NOTICE: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – MARCH 11, 2015 Department of Real Estate – Renewal of Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a renewal of the lease agreement with Federated Garden Clubs of Maryland, Inc., tenant, for the rental of 300 sq. ft. of office space located at the Vollmer Center, 4915 Greenspring Avenue. The period of the renewal is June 1, 2015 through May 31, 2020. AMOUNT OF MONEY AND SOURCE: Annual Rent $1.00 BACKGROUND/EXPLANATION: On June 16, 2010, the Board approved the Lease Agreement for a five year term commencing June 1, 2010 and terminating May 31, 2015, with the option to renew for three additional 5-year terms. This request is for the first 5-year renewal of the lease. All other terms and provisions of the original Lease Agreement dated June 16, 2010, shall remain in full force and effect. AGENDA BOARD OF ESTIMATES 03/11/2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Asbestos Specialists, Inc. $ 8,000,000.00 Chesapeake Containment Systems, Inc. $ 8,000,000.00 G.A. & F.C. Wagman, Inc. $543,870,000.00 National Metering Services, Inc. $ 8,000,000.00 Nichols Contracting, Inc. $ 15,723,000.00 S & J Service, Inc. $ 1,026,000.00 The Berg Corporation $ 8,000,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: ATCS, P.L.C. Engineer Land Survey Engineering Design Technologies, Inc. Engineer Kittleson & Associates, Inc. Engineer Sabra, Wang & Associates, Inc. Engineer Sheladia Associates, Inc. Architect Engineer 2 AGENDA BOARD OF ESTIMATES 03/11/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. THE TRANZONIC COMPANIES d/b/a CCP INDUSTRIES $33,000.00 Low Bid Solicitation No. B50003959 – Shop Towels/Rags – Department of General Services – Req. No. Various The period of the award is April 1, 2015 through March 31, 2016, with two, 1-year renewal options. 2. ALL TRAFFIC SOLUTIONS (a DIVISION OF INTUITIVE CONTROL SYSTEMS, LLC) $58,343.75 Sole Source Solicitation No. 08000 – Speed Sentry Traffic Control Devices – Department of Transportation – Req. No. R687437 An intent to waive competition was advertised (B50003967) with no responses received. All Traffic Solutions is the sole manufacturer of the requested equipment which is compatible with the proprietary software currently in use. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that, no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the city Charter, the procurement of the equipment and/or service is recommended. 3. ACCESS IT GROUP, INC. $ 0.00 Renewal Contract No. 08000 – Sourcefire Network Security Agreement – Police Department – Req. Nos. Various On March 27, 2013, the Board approved the initial award in the amount of $100,000.00. The award contained four 1-year renewal options. 3 AGENDA BOARD OF ESTIMATES 03/11/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On March 19, 2014, the Board approved the first renewal in the amount of $54,000.00. This second renewal in the amount of $0.00 is for actual maintenance and support required to maintain continuity of the network security solution for the Baltimore City Police Department. The period of the renewal is March 27, 2015 through March 26, 2016, with two 1-year renewal options remaining. 4. EDLEN ELECTRICAL EXHIBITION Revenue SERVICES OF MARYLAND, LLC Contract Renewal Contract No. B50001328 – Provide Electrical, Compressed Air & Water Services for the Baltimore Convention Center – Convention Center – P.O. No. P514207 On April 7, 2010, the Board approved the initial award. The award contained one 5-year renewal option. This sole renewal is for the period May 1, 2015 through April 30, 2020. MWBOO GRANTED A WAIVER. 5. BROWN’S ENTERPRISES, INC. d/b/a BROWN’S COMMUNICATIONS $ 50,000.00 Renewal Contract No. 06000 – Fire Station Alerting (FSA) System Maintenance and Repairs Agreement – Fire Department – Req. No. R585603 On March 7, 2012, the Board approved the initial award in the amount of $150,000.00. The award contained three 1-year renewal options. This renewal in the amount of $50,000.00 will provide for the continuation of Fire Station Alerting (FSA) System Maintenance and Repairs. The period of the renewal is March 7, 2015 through March 6, 2016, with two 1- year renewal options remaining. MWBOO GRANTED A WAIVER. 4 AGENDA BOARD OF ESTIMATES 03/11/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. GEN-PROBE SALES & SERVICE, INC. $293,700.00 Renewal Contract No. 08000 – Chlamydia Trachmatis Test Kits – Health Department – P.O. No. P522011 On November 21, 2012, the Board approved the initial award in the amount of $283,000.00. The award contained two 1- year renewal options. On January 29, 2014, the Board approved the first renewal in the amount of $422,909.00. This final renewal in the amount of $293,700.00 is for the period February 15, 2015 through February 14, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 7. ITEM #1 UNIVAR USA, INC. $ 200,000.00 ITEM #2 KUEHNE CHEMICAL COMPANY, 2,000,000.00 INC. ITEM #3 KLEEN-RITE CORPORATION 100,000.00 $2,300,000.00 Renewal Contract No. B50002309 – 15% Sodium Hypochlorite – Depart- ment of Public Works, Bureau of Water and Wastewater, Department of Recreation and Parks – P.O. Nos. P520017, P520018 and P520019 On April 4, 2012, the Board approved the initial award in the amount of $3,270,000.00. The award contained four 1- year renewal options. Two renewals have been approved. 5 AGENDA BOARD OF ESTIMATES 03/11/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases This renewal in the amount of $2,300,000.00 is for the period May 1, 2015 through April 30, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 8. RUNNERS, Ratification INC. $ 43,200.00 and Renewal Contract No. B50002714 – Courier Services – Health Department/WIC and BDC Laboratory – P.O. Nos. P522551 and P522555 On January 30, 2013, the Board approved the initial award in the amount of $43,200.00. The award contained three 1- year renewal options. On February 5, 2014, the Board approved the first renewal in the amount of $43,200.00. The period of the ratification is February 11, 2015 through March 11, 2015. This second renewal in the amount of $43,200.00 is for the period March 12, 2015 through February 10, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MBE/WBE PARTICIPATION: Not applicable, the initial award amount was below the threshold. 9. EDGEWATER TIRE CENTER, INC. d/b/a ADMIRAL TIRE $80,000.00 Ratification Contract No. 06000 – Flat Tire Repair Service – Department of General Services – Req. No. R686159 On November 13, 2013, the City Purchasing Agent approved the initial award in the amount of $23,500.00. On March 5, 2014, the Board approved a ratification and an extension in the amount of $40,000.00 which has since expired. 6 AGENDA BOARD OF ESTIMATES 03/11/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases A ratification in the amount of $80,000.00 is necessary for outstanding invoices incurred during the new solicitation process. The vendor continued to provide the necessary services to the City, although their contract had expired. This ratification in the amount of $80,000.00 is for the period June 1, 2014 through December 31, 2014. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 10. SICO AMERICA $15,000.00 Increase and INC. 25,000.00 Renewal $40,000.00 Contract No. 08000 – Repair OEM Parts for Various SICO Stages – Baltimore Convention Center – P.O. No. P527022 On April 25, 2014, the City Purchasing Agent approved the initial award in the amount of $21,458.68. The award contained two 1-year renewal options. This increase in the amount of $15,000.00 is necessary to cover the balance of the current period of the contract resulting from needed parts that were unanticipated. The period of the renewal is May 1, 2015 through April 30, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 7 AGENDA BOARD OF ESTIMATES 03/11/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. $300,000.00 Increase Contract No. 08000 – Master License Agreement – Departments of Public Works, Transportation and Mayor’s Office of Information Technology – Req. Nos. Various On February 16, 2011, the Board approved the initial award in the amount of $400,000.00. Subsequent increases have been approved. The vendor is the sole provider of ArcGIS, the proprietary Geographic Information System software that is used by the City. This increase in the amount of $300,000.00 is necessary for additional licenses, and associated maintenance and technical support and will make the award amount $1,200,000.00. The contract expires on February 15, 2016. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 12. RCC CONSULTANTS, INC. $54,400.00 Agreement Contract No. 06000 – Regulatory Audit Review and Support for FCC Public Safety Authorizations Agreement – Mayor’s Office of Information Technology – Req. No. R559119 The Board is requested to approve and authorize execution of an Agreement with RCC Consultants, Inc. The period of the Agreement is effective upon Board approval for one year. 8 AGENDA BOARD OF ESTIMATES 03/11/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The contractor provided the original design and upgrades to the 800 MHz public safety radio communication system to Project 25 standards, which is a suite of standards for digital radio communications for use by federal, state and local public safety agencies in North America to enable them to communicate with other agencies and mutual aid response teams in emergencies. Due to unique involvement with Baltimore City and surrounding jurisdictions radio interoperability and installation, the RCC Consultants, Inc. is in the most uniquely qualified position to conduct the federally required audit as outlined in the scope of work. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 03/11/2015 Office of the Labor Commissioner – Memoranda of Understanding ACTION REQUESTED OF B/E: The Board is requested to NOTE a Memoranda of Understanding (MOU) between the City of Baltimore and the City Union of Baltimore (CUB).  FY 2013, the City of Baltimore and CUB Unit I, and  FY 2013, the City of Baltimore and CUB Unit II AMOUNT OF MONEY AND SOURCE: No wage increases were granted in FY 2013. BACKGROUND/EXPLANATION: In accordance with the Municipal Employees Relations Ordinance, the Office of the Labor Commissioner has concluded the negotiations with the City Union of Baltimore, Local 800, Units I and II. The results of these negotiations have been reduced to writing in the form of the submitted MOU for Fiscal Year 2013. MBE/WBE PARTICIPATION: N/A (The Memoranda of Understanding has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 03/11/2015 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following page: 12 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 11 AGENDA BOARD OF ESTIMATES 03/11/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Dept. of Public Works – Office of Engineering & Construction 1. EWO #001, ($18,460.00) – SC 868, Liquid Oxygen Plant Improvements Patapsco Wastewater Treatment Plant $5,970,000.00 - Ulliman Schutte - - Construction, LLC Department of Transportation 2. EWO #004, ($1,683.00) – TR 10317, Safe Routes to School, Grant Years A, B, C, & D $2,681,929.00 $305,124.25 Machado Construc- - - tion Co. 12 AGENDA BOARD OF ESTIMATES 03/11/2015 Baltimore Development – Local Government Resolution Corporation ACTION REQUESTED OF B/E: The Board is requested to approve a Local Government Resolution in support of Dreamers, LLC and its application to the State of Maryland’s Department of Housing and Community Development’s (MDDHCD) Neighborhood BusinessWorks Program (NBW). A local resolution of support is required for organizations to participate in the program. AMOUNT OF MONEY AND SOURCE: $91,000.00 – MDDHCD - Neighborhood BusinessWorks Program No City funds are requested at this time. BACKGROUND/EXPLANATION: 315 W. Madison Street is on the western edge of Mount Vernon near Antique Row. The property is just a few blocks from the University of Maryland Medical Center Midtown Campus, formerly called Maryland General Hospital. The 315 W. Madison Street structure was built in 1825 and is a three-story 924 sq. ft. retail and residential property with a basement. The building will be divided into five residential studio apartments with a retail coffee shop, Cool Beanz Coffee Bar, on the street level and an improved rooftop for sitting. The basement will have a laundry and fitness area. The apartments will have modern finishes and market rate rent. This property is one of the last two vacant and blighted properties on this street. The other blighted property is next door and the borrowers have plans to purchase it for future growth. The borrowers purchased 315 W. Madison Street in 2010 and began renovations, the project stalled recently due to lack of sufficient funding. 13 AGENDA BOARD OF ESTIMATES 03/11/2015 BDC – cont’d The purchase and start of renovations were funded with loans from the borrowers’ retirement accounts. The remaining total project cost to complete renovations and open the coffee shop is $182,655.00. The NBW program loan request is for $91,000.00. The borrower’s will self—fund the remaining portion of the total project cost with a second loan from a pension account. The borrowers are committed to this project, the community, and Baltimore City. MBE/WBE PARTICIPATION: N/A 14 AGENDA BOARD OF ESTIMATES 03/11/2015 TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Transfer of Funds listed on the following page: 16 In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 15 AGENDA BOARD OF ESTIMATES 03/11/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development (DHCD) 1. $ 8,526.32 9910-921007-9588 30th Comm. Planned Demolition Dev. Bonds 103,327.21 9910-917983-9588 31st Comm. Demo-Blighted Dev. Bonds Structures 213,047.01 9910-908652-9588 31st Comm. Demo-Blighted Dev. Bonds Structures $ 324,900.54 $ 8,526.32 --------------- 9910-927004-9588 Emergency Demolition 103,327.21 --------------- 9910-913074-9588 Urgent Demo 213,047.01 --------------- 9910-909651-9588 $ 324,900.54 Urgent Demolition This transfer will provide appropriation to the Citywide Emergency Demolition programs. 16 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Law – Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Settlement Agreement and Release among the Mayor and City Council of Baltimore, Verizon Maryland Inc., now d/b/a Verizon Maryland LLC, and MCI Metro Access Transmission Srvs. LLC, d/b/a Verizon Transmissions Srvs., Plaintiffs. AMOUNT OF MONEY AND SOURCE: $50,000.00 – 2044-000000-1450-165178-603070 BACKGROUND/EXPLANATION: The Plaintiffs, two Verizon entities, claimed that their underground communications equipment was damaged on April 28, 2009 when a 20-inch water main broke at the intersection of Lombard and Gay Streets. The cause of the break could not be established. The amount claimed in the suit is $205,419.67. The Settlement Committee of the Law Department has reviewed this matter and recommends that the Board of Estimates approve the proposed settlement of this claim. APPROVED FOR FUNDS BY FINANCE (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 03/11/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 19 - 20 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 18 AGENDA BOARD OF ESTIMATES 03/11/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of General Services 1. GS 13815, Abel Nichols Contracting, $2,514,000.00 Wolman Building Inc. Elevator Upgrade MBE: Absolute Supply & Services, $ 46,000.00 1.83% LLC. United Elevator Co., LLC *See note .00% $ 46,000.00 1.83% WBE: Anderson Fire Protection, $ 60,600.00 2.41% Inc. *Bidder did not achieve the MBE goal. United Elevator Co., LLC, named as MBE, is not certified with Baltimore City. MWBOO FOUND VENDOR IN NON-COMPLIANCE. Award is recommended subject to the contractor coming into compliance with the MBE/WBE program within 14 days of the award. Bureau of Purchases 2. B50003879, Major Total Environmental $1,000,000.00 Repairs, Upgrades Concepts, Inc. & Replacement of Fuel Tanks (Dept. of General Services) MWBOO set goals of 3% MBE and 2% WBE. MBE: Machado Construction $ 3,538.00 1.00% Co., Inc. Chevy Chase Contractors, 3,538.00 1.00% Inc. Cenken Group, LLC 3,538.00 1.00% $10,614.00 3.00% 19 AGENDA BOARD OF ESTIMATES 03/11/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d WBE: A2Z Environmental Group, $ 4,422.00 1.25% LLC Bay Associates Environ- 1,769.00 .50% mental, Inc. Acorn Supply & Distri- 1,769.00* .50% buting Inc. $ 7,960.00 2.25% * maximum dollar amount allowed for expenditures from suppliers MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM MARYLAND PUMP & TANK, INC. 20 AGENDA BOARD OF ESTIMATES 03/11/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Law Department – Settlement 1. Harrison J. Morten 3311 Woodland Ave. L/H $12,600.00 Funds are available in account 9910-903180-9588-900000- 704040. On June 4, 2014, the City filed a condemnation for the acquisition of the leasehold interest in the real property located at 3311 Woodland Avenue. On May 28, 2014, the Board approved the fair market value of the property in the amount of $4,400.00, based upon an independent appraisal report. The owner’s appraisal valued the property at $46,000.00. After negotiations, the parties agreed to settle the condemnation suit for $17,000.00. Therefore, the Board is requested to approve an additional $12,600.00. 21 AGENDA BOARD OF ESTIMATES 03/11/2015 Health Department – Agreements and Notification of Grant Award The Board is requested to approve and authorize execution of the Agreements. AGREEMENTS 1. FOREST PARK SENIOR CENTER, INC. $ 50,987.00 Account: 4000-433515-3024-295903-603051 Forest Park Senior Center, Inc. will operate a senior program and serve as the community focal point for seniors and their caregivers. The services provided will include, but are not limited to social, recreational, and educational programs, information and assistance, outreach, wellness and transportation. The period of the agreement is October 1, 2014 through September 30, 2015. The Agreement is late because the Baltimore City Health Department was waiting on finalization of the budget and signatures from the provider. 2. THE JOHNS HOPKINS UNIVERSITY (JHU) $241,916.00 Account: 4000-406315-3030-271500-603051 The JHU, School of Medicine (SOM) will provide technical guidance to Baltimore City Health Department regarding the implementation of the Connect-to-Protect process to reduce chlamydia and gonorrhea disparities among youth in Baltimore City. The specific goal will be accomplished through the implementation of community engagement operationalized through the formation of a Community Advisor Board/Coalition. Through the work of the community partners and other multi-sectional groups, the JHU, SOM will monitor the short-term and mid-term outcomes of this three year program. The period of the agreement is September 30, 2014 through September 29, 2015. The Agreement is late because there was a delay in receiving an acceptable budget and scope of services for this new initiative. 22 AGENDA BOARD OF ESTIMATES 03/11/2015 Health Department – cont’d 3. TOTAL HEALTH CARE, INC. $ 244,382.00 Account: 5000-569715-3023-274413-603051 Total Health Care, Inc. will provide individualized case management assessment and develop a treatment plan for 325 clients in need of non-medical case management services, including clients needing referral for Emergency Financial Assistance, legal, housing, child care, and basic entitlement programs such as Maryland Medical Assistance or Primary Adult Care services. The period of the agreement is July 1, 2014 through June 30, 2015. The agreement is being presented at this time because the Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part D services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. MWBOO GRANTED A WAIVER. 4. HEALTH CARE FOR THE HOMELESS, INC. $ 48,583.00 Account: 5000-569715-3023-274407-603051 Health Care for the Homeless, Inc. (HCH) will provide Minority AIDS Initiative outreach and engagement services and entitlement assistance to HIV+ persons experiencing homelessness who are not in care or who have fallen out of care. 23 AGENDA BOARD OF ESTIMATES 03/11/2015 Health Department – cont’d The HCH will provide one-to-one relationship building, street/outreach encounters to 62 homeless minority high risk individuals. The HCH will facilitate access to Medicaid or MADAP for at least 10 HIV+ clients. The HCH will also provide targeted tracking to 10 homeless minority HIV+ individuals who have not been seen in the HCH clinic for two or more months or who require critical medical intervention. The period of the agreement is July 1, 2014 through June 30, 2015. The agreement is being presented at this time because the Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part B services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. Rate of Pay Amount 5. WAKILI OLAYIWOLA, MS, PMP $48.38 $ 50,315.00 Account: 6000-624915-3100-295900-603018 The Department provides health suite services to 183 health suites and clinics to nearly 84,000 students in Baltimore City. The Department is partnering with the Baltimore City Public School System (BCPSS) to implement electronic health records at the City schools and requires a Consultant/ Project Manager to ensure that all deliverables are met. The Consultant/Project Manager will provide consultant services at a maximum of 20 hours per week and will consult with appropriate stakeholders. The consultant Project Manager will prepare and manage project plans in accordance with the Project Management Institute’s project management standards, as well as well as the Project Management Office standards. 24 AGENDA BOARD OF ESTIMATES 03/11/2015 Health Dept. – cont’d In addition, the Consultant/Project Manager will work with the various Department’s school health personnel, and document, verify, and get approved project requirements, and other development needs of the project. The period of the agreement is effective upon Board approval through December 31, 2015. MBE/WBE PARTICIPATION: N/A AUDITS REVIEWED AND HAD NO OBJECTION. NOTIFICATION OF GRANT AWARD 6. HIV EMERGENCY RELIEF PROJECT GRANT $13,270,675.00 Account: 4000-427715-3023-606100-404001 $11,934,692.00 4000-498715-3023-606100-404001 $ 1,335,983.00 These funds are to be used to provide essential HIV/AIDS health care and other support services to those who lack or are only partially covered by health insurance. The period of the award is March 1, 2015 through February 28, 2016. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Agreements and Notification of Grant Award have been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Housing and – Employee Expense Report Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the various expense reports for following employees. 1. KIMBERLY CLARK $350.64 Account: 1001-000000-5832-412899-603002 July, August, and September 2014 – Mileage Ms. Clark’s expense report was delayed because of a review of the submission from the employee. 2. BUSHRA ABDUL-JABBAR $154.60 Account: 4000-468515-5825-608400-603002 November 2014 – Mileage Mr. Abdul-Jabbar’s expense report was delayed because the Division of Green Healthy & Sustainable Homes requested back-up documentation before processing it for approval. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 26 AGENDA BOARD OF ESTIMATES 03/11/2015 Mayor’s Office Human Services – Ratification of Amendment No. 1 to Contract ACTION REQUESTED OF B/E: The Board is requested to ratify Amendment No. 1 to Contract No. 36025 with the Gaudenzia Foundation, Inc. The period of the original contract is August 16, 2012 through November 15, 2014. The ratification will extend the Amendment to February 28, 2017. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On April 9, 2014, the Board approved the original contract with the Gaudenzia Foundation, Inc. (Gaudenzia), in the amount of $797,166.00. Under the contract, Gaudenzia was provided funds to construct an addition to the Gaudenzia Park Heights Women’s and Children Center and to provide permanent housing and supportive services to 18 households. The construction of units was delayed, but recently the units were completed and the delivery of services can now begin within that addition. The Amendment No. 1 to contract will extend the contract to February 28, 2017 and Gaudenzia will provide housing and support services during that time. All other terms and conditions of the original agreement will remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE NO-COST TIME EXTENSION. (The Amendment No. 1 to Contract has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Transportation – Conduit Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Conduit Lease Agreement with the Lightower Fiber Networks II, LLC, lessee. The period of the Conduit Lease Agreement is December 11, 2014 through December 31, 2019. AMOUNT OF MONEY AND SOURCE: $5,700.00 – 2024-000000-5480-259401-401980 BACKGROUND/EXPLANATION: The lessee is a new user and this is its first request to lease conduit space in the City’s Conduit System. The initial linear installation is anticipated to be approximately 6,000 linear feet, which will be billed at approximately $2,850.00 semi- annually. The Conduit Lease Agreement is late because of the necessary review by agencies. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The Conduit Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 03/11/2015 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 30 - 31 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 29 AGENDA BOARD OF ESTIMATES 03/11/2015 PERSONNEL Hourly Rate Amount Department of Communication Services 1. ESMERELDA YIK $15.00 $22,620.00 Account: 2039-000000-1330-158400-601009 Ms. Yik will work as a Contract Services Specialist II (Telephone Operator I) for the Municipal Telephone Exchange. Her duties will include, but are not limited to operating a Centrex telephone console and computer terminal to answer incoming calls, making connections to complete incoming, outgoing, and extension to extension calls. She will also be responsible for answering calls for assistance and help from City residents, routing calls to the proper authorities and maintaining confidentiality of phone calls between government and legal officials. In addition, she will report telephone equipment that is out of order. The period of the agreement is effective upon Board approval for one year. 2. KIMBERLY DENT $15.00 $22,620.00 Account: 2039-000000-1330-158400-601009 Ms. Dent will continue to work as a Contract Services Specialist II (Telephone Operator I) for the Municipal Telephone Exchange. Her duties will include, but are not limited to operating a Centrex telephone console and computer terminal to answer incoming calls, making connections to complete incoming, outgoing, and extension to extension calls. She will also be responsible for answering calls for assistance and help from City residents, routing calls to the proper authorities and maintaining confidentiality of phone calls between government and legal officials. 30 AGENDA BOARD OF ESTIMATES 03/11/2015 PERSONNEL Hourly Rate Amount Office of the Comptroller – Communication Services – cont’d In addition, she will report telephone equipment that is out of order. This contract has a 3% increase in the hourly rate from the previous contract period. The period of the agreement is effective upon Board approval for one year. Office of the State’s Attorney 3. CAROLYN SALLEY $26.93 $46,598.00 Account: 1001-000000-1150-118000-601009 Ms. Salley, retiree, will continue to work as a Contract Services Specialist I (Investigator). This hourly rate is a 2% increase from the previous contract. In March 1999, the Board approved a waiver of AM 212-1 to hire retired Police Officers as investigators for the Office of the State’s Attorney with no restrictions on the number of work hours or rate of pay. Ms. Salley will handle investigations of general felony cases. She will review charging documents and statement of charges, interview and locate witnesses, perform records checks and appear before the grand jury. The period of the agreement is one year, effective upon Board approval. 31 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Public Works (DPW) - Ratification and Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to ratify services provided and approve an Expenditure of Funds to pay Waterfront Partnership of Baltimore, Inc. The services were rendered during the period of September 2014 through January 2015. AMOUNT OF MONEY AND SOURCE: $8,275.00 – 2070-000000-5501-397210-603016 BACKGROUND/EXPLANATION: The Waterfront Partnership of Baltimore, Inc. provides cleaning and greening services to the DPW, Eastern Avenue Pumping Station, located at 751 Eastern Ave., east of the Inner Harbor. The pumping station vendor had an agreement in which both parties agreed on costs and services. The agreement expired. This request is for payment of services for the period September 2014 through January 2015. A new agreement has been submitted to the Law Department to have these services continued. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 32 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Public Works/ – Renewable Energy Credit Office of Sustainable Energy Sales Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Renewable Energy Credit Sales Agreement among the Mayor and City Council of Baltimore, Northeast Maryland Waste Disposal Authority, and DTE Energy Trading, Inc. The period of the Renewable Energy Credit Sales Agreement is effective upon Board approval and will terminate on the date that all parties have completed their duties under the agreement. AMOUNT OF MONEY AND SOURCE: $136,012.80 - 2070-000000-5500-506300-402170 (Revenue) BACKGROUND/EXPLANATION: The Renewable Energy Credit Sales Agreement is a contract for a transaction between the Mayor and City Council of Baltimore, seller, DTE Energy Trading, Inc., buyer, and Northeast Maryland Waste Disposal Authority, agent for the seller, in which the Mayor and City Council will sell 7,728 Renewable Energy Credits to DTE Energy Trading, Inc. The Renewal Energy Credits will be sold that are produced during the generation period of January 1, 2014 through December 31, 2014. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The Renewable Energy Credit Sales Agreement has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Public Works/Office – Memorandum of Understanding of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Memorandum of Understanding with Mt. Washington Pediatric Hospital, Inc. The term of this Memorandum of Understanding will begin upon Board approval and continue until the conclusion of a one year warranty period, following the designation of the pump station as complete and operational by the Department of Public Works. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department of Public Works in an effort to provide reliable and safe wastewater disposal will fund the construction of a new sanitary pump station to alleviate the continual sanitary sewer overflow occurring at an existing undersized pipe located near the rear of the Mt. Washington Pediatric Hospital. Upon completion of the new sanitary pump station the Mayor and City Council will warranty the construction for the period of one year, after which time, all future maintenance and upkeep will be transferred to the Mt. Washington Pediatric Hospital. MBE/WBE PARTICIPATION: N/A (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 004 to Hazen & Sawyer, PC under Project No. 1406, SC 857 On-Call Project and Construction Management Assistance Services Inspection Services. The duration of this Task Assignment is approximately 12 months. AMOUNT OF MONEY AND SOURCE: $120,395.00 – 9956-903572-9551-900020-705032 BACKGROUND/EXPLANATION: The Consultant will provide inspection services for SC 857- Chlorination/Dechlorination Facilities Process Conversion at the Patapsco Wastewater Treatment Plant. THIS REQUEST WAS APPROVED BY MWBOO. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 35 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 007 to Rummel, Klepper & Kahl, LLP, under Project No. 1402, SC 924 On-Call Project and Construction Management Assistance Services Inspection Services. The duration of this Task Assignment is approximately 14 months. AMOUNT OF MONEY AND SOURCE: $150,291.13 – 9956-907334-9551-900020-705032 BACKGROUND/EXPLANATION: The Consultant will provide inspection services for SC 924 - Arc Flash Hazard Improvements at Patapsco Wastewater Treatment Plant. THIS REQUEST WAS APPROVED BY MWBOO. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 36 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 009 to Rummel, Klepper & Kahl, LLP, under Project No. 1402, On-Call Project and Construction Management Assistance Services Claims Services. The duration of this Task Assignment is approximately 15 months. AMOUNT OF MONEY AND SOURCE: $ 60,282.20 – 9956-905565-9551-900020-703032 – SC 882 60,282.20 – 9956-907651-9551-900020-703032 – SC 908 60,282.20 – 9956-904564-9551-900010-703032 – SC 877 60,282.20 – 9956-905620-9551-900020-703032 – SC 932 60,282.20 – 9960-908724-9557-900020-706063 – WC 1294 $301,411.00 BACKGROUND/EXPLANATION: The Consultant will provide construction management assistance for claims analysis on various projects listed, but not limited to others for the Bureau of Water and Wastewater, Department of Public Works. THIS REQUEST WAS APPROVED BY MWBOO. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 37 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of Public Works/Office – Amendment to Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amendment to Agreement with RJN Group, Inc. under Project No. 1163, Rainfall and Flow Monitoring Services for Sanitary Sewer System. The Amendment to Agreement extends the period of the agreement for two years through March 13, 2017. AMOUNT OF MONEY AND SOURCE: $ 943,600.00 – Wastewater Revenue Bonds 1,056,400.00 – Baltimore County $2,000,000.00 – 9956-904596-9551-900020-703032 BACKGROUND/EXPLANATION: In March 2012, the Board approved the agreement with RJN Group, Inc. to provide flow, rainfall and groundwater monitoring services for a period of three years ending March 2015. Under this amendment, RJN Group, Inc. will continue to provide flow, rainfall and groundwater monitoring services and additionally provide engineering services support and use of Slicer RTK automated solver with existing Baltimore City wastewater flow data. The City is required under the Consent Decree to monitor flow and rainfall prior to and following completion of any sanitary sewer construction project to ascertain the effectiveness of the construction project. This amendment will increase the upset limit to $5,000,000.00. MBE/WBE PARTICIPATION: RJN Group, Inc. will continue to comply with all terms and conditions of the MBE/WBE program in accordance with Baltimore City Code, Article 5, Subtitle 28. 38 AGENDA BOARD OF ESTIMATES 03/11/2015 DPW – cont’d APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION AND INCREASE IN THE UPSET LIMIT. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,162,040.00 9956-903569-9549 County Approp. Constr. Reserve O/C Sanitary 1,037,960.00 " " Wastewater Rev. Bonds $2,200,000.00 $2,000,000.00 -------------- 9995-904596-9551-3 Design 200,000.00 -------------- 9956-904596-9551-9 $2,200,000.00 Administration The funds are required to cover the cost of Project 1163, Amendment to Agreement, Rainfall and Flow Monitoring Services for the Sanitary Sewer System. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 39 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of General Services - Developer’s Agreement No. 1390 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1390 with 26 Calvert Street, LLC. AMOUNT OF MONEY AND SOURCE: $15,380.00 BACKGROUND/EXPLANATION: The developer would like to install new water service to their proposed building located in the vicinity of 26 South Calvert Street. This Developer’s Agreement will allow the organization to do their own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $15,380.00 has been issued to 26 Calvert Street, LLC. which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: N/A (The Developer’s Agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of General Services (DGS) – Approve Services and Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve services to be performed and approve an Expenditure of Funds to pay Bob Andrews Construction, Inc. under GS-12810, Govans Library (the Library) No. 22 Roof Replacement. AMOUNT OF MONEY AND SOURCE: $278,387.41 – 9936-915050-9457-900000-702064 BACKGROUND/EXPLANATION: On May 8, 2013, the Board awarded Contract GS-12810, Govans Library No. 22 Roof Replacement, to Bob Andrews Construction, Inc. The base contract work for this project was for roof replacement, repair of water-damaged interior plaster walls, re-pointing exterior masonry and other work necessary to secure the integrity of the building envelope and ensure a water tight facility. In order to alleviate the systematic entry of water into the basement of the building, which was causing excessive damage to the floor tile, carpet, and basement walls and was encouraging mold growth in the basement, a partial basement waterproofing system was installed on one side of the building. However, this partial system did not fully alleviate the problem. To further attempt to alleviate the problem, it is necessary to install the waterproofing system around the entire perimeter of the building basement and make it one continuous system. This work requires tying these additional parts of the waterproofing system into the partial waterproofing system that has already been installed and must be performed by the existing contractor so that a warranty for the entire waterproofing system can be secured at work completion. Should the additional waterproofing be installed by a different contractor, the two resulting waterproofing systems likely would not be warranted together and/or the City’s ability to invoke a warranty claim against either system contractor would be compromised. 41 AGENDA BOARD OF ESTIMATES 03/11/2015 DGS – cont’d Consequently, in accordance with the City Charter, Article VI, §11(e), the DGS hereby certifies to the Board that no advantage will result in seeking bids nor is it practicable to obtain competitive bids to install the remaining portions of the waterproofing system because should a different contractor be selected to do the waterproofing work, no warranty may be available for the waterproofing system. The DGS is proposing to allow the contractor that installed the first portion of the waterproofing system to complete the installation of the full waterproofing system around the full perimeter of the building. The Library has already provided funds necessary to perform this work and the design consultant for the project has reviewed the contractor’s detailed proposal and determined the costs to be reasonable and acceptable. THE DIRECTOR OF FINANCE CONCURRED AND RECOMMENDED APPROVAL. AUDITS REVIEWED AND HAD NO OBJECTION. 42 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of General Services/ - Ratify Services and Facilities Maintenance Division Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to ratify services provided and approve an Expenditure of Funds to pay outstanding invoices for CNK Enterprises, Inc. The services were rendered during the period of September 14, 2013 through July 1, 2014. AMOUNT OF MONEY AND SOURCE: $ 7,850.00 – 1001-000000-1982-192500-603026 1,875.00 - 1001-000000-1982-192500-603026 9,875.00 - 1001-000000-1982-192500-603026 4,675.00 - 1001-000000-1982-192500-603026 7,675.00 - 1001-000000-1982-192500-603026 8,125.00 - 1001-000000-1982-192500-603026 1,675.00 - 2029-000000-1982-709512-603026 2,350.00 - 2029-000000-1982-709518-603026 1,525.00 - 2029-000000-1982-709547-603026 4,125.00 - 2029-000000-1982-709516-603026 $49,750.00 BACKGROUND/EXPLANATION: CNK Enterprises, Inc. performed environmental/sanitary remediation and specialty ornamental restorations as an On-Call vendor for the Department of General Services. CNK Enterprises, Inc. was utilized in this capacity for a number of years prior to the Department acquiring a new contract through the Bureau of Purchases. During the changeover period, several jobs were started prior to the inception of the new contracts because facilities’ staff were unaware of the new contracts and directed the work to CNK Enterprises, Inc. 43 AGENDA BOARD OF ESTIMATES 03/11/2015 Department of General Services/ - cont’d Facilities Maintenance Division Internally, staff has been instructed on the proper procedures to secure the services of the new vendors. Also, a Standard Operating Procedure was drafted and shared with all building staff and managers to assure services are only procured through contracted vendors. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 44 AGENDA BOARD OF ESTIMATES 03/11/2015 Police Department – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure of Funds to The Greater Baltimore Committee Leadership Program (Program). The period of the Program is January 26, 2015 through November 12, 2015. AMOUNT OF MONEY AND SOURCE: $7,500.00 – 6000-611215-2013-197500-603020 BACKGROUND/EXPLANATION: This expenditure of funds will cover the cost of tuition for Colonel Garnell W. Green. The training is used to enhance the leadership and competency of members in upper level supervisory roles within the department. The training provides a focus on accountability and responsibility within the ethical scope of leading other members of the department. Focus is given to community service and improving the relationships with community through services. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 45 AGENDA BOARD OF ESTIMATES 03/11/2015 TRAVEL REQUESTS Name To Attend Funds Amount Health Department 1. Christy Skipper Training of Federal $1,135.44 Quality Leaders Funds Chicago, IL Mar. 30 – April 3,2015 2. Tonya Johnson Youth in the Context PREP $ 828.78 of Their Lives New Orleans, LA Mar. 30 – April 1, 2015 The airfare in the amount of $274.20 was prepaid on a City- issued credit card assigned to Ms. Jacquelyn Duval-Harvey. The amount to be disbursed to Ms. Johnson is $554.58. Health Department 3. Alan McLain Just Food Conference State $ 486.00 New York, NY Grant Mar. 13 - 15, 2015 (Reg. Fee $40.00) This conference includes weekend travel and requires Board of Estimates approval. The attendee will stay one additional night at his own expense. RETROACTIVE TRAVEL APPROVAL 4. Shannon Mace- Mobilization for Action General $2,417.56 Heller Through Planning and Funds Partnership (MAPP) Conference Oakland, CA Jan. 9 – 14, 2015 (Reg. Fee $1,500.00) 46 AGENDA BOARD OF ESTIMATES 03/11/2015 TRAVEL REQUESTS Name To Attend Funds Amount Health Department – cont’d On January 9 - 14, 2015, Ms. Mace-Heller traveled to Oakland California to attend the MAPP Conference held on January 12- 13, 2015. The additional two days (Jan. 9-10, 2015) were at her expense. The airfare in the amount of $368.70 and the registration in the amount of $1,500.00 were prepaid on a City-issued credit card assigned to Jacquelyn Duval-Harvey. TRAVEL APPROVAL The conference began on Monday, January 12, 2015 and ended on January 13, 2015. Because of the time difference, Ms. Mace- Heller requested one additional night stay and returned on January 14, 2015. Therefore, Ms. Mace-Heller will be reimbursed $548.86. TRAVEL REIMBURSEMENT $447.00 – Hotel (@$149.00 x 3) 62.61 – Hotel Taxes (@$20.87 x 3) 39.25 – Meals $548.86 Department of Finance 5. Bill Harris* Nat’l Grants Mgt. General $4,000.04 Nichole Purcell** Assoc. 2015 Annual Funds Grants Training Program Arlington, VA Apr. 21 -24, 2015 (Reg. Fee $785.00)* (Reg. Fee $910.00)** 47 AGENDA BOARD OF ESTIMATES 03/11/2015 TRAVEL REQUESTS Name To Attend Funds Amount TRAVEL REIMBURSEMENT Health Department – cont’d The registration fees in the amount of $785.00 for Mr. Harris and $910.00 for Ms. Purcell were pre-paid on a City-issued credit card assigned to Andrew Kleine. Therefore, Mr. Harris will be disbursed $1,104.51 and Ms. Purcell will be disbursed $1,200.53. Police Department 6. Matthew S. Johnson 31st International SORO $1,578.00 Symposium on Child Grant Abuse Huntsville, AL Mar. 22 – 26, 2015 (Reg. Fee $519.00) 7. Jeronimo Rodriguez Managing Police Asset $ 907.00 Discipline Forfei- Myrtle Beach, SC ture Mar. 22 – 25, 2015 Fund (Reg. Fee $465.00) 8. Torrence D. Bar- Maryland Police General $ 55.00 bour Training Commission Fund Fundamentals of Criminal Investigation Sykesville, MD Mar. 30 – Apr. 10,2015 (Reg. Fee $55.00) 48 AGENDA BOARD OF ESTIMATES 03/11/2015 TRAVEL REQUESTS Name To Attend Funds Amount Police Department 9. Jodie P. McFadden MD Top Guns-XIV $ 0.00 Investigating & Prosecuting Drug Cases Indiantown Gap, PA April 26 – May 2, 2015 (Admin Fee $50.00 - Paid by attendee) 10. Michael J. Lavery Bomb Technician $ 0.00 Tactical Integration Course Prince Georges Co., MD Apr. 20 – May 1,2015 Department of General Services 11. Chichi Nyagah- NAFA Institute & Internal $1,824.90 nash Expo Service Orlando, FL Fund April 13 – 17, 2015 (Reg. Fee $619.00) Bureau of the Budget & Management Research 12. Andrew Kleine GFOA 109th Annual General $1,775.78 Conference Fund Philadelphia, PA May 31 – June 3,2015 (Reg. Fee $540.00) The registration fee of $540.00 was prepaid on a City-issued credit card assigned to Mr. Andrew Kleine. The disbursement amount to Mr. Kleine will be $1,235.78. 49 AGENDA BOARD OF ESTIMATES 03/11/2015 TRAVEL REQUESTS Name To Attend Funds Amount Police Department 13. Anthony Batts 2015 NOBLE CEO Asset $3,503.60 Darryl D. De Sousa Winter Symposium Forfei- Garnell W. Green Atlanta, GA ture Mar. 12 – 15, 2015 (Reg. Fee $200.00 ea.) The airfare for Mr. Batts is $328.20 and the airfare for Messrs. De Sousa and Green is $347.20 each. The registration fee is $200.00 per attendee. The airfare and registration fee for each attendee were prepaid on a City-issued credit card assigned to Mr. Tribhuvan Thacker. The amount to be disbursed to each attendee is $627.00, respectively. 14. Ganesha M. Martin Leadership MD Class Asset $7,320.00 of 2015 Forfei- Cambridge, MD ture April 14 – 16, 2015 (Reg. Fee $6,950.00) Employees’ Retirement System (ERS) 15. Dorothy L. Bryant NCPERS Annual Conf. Special $3,226.94 and Exhibition Funds Doris Y. Brightful New Orleans, LA ERS $2,526.84 May 3 – 7, 2015 Rosemary H. Atkinson (Reg. Fee $800.00 ea.) $3,226.94 The subsistence rate for this location is $222.00 per day. The hotel rate is $266.00 per night plus $42.24 per night hotel taxes. The ERS is requesting additional subsistence of $44.00 per night for each attendee to cover the cost of the hotel. 50 AGENDA BOARD OF ESTIMATES 03/11/2015 TRAVEL REQUESTS Name To Attend Funds Amount Employees’ Retirement System – cont’d Ms. Bryant is requesting additional subsistence of $40.00 per day for four days for food and incidentals. Ms. Brightful is requesting additional subsistence of $40.00 per day for four days for food and incidentals. Ms. Atkinson is requesting additional subsistence of $40.00 per day for four days for food and incidentals. Due to the time of the return travel and time zone difference the ERS is requesting an additional $20.00 for each attendee for food and incidentals for the fifth day. Department of Recreation and Parks 16. Francesco Spero National Recreation General $1,386.74 & Parks Association Funds Innovation Lab Miami, FL Mar. 11 – 15, 2015 (Reg. Fee $250.00) The conference is March 12 - 13, 2015. Ms. Spero will travel the day before the event because the Innovation Lab begins early on March 12, 2015. She will stay two additional days at her own expense. The registration fee in the amount of $250.00 was pre-paid on a City-issued credit card assigned to Francesco Spero. Therefore, Ms. Spero will be disbursed $1,136.74. 51 AGENDA BOARD OF ESTIMATES 03/11/2015 PROPOSALS AND SPECIFICATIONS 1. Department of Transportation - TR 15012, Resurfacing Highways at various locations, Northwest Sector II BIDS TO BE RECV’D: 04/08/2015 BIDS TO BE OPENED: 04/08/2015 2. Department of Public Works/ - RP 13806, Sloman Drive and Department of Recreation & Parks Parking Loop Improvements BIDS TO BE RECV’D: 04/15/2015 BIDS TO BE OPENED: 04/15/2015 3. Department of Public Works/ - RP 13826R, Wegworth Park Department of Recreation & Parks Improvements BIDS TO BE RECV’D: 04/15/2015 BIDS TO BE OPENED: 04/15/2015 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 52