,532.04 30 AGENDA BOARD OF ESTIMATES 06/10/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation – cont’d $ 100,000.00 ----------------- 9950-908516-9506 Annapolis Rd. Bridge Over Balto. Washington Parkway 263,000.00 ----------------- 9950-906668-9508 Curb Repair – Various Locations 1,232,000.00 ----------------- 9950-904799-9514 Emergency Resurf. 346,632.04 ----------------- 9950-906443-9504 Reconstr. of Alleys 741,000.00 ----------------- 9950-905448-9504 Reconstr. of Foot- Ways 830,700.00 ----------------- 9950-909446-9504 Reconstr. of Foot- Ways 1,023,000.00 ----------------- 9950-907447-9504 Reconstr. of Alleys 1,218,000.00 ----------------- 9950-902256-9508 Central Ave. 2,552,200.00 9950-902412-9506 $8,306,532.04 Frederick Ave. Bridge This transfer will swap the MVR fund with the State Construction Loan Fund. 31 AGENDA BOARD OF ESTIMATES 06/10/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 4. $ 70,000.00 9916-912074-9194 9916-906305-9197 6th Public Reserve - Benton Active – Benton Bldg. Loan Building Insulation Building Soffit Improvements Insulation The third floor of the Benton Building is located immediately above the building’s outside entry area causing extreme conditions at the City offices on the floor. The new insulation will better retain heat in these offices and help keep employees and citizens comfortable during the winter months. Department of Recreation and Parks 5. $150,000.00 9938-920019-9475 9938-904765-9474 Carroll Park Res. Rec. & Park Active Courts & Fields 27th Series Fields Renovations FY09 This transfer will provide funds to cover costs for utility improvements and irrigation for Radecke Park Field. Baltimore Development Corporation 6. $100,000.00 9910-925013-9600 9910-907106-9601 24th Eco. Dev. Constr. Res. Facade Baltimore Business Funds Improvements Recovery This transfer will provide funds for the storefront recovery grant program administered by the City of Baltimore Development Corporation in order to repair City businesses that were damaged during the civil unrest. 32 AGENDA BOARD OF ESTIMATES 06/10/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 7. $700,000.00 9910-904968-9587 9914-917411-9588 30th Community Red Line Community Acquisition – Red Dev. Bond Dev. Line This transfer will move 30th Community Development Bond appropriations into an account, “Acquisition - Red Line” that will be used by the Department of Transportation to acquire property as the new home for the Board of Elections warehouse facility. The current facility is slated to become part of the Red Line maintenance yard. 8. $150,000.00 9910-902985-9587 9910-909114-9588 UDAG Housing Development Study V2V Policies & Operations This transfer will provide the evaluation of the V2V program in order to determine whether strategies or outcomes of the program are achieved. 33 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Finance - Targeted Homeowners Tax Credit Rate ACTION REQUESTED OF B/E: The Board is requested, pursuant to Article 28 § 10-16 of the Baltimore City Code, to set the rate for the Targeted Homeowners Tax Credit at $0.181 per $100.00 of improved assessed value. AMOUNT OF MONEY AND SOURCE: The Targeted Homeowners Tax Credit will result in a reduction of an estimated $20,900,000.00 from the City’s property tax collections. BACKGROUND/EXPLANATION: The Targeted Homeowners Tax Credit is limited to offsets to City tax liability, excluding Special Benefit Districts. The Targeted Homeowners Tax Credit is available to all owner- occupied homes in Baltimore City that qualify for the Homestead Exemptions under State Property-Tax Article § 9-105. The credit is calculated by multiplying the Targeted Homeowners Tax Credit rate by the eligible property’s improved assessment. The credit when taken singularly or with other credits will be limited to the City tax liability and will not cause a refund to any taxpayer. MBE/WBE PARTICIPATION: N/A 34 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Finance – Payment in Lieu of Taxes (PILOT) Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a PILOT Agreement with Woodlands Apartments LP. The period of the PILOT Agreement is effective for as long as the property remains housing for low-income households. AMOUNT OF MONEY AND SOURCE: $3,520,000.00 – CDA/Tax Exempt Bonds 2,890,000.00 – Capitol One Bank 2,350,000.00 – CDA/Rental Housing Works 2,384,049.00 – 4% LIHTC 131,325.00 – CIF/Energy Funds 110,347.00 – Deferred Fee 75,000.00 – Developer Equity No City funds are requested at this time. BACKGROUND/EXPLANATION: This PILOT Agreement is to support the planned redevelopment and preservation of 47 affordable rental units known as the Madera Apartments, located at 3503 Woodland Avenue. The estimated annual amount of the PILOT is approximately 10% of the tenant paid rent (Shelter Rent), which in the first year will be approximately $6,500.00, increasing over time. The apartments were constructed over 45 years ago and have only been periodically updated since that time. The project will consist of the full rehabilitation of the units, building systems, infrastructure, amenities, and safety features of the building. The rehabilitation will stabilize and improve conditions at the project while retaining all of the current tenants, maintaining the current property manager, and this important community asset. 35 AGENDA BOARD OF ESTIMATES 06/10/2015 Dept. of Finance – cont’d All of the units are currently affordable to individuals whose incomes are 80% or less of the Area Median Income (AMI) through a Housing Assistance Payment (HAP) contract. Upon financial closing of the redevelopment, the owner will enter into a Low Income Housing Tax Credit Restrictive Covenant which will restrict all of the units to occupancy by households earning 60% or less of the AMI. The terms of the PILOT Agreement as negotiated with the developer and approved in form by the PILOT Committee are as follows:  the project is to be occupied by tenants whose incomes do not exceed the standards and limits as required by the tax code covenant with the Department of Housing and Community Development or the State of Maryland,  the annual amount of the PILOT Agreement will be 10% of the Shelter Rent, which for the first year will be approximately $6,500.00,  the PILOT Agreement will only continue as long as the general partner of the ownership is controlled by a nonprofit entity, and  the units are subsidized by the HAP contract which the owner must renew on an annual basis so long as such renewals are available from the U.S. Department of Housing and Urban Development. Given the extreme need and age of the current facility and the need of the City for affordable housing, the PILOT Committee believes that the PILOT Agreement is necessary to support both the capital and operating needs of the project. 36 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Finance – cont’d MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code for the Minority and Women’s Business Program is fully applicable and no request for a waiver or exception has been made. (The PILOT Agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 06/10/2015 CITY COUNCIL BILL 14-0427 – An Ordinance concerning Franchise – Private Pedestrian Bridgeway Above and Across and Supporting Structures, and providing for a special effective date. In and Below the 4100 Block of Hillen Road Right-of-Way for the purpose of granting a franchise to Morgan State University to construct, use, and maintain (1) a private pedestrian bridgeway above and across the 4100 block of Hillen Road right-of-way and (2) the bridgeway foundation and supporting columns in and below the Hillen Road right-of-way, subject to certain terms, conditions, and reservations; and providing for a special effective date. The Planning Commission recommends approval subject to Department of Transportation bridge inspection procedures and agreements by the City Council. The Department of Housing and Community Development has no objection. The Department of Transportation (DOT) has no objection to this bill. Provided that the structure maintain a minimum under clearance of 14 feet 9 inches. That is that the distance from the roadway to the lowest overhanging portion of the bridge not be less than 14 feet 9 inches, and that the bridge be designed and constructed in accordance with the American Association of State Highway and Transportation Officials LRFD Guide Specifications for the Design of Pedestrian Bridges, 2nd Edition. The foundations of the bridges should also be constructed as not to interfere with all existing utilities within the limits of the structure. The Fire Department has no objection to City Council Bill 14- 0427 as proposed, provided that all applicable fire and life safety codes are adhered to. Also, it needs to be assured that the pedestrian bridge provides sufficient clearance for vehicles of extra height to navigate under; in particular, emergency apparatus. 38 AGENDA BOARD OF ESTIMATES 06/10/2015 CITY COUNCIL BILLS – cont’d The Department of General Services supports City Council Bill No. 14-0427, in accordance with the Minor Privilege Schedule of Charges and Regulations as established and set by the Board of Estimates, an annual franchise fee of $25,660.80 is recommended for this encroachment in the public right-of-way. 15-0521 – An Ordinance concerning Poppleton Development District for the purpose of designating a “development district” to be known as the “Poppleton Development District”; providing for and determining various matters in connection with the establishment of the development of the development district; creating a special, tax increment fund for the development district; allocating certain property taxes to that fund; making certain findings and determinations; providing for a special effective date; and generally providing for matters relating to the designation and operation of the development district and the establishment and use of the special, tax increment fund to provide for the payment by or reimbursement to the City for debt service which the City is obligated to pay or has paid (whether such obligation is general or limited) on any special obligation bonds or notes issued by the City in connection with the development district, the replenishment of any reserve funds, and the payment of certain expenses and administrative costs related to the operation of the development district. THE PARKING AUTHORITY OF BALTIMORE CITY (PABC) DEFERS TO THE COMMENTS SUBMITTED BY THE DEPARTMENT OF FINANCE AND THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT AS THESE ARE THE AGENCIES MOST AFFECTED BY THIS BILL. THE PABC WILL RESERVE COMMENT ON, AND WILL BE AVAILABLE TO ASSIST, AS PROJECTS WITHIN THE DISTRICT ARE INTRODUCED. ALL OTHER REPORTS RECEIVED WERE FAVORABLE. 39 AGENDA BOARD OF ESTIMATES 06/10/2015 CITY COUNCIL BILLS: 15-0522 – An Ordinance concerning Poppleton Special Obligation Bonds for the purpose of authorizing the issuance of special obligation bonds; authorizing the pledge by the City, subject to appropriation, of tax Increment Revenues and Special Tax Revenues (as such terms are defined herein) to the payment of debt service on such obligation bonds, the replenishment of any reserves, and the payment of certain expenses and administrative costs; providing that such bonds may be issued from time to time and in one or more issues or series in an aggregate principal amount not exceeding $58,311,000.00 for the purpose of financing infrastructure improvements and related costs, including, without limitation, the Project (defined herein), and other necessary improvements to, from, or within the development district, and certain other infrastructure improvements permitted by the Acts (defined herein); providing for the method and sources of payment for such special obligation bonds; providing that the City, in each fiscal year in which any such bonds are outstanding, use its best efforts to obtain the appropriation of the Tax Increment Revenues and the Special Tax Revenues in the amounts and at the times specified in a trust agreement or agreements between the City and a bank or trust company appointed as trustee thereunder; authorizing the Board of Finance to specify, prescribe, determine, provide for and approve the details, forms, documents or procedures in connection with such special obligation bonds and any other matters necessary or desirable in connection with the authorization, issuance, sale, and payment of such special obligation bonds; providing for a special effective date; and generally relating to the issuance and payment of such special obligation bonds. 40 AGENDA BOARD OF ESTIMATES 06/10/2015 CITY COUNCIL BILLS: 15-0522 – cont’d THE LAW DEPARTMENT REPORTS THAT THE BILL REFERS TO AN “ALTERNATE CUSTODIAN OF THE CITY SEAL”. THERE IS ONLY ONE CUSTODIAN OF THE CITY SEAL, WHO IS DESIGNATED BY THE DIRECTOR OF FINANCE, PURSUANT TO SECTION 18 OF ARTICLE VII OF THE CITY CHARTER. IN THE EVENT AN ALTERNATE WERE NEEDED, THE DIRECTOR OF FINANCE COULD DESIGNATE A NEW PERSON TO BE THE CUSTODIAN. AN APPROPRIATE AMENDMENT WHICH IS SUBMITTED WOULD REMOVE THIS REFERENCE. FINALLY, THE LAW DEPARTMENT REPORTS THAT CITY COUNCIL BILLS 15-0521 AND 15-0523 MUST ALSO PASS FOR THIS BILL TO BE LEGALLY SUFFICIENT, AS THOSE OTHER BILLS CONTAIN PROVISIONS NECESSARY UNDER THE CITY CHARTER TO EFFECTUATE THE ISSUANCE OF THE SPECIAL OBLIGATION BONDS REFERRED TO IN THIS BILL. WITH THE AMENDMENT, THE BILL CONFORMS TO THE REQUIREMENTS OF THE CITY CHARTER; THEREFORE, ASSUMING IT PASSES ALONG WITH CITY COUNCIL BILLS 15-0531 AND 15-0523, THE ADVERTISING REQUIREMENT HAS BEEN MET, AND THE BILL IS AMENDED AS NOTED HEREIN, THE LAW DEPARTMENT APPROVES IT FOR FORM AND LEGAL SUFFICIENCY. THE PARKING AUTHORITY OF BALTIMORE CITY (PABC) DEFERS TO THE COMMENTS SUBMITTED BY THE DEPARTMENT OF FINANCE AND THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT AS THESE ARE THE AGENCIES MOST AFFECTED BY THIS BILL. ALL OTHER REPORTS RECEIVED WERE FAVORABLE. 15-0523 - An Ordinance concerning Poppleton Special Taxing Dis- trict for the purpose of designating a “special taxing district” to be known as the “Poppleton Special Taxing District”; providing for and determining various 41 AGENDA BOARD OF ESTIMATES 06/10/2015 CITY COUNCIL BILLS: 15-0523 – cont’d matters in connection with the establishment of the special taxing district; creating a special fund for the special taxing district; providing for the levy of a special tax on all taxable real and personal property located in the special taxing district; authorizing the pledge of the special tax revenues to the payment by or reimbursement to the City for debt service on any special obligation bonds or notes issued by the City in connection with the special taxing district, the replenishment of any reserve fund; providing for a special effective date; and generally providing for matters relating to the designation and operation of the special taxing district, the establishment and use of the special fund, and the payment of certain expenses and administrative costs related to the operation of the special taxing district. THE LAW DEPARTMENT REPORTS THAT CITY COUNCIL BILLS 15- 0521 AND 15-0522 MUST PASS FOR THIS BILL TO BE LEGALLY SUFFICIENT, AS THOSE BILLS CONTAIN PROVISIONS NECESSARY UNDER THE CITY CHARTER TO EFFECTUATE THIS BILL. ASSUMING IT PASSES ALONG WITH THOSE BILLS AND THE ADVERTISING REQUIREMENT HAS BEEN MET, THE LAW DEPARTMENT APPROVES IT FOR FORM AND LEGAL SUFFICIENCY. ALL OTHER REPORTS RECEIVED WERE FAVORABLE. 42 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Transportation – Consultant Hourly Rate Cap Waiver ACTION REQUESTED OF B/E: The Board is requested to approve variances from the City’s hourly rate for technical personnel for consultant contracts for Whitman Requardt & Associates, LLP. The Consultant will be working on Project No. 1223, On-Call Alternative Delivery Advisory Services. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department has determined that some of the work to be performed on the subject project is of such a nature that an individual with specialized experience with alternative project delivery is required. The Department wishes to consider employing alternative project delivery methods that seek to address aging infrastructure, cost escalation, limited resources, productivity and meeting critical deadlines. The proposed personnel employed with Whitman Requardt & Associates, LLP, has served in advisory roles on both private and public sides of alternative delivery transactions, negotiating complex transactions as the public owner. The Department seeks a waiver of the $55.00 hourly rate for technical personnel and to pay $75.00 for the Senior Advisor, and $63.35 for Senior Analyst. MBE/WBE PARTICIPATION: N/A AUDITS DEFERS TO THE BOARD OF ESTIMATES ON THE REQUEST FOR A VARIANCE FROM BOARD OF ESTIMATES POLICY FOR CONSULTANTS COMPENSATION. AUDITS HAS REVIEWED DOCUMENTATION THAT SUPPORTS THE RATES REQUESTED. 43 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Transportation – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Consultant Agreement with Wallace, Montgomery & Associates, LLP., for Project 1225, On-Call Design Consultant Services for Resurfacing and Reconstruction Projects. The period of the On-Call Consultant Agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – Upset Limit BACKGROUND/EXPLANATION: The Department of Transportation has negotiated and procured the On-Call Consultant Agreement approved by the Boards and Commissions and the Architectural and Engineering Awards Commission and now desires to utilize the services of Wallace, Montgomery & Associates, LLP. The cost of services rendered will be on actual payroll rates not including overhead and burdens times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The Consultant will assist with the scope of services which include, but is not limited to developing roadway alignment, storm drainage improvements, street lighting, electric duct banks, water and wastewater reconstruction, streetscape, resurfacing, stormwater management, erosion and sediment control, pavement markings and traffic control, signal design, conduit duct bank design, surveys, environmental site assessments, and other related civil engineering tasks. The scope of services may also include providing on-site project management and/or inspectors, staff support, GIS and IT support and other miscellaneous tasks for various Capital Improvement Projects. Responsibilities will include preparation of construction contract documents including plans and specifications for bid. 44 AGENDA BOARD OF ESTIMATES 06/10/2015 Dept. of Transportation – cont’d MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the agreement. MBE: Sabra, Wang & Associates, Inc. $100,000.00 10% Spartan Engineering, LLC 50,000.00 5% Sahara Communications, Inc. 20,000.00 2% AB Consultants 100,000.00 10% $270,000.00 27% WBE: iDesign Engineering, Inc. $ 50,000.00 5% Floura Teeter Landscape Architects, 50,000.00 5% Inc. ___________ ___ $100,000.00 10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 06/10/2015 Police Department – Grant Adjustment Notice ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a Grant Adjustment Notice (GAN) from the United States Department of Justice. The GAN extends the period of the award through September 30, 2015. AMOUNT OF MONEY AND SOURCE: $0.00 – 4000-473614-2024-212600-600000 BACKGROUND/EXPLANATION: On October 9, 2013, the Board approved the “Forensic DNA Backlog Reduction 2013” grant for the period October 1, 2013 through March 31, 2015. The grant was to be utilized to reduce the backlog of DNA evidence pending analysis. Through this effort, the Department will fund various Lab positions, procure needed laboratory equipment, and provide for overtime and outsourcing of funds. The GAN is late because it was recently received. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Grant Adjustment Notice has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 06/10/2015 Parking Authority of – Parking Facility Rate Adjustment Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve an adjustment to the transient rate at the City-owned Redwood Street Garage that is managed by the PABC. The Parking Facility Rate Adjustment is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that a rate adjustment at this parking facility is warranted at this time. To bring this transient rate charged at the Redwood Street Garage in line with its surrounding facilities, the PABC staff developed the rate adjustment recommendation. This rate adjustment was unanimously approved by the PABC Board of Directors. 47 AGENDA BOARD OF ESTIMATES 06/10/2015 PABC – cont’d Location Proposed Transient Rate Changes Proposed Monthly Rate Redwood Regular Transient Rates Regular Monthly Rate Street Garage Current Rate Proposed Rate Last Rate Change No Proposed rate adjustment 4-12 hours $ 14.00 $ 15.00 June 2014 MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 48 AGENDA BOARD OF ESTIMATES 06/10/2015 Office of the Labor Commissioner - Stipend for Employees in Specific Automotive Positions ACTION REQUESTED OF B/E: The Board is requested to approve a stipend for employees in Specific Automotive Positions in the Department of General Services, Fleet Management Division. AMOUNT OF MONEY AND SOURCE: Annual Stipend - $2,000.00 Account No. – 2030-000000-1890-189300-603026 BACKGROUND/EXPLANATION: The Office of the Labor Commissioner has met with the Department of General Services, Fleet Management to discuss incentives for employees in the following Automotive Mechanic classes: Automotive Mechanics Automotive Lead Mechanics Maintenance Supervisors (I and II) Automotive Maintenance Workers Fleet Quality Control Analysts Hydraulic Mechanics Motor Equipment Specification Supervisors Operations Officers (V) Tire Maintenance Workers (I and II) Welders Employees in these classes who obtain, and as long as they retain a Commercial Driver’s License (CDL), will receive an annual stipend of $2,000.00 to be paid bi-weekly. By providing this stipend, the management of Fleet Services will have less reliance on vendors to move its equipment. The employees, who obtain CDLs will receive the additional compensation for as long as the license is maintained. APPROVED FOR FUNDS BY FINANCE 49 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Public Works – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a MEA EmPower Maryland Combined Heat and Power Program Grant Agreement with the State of Maryland, Maryland Energy Administration. The period of the Agreement is upon Board approval through January 1, 2017. AMOUNT OF MONEY AND SOURCE: $464,700.00 – 5000-584215-1981-739800-600000 BACKGROUND/EXPLANATION: The MEA EmPower Maryland Combined Heat and Power Program Grant Agreement will provide 10% of the funding needed to install a 2000 KW Combined Heat and Power system at Back River Waste Water Treatment Facility with a minimum heating efficiency of at least 60%. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT COMFIRMED THE GRANT AWARD. (The MEA EmPower Maryland Combined Heat and Power Program Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 010 to Hazen & Sawyer PC under Project 1406, On-Call Project and Construction Management Assistance Services. The original contract will expire on April 28, 2017. The period of this Task is approximately 15 months. AMOUNT OF MONEY AND SOURCE: $159,716.00 – 9960-908504-9557-900020-705032 BACKGROUND/EXPLANATION: The Consultant will provide on-site inspection services on WC 1233 Montebello Filtration Plan 1-Emergency Electrical Improvements for the Bureau of Water and Wastewater, Department of Public Works. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 51 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 018 to Arcadis-US under Project 1303, (SC 845R, SC 852R, SC 886R, SC 911, SC 922R, SC 925, SC 933, WC 1234 and WC 1264) On-Call Project and Construction Management Assistance Services. The original contract will expire on April 30, 2016. The period of this Task is approximately 12 months. AMOUNT OF MONEY AND SOURCE: $ 41,747.78 – 9956-905527-9551-900010-706063 – SC 845R 41,747.78 – 9956-910533-9551-900010-706063 – SC 852R 41,747.78 – 9956-904539-9551-900020-706063 – SC 886R 41,747.78 – 9956-903654-9551-900020-706063 – SC 911 41,747.78 - 9956-918616-9551-900020-706063 – SC 922R 41,747.78 – 9956-907335-9551-900020-706063 – SC 925 41,747.77 – 9956-905620-9551-900020-706063 – SC 933 41,747.77 – 9960-905658-9557-900020-706063 – WC 1234 41,747.77 – 9960-905136-9557-900020-706063 – WC 1264 $375,729.99 BACKGROUND/EXPLANATION: The Consultant will provide on-site construction management assistance on various projects including, but not limited to SC 845R-ENR Nitrification Facilities Patapsco Wastewater Treatment Plant, SC 852R-Dentrification Filters and Related Work for the ENR Facilities at Patapsco Wastewater Treatment Plant, SC 886R- Improvements to Sludge Blending Tanks at Patapsco Wastewater Treatment Plant, SC 911-Improvements to Sanitary Sewers in the Herring Run Sewershed, SC 922R-Large Diameter Sewer Cleaning in the Low Level Sewershed, SC 925-Arc Flash Hazard Improvements at the Back River Wastewater Treatment Plant, SC 933-High Level Interceptor Cleaning, WC 1234-East Cold Spring Lane from Hillen Road to Grindon Avenue-Installation of New 12-Inch Water Main, 52 AGENDA BOARD OF ESTIMATES 06/10/2015 DPW/Office of Eng. & Constr. – cont’d and WC 1264-Water Main Replacements, Various Locations for the Bureau of Water and Wastewater, Department of Public Works. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 53 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 018 to Moffatt & Nichol under Project 1154.1, SDC 7788, On-Call Storm Water Study and Engineering Design Services. The original contract will expire on November 9, 2015. The duration of this task is approximately eight months. AMOUNT OF MONEY AND SOURCE: $226,925.19 – 9958-905098-9520-900020-703032 BACKGROUND/EXPLANATION: The storm drain system near the 2300 block of Seamon Avenue in the Cherry Hill neighborhood of Baltimore City failed and developed a sinkhole in the Fall of 2011. In 2013, the Department constructed a temporary fix for the slope failure at the 2300 block of Seamon Avenue. The Consultant will provide overall project management, completion of hydrologic and hydraulic analysis, design storm drain and stabilized outfall, design of step pool conveyance system, preparation of bid documents, and completion of bid phase services. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 54 AGENDA BOARD OF ESTIMATES 06/10/2015 DPW/Office of Eng. & Constr. – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $130,000.00 9958-932004-9522 SW Utility Funds Constr. Reserve Stormwater Management 21,756.92 9958-926001-9522 MVR Constr. Reserve Storm – Unallocated $151,756.92 -------------------- 9958-905098-9520-3 Engineering This transfer will provide funding for SDC 7788 under Project 1154.1, Task 18. (In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 55 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 028 to EBA Engineering, Inc. under Project 1174, (SC 908, WC 1294, SC 920, WC 1269, SC 925, WC 1260, and WC 1244) On-Call Material Testing and Inspection Services. The original contract will expire on February 6, 2016. The duration of this task is approximately ten months. AMOUNT OF MONEY AND SOURCE: $ 35,131.39 – 9956-907651-9951-900020-706063 – SC 908 35,131.39 – 9960-908724-9557-900020-706063 – WC 1294 35,131.39 – 9956-904623-9551-900020-706063 – SC 920 35,131.39 – 9960-905136-9557-900020-706063 – WC 1269 35,131.39 – 9956-907335-9551-900020-706063 – SC 925 35,131.39 – 9960-905659-9557-900020-706063 – WC 1260 38,131.39 – 9960-905136-9557-900020-706063 – WC 1244 $245,919.73 BACKGROUND/EXPLANATION: The Consultant will provide material testing services on various construction projects. The work will be performed on, but will not be limited to SC 908-Improvements to Sanitary Sewers-Herring Run Sewershed, SC 920-Improvements to the Gwynns Falls Sewershed Collection Systems-Area A, SC 925-Arc Flash Hazard Improvements at the Back River Wastewater Treatment Plant, WC 1244-Patterson Place Neighborhood and Vicinity Water Main Replacements, WC 1260-Edmondson Village Neighborhood and Vicinity-Water Replacement, WC 1269-Northwest Community Action Neighborhood- Water Main Replacements, and WC 1294-Urgent Need Water Infrastructure Rehabilitation. 56 AGENDA BOARD OF ESTIMATES 06/10/2015 DPW/Office of Eng. and Construction – cont’d MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 57 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Public Works/Office of – Expenditure of Funds Engineering and Construction (DPW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an Expenditure of Funds to pay R.E. Harrington Heating & Plumbing, Inc. (R.E. Harrington) for services rendered between February and March 2015. AMOUNT OF MONEY AND SOURCE: $427,626.72 - 2071-000000-5521-393204-603026 (City Work) 90,538.06 - 2071-000000-5521-393404-603026 (County Work) $518,164.78 BACKGROUND/EXPLANATION: The Expenditure of Funds in the amount of $518,164.78 will pay R.E. Harrington for emergency work performed under Article VI, §11 (e) (ii). The contractor responded to the DPW’s request to assist with restoring water services to residential and commercial customers whose interruptions were due to the harsh winter conditions that occurred between February and March 2015. February 2015 was determined to be Baltimore City’s second coldest February on record, according to the Baltimore Sun and the National Weather Service. Due to these extremely frigid temperatures, there was a significant increase in customers with interruption of water services because of frozen pipes and because of increase in water main breaks throughout the City. The water main breaks and other exterior water leaks were causing public safety issues because of the formation of ice at the leaking locations. The urgent nature and heavy volume of the resulting work orders required that the DPW activate its Park Terminal Emergency Operations Center on February 23, 2015. To address the sharp increase of work orders, the DPW had to engage on-call contrac- tors to assist with timely responses to the growing backlog of 58 AGENDA BOARD OF ESTIMATES 06/10/2015 DPW – cont’d urgent customer complaints regarding their services. The required services included field inspections of water service issues, thawing of frozen services lines and meters, repairs to broken mains and replacement of water service lines, as required, to restore water services. On March 9, 2015, pursuant to the Baltimore City Charter, Article VI, §11 (e) (ii), the DPW advised the Director of Finance of the emergency nature of the situation and requested that the Director of Finance authorize the repairs to commence. The Director of Finance authorized emergency repairs to be made by R.E. Harrington after a solicitation was made among four respondents. R.E. Harrington began the work and continued until its completion. The amount requested was negotiated and agreed upon between the DPW and R.E. Harrington and no further requests will be made regarding future payments of this work. MBE/WBE PARTICIPATION: Because of the nature of the work, MBE/WBE goals were not assigned. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 59 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of Public Works/Office of – Expenditure of Funds Engineering and Construction (DPW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an Expenditure of Funds to pay Anchor Construction Corporation (Anchor) for services rendered between February and March 2015. AMOUNT OF MONEY AND SOURCE: $ 48,600.00 - 2071-000000-5521-393204-603026 (City Work) 48,600.00 - 2071-000000-5521-393304-603026 (City Work) 8,200.00 - 2071-000000-5521-393404-603026 (County Work) 8,200.00 - 2071-000000-5521-608504-603026 (County Work) $113,600.00 BACKGROUND/EXPLANATION: The Expenditure of Funds in the amount of $113,600.00 will pay Anchor for emergency work performed under Article VI, §11(e)(ii). Anchor responded to the DPW’s request to assist with restoring water services to residential and commercial customers whose interruptions were due to the harsh winter conditions that occurred between February and March 2015. February 2015 was determined to be Baltimore City’s second coldest February on record, according to the Baltimore Sun and the National Weather Service. Due to these extremely frigid temperatures, there was a significant increase in customers with interruption of water services because of frozen pipes and because of increase in water main breaks throughout the City. The water main breaks and other exterior water leaks were causing public safety issues because of the formation of ice at the leaking locations. The urgent nature and heavy volume of the resulting work orders required that the DPW activate its Park Terminal Emergency Operations Center on February 23, 2015. To address the sharp in- 60 AGENDA BOARD OF ESTIMATES 06/10/2015 DPW – cont’d crease of work orders, the DPW had to engage on-call contrac- tors to assist with timely responses to the growing backlog of urgent customer complaints regarding their services. The required services included field inspections of water service issues, thawing of frozen services lines and meters, repairs to broken mains and replacement of water service lines, as required, to restore water services. On March 9, 2015, pursuant to the Baltimore City Charter, Article VI, §11 (e) (ii), the DPW advised the Director of Finance of the emergency nature of the situation and requested that the Director of Finance authorize the repairs to commence. The Director of Finance authorized emergency repairs to be made by Anchor after a solicitation was made among four respondents. Anchor began the work and continued until its completion. The amount requested was negotiated and agreed upon between the DPW and Anchor and no further requests will be made regarding future payments of this work. MBE/WBE PARTICIPATION: Because of the nature of the work, MBE/WBE goals were not assigned. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 61 AGENDA BOARD OF ESTIMATES 06/10/2015 Department of General Services - Developer’s Agreement No. 1389 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1389 with Mulberry At Park Limited Partnership, Developer. AMOUNT OF MONEY AND SOURCE: $69,726.00 BACKGROUND/EXPLANATION: The Developer would like to install new water and streetscape improvements to their proposed construction located in the vicinity of 211 West Mulberry Street. This Developer’s Agreement will allow the organization to do their own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $69,726.00 has been issued to Mulberry At Park Limited Partnership which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project. Therefore, MBE/WBE participation is not applicable. (The Developer’s Agreement No. 1389 has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 06/10/2015 Mayor’s Office on Criminal Justice – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Agreement with The Family League of Baltimore, Inc. The period of the Agreement is July 1, 2014 through June 30, 2015. AMOUNT OF MONEY AND SOURCE: $39,776.00 – 1001-000000-2252-610000-607001 – Northwest Youth Service Bureau 39,776.00 – 1001-000000-2252-610100-607001 – East Youth Service $79,552.00 Bureau BACKGROUND/EXPLANATION: The Governor’s Office for Children funds two Baltimore City Youth Service Bureaus. This agreement transfers Baltimore City’s required cash match funds to the Local Management Board – The Family League of Baltimore City, Inc. The City is required to provide a 25% cash match and has appropriated $79,552.00 in the Department’s Fiscal Year 2015 Operating budget as the City’s local matching cash. The Family League of Baltimore, Inc., in turn, contracts with the Youth Service Bureaus to provide their operational expenses. The submitted agreement provides for the City to pay its matching share directly to The Family League of Baltimore, Inc. The agreement is late because of the administrative process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 65 - 81 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 64 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Hourly Rate Amount Department of Finance 1. CLEMENT H. RULEY, JR. $38.84 $40,005.20 Account: 1001-000000-1423-160800-601009 Mr. Ruley, retiree, will continue to work as a Contract Services Specialist I (Accounting Systems Analyst II). His duties will include, but are not limited to performing analysis to prepare financial statements for the principal agencies to support the Finance Department’s efforts for Quadrennial audit compliance. Mr. Ruley will also be responsible for preparing notes, schedules or other required supplementary information required to support the financial statements requested by the Chief of the Bureau of Accounting and Payroll Services. The Department of Finance is requesting a waiver of the hourly rate portion of AM 212-1, Part I. The period of the agreement is effective upon Board approval for one year. Mayor’s Office on Criminal Justice 2. ROBERT BRYAN SHERIN $14.00 $ 5,096.00 Account: 1001-000000-2252-729400-601009 Mr. Sherin will work as a Contract Services Specialist II (Research Analyst Intern). He will be responsible for collecting, compiling, verifying, interpreting, reviewing data and statistics on the youth served at the Youth Connections Centers, and supporting the Program Director in reporting the statistics. The period of the agreement is effective upon Board approval through August 31, 2015. 65 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources ACTION REQUESTED OF B/E: 3. I. Create the following Classification: Class: 33414 Public Relations Coordinator Grade: 923 ($56,100 - $89,900) II. Retitle and Adjust the salary of the following job classification: Class: 07331 From: Senior Account Executive Grade 113 ($48,600 - $68,100) To: Account Executive Supervisor Grade 931 ($68,200 - $109,100) III. Adjust the salary of the following 38 job classifications: Class: 00693 – Library Annual Fund Coordinator From: Grade 902 ($39,300 - $62,800) To: Grade 907 ($52,100 – $83,400) Class: 00718 – Web Developer From: Grade 902 ($39,300 - $62,800) To: Grade 903 ($41,700 – $66,700) Class: 00848 – Deputy Administrator Courts From: Grade 923 ($56,100 - $89,900) To: Grade 936 ($74,600 - $119,300) Class: 10074 – Assistant Counsel From: Grade 923 ($56,100 - $89,900) To: Grade 929 ($63,300 - $101,200) Class: 10101 – City Auditor From: Grade 969 ($104,600 - $172,600) To: Grade 990 ($112,200 - $186,000) 66 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Class: 10203 – Assistant Counsel Code Enforcement From: Grade 923 ($56,100 - $89,900) To: Grade 929 ($63,300 - $101,200) Class: 10243 – Deputy City Auditor From: Grade 942 ($83,700 - $138,000) To: Grade 969 ($104,600 - $172,600) Class: 33125 – Office Systems Analyst/Programmer Supervisor From: Grade 906 ($47,700 - $76,300) To: Grade 907 ($52,100 - $83,400) Class: 33187 – GIS Analyst From: Grade 904 ($44,200 - $70,800) To: Grade 927 ($59,600 - $95,400) Class: 33525 – Procurement Supervisor From: Grade 931 ($68,200 - $109,100) To: Grade 936 ($74,600 - $119,300) Class: 33645 – Department of Public Works Training Supervisor From: Grade 927 ($59,600 - $95,400) To: Grade 931 ($68,200 - $109,100) Class: 33730 – Real Estate Appraiser From: Grade 927 ($59,600 - $95,400) To: Grade 929 ($63,300 - $101,200) Class: 33828 – Director of Legislative Reference From: Grade 931 ($68,200 - $109,100) To: Grade 942 ($83,700 - $138,000) Class: 34112 – Auditor III From: Grade 929 ($63,300 - $101,200) To: Grade 931 ($68,200 - $109,100) 67 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Class: 34115 – Auditor Supervisor From: Grade 931 ($68,200 - $109,100) To: Grade 936 ($74,600 - $119,300) Class: 34285 – Billing Section Supervisor From: Grade 907 ($52,100 - $83,400) To: Grade 923 ($56,100 - $89,900) Class: 34318 – Utility Meter Field Operations Manager From: Grade 923 ($56,100 - $89,900) To: Grade 931 ($68,200 - $109,100) Class: 41525 – Watershed Ranger Supervisor From: Grade: 927 ($59,600 - $95,400) To: Grade 936 ($74,600 - $119,300) Class: 52116 – Automotive Maintenance Supervisor II From: Grade 907 ($52,100 – $83,400) To: Grade 923 ($56,100 - $89,900) Class: 52142 – Motor Equipment Specification Supervisor From: Grade 923 ($56,100 - $89,900) To: Grade 927 ($59,600 - $95,400) Class: 52626 – Instrumentation Technician Supervisor II From: Grade 907 ($52,100 – $83,400) To: Grade 923 ($56,100 - $89,900) Class: 52725 – Aviation Maintenance Program Supervisor From: Grade 923 ($56,100 - $89,900) To: Grade 927 ($59,600 - $95,400) Class: 53427 – Superintendent of Street Lighting From: Grade 923 ($56,100 - $89,900) To: Grade 927 ($59,600 - $95,400) 68 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Class: 54316 – Water Systems Supervisor Pumping From: Grade 906 ($47,700 - $76,300) To: Grade 907 ($52,100 – $83,400) Class: 54322 – Water Systems Pumping Manager From: Grade 931 ($68,200 - $109,100) To: Grade 936 ($74,600 - $119,300) Class: 54323 – Water Systems Treatment Manager From: Grade 931 ($68,200 - $109,100) To: Grade 936 ($74,600 - $119,300) Class: 54356 – Electrical Maintenance Technician Supervisor II From: Grade 907 ($52,100 – $83,400) To: Grade 923 ($56,100 - $89,900) Class: 54359 – Waste Water Maintenance Manager Mechanical From: Grade 929 ($63,300 - $101,200) To: Grade 931 ($68,200 - $109,100) Class: 54366 – Mechanical Maintenance Technician Supervisor II From: Grade 907 ($52,100 – $83,400) To: Grade 923 ($56,100 - $89,900) Class: 61295 – Immunization Registry Coordinator From: Grade 923 ($56,100 - $89,900) To: Grade 907 ($52,100 – $83,400) Class: 71114 – Criminalist Supervisor Drug Analysis From: Grade 931 ($68,200 - $109,100) To: Grade 936 ($74,600 - $119,300) Class: 71115 – Criminalist Supervisor Trace Analysis From: Grade 931 ($68,200 - $109,100) To: Grade 936 ($74,600 - $119,300) 69 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Class: 71264 – Fuel Systems Specialist From: Grade 907 ($52,100 – $83,400) To: Grade 923 ($56,100 - $89,900) Class: 72496 – Contract Officer From: Grade 923 ($56,100 - $89,900) To: Grade 927 ($59,600 - $95,400) Class: 72498 – Chief Contract Officer From: Grade 927 ($59,600 - $95,400) To: Grade 931 ($68,200 - $109,100) Class: 81387 – Long-Term Care Ombudsman From: Grade 903 ($41,700 - $66,700) To: Grade 923 ($56,100 - $89,900) Class: 81389 – Long-Term Care Ombudsman Supervisor From: Grade 906 ($47,700 - $76,300) To: Grade 931 ($68,200 - $109,100) Class: 81423 – Liaison Officer Safe Streets From: Grade 923 ($56,100 - $66,700) To: Grade 906 ($47,700 - $76,300) IV. Reclassify the following 108 positions: Position #: 48884 From: Operations Assistant II Job Code: 00080, Grade: 903 ($41,700 - $66,700) To: Operations Specialist II Job Code: 00084, Grade: 907 ($52,100 - $83,400) 70 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Position #: 49119 From: Operations Assistant III Job Code: 00081, Grade: 904 ($44,200 - $70,800) To: Operations Officer I Job Code: 00085, Grade: 923 ($56,100 – $89,900) Position #: 42349 From: Operations Specialist I Job Code: 00083, Grade: 906 ($47,700 - $76,300) To: Operations Officer I Job Code: 00085, Grade: 923 ($56,100 - $89,900) Position #: 46196 From: Operations Officer I Job Code: 00085, Grade: 923 ($56,100 - $89,900) To: Operations Officer II Job Code: 00086, Grade: 927 ($59,600 - $95,400) 2 Positions #: 15591; 50489 From: Operations Officer I Job Code: 00085, Grade: 923 ($56,100 – $89,900) To: Operations Officer IV Job Code: 00088, Grade: 931 ($68,200 - $109,100) Position #: 50064 From: Operations Officer I Job Code: 00085, Grade: 923 ($56,100 - $89,900) To: Operations Officer V Job Code: 00089, Grade: 936 ($74,600 - $119,300) 3 Positions #: 46352; 48866; 50081 From: Operations Officer II Job Code: 00086, Grade 927 ($59,600 - $95,400) To: Operations Officer III Job Code: 00087, Grade: 929 ($63,300 - $101,200) 71 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Position #: 46050 From: Operations Officer II Job Code: 00086, Grade: 927 ($59,600 - $95,400) To: HR Business Partner Job Code: 07371, Grade: 931 ($68,200 - $109,100) Position #: 46132 From: Operations Officer II Job Code: 00086, Grade 927 ($59,600 - $95,400) To: Operations Officer V Job Code: 00089, Grade: 936 ($74,600 - $119,300) 3 Positions #: 16047; 16619; 46142 From: Operations Officer II Job Code: 00086, Grade 927 ($59,600 - $95,400) To: Operations Manager I Job Code: 00090, Grade: 939 ($78,900 - $130,000) 6 Positions #: 14227; 24557; 34087; 40307; 46791; 47377; From: Operations Officer III Job Code: 00087, Grade: 929 ($63,300 - $101,200) To: Operations Officer IV Job Code: 00088, Grade: 931 ($68,200 - $109,100) 8 Positions #: 15089; 15932; 16572; 43032; 47313; 48148; 48350; 48579; From: Operations Officer III Job Code: 00087, Grade: 929 ($63,300 - $101,200) To: Operations Officer V Job Code: 00089, Grade: 936 ($74,600 - $119,300) 72 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d 4 Positions #: 21719; 46995; 49295; 50443 From: Operations Officer III Job Code: 00087, Grade: 929 ($63,300 - $101,200) To: Operations Manager I Job Code: 00090, Grade: 939 ($78,900 - $130,000) Position #: 24055 From: Operations Officer III Job Code: 00087, Grade: 929 ($59,600 - $95,400) To: Recreation Manager Job Code: 83233, Grade: 931 ($68,200 - $109,100) Position #: 15677 From: Operations Officer IV Job Code: 00088, Grade: 931 ($68,200 - $109,100) To: Operations Officer V Job Code: 00089, Grade: 936 ($74,600 - $119,300) Position #: 14772 From: Operations Officer IV Job Code: 00088, Grade: 931 ($68,200 - $109,100) To: Operations Manager II Job Code: 00091, Grade: 942 ($83,700 - $138,000) Position #: 47728 From: Operations Officer V Job Code: 00089, Grade: 936 ($74,600 - $119,300) To: Operations Officer I Job Code: 00085, Grade: 923 ($56,100 - $89,900) Position #: 40148 From: Operations Officer V Job Code: 00089, Grade: 936 ($74,600 - $119,300) To: Operations Officer IV Job Code: 00088, Grade: 931 ($68,200 - $109,100) 73 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d 13 Positions #: 12380; 14891; 16215; 16218; 19485; 20081, 34599; 45988; 47124; 47419; 48007; 48066; 49532 From: Operations Officer V Job Code: 00089, Grade 936 ($74,600 - $119,300) To: Operations Manager I Job Code: 00090, Grade: 939 ($78,900 - $130,000) 6 Positions #: 15504; 16746; 34066; 35217; 42509; 47147 From: Operations Officer V Job Code: 00089, Grade 936 ($74,600 - $119,300) To: Operations Manager II Job Code: 00091, Grade: 942 ($83,700 - $138,000) Position #: 16744 From: Operations Officer V Job Code: 00089, Grade: 936 ($74,600 - $119,300) To: Operations Manager III Job Code: 00092, Grade: 960 ($88,800 - $146,500) Position #: 49565 From: Operations Officer V Job Code: 00089, Grade 936 ($74,600 - $119,300) To: Operations Director I Job Code: 00093, Grade: 967 ($95,700 - $157,800) 6 Positions #: 10029; 15465; 15471; 42525; 43128; 46710; From: Operations Manager I Job Code: 00090, Grade: 939 ($78,900 - $130,000) To: Operations Manager II Job Code: 00091, Grade: 942 ($83,700 - $138,000) 2 Positions #: 15931; 35693 From: Operations Manager I Job Code: 00090, Grade: 939 ($78,900 - $130,000) To: Operations Director I Job Code: 00093, Grade: 967 ($95,700 - $157,800) 74 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d 7 Positions #: 10008; 10024; 10038; 23175; 35236; 47530; 50135 From: Operations Manager II Job Code: 00091, Grade: 942 ($83,700 - $138,000) To: Operations Manager III Job Code: 00092, Grade: 960 ($88,800 - $146,500) 2 Positions #: 47092; 48558 From: Operations Manager II Job Code: 00091, Grade: 942 ($83,700 - $138,000) To: Operations Director I Job Code: 00093, Grade: 967 ($95,700 - $157,800) Position #: 12279 From: Operations Manager II Job Code: 00091, Grade: 942 ($83,700 - $138,000) To: Operations Director II Job Code: 00094, Grade: 969 ($63,300 - $101,200) 3 Positions #: 10111; 15582; 16046 From: Executive Director I Job Code 00095, Grade 990 ($112,700 - $186,000) To: Executive Director II Job code 00096, Grade 991 ($119,600 – $197,400) Position #: 15610 From: Library Computer Systems Administrator Job Code: 00605, Grade: 931 ($68,200 - $109,100) To: Operations Manager I Job Code: 00090, Grade: 939 ($78,900 - $130,000) Position #: 44240 From: Library Computer Systems Supervisor Job Code: 00627, Grade: 931 ($68,200 - $109,100) To: Operations Officer V Job Code: 00089, Grade: 936 ($74,600 - $119,300) 75 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Position #: 15926; 45986 From: Sailor Network Technician Library Job Code: 00630, Grade: 904 ($44,200 - $70,800) To: Network Engineer Job Code: 07358, Grade: 927 ($59,600 - $95,400) Position #: 15808 From: Librarian Supervisor I Job Code: 00658, Grade: 927 ($59,600 - $95,400) To: Librarian III Job Code: 00717, Grade: 923 ($56,100 - $89,900) Position #: 10280 From: Court Services Manager Job Code 00866, Grade: 903 ($41,700 - $66,700) To: Operations Specialist II Job Code: 00084, Grade: 907 ($52,100 - $83,400) Position #: 45364 From: Professional Services Job Code: 01225, Grade: 923 ($56,100 - $89,900) To: Network Engineer Job Code: 07358, Grade: 927 ($59,600 - $95,400) Position #: 42435 From: Account Executive Job Code 07376, Grade: 923 ($56,100 – $89,900) To: Account Executive Supervisor Job Code 07331, Grade: 931 ($68,200 - $109,100) Position #: 10192 From: Executive Assistant Job Code: 10083, Grade: 904 ($44,200 - $70,800) To: Operations Officer I Job Code 00085, Grade: 923 ($56,100 – $89,900) 76 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d 2 Positions #: 48468; 50170 From: Director, Public Program Job Code: 10160, Grade: 936 ($74,600 - $119,300) To: Operations Manager I Job Code: 00090, Grade: 939 ($78,900 - $130,000) 2 Positions #: 14368; 47948 From: Health Project Director Job Code: 10174, Grade: 931 ($68,200 - $109,100) To: Operations Officer I Job Code: 00085, Grade: 923 ($56,100 – $89,900) Position #: 47729 From: Health Project Director Job Code: 10174, Grade: 931 ($68,200 - $109,100) To: Health Program Administrator II Job Code: 61113, Grade: 927 ($59,600 - $95,400) Position #: 20247 From: Operations Officer II Job Code: 31110, Grade: 927 ($59,600 - $95,400) To: Operations Officer IV Job Code: 31113, Grade: 931 ($68,200 - $109,100) Position #: 43062; 48226 From: Management Support Technician Job Code: 31172, Grade: 903 ($41,700 - $66,700) To: Operations Officer I Job Code: 31109, Grade: 923 ($56,100 – $89,900) Position #: 47191 From: Lead Application Systems Analyst/Programmer Job Code: 33103, Grade: 931 ($68,200 - $109,100) To: Information Technology Manager Job Code: 10249, Grade: 936 ($74,600 - $119,300) 77 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Position #: 20442 From: Public Relations Supervisor Job Code: 33415, Grade: 931 ($68,200 - $109,100) To: Public Relations Officer Job Code: 33413, Grade: 923 ($56,100 - $89,900) Position #: 20459 From: Public Relations Supervisor Job Code: 33415, Grade: 931 ($68,200 - $109,100) To: Public Relations Coordinator Job Code: 33414, Grade: 927 ($59,600 - $95,400) Position #: 15569 From: Equal Opportunity Officer Job Code: 33658, Grade: 923 ($56,100 – $89,900) To: Operations Officer IV Job Code: 31112, Grade: 931 ($68,200 - $109,100) Position #: 50265 From: Recruitment & Talent Acquisition Specialist III Job Code: 33680, Grade: 929 ($59,600 - $95,400) To: HR Business Partner Job Code: 33679, Grade: 931 ($68,200 - $109,100) Position #: 35880 From: General Superintendent of Electrical Services Job Code: 52637, Grade: 927 ($59,600 - $95,400) To: General Superintendent of Transportation Maintenance Job Code: 53335, Grade: 927 ($59,600 - $95,400) Position #: 48180 From: Park District Manager Job Code: 53623, Grade: 906 ($47,700 - $76,300) To: Operations Officer I Job Code: 31109, Grade: 923 ($56,100 - $89,900) 78 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Position #: 14391 From: Health Program Administrator II Job Code: 61113, Grade: 927 ($59,600 – $95,400) To: Health Program Administrator I Job Code: 61111, Grade: 923 ($56,100 - $89,900) Position #: 49571 From: Health Programs Bureau Administrator Job Code: 61114, Grade: 931 ($68,200 - $109,100) To: Operations Officer I Job Code: 31109, Grade: 923 ($56,100 - $89,900) Position #: 50188 From: Health Programs Bureau Administrator Job Code: 61114, Grade: 931 ($68,200 - $109,100) To: Health Program Administrator II Job Code: 61113, Grade: 927 ($59,600 - $95,400) Position #: 48347 From: Health Analysis Supervisor Job Code: 61245, Grade: 936 ($74,600 - $119,300) To: Operations Officer II Job Code: 31110, Grade: 927 ($59,600 - $95,400) AMOUNT OF MONEY AND SOURCE: $133,100.00 - Various Budget Account Numbers Approximately $60,000.00 of the above costs are identified as vacant positions. BACKGROUND/EXPLANATION: On June 25, 2014, this Honorable Board approved the implementation of the Managerial and Professional Society (MAPS) classification and compensation study. This comprehensive study included a review of each MAPS covered position and classification, the implementation of a new classification evaluation plan, the Decision Band Method (DBM) and the development of an entirely new salary structure consisting of open salary ranges. 79 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Study results were implemented on July 1, 2014. Agencies and affected employees were given the opportunity to submit appeals of the determinations. Of the 2,016 positions included in the original MAPS Study, the Department of Human Resources (DHR) received 410 appeals. Under the auspices of the MAPS Appeals Committee, DHR evaluated all appeal submissions and conducted new DBM ratings based upon the documentation submitted by the appellants. Upon notification of the 1st Level Appeal Determinations, agencies were given an opportunity to submit new materials, requesting a 2nd Level Appeal Review. The 2nd Level Appeal Review evaluations were conducted by the MAPS Appeals Committee. The Committee included the following six (6) voting members: the Deputy Chief of Staff; the Chief of Staff of the Office of the President of the City Council; the Director of Human Resources, the Director of Finance; the Labor Commissioner; and the Chief of the Law Department’s Litigation Division. Each agency also designated a representative to address any questions that might be raised by the Committee. When requested to appear before the Committee to address inquiries, the Agency Designee voted on their Agency’s appeal submission(s). The above-listed Position and Class actions reflect the outcomes of the 1st and 2nd Level Appeal determinations. As appeals of the original study, DHR requests authorization to apply the same implementation procedures. Class and Position Actions will be retroactive to July 1, 2014. Employees will be placed laterally within the new salary range. Employees will not receive salary increases except under the following two (2) conditions: (1) The employee’s current salary is below the minimum salary of the new salary range. They will be placed at the minimum of the new salary range. (2) The employee did not receive the full 2 percent Cost of Living Adjustment (COLA) and the 2% MAPS salary Adjustment in July of 2014 due to being at or above the maximum of the salary range at that time. The employee will receive any outstanding portion, providing that it does not increase the employee’s salary above the maximum of the new salary range. 80 AGENDA BOARD OF ESTIMATES 06/10/2015 PERSONNEL Department of Human Resources – cont’d Employees who are eligible to receive a salary increase will be paid retroactive to July 1, 2014 or the date they entered into the appealed position, whichever is later. Employees in a position which was determined to be at a lower DBM Rating and Grade will be placed laterally into the new salary range. Those employees whose salary is above the maximum of the new salary range will be Red Circled; that is, they will be frozen at their current salary until such time as the salary range can accommodate their salary. They will not be eligible to receive any Cost of Living (COLA) increase or other adjustments until their salary falls below the maximum of the new range. Therefore, the Department of Human Resources respectfully requests the Board to approve the class and position adjustments, and implementation procedures to finalize the Managerial and Professional Society (MAPS) study implementation. APPROVED FOR FUNDS BY FINANCE 81 AGENDA BOARD OF ESTIMATES 06/10/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 83 - 86 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 82 AGENDA BOARD OF ESTIMATES 06/10/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 15012, Resurfacing M. Luis Construction $2,075,776.70 Highways at Various Co., Inc. Locations, Northwest, Sector II MBE: Manuel Luis Construction Co., Inc. $208,000.00 10.02% J. Villa Construction, Inc. 208,000.00 10.02% $416,000.00 20.04% WBE: Ball & Breckenridge Trucking, Inc. $150,000.00 7.22% MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM SENCHAL D. BARROLLE, ESQ. A PROTEST WAS RECEIVED FROM GALLAGHER EVELIUS JONES, LLP ON BEHALF OF P. FLANIGAN & SONS, INC. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,075,776.70 9950-904214-9514 State Constr. Local Resurfacing Rev. Northwest 311,366.51 9950-903550-9509 GF (HUR) Constr. Reserve – Neighborhood Street _____________ Reconstruction $2,387,143.21 $2,075,776.70 -------------------- 9950-904222-9514-6 Structure & Improvements 207,577.67 -------------------- 9950-904222-9514-5 Inspection 103,788.84 -------------------- 9950-904222-9514-2 $2,387,143.21 Contingencies Resurfacing Hwys at Various Locations, NW Sec II 83 AGENDA BOARD OF ESTIMATES 06/10/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation – cont’d This transfer will fund the costs associated with the award of Project TR 15012, Resurfacing Highways, Northwest, Sector II with M. Luis Construction Co., Inc. Department of Transportation 3. TR 15014, Resurfacing M. Luis Construction $2,363,000.00 Highways at Various Co., Inc. Locations, Southeast, Sector IV MBE: Manuel Luis Construction Co., Inc. $248,000.00 10.50% J. Villa Construction, Inc. 40,000.00 1.69% Powell’s Trucking Company, Inc. 210,000.00 8.89% $498,000.00 21.08% WBE: Ball & Breckenridge Trucking, Inc. $ 50,000.00 2.11% Rowen Concrete, Inc. 120,000.00 5.08% $170,000.00 7.19% MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM SENCHAL D. BARROLLE, ESQ. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,200,000.00 9950-904216-9514 State Constr. Local Resurfacing Rev. Southeast 163,000.00 9950-916080-9512 State Constr. Traffic Safety Improv. Rev. Citywide 84 AGENDA BOARD OF ESTIMATES 06/10/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 354,450.00 9950-903550-9509 GF (HUR) Const. Reserve – Neighborhood Street _____________ Reconstruction $2,717,450.00 $2,200,000.00 -------------------- 9950-906224-9514-6 Structure & Improvements 163,000.00 -------------------- 9950-906224-9514-5 Inspection 354,450.00 -------------------- 9950-906224-9514-2 $2,717,450.00 Contingencies Resurfacing Highways at Various Loc, SE Sec IV This transfer will fund the costs associated with the award of TR 15014, Resurfacing Highways, Southeast, Sector IV with M. Luis Construction Co., Inc. 5. TR 15013, Resurfacing REJECTION – On April 15, 2015, Highways at Various the Board opened two bids for Locations, SW Sector III TR 15013. These bids ranged from a low of $1,988,807.70 to a high of $2,972,571.50. While the Department feels that acceptance of this bid would be in the best interest of the City from a pricing and operational standpoint, and our experience with the vendor has clearly reflected that a minor typographic error was made without impacting the total amounts committed for each sub- contractor, subsequent review of 85 AGENDA BOARD OF ESTIMATES 06/10/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation – cont’d the bid documents by the Minority & Women’s Business Opportunity Office resulted in their determination that the low bidder to be considered noncompliant. Upon moving to the second bidder, it was found that they exceeded the Engineer’s Estimate beyond the capacity of the Department’s budget. The Department of Transportation has explored options for awarding the contract, but finds no options available to us to proceed with award. Although we do not believe that this is in the best interest of the City given the schedule and potential budget impacts created by an obvious typographical error, the Department of Transportation has identified no options except to reject all bids, and therefore requests your Honorable Board’s permission to re- advertise this project. A PROTEST WAS RECEIVED FROM GALLAGHER EVELIUS & JONES LLP ON BEHALF OF P. FLANIGAN & SONS, INC. 6. TR 15008R, Urgent Need REJECTION – On May 6, 2015, the Contract Citywide Board opened one bid. The sole bid of $2,659,897.50 is 51.07% over the Engineer’s Estimate of $1,760,730.00. Due to the bidder exceeding the Engineer’s Estimate beyond the Department’s budget capacity, the Department believes that it is in the best interest of the City to reject all bids and request the board’s permission to re-advertise this project. A PROTEST WAS RECEIVED FROM P. FLANIGAN & SONS, INC. 86 AGENDA BOARD OF ESTIMATES 06/10/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Office of the President 1. Bernard C. “Jack” National Elected $4,617.20 Young Association of Official Rochelle “Rikki” Counties 2015 Expense Spector* National Annual Account Carolyn Blakeney Conference and Exposition Charlotte, NC July 11 – 14, 2015 July 10 – 14, 2015* (Reg. Fee $515.00 ea.) The subsistence for this location is $161.00 per day. The hotel cost is $159.00 per night plus hotel taxes of $24.25. The Department is requesting additional subsistence of $38.00 a day for meals and incidentals for each representative. The airfare for Mr. Young and Ms. Blakeney in the amount of $221.50 and registration fees were prepaid on a City-issued procurement card assigned to Mr. Hosea Chew. The amount to disbursed to Mr. Young and Ms. Blakeney is $729.75 each. The amount to be disbursed to Ms. Spector is $1,684.70. Police Department 2. Rodney E. Hill Study Seattle Asset $2,528.00 Ganesha Martin Police Department Forfeiture Practices Fund Seattle, WA June 7 - 10, 2015 (Reg. Fee. $0.00) The airfare for Mr. Hill and Ms. Martin in the amount of $421.00 each was prepaid using a City-issued credit card assigned to Tribhuvan Thacker. The disbursement for Mr. Hill is $843.00. The disbursement for Ms. Martin is $843.00. 87 AGENDA BOARD OF ESTIMATES 06/10/2015 TRAVEL REQUEST Name To Attend Funds Amount Mayor’s Office 3. Stephanie 2015 Annual General $3,273.68 Rawlings-Blake Conference of Fund Mayors San Francisco, CA Jun. 18 – 23, 2015 (Reg. Fee $750.00) The subsistence rate for this location is $290.00 per night. The cost of the hotel is $299.00 per night plus taxes of $49.036 per night. The Department is requesting additional subsistence of $9.00 per night for the hotel and $40.00 per day for food and incidentals. The airfare in the amount of $583.50, the hotel costs in the amount of $1,740.18, and the registration fee of $750.00 have been pre-paid on a City-issued credit card assigned to Ms. Kathe Hammond. Therefore, the amount of $200.00 will be disbursed to Ms. Rawlings-Blake. Health Department 4. LaVeda Bacetti Nurse-Family DHMH $1,372.05 Administrator’s Visiting Orientation Grant Denver, CO Jun. 28 – Jul. 1, 2015 The subsistence rate for this location is $229.00 per night. This trip includes weekend travel. The Department is requesting one additional night’s stay on June 30, 2015 because of the time the conference ends and the flight schedule for the return trip. The airfare in the amount of $560.00 was pre-paid on a City- issued credit card assigned to Ms. Whitney Tantleff. Therefore, Ms. Bacetti will be disbursed $812.05. 88 AGENDA BOARD OF ESTIMATES 06/10/2015 RETROACTIVE TRAVEL APPROVALS Fund Name To Attend Source Amount Health Department 5. Cynthia Mobley National Family State $ 585.26 Planning & HTYA Grant Reproductive Health Association 2015 National Conference Alexandria, VA April 26 - 28, 2015 (Reg. Fee $440.00) Ms. Mobley travelled to Alexandria, VA to attend the NFPRHA 2015 National Conference held on April 26 – 28, 2015. The sponsor NFPRHA paid for mileage and the hotel costs. The Department is requesting reimbursement of the parking, food and incidentals and the registration fee for a total of $585.26. The travel request is late because of a delay in the administrative process. TRAVEL REIMBURSEMENT $ 52.00 – Hotel parking 93.26 – Food and incidentals 440.00 - Registration $585.26 6. Lewis Smith Unity City General $1,072.07 Network Convening Funds Conference Oakland, CA January 6 – 9, 2015 89 AGENDA BOARD OF ESTIMATES 06/10/2015 RETROACTIVE TRAVEL APPROVALS – cont’d Fund Name To Attend Source Amount Mr. Smith traveled to Oakland, CA to attend the Unity City Network Convening Conference held on January 7 – 9, 2015. The airfare in the amount of $389.90 was prepaid on a City- issued credit card assigned to Jacquelyn Duval-Harvey. Therefore, the amount to be reimbursed to Mr. Smith is $682.37. The travel request is late because Mr. Smith was notified to late to request Board approval prior to travel. TRAVEL REIMBURSEMENT $ 578.31 – Hotel (including taxes of $23.77) 60.00 – Taxi 44.06 – Meals and incidentals $ 682.37 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 90