NOTICES: 1. On January 22, 2014, the Board of Estimates approved the Resolution on the Regulation of Board of Estimates Meetings and Protests, effective February 05, 2014. Pursuant to the Resolution: a. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. b. Matters may be protested by a person or any entity directly and specifically affected by a pending matter or decision of the Board. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. c. A Procurement Lobbyist, as defined by Part II, Sec. 8- 8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. The full text of the Resolution is posted in the Department of Legislative Reference, the President of the Board’s web site, (http://www.baltimorecitycouncil.com/boe_agenda.htm) and the Secretary to the Board’s web site (http://www.comptroller. baltimorecity.gov/BOE.html). Submit Protests to: Attn: Clerk, Board of Estimates Room 204, City Hall 100 N. Holliday Street Baltimore, Maryland 21202 BOARD OF ESTIMATES’ AGENDA – OCTOBER 22, 2014 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: Alberici Constructors, Inc. $1,200,000,000.00 Concrete General, Inc. $ 90,693,000.00 Delaware Elevator, Inc. $ 8,000,000.00 Phoenix Contracting Services, $ 1,500,000.00 Inc. Pleasants Construction, Inc. $ 158,967,000.00 Royale Construction, Inc. $ 8,000,000.00 Rustler Construction, Inc. $ 8,000,000.00 Signal Perfection, LTD $ 679,689,000.00 Site Work $ 162,000.00 Spears Mechanical Contractors, $ 1,188,000.00 Inc. 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: AULtec, Inc. Engineer Land Survey Brightwater, Inc. Engineer Floura Teeter Landscape Landscape Architect Architects AGENDA BOARD OF ESTIMATES 10/22/2014 BOARDS AND COMMISSIONS 2. Prequalification of Architects and Engineers – cont’d Harris-Kupfer Architects, Inc. Architect Spartan Engineering, LLC Engineer Toole Design Group, LLC Landscape Architect Engineer Wetland Studies and Solutions, Landscape Architect Inc. 2 AGENDA BOARD OF ESTIMATES 10/22/2014 Mayor’s Office of Minority and – Consultant Agreements Women-Owned Business Development The Board is requested to approve and authorize execution of the Consultant Agreements. The period of the Consultant Agreement is September 1, 2014 through August 31, 2015, with an additional one-year renewal. 1. VERNON J. MARROW $102,400.00 2. DAVID MOSLEY $ 65,900.00 Account: 4000-439615-1250-701000-603018 In September 2013, the U.S. Department of Commerce Minority Business Development Agency (MBDA) awarded a three-year, $900,000.00 competitive grant to the City of Baltimore, Mayor’s Office of Minority and Women-Owned Business Development (MWBD) to operate a MBDA Business Center in Baltimore. The full period of the grant award is September 1, 2013 through August 31, 2016. On December 18, 2013, to comply with the conditions of the grant the Board approved the Contractual Employment Agreement with the above-named persons for one year. There are 50 MBDA Business Centers throughout the country, and the City of Baltimore is the only municipality awarded a grant to operate a Minority Business Center. Due to the dynamic and competitive nature of the MBDA Business Centers nationwide, it has been deemed more suitable to utilize the services provided by the Independent Consultants rather than employees of the City. The term of the Consultant Agreements were aligned with the grant award period. The Consultant Agreements were terminated effective August 31, 2014. The Independent Consultants will continue to serve as Consultants for the MBDA Business Center in Baltimore. Mr. Marrow will serve as the Project/Special Director of the MBDA Business Center. His duties include, but are not limited to managing the daily operations of the MBDA Business Center, ensuring the achievement of performance goals, supervising MBDA 3 AGENDA BOARD OF ESTIMATES 10/22/2014 Minority and Women-Owned Business Development – cont’d Business Center staff and authorizing consultants. He will also be responsible for developing and managing strategic relationships that enhance the MBDA Center’s ability to source contracts, counseling minority firms on securing large contracts and financial transactions, assisting clients in negotiations with purchasing organizations and financial institutions. Tasks include coordinating and collaborating on client service efforts, actively promoting the brand of the MBDA Center, advising Minority Business Enterprises (MBE) on accessing global markets, client consulting, public speaking, serving as an instructor for business training classes, and representing and promoting the Center statewide. Mr. Marrow will report directly to the Director of the MWBD. Mr. Mosley will continue to serve as a Business Consultant for the MBDA Business Center in Baltimore. His duties include, but are not limited to supporting the daily operations of the Center, ensuring the achievement of performance goals, preparing reports for MBDA and MWBD in a timely manner and conducting reviews and analysis of MBDA Portal reports. He will also provide counseling to minority firms on securing large contracts and financial transactions and assist clients in negotiations with purchasing organizations and financial institutions and in meeting performance metrics goals (monthly, quarterly, and annually). Mr. Mosley will report directly to the Project/Special Director of the MBDA Business Center in Baltimore. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Consultant Agreements have been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 10/22/2014 Health Department – License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a License Agreement with Chesapeake Squares, Inc. The period of the Agreement is September 1, 2014 through August 31, 2015. AMOUNT OF MONEY AND SOURCE: $3,307.56 – 6000-633015-3034-268500-406001 BACKGROUND/EXPLANATION: This License Agreement will allow Chesapeake Squares, Inc., a social club, use of the Mason F. Lord Room of the Waxter Senior Center on Tuesday and Thursday evenings from 6:30 p.m. to 10:30 p.m. The room will be used for square dances and organizational meetings. The License Agreement is late because the Department was waiting on signatures from the licensee. APPROVED FOR FUNDS BY FINANCE (The License Agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 10/22/2014 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 7 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 6 AGENDA BOARD OF ESTIMATES 10/22/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Finance - BAPS 1. $1,447,000.00 9908-901033-9146 9908-907333-9146 General Fund Finance General MUNIS Billing Ledger System - System - Active Active This transfer will provide funds to cover the costs associated with the change order for the Tyler Technologies contract. The Department is requesting approval to purchase and implement new billing systems for hotel and taxi taxes. Department of Recreation and Parks 2. $ 5,000.00 9938-909036-9475 Rec. & Parks FY15 Park Building 27th Series Renovation – Reserve 15,000.00 " " State $ 20,000.00 ----------------- 9938-911036-9474 FY15 Park Building Renovation - Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1164, Task No. 12 to Hord Coplan Macht Inc. 7 AGENDA BOARD OF ESTIMATES 10/22/2014 Enoch Pratt Free Library – Transfer of LIFE-TO-DATE Sick Leave The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employees. The transfer of sick leave days is necessary in order for the designated employees to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances for the designated employee, as follows: Designated Employee Donors Days 1. RUTH JOHNSON Rhoda Ruggs 5 Gregory Fromme 1 TOTAL: 6 2. KINSHASA VARGAS-PILE Sonia Alcantara Antoine 3 Carolyn M. Harnick 5 Ellen A. Calhoun 2 Julia C. Johnson 2 Erin Kelly 2 Nathaniel E. Smith 5 Ann Marie Harvey 2 Alprescia M. Rivers 5 D. Lynne Distance 2 Renee Marks 2 TOTAL: 30 THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 8 AGENDA BOARD OF ESTIMATES 10/22/2014 EXTRA WORK ORDER * * * * * * The Board is requested to approve the Extra Work Order as listed on the following page: 10 The EWO has been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 9 AGENDA BOARD OF ESTIMATES 10/22/2014 EXTRA WORK ORDER Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Public Works/Office of Engineering & Construction 1. EWO # 003, $31,699.30 – SC 845R, Nitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $129,750,000.00 $1,041,761.50 Balfour Beatty - - Infrastructure, Inc. 10 AGENDA BOARD OF ESTIMATES 10/22/2014 Mayor’s Office of Information – Expenditure Authorization Technology (MOIT) ACTION REQUESTED OF B/E: The Board is requested to approve payment by Expenditure Authorization to Eastbanc Technologies. AMOUNT OF MONEY AND SOURCE: $7,100.00 – 1001-000000-1474-165700-603098 BACKGROUND/EXPLANATION: Eastbanc Technologies provided the Microsoft Share Point Development for the new Ethics website. The vendor spent additional hours providing development services for the MOIT Project Manager. The Purchase Order is now closed and Eastbanc Technologies is due $7,100.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 11 AGENDA BOARD OF ESTIMATES 10/22/2014 Department of Public Works/Office – Task Assignment of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve the Assignment of Task No. 003 to Whitman, Requardt & Associates/Gannett Fleming JV under Project 1403, WC 1262, On-Call Construction Management Assistance Services Inspection Services. The project completion date will expire on May 13, 2017. The duration of this task is approximately 24-months. AMOUNT OF MONEY AND SOURCE: $710,750.19 – 9960-905136-9557-900020-705032 BACKGROUND/EXPLANATION: The consultant will provide inspection services for WC 1262 – East Baltimore Midway Neighborhood & Vicinity Water Main Replacements. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 12 AGENDA BOARD OF ESTIMATES 10/22/2014 Department of Public Works – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the National Association of Clean Water Agencies (NACWA) by Expenditure Authorization. AMOUNT OF MONEY AND SOURCE: $41,920.00 – 2070-000000-5541-399300-603022 BACKGROUND/EXPLANATION: This expenditure of funds is for the annual membership for the period October 1, 2014 through September 30, 2015. The annual membership is for 18 City executives. NACWA provides a viable option for public agencies as Clean Water Act regulations and enforcement continue to expand. NACWA membership services help make the case for new approaches that let municipalities act as the drivers for prioritizing compliance with existing and new Clean Water Act regulations. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 13 AGENDA BOARD OF ESTIMATES 10/22/2014 Department of Public Works/Office – Agreement of Engineering & Construction ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Johnson, Mirmiran & Thompson, Inc., under S.C. 882 – ENR Activated Sludge Plant 4 at Back River Wastewater Treatment Plant Project and Construction Management Assistance Services. The period of the Agreement is effective upon Board approval for 30 months or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $7,000,000.00 – 9956-905565-9551-900020-703032 BACKGROUND/EXPLANATION: Under this Agreement, the Consultant will provide inspection and construction management assistance. Services will include but are not limited to providing construction monitoring and inspection, preparation of daily reports, maintenance of project records and documentation. The Consultant will also review contractor’s application for payment, attend progress meetings, prepare record drawings, review contract claims and support, and provide construction contract administrative support. MBE/WBE PARTICIPATION: MBE Goal 27% African American (AA) 17% Asian American (AsA) 8% Hispanic American (HA) 2% WBE Goal 10% MBE: AA: Kumi Construction Management $ 595,000.00 8.50% AA: Environ-Civil Engineering, 595,000.00 8.50% Ltd. AsA: Shah and Associates, Inc. 700,000.00 10.00% HA: Navarro & Wright Consulting 140,000.00 2.00% Engineers, Inc. $2,030,000.00 29.00% 14 AGENDA BOARD OF ESTIMATES 10/22/2014 DPW – cont’d WBE: Ross Technical Services, Inc. $ 350,000.00 5% The Robert B. Balter Co. 350,000.00 5% $ 700,000.00 10% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 10/22/2014 Department of Housing and – Inclusionary Housing Fund Grant Community Development and Declaration of Restrictive Covenants and Regulatory Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a grant from the City’s Inclusionary Housing Fund Grant (the Grant) to 520 Park Avenue Business Trust (Grantee) or an affiliate or subsidiary entity and to approve and authorize execution of the Declaration of Restrictive Covenants and Regulatory Agreement. The Board is also requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents necessary to effectuate this transaction subject to approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: $60,000.00 – 9910-907073-9588 BACKGROUND/EXPLANATION: The proceeds of the City Grant will be used to provide a financial offset to the Borrower for the execution of a Declaration of Restrictive Covenants and Regulatory Agreement (the Covenants). The Covenants require the borrower to meet the requirements of the Inclusionary Housing Law (the Law) for seven housing units and the City Grant provides the offset required by the Law. 520 Park Avenue is the historic renovation/restoration of a vacant industrial warehouse on the City’s Westside. The property was formerly used as offices and will be converted into a residential development containing 171 market-rate apartment units. The Borrower will be the Master Tenant of Mount Vernon Mill (the Project) located at 520 Park Avenue. As required by the Law, and as a result of the use of the City’s High Performance Market Rate Apartment Tax Credit (passed in 2013), the Project will offer seven units at rental rates affordable to households earning less than 100% of the Area Median Income (AMI) (the Affordable Units). The Affordable units will include five 1- 16 AGENDA BOARD OF ESTIMATES 10/22/2014 DHCD – cont’d bedroom units and two efficiency units. This number of units is 80% less than the amount required by the Inclusionary Housing Ordinance, which would otherwise have required 34 total units be made inclusionary. The reason for this reduction is that the Inclusionary Housing Fund was unable to provide the full amount of offset required by the Law. Therefore, as the Law intends, the Project was subject to a lower requirement. One efficiency unit will be made available to households earning less than 80% of the AMI. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women’s Business Program is not applicable. The Borrower is not receiving an economic gain from the City Grant. THE DIRECTOR OF FINANCE RECOMMENDED APPROVAL. (The Declaration of Restrictive Covenants and Regulatory Agreement have been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $60,000.00 9910-902985-9587 9910-907073-9588 31st CDB Housing Development Inclusionary Housing This transfer will provide funding for Inclusionary Housing Offset for the creation of seven units at the Park Avenue Project located at 520 Park Avenue. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 17 AGENDA BOARD OF ESTIMATES 10/22/2014 Department of Housing and - Consultant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Consultant Agreement with Kenneth Gelula and Associates LLC. The period of the Consultant Agreement is effective upon Board approval for seven months. AMOUNT OF MONEY AND SOURCE: $42,000.00 – 1001-000000-5971-439591-603018 BACKGROUND/EXPLANATION: Kenneth Gelula and Associates LLC will provide consulting services to the Department’s Division of Green, Healthy and Sustainable Homes. The DHCD’s Division of Green, Healthy and Sustainable Homes was awarded an Enhancement Grant in the amount of $260,000.00 for the Fiscal Years 2014 and 2015 combined. This grant was designed to provide training, consultation, data system development, services coordination, and program planning for the public and private partnerships engendered by this Division to make City homes greener, healthier, and more sustainable. The services are designed to meet a number of the objectives of the Enhancement Grant. Mr. Gelula is uniquely qualified to provide these services from his decades of community development experience at Comprehensive Housing Assistance, Inc. in Northwest Baltimore and his leadership of a State of Maryland Task Force studying the home repair and homeownership preservation needs of older adults from 2012 to 2013. The scope of services for the Consultant Agreement include studying and recommending service coordination with the Division’s non-profit partners, program development to improve housing services to older adults and people with disabilities, 18 AGENDA BOARD OF ESTIMATES 10/22/2014 DHCD – cont’d developing a model partnership between the DHCD, the Baltimore City Health Department, and a community hospital. Recommendations will be provided on intake, case management, and a data system. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Consultant Agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 10/22/2014 Mayor’s Office of Human - Governmental/Charitable Services (MOHS) Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application to be submitted to the Board of Ethics of Baltimore City for donations to The Journey Home, Baltimore’s Ten Year Plan to End Homelessness. The period of the campaign will be effective upon Board approval through December 31, 2015. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Journey Home is an initiative of the Mayor’s Office working in conjunction with the United Way of Central Maryland to eradicate homelessness by making it rare and brief. The Journey Home Plan was designed to help address policy and the practical realities facing the City to ensure that the citizens of Baltimore have a safe and stable place to live. While many strides have been made since the plan was released, there is much more work to be done. The MOHS has been working with partners and stakeholders to create a continuum of care of those experiencing homelessness or who are at risk of experiencing homelessness. Solicitations related to The Journey Home will be directed at a broad range of potential donors and will not specially target controlled donors, as required by Baltimore City Ethics Regulation 96.26B. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations 20 AGENDA BOARD OF ESTIMATES 10/22/2014 MOHS – cont’d that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 21 AGENDA BOARD OF ESTIMATES 10/22/2014 Mayor’s Office of Human Services (MHS) – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with Metropolitan Baltimore Quadel Consulting, LLC. The period of the Agreement is July 1, 2014 through June 30, 2015. AMOUNT OF MONEY AND SOURCE: Amount Budget Account Number Grant Code $ 25,123.26 4000-496314-3573-591243-603051 MD0016L3B011306 2,093.60 None MD0019L3B011306 1,395.73 4000-496314-3573-591241-603051 MD0023L3B011306 59,783.97 4000-496314-3573-591225-603051 MD0024L3B011306 3,954.58 4000-496314-3573-591236-603051 MD0033L3B011306 1,395.73 4000-496314-3573-591231-603051 MD0040L3B011306 5,815.56 4000-496314-3573-591250-603051 MD0043L3B011306 930.49 4000-496313-3573-591219-603051 MD0057L3B011205 6,978.67 4000-496313-3573-591219-603051 MD0064L3B011205 23,960.11 4000-496314-3573-591226-603051 MD0065L3B011306 2,093.60 4000-496314-3573-591252-603051 MD0073L3B011306 5,815.56 4000-496314-3573-591235-603051 MD0085L3B011306 1,628.36 4000-496314-3573-591235-603051 MD0087L3B011306 5,117.69 4000-496313-3570-591235-603051 MD0088L3B011205 930.49 4000-496314-3573-591252-603051 MD0090L3B011205 1,163.11 4000-496313-3573-591259-603013 MD0022L3B011205 10,933.26 4000-496313-3573-591200-603013 MD0253L3B011202 116,311.23 4000-490914-3573-333686-603051 MDH 14F 001 $275,425.00 BACKGROUND/EXPLANATION: The Metropolitan Baltimore Quadel Consulting, LLC will provide housing inspection services related to rental units that house homeless individuals and families, funded by the Continuum of Care Program and the HOPWA Program. 22 AGENDA BOARD OF ESTIMATES 10/22/2014 MOHS – cont’d The Agreement is late because of the delay at the administrative level. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 10/22/2014 Mayor’s Office of Human Services (MOHS) – Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the Agreement is July 1, 2014 through June 30, 2015, unless otherwise indicated. 1. THE BALTIMORE STATION $1,050,255.88 Account: 1001-000000-3572-327228-603051 The organization will provide 100 to 125 emergency shelter beds in their overflow shelter facilities, as well as shuttle services to and from the main city shelter to their overflow facilities and other service provider sites. MWBOO GRANTED A WAIVER. 2. SUPPORTIVE HOUSING GROUP, INC. $ 170,775.00 Account: 4000-496215-3572-591492-603051 The organization will provide housing assistance and supportive services to 27 households. MWBOO GRANTED A WAIVER. 3. GOVANS ECUMENICAL DEVELOPMENT $ 33,850.50 CORPORATION Account: 4000-496214-3573-267850-603051 The organization will provide housing assistance and supportive services to six families and 24 individuals. The period of the Agreement is August 1, 2014 through July 31, 2015. The Agreements are late because of a delay at the administrative level. 24 AGENDA BOARD OF ESTIMATES 10/22/2014 MOHS – cont’d 4. WOMEN ACCEPTING RESPONSIBILITY, INC. $ 72,025.50 (WAR) Account: 4000-496213-3573-591447-603051 WAR will provide housing assistance and support services to six homeless families whose parent is a homeless woman. WAR will provide supportive services which include but are not limited to HIV counseling/testing, outreach, re-entry services, HIV prevention/education, enriched life skills, client advocacy and case management. The period of the Agreement is August 1, 2013 through July 31, 2014. The Agreement is late because of a delay in receipt of its signature pages. MWBOO GRANTED A WAIVER. 5. THE SALVATION ARMY, A GEORGIA CORPORATION $ 78,600.00 FOR THE SALVATION ARMY, BALTIMORE Account: 4000-480015-3572-333630-603051 The organization will provide emergency shelter services to 12 families nightly. MWBOO GRANTED A WAIVER. 6. CARROLL COUNTY, MD $ 67,416.00 Account: 4000-490915-3573-333677-603051 Carroll County Health Department will utilize the funds to provide housing assistance and supportive services to individuals or to families who have family members with AIDS. Services will be provided to ten to 15 clients. MWBOO GRANTED A WAIVER. 25 AGENDA BOARD OF ESTIMATES 10/22/2014 MOHS – cont’d 7. JOBS, HOUSING AND RECOVERY, INC. $ 99,618.00 Account: 4000-496215-3573-591458-603051 The organization will provide housing assistance and support services to 16 households. The period of the Agreement is August 1, 2014 through July 31, 2015. MWBOO GRANTED A WAIVER. The Agreements are late because of a delay at the administrative level. 8. JOBS, HOUSING & RECOVERY, INC. $ 405,406.00 Account: 4000-496214-3572-591458-603051 On March 12, 2014, the Board approved an advance to the organization in the amount of $76,264.50. This award in the amount of $405,406.00 makes the total contract amount $481,670.50. The prior Contract No. was 35658. The new Contract No. is 36314. The organization will provide housing assistance and support services to 27 individual adults. The period of the Agreement is March 1, 2014 through February 28, 2015. The Agreement is late because of the delay in the receipt of funding from the U.S. Department of Housing and Urban Development. 9. MARYLAND FAMILY NETWORK, INC. $ 393,300.00 (MFN) Account: 4000-475915-3080-294600-404001 This Services Award Agreement with the MFN outlines the terms and conditions for the Health Department to provide and coordinate an Early Head Start Program offering comprehensive services for 46 pregnant women, and to children under age three and their families. The period 26 AGENDA BOARD OF ESTIMATES 10/22/2014 MOHS – cont’d of the Agreement is October 1, 2014 through June 30, 2015. The acceptance of the grant from the MFN was approved on October 8, 2014. 10. HEALTHCARE ACCESS MARYLAND, INC. $138,264.79 Account: 4000-496214-3571-591410-603051 On March 12, 2014, the Board approved an advance to the organization in the amount of $26,010.21. This award in the amount of $138,264.79 makes the total contract amount $164,275.00. The prior Contract No. was 35649. The new Contract No. is 36290. The organization will provide housing assistance and support services to 15 families and 42 individual adults. The period of the Agreement is April 1, 2014 through March 31, 2015. The Agreement is late because of the delay in the receipt of funding from the U.S. Department of Housing and Urban Development. 11. PARK HEIGHTS COMMUNITY HEALTH $213,611.11 ALLIANCE, INC. (PHCHA) Account: 2023-000000-3571-727725-603051 $ 31,080.92 2025-000000-3571-727725-603051 $130,024.15 1001-000000-3571-327200-603051 $ 52,506.04 On April 30, 2014, the Board approved an advance to the organization in the amount of $16,388.89. This award in the amount of $213,611.11 makes the total contract amount $230,000.00. The PHCHA will provide community-based services and counseling to 50 teens and young adults 15 – 24 years of age in the Park Heights community. The period of the Agreement is January 1, 2014 through June 30, 2015. 27 AGENDA BOARD OF ESTIMATES 10/22/2014 MOHS – cont’d The Agreement is late because of a delay at the administrative level. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 10/22/2014 Mayor’s Office on Criminal – Grant Adjustment Notice Justice (MOCJ) ACTION REQUESTED OF B/E: The Board is requested to approve a Grant Adjustment Notice (GAN) from the Governor’s Office of Crime Control and Prevention (GOCCP). The GAN changes the award period from October 1, 2013 through September 30, 2014 to October 1, 2013 through October 31, 2014. AMOUNT OF MONEY AND SOURCE: Account: 4000-474114-2252-688000-600000 BACKGROUND/EXPLANATION: On February 26, 2014, the Board authorized acceptance of the grant award for the “SART Coordination” grant. This grant funds the salary of the SART Coordinator who will work in conjunction with the Sexual Assault Response Team and aid in the effort to reduce and assist the sexual assault victims in Baltimore City. The extension allows additional time to expend all funds. The GAN is late due to late receipt of documents. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. 29 AGENDA BOARD OF ESTIMATES 10/22/2014 Police Department – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve an Agreement with Mr. Brian J. Horton. The period of the Agreement is effective upon Board approval through April 23, 2015. AMOUNT OF MONEY AND SOURCE: $35,000.00 – 1001-000000-2003-195500-603026 BACKGROUND/EXPLANATION: The Maryland Police Training Commission requests that every applicant for the position of Police Officer receive a polygraph before completing the hiring process. The combined forecast of the current economy and the Department’s attrition rate in comparison to the need to hire Police Officers impacts the Agency’s critical plan to create a qualified hiring pool of candidates and the need for the expert services of polygraph examiners. Currently, the Department has three sworn full-duty members that are qualified Polygraph Examiners and three contracted independent Consultant Qualified Expert Polygraph Examiners. The strategy to keep a continued hiring pool of applicants for the position of Police Officer requires the availability of Polygraph Examiners to conduct pre-employment screening. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 10/22/2014 Bureau of the Budget and – Federal Fund Appropriations Transfer Management Research ACTION REQUESTED OF B/E: The Board is requested to approve an appropriation adjustment order (AAO) grant fund transfer within the Baltimore City Health Department from Service 715, (Health Administration) to Service 308 (Maternal and Child Health). AMOUNT OF MONEY AND SOURCE: $393,300.00 – From: Health Department, Service 715 4000-400015-3001-568000-404001 Unallocated Federal Funds To: Health Department, Service 308 4000-475915-3080-294600-404001 Maternal and Child Health The source of funds is the grant award of Federal funds from the Maryland Family Network, Inc. that was approved for acceptance by the Board on October 8, 2014. BACKGROUND/EXPLANATION: The transfer is necessary to provide center and home-based Early Head Start services for 46 pregnant women, children 0 to 3 years of age, and their families. Initially, Federal funding was appropriated within an unallocated Federal fund account in the Fiscal 2015 Ordinance of Estimates. With this AAO, funding will be moved from the unallocated grant source, in accordance with the actual grant award. MBE/WBE PARTICIPATION: N/A 31 AGENDA BOARD OF ESTIMATES 10/22/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 33 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 32 AGENDA BOARD OF ESTIMATES 10/22/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50003541, Rental REJECTION – Vendors were solicited of Portable Chemical by posting on CitiBuy, e-Maryland Toilets Marketplace, and in local newspapers. Four bids were received and opened on July 30, 2014. All bids were deter- mined to be Non-responsive. The solicitation will be revised and advertised at a later date. (Dept. of Rec. & Pks, Dept. of Transportation, Dept. of Public Works, Etc.) 2. B50003687, Scale- Western Microsystems, $112,719.27 House Software Inc. d/b/a DesertMicro (Dept. of Public Works, Bur. of Solid Waste) MBWBOO GRANTED A WAIVER. 3. B50003711, Regular Norris Chesapeake Truck $158,492.00 Cab Dump Truck Sales, LLC (Dept. of General Services, Fleet Mgmt.) MWBOO GRANTED A WAIVER. 4. B50003749, Nikon Service Photo Supply, $ 58,555.00 D7100, Camera Kits Inc. (Police Dept.) MWBOO GRANTED A WAIVER. 33 AGENDA BOARD OF ESTIMATES 10/22/2014 Space Utilization Committee – 2nd Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the 2nd Amendment to Lease Agreement with RWN-200 East Lexington Street, LLC, landlord, for the rental of a part of the property located at 200 E. Lexington Street, consisting of approximately 3,000 square feet, and known as Suites 100 and 101 for use by the Environmental Control Board (ECB), tenant. The 2nd Amendment to Lease Agreement extends the period of the agreement through October 31, 2015. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $42,000.00 $3,500.00 Account: 1001-000000-1170-138600-603013 BACKGROUND/EXPLANATION: The leased premises will be used for offices by the Baltimore City Environmental Control Board. On August 10, 2011, the Board approved the original lease agreement for three years commencing November 1, 2011 through October 31, 2014. On November 9, 2011, the Board approved the first amendment. The original lease agreement expires on October 31, 2014. All other conditions, provisions and terms of the original agreement remain in full force and effect. The Space Utilization Committee approved this 2nd Amendment to Lease Agreement on October 8, 2014. (The 2nd Amendment to Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 10/22/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. THE ASSET STORE, LLC dba OVERSTOCK OUTLET $28,700.00 Low Bid Solicitation No. B50003797 – Bed Sets – Mattresses, Box Springs Bed Frames & Mattress Covers – Fire Department – Req. No. R675496 The period of the award is October 6, 2014 through October 5, 2015. 2. CHESAPEAKE SYSTEMS, INC. $35,745.00 Selected Source Contract No. 06000 – TV25 Upgrade – MAM Server and Cantemo Software – Mayor’s Office of Cable and Communications - Req. No. R680411. Vendor is the only available Cantemo partner able to provide the customized Media Asset Management (MAM) Server and Cantemo software and configuration services. 3. CITIZENS PHARMACY SERVICES, INC. $ 48,000.00 Renewal Contract No. 06000 – Pre-Labeled Medications – Health Department – P.O. No. P521494 On September 24, 2012, the City Purchasing Agent approved the initial award in the amount of $23,880.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $48,000.00 is an increase because the Druid STD Clinic is being added. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking, nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 35 AGENDA BOARD OF ESTIMATES 10/22/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. LANDMARC-SLIGO LLC $ 0.00 Renewal Contract No. 08000 – Sligo Pump Parts – Department of Public Works, Bureau of Solid Waste – P.O. No. P525621 On November 20, 2013, the Board approved the initial award in the amount of $100,000.00. The award contained three 1-year renewal options. This renewal in the amount of $0.00 is for the period November 20, 2014 through November 19, 2015, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 5. THE BALTIMORE AUTO SUPPLY COMPANY $ 0.00 Renewal Contract No. B50002645 – Truck Chains and Links – Fire Department – P.O. No. P522007 On November 21, 2012, the Board approved the initial award in the amount of $30,000.00. The award contained two 1-year renewal options. On November 6, 2013, the Board approved the first renewal in the amount of $30,000.00. This final renewal in the amount of $0.00 is for the period November 21, 2014 through November 20, 2015. The above amount is the City’s estimated requirement. 6. EASTERN SALT COMPANY, INC. $2,000,000.00 Renewal Contract No. B50002086 – Salt for Snow Melting – Department of Transportation – P.O. No. P518444 On October 12, 2011, the Board approved the initial award in the amount of $6,100,000.00. The award contained two 1-year renewal options. On February 5, 2014, the Board approved an increase in the amount of $2,000,000.00. This renewal in the amount of $2,000,000.00 is for the period November 1, 2014 through October 31, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. 36 AGENDA BOARD OF ESTIMATES 10/22/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MWBOO SET GOALS OF 5% MBE AND 2% WBE. Commitment MBE: Jeffreys Trucking, Inc. 5% See note below* Fallsway Construction, Co. 0% 121,654.16 5% LLC $121,654.16 5% WBE: Valentine Transportation See note below 2% MWBOO found Eastern Salt Co., Inc. in compliance on October 10, 2014 based on its plan to cure its MBE and WBE deficits. Contractor has pledged to cure its MBE and WBE deficits by using the above-named firms on its contracts with Anne Arundel, Harford and Montgomery Counties in addition to its contract with the City. MWBOO FOUND VENDOR IN COMPLIANCE. 7. TERRY L. BRUNNING d/b/a BUSINESS SERVICES $ 75,000.00 Increase Contract No. B50002556 – Major Appliances – Fire Department, Department of Public Works, etc. – P.O. No. P521627 On October 10, 2012, the Board approved the initial award in the amount of $41,265.18. The award contained two 1-year renewal options. The final renewal was approved by the Board on September 17, 2014. This increase in the amount of $75,000.00 is necessary to allow the Fire Department to purchase new appliances for kitchen renovations at the engine houses. This increase in the amount of $75,000.00 will make the award amount $226,796.96. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 37 AGENDA BOARD OF ESTIMATES 10/22/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. IPT LLC, d/b/a PAYLOCK $782,950.00 Increase Contract No. 08000 – Parking Enforcement (Self Release Smart Boots) – Department of Transportation – P.O. No. P525713 On November 20, 2013, the Board approved the initial award in the amount of $601,800.00. The award contained two 1-year renewal options. This increase in the amount of $782,950.00 is for the second year of the current term. This increase in the amount of $782,950.00 will make the award amount $1,384,750.00. The contract expires on December 31, 2016 with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 9. HD SUPPLY WATERWORKS, LIMITED PARTNERSHIP a/k/a HD SUPPLY WATERWORKS, LTD $ 60,000.00 Increase Contract No. B50003545 – Various Water Utility/Tools – Department of Public Works – Bureau of Water and Wastewater – Req. No. R662773 On September 3, 2014, the Board approved the initial award in the amount of $27,826.78. Due to an increase in the number of water main breaks, an increase in the amount of $60,000.00 is necessary to maintain supplies of water utility tools. This increase in the amount of $60,000.00 will make the award amount $87,826.78. The contract expires on September 2, 2015 with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. 38 AGENDA BOARD OF ESTIMATES 10/22/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. DONALD B. RICE EDGEWATER TIRE SERVICE TIRE TIRE CO., INC. CENTER, INC. TRUCK CENTER, INC. Cars – 1st Call Cars – 2nd Call Cars – 3rd Call Trucks & Hvy. Equip. Trucks & Hvy. Equip. Trucks & Hvy. 2nd Call 1st Call Equip. 3rd Call $700,000.00 $700,000.00 No funds requested $1,400,000.00 Increase Contract No. B50003065 – Vehicle Tires: Cars, Trucks & Heavy Equipment – General Services – Fleet Management – P.O. Nos. Various On September 18, 2013, the Board approved the initial award in the amount of $1,198,000.00. The award contained two 1-year renewal options. On June 18, 2014, the Board approved an increase in the amount of $600,000.00. This increase in the amount of $1,400,000.00 is for funding for the second year of the current term. This increase of $1,400,000.00 will make the award amount $3,198,000.00. The contract expires on September 30, 2016, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 11. GREAT WEST LIFE AND Participation Agreement ANNUITY INSURANCE COMPANY N/A and Letter Agreement Contract No. B50001019 – Provide Deferred Compensation Plan Services – Department of Finance – Req. No. N/A The Board is requested to approve and authorize execution of the following: a. Participation Agreement – State Street Bank and Trust Company Investment Funds for Tax Exempt Retirement Plans, and b. Letter Agreement – Great West Life and Annuity Insurance Company. 39 AGENDA BOARD OF ESTIMATES 10/22/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On July 15, 2009, the Board approved the initial award. The award contained two 1-year renewal options. Subsequent actions have been approved. In support of the Mayor’s Ten Year Financial Plan, five related agreements are necessary to complete the requirements to allow for the implementation of a new 401(a) Retirement Savings Plan in coordination with Segal Advisors, Inc., the Deferred Compensation Plan Consultants. On August 27, 2014, the Board approved three agreements. The Participation Agreement and Letter Agreement are the final agreements necessary to complete the implementation. The period covered is July 1, 2014 through December 31, 2017. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO SET GOALS OF 16% MBE AND 6% WBE. Commitment Performed MBE: CASI, Inc. 16% 13.4% WBE: Curry Printing & Copy Center 6% 3.9% MWBOO FOUND VENDOR IN NON-COMPLIANCE. The vendor was found non-compliant on August 19, 2014 and will be given 60 days to cure the deficit. (The Participation Agreement and Letter Agreement have been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 10/22/2014 PERSONNEL Department of Human Resources – Fire Department The Board is requested to approve the Overlap in Employment Waiver of Administrative Manual Policy 211-1 for the following 30 positions beginning October 15, 2014 for a period of up to 18 months. 1. Job Code: 41209: EMT Firefighter Grade: 311 ($34,829.00 - $55,658.00) Position Nos.: 13182, 13194, 13197, 13201, 13207, 13210, 13212, 13216, 13223, 13231, 13233, 13234, 13236, 13239, 13251, 13255, 13257, 13265, 13269, 13275, 13277, 13280, 13281, 13284, 13303, 13306, 13320, 13324, 13325, and 13326 The Fire Department in conjunction with the Bureau of Budget and Management Research is requesting authorization for an overlap in employment in excess of 20 working days to accommodate 30 new EMT Firefighters for training purposes, pending the retirement of current active members. Overlap in employment will allow the Fire Department to train EMT Firefighters to be field-ready for positions currently occupied by retirement candidates who are on extended vacation and terminal leave prior to retirement. It will promote a smoother occupational transition during this period and reduce the need for overtime hours to provide full staffing coverage. THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. 41 AGENDA BOARD OF ESTIMATES 10/22/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 1. Valerie Rogers American Public Health General $2,146.25 Assn., 142nd Annual Funds Meeting & Exposition New Orleans, LA Nov. 11-19, 2014 (Reg. Fee $485.00) The subsistence for this location is $211.00 per night. The hotel cost is $245.00 per night, plus hotel taxes of $31.14 per night. The Department is requesting additional subsistence of $34.00 per night to cover the hotel balance and $40.00 per day for meals and incidentals. Law Department 2. Mark John- The Sedona General $2,698.78 Charles Dimenna Conference All Funds Voices Meeting New Orleans, LA Nov. 4 – 9, 2014 (Reg. Fee $895.00) The subsistence rate for this location is $211.00 per night. The hotel cost is $239.00 per night plus hotel taxes of $37.52 per night. The attendee is requesting additional subsistence of $112.00 for hotel and $160.00 for food and incidentals. The registration fee in the amount of $895.00 was prepaid on a City-issued credit card. The amount to be disbursed to Mr. Dimenna is $1,803.78. The attendee will stay over an additional day at his own expense. 42 AGENDA BOARD OF ESTIMATES 10/22/2014 TRAVEL APPROVAL/REIMBURSEMENTS TRAVEL APPROVAL Name To Attend Funds Amount City Council President’s Office 3. Carl Stokes NLC University Elected $2,700.48 Leadership Officials Summit Leading Through Innovation Santa Clara, CA Aug. 12 - 18, 2014 (Reg. Fee. $849.00) Mr. Stokes traveled to Santa Clara, California on City related business. His attendance at this seminar was to gain proper understanding of how leadership and innovation can benefit Baltimore City. This request is late due to last minute changes in his schedule that allowed him the opportunity to attend. The subsistence rate for Santa Clara, California was $200.00 per night. The cost of the hotel on August 13 – 14, 2014 was $289.00 per night, plus state tax and fees of $28.65 per night. The cost of the hotel on August 15, 2014 was $279.00 per night, plus state tax and fees of $27.69. Therefore, Mr. Stokes is requesting additional subsistence of $89.00 per night for August 13 – 14, 2014 and $79.00 for August 15, 2014 to cover the costs of the hotel. The seminar was August 13 – 16, 2014. Mr. Stokes is not seeking reimbursement for the hotel stay for August 12, 2014 and August 16, 2014, as this time was for personal reasons. Mr. Stokes spent $9.79 for food. Mr. Stokes will be reimbursed $2,700.48. 43 AGENDA BOARD OF ESTIMATES 10/22/2014 TRAVEL REIMBURSEMENT Name To Attend Funds Amount City Council President’s Office – cont’d $ 578.00 – Hotel (Aug. 13-14, 2014) 279.00 – Hotel (Aug. 15, 2014) 57.30 – State tax and fees (Aug. 13-14, 2014 @$28.65/night) 27.69 – State tax and fees (Aug. 15, 2014) 525.10 – Airfare from Baltimore, MD to San Jose, CA 374.60 – Airfare from San Jose, CA to Boston, MA to Baltimore, MD 849.00 – Registration Fee 9.79 – Food $2,700.48 TRAVEL REIMBURSEMENT Department of Public Works 4. Shonte Eldridge $ 58.00 On May 7, 2014, the Board approved travel for Ms. Eldridge to attend the 2014 American Public Works Association International Public Works Congress & Exposition in Toronto, Ontario, from August 17 – 20, 2014. The original travel request used a rate lower than the allowable subsistence and did not include all costs. The attendee is requesting the baggage fee of $50.00 and airport parking of $8.00. 44 AGENDA BOARD OF ESTIMATES 10/22/2014 Parking Authority of – First Amendment to Parking Baltimore City (PABC) Agreement and Lease ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the First Amendment to Parking Agreement and Lease with 2213 McElderry Street, LLC (McElderry). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 11, 2005, the Board approved the Parking Agreement and Lease of 30 parking spaces on a surface lot, owned by the City of Baltimore, located at the northwest corner of McElderry and Madeira Streets. The period of the lease is 25 years, effective upon the date of issuance of all final, unappealable certificates of occupancy for the improvements to be constructed at 2213 McElderry Street and owned by McElderry (Start Date). McElderry pays to the City during the lease term rental payments in the amount of $1,500.00 per month ($18,000.00 per lease year). McElderry, to accommodate its prospective mortgage lender, now desires to amend the parking lease to revise the following: Section 12.1 – Assignment and Subletting. Provides McElderry the right to assign the lease for security purposes to a lender providing First Mortgage Financing to McElderry for the building located at 2213 McElderry Street upon 10 days notice to the City. Section 12.2 - Estoppel Certificates will now state that the City’s Department of Law will have the authority to agree to non-substantive changes to the form of City Estoppel requested by McElderry or by a lender providing financing to McElderry. Also, the City will provide the Lender notice of any default by McElderry. 45 AGENDA BOARD OF ESTIMATES 10/22/2014 PABC – cont’d An additional Section 12.20 - Lender’s Rights has been included. All other terms and conditions of the Lease remain in full force and effect. MBE/WBE PARTICIPATION: N/A (The First Amendment to Parking Agreement and Lease has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 10/22/2014 Bureau of Accounting and – Request for Extension - Resolution Payroll Services of Audit Findings ACTION REQUESTED OF B/E: The Board is requested to authorize a two-week extension to fully resolve the Auditor’s Findings relative to the Department of Recreation and Parks Financial Audit. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department of Finance has completed the procedures manual and has submitted it to Department of Audits for its review. The Department of Audits will go on-site to review and verify documentation to support that the resolutions of the findings have been fully implemented. A two-week extension will allow for all audit findings to be resolved. MBE/WBE PARTICIPATION: N/A 47 AGENDA BOARD OF ESTIMATES 10/22/2014 PROPOSAL AND SPECIFICATION 1. Department of Transportation - TR 11005, Replacement of Bridge No. BC 6523 – Spooks Hill Road over Cooper’s Run BIDS TO BE RECV’D: 12/03/2014 BIDS TO BE OPENED: 12/03/2014 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 48