NOTICE: Resolution effective February 05, 2014. RESOLUTION OF THE BOARD OF ESTIMATES OF BALTIMORE CITY THE REGULATION OF BOARD OF ESTIMATES MEETINGS AND PROTESTS WHEREAS, the Mayor and City Council of Baltimore, acting by and through the Board of Estimates (“Board”), pursuant to Article VI, § 1 et seq. of the Charter of Baltimore City, 1996 Edition, as amended (HEREIN after referred to as “Charter”), is responsible for formulating and executing the fiscal policy of the City, approvals of settlements, acquisitions and dispositions of real property, awarding contracts and supervising purchasing by the City; and other duties as prescribed in the Charter; and WHEREAS, the Board, pursuant to Article VI, § 1 of the Charter is composed of the Mayor, President of the City Council, Comptroller, City Solicitor, and Director of Public Works, and the President of the City Council shall be President of the Board, and one of the members shall act as Secretary; and WHEREAS, the members of the Board meet in public forum each Wednesday at 9:00 a.m. (unless in periodic recess) in the Hyman Pressman Hearing Room to conduct the business of government; and WHEREAS, the Board, pursuant to Article VI, § 2 et seq. of the Charter, may promulgate rules and regulations and summon before it heads of departments, bureaus or divisions, municipal officers, and members of commissions and boards; and WHEREAS, in the interest of promoting better government, order and efficiency the Board wishes to establish certain rules, applicable to all private individuals, business entities, fraternal organizations, special interest groups, associations and other entities, etc. (HEREIN after collectively referred to as “entity”) who wish to speak at the meetings of the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ESTIMATES OF BALTIMORE CITY, that the following rules for the conduct of Board meetings be formally adopted by the Board to apply to all issues to be acted upon, considered, noted, or received at any given meeting: 1. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. 2. Requests to speak on matters submitted to the Board for its information, notation or status report from a previous Board action may be heard at the discretion of the President of the Board. This rule does not preclude the submitting agency from orally presenting the report or matter at the meeting of the Board. 3. Matters may be protested by any entity directly and specifically affected by a pending matter or decision of the Board. The person or entity must submit a written protest of that matter or pending decision. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. 4. An entity affected by the disposition of the matter in a way different than an average taxpayer or citizen and who so specifies to the satisfaction of the Board may have their protest heard and considered by the Board. However, the President of the Board reserves the right to call a person or organization to give testimony that he/she determines furthers the effective and fair decision making process of the Board. Protests filed by persons not affected by the disposition of the matter in a way different than an average taxpayer or citizen will be handled and responded to as may be determined by the Clerk of the Board. 5. Protests may be submitted, orally presented and argued by representatives or entities directly impacted by a matter or pending decision before the Board. A Procurement Lobbyist, as defined by Part II, Sec. 8-8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. If any member of the Board has sufficient information to determine that Section 8-12 has not been complied with, he or she may make a complaint to the Board of Ethics. 6. The President of the Board shall have the right to limit all speakers to items and issues on the Board agenda, as well as provide a maximum time limit available to a speaker who wishes to address the Board. 7. In the interest of promoting order and efficiency of hearings, persons who are disruptive to the hearing may be required to leave the hearing room. 8. A copy of this Resolution shall be posted in the Department of Legislative Reference, the President of the Board’s web site, and the Secretary to the Board’s web site and shall be included in all Solicitations. 9. This Resolution shall apply to all Board meetings which are convened two (2) weeks or more after its formal adoption. BOARD OF ESTIMATES’ AGENDA – APRIL 2, 2014 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: A.R. Marani, Inc. $ 8,000,000.00 Asbestos Specialists, Inc. $ 8,000,000.00 B.S. Environmental, Inc. $ 2,241,000.00 Berg Corporation $ 8,000,000.00 Day and Sons, Inc. $ 4,320,000.00 Erosion Control & Landscape Services, Inc. $ 1,500,000.00 French Construction Services, Inc. $ 3,429,000.00 Kalkreuth Roofing & Sheet Metal, Inc. $ 8,000,000.00 L.R. Willson & Sons, Inc. $ 8,000,000.00 Mar-Allen Concrete Products, Inc. $ 1,500,000.00 Michels Corporation $1,970,127,000.00 Midasco LLC $ 90,126,000.00 Ryan Restoration, Inc. $ 1,500,000.00 Savin Engineers, P.C. $ 36,288,000.00 Schemm Electric Co., Inc. $ 8,000,000.00 ServiceMax, Inc. $ 1,500,000.00 World Wide Corporation $ 1,500,000.00 AGENDA BOARD OF ESTIMATES 04/02/2014 BOARDS AND COMMISSIONS – cont’d 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: BVF Engineering, Inc. Engineer Bayland Consultants & Designers, Inc. Engineer Property Line Survey Bryant Associates, Inc. Engineer Land Survey Endesco, Inc. Engineer Hatch Mott MacDonald, LLC Architect Land Architect Engineer Land Survey Precision Measurements, Inc. Land Survey Tucker, Young, Jackson, Tull, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 04/02/2014 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with the Department of Transportation lessee, for the rental of the entire basement level of space located at 3002 Druid Park Drive. The period of the Agreement is March 1, 2014 through February 28, 2015, with one 1-year renewal option. AMOUNT OF MONEY AND SOURCE: Annual Rent $1.00 – if demanded. BACKGROUND/EXPLANATION: The lessee will use the leased premises for storage purposes. The space is being leased “As Is”. The lessee will be responsible for janitorial and security services and any improvements to the premises, only upon receiving landlord’s approval. The Space Utilization Committee approved this lease on March 25, 2014. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 04/02/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law – Payments of Settlements 1. Glenn H. Goldberg 2022 E. Biddle G/R $ 75.00 (1/2 interest) and Street $90.00 Ronnie Marc Goldberg, Trustee of the Ronnie Marc Goldberg Revocable Trust (1/2 interest) (previous owners) On September 12, 2012, the Board approved the acquisition, by condemnation, of the reversionary interest (i.e., ground rent) in 2022 East Biddle Street for the amount of $750.00 (i.e., a 12% cap rate), based upon an independent appraisal report. The former owners argued that the City should pay the $1,058.82 (i.e., 8.5% cap rate). The parties agreed to settle the case for $825.00 (i.e., an additional 10% above the previously approved valuation). Therefore, the Board is requested to approve an additional $75.00 in settlement of this case. 2. Glenn H. Goldberg 2436 E. Eager G/R $ 50.00 (1/2 interest) and Street $60.00 Ronnie Marc Goldberg, Trustee of the Ronnie Marc Goldberg Revocable Trust (1/2 interest) (previous owners) On December 19, 2012, the Board approved the acquisition, by condemnation, of the reversionary interest (i.e., ground rent) in 2436 East Eager Street for the amount of $500.00 (i.e., a 12% cap rate), based upon an independent appraisal report. The property owner argued that the City should pay the $705.88 4 AGENDA BOARD OF ESTIMATES 04/02/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount (i.e., 8.5% cap rate). The parties agreed to settle the case for a total of $550.00 (i.e., an additional 10% above the previously approved valuation). Therefore, the Board is requested to approve an additional $50.00 in settlement of this case. Funds are available in account no. 9910-910634-9588-900000- 704040. Department of Housing and Community Development - Options 3. Ina Sally Axelrad 1040 N. Stricker G/R $ 596.00 n/k/a Sally Street $65.00 Axelrad Bratman 4. Barbara L. Himple, 1949 N. Patterson L/H $17,400.00 a/k/a Barbara Goode Park Avenue and Travis J. Goode In the event that the option agreement fail and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amount. DHCD – Condemnations 5. Ebony Neal, the 1423 Ensor Street G/R $ 520.00 Personal Repre- $78.00 sentative of the Estate of Vivian C. Gregg, deceased, and Henry Clarence Judd Funds are available in account no. 9910-905507-9588-900000- 704040, AG Demolition Project. 5 AGENDA BOARD OF ESTIMATES 04/02/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations – cont’d 6. Prakash Rampatsingh 1040 N. Stricker L/H $29,250.00 Street DHCD – Payment of Settlement 7. The Estate of Leoni- 2624 Puget F/S $14,000.00 das G. Newton, Street deceased (previous owner) On February 12, 2014, the Board approved the acquisition, by condemnation, of the fee simple interest in 2624 Puget Street for $27,000.00. This price was determined by the higher of two appraisals. The previous owners agreed to settle the condemnation suit for $41,000.00. The previous owner is entitled to the balance of $14,000.00. Funds are available in account no. 9910-905507-9588-900000- 704040, AG Demolition Project. 8. Armin Jaeger, IIC 1613 E. North G/R $ 200.00 (previous owner) Avenue $120.00 On November 27, 2013, the Board approved the acquisition, by condemnation, of the ground rent interest in 1613 E. North Avenue for $800.00. This price was determined by the higher of two appraisals. The previous owner agreed to settle the condemnation suit for $1,000.00. The previous owner is entitled to the balance of $200.00. Funds are available in account no. 9910-904403-9588-900000- 704040, Great Blacks in Wax Project. 6 AGENDA BOARD OF ESTIMATES 04/02/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Condemnations – cont’d 9. Benjamin Eisenberg, 1617 Harlem G/R $ 600.00 Alan G. Eisenberg Avenue $90.00 and Irwin D. Eisenberg Funds are available in account no. 9910-905507-9588-900000- 704040, AG Demolition Project. The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for this property. 7 AGENDA BOARD OF ESTIMATES 04/02/2014 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 21 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on March 5, 12, 19, 2014. Also included in this total is one transfer from October 30, 2013 that was inadvertently left off of the reviewed and approved capital transfers, but was previously approved by the Board of Estimates at its meeting on March 19, 2014. 8 AGENDA BOARD OF ESTIMATES 04/02/2014 Mayor’s Office of Employment - TRANSFER OF LIFE-TO-DATE Development SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Patricia White. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Teresa Maith 1 Raymond Holmes 5 Deborah Harris 3 Jacqueline Hinton 5 Amy E. Frost 2 Roslyn Speed 2 Joy Carol Brown 1 Cynthia Jefferson 2 TOTAL 21 THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 9 AGENDA BOARD OF ESTIMATES 04/02/2014 Health Department - Agreements The Board is requested to approve and authorize execution of the various Agreements. 1. GREENMOUNT SENIOR CENTER, INC. $ 69,646.00 Accounts: 4000-433514-3024-295909-603051 $ 41,746.00 4000-436114-3255-316200-603051 $ 27,900.00 The organization will operate a senior program which serves as the focal point for seniors and their caregivers. Services will include but are not limited to transportation, social, recreational and educational programs, information and assistance, outreach, and wellness. The period of the Agreement is October 1, 2013 through September 30, 2014. The Agreement is late because the Health Department was waiting on a final budget and signatures from the provider. MWBOO GRANTED A WAIVER. 2. BALTIMORE MEDICAL SYSTEM, INC. $365,000.00 (BMS) Account: 1001-000000-3100-295900-603051 The BMS will work with the Health Department to provide School Health Services which consist of School Health Suite Coverage and School Based Health Centers (SBHC). The BMS will provide services at Tench Tilghman Elementary/Middle School, Dr. Rayner Browne Elementary/Middle School, Collington Square Elementary/Middle School, Friendship Academy of Science and Technology Middle/High School, Maritime Industries Academy High School, Harford Heights Elementary and Northwestern High School. Services will also be provided at Vanguard Collegiate Middle School, and William C. March Middle School. 10 AGENDA BOARD OF ESTIMATES 04/02/2014 Health Dept. – cont’d The BMS will maintain approval from the Maryland Medical Assistance Program for designation of the school-based clinics at Collington Square Elementary/Middle School, Maritime Industries Academy High and Friendship Academy of Science and Technology at SBHC. The period of the Agreement is August 21, 2013 through June 30, 2014. The Agreement is late because of revisions to the scope of work and budget. MWBOO GRANTED A WAIVER. 3. BALTIMORE MEDICAL SYSTEM, INC. (BMS) $101,663.00 Account: 1001-000000-3100-295900-603051 The BMS was awarded funding from the Health Resources and Services Administration to operate School-Based Health Centers, previously operated by the Baltimore City Health Department at Patterson Senior High and Paul Laurence Dunbar High Schools. In order to maintain continuity of services, and avoid disruption to students and their families, the BMS is awarding funds to the Department to continue operations at the School-Based Centers until the end of the school year. The period of the Agreement begins on the date that the BMS receives the required approvals and will end on June 30, 2014. This agreement is late because it was just finalized. 4. THE JOHNS HOPKINS UNIVERSITY (JHU) $236,467.00 Account: 4000-424514-3023-599604-603051 The JHU will provide comprehensive, HIV primary and specialty care to uninsured/underinsured clients in the Baltimore Eligible Metropolitan Area. The period of the Agreement is July 1, 2013 through June 30, 2014. MWBOO GRANTED A WAIVER. 11 AGENDA BOARD OF ESTIMATES 04/02/2014 Health Dept. – cont’d 5. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 30,001.00 Account: 4000-424514-3023-599653-603051 The JHU will provide services directed to immediately solve problems through a peer client advocate. Services will include but are not limited to assistance with legal, financial, housing, transportation and other psychosocial issues that will support the pregnant woman with the ultimate goal of prevention of mother to child transmission of HIV and maintenance or improvement in maternal health. The period of the Agreement is July 1, 2013 through June 30, 2014. 6. HEALTH CARE FOR THE HOMELESS, INC. $140,400.00 Account: 4000-424513-3023-599638-603051 The organization will provide outpatient ambulatory health services for the Ryan White Part B Program. The services also include comprehensive primary care to 60 HIV+ positive persons experiencing homelessness and will provide at least 150 encounters. The period of the Agreement is July 1, 2013 through June 30, 2014. MWBOO GRANTED A WAIVER. The agreements are being presented at this time because the Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part B services. The providers are asked to submit a budget, budget narrative, and scope of services. The Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. 12 AGENDA BOARD OF ESTIMATES 04/02/2014 Health Dept. – cont’d 7. CRIBS FOR KIDS, INC. $0.00 The Cribs for Kids, Inc., a non-profit organization is the owner of the service mark “Cribs for Kids”, and has granted the Health Department use of the Licensed Trademark, U.S. Federal Registration No. 3,078,862. The Department will use the license trademark to promote and enhance Baltimore’s safe-sleep educational program, with the intervention of a safety-approved crib and other products that will constitute a safe sleep environment to families. The period of the Agreement is effective upon Board approval for one year, with an automatic renewal if the Department is not in default at the end of the term. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT ITEM NO. 7) AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency). 13 AGENDA BOARD OF ESTIMATES 04/02/2014 Health Department – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with the University of Maryland School of Medicine, Center for Infant and Child Loss (CICL). AMOUNT OF MONEY AND SOURCE: $2,500.00 - 6000-618614-3080-728100-406001 BACKGROUND/EXPLANATION: The Department has received a grant from the CICL in support of the Safe Sleep Summit scheduled for April 10, 2014. The funds will be used to assist with payments for food, beverages, and printed materials for the event. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 04/02/2014 Health Department – Renewal of Sponsorship Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize exercising the third renewal option of the Sponsorship Agreement with the Baltimore County Department of Aging (BCDA). The period of the renewal is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $15,000.00 - 5000-536015-3044-295900-603026 10,000.00 – 4000-433515-3023-295900-603026 $25,000.00 BACKGROUND/EXPLANATION: On August 15, 2012, the Board approved the initial Sponsorship Agreement with the BCDA, in the amount of $25,000.00, for the “2013 Edition” of the Regional Community Resource Directory in production from May – December 2012. The agreement contained four 1-year renewal options. On August 14, 2013, the Board approved an amendment that changed the language in the Agreement from “2013 Edition” to “Annual Edition”, to allow the Department to pay annually for production of the Regional Community Resource Directory. The Board also approved the second renewal option, with two 1-year renewal options remaining. This is the third renewal option with one 1-year option remaining. All other terms and conditions of the original Sponsorship Agreement remain unchanged. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 15 AGENDA BOARD OF ESTIMATES 04/02/2014 Health Department – Employee Expense Reports ACTION REQUESTED OF B/E: The Board is requested to approve an Employee Expense Report of Mr. Garland Chase. AMOUNT OF MONEY AND SOURCE: $ 6.78 – 4000-424614-3030-294500-603002 October 2013 – Mileage 19.21 – 4000-424614-3030-294500-603002 November 2013 – Mileage 15.00 – 4000-424614-3030-294500-603003 $40.99 November 2013 - Parking BACKGROUND/EXPLANATION: When Mr. Chase’s expense statement was submitted, the Immunization Program was in the process of relocation. As a result, the paperwork was mixed up and overlooked. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 16 AGENDA BOARD OF ESTIMATES 04/02/2014 Baltimore Development Corporation (BDC) – Landlord Subordination ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Landlord Subordination on behalf of the National Aquarium in Baltimore. AMOUNT OF MONEY AND SOURCE: No City Funds Required. BACKGROUND/EXPLANATION: The Landlord Subordination will facilitate necessary energy efficiency upgrades to the City-owned real property located in Piers 3 and 4 in the Inner Harbor East Urban Renewal Plan collectively known as the National Aquarium in Baltimore (Aquarium). Pursuant to an Amended and Restated Lease Agreement dated July 1, 2001, between the Mayor and City Council of Baltimore (the City) and the Aquarium, the City is the owner of certain real property located on Piers 3 and 4 in the Inner Harbor East Urban Renewal Plan and currently leases the property to the Aquarium. The Aquarium intends to enter into a Master Equipment Financing Agreement between the Aquarium and Maryland Clean Energy Center, as Issuer, and Bank of America Public Capital Corp., as Lender for certain improvements which will be located upon the City- owned property. This is being done as part of an energy- efficiency upgrade to the Aquarium. Pursuant to this agreement, the City agrees to subordinate BDC’s interest in the new improvements being installed at the Aquarium to the Lender in order to facilitate the financing and installation of the equipment. (The Landlord Subordination has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 04/02/2014 Department of Transportation – Employee Expense Reports ACTION REQUESTED OF B/E: The Board is requested to approve the various expense reports for the following employees: 1. KOHL FALLIN $ 66.61 Account: 1001-000000-2301-249000-603002 November 2013 – Mileage The mileage reimbursement is late because the Project Identification Number was incorrect. 2. MICHELLE WASHINGTON $185.32 Account: 1001-000000-6971-605100-603002 October 2013 - Mileage November 2013 - Mileage The Department of Transportation, Traffic Division received the original reimbursement request beyond the Department of Finance’s deadline for reimbursement. The submitting employee is new with the section has been advised of the procedure. 3. VALORIE LaCOUR $ 97.38 Account: 1001-000000-2301-249000-603002 November 2013 - Mileage The mileage reimbursement is late because the Project Identification Number was incorrect. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 18 AGENDA BOARD OF ESTIMATES 04/02/2014 Bureau of Water and Wastewater – Amendment No. 3 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 3 to Agreement with Rummel, Klepper & Kahl, LLP (RKKL) under Project 1128R, Urgent Need Water Design and Engineering Services. This Amendment No. 3 extends the period of the Agreement through October 18, 2014. AMOUNT OF MONEY AND SOURCE: $0.00 – 9960-908714—9557-900020-702064 BACKGROUND/EXPLANATION: On January 19, 2011, the Board approved the original two-year agreement with the RKKL for Urgent Need Water Design and Engineering Services. On June 6, 2012, the Board approved amendment no. 1 to the agreement. On June 12, 2013, the Board approved amendment no. 2 to the agreement which increased the upset limit and extended the period of the agreement through April 18, 2014. The consultant was asked to provide additional water design services related to replacement and rehabilitation of existing water mains at various locations identified by the City. Under this proposed Amendment No. 3, the consultant will continue to provide engineering services for on-going tasks related to water main replacements. In order to complete these tasks, it is necessary to extend the period of the agreement by six-months through October 18, 2014. All other terms and conditions remain unchanged. 19 AGENDA BOARD OF ESTIMATES 04/02/2014 Bureau of Water and Wastewater – cont’d MBE/WBE PARTICIPATION: The consultant will continue to comply with all terms and conditions of the Minority and Women’s Business Enterprise Programs, in accordance with the Baltimore City Code, Article 5, Subtitle 28. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Amendment No. 3 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 04/02/2014 Bureau of Water and Wastewater – Amendment No. 3 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 3 to Agreement with Patton Harris Rust & Associates under Project 1128P, Urgent Need Water Design and Engineering Services. This Amendment No. 3 extends the period of the Agreement through October 11, 2014. AMOUNT OF MONEY AND SOURCE: $0.00 – 9960-911713-9557-900020-702064 BACKGROUND/EXPLANATION: On January 12, 2011, the Board approved the original two-year agreement with Patton Harris Rust & Associates for Urgent Need Water Design and Engineering Services. On March 14, 2012, the Board approved amendment no. 1 to the agreement. On June 5, 2013, the Board approved amendment no. 2 to the agreement which increased the upset limit and extended the period of the agreement through April 11, 2014. The consultant was asked to provide additional water design services related to replacement and rehabilitation of existing water mains at various locations identified by the City. Under this proposed Amendment No. 3, the consultant will continue to provide engineering services for on-going tasks related to water main replacements. In order to complete these tasks, it is necessary to extend the period of the agreement through October 11, 2014. All other terms and conditions remain unchanged. 21 AGENDA BOARD OF ESTIMATES 04/02/2014 Bureau of Water and Wastewater – cont’d MBE/WBE PARTICIPATION: The consultant will continue to comply with all terms and conditions of the Minority and Women’s Business Enterprise Programs, in accordance with the Baltimore City Code, Article 5, Subtitle 28. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Amendment No. 3 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 04/02/2014 Bureau of Water and Wastewater – Agreement for Post Award Services ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement for Post Award Services with Johnson, Mirmiran & Thompson, Inc. under SC 886, Improvements to Sludge Blending Tanks at the Patapsco Wastewater Treatment Plant. The period of the Post Award Services Agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 84,884.52 – Baltimore City 180,379.59 – Baltimore County $265,264.11 – 9956-904539-9551-900020-703032 BACKGROUND/EXPLANATION: Johnson, Mirmiran & Thompson, Inc. will provide Post Award Services for Improvements to Sludge Blending Tanks at the Patapsco Wastewater Treatment Plant. Services will include coordination, submittal reviews, maintaining a status log, monitoring testing requirements and results, conducting site visits, responding to requests for information, evaluating change orders, attend progress meetings, finalize record drawings, and prepare operation and maintenance manuals. The consultant will also provide conditional and final inspections. MBE/WBE PARTICIPATION: MBE: Phoenix Engineering, Inc. $ 71,688.46 27.03% WBE: Carroll Engineering, Inc. $ 26,527.74 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Agreement for Post Award Services has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 04/02/2014 Department of Housing and - Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Land Disposition Agreement (LDA) with Oakford 2932, LLC. for the sale of 2932 Oakford Avenue. AMOUNT OF MONEY AND SOURCE: $24,500.00 - Purchase Price BACKGROUND/EXPLANATION: The DHCD’s Land Resources Division, on behalf of the Mayor and City Council, strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore’s neighborhoods. The City has agreed to convey the property known as 2932 Oakford Avenue to Oakford 2932, LLC. The City may dispose of the property by virtue of the following legal authorities: Article 28, Subtitle 8 of the Baltimore City Code (2011 Edition) (hereinafter, “the City Code); Article II, Section 15 of the Baltimore City Charter, 2011 Edition; and Article 13 § 2-7 (h) of the City Code. STATEMENT OF PURPOSE AND RATIONALE FOR SALE: The property was sold for $24,500.00 via auction. Pursuant to the appraisal policy under “Exceptions to Requiring an Appraisal,” no appraisal is required for the sale of properties under an approved Board of Estimates Policy which allows for an alternative method in determining value such as a Broker Price Opinion. Sale of City-owned property via auction was approved on November 3, 2010. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 04/02/2014 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1120 S. Hanover Thirty-Seven West Retain awning 33’ Street Cross Street, LP x 2½’, single face electric sign 6’ x 4’, three recessed lights Annual charge: $ 250.48 2. 1132 S. Hanover BSH, Inc. Retain bracket Street sign 4’ x 2’, four spot reflectors Annual charge: $ 175.90 3. 1035 Light Street Annamarie Awning 14’6” Christopher x 4’, flat sign 10’ x 2½’ Annual charge: $ 159.04 4. 436 E. Fort Avenue 1237-39 Wall Retain cornice Street, LLC sign 7’ x 2’, four spot reflectors Annual charge: $ 105.60 25 AGENDA BOARD OF ESTIMATES 04/02/2014 Department of General Services – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 5. 4545 Harford Road Christ Power Single face Church and electric sign 8’ Ministries, Inc. x 3’ Annual charge: $ 70.30 6. 1137 W. Baltimore Lofton McLean, Jr. Retain awning w/ Street signage 28’ x 2½’, four spot reflectors Annual charge: $ 252.60 7. 901 Eastern Avenue Joseph A. Oliveri Retain awning 12’ x 2’ three spot reflectors Annual charge: $ 105.50 Since no protests were received, there are no objections to approval. 26 AGENDA BOARD OF ESTIMATES 04/02/2014 Department of Finance – Special Fund Appropriation Transfer ACTION REQUESTED OF B/E: The Board is requested to approve an appropriation adjustment order (AAO) - Grant Fund transfer within the Baltimore City Health Department from Service 715 (Health Administration) to Service 308 (Maternal and Child Health). AMOUNT OF MONEY AND SOURCE: $45,000.00 – From: Health Department, Service 715 6000-600014-3001-568000-406001 Unallocated Special Grant Funds To: Health Department, Service 308 6000-618714-3080-595600-406001 Zanvyl and Isabelle Krieger Fund The source of funds is a grant from the Zanvyl and Isabelle Krieger Fund accepted by the Board on March 19, 2014. BACKGROUND/EXPLANATION: The AAO is necessary to provide funding for training for frontline supervisors of the Department’s home visiting programs and for the completion of the B’More Fit for Healthy Babies Pilot Program. Initially, special funding was appropriated within an unallocated special fund account in the Fiscal 2014 Ordinance of Estimates. This AAO will allow funding to be moved from the unallocated grant source, in accordance with the actual grant award. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 27 AGENDA BOARD OF ESTIMATES 04/02/2014 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 29 - 32 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 28 AGENDA BOARD OF ESTIMATES 04/02/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Bureau of Water and Wastewater 1. $400,000.00 9956-906114-9549 9956-904531-9551-3 Wastewater Constr. Res. Engineering Utility Funds Mapping Program/ GIS $400,000.00 9960-907099-9558 9960-906531-9557-3 Water Utility Constr. Res. Engineering Funds Mapping Program/ GIS The funds are needed to cover the cost of Requisition 660202, Utility GIS Aerial Photography. Department of Planning 2. $ 50,000.00 9904-924009-9129 9904-926009-9127 24th Eco. Dev. Center Stage 50th Center Stage 50th Loan Anniversary Anniversary Renovation - Renovation – Active Reserve This transfer will provide funds to Center Stage Theater for study and design costs, and building renovations. Center Stage Theater, located at 700 N. Calvert Street will renovate the theater in response to their 50th Anniversary. Improvement plans include public and non-performances space, the building exterior and infrastructure to better support new and changing technologies. 29 AGENDA BOARD OF ESTIMATES 04/02/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 3. $ 6,904.31 9938-901729-9474 General Fund Active – Clifton Park Master Plan $ 2,292.17 --------------- 9938-906807-9474 Active - Baltimore Playlot Program FY 12 4,612.14 --------------- 9938-901750-9474 $ 6,904.31 Active - Park Building Renovation FY 08 This transfer will provide funds to clear account deficits. 4. $10,000.00 9938-917027-9475 9938-919027-9474 State Reserve - Clifton/ Active - Clifton/ Wegworth Parks Wegworth Parks Courts Courts This transfer will provide funds to cover the costs associated with design services for Clifton Park Tennis Courts. 5. $20,000.00 9938-902719-9475 9938-901719-9474 MVR Reserve – Druid Active - Druid Hill Hill Park Neigh- Park Neighborhood borhood Access Access This transfer will provide funds to cover the costs associated with design and administration services for Druid Hill Park Neighborhood Access Project. 30 AGENDA BOARD OF ESTIMATES 04/02/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 6. $ 5,000.00 9938-918020-9475 9938-919020-9474 General Fund Reserve - Active - Patterson HUR Eligible Patterson Park Park Roadway Roadway Improve- Improvements ments This transfer will provide funds to cover the costs associated with design services for Patterson Park Roadway Improvements. 7. $30,000.00 9938-916022-9475 9938-901743-9474 General Fund Reserve - Active - Recreation Community Center & Parks Facility Master Plan Improvements This transfer will provide funds to cover the costs associated with construction administration services for the Morrell Park Recreation Center and to reconcile the account’s deficit. 8. $10,000.00 9938-915017-9475 9938-916017-9474 Rec. & Pks. Reserve - Active - Riverside 27th Series Riverside Park Park Fields Fields This transfer will provide funds to cover the costs associ- ated with design services for Riverside Park Fields. 9. $10,000.00 9938-933005-9475 9938-934005-9474 Rec. & Pks. Reserve - Gwynns Active - Gwynns 26th Series Falls Athletic Falls Athletic Fields Fields This transfer will provide funds to cover the costs associated with design and administration services for roadway improvements at Gwynns Falls/Leakin Park. 31 AGENDA BOARD OF ESTIMATES 04/02/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 10. $40,000.00 9938-916022-9475 9938-917022-9474 General Fund Reserve - Active - Community Community Center Center Master Plan Master Plan This transfer will provide funds to cover the costs associated with electric service upgrades at various community centers. 11. $ 5,000.00 9938-935010-9475 9938-936010-9474 Rec. & Parks Reserve - Park Active - Park 26th Services Lighting & Signage Lighting & Signage This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1165, Task No. 6 to Mahan Rykiel Associates, Inc. 12. $11,000.00 9938-925004-9475 9938-928004-9474 State Reserve - Stony Active - Stony Run Run Trail Trail This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1165, Task No. 7 to Mahan Rykiel Associates, Inc. 32 AGENDA BOARD OF ESTIMATES 04/02/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. AMERICAN DIVING SUPPLY, LLC $29,024.40 Low Bid Solicitation No. B50003427 – Custom Dry Suits and Scuba Accessories – Fire Department – Req. No. R657545 2. TOTAL CONTRACTING, INC. $27,890.80 Low Bid Solicitation No. B50003393 – Wood Floor Refinishing – Department of Recreation and Parks – Req. No. R651893 3. STANDARD FUSEE DBA ORION SAFETY PRODUCTS $22,000.00 Renewal Solicitation No. B50002869 – Road Flares – Police and Fire Department – Req. No. R626111 On March 20, 2013, the City Purchasing Agent approved the initial award in the amount of $22,000.00. The award contained three 1-year renewal options. This renewal in the amount of $22,000.00 is for the period April 3, 2014 through April 2, 2015, with two 1-year renewal options remaining. 4. CHESAPEAKE ENVIRONMENTAL EQUIPMENT LLC $49,665.00 Low Bid Solicitation No. B50003413 – ABS Submersible Pumps – Department of Public Works – Req. No. R653095 5. FINITE MATTERS, LTD. $10,000.00 Extension Solicitation No. 08000 – Budget Book Annual Maintenance and Setup Services – Department of Finance - P.O. No. P517040 On May 16, 2011, the City Purchasing Agent approved the initial award in the amount of $20,000.00. On March 28, 2012, the City Purchasing Agent approved an increase in the amount of $3,000.00. On February 6, 2013, the City Purchasing Agent approved an increase in the amount of $3,000.00. On March 11, 2013, the City Purchasing Agent approved an increase in the amount of $3,762.00. This extension in the amount of $10,000.00 is for the period June 1, 2014 through May 31, 2015. The contract expires on May 31, 2014. 33 AGENDA BOARD OF ESTIMATES 04/02/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. TENNANT SALES AND SERVICE COMPANY $ 60,000.00 Renewal Contract No. B50001931 – PM Maintenance for Tennant Machines – Convention Center – P.O. No. P516995 On May 11, 2011, the Board approved the initial award in the amount of $30,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $60,000.00 is for the period May 9, 2014 through May 10, 2015. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 7. ALLIED CONTRACTORS, INCORPORATED $200,000.00 Renewal Contract No. B50001768 – Requirements for Concrete Sidewalk and Other Structural Repairs at Various Locations – Recreation and Parks, etc. – P.O. No. P516895 On April 20, 2011, the Board approved the initial award in the amount of $344,300.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $200,000.00 is for the period April 20, 2014 through April 19, 2015, with one 1-year renewal option remaining. The above amount is the City’s estimated requirement. MWBOO SET GOALS OF 27% MBE AND 10% WBE. MBE: JM Murphy Enterprises, Inc. $2,764.79 5% WBE: S & L Trucking, LLC 0 MWBOO FOUND VENDOR IN COMPLIANCE. 34 AGENDA BOARD OF ESTIMATES 04/02/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. HD SUPPLY WATERWORKS, LIMITED PARTNERSHIP $15,000.00 Increase Contract No. B50001992 – Various Water Tools – Department of Public Works – P.O. No. P517287 On June 13, 2011, the City Purchasing Agent approved the initial award in the amount of $20,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. Due to the unusually high number of water main breaks this winter an increase in the amount of $15,000.00 is necessary. This increase in the amount of $15,000.00 will make the total award amount $55,000.00. The contract expires on June 12, 2014 with no renewal options remaining. The above amount is the City’s estimated requirement. 9. POWER-LITE INDUSTRIES INC. $200,000.00 Renewal Contract No. B50001368 – Steel Sub Base for Light Poles – Department of Transportation – P.O. No. P513112 On April 28, 2010, the Board approved the initial award in the amount of $385,200.00. The award contained two 1-year renewal options. On March 13, 2013, the Board approved the first renewal in the amount of $200,000.00. This final renewal in the amount of $200,000.00 is for the period April 21, 2014 through April 20, 2015. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 35 AGENDA BOARD OF ESTIMATES 04/02/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. GEIGER PUMP AND EQUIPMENT COMPANY $100,000.00 Increase Contract No. 08000 – ITT Gould and ITT-Allis Chalmers Pumps Parts – Department of Public Works, Water and Wastewater – P.O. No. P525232 On October 16, 2013, the Board approved the initial award in the amount of $100,000.00. This increase in the amount of $100,000.00 is necessary to include the requirements of the Environmental Services Division and an increase in usage of these parts. This increase in the amount of $100,000.00 will make the award amount $200,000.00. The above amount is the City’s estimated requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 11. LORENZ LAWN & LANDSCPAPE INC. d/b/a LORENZ, INC. $800,000.00 Renewal Contract No. B50001231 – Mowing Services for Recreation and Parks – Department of Recreation and Parks – P.O. No. P512903 On April 14, 2010, the Board approved the initial award in the amount of $578,960.00. The award contained four 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $800,000.00 is for the period April 14, 2014 through April 13, 2015 with no renewal options remaining. MWBOO SET GOALS OF 27% MBE AND 10% WBE. 36 AGENDA BOARD OF ESTIMATES 04/02/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MBE: 4 Evergreen Lawn Care $557,606.00 20% WBE: Fouts Lawn Care $490,601.00 18% MWBOO found the vendor in non-compliance on March 6, 2014 and recommended that the vendor be given 60 days from date of renewal to come into compliance. MWBOO FOUND VENDOR IN NON-COMPLIANCE. 12. FREEMIRE & ASSOCIATES, INC. $100,000.00 Sole Source Solicitation No. 08000 – Dezurik Plug Valves – Department of Public Works, Bureau of Water and Wastewater – Req. No. R655802 An Intent to Waive Competition was advertised (B50003428) with no responses received. The vendor is the sole distributor of the manufacturer’s OEM valves and parts. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 37 AGENDA BOARD OF ESTIMATES 04/02/2014 Bureau of Purchases - Master Lease Financing ACTION REQUESTED OF B/E: The Board is requested to authorize the Department of Finance to seek Master Lease financing for the purchase of vehicles, to be awarded to vendors in separate solicitations with subsequent Board approvals as required. AMOUNT OF MONEY AND SOURCE: $29,888,398.05 - City’s Master Lease through the Bureau of Treasury Management BACKGROUND/EXPLANATION: No additional funds are required. The total cost will be financed through the City’s Master Lease program administered by the Bureau of Treasury Management. On April 13, 2013, the Board approved the City’s use of a Master Lease vehicle financing approach, as part of the City’s 10-Year Financial Plan. This is the second round of such financing. The awards for provision of specific vehicles have already received Board approval, or approval will be sought as required. This request for Board approval authorizes the financing of the future purchase of the following vehicles by gross vehicular weight (GVW) class. Vehicle Count Estimated Costs 6-Year Tranche Total 197 $5,209,243.80 <8,500 GVW 156 $4,107,590.40 8,501- 10,000 GVW 25 $971,825.40 >10,001 GVW 4 $27,745.50 Specialty Equipment 12 $102,082.50 10-Year Tranche Total 141 $24,679,154.25 8,501 — 10,000 GVW 18 $1,485,902.40 >10,001 GVW 4 $207,096.60 14,001 — 16,000 GVW 8 $1,442,807.88 19,501-26,000 GVW 1 $151,815.00 26,001- 33,000 GVW 4 $523,162.87 >33,001 GVW 96 $20,638,553.00 Specialty Equipment 10 $229,816.50 Total Financing Amount 338 $29,888,398.05 38 AGENDA BOARD OF ESTIMATES 04/02/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 40 - 44 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 39 AGENDA BOARD OF ESTIMATES 04/02/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 11320, Greyhound Roy Kirby & Sons, $6,605,032.00 Intermodal Terminal, Inc. 2110 Haines Street DBE: Roane’s Rigging & Transfer $ 820,000.00 12.41% GE Frisco 850,000.00 12.87% $1,670,000.00 25.28% A PROTEST WAS RECEIVED FROM COMMERCIAL CONSTRUCTION. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $3,526,397.14 9950-905645-9528 FED Construction Reserve Intercity/Intermodal Terminal 1,300,000.00 " " " Others 1,900,000.00 9950-903621-9509 Others Liberty Heights Ave. & Druid Hill 569,690.20 9950-903606-9509 Others Internal Streets 660,503.20 9950-903550-9509 GF(HUR) Neighborhood Street Reconstruction $7,956,590.54 $6,605,032.00 -------------------- 9950-906645-9527-6 Structure & Improvements 686,900.34 -------------------- 9950-906645-9527-5 Inspection 664,658.20 -------------------- 9950-906645-9527-2 $7,956,590.54 Contingencies Greyhound Intermodal Terminal 40 AGENDA BOARD OF ESTIMATES 04/02/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation - cont’d This transfer will fund the costs associated with award of Project TR11320, Greyhound Intermodal Terminal, 2110 Haines Street to Roy Kirby & Sons, Inc. in the amount of $6,605,012.00. 3. TR 07309, Rehabilitation P. Flanigan & Sons, $2,333,454.75 of Roadways Around East Inc. Baltimore Life Science Park Phase 1C DBE: Fallsway Construction Co., LLC $175,000.00 7.50% Priority Construction Corp. 224,770.50 9.63% Sunrise Safety Services, Inc. 24,705.00 1.06% Bay City Construction, Inc. 136,070.00 5.83% $560,545.50 24.02% 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,146,778.37 9950-902627-9528 FED Construction Reserve Park Circle Intersec- tion Improvements $1,866,763.80 -------------------- 9950-902335-9527-6 Structure & Improvements 186,676.38 -------------------- 9950-902335-9527-5 Inspection 93,338.19 -------------------- 9950-902335-9527-2 $2,146,778.37 Contingencies EBDI Life Sciences This transfer will partially fund the costs associated with award of Project TR 07309, Rehabilitation of Roadways around East Baltimore Life Science Park Phase 1C with P. Flanigan & Sons, Inc. in the amount of $1,866,763.80. The local match will come from account no. 9910-906426-9588. 41 AGENDA BOARD OF ESTIMATES 04/02/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Housing & Community Development 5. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 536,694.59 9910-904979-9587 9910-906426-9588 Motor Vehicle East Baltimore East Baltimore Revenue (MVR) Redevelopment Infrastructure Reserve This transfer will move appropriations into the East Baltimore Infrastructure account for the rehabilitation of roadways around East Baltimore Life Science Park-Phase 1C. 6. B50003276, Building Humanim, Inc. $ 690,289.00 Deconstruction (Dept. of Housing & Community Development) MWBOO SET MBE GOALS AT 27% AND WBE GOALS 10%. MBE: L&J Waste Recycling, LLC 17%* WBE: Morgan Construction Services, Inc. 10% MWBOO FOUND VENDOR IN NON-COMPLIANCE. * Bidder did not achieve the MBE goals and did not request a waiver. Six bids were received and opened on January 29, 2013. Five bids were determined to be non-responsive. The award is recommended to the lowest, qualified, responsive and responsible bidder. The Bureau of Purchases is requesting approval of this award with the condition that the bidder come into compliance within ten days of the award. 42 AGENDA BOARD OF ESTIMATES 04/02/2014 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 7. B50003329, Heavy Holabird Enterprises $1,000,000.00 Duty Transmission of Maryland, Inc. & Differentials t/a Trans-Tech Rebuild & Repair Transmission Center Service (Dept. of General Services Fleet Management) MWBOO GRANTED A WAIVER. 8. B50003355, O.E.M. Metro Bobcat, Inc. $ 250,000.00 Parts & Service for Bobcat Equip- ment (Dept. of General Services Fleet Management) MWBOO GRANTED A WAIVER. 9. B50003259, Water Husky Envelope $ 50,045.00 Bill Envelopes Products, Inc. (Dept. of Public Works, Bur. of Water & Wastewater) MWBOO GRANTED A WAIVER. 43 AGENDA BOARD OF ESTIMATES 04/02/2014 RECOMMENDATION FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 10. B50003396, Auto- Cummins Cooling $ 800,000.00 Motive Radiators Products, Inc. d/b/a & Heaters Cummins Radiator Co. (Dept. of General Services, Fleet Management) MWBOO GRANTED A WAIVER. RECISSION AND RE-AWARD 11. B50003274, RESCIND AWARD to Orly Industry, Inc. Polyethylene Liners On January 8, 2014, the Board approved for all Baltimore the initial award to Orly Industry, City Agencies Inc. The solicitation required that the vendor supply Polyethylene liners (Dept. of Rec. & to all City agencies. The vendor is Parks, etc.) not able to deliver liners per the contract’s requirements. RE-AWARD Central Poly-Bag Corp. $ 258,420.00 (next lowest responsible and responsive bidder) On October 7, 2013, it was determined that no goals would be set because of no opportunity to segment the contract. MWBOO GRANTED A WAIVER. 44 AGENDA BOARD OF ESTIMATES 04/02/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Recreation and Parks 1. Ernest W. Burkeen, MD Recreation & General $9,033.86 Jr.* Parks Assn. Conf. Funds Robert Wall Ocean City, MD Tracey Estep Apr. 7 - 11, 2014* Ronnie Daniels Apr. 8 - 11, 2014 Thomas Jeannetta (Reg. Fee $195.00) Todd Clary (Reg. Fee $141.00)** David Carter Lynetta Cromer** Gwendolyn Fields- Walker** Devon Brown Joseph E. Burch** Corinne Parks ** For first time attendees and new members the registration fee is $85.00 and membership dues is $56.00; making the total fee $141.00. As indicated below the registration or registration and membership fees were pre-paid by Expenditure Authorization or City card issued to the attendee. Registration/ Expenditure Attendees Membership City Credit Authorization Mr. Burkeen Registration 000137375 Mr. Wall Registration 000137375 Ms. Estep Registration 000137375 Mr. Daniels Registration 000137375 Mr. Jeannetta Registration 000137989 Mr. Burkeen will be disbursed $632.00. Ms. Estep and Messrs. Wall and Jeanetta will be disbursed $625.54 each. Mr. Daniels will be disbursed $474.00. 45 AGENDA BOARD OF ESTIMATES 04/02/2014 TRAVEL REQUESTS Name To Attend Funds Amount Department of Recreation and Parks - cont’d Registration/ Expenditure Attendees Membership City Credit Authorization Mr. Clary Registration 000137970 Mr. Carter Registration Credit Card Ms. Cromer Registration 000137970 & Membership Ms. Fields- Registration 000137970 Walker & Membership Mr. Clary, Mr. Carter, and Ms. Cromer will be disbursed $625.54. Ms. Fields-Walker will be disbursed $474.00. Mr. Brown Registration 000137970 Mr. Burch Registration Credit Card & Membership Ms. Parks Registration Credit Card Mr. Brown and Ms. Parks will be disbursed $625.54 each. Mr. Brown will be disbursed $271.00 for mileage and food. Police Department 2. Ebony Lee 2014 International GTEAP $4,090.00 Monique Brown Conference on Sexual Grant Assault, Domestic Violence, and Trafficking April 21 – 25, 2014 Seattle, WA (Reg. Fee $545.00 ea.) 46 AGENDA BOARD OF ESTIMATES 04/02/2014 TRAVEL REQUESTS Name To Attend Funds Amount Department of Transportation 3. Laetitia Griffin FTA Region 3 FY14 General $1,651.89 Khadriah Ward Triennial Review Funds Evan Smith Workshop April 6 – 8, 2014 Philadelphia, PA Department of Planning 4. Laurie Feinberg 2014 National General $2,478.43 Planning Conference Funds Atlanta, GA April 25 - 29, 2014 (Reg. Fee $1,105.00) The subsistence rate for this area is $189.00 per day. The Hotel rate is $184.00 per night plus a $121.00 hotel tax. The Department of Planning is requesting additional subsistence in the amount of $35.00 per day for the cost of meals and incidental expenses. The additional subsistence totaling $140.00 has been added to the total. The registration was purchased using a City issued credit card assigned to Mr. Jamie Cramer. Therefore, the disbursement amount to Ms. Feinberg will be $1,373.45. Department of Planning 5. Jessica Varsa 2014 National Unified $1,660.95 Planning Conference Planning Atlanta, GA Work Apr. 25 – 29, 2014 Program (Reg. Fee $765.00) Grant The airfare and registration fee were prepaid on a City- issued credit card assigned to Ms. Jaime Cramer. Therefore, Ms. Varsa will be disbursed $627.00. 47 AGENDA BOARD OF ESTIMATES 04/02/2014 TRAVEL REQUESTS Name To Attend Funds Amount Mayor’s Office 6. Kathe Hammond Nat’l Forum for General $2,111.32 Black Public Funds Administrators Conference San Antonio, TX Apr. 11 – 15, 2014 (Reg. Fee $495.00) The subsistence rate for this location is $176.00 per night. The hotel rate is $199.00 per night and the occupancy tax is $33.33 per day. The Department is requesting additional subsistence of $23.00 per day to cover the cost of the hotel and $40.00 per day to cover the cost of food and incidentals. The airfare and hotel costs have been prepaid on a City- issued credit card assigned to Ms. Hammond. Therefore, Ms. Hammond will be disbursed $715.00. TRAVEL APPROVAL & REIMBURSEMENT Baltimore City Fire Department 7. Nicole Errett $1,372.39 Shani Buggs 1,354.34 Shannon Egan 255.00 $2,981.73 On November 02 - 06, 2014, Ms. Nicole Errett, Ms. Shani Buggs, and Ms. Shannon Egan of the Mayor’s Office of Emergency Management traveled to Boston, MA to attend the Annual American Public Health Association Meeting. The Fire Department is requesting the Board to ratify the travel request and approve reimbursement for each representative. The Fire Department is requesting approval of expenses for transportation, parking, hotel accommodations, registration, meals and incidental expenses. The reimbursements are as follows: 48 AGENDA BOARD OF ESTIMATES 04/02/2014 TRAVEL APPROVAL & REIMBURSEMENT Baltimore City Fire Department - cont’d Nicole Errett Transportation: $ 155.80 Parking: 56.00 Hotel 717.00 Hotel Tax 103.59 Meals & Incidentals: 120.00 Registration: 220.00 $1,372.39 Shani Buggs Transportation: $ 155.80 Parking: 60.00 Hotel 717.00 Hotel Tax 103.59 Meals & Incidentals: 95.97 Registration: 220.00 $1,354.34 Shani Buggs Registration: $ 255.00 A City issued credit card assigned to Ms. Connor Scott was used to pay airfare in the amount of $155.80 and registration fee in the amount of $220.00 for Ms. Errett and Ms. Shani. However, Ms. Shannon Egan was a late addition to this travel and therefore she paid her registration fee of $255.00 with a personal credit card. In addition, Ms. Egan secured her airfare, lodging, and food expenses personally and therefore is only seeking reimbursement for her registration fee in the amount of $220.00. The reimbursement amount to Ms. Errett, Ms. Buggs, and Ms. Egan will be $996.59, $978.54, and $220.00, respectively. 49 AGENDA BOARD OF ESTIMATES 04/02/2014 PROPOSAL AND SPECIFICATIONS 1. Department of Transportation - TR 13305, Resurfacing Highways at Various Locations Northwest - Sector II BIDS TO BE RECV’D: 05/07/2014 BIDS TO BE OPENED: 05/07/2014 2. Department of Public Works/ - RP 11864, Rita Church Dept. of Recreation & Parks Community Center Gymnasium BIDS TO BE RECV’D: 05/07/2014 BIDS TO BE OPENED: 05/07/2014 Department of Public Works/ 3. Bureau of Solid Waste – SWC 13310-R, Cell 6 Leachate Conveyance System Improvements at the Quarantine Road Landfill BIDS TO BE RECV’D: 05/07/2014 BIDS TO BE OPENED: 05/07/2014 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 50