NOTICE: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – MARCH 4, 2015 Employees’ & Elected Officials’ – Independent Auditor’s Report Retirement Systems The Board is requested to NOTE receipt of the following Independent Auditor’s Reports from CliftonLarsonAllen LLP: 1. the Independent Auditor’s Report for FY ended June 30, 2014 of the Baltimore City: a.) Employees’ Retirement System and, b.) Elected Officials’ Retirement System 2. the Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters, and 3. FY ended June 30, 2014 Comprehensive Annual Financial Reports for the Baltimore City: a.) Employees’ Retirement System and b.) Elected Officials’ Retirement System AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Audits – Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Report and Related Audit Digest: Enoch Pratt Free Library A Component Unit of the City of Baltimore, Maryland, Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2014. 2 AGENDA BOARD OF ESTIMATES 03/04/2015 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: Boulevard Contractors Corp. $ 1,917,000.00 Casper Colosimo & Son, Inc. $ 71,856,000.00 Civil Construction, LLC $ 29,367,000.00 Dvorak, LLC $ 8,000,000.00 King Construction, Inc. $ 1,500,000.00 Kone, Inc. $ 1,500,000.00 Mona Electric Group, Inc. $112,806,000.00 NLG Insulation, Inc. $ 1,251,000.00 P & H Fencing, LLC $ 747,000.00 Payton Contracting, LLC $ 198,000.00 Philips Brothers Electrical Contractors, Inc. $ 8,000,000.00 Temp Air Company, Inc. $ 6,174,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: K. Dixon Architecture PLLC Architect Environ-Civil Engineering, Ltd. Engineer MA Engineering Consultants, Inc. Engineer Property Line Survey 3 AGENDA BOARD OF ESTIMATES 03/04/2015 BOARDS AND COMMISSIONS – cont’d Michael J. Walkley, P.A. Engineer P.E.L.A. Design, Inc. Landscape Architect Urban Green Environmental, LLC Engineer 4 AGENDA BOARD OF ESTIMATES 03/04/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Housing and Community Development – Options 1. Mindy Fishkind, 4731 Park Heights G/R $ 467.00 Trustee for Scott Avenue $70.00 Jeremy Fishkind Funds are available in account 9910-903180-9588-900000- 704040, Park Heights Project. 2. Fieldcrest Limited 2311 McCulloh G/R $ 800.00 Partnership and St. $96.00 Ethel Braverman Funds are available in account 9910-908044-9588-900000- 704040, North Ave. Car Wash Project. 3. Mary G. Watts 1826 Division St. F/S $20,000.00 Funds are available in account 9910-910634-9588-900000- 704040, Whole Block Demo Project. 4. M-A Funding, Inc. 1910 Herbert St. Sub/G/R $ 954.00 $140.00 Funds are available in account 9910-910634-9588-900000- 704040, Whole Block Demo Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. Department of Housing and Community Development – Condemnations 5. Federal Hill 1910 Herbert St. L/H $18,833.00 Renewal, LLC 5 AGENDA BOARD OF ESTIMATES 03/04/2015 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations – cont’d 6. R & T Development 554 Presstman St. G/R $ 1,000.00 Corporation $120.00 Funds are available in account 9910-910634-9588-900000-704040, Whole Block Demo Project. 7. Dorothy L. Rose 4721 Park Heights G/R $ 750.00 and William F. Avenue $ 90.00 Rose (both Deceased) 8. Janie E. Brown 4847 Park Heights F/S $15,000.00 Avenue Funds are available in account 9910-903180-9588-900000-704040, Park Heights Project. 6 AGENDA BOARD OF ESTIMATES 03/04/2015 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 8 - 9 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfers of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 7 AGENDA BOARD OF ESTIMATES 03/04/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #002, $92,400.00 – TR 07309, Rehabilitation of Roadways Around East Baltimore Life Science Park, Phase 1C $2,333,454.75 $0.00 P. Flanigan 0 - & Sons, Inc. 2. EWO #003, $167,366.85 – TR 07309, Rehabilitation of Roadways Around East Baltimore Life Science Park, Phase 1C $2,333,454.75 $92,400.00 P. Flanigan 0 - & Sons, Inc. 3. EWO #004, $33,075.00 – TR 07309, Rehabilitation of Roadways Around East Baltimore Life Science Park, Phase 1C $2,333,454.75 $259,766.85 P. Flanigan 0 - & Sons, Inc. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $600,000.00 9960-909100-9558 9960-910501-9557-6 Water Utility Constr. Reserve Construction Funds Water Infra- structure Rehab. The funds are required to cover the cost of TR 07309, Rehabilitation of Baltimore Life Science Park – Phase 1C. This transfer of funds covers costs associated with Change Order 2 through 4. 8 AGENDA BOARD OF ESTIMATES 03/04/2015 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 5. EWO #001, $421,214.95 – TR 14007, Resurfacing Highways at Various Locations, Sector III $2,499,261.98 - P. Flanigan - - & Sons, Inc. 6. EWO #001, $0.00 – TR 14009, Conduit System Reconstruction at Various Locations, Citywide $2,651,455.00 - Highlander 180 - Contracting days Co. This authorization for 180 days is necessary because of unusually brutal cold spells, and snow/ice storms last winter. The weather impacted the work progress for this contract. There are outstanding service requests that need to be addressed and it will be necessary to remediate any upcoming conduit repairs. The completion date was February 3, 2015. The new expiration date is August 1, 2015. 7. EWO #011, $136,877.70 – TR 08046, Rehabilitation of Broening Highway form Holabird Avenue to Colgate Creek $14,700,000.00 $1,011,655.75 American In- - - frastructure- MD, Inc. 9 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 3201 Saint Paul CVE Retail, LLC Two single face Street electric signs @ 11.83 sq. ft. each, one bracket sign 3’ x 2’11” Annual Charge: $193.30 2. 701 S. Exeter Harbor East- Two blade signs Street Apartment, LLC 1.1 sq. ft. Annual Charge: $105.40 3. 511 S. Central 511 South Central Two blade signs 5.4 Avenue Avenue, LLC sq. ft., two barber poles Annual Charge: $209.60 4. 1000 Morton 10 West Eager One flat sign @ 1.8 Street k/a 10 Street, LLC sq. ft., one flat West Eager Street sign @ 35.22 sq. ft. Annual Charge: $133.82 Since no protests were received, there are no objections to approval. 10 AGENDA BOARD OF ESTIMATES 03/04/2015 Police Department – Acceptance of Grant Awards The Board is requested to approve acceptance of the various grant awards from the following grantors: 1. MARYLAND HIGHWAY SAFETY OFFICE $165,000.00 Account: 4000-477215-2032-619300-600000 This grant is for the Baltimore Traffic Safety Project. This grant will provide funding to the Police Department to conduct traffic enforcement initiatives which will aid in decreasing DUI related offenses and crashes. The Department will also utilize funding to educate the public about the dangers associated with violating traffic laws through literature distributions at checkpoints. The period of the grant is October 1, 2014 through September 30, 2015. 2. GOVERNOR’S OFFICE OF CRIME CONTROL $ 80,000.00 AND PREVENTION (GOCCP) Account: 4000-475815-2021-212600-600000 The GOCCP grant is for the Domestic Violence/Witness Liaison Program. The program assists in developing and implementing strategies specifically intended to provide assistance to domestic violence victims as their cases progress through the criminal justice system. The funds will be used to provide salary support for personnel who will perform a multitude of tasks that support the effort to reduce incidents of domestic violence in Baltimore City. The period of the grant is October 1, 2014 through September 30, 2015. 11 AGENDA BOARD OF ESTIMATES 03/04/2015 Police Department – cont’d 3. GOVERNOR’S OFFICE OF CRIME CONTROL $100,000.00 AND PREVENTION (GOCCP) Account: 4000-477415-2041-196700-600000 The GOCCP grant is for the Overtime Initiative Project. The project assists the Department with its initiative to suppress crime throughout Baltimore City. The funds will be used for officer overtime, to deploy officers in high visibility at various locations throughout the City to discourage crime, and to provide a safer environment. The period of the grant is December 1, 2014 through June 30, 2015. The grant awards are late because they were recently received from the grantors. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The terms and conditions of the grant awards have been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 03/04/2015 Mayor’s Office on Criminal Justice – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with the House of Ruth Maryland, Inc. The period of the Agreement is July 1, 2014 through June 30, 2015. AMOUNT OF MONEY AND SOURCE: $825,000.00 – 6000-613115-2252-274800-600000 BACKGROUND/EXPLANATION: Under Baltimore City Code Article 5, Section 48-1 (2010 Edition), $75.00 of each $85.00 that is charged for a marriage license in Baltimore City is segregated into a special fund (up to a maximum of $825,000.00). The funds are distributed to the House of Ruth Maryland, Inc., in proportion to the number of domestic violence victims it serves. The Fiscal Year 2015 estimate of $825,000.00 is based on a projection of 11,000 licenses to be issued during the year. The Baltimore City Police Department is the City agency designated to administer and disburse the funds. The Agreement is late because of the delay in the administrative process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 03/04/2015 Mayor’s Office on Criminal Justice – Ratify Grant Adjustment Notice ACTION REQUESTED OF B/E: The Board is requested to ratify a Grant Adjustment Notice (GAN) from the Governor’s Office of Crime Control and Prevention. The GAN extended the grant through December 31, 2014. AMOUNT OF MONEY AND SOURCE: $0.00 – 4000-474114-2252-688000-600000 BACKGROUND/EXPLANATION: On February 26, 2014, the Board authorized acceptance of the Grant Award from the “SART Coordination” grant. This grant funds the salary of the SART Coordinator who will work in conjunction with the Sexual Assault Response Team and aid in the effort to reduce and assist the sexual assault victims in Baltimore City. On October 22, 2014, the Board authorized acceptance of the GAN extending the grant through October 31, 2014. Both the first and second extension allowed additional time to expend all funds. This Grant Adjustment Notice is late because it was recently received from the grantor. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS TIME EXTENSION. (The terms and conditions of the Grant Adjustment Notice have been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 03/04/2015 Baltimore Development – Local Government Resolution Corporation ACTION REQUESTED OF B/E: The Board is requested to approve a Local Government Resolution in support of TAPS, LLC and its application to the State of Maryland’s Department of Housing and Community Development (MDDHCD), Neighborhood BusinessWorks Program (NBWP). A local resolution of support is required for organizations to participate in the program. AMOUNT OF MONEY AND SOURCE: $50,000.00 – NBWP No City funds are requested at this time. BACKGROUND/EXPLANATION: The TAPS Wine and Beer Bar is a new retail tap room, created specifically for the Mt. Vernon Marketplace, located at 520 Park Avenue. The Mt. Vernon Marketplace is a multiple vendor concept that includes several different vendors in one indoor location on the ground floor of the newly built 520 Park Avenue Apartments. The TAPS Wine and Beer Bar will specialize in wine, beer, oils, and vinegars. The total project cost is $100,000.00. The $50,000.00 requested from the MDDHCD is for new equipment, furniture, fixtures, and working capital. MBE/WBE PARTICIPATION: N/A 15 AGENDA BOARD OF ESTIMATES 03/04/2015 Baltimore Development – Local Government Resolution Corporation ACTION REQUESTED OF B/E: The Board is requested to approve a Local Government Resolution in support of HandleBar Café/Niki, Inc. and its application to the State of Maryland’s Department of Housing and Community Development (MDDHCD), Neighborhood BusinessWorks Program (NBWP). A local resolution of support is required for organizations to participate in the program. AMOUNT OF MONEY AND SOURCE: $500,000.00 – NBWP No City funds are requested at this time. BACKGROUND/EXPLANATION: The HandleBar Café/Niki, Inc. will bring the unique concept of a combined bicycle shop and café to the Baltimore market. The concept has been successful in other cities. This will be the first bicycle shop/café business model in the state of Maryland. The business will feature both a fully functional urban lifestyle bicycle shop and a full service restaurant with a liquor license and coffee bar. The bike shop will offer retail bikes for sale, mechanical services, cycling lifestyle clothing, and soft goods. The HandleBar Café/Niki, Inc. will be located at 511 South Caroline Street. The building is a vacant 7,000 sq. ft. two- story structure built in 1982. The second floor of the building will be divided into office space and leased to like-minded businesses. The total project cost is $1,335,000.00, which includes the acquisition of 511 S. Caroline Street. The neighborhood revitalization impact of this project will be the creation of 15 jobs. 16 AGENDA BOARD OF ESTIMATES 03/04/2015 BDC – cont’d The $500,000.00 requested from the MDDHCD is for construction, equipment, inventory, working capital, and start-up costs. MBE/WBE PARTICIPATION: N/A 17 AGENDA BOARD OF ESTIMATES 03/04/2015 Health Department – Employee Expense Statements The Board is requested to approve the various expense reports for the following employees. 1. WILMA JEWEL BROWN $ 77.87 Account: 5000-532815-3044-273300-603002 October 2014 - Mileage 2. GLENDORA LIVERPOOL $ 88.20 Account: 5000-532815-3044-273300-603002 September 2014 - Mileage 3. ELAINE RAY $272.56 Account: 5000-533115-3044-273300-603002 $134.40 August 2014 – Mileage 5000-533115-3044-273300-603002 $132.16 September 2014 – Mileage 5000-533115-3044-273300-603003 $ 3.00 August 2014 – Parking 5000-533115-3044-273300-603003 $ 3.00 September 2014 - Parking BACKGROUND/EXPLANATION: The above-listed employees did not submit their expense statements on time because of work schedule demands for multi- programs that require field visits and follow-up with written or computer documentation. The employees have been advised that they must submit their statements timely to comply with AM 240- 11. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work 18 AGENDA BOARD OF ESTIMATES 03/04/2015 Health Dept. – cont’d days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 19 AGENDA BOARD OF ESTIMATES 03/04/2015 Health Department – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the Maryland Association of County Health Officers (MACHO) and the National Association of County and City Health Officials (NACCHO) dues for Leana S. Wen, M.D., Commissioner of Health. AMOUNT OF MONEY AND SOURCE: $6,262.00 – MACHO (2015) 1,625.00 – NACCHO (2015) $7,887.00 – 1001-000000-3001-599000-603022 BACKGROUND/EXPLANATION: The funds will be used to pay the Health Commissioner’s annual membership dues for MACHO and the NACCHO. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 20 AGENDA BOARD OF ESTIMATES 03/04/2015 Health Department – Agreements and Notification of Grant Award The Board is requested to approve and authorize execution of the various Agreements and Notification of Grant Award. AGREEMENTS 1. ALLEN CENTER BOARD, INC. $ 53,535.00 Account: 4000-433515-3024-295901-603051 Allen Center Board, Inc. operates a senior program, which serves as the community focal point for seniors and their caregivers. The services to be provided will include but are not limited to social, recreational and educational programs, information and assistance, outreach, wellness, and transportation. The period of the Agreement is October 1, 2014 through September 30, 2015. The Agreement is late because the Health Department was waiting on finalization of budget and signatures from the provider. MWBOO GRANTED A WAIVER. 2. FAMILY HEALTH CENTERS OF BALTIMORE, INC. $ 129,308.00 Accounts: 4000-430512-3160-308600-603051 $ 30,000.00 5000-569414-3160-308600-603051 $ 74,308.00 6000-619514-3160-308600-603051 $ 25,000.00 The organization will utilize the funds to continue to implement the Safe Streets Program Maintenance Model using the Cure Violence (formerly CeaseFire) techniques with fidelity. The Cure Violence/Safe Streets model is a public derived strategy aimed at reducing gun violence. The target populations are individuals at high risk of involvement in shootings and killings in and around Baltimore City Police Post 924. The period of the Agreement is January 1, 2015 through June 30, 2015. 21 AGENDA BOARD OF ESTIMATES 03/04/2015 Health Dept. – cont’d The Agreement is late because revisions delayed its processing. MWBOO GRANTED A WAIVER. AUDITS REVIEWED AND HAD NO OBJECTION. NOTIFICATION OF GRANT AWARD (NGA) 3. MARYLAND DEPARTMENT OF AGING (MDoA) $141,406.00 Account: 4000-433515-3023-273300-404001 $ 41,998.00 4000-432915-3252-514300-404001 $ 54,063.00 4000-434315-3254-316200-404001 $ 27,507.00 4000-436115-3255-316200-404001 $ 17,838.00 These funds are to be used only for Title III-B, Title III- C1, Title III-C2, and Title III-E programs. The NGA also provides funds for coordinated and accessible services for seniors in Baltimore City. By acceptance of this grant, the Department agrees to abide by the Older Americans Act, as amended, and all applicable Federal and State policies, rules and procedures. The period of the grant is October 1, 2014 through September 30, 2015. The NGA is late because it was recently received from the MDoA. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. APPROVED FOR FUNDS BY FINANCE (The Agreements and Notification of Grant Award have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 03/04/2015 Mayor’s Office of Human Services (MOHS) - Agreements The Board is requested to approve and authorize execution of the Continuum of Care (COC) Program Agreements. 1. AIDS INTERFAITH RESIDENTIAL SERVICES, INC. $1,394,865.00 Account: 4000-496315-3573-591243-603051 AIDS Interfaith Residential Services, Inc. will provide housing assistance to 108 households. The period of the Agreement is April 1, 2015 through March 31, 2016. 2. ASSOCIATED CATHOLIC CHARITIES, INC. $ 293,212.00 Account: 4000-496215-3572-591404-603051 Associated Catholic Charities, Inc. will provide support services, including case management, life skills training, substance abuse treatment, and transportation to 27 individual homeless clients. A portion of the funds will also support maintenance costs for housing provided to clients. The period of the COC Agreement is February 1, 2015 through January 31, 2016. 3. BEHAVIORAL HEALTH SYSTEM BALTIMORE, INC. $ 83,785.00 Account: 4000-496315-3573-591241-603051 Behavioral Health System Baltimore, Inc. will provide housing assistance to six households. The period of the COC Agreement is April 1, 2015 through March 31, 2016. 4. DAYSPRING PROGRAMS, INC. $ 332,334.00 Account: 4000-496315-3573-591236-603051 Dayspring Programs, Inc. will provide housing rental assistance to 18 families. The period of the COC Agreement is April 1, 2015 through March 31, 2016. 23 AGENDA BOARD OF ESTIMATES 03/04/2015 MOHS – cont’d 5. GOVANS ECUMENICAL DEVELOPMENT CORPORATION $ 305,842.50 Account: 4000-496315-3573-591250-603051 Govans Ecumenical Development Corporation will provide rental housing assistance to 25 homeless households. The period of the COC Agreement is April 1, 2015 through March 31, 2016. 6. JOBS, HOUSING AND RECOVERY, INC. $ 481,670.50 Account: 4000-496215-3572-591458-603051 Jobs, Housing and Recovery, Inc. will provide support services related to its transitional housing program. The services will include, but are not limited to case management, education services, food, employment assistance/job training, life skills training, substance abuse treatment, and transportation. These services will be provided to 34 homeless households. A portion of the funds will also be used to cover the operational costs for housing provided to the clients. The period of the COC Agreement is March 1, 2015 through February 29, 2016. 7. MARIAN HOUSE, INC. $ 58,068.00 Account: 4000-496215-3572-591419-603051 Marian House, Inc. will provide support services including case management and substance abuse treatment to 24 homeless households. The funds will also be used to cover utility costs related to the housing of clients. The period of the COC Agreement is March 1, 2015 through February 29, 2016. 8. MARIAN HOUSE, INC. $ 202,984.00 Account: 4000-496215-3572-591419-603051 Marian House, Inc. will provide case management, education services, food for resident meals, life skills training, mental health services, and substance abuse treatment services to 46 homeless households. The period of the COC Agreement is February 1, 2015 through January 31, 2016. 24 AGENDA BOARD OF ESTIMATES 03/04/2015 MOHS – cont’d 9. MANNA HOUSE, INC. $ 77,625.00 Account: 4000-496215-3571-591420-603051 Manna House, Inc. will provide case management and transportation support services to approximately 50 clients per day. The period of the COC Agreement is February 1, 2015 through January 31, 2016. MWBOO GRANTED A WAIVER. 10. ST. AMBROSE HOUSING AID CENTER $ 40,803.50 Account: 4000-496215-3573-591424-603051 St. Ambrose Housing Aid Center will provide case management support services to four households. The period of the COC Agreement is February 1, 2015 through January 31, 2016. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Continuum of Care Program Agreements have been approved by the Law Department as to form and legal sufficiency. 25 AGENDA BOARD OF ESTIMATES 03/04/2015 Mayor’s Office of Human Services (MOHS) – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the FY2014 Housing Opportunities for Persons With AIDS (HOPWA) Performance Grant Program Renewal Award with the U.S. Department of Housing and Urban Development. The period of the grant is March 1, 2015 through February 28, 2018. AMOUNT OF MONEY AND SOURCE: $1,424,500.00 – 4000-494215-3573-327200-603051 BACKGROUND/EXPLANATION: The MOHS, on behalf of the City of Baltimore, submitted a renewal application for the existing HOPWA competitive grant on April 4, 2014. The renewal grant will continue to fund the “At the Door” (ATD) Program, which provides support services to homeless ex-offenders returning to the community and increases access to stable housing for eligible individuals in the program through housing placements. All clients of the program will be HIV positive or have AIDS. The program will assist 26 households with permanent supportive housing services, 5 clients with short term transitional housing, 5 households with permanent housing placement services, and 31 households with support services. The total award amount will be $1,424,500.00. The Agreement is late because of the delay at the administrative level. MBE/WBE PARTICIPATION: MBE/WBE requirements will be included in the agreements with the City and the respective service providers. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms and conditions of the Grant Agreement have been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 03/04/2015 Mayor’s Office of Human Services (MOHS) – FY 2014 Continuum of Care Grant Program Awards ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the FY 2014 Renewal of Continuum of Care (COC) Grant Program Awards from the U.S. Department of Housing and Urban Development (HUD). AMOUNT OF MONEY AND SOURCE: $19,412,456.00 BACKGROUND/EXPLANATION: Funds in the amount of $19,412,456.00 are available to support program activities through the COC Grant Program. The funds are accessible through wire transfer. The MOHS, on behalf of the City, submitted renewal applications on October 30, 2014, for the existing COC grants in response to the 2014 Super Notice of Funding Availability. The HUD announced on January 26, 2015, that the renewal applications for the below listed organization and program have been approved. Under the terms of the grant renewals, the related sub-contracts will be renewed with various organizations throughout Baltimore City that carry out homeless service activities. These activities include rental assistance, supportive housing, temporary housing, and other forms of shelter, in conjunction with supportive services to the homeless population in Baltimore City. The total of all grant awards in this announcement for the City is $19,412,456.00. The grant awards have different start dates. The earliest start date is February 1, 2015 and the latest start date is January 1, 2016. Each grant has a period of performance lasting 12 months beginning from its start date. 27 AGENDA BOARD OF ESTIMATES 03/04/2015 MOHS – cont’d GRANT PROGRAM RENEWAL GRANT # START DATE END DATE AMOUNT AIRS Shelter Plus Care Program MD0016L3B011407 4/1/2015 3/31/2016 $ 1,443,476.00 Associated Catholic Charities - Christopher MD0028L3B011407 2/1/2015 1/31/2016 Place THP 100,662.00 Associated Catholic Charities - My Sister's MD0029L3B011407 2/1/2015 1/31/2016 Place Lodge 303,127.00 Associated Catholic Charities - Project MD0061L3B011407 2/1/2015 1/31/2016 BELIEVE - PHP 117,074.00 Associated Catholic Charities - Project FRESH MD0030L3B011407 12/1/2015 11/30/2016 Start 100,165.00 Associated Catholic Charities - REACH MD0027L3B011407 1/1/2016 12/31/2016 Combined 725,258.00 At Jacob's Well PHP MD0018L3B011407 9/1/2015 8/31/2016 23,968.00 BHSB (Formerly BMHS) - Project Based S+C MD0023L3B011407 4/1/2015 3/31/2016 86,705.00 BMHS SRA Mulit-Grant S+C MD0024L3B011407 4/1/2015 3/31/2016 3,609,197.00 Dayspring Programs PHP MD0034L3B011407 1/1/2016 12/31/2016 296,792.00 Dayspring Programs Tenant Based S+C MD0033L3B011407 4/1/2015 3/31/2016 343,915.00 Dayspring Village THP MD0036L3B011407 1/1/2016 12/31/2016 314,380.00 GEDCO - Supportive Housing Harford House MD0038L3B011407 6/1/2015 5/31/2016 and Micah House 104,006.00 GEDCO Justice Housing (formerly GEDCO MD0043L3B011407 4/1/2015 3/31/2016 S+C) 316,500.00 GEDCO Justice Housing Case Management MD0042L3B011407 8/1/2015 7/31/2016 (formerly GEDCO Shelter Plus Care Case) 34,995.00 HealthCare Access Maryland, Inc. MD0020L3B011407 4/1/2015 3/31/2016 169,830.00 House of Ruth - THP MD0044L3B011407 11/1/2015 10/31/2016 256,539.00 HPRP - Legal Service Project MD0045L3B011407 1/1/2016 12/31/2016 115,622.00 JHR, Inc. - Lighthouse 1 MD0046L3B011407 10/1/2015 9/30/2016 103,831.00 JHR, Inc. - Lighthouse 2 PHP MD0012L3B011406 8/1/2015 7/31/2016 102,959.00 JHR, Inc. Carrington House Expansion THP MD0047L3B011407 3/1/2015 2/29/2016 497,959.00 JHR, Inc. Carrington House THP MD0048L3B011407 1/1/2016 12/31/2016 218,102.00 Manna House - Soup Plus Project MD0050L3B011407 2/1/2015 1/31/2016 80,250.00 Marian House - Serenity Place PHP MD0052L3B011407 12/1/2015 11/30/2016 31,730.00 Marian House - TAMAR 2 PHP MD0060L3B011407 2/2/2015 2/1/2016 60,016.00 Marian House PH MD0051L3B011407 9/1/2015 8/31/2016 70,577.00 Marian House S+C Expansion MD0057L3B011407 12/1/2015 11/30/2016 50,640.00 Marian House TAMAR PHP MD0063L3B011407 6/1/2015 5/31/2016 33,611.00 Marian House TAMAR S+C MD0064L3B011407 8/1/2015 7/31/2016 580,828.00 28 AGENDA BOARD OF ESTIMATES 03/04/2015 MOHS – cont’d GRANT PROGRAM RENEWAL GRANT # START DATE END DATE AMOUNT Marian House THP MD0053L3B011407 2/1/2015 1/31/2016 209,848.00 MCVET - THP MD0055L3B011407 11/1/2015 10/31/2016 1,305,174.00 MD-501 CoC Planning Application 2014 MD0305L3B011401 12/1/2016 11/30/2017 200,000.00 Mercy Medical Center - Supportive Housing MD0056L3B011407 2/1/2015 1/31/2016 Project 341,470.00 MOHS - HMIS Project 2014 MD0021L3B011407 5/1/2015 4/30/2016 362,812.00 MOHS - Housing First S+C MD0019L3B011407 4/1/2015 3/31/2016 113,940.00 MOHS Homeward Bound PHP MD0022L3B011407 10/1/2015 9/30/2016 777,800.00 PEP Samaritan Project MD0011L3B011405 10/1/2015 9/30/2016 669,884.00 Project PLASE - Medically Fragile SRO MD0069L3B011407 10/1/2015 9/30/2016 70,478.00 Project PLASE - Medically Fragile THP MD0066L3B011407 10/1/2015 9/30/2016 156,145.00 Project PLASE - Rental Assistance Program MD0065L3B011407 4/1/2015 3/31/2016 1,546,702.00 Project PLASE - Scattered Site PHP MD0068L3B011407 7/1/2015 6/30/2016 240,498.00 SHG, Inc. - Lanvale Institute Residential TH MD0070L3B011407 7/1/2015 6/30/2016 176,550.00 St. Ambrose Housing Aid Center II (formerly MD0040L3B011407 7/1/2015 6/30/2016 WAR - Responsibility Matters S+C) 121,296.00 St. Ambrose Housing Aid Center III (formerly MD0090L3B011407 8/1/2015 7/31/2016 Women Accepting Responsibility, Inc.) 63,272.00 St. Ambrose Housing Aid Center PHP (formerly Newborn, Inc. - Martha's Place MD0058L3B011407 2/1/2015 1/31/2016 PHP) 42,175.00 St. Ambrose Housing Aid Center PHP II MD0071L3B011407 4/1/2015 3/31/2016 36,016.00 St. Ambrose Housing Aid Center S+C MD0073L3B011407 4/1/2015 3/31/2016 142,362.00 SVdP - Frederick Ozanam House THP MD0076L3B011407 12/1/2015 11/30/2016 109,156.00 SVdP Beans and Bread Outreach Center MD0074L3B011407 12/1/2015 11/30/2016 38,853.00 SVdP Cottage Avenue Community THP MD0075L3B011407 3/1/2015 2/29/2016 56,401.00 SVdP Home Connections II - Samaritan MD0249L3B011405 10/1/2015 9/30/2016 Project 482,554.00 SVdP Home Connections III MD0039L3B011407 8/1/2015 7/31/2016 125,436.00 SVdP Home Connections PHP MD0077L3B011407 1/1/2016 12/31/2016 447,706.00 The Salvation Army - Booth House THP MD0078L3B011407 10/1/2015 9/30/2016 158,511.00 VOA - Pratt House THP MD0081L3B011407 1/1/2016 12/31/2016 88,794.00 WHC - Bennett House S+C MD0088L3B011407 8/31/2015 8/30/2016 176,735.00 WHC - Bennett House SRO MD0082L3B011407 10/1/2015 9/30/2016 68,841.00 WHC - Family Scattered Site S+C MD0087L3B011407 5/1/2015 4/30/2016 110,844.00 29 AGENDA BOARD OF ESTIMATES 03/04/2015 MOHS – cont’d GRANT PROGRAM RENEWAL GRANT # START DATE END DATE AMOUNT WHC - Jenkins House Family Program MD0013L3B011405 8/1/2015 7/31/2016 44,409.00 WHC - Scattered Site Housing PHP MD0084L3B011407 1/1/2016 12/31/2016 47,116.00 WHC Calverton Residence PHP MD0083L3B011407 7/1/2015 6/30/2016 56,924.00 WHC Scattered Site Housing S+C MD0085L3B011407 5/1/2015 4/30/2016 316,500.00 WHC Susanna Wesley House Family PHP MD0086L3B011407 1/1/2016 12/31/2016 46,242.00 YWCA - Druid Heights THP MD0092L3B011407 2/1/2015 1/31/2016 168,298.00 Total $19,412,456.00 MBE/WBE PARTICIPATION: The MBE/WBE requirements will be included in the agreements with the City and the respective service providers. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. 30 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. ROBERTS OXYGEN COMPANY, INC. AND AIRGAS USA, LLC $8,000.00 Renewal Contract No. B50002812 – Compressed Gases for Welding – Department of General Services and Various Agencies – Purchase Order Nos. P522842 and P522843 On March 1, 2013, the Board approved the initial award in the amount of $8,384.72. The award contained two 1-year renewal options. On December 2, 2013, the City Purchasing Agent approved an increase in the amount of $16,000.00. This renewal in the amount of $8,000.00 is for the period March 6, 2015 through March 5, 2016, with one 1-year renewal option remaining. 2. PROTEC CONSTRUCTION, INC. $17,487.00 Increase Contract No. B50003605 – Brokerage Annex 2nd and 4th Floor Renovations – Department of General Services - Purchase Order No. P528325 On July 30, 2014, the Board approved the initial award in the amount of $31,000.00. An increase is required to complete additional subflooring replacement. This increase in the amount of $17,487.00 will make the award amount $48,487.00. 3. AMERICAN HERITAGE $250,000.00 EXCAVATING LLC MANUEL LANDSCAPING 100,000.00 INC. $350,000.00 Increase Contract No. B50003260 – Snow Removal Services – Department of Transportation – P.O. Nos. P525899 and P525900 On December 18, 2013, the Board approved the initial award in the amount of $100,000.00. The award contained two 1- 31 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases year renewal options. Subsequent increases have been approved. Due to increased usage during this snow season an increase in the amount of $350,000.00 is necessary. This increase in the amount of $350,000.00 will make the award amount $850,000.00. The contract expires on April 30, 2015, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 4. WASTE EQUIPMENT SALES $400,000.00 AND SERVICE, LLC CORRELLI INCORPORATED 500,000.00 $900,000.00 Increase Contract No. B50002613 – Aftermarket Parks and Service for Heavy Trucks and Equipment – Department of General Services, Fleet Management – P.O. Nos. P522357 and P522358 On December 5, 2012, the Board approved the initial award in the amount of $2,500,000.00. The award contained two 1- year renewal options. Due to increased usage an increase is necessary. This increase will make the award amount $3,400,000.00. The contract expires on January 31, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 5. KEYSTONE AUTOMOTIVE INDUSTRIES, INC. $ 0.00 Renewal Contract No. 06000 – Aftermarket Body and Fender Parts – Department of General Services – P.O. No. P517203 On April 6, 2011, the Board approved the initial award in the amount of $75,000.00. The award contained two 1-year 32 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases renewal options. Subsequent actions have been approved. This final renewal in the amount of $0.00 is for the period May 1, 2015 through April 30, 2016. The above amount is the City’s estimated requirement. 6. KOLS CONTAINERS, INC. $ 23,812.00 Renewal Contract No. B50003380 – Sample Containers – Department of Public Works – Water and Wastewater – P.O. No. P526541 On March 12, 2014, the City Purchasing Agent approved the initial award in the amount of $23,812.88. The award contained two 1-year renewal options. This renewal in the amount of $23,812.00 is for the period March 13, 2015 through March 12, 2016, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 7. MARYLAND FIRE EQUIPMENT CORPORTATION $ 0.00 Renewal Contract No. B50001729 – Turnout Gloves – Fire Department – P.O. No. P516629 On March 23, 2011, the Board approved the initial award in the amount of $45,990.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $0.00 is for the period March 23, 2015 through March 22, 2016. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 8. HUMANIM, INC. $600,000.00 Renewal Contract No. B50003276 – Building Deconstruction – Department of Housing and Community Development – P.O. No. P527233 On April 2, 2014, the Board approved the initial award in 33 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the amount of $690,289.00. The award contained one 1-year renewal option. This sole renewal in the amount of $600,000.00 is for the period March 26, 2015 through March 25, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. MWBOO found the vendor in compliance on April 10, 2014. MWBOO could not do the compliance review at this time because the two projects started in September and October and the projects have not been completed. Therefore, the City has not received any invoices from the vendor. 9. HUSKY ENVELOPE PRODUCTS, INC. $ 66,090.00 Renewal Contract No. B50003259 – Water Bill Envelopes – Department of Public Works, Bureau of Water and Wastewater – Req. No. R649065 On April 2, 2014, the Board approved the initial award in the amount of $50,045.00. The award contained four 1-year renewal options. On November 12, 2014, the Board approved an increase in the amount of $15,865.00. This renewal in the amount of $66,090.00 is for the period May 1, 2015 through April 30, 2016, with three 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 10. DRAEGER SAFETY, INC. $ 0.00 Renewal Contract No. B50001868 – SCBA Equipment & Supplies – Fire Department – P.O. No. P519602 On March 7, 2012, the Board approved the initial award in 34 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the amount of $3,250,000.00. The award contained four 1- year renewal options. On February 26, 2014, the Board approved the first renewal in the amount of $1,000,000.00. The SCBA equipment is self-contained breathing apparatus used by the Fire Department. This renewal in the amount of $0.00 is for the period February 28, 2015 through February 29, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 11. THE IRVIN H. HAHN COMPANY, INC. $ 0.00 Extension Contract No. B500000784 – Police Badges and Insignias – Police Department – P.O. No. P505784 On December 10, 2008, the Board approved the initial award in the amount of $125,000.00. The award contained two 1- year renewal options. All renewals have been exercised. On December 17, 2014, the Board approved an extension in the amount of $0.00. This extension in the amount of $0.00 is necessary so the Police Department can draft specifications for a new solicitation. The period of the extension is March 16, 2015 through June 15, 2015. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 12. SANDHILL SCIENTIFIC, INC. $ 137,655.00 Sole Source Contract No. 08000 – Fibroscan Medical Equipment – Health Department – Req. No. R688048 The Health Department’s STD clinic will use the Fibro Scan equipment to supplement or replace the painful liver biopsy 35 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases procedure. The equipment uses vibration controlled transient elastography which is proprietary. The vendor is the sole source provider of this proprietary equipment. The above amount is the City’s cost for the FibroScan 502 Touch System. Maintenance and support requirements will be covered by the one-year warranty. A separate maintenance and support agreement will be negotiated and submitted to the Board for ongoing services required after the expiration of the warranty. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. INTERPERSONAL FREQUENCY Amendment LLC $ 36,000.00 to Agreement Contact No. B50003075 – City of Baltimore Web Site Redesign and Hosting – Mayor’s Office of Information Technology – Req. No. Various The Board is requested to approve and authorize execution of an Amendment to Agreement with Interpersonal Frequency LLC. The period of the Amendment to Agreement is January 15, 2015 through January 14, 2018, with four 1-year renewal options. On January 15, 2014, the Board approved the initial award in the amount of $286,367.00. This amendment to agreement will provide drupal support services required for the City of Baltimore website (www.baltimorecity.gov). 36 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 14. ADVISED ASSETS GROUP, Amendment to LLC $ 0.00 Agreement Contract No. B50001019 – Provide Deferred Compensation Plan Services – Department of Finance – Req. No. N/A The Board is requested to approve and authorize execution of an Amendment to Agreement with Advised Assets Group, LLC. The contract expires on December 31, 2017. On July 15, 2009, the Board approved the initial award. The award contained two renewal options. Subsequent actions have been approved. On August 27, 2014, the Board approved amendments providing for a three year extension of the City’s agreement with Great West Life and Annuity Insurance Company to serve as the record-keeper for both the City of Baltimore 457(b) Deferred Compensation Plan and the new 401(a) Retirement Savings. For Managed Account Services to participants for both plans, Amendment No. 3 provides for a revised fee schedule that is a 30% reduction in fees charged to participants. This recommendation is made with the concurrence of the Deferred Compensation Plan Committee. 37 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases (The Amendment No. 3 to Agreement has been approved by the Law Department as to form and legal sufficiency.) MWBOO SET GOALS OF 16% MBE AND 6% WBE. Commitment Performed MBE: CASI, Inc. 16% $ 94,220.00 12.31% Walker Benefits 28,441.00 3.71% $122,661.00 16% WBE: Curry Printing & 6% $ 60,809.07 8% Copy Center MWBOO FOUND VENDOR IN COMPLIANCE. Engagement Letter 15. CLIFTONLARSONALLEN, $ 76,980.00 for Financial Audit LLP 52,710.00 & Performance Audit $129,690.00 of Police Dept. Contract No. B50003161 – Baltimore City Agency and Miscellaneous Audits – Finance – Req. No.: To be determined On March 19, 2014, the Board approved an award to four auditing firms. Audits are scheduled on an as-needed basis by submitting to the Board individual engagement letters with the selected firm for the particular audits that agencies request to be performed under Contract B50003161 at the fixed hourly rates awarded. An Engagement Letter has been received by the selected firm for the financial and performance audits of the Police Department. MWBOO SET GOALS OF 10% MBE AND 5% WBE. As this is the initial engagement, no work has been performed by the firm to date, and compliance has not yet been reviewed. 38 AGENDA BOARD OF ESTIMATES 03/04/2015 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. THOMAS MOORE STUDIOS, INC. $118,500.00 Emergency Report Contract No. 6000 – Emergency Repair to Historic War Memorial Ceiling – Department of General Services – P.O. No. P529724 On December 2, 2014, the Director of the Department of General Services requested the Director of Finance to approve an emergency procurement due to safety hazards to the occupants of Memorial Hall caused by damaged plaster falling from the 60-foot high ceiling. The repair needed to start immediately as the War Memorial was expecting Youth Works participants beginning January 28, 2015. The Director of Finance granted this request and formal advertisement and Board approval was waived. The emergency repair work was satisfactorily completed for the above amount. Pursuant to Article VI, Section 11 (e)(ii) of the City Charter, it is hereby certified that the above procurement was of an emergency nature such that the public welfare would have been adversely affected by awaiting Board approval. 39 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Recreation and Parks – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Grant Agreement with the Parks and People Foundation. AMOUNT OF MONEY AND SOURCE: $18,000.00 – 5000-577715-4781-363900-607001 BACKGROUND/EXPLANATION: The Urban Resources Initiative (URI) Program has been in collaboration between the Department of Recreation and Parks, and the Parks and People Foundation, and several universities since 1989. The Department’s contribution will cover part of the cost of the program staff to undertake internship development, recruitment, screening of interns, placement assistance, and ongoing management of the program, including support of the URI Advisory Committee. The program identifies well-qualified graduate and undergraduate college interns to perform internships in natural resource management and other academic fields that can positively affect the Department and Baltimore City. This request is late because of the delays in the receipt of the URI program plans. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 03/04/2015 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 42 - 43 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 41 AGENDA BOARD OF ESTIMATES 03/04/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $ 125.00 9910-903354-9600 9910-907104-9601 22nd EDF Constr. Reserve W. Balto. Ind. & W. Balto. Ind. Coml. & Coml. 3,109.00 9910-904115-9600 9910-906835-9603 22nd EDF Constr. Reserve Westside Project West Side Init. Init. 310.00 9910-914022-9600 9910-903355-9601 24th EDF Constr. Reserve W/S Historic WS Historic Prop. Prop. Rehab. Stab. 1,112.00 9910-917016-9600 9910-907104-9601 24th EDF Constr. Reserve W. Balto. Ind. & Holabird Ind. Pk. Coml. 11,400.00 9910-919026-9600 9910-921101-9601 24th EDF Constr. Reserve Comml. Revit. $16,056.00 Liberty Heights Plan This transfer will provide funds to reimburse Baltimore Development Corporation for eligible capital expenses for the month ending January 31, 2015 in accordance with Paragraph 6(a) of the contract dated December 31, 1975, by and between the City and BDC, as amended, and in accordance with Paragraph 5(b) of the contract dated September 1, 1965 by and between the City and Charles Center – Inner Harbor Management, Inc. 42 AGENDA BOARD OF ESTIMATES 03/04/2015 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 2. $100,000.00 9950-907312-9528 9950-906312-9527 MVR Constr. Reserve Inner Harbor Inner Harbor - Infrastructure Infrastructure UT This transfer will cover the costs associated with major repairs of the City Foundations at the Inner Harbor through R675809. 3. $ 77,850.00 9950-944002-9507 9950-902874-9508 Others Constr. Reserve - Dept. of Transportation Reserve for Facilities (DOT) Closeouts This transfer will move the appropriation in the account for money received from Eastside Site, LLC for sale of ES Kane Street in block 6703, Lot 5D for $77,850.00. The money has been used for repairing of the DOT facilities. 43 AGENDA BOARD OF ESTIMATES 03/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 45 - 46 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 44 AGENDA BOARD OF ESTIMATES 03/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Office of Eng. & Constr. 1. W.C. 1325, Repaving Monumental Paving $5,086,628.65 Utility Cuts at & Excavating, Inc. Various Locations MWBOO SET GOALS OF 17% MBE AND 4% WBE. MBE: T.E. Jeff, Inc. $876,250.00 17.22% WBE: S&L Trucking, LLC $204,000.00 4.01% MWBOO FOUND VENDOR IN COMPLIANCE. Bureau of Purchases 2. B50003930, Affordable REJECTION – Vendors were solicited Care Act (ACA) by posting on CitiBuy, e-Maryland Management and IRS Marketplace and in local newspapers. Reporting System Three bids were received on February 11, 2015. The bid received from (Department of American Fidelity Administrative Human Resources) Services was rejected by the Law Department as non-responsive and materially defective. The bid received from Equifax Workforce Solutions was deemed non-responsive by the Bureau of Purchases and the bid received from Ernst & Young, LLP exceeded the budgeted funds for this project. 45 AGENDA BOARD OF ESTIMATES 03/04/2015 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d 3. B50003635, Provide REJECTION – Vendors were solicited Nitrile Gloves by posting on CitiBuy, e-Maryland Marketplace and in local newspapers. (Baltimore City The four bids received were opened on Police Department) July 23, 2014. It is recommended to be in the best interest of the City to reject all bids and re-advertise with revised specifications. 46 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Housing and – Contract of Sale Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Contract of Sale to purchase 45 fee simple property interests from the Housing Authority of Baltimore City (HABC). The Board is further requested to approve the acquisition of these properties subject to municipal liens in the amount of $116.32 and all other municipal liens, interests and penalties, other than water bills, that may accrue prior to recording a deed. AMOUNT OF MONEY AND SOURCE: $45.00 – 9910-908044-9588-900000-704040 BACKGROUND/EXPLANATION: The City will purchase the 45 properties for the purpose of blight elimination. Pursuant to the provisions of Article 13, § 2-7 of the Baltimore City Code and subject to the prior approval of the Board of Estimates, the DHCD may acquire, for and on behalf of the Mayor and City Council of Baltimore, any single-family or multiple- family dwelling unit or other structure or lot within the City, for development and redevelopment. The Commissioner of the DHCD has made the required determination with regard to these properties. The Housing Authority of Baltimore City Board of Commissioners has approved the disposition of these vacant properties. The U.S. Department of Housing and Urban Development has approved the disposition in accordance with 24 CFR, Part 970. 47 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d OWNER PROPERTY ADDRESS INT. AMOUNT 1. HABC 1150 Argyle Avenue FS $1.00 2. HABC 1520 Argyle Avenue FS 1.00 3. HABC 536 N. Arlington Avenue FS 1.00 4. HABC 430 E. Biddle Street FS 1.00 5. HABC 1717 E. Biddle Street FS 1.00 6. HABC 1719 E. Biddle Street FS 1.00 7. HABC 1721 E. Biddle Street FS 1.00 8. HABC 1800 E. Biddle Street FS 1.00 9. HABC 1802 E. Biddle Street FS 1.00 10. HABC 1804 E. Biddle Street FS 1.00 11. HABC 1831 E. Biddle Street FS 1.00 12. HABC 1835 E. Biddle Street FS 1.00 13. HABC 1837 E. Biddle Street FS 1.00 14. HABC 2119 Boyd Street FS 1.00 15. HABC 1216 Brentwood Avenue FS 1.00 16. HABC 534 N. Brice Street FS 1.00 17. HABC 17 N. Bruce Street FS 1.00 18. HABC 1333 N. Calhoun Street FS 1.00 19. HABC 123 S. Calverton Road FS 1.00 20. HABC 1326 N. Carey Street FS 1.00 21. HABC 1520 N. Carey Street FS 1.00 22. HABC 703 E. Chase Street FS 1.00 23. HABC 1624 E. Chase Street FS 1.00 24. HABC 1328 Division Street FS 1.00 25. HABC 914 E. Eager Street FS 1.00 26. HABC 1825 Eagle Street FS 1.00 27. HABC 2431 Francis Street FS 1.00 28. HABC 1915 E. Hoffman Street FS 1.00 29. HABC 2046 E. Hoffman Street FS 1.00 30. HABC 1526 Holbrook Street FS 1.00 48 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d OWNER PROPERTY ADDRESS INT. AMOUNT 31. HABC 2218 Kirk Avenue FS 1.00 32. HABC 711 McCabe Avenue FS 1.00 33. HABC 520 N. Monroe Street FS 1.00 34. HABC 1102 Mosher Street FS 1.00 35. HABC 1105 Mosher Street FS 1.00 36. HABC 1218 Mosher Street FS 1.00 37. HABC 1625 Mosher Street FS 1.00 38. HABC 1816 Mosher Street FS 1.00 39. HABC 522 N. Mount Street FS 1.00 40. HABC 526 N. Mount Street FS 1.00 41. HABC 1423 W. Mulberry Street FS 1.00 42. HABC 3608 Park Heights Avenue FS 1.00 43. HABC 1821 N. Port Street FS 1.00 44. HABC 1520 Retreat Street FS 1.00 45. HABC 3301 Woodland Avenue FS 1.00 Total $45.00 A list of open municipal liens other than water bills, accrued through December 19, 2014 is listed below. The HABC is exempt from real estate taxes therefore no taxes are included in these figures. All of the liens are miscellaneous bills for cleaning, boarding, demolition and/or stabilization. Water bills will be paid and therefore are not listed. The properties that are presently free of liens are included, in case a lien is posted before the deed can be recorded. PROPERTY BILL NO. BILL DATE BALANCE 1150 Argyle Avenue 1520 Argyle Avenue 536 N. Arlington Avenue 430 E. Biddle Street 1717 E. Biddle Street 1719 E. Biddle Street 1721 E. Biddle Street 1800 E. Biddle Street 10007-001374 7/30/2010 $ 24.80 49 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d PROPERTY BILL NO. BILL DATE BALANCE 1802 E. Biddle Street 10007-001374 7/23/2010 21.79 1804 E. Biddle Street 10007-001374 7/23/2010 17.23 1831 E. Biddle Street 1835 E. Biddle Street 1837 E. Biddle Street 2119 Boyd Street 1216 Brentwood Avenue 534 N. Brice Street 17 N. Bruce Street 1333 N. Calhoun Street 123 S. Calverton Road 1326 N. Carey Street 1520 N. Carey Street 703 E. Chase Street 1624 E. Chase Street 1328 Division Street 914 E. Eager Street 1825 Eagle Street 2431 Francis Street 1915 E. Hoffman Street 2046 E. Hoffman Street 1526 Holbrook Street 2218 Kirk Avenue 711 McCabe Avenue 520 N. Monroe Street 1102 Mosher Street 1105 Mosher Street 1218 Mosher Street 98007A- 52.50 1625 Mosher Street 000689 1816 Mosher Street 522 N. Mount Street 526 N. Mount Street 50 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d PROPERTY BILL NO. BILL DATE BALANCE 1423 W. Mulberry Street 3608 Park Heights Avenue 1821 N. Port Street 1520 Retreat Street 3301 Woodland Avenue Total $116.32 MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The Contract of Sale has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with Tadesse & Associates, Inc., Developer for the sale of the City-owned property located at 1109 N. Broadway. AMOUNT OF MONEY AND SOURCE: $10,000.00 - Purchase Price BACKGROUND/EXPLANATION: The project will consist of the vacant building to be totally rehabilitated and returned to residential use as a single-family home, to be sold at market rate. The property will be purchased and renovated with private funds. Pursuant to the City’s Waiver Valuation Process, the property was valued at $10,000.00 and will be sold for $10,000.00. The property was journalized and approved for sale on December 19, 2002. MBE/WBE PARTICIPATION: The Developer will purchase the property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation, therefore no MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Housing and – Community Development Block Grant Community Development Agreements and Amendatory Agreement No. 1 The Board is requested to approve and authorize execution of the Community Development Block Grant (CDBG) Agreements and the Amendatory Agreement No. 1 to the CDBG Agreement. CDBG AGREEMENTS 1. REBUILDING TOGETHER BALTIMORE, INC. $66,500.00 Account: 2089-208915-5930-431155-603051 The organization will use the CDBG funding for Rebuilding Day, to be held April 25, 2015, to repair the housing of low and moderate-income owner-occupied households that reside in a targeted neighborhood within the City. The targeted neighborhood was chosen through a competitive application process. The funding will also be used for a “Fix-It Program” to provide urgent and critical home repairs for low-income and moderate-income owner-occupants that reside outside of the targeted neighborhood. Priority will be given to homeowners who are elderly, disabled, and families with children. The period of the Agreement is September 1, 2014 through August 31, 2015. FOR FY 2015, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $45,500.00, AS FOLLOWS: MBE: $12,285.00 WBE: $ 4,550.00 2. THE FAMILY TREE, INC. $26,420.00 Account: 2089-208915-5930-666826-603051 The purpose of this Agreement is to provide the CDBG funding to subsidize the organization’s operating cost. The CDBG funds will support the organization’s Family Clearinghouse- Parenting for Success Initiative in order to provide a 53 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d triage model of support services along a continuum of need to low to moderate-income families to prevent child abuse and neglect within Baltimore City. The organization will continuously monitor service utilization, service quality and program effectiveness. The period of the Agreement is January 1, 2015 through December 31, 2015. On April 30, 2014, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2014 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contracts Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2014 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. AUDITS REVIEWED AND HAD NO OBJECTION. AMENDATORY AGREEMENT No. 1 to the CDBG AGREEMENT 3. GREATER HOMEWOOD COMMUNITY CORPORATION (GHCC) $ 0.00 Account: 2089-208915-5930-427634-603051 On August 27, 2014 the Board apposed the original agreement in the GHCC’s Adult Literacy and English for Speakers of other Language Program. 54 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d The purpose of this Amendatory Agreement is to modify the budget due to changes in staffing and increased growth of clientele. As a result of the closure of Baltimore Reads it was necessary to add more classes. The budget revision is retroactive to October 1, 2014. AUDITS NOTED THIS AMENDMENT. APPROVED FOR FUNDS BY FINANCE (The Community Development Block Grant Agreements and the Amendatory Agreement No. 1 to the Community Development Block Grant Agreement have been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Housing and – Home Investment Partnership Community Development Program Loan ACTION REQUESTED OF B/E: The Board is requested to approve a HOME Investment Partnership Program Loan (the HOME Loan) to Bon Secours Gibbons Apartments Limited Partnership (Borrower). The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: Source Uses Capital One $ 2,475,000.00 Constr. Costs $14,073,703.00 Baltimore City HOME 870,000.00 Fees Related 1,167,790.00 Funds CDA/Rental Housing 500,000.00 Financing Fees 875,202.00 & Charges Federal Home Loan 500,000.00 Acquisition Costs 600,000.00 Bank Deferred Developer 106,452.00 Syndication 122,500.00 Fee Related Costs Tax Credit Syndicated 15,000,000.00 Reserves 517,452.00 Equity Developer Fee 2,094,805.00 Total: $19,451,452.00 $19,451,452.00 Account: 9910-911714-9610 BACKGROUND/EXPLANATION: The proceeds of the HOME Loan will be used to support a portion of the construction and construction-related costs for approximately 80 residential units known as “The Bon Secours Gibbons Apartments,” to be located at 900 DeSoto Road (the Project). 56 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d Bon Secours of Maryland Foundation (BSMF), through its subsidiaries, has owned and operated affordable rental housing in Baltimore City since 1988. To date, the BSMF has developed approximately 648 units of affordable housing. Unity Properties, Inc. (Unity Properties) is a subsidiary of the BSMF. Since 1997, Unity Properties has partnered with Enterprise Homes, Inc., in the development of multiple affordable housing developments in West Baltimore. Bon Secours Gibbons Apartments Limited Partnership (the Borrower), a newly-created single purpose entity that is an affiliate of Unity Properties, Inc. has proposed to construct and operate a rental housing development which will be comprised of 80 units for families and the disabled on a two-acre site located within the former 32 acre campus of the Cardinal Gibbons High School. The Project will be the first phase of a planned, mixed-use development on the campus that is expected to contain residential, recreational, retail and office uses. Upon construction completion, the Project is expected to contain 24 one-bedroom units, 48 two-bedroom units, and eight three- bedroom units in a four-story structure totaling approximately 88,000 gross square feet. All of the units will be restricted to residents whose incomes do not exceed 60% of the area median income (AMI), adjusted for family size. The Project will also contain a total of 110 parking spaces, of which 51 spaces will be in a below grade parking garage and the remaining 59 spaces will be in a surface parking lot. In addition, the parking garage will contain a bike parking rack for up to 32 bicycles. The Housing Authority of Baltimore City (HABC) intends to support the Project by providing Project-Based Section 8 subsidies for 20 units. The building will offer a number of on- site amenities including a multi-purpose room, exercise room, computer/homework room, and a TV lounge. The project will be built in conformance with LEED Silver standards, creating a healthier and more energy efficient environment for the residents. 57 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d As a condition for receiving the HOME Loan, the Borrower agrees to provide not less than 15% of the one-bedroom units (i.e. twelve units) targeted and restricted to non-elderly disabled residents (NEDs) earning 30% or less of the AMI. The Borrower has further agreed to provide an additional eight units as Long term Bailey UFAS Units which will be restricted to NEDs earning 40% or less of the AMI (the UFAS Units). The UFAS Units will each contain accessible features and will be certified by an architect designated by HABC as compliant with the Uniform Federal Accessibility Standards adopted by HUD. The City and HABC will require the UFAS Units to be restricted for exclusive use for at least 40 years in accordance with meeting the requirements of the Bailey Consent Decree. The NEDs units will be restricted for at least 15 years in accordance with and meeting the requirement of the Bailey Consent Decree. The term NEDs (or Non Elderly Persons with Disabilities) means a household that meets the following criteria: (i) the sole member, head of household, or head of household’s spouse has a disability and is under age 62, (ii) the household is eligible for a one-bedroom public housing unit or for a two-bedroom public housing unit because a second bedroom is needed for disability-related reasons; and (iii) the household is on the HABC waiting list for public or Section 8 subsidized housing. The Home Loan will be used solely to finance a portion of the hard construction costs of the project. Novogradac & Company, LLP, prepared an appraisal for Capital One dated January 23, 2015. The estimated market value of the subject property as if completed and stabilized at restricted rents with consideration to the tax credit is $16,900,000.00. The appraised value is below the total development costs of the Project which is common for transactions involving LIHTCs, subsidized rents and preferred governmental financing. The LIHTCs provide equity and are not considered as long-term debt to the property. The rents are considered restricted because they are supported with financing that requires long-term income and rent restrictions. As a result, the rent levels are set below the market rate thereby decreasing the property’s appraised value. Gap financing, such as the HOME Loan and the 58 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d other governmental sources are in place in order to allow continuing affordability. The appraised value meets the underwriting standards for the must-pay permanent superior lender. The Department is comfortable with recommending the HOME Loan as described under these circumstances. Participating Parties: A. Developer – The developer of record is Unity Properties, Inc., which is the sole member of Bon Secours Gibbons Apartments LLC, which in turn is the general partner of Bon Secours Gibbons Apartments Limited Partnership, a newly created single purpose entity. Enterprise Homes, Inc. will be the development consultant and a guarantor for the Project. B. General Contractor – Whiting-Turner Contracting Company will act as the general contractor and post a payment and performance bond. Marks, Thomas Architects will provide architectural services. C. Participating Lenders: Capital One Bank – 1st and 3rd lien construction, 1st lien permanent Capital One Bank, or its affiliate (Capital One), is providing two loans during construction: a permanent loan in the approximate amount of $2,475,000.00 (the Capital One Permanent Loan) and a construction bridge loan in the approximate amount of $12,000,000.00 (the Capital One Construction Loan). The Capital One Permanent Loan will be in first-lien position, accrued interest at a rate of approximately 6.5% and will have a permanent loan term of 15 years with principal amortizing over 30 years. The Capital One Construction Loan will be in third-lien position, have an interest rate equal to the 30-day LIBOR Market Index Rate plus approximately 275 basis points, and have a term of 24 months plus extensions. Interest only payments will be required. The principal of the Capital One Construction Loan is expected to be repaid from installation of tax credit equity. 59 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d MD CDA – Rental Housing Program – 2nd lien construction/ permanent The Community Development Administration (CDA), a unit of the Division of Development Finance of the Maryland Department of Housing and Community Development will be providing a loan from its Rental Housing Program funds in an approximate amount of $500,000.00 (the State Loan). The State Loan will be in second-lien position. Interest on the State Loan will accrue on sums advanced at the rate of zero percent during construction and a rate of zero percent during a 40-year permanent loan period. The Borrower will make annual payments of principal and interest out of 37.5% of available cash flow (or as otherwise required by CDA) following payment of Project expenses authorized by CDA (including superior loan payments) so as to fully amortize the principal sum by the maturity date. Any interest and principal not paid because of insufficient surplus cash will accrue and defer and be paid each subsequent payment date to the extent there is sufficient surplus each. The State Loan will be long-term, subordinate, non-recourse debt. Baltimore City HOME Program – 4th lien construction/3rd lien permanent The City is making a construction/permanent loan from amounts available under the HOME program in the principal amount not to exceed $870,000.00 (the HOME Loan). The HOME Loan will be in fourth-lien position until the repayment of the Capital One Construction Loan. During the construction loan period, which will be for a term not to exceed 24 months from the date of closing (the HOME Loan Construction Loan Period), interest will accrue at the rate of zero percent per annum on sums advanced. The permanent loan period will be 40 years commencing at the end of the HOME Loan Construction Loan Period (The HOME Loan Permanent Period), the interest rate charged will be zero percent per annum. The final day of the 60 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d Permanent Loan Period is the HOME Loan Maturity Date. No payments on the HOME Loan will be required during construction, but during the HOME Loan Permanent Loan Period, annual payments of principal and interest will be due from 37.5% of the available cash flow (or as otherwise required by CDA) following payment of Project expenses authorized by CDA. To the extent such cash flow is not available, required payments due and owning will be deferred. The outstanding principal balance, plus any deferred and accrued payments, will be due and payable on the HOME Loan Maturity Date. The HOME Loan will be long- term, subordinate, non-recourse debt. AHP Loan – 5th lien construction/4th lien permanent Unity Properties will provide a deferred loan in an amount not to exceed $500,000.00 (the AHP Loan) with proceeds of a grant from the Federal Home Loan Bank of Atlanta’s Affordable Housing Program. The AHP Loan will be in the fifth-lien position until the repayment of the Capital One Construction Loan. During the construction loan period of the AHP Loan, no interest will be charged on the outstanding principal balance of the AHP Loan. The permanent loan period of the AHP Loan will be 40 years commencing at construction completion and during such period, interest on the AHP Loan will accrue at 0.25% simple interest per annum. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women’s Business Program is fully applicable and no request for a waiver has been made. THE DEPARATMENT OF FINANCE REVIEWED AND HAD NO OBJECTION. 61 AGENDA BOARD OF ESTIMATES 03/04/2015 DHCD – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $870,000.00 9910-923006-9609 9910-911714-9610 Federal Reserve – HOME Bon Secours Gibbons HOME FY 2014 FY 2014 Apartments This transfer will provide Federal Home funds to Bon Secours Gibbons Apartments Limited Partnership to support a portion of the construction and construction-related costs for 80 residential units known as The Bon Secours Gibbons Apartments. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 62 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 13 to Sabra Wang and Associates, Inc., under Project 1162, On-Call Consultant Services for Reconstruction and Resurfacing Projects. AMOUNT OF MONEY AND SOURCE: $139,377.20 – 9960-904648-9557-900020-703032 BACKGROUND/EXPLANATION: This authorization provides for additional engineering services, which includes designs, plans and contract documents, engineer’s estimates of four bottomless culverts (LR-2, LR-8, LR-11, and LR-12). The scope of services also include survey, scour analysis, geotechnical investigations, erosion and sediment control, and stormwater management submission and approval. It also includes submission and coordination of USACE/MDE permit, maintenance of traffic design, updating design and plans, additional meetings, field visits, quantities and estimates, and design services during the construction work. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. MBE: 27.00% WBE: 9.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 63 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $139,377.20 9960-906068-9558 Rev. Bonds Constr. Reserve Watershed Road & Culvert Maint. 60,622.80 " " Counties $200,000.00 $139,377.20 -------------- 9960-904648-9557-3 Engineering 60,622.80 -------------- 9960-904648-9557-9 $200,000.00 Administration The funds are required to cover the cost of the design for Project 1162, Task No. 13, On-Call Reconstruction and Resurfacing-Watershed Culverts. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 64 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 15 to Whitman, Requardt & Associates, under Project 1134, On-Call Traffic Engineering Studies. AMOUNT OF MONEY AND SOURCE: $199,031.34 – 4000-406115-5011-383903-603050 BACKGROUND/EXPLANATION: This authorization provides for planning and coordination services during the Preliminary Engineering (PE) and National Environmental Policy Act (NEPA) analysis for the Baltimore and Potomac Tunnel Federal High Speed Intercity Passenger Rail Study. The scope of services will include, but will not be limited to 1) establishing and maintaining strategic partnerships with the community, local government, and elected stakeholders to communicate the project purpose and need, scope timing, and phasing at key project milestones, 2) supporting and facilitating p roject team efforts to convene neighborhood, community and project- specific meetings, information sessions, or formal public hearings as required to fulfill requirements of the NEPA process, 3) reviewing proposed alternatives, environmental impacts, and project engineering and soliciting feedback from representatives with the Department for all PE drawings and alternatives under review, and 4) providing property maps and other data relevant to property that may be impacted by any tunnel and track alignments studied under the project. 65 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Transportation – cont’d MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the original agreement. MBE: 27% WBE: 9% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 66 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Real Estate – Lease Renewal ACTION REQUESTED OF B/E: The Board is requested to approve a renewal of the lease agreement with Lineal Industries, Inc., Tenant, for the rental of the property known as ES S. Hanover Street 113’2 S W Wells Street, Block 1036, Lot 9/11, consisting of approximately 0.294 acres. The period of the lease renewal is March 1, 2015 through February 28, 2016. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installment $15,000.00 $1,250.00 BACKGROUND/EXPLANATION: On March 13, 2014, the Board approved the original lease agreement for one year with one 1-year renewal option. All other rentals, conditions, and provisions of the lease agreement will remain in full force and effect. 67 AGENDA BOARD OF ESTIMATES 03/04/2015 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with Tiffany Jones, lessee, for the rental of property located at 1427 Light Street, known as School 33, Studio #204, 2nd floor. The period of the Agreement is February 4, 2015 through February 3, 2016, with two 1-year renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments $4,560.00 $380.00 BACKGROUND/EXPLANATION: The demised premises will be used as an artist’s studio. The lessor will be responsible for heat, electricity and water. Lessee is responsible for content insurance, janitorial, trash receptacles and security. The Lease Agreement may be terminated by lessor during the original term and renewal terms by giving a 60-day notice to Lessee. The Space Utilization Committee approved this Lease Agreement on February 24, 2015. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 68 AGENDA BOARD OF ESTIMATES 03/04/2015 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with Elana Webb, lessee, for the rental of a portion of the property located at 1427 Light Street, known as School 33, being on the first floor, Studio #106. The period of the Agreement is February 1, 2015 through January 31, 2016, with two 1-year renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments $4,560.00 $380.00 BACKGROUND/EXPLANATION: The demised premises will be used as an artist’s studio. The Lessor is responsible for heat, electricity and water. The Lessee is responsible for content insurance, janitorial, trash receptacles and security. The first month’s rent in the amount of $380.00 is being waived in order to assist with efforts to get the studio occupied. The Lease Agreement may be terminated by Lessor during the original term and renewal terms by giving a 60-day notice to Lessee. The Space Utilization Committee approved this Lease Agreement on February 24, 2015. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 03/04/2015 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with the Harford and Howard County Governments, Maryland, lessees. The period of the Agreement is December 1, 2014 through November 30, 2015, with two 1-year renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments $9,832.00 $819.33 BACKGROUND/EXPLANATION: The demised premises will be used for office and storage. The lessor will provide all utilities to the leased premises, including heat and air conditioning as required, water, gas and electricity. The lessees will be responsible for janitorial, insurance and minor repairs. The annual rent for renewal periods will be negotiated prior to renewal. The Lease Agreement is late because of necessary administrative review. The Space Utilization Committee approved this Lease Agreement on February 24, 2015. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 70 AGENDA BOARD OF ESTIMATES 03/04/2015 Mayor’s Office of Employment - TRANSFER OF LIFE-TO-DATE Development______________ SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employee to the designated employee, Dawn Covington. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Donors Days Edith Brown Johnson 1 Timothy Johnson 5 Patricia Williams 5 Diautonia Saunders 5 16 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 71 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Public Works (DPW) – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a Grant Agreement with the Chesapeake Bay Trust (CBT). AMOUNT OF MONEY AND SOURCE: $58,110.00 - 9958-924100-9525-900020-703032 BACKGROUND/EXPLANATION: Baltimore has a Municipal Separate Storm Sewer Permit (MS4). One of its requirements is to restore 20% of the City’s untreated impervious surfaces. This requires that dozens of stormwater management facilities be built during the next four years, a majority of these being smaller practices called Environmental Site Design (ESD) practices. The grant will be used by the DPW to create design standards for Environmental Site Design practices in Baltimore City. The funds will be disbursed by the CBT in two installments, $52,299.00 (90%) upon receipt of the signed grant agreement and $5,811.00(10%) upon submission of the final report. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The terms and conditions of the Watershed Assistance Grant have been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 03/04/2015 DPW – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 15.91 9958-926001-9522 Federal Constr. Reserve Unallocated 58.094.09 9958-928001-9526 Federal Constr. Reserve Unallocated $58,110.00 ---------------- 9958-924100-9525-3 Engineering This transfer will provide funds to cover costs associated with the Chesapeake Bay implementation grant through the funding EPA. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 73 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Public Works (DPW) – Amendment No. 4 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 4 to Agreement with Synagro-WWT, Inc. Amendment No. 4 extends the period of the agreement effective upon Board approval through March 31, 2025. AMOUNT OF MONEY AND SOURCE: $9,000,000.00 – 2070-000000-5501-630064-603053 (Yearly tipping fees) BACKGROUND/EXPLANATION: This Amendment No. 4 to Agreement is for Synagro services for sludge processing and disposal and other work at the Back River Wastewater Treatment Plant. On September 18, 1991, the City and Bio-Gro/Clay Joint Venture entered into a services agreement concerning Privatization of Heat Drying for Sludge Processing and Disposal and Other Work at Back River Wastewater Treatment Plant, for the construction, ownership, and operation of a dewatering, heat drying facility to receive and process part of the sewage sludge generated by operation at the Back River Wastewater Treatment Plant (the original agreement). By virtue of an Assignment and Assumption Agreement, dated August 14 2000, and approved by the Board on November 15, 2000, Synagro-WWT, Inc. (Synagro) assumed all of the rights, title, interests, and obligations under the original agreement. Under the terms of Amendment No. 4 to Agreement, the parties agree to move from a guaranteed monthly tonnage to a guaranteed quarterly tonnage of specification sludge provided to the facility. This allows for operational flexibility without the risk of additional costs. 74 AGENDA BOARD OF ESTIMATES 03/04/2015 DPW – cont’d The parties further agree to extend the terms of the agreement through March 31, 2025 at a cost of approximately $9,000,000.00 per year. Should the City wish to terminate the agreement prior to March 31, 2023, a termination fee will apply. A schedule of termination fees is provided within the amendment. Synagro also agrees to make specified capital improvements to the facility. The City will not make financial contributions to these capital improvements apart from paying any termination fees should they apply. This Amendment No. 4 to Agreement is proceeding without competitive bid under Article VI, §11 (e)(i) of the Baltimore City Charter, which allows an exception to formal advertisement when, “no advantage will result in seeking, or it is not practical to obtain, competitive bids.” The DPW certified that no advantage will result in seeking bids nor is it practical to obtain competitive bids. The Facility was designed and built by Synagro’s predecessors. The Facility is owned by Synagro, situated on City property and is subject to a long-term lease with the City that does not expire until 2030. Synagro has maintained and operated the facility continuously to date. In the event that the original agreement is not amended, Synagro will continue to own the Facility and the City will lose the ability to process sludge through the Facility. The City has no viable alternative means of processing and disposing of sludge generated by operations at the Back River Plant. Based on these facts, the DPW, in accordance with Article VI, §11(e)(i) of the Charter, request that Amendment No. 4 to Agreement be approved without the need for competitive bidding. APPROVED FOR FUNDS BY FINANCE THE DIRECTOR OF FINANCE RECOMMENDED APPROVAL. (The Amendment No. 4 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 75 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Public Works/Office - Final Release of Retainage of Engineering and Construction Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Final Release of Retainage Agreement for R.E. Harrington Plumbing and Heating Company, Inc. for Water Contract 1212, Appurtenance Installation. AMOUNT OF MONEY AND SOURCE: $176,684.95 – 9960-905697-9557-000000-200001 BACKGROUND/EXPLANATION: R.E. Harrington Plumbing and Heating Company, Inc. was granted Conditional Acceptance of Water Contract 1212 on September 26, 2013. The Contractor has requested Final Release of Retainage in the amount of $176,684.95. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. MWBOO FOUND VENDOR IN COMPLIANCE (The Final Release of Retainage Agreement has been approved by the Law Department as to form and legal sufficiency.) 76 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Public Works/Office – Amendment No. 1 to of Engineering and Construction Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 1 to Agreement with Shah & Associates, Inc. under Project No. 1160.1. The original agreement expired February 28, 2015. The Amendment No. 1 will extend the agreement for two years through February 28, 2017. AMOUNT OF MONEY AND SOURCE: $500,000.00 – 9956-917337-9551-900020-703032 BACKGROUND/EXPLANATION: On February 29, 2012, the Board approved the initial agreement for three years. The project consists of On-Call electrical services for various tasks assigned by the City on an as-needed basis. The scope involves electrical consulting for various water and wastewater facilities including water and wastewater treatment plants, water and wastewater pumping stations and may include planning, design, and construction phase services. These services are needed to address any electrical issues that require immediate response and cannot be postponed until the customary architect and engineering selection can be executed. The Amendment No. 1 will extend the period of the agreement for two years. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the MBE/WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28. AUDITS NOTED THE TIME EXTENSION AND INCREASE IN THE UPSET LIMIT AND WILL REVIEW TASKS ASSIGNMENTS. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Public Works/Office – Amendment to Agreement of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amendment to Agreement with EBA Engineering, Inc. for Project No. 1174, Material Testing and Inspection Services. The original agreement expired February 6, 2015. The Amendment to Agreement will extend the agreement for one year through February 6, 2016. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On February 6, 2013, the Board approved the initial agreement with EBA Engineering, Inc. to provide On-Call Material Testing and Inspection Services for all aspects of quality assurance for proposed improvements to the City’s Water and Wastewater Systems and Facilities. MBE/WBE PARTICIPATION: The Consultant will continue to comply with all terms and conditions of the MBE/WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28. AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW TASK ASSIGNMENTS. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 78 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Public Works/Office - Emergency Procurement of Eng. and Constr. (DPW) Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Emergency Procurement Agreement with Monumental Paving & Excavating, Inc. (Monumental), under ER 4097, Biddison Run Environmental Restoration Project No. 3 at Moravia Road. The period of the Emergency Procurement Agreement is December 1, 2014 through March 15, 2015. AMOUNT OF MONEY AND SOURCE: $685,499.78 – 9958-904995-9525-900020-706063 BACKGROUND/EXPLANATION: In the fall of 2014, the Biddison Run stream bank, which runs along Moravia Road, failed due to erosion resulting from repeated heavy rain events. The erosion resulted in the curb lane of Moravia Road being undermined necessitating closure of the curb lane to vehicular traffic. Moravia Road is a busy, divided four-lane road that is subject to frequent commercial and residential traffic. It provides access to both interstates 1-95 and 1-895. The slope failure extended underneath the concrete roadway, creating an imminent public safety issue. At the observed rate of slope failure, it was recommended that urgent restoration and stabilization be performed as soon as possible and in advance of the wet weather season. Lane restrictions and lane closures put in place significantly impacted the traffic patterns along the right lane of north bound Moravia Road (a part of the I-895 exit ramp). The DPW and the Department of Transportation’s (DOT) assessment of the slope failure revealed that steps needed to be taken to stabilize the slope on an emergency basis to avoid catastrophic failure to the roadway, guardrail, storm drain inlet and pipe, and roadway lighting utilities which might occur at any time if the slope was not stabilized. 79 AGENDA BOARD OF ESTIMATES 03/04/2015 DPW – cont’d In November 2014, pursuant to the Baltimore City Charter, Article VI §1 1(e)(ii), the DPW advised the Director of Finance of the emergency nature of the situation and requested that the Director of Finance authorize the repairs to commence. On November 17, 2014, the Director of Finance authorized emergency repairs to be made by Monumental, which had an on-going construction project in the area, WC l25lR, Repaving Utility Cuts at Various Locations. Monumental began the work and has worked on the project continuously to date. The DPW has reached an agreement with Monumental as to the total project costs and scope of work. The Chief of Engineering and Construction will provide an oral report at the Board of Estimates’ meeting. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Emergency Procurement Agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,152,870.00 9958-906405-9526 9958-904995-9525-6 State Constr. Constr. Res. – Citywide Construction Stream Restoration 80 AGENDA BOARD OF ESTIMATES 03/04/2015 DPW – cont’d The transfer will cover the costs associated with ER 4097, Kelly Avenue and Biddison Run Slope Repair, utilizing available funding through FY 12 County Transportation Bonds. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 81 AGENDA BOARD OF ESTIMATES 03/04/2015 Office of Engineering and Construction – On-Call Consultant Agreement_________ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Dewberry Consultants, LLC. for Project 1211.1, On-Call Design and Engineering Services. The period of the agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – various accounts depending on the task BACKGROUND/EXPLANATION: The project consists of On-Call Consulting Services for various tasks assigned by the City on an as-needed basis. The scope involves civil/environmental consulting services for various water main and appurtenances projects, and may include planning, design, and construction phase services. The Consultant will continue to comply with all terms and conditions of the MBE/WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28. MBE: Dhillon Engineering, Inc. $ 70,000.00 7% AB Consultants, Inc. 150,000.00 15% Spartan Engineering, LLC 50,000.00 5% $270,000.00 27% WBE: Constellation Design Group, Inc. $ 50,000.00 5% Carroll Engineering, Inc. 50,000.00 5% $100,000.00 10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The On-Call Agreement has been approved by the Law Department as to form and legal sufficiency.) 82 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Public Works/Office – Task Assignment of Engineering and Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 0O1 to Johnson, Mirmiran & Thompson, Inc., under Project No. 1182J, WC 1233 On-Call PAS Environmental Services Montebello Filtration Plant I Emergency Electrical Improvements. The duration of this task assignment is approximately 30 months. AMOUNT OF MONEY AND SOURCE: $ 63,907.52 – Water Revenue Bonds 44,478.65 – Baltimore County $108,386.17 – 9960-908504-9557-900020-703032 BACKGROUND/EXPLANATION: The Consultant will provide engineering services during the construction of Water Contract 1233 Montebello Plant I Emergency Electrical Improvements. Services will include attending all construction related meetings, conducting field investigations of any problems, and compiling as-built for turnover to the City. The consultant will also review all shop drawings, requests for information, change orders, and operation and maintenance manuals submitted by the contractor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 83 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Public Works – Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 1 to Agreement with Whitman, Requardt & Associates, LLP in connection with WC No. 1160, Montebello Plant 2 Finished Water Reservoir Cover, Post Award Services. The Amendment No. 1 to Agreement extends the period of the agreement through December 24, 2015. AMOUNT OF MONEY AND SOURCE: $0.00 BACKGROUND/EXPLANATION: On March 24, 2010, the Board approved the agreement with Whitman, Requardt & Associates, LLP to provide post award services for Water Contract No. 1160, Montebello Plant 2 Finished Water Reservoir Cover. The original agreement expires on March 24, 2015. However, the Department of Public Works desires to extend the post award services for a period of nine months. MBE/WBE PARTICIPATION: Whitman, Requardt & Associates, LLP will continue to comply with all terms and conditions of the MBE/WBE program in accordance with Baltimore City Code, Article 5, Subtitle 28. APPROVED FOR FUNDS BY FINANCE (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 03/04/2015 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 86 - 87 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 85 AGENDA BOARD OF ESTIMATES 03/04/2015 PERSONNEL Hourly Rate Amount Department of Recreation and Parks 1. LAURIE BOSWELL $18.00 $37,440.00 Account: 6000-680815-4782-583800-601009 Ms. Boswell will continue to work as a Contract Services Specialist II (Event Coordinator). Her duties will include, but will not be limited to working with potential customers, selling event space, and ensuring promotion materials and the website have up-to-date information. Ms. Boswell will prepare proposals for prospective clients, direct, coordinate, and arrange for meetings and special events. She will maintain a weekly and monthly facility activities calendar. In addition, she will ensure adequate staffing for events, negotiate and draw up contracts, assist in the logistics planning for events, work events, and supervise crews, weekend housekeeping staff, and front desk staff during events. Ms. Boswell will also continue managing AV equipment, supporting visitor services for all incoming garden visitors and clients, developing visitor services with partners to provide docent training, educational programming, and displays throughout the year. The period of the Agreement is effective upon Board approval for one year. Department of Transportation 2. JOHN A. OLSZEWSKI, JR. $43.27 $90,001.60 Account: 2076-000000-2351-256200-601009 Mr. John A. Olszewski, Jr. will work as a Contract Services Specialist II (Special Senior Manager of Legislative Affairs). His duties will include, but are not limited to formulating and implementing legislative policies, practices and procedures, and establishing long-term goals, particularly in regards to Traffic Enforcement Officer protection and responsibilities. He will be conducting studies of major or controversial, State, and Federal legislation as it pertains to the Department. 86 AGENDA BOARD OF ESTIMATES 03/04/2015 PERSONNEL Hourly Rate Amount Department of Transportation – cont’d He will also be analyzing and recommending legislative action on proposed bills in line with the goal and mission of the Department by attending and leading legislative and operational meetings to discuss pending legislative proposals and soliciting reactions to determine those proposals’ political, operational, and fiscal impacts. In addition, he will represent the Department at other legislative, operational, and community meetings, forums, and conferences related to the work of the Department. He will also monitor bills at the local and state levels through all levels of the legislative process and act as a liaison between the Department and officials that represent the City at the local, state, and federal levels. The period of the Agreement is effective upon Board approval for one year. Department of Human Resources 3. KATHLEEN TERRY $30.12 $36,144.00 Account: 1001-000000-1603-172500-603026 Ms. Terry will work as a Contract Services Specialist I (HR Specialist II). Her duties will include, but are not limited to gathering and analyzing compensation data, analyzing requests for classification, position allocation, and compensation actions in assigned departmental and occupational areas. She will be creating and revising classifications, composing class specifications, classify- ing positions, preparing salary recommendations, and providing advice and assistance to agency Human Resources representatives on Baltimore City Classification and Salary Administration Policy and Procedures. These duties and salary are comparable to the class of Human Resources Specialist II. This salary is in compliance with AM 212-1, Part I. The period of the Agreement is effective upon Board approval for one year. 87 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Finance – Amendment to the City of Baltimore 457(b) Deferred Compensation Plan ACTION REQUESTED OF B/E: The Board is requested to approve an Amendment to the City of Baltimore 457(b) Deferred Compensation Plan. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The amendment will allow benefits-eligible employees of the Baltimore City Public School System (BCPSS) to participate in the City of Baltimore 457 (b) Deferred Compensation Plan. Legislation enacted on May 5, 2014 established the Retirement Savings Plan of the City of Baltimore (RSP). The legislation established two types of RSP memberships a Hybrid and a Non- Hybrid. The RSP Non-Hybrid provides for an additional employer match contribution for participants that also make voluntary deferrals to the City of Baltimore 457(b) Deferred Compensation Plan. Since certain BCPSS classifications and titles are covered by the RSP, participation in the City’s 457(b) was opened up to them as a requirement of the RSP legislation. After reviewing the City’s 457(b), BCPSS asked for the City to allow all benefits-eligible BCPSS employees and not just those covered by the RSP legislation to participate in the City’s 457(b). Allowing all benefits-eligible BCPSS employees to make voluntary deferrals to the City’s 457(b) will increase the number participants and assets in the Plan, which may have positive affects for current and future Plan participants. This amendment to the City’s 457(b) Plan Document will allow for all benefits- eligible BCPSS employees to participate in the City of Baltimore 457(b) Deferred Compensation Plan. MBE/WBE PARTICIPATION: N/A 88 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Finance – Payment In Lieu of Taxes Agreement Basilica Place Apartments ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Payment In Lieu of Taxes Agreement (PILOT) with Basilica Place Limited Partnership, Developer. AMOUNT OF MONEY AND SOURCE: 4% LIHTC $5,102,381.00 CDA/Tax Exempt Bonds $7,424,200.00 Seller Note $8,508,094.00 Deferred Fee $1,611,446.00 No City funds are requested at this time. BACKGROUND/EXPLANATION: The PILOT is to support the redevelopment of Basilica Place Apartments located at 124 W. Franklin Street, (known as Basilica Place Apartments) in the Mt. Vernon neighborhood of Baltimore City and is a HUD 202 Senior Housing project that currently contains 200 low-income units reserved for seniors. The Developer is an entity controlled by Catholic Charities and is the owner of the Project. The estimated annual amount of this Agreement is approximately $77,000.00 per year, increasing over time. The agreement is to run for as long as the property remains housing for low-income households. The project will consist of the substantial rehabilitation of the units, building systems, infrastructure, amenities, and safety features of the building. All 200 units in the project will be subsidized through a Housing Assistance Payments contract (HAP) which will ensure that the units are affordable to seniors making less than 80% of the Area Median Income (AMI), though most tenants are making less than 30% of AMI. The project was originally constructed in the 1980s and has a PILOT from that time. Because of the new LIHTC financing needed for the project a new PILOT Agreement will be necessary. The proposed new PILOT was negotiated with the developer and approved in form by the PILOT Committee as follows: 89 AGENDA BOARD OF ESTIMATES 03/04/2015 Department of Finance – cont’d 1) Actual payments on an annual basis will be the lesser of the following: a. Actual assessed taxes for the entire property b. 10% of “shelter rent” (the tenant-paid portion of the rent) for those units governed by the HAP contract Given the need and age of the current facility and the needs of the City for affordable senior housing the PILOT Committee believes that the PILOT proposed is necessary to support both the capital and operating needs of the project. MBE/WBE PARTICIPATION: Per State MBE/WBE Program (The PILOT Agreement has been approved by the Law Department as to form and legal sufficiency.) 90 AGENDA BOARD OF ESTIMATES 03/04/2015 Baltimore City Fire Department – FY2015 MIEMSS-AED Grant ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the FY2015 MIEMSS-AED Grant. AMOUNT OF MONEY AND SOURCE: $16,448.00 - 5000-582615-3191-308700-605007, State Funds $16,488.00 – 1001-000000-3191-308700-605007, Matching Special Funds BACKGROUND/EXPLANATION: This is a State grant administered through the Maryland Institute for Emergency Medical Services System (MIEMSS). The grant amount is $16,488.00 with a City match of $16,488.00. This grant funding will allow the Medical Bureau to purchase one 15- Lead Monitor Defibrillator. All purchases must be completed by May 22, 2015. All invoices for reimbursement must be submitted to MIEMSS by June 5, 2015. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The FY2015 MIEMSS-AED Grant has been approved by the Law Department as to form and legal sufficiency.) 91 AGENDA BOARD OF ESTIMATES 03/04/2015 Police Department – Funeral Expense ACTION REQUESTED OF B/E: The Board is requested to pay Leonard J. Ruck, Inc. for costs associated with the funeral expense of Craig A. Chandler. The funeral service were held January 17 – 18, 2015. AMOUNT OF MONEY AND SOURCE: $10,646.10 – Leonard J. Ruck, Inc. (Funeral Arrangement) 7,675.46 – George Washington Cemetary Co., Inc. 1,982.50 – VeJov (Digital Printing the Program) $20,304.06 – 1001-000000-2041-196400-603050 BACKGROUND/EXPLANATION: Officer Chandler, an honored member of the Baltimore Police Department perished in a traffic accident in the line of duty. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 92 AGENDA BOARD OF ESTIMATES 03/04/2015 Parking Authority of – Parking Facility Rate Adjustment Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve an adjustment to the monthly rate at the City-owned Baltimore Street Garage that is managed by the PABC. The Parking Facility Rate Adjustment is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that rate adjustments at this parking facility are warranted at this time. The PABC performed a survey of parking rates in the areas surrounding the Baltimore Street Garage. The rate survey confirmed that the fees charged to parkers at this facility are generally lower than fees charged at other parking facilities within the area, with the exception of the monthly rate. The monthly rate at this garage is higher than some monthly rates at other facilities in the area, however, the weekday occupancy at the Baltimore Street garage is 96% and there is a current waiting list. To ease some of the garage congestion, the PABC staff developed the rate adjustment recommendation. This rate adjustment was unanimously approved by the PABC Board of Directors. 93 AGENDA BOARD OF ESTIMATES 03/04/2015 PABC – cont’d Location Proposed Transient Rate Adjustments Proposed Monthly Rate Adjustments Baltimore Street Regular Transient Rates Regular Monthly Rate Garage Current Rate Proposed Rate Last Rate Change No proposed rate adjustments Regular Rate $185.00 $190.00 August 2011 MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 94 AGENDA BOARD OF ESTIMATES 03/04/2015 Parking Authority of – Parking Facility Rate Adjustment Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve the adjustment of certain rates at the City-owned Fleet & Eden Garage that is managed by PABC. The Parking Facility Rate Adjustment is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City of Baltimore’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that rate adjustments at this parking facility are warranted at this time. The PABC performed a survey of parking rates in the areas surrounding the Fleet & Eden Garage. The rate survey confirmed that the fees charged to parkers at this facility are generally lower than fees charged at other parking facilities within the area. To bring the rates charged at the Fleet & Eden Garage in line with its surrounding facilities, the PABC staff developed the rate adjustment recommendations. These rate adjustments were unanimously approved by the PABC Board of Directors. 95 AGENDA BOARD OF ESTIMATES 03/04/2015 PABC – cont’d Location Proposed Transient Rate Adjustments Proposed Monthly Rate Adjustments Fleet & Eden Regular Transient Rates Regular Monthly Rate Garage Current Rate Proposed Rate Current Rate Proposed Rate Last Rate Change Regular Rate $140.00 $145.00 January 2013 Up to 2 hours $ 6.00 $ 7.00 Up to 3 hours $ 8.00 $ 9.00 Up to 4 hours $10.00 $11.00 5-12 hours $12.00 $13.00 13-24 hours $13.00 $14.00 MBE/WBE PARTICIPATION: N/A 96 AGENDA BOARD OF ESTIMATES 03/04/2015 TRAVEL REQUEST Name To Attend Funds Amount Department of General Services 1. Kagesta Cupid Archibus-System General $2,472.78 Administrator Funds Fairfax, VA Mar. 23 – 26, 2015 (Reg. Fee $1,525.00) Department of Recreation and Parks 2. Melissa Grim Nat’l. Recreation General $2,288.38 And Parks Assn. Funds Green School Wheeling, VA Mar. 22 – 26, 2015 (Reg. Fee $1,965.00) The registration fee in the amount of $1,965.00 was prepaid on EA000159246. Ms. Grim will be disbursed $323.38 to cover the cost of mileage. Police Department 3. Amy Strand End Violence State $1,384.20 Against Women Funds International Conf. on Sexual Assault, Domestic Violence, and Campus Responses New Orleans, LA Apr. 6 – 10, 2015 The registration fee will be paid by a scholarship from the End Violence Against Women International. 97 AGENDA BOARD OF ESTIMATES 03/04/2015 TRAVEL REQUESTS Name To Attend Funds Amount Health Department 4. James A. Smith Just Food Conf. State $ 592.00 New York, NY Grant Mar. 14 - 15, 2015 (Reg. Fee $65.00) This conference includes weekend travel and requires Board of Estimates approval. 5. Carolyn Nganga- AAPPS Special STD $1,172.58 Good Interest Group AAPPS Awardee Meeting (STD Prevention) Los Angeles, CA Mar. 9 - 12, 2015 The airfare for Ms. Nganga-Good, in the amount of $436.20, was prepaid on a City-issued credit card assigned to Ms. Jacquelyn Duval-Harvey. Ms. Nganga-Good will be disbursed $736.38. Department of Public Works 6. Justin DeSantis GFOA 109th Annual Water $1,878.71 Conference Utility Phila., PA Funds May 30 – June 3, 2015 (Reg. Fee $475.00) The subsistence rate for this location is $237.00 per night. The cost of the hotel is $232.00 per night plus hotel taxes of $35.96 per night. The Department is requesting additional subsistence of $35.00 per day for meals and incidentals. The registration fee in the amount of $475.00 was pre-paid on a City-issued credit card assigned to Ms. Lyque O’Connor. Mr. DeSantis will be disbursed $1,403.71. 98 AGENDA BOARD OF ESTIMATES 03/04/2015 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/- SC 902, Improvements to Office of Engineering & Sanitary Sewers in the Construction_______________ Dundalk Sewershed BIDS TO BE RECV’D: 04/01/2015 BIDS TO BE OPENED: 04/01/2015 2. Department of Public Works/ - WC 1301, On-Call Large Water Office of Engineering & Main Repairs Construction_______________ BIDS TO BE RECV’D: 04/08/2015 BIDS TO BE OPENED: 04/08/2015 3. Department of Public Works/ - WC 1302, On-Call Carbon Fiber Office of Engineering & Reinforced Polymer Large Construction_______________ Water Main Repairs BIDS TO BE RECV’D: 04/08/2015 BIDS TO BE OPENED: 04/08/2015 4. Department of Transportation - TR 15001, Reconstruction of Footways Citywide BIDS TO BE RECV’D: 03/25/2015 BIDS TO BE OPENED: 03/25/2015 5. Department of Transportation - TR 15002, Reconstruction of Footways Citywide BIDS TO BE RECV’D: 03/25/2015 BIDS TO BE OPENED: 03/25/2015 6. Department of Transportation - TR 15011, Resurfacing Highways at various locations Northeast – Sector I BIDS TO BE RECV’D: 03/25/2015 BIDS TO BE OPENED: 03/25/2015 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 99