NOTICE: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – APRIL 22, 2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Aaron Enterprises, Inc. $ 8,000,000.00 Archer Western Contractors, LLC. $2,730,474,000.00 Living Classrooms Foundation $ 32,166,000.00 Malstrom Electric, Inc. $ 1,500,000.00 Midasco, LLC $ 82,557,000.00 Midwest Mole, Inc. $ 56,304,000.00 PIM Corporation $ 8,000,000.00 Ruff Roofers, Inc. $ 8,000,000.00 Schemm Electric Co., Inc. $ 8,000,000.00 Spiniello Companies $ 175,581,000.00 W. Concrete, Inc. $ 1,500,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: BLV Engineering Associates, Inc. Engineer Gilbert Architects, Inc. Architect Hord Coplan Macht, Inc. Landscape Architect Architect AGENDA BOARD OF ESTIMATES 04/22/2015 BOARDS AND COMMISSIONS iDesign Engineering, Inc. Engineer Modjeski and Masters, Inc. Engineer Spyder Engineers, LLC Engineer The Faux Group, Inc. Landscape Architect The JAED Corporation, t/a StudioJAED Architect Engineer Tucker, Young, Jackson, Tull, Inc. Engineer Urban Engineers, Inc. Engineer Land Survey 2 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Audits – Training for Auditors ACTION REQUESTED OF B/E: The Board is requested to approve the expenditure of funds for the registration of staff members to attend a one-day fraud and ethics seminar, sponsored by the Association of Government Accountants on May 14, 2015. AMOUNT OF MONEY AND SOURCE: $4,810.00 – 1001-000000-1310-157800-603020 BACKGROUND/EXPLANATION: Government Auditing Standards require that each auditor obtain 80 hours of continuing professional education (CPE) every two years. The foregoing program is part of the Department’s scheduled training for calendar year 2015 and will provide training for 37 auditors. Each auditor will earn 8 CPE’s. The average cost per staff training hour will be $16.25, which is well below industry average in relation to other training of this nature. APPROVED FOR FUNDS BY FINANCE 3 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 8 favorable reports by the Planning Commission on April 9, 2015 on Transfers of Funds approved by the Board of Estimates at its meetings on April 1, and April 8, 2015. 4 AGENDA BOARD OF ESTIMATES 04/22/2015 Parking Authority of – Parking Facility Rate Adjustment Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve an adjustment to the monthly rate and certain transient rates at the City-owned Water Street Garage that is managed by the PABC. The Parking Facility Rate Adjustment is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that rate adjustments at this parking facility are warranted at this time. To bring the monthly rate and certain transient rates charged at Water Street Garage in line with its surrounding facilities, the PABC staff developed the rate adjustment recommendations attached hereto. These rate adjustments were unanimously approved by the PABC Board of Directors. 5 AGENDA BOARD OF ESTIMATES 04/22/2015 PABC – cont’d Location Proposed Transient Rate Changes Proposed Monthly Rate Changes Water Regular Monthly Rate Street Current Rate Proposed Rate Last Rate Change Current Rate Proposed Rate Last Rate Change Garage Up to 2 hrs. $ 9.00 $10.00 November 2013 Regular Up to 3 hrs. $11.00 $12.00 November 2013 Rate $145.00 $150.00 January 2014 MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 6 AGENDA BOARD OF ESTIMATES 04/22/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 8 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 7 AGENDA BOARD OF ESTIMATES 04/22/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 1. $125,000.00 9991-945002-9587 9999-918201-9593 Comm. Dev. Unallocated Reserve Park Heights Block Grant Renaissance 24 This transfer will provide funds to Park Heights Renaissance for the rehabilitation deferred loan program in the Parks Heights community. 2. $ 49,960.00 9991-945002-9587 9983-905350-9593 Comm. Dev. Unallocated Reserve Baltimore Block Grant Montessori Public 28 Charter School This transfer will provide Community Development Block Grant funds to Baltimore Montessori Public Charter School to improve the security system. 8 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of General Services - Developer’s Agreement No. 1391 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1391 with Hopkins Village, LLC. AMOUNT OF MONEY AND SOURCE: $1,953,436.00 BACKGROUND/EXPLANATION: The developer will install new water, sanitary sewer, and streetscape improvements located in the vicinity of 3200 Saint Paul Street. This Developer’s Agreement will allow the organization to do their own installation in accordance with Baltimore City Standards. A Performance Bond in the amount of $1,953,436.00 has been issued to Hopkins Village, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: N/A (The Developer’s Agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 225 W. 23rd W.C. Harlan Retain two double Street Company, LLC face electric signs 12’x3’, one awning w/signage 7’x3’, one awning w/signage 52’x’8”, two handicap ramps, one @ 16’8” x 3’8”, one @ 18’x4’, one planter 13’x3’5” Annual Charge: $1,003.72 2. 1710 Eastern Stanley F. Retain flat sign Avenue Oleszczuk 10’x2’ Annual Charge: $ 35.20 3. 873 W. Baltimore RPC 829, LLC One metal canopy Street 27’x3’ brick veneer 200 sq. ft. Annual Charge: $ 240.40 Since no protests were received, there are no objections to approval. 10 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of General Services – Facility Encroachment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Facility Encroachment Agreement between the Department of Transportation and CSX Transportation, Inc. The period of the Facility Encroachment Agreement is effective upon Board approval and will terminate upon licensee’s cessation of use of the facilities, by mutual consent, or failure of the licensee to complete the installation within five years. AMOUNT OF MONEY AND SOURCE: $ 500.00 Encroachment Fee 750.00 Railroad Protective Liability Insurance Fee 1,250.00 Application Fee $2,500.00 – 9950-902416-9506-900020-704044 BACKGROUND/EXPLANATION: The Department is proposing a project to reconstruct Hawkins Point Road from Chemical Road to the United States Coast Guard Yard. In the design of this project it has been determined that the City’s contractor will need to install a new 30” diameter aerial water pipeline on the CSXT Bridge. The submitted agreement will allow the construction to proceed. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The Facility Encroachment Agreement has been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of General Services – Limited Right of Entry and License Agreement_________ ACTION REQUESTED OF B/E The Board is requested to approve and authorize execution of a Limited Right of Entry and License Agreement between the Maryland Port Administration (MPA) and Ports America Chesapeake, LLC, and the City. The agreement is effective upon Board approval and approval by Maryland Port Administration and Ports America Chesapeake, LLC, for a period of up to twelve consecutive months beginning on the date of the first actual entry by the City or its contractors upon the property. AMOUNT OF MONEY AND SOURCE N/A BACKGROUND/EXPLANANATION The Department of Transportation has let a contract to perform work along Broening Highway, from Colgate Creek to Boston Street. A portion of this work involves entering onto MPA, landlord, and Ports America Chesapeake, LLC, tenant, site to install conduit as part of the upgrade to the traffic signals at the entrance to the Ports America Chesapeake, LLC site. (The Limited Right of Entry and License Agreement has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 04/22/2015 Mayor’s Office of Human Services (MOHS) - Agreements The Board is requested to approve and authorize execution of the various Agreements. 1. THE WOMEN’S HOUSING COALITION, INC. $ 55,062.00 (WHC) Account: 4000-496215-3573-591435-603051 The WHC will provide supportive services at its Calverton permanent housing program site. The Calverton permanent housing program serves homeless, low-income, disabled women, the majority of whom have a history of chronic mental illness and/or substance abuse. The program provides support services, which include case management and referrals to health, mental health, employment, and educational resources that are designed to allow the women the greatest chances of success in permanent housing. The support and services will be provided to 14 households. The period of the Agreement is July 1, 2015 through June 30, 2016. MWBOO GRANTED A WAIVER. 2. THE WOMEN’S HOUSING COALITION, INC. $306,000.00 (WHC) Account: 4000-496315-3573-591235-603051 The WHC will provide housing at the WHC Scattered Site permanent housing program. The WHC Scattered Site permanent housing program provides housing and supportive services to homeless, very low-income, physically and/or mentally (some dually diagnosed), challenged women. The support services include case management, financial literacy (credit repair, household budgeting, etc.), well-being and nutrition, job readiness (resume writing, job search, application process, 13 AGENDA BOARD OF ESTIMATES 04/22/2015 MOHS – cont’d interviewing skills), and computer skills training. The housing and support services will be provided to 25 households. The period of the Agreement is May 1, 2015 through April 30, 2016. MWBOO GRANTED A WAIVER. 3. THE WOMEN’S HOUSING COALITION, INC. $107,166.00 (WHC) Account: 4000-496315-3573-591235-603051 The WHC will provide housing as part of its WHC Family Scattered Site Shelter+Care (S+C) Program. In addition to housing, the WHC Family Scattered Site S+C Program provides comprehensive case management, drug testing, child care, and transportation assistance. Client support services also include financial literacy (credit repair, household budgeting, etc.), well-being and nutrition, job readiness (resume writing, job search, application process, interviewing skills), and computer skills training. The WHC will also make referrals to health, education, and employment resources in the Baltimore community. The housing and support services will be provided to seven households. The period of the Agreement is May 1, 2015 through April 30, 2016. MWBOO GRANTED A WAIVER. 4. THE BALTIMORE STATION, INC. $ 86,000.00 Account: 4000-480015-3572-333628-603051 The organization will use the funds to support the cost of treatment for homeless men and to provide much needed supplies, equipment, cots, sheets, and towels to the Overflow Shelter. The period of the Agreement is January 1, 2015 through June 30, 2015. 14 AGENDA BOARD OF ESTIMATES 04/22/2015 MOHS – cont’d The Agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. 5. UNION BAPTIST CHURCH-SCHOOL, INC. $ 51,000.00 (UNION BAPTIST) Account: 5000-586815-6051-516000-603051 Union Baptist will use the funds to enhance children’s social, physical, cognitive, and language development through its Head Start Program. The organization will, as necessary, hire Teachers, Assistant Teachers, and an Education Coordinator. The Union Baptist Head Start Program will serve 48 children for the summer session of Head Start. The period of the Agreement is June 15, 2015 through August 7, 2015. MWBOO GRANTED A WAIVER. 6. DAYSPRING PROGRAMS, INC. $ 49,604.12 Account: 5000-586815-6051-516800-603051 Dayspring Programs, Inc. will provide services to 100 children, five days per week for two months from the hours of 8:30 a.m. – 3:30 p.m. The education staff will continue to work towards goals that prepare children for school readiness during the period of performance. The organization will provide classroom supplies, including science and math kits to enhance school readiness. In addition, the organization will provide field trips to enhance the classroom experience. The period of the Agreement is June 29, 2015 through August 21, 2015. 15 AGENDA BOARD OF ESTIMATES 04/22/2015 MOHS – cont’d 7. THE FIRST APOSTOLIC FAITH INSTITUTIONAL $ 29,748.00 CHURCH, INCORPORATED Account: 1001-000000-3572-327296-603051 The organization will provide a day shelter between the hours of 3:00 p.m. to 6:00 p.m. for up to 100 homeless women seven days a week. The period of the Agreement is January 1, 2015 through June 30, 2015. The Agreement is late because of a delay at the administrative level. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 04/22/2015 Mayor’s Office of Human Services (MOHS) – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Donna Clayton for November 18, 2014. AMOUNT OF MONEY AND SOURCE: $46.85 – 4000-486315-6051-452200-604014 BACKGROUND/EXPLANATION: The reimbursement covers the cost of food purchased for a working lunch staff meeting held by the Head Start Program under the MOHS. Ms. Clayton neglected to submit the expense statement and was unable to complete the form in time to stay within the guidelines as set forth in AM 240-11. The MOHS apologizes for the tardiness of this request. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 17 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Emergent Biosolutions, Inc. The period of the agreement will commence upon Board of Estimates approval and termination will be deemed in writing by the Department of Transportation. AMOUNT OF MONEY AND SOURCE: $14,427.01 – 9950-917089-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the development. The Developer proposes to construct an approximately 22,878 sq. ft. addition to the existing 33,770 sq. ft. manufacturing facility at 5901 East Lombard Street. The Developer agrees to make a one-time contribution in the amount of $14,427.01 to fund the City’s mu1timodal transportation improvements in the development’s vicinity to the extent practicable. MBE/WBE PARTICIPATION: N/A (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Traffic Mitigation Agreement with Richmond American Homes of Maryland, Inc. The period of the agreement will commence upon Board of Estimates approval and termination will be deemed in writing by the Department of Transportation. AMOUNT OF MONEY AND SOURCE: $6,405.13 – 9950-903085-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on May 9, 2012, determined that a Traffic Impact Study was required for the development. The Developer proposes to construct Phase 2 of the development which consists of 23 townhouses with 54,533 sq. ft. for the Federal Place at Jackson Street & East Gittings Street: Ward 24, Section 13, Block 1924C, Lots 65 & 100A. The Developer agrees to make a one-time contribution in the amount of $6,405.13 to fund the City’s mu1timodal transportation improvements in the development’s vicinity to the extent practicable. MBE/WBE PARTICIPATION: N/A (The Traffic Mitigation Agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 28 to STV, Inc./PB Americas, Inc. (Joint Venture) under Project 1161, On-Call Construction Project Management Services. AMOUNT OF MONEY AND SOURCE: $119,705.67 – 9950-904641-9508-900020-703032 BACKGROUND/EXPLANATION: This authorization provides for development of Phase 1 of the Strategic Transportation Master Plan for the Baltimore City Department of Transportation. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. MBE: 27.00% WBE: 9.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 20 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $70,550.19 9950-902641-9509 9950-904641-9508-3 GF (HUR) Constr. Reserve Design and Study Feasibility Studies Feasibility Studies This transfer will partially fund costs associated with Task No. 28, Project 1161, for On-Call Construction Project Management Services with STV, Inc./PB Americas, Inc. (Joint Venture). (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 21 AGENDA BOARD OF ESTIMATES 04/22/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Housing and Community Development – Option 1. The Marion I. 4659 Park Heights G/R $ 800.00 & Henry J. Knott Avenue $96.00 Foundation Funds are available in account 9910-903183-9588-900000- 704040, Park Heights Acquisition/Project. In the event that the option agreement fails and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amount. Department of Housing and Community Development – Condemnation 2. Walter Y. 1111 N. Bradford St. G/R $ 320.00 Goodwich $48.00 Funds are available in account 9910-908044-9588-900000- 704040. Law Department – Settlement 3. Clementina Floyd 3313 Woodland Ave. F/S $1,920.00 Funds are available in account 9910-903183-9588-900000- 704040. On September 22, 2014, the City filed a condemnation for the acquisition of the fee simple interest in the real property located at 3313 Woodland Avenue. On July 30, 2014, the Board approved the fair market value of the property in the amount 22 AGENDA BOARD OF ESTIMATES 04/22/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Law Department – Settlement of $28,000.00, based upon an independent appraisal report. The previous owner obtained a reverse mortgage for $196,500.00. The mortgage holder initially suggested that the property was worth more than the City’s fair market value but never produced an appraisal or documentation of the outstanding loan amount. After negotiations, the parties agreed to settle the condemnation suit for $29,920.00. Therefore, the Board is requested to approve an additional $1,920.00. 23 AGENDA BOARD OF ESTIMATES 04/22/2015 Baltimore City Sheriff’s Office – Cooperative Reimbursement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Cooperative Reimbursement Agreement with the State of Maryland Department of Human Resources (DHR) Child Support Enforcement Administration (CSEA). The period of the Cooperative Reimbursement Agreement is October 1, 2014 through September 30, 2015. AMOUNT OF MONEY AND SOURCE: $1,829,864.00 – 1001-000000-1180-502800-401660 BACKGROUND/EXPLANATION: The CSEA is a federally funded program that affords the State of Maryland to enter into an agreement with the Sheriff’s Office to provide child support enforcement services. This program operates in accordance with the Federal Department of Health and Human Services, under the Title IV-D of the Social Security Act. The services provided under this Cooperative Reimbursement Agreement are service of process, execution of writs, warrants and body attachments, participation in departmental initiatives, location services, transportation of prisoners, and courthouse security. The Cooperative Reimbursement Agreement is late because of delays in the administrative process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Cooperative Reimbursement Agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Housing and – HOME Investment Partnerships Community Development Program Loan ACTION REQUESTED OF B/E: The Board is requested to approve a HOME Investment Partnerships Program Loan to the Mulberry at Park Limited Partnership (the Borrower). The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: Sources of Funds Use of Funds Bank of America $ 2,653,000.00 Constr. Costs $16,410,122.00 Bank of America 1,400,000.00 Fees Related to 1,141,050.00 Construction Baltimore City 870,000.00 Financing Fees & 947,229.00 HOME Funds Charges CDA/Rental 1,484,000.00 Acquisition Costs 950,000.00 Housing Federal Home 500,000.00 Syndication 117,500.00 Loan Bank Related Costs Deferred 375,145.00 Reserves 384,760.00 Developer Fee Tax Credit $15,000,000.00 Developer Fee 2,331,484.00 Syndicated Equity $22,282,145.00 $22,282,145.00 Account: 9910-907718-9610 BACKGROUND/EXPLANATION: The proceeds of the HOME Loan will be used to support a portion of the new construction and construction-related costs for approximately 68 residential units known as Mulberry at Park Apartments, to be located at 211 West Mulberry Street (the Project). 25 AGENDA BOARD OF ESTIMATES 04/22/2015 DHCD – cont’d The Mulberry at Park Limited Partnership (the Borrower), a newly-created single purpose entity that is an affiliate of Enterprise Housing Corporation, has proposed to construct and operate a rental housing development which will be comprised of 68 units for families and the disabled (the Project) located in the Bromo Tower Arts and Entertainment District of the City’s West Side. The site consists of vacant and underutilized lots and a single structure that will be demolished to make way for the project. Upon construction completion, the Project is expected to contain 34 one-bedroom units, 27 two-bedroom units, and 7 three-bedroom units in a seven-story structure totaling approximately 84,000 gross square feet. All of the units will be restricted to residents whose incomes do not exceed 60% of the area median income, adjusted for family size (AMI). Amenities will include one level of below grade parking containing approximately 18 spaces, a lounge/cyber café, a homework/study room, a fitness center, and a second floor outdoor terrace/family activity area. The building will maximize the allowable footprint on the site and the exterior will be designed to complement the surrounding area in an effort to strengthen the block’s urban fabric. The apartment units will include Energy-Star appliances and windows, in-unit washers and dryers, and high-efficiency HVAC systems, all of which will create a healthier and more energy efficient environment for the residents. The Housing Authority of Baltimore City (HABC) intends to support the Project by providing Project-Based Section 8 subsidies for 19 units. As a condition to receiving the HOME Loan, the Borrower agrees to provide not less than 15% of the one-bedroom units (i.e., 11 units) (the NED units) targeted and restricted to NED (defined herein) residents earning 30% - 50% or less of the AMI. The Borrower has further agreed to provide additional eight units as Long Term Bailey UFAS Units which will be restricted to residents earning 30% or less of the AMI (the UFAS Units). The UFAS Units will each contain accessible features and will be certified by an architect designated by the HABC as compliant with the Uniform Federal Accessibility Stan- 26 AGENDA BOARD OF ESTIMATES 04/22/2015 DHCD – cont’d dards (UFAS) adopted by HUD. The City and HABC will require the UFAS Units to be restricted for exclusive use for at least 40 years in accordance with the requirements of the Bailey Consent Decree. The NED Units will be restricted for at least 15 years, also in accordance with the requirement of the Bailey Consent Decree. The term NED or (non-elderly persons with disabilities) refers to residents that meet the following criteria: (i) the sole member, head of household, or head of household’s spouse has a disability and is under age 62, (ii) the household is eligible for a one-bedroom public housing unit or for a two- bedroom public housing unit because a second bedroom public housing unit is needed for disability-related reasons, and (iii) the household is on the HABC waiting list for public housing or Section 8 subsidized housing. The HOME Loan will be used solely to finance a portion of the hard construction costs of the Project. Joseph J. Blake & Associates prepared an appraisal for Bank of America (defined herein) dated January 30, 2015. The estimated market value of the subject property as if completed and stabilized at restricted rents with consideration to the tax credits is $15,000,000.00. The appraised value is below the total development cost of the Project which is common for transactions involving LIHTCs subsidized rents and preferred governmental financing. The LIHTCs provide equity and are not considered as long-term debt to the property. The rents are considered restricted because they are supported with financing that require long-term income and rent restrictions. As a result, the rent levels are set below the market rate thereby decreasing the property’s appraised value. Gap financing, such as the HOME Loan and the other governmental sources are in place in order to allow for continuing affordability. The appraised value meets the underwriting standards for the must-pay permanent superior lender. The Department is comfortable with recommending the HOME Loan as described under these circumstances. 27 AGENDA BOARD OF ESTIMATES 04/22/2015 DHCD – cont’d PARTICIPATING PARTIES: A. Developer – The developer of record is Enterprise Housing Corporation, which is the sole member of EHC Mulberry at Park, LLC, which in turn is the general partner of Mulberry at Park Limited Partnership, a newly created single purpose entity. Enterprise Homes, Inc., will be the development consultant and a guarantor for the Project. B. General Contractor and Architect – Harkins Builders, Inc. will act as the general contractor and post a payment and performance bond. Marks, Thomas Architects will provide architectural services. C. Participating Lenders Bank of America – 1st, 3rd, and 5th lien construction, 1st and 4th lien permanent Bank of America/Merrill Lynch, or its affiliate (BOA), is providing three loans: a construction/permanent loan in the approximate amount of $2,700,000.00 (the BOA Permanent Loan), a construction loan in the approximate amount of $11,800,000.00 (the BOA Bridge Loan), and a subordinated construction/permanent loan in the approximate amount of $1,400,000.00 (the BOA Subordinate Loan). The BOA Permanent Loan will be in first-lien position, accrue interest at a rate of approximately 5.75% and will have a permanent loan term of 18 years following completion of construction with principal amortizing over 30 years. The BOA Bridge Loan will be in third-lien position during construction, have an interest rate equal to the 30-day LIBOR Market Index Rate plus approximately 275 basis points, and have a term of 24 months plus any applicable extensions. Interest only payments will be required. The BOA Bridge Loan is expected to be repaid from installments of tax credit equity. 28 AGENDA BOARD OF ESTIMATES 04/22/2015 DHCD – cont’d The BOA Subordinate Loan will be in fifth lien position during construction and fourth lien position after the BOA Bridge Loan is repaid. The BOA Subordinate Loan will have an interest rate of 0% and will have a term of 30 years. The BOA Subordinate Loan is expected to be forgiven at maturity. MD CDA – RENTAL HOUSING PROGRAM – 2nd lien construction/permanent The Community Development Administration (CDA), a unit of the Division of Development Finance of the Maryland Department of Housing and Community Development, will be providing a loan from its Rental Housing Production Program funds in an approximate amount of $1,484,000.00 (the State Loan). The State Loan will be in second-lien position. Interest on the State Loan will accrue on sums advanced at the rate of 0% and the loan will have a permanent term of 40 years. The Borrower will make annual contingent payments of principal and interest based on available cash flow as required by CDA following payment of Project expenses authorized by CDA (including superior loan payments) so as to fully amortize the principal sum by the maturity date. Any interest and principal not paid because of insufficient surplus cash will accrue and defer and be paid each subsequent payment date to the extent there is sufficient surplus cash. The State Loan will be long-term, subordinate, non-recourse debt. BALTIMORE CITY HOME PROGRAM – 4th lien construction/3rd lien permanent The City is making a construction/permanent loan from amounts available under the HOME Program in the principal amount not to exceed $870,000.00 (the HOME Loan). The HOME Loan will be in fourth-lien position until the repayment of the BOA Bridge Loan at which point it will move into third lien position for the permanent loan period. The construction loan period will be for a term not to exceed 24 months from the date of closing (the HOME Loan Construction Loan Period). The permanent loan period will be 40 years commencing at the end of the HOME Loan Construction Loan Period (the HOME Loan Permanent Loan Period). The interest rate charged on the Home Loan will be 0%. The final 29 AGENDA BOARD OF ESTIMATES 04/22/2015 DHCD – cont’d day of the HOME Permanent Loan Period is the HOME Loan Maturity Date. No payments on the HOME Loan will be required during construction, but during the HOME Loan Permanent Loan Period, contingent annual payments on principal and interest will be due from available cash flow based on CDA requirements following payment of Project expenses authorized by CDA. Any such payments due and owing but unable to be made will be deferred in accordance with CDA requirements. The outstanding principal balance, plus any deferred and accrued payments, will be due and payable on the HOME Loan Maturity Date. The HOME Loan will be long-term, subordinate, non-recourse debt. FEDERAL HOME LOAN BANK LOAN – 6th lien construction/5th lien permanent Enterprise Housing Corporation will provide a deferred loan in an approximate amount of $500,000.00 (AHP Loan) with proceeds of a grant from the Federal Home Loan Bank of Atlanta’s Affordable Housing Program. The AHP Loan will be in the fifth-lien position until the repayment of the BOA Bridge Loan. During the construction loan period of the AHP Loan, no interest will be charged on the outstanding principal balance of the AHP Loan. The permanent loan period of the AHP Loan will be 40 years commencing at construction completion and during such period, interest on the AHP Loan will accrue at 1.00% simple interest per annum. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women’s Business Program is fully applicable and no request for a waiver or exception has been made. 30 AGENDA BOARD OF ESTIMATES 04/22/2015 DHCD – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $870,000.00 9910-923006-9609 9910-907718-9610 Federal Home Home FY-2014 Mulberry at Park FY 2014 Reserve Apartments This transfer will provide Federal HOME funds to the Mulberry at Park Limited Partnership to support a portion of the construction and construction-related costs for 68 residential units known as Mulberry at Park Apartments. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably, thereon.) 31 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with GBAHC Park Heights Homes, LLC for the sale of the City-owned lot located at 2617 Violet Avenue. AMOUNT OF MONEY AND SOURCE: $1,000.00 – Purchase price BACKGROUND/EXPLANATION: The City will convey all of its rights, title, and interest in the property. The purchase will be financed through private funding. The project will consist of the vacant lot being used as greenspace for the property the developer owns 2619 Violet Avenue. The property is located in the Park Circle Neighborhood. The authority to sell the property comes from the Park Heights Urban Renewal Plan, approved by the Mayor and City Council of Baltimore by Ordinance No. 14-297, dated October 1, 2014. The property is valued at $1,000.00. Pursuant to the Baltimore City Appraisal Policy, properties assessed below $2,500.00 by the State Department of Assessments and Taxation do not have to be appraised for value. As such, appraisals are not necessary for these properties. MBE/WBE PARTICIPATION: The developer will purchase this property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation, therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 04/22/2015 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following page: 34 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 33 AGENDA BOARD OF ESTIMATES 04/22/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $0.00 – TR 14005, Resurfacing Highways at Various Locations Northeast, Sector I $1,867,821.89 - M. Luis Construc- 120 - tion Co., Inc. The 120-day time extension will allow the contractor to complete additional work. The contract completion date was March 26, 2015. The new extension date is July 24, 2015. 2. EWO #004, ($211,425.72) – TR 10302, Replacement of Fort Avenue Bridge over CSXT Railroad $6,927,766.00 $188,620.00 American Infra- - - structure-MD, Inc. The overrun and underrun balance each other out. This Expenditure Authorization is necessary for payment of overrun items, deduction of amounts not paid due to underrun or not used items, and to balance out the subject contract. 34 AGENDA BOARD OF ESTIMATES 04/22/2015 Employees’ Retirement System (ERS) – Subscription Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Board of Trustees of the Employees’ Retirement System Subscription Agreement with RCPDirect II Feeder, LP. AMOUNT OF MONEY AND SOURCE: $4,000,000.00 – approximately of ERS assets No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: The RCPDirect II Feeder, LP, managed by RCP Advisors 2, LLC, RCPDirect II Feeder, LP is a limited partnership that makes private equity co-investments in the lower middle market. All investment management fees and expenses (1.0% plus an additional 10% profits share after a preferred return to limited partners) will be expended from the ERS. RCP Advisors 2, LLC will be managing approximately $4,000,000.00 of ERS assets in the RCPDirect II Feeder, LP fund. The ERS Board of Trustees is currently an investor in two other RCP Advisors private equity funds. With the recommendation of the ERS investment consultant, Marquette Associates, the Board voted to invest in RCPDirect II Feeder, LP. The annual fees for this contract are less than $50,000.00 and consequently, MBE/WBE utilization requirements do not apply. (The Subscription Agreement has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 04/22/2015 Health Department - Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to purchase incentive cards from various vendors for Dating Matters Program. AMOUNT OF MONEY AND SOURCE: $2,500.00 – 100 Downtown Locker Room Gift Cards 1,250.00 – 50 Family Dollar Stores of Maryland, Inc. Gift Cards 2,500.00 – 100 Shoppers Food Warehouse Gift Cards 1,250.00 – 50 AMC Theaters Gift Cards 9.95 - Shipping and handling $7,509.95 – 4000-428515-3160-271400-604051 (300 incentive cards @ $25.00 each) BACKGROUND/EXPLANATION: The incentive cards will be distributed to youth in the Office of Youth Violence Prevention – Dating Matters Program as a way of rewarding them for achievements such as, progress in school, etc. They will also be given to the youths to help with their living situations such as, purchase of hygienic products, clothing, etc. as needed. The Department adopted a consolidated policy for the purchase, distribution and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards and; 4) periodic internal reviews of programs; activity vis-à-vis the internal policy, which are to be shared with the Department of Audits. This policy has been reviewed by both the Solicitor’s Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the incentive cards are subject to the Department of Audits approval. 36 AGENDA BOARD OF ESTIMATES 04/22/2015 Health Dept. – cont’d MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 37 AGENDA BOARD OF ESTIMATES 04/22/2015 Health Department – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Paulette Tucker for the month of August 2014. AMOUNT OF MONEY AND SOURCE: $15.98 – 1001-000000-3100-295900-604003 Uniform Expenses BACKGROUND/EXPLANATION: Ms. Tucker misplaced her paperwork. Therefore, her expense statement was not processed in a timely manner. The Bureau of School Health has instituted measures to ensure that expense statements are processed on time. The Department apologizes for the lateness. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 38 AGENDA BOARD OF ESTIMATES 04/22/2015 Health Department – Agreements, Amendment to Transfer Agreement, and Notification of Grant Award The Board is requested to approve and authorize execution of the Agreements and Amendment to Transfer Agreement and to approve and authorize acceptance of the Notification of Grant Award. 1. PARK WEST HEALTH SYSTEM, INC. $150,000.00 Account: 5000-569715-3023-274410-603051 The organization will provide non-medical case management services or client outreach services. Clients will be assessed for Ryan White Part B eligibility (HIV status, residency, income and insurance) and will sign all agency forms. A bio-psychosocial assessment will be completed and an action plan will be developed outlining the goals and objectives for each client. Referrals will be made and documented follow-ups will be conducted on referrals until they are resolved. The period of the Agreement is July 1, 2014 through June 30, 2015. 2. THE JOHNS HOPKINS UNIVERSITY (JHU) $298,849.00 Account: 5000-569715-3023-274408-603051 The JHU AIDS Service (JHUAS) is a multidisciplinary program of over 180 practitioners dedicated to treatment and prevention of HIV infection. JHUAS will provide, through Project LINK, a readiness program that uses a multidisciplinary approach to address barriers by offering individualized and tailored support for medication adherence and retention in care. Interventions include: 1) individual nurse education sessions, 2) case management support to facilitate rapid access to needed services, 3) group education and support sessions that are curricula driven, and 4) peer navigators to provide support and reinforcement of the clinical principles of medication adherence. The period of the Agreement is July 1, 2014 through June 30, 2015. 39 AGENDA BOARD OF ESTIMATES 04/22/2015 Health Department – cont’d 3. THE JOHNS HOPKINS UNIVERSITY (JHU) $82,733.00 Account: 4000-424515-3023-599630-603051 The JHU AIDS Service (JHUAS) is a multidisciplinary program of over 180 practitioners dedicated to treatment and prevention of HIV infection. Through the substance abuse program, JHUAS will provide integrated behavioral care for HIV positive patients with co-occurring substance abuse and mental health disorder, who also receive medical care from JHUAS. Techniques used in the delivery of services include motivational interviewing, Cognitive Behavioral Treatment, and combines pharmacotherapy for mental health illness and counseling by a drug addict specialist. Counseling strategies include individual and group meetings with the substance abuse counselor. The period of the Agreement is July 1, 2014 through June 30, 2015. MWBOO GRANTED A WAIVER. 4. THE JOHNS HOPKINS UNIVERSITY (JHU) $27,601.00 Account: 4000-425615-3023-599613-603051 The JHU School of Medicine will provide Medical Case Management services to support women through the perinatal period with referrals to HIV and non-HIV resources not offered through other regular case management. Services will be directed to immediate problem solving provided by a peer client advocate and will include, but are not limited to, assistance with: legal, financial, housing, transportation and other psychosocial issues that will support the pregnant women with the ultimate goal of prevention of mother to child transmissions of HIV and maintenance or improvement in maternal health. 40 AGENDA BOARD OF ESTIMATES 04/22/2015 Health Department – cont’d The Agreements are being presented at this time because the Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part B, D, and State Special Funds services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. 5. DEPARTMENT OF RECREATION AND PARKS $33,000.00 Account: 4000-433515-3024-295917-603051 The Department will provide senior center service to older adults residing in the Cherry Hill and neighboring communities of Baltimore City. The organization will also provide adults ages 60 and over in the Cherry Hill Community with recreational programming two days per week under the mandates of the Older Americans Act funding. The services will be held at the Middle Branch Rowing Facility located at 3301 Waterview Avenue. The period of the agreement is May 1, 2015 through September 30, 2015. AUDITS REVIEWED AND HAD NO OBJECTION. AMENDMENT TO TRANSFER AGREEMENT 6. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 0.00 On November 5, 2014, the Board approved the original agreement with JHU School of Medicine for the transfer of operations of the School Based Health Centers (SBHC) and School Health Suites (SHS) at KIPP Ujima/KIPP Harmony Schools, located at 4701 Greenspring Ave., Baltimore, MD 21209. The transfer of operations was to begin on March 2, 2015. 41 AGENDA BOARD OF ESTIMATES 04/22/2015 Health Department – cont’d Since renovations at the KIPP Ujima/KIPP Harmony School will not be completed until June 30, 2015, the parties want to amend the original agreement to change the start date to July 1, 2015, and the Department signatory from Jacquelyn Duval-Harvey, Interim Health Commissioner to Leana S. Wen, M.D., M.Sc., Commissioner of Health. NOTIFICATION OF GRANT AWARD (NGA) 7. MARYLAND DEPARTMENT OF AGING $2,939,592.00 Account: 4000-433515-3024-268400-404001 $ 845,035.00 4000-432915-3024-268400-404001 $1,083,917.00 4000-432915-3024-268400-404001 $ 559,562.00 4000-432915-3024-268400-404001 $ 36,842.00 4000-432915-3024-268400-404001 $ 364,288.00 4000-432915-3024-268400-404001 $ 49,948.00 The original NGA was approved on February 25, 2015 in the amount of $709,515.00. This grant is contingent upon approval of the FY15 Federal Appropriation of funds for the Administration of the Older Americans Act. Approval of this NGA will allow the Department to provide coordinated and accessible services for seniors in Baltimore City. This revised NGA in the amount of $2,939,592.00 reflects an increase from the original funding for FY15, making the total NGA amount $3,649,107.00. The period of the agreement is October 1, 2014 through September 30, 2015. 8. MARYLAND DEPARTMENT OF AGING $ 5,307.00 Account: 4000-433415-3023-273300-404001 On August 20, 2014, the Board approved the original FY15 42 AGENDA BOARD OF ESTIMATES 04/22/2015 Health Dept. – cont’d NSIP NGA for the amount of $81,933.00, for the period of April 1, 2014 through March 31, 2015. The revised NGA in the amount of $5,307.00 reflects an increase from the original funding for FY15. This award will provide funds to support public education about health insurance plan options to Baltimore City senior residents and their families. These funds will also supplement the Senior Information & Assistance program. This Agreement is late because the Department just received the information on March 12, 2015. MBE/WBE PARTICIPATION: N/A AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. APPROVED FOR FUNDS BY FINANCE (The Agreements, Amendment to Transfer Agreement, and the Notification of Grant Award have been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Settlement Agreement and Release of action brought by Mr. Timothy Ashe. AMOUNT OF MONEY AND SOURCE: $80,000.00 – 1001-000000-2041-716700-603700 BACKGROUND/EXPLANATION: On January 16, 2011, around 12:20 a.m., Officer Rassi was working uniformed patrol in the area of 400 E. Lombard Street, when he observed a black vehicle illegally parked in a tow away zone. There was no operator in the vehicle and the stereo was playing loudly. As the Officer approached the vehicle the owner later identified as Plaintiff Timothy Ashe, came out of a business in the block. At some point a verbal confrontation ensued. Defendant Rassi called for back-up units. When officers ordered Plaintiff to sit on the curb he refused. Officer Drummond alleges that Plaintiff lunged at him with his fist balled, and that Officer Drummond stepped back and delivered two strikes to Plaintiff’s face with his fist. Plaintiff was placed in handcuffs, and then placed in the police transport wagon where he was transported to Maryland General Hospital and then to Central Booking for processing. Plaintiff incurred medical and dental expenses of over $55,000.00 as a result of his injuries. As a result of the incident, Plaintiff Ashe filed suit seeking in excess of $75,000.00 in compensatory and $1,000,000.00 in punitive damages for each of the counts asserted in the Complaint. Because of conflicting factual issues, questions regarding probable cause, and objective injuries to Plaintiff as a result of the incident, and given the uncertainties and 44 AGENDA BOARD OF ESTIMATES 04/22/2015 Dept. of Law – cont’d unpredictability of jury verdicts, the parties propose to settle the matter for a total sum of $80,000.00 in return for a dismissal of the litigation. Based on a review of the facts and legal issues specific to this case, the Settlement Committee of the Law Department recommends that the Board of Estimates approve the settlement of this case as set forth herein. (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 04/22/2015 Law Department - Opinion – Request for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for Mr. Gary Schoppert, claimant: It is the opinion of the Law Department that the claimant has met the qualifications for a real property tax exemption for disabled veterans, and that the claimant is eligible to receive a refund of taxes paid because he was honorably discharged from the armed services, declared by the Veteran’s Administration to have a permanent 100% service connected disability, and resided in a single family dwelling during the period in question. It has been determined that the claimant is entitled to a refund of real property taxes, which was paid as follows: Claimant Property Taxable Year Amount GARY P. SCHOPPERT 302 Taplow Rd. 2014/2015 $7,707.06 Pursuant to the Tax Property Article, Section 208(h)(2) it is required that interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest shall accrue from the date the application is filed with the county or municipal corporation. In order to avoid interest being paid, the refund must be made within 60 days of the application. Mr. Schoppert filed his application on March 30, 2015. 46 AGENDA BOARD OF ESTIMATES 04/22/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 48 - 49 to the low bidder meeting specifications, and reject the bids on those as indicated for the reasons stated. 47 AGENDA BOARD OF ESTIMATES 04/22/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50003935, Install Tiburon Lockers (USA) Revenue & Service Rental LLC Contract Storage Lockers for Pools (Dept. of Recreation & Parks) This is a revenue contract with the City receiving 10% of gross receipts estimated at $100,000.00 ($20,000.00 annually) during the contract period. MWBOO GRANTED A WAIVER. 2. B50003952, Provide Crown Security System, $2,225,610.00 Personnel for CCTV Inc. Monitoring (Mayor’s Office of Criminal Justice, Police Dept.) MWBOO SET GOALS OF 15% MBE AND 0% WBE. MBE: Aasim Security Agency, 15% Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 3. B50003978, Portable Correlli, Inc. $ 99,450.00 Air Compressor with Trailer (Dept. of General Services) On May 9, 2014, it was determined that no goals would be set because of no opportunity to segment the contract. MWBOO GRANTED A WAIVER MAY 9, 2014. 48 AGENDA BOARD OF ESTIMATES 04/22/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 4. B50003997, Welding Airgas USA, LLC $ 150,000.00 Equipment & Supplies (Department of General Services) MWBOO GRANTED A WAIVER. 49 AGENDA BOARD OF ESTIMATES 04/22/2015 Bureau of Water and Wastewater – 2015 Sewer Surcharge Abatement ACTION REQUESTED OF B/E: The Board is requested to concur with an abatement of the 2015 Sewer Surcharge assessed to Joe Corbi’s Wholesale Pizza, Inc. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: Article 25 of the Baltimore City Code (2000 ed., as amended) grants the City the authority to assess industries a sewer surcharge for industrial waste. Industries are billed in advance each January covering the period January 1 through December 31 of each billing year. Joe Corbi’s Wholesale Pizza, Inc. was originally assessed $2,099.65 for Calendar Year 2015. However, in a letter dated March 17, 2015, Merritt-DJ1, LLC terminated the lease for Joe Corbi’s Wholesale Pizza, Inc. located at the premises known as 1416-38 Desoto Road, Baltimore, Maryland 21230. Therefore, the Pollution Control Section has requested that the 2015 Sewer Surcharge assessed to Joe Corbi’s Wholesale Pizza, Inc. be abated. The Bureau agreed that abatement was warranted. As neither Joe Corbi’s Wholesale Pizza, Inc. nor Merritt-DJ1, LLC has paid the annual surcharge assessment, a refund would not be necessary. 50 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Public Works/Office – Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Rummel, Klepper & Kahl, LLP, under Project No. 1180.2 WC 1287 and WC 1288 Small Water Main Replacement and Rehabilitation Design at Various Locations. The period of the Agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $899,923.78 – 9960-905721-9557-900020-703032 BACKGROUND/EXPLANATION: Rummel, Klepper & Kahl, LLP will provide water main design and engineering services related to the existing water infrastructure that has been identified by the City at various locations for replacement and/or rehabilitation. The scope of work includes preparation of contract documents including plans, specifications, cost estimates, permit applications, community outreach meetings, right-of-ways, etc. MBE/WBE PARTICIPATION: MBE: Dhillon Engineering, Inc. $223,711.59 24.85% DM Enterprises of Baltimore, 10,161.25 1.13% LLC Baker Engineering, Inc. 9,585.25 1.07% WBE: J.A. Rice, Inc. $73,005.18 8.11% Phoenix Engineering, Inc. 17,648.67 1.96% 51 AGENDA BOARD OF ESTIMATES 04/22/2015 DPW/Office of Engineering & Constr. – cont’d MWBOO FOUND VENDOR IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,000,000.00 9960-909100-9558 Water Rev. Constr. Res. Water Bonds Infrastructure Rehab $ 899,923.78 " " 9960-905721-9557-3 Engineering 100,076.22 9960-905721-9557-9 Administration $1,000,000.00 The funds are required to cover the cost for the design of Project 1180.2 WC 1287 & WC 1288 Small Water Main Replacement and Rehabilitation Design at Various Locations. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 52 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Public Works and – Baltimore County Water Rates Department of Finance ACTION REQUESTED OF B/E: The Board is requested to approve a new metered water and fire service rate for Baltimore County residents, as proposed by Baltimore County in a communication dated March 24, 2015. AMOUNT OF MONEY AND SOURCE: Approximately a 15% increase over the current rates for Baltimore County residents which became effective July 1, 2010. BACKGROUND/EXPLANATION: These rates are submitted to the Board for concurrence in accordance with the terms of the Metropolitan District Act of 1924, as amended. Under the Act, the City is obligated to provide water to Baltimore County at cost. Revenue from these proposed rates will be used to fund Baltimore County’s share of expenditures in Baltimore City Water Utility operation. If revenues from billings to County customers exceed the cost, the City remits the excess to the County, if there is a shortfall, the County must pay the difference. If agreed to, these rates will be applied to all Baltimore County water bills issued on and after July 1, 2015. 53 AGENDA BOARD OF ESTIMATES 04/22/2015 DPW and Dept. of Finance – cont’d Metered Water Rate Schedule Applicable to Baltimore County Minimum Quarterly Charges Meter Size Consumption Allowed Minimum Charge 5/8” 1,000 Cubic Feet $ 16.73 3/4” 1,800 Cubic Feet $ 30.12 1” 4,000 Cubic Feet $ 66.94 1-1/2” 7,000 Cubic Feet $ 117.15 2” 16,000 Cubic Feet $ 267.78 3” 28,000 Cubic Feet $ 468.60 4” 64,000 Cubic Feet $1,071.10 6” 115,000 Cubic Feet $1,924.64 8” 180,000 Cubic Feet $3,012.47 10” 255,000 Cubic Feet $4,267.67 12” and larger 455,000 Cubic Feet $7,614.86 Quarterly Consumption Charge First 1,000,000 cubic feet per quarter or fraction thereof - $16.73 per 1,000 cubic feet Over 1,000,000 cubic feet per quarter or fraction thereof - $11.12 per 1,000 cubic feet The following changes to the various Rate Codes for Baltimore County are to be made effective on July 1, 2015: Rate Code – Description Change 51 – Regular Accounts Apply new Metered Water Rate Schedule 53 – Metered Fire Service Increase annual service charge to $254.44 and apply quarterly consumption charges 58 – Special Customers All consumption to be charged at $11.12 per 1,000 cubic feet 97 – City Property in the County Apply new Metered Water Rate Schedule Metered Fire Service should be billed at the new rate effective July 1, 2015. 54 AGENDA BOARD OF ESTIMATES 04/22/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. STANLEY SECURITY SOLUTIONS $ 17,950.00 Renewal Contract No. 07000 – Preventive Maintenance on Stanley Automatic Doors – Baltimore Convention Center – Purchase Order No. R527095 On April 30, 2014, the City Purchasing Agent approved the initial award for the amount of $17,950.00. The award contained two 1-year renewal options. This renewal in the amount of $17,950.00 is for the period May 1, 2015 through April 30, 2016, with one 1-year renewal option remaining. 2. MARTIN’S INC. $2,243,875.00 Renewal Contract No. B50002354 – Provide Meals for the Summer Food Service Program – Department of Housing and Community Development – Req. No. R693281 On May 16, 2012, the Board approved the initial award in the amount of $2,930,400.00. The award contained four 1- year renewal options. Subsequent actions have been approved. This renewal in the amount of $2,243,875.00 is for the period May 16, 2015 through May 15, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 15% MBE AND 8% WBE. Commitment Performed MBE: Class Act Café & 15% $334,368.25 17% Catering, Inc. WBE: Shalom Catering 8% $136,911.00 7% Corporation 55 AGENDA BOARD OF ESTIMATES 04/22/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MR Enterprises, Inc. 2% 50,082.98 2%* $186,993.98 9% *Maximum amount allowed for expenditures from non- manufacturing suppliers. MWBOO FOUND VENDOR IN COMPLIANCE. 3. ABB INC. $100,000.00 Renewal Contract No. 08000 – Process Control Service and Parts – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P520280 On May 16, 2012, the Board approved the initial award in the amount of $200,000.00. This sole renewal in the amount of $100,000.00 is for the period May 16, 2015 through May 15, 2017. The above amount is the City’s estimated requirement. 4. SOLUTIONSWERKS, INC. $ 0.00 Renewal Contract No. B50001909 – Technical Services for Liquid Oxygen Plants – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P517183 On May 25, 2011, the Board approved the initial award in the amount of $850,000.00. The award contained two 1-year renewal options. On April 16, 2014, the Board approved the first renewal in the amount of $570,000.00. This final renewal in the amount of $0.00 is for the period June 1, 2015 through May 31, 2016. The above amount is the City’s estimated requirement. MWBOO determined that no goals could be set because there was no opportunity to segment. 5. ALLIED CONTRACTORS, INCORPORATED $300,000.00 Renewal Contract No. B50001768 – Requirements for Concrete Sidewalk and Other Structural Repairs at Various Locations – Recreation and Parks, etc. – P.O. No. P516895 56 AGENDA BOARD OF ESTIMATES 04/22/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On April 20, 2011, the Board approved the initial award in the amount of $344,300.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $300,000.00 is for the period April 20, 2015 through April 19, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. Commitment Performed MBE: JM Murphy Enterprises, 0% $ 22,760.71 4.2% Inc. Priority Construction 27% 142,096.00 26.1% Corp. $164,856.71 30.3% WBE: S & L Trucking, LLC* 10% $ 682.50 0.13% Robnet, Inc. 0% 220.02 0.04% $ 902.52 0.17% *According to the contracting agency, there was very little requirement for hauling work during this period. MWBOO FOUND VENDOR IN COMPLIANCE. 6. PARAGARD DIRECT $ 59,780.00 Renewal Contract No. 08000 – Paragard IUD – Health Department – P.O. No. P526935 On April 16, 2014, the Board approved the initial award in the amount of $59,780.00. The award contained three 1-year renewal options. This renewal in the amount of $59,780.00 is for the period April 9, 2015 through April 8, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 57 AGENDA BOARD OF ESTIMATES 04/22/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. CHESAPEAKE UNIFORM RENTAL LLC d/b/a LORD BALTIMORE UNIFORMS $400,000.00 Renewal Contract No. B50002829 – Industrial Work Uniforms – Departments of Public Works, General Services and Others – P.O. No. P523185 On April 10, 2013, the Board approved the initial award in the amount of $297,344.00. The award contained one 1-year renewal option. Subsequent increases have been approved. This sole renewal in the amount of $400,000.00 is for the period April 15, 2015 through April 14, 2017. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 8. JOHN WARE & SON, INC. DEAVEAU CONSTRUCTION, LLC $500,000.00 Renewal Contract No. B50002286 – Lead Abatement II at Low Income Residences – Housing and Community Development – P.O. Nos. P520037 and P520039 On April 4, 2012, the Board approved the initial award in the amount of $1,000,000.00, to the above vendors and JLN Construction Services, LLC. JLN Construction Services, LLC is not being renewed as they do not have qualified and licensed technicians to provide services covered by the contract. This sole final renewal in the amount of $500,000.00 is for the period April 15, 2015 through April 14, 2017. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. 58 AGENDA BOARD OF ESTIMATES 04/22/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases JOHN WARE & SON, INC. Commitment Performed MBE: Adapt Home Improvement 27% $ 4,000.00 1.4% Co., LLC WBE: Baltimore Window 10% $31,828.00 11.2% Factory, Inc. DEVEAU CONSTRUCTION, LLC MBE: John Ware & Son, Inc. 27% *See note below WBE: Baltimore Window 10% $36,998.00 10% Factory, Inc. *As of June 6, 2014, MBE, John Ware & Son, Inc. is no longer certified as an MBE. Mac Par Services, LLC has been approved for MBE participation. According to the contracting agency, most of the work to date has involved window and door replacement with minimal lead abatement services. The MBE was to provide lead abatement services. MWBOO FOUND VENDORS IN COMPLIANCE. 9. MOTOROLA SOLUTIONS, INC. $1,516,800.00 Renewal Contract No. 06000 – 311 Call Center System Hosting – Mayor’s Office of Information Technology – Req. Nos. Various On September 28, 2005, the Board approved the initial award in the amount of $5,364,000.00. The award contained five 1-year renewal options. This renewal is necessary for the continuity of the 311 system hosting, including the Premiere One CSR (Customer Service Requests) and Cityworks store room applications. This renewal in the amount of $1,516,800.00 is for the period July 1, 2015 through June 30, 2016, with three 1-year renewal options remaining. 59 AGENDA BOARD OF ESTIMATES 04/22/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. CORPORATE MAINTENANCE GROUP, LLC $ 293,561.00 Increase Contract No. B50001658 – Snow Removal Contract – Department of Transportation – P.O. No. P515695 On December 22, 2010, the Board approved the initial award in the amount of $500,000.00. All renewals have been exercised. The award contained two 1-year renewal options. Subsequent actions have been approved. This increase in the amount of $293,561.00 is necessary to allow for sufficient funding to pay the outstanding invoices for the 2014/2015 snow season. This increase in the amount of $293,561.00 will make the award amount $2,593,561.00. The contract expires June 30, 2015. MWBOO SET GOALS OF 20% MBE AND 7% WBE. Commitment Performed MBE: Couser Supply, Inc. $137,160.00 $109,740.00 16% WBE: Comm-Lease, Inc. 48,006.00 10,894.00 1.6% Sinclair Operating 0.00 45,562.00 6.67% Company, Inc. $ 48,006.00 $ 56,456.00 The vendor will be given 30 days to come into compliance. MWBOO FOUND VENDOR IN NON-COMPLIANCE. 11. MCKESSON MEDICAL SURGICAL INC. $ 49,250.00 Increase Contract No. 06000 – Naloxone for Needle Exchange Program – Health Department – P.O. No. P528804 On September 22, 2014, the City Purchasing Agent approved the initial award in the amount of $23,722.00. The award 60 AGENDA BOARD OF ESTIMATES 04/22/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases contained two 1-year renewal options. Due to increased usage and for the program to continue to provide medication and other medical supplies that are vital to the operation of the Needle Exchange Program, this increase is necessary. This increase in the amount of $49,250.00 will make the award amount $72,972.00. The contract expires on September 21, 2015, with two 1-year renewal options. 12. McGARD, LLC $300,000.00 Sole Source Contract No. 08000 – OEM Hydrant Locks and Parts for McGard Locks – Department of Public Works – Req. Nos. R685015 An Intent to Waive Competition was posted (B50003942) with only one response, which was not acceptable. McGard LLC is the manufacturer, provider and patent holder of the locks and required replacement parts. The above amount is the City’s estimated requirement. The period of the award is April 22, 2015 through April 21, 2018, with no renewal options. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. SYSTEMS ENGINEERING TECHNOLOGIES CORPORATION $ 63,100.00 Sole Source Contract No. 08000 – Provide Upgrade to the Advanced Digital Audio Collection System (ADACS) – Police Department – Req. No. R683931 The Baltimore City Police Department has an existing ADACS, installed over six years ago. Due to changes in technology, the agency requests an upgrade. The upgrade 61 AGENDA BOARD OF ESTIMATES 04/22/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases will allow for more reliable surveillance as well as address issues being experienced due to an outdated system. It will also allow investigations to be conducted simultaneously by the Police, ATF, ICE and DEA. The ADACS and its software are proprietary and allowing other vendors to upgrade or service the system would void any coverage. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section (e)(i) of the City Charter the procurement of the equipment and/or service is recommended. 14. THE WATERS COMPANY $ 0.00 Extension Contract No. B50001371 – Tire Repair and Maintenance Supplies – Department of General Services – P.O. No. P513788 On April 14, 2010, the Board approved the initial award in the amount of $100,000.00. The award contained two 1-year renewal options. All renewals have been exercised. Authority is requested to approve a three month extension to allow continuity of supplies while a new solicitation is advertised and awarded. The period of the extension is May 1, 2015 through July 31, 2015. 15. EXPRESS SCRIPTS, Seventh Amendment INC. $ 0.00 to Agreement Contract No. BP 07150 – Prescription Drug Program Services – Department of Human Resources – Req. No. N/A The Board is requested to approve and authorize execution of the Seventh Amendment to Agreement with Express Scripts, Inc. The contract expires December 31, 2015, with no renewals remaining. 62 AGENDA BOARD OF ESTIMATES 04/22/2015 NFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On September 12, 2007, the Board approved the initial award in the amount of $3,683,573.00. The award contained two 1- year renewal options. Subsequent actions have been approved. This Amendment clarifies and updates the specialty product definition and fees, audit protocols, financial disclosure to clients and at the City’s sole discretion, provides for the 2015 fees to be extended through 2016 with prior written notice. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 7% MBE AND 2% WBE. MBE: A Thompson & Associates, $ 56,900.00 8.08% Inc. Human Capital Consultants, LLC 174,100.00 24.73% $231,000.00 32.81% WBE: Sreansis, LLC $ 2,316.00 .33% The Well Workplace, LLC 2,200.00 .31% dba Well Advantage Curry Printing & Copy Center 116,500.00 16.55% $121,016.00 17.19% MWBOO FOUND VENDOR IN COMPLIANCE. (The Seventh Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Finance – PILOT Agreement Template ACTION REQUESTED OF B/E: The Board is requested to approve the submitted Payment in Lieu of Taxes (PILOT) Agreement Template. The Board is further requested to authorize the Director of Finance to execute the individual PILOT Agreements in the form of the Template with the entities listed therein or their subsidiaries (the Owners), subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: No City funds are requested at this time and the PILOTS will have no impact on City revenue. BACKGROUND/EXPLANATION: The Housing Authority of the City of Baltimore (HABC) is a public corporation of the State of Maryland, separate from the City of Baltimore and established to serve the City. The HABC owns and operates the largest inventory of affordable housing in Maryland, with over 11,000 public housing units available to the City's most vulnerable residents. The HABC is the fifth largest public housing authority (PHA) in the country. Public housing has been inadequately funded by the Federal government, which has been solely responsible for paying for the program for many years. As a result, there is a loss of 10,000 to 15,000 public housing units nationwide each year. Baltimore has felt the pinch of underfunding and has lost public housing units. In addition, the remaining stock of public housing is in desperate need of rehabilitation. The HABC estimates that its entire portfolio requires about $800,000,000.00 of capital improvements. Recently, in order to address the shortfall of capital funds for public housing, Congress passed the Rental Assistance Demonstration (RAD) Program. The HABC applied for the conversion 64 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Finance – cont’d of about 4,200 public housing units under the RAD. The U.S. Department of Housing and Urban Development (HUD) approved the HABC’s applications. The RAD allows the HABC to convert its current public housing subsidy to a Project Based Housing Choice Voucher, the effect of which is to allow the HABC to attract about $350,000,000.00 of new capital in the form of federal, state, and private funds for the repair and maintenance of its properties. The HABC properties, including the properties covered by this request, are currently governed by a Cooperation Agreement between the City and the HABC which, among other things, allows for a PILOT by the HABC for its properties. The PILOT calls for a payment of 10% of the shelter rents collected by the HABC, which is 10% of the revenue collected directly from tenants. Due to the financing structure that will be necessary to support the rehabilitation work in the RAD properties, the HABC will ground lease the land under the buildings and sell its ownership interest in the buildings to a new owner entity that will be partly owned by the HABC. The effect of this new ownership will be that the properties are no longer covered by the Cooperation Agreement. In order to maintain the existing property tax status, the HABC has requested and the Department supports a new PILOT Agreement for each RAD property. The owners will be entities controlled by a partnership between the HABC and the indicated development partners. Each owner will be eligible to receive a PILOT under Section 12-104 of the Housing and Community Development Article of the Annotated Code of the State of Maryland. The PILOT is necessary to preserve the properties’ present tax levels, which are in turn necessary to raise sufficient capital for rehabilitation. Without the PILOTs, these properties would not be financeable, would not be able to take advantage of the RAD program, and the HABC would not be able to secure the significant capital resources necessary to complete the full modernization and updates to these buildings. 65 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Finance – cont’d The RAD properties are in various stages of completing their financing. They should all close by the Fall of 2015. The financing is being secured for the State of Maryland and the HUD, which must complete their reviews before the transactions can close. The executed PILOTs are a necessary part of completing that review. The executed PILOT agreements must be provided before loan commitments can be issued and loans closed. Because there are 12 individual PILOTs that will all be identical, the Department is proposing that the PILOT Agreement Template be approved and the Director of Finance be authorized to execute these PILOT agreements, one for each project, at such time as they become necessary to complete the transactions. A list of the RAD properties, the unit count, the HABC developer partner, and the addresses is set forth below. The names of the ultimate ownership entities are not shown as they will be created as part of the closing process for each transaction. Project Name Units Developer Management Officer Address Allendale 164 Enterprise Home 3600 W. Franklin Street, 21229 BE Mason 223 PIRHL 2121 Windsor Gardens Lane, 21207 McCulloh 349 The Community 501 Dolphin Street, 21217 Extension Builders PVG – 201 Michaels Group 201 N. Aisquith Street, Townhouses 21202 PVG – Senior 110 Michaels Group 202 N. Aisquith Street, 21202 Primrose 125 CHP – French 820 S. Caton Avenue, 21229 Place Company Chase House 189 Homes for 1037 Cathedral Street, America 21201 66 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Finance – cont’d Project Name Units Developer Management Office Address The Brentwood 149 Telesis 401 E. 25th Street, 21218 Corporation Bel Park 253 Landex 3800 W. Belvedere Avenue, Tower Development 21215 Wyman House 168 Pennrose 123 W. 29th Street, 21218 Development Hollins House 130 CPDC 1010 W. Baltimore Street, 21223 Lakeview 301 Landex 717 Druid Park Lake Drive, Tower Development 21217 MBE/WBE PARTICIPATION: Per the HABC, the MBE policy is attached to the PILOT Agreement. (The PILOT Agreement Template has been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Finance/Office – Renewal of FY 15 Flood of Risk Management Insurance ACTION REQUESTED OF B/E: The Board is requested to approve the renewal of flood insurance for the Baltimore City Police Headquarters and Annex Buildings. This policy is written through the National Flood Services and renews April 22, 2015. AMOUNT OF MONEY AND SOURCE: $45,652.00 – 2043-000000-1450-162900-603014 BACKGROUND/EXPLANATION: On September 13, 2003, storm surge and heavy rain from Hurricane Isabel flooded the basement of the Baltimore City Police Headquarters Building to a depth of 22”. A claim was made with the Federal Emergency Management Agency (FEMA). The Public Assistance reimbursement has been approved. Since the facility is located in a 100-year floodplain, distribution of FEMA Public Assistance is contingent on securing and maintaining of coverage for flood. APPROVED FOR FUNDS BY FINANCE 68 AGENDA BOARD OF ESTIMATES 04/22/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore Police Department 1. Melissa R. Hyatt Leadership for Asset $2,072.00 Sheree Briscoe New Era, The 2015 Forfeiture Public Safety Fund Summit Boston, MA April 24 – 26, 2015 (Reg. Fee $0.00) The airfare was pre-paid on a City issued credit card assigned to Tribhuvan Thacker. Therefore the amount to be disbursed to Ms. Hyatt is $664.00. 2. Stephanie E. Melnick Top Gun MD-XIV MD State $ 600.00 Michael C. Martin Training Police Shivdayal Bawa Ft. Indiantown Aileen Villodas Gap, PA Joseph D. Fisher April 26 – May 2, 2015 Troy Blackwell (Reg. Fee. $50.00 ea.) Benjamin M. Critzer Jorge O. Bernardez- Ruiz John D. Gossett Neil D. Worrell Dean M. McFadden Michael J. Rocks Jr. 69 AGENDA BOARD OF ESTIMATES 04/22/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Fire Department 3. Niles R. Ford Metropolitan Fire General $2,756.13 Chiefs’ Conf. Funds Las Vegas, NV Apr. 29 – May 3 2015 (Reg. Fee $350.00) The subsistence for this location is $167.00 per day. The hotel cost is $199.00 per night, plus hotel taxes and fees of $48.88 per night. The Department is requesting additional subsistence of $32.00 per night for the hotel balance and $40.00 per day for meals and incidentals. The airfare in the amount of $1,194.61 was prepaid on a City-issued purchasing card assigned to Mr. James Fischer and the registration in the amount of $350.00 was prepaid using a City-issued purchasing card assigned to Mr. Niles R. Ford. The amount to be disbursed to Mr. Ford is $1,211.52. Mayor’s Office of Emergency Management 4. Connor Scott National Prepared- FY 2014 $6,100.00 ness Leadership State Initiative Homeland Cambridge, MA Security April 25 – Program May 2, 2015 (Reg. Fee $6,100.00) The registration fee covers tuition, housing, meals and classroom materials meals for both the opening and concluding sessions and was paid by Requisition No. R693589. Mr. Scott will be driving a City vehicle to travel to the training. 70 AGENDA BOARD OF ESTIMATES 04/22/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Transportation 5. Adrienne Barnes 2015 Conference General $2,093.09 of Minority Funds Transportation Officials Boston, MA July 11 – 15, 2015 (Reg. Fee $710.00) The registration fee in the amount of $710.00 was pre-paid on a City-issued credit card assigned to Dhirendra Sinha. The amount to be disbursed to Ms. Barnes is $1,383.09. BCHD/Maternal and Infant Care Program 6. Sandra Haskett Dance Fundamentals DHMH $3,157.04 LaTarsha Henderson Training Home Denver, CO Visiting May 4 – 8, 2015 Grant, Denver, CO DHMH Child (Reg. Fee $0.00) Health System Improvement Grant The conference ends on May 07, 2015 at 5:00 p.m. the attendees will not have adequate time to make the last flight out of Denver, CO. Therefore, the Department is requesting that the attendees be allowed to return on May 8, 2015. 71 AGENDA BOARD OF ESTIMATES 04/22/2015 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Public Works 7. Shaaron Phillips American Water Water $2,741.00 Works Association Utility Annual Conference Fund & Exposition “Uniting the World of Water” Anaheim, CA June 6 - 11, 2015 (Reg. Fee $795.00) The subsistence rate for this location is $209.00 per night. The cost of the hotel is $199.00 per night, plus hotel taxes of $35.00 per night. The Department is requesting additional subsistence of $30.00 per day for meals and incidentals. The registration fee in the amount of $795.00 was pre-paid on a City-issued credit card assigned to Lorenzo Garrett. The amount to be disbursed to Ms. Phillips is $1,946.00. RETROACTIVE TRAVEL APPROVAL Health Department 8. Christian Fuller The Community of General $1,009.34 Practice for Funds Public Health Improvement Open Forum for Quality Improvement in Public Health San Antonio, TX Mar. 18 - 21, 2015 (Reg. Fee $125.00) On March 18 – 21, 2015, Mr. Fuller traveled to San Antonio, Texas to attend the above referenced forum. 72 AGENDA BOARD OF ESTIMATES 04/22/2015 RETROACTIVE TRAVEL APPROVAL Health Dept. – cont’d The subsistence rate for this location was $181.00 per night. The cost of the hotel was $129.95 per night plus hotel taxes of $21.77 per night. The cost of the airfare was $360.20 and the registration was $125.00. Mr. Fuller personally incurred the cost of the airfare, taxi, hotel, hotel taxes, food, and registration, for which reimbursement is requested. Mr. Fuller’s request for one additional night stay was granted because the last flight from Texas to Baltimore on Friday, March 20, 2015 would arrive in Baltimore at midnight. Mr. Fuller booked the first available flight on Saturday, March 21, 2015 to return to Baltimore. This weekend travel request is late because of the transition of leadership in the Health Department between the time of the initial approval and the event. TRAVEL REIMBURSEMENT $ 360.20 – Airfare 32.00 – Taxi 389.85 – Hotel ($129.95 x 3) 65.31 – Hotel taxes ($21.77 x 3) 36.98 – Food 125.00 - Registration $1,009.34 73 AGENDA BOARD OF ESTIMATES 04/22/2015 TRAVEL REQUEST Name To Attend Funds Amount Fire and Police Employees’ Retirement System 9. Peter Keith Strategic Invest- Special $3,754.99 ment Conference Funds San Diego, CA F&P Apr. 29 – May 2, 2015 (Reg. Fee $2,195.00) The subsistence for this location is $213.00 per day. The hotel cost is $259.00 per night plus hotel taxes. The Department is requesting additional subsistence of $46.00 per night for the hotel balance and $40.00 per day for meals and incidentals. Department of Housing & Community Development 10. James Hicks NeighborhoodWorks CDBG $ 746.50 Training Institute (Fed.) Kansas City, MO May 3 – 6, 2015 (Reg. Fee $329.00) The airfare and local ground transportation will be paid by the Neighborhood America, the Conference Sponsor. Mr. Hicks is a Board member of the Neighborhood Housing Services of Baltimore. The amount to be disbursed to Mr. Hicks is $746.50. 74 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Transportation - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to approve a correction to and reaffirm its endorsement of the Governmental/Charitable Solicitation Application to be submitted to the Board of Ethics of Baltimore City on behalf of the Department of Transportation to solicit donations for the Department’s “Born to Ride” program. The program that will hold its funds in an account with the Baltimore City Foundation, a 501 (c) (3) non-profit organization. The period of the campaign will be effective upon Board approval through March 27, 2016. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. The donations will be solicited from local and national businesses that identify with the “Born to Ride” cause. BACKGROUND/EXPLANATION: The original request to the Board on February 04, 2015 and the application had an incorrect ending date of March 27, 2015. The correct ending date is March 27, 2016. The Department of Transportation is launching its inaugural Born to Ride Program. A program designed to teach children the fundamentals of bicycle safety. In addition, Born to Ride will also secure future resident retention by granting the gift of bicycle ownership to individuals that may not otherwise have access to a bicycle. As the Department of Transportation works to improve bicycle safety, infrastructure, and accessibility, it has become apparent that a grassroots effort is needed to move this initiative forward. In 2014, the Department launched its’ Safe Routes to School Program, a platform that uses a Federal grant to create secure travel routes for students who walk and bicycle to school. Born to Ride would serve as a complement to the Safe Routes to School program, providing students from these schools an opportunity to participate in the program. 75 AGENDA BOARD OF ESTIMATES 04/22/2015 Department of Transportation – cont’d To qualify for the Baltimore City Foundation’s account, the Department must first obtain an endorsement from the Board of Estimates. The City intends to enlist the help of the Baltimore City Foundation, the City’s 501(c) (3), to secure donations from local and national businesses that support the Born to Ride cause. As a City agency, the Department is prohibited from using its’ funds to purchase items outright for charitable donations. The Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 76 AGENDA BOARD OF ESTIMATES 04/22/2015 PERSONNEL – Employment Agreements The Board is requested to approve and authorize execution of the following Agreements: Hourly Rate Amount Board of Liquor License Commissioner 1. DIANE ROBERTS $18.00 $10,000.00 Account: 1001-000000-2501-259500-601063 Ms. Roberts will serve as a Contract Specialist II (Liquor Board Inspector II). Her duties will include, but are not limited to conducting routine inspections of licensed locations, conducting compliance checks, conducting inspections of one day liquor licensed events, responding to 311 complaints and issues as delegated by the Liquor Board Chief Inspector and/or Inspector III staff members, conducting investigations on licensed establishments under the supervision of Liquor Board staff, assisting in the Liquor Board renewal process, making deliveries of paperwork, and posting signage for the Liquor Board for new applications and/or transfer. The period of the Agreement is effective upon Board approval for one year. State’s Attorney’s Office 2. BLAKE B. BARON $33.20 $39,840.00 Account: 5000-504715-1150-118300-601009 Mr. Baron will serve as a Contract Services Specialist II (Assistant State’s Attorney). His duties will include, but are not limited to preparing and trying cases of various complexities as well as a wide-range of other legal matters. The period of the Agreement is effective upon Board approval for one year. THE EXPENDITURE CONTROL COMMITTEE REVIEWED AND RECOMMENDED APPROVAL. (The Employment Agreements have been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 04/22/2015 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - WC 1336, Sidewalk Restoration Office of Engineering and BIDS TO BE RECV’D: 05/27/2015 Construction______________ BIDS TO BE OPENED: 05/27/2015 2. Department of Public Works/ - WC 1228R, Ashburton Office of Engineering and Washwater Lake Dam Stream Construction_______________ Stabilization BIDS TO BE RECV’D: 06/17/2015 BIDS TO BE OPENED: 06/17/2015 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 78