NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of the City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site(http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 NOTICES - cont’d: 2. BOARD OF ESTIMATES’ RECESS DECEMBER 31, 2014 AND JANUARY 7, 2015 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on December 31, 2014 and January 7, 2015. The Board of Estimates will not receive or open bids on December 31, 2014 and January 7, 2015. The Board of Estimates will reconvene on January 14, 2015. BOARD OF ESTIMATES’ AGENDA – DECEMBER 17, 2014 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: Advanced Underground Inspection, LLC $ 4,086,000.00 Anchor Construction Corporation $ 83,511,000.00 Archer Western Construction, LLC $ 1,113,192,000.00 Balfour Beatty Infrastructure, Inc. $ 673,056,000.00 Caribbean Piping & Welding, Inc. $ 1,500,000.00 Charles J. Merlo, Inc. $ 60,363,000.00 Chesapeake Electrical Systems, Inc. $ 8,000,000.00 CJ Miller, LLC $ 98,352,000.00 Concrete Services, Inc. $ 8,000,000.00 Controlled Demolition, Inc. $ 8,000,000.00 Cynergy Electric Company, Inc. $ 8,000,000.00 Durex Coverings, Inc. $ 8,000,000.00 General Paving and Contracting, Inc. $ 8,000,000.00 Lems Contracting Company, Inc. $ 1,500,000.00 MBR Construction Services, Inc. $ 38,457,000.00 Priority Construction Corporation $ 31,842,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Arora Engineering, Inc. Engineer AGENDA BOARD OF ESTIMATES 12/17/2014 BOARDS AND COMMISSIONS – cont’d Dewberry Consultants, LLC Architect Landscape Architect Land Survey Hason, LLC Engineer Lardner/Klein Landscape Architects, P.C. Architect Landscape Architect McLaren Technical Services, Inc. Engineer Land Survey 2 AGENDA BOARD OF ESTIMATES 12/17/2014 Baltimore Development Corporation – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with AM-Liner East, Inc. tenant, for the rental of 1,417 sq. ft., Suites A104 & B104, for the property known as Business Center @ Park Circle, located at 2901 Druid Park Drive. The period of the lease agreement is December 1, 2014 through November 30, 2016, with one 2-year renewal option. AMOUNT OF MONEY AND SOURCE: Year Annual Rent Monthly Rent 1 $21,255.00 $1,771.25 2 $22,105.20 $1,842.10 BACKGROUND/EXPLANATION: AM-Liner East, Inc. has been in operation since incorporation on June 24, 1994 in the Commonwealth of Virginia. AM-Liner East, Inc. has been performing various types of Trenchless Pipe Relining and Manhole Rehabilitation since its inception. AM- Liner East, Inc.’s primary business is pipeline rehabilitation. They have a contract for performing such services with Baltimore City and several other contracts with various municipal governments that have been renewed for multiple years. This space will be used as a project office. The space is leased on an “As Is” basis and does not require the landlord to make any modifications. The tenant will be responsible for any additional improvements or build-out of the premises. Landlord services such as utilities, limited janitorial services, maintenance, and repairs to the premises are included in the initial base rent. In addition, the tenant is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 12/17/2014 Baltimore Development Corporation – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with Machado Construction Company, Inc. tenant, for the rental of 754 sq. ft., Suite 302, for the property known as Business Center @ Park Circle, located at 2901 Druid Park Drive. The period of the lease agreement is December 1, 2014 through November 30, 2015, with one 1-year renewal option. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $11,687.00 $973.92 BACKGROUND/EXPLANATION: Machado Construction Company, Inc. is a Commercial Highway Contractor headquartered in Baltimore, Maryland. They are currently engaged in multiple contracts with Baltimore City. As part of their contract, TR 13305 with Baltimore City they are responsible to rent space for Baltimore City employees and representatives that will serve as a project office from which Baltimore City will manage the project. The space is leased on an “As Is” basis and does not require the landlord to make any modifications. All other landlord services such as utilities, limited janitorial services, maintenance, and repairs to the premises are included in the initial base rent. The tenant will be responsible for any improvements or build-out of the premises. In addition, the tenant is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 12/17/2014 Baltimore Development Corporation – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with T.I.M.E. Organization, Inc. d/b/a T.I.M.E. OMHC,(T.I.M.E.) tenant, for the rental of 2,672 sq. ft., Suite A210, for the property known as Business Center @ Park Circle, located at 2901 Druid Park Drive. The period of the lease agreement is December 1, 2014 through November 30, 2016, with one 2-year renewal option. AMOUNT OF MONEY AND SOURCE: Year Annual Rent Monthly Rent 1 $37,408.08 $3,117.34 2 $38,904.40 $3,242.03 BACKGROUND/EXPLANATION: The T.I.M.E. organization provides various services to youth to empower youth to become productive members of the community. It is a long-term tenant, since 2002 and is once again expanding its outpatient mental health program. The organization is staffed with certified teachers, mental health professionals, trained mentors, and volunteers who assist in providing program services. The space is leased on an “As Is” basis and does not require the landlord to make any modifications. Landlord services such as utilities, limited janitorial services, maintenance, and repairs to the premises are included in the initial base rent. The tenant will be responsible for any improvements or build-out of the premises. In addition, the tenant is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 12/17/2014 CITY COUNCIL BILLS: 14-0405 – An Ordinance concerning Sale of Property – 700 North Eutaw Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain property known as 700 North Eutaw Street (Ward 11, Section 08, Block 500, Lot 009) and no longer needed for public use; and providing for a special effective date. THE DEPARTMENT OF REAL ESTATE RECOMMENDS THAT ANY SALE WILL BE SUBJECT TO AN EASEMENT AND THE FOLLOWING LANGUAGE BE INCLUDED IN ANY LAND DISPOSITION AGREEMENT: “THE DEED CONVEYING THE PROPERTY FROM THE CITY TO THE DEVELOPER SHALL PROVIDE FOR A RESERVATION OF AN EASEMENT IN FAVOR OF THE CITY AS FOLLOWS; “GRANTOR RESERVES FOR ITSELF AN EASEMENT TO INSTALL, INSPECT, MAINTAIN, AND REPLACE A WIRELESS COMMUNICATION DEVICE ON THE ROOF/EXTERIOR [SPECIFY LOCATION} THAT IS PART OF BALTIMORE CITY’S SYSTEM FOR REMOTE READING AND DATA TRANSMISSION OF WATER METERS (THE “WIRELESS DEVICE”). AT NO OST TO THE GRANTOR, THE GRANTEE SHALL PERMIT THE GRANTOR TO CONNECT THE WIRELESS DEVICE TO, AND TO DRAW POWER FROM, THE GRANTEE’S ELECTRICAL POWER DISTRIBUTION SYSTEM AND FROM TIME TO TIME AS NEEDED TO INSPECT, REPAIR AND/OR UPGRADE SUCH WIRED CONNECTIONS. THE GRANTEE SHALL NOT INTERFERE WITH THE PROPER FUNCTIONING OF THE WIRELESS DEVICE BY OBSTRUCTION, ELECTRICAL SYSTEM OVERLOAD, DISCONNECTION OR ANY MANNER WHATSOEVER. IF AT ANY TIME THE GRANTEE DESIRES TO HAVE THE WIRELESS DEVICE MOVED IN ORDER TO EFFECT ANY REPAIR, RENOVATION, OR OTHER IMPROVEMENT TO THE PROPERTY, GRANTEE SHALL GIVE AT LEAST SIXTY (60) 6 AGENDA BOARD OF ESTIMATES 12/17/2014 CITY COUNCIL BILLS: 14-0405 – cont’d DAYS PRIOR NOTICE TO GRANTOR, DURING WHICH TIME THE PARTIES SHALL COOPERATE IN GOOD FAITH TO ACCOMMODATE A RELOCATION OF THE WIRELESS DEVICE IN RESPECT OF GRANTEE’S NEEDS TO THE EXTENT REASONABLE AND PRACTICAL.” ALL REPORTS RECEIVED WERE FAVORABLE. 14-0422 – An Ordinance concerning Sale of Property – 5000 Gwynn Oak Avenue for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain property known as 5000 Gwynn Oak Avenue (Block 8308, Lot 001) and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 14-0423 – An Ordinance concerning Sale of Property – 720 Pennsylvania Avenue for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain property known as 720 Pennsylvania Avenue (Block 0544, Lot 022) and no longer needed for public use; and providing for a special effective date. THE DEPARTMENT OF PLANNING RECOMMENDS APPROVAL, SUBJECT TO THE RECOMMENDATIONS OF THE DEPARTMENT OF GENERAL SERVICES AND WITH THE FOLLOWING AMENDMENT: PAGE 1, LINE 5, STRIKE “LOT 022” AND SUBSTITUTE “LOT 002”. THE DEPARTMENT OF PUBLIC WORKS SUPPORTS THE PASSAGE OF CITY COUNCIL BILL 14-0423, WITH THE UNDERSTANDING THAT 7 AGENDA BOARD OF ESTIMATES 12/17/2014 CITY COUNCIL BILLS: 14-0423 – cont’d EASEMENTS FOR UTILITIES WILL NEED TO BE RECORDED IN THE DEED OF SALE SO THE CITY MAY CONTINUE TO ACCESS AND MAINTAIN THEM. THE DEPARTMENT OF REAL ESTATE SUPPORTS THE PASSAGE OF THIS LEGISLATION SUBJECT TO THE CORRECTION OF THE LOT NUMBER AND RECORDATION OF THE EASEMENTS FOR UTILITIES AS REPORTED BY THE DEPARTMENT OF PUBLIC WORKS. ALL REPORTS RECEIVED WERE FAVORABLE. 14-0429 – An Ordinance concerning Sale of Property – Former Bed of Wills Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in a certain parcel of land known as the former bed of Wills Street, extending from Philpot Street southerly 477.0 feet, more or less, to the end thereof (Ward 03, Section 07 Block 1815) and no longer needed for public use; and providing for a special effective date. THE DEPARTMENT OF PUBLIC WORKS SUPPORTS THE PASSAGE OF CITY COUNCIL BILL 14-0429, WITH THE UNDERSTANDING THAT EASEMENTS FOR UTILITIES WILL NEED TO BE RECORDED IN THE DEED OF SALE SO THE CITY MAY CONTINUE TO ACCESS AND MAINTAIN THEM. ALL REPORTS RECEIVED WERE FAVORABLE. 8 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Planning – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with the B&O Railroad Museum, Inc. The period of the agreement is effective upon Board approval for six months. AMOUNT OF MONEY AND SOURCE: $30,220.00 – 6000-609315-1873-187500-603018 BACKGROUND/EXPLANATION: The City is the owner of the H.L. Mencken House (House) located at 1524 Hollins Street and is holding a legacy gift of just under $3 million for the restoration, refurnishing, exhibition, interpretation and re-opening of the House. Multiple organizations, with varying levels of expertise in running a museum facility and associated programs have expressed interest in operating the facility and directing the programming. Therefore, the Department of Planning desires to engage the assistance of the B&O Railroad Museum as a consultant to conduct an organizational capacity study and make recommendations for the City of options to preserve the House as an historical and cultural amenity. The B&O Railroad Museum, Inc. was selected because it is a mature, private non-profit history museum with a solid track record and expert staff versed in non-profit historic property, collections, fund raising, preservation, and financial and governance management. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 7 favorable reports on Transfers of Funds approved by the Board of Estimates at its meeting on November 26, 2014. 10 AGENDA BOARD OF ESTIMATES 12/17/2014 Mayor’s Office of Human Services – Agreements The Board is requested to approve and authorize execution of the various Agreements. 1. THE WOMEN’S HOUSING COALITION, INC. $ 66,589.50 Account: 4000-496214-3573-591435-603051 The organization will provide housing assistance and support services to 29 individuals. The period of the Agreement is October 1, 2014 through September 30, 2015. The Agreement is late because of delays at the administrative level. MWBOO GRANTED A WAIVER. 2. UNITED MINISTRIES, INC. $ 40,000.00 Account: 5000-529114-3572-333760-603051 United Ministries, Inc. will provide transitional housing and support services to homeless men who are in recovery from alcohol or substance abuse. The period of the Agreement is July 1, 2014 through June 30, 2015. The Agreement is late because of delays at the administrative level. 3. PAUL’S PLACE, INC. $ 96,338.00 Account: 4000-480015-3572-333646-603051 Paul’s Place, Inc. will provide housing assistance and support services to 25 chronically homeless families or individuals. The period of the Agreement is July 1, 2014 through June 30, 2015. 11 AGENDA BOARD OF ESTIMATES 12/17/2014 MOHS – cont’d The Agreement is late because of delays at the administrative level. MWBOO GRANTED A WAIVER. 4. PROJECT PLASE, INC. $ 70,478.00 Account: 4000-496214-3573-267826-603051 The organization will provide housing assistance and support services to ten individuals. The period of the Agreement is October 1, 2014 through September 30, 2015. The Agreement is late because of delays at the administrative level. MWBOO GRANTED A WAIVER. 5. ST. AMBROSE HOUSING AID CENTER $ 62,164.00 Account: 4000-496314-3573-591247-603051 The organization will provide housing assistance and support services to four households. The period of the Agreement is August 1, 2014 through July 31, 2015. The Agreement is late because of delays at the administrative level. MWBOO GRANTED A WAIVER. 6. MANNA HOUSE, INC. $ 89,736.00 Account: 1001-000000-3572-333220-603051 Manna House, Inc. will provide breakfast and case management to 50 homeless men per day in the city of Baltimore. The period of the Agreement is July 1, 2014 through June 30, 2015. 12 AGENDA BOARD OF ESTIMATES 12/17/2014 MOHS – cont’d The Agreement is late because of delays at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 12/17/2014 Office of the President - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application for the President to solicit donations for recreational and instructional programs offered to the Baltimore City youth and seniors through his Productive Lives Active Youth (P.L.A.Y.) Campaign. The period of solicitation is effective upon Board approval through June 30, 2015. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Donations will be solicited from Baltimore-area business and civic leaders. A potential donor list will be comprised of individuals and corporate entities that contribute to the cultural vitality of Baltimore City such as restaurants, arts and music venues, universities, etc. Most of the individuals and corporate entities fitting that description are not controlled donors. However, those potential donors who are controlled donors with respect to, the City Council or the Board of Estimates will not be targeted or singled-out in any way and will be solicited, if at all, in the same manner as all other potential donors. BACKGROUND/EXPLANATION: In order to adequately prepare City youth to thrive academically, socially, and emotionally in the future, the City must provide them with a wide range of opportunities to strengthen their self confidence, develop latent leadership skills, and to learn from positive role models. Due to current budget restraints, the Department of Recreation and Parks and the Health Department are limited in the diversity and scope of services they can provide to City youths and seniors. These constituency groups require social, recreational, and rehabilitative programs that should not be reduced or eliminated because of a limited City budget. So, the City Council President’s goal is to solicit private donations to 14 AGENDA BOARD OF ESTIMATES 12/17/2014 Office of the President – cont’d increase and enhance the selection of recreational and instructional programs offered to these individuals. The P.L.A.Y. Campaign seeks to enhance the recreational experience through beautification of centers and the development of program offerings including but not limited to team and individual sports, swimming, movie screenings, cooking classes, talent/variety shows, theatre productions, academic monitoring, issue forums/senior symposiums, and arts and crafts activities. In most instances, the recreational programming supported by the P.L.A.Y Campaign is offered by local non-profit organizations. However, all solicitation campaigns for specific purposes/pro- grams intended to be carried out by either the Department of Recreation & Parks or the Baltimore City Health Department must be first approved in writing by the Director or Acting Directors of the affected Department and coordinated with any other ongoing campaigns in support of the Department’s programs. No donation may be accepted with the conditions as to its use unless that donation and any conditions have been approved in writing by the Director or Acting Director of the Department of Recreation & Parks or Baltimore City Health Department. The periodic reports required to be filed with the Ethics Commission will be simultaneously provided to the Director of Recreation & Parks and the Baltimore Health Department, when specific fundraising efforts have been approved by the respective Directors. The Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function or activity to be benefited and proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. MBE/WBE PARTICIPATION: MBE/WBE is not applicable to the acceptance of grant awards. 15 AGENDA BOARD OF ESTIMATES 12/17/2014 Office of the President - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application for Mr. Damion Cooper, Office of the President, to solicit donations for Beat the Streets, a 501 (c)(3) non-profit organization. The period of the solicitation is effective upon Board approval through June 30, 2015. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. The donations will be solicited from friends, family members and colleagues. BACKGROUND/EXPLANATION: The Beat the Streets wrestling program of Baltimore is committed to providing a positive environment that nurtures physical and mental development through wrestling, mentoring, and tutoring programs. Its goal is to develop a network of Beat the Streets programs throughout the Greater Baltimore area’s schools and communities. Beat the Streets endeavors to teach its participants the values of Honor, Pride, Dignity, Discipline, Selfless-service, and Perseverance in their daily practice. With the support of family, community, and sponsorship, Beat the Streets hopes to create a system that teaches positive life values through positive life lessons. The Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function or activity to be benefited and proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. MBE/WBE PARTICIPATION: MBE/WBE is not applicable to the acceptance of grant awards. 16 AGENDA BOARD OF ESTIMATES 12/17/2014 Office of the President - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application for Ms. Cailin Benson, Office of the President, to solicit donations for Friends of Wyman Park Dell,a 501 (c)(3) non-profit organization. The period of the solicitation is effective upon Board approval through June 30, 2015. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. The donations will be solicited from friends, family members and associations. BACKGROUND/EXPLANATION: The Friends of Wyman Park Dell organizes community-based park enhancement and improvement activities. These efforts include periodic clearing of invasive vegetation and replacing them with more suitable plantings to improve the Dell’s appearance and long-term viability. Throughout its history, the Friends of Wyman Park Dell has advocated for major improvements to the Dell’s storm water drainage, repair and restoration of its lower lawn and slopes, improved lighting and electrical systems, and improvements to its stone walls, stairs and paths, benches, and playground. The specific purposes contributions and other receipts will be applied to the long-term revitalization and management of the Dell and its adjacent green spaces, including but not limited to the following purposes: rehabilitate and preserve the Dell’s historic features and design; provide an attractive and safe destination for visitors; enhance the existing landscape; encourage the hosting of programs and events; attract new park users; and address issues of safety. 17 AGENDA BOARD OF ESTIMATES 12/17/2014 Office of the President – cont’d The Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function or activity to be benefited and proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. MBE/WBE PARTICIPATION: MBE/WBE is not applicable to the acceptance of grant awards. 18 AGENDA BOARD OF ESTIMATES 12/17/2014 Law Department - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Gloria Evans Miles. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Robert D. Anbinder 1 Nancy A. Bavato 5 Asenath Brown 2 Thomas B. Corey 1 Wendy Dabney 3 Carolyn DuBose 2 Sara Gross 2 Kurt Heinrich 2 Janet Henderson 2 Charles L. Jenkins 1 Adam Levine 2 Cynthia Moll 2 Beulah E. Pittman 1 Michael Schrock 1 Lara Simon 1 Elva E. Tillman 2 Total 30 THE LABOR COMMISSIONER RECOMMENDED APPROVAL 19 AGENDA BOARD OF ESTIMATES 12/17/2014 Enoch Pratt Free Library – TRANSFER OF LIFE-TO-DATE SICK LEAVE – WAIVER OF MAXIMUM DAYS The Board is requested to approve a waiver/exception from the AM 203-3 policy, which allows a maximum of 30 days of sick leave transfer, and grant an additional 27 days for a total of 57 LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Jacqueline Watts. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Jeanne Lauber 2 Teresa Duggan 2 Roswell Encina 3 Carla Hayden 5 Selma Levi 1 Faith T. Blair Edmonds 5 Alprescia M. Rivers 5 Raymond Cruitt 1 John Jewitt 2 Xiaoyu Zhou 2 Kennard Hopkins 3 Deborah D. Taylor 5 Eunice Anderson 2 Jamillan Abdul Sabor 2 Judy Cooper 5 Eva Slezak 2 Pamela Potter-Hennessey 5 John A. Damond Jr. 3 John Kinsella 2 Total 57 The Library is requesting a total of 57 days due to Ms. Watts extensive medical circumstances. The employees listed above have generously donated an additional 27 days to keep Ms. Watts in pay status during recovery. The additional donated days will assist the Library’s retention efforts for this valued employee. Ms. Watts is expected to return to work by January 12, 2015. THE LABOR COMMISSIONER RECOMMENDED APPROVAL 20 AGENDA BOARD OF ESTIMATES 12/17/2014 Office of the President - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application forMs. Carolyn Blakeney, Office of the President, to solicit donations for Suited to Succeed, a 501 (c)(3)non-profit organization. The period of the solicitation is effective upon Board approval through June 30, 2015. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. The donations will be solicited from friends, family members and associations. BACKGROUND/EXPLANATION: The mission of Suited to Succeed is to empower Baltimore area women in their efforts to transition from training programs and unemployment to self-efficiency by providing free professional clothing and workshops. Suited to Succeed collects business clothing through company-sponsored clothing drives, individual donations and community events and offers them to women transitioning from welfare, crises and/or training programs to employment. Since its inception in 1997, Suited to Succeed has helped more than 6,000 women make the transition from unemployment to self-efficiency. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function or activity to be benefited and proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. MBE/WBE PARTICIPATION: MBE/WBE is not applicable to the acceptance of grant awards. 21 AGENDA BOARD OF ESTIMATES 12/17/2014 Office of the President - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application for Ms. Cailin Benson, Office of the President, to solicit donations for Waverly Main Street, a 501 (c)(3)non-profit organization. The period of the solicitation is effective upon Board approval through June 30, 2015. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: As a volunteer on the Organization Promotion Committee, Ms. Benson will work as the Executive Director of Waverly Main Streets throughout 2014-2015 to identify potential donors to support events and activities in the district. An annual fundraising plan is being developed. The organization expects the plan will include soliciting sponsors, auction items, and vendors for events. Tickets may be sold for events. In that instance, Ms. Benson will directly solicit friends, family and colleagues. All other solicitation will be made in person, by telephone, in writing and e-mail. Waverly Main Street plays an important role in strengthening neighborhoods, by applying the Main Street approach to promote economic development and community revitalization. The volunteer-driven program is facilitated with assistance from Baltimore Development Corporation in efforts to improve safety, sanitation and code enforcement, as well as funding and design services for building renovations in Waverly’s commercial district. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function or activity to be benefited and proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. MBE/WBE PARTICIPATION: MBE/WBE is not applicable to the acceptance of grant awards. 22 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Housing and – Land Disposition and Acquisition Community Development Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition and Acquisition Agreement with Live It Up, LLC, Developer, for the exchange of one property owned by Live It Up, LLC with one comparable City-owned property, as follows: Live It Up, LLC 1933 Ridgehill Ave. Block 3210, Lot 045 In exchange for: City-owned 1816 N. Collington Block 1450, Lot 052 Ave. AMOUNT OF MONEY AND SOURCE: $600.00 – 9910-908044-9588-900000-704044 (Not to exceed) – for settlement costs related to property acquired by the City BACKGROUND/EXPLANATION: The DHCD’s Land Resources Division, on behalf of the City, strategically acquires, and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore’s neighborhoods. Live It Up, LLC received notice of the City’s intent to demolish the property known as 1933 Ridgehill Avenue. Because the entity intended to rehabilitate this property, a “swap” was proposed of 1933 Ridgehill Avenue with a comparable City-owned property that is located in an area better suited for redevelopment. The Developer will deliver good and marketable title and as a condition of the exchange has agreed to rehabilitate the property it is receiving within 12 months from the date of settlement. 23 AGENDA BOARD OF ESTIMATES 12/17/2014 DHCD – cont’d With the Board’s approval of the Land Disposition and Acquisition Agreement, the City will receive clear and marketable title to the Developer property, subject to any municipal liens, in exchange for a comparable City-owned property. The liens for 1933 Ridgehill Avenue total approximately $0.00. The determination of comparability is based on a valuation for both properties, 1816 N. Collington Avenue and 1933 Ridgehill Avenue, which determined that the properties are valued at $4,000.00 each. This exchange will allow the City to more expeditiously demolish the hazardous structure and take title to the property for a redevelopment project. The property exchange is less costly than acquiring the property through tax sale foreclosure or eminent domain. This action will further the City’s effort to eliminate blight and protect the health and safety of its citizens. As such, the City has agreed to pay for all title work and associated settlement costs, on the property the City is receiving, not to exceed $600.00. STATEMENT OF PURPOSE AND RATIONALE FOR TRANSFER OF PROPERTY BY MEANS OF COMPARABLE EXCHANGE: The rationale behind the exchange of properties was to ensure the severity of blight at 1933 Ridgehill Avenue could be successfully eliminated while simultaneously ensuring that a willing and able developer could contribute to the revitalization of Baltimore City in an area better suited and poised for rehabilitation. 24 AGENDA BOARD OF ESTIMATES 12/17/2014 DHCD – cont’d Pursuant to Article 13, Section 2-7, of the Baltimore City Code (2009 Edition), all terms and conditions of this Land Disposition and Acquisition Agreement are approved. (The Land Disposition and Acquisition Agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Housing and – Amendment #1 to the Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment #1 to the Grant Agreement with East Baltimore Development, Inc. (EBDI). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In May 2013, the Board approved the original Grant Agreement, which made available $5,000,000.00 in Fiscal Year 2014 State Capital funds (Legislative Year 2013). The approved Agreement included a Project Budget detailing how funds would be spent. Under the terms of the Agreement, the EBDI can reallocate funds but is required to seek Board approval if the amount of funds being reallocated is greater than thirty percent of the original budgeted amount. The reallocation includes increasing funds for the acquisition of approximately fourteen properties, and twenty-eight ground rents and site work for the area generally bounded by Ashland Avenue, East Eager Street, North Wolfe Street, North Washington Street, Rutland Avenue and McDonough Avenue and infrastructure to support 1812 Ashland Avenue, a laboratory and commercial project. The Amendment #1 to the Grant Agreement includes a revised budget and scope of work. All other terms of the Agreement remain in effect. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED AMENDMENT #1 TO AGREEMENT. (The Amendment #1 to the Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Housing and – Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with East Baltimore Development, Inc.(EBDI). The period of the Grant Agreement is effective upon Board approval through June 04, 2021. AMOUNT OF MONEY AND SOURCE: $5,000,000.00 – 9914-919410-9588 (2014 State of Maryland Revitalization Funds) BACKGROUND/EXPLANATION: East Baltimore Development Inc. is managing the redevelopment of an 88-acre site in East Baltimore that includes new biotech space, commercial and retail space, and over 2,100 units of mixed-income housing. The State of Maryland has approved State Revitalization Funds, which support the acquisition of properties and ground rents by the DHCD, demolitions and site and infrastructure improvements that are necessary for redevelopment to occur. The State Revitalization Funds are granted to the City which, in turn, makes monies available to the EBDI. The 2014 General Assembly approved $5,000,000.00 to support acquisition, demolition, and site improvements in the project area. The Board of Public Works approved the State Capital Grant Agreement between the State and the City at its December 3, 2014 meeting. This Agreement will allow State Capital Funds to be used for demolition and site improvements for the 7-acre Eager Park, and to provide public infrastructure and open spaces for the laboratory and commercial building located at 1812 Ashland Avenue. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Housing and – Amendment #1 to Agreement and Community Development (DHCD) Assignment & Assumption Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment #1 to Agreement and an Assignment & Assumption Agreement among the City, LSH Gateway LLC, and East Baltimore Development, Inc. (EBDI) AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 18, 2013, the Board approved a Grant Agreement among the City, LSH Gateway LLC and the EBDI to provide $1,350,000.00 in State Capital Funds for predevelopment costs associated with the development of a hotel in the EBDI project area. Since the Agreement was approved, a new laboratory located at 1812 Ashland Avenue is under development. Funds are needed to complete the infrastructure and public open space necessary for the building to open. The EBDI has requested that funds be reallocated to provide the necessary improvements, and the LSH Gateway, LLC has agreed to this reallocation. The Amendatory Agreement removes LSH Gateway LLC as the grantee and assigns the EBDI as the new grantee. The Amendatory Agreement also includes a revised budget and scope of work. The Board is also being requested to approve the execution of an Assignment and Assumption Agreement in which LSH Gateway, LLC legally assigns its rights to the grant funds to the EBDI and in which the EBDI accepts the grant funds. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED AMENDMENT #1 TO AGREEMENT. (The Agreement # 1 to Agreement and Assignment and Assumption Agreement have been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Housing and – Community Development Block Grant Community Development Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Community Development Block Grant Agreement with Baltimore Green Space: A Land Trust for Community-Managed Open Space, Inc. (BGS). The period of the agreement is October 01, 2014 through September 30, 2015. AMOUNT OF MONEY AND SOURCE: $25,000.00 - 2089-208915-5930-705980-603051 BACKGROUND/EXPLANATION: The purpose of this Agreement is to provide Community Development Block Grant funds to subsidize BGS’s operating expenses for one year beginning October 1, 2014 and ending September 30, 2015. BGS will maintain a database of vacant lots and community- managed open spaces (CMOS) in the City to assist in planning and policy efforts to increase the number of sustainable CMOS in the City such as coordinating with the Mayor’s Power in Dirt Initiative. BGS will also provide technical assistance and educational workshops for community greeners and organizations that wish to develop and maintain a CMOS. This agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 12/17/2014 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 31 - 33 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 30 AGENDA BOARD OF ESTIMATES 12/17/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 1. $1,700,000.00 9916-939003-9194 9916-913730-9197 6th Public Abel Wolman Elevator Abel Wolman Bldg. Bldg. Loan Upgrade – Reserve Elevator Upgrade Active 2. $ 150,000.00 9916-901840-9194 9916-913730-9197 General Funds Race Street Environ- Abel Wolman Bldg. mental Remediation Elevator Upgrade - Reserve Active 3. $ 110,000.00 9916-901830-9194 9916-913730-9197 General Funds 68th Street Dump Abel Wolman Bldg. Site Environmental Elevator Upgrade mental – Reserve Active 4. $ 189,000.00 9916-905828-9194 9916-913730-9197 General Funds Employee Develop- Abel Wolman Bldg. mentFacilities - Elevator Upgrade Reserve Active 5. $ 288,000.00 9916-901513-9194 9916-913730-9197 General Funds City Hall Exterior Abel Wolman Bldg. Surface Replacement Elevator Upgrade - Reserve Active 6. $ 120,000.00 9916-901144-9194 9916-913730-9197 General Funds Abel Wolman Basement Abel Wolman Bldg. Structural – Reserve Elevator Upgrade Active The transfers will provide funds to DGS for the replacement and upgrade of elevators in the Abel Wolman Municipal Building, to bring them into current code compliance. The replacements and upgrades will include renovation of the elevator machine room, new cab interiors, hoist way, doors, ADA compliance, controls and all associated in-house costs. 31 AGENDA BOARD OF ESTIMATES 12/17/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services – cont’d The elevators in the Abel Wolman Municipal Building have a high priority status for the importance of service provided to both the public and other City agencies. The elevators break down on a weekly basis and have reached the stage where parts for maintenance and repair are no longer being manufactured. Mayoralty-Related/Department of Planning 7. $ 600,000.00 9942-914001-9488 State Fund Baltimore Museum of Art Reserve 600,000.00 9942-914011-9488 8thBaltimore Baltimore Museum of Art Museum of Art Reserve Loan $1,200,000.00 ------------------- 9942-919012-9488 Baltimore Museum of Art – Active This transfer is for the comprehensive renovations (new roofs, new displays of African American and Contemporary art, expanded shop, new HVAC, etc.) of the Baltimore Museum of Art located at 10 Art Museum Drive. This is a City-owned structure. Department of Recreation and Parks 8. $ 100,000.00 9938-914052-9475 9938-915052-9474 General Fund Druid Hill Park Druid Hill Park Community Service Community Service Center – Reserve Center - Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1164, Task #26 to GWWO, Inc. 32 AGENDA BOARD OF ESTIMATES 12/17/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks – cont’d 9. $ 25,000.00 9938-906784-9475 9938-908784-9474 Rec. & Parks Cherry Hill Cherry Hill 25th Series Recreation Center Recreation Center Reserve Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1164, Task #27 to GWWO, Inc. 10. $ 80,000.00 9938-913038-9475 9938-915038-9474 General Fund Latrobe Park Field Latrobe Park Field House - Reserve House - Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1164, Task #28 to GWWO, Inc. 33 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. FINCH SERVICES, INCORPORATED $49,190.00 Low Bid Solicitation No. B50003865 – Utility Tractors – Department of General Services – Req. No. R677002 Vendors were solicited for bid via CitiBuy. The sole bid received was opened on November 17, 2014, and is considered fair and reasonable. Award is recommended to the low bidder. The amount requested is for two units which will replace older equipment in the City’s fleet, as part of Fleet management’s planned replacement program. The total amount of $49,190.00 will be financed through the City’s master lease program administered by the Bureau of Treasury Management. 2. CORELLI INCORPORATED $45,000.00 Low Bid Solicitation No. B50003872 – Amida Light Towers-O.E.M. Parts and Service – Department of General Services – Req. No. R685023 Vendors were solicited via CitiBuy. The sole bid received was opened on November 20, 2014, and is considered fair and reasonable. Award is recommended to low bidder. The period of the award is three years with two 1-year renewal options. 3. SWARCO INDUSTRIES, INC. $28,000.00 Increase Solicitation No. B50003140 – Preformed Thermoplastic Pavement Markings – Department of Transportation – Req. No. P524802 On September 9, 2013, the City Purchasing Agent approved the initial award in the amount of $19,405.00. The award contained two 1-year renewal options. On August 1, 2014, the City Purchasing Agent approved the first renewal in the amount of $0.00. This increase in the amount of $28,000.00 will make the award amount $47,405.00. The contract expires on September 9, 2015 with one 1-year renewal option remaining. 34 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. SEQGEN, INC. $27,200.00 Low Bid Solicitation No. B50003861 – Platinum Services contract for ABI 3130Xl Maintenance service for the DNA Genetic Analyzers – Police Department – Req. No. R681471. The period of the award is January 1, 2015 through December 31, 2015 with no renewal options. 5. QUANTICO TACTICAL INCORPORATED $32,433.00 Low Bid Solicitation No. B50003853 – Handheld Flashlight (Stinger LED HL Tri-Mode) – Police Department – Req. No. R680361 6. BOARD USA, INC. $28,336.00 Agreement Solicitation No. 08000 – Software Maintenance and Support Integrated Budget System – Department of Finance – Req. No. R685324 The Board is requested to approve and authorize execution of an Agreement with Board USA, Inc. The period of the Agreement is January 1, 2015 through December 31, 2015. On February 1, 2012, the City awarded Neubrain, LLC Contract No. B50002146 - Integrated Financial Budget System for licensing, implementation, customization, and hosting of Board Management Intelligence Toolkit Software. By a separate “Settlement Agreement” before the Board of Estimates for approval for the termination for convenience with Neubrain, LLC, this Agreement grants to the City perpetual use of Board Management Intelligence Toolkit Software Licenses for 250 users and provides for maintenance and support for one year by Board USA, Inc., the owner of the software previously provided by Neubrain, LLC. 35 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. READYCLEAN INDUSTRIAL SERVICES, INC. $38,984.40 Low Bid Solicitation No. B50003842 – Repair & Janitorial Service for BARCS – Department of General Services-BARCS – Req. No. TBD. The period of the award is December 17, 2014 through December 18, 2015, with two 1-year renewal options remaining. 8. EAGLE BUILDING SERVICES, LLC $16,488.00 Renewal Solicitation No. B50003245 – Exterior Window Washing Service for Enoch Pratt Free Libraries – Req. No. R647640 On December 19, 2013, the City Purchasing Agent approved the initial award in the amount of $16,488.00. The award contained three 1-year renewal options. This renewal in the amount of $16,488.00 is for the period January 1, 2015 through December 31, 2015, with two 1-year renewal options remaining. 9. FISCHER SCIENTIFIC COMPANY L.L.C. $00.00 Renewal Solicitation No. B50002677 – Mobile Unit Lab Supplies – Police Department – Req. No. R60304/P522066 On December 5, 2012, the Board approved the initial award in the amount of $40,000.00. The award contained two 1-year renewal options. On November 20, 2013, the Board approved the first renewal in the amount of $0.00. This final renewal in the amount of $0.00 is for the period December 5, 2014 through December 4, 2015. 36 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. FITZ FLOORING, LLC $28,093.90 Low Bid Solicitation No. B50003637 – Brokerage Annex - 3 rd Floor - New VCT & Carpet Tiles – Department of General Services – Req. No. R665206. This is a one-time procurement. 11. INNOVYZE, INC. $ 0.00 Renewal Contract No. 08000 – Software Maintenance and Support – Department of Public Works, Bureau of Water and Wastewater – Req. No. R592101 On August 15, 2012, the Board approved the initial award in the amount of $142,938.00. The award contained four 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $0.00 is for the period January 16, 2015 through January 15, 2016, with one 1-year renewal option remaining. 12. AUCTION SERVICES, INC. Revenue Renewal Contract No. B50002157 – Auction Services – Department of Finance – P.O. No. P518986 On December 14, 2011, the Board approved the initial award in the amount of $0.00. The award contained two 1-year renewal options. The vendor deducts its commission from revenue generated and deposits the balance of the auction proceeds in a City account. Anticipated vendor commission for one year is $107,000.00. This renewal in the amount of $0.00 is for the period January 1, 2015 through December 31, 2015, with one 1- year renewal option remaining. MWBOO GRANTED A WAIVER. 13. GEIGER PUMP AND EQUIPMENT COMPANY $60,000.00 Renewal Contract No. 08000 – OEM Pulsafeeder and Eclipse Metering Pumps and Parts – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P525910 37 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On December 18, 2013, the Board approved the initial award in the amount of $50,000.00. The award contained two 1-year renewal options. This renewal in the amount of $60,000.00 is for the period December 18, 2014 through December 17, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 14. ATLANTIC MACHINERY, INC. $65,000.00 Renewal Contract No. 08000 – Video Pipeline Inspection System – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P526053 On January 8, 2014, the Board approved the initial award in the amount of $30,000.00. The award contained three 1-year renewal options. On July 2, 2014, the City Purchasing Agent approved an increase in the amount of $15,000.00. On November 12, 2014, the Board approved an increase in the amount of $20,000.00. This renewal in the amount of $65,000.00 is for the period January 8, 2015 through January 7, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 15. DRAEGER SAFETY, INC. $ 0.00 Renewal Contract No. B50002662 – Thermal Imaging Camera - Fire Department – Req. No. R614779 On December 19, 2012, the Board approved the initial award in the amount of $225,000.00. The award contained four 1-year renewal options. On November 13, 2013, the Board approved the first renewal in the amount of $225,000.00. This second renewal in the amount of $0.00 is for the period December 19, 2014 through December 18, 2015, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 38 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. APPLIED GEOGRAPHICS, INC. $ 0.00 Renewal Contract No. B50001120 – Interactive Web-Based Map – Mayor’s Office of Information Technology – P.O. No. P511640 On December 16, 2009, the Board approved the initial award in the amount of $88,500.00. The award contained three 2-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $0.00 is for the period February 1, 2015 through January 31, 2017. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 17. LIFE TECHNOLOGIES CORPORATION $98,030.00 Renewal Contract No. 08000 – DNA Investigator Kits – Police Department – P.O. No. P522067 On December 5, 2012, the Board approved the initial award in the amount of $181,000.00. The award contained three, 1-year renewal options. On December 11, 2013, the Board approved the first renewal in the amount of $181,000.00. This second renewal in the amount of $98,030.00 is for the period January 1, 2015 through December 31, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 18. SOBO PRODUCTIONS, INC. $50,000.00 Renewal Contract No. B50003196 – Computer Aided Design Programmers for Ryan White Part A – Health Department – Req. No. R683039 On December 18, 2013, the Board approved the initial award in the amount of $63,690.00. The award contained two 1-year renewal options. On March 18, 2014, the City Purchasing Agent approved an increase in the amount of $4,707.00. This renewal in the amount of $50,000.00 is for the period December 18, 39 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 2014 through December 17, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 19. MERCY MEDICAL CENTER, INC. $8,000,000.00 Renewal Contract No. B50001347 – Occupational Health Clinic Services – Department of Finance, Office of Risk Management – P.O. No. P529491 On November 24, 2010, the Board approved the initial award in the amount of $16,189,827.08. The award contained three 2- year renewal options. This first renewal in the amount of $8,000,000.00 is for the period January 3, 2015 through January 2, 2017 with two, 2-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 10% MBE AND 5% WBE. MBE: Neo Technologies, Inc. $ 14,935.00 (0.08%) Walters Relocation 344,205.00 (1.89%) Burs & Garrett * 82,385.00 (0.45%) RGH Enterprise 2,261,249.00 (12.40%) Total MBE: 10% $2,702,774.00 (14.82%) WBE: Professional Employment, Inc. $ 851,150.00 (4.67%) Flowers by Chris 22,102.00 (0.12%) Baltimore Fire Protection 71,972.00 (0.40%) & Equipment* $ 945,224.00 (5.18%) Total WBE: 5% * These companies were certified at the time of award but their certification has since expired. Vendor must replace with Baltimore City-certified companies, upon renewal of contract. MWBOO FOUND VENDOR IN COMPLIANCE. 40 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 20. ENERNOC, INC. $ 57,204.00 Renewal Contract No. P-063-Baltimore Regional Cooperative Purchasing Committee – Consulting Services for the Electricity, Natural Gas and Energy – Department of General Services – P.O. No. P521423 On December 15, 2011, the Board approved the initial award in the amount of $57,204.00. The award contained nine 1-year renewal options. On March 5, 2014, the Board approved the first renewal in the amount of $114,408.00. This second renewal in the amount of $57,204.00 is for the period December 21, 2014 through December 20, 2015, with seven 1- year renewal options remaining. The above amount is the City’s estimated requirement. 21. SIEMENS INDUSTRY, INC. $73,860.00 Agreement Contract No. 08000 – i2 Central System Maintenance and Support – Transportation – Req. No. R667348 The Board is requested to approve and authorize execution of an Agreement with Siemens Industry, Inc. The period of the agreement is December 17, 2014 through December 16, 2015, with two 1-year renewal options. The vendor installed the original equipment and is the sole provider of the proprietary software that is used for traffic management at the Baltimore Traffic Management Center. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 22. INTERGRAPH CORPORATION $948,940.00 Agreement Contract No. 08000 – Maintenance Services and Proprietary Software – Police Department – Req. No. R684177 The Board is requested to approve and authorize execution of an Agreement with Intergraph Corporation. The period of the agreement is December 17, 2014 through December 31, 2017 with two additional 1-year renewal options. The Police Department utilizes licenses for Field Based Reporting System and Record Management System which are software products owned, developed, and maintained by Intergraph Corporation. These products were previously known as In Pursuit and have been in use since 1999. Intergraph Corporation is the sole source of licenses, maintenance and support services for these products. This Agreement will allow the Police Department to continue access to the products. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 23. IT-CNP $149,859.00 Agreement Contract No. 06000 – Network Assessment Agreement – Mayor’s Office of Information Technology – Req. No. R683458 The Board is requested to approve and authorize execution of an Agreement with IT-CNP. The period of the agreement is effective upon Board approval for one year. The contractor has completed the work associated with “Strategic Goals and Tasks for Network Optimization” project, which documented the network, reviewed the firewall configuration, developed the plan for mitigation to Dynamic routing, and developed the matrix for software upgrades required to meet government standards. As a result, the Contractor has the unique position of familiarity with the information technology components of the City and strategy associated with both wireless and wired (fiber) communications. The agreement will provide a network optimization assessment of City networks (the “Services”) to ensure compliance with State Senate Bill 676 (“SB 676”). Effective July 2014, SB 676 established for units of local and State government (not including legislative or judicial agencies), specified requirements with regard to the protection of an individual’s private information from unauthorized access. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 24. THE IRVIN H. HAHN COMPANY, INC. $ 0.00 Extension Contract No. B500000784 – Police Badges and Insignias – Police Department – P.O. No. P505784 On December 10, 2008, the Board approved the initial award in the amount of $125,000.00. The award contained two 1-year renewal options. The final renewal was approved on November 21, 2012. This extension is necessary so that the Police Department can draft specifications for a new contract. The period of the extension is December 16, 2014 through March 15, 2015. MWBOO GRANTED A WAIVER. 25. CAPLAN BROTHERS, INC. $ 45,000.00 Extension Contract No. 06000 – Miscellaneous Glass Repairs and Related Installation Services – Department of General Services and others – P.O. No. P524670 On September 3, 2013, the City Purchasing Agent approved the initial award in the amount of $24,999.00. Subsequent increases have been approved. This contract was formally advertised twice in the last four months (B50003389 and B50003686), but no responsive bids were received. This extension will allow the agencies to obtain these services while a new solicitation is being developed and additional vendors are recruited. The above amount is the City’s estimated requirement. The period of the extension is January 1, 2015 through June 30, 2015. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 44 AGENDA BOARD OF ESTIMATES 12/17/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 26. ATLANTIC EMERGENCY SOLUTIONS, INC. $243,000.00 Increase Contract No. 06000 – Pierce Fire Apparatus – Department of General Services – Req. No. R677654 On November 26, 2014, the Board approved the initial award in the amount of $6,551,322.00 for ten pieces of fire apparatus. Three pumper trucks included as part of the initial award were inadvertently calculated at a cost of $409,966.00 each. However, the correct price for these trucks is $490,966.00 each. Therefore, the Board is requested to approve an increase for the amount of $243,000.00, the difference in the actual cost for the three pumper trucks. MWBOO GRANTED A WAIVER. Consent to 27. ARROW INTERNATIONAL, Assignment INC. N/A Agreement Contract No. 08000 – IO Needles – Fire Department – P.O. P528348 The Board is requested to approve and authorize execution of the Consent to Assignment between Vidacare Corporation and Arrow International, Inc. On August 13, 2014, the Board approved an award in the amount of $120,000.00 for IO Needles for one year with five one-year renewals available at the discretion of the City. Arrow International Inc. has purchased the rights, title, obligations, conditions, assets, and interests of Vidacare Corporation and is requesting assignment of Contract #08000 - Purchase Order P528348. (The Assignment Agreement has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Finance – Authorization of Recompense Payments ACTION REQUESTED OF B/E: The Board is requested to approve the disbursement of $95,217.00 among forty-four property owners offered recompense by the CHAP Tax Credit Recompense Committee. AMOUNT OF MONEY AND SOURCE: $95,217.00 – 1001-000000-1220-728700-607004 BACKGROUND/EXPLANATION: In May of 2014, the City approved CCB 14-3012, for the purpose of “providing a Supplementary General Fund Operating Appropriation in the amount of $3,000,000” to fund a Recompense program which would remedy any inconsistencies in the prior processing of the Historic Tax Credit by SDAT and ensure that taxpayers are treated in a fair and equitable manner. A mailing provided 1,245 taxpayers with an application and instructions to apply for the program along with a letter from the Mayor. The letter was sent to taxpayers who received a Historic Tax Credit for their property in either FY2013 or FY2014. Applicants were provided with 60 days to apply. Only 123 applications were received and those were bundled into a total of eleven batches for review. A CHAP Tax Credit Recompense Committee (Committee) was created to formalize the process of making recompense decisions. Membership of the Committee was designed to stress its impartiality and independence from the Administration. The formal process ensured that 1) all applicants were treated alike using the same criteria, 2) there was broad consensus on those entitled to recompense and 3) the process was transparent to taxpayers. The CHAP Tax Credit Recompense Committee was comprised of a retired Circuit Court Judge, the City Auditor, and the City Solicitor. 46 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Finance – cont’d Following a review and discussion of the relevant merits of each application, the Committee rendered a decision on the eligibility for and the amount of any recompense. Forty-four applications were approved for recompense totaling $95,217.00 correcting the errors of the State Department of Assessment and Taxation. The requested action is to permit the disbursement of those funds. APPROVED FOR FUNDS BY FINANCE. 47 AGENDA BOARD OF ESTIMATES 12/17/2014 Health Department – Agreements The Board is requested to approve and authorize execution of the various Agreements. The period of the agreement is November 1, 2014 through June 30, 2015, unless otherwise indicated. CASE MONITORING SERVICES AGREEMENTS The Maryland State Department of Health and Mental Hygiene (DHMH) is designated as the single State agency to administer all aspects of the Maryland Medical Assistance Program. The Health Department has an agreement with the DHMH to participate in the program as the case monitoring agency and to contract with Medical Assistance Personal Care (MAPC) Case Monitors who will supervise personal care services to eligible recipients. The Case Monitor will exercise independent professional judgment and carry professional liability insurance. Each case monitor will be an independent contractor and not an employee of the City. The Case Monitor will be responsible for establishing a plan of personal care for each eligible recipient assigned to him/her, unless otherwise indicated. They will make home visits at least once every 90 days, maintain clinical records, and consult with each client’s personal physician and other providers in order to develop a care plan. In addition, the Case Monitor will conduct an InterRAI comprehensive evaluation on each MAPC recipient and inform them about participation in the Community First Choice (CFC) Program, which allows states to offer the option of certain community- based services as a state plan benefit to individuals who meet an institutional level of care. The Case Monitor must offer the CFC option of community services to older adults and people with disabilities to enable them to live in their own homes. 48 AGENDA BOARD OF ESTIMATES 12/17/2014 Health Department – cont’d Case Monitor Name Rate of Pay Amount 1. JEROME RALLIFORD, R.N. $45.00 per case/ $ 47,000.00 75 cases/month $37.00 per hr. for CFC Program $50.00 per com- pleted Inter- RAI Comprehensive Evaluation Account: 4000-425515-3110-306700-603018 $ 10,000.00 4000-426215-3110-306800-603018 $ 37,000.00 2. CYNTHIA WASHINGTON, R.N. $45.00 per case/ $ 47,000.00 75 cases/month $37.00 per hr. for CFC Program $50.00 per com- pleted Inter- RAI Comprehensive Evaluation Account: 4000-425515-3110-306700-603018 $ 10,000.00 4000-426215-3110-306800-603018 $ 37,000.00 3. IHUOMA LYNDA $45.00 per case/ $ 47,000.00 EZEBUIHE, R.N. 75 cases/month $37.00 per hr. for CFC Program $50.00 per com- pleted Inter- RAI Comprehensive Evaluation Account: 4000-425515-3110-306700-603018 $ 10,000.00 4000-426215-3110-306800-603018 $ 37,000.00 49 AGENDA BOARD OF ESTIMATES 12/17/2014 Health Department – cont’d Case Monitor Name Rate of Pay Amount 4. VICTORIA AKPAN, R.N. $45.00 per case/ $ 47,000.00 75 cases/month $37.00 per hr. for CFC Program $50.00 per com- pleted Inter- RAI Comprehensive Evaluation Account: 4000-426215-3110-306800-603018 $ 10,000.00 4000-425515-3110-306700-603018 $ 37,000.00 The Case Monitoring Services Agreements (item nos. 1-4) are late because revisions delayed processing. AGREEMENTS 5. U.S. DEPARTMENT OF JUSTICE, OFFICE OF $ 20,000.00 JUSTICE PROGRAMS/OFFICE OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION (DOJ/OJJDP) Account: 4000-485915-3160-308600-404001 Under the terms of this Grant Award Agreement from the DOJ/OJJDP, the funds will allow the Department to join the National Forum on Youth Violence Prevention Expansion Project (Forum). Through membership in the Forum, the Department will participate in a cross-collaborative process with other Forum cities and federal agencies. This effort builds on the ongoing City-wide efforts to reduce violence. The period of the agreement is October 1, 2014 through September 30, 2015. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. The Grant Award Agreement is late because of delays in the administrative review process. 50 AGENDA BOARD OF ESTIMATES 12/17/2014 Health Department – cont’d MBE/WBE PARTICIPATION: N/A 6. MEALS ON WHEELS OF CENTRAL MARYLAND, $1,100,976.50 INC. Account: 4000-434315-3254-316200-604014 $ 692,034.00 4000-434315-3254-316200-604014 $ 27,507.00 6000-633515-3254-316200-604014 $ 290,557.00 5000-533615-3024-268400-604014 $ 35,878.50 4000-434315-3254-316200-604014 $ 55,000.00 Meals on Wheels of Central Maryland, Inc. organization will provide nutritionally balanced meals to the projected number of homebound and/or frail elderly residents of Baltimore City. The organization will provide unique professional services in the Maryland area which are not available from another vendor. The period of the Agreement is October 1, 2014 through September 30, 2015. The Agreement is late because the Department was waiting for final approval of the budget and signatures from the provider. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Case Monitoring Services Agreements, the Cooperative Agreement, and the Agreement have been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 12/17/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 53 - 56 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 52 AGENDA BOARD OF ESTIMATES 12/17/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Dept. of Public Works, Office of Engineering & Construction 1. WC 1246, Repair J. Fletcher Creamer $7,920,990.00 & Replacement of & Son, Inc. Small Diameter Water Mains – Various Locations MBE: Machado Construction $275,000.00 3.47% Co., Inc. Fallsway Construction 460,000.00 5.80% Co., Inc. $735,000.00 9.27% WBE: R&R Contracting $140,000.00 1.77% Utilities, Inc. Priceless Industries, 31,100.00 .39% Inc. $171,100.00 2.16% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $10,553,975.00 9960-909100-9558 Water Revenue Constr. Reserve Bonds Water Infrastruc- ture Rehab. $ 792,099.00 ----------------- 9960-905136-9557-2 Extra Work 792,099.00 ----------------- 9960-905136-9557-3 Engineering 553,527.00 ----------------- 9960-905136-9557-5 Inspection 7,920,990.00 ----------------- 9960-905136-9557-6 Construction 495,260.00 ----------------- 9960-905136-9557-9 $10,553,975.00 Administration The funds are required to cover the costs associated with the Award of WC 1246, Repair and Replace Small Diameter Water Mains at Various Locations. 53 AGENDA BOARD OF ESTIMATES 12/17/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Dept. of Public Works, Office of Engineering & Construction 3. WC 1311, AMI/R REJECTION – On Wednesday, July 23, Urgent Need 2014, the Board received and opened Pavement & Side- four bids. Per the Law Department of Walk Restoration the City, the lowest bidder is non- Various Locations responsive and failed to submit work capacity within the five days per the absolute requirement. The second lowest bidder is 40.57% above the Engineer’s Estimate, therefore, the DPW/Office of Engineering and Con- struction recommends that all bids be rejected. The contract will be rebid and re-advertised at a later date. Bureau of Purchases 4. B50003698, Interior/ $500,000.00 Exterior Painting of Blanket Award Facilities JB Contracting, Inc. First Potomac Environ- mental Corporation, Inc. Tito Contractors, Inc. MWBOO SET GOALS OF 15% MBE AND 5% WBE: JB Contracting, Inc. MBE: First Potomac Environmental Corp. Inc. 15% WBE: Letke Security Contractors, Inc. 5% MWBOO FOUND VENDOR IN COMPLIANCE. 54 AGENDA BOARD OF ESTIMATES 12/17/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d First Potomac Environmental Corporation, Inc. MBE: U K Construction and Management, LLC 15% WBE: Superior Painting & Contracting, 0%* Co., Inc.* *Superior Painting & Contracting Co., Inc. is not certified for framing and drywall installation. MWBOO FOUND VENDOR IN NON-COMPLIANCE. The award is being recommended subject to the vendor coming into compliance within ten days of award. Tito Contractors, Inc. MBE: Housing Evaluation Plus, Inc. 0% WBE: Z-Maxim, Inc. 0% The bidder did not achieve the MBE and WBE goals. The bidder failed to list the services to be performed by the MBE in the Statement of Intent form. Z-Maxim, Inc. named as WBE is not certified with Baltimore City. MWBOO FOUND VENDOR IN NON-COMPLIANCE. The award is being recommended subject to the vendor coming into compliance within ten days of award. This is a multiple award contract requiring site visits with each vendor bidding upon individual requests by the agency on each project for a total not-to-exceed amount at the unit prices submitted on their bid with the low bidder receiving award of the project. 55 AGENDA BOARD OF ESTIMATES 12/17/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 5. B50003756, Snow Sarah E. Coleman d/b/a $300,000.00 Removal Services IV Four Seasons Nursery & Landscape Services (Dept. of Transportation) MWBOO GRANTED A WAIVER. 6. B50003788, Heavy Equip- $1,500,000.00 ment and Operator Blanket Award Rental Services JESCO, Inc. Alban Tractor Co., Inc. Potts & Callahan, Inc. (Dept. of Public Works, Bureau of Solid Waste) MWBOO GRANTED A WAIVER. 7. B50003859, Sprinter Contemporary Motor Cars $ 159,518.00 Cargo Van, Up- Inc. fitted Police SWAT Vehicle (Dept. of General Services) MWBOO GRANTED A WAIVER. 8. B50003863, Tractor Finch Services, Inc. $ 197,500.00 with a Front End Loader (Dept. of General Services) MWBOO GRANTED A WAIVER. 56 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Transportation – Second Amendment to License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the Second Amendment to License Agreement with Merritt Canton BP, LLC. The period of the Second Amendment to License Agreement extends the period of the agreement from December 01, 2014 through November 30, 2016. AMOUNT OF MONEY AND SOURCE: $38,840.00 – 2075-000000-2320-502400-402530 BACKGROUND/EXPLANATION: On May 18, 2011, the Board approved a License Agreement with Merritt Canton BP, LLC. On June 19, 2013, the Board approved the First Amendment to the License Agreement to extend the term for an additional 18 months, which the agreement expired November 30, 2014. The Department of Transportation now requests to amend the agreement to extend the term for an additional two years. Under the terms of the extended License Agreement, the City will license portions of the public right-of-way along the 1400 and 1500 blocks of Bayliss Street and the east side of the 1400 and 1500 blocks of South Highland Avenue to Merritt Canton BP, LLC. The licensed right-of-way will consist of approximately 24,560 square feet in area, and will be utilized for surface automobile parking for patrons of the Merritt Athletic Club located at 3401 Boston Street. Merritt Canton BP, LLC will pay the City an annual License Fee of $19,420.00. APPROVED FOR FUNDS BY FINANCE (The Second Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Transportation – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve the Expenditure of Funds to pay M. Luis Construction Co., Inc., under Contract TR 11300, Resurfacing Highways at Various Locations, Northeast – Sector I. AMOUNT OF MONEY AND SOURCE: $135,971.85 – 9950-905841-9514-900020-702064 BACKGROUND/EXPLANATION: On Wednesday, August 10, 2010, the Board approved the award of TR 11300, Resurfacing Highways at Various Locations, Northeast – Sector I with an expiration date of June 5, 2012. During the course of construction, this project experienced several unforeseen project management issues which adversely impacted handling of outstanding extra work orders. Final review of the construction documents revealed the need for additional funding to close out the contract and reimburse the contractor of unpaid quantities. The Department is requesting additional funding of outstanding contractual issues. DBE PARTICIPATION: The contractor exceeded the established 30% DBE goal, which was verified by the Department of Transportation. AUDITS REVIEWED AND HAD NO OBJECTION. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 135,971.85 9950-903550-9509 9950-905841-9514-2 GF (HUR) Construction Res. Resurfacing Hwys. Neighborhood Street NE, Sector I Reconstruction This transfer will provide funds to cover the costs associated with the Project TR 11300, Resurfacing Highways at Various Locations NE, Sector I. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 58 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Transportation – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment to Machado Construction Co., Inc. in connection with TR 10317, Safe Routes to School. AMOUNT OF MONEY AND SOURCE: $265,477.93 - 9950-913702-9506-900010-706063 BACKGROUND/EXPLANATION: On November 09, 2011, the Board awarded contract TR 10317, Safe Routes to School Grant Year A, B, C, & D, with a duration of 240 consecutive calendar days, resulting in an expiration date of September 04, 2012. During construction, it was revealed that several needed bid items were not included in the original contract specification, and the inspection of the proposed and added locations took longer than anticipated, causing a delay in the project. Final review of construction documents revealed the need for additional funding to close out the contract and pay the contractor for verified completed work. Due to an administrative error, formal approval was not requested. The Department apologizes for this oversight. DBE PARTICIPATION: The contactor exceeded the established 30% DBE goals, which was verified by the Department of Transportation. AUDITS REVIEWED AND HAD NO OBJECTION. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 392,695.00 9950-903550-9509 9950-913702-9506-2 General HUR Construction Reserve Contingency-Safe Neighborhood Street Routes to School Recon. 59 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Transportation–cont’d This is transfer will cover the deficit in the account and fund the cost to close Project Safe Routes to School by Machado Construction Co., Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 60 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 17 Light St. Baltimore Hotel One double face Associates, I, electric sign LLC 18’ x 3’ Annual charge: $ 378.00 2. 1524 Cypress St. David Realty, Handicap ramp LLC 3’6” x 19’6” Annual charge: $ 70.30 3. 717 S. Bethel St. JSP Partners, One cornice sign k/a 716 LLC 23.25 sq. ft. S. Broadway Annual charge: $ 35.20 4. 1 W. Biddle St. JRA Investment One bracket sign Group I, LLC 38” x 46” Annual charge: $ 70.40 Since no protests were received, there are no objections to approval. 61 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of General Services – Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Right-of-Entry Agreement with 510 Pennsylvania Avenue, LLC (Grantor). The period of the Right-of-Entry Agreement is effective upon notice by the Grantee to the Grantor of the desire to enter the property, and the actual physical entry and will expire after a period of one year. AMOUNT OF MONEY AND SOURCE: This right-of-entry is being granted at no cost to the City. BACKGROUND/EXPLANATION: The City, acting by and through the Department of Public Works wishes to enter on to the property known as 510 W. Pennsylvania Avenue and owned by 510 Pennsylvania Avenue, LLC. This project consists of installing new water service and water meter as part of the City of Baltimore’s On-Call Contract for water service upgrades. MBE/WBE PARTICIPATION: N/A (The Right-of-Entry Agreement has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of General Services – Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Right-of-Entry Agreement with Gerald and Delores Plotkin. The period of the Right-of-Entry Agreement is effective upon notice by the Grantee to the Grantor of the desire to enter the property, and the actual physical entry and will expire after a period for one year. AMOUNT OF MONEY AND SOURCE: This right-of-entry is being granted at no cost to the City. BACKGROUND/EXPLANATION: The City, acting by and through the Department of Public Works wishes to enter on to the property known as 600 West Franklin Street and owned by Gerald and Delores Plotkin. This project consists of installing new water service and water meter as part of the City of Baltimore’s On-Call Contract for water service upgrade. MBE/WBE PARTICIPATION: N/A (The Right-of-Entry Agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of General Services - Developer’s Agreement No. 1361 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1361 with 900 East Fort Avenue, LLC, Developer. AMOUNT OF MONEY AND SOURCE: $654,569.00 BACKGROUND/EXPLANATION: The Developer would like to install various utilities and streetscape improvements to its proposed construction located at 900 East Fort Avenue. This Developer’s Agreement will allow the organization to do their own installation in accordance with Baltimore City Standards. A performance bond in the amount of $654,569.00 has been issued to 900 East Fort Avenue, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The Developer’s Agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 12/17/2014 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 66 - 68 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 65 AGENDA BOARD OF ESTIMATES 12/17/2014 PERSONNEL Department of General Services Hourly Rate Amount 1. FRANKLIN JENKINS $30.77 $36,929.00 Account: 2030-000000-1890-189300-601009 Mr. Jenkins, retiree will work as a Contract Services Specialist I (Safety Enforcement Officer III). His duties will include, but are not limited to assisting the Fleet Management Division with investigating and reporting on serious occupational injuries, conducting major investigations as a result of employee incident reports, reported safety hazards, vehicle related safety problems or requests from City agencies. Mr. Jenkins will also be responsible for maintaining all Safety Data Sheets (SDS) for all Fleet Management locations, updating and maintaining Chemical Information List (CIL) and submitting to the Division of Occupational Safety for submission to the State. He will also be responsible for enforcing safety rules and regulations within Fleet Management and keeping personnel informed, inspecting locations regularly for fire extinguishers, eye-wash bottles (in supply and not expired) and oil drums debris and tripping hazards. In addition, Mr. Jenkins will be overseeing storm water pollution prevention initiatives, performing inspections of agency vehicle yards, and creating reports and spreadsheets documenting inspections. He will also coordinate seasonal focus on snow vehicles, mowing equipment, and milling/pavement equipment. The period of the agreement is effective upon Board approval for one year. 2. JOSHUA BORNFIELD $26.30 $25,000.00 Account: 1001-000000-1982-272800-601009 Mr. Bornfield will work as a Contract Services Specialist II (Event Organizer). His duties will include, but are not limited to locating and scheduling performers for at least three (3) concert events per month, publicizing, marketing, and promoting events to the general public via traditional media outlets and social online media, and staffing evening, and weekend events with prior approval. 66 AGENDA BOARD OF ESTIMATES 12/17/2014 PERSONNEL Department of General Services - cont’d Hourly Rate Amount He will also be responsible for keeping records and statistical information on event attendance and revenue and reporting financial information to General Services Administration, reporting quarterly to the War Memorial Commission, and to the liaison for the City of Baltimore Department of General Services. His duties include growing events to a profitable level for the agency over time and raising revenue not less than $25,000.00 for the first year. Mr. Bornfield will plan events in partnership with other agencies, social, or non-profit organizations/institutions. The period of the agreement is effective upon Board approval for one year. Health Department 3. LYNA C. PUGH $15.00 $14,559.00 Account: 1001-000000-3001-262600-601009 Ms. Pugh will work as a Contract Services Specialist II (Assistant for Administrative Support - Human Resources Office). Her duties will include, but are not limited to filing, sorting mail and typing correspondence. She will also be responsible for maintaining confidentiality of employee information and other clerical duties. The period of the agreement is effective upon Board approval for six months. 67 AGENDA BOARD OF ESTIMATES 12/17/2014 PERSONNEL Department of Recreation and Parks 4. TIM ALMAGUER $25.00 $47,650.00 Account: 1001-000000-4803-371400-601009 Mr. Almaguer will continue to work as a Contract Services Specialist II (Contract Compliance Manager). He will be responsible for overseeing private operations of public recreation centers, working with private operators to promote and further develop their organizations, and establishing plans to focus on the organizations' capacities. This is a 6% increase in the hourly rate from the previous contract period. The increase is based upon an additional scope of services which includes assisting with Departmental Accreditation with CAPA and translation of promotional materials into Spanish. 68 AGENDA BOARD OF ESTIMATES 12/17/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law – Payments of Settlement 1. Nicholas Lodowski 1519 McKean Ave. L/H $ 1,236.00 (Previous Owner) On July 30, 2014, the Board approved the acquisition of the leasehold interest, by condemnation, in the real property located at 1519 McKean Avenue for the fair market value of $6,180.00, based upon an independent appraisal report of the property. The parties agreed to settle the condemnation case for a total of $7,416.00 (i.e., an additional 20% more than the previous Board approval). Therefore, the Board is requested to approve an additional $1,236.00 in settlement of this case. Funds are available in account no. 9910-910634-9588-900000- 704040, Whole Block Demolition Project Area. 2. 1225 N. Regester 1225 N. Regester F/S $37,100.00 Street, LLC Street (Previous Owner) On October 30, 2013, the Board approved the acquisition of the fee simple interest, by condemnation, in the real property located at 1225 N. Regester Street for the amount of $11,900.00, based upon an independent appraisal report of the property. The owner of the property demanded $150,000.00. At the scheduled pre-trial conference, the parties negotiated and agreed to settle the condemnation case for $49,000.00. Therefore, the Board is requested to approve an additional $37,100.00 in settlement of this case. Funds are available in State Funds, account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II Project Area. 69 AGENDA BOARD OF ESTIMATES 12/17/2014 Mayor’s Office of Information Technology – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure of Funds to pay Nestle for services rendered. AMOUNT OF MONEY AND SOURCE: $350.92 - 1001-000000-1474-165700-603080 BACKGROUND/EXPLANATION: Nestle (Deer Park) provides water delivery services to MOIT’s CitiWatch location at 118 N. Howard Street. MOIT has a new purchase order to cover FY15; however, this invoice was inadvertently left off when closing out the previous purchase order with Deer Park. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 70 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Public Works (DPW) – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an Expenditure of Funds to pay the August and September 2014 rent for the lease agreement for the DPW, Safety & Training Division, tenant, at 3000 Druid Park Drive. AMOUNT OF MONEY AND SOURCE: $6,416.66 – 1001-000000-1901-191300-603013 BACKGROUND/EXPLANATION: On May 4, 2005, the Board approved the initial lease agreement between the City and the DPW, Safety & Training Division tenant at 3000 Druid Park Drive in the amount of $38,500.00. The agreement was for the 5th and last year of the agreement. In addition, the Board approved an amendment to the lease agreement on October 15, 2014 to extend the lease on a month-to-month basis for up to six months. At that time, the DPW did not have enough money to cover the rent for August and September 2014 in the current purchase order. The purchase order expired on September 30, 2014. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 71 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Public Works/ – Agreement for Sanitary Water & Wastewater Contract No. 926 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Sidhu Associates, Inc. for SC 926 – Design of Electrical Distribution System Reliability Improvements, Physical Security Upgrades, and On-Site Power Generation at the Patapsco Wastewater Treatment Plant. The period of the Agreement is effective upon Board approval for four years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 864,000.00 – Baltimore City 1,835,999.99 – Baltimore County $2,699,999.99 BACKGROUND/EXPLANATION: A vulnerability assessment was performed to analyze the vulnerability of the power coming into the plant and the existing electrical distribution system. Based on the recommendation of the vulnerability assessment, the Consultant, Sidhu Associates, Inc., will design improvements to the electrical distribution system. The scope of the work includes coordinating with the BGE to provide separation between redundant 33KV feeders from the BGE substation to the plant and provide new underground duct bank system with separate manholes for running feeders to the plant main substation. The Consultant will also design a system for monitoring of power at each substation, evaluate location and elevation of electrical equipment throughout the plant, and consider design modifications as necessary to protect equipment from flood waters. In addition, the Consultant will design separation of power feeders in separate duct banks and manholes, design video monitoring for plant manholes, and design emergency power distribution to supply emergency power to all facilities. The Consultant will also investigate existing standby generators and design additional generators as required, evaluate and select optimal fuel for each generator. The Consultant will also evaluate the benefits of modification and/or replacement of the existing generators to use natural gas instead of/or in addition to diesel. 72 AGENDA BOARD OF ESTIMATES 12/17/2014 DPW – cont’d The Consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 27% MBE AND 10% WBE. MBE: Dhillion Engineering, Inc. $100,040.00 3.70% E.B.A. Engineering, Inc. 290,000.00 10.74% Transviron 339,086.65 12.56% TOTAL $729,126.65 27.00% WBE: Constellation Design Group, Inc. $ 95,240.90 3.53% P.E.L.A. Design, Inc. 15,000.01 .56% S.P. Arch, Inc. 160,000.00 5.93% TOTAL $270,240.91 10.02% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 960,000.00 9956-908692-9549 Wastewater Construction Reserve Revenue Bonds Electrical Systems Upgrade 2,040,000.00 " " " County Approp. $3,000,000.00 73 AGENDA BOARD OF ESTIMATES 12/17/2014 DPW – cont’d AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,699,999.99 ------------------ 9956-907336-9551-3 Engineering 300,000.01 ------------------ 9956-907336-9551-9 $3,000,000.00 Administration This transfer is required to cover the cost of the design for SC 926, Electrical Distribution System Reliability Improvements, Physical Security Upgrades, and On-Site Power Generation at the Patapsco Wastewater Treatment Plant. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 74 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Public Works/Office of - Agreement Engineering and Construction (DPW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Brown and Caldwell for SC 944B - Urgent Needs Wastewater Engineering. The period of the Agreement is effective upon Board approval for two years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 999,513.92 – 9956-903551-9551-900020-703032 BACKGROUND/EXPLANATION: Brown and Caldwell will provide urgent need wastewater engineering services related to evaluation, assessment, and design of rehabilitation, repairs, maintenance, and new construction to improve the City’s sanitary sewer systems. The scope of the work includes preparation of contract documents including construction cost estimates, permit applications, right-of-ways, survey and alignment, borings, flow monitoring, shop drawing review, and consultation during construction. Additional services shall include project management, contract administration, investigation, emergency services, geo- technical, and GIS support, developing and implementing public information and educational programs designed to maintain public awareness. The Consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. 75 AGENDA BOARD OF ESTIMATES 12/17/2014 DPW – cont’d MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 27% MBE AND 10% WBE. MBE: AB Consultants, Inc. $139,962.30 14.00% Savin Engineers, P.C. 130,041.84 13.00% TOTAL $270,004.14 27.00% WBE: J.A. Rice, Inc. $ 69,774.53 6.98% Phoenix Engineering, Inc. 30,232.95 3.02% TOTAL $100,007.48 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,100,000.00 9956-903569-9549 Wastewater Const. Res. O/C Revenue bonds Sanitary $1,000,000.00 ------------------ 9956-903551-9551-3 Design 100,000.00 ------------------ 9956-903551-9551-9 $1,100,000.00 Administration This transfer will cover the funds required to award SC 944B, Urgent Need Wastewater Engineering Services. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 76 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Public Works (DPW) – Amendment No. 3 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 3 to Agreement with SYNAGRO-WWT, Inc. The Amendment No. 3 extends the period of the agreement for 90 days. AMOUNT OF MONEY AND SOURCE: $0.00 BACKGROUND/EXPLANATION: On September 18, 1991, the City and Bio-Gro/Clay Joint Venture entered into a services agreement concerning Privatization of Heat Drying for Sludge Processing and Disposal and Other Work at Back River Wastewater Treatment Plant, for the construction, ownership and operation of a dewatering, heat drying facility (the Facility) to receive and process a part of the sewage sludge generated by operations at the Back River Wastewater Treatment Plant (the Original Agreement). By virtue of an Assignment and Assumption Agreement, dated August 14, 2000, and approved by the Board on November 15, 2000, SYNAGRO-WWT, Inc., (Synagro) assumed all of the rights, title, interests and obligations under the Original Agreement. The term of the Original Agreement expires on December 31, 2014. Synagro wishes to extend the term of the Original Agreement for 90 days only to allow negotiations to continue in an effort for an agreement to be reached. The Original Agreement is an unusual contract in that it was solicited by means of an RFP issued by the DPW and did not require the City to perform any construction activities. It is not clear to the DPW whether the Original Agreement is one for professional services, not requiring that public bids be issued to amend the agreement. 77 AGENDA BOARD OF ESTIMATES 12/17/2014 DPW – cont’d Rather than amending the Original Agreement as a professional services agreement, the DPW requests the Board to extend the Original Agreement without public bidding pursuant to Article VI of the City Charter. Article VI, §11(e)(i) allows an exception to formal advertisement when, “no advantage will result in seeking, or it is not practical to obtain competitive bids.” The purpose of the present 90-day extension is to permit the DPW and Synagro to attempt to reach agreement on a lengthier extension that would be in the best interest of the City. The DPW is not now seeking approval of any lengthier extension as no agreement has been reached. It is anticipated that should agreement be reached, the DPW will seek the Board’s approval of a longer term extension pursuant to Article VI, §11(e)(i). The DPW has certified to the Director of Finance, and now certifies to Board, that no advantage will result in seeking, nor it is not practical to obtain competitive bids. The Facility was designed and built by Synagro’s predecessors. The Facility is owned by Synagro, situated on City property and the real property subject to a long-term lease with the City. Synagro has maintained and operated the Facility continuously for 20 years. In the event that the Original Agreement is not extended, Synagro will continue to own the Facility and the City will lose the ability to process sludge through the Facility. The term of the lease between the City and Synagro does not expire when the Original Agreement expires. It continues until 2030. The City has no viable alternative means of processing and disposing of sludge generated by operations at the Back River plant. Given these facts, and in accordance with Article VI, §11(e)(i) of the Charter, the DPW has requested that the Director of Finance recommend to the Board that the Original Agreement be extended for 90 days without the need for competitive bidding. The Director of Finance agreed with the DPW’s recommendation. 78 AGENDA BOARD OF ESTIMATES 12/17/2014 DPW – cont’d AUDITS NOTED THE TIME EXTENSION. (The Amendment No. 3 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 79 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Public Works – Proposed Amendments to the Rules and Guidelines Regarding Prequa- lification Process and Contractor/ Consultant Performance Reviews ACTION REQUESTED OF B/E: The Department of Public Works respectfully requests that the Honorable President and Members of the Board of Estimates approve certain proposed amendments to the City of Baltimore Rules for Qualification of Contractors (the Rules) and the Guidelines for the Performance Evaluation of Design Consultants and Construction Contractors (the Guidelines) regarding prequalification and contractor/consultant performance reviews. BACKGROUND/EXPLANATION: On October 30, 1991, the Board approved Rules, which provided regulations, standards, and procedures for the prequalification, requalification, and disqualification of contractors who do business with the City. Rule 1.1 creates a Contractor Qualification Committee (the Committee) which oversees the qualification of contractors and is comprised of six persons. At present, all six positions on the Committee are vacant and the tasks assigned to the Committee have been performed by the Office of Boards and Commissions (OBC). Therefore, it is requested that the Board of Estimates affirm all actions taken to date by OBC, acting as the Committee. In an effort to develop a more efficient prequalification process, the OBC proposes that the Committee be replaced with an Evaluation Committee comprised of the five existing members of the Design Build Committee plus one representative each from the City Council President's Office and the Office of the Comptroller. The Chair of the Evaluation Committee will be the same individual serving in that capacity on the Design Build Committee. All powers and responsibilities that the Rules delegated to the Committee will henceforth be assigned to the Evaluation Committee. 80 AGENDA BOARD OF ESTIMATES 12/17/2014 DPW – cont’d The Evaluation Committee will have the authority, subject to Board review and approval, to amend and enact such further rules and procedures as may be necessary to its administration and internal operation, specifically including amending and revising the existing Guidelines. In the event a new member of the Design Build Committee replaces an outgoing member of that committee, the new member(s) of the Design Build Committee will also replace the same member(s) on the Evaluation Committee. The members of the Evaluation Committee may designate an individual within their Department to serve on the Evaluation Committee in their place with full powers and authority to act on behalf of the member. Finally, it is noted that any Rule or Guideline not expressly changed or modified herein remains in full force and effect and the modifications requested herein will not negate, change, or alter any prior action taken by the City under the Rules or the Guidelines. 81 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Recreation and Parks – Environmental Covenant ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Environmental Covenant with the Maryland Department of the Environment (MDE). The term of the Covenant is perpetual, beginning upon approval by the Board of Estimates. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Covenant will regulate use or transfer of a portion of Middle Branch Park, located at 2913 Waterview Avenue (the “Property”). A portion of the property was used as a salvage yard from at least 1966 to 1975; while MDE’s preliminary assessment of the property concluded that no further investigation is needed, MDE recommends that the Covenant be put in place to restrict excavation without proper contingency for dealing with waste. The Covenant will impose health and safety restrictions on the excavation and handling of all soil and groundwater at the Property and the City will be required to notify all future successors in interest of the restrictions and the language of the Covenant. APPROVED FOR FUNDS BY FINANCE (The terms and conditions have been approved by the Law Department as to form legal sufficiency.) 82 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Real Estate – Lease Agreement Renewals The Board is requested to approve the renewal option of the Lease Agreement between the City, Landlord and below-listed Tenants for a portion of rental space of the City-owned property located at 3301 Waterview Avenue (Block 7610, Lot 15). The period of the renewal is January 1, 2015 through June 30, 2015. Tenant/s Rental Space Amount 1. BALTIMORE ROWING CLUB 3,050± sq. ft. $1,837.00 On November 19, 2014, the Board approved the original lease. 2. NOTRE DAME PREPARATORY 1,525± sq. ft. $ 919.50 SCHOOL, INC. On December 10, 2014, the Board approved the original lease. 3. UNIVERSITY OF MARYLAND 316± sq. ft. $ 184.00 BALTIMORE COUNTY (UMBC) On October 15, 2014, the Board approved the original lease. 4. LOYOLA UNIVERSITY OF 1,220± sq. ft. $ 757.05 UNIVERSITY OF MARYLAND, INC. On December 10, 2014, the Board approved the original lease. The Board approved the original Lease Agreements for six months beginning July 1, 2014 and terminating on December 31, 2014. The approved lease contained a renewal option for one additional six month term. All other terms and conditions of the Lease will remain unchanged. 83 AGENDA BOARD OF ESTIMATES 12/17/2014 Law Department – Settlement and Release Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Settlement and Release Agreement with Neubrain, LLC (Neubrain). The agreement is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: $150,000.00 – 1001-000000-1411-160400-605008 BACKGROUND/EXPLANATION: On February 1, 2012, the Board approved the initial award of this contract B50002146, Integrated Financial Budget System. Under Contract B50002146, Neubrain was retained to customize and integrate budgeting software developed by BOARD International, S.A., Inc., for use by the Bureau of the Budget and Management Research (BBMR). Neubrain and the City now desire to mutually terminate Contract B50002146 for convenience and to resolve all outstanding disputes relating to this contract. The termination will enable the City to re-evaluate the scope of its budgeting software and obtain the customization of the BOARD software. The City will also separately obtain a perpetual license to the BOARD software directly from BOARD USA, Inc. at no additional costs to the City. Neubrain has agreed to accept $150,000.00 to carry out this mutually-agreed termination, and to resolve any outstanding disputes relating to the matter between the parties. The Settlement Committee of the Law Department reviewed this matter and recommends approval to the Board of Estimates. APPROVED FOR FUNDS BY FINANCE. (The Settlement and Release has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 12/17/2014 Department of Finance – Purchase of Lexington Market Arcade ACTION REQUESTED OF B/E: The Board is requested to NOTE the price to be paid by the City for the purchase of the Lexington Market Arcade Building located at 130 North Eutaw Street (the “Building”) pursuant to the option as contained in a certain Ground and Building Lease dated November 1, 1984 and as amended in December 1, 1992 by and between the City and Arcade Limited Partnership (collectively the “Lease”). The purchase option includes the assignment of Arcade Limited Partnership’s interest in the underlying Ground Lease. AMOUNT OF MONEY AND SOURCE: $2,862,500.00 – 2073-0000000-1424-160800-603013 BACKGROUND/EXPLANATION: On June 4, 2014, the Board authorized the Director of Finance, in consultation with the Law Department, to exercise the purchase option set forth in the Lease for the purchase of the Building and the underlying Ground Lease, with the further stipulation that once the purchase price for the acquisition of the aforementioned interests is determined, the Board is to be advised of such amount. The Director exercised that option which initiated an appraisal process, as mandated by the Lease, to determine the purchase price. That process has been completed and resulted in a purchase price of $2,862,500.00. 85 AGENDA BOARD OF ESTIMATES 12/17/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Retroactive Travel Approval Police Department 1. Derrick Mayfield Executive Protection General $1,627.28 Sacramento, CA Funds Sept. 25 - 29, 2014 The subsistence for this location is $163.00 per night. The hotel cost was $159.00 per night, plus occupancy tax of $24.00 per night. The Board is requested to approve the expenditure for additional subsistence of $123.37 for food and incidentals. Mr. Mayfield traveled to Sacramento, CA to accompany the Mayor for security purposes. The Police Department paid the hotel, airfare, food, and a rental car on a credit card assigned to Mr. Derrick Mayfield. If official City business at the event site will require extensive inspection trips, tours, or other unusual but necessary land travel, the Board of Estimates must approve funds for such expenses in advance of the trip. (AM-240-8) The travel approval is late due to a delay in the administrative process. The Police Department was unable to meet the requirements of travel procedures outlined in the Administrative Manuel, Section 240 and regrets the late submission of this request and asks the Board’s indulgence. Hotel $ 636.00 Meals 123.37 Taxes 96.00 Parking 100.00 Rental Car 130.36 Fuel 32.35 Airfare 509.20 $1,627.28 86 AGENDA BOARD OF ESTIMATES 12/17/2014 PROPOSALS AND SPECIFICATIONS 1. Department of General Services- GS 13815, Abel Wolman Municipal Elevator Upgrade 200 Holliday Street BIDS TO BE RECV’D: 01/21/2015 BIDS TO BE OPENED: 01/21/2015 2. Department of Public Works/ - WC 1230, Prettyboy Reservoir Office of Engineering and Dam Gatehouse Facility Construction Improvements BIDS TO BE RECV’D: 02/11/2015 BIDS TO BE OPENED: 02/11/2015 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 87