NOTICE: Resolution effective February 05, 2014. RESOLUTION OF THE BOARD OF ESTIMATES OF BALTIMORE CITY THE REGULATION OF BOARD OF ESTIMATES MEETINGS AND PROTESTS WHEREAS, the Mayor and City Council of Baltimore, acting by and through the Board of Estimates (“Board”), pursuant to Article VI, § 1 et seq. of the Charter of Baltimore City, 1996 Edition, as amended (HEREIN after referred to as “Charter”), is responsible for formulating and executing the fiscal policy of the City, approvals of settlements, acquisitions and dispositions of real property, awarding contracts and supervising purchasing by the City; and other duties as prescribed in the Charter; and WHEREAS, the Board, pursuant to Article VI, § 1 of the Charter is composed of the Mayor, President of the City Council, Comptroller, City Solicitor, and Director of Public Works, and the President of the City Council shall be President of the Board, and one of the members shall act as Secretary; and WHEREAS, the members of the Board meet in public forum each Wednesday at 9:00 a.m. (unless in periodic recess) in the Hyman Pressman Hearing Room to conduct the business of government; and WHEREAS, the Board, pursuant to Article VI, § 2 et seq. of the Charter, may promulgate rules and regulations and summon before it heads of departments, bureaus or divisions, municipal officers, and members of commissions and boards; and WHEREAS, in the interest of promoting better government, order and efficiency the Board wishes to establish certain rules, applicable to all private individuals, business entities, fraternal organizations, special interest groups, associations and other entities, etc. (HEREIN after collectively referred to as “entity”) who wish to speak at the meetings of the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ESTIMATES OF BALTIMORE CITY, that the following rules for the conduct of Board meetings be formally adopted by the Board to apply to all issues to be acted upon, considered, noted, or received at any given meeting: 1. Anyone wishing to speak before the Board, whether individually or as the spokesperson of an entity must notify the Clerk of the Board in writing no later than by noon on the Tuesday preceding any Board meeting, or by an alternative date and time specified in the agenda for the next scheduled meeting. The written protest must state (1) whom you represent and the entity that authorized the representation (2) what the issues are and the facts supporting your position and (3) how the protestant will be harmed by the proposed Board action. 2. Requests to speak on matters submitted to the Board for its information, notation or status report from a previous Board action may be heard at the discretion of the President of the Board. This rule does not preclude the submitting agency from orally presenting the report or matter at the meeting of the Board. 3. Matters may be protested by any entity directly and specifically affected by a pending matter or decision of the Board. The person or entity must submit a written protest of that matter or pending decision. In order for a protest to be considered, the protestant must be present at the Board of Estimates meeting. 4. An entity affected by the disposition of the matter in a way different than an average taxpayer or citizen and who so specifies to the satisfaction of the Board may have their protest heard and considered by the Board. However, the President of the Board reserves the right to call a person or organization to give testimony that he/she determines furthers the effective and fair decision making process of the Board. Protests filed by persons not affected by 5. the disposition of the matter in a way different than an average taxpayer or citizen will be handled and responded to as may be determined by the Clerk of the Board. 6. Protests may be submitted, orally presented and argued by representatives or entities directly impacted by a matter or pending decision before the Board. A Procurement Lobbyist, as defined by Part II, Sec. 8-8 (c) of The City Ethics Code must register with the Board of Ethics as a Procurement Lobbyist in accordance with Section 8-12 of The City Ethics Code. If any member of the Board has sufficient information to determine that Section 8-12 has not been complied with, he or she may make a complaint to the Board of Ethics. 7. The President of the Board shall have the right to limit all speakers to items and issues on the Board agenda, as well as provide a maximum time limit available to a speaker who wishes to address the Board. 8. In the interest of promoting order and efficiency of hearings, persons who are disruptive to the hearing may be required to leave the hearing room. 9. A copy of this Resolution shall be posted in the Department of Legislative Reference, the President of the Board’s web site, and the Secretary to the Board’s web site and shall be included in all Solicitations. 10. This Resolution shall apply to all Board meetings which are convened two (2) weeks or more after its formal adoption. BOARD OF ESTIMATES’ AGENDA – FEBRUARY 5, 2014 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: A&A Aaron Painting & Abatement Group $ 171,000.00 Anchor Construction Corporation $61,668,000.00 Autumn Contracting, Inc. $24,786,000.00 BMW Construction Specialist, Inc. $ 8,000,000.00 Interior Specialists, Inc. $ 8,000,000.00 Mainlining Service, Inc. $ 7,218,000.00 McNew Excavating, Inc. $ 1,500,000.00 Young’s Floor Service and Remodeling Company, Inc. $ 657,000.00 AGENDA BOARD OF ESTIMATES 02/05/2014 BOARDS AND COMMISSIONS – cont’d 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: BLV Engineering Associates, Inc. Engineer Jenny Engineering Corporation Engineer The Robert B. Balter Company Engineer Rummel, Klepper & Kahl, LLP Landscape Architect Engineer Spyder Engineers, LLC Engineer 2 AGENDA BOARD OF ESTIMATES 02/05/2014 TRANSFERS OF FUNDS ************* The Board is requested to approve the Transfers of Funds listed on the following pages: 4 - 5 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director Of Finance having reported favorably thereon. 3 AGENDA BOARD OF ESTIMATES 02/05/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 1. $ 80,000.00 9916-904845-9194 9916-903951-9197 5th Public Capital Constr. Southwest District Bldg. Loan & Maintenance - Police Station Reserve Improvements – Active The poor conditions of the bathroom fixtures, HVAC, and plumbing systems in the Southwestern District Police Station require immediate improvements in order to adequately serve the Police Department until a study of the police facilities is completed. 2. $100,000.00 9916-904845-9194 9916-905949-9197 5th Public Capital Constr. Central District Bldg. Loan & Maintenance - Police Station Reserve Improvements – Active The poor conditions of the bathroom fixtures, HVAC, and plumbing systems require immediate improvements in order to adequately serve the Police Department until a study of the police facility is completed. A generator is required to provide immediate electrical service to the Central District Police Station during events when electrical outages occur. 3. $ 80,000.00 9916-904845-9194 9916-902950-9197 5th Public Capital Constr. Eastern District Bldg. Loan & Maintenance - Police Station Reserve Improvements – Active The poor conditions of the bathroom fixtures, HVAC, and plumbing systems in the Eastern District Police Station require immediate improvements in order to adequately serve the Police Department until a study of the police facilities is completed. 4 AGENDA BOARD OF ESTIMATES 02/05/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services – cont’d 4. $250,000.00 9916-905001-9194 9916-907061-9197 1st Public Constr. Res. - Engine 44 Roof Bldg. Loan Unalloted Replacement – Active The existing slate roof has surpassed its useful life span and the building is suffering significant water leakage during rain events. This has damaged both the roof structure and interior finishes. Therefore, the roof must be replaced. Department of Planning 5. $ 60,000.00 9905-912012-9186 9905-915010-9188 22nd Economic CHAP Historic District CHAP Monument Dev. Loan Façade – Reserves Restoration – Active This transfer will move budget appropriations from CHAP Historic District Façade to CHAP Monument Restoration account to cover restoration at various Monuments (Mount Vernon Place, On the Trail, Wallace, Luther, Confederate Soldiers and Sailors Hopkins, Key Monument on Eutaw Place, Star Spangled Banner Centennial in Patterson Park, York Road Veterans Memorial, Mount Royal Terrace Monuments – Watson and Lady) in the City. 5 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 17 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on January 8, 15, and 22, 2014. 6 AGENDA BOARD OF ESTIMATES 02/05/2014 Office of the President - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a Governmental/Charitable Solicitation Application for submission to the Board of Ethics of Baltimore City for Mr. Damion Cooper of the Office of the City Council President to solicit donations from friends, family members, and colleagues to benefit the 501(c)(3) non-profit organization, Beat the Streets - Baltimore. The period of the campaign will be effective upon Board approval through June 30, 2014. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. The Beat the Streets wrestling program of Baltimore is committed to providing a positive environment that nurtures physical and mental development through wrestling, mentoring, and tutoring programs. Its goal is to develop a network of Beat the Streets programs throughout the Greater Baltimore area’s schools and communities. Beat the Streets endeavors to teach its participants the values of Honor, Pride, Dignity, Discipline, Selfless-Service, and Perseverance in their daily practice. With the support of family, community, and sponsorship, they hope to create a system that teaches positive life values through positive life lessons. 7 AGENDA BOARD OF ESTIMATES 02/05/2014 Parking Authority of Baltimore City (PABC) – First Amendment to Maintenance Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the First Amendment to Maintenance Agreement with Cale America, Inc. (Cale). AMOUNT OF MONEY AND SOURCE: $129,950.00 – 2075-000000-5800-408700-603026 (226 meters – Phase I @ $575.00 per meter) BACKGROUND/EXPLANATION: On May 26, 2010, the Board approved a Maintenance Agreement with Cale to allow for the upgrade of EZ Park Multi-Space Meters to the most recent Americans with Disabilities Act (ADA) standards, in support of the Parking Meter Accessibility Program (Project SPACE). Cale has provided and installed the EZ Park Meters since 2004 and the meters were ADA compliant until new standards were recently issued. Cale must provide the required parts and services because the equipment is proprietary. The PABC has been working for a number of years with the Mayor’s Commission on Disabilities to improve the parking situation in Baltimore City for people with disabilities. Finding an available parking space on-street in Baltimore can be a daunting task for anyone, particularly for people with mobility- restricting disabilities. In conjunction with the Mayor’s Commission on Disabilities, the PABC has developed a program called Project SPACE that will address this problem. Project SPACE will make all meters ADA compliant and provide hundreds of reserved on-street parking spaces for people with disabilities while requiring all parkers to pay for metered parking, including those displaying a disability placard or 8 AGENDA BOARD OF ESTIMATES 02/05/2014 PABC – cont’d license plate. Phase I of Project SPACE will launch in the coming months in the Central Business District (Franklin Street to the North, President Street to the East, Pratt Street/Key Highway to the South, and Martin Luther King, Jr. Boulevard to the West). Persons that have been abusing disability placards for the free parking that the placards currently provide, will no longer have the incentive to park all day at meters, and will move to off- street parking, making more on-street parking space available for all. Existing EZ Park Meters that serve up to ten parking spaces per block that met ADA requirements when they were installed in 2004. The PABC would like these meters to be modified to meet the more stringent standards that have been issued. This First Amendment to Maintenance Agreement will allow for upgrades to the existing EZ Park Meters. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The First Amendment to Maintenance Agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – Agreements The Board is requested to approve and authorize execution of the various agreements. 1. BALTIMORE SUBSTANCE ABUSE $400,000.00 SYSTEMS, INC. (BSAS) Account: 5000-531114-3070-518500-603051 BSAS will administer treatment services to certain offenders in the criminal justice system referred by the Maryland Department of Public Safety and Correctional Services, Community Supervision (DPSCS/CS). The period of the agreement is July 1, 2013 through June 30, 2014. The agreement is presented at this time because the Department was waiting for approval of the Memorandum of Understanding from the DPSCS/CS that provides funding to the Department for BSAS. MWBOO GRANTED A WAIVER. 2. CARSON RESEARCH CONSULTING, INC. (CRC) $ 15,000.00 Account: 6000-626614-3080-292303-603018 B’More for Healthy Babies – Teen Pregnancy Prevention Initiative (TPPI) works to reduce teen birth by improving young people’s access to age appropriate and evidence-based health education, medically appropriate clinical services, and opportunities to engage their communities and grow as civic leaders. The CRC is responsible for the monitoring and evaluation of the TPPI. The responsibilities include developing evaluation measurement tools, setting up the system for tracking performance measures and indicators, and reporting on program activities. The period of the agreement is November 1, 2013 through September 30, 2014. This agreement is late because of the delay in receiving required documentation. 10 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – cont’d 3. CARSON RESEARCH CONSULTING, INC. (CRC) $ 6,980.00 Account: 6000-626614-3080-292303-603018 The CRC will evaluate the effectiveness of the Maternal and Infant Care Program’s provider communications as well as interview Maternal and Infant Care staff to assess the quality of their interactions with providers and to establish desired changes. The CRC will provide a final evaluation report and presentation with recommendations for improving the communications system prior to replicating it with other home visiting programs. The period of the agreement is February 1, 2014 through June 30, 2014. 4. CITIZENS PLANNING AND HOUSING $ 19,000.00 ASSOCIATION, INC. Account: 4000-480114-3001-268400-603051 The organization will create a campaign to inform the public on social and physical determinants of health, and communicate how current projects, plans, and proposals may affect health. The organization will bring community members together in forums that allow them to meaningfully contribute to the Health Impact Assessment process. The period of the agreement is September 1, 2013 through August 31, 2014. The agreement is late because of the delay in receiving the required documentation. 5. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 18,555.00 Account: 4000-424514-3023-599629-603051 The JHU AIDS Services will provide comprehensive HIV primary care; train and educate providers in HIV Care, use a standardized framework, and provide the client a foundation to manage systems related to their psychosocial needs. The period of the agreement is for period July 1, 2013 through June 30, 2014. The agreement is late because of the delay in receiving an acceptable budget and scope of services. 11 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – cont’d 6. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 52,168.00 Account: 4000-424514-3023-599626-603051 The JHU will provide street outreach services that target and engage HIV positive Latinos into Primary Medical Care and enroll them into Maryland AIDS Drug Assistance Program. The period of agreement is July 1, 2013 through June 30, 2014. MWBOO GRANTED A WAIVER. 7. TOTAL HEALTH CARE, INC. (THC) $ 89,064.00 Accounts: 4000-424514-3023-599632-603051 The THC will provide non-medical case management services. The THC will conduct initial assessments; create service care plans; monitor/update service care plans every 90 days; and monitor quarterly patient maintenance/linkage with HIV medical services. It will also provide housing referrals; food assistance referrals; utility assistance; transportation assistance/referral; referral to pharma- ceutical patient assistance; and referrals for primary care. The period of the agreement is July 1, 2013 through June 30, 2014. MWBOO GRANTED A WAIVER. The agreements (item nos. 6 and 7) are being presented at this time because the Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part B services. The providers are asked to submit a budget, budget narrative, and scope of services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. 12 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – cont’d 8. PLANNED PARENTHOOD OF MARYLAND, $200,000.00 INC. (PPM) Account: 5000-530014-3080-595800-603051 The PPM will continue to participate and promote the Babies Born Healthy (BBH) Program Initiatives. The overall goal of the BBH is to ensure that babies of Baltimore City residents are born healthy and have the support needed for a successful and healthy first year of life, and a strong foundation for later school success. The period of the agreement is July 1, 2013 through June 30, 2014. The agreement is late because budget revisions delayed processing. MWBOO GRANTED A WAIVER. 9. UNIVERSITY OF MARYLAND, BALTIMORE (UMB) $ 75,000.00 Account: 4000-494414-3030-279200-603051 The UMB will provide a process and outcome evaluation for the Baltimore City Teen Pregnancy Prevention Initiative: Out of Home Youth Project. In order to conduct this evaluation, the School of Social Work will serve as a member of the Project Work Group Team; refine process data collection procedures and instruments to document the formative work that will inform the development of a pregnancy prevention curriculum targeting child welfare workers and foster care providers, including document review, interviews, focus groups, and surveys. The period of the agreement is July 1, 2013 through June 30, 2014. The agreement is late because of revisions to the template. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements have been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – Notice of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Notice of Grant Award (NGA) from the Maryland Department of Aging (MDoA). The period of the grant award is July 1, 2013 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $117,993.00 – 5000-536014-3044-295900-405001 BACKGROUND/EXPLANATION: This NGA provides funds to assist Maryland Access Point (MAP) sites and the Department to realign existing resources and philosophies within their organization. The MAP’s overall objective is to increase consumer knowledge of resources, ensure access to programs and services to older adults and persons with disabilities using the single point of entry “no wrong door” model. Baltimore City MAP will provide long-term services and support to ensure promotion of the State’s rebalancing efforts. The NGA is late because it was prepared by the grantor and revisions to the document delayed processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Notice of Grant Award has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – Notice of Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Notice of Award (NoA) from the Department of Health and Human Services, Center for Disease Control and Prevention, National Center for HIV, Viral, Hepatitis, STDs, and TB Prevention. The period of the grant is January 1, 2014 through December 31, 2014. AMOUNT OF MONEY AND SOURCE: $1,937,213.00 – 4000-499014-3023-513200-404001 BACKGROUND/EXPLANATION: Under the terms of this grant, the funds will be used to provide funding for innovative testing activities that increase identification of undiagnosed HIV infections and/or improve the cost effectiveness of HIV testing activities. The grant funds will also enhance linkage to and retention in care for persons with new and prior diagnosis of HIV infection. The project will use programmatic and epidemiologic use of CD4, viral load and other surveillance data to assess and reduce HIV transmission risk. The NoA is being presented at this time because it was recently received from the grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Notice of Award and Terms and Conditions have been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Grant Award from Walmart Foundation through Health Care Access Maryland, Inc. (HCAM), the fiscal agent. The period of the Grant is January 1, 2013 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $100,246.00 – 6000-626813-3001-268400-406001 BACKGROUND/EXPLANATION: On May 22, 2013, the Board accepted the initial award of $100,000.00 from Walmart Foundation for the Virtual Supermarket Program, for the period January 1, 2013 through June 30, 2014. This award for $100,246.00 represents the balance of Walmart’s commitment to donate a total of $200,246.00. Per their policy, Walmart Foundation cannot donate directly to Baltimore City Health Department (BCHD), a governmental entity. The Walmart Foundation granted the funds to the HCAM, a non- profit entity as a pass-through agency. The HCAM deposited the check into its own account, then directed the funds to the BCHD for the purposes outlined in the grant. The Walmart Foundation agreed with this arrangement for both awards: the initial award of $100,000.00 the Board approved on May 22, 2013, and this is the final award of $100,246.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 16 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – Updated Unified Funding Document ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Updated Unified Funding Document (UFD) from the State of Maryland, Department of Health and Mental Hygiene. The UFD is for the period ending November 30, 2013. AMOUNT OF MONEY AND SOURCE: Grant Type Amount Total Description of Action of Action Award Improved Reduction ($31,252.00) $ 140,000.00 Pregnancy Outcome Cancer Prev. Reduction ($48,823.00) $ 206,118.00 Educ. Screening Diagnosis Non- Clinical Cancer Prev. Budget, $ 48,823.00 $1,008,816.00 Education Correction Screening- Diag. Clinical Child Health 1,091,252.00 $1,813,924.00 Systems Improvement Supplement Total $1,060,000.00 BACKGROUND/EXPLANATION: As the fiscal year progresses, supplements, modifications, and/or reductions will be processed through the granting administration with revised Unified Funding awards being issued. The most current UDF will be the official award of record. The Updated UFD is being presented at this time because of the delays at the administrative level. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 17 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the Maryland Association of County Health Officers (MACHO) and the National Association of County and City Health Officials (NACCHO) for annual membership dues. AMOUNT OF MONEY AND SOURCE: $6,262.00 – MACHO 1,593.00 – NACCHO $7,855.00 – 1001-000000-3001-599000-603022 BACKGROUND/EXPLANATION: The funds will be used to pay the dues for Ms. Oxiris Barbot for the 2014 annual MACHO membership and 2014 annual NACCHO membership. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 18 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – Expenditure of Funds for Client Incentive Gift Cards ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to purchase gift cards from Rite Aid, Walgreens, and CVS for the HIV/STD Prevention Program. AMOUNT OF MONEY AND SOURCE: $10,000.00 – 2,000 – Rite Aid gift cards @ $5.00 each 10,020.00 – 2,000 – Walgreens gift cards @ $5.00 each + $20.00 shipping cost 10,000.00 – 2,000 – CVS gift cards @ $5.00 each $30,020.00 – 4000-499014-3023-513200-604051 BACKGROUND/EXPLANATION: The funds will be used to purchase client incentive/gift cards from Rite Aid, Walgreens, and CVS for the HIV/STD Prevention Program. The incentive cards will be distributed to help reduce the number of new HIV infections and improve the health of persons living with HIV/AIDS. The STD/HIV Prevention Program adheres to all policies associated with the usage of incentives and has sufficient procedures in place to address the safeguarding and accountability of incentives purchased. The Department has a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for 19 AGENDA BOARD OF ESTIMATES 02/05/2014 Health Department – cont’d all distributed and non-distributed cards, and 4) periodic internal review of programs activity vis-à-vis the internal policy (which are to be shared with the Department of Audits). This policy has been reviewed by both the Solicitor’s Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the above incentive cards will be subject to the Department of Audits approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 20 AGENDA BOARD OF ESTIMATES 02/05/2014 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 22 – 23 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 21 AGENDA BOARD OF ESTIMATES 02/05/2014 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #003, $112,000.00 – TR 03333, Sinclair Lane Bridge Rehabilitation Over CSXT Railroad $5,694,538.15 $1,725,000.00 Concrete General, 330 - Inc. days This EWO is necessary in consideration of the impact of the Red Line Revision No. 2 on the Project completion date. 2. EWO #004, $ 32,617.20 – TR 03333, Sinclair Lane Bridge Rehabilitation Over CSXT Railroad $5,694,538.15 $1,837,000.00 Concrete General, - - Inc. This EWO provides for costs associated with the delay of the project while Red Line Revisions were developed and approved and the procurement of materials. 3. EWO #005, $292,300.00 – TR 03333, Sinclair Lane Bridge Rehabilitation Over CSXT Railroad $5,694,538.15 $1,869,617.20 Concrete General, - - Inc. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $323,440.00 9950-919001-9509 FED Construction Reserve Unallotted $ 80,860.00 9950-902363-9509 MVR Sinclair Lane Over CSXT $404,300.00 $404,300.00 ---------------------- 9950-901363-9508-2 Contingencies Sinclair Lane Bridge Rehabilitation Over CSXT Railroad 22 AGENDA BOARD OF ESTIMATES 02/05/2014 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation - cont’d This transfer will fund the costs associated Change Orders No. 3 and 5 for project TR 03333, Sinclair Lane Bridge Rehabilitation Over CSXT Railroad with Concrete General, Inc. in the amount of $404,300.00 5. EWO #007, $571,689.07 – TR 08046, Rehabilitation of Broening Highway from Holabird Avenue to Colgate Creek $14,700,000.00 $ 212,533.78 American Infra- 60 - structure-MD, Inc. This EWO is for the repair work on the Colgate Bridge because of Red Line Revision. 6. EWO #004, $ 54,399.46 – TR 08310, Rehabilitation of Central Avenue & Storm Drain: Eastern Avenue to Madison Street $27,776,125.47 $ 144,723.90 Monumental Paving - - & Excavating, Inc. Bureau of Water & Wastewater 7. EWO #032, $763,518.00 – WC 1160R, Montebello Plant 2 Finished Water Reservoir Cover $36,922,950.00 $5,855,419.77 Alan A. Myers, LP 100 98 CCD Connection of the new Montebello Plant 2 Finished Water Reservoir System required the isolation to the water and dewatering of Plant one, two interconnection tunnels. When the tunnel was drained, the 72” sluice gates at Gatehouse T-1 were discovered to be in poor condition and in need of replacement. This work is in progress. The contract completion date for WC 1160R was October 20, 2013. A 100 day time extension of WC 1160R is needed to do this work. 8. EWO #013, $65,220.85 – WC 1217, Urgent Need Work- Infrastructure Rehabilitation-Various Locations $ 5,373,325.00 $2,893,539.76 Spiniello Companies - 100 23 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of General Services – Developers’ Agreements The Board is requested to approve and authorize execution of the various developers’ agreements. DEVELOPER NO. AMOUNT 1. S & J ELKRIDGE ENTERPRISES, 1342 $ 15,200.00 LLC S & J Elkridge Enterprises, LLC would like to install upgraded utilities to their proposed new residences located in the vicinity of 1371 Andre Street, Baltimore, Maryland 21230. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A performance bond in the amount of $15,200.00 has been issued to S&J Elkridge Enterprises, LLC which assumes 100% of the financial responsibility. 2. HABITAT FOR HUMANITY OF 1316 $216,000.00 THE CHESAPEAKE, INC. Habitat for Humanity of the Chesapeake, Inc. would like to install new utilities, roads, curb and pavement to their proposed new residences located in the vicinity of 1201- 1209 Ward Street, Baltimore, Maryland 21230. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A performance bond in the amount of $216,000.00 has been issued to Habitat for Humanity of the Chesapeake, Inc. which assumes 100% of the financial responsibility. 24 AGENDA BOARD OF ESTIMATES 02/05/2014 Dept. of General Services – cont’d MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The Developers’ Agreements have been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for Minor Privilege Permits. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1033 Light Street Tabet Enterprises Cornice Sign 10’ x 2’ three Gooseneck lights Annual Charge: $ 88.00 2. 906 Binney Street John Koukides Handicap Ramp 78’ x 5’7” Annual Charge: $ 70.30 3. 3101 Eastern Avenue Gallery Church of Two Blade Signs Baltimore, Inc. 8’x 2.5’ Annual Charge: $140.80 Since no protests were received, there are no objections to approval. 26 AGENDA BOARD OF ESTIMATES 02/05/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development – Condemnation 1. Julius Levin 1711 Barclay St. G/R $ 467.00 $70.00 Funds are available in Account No. 9910-902487-9588-900000- 704040, Greenmount West Project. The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for this property. 27 AGENDA BOARD OF ESTIMATES 02/05/2014 Baltimore Development Corporation – Local Government Resolution ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Local Government Resolution in support of Calmi Electric Company’s (Calmi) application to the State of Maryland’s Neighborhood BusinessWorks Program (NBWP). A Local Government Resolution of support is required by the State for all applications to this program for funding. AMOUNT OF MONEY AND SOURCE: $250,000.00 (NBWP) No City funds are required. BACKGROUND/EXPLANATION: Calmi, located at 220 North Franklintown Road, is a for-profit entity whose electrical contracting firm provides construction and maintenance services throughout the Baltimore Metropolitan region. Calmi is currently focused on improving its business in industrial, waste water treatment, and air transportation markets. Calmi proposes to utilize these funds to support its business growth and sustain employment. 28 AGENDA BOARD OF ESTIMATES 02/05/2014 Fire Department – 2013 Sub-Recipient Agreement for Emergency Management Performance Grant ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the 2013 Sub-Recipient Agreement for the Emergency Management Performance Grant. The period of the agreement is October 1, 2012 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $223,904.00 – 1001-000000-1930-262100-401220 BACKGROUND/EXPLANATION: The Department has received a grant from the Maryland Emergency Management Agency (MEMA) to enhance and strengthen emergency management capabilities at the State and local levels. This request is late because the grant award letter was recently received from MEMA. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The 2013 Sub-Recipient Agreement for the Emergency Management Performance Grant has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 02/05/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. FLOW TECH, INC. $0.00 Renewal Solicitation No. B50002828 – Meter Converters – Department of Public Works – Req. No. P523015 On March 20, 2013, the Board approved the initial award in the amount of $40,000.00. The award contained one 1-year renewal option. This sole renewal in the amount of $0.00 is for the period March 20, 2014 through March 19, 2015. 2. US WATER SERVICES, INC. $0.00 Renewal Solicitation No. B50002804 – Water Boiler Treatment Chemicals – Department of Public Works – Req. No. P522909 On March 13, 2013, the Board approved the initial award in the amount of $26,060.00. The award contained two 1-year renewal options. This renewal in the amount of $0.00 is for the period March 28, 2014 through March 27, 2015, with one 1-year renewal option remaining. 3. SHERWOOD-LOGAN & ASSOCIATES $25,200.00 Low Bid Solicitation No. B50003338 – Rotary Pump – Department of Public Works – Req. No. R663380 4. MCAFEE ELECTION Selected Source/ SERVICES, INC. $1,079,530.00 Agreement Solicitation No. 06000 – Election Services – Board of Elections – Req. No. R643602 The Board is requested to approve and authorize execution of an agreement with McAfee Election Services, Inc. The period of the agreement is effective upon Board approval for two years with two 2-year renewal options. 30 AGENDA BOARD OF ESTIMATES 02/05/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The Board of Elections desires to engage McAfee Election Services, Inc. to prepare, inspect and maintain the Diebold touch screen voting units, E-poll books, Judge’s Portfolios and additional services as may be required by the City and the State of Maryland Board of Elections. The contractor has in- depth knowledge of the equipment, State’s voting laws, City’s voting process, and precinct sites and is considered the best source. The price has been reviewed and deemed fair and reasonable. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) MWBOO GRANTED A WAIVER. 5. RUNNERS, INC. $ 43,200.00 Renewal Contract No. B50002714 – Courier Services – Health Department/WIC and BDC Laboratory – P.O. Nos. P522551 and P522555 On January 30, 2013, the Board approved the initial award in the amount of $43,200.00. The award contained three 1-year renewal options. This renewal in the amount of $43,200.00 is for the period February 11, 2014 through February 10, 2015, with two 1-year renewal options remaining. The above amount is the estimated requirement for a period of one year. 6. S.T.A.R. ASSOCIATES, INC. $ 71,175.00 Renewal Contract No. B50002277 – Provide Shuttle Bus/Van Service – Mayor’s Office of Human Services – P.O. No. P519800 On March 14, 2012, the Board approved the initial award in the amount of $71,175.00. The award contained three 1-year renewal 31 AGENDA BOARD OF ESTIMATES 02/05/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases options. On January 23, 2013, the Board approved the first renewal in the amount of $71,175.00. This second renewal in the amount of $71,175.00 is for the period April 1, 2014, through March 31, 2015, with one 1-year renewal option remaining. The above amount is the estimated requirement for a period of one year. MWBOO GRANTED A WAIVER. 7. EAST COAST EMERGENCY LIGHTING, INC. $500,000.00 Increase Contract No. B50001903 – Assorted Light Bars and Light Sets – Department of General Services Fleet Management – P.O. No. P523572 On May 25, 2011, the Board approved the initial award in the amount of $750,000.00. The award contained two 1-year renewal options. On January 30, 2013, the Board approved an increase in the amount of $750,000.00. Due to unanticipated increase in the agency’s need for emergency light bars and related parts for installation on emergency vehicles an increase in the amount of $500,000.00 is necessary. This increase in the amount of $500,000.00 will make the award amount $2,000,000.00. The contract expires on June 30, 2014, with two 1-year renewal options remaining. The above amount is the City’s estimated requirement. MWBOO GRANTED A WAIVER. 8. LABVANTAGE SOLUTIONS, INC. $ 90,597.94 Renewal Contract No. 08000 – Software Maintenance Agreement – Depart- ment of Public Works, Bureau of Water and Wastewater – P.O. No. P516258 On February 13, 2013, the Board approved the initial award in the amount of $86,283.75. The award contained three 1-year renewal options. This renewal in the amount of $90,597.94 is for the period February 13, 2014 through February 12, 2015, with two 1-year renewal options remaining. 32 AGENDA BOARD OF ESTIMATES 02/05/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 9. XYLEM DEWATERING SOLUTIONS. INC. d/b/a GODWIN PUMPS OF AMERICA $ 20,000.00 Extension Contract No. 08000 – Service/Labor/Repair Parts for Godwin Pumps – Department of Public Works, Bureau of Solid Waste – P.O. No. P516258 On February 16, 2011, the Board approved the initial award in the amount of $80,000.00. The award contained two 1-year renewal options. On December 7, 2011, the Board approved the first renewal in the amount of $130,000.00. On January 23, 2013, the Board approved the final renewal in the amount of $50,000.00. The extension and amount of $20,000.00 is requested to allow time to execute a new agreement. The above amount is the City’s estimated requirement. The period of the extension is February 14, 2014 through April 30, 2014. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 10. ITEM 1 EASTERN SALT CO., INC. ITEM 2 INTERNATIONAL SALT, CO. INC. $2,000,000.00 Increase Contract No. B50002086 – Salt for Snow Melting – Department of Transportation – P.O. No. P518444 On October 12, 2011, the Board approved the initial award in the amount of $6,100,000.00. The contract expires on October 31, 2014. The award contained two 1-year renewal options. Due to the increased demand for road salt due to this winter season’s higher than anticipated snow fall and cold weather an 33 AGENDA BOARD OF ESTIMATES 02/05/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases increase in the amount of $2,000,000.00 is necessary. This amount is the City’s estimated requirement. This increase will make the award amount $8,100,000.00. MWBOO SET GOALS OF 5% MBE AND 2% WBE. EASTERN SALT COMPANY, INC. MBE: Jeffreys Trucking, Inc. See note below 5% Fallsway Construction Co, $121,654.16 LLC $121,654.16 5% WBE: Valentine Transportation See note below 2% Per contracting agency, Jeffreys Trucking, Inc. (MBE) refused the work due to the rate of pay, while the WBE company was unable to provide the service when requested. MWBOO FOUND VENDOR IN COMPLIANCE. INTERNATIONAL SALT COMPANY, LLC MBE/WBE goals are not applicable at this time. Contractor has done less than $50,000.00. International Salt has received less than $25,000.00 in orders during this contract and was not reviewed. MWBOO FOUND VENDOR IN COMPLIANCE. 34 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Audits – Audit Reports and Related Audit Digests The Board is requested to NOTE receipt of the following Audit Reports and Related Audit Digests: 1. Audit of the Comprehensive Annual Financial Report of the Elected Officials’ System Fiscal Year ended 2013 and 2. Audit of the Comprehensive Financial Report of the Employees’ Retirement System Fiscal Year ended 2013. 35 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Real Estate – Lease Agreement Renewal ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the renewal option of the Lease Agreement with the United States Postal Service (USPS), tenant, for the rental of the property known as 111 N. Calvert Street, being on the 1st floor, containing 1,930 sq. ft. The period of the renewal is February 1, 2014 through January 31, 2019. AMOUNT OF MONEY AND SOURCE: $1.00 if demanded. BACKGROUND/EXPLANATION: On December 10, 2008, the Board approved the Lease Agreement for five (5) years and (1) month, commencing January 1, 2009 through January 31, 2014, with the right to renew for one 5 – year term. The USPS has exercised their renewal option. As additional rental the USPS will be responsible for paying its proportionate share of the following utilities: heat, air conditioning, electricity, water, sewer, and trash costs. All other rentals, conditions, and provisions of the Lease Agreement dated December 10, 2008 will remain in full force and effect. 36 AGENDA BOARD OF ESTIMATES 02/05/2014 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Lease Agreement with the Gay and Lesbian Community Center of Baltimore Limited Inc. (GLCCB), tenant, for the rental of a portion of the property known 861 Park Avenue (aka 1000 Cathedral Street)(Block 504, Lot 1) being on the 3rd floor, consisting of 4,700 sq.ft. The period of the Lease Agreement is effective upon Board approval for one year with the option to renew for two 1-year periods. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $30,268.00 $2,522.33 The rent for the renewal term will be negotiated by the parties ninety (90) days prior to the termination of the existing term. BACKGROUND/EXPLANATION: The space will be used as a community center to provide services, and outreach programs for the GLCCB. The tenant may use the leased premises in the evening and weekends, with advance written notice and approval of the landlord. The landlord will have the sole discretion in determining the availability and the fee associated with any rental space that’s not included in the leased premises. The landlord is responsible for utilities, snow and ice removal, removal debris, trash removal from exterior of the building; security from 8:00 a.m. to 6:00 p.m., maintenance, changing light bulbs, fixing clogged toilets, repair or replace broken faucets, replace broken windows, change air filters to HVAC system, replace ceiling tiles and provide four (4) parking spaces with daily parking passes. 37 AGENDA BOARD OF ESTIMATES 02/05/2014 Space Utilization Committee - cont’d The tenant is responsible for janitorial, trash removal from the interior of the premises, computer and telephone services, necessary license(s) security after 6:00 p.m., improvements with Landlord’s approval, and liability insurance. The Space Utilization Committee approved this Lease Agreement on January 28, 2014. (The Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) A PROTEST WAS RECEIVED FROM THE WAXTER CENTER ADVISORY COUNCIL. 38 AGENDA BOARD OF ESTIMATES 02/05/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following pages: 40 – 45 to the low bidders meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 39 AGENDA BOARD OF ESTIMATES 02/05/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water and Wastewater 1. SC 886R, Improvement Ulliman Schutte $5,435,000.00 to Sludge Blending Construction, LLC Tanks at Patapsco Wastewater Treat- ment Plant (PWWTP) MBE: Hi-Mark Construction $924,000.00 17.00% Group, Inc. WBE: Roane’s Rigging & $164,000.00 3.01% Transfer Co., Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,295,744.00 9956-905533-9549 Wastewater Constr. Reserve Revenue Bonds Annual Facilities 4,878,456.00 " " Balto. County $7,174,200.00 $ 543,500.00 ----------------- 9956-904539-9551-2 Extra Work 543,500.00 ----------------- 9956-904539-9551-3 Design 326,100.00 ----------------- 9956-904539-9551-5 Inspection 5,435,000.00 ----------------- 9956-904539-9551-6 Construction 326,100.00 ----------------- 9956-904539-9551-9 $7,174,200.00 Administration The funds are needed to cover the cost of SC 886R, Improvements to the Sludge Blending Tanks at PWWTP. 40 AGENDA BOARD OF ESTIMATES 02/05/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water and Wastewater 3. SC 908, Improvements AM-Liner East, Inc. $11,496,565.50 to Sanitary Sewers in the Herring Run Sewershed MWBOO SET MBE GOALS AT 16% AND WBE GOALS AT 6%. SUB-GOALS: African American (AA): 11% Hispanic American (HA) 5%: Asian American 0% Native American: 0% MBE: AA: R.E. Harrington Plumbing $1,207,139.38 10.50% & Heating Co., Inc. CCTV Master, LLC 57,482.83 .50% $1,264,622.21 11.00% HA: Daco Construction Corp. $ 574,828.28 5.00% WBE: TFE Resources, Ltd. $ 172,448.48 1.50% Manuel Luis Construction 517,345.45 4.50% Co., Inc. $ 689,793.93 6.00% MWBOO FOUND VENDOR IN COMPLIANCE. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 8,895,858.76 9956-907624-9549 Wastewater Constr. Reserve Revenue Bonds Wastewater Rehab. Program – Herring Run 6,279,608.24 " " Balto. County $15,175,467.00 $ 1,149,657.00 --------------- 9956-907651-9551-2 Extra Works 1,149,657.00 --------------- 9956-907651-9951-3 Engineering 689,793.75 --------------- 9956-907651-9951-5 Inspection 11,496,565.50 --------------- 9956-907651-9551-6 Construction 689,793.75 --------------- 9956-907651-9551-9 $15,175,467.00 Administration 41 AGENDA BOARD OF ESTIMATES 02/05/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water and Wastewater - cont’d The funds are needed to cover the cost of SC 908, Improvements to Sanitary Sewers in the Herring Run Sewershed. 5. SC 911, Improvements AM-Liner East, Inc. $6,959,800.30 to Sanitary Sewers in Herring Run Sewershed MBE: Daco Construction Corp. $ 556,787.62 8.00% R.E. Harrington Plumbing 626,386.08 9.00% & Heating Co., Inc. $1,183,173.70 17.00% WBE: Manuel Luis Construction $ 347,992.27 5.00% Co., Inc. Sunrise Safety Services, 17,399.61 .25% Inc. TFE Resources, Ltd. 139,196.91 2.00% $ 504,588.79 7.25% MWBOO FOUND VENDOR IN COMPLIANCE. 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $9,186,937.00 9956-907624-9549 Wastewater Constr. Reserve Revenue Bonds Wastewater Rehab. Program Herring Run $ 695,980.00 ---------------- 9956-903654-9551-2 Extra Work 695,980.00 ---------------- 9956-903654-9551-3 Engineering 417,588.35 ---------------- 9956-903654-9551-5 Inspection 6,959,800.30 ---------------- 9956-903654-9551-6 Construction 417,588.35 ---------------- 9956-903654-9551-9 $9,186,937.00 Administration The funds are needed to cover the cost of SC 911, Improvements to Sanitary Sewers in the Herring Run Sewershed. 42 AGENDA BOARD OF ESTIMATES 02/05/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 7. B50003217, Whole Block $15,000,000.00 Building Demolition 1st Call P & J Contracting (Dept. of Housing & Co., Inc. Community Development) 2nd Call K & K Adams, Inc. 3rd Call Potts & Callahan, Inc. P & J Contracting Co, Inc. MBE: Hammer Head Trucking, LLC 18% Sparks Quality Fence Co. 9% 27% WBE: Valentine Transportation,Inc. 3% Hopkins Fuel Oil Co. 7% 10% K & K Adams, Inc. MBE: L&J Waste Recycling, LLC 10% Spence Trucking, Inc. 10% JJ Adams Fuel Co., LLC 6% Solomon’s Exterminating Inc. d/b/a Solomon’s Termite & Control 1% 27% WBE: Ball & Breckenridge Trucking, 6% Inc. The Dirt Express Company 4% 10% 43 AGENDA BOARD OF ESTIMATES 02/05/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d Potts & Callahan, Inc. MBE: L&J Waste Recycling, LLC 24.00% JLN Construction 3.00% Services, LLC 27.00% WBE: William T. King, Inc. 1.20% Morgan Construction 8.80% Services, Inc. 10.00% MWBOO FOUND VENDORS IN COMPLIANCE. 8. B50003223, Building $ 450,000.00 Façade Improvements Goel Services, Inc. Colossal Contractors, (Dept. of Housing & Inc. Community Development) JLN Construction Services, LLC Four bids were received. Award is recommended to the three lowest qualified bidders, subject to them coming into compliance with MBE/WBE requirements. Goel Services, Inc. MBE: Delaware Cornerstone Builders, Inc.* Ayala Electric, LLC* WBE: Grady, Wright & Associates, Inc.** * The firms named for MBE participation are not certified with Balimore City. ** Additionally, the WBE firm is not certified to perform the services listed in the Statement of Intent form. MWBOO FOUND VENDOR IN NON-COMPLIANCE. The Bureau of Purchases recommends award to Goel Services, Inc. subject to it coming into compliance within ten days of the award. 44 AGENDA BOARD OF ESTIMATES 02/05/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d Colossal Contractors, Inc. MBE: JLN Construction Services* WBE: Eastwood Painting & Contracting, Inc.* * Bidder did not specify the services to be performed by the MBE and WBE firms named in the Statement of Intent form. MWBOO FOUND VENDOR IN NON-COMPLIANCE. The Bureau of Purchases recommends award to Colossal Contractors, Inc. subject to it coming into compliance within ten days of the award. JLN Construction Services, Inc. MBE: Harvey Harris Contractors, Inc. 27% WBE: Franqui Enterprise, LLC 10% MWBOO FOUND VENDOR IN COMPLIANCE. The agency requires multiple vendors. 45 AGENDA BOARD OF ESTIMATES 02/05/2014 Bureau of Purchases – Acceptance of Technical Proposals, Open Price Proposals, and Return of Unsuccessful Proposals ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the technical proposal for Solicitation No. B50003161, Baltimore City Agency and Miscellaneous Audits from the following vendors who achieved the minimum technical score, and open their packages containing their price proposals and MBE/WBE submittals: CliftonLarsonAllen LLP SB & Company LLC McGladrey LLP Hamilton Enterprises LLC The Board is also requested to return the price proposals from the other two vendors whose proposals did not meet the minimum technical score: TG Associates CPAs, PLLC CR Williams & Associates LLC AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 18, 2013, the Board opened the technical proposals for B50003161. Six technical proposals were received and scored by an evaluation committee. Four proposals received the minimum technical score. MBE/WBE PARTICIPATION: MWBOO Set goals of 10% MBE and 5% WBE. 46 AGENDA BOARD OF ESTIMATES 02/05/2014 Bureau of Purchases – Acceptance of Technical Proposal and Open Price Proposal ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the technical proposal for Solicitation No. B50003192, Workers Compensation Claims Administrator from the following vendors who achieved the minimum technical score, and open their packages containing their price proposals and MBE/WBE submittals: Hammerman & Gainer, Inc. Tristar Risk Enterprise Management, Inc. Johns Eastern Company, Inc. CorVel Enterprise Compensation, Inc. Key Risk Management Services, LLC AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 11, 2013, the Board opened the technical proposals for B50003192. Five technical proposals were received and scored by an evaluation committee. The evaluation committee determined that all five technical proposals met the minimum technical score. 47 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Public Works (DPW) – Modification Number Four to Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Modification Number Four to a Memorandum of Understanding (MOU) with the Department of Natural Resources (DNR). The Modification Number Four to MOU extends the period through September 30, 2014. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On March 19, 2010, the City entered into a MOU regarding assistance in constructing stormwater Best Management Practices (BMP’s) in Watershed 263 to treat stormwater run-off. This amendment modifies the scope of work and provides a no-cost time extension to September 30, 2014. Watershed 263 is a 930-acre stormdrain area located in the west and southwest portion of Baltimore City. In Watershed 263, stormwater runoff travels through a 43-mile stormdrain system before it empties into the mouth of the Gwynns Falls, in the Middle Branch of the Patapsco River before entering the Baltimore Harbor. The proposed stormwater BMP’s consist of surface filtration practices and impervious pavement removal. These BMP’s will provide methods of pollutant load reduction while decreasing the amount of stormwater runoff and adding aesthetic value to the surroundings. (The Modification Number Four to MOU has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Recreation and Parks – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Agreement with GreenPlay, LLC. The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $53,215.00 – 9938-917022-9474-900000-703032 BACKGROUND/EXPLANATION: GreenPlay, LLC will provide for recreation and open space professional services. GreenPlay, LLC will work with the Department to better define the role of the Department in meeting the recreational needs of the community. The scope of the agreement includes determining core services and completing an assessment of who is providing programs in Baltimore City, what services are provided, and the gaps and duplication of services. The objective is to reactivate the Department and be more focused and purposeful in the services it is providing. GreenPlay, LLC operates a consortium of experts providing services nationally for parks, recreation, open space and related agencies. GreenPlay, LLC staff has diverse backgrounds in parks and recreation administration and management. MBE/WBE PARTICIPATION: MWBOO set goals of 0% MBE and 0% WBE. AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Recreation and Parks – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $60,000.00 9938-916022-9475 9938-917022-9474 General Reserve – Community Active - Community Fund Center Master Plan Center Master Plan This transfer will provide funds to cover the costs associated with the agreement between the City and GreenPlay, LLC for recreation and open space professional services. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) A PROTEST WAS RECEIVED FROM THE MARYLAND MINORITY CONTRACTORS ASSOCIATION, INC. 50 AGENDA BOARD OF ESTIMATES 02/05/2014 Bureau of Water and Wastewater (BW&WW – Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 1 to Agreement with KCI Technologies, Inc., under Project No. 1116K, Design of Improvements to the Jones Falls Sewershed Collection System. AMOUNT OF MONEY AND SOURCE: $157,583.29 – Wastewater Revenue Bonds 42,395.51 – Baltimore County $199,978.80 – 9956-903645-9551-900020-702064 BACKGROUND/EXPLANATION: On August 18, 2010, the Board approved the original agreement with KCI Technologies, Inc. to provide engineering services for the Improvements to the Jones Falls Sewershed Collection System. The original agreement expires on August 17, 2015. This Amendment No. 1 to Agreement will allow the consultant to provide additional engineering services to complete Post Award Services including, but not limited to monitoring, review and support, and coordination and management of the expanded services for S.C. 899. In addition, the consultant will attend site meetings and technical consultations, provide additional review of submittals and Request for Information, and additional review of pre-construction and CCTV videos. KCI Technologies, Inc. will also evaluate proposed change orders, provide review of post-rehab documentation submittals, final inspection of site restoration work, and review of post-rehab CCTV inspection of CIPP lined sewers and laterals. KCI Technologies, Inc. was approved by the Office of Boards and Commissions and the Architectural and Engineering and Awards Commission. 51 AGENDA BOARD OF ESTIMATES 02/05/2014 BW&WW – cont’d MBE/WBE PARTICIPATION: The consultant will continue to comply with all terms and conditions of the Minority and Women’s Business Enterprise Programs, in accordance with Baltimore City Code, Article 5, Subtitle 28. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Amendment No. 1 to Agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Transportation (DOT) – Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with the Maryland Department of Transportation (MDOT) and the Downtown Partnership of Baltimore (DPOB) regarding the Baltimore-Pennsylvania Train Station. The period of the agreement is effective upon Board approval through January 1, 2016. AMOUNT OF MONEY AND SOURCE: $400,000.00 – 9950-906219-9527-900020-703032 BACKGROUND/EXPLANATION: This Grant Agreement establishes the roles and responsibilities regarding the development of a State of Good Repair Plan in connection with the Baltimore-Pennsylvania Train Station (Penn Station). Amtrak has determined that Penn Station’s need of further repairs necessitates creation of a master plan to determine the scope of repairs and improvements needed, establishing priorities, and strategizing to secure capital funds. The MDOT and the DOT have programmed $325,000.00 and $75,000.00, respectively, for the purpose of providing financial assistance for the creation of the State of Good Repair Plan. Amtrak, the DOT, and the MDOT all mutually agree that the DPOB will procure, manage, and oversee the development of the State of Good Repair Plan. DBE/PARTICIPATION: N/A 53 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Transportation – cont’d APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 75,000.00 9950-911032-9528 MVR Constr. Res. – Claremont/Freedom Village 325,000.00 9950-906301-9528 State Broening Highways- Infrastructure $400,000.00 ---------------- 9950-906219-9527-3 This transfer will fund the costs associated with the project “State of Good Repair Plan for the Baltimore-Pennsylvania Train Station with the Maryland Department of Transportation and the Downtown Partnership of Baltimore”. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 54 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Transportation (DOT) – Settlement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Settlement Agreement with Monumental Paving & Excavating, Inc. (Monumental). AMOUNT OF MONEY AND SOURCE: $161,699.54 - 9950-915725-900020-702064 BACKGROUND/EXPLANATION: On or about July 19, 2013, the DOT directed Monumental to perform street repairs, including repairs to the concrete street, patching of pre-existing repairs, re-sealing joints, and reestablishing ravel joints to the street bed at the intersection of Calvert Street and Pratt Street in preparation for the 2013 Grand Prix race (the work). The work was necessary in advance of the Grand Prix so as to ensure public safety, as well as ensure that the lack of repair to the City’s streets did not threaten the City’s investment in the Grand Prix by having race officials cancel the race out of fears for the safety of the participants, as well as the public at large. Unfortunately, at that time, the DOT did not have an On-Call or Urgent needs contract in place under which it could direct the work to be performed. Consequently, due to the urgent need for the work to be completed in time for the inspection of the streets by Grand Prix officials (in mid—late August 2013), the DOT directed that Monumental perform the work under an existing written contract between the DOT and Monumental for the Uplands Development. Based on this directive from the DOT, Monumental performed and completed the work, but has not yet been paid. 55 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Transportation – cont’d Because Monumental completed the work pursuant to the DOT’s direction and Monumental is entitled to be paid, the DOT and Monumental wish to resolve all issues regarding payment to Monumental for the work performed. Accordingly, the DOT has agreed to make payment to Monumental in the amount of $161,699.54. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Settlement Agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 02/05/2014 Department of Transportation – On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 14 under Project No. 1162, On-Call Consultant Services for Reconstruction and Resurfacing Projects to Century Engineering, Inc. AMOUNT OF MONEY AND SOURCE: $160,087.12 – 1001-000000-6971-659100-603050 BACKGROUND/EXPLANATION: This authorization provides for various traffic engineering analyses and reviews of up to 50 Automated Traffic Violation Enforcement System Portable Control Unit and Red Light Camera Locations. The scope of work will also include conducting field investigation/evaluations and support services as needed. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 57 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 59 - 73 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 58 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL Department of Human Resources 1. Reclassify position No. 20455 as follows: From: 33684 - Training Officer II Grade: 114 ($49,600.00 - $70,000.00) To: 10171 – Division Chief I Grade: 943 ($52,200.00 - $81,200.00) Costs: $3,253.00 – 1001-000000-1604-172500-601001 2. Adjust the salaries for the following classifications: CURRENT GRADE/ PROPOSED GRADE/ TITLE SALARY RANGE SALARY RANGE ARCHITECT II 112/$45,200-$63,900 935/$41,100-$62,500 ARCHITECT SUPERVISOR-LICENSE 118/$60,000-$85,500 946/$55,000-$95,700 ENGINEER I 110/$40,800-$57,900 935/$41,100-$62,500 ENGINEER I (PE) 111/$42,500-$61,700 940/$49,900-$68,300 ENGINEER II 113/$47,600-$66,800 933/$34,800-$70,300 ENGINEER II (PE) 114/$49,600-$70,000 943/$52,200-$81,200 OPERATIONS ENGINEER 115/$52,000-$73,600 938/$46,100-$84,600 CIVIL ENGINEER 116/$55,000-$77,500 938/$46,100-$84,600 ENGINEER III 116/$55,000-$77,500 938/$46,100-$84,600 ENGINEER III (PE) 117/$57,100-$81,000 937/$45,100-$86,300 BRIDGE PROJECT ENGINEER 119/$63,100-$89,300 946/$55,000-$95,700 ENGINEER SUPERVISOR 119/$63,100-$89,300 946/$55,000-$95,700 ENGINEER SUPERVISOR (PE) 120/$66,100-$92,900 948/$56,300-$101,200 There are no costs associated with this action. 59 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL Department of Transportation Hourly Rate Amount 3. CLARENCE SWANN $21.23 $25,475.00 Account: 2024-000000-5480-395700-601009 Mr. Swann, retiree, will work as a Contract Services Specialist I (Special Street Restoration Manager). His duties will include, but will not be limited to directing and advising staff in proper fill and restoration of street cuts and reporting to and advising superiors of street restoration activities and concerns on various repairs. Mr. Swann will confer with Street Cut staff, contractors, and various other agencies on proper restoration techniques, work with clerical staff to maintain records of all field street cut restoration inspections, and be available for various appeals. In addition, he will serve as a subject matter expert on street cut restorations. The period of the agreement is effective upon Board approval for one year. 4. Reclassify the following vacant position: Job No. 5033-21638 From: 72113 - Engineer III Grade: 116 ($55,000.00 - $77,500.00) To: 72123 – Engineer III (PE) Grade: 117 ($57,100.00 - $81,000.00) Costs: $6,177.00 – 1001-000000-5033-382300-601001 5. a. Abolish the following two positions: 54468 – Tow Manager Grade: 117 ($57,100.00 - $81,000.00) Job No.: 1952-20340 33169 – Chief Technology Services Grade: 121 ($69,900.00 - $97,600.00) Job No.: 2301-49301 60 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL Department of Transportation – cont’d b. Create the following two positions: 00143 – Executive Level II Grade: 959 ($78,700.00 - $135,000.00) Job No.: To be determined by BBMR 00142 – Executive Level I Grade: 948 ($56,300.00 - $101,200.00) Job No.: To be determined by BBMR Costs: $7,354.00 – 1001-000000-2301-248700-601001 6. Adjust the salary for the following classification: 41617 – Superintendent, Parking Enforcement From: Grade 114 ($49,600.00 - $70,000.00) To: Grade 116 ($55,000.00 - $77,500.00) Costs: $7,420.00 – 2076-000000-2351-256200-601001 Hourly Rate Amount 7. JEANNE ROBINSON $41.32 $49,584.00 Account: 1001-000000-2391-251900-601009 Ms. Robinson, retiree, will continue to work as a Contract Services Specialist I (Special Transportation Engineer Analyst). She will be responsible for accurate and timely intelligence recommendations for rapid deployment of resources, effective tactics and strategies, and relentless follow-up and assessment to advance the goals of the City’s Department of Transportation. Ms. Robinson will develop performance metrics, data collection systems, and data reporting requirements, and perform quality assurance/quality control checks of data accuracy. In addition, she will analyze aggregate and individualized data sets and prepare written reports. The period of the agreement is effective upon Board approval for one year. 61 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL Department of General Services Hourly Rate Amount 8. GIA MONTGOMERY $18.50 $35,150.00 Account: 1001-000000-1911-192100-601002 Ms. Montgomery will work as a Contract Services Specialist III (Program Coordinator). Her duties will include, but will not be limited to performing both coordination between applicants and agencies. Ms. Montgomery will also perform the data entry work of the right-of-way uses across the City as part of a proposed transfer of food and merchant street vendors and food truck licensing and regulatory activity, under the purview of the Right-of-Way Section. The period of the agreement is effective upon Board approval for one year. 9. LINDA ALLEN $30.39 $36,471.00 Account: 2071-000000-1981-718200-601009 Ms. Allen, retiree, will work as a Contract Services Specialist I. Her duties will include, but will not be limited to assisting the Energy Office in preparing the annual budget proposals, the appropriation and capital requests and allocating costs to the appropriate account. Ms. Allen will track revenues and expenses, prepare monthly invoices and profit and loss statements, and make recommendations regarding budgetary and fiscal structure with an emphasis on improvements. In addition, she will interact with the Bureau and Budget Management Research, the Bureau of Accounting and Payroll Services, Audits, the Bureau of Treasury Management, CitiStat, and the Board of Estimates. She will assist the Energy Office staff and many outside consultants in preparing financial analyses of potential energy performance contracts and power generation plants. The period of the agreement is effective upon Board approval for one year. 62 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL DHR – Department of General Services 10. a. Reestablish the following Classification: Superintendent, Public Building Repairs and Maintenance Job Code: 52982 Grade: 114 ($49,600.00 - $70,000.00) b. Reclassify the following Position Nos. 49923 and 49924: From: New Position Job Code: 9000 Grade: 900 ($1.00 - $204,000.00) To: Superintendent, Public Building Repairs and Maintenance Job Code: 52982 Grade: 114 ($49,600.00 - $70,000.00) Cost: $109,301.00 – 1001-000000-1982-192500-601001 DHR – Department of Public Works 11. Reclassify Vacant Position No. 5471-23647, as follows: From: Laborer Crew Leader I Job Code: 52932 Grade: 486 ($29,390.00 - $30,722.00) To: Operations Research Analyst Job Code: 31314 Grade: 116 ($55,000.00 - $77,500.00) Cost: $33,127.00 – 2071-000000-5521-608600-601001 63 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL DHR – Enoch Pratt Free Library 12. Reclassify to the following Two Positions: From: Security Officer Class Code: 00672 Grade: 083 ($32,961.00 - $39,200.00) Job Nos. 4501-47905 and 4501-15892 To: Security Officer Supervisor Class Code: 00674 Grade 086 ($36,666.00 - $44,228.00) Cost: $18,800.00 – 1001-000000-4501-628600-601001 13. Reclassify the following Position: From: Librarian I Class Code: 00656 Grade: 087 ($37,407.00 - $45,218.00) Job No. 4501-46252 To: Librarian II Class Code 00657 090 ($42,267.00 - $51,371.00) Cost: $5,900.00 – 5000-575414-4501-592800-601001 Baltimore City Fire Department (BCFD) 14. Adjust the salary for Grade 830: From: $22,938.00 To: $32,000.00 There are no costs associated with this action. 64 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL BCFD – cont’d 15. Create the following classification: a. 10214 - Fire Command Staff III Grade: 963 ($90,000.00 - $142,700.00) Adjust the salary range for Grade 966: b. From: $98,200.00 - $121,400.00 To: $98,200.00 - $130,000.00 Reclassify the position numbers 2121-12595 and 2101-32936 c. From: 00142 – Executive Level II Grade: ($78,700.00 - $135,000.00) To: 10214 – Fire Command Staff III Grade: $963 ($90,000.00 - $142,700.00) There are no costs associated with this action. The Department of Human Resources has reviewed a request from the Baltimore City Fire Department for several personnel actions. These actions are being requested based on a prior approval by the Board of Estimates on July 22, 2010, which established a fixed salary relationship between the Battalion Fire Chief positions and the Deputy and Assistant Fire Chief positions. This salary relationship was based on the Battalion Fire Chief’s maximum salary plus longevity. The Deputy Fire Chief’s salary was to be maintained at 115% and the Assistant Fire Chiefs’ salary at 125% of the Battalion Fire Chief’s maximum salary. This action also specified that this compensation for the Deputy and Assistant Fire Chief positions would be treated as a flat salary rate and would not be eligible for performance-based salary adjustments within the range. 65 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL BCFD – cont’d Subsequent to Board of Estimates’ action:  The City and Fire Officers Local 964 negotiated an MOU which caused the need to establish a Battalion Fire Chief Suppression classification.  The salaries for all Fire classifications received COLA effective January 1, 2014. All Suppression classifications will receive a 14.5% COLA. The current request from the BCFD is to use the new maximum salary associated with the new Battalion Fire Chief Suppression classification (Job Code 41214, Grade 344, $112,684.00), in order to maintain this salary relationship. As a result, the salary for the Deputy Fire Chief must be $129,587.00 (115%) and the Assistant Fire Chief positions must be $140,844.00 (125%). Approval of the above-listed personnel actions is requested effective January 1, 2014. 16. a. Create the following new Salary Grades: # Grade Step 1 Step 2 Step 3 Step 4 1 358 $39,758.00 $46,010.00 $61,484.00 $62,982.00 2 362 $42,033.00 $48,916.00 $65,952.00 $67,636.00 3 369 $49,044.00 $55,816.00 $72,615.00 $74,386.00 b. Create the following new Classifications: 1. Classification: Fire Operations Aide ALS Job Code: 41231 Grade: 358 ($39,758.00 - $62,982.00) 66 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL BCFD – cont’d 2. Classification: Fire Operations Aide Suppression ALS Job Code: 41232 Grade: 362 ($42,033.00 - $67,636.00) 3. Classification: Fire Lieutenant OEM ALS Job Code: 41291 Grade: 373 ($55,986.00 - $68,007.00) 4. Classification: Fire Captain OEM ALS Job Code: 41292 Grade: 372 ($62,564.00 - $76,841.00) 5. Classification: Fire Lieutenant Urban Search & Rescue ALS Job Code: 41257 Grade: 373 ($55,986,00 - $68,007.00) 6. Classification: Fire Captain Urban Search & Rescue ALS Job Code: 41258 Grade: 372 ($62,564.00 - $76,841.00) 7. Classification: Marine Engineer Fire Department ALS Job Code: 41260 Grade: 369 ($49,044.00 - $74,386.00) 8. Classification: Marine Pilot ALS Job Code: 41262 Grade: 369 ($49,044.00 - $74,386.00) 9. Classification: Senior Fire Operations Aide ALS Job Code: 41240 Grade 373 ($55,986.00 - $68,007.00) 67 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL BCFD – cont’d c. Reclassify the following positions: 1. Job Number: 2121-12631 FROM: TO: Classification: Fire Captain Fire Captain Suppression ALS Suppression Job Code: 41213 41279 Grade: 341 ($67,143 - $82,817) 378 ($68,881 - $84,599) 2. Job Number: 2112-13615 FROM: TO: Classification: Fire Emergency Fire Emergency Services Services Instructor Instructor ALS Job Code: 41244 41246 Grade: 325 ($42,967 - $65,985) 368 ($44,545 - $67,605) 3. Job Number: 2121-13889 FROM: TO: Classification: Marine Engineer Marine Engineer Fire Fire Department Department ALS Job Code: 41261 41260 Grade: 319 ($47,305 - $72,647) 369 ($49,044 - $74,386) 4. Job Number: 2121-13885 FROM: TO: Classification: Marine Pilot Marine Pilot ALS Job Code: 41263 41262 Grade: 319 ($47,305 - $72,647) 369 ($49,044 - $74,386) 5. Job Number: 2121-12968 6. Job Number: 2121-12922 FROM: TO: Classification: Fire Pump Operator Fire Pump Operator Suppression Suppression ALS Job Code: 41296 41273 Grade: 335 ($40,615 - $65,575) 355 ($42,355 - $67,357) 68 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL BCFD – cont’d 7. Job Number: 2121-13146 FROM: TO: Classification: Senior Fire Senior Fire Operations Aide Operations Aide ALS Job Code: 41228 41240 Grade: 340 ($54,408 - $66,387) 373 ($55,986 - $68,007) 8. Job Number: 2112-12853 FROM: TO: Classification: Fire Lieutenant Fire Lieutenant ALS Job Code: 41248 41249 Grade: 340 ($54,408 - $66,387) 373 ($55,986 - $68,007) 9. Job Number: 2023-50250 FROM: TO: Classification: Fire Captain Urban Fire Captain Urban Search & Search & Rescue Rescue ALS Job Code: 41256 41258 Grade: 342 ($54,408 - $66,387) 372 ($62,564 - $76,841) 10. Job Number: 2131-13911 FROM: TO: Classification: Fire Captain OEM Fire Captain OEM ALS Job Code: 41272 41292 Grade: 342 ($54,408 - $66,387) 372 ($62,564 - $76,841) There are no costs associated with these actions. These actions are necessary to implement the new Memorandum of Understanding between the City and the Fire Unions, which provides for a new schedule and salary increases for the Suppression personnel in the Fire Department and will allow the Department to put employees in their proper pay classes. 69 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL Department of Finance 17. COMMANDER B. JONES $17.17 $26,785.20 Account: 1001-000000-1480-166400-601009 Mr. Jones will work as a Contract Services Specialist II Licensed Inspector. His duties will include but are not limited to conducting city-wide on-site inspections of gas stations, pawnbrokers, open-air garages, massage parlors, theaters, skating rinks, bars, club restaurants, movie houses, amusement arcades and other establishments for a variety of business occupations and amusement type licenses required by Article 15 of the Baltimore City Code. The period of the agreement is effective upon Board approval for one year. Legislative Reference 18. Reclassify the following positions: 1. Position Number 1060-15577 2. Position Number 1060-44286 FROM: TO: Classification: Legislative Legislative Research Technician Services Analyst Code: 34531 34533 Grade: 110 ($40,800 - $57,900) 117 ($57,100 – $81,000) 3. Position Number 1060-15574 FROM: TO: Classification: Executive Level I Legislative Services Analyst Code: 00142 34533 Grade: 948 ($56,300 - $101,200) 117 ($57,100 – $81,000) 70 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL Legislative Reference – cont’d 4. Position Number 1070-33488 FROM: TO: Classification: Archives Technician Archives & Records Management Officer Code: 33820 33825 Grade: 078 ($28,517 - $32,886) 113 ($47,600 – $66,800) 5. Adjust the salary for the following classifications: a. Legislative Reference Assistant FROM: TO: Grade: 084 ($34,180 - $40,794) 085 ($35,253 - $42,478) b. Director of Legislative Reference FROM: TO: Grade: 648 ($85,400 - $98,900) 948 ($56,300 - $101,200) Costs: $17,728.00 - 1001-000000-1060-108400-601001 14,367.00 - 1001-000000-1070-109200-601001 $32,095.00 Mayor’s Office of Human Services 19. Reclassify the following position: From: 00197 - Office Assistant Grade: 914 ($27,611.00 - $37,908.00) Job No. 3573-46831 To: 33212 – Office Assistant II Grade: 075 ($26,842.00 - $30,511.00) There are no costs associated with this action. 71 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL Mayor’s Office of Human Services – cont’d 20. Reclassify the following positions: a. Position No. 1474-47258 b. Position No. 1474-47378 From: 33192 – Network Engineer Grade: 115 ($52,000.00 - $73,600.00) To: 33159 – Information Technology Specialist Grade: 112 ($45,200.00 – $63,900.00) Costs: $12,973.00 – 1001-000000-1474-167700-601001 These positions are to be considered Positions of Trust. Department of Planning 21. Create the following classification a. 33104 – Database Specialist Senior Grade: 116 ($55,000.00 - $77,500.00) Reclassify position number 15093 as follows: c. From: 33187 – GIS Analyst Grade: 114 ($49,600.00 - $70,000.00) To: Database Specialist Senior Grade: 116 ($55,000.00 - $77,500.00) Job Code: To be determined Cost: $2,407.00 – 1001-000000-1873-187400-601001 72 AGENDA BOARD OF ESTIMATES 02/05/2014 PERSONNEL State’s Attorney’s Office 22. Reclassify the following position: From: 01908 – Fiscal Administrator Grade: 119 ($63,100.00 - $89,300.00) Job No. 1151-24773 To: 00742 – Fiscal Officer Grade: 113 ($47,600.00 - $66,800.00) Costs: ($15,500.00) – 1001-000000-1151-117900-601001 73 AGENDA BOARD OF ESTIMATES 02/05/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Planning 1. Holly Freishtat School Food Focus $ 0.00 Conference Oakland, CA Feb. 05 – 08, 2014 Mayor’s Office of Information Technology 2. Christopher D. Tonjes Gartner CIO Leader- General $1,520.38 ship Forum Funds Phoenix, AZ Feb. 22 – 25, 2014 The subsistence rate for this area is $204.00 per day. The Hotel rate is $289.00 per night plus 12.27% per night hotel tax. The Mayor’s Office of Information Technology is requesting additional subsistence in the amount of $85.00 to cover the hotel accommodations, and $40.00 per day cover the cost of food. The additional subsistence totaling $375.00 has been added to the total. The airfare was purchased using a City issued credit card assigned to Mr. Christopher D. Tonjes. Therefore, the disbursement amount will be $1,153.38. Department of Public Works 3. Madeleine Driscoll Utility Manage- Waste- $1,551.02 ment Conference Water Savannah, GA Feb. 25 – 28, 2014 (Reg. Fee $630.00 The air transportation in the amount of $356.00 and the registration fee in the amount of $630.00 were paid using a City Procurement Card assigned to Mr. Art Shaprio. Therefore, the amount to be disbursed to Ms. Driscoll is $565.02. 74 AGENDA BOARD OF ESTIMATES 02/05/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Recreation and Parks 4. David Carter Athletic Field General $ 713.00 Construction & Funds Maintenance Course Middlesex Co., NJ (Reg. Fee $395.00) The registration fee of $395.00 was paid by Expenditure Authorization No. 000131232. The total amount to be disbursed to Mr. Carter is $318.00. 75 AGENDA BOARD OF ESTIMATES 02/05/2014 Parking Authority of Baltimore City (PABC) – Parking Facility Rate Increase ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the Parking Facility Rate Increases at the Little Italy and Caroline Street Garages that are managed by the Parking Authority of Baltimore City. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that rate changes at these parking facilities are warranted at this time. The PABC performed a survey of parking rates in the areas surrounding the Caroline Street and Little Italy Garages. The rate survey confirmed that the fees charged to parkers at these facilities are generally lower than fees charged at other parking facilities within the area. To bring the rates charged at both of these garages in line with their surrounding facilities, the PABC staff developed the proposed rate changes. These rate changes were unanimously approved by the PABC Board of Directors. 76 AGENDA BOARD OF ESTIMATES 02/05/2014 PABC – cont’d Location Proposed Transient Rate Changes Proposed Monthly Rate Changes Little Italy Garage Regular Transient Rates Regular Rate Current Proposed Last Rate Change No recommended changes Rate Rate May 2011 Up to 1 hr. $ 5.00 $ 6.00 Up to 2 hrs. $ 6.00 $ 7.00 Up to 3 hrs. $ 7.00 $ 8.00 Up to 4 hrs. $ 8.00 $ 9.00 Up to 5 hrs. $ 9.00 $10.00 6 to 12 hrs. $12.00 $13.00 12 to 24 hrs. $13.00 $14.00 Eves/W eek- ends* $ 3.00 $ 4.00 *This rate was not previously increased Caroline Street Current Proposed Garage Rate Rate Eves/Week- $ 3.00 $ 4.00 Ends *This rate was not previously increased APPROVED FOR FUNDS BY FINANCE 77 AGENDA BOARD OF ESTIMATES 02/05/2014 PROPOSAL AND SPECIFICATIONS 1. Dept. of Public Works/ – SC 882, Enhanced Nutrient Bureau of Water & Wastewater Removal at the Back River Wastewater Treatment Plant Project 2, Activated Sludge Plant No. 4 BIDS TO BE RECV’D: 04/09/2014 BIDS TO BE OPENED: 04/09/2014 2. Dept. of Public Works/ – SC 922R, Large Diameter Sewer Bureau of Water & Wastewater Cleaning in the Low Level Sewershed BIDS TO BE RECV’D: 02/26/2014 BIDS TO BE OPENED: 02/26/2014 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 78