NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. IN ORDER FOR A PROTEST TO BE CONSIDERED, THE PROTESTANT MUST BE PRESENT AT THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES’ AGENDA – JANUARY 15, 2014 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: American Paving Fabrics, Inc. $ 8,000,000.00 C.J. Miller, LLC $ 119,403,000.00 Casper Colosimo & Son, Inc. $ 59,139,000.00 DYNIS, LLC $ 109,143,000.00 EnerG Test, LLC $ 5,715,000.00 Goel Services, Inc. $ 46,305,000.00 Ground Loop Heating & Air Conditioning, Inc. $ 1,500,000.00 JRCRUZ Corp. $ 44,325,000.00 Overhead Door Company of Baltimore, Inc. $ 8,000,000.00 Richard E. Pierson Construction Company, Inc. $ 136,224,000.00 Sabre Demolition Corporation $ 22,725,000.00 Shade Construction Co., Inc. $ 8,000,000.00 Simon Development and Construction Corporation $ 6,318,000.00 1 AGENDA BOARD OF ESTIMATES 01/15/2014 BOARDS AND COMMISSIONS – cont’d 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Arcadis U.S., Inc. Engineer CH2M Hill Engineers, Inc. Engineer EA Engineering, Science and Technology, Inc. Engineer Gaudreau, Inc. Architect Parsons Brinckerhoff, Inc. Architect Engineer STV, Inc. Engineer Land Survey 2 AGENDA BOARD OF ESTIMATES 01/15/2014 CITY COUNCIL BILLS: 13-0287 - An Ordinance concerning Tax Credits - Historic Restorations and Rehabilitations for the purpose of extending the period within which applications may be accepted for the tax credit for historic restorations and rehabilitations; and providing for a special effective date. 13-0291 - An Ordinance concerning the Sale of Property - 1114- 1150 North Mount Street for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain property known as 1114-1150 North Mount Street (Block 0041, Lot 008) and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 3 AGENDA BOARD OF ESTIMATES 01/15/2014 Parking Authority of Baltimore City – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay for repairs at the Little Italy Garage. AMOUNT OF MONEY AND SOURCE: $44,000.00 – 2075-000000-5800-408500-603016 BACKGROUND/EXPLANATION: In 2008, Hoffman Architects contracted with the Parking Authority of Baltimore City to provide an extensive conditions assessment of the Little Italy Garage located at 400 S. Central Avenue. The inspection by Hoffman Architects found that the welded flange connections between the double tee beams at the upper center ramp are broken and no longer allow the deck to act as one monolithic plate as intended. This is a structural defect that reduces the strength of the garage structure to resist forces from wind and seismic events. The center (east-west) shear walls are very large and butted tight to one another over a very large distance. The restraint caused by these conditions has caused the connections to fracture in line with joints between the shear walls and has caused the deck to measurably separate during cooler months. As a result of the movement in the deck beams, the sealant joints between the tee beams have failed allowing water to flow through the joints to the levels below. The open joints no longer provide the waterproofing as originally intended. It is Hoffman Architect’s opinion that the connections cannot be repaired to their original condition without a high probability of the connections re-fracturing in the future or causing adjacent connections to fracture. However, these connections are structurally significant and must be repaired to transmit loads as originally intended. 4 AGENDA BOARD OF ESTIMATES 01/15/2014 Parking Authority of Baltimore City – cont’d To repair this condition Hoffman Architects recommends that specially designed undermounted brackets be installed that transfer required vertical, tensile, and shear forces, but which also allow for seasonal expansion across the joint. In addition to the these repairs, Hoffman Architects recommends that the sealant joints in the affected areas be cut out to remove all existing joint materials and be properly prepared to receive new sealant joints. The new sealant joints would include appropriate bond breakers and primers. These repairs should be completed immediately to prevent safety issues to patrons and employees. The Parking Authority of Baltimore City obtained six bids to perform the connections and sealant joint repairs and found that the bid of Northpoint Builders, Inc. was the lowest bid and as such represents the best value to the City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION 5 AGENDA BOARD OF ESTIMATES 01/15/2014 Office of Civil Rights & Wage Enforcement – Payment of Invoice ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the payment of an invoice from Early Morning Software, Inc. for services provided. AMOUNT OF MONEY AND SOURCE: $51,030.00 – 1001-000000-6560-424800-603089 BACKGROUND/EXPLANATION: This payment is for the PRISM annual subscription renewal for the period of September 01, 2012 through August 31, 2013. PRISM is a software program for the Wage Division, which provides electronic compliance management with the City’s Wage laws. The invoice was not received by the Office of Civil Rights & Wage Enforcement until October, which is why this request is late. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 6 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – Revised Notice of Award and Agreement ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a Revised Notice of Award (NoA) and approve and authorize execution of an Agreement with the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA). AMOUNT OF MONEY AND SOURCE: $ 98,730.00 – 4000-427713-3023-606100-404001 21,302.00 - 4000-498713-3023-606100-404001 $120,032.00 BACKGROUND/EXPLANATION: On March 13, 2013, the Board approved the original NoA and agreement, in the amount of $7,858,426.00, for the period March 1, 2013 through February 28, 2014. On June 26, 2013, the Board approved the revised NoA in the amount of $1,000,000.00. On July 31, 2013, the Board approved the revised NoA in the amount of $10,031,590.00. This Revised NoA supersedes the previously approved award and approves the carryover of an unobligated balance in the amount of $120,032.00 from the budget period March 1, 2012 through February 28, 2013 into the current budget period. The total award for this period is $19,010,048.00. All prior terms and conditions remain in effect, unless specifically removed. Approval for this grant award will allow the Department to provide funds for essential HIV/AIDS health care and other support services to those who lack or are only partially covered by health insurance. The Revised NoA and Agreement are late because it was recently received. 7 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – cont’d MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Revised Notice of Award and Agreement have been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – Second Amendment to Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Second Amendment to the Grant Agreement with the Annie E. Casey Foundation. This amendment extends the agreement through March 31, 2014. AMOUNT OF MONEY AND SOURCE: No additional funds are associated with this amendment. BACKGROUND/EXPLANATION: On October 31, 2012, the Board approved the original grant agreement for the Reading for Health Initiative with the Annie E. Casey Foundation, in the amount of $12,500.00, for the period July 1, 2012 through June 30, 2013. On January 16, 2013, the Board approved an amendment which provided additional funds in the amount of $30,000.00 and extended the period of the agreement through November 30, 2013, making the total award amount $42,500.00. This second amendment extends the period of the agreement through March 31, 2014. This Second Amendment to Grant Agreement is late because it was recently received. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The Second Amendment to Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – Agreements, Amendment to Agreement, and Ratification of Agreement The Board is requested to approve and authorize execution of the various Agreements, Amendment to Agreement, and to ratify an Agreement. The period of the agreement is July 1, 2013 through June 30, 2014, unless otherwise indicated. 1. FOREST PARK SENIOR CENTER, INC. $ 50,987.00 Account: 4000-433514-3024-295903-603051 MWBOO GRANTED A WAIVER. 2. ACTION-IN-MATURITY, INC. $ 26,326.00 Account: 4000-433514-3024-295905-603051 3. ALLEN CENTER BOARD, INC. $ 53,535.00 Account: 4000-433514-3024-295901-603051 MWBOO GRANTED A WAIVER. The organizations will operate a senior program that will serve as the community focal point for seniors and their caregivers. The services will include but are not limited to social, recreational and educational programs, information and assistance, outreach, wellness, and transportation. The period of the agreement is October 1, 2013 through September 30, 2014. 4. THE BAR ASSOCIATION OF BALTIMORE CITY $ 64,408.00 Account: 4000-433514-3024-295912-603051 The organization will provide free legal assistance in general civil matters to Baltimore City residents age 60 and above. In addition to legal representation services, the program will also provide outreach and education 10 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – cont’d services regarding matters typically of concern and interest to seniors. The period of the agreement is October 1, 2013 through September 30, 2014. MWBOO GRANTED A WAIVER. The agreements are late because the Health Department was waiting on finalization of budget and signatures from the providers. 5. SISTERS TOGETHER AND REACHING, INC. $ 29,764.00 (STAR) Account: 4000-424514-3023-599615-603051 STAR will provide psychosocial services to a minimum of 40 HIV+ women in the Baltimore Eligible Metropolitan Area. Psychosocial support services will be rendered through a closed group intervention following the Supporting Positive Attitudes (SPA) curriculum. The goals of SPA are to: 1) increase the self-esteem of HIV+ women by assisting them in being proactive in addressing their physical and mental health needs, 2) to equip them with mechanisms to build healthy relationships in society, and 3) to increase the individual’s support system; thereby, assisting each individual in becoming a productive member of society. 6. SINAI HOSPITAL OF BALTIMORE, INC. $ 28,527.00 Account: 4000-425614-3023-599603-603051 The organization will provide Psychosocial Services to 50 HIV+ clients, including affected family members. The agreements are late because the Infectious Disease and Environmental Health Administration (IDEHA) programmatically manages Ryan White Part B and Part D Services. The providers are asked to submit a budget, budget narrative, and scope of 11 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Dept. – cont’d services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are often times revised because of inadequate information from the providers. This review process is required to confirm the grant requirements. 7. PROJECT PLASE, INC. $ 93,704.00 Account: 4000-425614-3023-699606-603051 The organization will provide non-medical case management services to HIV positive persons. Clients will be selected from the at risk populations: (African American women; male youth who have sex with males, and gay, bi-sexual, lesbian, transgendered). In collaboration with the individual, medical staff and psychosocial counselor, the case managers will develop and implement an individual treatment care plan with the client. The agreement is late because of a delay in receiving an acceptable budget and scope of services. MWBOO GRANTED A WAIVER. 8. TOTAL HEALTH CARE, INC. $100,000.00 Account: 4000-424514-3023-599610-603051 Total Health Care, Inc. will provide site based outreach; linkage to pharmacy assistance programs, primary medical care and support services; specialized case management services; HIV education and prevention for positives; HIV counseling and testing; and psycho-educational group therapy. MWBOO GRANTED A WAIVER. 12 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Dept. – cont’d 9. THE JOHNS HOPKINS UNIVERSITY $ 24,695.00 (JHU) Account: 4000-424513-3023-599622-603051 The JHU Pediatric & Adolescent HIV/AIDs Program will provide oral health service for underinsured and uninsured HIV infected children, adolescents and youth adult clients living with HIV/AIDS. The agreements are late because the Infectious Disease and Environmental Health Administration (IDEHA) programmatically manages Ryan White Part B Services. The providers are asked to submit a budget, budget narrative, and scope of services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are often times revised because of inadequate information from the providers. This review process is required to confirm the grant requirements. 10. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 86,860.00 Account: 5000-522314-3030-272500-603051 The JHU, School of Public Health, will provide an Infertility Prevention Project (IPP) Coordinator to serve as the Maryland State contact with the Regional III Infertility Project in Philadelphia. The IPP coordinator will provide support to the Adolescent STD programs, schedule training sessions, medical consultant events annual meetings, and assist with data analysis and reporting. The agreement is late because of a delay in receiving an acceptable budget and scope of services. MWBOO GRANTED A WAIVER. 13 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – cont’d 11. BALTIMORE SUBSTANCE ABUSE SYSTEMS $134,589.00 (BSAS) Account: 5000-567314-3070-287900—405001 BSAS received funding from the Substance Abuse and Mental Health Services Administration (SAMSHA), Department of Health and Human Services through the Department of Health and Mental Hygiene, Alcohol & Drug Abuse Administration to administer substance abuse treatment services. BSAS is subcontracting with the Department for home delivery of methadone treatment to persons who are medically fragile and unable to obtain medication on their own. The home clinic will send referrals to the Department’s Field Health Services Program for review and confirmation of health needs. Once approved and a delivery is assigned, the home clinic will notify the providers; Glenwood Life Counseling, Bon Secours Next Passage Treatment Center, or Recovery in the Community, Inc. of the need to provide medication. The home clinic will be notified of unusual events or concerns related to the patient, including improvement in medical condition, client not at home for delivery, and repetitive issues with lost medication or bottles. The Field Health Services will also provide referrals for other support services the client may need. This sub-recipient agreement is late because the template was revised for legal sufficiency. MBE/WBE PARTICIPATION: N/A 14 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – cont’d AMENDMENT TO AGREEMENT 12. TOTAL HEALTH CARE, INC. (THC) ($ 3,780.00) Account: 4000-499013-3023-513200-603051 On April 24, 2013, the Board approved the original agreement with the THC, in the amount of $126,000.00, for the period January 1, 2013 through December 31, 2013. Due to Federal budget reductions to the grant (Comprehen- sive HIV Prevention Programs for Health Departments) the Department reduced its sub-grantee awards by 3%. The THC award was reduced by $3,780.00 for a final award of $122,220.00 for FY 2013. This amendment is late because the Department notified sub- grantees of the reductions on July 31, 2013 and was waiting for revised budgets. MBE/WBE PARTICIPATION: N/A RATIFICATION OF AGREEMENT 13. THE JOHNS HOPKINS UNIVERSITY (JHU) $ 63,131.00 Account: 4000-499013-3023-513200—603051 The JHU provided counseling and testing services for the HIV Prevention/Women’s Health Program to clients receiving services in the Johns Hopkins Hospital Obstetrical and 15 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – cont’d Gynecology Clinics and provided counseling and testing in high-risk community venues. The period of the agreement was January 1, 2013 through December 31, 2013. The agreement is late because of a delay in receiving an acceptable budget and scope of services. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Agreements and Amendment to Agreement have been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – Employees Expense Reports The Board is requested to approve the various expense reports for the listed employees. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the calendar day of the month in which the expenses were incurred required Board of Estimates approval. 1. PORTIA ASHFORD $ 57.63 Account: 5000-532814-3044-273300-603002 September 2013 – mileage 2. ELISSA JAMES $ 72.32 Account: 5000-532814-3044-273300-603002 September 2013 – mileage 3. FREIDA JONES $272.74 Account: 5000-533114-3044-273300-603002 $223.74 August – September 2013 – mileage 5000-533114-3044-273300-603003 $ 49.00 August – September 2013 - parking 4. CECILE MATTHEWS $ 67.85 Account: 5000-532814-3044-273300-603002 September 2013 - mileage The employees (nos. 1-4) submitted their expense statement within the required time frame. However, the expense statement was accidently attached to another document and not submitted to the appropriate parties for signature on time. 17 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – cont’d 5. ALBERTA LIN FERRARI $ 47.81 Account: 4000-427713-3023-599601-603002 $ 4.52 June 2013 – mileage 4000-427713-3023-599601-603003 $ 11.50 June 2013 – parking 4000-427713-3023-599601-603009 $ 31.79 June 2013 – reimbursement of FEDEX 6. BERNARD GIBSON $ 66.11 Account: 4000-422513-3030-272513-603002 September 2013 - mileage 7. SONNEY J. PELHAM $ 68.81 Account: 4000-427713-3023-599601-603002 $ 21.47 August 2013 – mileage 4000-427713-3023-599601-603003 $ 14.00 August 2013 – parking 4000-427713-3023-599601-603002 $ 33.34 September 2013 – mileage 8. CHRISTY SKIPPER $ 15.82 Account: 4000-427713-3023-599600-603002 March 2013 – mileage The employees (nos. 5-8) neglected to submit their expense statement within the required time frame. 18 AGENDA BOARD OF ESTIMATES 01/15/2014 Health Department – cont’d 9. WILMA JEWEL BROWN $181.77 Account: 5000-532814-3044-273300-603002 $130.86 September 2013 – mileage 5000-532814-3044-273300-603002 $ 50.91 October 2013 – mileage Ms. Brown neglected to submit her expense statement on time due to demands and program responsibilities. Ms. Brown has been advised that she must make an effort to submit statements timely to avoid this process. 10. LaRHONDA PARKER $ 35.95 Account: 1001-000000-3100-295900-604003 September 2013 - uniforms Ms. Parker submitted her expense statement within the required time frame; however, she did not report to the office to sign the expense statement for routing and administrative approval in a timely manner. 11. NIKEBA SMITH $159.97 Account: 5000-532813-3044-273300-603002 September 2013 – mileage Ms. Smith submitted her expense statement within the proper time; however, her expense statement was lost during the Department’s review and signature process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 19 AGENDA BOARD OF ESTIMATES 01/15/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 21 - 24 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 20 AGENDA BOARD OF ESTIMATES 01/15/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 13003, Recon- M. Luis Construction $1,220,900.00 struction of Co., Inc. Footways, Citywide MBE: Carter Paving & Excavation $ 35,000.00 2.87% Co., Inc. National Construction, Inc. 295,000.00 24.16% $330,000.00 27.03% WBE: S & L Trucking, LLC $125,000.00 10.23% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 94,382.22 9950-904100-9504 MVR Constr. Reserve Footway Paving 558,435.61 " " GF (HUR) 501,600.00 " " Others 229,883.17 9950-903300-9504 MVR Constr. Reserve Tree Roots/Foot 7,525.00 " " GF (HUR) $1,391,826.00 21 AGENDA BOARD OF ESTIMATES 01/15/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation – cont’d $1,220,900.00 --------------- 9950-909446-9504-6 Struc. & Improv. 109,881.00 --------------- 9950-909446-9504-5 Inspection 61,045.00 --------------- 9950-909446-9504-2 $1,391,826.00 Contingencies Re- construction of Footways – Citywide This transfer will fund the costs associated with award of Project TR 13003, Reconstruction of Footways-Citywide to M. Luis Construction Co., Inc. Bureau of Water and Wastewater 3. SC 912, Improve- Insituform Tech- $9,970,519.00 ments of the nologies, LLC Eastern Portion of the Low Level Sewershed DBE: A & A Construction $ 830,000.00 8.32% Daco Construction Corp. 950,000.00 9.52% Sunrise Safety Services, Inc. 375,000.00 3.76% TFE Resources 255,000.00 2.55% M. Luis Construction Co., 1,000,000.00 10.02% Inc. $3,410,000.00 34.17% 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $12,995,255.33 9956-907611-9549 Wastewater Constr. Reserve Revenue Bonds Sewer System Rehab – Low Level 165,829.67 " " Balto. County $13,161,085.00 22 AGENDA BOARD OF ESTIMATES 01/15/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water & Wastewater – cont’d $ 997,052.00 ----------------- 9956-918616-9551-2 Extra Work 997,052.00 ----------------- 9956-918616-9551-3 Design 598,231.00 ----------------- 9956-918616-9551-5 Inspection 9,970,519.00 ----------------- 9956-918616-9551-6 Construction 598,231.00 ----------------- 9956-918616-9551-9 $13,161,085.00 Administrative The funds are needed to award SC 912, Improvements to the Eastern Portion of the Lower Level Sewershed. Bureau of Purchases 5. B50003074, IT Brightport Managed $235,200.00 Assessment of Solutions, LLC City Agencies (Mayor’s Office of Information Technology) MWBOO GRANTED A WAIVER. A PROTEST WAS RECEIVED FROM STELLAR SERVICES. 6. B50003075, City of Interpersonal Frequency, $286,367.00 Baltimore Web Site LLC Redesign and Hosting (Mayor’s Office of Information Technology) MWBOO GRANTED A WAIVER. 23 AGENDA BOARD OF ESTIMATES 01/15/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 7. B50002330, Mar- RESCIND AWARD keting Partnership On February 13, 2013, the Board Program approved the initial award for the period of two years and two 1-year renewal options. The solicitation required that the vendor supply the City with a performance bond within ten days of the award. To date, the City has not received a performance bond from Superlative Group, Inc. Therefore, Superlative Group, Inc. is in default of the contract. The vendor will forfeit its bid guarantee as liquidated damages. The solicitation will be revised and re-advertised. 24 AGENDA BOARD OF ESTIMATES 01/15/2014 Baltimore Development Corporation (BDC) – License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a License Agreement with The Can Company, LLC (Licensee) for the City-owned property located at 2626 Boston Street. The period of the license agreement is January 1, 2014 through December 31, 2024. AMOUNT OF MONEY AND SOURCE OF FUNDS: $40,320.00 – Annual license fee BACKGROUND/EXPLANATION: The City owns a parcel of land located at 2626 Boston Street (Property) in the Canton neighborhood. The Property is improved by a 43-space, paved and striped parking lot. The Can Company, LLC wishes to use the property lot solely for parking vehicles by the Licensee and the tenants of the Licensee’s adjacent property known as the “The Can Company”. The need for the license agreement is to memorialize activity by the Licensee, which has been utilizing the parking lot without providing compensation to the City. The Licensee will pay the City an annual fee of $40,320.00 plus an annual escalation based upon a calculation of the Consumer Price Index. The City reserves the right to terminate this agreement if the licensed parking area is needed by the City, State, or Federal government for any use or purpose associated with the construction, operation and/or maintenance of a public infrastructure improvement, upon six months written notice. Should the City decide to sell the parking lot, the Licensee will have right of first refusal. 25 AGENDA BOARD OF ESTIMATES 01/15/2014 BDC – cont’d MBE/WBE PARTICIPATION: N/A (The License Agreement has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of General Services – Minor Privilege Permit Application The Board is requested to approve the following application for a Minor Privilege Permit. The application is in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 4601 Pennington Daud Realty, Handicap ramp Avenue LLC 14’ x 3’ Annual Charge: $70.30 Since no protests were received, there are no objections to approval. 27 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of General Services – Easement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Easement Agreement with Bryn Mawr School for Girls of Baltimore City, Inc. The period of the agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $1.00 – if demanded BACKGROUND/EXPLANATION: The Department is proposing to construct traffic signal equipment and road improvements on a portion of the property owned by Bryn Mawr School for Girls of Baltimore City, Inc. The school is located at 109 West Melrose Avenue and 600 West Northern Parkway. The Easement Agreement will allow the City’s contractors to construct roadway improvements and install and maintain signal equipment in conjunction with the Roland Avenue and Northern Parkway Safety and Roadway Improvement Project, TR- 12314. MBE/WBE PARTICIPATION: N/A (The Easement Agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of General Services – Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Amendment to an existing Pipeline Crossing Agreement with CSX Transportation, Inc., formerly known as the Baltimore and Ohio Railroad Company. The Amendment to Agreement is effective July 18, 2013. AMOUNT OF MONEY AND SOURCE: $ 50.00 - Research associated with 1957 Agreement 500.00 – Encroachment Fee 750.00 – Railroad Protective Liability Insurance $1,300.00 – 9960-908714-900020-704040 BACKGROUND/EXPLANATION: In 1957, the Mayor and City Council of Baltimore, acting by and through the Department of Public Works, entered into an agreement with the Baltimore and Ohio Railroad Company to install a 20” steel water main to the decking of the East Fort Avenue Bridge over the Railroad. In 2013, the Mayor and City Council of Baltimore, acting by and through the Department of Public Works desired to amend the 1957 agreement, by abandoning the 20” water main in place and inserting a 16” plastic (PVC) pipe inside the old pipe, thereby creating a casing. (The Amendment to Agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 01/15/2014 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfer of Funds listed on the following page: 31 In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 30 AGENDA BOARD OF ESTIMATES 01/15/2014 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Mayor’s Office of Information Technology (MOIT) 1. $1,500,000.00 9903-951002-9117 9903-952002-9116 General Funds Replace Mainframe Mainframe Moderniza— Account tion Account MOIT has completed Phase I of the mainframe modernization project and is now ready to begin Phase II. This transfer will move appropriations to the mainframe modernization account allowing MOIT to continue the project as scheduled. 31 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Transportation – Ratification and Approval of Payment ACTION REQUESTED OF B/E: The Board is requested to ratify services performed and approve payment to Midasco, LLC for services provided in connection with TR 09302, Construction of Traffic Signals Citywide JOC. AMOUNT OF MONEY AND SOURCE: $241,327.45 – 9950—904076—9512—2 BACKGROUND/EXPLANATION: On July 21, 2010, the Board awarded TR 09302, Construction of Traffic Signals Citywide-JOC. The contract was expected to be completed in 1,020 calendar days, resulting in an expiration date of June 23, 2013. After the core completion of the contract, several locations were found in need of changes to the retrieved power from varied BGE locations and traffic transmission lines that were necessary to “tie-in” at alternate locations. The changes required additional street cuts, paving, concrete work (curb, footway, and slab streets), encased PVC conduit, concrete slab streets missed by design; hand-boxes and pertinent items. As a result of the additional work, a need to increase the contract quantities resulted. The contract also suffered a loss as the prime contractor sought to replace a minority firm that was no longer able to perform on the contract. Last, this project required additional necessary conduit installation and all the appurtenances to initialize the intersections to function and communicate with the Traffic Management Center which also impacted the project budget and timeline. AUDITS REVIEWED AND HAD NO OBJECTION APPROVED FOR FUNDS BY FINANCE 32 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $100,000.00 9950-916080-9512 FED Traffic Safety Improvement Citywide 151,328.00 " " " HUR $251,328.00 ------------------- 9950-904076-9512-2 Contingency Traffic Signals Citywide This transfer will cover the deficit in the account and fund the cost to close project TR 09303, Construction of Traffic Signals Citywide. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 33 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Transportation – Cooperative Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Cooperative Memorandum of Understanding (MOU) with Trafficland, Inc. The period of the agreement is effective upon Board approval for three years, with two additional one-year renewal options. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The purpose of the MOU is to provide a framework for Trafficland, Inc. to disseminate traffic information for the use of motorists in Baltimore City. The City desires to engage Trafficland, Inc. to provide cost effective integration, web hosting and distribution of traffic camera network video for enhanced operational control and a streamlined approach to sharing video externally with multiple users and groups. (The Cooperative Memorandum of Understanding has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Transportation – Funding Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Funding Agreement with Greyhound Lines, Inc. The period of the agreement is effective upon Board approval and terminate once final payment under the City contract is made. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The purpose of the Funding Agreement is to establish the framework for the funding responsibilities for Contract No. TR 11320 Greyhound Intermodal Terminal. This includes construction of a new bus and transit passenger terminal. In order to fulfill the terms of the Earmark, the City coordinated and supervised the design engineering services and will provide oversight of the construction activities. The oversight will include but not be limited to hosting a monthly progress meeting, addressing requests for information, documenting daily inspection activities, change order review, and other activities associated with the construction of the Project. Greyhound Lines, Inc. will provide a Letter of Credit in the amount of $3,800,000.00 within 21 days of the execution of the Funding Agreement. According to terms in the funding agreement, the Department will award the subject contract incorporating all funds. (The Funding Agreement has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement (LDA) with I-Quadrant Properties, LLC, purchaser, for the sale of the City-owned property located at 3814 Ednor Road. AMOUNT OF MONEY AND SOURCE: $86,000.00 - Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $2,000.00 has been paid by the purchaser. The balance will be paid in full at settlement by cashier or certified check. The DHCD’s Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use, and improve Baltimore’s neighborhoods. The City has agreed to convey the property known as 3814 Ednor Road to I-Quadrant Properties, LLC. As a condition of the conveyance, I-Quadrant Properties, LLC has agreed to the terms of the LDA. STATEMENT OF PURPOSE AND RATIONALE FOR SALE: The property located at 3814 Ednor Road was sold by auction to I-Quadrant Properties, LLC for the amount of $86,000.00. Pursuant to the Baltimore City Appraisal Policy under “Exceptions to Requiring an Appraisal,” no appraisal is required for the sale of properties under an approved Board of Estimates’ 36 AGENDA BOARD OF ESTIMATES 01/15/2014 DHCD – cont’d Policy which allows for an alternative method in determining value such as a Broker Price Opinion. The sale of 3814 Ednor Road by auction was approved on November 3, 2010. (The Land Disposition Agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Housing and – Community Development Block Community Development Grant Agreements The Board is requested to approve and authorize execution of the various agreements. 1. THE VILLAGE LEARNING PLACE, INC. $ 40,750.00 Account: 2089-208914-5930-429330-603051 The organization provides free educational and youth programs to low- to moderate-income persons in the Greater Charles Village/Barclay area of Baltimore City. The funds will be utilized to subsidize the operating expenses of the Learning Center. The period of the agreement is July 1, 2013 through June 30, 2014. 2. SOUTHEAST COMMUNITY DEVELOPMENT $111,430.00 CORPORATION, INC. Accounts: 2089-208914-5930-437681-603051 $ 2,920.00 2089-208914-5930-437683-603051 $ 8,757.00 2089-208914-5930-437691-603051 $ 99,753.00 The organization will utilize the funds to continue its Housing Counseling Program and neighborhood outreach activities. The period of the agreement is August 1, 2013 through July 31, 2014. FOR FY 2014, THE MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $27,200.00, AS FOLLOWS: MBE: $7,344.00 WBE: $2,720.00 38 AGENDA BOARD OF ESTIMATES 01/15/2014 DHCD – cont’d On June 26, 2013, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2013 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnerships (HOME) 3. Emergency Solutions Grant (ESG) 4. Housing Opportunity for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2013 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Community Development Block Grant Agreements have been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Housing and – Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Grant Agreement with Park Heights Renaissance, Inc. (PHR) in the amount of $512,877.00. The grant agreement is effective upon Board approval through July 30, 2014. AMOUNT OF MONEY AND SOURCE: $512,877.00 – 9910-907191—9588-900000-709059 BACKGROUND/EXPLANATION: The PHR is a nonprofit organization established in 2007 to implement the Park Heights Master Plan. The PHR provides a variety of community services in addition to undertaking development initiatives that reflects the Master Plan’s recommendation. The funds will be used to fund personnel who implement the PHR’s core programs and services. The Fiscal Years 2013-14 Video Lottery Terminal Revenue (slots) Spending Plan included $500,000.00 to support the PHR’s operations. The Mayor approved the Plan in July 2013. An additional $12,877.00 was reallocated from the PHR’s FY13 operating expenses. These additional funds were available due to unexpended funds from the PHR’s FY13 Operating Agreement approved by the Board in September 2013. The following positions will be fully funded through this grant agreement CEO; Vice President for Community and Economic Development; Vice President for Human Services; Coordinator; and, Office Manager. Funds will also be used to support the 40 AGENDA BOARD OF ESTIMATES 01/15/2014 DHCD – cont’d following professional services: accounting, fund development and payroll, as well the printing and production of the PHR’s quarterly newsletter. Funds are being provided on a reimbursement basis; expenses incurred between July 1, 2013 – June 30, 2014 and approved by the Board will be eligible for reimbursement. Although the agreement ends on July 30, 2014, expenses incurred after June 30, 2014 will not be eligible for reimbursement. MBE/WBE PARTICIPATION: The PHR has signed the Commitment to Comply. AUDITS REVIEWED AND HAD NO OBJECTION. (The Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 01/15/2014 DHCD – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $500,000.00 9910-905962-9587 9910-907191-9588 State Slots Northwest Neighborhood Park Heights – Improvement – Reserve PHR This transfer will provide appropriations to support an agreement between the City and Park Heights Renaissance, Inc. (PHR). The agreement will provide neighborhood engagement and marketing activities, small capital projects, and staff to carry out those activities. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 42 AGENDA BOARD OF ESTIMATES 01/15/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. C AND D MUNICIPAL SALES, INC. $40,000.00 Sole Source Solicitation No. 08000 – Provide Submersible Flowserve Pumps – Department of Public Works – Req. No. R650505 The period of the award is January 17, 2014 through January 16, 2015 with two 1-year renewal options. A Notice of Intent to Waive Competition was posted on CitiBuy B50003313 with no responses received. The vendor is the sole sales representative for the manufacturer of these pumps. The period of the award is January 17, 2014 through January 16, 2015 with two 1-year renewal options. 2. GEXPRO, A DIVISION OF REXEL HOLDINGS USA CORP. $28,576.00 Low Bid Solicitation No. B50003235 – Medium Voltage Contactors – Department of Public Works – Req. No. R645057 3. ATLANTIC DOOR CONTROL, INC. $30,000.00 Extension Contract No. B50001735 – Preventative Maintenance for Stanley Doors – Baltimore Convention Center – P.O. No. P515904 On January 12, 2011, the Board approved the initial award in the amount of $21,233.00. The award contained two 1-year renewal options. On December 7, 2011, the Board approved the first renewal in the amount of $22,000.00. On December 12, 2012, the Board approved the second renewal in the amount of $37,365.00. The agency is in the process of preparing new detailed specifications for a new requirements contract. This extension for the period January 23, 2014 through April 30, 2014, is necessary to provide sufficient time for bidding, evaluation, and award of a new contract. 43 AGENDA BOARD OF ESTIMATES 01/15/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. WEISSKER MANUFACTURING, LLC $ 30,000.00 Renewal Contract No. B50002712 – Glass Beads Used in Traffic Paint – Department of Transportation – P.O. No. P522615 On February 6, 2013, the Board approved the initial award in the amount of $77,250.00. The award contained four 1-year renewal options. This renewal in the amount of $30,000.00 is for the period February 6, 2014 through February 5, 2015, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 5. C AND D MUNICIPAL SALES, INC. $ 30,000.00 Renewal Contract No. 08000 – Robicon Freq Drives – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P522560 On January 31, 2013, the City Purchasing Agent approved the initial award in the amount of $25,000.00. The award contained one 1-year renewal option. This renewal in the amount of $30,000.00 is for the period February 1, 2014 through January 31, 2015. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 44 AGENDA BOARD OF ESTIMATES 01/15/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. JOHNSON CONTROLS, INC. $ 60,000.00 Renewal Contract No. 08000 – Maintain Frick Chiller at Patapsco Liquid Oxygen Plant – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P519242 On February 1, 2012, the City Purchasing Agent approved the initial award in the amount of $24,900.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $60,000.00 is for the period February 1, 2014 through January 31, 2015. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 7. ALTEC INDUSTRIES, Sole Source/ INC. $300,000.00 Agreement Solicitation No. 08000 – O.E.M. Parts and Service for Altec Bucket Trucks – Department of General Services, Fleet Manage- ment – Req. No. R631773 The Board is requested to approve and authorize execution of an agreement with Altec Industries, Inc. The period of the agreement is December 1, 2013 through November 30, 2016, with two 1-year renewal options. An intent to waive competition was posted on CitiBuy (B50003152) and no responses were received. The vendor is the manufacturer of the products, and has been providing the critical parts and services while a new contract was negotiated. 45 AGENDA BOARD OF ESTIMATES 01/15/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The Agreement has been approved by the Law Department as to form and legal sufficiency.) 8. BALTIMORE LOCK & $100,000.00 1ST Call HARDWARE, INC. EASTER’S LOCK AND 100,000.00 2nd Call ACCESS SYSTEMS, INC. $200,000.00 Increase Solicitation No. B50001966, Locksmith Services – Agencies: Various - P.O. Nos. P518091 & 518092 On August 10, 2011, the Board approved the initial award in the amount of $290,500.00. On January 16, 2013, the City Purchasing Agent approved the first increase for the amount $50,000.00. On December 18, 2013, the City Purchasing Agent approved the second increase in the amount of $10,000.00. The Board is requested to approve an increase in the amount of $200,000.00. With this increase, the total contract value will be $550,500.00. MBE/WBE PARTICIPATION: MWBOO set goals of 15% MBE and 0% WBE. BALTIMORE LOCK & HARDWARE, INC. MBE: Covenant Lock & Keys Precision Locksmith Co., LLC $450.00 Personal Electric, LLC 320.00 $770.00 0.52% MWBOO FOUND VENDOR IN COMPLIANCE 46 AGENDA BOARD OF ESTIMATES 01/15/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases EASTER’S LOCK AND ACCESS SYSTEMS, INC. MBE: Covenant Lock & Keys $255.00 0.15% MWBOO FOUND VENDOR IN COMPLIANCE Amendment I to Agreement 9. ZAYO GROUP, LLC $ 58,900.00 & Assignment Contract No. 06000 - Ethernet Internet Connection Agreement and Assignment of the Contract - Mayor’s Office of Information Technology - Req. Nos. Various The Board is requested to approve and authorize execution of Amendment I to the Ethernet Connection Agreement with Zayo Group, LLC and the Consent to Assignment. On July 29, 2010, the Board approved the initial award in the amount of $21,600.00. On August 31, 2011, the Board approved an extension for the amount of $17,100.00. February 08, 2012, the Board approved an agreement with Litecast/Balticore, LLC to provide 200 Mbps Fast Ethernet Internet Service in the amount of $171,000.00. On August 14, 2012, the City Purchasing Agent approved an increase in the amount of $4,100.00. On May 01, 2013, Litecast/Balticore, LLC was acquired by Zayo Group, LLC through merger. Therefore, the Board is requested to approve an assignment of the contract from Litecast/Balticore, LLC to Zayo Group, LLC and the consent to assignment. Amendment I to the Ethernet Connection Agreement with Zayo Group, LLC will allow for the upgrade of the City’s internet service connectivity speed from 200 Mbps to 1000 Mbps (1 Gigabyte). (The Amendment I to the Ethernet Connection Agreement and Consent to Assignment have been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 01/15/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 10. INTERACT911 MOBILE SYSTEMS, INC. $1,125,000.00 Renewal Contract No. 08000 – Pocket Cop Mobile Data System – Police Department – P.O. No. P509065 On January 13, 2010, the Board approved the initial award in the amount of $1,547,875.20. The award contained four 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $1,125,000.00 is for the period January 13, 2014 through January 12, 2015. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 48 AGENDA BOARD OF ESTIMATES 01/15/2014 Bureau of the Budget and – Supplementary General Fund Management Research Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a Supplementary General Fund Operating Appropriation to the M-R: Service 122, Miscellaneous General Expenses. AMOUNT OF MONEY AND SOURCE: $3,000,000.00 From: General Fund Assigned Fund Balance in excess of the amount from this source relied upon by the Board in determining the FY 2014 tax levy. To: M-R: Service 122, Miscellaneous General Expenses, for a Recompense Program for CHAP property tax credits BACKGROUND/EXPLANATION: In audits performed by the Baltimore City Department of Finance, it has been discovered that some Commission on Historical and Architectural Preservation (CHAP) recipients received letters from the State Department of Assessments and Taxation that they are entitled to larger credits than is permissible under the City Code or that they have received credits when they were not supposed to have received them. These bills have been corrected per the law and as a result, these property owners are subject to higher tax bills in the future. Because these property owners have made decisions to purchase the property based on the letters received from the State Department of Assessments and Taxation, the City of Baltimore seeks to offset the remaining additional cost of those decisions where they were misled by the State Department of Assessments and Taxation as to the actual CHAP credit amount. To do so, the Mayor seeks to implement a recompense program that will make these property owners whole. The estimate to do so is set at $3,000,000.00. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 49 AGENDA BOARD OF ESTIMATES 01/15/2014 Mayor’s Office of Human – Continuum of Care Program Agreement Services (MOHS) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Continuum of Care Program Agreement with the Maryland Center for Veterans Education & Training, Inc. The period of the agreement is November 1, 2013 through October 31, 2014. AMOUNT OF MONEY AND SOURCE: $1,400,934.50 – 4000-496213-3572-591421-603051 BACKGROUND/EXPLANATION: The Maryland Center for Veterans Education & Training, Inc. will provide 202 homeless veteran individuals transitional housing and supportive services. The continuum of care program agreement is late because of delays at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Continuum of Care Agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Real Estate - Tax Sale Certificate ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of the Tax Sale Certificate to Necktie SF Joint Venture for an amount that is less than the lien amount for the property located at 1423 Druid Hill Avenue. AMOUNT OF MONEY AND SOURCE: Property Assessed Flat Taxes Total Assignment Address Value & Water Liens Amount 1423 Druid $3,000.00 $2,161.11 $3,438.28 $3,000.00 Hill Avenue BACKGROUND/EXPLANATION: The City acquired the Tax Sale Certificate for 1423 Druid Hill Avenue on May 21, 2012. Necktie SF Joint Venture has offered to purchase the Tax Sale Certificate for the assignment amount, file a petition to foreclose, acquire title to the property and return it to productive use. The assignment amount for the Tax Sale Certificate is the assessed value and will cover the flat taxes and water bills on the property. 51 AGENDA BOARD OF ESTIMATES 01/15/2014 Bureau of Water and – Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Wachs Water Services, for Project 1188, Valve & Fire Hydrant Exercising Program. The agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $3,025,428.13 – Water Revenue Bonds 3,025,428.12 – Baltimore County Grants $6,050,856.25 – 9960-913402-9557-900020-703002 BACKGROUND/EXPLANATION: Wachs Water Services will manage and execute an assessment program for the audit, inspection, exercising, documentation, and rehabilitation to the water distribution system valves and fire hydrants including control, critical, and transmission main valves within the Baltimore Metropolitan Area Water Distribution System. The tasks associated with the project include, but are not limited to system valve asset management, fire hydrant asset management, system valve rehabilitation, fire hydrant rehabilitation, assistance on water main shutdowns, and control management. The Consultant was approved by the Architectural and Engineering Awards Commissions. MBE/WBE PARTICIPATION: MBE: Dhillon Engineering, Inc. $ 502,169.40 8.31% DM Enterprises of Baltimore, LLC 632,469.65 10.45% EBA Engineering, Inc. 498,655.27 8.24% $1,633,294.32 27.00% WBE: Ross Technical Services, Inc. $ 604,393.41 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. 52 AGENDA BOARD OF ESTIMATES 01/15/2014 BW&WW – cont’d AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $3,300,000.00 9960-908400-9558 Counties Constr. Reserve Valve & Hydrant 3,300,000.00 " " Water Utility Funds $6,600,000.00 $6,050,856.25 ---------------- 9960-913402-9557- 900020-3 Engineering 549,143.75 ---------------- 9960-913402-9557- $6,600,000.00 900020-9 Administration The funds are required to cover the costs of Project No. 1188, Valve and Fire Hydrant Exercising. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 53 AGENDA BOARD OF ESTIMATES 01/15/2014 Bureau of Water and Wastewater (BW&WW) – Amendment No. 6 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 6 to Agreement with KCI Technologies, Inc., under Project No. 1108 (WC 1297, WC 1298, WC 1299, and WC 1300), Water System Audit and Condition Assessment of Water Infrastructure. The Amendment No. 6 will extend the period of the agreement through March 2, 2015 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 246,735.18 – 9960-907130-9557-900020-703032 (WC 1297) 193,517.78 - 9960-907132-9557-900020-703032 (WC 1298) 751,494.09 – 9960-905129-9557-900020-703032 (WC 1299) 1,808,101.21 - 9960-912131-9557-900020-703032 (WC 1300) $2,999,848.26 BACKGROUND/EXPLANATION: On March 3, 2010, the Board approved a two-year agreement with KCI Technologies, Inc. under Project No. 1108, Water System Audit and Condition Assessment of Water Infrastructure. The Board approved amendments no. 1 - 5 to the agreement on August 10, 2011, April 25, 2012, February 13, 2013, July 24, 2013, and October 23, 2013, respectively. The fifth amendment extended the contract through March 3, 2014 and the upset limit was increased due to changes in the scope of the agreement. Under the terms of amendment no. 6, the consultant will continue to provide engineering services for tasks related to water audit, condition assessment of water mains, leak detection and repairs, dashboard application, etc. In addition, the consultant will assist the City in developing, implementing and establishing a Utility Asset Management Division (UAMD). In order to complete these tasks, amendment no. 6 will raise the 54 AGENDA BOARD OF ESTIMATES 01/15/2014 BW&WW – cont’d project upset limit and extend the agreement through March 2, 2015. The current agreement is due to expire on March 3, 2014. All other terms and conditions of the original agreement and amendments no. 1 - 5 remain unchanged. MBE/WBE PARTICIPATION: The consultant will continue to comply with all terms and conditions of the Minority and Women’s Business Programs in accordance with Baltimore City Code, Article 5, Subtitle 28. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The Amendment No. 6 to Agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 175,000.00 9960-909100-9558 9960-907130-9557-3 Balto. County 175,000.00 Water Rev. Bonds $ 350,000.00 $ 150,000.00 9960-909100-9558 9960-907132-9557-3 Balto. County 150,000.00 Water Rev. Bonds $ 300,000.00 $ 500,000.00 9960-908400-9558 9960-905129-9557-3 Balto. County 500,000.00 Water Utility Funds $1,000,000.00 55 AGENDA BOARD OF ESTIMATES 01/15/2014 BW&WW – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 680,000.00 9960-905732-9558 9960-912131-9557-3 Balto. County Inspect & Monitor 1,320,000.00 Water Utility Funds $2,000,000.00 The funds are needed to cover the costs of Project No. 1108, Amendment No. 6 – Utility Asset Management Division. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 56 AGENDA BOARD OF ESTIMATES 01/15/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 1. Catherine Watson Healthy Teen Network Family $1,069.14 Board of Directors Planning Meeting Special Panorama City, CA Needs 01/31/14 - 02/02/14 Police Department 2. Randy J. Pope Advanced IED $ 0.00 Electronics Course Huntsville, AL 02/23/14 - 02/29/14 No costs are incurred by the Baltimore Police Department, as the FBI provides transportation, housing, meals, and train- ing. 3. Todd A. Ring Advanced Explosives $ 0.00 Destruction Techniques Course Huntsville, AL 02/03/14 - 02/14/14 No costs are incurred by the Baltimore Police Department, as the BATF provides transportation, housing, meals, and training. 4. Gloria Davis End Violence Against SORU $1,599.00 Women International Grant Seattle, WA Funding 04/21/14 – 04/24/14 (Reg. Fee $495.00) 57 AGENDA BOARD OF ESTIMATES 01/15/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Police Department 5. Kurt F. Roepcke Governmental Inter- FY12 $9,747.00 Krzysztof Gesla mediate/Advanced SHSP Michael D. Training 2013/2014 Grant Coltogirone Morrow, GA Jan. 19 – Feb. 1, 2014 (Reg. Fee $1,650.00 ea.) 6. Timothy E. CDR Summit/Technician SHSP ‘12 $5,693.00 Hamilton Level II, Train the Grant Michelle L. Trainer Funding Price Houston, TX Jan. 24 – 29, 2014 (Reg. Fee $1,474.00 ea.) TRAVEL APPROVAL & REIMBURSEMENT Baltimore City Health Department 7. Oxiris Barbot Gen. $ 276.00 Funds On November 14-17, 2013, Ms. Barbot traveled to New York City to attend a meeting with the Mayor that was sponsored by the National Network for Safe Communities. The meeting was at the John Jay College, Center for Crime Prevention and Control. The meeting was held on November 15, 2013, but Ms. Barbot extended her stay in New York and returned November 17, 2013. The $276.00 was used for transportation via Amtrak. The Baltimore City Health Department is requesting the Board to retroactively approve Ms. Barbot’s travel request and approve a reimbursement to her for transportation expenses in the amount of $276.00. 58 AGENDA BOARD OF ESTIMATES 01/15/2014 TRAVEL APPROVAL & REIMBURSEMENT Office of the Council President 8. Carl Stokes Elected $2,756.28 Officials Expense Account On November 12-17, 2013, Mr. Stokes traveled to Seattle, WA to attend the Congress of Cities and Exposition sponsored by the National League of City. Mr. Stokes was invited to attend and participate in workshops and seminars because Baltimore is one of 25 U.S. cities to receive federal funds to help alleviate homelessness among veterans. This knowledge and information along with other education sessions helped to strengthen both his delivery of service to constituents, and also allowed him to share vital information with colleagues and municipal agencies. The receipts for hotel, cab, food, registration, and meal expenses were submitted. Therefore, the Office of the Council President is requesting the Board to retroactively approve Mr. Stokes’ travel request and approve a reimbursement the following expenses: Hotel (Room Charge $1,445.00 + Tax $220.15) $1,665.15 Registration: 495.00 Meals 137.54 Airfare 382.59 Taxi (ground transportation to reception) 16.00 Taxi (to and from airport 60.00 Total Request $2,756.28 The Board is also requested to approve additional ground transportation in the amount of $16.00. Mr. Stokes attended a reception to receive an award on behalf of the City Baltimore. 59 AGENDA BOARD OF ESTIMATES 01/15/2014 Mayor’s Office of Information – Reimbursement of Technology (MOIT) Relocation Expenses ACTION REQUESTED OF B/E: The Board is requested to approve the reimbursement of relocation expenses for Mr. Andrew Nebus. AMOUNT OF MONEY AND SOURCE: $6,000.00 – 1001-000000-1471-165700-603001 BACKGROUND/EXPLANATION: MOIT hired Mr. Nebus as an IT Division Manager to oversee the Baltimore Police Department’s MIS division. Pursuant to AM-221- 4, Moving Expenses, Mr. Nebus is allowed reimbursement of relocation costs provided the move is more than a 50 mile radius, limited to personal belongings, and two quotes are provided. Mr. Nebus moved prior to Board of Estimates approval, as his house went on the market and sold in two days. Mr. Nebus had only one week to move out of the home. This quick move did not allow enough time to secure prior approval. Therefore, MOIT apologizes and requests approval of the reimbursement. Express Moving Van Lines, LLC moved half of Mr. Nebus’ items from New Jersey to Maryland and held the remainder in storage until Mr. Nebus moved into his new home in October. The total relocation cost was $6,000.00. Mr. Nebus has paid the relocation costs in full and seeks reimbursement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 60 AGENDA BOARD OF ESTIMATES 01/15/2014 Baltimore City Fire Department – Grant Acceptance and Advanced Life Support Education Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a grant and approve and authorize execution the Advanced Life Support Education Grant Agreement with the Maryland Institute for Emergency Medical Services Systems. The period of the Advanced Life Support Education Grant Agreement is January 13, 2014 through June 15, 2014. AMOUNT OF MONEY AND SOURCE: $27,933.60 – 5000-558314-3191-309500-405001 BACKGROUND/EXPLANATION: The purpose of the grant is to enable the Baltimore City Fire Department to complete Fiscal Year 2014 Advanced Life Support training courses. There are no future obligations of the City as a result of the receipt of the grant. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The Advanced Life Support Education Grant Agreement has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 01/15/2014 Department of Finance – Appropriation Adjustment Order ACTION REQUESTED OF B/E: The Board is requested to approve an Appropriation Adjustment Order (AAO) to transfer State grant funds from the Baltimore City Fire Department, Service 602 (Fire Suppression and Emergency Rescue) to the Baltimore City Fire Department, Service 614 (Fire Communications and Dispatch). AMOUNT OF MONEY AND SOURCE: $2,700.00 – From: Fire Department, Service 602 Fire Suppression and Emergency Rescue To: Fire Department, Service 614 Fire Communications and Dispatch The source of funds is a grant from the State of Maryland Institute for Emergency Medical Services Systems (MIEMSS). BACKGROUND/EXPLANATION: The AAO will initiate a transfer of appropriations to provide funding for a new grant from the MIEMSS. The grant from the MIEMSS was accepted by the Board on November 13, 2013. The grant will cover expenses for FY 2014 Emergency Medical Dispatch training. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 62 AGENDA BOARD OF ESTIMATES 01/15/2014 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ Bureau of Water & Wastewater – WC 1254, Water Infrastructure Rehabilitation, Various Locations BIDS TO BE RECV’D: 02/12/2014 BIDS TO BE OPENED: 02/12/2014 2. Department of Transportation – TR 14018, Materials Testing 2014 Various, Projects Citywide BIDS TO BE RECV’D: 02/12/2014 BIDS TO BE OPENED: 02/12/2014 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 63