NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 NOTICES - cont’d: PROTEST DEADLINE FOR NOVEMBER 12, 2014 2. BALTIMORE CITY OFFICES WILL BE CLOSED ON TUESDAY, NOVEMBER 11, 2014 IN OBSERVANCE OF VETERANS DAY. ALL PROTESTS MUST BE RECEIVED NO LATER THAN 8:45 A.M. ON WEDNESDAY, NOVEMBER 12, 2014, PRECEDING THE BOARD OF ESTIMATES’ MEETING. BOARD OF ESTIMATES’ AGENDA – NOVEMBER 12, 2014 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: American Siteworks, LLC $ 6,588,000.00 Barletta Heavy Division, Inc. $117,405,000.00 BST, a PC Construction Company/Dutchland, Inc. $511,083,000.00 (Joint Venture) C.W. Wright Construction Company, LLC $152,964,000.00 CitiRoof Corporation $ 8,000,000.00 Delta Electrical Contractors, Inc. $ 1,500,000.00 DN Tanks, Inc. $378,063,000.00 J. F. Fischer, Inc. $ 86,661,000.00 Miller, Long & Arnold Co., Inc. $174,573,000.00 National Service Contractors, Inc. $ 8,000,000.00 Power and Combustion, Inc. $ 7,704,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Chester Engineers, Inc. Engineer Development Facilitators, Inc. Architecture Engineer Landscape Architect Land Survey Freeman Architecture Architect MEP Designs, Inc. Engineer AGENDA BOARD OF ESTIMATES 11/12/2014 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1118 S. Charles 1018 S. Charles Outdoor seating St., Suite 110 St., LLC 18’ x 5’ Annual Charge: $477.50 2. 1118 S. Charles 1018 S. Charles Outdoor seating St., Suite 101 St., LLC 60 sq. ft. Annual Charge: $337.50 3. 1400 Light Street 1400 S. Light Outdoor seating St., LLC 26’ x 3’ Annual Charge: $337.50 4. 21 E. Cross Street CVP Fed Hill, LLC One bracket sign 3’ x 3’, one flat sign 11.625 sq. ft. Annual Charge: $ 70.30 5. 4600 Pulaski Hwy. Saval Pulaski I, Four 5” conduits @ LLC 26 linear ft., two 4” conduits @ 30 linear ft. Annual Charge: $574.00 Since no protests were received, there are no objections to approval. 2 AGENDA BOARD OF ESTIMATES 11/12/2014 Law Department – Settlement Agreement and Release The Board is requested to approve the Settlement Agreement and Release for the following claim: 1. Corrine Harris v. Krystal Yolanda Moody $40,000.00 Funds are available in account no. 2036-000000-1752-175200- 603070. The Settlement has been reviewed and approved by the Settlement Committee of the Law Department. (The Settlement Agreement and Release has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 11/12/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) – Condemnation 1. Unknown 1824 Henneman Ave. G/R $ 160.00 $24.00 2. Unknown 1825 Henneman Ave. G/R $ 250.00 $37.50 3. Anita G. Williams 921 N. Castle St. G/R $ 200.00 $30.00 4. Charles Gross 931 N. Castle St. G/R $ 200.00 $30.00 Funds are available in State Funds, account no. 9910-906409- 9588-900000-704040, EBDI Project Phase II. The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for the above property/ies. 5. Rufus W. Applegarth 1422 Holbrook St. G/R $ 240.00 and George R. Willis, $36.00 Trustees 6. Milton A. Polster 1436 Holbrook St. G/R $ 480.00 and J. Paul Rocklin, $72.00 Trustees under the Last Will and Testament of John C. Polster Funds are available in account no. 9910-905507-9588-900000- 704040, AG Demolition Project. 4 AGENDA BOARD OF ESTIMATES 11/12/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnation - cont’d 7. Eutaw Place, LLC 2117 Herbert St. G/R $ 500.00 $60.00 Funds are available in account no. 9910-910634-9588-900000- 704040, Whole Block Demo Project. DHCD – Options 8. Michelle L. Johnson, 1840 E. Chase St. G/R $ 266.67 Personal Representa- $40.00 tive of the Estate of Ruth R. Tibbs 9. Rosemarie Greenlee 943 N. Castle St. G/R $ 183.33 & Frank M. Voyton, $27.50 Individually & Rosemarie Greenlee & Frank M. Voyton, as Personal Representa- tives of the Estate of Mary L. Voyton Funds are available in account no. 9910-906409-9588-900000- 704040, EBDI Phase II Project. 5 AGENDA BOARD OF ESTIMATES 11/12/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Options - cont’d 10. Rosemarie Greenlee 943 N. Castle St. SG/R $ 336.67 & Frank M. Voyton, $78.00 Individually & Rosemarie Greenlee & Frank M. Voyton, as Personal Representa- tives of the Estate of Mary L. Voyton Funds are available in account no. 9910-906409-9588-900000- 704040, EBDI Phase II Project. In the event that the option agreement/s fail and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 6 AGENDA BOARD OF ESTIMATES 11/12/2014 Fire Department (BCFD) – EMS Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the EMS Services Agreement with Caesars Entertainment Operating Company, Inc. The period of the EMS Services Agreement is effective August 26, 2014 and will continue until the final game of the NFL 2014-2015 season. AMOUNT OF MONEY AND SOURCE: Amount to be determined based on terms in Exhibits A and B. 1001-000000-3191-308700-600000 BACKGROUND/EXPLANATION: The BCFD will make available Emergency Medical Services (EMS) as needed during all Baltimore Raven’s home games for the football season during the term of the agreement. Fees for the on-site EMS services are submitted in Exhibit B and made payable to the Director of Finance within 45 days after receipt of invoice from the Baltimore City Fire Department. The EMS Services Agreement is late because of negotiations between the two parties. APPROVED FOR FUNDS BY FINANCE (The EMS Services Agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 11/12/2014 Mayor’s Office of Human Services (MOHS) – Agreements The Board is requested to approve and authorize execution of the various Agreements. 1. PROJECT PLASE, INC. $ 232,635.50 Account: 4000-496215-3573-267826-603051 Project PLASE, Inc. will provide housing assistance and support services to 30 households and 72 individuals. The period of the agreement is July 1, 2014 through June 30, 2015. MWBOO GRANTED A WAIVER. AUDITS APPROVED AND HAD NO OBJECTION. 2. HARFORD COUNTY $ 152,225.00 Account: 4000-490915-3573-333676-603051 Harford County will utilize the funds to provide housing assistance and supportive services to individuals or to families who have a family member with AIDS. Harford County will serve 20 clients. The period of the agreement is July 1, 2014 through June 30, 2017. MWBOO GRANTED A WAIVER. The Agreements are late because of a delay at the administrative level. APPROVED FOR FUNDS BY FINANCE (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 11/12/2014 Mayor’s Office of Human Services – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Early Head Start State Supplemental Continuation Grant with the Maryland State Department of Education. The period of the grant award is October 1, 2014 through September 30, 2015. AMOUNT OF MONEY AND SOURCE: $155,117.00 – 5000-586815-6051-449900-603051 BACKGROUND/EXPLANATION: The Baltimore City/Head Start program will utilize the funds to provide support to the Early Head Start/Head Start Program of Baltimore City. The continuation of this grant enhances the City program by providing expanded hours and/or days of service to eligible children and provides a mechanism for eligible families to apply for subsidy funding from the local Department of Social Services. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Early Head Start State Supplemental Continuation Grant Award has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 11/12/2014 Mayor’s Office of Human Services (MOHS) – Grant Award ACTION REQUESTED OF B/E: The Board is requested to ratify the extension of the Grant Award with The United Way of Central Maryland, Inc. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – 1001-000000-3573-267800-603051 BACKGROUND/EXPLANATION: On June 26, 2013, the Board approved a grant agreement in the amount of $500,000.00 with The United Way of Central Maryland, Inc. The agreement allowed the City to extend the term of the agreement from July 1, 2014 through June 30, 2016 and award an additional $1,000,000.00. This request is for the extension of two additional years and an increase in the amount of $1,000,000.00 as allowed in the original agreement. The United Way of Central Maryland, Inc. will continue to use the funds to administer and monitor temporary shelter and case management services under its shelter diversion program. The total award amount is $1,500,000.00. The request is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 10 AGENDA BOARD OF ESTIMATES 11/12/2014 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 12 - 13 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 11 AGENDA BOARD OF ESTIMATES 11/12/2014 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #010, $ 0.00 – TR 08046, Rehabilitation of Broening Highway from Holabird Avenue to Colgate Creek $14,700,000.00 $ 1,011,655.75 American Infra- 365 - structure-MD, Inc. This one-year time extension revises the completion date to November 12, 2015. 2. EWO #002, $86,968.20 – TR 08017, SE Transportation Action Plan, Intersection Improvements $ 3,147,992.00 $ 0.00 Machado Construction - - Co. 3. EWO #003, $3,406,250.00 – TR 05308, Dundalk Ave. Streetscape Eastern Avenue to the City Line $14,163,131.25 $ 1,210,658.15 Civil Construction, 176 - LLC This authorization will fund additional concrete roadway repairs needed throughout the entire project due to sub-grade failures. New items will include saw cuts, removal of existing, disposal, new concrete replacement, 6” GAB, and replacement of fabric under roadway repair. This authorization also requests a 176 day, non-compensable time extension, needed to complete the additional work. The new contract completion date will be July 15, 2015. 12 AGENDA BOARD OF ESTIMATES 11/12/2014 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 4. $2,997,500.00 9950-944002-9507 9950-903453-9508-2 FED Construction Reserve Contingencies Reserve for Closeouts Dundalk Ave. Streetscape 749,375.00 9962-941002-9563 9962-914059-9562-2 Others Conduit Replacement Dundalk Ave.-Conduit Program System $3,746,875.00 This transfer will fund the costs associated with Change Order No. 3 to project TR05308, Dundalk Avenue Streetscape from Eastern Ave. to the City Line with Civil Construction, LLC in the amount of $3,406,250.00. DPW, Office of Engineering & Construction 5. EWO #003, $ 0.00 – SC 877, Enhanced Nutrient Removal Process at the Back River Wastewater Treatment Plant $263,558,205.00 $ 8,507.18 Archer Western 21 - Contractors, LLC CCD This time extension will result in a new project completion date of October 29, 2016. 13 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 10 to McCormick Taylor, Inc. under Project 1162, On Call Consultant Services for Reconstruction and Resurfacing Projects. AMOUNT OF MONEY AND SOURCE: $192,184.95 – 9950-906312-9527-900020-703032 BACKGROUND/EXPLANATION: McCormick Taylor, Inc. will perform a lighting system study along the Inner Harbor promenade. The study is in response to the climate adaptation measures outlined in Baltimore’s Climate Action Plan to reduce Maryland’s vulnerability to climate change. MBE/WBE PARTICIPATION: The consultant will comply with Article No. 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the original contract. MWBOO APPROVED THE EAR ON OCTOBER 6, 2014. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 192,184.95 9950-907312-9528 9950-906312-9527-3 GF (HUR) Construction Reserve Design and Study Inner Harbor Inner Harbor Infrastructure Infrastructure This transfer will fund the cost associated with expenses related to Task No. 10, under Project No. 1162, On Call Consultant Services for Reconstruction and Resurfacing Projects with McCormick Taylor, Inc. in the amount of $192,184.95. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 14 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Public Works, Office - Task Assignment of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 006 to Louis Berger Water Services, Inc. under Project 1405, On Call Construction Management Assistance Services Inspection Services. AMOUNT OF MONEY AND SOURCE: $1,219,254.59 – 9956-905527-9551-900020-706063 BACKGROUND/EXPLANATION: Louis Berger Water Services, Inc. will assist the Office of Engineering & Construction by providing construction management and inspection services on SC 845R, Enhanced Nutrient Removal Facilities at the Patapsco Wastewater Treatment Plant. The work includes but is not limited to code compliance, project management, field inspection, and record keeping for Project 1405. It is anticipated that the services provided will be for 14 months. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 15 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Public Works – Storm Water Inlet Screen Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with L B Water Service, Inc. The period of the agreement is effective upon the notice to proceed for one year. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: L B Water Service, Inc. approached the City with an offer to supply and install Inlet Filters at a limited number of storm water inlets in the City during a Pilot Project in order to test if the filters would reduce debris from entering the City storm water system. L B Water Services, Inc. and the City agreed to do this Pilot Project at absolutely no cost or expense for the City. (The Storm Water Inlet Screen Agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 11/12/2014 Health Department – Agreements The Board is requested to approve and authorize execution of the below indicated agreements. The period of the Agreement is July 1, 2014 through June 30, 2015, unless otherwise indicated. 1. HEALTH CARE FOR THE $159,423.00 HOMELESS, INC. Account: 4000-424515-3023-599614-603051 The organization will provide HIV treatment adherence for the Ryan White Part B Program. The adherence intervention services will be provided to at least 55 HIV+ homeless persons that have demonstrated difficulty with appointment and/or medication compliance. This agreement is being presented at this time because the Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part B services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are often revised because of inadequate information from the providers. This review process is required to confirm the grant requirements. MWBOO GRANTED A WAIVER. 2. JOHNS HOPKINS UNIVERSITY, $ 0.00 SCHOOL OF NURSING (JHU,SON) Under the direction of the Health Departments’ School Health Services Coordinator, the JHU,SON School of Nursing will assign a registered nurse to provide school health services for students in grades Pre-K to 8 at the Henderson-Hopkins School No. 368. The period of the agreement is effective upon Board approval through June 30, 2015. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT ITEM NO. 2) AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 11/12/2014 Health Department – Cooperative Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Cooperative Agreement with the Department of Justice, Office of Justice Program and Delinquency Prevention (OJJDP). The period of the Grant Award Agreement is October 1, 2011 through September 30, 2017. AMOUNT OF MONEY AND SOURCE: $611,174.00 – 4000-430512-3160-308600-404001 BACKGROUND/EXPLANATION: The OJJDP’s State and Community Development Invited Award program was established to provide grants and cooperative agreements to organizations that the OJJDP has selected for funds from prior years. The Department will use the FY 14 State and Community Development invited funds to increase Baltimore’s Safe Street Initiative from four to five community sites working to reduce the incidence of violent crime, change community norms, provide alternatives to violence, and reduce exposures to community violence in the City. The Cooperative Agreement was recently received from the grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Cooperative Agreement has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 11/12/2014 Health Department – Employees Expense Statements The Board is requested to approve the various expense reports for following employees. Employee Mileage Amount 1. WILMA JEWEL BROWN July 2014 $ 79.39 Account: 5000-532815-3044-273300-603002 2. CASSANDRA JOHNSON June 2014 $142.24 Account: 4000-422514-3030-271500-603002 Ms. Brown and Ms. Johnson failed to submit their expense statements in the required timeframe. 3. DIARRA GORDON May 2014 $129.92 Account: 1001-000000-3100-295900-603002 Ms. Gordon submitted her expense statement in the required timeframe, however it was returned to her for revisions, and was further delayed during the Administrative review process. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 19 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Planning – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a Grant Award from The Abell Foundation. AMOUNT OF MONEY AND SOURCE: $5,000.00 – 6000-609415-1875-187400-406001 BACKGROUND/EXPLANATION: The Department of Planning has started the initial research into urban flower farming as part of the solution of greening vacant land a natural outgrowth of food farming in the City. The City and community leaders believe flower farming offers multiple avenues for entrepreneurship, via sales of cut flowers as well as through the creation and sale of value-added products such as perfumes and essential oils. In the Spring of 2011, the City pioneered Homegrown Baltimore, an urban farming initiative, that aimed to address several of the City’s most pressing social challenges; return underutilized or vacant land to productive use, provide sources of training, employment and supplemental income to lower-skilled and/or un/underemployed persons and increase the availability of whole, fresh food in underserved neighborhoods. This urban farming initiative is limited by the fact that some vacant land in Baltimore is not suitable for food production due to a variety of factors. With approximately 14,000 vacant lots in Baltimore City, in order to take this urban farming initiative to scale, there is a need for another option for putting these lots into productive use. The initial research thus far has led to the conclusion that we need a more detailed inquiry into the efficacy of flower farming to return more vacant lots to productive use and beautify the 20 AGENDA BOARD OF ESTIMATES 11/12/2014 Dept. of Planning – cont’d City and spark entrepreneurs in the cut flower and flower- derived products business. The funds will be utilized to hire a consultant to manage a detailed inquiry and create a proof of concept for flower farming in the City of Baltimore. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Award has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Planning – Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Consultant Agreement with Kristin Dawson, LLC. The period of the Consultant Agreement is November 14, 2014 through January 30, 2015. AMOUNT OF MONEY AND SOURCE: $ 5,000.00 – 9910-910635-9588-900000-704032 5,000.00 – 6000-609415-1875-187400-603018 $10,000.00 BACKGROUND/EXPLANATION: The Department of Planning has started the initial research into urban flower farming as part of the solution of greening vacant land a natural outgrowth of food farming in the City. The City and community leaders believe flower farming offers multiple avenues for entrepreneurship, via sales of cut flowers as well as through the creation and sale of value-added products such as perfumes and essential oils. The initial research thus far has led to the conclusion that it is necessary to have a more detailed inquiry into the efficacy of flower farming to return more vacant lots to productive use, beautify the City, and spark entrepreneurs in the cut flower and flower-derived products business. Kristin Dawson, LLC will manage a detailed inquiry and create a proof of concept for flower farming in Baltimore City. Five thousand dollars has been awarded by the Abell Foundation as a grant to the City of Baltimore in a separate memo to the Board. Previously, Ms. Dawson worked for the City in the Land Resources Division of the Department of Housing and Community Development as a policy analyst addressing vacant land issues for the City such as Project 5000. Later she implemented a new outcome-based budget process for the City in the Department of Finance. 22 AGENDA BOARD OF ESTIMATES 11/12/2014 Dept. of Planning – cont’d Concurrently, she worked on the urban farm initiative and the Baltimore Food Policy Task Force through the Department of Planning. Recently, Ms. Dawson started her own consulting firm to pursue a career in urban farming. Her unique combination of prior work experience, education and passion make her the ideal choice for this project. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Planning – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding with the State Department of Natural Resources. The period of the grant agreement is November 1, 2014 through October 31, 2015. AMOUNT OF MONEY AND SOURCE: $52,000.00 – 4000-476615-1875-187400-404001 BACKGROUND/EXPLANATION: Baltimore is highly vulnerable to a range of natural hazards, including coastal storms, flooding, extreme heat and high winds. These types of extreme events are expected to increase the frequency and magnitude over the coming years. The Disaster Preparedness Project and Plan approved by the Planning Commission on October 3, 2013 included recommendations for both mitigating natural hazards and adapting to the impacts of climate change. The Memorandum of Understanding provides funding from the State Department of Natural Resources to implement four specific implementation elements: 1. Completion of the City’s Community Rating System application to FEMA as a way to lower flood insurance rates for all Baltimore City residents and businesses. 2. Development of a comprehensive metric system for tracking and evaluating adaptation successes and opportunities for strengthening strategies. 3. Development of an education and awareness campaign for the commercial and industrial sectors. 4. Integration of resiliency and adaptation planning and projects into existing Mayoral initiatives, the Capital Improvement Process, community plans and economic development initiatives. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Planning – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with the Parks & People Foundation. The period of the Grant Agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $100,000.00 – 9910-910635-9588-900000-704032 BACKGROUND/EXPLANATION: The Growing Green Initiative (GGi) is a City led effort to use sustainable, innovative and cost-effective practices for stabilizing and holding land for redevelopment, and reusing vacant land to green neighborhoods, reducing storm water runoff, growing food, and creating community spaces that mitigate the negative impacts of vacant properties and set the stage for growing Baltimore. The Grant Agreement outlines a program whereby the Parks & People Foundation will support the GGi with a Growing Green Community Organizer staff position to manage Community Managed Open Space, so that the City will have support in the management and operation of vacant lot greening. In addition, the City can be assured that this element of growing green is sufficiently supported in a manner agreeable to the City. The GGi will complement work currently underway at the Parks & People Foundation by providing funding for a Growing Green Community Organizer through the annual allocation of greening funds from Housing and Community Development’s Blight Elimination budget. The Blight Elimination Program will be creating 4,000 additional vacant lots in the next 10 years. The Community Managed Open Space element of the GGi is critical for its role in stabilizing the social fabric of communities, increasing safety, and improving public health. Managing this role is also very time- consuming because communities need support envisioning improvements, locating volunteers and preparing grant applications. This work is best done by a non-governmental organization that has more flexibility and the ability to raise 25 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Planning – cont’d funds from foundations. The Parks & People Foundation has been the most active and successful in this capacity, and they already assist City government with the Power in Dirt program (PID). Day to day management of the community outreach/education element of the PID program was transferred from the Mayor's Office to the Parks and People Foundation in 2013. MBE/WBE PARTICIPATION: MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Housing and – First Amendment to the Community Development Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the First Amendment to the Land Disposition Agreement (LDA) with Gulf Investment, LLC., Developer. AMOUNT OF MONEY AND SOURCE: $3,500.00 – 1417 E. Eager St. 3,500.00 – 1429 E. Eager St. 500.00 – 1443 E. Eager St. 500.00 – 1445 E. Eager St. 500.00 - 926 N. Caroline St. 500.00 - 928 N. Caroline St. $9,000.00 – Purchase Price BACKGROUND/EXPLANATION: On July 16, 2014, the Board approved the original LDA for nine properties which included the below-listed properties. This First Amendment to the LDA will remove three properties from the original LDA and extend the deadline for settlement to November 30, 2014. The properties to be removed from the original agreement are: 1412 N. Broadway - $10,000.00 1428 N. Broadway - 5,000.00 1436 N. Broadway - 5,000.00 $20,000.00 The developer intends to focus on a specific area in order to efficiently and effectively deliver a positive whole block outcome. To that end, developer wishes to remove the properties as stated from the original LDA dated July 16, 2014 with the City. The City will convey all of its rights, title, and interest in the properties to Gulf Investment, LLC for the total price of $9,000.00 which will be paid to the City at the time of settlement. The Developer has paid a good faith deposit of $2,900.00 as specified in the original LDA. 27 AGENDA BOARD OF ESTIMATES 11/12/2014 DHCD – cont’d MBE/WBE PARTICIPATION: The Developer will purchase the properties for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation, therefore MBE/WBE is not applicable. (The First Amendment to the Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Housing and – Modification and Clarification Community Development of term to a Home Investment Partnership Program Loan ACTION REQUESTED OF B/E: The Board is requested to approve a Modification and Clarification to the sources and funds as previously approved by the Board on September 3, 2014, for the project known as the Penn Square II Apartments (a.k.a. Fulton-Gethsemane Village Apartments). The Board is also requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all legal documents to effectuate this transaction after legal review and sign-off by the Department of Law. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On September 3, 2014, the Board approved a HOME Investment Partnerships Program loan in the amount of $1,590,000.00 (the HOME Loan) to Penn Square II Limited Partnership (the Borrower). Proceeds of the HOME Loan are to be used to support a portion of the construction and construction related costs for 61 residential units known as the Penn Square II Apartments (a.k.a. Fulton-Gethsemane Village Apartments) to be located in the 2600 block of Pennsylvania Avenue (the Project). Upon completion of the construction, the Project is expected to contain 49 one-bedroom units, 8 two-bedroom units, and 4 three- bedroom units. Except as described herein, all of the units will be restricted to persons whose incomes are 30% to 50% of the area median income, adjusted for family size (AMI). As a condition for receiving the HOME Loan, the Borrower has agreed to provide not less than 12 of the one-bedroom units targeted and restricted to non-elderly disabled residents (NED) earning 30% or less of the AMI. The Borrower has further agreed to provide an additional three units as long-term Bailey UFAS units which will be restricted to households earning 30% or less 29 AGENDA BOARD OF ESTIMATES 11/12/2014 DHCD – cont’d of the AMI. A long-term Bailey UFAS unit means a unit that contains accessible features and is certified by an architect designated by the Housing Authority Baltimore City (HABC) as compliant with the Uniform Federal Accessibility Standards adopted by Housing and Urban Development (HUD). The City and HABC will require the three long-term Bailey UFAS units to be restricted for exclusive use for at least 40 years in accordance with the requirements of the Bailey Consent Decree. The NEDs units will be restricted for at least 15 years in accordance with the requirements of the Bailey Consent Decree. The term NEDs means a household that meets the following criteria: (i) whose sole member, head of household, or head of household’s spouse has a disability and is under age 62; (ii) which is eligible for a one-bedroom public housing unit or a two-bedroom public housing unit because a second bedroom is needed for disability-related reasons; and (iii) which is on the HABC waiting list for public or Section 8 subsidized housing. The HOME Loan will be used solely to finance a portion of the hard construction costs of the project. Bank of America has finalized its underwriting which now necessitates the following modifications and clarifications to the Board’s prior approval. 1. The Board’s September 3, 2014, approved memorandum identified a total development cost of $15,560,136.00 which partially consisted of a Purchase Money Mortgage from the City (the City Land Take Back Mortgage) in the amount of $100,000.00 and a construction loan in the approximate amount of $8,932,278.00. 2. The City Land Take Back Mortgage will no longer be necessary as the developer will have paid in full the entire value of the land prior to closing. 3. The total development cost is now approximately $15,660,000.00, and the Borrower will be deferring a portion of their development fee in the amount of approximately $190,000.00, which will be repaid from 25% of the cash flow that was previously allocated to repay the City Land Take Back Mortgage in the Board’s September 3, 2014 approval memorandum. 30 AGENDA BOARD OF ESTIMATES 11/12/2014 DHCD – cont’d 4. Bank of America has determined that following repayment of their construction loan, the bank will provide a permanent loan in the approximate amount of $875,000.00 rather than $735,000.00 as was listed in the Board’s September 3, 2014, approval memorandum (the Bank of America Permanent Loan). In addition, the terms of the Bank of America Permanent Loan have changed slightly so that it will have a term of 18 years with principal amortizing over 30 years as described in the Board’s September 3, 2014, approval memorandum. The Bank of America Permanent Loan will remain in the first-lien position and will continue to accrue interest at a rate of approximately 6.5%. The City is making a construction/permanent loan from amounts available under the HOME Program in the principal amount not to exceed $1,590,000.00 (the HOME Loan). During the construction loan period, which will be for a term not to exceed 24 months from the date of closing (the HOME Loan Construction Loan Period), interest will accrue at the rate of two percent per annum on sums advanced. The permanent loan period will be 20 years commencing at the end of the HOME Loan Construction Loan Period (the HOME Loan Permanent Loan Period), the interest rate charged will be two percent. The day after the final day of the HOME Loan Permanent Loan Period is the HOME Loan Maturity Date. No payments on the HOME Loan will be required during the construction, but during the HOME Loan Permanent Loan Period, annual payments of principal and interest will be due from 75% of the available cash flow generated by the Project. To the extent such cash flow is not available, required payments due and owing will be deferred. The outstanding principal balance, plus any deferred and accrued payments, will be due and payable on the HOME Loan Maturity Date. The HOME Loan will be long-term, subordinate, non-recourse debt. The Department has determined that the City’s position in the transaction is not materially affected or is otherwise improved for the following reasons: 31 AGENDA BOARD OF ESTIMATES 11/12/2014 DHCD – cont’d • The Project remains financially feasible and the Borrower has sufficient sources to support the construction of the Project. • The Borrower will not be taking on new debt or otherwise adding any encumbrances. • The position of the HOME Loan remains unchanged relative to the other debt. • No additional City funding is requested or needed. All other terms and conditions of the Board’s September 3, 2014, approval will remain in effect. THE DEPARTMENT OF FINANCE HAS REVIEWED AND RECOMMENDS APPROVAL. 32 AGENDA BOARD OF ESTIMATES 11/12/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore City Police Department 1. Pamela K. Shaw American Society of $ 0.00 Crime Laboratory Directors/Laboratory Accreditation Board (ASCLD/LAB) Largo, MD Aug. 24 – 29, 2014 Ms. Shaw will be part of the assessment team functioning as a Technical Assessor for Drug Analysis. RETROACTIVE TRAVEL APPROVAL Health Department 2. Aisha Darby CDC TB Program TB Grant $ 884.09 Managers Training Funds Atlanta, GA Oct. 6 – 9, 2014 Ms. Darby traveled to Atlanta, GA to attend the Centers for Disease Control and Prevention Tuberculosis Program Managers Training in Atlanta, GA. However, Ms. Darby submitted her travel request too late to the Department to receive prior Board approval. Therefore, the Board is requested to retroactively approve the travel request for Ms. Darby. The Department has paid the airfare in the amount of $244.20 using a City-Issued Procurement Card assigned to Ms. Jacquelyn Duval-Harvey. Therefore, the expenses to be reimbursed to Ms. Darby are as follows: Parking $ 60.00 Hotel 405.00 Taxes 56.70 Meals 118.19 $ 639.89 33 AGENDA BOARD OF ESTIMATES 11/12/2014 Mayor’s Office on Criminal Justice – Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify the Agreement with Turnaround, Inc. The period of the Agreement is July 1, 2014 through September 30, 2014. AMOUNT OF MONEY AND SOURCE: $12,725.00 – 4000-475515-2252-688000-607001 BACKGROUND/EXPLANATION: On August 27, 2014, the Board approved execution of a grant award for the “SART Vertical Advocate” project, which assists in developing, and implementing strategies specifically intended to provide assistance to victims of crime in the State of Maryland. The funds will be used to provide salary support for a Victim Advocate who will provide ongoing crisis response, support and advocacy to victims of sexual assault. The Agreement is late because of the late receipt of the award documents. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 11/12/2014 Mayor’s Office on Criminal Justice – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a Grant Award from the U.S. Department of Justice. The period of the Grant Award is October 1, 2013 through September 30, 2017. AMOUNT OF MONEY AND SOURCE: $771,963.00 – 4000-475715-2252-694200-600000 BACKGROUND/EXPLANATION: Under this Grant Award, the City will utilize the JAG X funding to continue supporting crime reduction and prevention strategies. In addition, the grant funding will enable the Baltimore Police Department to aim to reduce violent crime while continuing the commitment to community-based crime prevention programs. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Award has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 11/12/2014 Mayor’s Office of Information – Expenditure of Funds Technology (MOIT) ACTION REQUESTED OF B/E: The Board is requested to approve the expenditure of funds to pay IBM. AMOUNT OF MONEY AND SOURCE: $4,351.48 – 1001-000000-1474-167700-603080 BACKGROUND/EXPLANATION: IBM provided hardware and software maintenance for the MOIT mainframe. The data was migrated to a new mainframe hosting facility and the services of IBM were no longer needed. Effective April 30, 2014, the contract with IBM was cancelled however, the vendor is still due payment for the month of April in the amount of $4,351.48. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 36 AGENDA BOARD OF ESTIMATES 11/12/2014 Mayor’s Office of Government Relations – Professional Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Professional Services Agreement with Van Scoyoc Associates, Inc. The period of the Agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $262,000.00 – 1001-000000-1220-145900-603021 BACKGROUND/EXPLANATION: Van Scoyoc Associates, Inc., the federal advocate, will continue to assist the City in enhancing its position in a broad range of matters before the federal government including, but not limited to tax issues, federal funding appropriations, urban affairs, education reform, municipal finance, infrastructure, transportation, housing, public health, and public safety. APPROVED FOR FUNDS BY FINANCE (The Professional Services Agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 11/12/2014 Police Department – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a Grant Award from the Governor’s Office of Crime Control and Prevention. The period of the Grant Award is October 1, 2014 through September 30, 2015. AMOUNT OF MONEY AND SOURCE: $30,950.00 – 4000-476315-2024-212600-600000 BACKGROUND/EXPLANATION: The Backlog Reduction grant assists in developing and implementing strategies specifically intended to increase efficiency in the Department’s Crime Laboratory. The funds will provide overtime funds to reduce the backlogs in the Firearms and Latent Units. The Grant Award is late because of late receipt of the award documents. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Award has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 11/12/2014 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 40 - 41 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 39 AGENDA BOARD OF ESTIMATES 11/12/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $ 15,000.00 9950-916080-9512 9950-908023-9512 GF (HUR) Construction Res. 33rd Street and Loch Traffic Safety Raven Blvd. Improv. Citywide Intersection This transfer will cover the cost of prints and preliminary expenses and other related costs necessary to advertise the construction project TR 13302, 33rd Street and Loch Raven Blvd. Intersection. Department of Housing and Community Development 2. $200,000.00 9910-902985-9587 9910-913018-9588 31ST CDB Housing Development - Capital Project Reserve Support FY’15 This transfer will move appropriations in accordance with the FY 2015 Ordinance of Estimates for staff costs directly related to the management of capital projects and programs within the Department of Housing and Community Development. The funding was appropriated within the Housing Development account. 3. $147,000.00 9910-922012-9587 9910-915631-9588 Gen’l Funds Whole Block Demolition Whole Block Op Cost Revenue Reserve Demo 630,000.00 " " 9910-910632-9588 Gen’l Funds Whole Block Op Revenue Cost – Acq./Reloc. $777,000.00 This transfer will provide appropriations approved in the FY 2014 Ordinance of Estimates providing funds to support staff costs for the Whole Block Demolition/Acquisition Program. 40 AGENDA BOARD OF ESTIMATES 11/12/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 4. $ 19,351.72 9910-904979-9587 Gen’l Funds East Baltimore Redev. - Reserve 43,352.81 9910-912006-9588 Gen’l Funds Neighborhood Planning Program 28,137.41 9910-904059-9588 28th Comm. Byrd Properties Dev. Bonds 15,145.32 9910-904921-9587 29th Comm. American Brewery Dev. Bonds Acq. – Reserve $105,987.26 ---------------------- 9910-904415-9588 East Baltimore Development Initiative This transfer will provide funding for costs associated with acquisition/relocation activities for the East Baltimore Development Initiative. 41 AGENDA BOARD OF ESTIMATES 11/12/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 43 - 48 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 42 AGENDA BOARD OF ESTIMATES 11/12/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Dept. of Public Works, Office of Engineering & Construction 1. SC 920, Improvements SAK Construction, $17,292,505.00 to the Gwynns Falls LLC Sewershed Collection System – Area A DBE/MBE: Daco Construction Corp. $5,734,800.00 33.16% Goel Services, Inc. 366,962.20 2.12% $6,101,762.20 DBE/WBE: Advantage Manhole & $1,148,850.00 6.64% Concrete Services, Inc. Royale Construction, Inc. 1,736,700.00 10.04% $2,885,550.00 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 6,368,483.85 9956-907622-9549 Wastewater Revenue Construction Reserve Bonds Sewer System Rehab.- Gwynns Falls 16,457,623.15 " " " Baltimore County $ 22,826,107.00 $ 1,729,251.00 ---------------- 9956-904623-9551-2 Extra Work 1,729,251.00 ---------------- 9956-904623-9551-3 Engineering 1,037,550.00 ---------------- 9956-904623-9551-5 Inspection 43 AGENDA BOARD OF ESTIMATES 11/12/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Dept. of Public Works, Office of Engineering & Construction 17,292,505.00 ---------------- 9956-904623-9551-6 Construction 1,037,550.00 ---------------- 9956-904623-9551-2 $ 22,826,107.00 Administration The funds are needed to cover the cost of SC 920, Improvements to the Gwynns Falls Sewershed Collection System – Area A. A PROTEST WAS RECEIVED FROM AM-LINER EAST, INC. 3. WC 1266R, Mt. Civil Construction, $ 8,399,660.00 Vernon & Seton Hill LLC Areas Water Main Replacements MWBOO SET GOALS OF 11% MBE AND 2% WBE. MBE: Machado Construction Company, Inc. $925,000.00 11.01% WBE: Rowen Concrete, Inc. $170,000.00 2.02% MWBOO FOUND VENDOR IN COMPLIANCE. THE PROTEST FROM J. FLETCHER CREAMER & SON, INC. WAS WITHDRAWN. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 11,321,608.00 9960-909100-9558 Water Revenue Bonds Construction Reserve Water Infrastructure Rehab. $ 839,966.00 --------------- 9960-905659-9557-2 Extra Work 44 AGENDA BOARD OF ESTIMATES 11/12/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Dept. of Public Works, Office of Engineering & Construction AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 839,966.00 --------------- 9960-905659-9557-3 Engineering 738,036.00 --------------- 9960-905659-9557-5 Inspection 8,399,660.00 --------------- 9960-905659-9557-6 Construction 503,980.00 --------------- 9960-905659-9557-9 $ 11,321,608.00 Administration The funds are required to cover the award for WC 1266R, Mt. Vernon and Seton Hill Areas Water Main Replacements. Bureau of Purchases 5. B50003742, Lead Risk Arc Environmental, $ 200,000.00 Assessment Services Inc. (Dept. of Housing & Community Development) MWBOO GRANTED A WAIVER. 6. B50003745, OEM Parts Valley Supply & $ 275,000.00 and Service for JCB Equipment Company, & LeeBoy Equipment Inc. (Dept. of General Services) MWBOO GRANTED A WAIVER. 45 AGENDA BOARD OF ESTIMATES 11/12/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 7. B50003751, OEM Parts $1,500,000.00 and Service for 1st Call Freightliner Trucks Norris Chesapeake Truck Sales, LLC 2nd Call (1st Call for Warranty) Harbor Truck Sales and Services, Inc. t/a Baltimore Freightliner (Dept. of General Services, Fleet Mgmt.) MWBOO GRANTED A WAIVER. 8. B50003760, Regular Cab Apple Ford, Inc. $ 35,720.00 4WD Truck with an Open Utility Body The total amount of $35,720.00 will be financed through the City’s master lease program administered by the Bureau of Treasury Management. (Dept. of General Services, Fleet Mgmt.) MWBOO GRANTED A WAIVER. 9. B50003767, Mini Metro Bobcat, Inc. $ 44,778.00 Excavator (Dept. of General Services, Fleet Mgmt.) MWBOO GRANTED A WAIVER. 46 AGENDA BOARD OF ESTIMATES 11/12/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 10. B50003768, Dry Freight Beltway International, $ 257,169.00 Truck LLC (Dept. of General Services) MWBOO GRANTED A WAIVER. Dept. of Public Works, Office of Engineering & Construction 11. WC 1254R, Water J. Fletcher Creamer $ 4,388,520.00 Infrastructure & Son, Inc. Rehabilitation- Various Locations MWBOO SET GOALS OF 7% MBE AND 2% WBE. MBE: Fallsway Construction Co., Inc. $200,000.00 4.55% Machado Construction Co., Inc. 85,000.00 1.93% JJ Adams Fuel Oil Co., Inc. 30,000.00 0.68% $315,000.00 7.16% WBE: R&R Contracting Utilities, Inc. $ 95,000.00 2.16% MWBOO FOUND VENDOR IN COMPLIANCE. Dept. of Public Works, Office of Engineering & Construction 12. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 5,792,846.00 9960-909100-9558 Wastewater Revenue Construction Reserve Bonds Water Infrastructure Rehab. $ 438,852.00 ---------------- 9960-912133-9557-2 Extra Work 438,852.00 ---------------- 9960-912133-9557-3 Engineering 47 AGENDA BOARD OF ESTIMATES 11/12/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Dept. of Public Works, Office of Engineering & Construction AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 263,311.00 ---------------- 9960-912133-9557-5 Inspection 4,388,520.00 ---------------- 9960-912133-9557-6 Construction 263,311.00 ---------------- 9960-912133-9557-9 $ 5,792,846.00 Administration The funds are required to cover the cost of the award for WC 1254R, Water Infrastructure Rehabilitation-Various Locations. 48 AGENDA BOARD OF ESTIMATES 11/12/2014 Baltimore Development Corporation - Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with the American Communities Trust, Inc. for the purchase and redevelopment of properties located at 1801 E. Oliver Street and 1731 Llewelyn Avenue otherwise known as The Baltimore Food Hub. The Board is also requested to waive the Appraisal Policy requiring at least one appraisal report within twelve months of the Board of Estimates’ action. AMOUNT OF MONEY AND SOURCE: American Communities Trust, Inc. will pay $500,000.00 to the City. The Developer will pay $50,000.00 in cash at settlement and the remaining $450,000.00 will be a Purchase Money Mortgage, held by the City. BACKGROUND/EXPLANATION: In early 2011, the Department of Transportation asked the Baltimore Development Corporation to assist with the disposition of the properties by issuing a Request for Proposals. The BDC issued a Request for Proposals on May 03, 2011, which closed on August 3, 2011. The BDC received one proposal to purchase and redevelop the Properties. American Communities Trust Inc. will pay to the City $500,000.00 for the property, with $50,000.00 cash at settlement and a $450,000.00 forgivable Purchase Money Mortgage which will be tied to achieving Project milestones. An appraisal conducted by Lipman, Frizzell & Mitchell in 2011 valued the property at $460,000.00. The BDC respectfully requests a waiver of the Board of Estimates Appraisal Policy which states that any agreement must be presented to the Board for approval within twelve months of the date of the appraisal report. Due to an extended negotiation process, the BDC was unable to present the Land Disposition Agreement within twelve months of the appraisal report. 49 AGENDA BOARD OF ESTIMATES 11/12/2014 Baltimore Development Corporation - cont’d American Communities Trust Inc. plans to purchase and redevelop the Property to house a group of food-related businesses, services, and programs, including an urban farming operation, a retail farm stand, food-processing facilities, office and training space for food entrepreneurs and start-up businesses, and a commercial kitchen incubator for entrepreneurs in the culinary and hospitality industries. MBE/WBE PARTICIPATION: N/A (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 11/12/2014 Department of Human Resources – Personnel Matter Department of Recreation and Parks The Board is requested to approve the following Personnel Matter. Hourly Rate 1. CYNTHIA MUHAMMAD $16.53 $ 7,570.74 Account: 2096-796623-7960-862300-601009 Ms. Muhammad, retiree, will continue to work as a Contract Services Specialist I (Senior Group Leader) for the Golden Age Club in the Senior Citizens Division. She will be responsible for planning and arranging special programs, speakers, trips, and events as requested by club membership. She will attend all club business meetings and provide assistance and support to club officers, provide guidance and structure where needed, report timely and accurate delivery of monthly attendance sheets, volunteer hours and all tickets monies for special events. The period of the Agreement is effective upon Board approval through July 29, 2015. APPROVED FOR FUNDS BY FINANCE THE EXPENDITURE CONTROL COMMITTEE REVIEWED AND RECOMMENDED APPROVAL. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. THERMO ELECTRON NORTH AMERICA LLC $29,978.86 Selected Source Solicitation No. 06000 – Chemical, Fire Debris, and Accelerants – Police Department – Req. No. R678804 Solicitation No. B50003814 was advertised, but received no bidders. 2. INDEXX DISTRIBUTION, INC. $40,000.00 Sole Source Solicitation No. 08000 – Analysis of Drinking Water – Department of Public Works – Req. No. R658276 INDEXX Distribution, Inc. is the only supplier of this media which is approved for the analysis of drinking water with the Maryland Department of the Environment (MDE). This media is required by MDE to maintain the Laboratory Certification and Compliance for the Drinking Water Laboratories. The period of the award is November 13, 2014 through November 12, 2015, with three 1-year renewal options remaining. 3. CCG SYSTEM, INC. $49,837.00 Agreement Solicitation No. 08000 – FASTER Annual Maintenance Contract – Department of General Services - Req. No. R674741 The Board is requested to approve and authorize execution of an Agreement with CCG System, Inc. The period of the agreement is May 1, 2014 through April 30, 2015. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. J.C. EHRLICH CO. INC. d/b/a EHRLICH DISTRIBUTION $15,000.00 Renewal Solicitation No. B50003238 – Rodent Chemicals – Department of Public Works – Req. No. P525627 On November 19, 2013, the City Purchasing Agent approved the initial award in the amount of $6,423.45. The award contained two 1-year renewal options. On April 11, 2014, the City Purchasing Agent approved an increase in the amount of $6,423.45. This renewal in the amount of $15,000.00 is for the period November 21, 2014 through November 21, 2015 with one 1- year renewal option remaining. 5. RAMSEY’S CHESAPEAKE HARLEY–DAVIDSON, INC. $45,000.00 Low Bid Solicitation No. B50003821 – Harley Davidson Motorcycles- O.E.M. Parts and Service – Req. No. R69495 Vendors were solicited via CitiBuy. Two bids were opened on October 16, 2014. Award is recommended to the lowest, responsive and responsible bidder. The period of the award is November 12, 2014 through November 11, 2015. 6. MID ATLANTIC CAR WASH TECHNOLOGIES, INC. (t/a WASH TECH) $10,000.00 Increase Solicitation No. B50002351 – O.E.M. Parts and Service for the Tandem Rite Touch Car Wash – Department of General Services – Req. No. P519848 On April 4, 2012, the City Purchasing Agent approved the initial award in the amount of $15,000.00. The award contained two 1-year renewal options. On September 23, 2014, the City Purchasing Agent approved an increase in the amount of $7,500.00. The contract expires on March 31, 2015 with two 1-year renewal options remaining. 53 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. WESTERN RESERVE DISTRIBUTING, INC. d/b/a CHILD SOURCE $26,985.00 Low Bid Solicitation No. B50003747 – Car Seats – Department of Health – Req. No. R66407. This is a one-time purchase. 8. SOCIAL SOLUTIONS GLOBAL, INC. $26,660.00 Agreement Solicitation No. 08000 – ETO Software Development for the Ryan White Program – Department of Health – Req. No. R680808 The Board is requested to approve and authorize execution of an agreement with Social Solutions Global, Inc. The period of the agreement is July 1, 2014 through June 30, 2015, with three 1-year renewal options remaining. The vendor is the sole provider for maintenance and support of the propriety ETO Software. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 9. STORAGELOGIC OF MARYLAND, INC. $ 97,483.00 Agreement Contract No. 08000 – Spacesaver Refrigerated Evidence Lockers – Police Department – Req. No. 674696 The Board is requested to approve and authorize execution of an Agreement with StorageLogic of Maryland, Inc. The period of the Agreement is November 12, 2014 through November 11, 2015, with no renewal options. A Notice of Intent to Waive Competition B50003795 was issued with no response received. StorageLogic of Maryland, Inc. is the sole provider of the Spacesaver Refrigerated Evidence Lockers. The above amount is the City’s estimated requirement. The period of the award is November 12, 2014 through November 11, 2015, with no renewal options available. 54 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 10. STORAGELOGIC OF MARYLAND, INC. $ 78,585.00 Agreement Contract No. 08000 – Spacesaver Shelving for Gun Vault – Police Department – Req. No. R677746 The Board is requested to approve and authorize execution of an Agreement with StorageLogic of Maryland, Inc. The period of the Agreement is November 12, 2014 through November 11, 2015, with no renewal options available. A Notice of Intent to Waive competition was issued B50003798 with no responses received. StorageLogic of Maryland, Inc. is the sole provider of the Shelving for Gun Vault #4. The shelving is needed for organization of gun inventory and storage security. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. KWAN SOFTWARE ENGINEERING, INC. d/b/a VERIPIC, INC. $ 67,269.00 Agreement Contract No. 08000 – VeriPic Digital Photo System – Police Department – Req. No. 674208 The Board is requested to approve and authorize execution of an Agreement with Kwan Software Engineering, Inc. d/b/a VeriPic, Inc. The period of the agreement is November 1, 2014 through October 31, 2015, with no renewal options. Kwan Software Engineering, Inc., d/b/a as VeriPic, Inc. is the sole provider of the VeriPic Digital Photo System. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency). 12. RALPH WISMER d/b/a ZENMAR POWER TOOL AND HOIST SYSTEMS $ 0.00 Renewal Contract No. B50002634 – Repair Air Operated Tools – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P52175 On October 17, 2012, the Board approved the initial award in the amount of $40,000.00. The award contained three 1-year renewal options. On November 6, 2013, the Board approved the first renewal in the amount of $25,000.00. This renewal in the amount of $0.00 is for the period December 1, 2014 through November 30, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 56 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. OSBURN ASSOCIATES, INC. $ 20,000.00 Renewal Contract No. B50002672 – U Channel Posts – Department of Transportation – P.O. No. P521890 On November 7, 2012, the Board approved the initial award in the amount of $40,000.00. The award contained two 1-year renewal options. On October 16, 2013, the Board approved the first renewal in the amount of $20,000.00. This final renewal in the amount of $20,000.00 is for the period November 7, 2014 through November 6, 2015. The above amount is the City’s estimated requirement. ON SEPTEMBER 16, 2013, MWBOO DETERMINED THAT NO GOALS WOULD BE SET BECAUSE OF NO OPPORTUNITY TO SEGMENT THE CONTRACT. 14. APPLIED INDUSTRIAL TECHNOLOGIES, INC. $ 0.00 Renewal Contract No. B50002654 – Industrial Bearing & Related Seals II – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P522088 On November 21, 2012, the Board approved the initial award in the amount of $175,000.00. The award contained two 1-year renewal options. This renewal in the amount of $0.00 is for the period November 28, 2014 through November 27, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 15. BOUND TREE MEDICAL, LLC $ 50,000.00 MIDWEST MEDICAL SUPPLY 0.00 CO., INC. MOORE MEDICAL LLC 20,000.00 $ 70,000.00 Renewal Contract No. B50002139 – Emergency Medical Supplies – Baltimore City Fire Department – P.O. No. Various On November 23, 2011, the Board approved the initial award in the amount of $550,000.00. The award contained five 1-year renewal options. Two renewals have been approved by the 57 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Board. This renewal in the amount of $70,000.00 is for the period November 23, 2014 through November 22, 2015, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 16. TYLER TECHNOLOGIES, INC. $ 780,816.75 Amendment and ERP AND SCHOOL DIVISION 1,190,070.00 Renewal $1,970,886.75 Contract No. NJPA013006 – Personal Property Billing System – Finance Department – P.O. No. P519895 The Board is requested to approve and authorize execution of an Amendment to the Agreement with Tyler Technologies, Inc. and a renewal. The period of the renewal is April 1, 2015 through March 31, 2018. On March 14, 2012, the Board approved the initial award in the amount of $1,345,550.00. The award contained two three-year renewal options. On May 1, 2013, the Board approved a ratification and increase in the amount of $97,400.00. The amendment to agreement is necessary to acquire the Business License Module for processing the Hotel Tax and recently passed Taxi Tax to be effective January 1, 2015. The amendment also adds an additional three year renewal option for the system for the period April 1, 2018 through March 31, 2021. The total project will be funded using the City’s Master Lease provided through the Bureau of Treasury Management. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 58 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. LION TOTAL CARE, Ratification INC. $250,000.00 and renewal Contract No. B50000545 – Firefighter Turnout Repair and Cleaning – Fire Department – P.O. P522636 On February 13, 2013, the Board approved the initial award in the amount of $500,000.00. The award contained three 1-year renewal options. On September 11, 2013, the Board approved the first renewal in the amount of $500,000.00. Due to an administrative error Contract No. B50000545 for Firefighter Turnout Gear Repair and Cleaning expired on September 29, 2014, with two 1-year renewals remaining. The Board is requested to ratify the renewal of the contract including the remaining two 1-year renewal options. The period of the ratification is September 30, 2014 through November 12, 2014. The period of the renewal is November 12, 2014 through September 29, 2015. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 18. COPPERMINE FIELDHOUSE, LLC Revenue Agreement Contract No. B50002380 – Operate and Manage the “Du” Burns Soccer Arena – Department of Recreation and Parks – Req. No. N/A The Board is requested to approve and authorize execution of an Amendment to Agreement with Coppermine Fieldhouse, LLC. The period of the amendment to agreement is November 5, 2014 through January 21, 2038. 59 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On December 19, 2012, the Board approved the initial award. The award contained four 5-year renewal options. The amendment to agreement is necessary to exercise the available renewals in advance to modify the length of the term and to include additional improvements to be undertaken at the “Du” Burns Arena at the vendor’s expense. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 19. A2Z ENVIRONMENTAL GROUP, LLC $100,000.00 CARROLL CONCRETE CONSTRUCTION CO. 50,000.00 $150,000.00 Increase Contract No. B50002218 – Snow Contractors II - Department of Transportation – P.O. Nos. P519823 & P519825 On February 15, 2012, the Board approved the initial award for the amount of $100,000.00. On February 26, 2014, the Board approved an increase for the amount of $100,000.00. The Board is requested to approve an increase for the amount of $150,000.00, that will make the total contract value $350,000.00. This increase will allow for sufficient funding for the upcoming snow season. This contract expires on April 30, 2015 with two 1-year renewal options. MWBOO GRANTED A WAIVER. 20. P&J CONTRACTING CO, INC. $ 50,000.00 D&B CONSTRUCTION, INC. 200,000.00 $250,000.00 Increase Contract No. B50002539 – Snow Removal Services III - Department of Transportation – P.O. Nos. P522181 & P522184 On November 21, 2012, the Board approved the initial award for the amount of $100,000.00. On January 29, 2014, the Board approved an increase for the amount of $500,000.00. On February 26, 2014, the Board approved an increase for the amount of $100,000.00. The Board is requested to approve an 60 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases increase for the amount of $250,000.00 making the total contract value $950,000.00. This increase will allow for sufficient funding for the upcoming snow season. This contract expires on April 30, 2015 with two 1-year renewal options. MWBOO GRANTED A WAIVER. 21. A HALCON CONTRACTORS, INC. $ 100,000.00 MANUEL LUIS CONSTRUCTION 100,000.00 CO., INC. LORENZ LAWN & LANDSCAPE, 1,000,000.00 INC. d/b/a LORENZ, INC. $1,200,000.00 Increase Contract No. B50002652 – Snow Removal Services IV – Department of Transportation – P.O. Nos. P522527, P522528 and P522530 On January 09, 2013, the Board approved the initial award in the amount of $200,000.00. On March 20, 2013, the Board rescinded the award for Donald Fritts Home Remodeling and approved an increase to Lorenz, Inc. for the amount of $150,000.00. On January 24, 2014, the Board approved an increase for the amount of $1,000,000.00. On February 26, 2014, the Board approved an increase for the amount of $2,200,000.00. The Board is requested to approve an increase for the amount of $1,200,000.00, making the total contract value $4,750,000.00. This increase will allow for sufficient funding for the upcoming snow season. This contract expires on April 30, 2015 with three one-year renewal options. MWBOO GRANTED A WAIVER. 22. AMERICAN HERITAGE EXCAVATING, $100,000.00 INC. MANUEL LANDSCAPING, INC. 100,000.00 $200,000.00 Increase Contract No. B50003260 – Snow Removal Services V – Department of Transportation – P.O. Nos. P525899 and P525900 On December 18, 2013, the Board approved the initial award in the amount of $100,000.00. On February 26, 2014, the Board 61 AGENDA BOARD OF ESTIMATES 11/12/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases approved an increase for the amount of $200,000.00. The Board is requested to approve an increase for the amount of $200,000.00, making the total contract value $500,000.00. This increase will allow for sufficient funding for the upcoming snow season. This contract expires on April 30, 2015 with two one-year renewal options. MWBOO GRANTED A WAIVER. 23. HUSKY ENVELOPES PRODUCTS, INC. $ 15,865.00 Increase Contract No. B50003259 – Water Bill Envelopes - Dept. of Public Works, Bureau of Water & Wastewater – P.O. Nos. P526875 On April 02, 2014, the Board approved the initial award in the amount of $50,045.00. The Board is requested to approve an increase for the amount of $15,865.00, making the total contract value $65,910.00. This increase is requested because of an inaccurate estimation of the annual usage of envelopes required. MWBOO GRANTED A WAIVER. 24. ATLANTIC MACHINERY, INC. $ 20,000.00 Increase Contract No. 08000 – Video Pipeline Inspection System - Dept. of Public Works, Bureau of Water & Wastewater – P.O. Nos. P526053 On January 08, 2014, the Board approved the initial award in the amount of $30,000.00. On July 02, 2014, the City Purchasing Agent approved an increase for the amount of $15,000.00. The Board is requested to approve an increase for the amount of $20,000.00, making the total contract value $65,000.00. This increase is required because of increased usage of the contract. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, §11 (e)(i) of the City Charter, the procurement of the goods, equipment and/or service is recommended. 62 AGENDA BOARD OF ESTIMATES 11/12/2014 Parking Authority of – Ratification of Parking Facilities Baltimore City (PABC) Operation and Management Agreements The Board is requested to approve the ratification of Parking Facilities Operation and Management Agreements. The Ratification is for the period July 1, 2014 through June 30, 2015. OPERATOR FACILITY 1. PMS PARKING, INC. CAROLINE STREET GARAGE 805 S. Caroline Street $214,874.00 – 2075-000000-2321-408200-603016, Maint. & Repair 64,872.00 – 2075-000000-2321-408200-603026, Mgmt. & Incent. 4,000.00 – 2075-000000-2321-408200-603038, Security $283,746.00 MBE: TE Jeff, Inc. $ 5,500.00 11.03% Watkins Security Agency, Inc. 4,000.00 8.02% $ 9,500.00 19% WBE: The Fireline Corp. $ 500.00 1.00% Sign Solutions d/b/a 1,000.00 2.00% Sign-A-Rama Sue-Ann’s Office Supply, Inc. 3,000.00 6.00% $ 4,500.00 9.00% 2. PMS PARKING, INC. LITTLE ITALY GARAGE 400 S. Central Avenue $236,946.00 – 2075-000000-2321-407900-603016, Maint. & Repair 52,464.00 – 2075-000000-2321-407900-603026, Mgmt. & Incent. 6,000.00 – 2075-000000-2321-407900-603038, Security $295,410.00 MBE: A. Halcon Contractors, Inc. $ 3,000.00 6.05% TE Jeff, Inc. 5,100.00 10.29% Watkins Security Agency, Inc. 6,000.00 12.10% $14,100.00 28% WBE: The Fireline Corp. $ 750.00 1.51% Sign Solutions d/b/a 1,000.00 2.02% Sign-A-Rama Sue-Ann’s Office Supply, Inc. 3,000.00 6.05% $ 4,500.00 10% 63 AGENDA BOARD OF ESTIMATES 11/12/2014 PABC – cont’d 3. PMS PARKING, INC. AND FRANKLIN STREET GARAGE LAZ PARKING, INC. 15 W. Franklin Street MID-ATLANTIC LLC $183,418.00 – 2075-000000-2321-407400-603016, Maint. & Repair 36,000.00 – 2075-000000-2321-407400-603026, Mgmt. & Incent. 2,000.00 – 2075-000000-2321-407400-603038, Security $221,418.00 MBE: Admiral Elevator Co., Inc. $ 4,500.00 9.84% TE Jeff, Inc. 3,000.00 6.56% Watkins Security Agency, Inc. 2,000.00 4.37% $ 9,500.00 21.00% WBE: The Fireline Corp. $ 500.00 1.09% Sign Solutions d/b/a 1,000.00 2.19% Sign-A-Rama Sue-Ann’s Office Supply, Inc. 2,500.00 5.47% $ 4,000.00 9% 4. PMS PARKING, INC. AND SAINT PAUL PLACE GARAGE LAZ PARKING, INC. 210 St. Paul Place MID-ATLANTIC LLC $252,839.00 – 2075-000000-2321-408100-603016, Maint. & Repair 84,210.00 – 2075-000000-2321-408100-603026, Mgmt. & Incent. 6,000.00 – 2075-000000-2321-408100-603038, Security $343,049.00 MBE: Admiral Elevator Co., Inc. $ 6,500.00 8.54% TE Jeff, Inc. 4,000.00 5.26% Watkins Security Agency, Inc. 4,000.00 5.26% $14,500.00 19% WBE: The Fireline Corp. $ 500.00 .66% Sign Solutions d/b/a 1,200.00 1.58% Sign-A-Rama Sue-Ann’s Office Supply, Inc. 5,000.00 6.57% $ 6,700.00 9% 64 AGENDA BOARD OF ESTIMATES 11/12/2014 PABC – cont’d 5. REPUBLIC PARKING SYSTEM, INC. MARKET CENTER GARAGE 221 N. Paca Street $267,476.00 – 2075-000000-2321-407100-603016, Maint. & Repair 60,000.00 – 2075-000000-2321-407100-603026, Mgmt. & Incent. 96,000.00 – 2075-000000-2321-407100-603038, Security $423,476.00 MBE: Xecutive Security $38,000.00 20% Investigations, Inc. WBE: AJ Stationers $ 1,800.00 0.9% Clean and Clean Services, Inc. 12,000.00 6.2% Sign Solutions, Inc. d/b/a 1,000.00 0.5% Sign-A-Rama Gibbsx, LLC 5,500.00 2.8% $20,300.00 10% 6. LANDMARK PARKING, INC. FLEET AND EDEN GARAGE 501 Eden Street $256,286.00 – 2075-000000-2321-408300-603026, Maint. & Repair 72,000.00 – 2075-000000-2321-408300-603016, Mgmt. & Incent. 4,000.00 – 2075-000000-2321-408300-603038, Security $332,286.00 MBE: Evergreen Landscape & $ 1,500.00 1.81% Design Corp. A. Halcon Contractors, Inc. 2,000.00 2.41% Grady Environmental 6,275.00 7.58% Services, Inc. Carter Paving & Excavating, Inc. 4,300.00 5.20% $14,075.00 17% WBE: Sue-Ann’s Office Supply, Inc. $ 1,987.00 2.40% Tote-It, Inc. 3,000.00 3.63% Sign Solutions, Inc. d/b/a 800.00 .97% Sign-A-Rama Letke Security Contractors, Inc. 1,250.00 1.51% $ 7,037.00 9% The Agreements are coming before the Board for ratification because of an unanticipated bid was submitted during the procurement process that would have provided a new contract for the garages in a timely manner. The unanticipated bid caused 65 AGENDA BOARD OF ESTIMATES 11/12/2014 PABC – cont’d the new contract to be withheld from the Board and caused the PABC to seek this one year contract with the current managers to allow for procurement of a new contract through a competitive bid process. The PABC put the operation of the garages out for bid, with two additional garages under a single contract in March 2014. The PABC received five bids and the Parking Authority Board of Directors recommended approval of the contract with a new vendor. A contract with the new vendor was prepared and approved by the Law Department. As the contract was obtaining preliminary approvals, prior to submission to the Board in June, the unanticipated bid was scrutinized by the Administration which requested additional review by the Law Department. The Law Department determined that rebidding the contract was warranted. The Parking Authority did not submit the Agreement to the Board and forwarded a new request for procurement to the City’s Purchasing Agent in July. The Facility Operator for each of the garages has provided quality management service and the Parking Authority believes that maintaining them as the operator of the respective garages for one year, until the procurement process is completed will be beneficial to the City. MWBOO SET GOALS OF 17% MBE AND 9% WBE. MWBOO FOUND VENDORS IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Parking Facilities Operation and Management Agreements have been approved by the Law Department as to form and legal sufficiency.) 66 AGENDA BOARD OF ESTIMATES 11/12/2014 PROPOSAL AND SPECIFICATIONS 1. Department of Public Works/Office – WC 1241, Water Main of Engineering & Construction Replacements - Various Locations BIDS TO BE RECV’D: 12/10/2014 BIDS TO BE OPENED: 12/10/2014 2. Department of Transportation – TR 15004, Reconstruction of Alleys Citywide BIDS TO BE RECV’D: 12/17/2014 BIDS TO BE OPENED: 12/17/2014 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 67