NOTICE: Resolution effective February 05, 2014. RESOLUTION OF THE BOARD OF ESTIMATES OF BALTIMORE CITY THE REGULATION OF BOARD OF ESTIMATES MEETINGS AND PROTESTS WHEREAS, the Mayor and City Council of Baltimore, acting by and through the Board of Estimates (“Board”), pursuant to Article VI, § 1 et seq. of the Charter of Baltimore City, 1996 Edition, as amended (HEREIN after referred to as “Charter”), is responsible for formulating and executing the fiscal policy of the City, approvals of settlements, acquisitions and dispositions of real property, awarding contracts and supervising purchasing by the City; and other duties as prescribed in the Charter; and WHEREAS, the Board, pursuant to Article VI, § 1 of the Charter is composed of the Mayor, President of the City Council, Comptroller, City Solicitor, and Director of Public Works, and the President of the City Council shall be President of the Board, and one of the members shall act as Secretary; and WHEREAS, the members of the Board meet in public forum each Wednesday at 9:00 a.m. (unless in periodic recess) in the Hyman Pressman Hearing Room to conduct the business of government; and WHEREAS, the Board, pursuant to Article VI, § 2 et seq. of the Charter, may promulgate rules and regulations and summon before it heads of departments, bureaus or divisions, municipal officers, and members of commissions and boards; and WHEREAS, in the interest of promoting better government, order and efficiency the Board wishes to establish certain rules, applicable to all private individuals, business entities, fraternal organizations, special interest groups, associations and other entities, etc. (HEREIN after collectively referred to as “entity”) who wish to speak at the meetings of the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ESTIMATES OF BALTIMORE CITY, that the following rules for the conduct of Board meetings be formally adopted by the Board to apply to all issues to be acted upon, considered, noted, or received at any given meeting: 1. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. 2. Requests to speak on matters submitted to the Board for its information, notation or status report from a previous Board action may be heard at the discretion of the President of the Board. This rule does not preclude the submitting agency from orally presenting the report or matter at the meeting of the Board. 3. Matters may be protested by any entity directly and specifically affected by a pending matter or decision of the Board. The person or entity must submit a written protest of that matter or pending decision. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. 4. An entity affected by the disposition of the matter in a way different than an average taxpayer or citizen and who so specifies to the satisfaction of the Board may have their protest heard and considered by the Board. However, the President of the Board reserves the right to call a person or organization to give testimony that he/she determines furthers the effective and fair decision making process of the Board. Protests filed by persons not affected by the disposition of the matter in a way different than an average taxpayer or citizen will be handled and responded to as may be determined by the Clerk of the Board. 5. Protests may be submitted, orally presented and argued by representatives or entities directly impacted by a matter or pending decision before the Board. A Procurement Lobbyist, as defined by Part II, Sec. 8-8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. If any member of the Board has sufficient information to determine that Section 8-12 has not been complied with, he or she may make a complaint to the Board of Ethics. 6. The President of the Board shall have the right to limit all speakers to items and issues on the Board agenda, as well as provide a maximum time limit available to a speaker who wishes to address the Board. 7. In the interest of promoting order and efficiency of hearings, persons who are disruptive to the hearing may be required to leave the hearing room. 8. A copy of this Resolution shall be posted in the Department of Legislative Reference, the President of the Board’s web site, and the Secretary to the Board’s web site and shall be included in all Solicitations. 9. This Resolution shall apply to all Board meetings which are convened two (2) weeks or more after its formal adoption. BOARD OF ESTIMATES’ AGENDA – APRIL 16, 2014 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: Abel Recon, LLC $ 7,416,000.00 Aaron Enterprises, Inc. $ 8,000,000.00 CCTV Master, LLC $ 1,500,000.00 Deca, Inc. $ 8,000,000.00 HGS, LLC d/b/a Angler Environmental $ 30,483,000.00 King Construction, Inc. $ 2,115,000.00 Live Green Landscape Associates, $ 1,500,000.00 LLC Michael F. Ronca & Sons, Inc. $ 77,796,000.00 PDI-Sheetz Construction Corporation $ 1,500,000.00 P & P Sewer Techs, Inc. $ 1,500,000.00 PIM Corporation $ 8,000,000.00 Power Component Systems, Inc. $ 8,000,000.00 PowerMax, Inc. $ 2,709,000.00 R.F. Warder, Inc. $ 6,426,000.00 Sparks Quality Fence Co. $ 918,000.00 Tutor Perini Corp. $868,806,000.00 AGENDA BOARD OF ESTIMATES 04/16/2014 BOARDS AND COMMISSIONS – cont’d 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Allen & Shariff Engineering, LLC Engineer Alvi Associates, Inc. Engineer Crabtree, Rohrbaugh & Associates, Architect Architects DOO Consulting, LLC Architect Hillis-Carnes Engineering Associates, Inc. Engineer Holbert Apple Associates, Inc. Engineer MIN Engineering, Inc. Engineer Oasis Design Group, Inc. Landscape Architect Penza Bailey Architects Architect 2 AGENDA BOARD OF ESTIMATES 04/16/2014 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 4 - 8 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 3 AGENDA BOARD OF ESTIMATES 04/16/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $ 31.78 9910-994001-9600 9910-902879-9601 20th EDF Constr. Reserve Commercial Re- Unallocated Reserve vitalization 5,136.00 9910-902483-9600 9910-903483-9601 21st EDF Constr. Reserve S. Balto. Ind. & S. Balto. Ind. Coml. Dev. & Coml. Dev. 125.00 9910-903354-9600 9910-904354-9601 nd 22 EDF Constr. Reserve W. Balto. Ind. & W. Balto. Ind. Coml. Dev. & Coml. Dev. 2,090.00 9910-905575-9600 9910-906575-9601 22nd EDF Constr. Reserve E. Balto. Ind. & E. Balto. Ind. Coml. Dev. & Coml. Dev. 10,997.50 9910-913990-9600 9910-902879-9601 23rd EDF Constr. Reserve Coml. Revit. $18,380.28 Coml. Revit. This transfer will provide funds to reimburse Baltimore Development Corporation for eligible capital expenses for the month ending November 30, 2013. 4 AGENDA BOARD OF ESTIMATES 04/16/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 2. $ 32.05 9910-994001-9600 9910-902879-9601 20th EDF Constr. Reserve Commercial Re- Unallocated Reserve vitalization 5,837.00 9910-902483-9600 9910-903483-9601 21st EDF Constr. Reserve S. Balto. Ind. & S. Balto. Ind. Coml. Dev. & Coml. Dev. 7,378.00 9910-903354-9600 9910-904354-9601 21st EDF Constr. Reserve W. Balto. Ind. & W. Balto. Ind. Coml. Dev. & Coml. Dev. 989.00 9910-904115-9600 9910-906835-9603 nd 22 EDF Constr. Reserve Westside Project West Side Init. Initiative 6,000.00 9910-913990-9600 9910-902879-9601 23rd EDF Constr. Reserve Coml. Revit. $20,236.05 Coml. Revit. This transfer will provide funds to reimburse Baltimore Development Corporation for eligible capital expenses for the month ending December 31, 2013. 5 AGENDA BOARD OF ESTIMATES 04/16/2014 TRANSFERS OF FUNDS AMOUNT TO ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 3. $ 33.28 9910-994001-9600 9910-902879-9601 20th EDF Constr. Reserve Commercial Re- Unallocated Reserve vitalization 185.00 9910-902483-9600 9910-903483-9601 21st EDF Constr. Reserve S. Balto. Ind. & S. Balto. Ind. Coml. Dev. & Coml. Dev. 3,795.00 9910-903354-9600 9910-902879-9601 21st EDF Constr. Reserve Commerical Re- W. Balto. Ind. vitalization & Coml. Dev. 125.00 9910-903354-9600 9910-904354-9601 22nd EDF Constr. Reserve W. Balto. Ind. & W. Balto. Ind. Coml. Dev. & Coml. Dev. 4,832.00 9910-905575-9600 9910-906575-9601 22nd EDF Constr. Reserve E. Balto. Ind. & E. Balto. Ind. Coml. Dev. & Coml. Dev. 6,111.47 9910-913900-9600 9910-902879-9601 23rd EDF Constr. Reserve Coml. Revit. $15,081.75 Coml. Revit. This transfer will provide funds to reimburse Baltimore Development Corporation for eligible capital expenses for the month ending January 31, 2014. 6 AGENDA BOARD OF ESTIMATES 04/16/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 4. $ 29.12 9910-994001-9600 9910-902879-9601 20th EDF Construction Res. Coml. Revit. Unallocated Reserve 8,565.00 9910-902483-9600 9910-903483-9601 st 21 EDF Construction Res. S. Balto. Ind. & S. Balto. Ind. & Coml. Dev. Coml. Dev. 250.00 9910-903354-9600 9910-904354-9601 nd 22 EDF Construction Res. W. Balto. Ind. & $ 8,844.12 W. Balto. Ind. & & Coml. Dev. Coml. Dev. This transfer will provide funds to reimburse Baltimore Development Corporation for eligible capital expenses for the month ending February 28, 2014. Department of Housing and Community Development 5. $200,000.00 9910-943003-9608 9910-914015-9607 24th Econ. Pratt Street Pratt Street Dev. Bonds Phase II – Reserve Phase II This transfer will provide funds needed by Downtown Partnership to implement the designed improvements to the 400 block of Pratt Street. This is another implementation of the Pratt Street Master Plan and is being constructed in conjunction with the Department of Transportation. 7 AGENDA BOARD OF ESTIMATES 04/16/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 6. $ 85,000.00 9950-910700-9507 9950-911700-9506-2 MVR Constr. Reserve Contingency – Edison Hwy. over Edison Hwy. over Amtrak Amtrak This transfer will cover the deficit in the account and fund the account for the Design and Construction Phase Agreement, National Railroad Passenger Corporation - Rehabilitation of the Edison Street Highway Bridge. 8 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 18 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on March 26, and April 2, 2014. 9 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 4600 Curtis Avenue TMN Enterprises, Retain flat sign Inc. Inc. 16’ x 3’, one exhaust vent Annual charge: $137.50 2. 415 W. Baltimore Balti-West 400, One double face Street LLC electric sign 7’1” x 2½’ Annual charge: $140.60 3. 1051 S. Charles 1051 S. Charles Retain flat sign Street Street, LLC 16’ x 1½’, one bracket sign 1½’ x 1½’, one banner sign 7’ x 2’, and four gooseneck lights Annual charge: $193.50 4. 5428 Harford Road Maverick 5428 Retain single Harford, LLC face electric sign 26’ x 3’ Annual charge: $218.40 10 AGENDA BOARD OF ESTIMATES 04/16/2014 Dept. of General Services – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 5. 2263 Reisterstown Garcia Davis Retain awning 10’ Road x 2’, four fluorescent tubes Annual charge: $140.80 Since no protests were received, there are no objections to approval. 11 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of General Services - Developer’s Agreement No. 1338 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Developer’s Agreement No. 1338, with Bio-Medical Applications of Maryland, Inc., developer. AMOUNT OF MONEY AND SOURCE: $16,150.00 BACKGROUND/EXPLANATION: The organization needs to install new water service to its proposed construction located at 2801 Greenmount Avenue. This Developer’s Agreement will allow Bio-Medical Applications of Maryland, Inc. to do its own installation in accordance with Baltimore City Standards. An Irrevocable Letter of Credit in the amount of $16,150.00 has been issued to Bio-Medical Applications of Maryland, Inc. which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The Developer’s Agreement has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing and – Transfer of LIFE- Community Development TO-DATE Sick Leave The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Shanikka Cooper. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Karon Moore 3 Marva E. Allette 1 Anita C. Buckson 2 Earnestine Carter 2 Karen Gilmore 2 Michael A. Guye 3 Olusegun Edidi 3 Mandy Breedlove 3 LaTosha Robertson 1 Rashelle Celestin 3 Tanya Frazier 3 TOTAL: 26 THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 13 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing and – Acquisition by Gift Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property leasehold interest in 28 S. Augusta Avenue as a gift from Ms. Donna Pulsipher and Mr. Brent Pulsipher, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: The owners of the property agree to pay for any title work and all associated settlement costs, not to exceed $600.00. Thus, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD’s Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore’s neighborhoods. Ms. Donna Pulsipher and Mr. Brent Pulsipher have offered to donate to the City title to the property located at 28 S. Augusta Avenue. The City will receive clear and marketable title to the property, SUBJECT only to certain City liens. Acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens total approximately $3,211.82 and are itemized as follows: 14 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD – cont’d 28 S. Augusta Avenue Cumulative Real Property Taxes 2013-2014 Total Tax $3,174.20 Interest/Penalties 37.62 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $3,211.82 The municipal liens, other than current water bills, will be administratively abated after settlement. MBE/WBE PARTICIPATION: N/A 15 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing and – Acquisition by Gift Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property fee simple interest in 601 N. Glover Street and 806 McCabe Avenue as a gift from Rebuild America, Inc., SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Rebuild America, Inc. agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 per property. Thus, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD’s Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore’s neighborhoods. Rebuild America, Inc. has offered to donate to the City, title to the properties located at 601 N. Glover Street and 806 McCabe Avenue. The City will receive clear and marketable title to the properties, SUBJECT only to certain City liens. Acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens total approximately $962.07 on 601 N. Glover Street and $8,078.08 on 806 McCabe Avenue and are itemized as follows: 16 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD – cont’d 601 N. Glover Street Cumulative Real Property Taxes 2013-2014 Total Tax $ 483.48 Interest/Penalties 113.52 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 219.47 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 145.60 Total Municipal Liens $ 962.07 806 McCabe Avenue Cumulative Real Property Taxes 2013-2014 Total Tax $1,424.66 Interest/Penalties 166.92 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 464.10 Metered Water (Tax Sale) 0.00 Environmental Citation 5,700.00 Alley Paving Bill 0.00 Rental Registration 322.40 Total Municipal Liens $8,078.08 The municipal liens, other than current water bills, will be administratively abated after settlement. MBE/WBE PARTICIPATION: N/A 17 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing and – Acquisition by Gift Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition by gift of the leasehold interest in 1430 McCulloh Street and the fee simple interest in 1511 E. Lafayette Avenue from Mr. Roland Lane, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Lane agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 per property. Thus, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD’s Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore’s neighborhoods. Mr. Lane has offered to donate to the City title to the properties located at 1430 McCulloh Street and 1511 E. Lafayette Avenue. The City will receive clear and marketable title to the property, SUBJECT only to certain City liens. Acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens total approximately $923.71 on 1430 McCulloh and $552.11 on 1511 E. Lafayette Avenue and are itemized as follows: 18 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD – cont’d 1430 McCulloh Street Cumulative Real Property Taxes 2013-2014 Total Tax $ 141.60 Interest/Penalties 16.62 Other 11.05 Tax Sale Interest 0.00 Miscellaneous Bills 136.84 Metered Water (Tax Sale) 0.00 Environmental Citation 500.00 Alley Paving Bill 0.00 Rental Registration 117.60 Total Municipal Liens $ 923.71 1511 E. Layette Avenue Cumulative Real Property Taxes 2013-2014 Total Tax $ 354.00 Interest/Penalties 41.46 Other 11.05 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 145.60 Total Municipal Liens $ 552.11 The municipal liens, other than current water bills, will be administratively abated after settlement. MBE/WBE PARTICIPATION: N/A 19 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with Ms. Rita Turner and Mr. Ryan Donnelly, developers, for the sale of the City-owned properties located at 2602 and 2604 Shirley Avenue. AMOUNT OF MONEY AND SOURCE: $1,000.00 – 2602 Shirley Avenue 2,000.00 – 2604 Shirley Avenue $3,000.00 – Purchase Price BACKGROUND/EXPLANATION: The City will convey all of its rights, title, and interest in 2602 and 2604 Shirley Avenue to Ms. Turner and Mr. Donnelly. Ms. Turner and Mr. Donnelly will purchase the vacant lots known as 2602 and 2604 Shirley Avenue from the City for use as garden space. The property is located within the Park Heights community. The purchase price and improvements to the site will be financed through private sources. The authority to sell these properties is within Article 13, § 2-7 (h) (2) (ii) (C) of the Baltimore City Code. Pursuant to the City’s Appraisal Policy, “unimproved property with an assessed value of $2,500.00 or less will not require an appraisal.” The vacant lots located at 2602 and 2604 Shirley Avenue have been assessed for $1,000.00 each and are being sold at and above the assessed values. The vacant lot at 2602 is being sold for $1,000.00 and 2604 Shirley Avenue is being sold for $2,000.00. 20 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD – cont’d MBE/WBE PARTICIPATION: The developers will purchase the properties for a price that is less than $50,000.00 and will receive no. City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing & - Debt Forgiveness of a Purchase Money Community Development Mortgage and Loan Assumption for Home Investment Partnerships Program Loan - Alcott Place Senior Apartments ACTION REQUESTED OF B/E: The Board is requested to approve and authorize forgiveness of a prior City loan to Alcott Place Limited Partnership and approve the assumption of a Home Investment Partnerships Program loan by Alcott Place, LLC. The Board is also requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: (All amounts are approximate) SOURCES USES SOURCES USES 4% LIHTC $2,338,318.00 Acquisition & Related Costs $2,956,917.00 CDA/Tax Exempt Bonds 1,190,000.00 Construction 2,936,854.00 MD DHCD/MHRP 1,376,093.00 Fees Related to Construction 423,360.00 MD DHCD/MEEHA-EmPOWER 94,236.00 Financing Fees 630,715.00 (Assumed Debt) Developer's Fee 741,091.00 MD DHCD/RHPP 1,425,057.00 Syndication Costs 72,377.00 HOME Loan 1,331,862.00 Guarantees/Reserves $ 294,058.00 Deferred Fee 119,868.00 Interim Income 80,000.00 Transferred RFR $ 99,938.00 TOTAL $8,055,372.00 TOTAL $8,055,372.00 No additional City Funds are being requested. BACKGROUND/EXPLANATION: In 1989, the Mayor and City Council of Baltimore (the City) conveyed the former elementary school building #59, Louisa May Alcott, to Alcott Place Limited Partnership (the Owner). The former school is located at 2702 and 2701 through 2705 Keyworth Avenue, on the corner of Keyworth Avenue and Reisterstown Road, a major thoroughfare within the Park Heights community of Baltimore City. The property was redeveloped as the Alcott Place Senior Apartments. 22 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD - cont’d The building contains approximately 22,000 square feet. As part of the acquisition, the City made to the Owner a Purchase Money Mortgage loan in the original principal amount of $65,999.00 (the City PMM Loan). The City PMM Loan had a term of 20 years and provided that it shall be forgiven at maturity provided no event of default had occurred. The City also made a loan in the aggregate principal amount of $305,000.00 to the Owner from CDBG funds (the City CDBG Loan). The City CDBG Loan has a term of 40 years, accrues interest at the rate of 6% per annum, and defers payments of principal and interest until the end of the term. In 1990, the Owner rehabilitated and converted the building into 44 rental units of elderly apartments (the Original Project). In addition to the City PMM Loan and the City CDBG Loan, the Original Project was financed through a combination of private and State loans coupled with 4% Low Income Housing Tax Credits (LIHTC). When the Original Project was completed, the first-lien position was shared by Baltimore Community Lending, Inc. (BCL), formerly the Community Development Finance Corporation, which made a construction loan in the original principal amount of $825,000.00 (the BCL Loan), and Maryland Department of Housing and Community Development (MD DHCD), which provided a loan in the original principal amount of $1,300,000.00 (the RHPP Loan). The BCL Loan and the RHPP Loan each accrued interest at a rate of 1% per annum, provided that under certain circumstances, the interest could be increased to 3% per annum, and matured in 2021. Repayment of the RHPP Loan was based on 49% of surplus cash; repayment of the BCL Loan was based on 31% of surplus cash. At this time, the City PMM Loan and the City CDBG Loan were subordinated to the BCL Loan and the RHPP Loan. Finally, two separate housing assistance payment contracts provided rental subsidy. After the initial tax credit compliance period expired in 2006, the building required much needed repairs. The Owner requested assistance from the City to make certain improvements, which included systems, appliance and hardware replacement and upgrades, major roof repair and common area improvements and alterations that were required to come into compliance with Section 504 and Americans with Disabilities Act. 23 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD - cont’d On January 10, 2007, the Board approved a HOME Investment Partnerships Program loan in an amount not to exceed $1,320,000.00 (the HOME Loan) to make such repairs. The HOME Loan is subordinate to the previously described debt, has a permanent loan period of thirty years (commencing at the end of the construction), bears interest at a rate of 1% per annum, and is due and owing at the end of the permanent loan period. As part of the 2007 upgrade, there was a reorganization of the two entities that made up the general partner of the Owner: Carter Development Corporation, which was owned by Savannah Development Corporation (Savannah Development), withdrew from the general partnership entity, and the interest in the Keyworth Alcott Corporation, owned by Struever Bros., Eccles and Rouse, Inc. was conveyed to Savannah Development. In or after 2009, the City PMM Loan was forgiven pursuant to its terms. Over the past 24 months, Ms. Betty Jean Murphy (the Owner's principal) has expressed a strong interest to divest herself of the property and the associated liabilities. She has agreed to sell the project to Alcott Place, LLC (the Borrower). The Borrower is a Maryland limited liability company controlled by Pax-Edwards, LLC (Pax-Edwards), which in turn is jointly owned by Mr. Jeff Paxon and Severn Development Company (Severn Development). Severn Development has successfully produced in excess 1,000 affordable rental units throughout Maryland. The Borrower has proposed to complete the necessary upgrades and add an additional seven units within the building. Upon completion, the project will provide 51 one and two bedroom units of senior housing restricted to individuals earning 50% to 60% of the Area Median Income (AMI). In order to finance this new component, the following restructuring is proposed. 24 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD - cont’d First, the Borrower will make a partial payment in the amount of $400,000.00 (BCL Partial Payment) on the BCL Loan, which is currently estimated to have approximately $1,018,499.00 outstanding, and in return, BCL will forgive the remainder (approximately $618,499.00). One-half ($200,000.00) of the BCL Partial Payment will be funded from state sources described below and the remainder ($200,000.00) will be contributed by Pax-Edwards outside of the Project budget. Second, the Borrower will (i) assume the RHPP Loan(including all accrued interest, which is approximately $1,425,057.00), (ii) enter into a new loan with MD DHCD from its MHRP program in the amount set forth above (MRPP Loan), (iii) enter into a new loan from the MD DHCD's EmPOWER program in the amount set forth above (EmPOWER Loan), and (iv) receive tax-exempt bond financing from the Maryland Community Development Administration (CDA) in the amount set forth above (Bond Loan). The RHPP Loan, MHRP Loan and the EmPOWER Loan are each expected to accrue interest at 0% per annum and have a term of 40 years following construction completion. The terms of the Bond Loan will be based on market conditions, and the Bond Loan allows the developer to receive 4% low-income housing tax credits. The Bond Loan and the RHPP loan will require monthly payments of principal and interest, provided, however, in the event that the Borrower loses the benefit of the existing project-based housing assistance payment contracts, repayment of the RHPP loan will be paid out of surplus cash in accordance with the document terms to be negotiated by the parties. The MHRP Loan will also be repaid out of surplus cash (after payments due on the RHPP loan if the Borrower loses the benefit of the existing project-based housing assistance payment contracts) in accordance with the document terms to be negotiated by the parties. Payment requirements for the EmPOWER Loan will be deferred until maturity. Third, the Borrower has agreed to assume the HOME Loan (including all interest accrued) if the City will agree to forgive the City CDBG Loan and all accrued interest, which is approximately $711,185.00. 25 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD - cont’d The City and the Borrower have also agreed to modify the terms of the HOME Loan so that the maturity date of the HOME Loan is no earlier than the maturity date of the state loans and the interest rate on the HOME Loan will be the applicable federal rate at the time of closing. The HOME Loan will remain on the property in the subordinate position to all other debt. Principal and interest payments will be made on an annual basis from surplus cash flow after payment of all required debt service on the superior loans in accordance with terms to be negotiated between the City and the Borrower. Any un-payable principal and interest payments will accrue and be deferred and will be due at the end of the loan term. CITY BENEFITS: The property is in need of further rehabilitation and new ownership which will put the property on strong financial footing going forward. The goal of the restructuring is to maintain the long term viability of the project as an affordable housing asset that serves seniors in the Park Heights neighborhood. The project’s current debt far exceeds the appraised value of the property. In order for CDA to issue the bonds necessary to recapitalize the property, it is necessary to forgive certain debts or else the redevelopment would not be feasible. The proposed forgiveness of the City CDBG Loan will not terminate the regulatory restrictions associated with the HOME Loan so the original 44 units will continue to be rented to individuals with incomes at or below 60% AMI in accordance with the rules governing the HOME program. The City will further benefit from this by preserving the affordable rental units which should catalyze further development in the Park Heights community, which has suffered from severe disinvestment. An appraisal was prepared on June 7, 2003, for CDA by Karen Belinko Appraisals, LLC. The “As Proposed” Value at Income- Restricted Rents Assuming Stabilized Occupancy is $2,503,500.00. Receiving an appraised value below the total cost of the completed project is common in transactions involving production of affordable housing such as this. Since the reduced rents decrease the appraised value, the combined debt is well under the appraised value. The DHCD is comfortable recommending the transaction under these circumstances. 26 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing and - Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with TDO Holdings, LLC, Developer, for the sale of the City-owned properties located at 1011 E. Preston Street and 704 E. 21st Street. AMOUNT OF MONEY AND SOURCE: $ 5,000.00 - 1011 E. Preston Street 5,000.00 - 704 E. 21st Street $10,000.00 - Purchase Price BACKGROUND/EXPLANATION: The project will consist of the City-owned vacant buildings to be rehabilitated and maintained as single-family low to middle income rental properties. The properties are located in the Oliver and Baltimore Midway Neighborhoods, respectively. The purchase price and improvements to the site will be financed through private funding. The authority to sell these properties, is given under Baltimore City Code, Article 13, § 2-7(h) of the Baltimore City Code. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE WAIVER VALUATION PRICE: The properties are being sold for $5,000.00 each for a total of $10,000.00. The Waiver Valuation Process determined the price to be $7,000.00 for each property, totaling $14,000.00. The properties are in far worse condition than many of the comparable properties in the area. The sale of these vacant properties at a price below the Waiver Valuation price will be a specific benefit to the immediate community, eliminate blight, create jobs during reconstruction and the property will be reoccupied and returned to the tax rolls. 27 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD - cont’d MBE/WBE PARTICIPATION: The developer will purchase the properties for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing and - Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement with Milestone, Inc., developer, for the sale of the City-owned property located at 5233 Reisterstown Road, Block 4543, Lot 014. AMOUNT OF MONEY AND SOURCE: $2,000.00 – Purchase Price BACKGROUND/EXPLANATION: The developer will be using private funds to pay for the acquisition and rehabilitation of the property. The DHCD’s Land Resources Division, on behalf of the City, strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use, thereby improving Baltimore’s neighborhoods. The City has agreed to convey the property known as 5233 Reisterstown Road to Milestone, Inc. The City may dispose of the 5233 Reisterstown Road by virtue of the following legal authorities: Article 28, Subtitle 8 of the Baltimore City Code (2011 Edition); and Article 13 § 2-7 (h) of the Baltimore City Code. The property was journalized and approved for sale on December 22, 2010. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BY AUCTION: The property was sold for $2,000.00 via auction. Pursuant to the appraisal policy under, “Exceptions to Requiring an Appraisal,” no appraisal is required for the sale of properties under an approved Board of Estimates Policy, which allows for an alternative method in determining value such as a Broker Price 29 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD – cont’d Opinion, will not require an appraisal. The sale of City-owned property via auction was approved on November 3, 2010. MBE/WBE PARTICIPATION: The developer will purchase this property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Housing and - Community Development Block Community Development Grant Agreements The Board is requested to approve and authorize execution of the Community Development Block Grant (CDBG) Agreements. 1. MORGAN STATE UNIVERSITY $ 42,930.00 (MSU) Account: 2089-208914-5930-434380-603051 The purpose of the agreement is to support MSU’s Institute for Urban Research (IUR) Community Development Resource Center (CDRC). The IUR/CDRC will provide a broad range of technical assistance, research support and information dissemination. Specifically, the IUR/CDRC will produce special reports for the Cherry Hill and Washington Village neighborhoods that will contain administrative data and up- to-date statistics to provide in-depth analysis, as well as challenges and opportunities that confront the selected neighborhoods. In addition, two half-day seminars will be conducted for Baltimore City communities covering topics that will assist in community development efforts. The period of the agreement is March 1, 2014 through February 28, 2015. 2. CASA de MARYLAND, INC. $140,000.00 Accounts: 2089-208914-5930-426426-603051 $ 71,355.04 2089-208914-5930-426434-603051 $ 54,926.86 2089-208914-5930-426429-603051 $ 13,718.10 The organization will provide a variety of public services to day labors and low-wage workers, including permanent and temporary employment placement services, educational programs, information and referral services, legal services, representation, and workshops. These services will be provided through the Baltimore Welcome Center located at 2224 E. Fayette Street. The period of the agreement is July 1, 2013 through June 30, 2014. 31 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD – cont’d FOR FY 2014, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $22,127.00. MBE: $5,974.00 WBE: $2,212.00 3. NEIGHBORHOOD HOUSING SERVICES OF $346,750.00 BALTIMORE, INC. (NHS) Accounts: 2089-208914-5930-433562-603051 $177,000.00 2089-208914-5930-433583-603051 $ 8,020.00 2089-208914-5930-433581-603051 $ 49,730.00 2089-208914-5930-433591-603051 $112,000.00 Under this agreement the NHS will provide public information, housing counseling and rehabilitation services including owner-occupancy, rehabilitation loan under- writing and the development of rehabilitation specifications. The NHS will service each loan. The period of the agreement is September 1, 2013 through August 31, 2014. FOR FY 2014, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $28,000.00. MBE: $7,560.00 WBE: $2,800.00 On June 26, 2013, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2013 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnerships (HOME) 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for People with AIDS (HOPWA) 32 AGENDA BOARD OF ESTIMATES 04/16/2014 DHCD – cont’d The DHCD began negotiating and processing the CDBG agreements effective July 1, 2013 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 04/16/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development – Options 1. CE Realty, LLC 939 N. Collington G/R $ 240.00 Ave. $36.00 2. Debra Miller 1713 Ellsworth St. G/R $ 200.00 $30.00 Funds are available in account 9910-906409-9588-900000-704040, EBDI Project, Phase II. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD - Condemnations 3. Ruth Gorham 1826 E. Biddle St. F/S $12,345.00 Funds are available in account 9910-906409-9588-900000-704040, EBDI Project, Phase II. 4. Lillian & Jesse 2064 E. Eager St. G/R $ 240.00 Masson $36.00 Funds are available in account 9910-906409-9588-900000-704040, EBDI Project. The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for this property. 34 AGENDA BOARD OF ESTIMATES 04/16/2014 Baltimore Development Corporation – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with Inland Waters Pollution Control, Inc. (IWPC), tenant, for the rental of a portion of the property known as 2901 Druid Hill Park Drive, Suites A44, at the Business Center @ Park Circle, consisting of approximately 442 square feet. The period of the agreement is April 1, 2014 through March 31, 2015, with one 1-year renewal option. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments $7,956.00 $663.00 The lessee will have the option to renew for one additional one- year term. The annual rent will be increased annually by an amount equal to 4% of the annual rent each year of the renewal term beginning with the anniversary date of the lease. BACKGROUND/EXPLANATION: The IWPC is a national company based in Detroit, Michigan with a regional office in Beltsville, Maryland. The IWPC does infrastructure rehabilitation work for various clients and will be working with the Department of Public Works (DPW) SC 907 Project. The premises will be utilized as the Project Management Team Office to coordinate daily activities with the DPW inspection team. The space is leased on an “as is” basis. The tenant will be responsible for any improvements or build out of the premises. All other landlord services such as utilities, limited jani- torial services, maintenance and repairs to the premises are included in the base rent. 35 AGENDA BOARD OF ESTIMATES 04/16/2014 BDC – cont’d In addition, the tenant is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under the insurance policies. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 04/16/2014 Mayor’s Office on Criminal – Interagency Agreement Justice (MOCJ) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Interagency Agreement with the Office of the State’s Attorney for Baltimore City. The period of agreement is July 1, 2014 through June 30, 2015. AMOUNT OF MONEY AND SOURCE: $55,440.00 - 4000-472013-2252-694206-607001 BACKGROUND/EXPLANATION: On September 12, 2012, the Board approved the grant award from the U.S. Department of Justice for the JAG VIII. Funded by this grant, the Office of the State’s Attorney will utilize current cellular technology to enhance the ability to communicate with defense attorneys, police officers, victims, and witnesses related to court cases. APPROVED FOR FUNDS BY FINANCE (The Interagency Agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Transportation – License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a License Agreement with the Maryland Jockey Club of Baltimore City, Inc. The period of the agreement is effective upon Board approval for five years with two 5-year renewal options. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department of Transportation desires to enter into a License Agreement with the Maryland Jockey Club of Baltimore, Inc. to secure parking for nearby residents during Phase II and III Snow Emergency. One thousand unmarked parking spaces located at Belvedere Avenue and Park Heights Avenue will be utilized by residents in this area until the snow emergency has been down- graded to Phase I. (The License Agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Transportation – Design and Construction Phase Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Design and Construction Phase Agreement with the National Railroad Passenger Corporation (AMTRAK). The period of the Agreement is effective upon Board approval and will remain in full force until the construction of the Edison Street Highway Bridge is complete. AMOUNT OF MONEY AND SOURCE: $49,984.00 – 9950-911700-9506-900010-707032 BACKGROUND/EXPLANATION: The Department of Transportation desires to enter into a Design and Construction Phase Agreement with the National Railroad Passenger Corporation (AMTRAK) to rehabilitate the Edison Street Highway Bridge referred to by Amtrak as O.H. Bridge 93.23 located between E. Monument Street and E. Biddle Street. The City is in the design phase of the project and is desirous of finalizing the design and commencing the construction phase. The City also desires that AMTRAK perform various services that include, but are not limited to plan review, inspection services, and flagging. The Department will be responsible for funding the entire cost of the Project, including the cost of Amtrak’s services. APPROVED FOR FUNDS BY FINANCE (The Design and Construction Phase Agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 04/16/2014 Law Department – Claim Settlements The Board is requested to approve the settlements of the following claims. The settlements have been reviewed and approved by the Settlement Committee of the Law Department. 1. John Bonkowski v. Det. McSpadden $75,000.00 and Sgt. Harvey Martini Account: 1001-000000-2041-19550-603070 2. Elizabeth Murphy, et al. v. Baltimore $35,000.00 City Board of School Commissioners, et al. Account: 2036-000000-1752-175200-603070 The Law Department, on behalf of the Legal Counsel for the Baltimore City Board of School Commissioners, requests authorization to approve this settlement. The settlements have been approved by the Settlement Committee of the Law Department. (The Settlement Agreements and Releases have been approved by the Law Department as to form and legal sufficiency.) APPROVED FOR FUNDS BY FINANCE 40 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – Agreements The Board is requested to approve and authorize execution of the various Agreements. The period of the Agreement is January 1, 2014 through December 31, 2014, unless otherwise indicated. 1. BON SECOURS BALTIMORE HEALTH $ 90,000.00 CORPORATION Account: 4000-499014-3023-513201-603051 The organization will provide 3,000 HIV tests for all patients with reactive rapid HIV tests, ensure the provision of HIV test results to all patients, provide post-test prevention counseling to patients newly diagnosed with HIV, link patients to HIV medical care, and refer all patients newly diagnosed for Partner Services to Baltimore City Health Department. Services will also include actively re-linking previously diagnosed patients who are currently not in medical care and complying with all HIV testing, reporting, documentation requirements and submission of data. MWBOO GRANTED A WAIVER. 2. THE AFTER-SCHOOL INSTITUTE, INC. (TASI) $ 25,000.00 Account: 4000-499014-3023-513200-603051 TASI will provide services in the area of an annual Youth Summit to increase awareness, knowledge, risk-reduction measures and change in behavior that leads to the prevention of new HIV infections among African American youth in Baltimore City. 41 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – cont’d 3. AIDS ACTION BALTIMORE, INC. $ 72,750.00 Account: 4000-499014-3023-513200-603051 The organization will provide services to help prevent new HIV infections among transgender persons and their partners in Baltimore City. Positive wellness and renewal (POWER) provides the structure for the delivery of individual level intervention services delivered in this project. POWER combines traditional case management and client-centered prevention counseling to provide highly individualized and intensive support for behavioral change. MWBOO GRANTED A WAIVER. The Agreements are late because of budget negotiations and the need to obtain an acceptable scope of services. 4. THE UNIVERSITY OF MARYLAND, BALTIMORE $147,881.00 (UMB) Accounts: 4000-427114-3080-294304-603051 $ 63,117.00 4000-428214-3080-294304-603051 $ 84,764.00 The UMB will provide services in the Premature Infant Development Enrichment Program (PRIDE2). Maryland’s PRIDE2 program is a collaborative endeavor between the Department of Pediatrics at the University of Maryland, Baltimore and the Baltimore Infants & Toddlers Program (BITP). The purpose of Maryland’s PRIDE2 is to provide a collaborative effort of identifications, evaluation and service coordination for the BITP eligible infants in the University of Maryland Hospital for Children (UMHC) Neonatal Intensive Care Unit (NICU) and Mercy NICU, or who attend the UMHC NICU follow-up clinic. The period of the Agreement is July 1, 2013 through June 30, 2014. 42 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – cont’d The Agreement is late because of a delay in the completion of required documentation. MWBOO GRANTED A WAIVER. 5. THE JOHNS HOPKINS UNIVERSITY BLOOMBERG $ 34,100.00 SCHOOL OF PUBLIC HEALTH (JHU) Account: 4000-480114-3001-268400-603051 The JHU Bloomberg School of Public Health will provide the services of Dr. Carlos Castillo-Salgado who will provide training and technical assistance related to data analysis and interpretation. The purpose of this Agreement is to increase Baltimore City’s expertise and capacity to conduct necessary data analysis and data sharing activities that are integral to Health Impact Assessments, Baltimore City Health Department technical achievement reports, and data presentations. The period of the Agreement is September 1, 2013 through August 31, 2014. The Agreement is late because of a change in program staff, budget revisions and waiting on signatures from the provider. 6. THE JOHNS HOPKINS UNIVERSITY $603,940.00 (JHU) Accounts: 1001-000000-3030-271500-603051 $407,792.00 1001-000000-3030-271700-603051 $196,148.00 The JHU will provide clinical services that include but are not limited to Sexually Transmitted Disease care, tuberculosis care, HIV counseling and testing, HIV primary care, and contraceptive services for women. The JHU will provide medical care which includes obtaining a medical history, performing appropriate physical examinations, assessing patient’s problems, and resolution of identified problems by appropriate medical management. The period of the Agreement is July 1, 2013 through June 30, 2014. 43 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – cont’d The Agreement is late because the Department received the request on January 29, 2014 and because of a delay in receiving an acceptable budget and scope of services. MWBOO GRANTED A WAIVER. 7. THE JOHNS HOPKINS UNIVERSITY $ 71,000.00 (JHU) Account: 4000-424514-3023-599654-603051 The JHU will provide medical case management program services in the intensive Primary Care clinic to facilitate uninterrupted access to a comprehensive and coordinated continuum of developmentally appropriate HIV, health, and social services to underinsured and uninsured children, youth, adolescents and young adults infected by HIV/AIDS. The period of the Agreement is July 1, 2013 through June 30, 2014. MWBOO GRANTED A WAIVER. 8. HEALTH CARE FOR THE HOMELESS, INC. $ 27,170,00 Accounts: 4000-424514-3023-599661-603051 The organization will provide outreach and engagement services and entitlement assistance to HIV+ persons experiencing homelessness who are not in care, or who have fallen out of care. The Agreements are late because the Infectious Disease and Environmental Health Administration (IDEHA) programmatically manages Ryan White Part B services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. 44 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – cont’d 9. THE SHRIVER CENTER AT UNIVERSITY $ 15,040.00 OF MARYLAND BALTIMORE COUNTY (UMBC) Account: 1001-000000-3001-599000-601002 This agreement is a Federal Work Study Community Partner Agreement for the Shriver Peaceworker Program. The program supports returned Peace Corps volunteers in a graduate services learning program that includes full-time graduate study, part-time community service work, and an ongoing ethical reflection curriculum designed to integrate study and service. The Peaceworker assigned to the Department will work as a Neighborhood Health Outreach Associate to assist in the conception, development, and implementation of community- selected and driven health improvement initiatives designed to improve outcomes and reduce health disparities in Baltimore City. The period of the agreement is July 1, 2013 through May 23, 2014. The agreement is late because it was requested late in the fiscal year and it was recently finalized. MBE/WBE PARTICIPATION: N/A 10. JOHNS HOPKINS UNIVERSITY, SCHOOL $ 21,200.00 OF MEDICINE (JHU, SOM) Account: 6000-630713-3030-295900-406001 Under the terms of this sub-award agreement, the JHU, SOM will perform an Identigene research study. The Identigene STD Test Collection Kit is an at-home kit that allows 45 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – cont’d individuals to utilize the Gen-Probe technology to test for C.trachomatis and N.gonorrhoeae in privacy and in a more convenient manner. The participants will be recruited at the Department’s Family Planning Clinic located at 1515 W. North Avenue. The clinical coordinator will consent and enroll patients into the study. After a clinic collection of a urogenital sample, the subject collects his/her sample again at home and transports their urogenital samples by mail to Identigene for testing by using the STD Test Collection Kit with labeled instructions. The laboratories will only receive samples by study number; no patient identifiers will be used. Each participant will receive incentives for participating in the study. The JHU will pay the Department $40.00 for each subject enrolled. The maximum number of subjects enrolled in the study will not exceed 500 subjects. In addition, the JHU will pay the Department $1,200.00 for the clinic access fee. The period of the sub-award agreement is June 13, 2013 through May 31, 2014. The sub-award agreement is late because of delays in the Department’s administrative review process. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT ITEM NO. 9) AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department - Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the purchase of gift cards from Rite Aid Headquarters, Corporation for incentives for the HIV/STD Prevention Program. AMOUNT OF MONEY AND SOURCE: $1,400.00 – 280 Rite Aid gift cards @ $5.00 ea. Account: 4000-424514-3023-274451-604051 BACKGROUND/EXPLANATION: The incentive cards will be distributed to help reduce the number of new HIV infections and improve the health of persons living with HIV/AIDS. Also, to enhance staff ability to attract those encountered to receive counseling and testing on the STD/HIV testing van, T-shirts are purchased and provided to the outreach team. The STD/HIV Prevention Program adheres to all policies associated with the usage of incentives and has sufficient procedures in place to address the safeguarding and accountability of incentives purchased. The Health Department adopted a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards; and 4) periodic internal reviews of the program activity vis-à-vis the internal policy, which are to be shared with the Department 47 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Dept. – cont’d of Audits. This policy has been reviewed by both the Solicitor’s Office and by the Department of Audits. Consistent to the original Board approval, all requests for payment for the above incentive cards will be subject to the Department of Audits’ approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 48 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amendment to Agreement with Arbor E & T d/b/a Care Resources. AMOUNT OF MONEY AND SOURCE: $120,127.00 – 4000-428214-3080-294312-603051 BACKGROUND/EXPLANATION: On November 27, 2014, the Board approved the initial agreement in the amount of $596,015.00 for the period July 1, 2013 through June 30, 2014. This Amendment to Agreement will provide funding for additional Special Instruction, Occupational Therapy and Speech Language Pathology services for the Baltimore Infants & Toddlers Program. This Amendment to Agreement in the amount of $120,127.00 will make the total amount of the agreement $716,142.00. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – Correction to Account Number and Period of a Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve the correction to the previous account number and the period of the grant award from Weight Watchers Healthy Communities. AMOUNT OF MONEY AND SOURCE: Previously Approved Account Number Previous Grant Period 6000-618914-3080-294600-406001 February 1, 2013 through January 31, 2016 Corrected Account Number Corrected Grant Period 6000-619014-3080-290700-406001 February 1, 2014 through January 31, 2016 BACKGROUND/EXPLANATION: On March 5, 2014, the Board approved acceptance of the grant award from Weight Watchers in the amount of $25,000.00 for the period February 1, 2013 through January 31, 2016. The Department incorrectly listed the grant award period as February 1, 2013 through January 31, 2016 and the budget account number as 6000-618914-3080-294600-406001. The Board is requested to approve the corrections to the grant period to February 1, 2014 through January 31, 2016 and the budget account number to 6000-619014-3080-290700-406001. The Department apologizes for the error. All other terms and conditions of the original grant award remain unchanged. APPROVED FOR FUNDS BY FINANCE 50 AGENDA BOARD OF ESTIMATES 04/16/2014 Health Department – Notice of Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Notice of Award (NOA) from the Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for Injury Prevention and Control. The period of the NOA is September 1, 2013 through August 31, 2014. AMOUNT OF MONEY AND SOURCE: $338,000.00 – 4000-428514-3160-520900-404001 BACKGROUND/EXPLANATION: Under the terms of this NOA, the funds will be used for the project titled, Dating Matters Initiative in Baltimore. The goal of the Dating Matters Initiative in Baltimore is to promote respectful, nonviolent dating relationships among youth in high- risk urban communities. The program will focus on the 11 – 14 age groups. Two models of teen dating violence prevention (standard and comprehensive) will be implemented and evaluated to determine the effectiveness, feasibility, and sustainability of these approaches in high-risk urban communities. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Notice of Award and terms and conditions have been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 04/16/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 53 - 55 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 52 AGENDA BOARD OF ESTIMATES 04/16/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 13311R, Traffic Midasco, Inc. $3,470,737.50 Signal Construction & Rewiring Citywide (JOC) DBE: M&V Contractual Services $399,135.50 11.50% 2. TRANSFER OF FUNDS AMOUNT TO ACCOUNT/S TO ACCOUNT/S $513,078.50 9950-906034-9512 Federal Signal Timing Optimization $446,155.22 ---------------- 9950-903077-9512-6 Struc. & Improv 44,615.52 ---------------- 9950-903077-9512-5 Inspection 22,307.76 ---------------- 9950-903077-9512-2 $513,078.50 Contingencies - Traffic Signal Construction & Rewiring Citywide (JOC) This transfer will partially fund the costs associated with award of the Project TR 13311R, Traffic Signal Construction and Rewiring Citywide (JOC) to Midasco, LLC., in the amount of $3,470,737.50. The remaining balance is available in the project account. 53 AGENDA BOARD OF ESTIMATES 04/16/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 3. B50003210, Fencing Sparks Quality Fence $394,187.00 Installation & Repair Company (Departments: General Services, Public Works, Transportation, Recreation & Parks, Police, Fire, & Baltimore Convention Center) MWBOO SET GOALS OF 13% MBE AND 0% WBE. MBE: Precision Fence Co. 13% MWBOO FOUND VENDOR IN COMPLIANCE. 4. B50003309, Audio Contract Video $ 95,171.00 Video Upgrade Specialists, Inc. Equipment for City Council Chambers (Mayor’s Office of Cable & Communications) MWBOO GRANTED A WAIVER. 5. B50003352, Turnout Jodie Rogers and $ 95,000.00 Boots Marjorie Rogers d/b/a Rogers Uniforms (Fire Department) MWBOO GRANTED A WAIVER. 54 AGENDA BOARD OF ESTIMATES 04/16/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 6. B50003359, Services Tito Contractors, $ 98,700.00 to Repair Exterior Inc. Panels at Baltimore Convention Center (Baltimore Convention Center) MWBOO SET GOALS FOR MBE 0% AND WBE 0%. 7. B50003368, Services SIMMS Project $135,000.00 to Replace/Retrofit Management, LLC Fixtures & Energy Efficient Lighting (Dept. of General Services, Energy Section & Permits) MBE: Hunt Consulting 10% WBE: Shantech Electric, Inc. 5% MWBOO FOUND VENDOR IN COMPLIANCE. 8. B50003392, TV25 Contract Video $217,608.00 Master Control Specialists, Inc. Upgrade Equipment (Mayor’s Office of Cable & Communications) MWBOO GRANTED A WAIVER. 55 AGENDA BOARD OF ESTIMATES 04/16/2014 Parking Authority of Baltimore City (PABC) – Parking Facility Rate Increase ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the parking facility rate increase at the Penn Station Garage that is managed by the Parking Authority of Baltimore City. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Due to the current high demand for monthly parking at the Penn Station Garage, and the fact that the last monthly rate increase was December 2011, the PABC staff developed the proposed rate change. This rate change was unanimously approved by the PABC Board of Directors. Location Proposed Transient Rate Changes Proposed Monthly Rate Changes Penn Station Garage Regular Transient Rates Current Proposed Current Proposed 9-14 Hrs. $15.00 $16.00 No proposed rate changes 56 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Finance – Appropriation Adjustment Order ACTION REQUESTED OF B/E: The Board is requested to approve an appropriation adjustment order (AAO) to transfer State Funds from the Baltimore City Health Department, Service 715 (Health Administration) to the Baltimore City Health Department, Service 723 (Advocacy and Support for Seniors). AMOUNT OF MONEY AND SOURCE: $6,983.00 – From: Health Department, Service 715 5000-500014-3001-599000-603050 Unallocated State funds To: Health Department, Service 723 5000-575914-3044-273300-405001 Advocacy and Support for Seniors The source of funds is a grant from the Maryland Department of Aging for the FY14 Affordable Care Act-Medicare Improvements for Patients and Providers Act (ACA-MIPPA) which was approved by the Board on March 19, 2014. BACKGROUND/EXPLANATION: The AAO is necessary to provide funding for the ACA-MIPPA programs that will allow the Department to expand outreach, education, and counseling services to Medicare beneficiaries. Initially, State funding was appropriated within an unallocated State fund account in the Fiscal 2014 Ordinance of Estimates. This AAO will allow funding to be moved from the unallocated grant source, in accordance with the actual grant award. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 57 AGENDA BOARD OF ESTIMATES 04/16/2014 Mayor’s Commission on Disabilities – Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Board of Ethics of Baltimore City for Dr. Nollie Wood, Jr., Mr. Thomas Huggins, Ms. Lou Ann Blake, and Ms. Gayle Adams to solicit donations from friends, family members, and associates to benefit the Mayor’s Commission on Disabilities’ (MCD) Annual Mayor’s Accomplishment and Awards Ceremony. The period of the campaign is effective upon Board approval through August 31, 2014. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The above named individuals will solicit donations from friends, family members, associates, and various businesses to support the MCD’s efforts at the Annual Mayor’s Accomplishment and Awards Ceremony. The MCD has an end of the year meeting with the Mayor to present accomplishments of the MCD in view of City and the MCD goals, discuss disability issues and innovations, and potential new goals for the upcoming year. The purpose of the MCD is to promote equal rights and opportunities for people with disabilities. The MCD assists the City in assessing the accessibility of City facilities, programs, and services for citizens with disabilities. It provides information and education programs to City government, businesses, and industries concerning issues relevant to citizens with disabilities. And lastly, it helps the City comply with the Americans with Disabilities Act. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An 58 AGENDA BOARD OF ESTIMATES 04/16/2014 Mayor’s Commission on Disabilities – cont’d exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 59 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. 3M COMPANY $ 0.00 Renewal Solicitation No. B50002406 – Traffic Marking Tape – Department of Transportation – Req. No. Various On May 7, 2012, the City Purchasing Agent approved the initial award in the amount of $13,027.50. The award contained two 1- year renewal options. On August 24, 2012, the City Purchasing Agent approved an increase in the amount of $10,000.00. On April 3, 2013, the Board approved a renewal in the amount of $25,000.00. This final renewal in the amount of $0.00 is for the period May 7, 2014 through May 6, 2015. 2. BALTIMORE GAS AND Sole Source/ ELECTRIC COMPANY $84,735.00 Agreement Contract No. 06000 – Gas Line for C.C. Jackson Recreation Center – Department of Recreation and Parks – Req. No. R652143 The Board is requested to approve and authorize execution of a Sole Source Agreement with Baltimore Gas and Electric Company. The period of the agreement is April 16, 2014 until completion of the project. The Department of Recreation and Parks requires Baltimore Gas and Electric Company to relocate the gas line for the C.C. Jackson Recreation Center to allow for construction work to be completed at the site. This work must be done by Baltimore Gas and Electric Company because the gas lines are the property of the utility. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER (The Sole Source Agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 3. FOLCOMER EQUIPMENT CORPORATION $ 0.00 Renewal Contract No. 06000 – OEM Parts and Service for Case Construc- tion Equipment – Department of General Services, Fleet Management – P.O. No. P512373 On April 21, 2010, the Board approved the initial award in the amount of $200,000.00. The award contained two 1-year renewal options. On February 27, 2013, the Board approved the first renewal in the amount of $0.00. This final renewal in the amount of $0.00 is for the period May 1, 2014 through April 30, 2015. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 4. INTEGRATED COMMERCIALIZATION SOLUTIONS, INC. t/a PARAGARD DIRECT $ 59,780.00 Sole Source Solicitation No. 08000 – Paragard IUD – Health Department – Req. No. R656117 Teva Women’s Health, Inc. through its ParaGard Direct Program operated by Integrated Commercialization Solutions, Inc. is the sole distributor/supplier of ParaGard T 380A intrauterine copper contraceptive. The period of the award is April 9, 2014 through April 8, 2015 with three one-year renewal options. It is hereby certified, that that above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 61 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. GEIGER PUMP AND EQUIPMENT COMPANY $1,000,000.00 Sole Source Solicitation No. 08000 – MOYNO Pump Parts and Complete Units – Department of Public Works, Bureau of Water and Wastewater – Req. No. R660138 This requirement is specific for these patented items, which must be compatible with the existing installed equipment. The vendor is the sole authorized distributor of these items for this area. The above amount is the City’s estimated requirement. The period of the award is April 16, 2014 through April 15, 2017. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 6. SOLUTIONWERKS, INC. $570,000.00 Renewal Contract No. B50001909 – Technical Services for Liquid Oxygen Plants – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P517183 On May 25, 2011, the Board approved the initial award in the amount of $850,000.00. The award contained two 1-year renewal options. This renewal in the amount of $570,000.00 is for the period June 1, 2014 through May 31, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 62 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. BOWIE VOLUNTEER FIRE DEPARTMENT AND RESCUE SQUAD, INC. $ 50,000.00 Selected Source Solicitation No. 06000 – Pierce Lance 1500 GPM Pumper Trucks – Fire Department – Req. R658747 The Fire Department identified two pre-owned pumper trucks that will be utilized as reserve apparatus to supplement their fleet response vehicles. The two units being purchased have been evaluated by the Fire Department in conjunction with Fleet Management and have been determined to be in acceptable condition. The pricing is considered fair and reasonable. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 8. ACME AUTO LEASING, LLC $250,000.00 Increase Contract No. B50001886 – Vehicle Leasing – Baltimore City Police Department – P.O. No. P519341 On January 18, 2012, the Board approved the initial award in the amount of $372,018.00. The award contained two 2-year renewal options. On January 23, 2013, the Board approved an increase and correction in the amount of $1,043,682.00. On November 27, 2013, the Board approved an increase in the amount of $467,532.00. This increase in the amount of $250,000.00 is necessary for the continued transition from the monthly renewal vehicle contract to this contract in order to provide for three-year leased vehicles for the Police Department. This increase in the amount of $250,000.00 will make the total award amount $2,133,232.00. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 63 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS 9. FIRST CALL THE WATERS COMPANY, BALTIMORE SECOND CALL CRW PARTS, INC. $ 0.00 Renewal Contract No. B50001371 – Tire Repair and Maintenance Supplies - Department of General Services – P.O. Nos. P513787 and P513788 On April 14, 2010, the Board approved the initial award in the amount of $100,000.00. The award contained two 1-year renewal options. On February 27, 2013, the Board approved the first renewal in the amount of $20,000.00. This final renewal in the amount of $0.00 is for the period May 1, 2014 through April 30, 2015. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 10. KEYSTONE AUTOMOTIVE INDUSTRIES, INC. $ 0.00 Renewal Contract No. 06000 – Aftermarket Body and Fender Parts – Department of General Services – P.O. No. P517203 On April 6, 2011, the Board approved the initial award in the amount of $75,000.00. The award contained two 1-year renewal options. On November 6, 2013, the Board approved an increase in the amount of $40,000.00. This renewal in the amount of $0.00 is for the period May 1, 2014 through April 30, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 11. ACCUSOURCE, INC. $ 20,000.00 Increase Solicitation No. B50001855 – Background Investigation Services – Human Resources Department – P.O. P524072 On May 4, 2011, the Board approved the initial award in the amount of $30,666.00. The award contained three 1-year renewal options. On June 7, 2013, the City Purchasing Agent approved an increase in the amount of $4,700.00. On June 26, 2013, the Board approved the first renewal in the amount of $20,000.00. An increase is necessary because the City’s requirements on an annual basis are more than were anticipated, partially due to the discontinuation of another contract that was utilized for 64 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases some of these services, and partially due to a change in City policies which increased the need for these services. This increase in the amount of $20,000.00 is for the period of July 1, 2013 through June 30, 2014 and will make the total award amount $75,366.00. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 12. BALTIMORE INTERNATIONAL COLLEGE, INC. $240,000.00 REGENT DEVELOPMENT CONSULTING, INC. 0.00 $240,000.00 Increase Contract No. B50002701 – Relocation Services (Hotels/Motels) – Lead Hazard Reduction Program – Department of Housing and Community Development – P.O. No. P522457 On January 16, 2013, the Board approved the initial award in the amount of $75,000.00 to two vendors. The award contained two 1- year renewal options. On August 14, 2013, the Board approved an increase in the amount of $40,000.00. This increase in the amount of $240,000.00 for Baltimore International College, Inc. owner and operator of the Mount Vernon Hotel is necessary due to increased usage. The current rate is 7 families per month who require relocation. The average cost is $1,900.00 per family. This increase is required for the remaining 18 months of the federal-state-local grant. The contract expires on January 15, 2016. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 65 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. VERIZON MARYLAND, $634,315.00 Ratification INC. 133,540.00 award amount/ $767,855.00 Agreement Contract No. 08000 – Enhanced 911 Service – Mayor’s Office of Information Technology – P.O. No. P519088 The Board is requested to ratify services provided in the amount of $634,315.00. The Board is requested to approve and authorize execution of an agreement with Verizon Select Services, Inc. The period of the Agreement is July 1, 2013 through June 30, 2014, with annual 12-month renewals. The vendor is the sole provider of Enhanced 911 services for the State of Maryland, which service is regulated by the Maryland Public Service Commission. This agreement will provide the continuation of E911 service to route phone calls into Baltimore City Emergency Communications Center. The agreement is late because additional time was required to allow the Law Department to negotiate the agreement. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 66 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. SECTION 1 NATIONAL SAFETY SUPPLY, INC. SECTIONS 2 & 3 FISHER SCIENTIFIC COMPANY, L.L.C. SECTION 4 HAGEMEYER NORTH AMERICA, INC. $ 0.00 Renewal Contract No. B50001439 – PPE Ensembles & Tactical Face Mask Breathing Systems – Police and Sheriff’s Departments – P.O. Nos. P513531, P513532 and P513533 On May 26, 2010, the Board approved the initial award in the amount of $680,000.00. The award contained four 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $0.00 is for the period May 26, 2014, through May 25, 2015. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 15. NETSMART TECHNOLOGIES, $32,748.00 STD Clinic INC. 8,661.00 Child & Maternal $41,409.00 Health Contract No. 08000 – Software Maintenance Support – Health Department – P.O. Nos. P520596 and P520608 On June 20, 2012, the Board approved the initial award in the amount of $31,050.00. On March 6, 2013, the Board approved annual funding in the amount of $31,050.00. On April 18, 2013, the City Purchasing Agent approved an increase in the amount of $621.00. This annual funding in the amount of $41,409.00 is necessary to fund the maintenance support for the STD Clinic and Child and Maternal Health. This increase in the amount of $41,409.00 will make the total award amount $104,130.00. The above amount is the City’s estimated requirement. 67 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. FACILITIES SOLUTIONS, Sole Source/ GROUP, INC. $125,000.00 Agreement Solicitation No. 08000 – Services to Replace/Retrofit Fixtures in Forty City Buildings with Energy Efficient Lighting – Department of General Services – Engineering Energy Section and Permits – Req. No. To be determined. The Board is requested to approve and authorize execution of a Sole Source Agreement with Facilities Solutions Group, Inc. The period of the agreement is April 16, 2014 through April 15, 2015. As part of its Small Business Energy Solutions program, BGE provides a subsidy of up to 80% for the cost to retrofit older, less efficient lighting for customers with small energy use accounts (schedule G or GS). The BGE has a single, specially- designated lighting contractor for the different geographic regions in which it serves customers. The BGE’s Small Business lighting program utilizes only one contractor per region (county or city) because of (1) economies of scale, as the contract was negotiated , based on the high number of small business customers in the region, to be as cost efficient as possible to achieve the 16% reduction for the BGE’s service area. The selected contractor is also required to report energy savings and to provide a one year warranty; (2) it is a direct install program and most “G” and “GS” account owners are not familiar with the contractor process; and (3) database connection- using only one contractor makes it possible for the BGE to utilize a database without constantly training contractors in order to collect data to track the percent reduction in their service area from their lighting program. Further, the BGE Small Business Lighting Incentives Program and its calculation of the energy savings were approved by the Maryland Public Service Commission and the Maryland Energy Administration. Facilities Solutions Group, Inc. was selected as the most qualified bidder by the BGE after a public bidding process and approved by the Public Service Commission. 68 AGENDA BOARD OF ESTIMATES 04/16/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. AUDITS REVIEWED AND HAD NO OBJECTION. (The Sole Source Agreement has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Real Estate – Agreement of Sale ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement of Sale with the Greater Zion Community Outreach Center, Inc., Purchaser, for the property located at 301 Parrish Street, 311 Parrish Street, 1500 Norman Court, and 1502 Norman Court. AMOUNT OF MONEY AND SOURCE: $4,000.00 - Purchase Price BACKGROUND/EXPLANATION: The authority to sell these properties was approved by City Council Ordinance No. 477 approved on December 6, 1973. The properties are being sold for its appraised value of $4,000.00. The purchaser will use the properties for parking. (The Agreement of Sale has been approved by the Law Department as to form and legal sufficiency.) 70 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Real Estate - Lease Renewal ACTION REQUESTED OF B/E: The Board is requested to approve a renewal of the lease with Mr. Mark Fuller and Ms. Carrie Fuller, Tenants, for the rental of a portion of the property known as 4809 Bucks School House Road, consisting of approximately 7 acres of farmland and a one- story dwelling. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments $7,545.53 $628.79 BACKGROUND/EXPLANATION: The leased premises are primarily for agricultural use. The original term of the lease agreement was for one year, commencing on March 1, 2013 and terminating on February 28, 2014, with an option to renew for two additional 1-year terms. The period of the first renewal is March 1, 2014 through February 28, 2015. The City will carry adequate fire insurance on the leased premises under the City’s self-insurance program. The Tenants will be responsible for maintenance and repairs, payment of utilities, trash removal and snow removal, real estate taxes, and the liability insurance on the leased premises. This renewal was delayed because of the administrative review process. 71 AGENDA BOARD OF ESTIMATES 04/16/2014 Space Utilization Committee - Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Amendment to Lease Agreement with Leader Realty Company, landlord, for the rental of the property known as 211 E. 25th Street, containing 4,468 sq. ft. The Amendment to Lease Agreement extends the period of the agreement through April 30, 2016. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent Year 1 - $58,500.52 $4,875.04 Year 2 - $59,963.03 $4,996.92 Account: 5000-524014-3150-271300-603013 BACKGROUND/EXPLANATION: This Amendment to Lease Agreement extends the period of the original agreement for two years effective May 1, 2014 through April 30, 2016 with the right to renew for three additional 1- year options. The leased premises are used by the Health Department. All other terms and conditions of the original lease agreement dated April 30, 2008 and the renewal option dated March 2, 2011 will remain in full force and effect. The Space Utilization Committee approved this Amendment to Lease Agreement on April 8, 2014. (The Amendment to Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 04/16/2014 Department of Real Estate - Deed ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the execution of a deed with the State of Maryland for the use of the University System of Maryland on behalf of its constituent institution, Coppin State University, to condemn and close and open all streets and alleys or portions bounded by North Avenue, Warwick Avenue, Baker Street, and the CSX Transportation, Inc., Railroad Right-of-Way, which has been legally closed. AMOUNT OF MONEY AND SOURCE: $107,536.00 BACKGROUND/EXPLANATION: On October 6, 2011, the City entered into closing agreements with the State of Maryland for the use of the University System of Maryland, on behalf of its constituent institution, Coppin State University, to condemn and close and open certain streets and alleys or portions of them bounded by North Avenue, Warwick Avenue, Baker Street, and the CSX Transportation, Inc., Railroad Right-of-Way. The Coppin State University is constructing a new Science and Technology Center building as part of the University’s Facilities Master Plan. The approximately 152,305 square foot building is planned to address critical needs in science and related disciplines, provide a campus data center and general classroom space. The building will be located at the southwest corner of West North Avenue and North Warwick Avenue. The site is currently supporting a temporary parking lot and includes vacant townhouses. The sale was authorized by means of Sales Ordinance No. 13-137 approved on June 20, 2013 and Ordinance No. 13-141 approved on June 20, 2013. The street closing process is intricate and 73 AGENDA BOARD OF ESTIMATES 04/16/2014 Real Estate – cont’d involves public notice and other procedures before the deed can be prepared for submission to the Board for approval. This deed was recently submitted by the Department of General Services to the Law Department for approval. (The Deed has been approved by the Law Department for form and legal sufficiency.) 74 AGENDA BOARD OF ESTIMATES 04/16/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of General Services 1. William Merritt* Comprehensive Public $2,659.66 Marwan Alkarajat Training Program Service for Energy Managers Commis- Research Triangle sion Durham, NC Grant May 11 - 16, 2014 (Reg. Fee $400.00)* On June 5, 2013, the Board approved a travel request for Mr. Merritt and Mr. Alkarajat to attend a weeklong course called Certified Energy Manager. The course was to be conducted in Chicago, IL. The cost of the travel was $7,481.60 which included airfare, ground transportation, subsistence, registration fee and a testing fee for Mr. Alkarajat in the amount of $400.00. The cost of registration and the test were paid to the course sponsor by EA 000119611. The demands of work prevented them from taking the course last year and all arrangements were cancelled. The Association of Energy Managers, which conducts the course and test agreed to allow the attendees to reschedule the course for anytime within a year and apply the fees to the rescheduled course. The subsistence rate for this location is $140.00 per night. The hotel cost is $119.00 per night, not including hotel tax of $16.08 per night. The Department is requesting additional subsistence of $19.00 per day for each attendee for food and incidentals. The amount to be disbursed to Mr. Merritt is $1,529.83 and Mr. Alkarajat will be disbursed $1,129.83. 75 AGENDA BOARD OF ESTIMATES 04/16/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Public Works 2. Shaaron Phillips 56th Annual Mid- Waste- $1,020.38 Atlantic Chapter Water Conference and Equipment Show Newport News, VA May 7 - 9, 2014 (Reg. Fee $500.00) The registration fee was prepaid by City-issued procurement card assigned to Mr. Lorenzo Garrett. The amount to be disbursed to the attendee is $520.38. Mayor’s Office of Human Services 3. Alex Bowley National Human HUD $1,804.08 Services Data Sup- Consortium Spring portive Conference Housing Minneapolis, MN Program April 29 - Grant May 3, 2014 (Reg. Fee $440.00) The registration fee was prepaid by EA00138494. The attendee will be disbursed $1,364.08. Department of Finance 4. Bill Harris National Grant General $3,019.72 Management Assn. 2014 Annual Grant Training Arlington, VA April 22 – 26, 2014 (Reg. Fee $1,624.00) The hotel accommodations in the amount of $944.68 and registration fee of $1,624.00 were prepaid using a City-issued credit card assigned to Mr. Andrew Kleine. The amount to be disbursed to the attendee is $451.04. 76 AGENDA BOARD OF ESTIMATES 04/16/2014 TRAVEL APPROVAL & REIMBURSEMENT Health Department 5. Erin Wilson $2,610.44 On February 24, 2014 through February 28, 2014, Ms. Erin Wilson traveled to Oklahoma City, OK to attend the Power Through Choices Training of Facilitators. The Department is requesting the Board to approve the travel request and reimbursement to Ms. Wilson. The travel arrangements were not completed in time for prior Board approval. A City-issued credit card assigned to Ms. Jacquelyn Duval Harvey was used to pay airfare in the amount of $374.00 and the registration fee in the amount of $1,500.00. Ms. Wilson incurred the expenses for the taxi, hotel/hotel taxes, and meal expenses personally and therefore is seeking reimbursement for these expenses. Therefore, the total reimbursement amount to Ms. Wilson will be $736.41. The reimbursement is as follows: Taxi $ 60.00 Hotel 556.00 Hotel Tax 77.16 Meals 43.25 Total $736.41 77 AGENDA BOARD OF ESTIMATES 04/16/2014 PROPOSAL AND SPECIFICATIONS 1. Department of Public Works/ - RP 14809, Wood Sports Floor Department of Recreation Installation and Related Work and Parks at Robert C. Marshall Recreation Center BIDS TO BE RECV’D: 05/14/2014 BIDS TO BE OPENED: 05/14/2014 2. Department of Public Works/ – SC 923, Roof Replacement at Bureau of Water & Wastewater Various Facilities at the Patapsco Wastewater Treatment Plant BIDS TO BE RECV’D: 05/28/2014 BIDS TO BE OPENED: 05/28/2014 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 78