NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. IN ORDER FOR A PROTEST TO BE CONSIDERED, THE PROTESTANT MUST BE PRESENT AT THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES’ AGENDA – JANUARY 8, 2014 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: A.L. Ingram Construction, LLC $ 378,000.00 Balfour Beatty Infrastructure, Inc. $796,680,000.00 Broughton Construction Co., LLC $ 8,000,000.00 Color-Ad, Inc. $ 8,000,000.00 Concrete Services, Inc. $ 8,000,000.00 Donald Excavating, Inc. $ 1,500,000.00 DRM Associates, Inc. $ 1,500,000.00 Haines Industries, Inc. $ 909,000.00 Hydrostructures, LLC $ 8,000,000.00 Key Systems, Inc. $ 8,000,000.00 McGee Mobile Crane, Inc. $ 1,500,000.00 NLG Insulation, Inc. $ 684,000.00 North Point Builders, Inc. $ 8,000,000.00 Pessoa Construction Co., Inc. $ 8,000,000.00 Scriba Welding, Inc. $ 1,215,000.00 TECO, Inc. $ 1,500,000.00 Union Electric Co., LLC $ 1,500,000.00 ValleyCrest Landscape Development, Inc. $669,798,000.00 1 AGENDA BOARD OF ESTIMATES 01/08/2014 BOARDS AND COMMISSIONS – cont’d 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Century Engineering Engineer Land Survey Core Studio Design Landscape Architect Dewberry Consultants, LLC Architect Engineer Land Survey Gannett Fleming, Inc. Architect Engineer Hazen and Sawyer, P.C. Architect Engineer Kimley-Horn and Associates, Inc. Engineer McCormick Taylor, Inc. Landscape Architect Engineer Prime AE Group, Inc. Landscape Architect Engineer Schnabel Engineering Consultants, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 01/08/2014 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following page: 4 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 3 AGENDA BOARD OF ESTIMATES 01/08/2014 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 1. EWO #011, $753,000.00 – WC 1217, Urgent Need Work - Infrastructure Rehabilitation-Various Locations $ 5,373,325.00 $ 2,101,706.85 Spiniello - 100 Companies 2. EWO #016, $ 48,179.57 – WC 1160R, Montebello Plant 2 Finished Water Reservoir Cover $36,922,950.00 $ 5,505,901.14 Alan A. Meyers, 0 97 LP Department of Transportation 3. EWO #010, $138,679.75 – TR 10018, Orchard Ridge Phase II $ 5,958,579.65 $ 431,404.05 P. Flanigan & Sons, - - Inc. 4 AGENDA BOARD OF ESTIMATES 01/08/2014 Mayor’s Office of Employment Development – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Job Opportunities Task Force, Inc. (JOTF). The period of the agreement is January 1, 2014 through December 31, 2014. AMOUNT OF MONEY AND SOURCE: $190,730.00 – 4000-809914-6312-726805-603051 BACKGROUND/EXPLANATION: Under this agreement JOTF will provide highway or capital transit construction trades-related training services that will be geared towards low-skilled, unemployed or underemployed Baltimore City residents. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 01/08/2014 Parking Authority of Baltimore City (PABC) – Parking Facility Rate Increase ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the parking facility rate increase at the Penn Station Garage that is managed by the Parking Authority of Baltimore City. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PABC is charged with managing the City’s parking assets. Proper stewardship of those assets requires that the PABC realize the best possible return on the City’s parking investments. Due to the current high demand for monthly parking at the Penn Station Garage, (nearly 40 potential customers on the PABC waitlist) and the fact that the last monthly rate increase was January 2012, the PABC staff developed the proposed rate change. This rate change was unanimously approved by the PABC Board of Directors. Location Proposed Transient Rate Changes Proposed Monthly Rate Changes Penn Station Garage No recommended changes Current Proposed Regular Rate $210.00 $215.00 APPROVED FOR FUNDS BY FINANCE 6 AGENDA BOARD OF ESTIMATES 01/08/2014 Mayor’s Office of Human Services – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with The Baltimore Station, Inc. The period of the agreement is July 1, 2013 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $840,525.00 - 1001-000000-3572-327228-603051 BACKGROUND/EXPLANATION: The Baltimore Station, Inc. will provide 100 to 125 emergency shelter beds in their overflow facilities. The agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 01/08/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Housing and Community Development – Options 1. Flora M. Bailey 1110 E. Hoffman St. L/H $ 34,633.00 Funds are available in account 9910-910634-9588-900000-704040, Whole Block Demolition Project. 2. Amy Sue Nochumowitz, 1619 E. North Ave. G/R $ 825.00 Substitute Trustee $90.00 under the Paul Wye Nochumowitz Deed of Trust for Ross Adam Nochumowitz by deed dated 12/6/1991 Funds are available in account 9910-904403-9588-900000-704040, Great Blacks in Wax Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. Department of Law – Payments of Settlements 3. SS5 Business Trust 2722 Tivoly Ave. F/S $ 5,250.00 (previous owner) On October 10, 2012, the Board approved the acquisition of the fee simple interest, by condemnation, in the real property located at 2722 Tivoly Avenue. The Board previously approved $7,750.00, based upon an independent appraisal report, to acquire the subject property interest. The owner of the property obtained an appraisal report that indicated the value 8 AGENDA BOARD OF ESTIMATES 01/08/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law – Payments of Settlements – cont’d to be $18,000.00. The parties agreed to settle the action for $13,000.00. Municipal liens and charges will be deducted from the total settlement. Therefore, the Board is requested to approve an additional $5,250.00 in settlement of this case. Funds are available in State Funds, account no. 9910-904326-9588- 900000-704040, Coldstream Homestead Montebello Project Area. 4. SS5 Business Trust 2740 Tivoly Ave. F/S $ 25,000.00 (previous owner) On September 12, 2012, the Board approved the acquisition of the fee simple interest, by condemnation, in the real property located at 2740 Tivoly Avenue. The Board previously approved $22,000.00, based upon an independent appraisal report, to acquire the subject property interest. The owner of the property obtained an appraisal report that indicated the value to be $72,000.00. The parties agreed to settle the action for $47,000.00. Municipal liens and charges will be deducted from the total settlement. Therefore, the Board is requested to approve an additional $25,000.00 in settlement of this case. Funds are available in State Funds, account no. 9910-904326- 9588-900000-704040, Coldstream Homestead Montebello Project Area. 5. SS5 Business Trust 2783 Tivoly Ave. F/S $ 16,000.00 (previous owner) On May 2, 2012, the Board approved the acquisition of the fee simple interest, by condemnation, in the real property located at 2783 Tivoly Avenue. The Board previously approved $30,000.00, based upon an independent appraisal report, to acquire the subject property interest. The owner of the pro- 9 AGENDA BOARD OF ESTIMATES 01/08/2014 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law – Payments of Settlements – cont’d perty obtained an appraisal report that indicated the value to be $72,000.00. The parties agreed to settle the action for $46,000.00. Municipal liens and charges will be deducted from the total settlement. Therefore, the Board is requested to approve an additional $16,000.00 in settlement of this case. Funds are available in State Funds, account no. 9910-904326-9588- 900000-704040, Coldstream Homestead Montebello Project Area. 6. Thomas W. Felder, II 3333 Woodland Ave. F/S $ 700.00 (previous owner) On December 7, 2011, the Board approved the acquisition of the fee simple interest, by condemnation, in the real property located at 3333 Woodland Avenue. The Board previously approved $7,000.00 to acquire the subject property interest. The parties agreed to settle the action for an additional 10% (i.e. $700.00). Therefore, the Board is requested to approve an additional $700.00 in settlement of this case. Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Avenue Corridor. 10 AGENDA BOARD OF ESTIMATES 01/08/2014 Office of the State’s Attorney – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay Judicial Dialog Systems for the 2014 Dialog System software support for the Judicial Dialog Case Management System and Dialog Integration System. The period of the software support is January 1, 2014 to December 31, 2014. AMOUNT OF MONEY AND SOURCE: $22,000.00 – 1001-000000-1151-117900-603026 BACKGROUND/EXPLANATION: The 2014 Dialog System software support is for the annual software support, upgrades, and maintenance for the Judicial Dialog Case Management System and Dialog Integration Solution. The Judicial Dialog Systems specializes in providing judicial professionals with case management solutions. Judicial Dialog Systems has been one of the nation’s leading providers of customizable case management solutions for prosecuting attorneys, public defenders and other courtroom and law enforcement professionals. The Judicial Dialog Systems provides software support for the Case Management System and Dialog Integration Solution to the State’s Attorney Office. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION 11 AGENDA BOARD OF ESTIMATES 01/08/2014 Health Department – Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2013 through June 30, 2014, unless otherwise indicated. 1. PROGRESSUS THERAPY, LLC $244,155.00 Accounts: 4000-427114-3080-294301-603051 $158,616.00 4000-498914-3080-603001-603051 $ 85,539.00 The organization will provide occupational, speech-language pathology therapy and special education services for the Baltimore Infants & Toddlers Program. The organization will also provide school readiness orientation, training, documentation and reporting. The agreement is late due to budget revisions. MWBOO GRANTED A WAIVER. 2. HEALTH CARE FOR THE HOMELESS, INC. (HCH) $ 62,351.00 Account: 4000-424514-3023-599660-603051 The HCH will provide outreach and engagement services and entitlement assistance to HIV+ persons experiencing homelessness. MWBOO GRANTED A WAIVER. 3. TOTAL HEALTH CARE, INC. (THC) $ 38,526.00 Account: 4000-424514-3023-599635-603051 The organization will provide Psychosocial Services for the Ryan White Part B Program. Services will include individualized assessment within 48 hours of referral to identify barriers to adherence with medical/case management services. The THC will conduct counseling sessions utilizing the client’s treatment plan as a guide to track and monitor patient’s progress. The agreements are late because of a delay in receiving an acceptable budget and scope of services. 12 AGENDA BOARD OF ESTIMATES 01/08/2014 Health Dept. – cont’d 4. SINAI HOSPITAL OF BALTIMORE, INC. $ 32,326.00 Account: 4000-425614-3023-599611-603051 The organization will provide services to 30 eligible clients who lack insurance or who are underinsured. Clients receiving Medical Case Management will be assisted with coordination of their medical care and will be provided treatment adherence counseling, if required in addition to any referrals or service coordination to address their psychosocial needs. The agreement is late because the Infectious Disease and Environmental Health Administration (IDEHA) program- matically manages Ryan White Part D Services. The providers are asked to submit a budget, budget narrative, and scope of services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are often times revised because of inadequate information from the providers. This review process is required to confirm the grant requirements. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 01/08/2014 Health Department – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a grant award from Healthcare Access Maryland, Inc. (HCAM). The period of the grant is July 1, 2013 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $298,493.00 – 6000-619114-3080-294600-406001 BACKGROUND/EXPLANATION: The Department has received a grant from the HCAM for the Maryland Health Benefit Exchange Connector Program. The funding is provided by the Maryland Health Benefit Exchange (MHBE). This award is contingent upon the receipt of an executed sub- contract agreement from the Department to the HCAM. No funds or equipment can be distributed until HCAM has received an executed contract from the Department. The MHBE Act of 2012 establishes programs to serve both individuals seeking coverage through individual exchange and small businesses seeking coverage through the Small Business Health Options Program Exchange in the State of Maryland. The Department, as a connector entity, will provide education and outreach to individuals who do not have insurance with a particular focus on hard-to-reach populations. On November 13, 2013, the Board approved the agreement with the HCAM. However, the Department neglected to request approval to accept the grant from the HCAM, as a result the acceptance of the grant award is late. Approval of the acceptance of the grant award will allow the Department of Finance to submit an Appropriation Adjustment Order for this grant. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 14 AGENDA BOARD OF ESTIMATES 01/08/2014 Bureau of the Budget and – Special Funds Appropriation Management Research Transfer ACTION REQUESTED OF B/E: The Board is requested to approve an appropriation adjustment order (AAO) grant fund transfer, to transfer funds within the Department in Special Funds from Service 715 (Health Administration) to Service 308 (Maternal Child Health). AMOUNT OF MONEY AND SOURCE: $298,493.00 – From: 6000-600014-3001-568000-406001 Grant Award To: 6000-619114-3080-294600-406001 BACKGROUND/EXPLANATION: This AAO is based upon receipt of a grant award from HealthCare Access Maryland. The transfer is necessary to provide funding for the Health Benefit Exchange Connector Program. Initially, special funding was appropriated within an unallocated special fund account in the Fiscal 2014 Ordinance of Estimates. With this AAO, funding will be moved from the unallocated grant source, in accordance with the actual grant award. MBE/WBE PARTICIPATION: N/A 15 AGENDA BOARD OF ESTIMATES 01/08/2014 Health Department – Amendment to Agreements The Board is requested to approve and authorize execution of the various amendments to agreements. The Department reduced its awards to the following sub-grantees by 3%, due to Federal budget reductions to the Comprehensive HIV Prevention grants. All other terms and conditions of the agreement will remain unchanged. 1. HEALTH CARE FOR THE HOMELESS, INC. ($3,043.00) Account: 4000-499013-3023-513200-803051 On June 5, 2013, the Board approved the original agreement with this service provider for HIV Prevention – Counseling, Testing and Referral Program. The agreement was in the amount of $101,432.00 and is being reduced by $3,043.00; making the final award amount $98,389.00 for FY 2013. 2. HEALTH CARE FOR THE HOMELESS, INC. ($1,597.00) Account: 4000-499013-3023-513200-603051 On April 24, 2013, the Board approved the original agreement with this service provider for Health Education and Risk Reduction Prevention with Positives. The agreement was in the amount of $53,245.00 and is being reduced by $1,597.00; making the final award amount $51,648.00 for FY 2013. The amendments are late because the Department notified the sub- grantees of the reductions on July 31, 2013 and was waiting for the revised budgets. AUDITS REVIEWED AND HAD NO OBJECTION. 16 AGENDA BOARD OF ESTIMATES 01/08/2014 Health Department – cont’d 3. CAREFIRST BLUECROSS BLUESHIELD $0.00 On May 9, 2012, the Board approved the initial grant award in the amount of $1,000,000.00, for the period July 1, 2012 through July 31, 2013. On August 14, 2013, the Board approved a no-cost extension and grant budget modification to the Memorandum of Agreement to extend the project period through October 30, 2013 to allow the Department to complete services. The Department requested and received approval from the grantor to modify the budget and extend the project period through December 31, 2013 to complete staff training. AUDITS NOTED THIS NO-COST TIME EXTENSION. 4. MEDSTAR HEALTH, INC. $0.00 On August 28, 2013, the Board approved the original agreement with Medstar Health, Inc. in the amount of $25,000.00, for the period September 1, 2013 through August 31, 2014. The services described in the original agreement were revised by Medstar for the donation of physician services and funding for a part-time Nurse Practitioner as part of its community services. All other terms and conditions of the original agreement will remain unchanged. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The amendments to agreement have been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 01/08/2014 Health Department – Acceptance of the Updated Unified Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the updated unified grant award from the State of Maryland, Department of Health and Mental Hygiene. AMOUNT OF MONEY AND SOURCE: Type Amount Grant Description of Action of Action Total Award Tobacco Use Reduction (16,803.00) $ 83,197.00 Prevention Com- munity-Based Tobacco Use New $47,073.00 $ 47,073.00 Prevention Com- munity-Based CRF – Tobacco – Reduction (28,116.00) $ 48,922.00 Enforcement Tobacco Use Reduction (21,548.00) $ 78,452.00 Cessation Tobacco Use New $19,394.00 $ 19,394.00 Prevention Immunization – Budget $55,000.00 $688,700.00 HEP – IAP, Correction HEP - B Total $55,000.00 BACKGROUND/EXPLANATION: As the fiscal year progresses, supplements, modifications, and/or reductions will be processed through the granting administrations with revised Unified Funding awards being issued. The most current Unified Funding Document will be the official award of record. 18 AGENDA BOARD OF ESTIMATES 01/08/2014 Health Department – cont’d The updated Unified Funding Document is late because of the delays in the administrative review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 19 AGENDA BOARD OF ESTIMATES 01/08/2014 Office of the Labor Commissioner – MAPS Leave Reform ACTION REQUESTED OF B/E: The Board is requested to approve and authorize leave reform for the City of Baltimore and the Managerial and Professional Society of Baltimore, Inc. (MAPS). The leave reform is effective July 1, 2014. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 16, 2013, the Board noted the FY 2014-2015 Memorandum of Understanding (MOU) between the City of Baltimore and MAPS. Article 13, Leave, of the MOU provided changes to vacation and personal leave reform to become effective January 1, 2014. Leave reform will now become effective July 1, 2014. The submitted side letter modifies Article 13, to reflect the new date. (The MAPS leave reform letter agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 01/08/2014 Police Department – Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2013 through June 30, 2014, unless otherwise indicated. Memorandum of Agreement 1. BALTIMORE CHILD ABUSE CENTER (BCAC) $ 96,250.00 Account: 5000-596314-2021-212700-600000 The BCAC will employ Forensic Interviewers to perform forensic interviews for all child sex offense cases referred by the Baltimore City Police Department. The Forensic Interviewers will conduct interviews with suspected victims of child sexual abuse/assault, their non- offending caretakers, and family members utilizing the BCAC’s approved interview protocols. AUDITS REVIEWED AND HAD NO OBJECTION. Interagency Agreement 2. DEPARTMENT OF HOUSING AND $160,000.00 COMMUNITY DEVELOPMENT (DHCD) Account: 4000-472013-2252-694200-607001 The City will utilize funds from the JAG VIII grant to continue supporting the crime reduction and prevention strategy. This agreement will provide funding for attorneys, paralegals and paralegal assistants in the DHCD Code Enforcement Division who will aim to reduce crime through crime prevention and strategic legal interventions to abate nuisances. The agreement is late because of the delays in the administrative review process. APPROVED FOR FUNDS BY FINANCE (The agreements have been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 01/08/2014 Bureau of Water and Wastewater – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Glyndon Engineering & Technology, Co. The period of the agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $152,828.99 – Baltimore City 324,761.61 – Baltimore County $477,590.60 – 9956-903552-9551-900020-703032 BACKGROUND/EXPLANATION: Under this agreement the consultant will provide Post Award Engineering Services during construction of SC 868. The engineering services will include: review of shop drawings, response to request for information, preparation of operational and maintenance manuals, provide assistance to train wastewater operation personnel in the operation and maintenance of equipment and systems furnished under the contract, participation in system start up and develop record drawings. In addition, the consultant will also provide personnel for on- site observation, and will conduct conditional and final acceptance inspection and prepare punch list items. The consultant was approved by the Office of Boards and Commissions and Architectural and Engineering Award Commission. MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $ 9,999.13 2.09% Phoenix Engineering, Inc. 39,050.00 8.18% $49,049.13 10.27% 22 AGENDA BOARD OF ESTIMATES 01/08/2014 BW&WW – cont’d WBE: SP Arch, Inc. $ 21,780.01 4.56% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 01/08/2014 Bureau of Water & Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 008, under Project No. 1138P, On-Call Environmental Engineering Services to Patton Harris Rust & Associates, Inc. for WC 1253, Condition Assessment of Druid Lake Dam-Phase II. AMOUNT OF MONEY AND SOURCE: $248,198.00 – 9960-906723-9557-900020-703032 BACKGROUND/EXPLANATION: Patton Harris Rust & Associates, Inc. will provide investigation of both the dam stability conditions and other possible seepage sources not necessarily associated with the dam itself such as water mains, sanitary sewers, storm drains, and storm water conveyance systems that could have contributed to subsurface erosion. In Phase II the consultant, Patton Harris Rust & Associates, Inc., will provide a more rigorous field investigation and a remediation/rehabilitation program. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $139,207.20 9960-906716-9558 County Construction Reserve Appropriations Guilford Finished Water Reservoir 160,792.80 Water Revenue Bonds $300,000.00 ------------------ 9960-906723-9557-900020-3 Engineering 24 AGENDA BOARD OF ESTIMATES 01/08/2014 Bureau of Water & Wastewater – cont’d The transfer of funds is required to cover the cost of the study of Project 1138P, Task 8 for WC 1253, Druid Lake Dam Conditions Assessment-Phase II. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 25 AGENDA BOARD OF ESTIMATES 01/08/2014 Bureau of Water & Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 032, under Project No. 1301, On-Call Project and Construction Management Assistance Inspection Services to Rummel, Klepper & Kahl, LLP for SC 868, Improvements to the Liquid Oxygen Plant at Patapsco Wastewater Treatment Plant. AMOUNT OF MONEY AND SOURCE: $307,205.13 – 9956-903552-9551-900020-705032 BACKGROUND/EXPLANATION: Rummel, Klepper & Kahl, LLP will provide inspection services for SC 868, Improvements to the Liquid Oxygen Plant at Patapsco Wastewater Treatment Plant. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. MWBOO FOUND VENDOR IN COMPLIANCE. 26 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Real Estate – Renewal of Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve the renewal of the lease agreement with The Baltimore Rowing Club, Inc., tenant, for the rental of a portion of 3301 Waterview Avenue (Block 7610, Lot 15), being on the lower level, consisting of approximately 3,050+ square feet. The period of the renewal is January 1, 2014 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $1,837.00 BACKGROUND/EXPLANATION: On August 14, 2013, the Board approved the Lease Agreement for a six (6) month term commencing July 13, 2013 and terminating December 31, 2013, with the right to renew for one (1) additional six (6) month term. The Baltimore Rowing Club, Inc. has exercised their renewal option. All other rentals, conditions and provisions of the lease agreement dated August 14, 2013 will remain in full force and effect. 27 AGENDA BOARD OF ESTIMATES 01/08/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 29 - 30 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 28 AGENDA BOARD OF ESTIMATES 01/08/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50003225, Heavy Rubber H&E Equipment $ 608,950.00 Tire Wheel Loaders Services, Inc. MWBOO GRANTED A WAIVER. (Dept. of General Services, Fleet Mgmt.) 2. B50003237, Relining American Fiberglass $ 135,000.00 of Fiberglass Reinforced Tank Repair, LLC Plastic Tanks MWBOO GRANTED A WAIVER. (DPW, Bureau of Water & Wastewater) 3. B50003258, Polymeric Polydyne, Inc. $ 187,455.24 Flocculant for Patapsco Wastewater Treatment Plants MWBOO GRANTED A WAIVER. (DPW, Bureau of Water & Wastewater) 4. B50003274, Polyethylene Orly Industry, Inc. $ 252,025.00 Liners for all Baltimore City Agencies MWBOO GRANTED A WAIVER. (Dept. of Rec. & Parks) 29 AGENDA BOARD OF ESTIMATES 01/08/2014 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases - cont’d 5. B50003241, Maintenance $6,000,000.00 & Repair Services for H.V.A.C.R. Systems Fresh Air Company, Inc. Denver-Elek, Inc. J.F. Fischer, Inc. (Dept. of General Services, DPW etc.) MWBOO SET MBE GOALS AT 27% AND WBE GOALS AT 0%. FRESH AIR COMPANY, INC. MBE: R.C.S Plumbing, LLC 27% MWBOO FOUND VENDOR IN COMPLIANCE. DENVER-ELEK, INC. MBE: Spears Mechanical Contractors, Inc. 27% MWBOO FOUND VENDOR IN COMPLIANCE. J.F. FISCHER, INC. MBE: Horton Mechanical Contractors, Inc. 27% MWBOO FOUND VENDOR IN COMPLIANCE. 30 AGENDA BOARD OF ESTIMATES 01/08/2014 Bureau of Purchases - Acceptance of Technical Proposals and Opening of Price Proposals ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the technical proposals for B50003154, Interactive Voice Recognition System from the following vendors who achieved the minimum technical score, and open their packages containing their price proposal and MBE/WBE submittals: MS Technologies Corporation Ativa Soft, LLC Verizon Business Network Services, Inc. Microlog Corporation Selectron Technologies, Inc. Symago, LLC The Board is also requested to return the price proposals from the other six vendors whose proposals did not meet the minimum technical score: Acclaim Systems, Inc., Vocantas, Inc., MS Marketing, LLC d/b/a CUORE, Computer Data Services, LLC, Etollfree, LLC, and Interpersonal Frequency, LLC. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 09, 2013, the Board opened the technical proposals for B50003154. Twelve technical proposals were received and scored by an evaluation committee. Six proposals achieved the minimum technical score. 31 AGENDA BOARD OF ESTIMATES 01/08/2014 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 33 - 35 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 32 AGENDA BOARD OF ESTIMATES 01/08/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 1. $250,000.00 9910-901969-9587 9910-912135-9588 29th Community Westport – Reserve Planned Demo Development Special Projects Bonds This transfer will move appropriations to the Citywide Demolition account for current and immediate needs. 2. $593,855.19 9910-907994-9587 9910-906011-9588 Other Fund Special Capital Employee Homebuying Project – Reserve Assistance This transfer will provide funds for the Department’s Homeownership Incentive Program for Fiscal Year 2014. 3. $102,926.41 9910-995001-9587 9910-905290-9588 Other Fund Revenue Unallocated Live Near Your Work Reserve HDC – Reserve This transfer will move appropriations to the Live Near Your Work Program to continue to attract new homebuyers to the City of Baltimore. Bureau of Water and Wastewater 4. $250,000.00 9960-941003-9558 9960-935004-9557- Water Revenue Constr. Res. 900020-3 Bonds Water Admin. Engineering Building The funds are required to cover the costs of Project 1125, Task No. 1, Study of Water Administration Building at 409 Tyson Street. 33 AGENDA BOARD OF ESTIMATES 01/08/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Planning 5. $ 30,500.00 9905-901010-9186 9905-915010-9188 30th Community CHAP Historic CHAP Historic Dev. Loan Public Monument - Public Monument - Reserves Active This transfer will provide funds to cover the deficit in the CHAP Historic Public Monument Restoration account. 6. $ 50,000.00 9905-901009-9186 9905-903009-9188 30th Community Planning Dept. Planning Dept. Dev. Loans Initiatives - Initiatives – Reserves Active This transfer will provide funds to cover the deficit in the Department of Planning’s account and for consultant contract work. Department of Recreation and Parks 7. $ 30,000.00 9938-918031-9475 9938-919031-9474 General Fund Druid Hill Park Druid Hill Park HUR Eligible Head Trail Head Trail Parking - Reserve Parking - Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1165, Task No. 3 to Mahan Rykiel Associates, Inc. 34 AGENDA BOARD OF ESTIMATES 01/08/2014 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks – cont’d 8. $ 10,000.00 9938-916021-9475 9938-914021-9474 Rec. & Parks Patterson Park Patterson Park 27th Series Audubon Center - Audubon Center - Reserve Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1164, Task No. 11 to Hord Coplan Macht, Inc. 35 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of General Services – Minor Privilege Permit Application The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1125 Light St. Light Street, LLC Bracket sign 4’ x 1’9” Annual Charge: $ 52.70 2. 5510½ Harford Rd. Angelina Single face Stamatacos electric sign 9’11” x 2’ 5½” Annual Charge: $ 52.70 3. 400 E. Pratt St. PDL Pratt Two set of steps Associates, LLC 10’ x 6’9” each, one handicap ramp 32’ x 4’1” Annual Charge: $210.90 4. 2241 Kirk Ave. WZ, LLC One set of steps 15’ x 5’ Flat Charge: $ 35.20 5. 22 E. Gittings Matthew P. Balcony 13’ x Ave. Guarneri 5’ Annual Charge: $140.60 6. 515 W. Cold Spring Cold Spring, LLC Outdoor seating Lane 25’ x 4’ Annual Charge: $617.50 Since no protests were received, there are no objections to approval. 36 AGENDA BOARD OF ESTIMATES 01/08/2014 Mayor’s Office of Information Technology – Payment of Back Salary ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the retroactive payment of back salary and leave for Ms. Jamia Bryant. AMOUNT OF MONEY AND SOURCE: $23,545.43 – 1001-000000-1512-167300-601001 BACKGROUND/EXPLANATION: A hearing was conducted by the Civil Service Commission’s Hearing Officer in the matter of termination from the Mayor’s Office of Information Technology. The Hearing Officer recommended that the termination be overturned and the employee restored to their most recently held position and awarded back pay. The Civil Service Commission concurs with the Hearing Officer’s recommendation. A Motion for Reconsideration was not filed by the Law Department on behalf of the agency. Therefore, the decision of the Commission is final. Ms. Bryant is due $23,545.43 in retroactive regular pay, 8.75 vacation days, 7 sick days, and 1.75 personal days. APPROVED FOR FUNDS BY FINANCE 37 AGENDA BOARD OF ESTIMATES 01/08/2014 Mayor’s Office of Information Technology – Employee Expense ACTION REQUESTED OF B/E: The Board is requested to approve a reimbursement to Ms. Jacqueline Baker. AMOUNT OF MONEY AND SOURCE: $50.00 - 1001-000000-1512-167300-602050 BACKGROUND/EXPLANATION: Ms. Baker incurred expenses of $50.00. The Mayor’s Office of Information Technology has approved reimbursement to Ms. Baker. However, as the invoices are from April 2013, Board of Estimates approval is required before funds can be disbursed. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 38 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Mr. Max H. Singer, developer, for the sale of the City-owned property located at 2609 Miles Avenue. AMOUNT OF MONEY AND SOURCE: $4,500.00 - Purchase Price BACKGROUND/EXPLANATION: The project will consist of the vacant building to be completely rehabilitated for residential use as a single-family dwelling, for rental to a tenant at market rate. The developer proposes to spend approximately $60,000.00 for acquisition and associated rehabilitation costs to complete the project. The property located at 2609 Miles Avenue was priced at $4,500.00 pursuant to the waiver valuation process. MBE/WBE PARTICIPATION: The developer will purchase the property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation, therefore MBE/WBE is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Kafra Investment, LLC, developer, for the sale of the City-owned property located at 1632 Appleton Street. AMOUNT OF MONEY AND SOURCE: $5,000.00 - Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $500.00 will be paid by the developer prior to settlement. The balance will be paid in full at settlement. The property is a two-story porch front, vacant, and partially boarded dwelling located at 1632 Appleton Street in the Easterwood Community. The property requires extensive work. The developer plans to rehabilitate the property as a single-family rental property. Once transferred and redeveloped, the property will be active on the tax rolls of Baltimore City, thereby preventing abandonment. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The property located at 1632 Appleton Street was priced pursuant to the appraisal policy of Baltimore City. The waiver valuation process was used in determining its value at $9,000.00. Due to the fact that the property is vacant, partially boarded, and in poor condition, the property will be sold to Kafra Investment, LLC for $5,000.00, which is below the price determined by the waiver valuation process. 40 AGENDA BOARD OF ESTIMATES 01/08/2014 DHCD – cont’d The following factors are present: (1) stabilization of the community, (2) elimination of blight, (3) economic development; real property and other taxes, and (4) the opportunity to accelerate the rehabilitation of the property. MBE/WBE PARTICIPATION: The developer will purchase the property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation, therefore MBE/WBE is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Housing and – Land Disposition Agreements Community Development The Board is requested to approve the sale by auction and authorize execution of the land disposition agreement for the following properties: Good Faith Purchase Purchasers Property Deposit Price 1. Mr. Gino Colan 2929 Walbrook $2,000.00 $1,000.00 Avenue 2. Mr. Paul Pak Chuen Wu 3206 Elmley $2,000.00 $1,000.00 Avenue 4507 Pimlico $2,000.00 $1,000.00 Road 3. Teshome Jiffers 4517 Pimlico $2,000.00 $1,000.00 Road A good faith deposit amount was paid by the purchasers. The excess deposit amount will be used towards settlement costs. The purchasers will use private funds to pay for the acquisition and rehabilitation of the properties. The DHCD’s Land Resources Division, on behalf of the Mayor and City Council, strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore’s neighborhood. The City has agreed to convey the above properties to the purchasers. As a condition of conveyance, the purchasers agreed to the terms and conditions of the land disposition agreement. The City may dispose of the property/ies by virtue of the following legal authorities: Article 28, Subtitle 8 of the Baltimore City Code, 2011 Edition (hereinafter, the City Code); Article II, Section 15 of the Baltimore City Charter, 2011 Edition; and Article 13 § 2-7(h) of the City Code. 42 AGENDA BOARD OF ESTIMATES 01/08/2014 DHCD – cont’d STATEMENT OF PURPOSE AND RATIONALE FOR SALE: The properties were sold through auction. Pursuant to the appraisal policy under “Exceptions to Requiring an Appraisal,” no appraisal is required for the sale of properties under an approved Board of Estimates Policy which allows for an alternative method in determining value such as a Broker Price Opinion will not require an appraisal. Sale of City-owned property by auction was approved on November 3, 2010. (The land disposition agreements have been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Housing and – Expenditure of Funds Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the expenditure of funds for the acquisition of four properties to the furtherance of the assemblage of the development site of the National Great Blacks in Wax Museum. The properties are owned by the Housing Authority of Baltimore City (HABC). Owner/s Property Interest Amount 1. HABC 1800 N. Bethel Street F/S $15,000.00 2. HABC 1803 N. Bethel Street F/S 11,500.00 3. HABC 1841 N. Bond Street F/S 2,300.00 4. HABC 1617 Eareckson Place F/S 19,000.00 Total $47,800.00 AMOUNT OF MONEY AND SOURCE: $47,800.00 – Funds will be available in Account No. 9910-904403- 9588-900000-704040, Great Blacks in Wax Project BACKGROUND/EXPLANATION: These properties are subject to a Contract of Sale between the HABC and The Great Blacks in Wax Museum, Inc. The DHCD requests the approval of the Board of Estimates to use these funds designated for acquisition to facilitate the purchase of these properties in furtherance of the National Great Blacks In Wax Museum development project. These properties will be redeveloped in accordance with the Oliver Neighborhood Development Program Urban Renewal Plan established by City Ordinance No. 1067 and approved May 17, 1971. APPROVED FOR FUNDS BY FINANCE 44 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Housing and – Contract of Sale Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the contract of sale with the Housing Authority of Baltimore City (HABC) to purchase the below-listed property interests. The Board is also requested approve the acquisition of the following properties SUBJECT to all municipal liens, interest, and penalties that may accrue except water bills. The properties are currently free of municipal liens, except metered water. OWNER PROPERTY ADDRESS INT. AMOUNT 1. HABC 2622 Pierpont St FS $1.00 2. HABC 2624 Pierpont St FS $1.00 3. HABC 2626 Pierpont St FS $1.00 4. HABC 2628 Pierpont St FS $1.00 5. HABC 2630 Pierpont St FS $1.00 6. HABC 2632 Pierpont St FS $1.00 7. HABC 2621 Puget St FS $1.00 8. HABC 2623 Puget St FS $1.00 9. HABC 2625 Puget St FS $1.00 10. HABC 2627 Puget St FS $1.00 11. HABC 2631 Puget St FS $1.00 12. HABC 2633 Puget St FS $1.00 13. HABC 2635 Puget St FS $1.00 14. HABC 2637 Puget St FS $1.00 15. HABC 2614 Hollins Ferry Rd FS $1.00 16. HABC 2616 Hollins Ferry Rd FS $1.00 17. HABC 2618 Hollins Ferry Rd FS $1.00 18. HABC 2620 Hollins Ferry Rd FS $1.00 19. HABC 2622 Hollins Ferry Rd FS $1.00 20. HABC 2624 Hollins Ferry Rd FS $1.00 21. HABC 2601 Pierpont St FS $1.00 22. HABC 2603 Pierpont St FS $1.00 23. HABC 2605 Pierpont St FS $1.00 24. HABC 2607 Pierpont St FS $1.00 25. HABC 2609 Pierpont St FS $1.00 26. HABC 2611 Pierpont St FS $1.00 45 AGENDA BOARD OF ESTIMATES 01/08/2014 DHCD – cont’d OWNER PROPERTY ADDRESS INT. AMOUNT 27. HABC 2613 Pierpont St FS $1.00 28. HABC 2615 Pierpont St FS $1.00 29. HABC 2314 Atlantic Ave FS $1.00 30. HABC 2316 Atlantic Ave FS $1.00 31. HABC 2318 Atlantic Ave FS $1.00 32. HABC 2320 Atlantic Ave FS $1.00 33. HABC 2322 Atlantic Ave FS $1.00 34. HABC 2418 S Paca St FS $1.00 35. HABC 2420 S Paca St FS $1.00 36. HABC 2422 S Paca St FS $1.00 37. HABC 2424 S Paca St FS $1.00 38. HABC 2426 S Paca St FS $1.00 39. HABC 2428 S Paca St FS $1.00 40. HABC 2430 S Paca St FS $1.00 41. HABC 2432 S Paca St FS $1.00 42. HABC 2434 S Paca St FS $1.00 43. HABC 2436 S Paca St FS $1.00 44. HABC 2438 S Paca St FS $1.00 45. HABC 2440 S Paca St FS $1.00 46. HABC 2442 S Paca St FS $1.00 47. HABC 2444 S Paca St FS $1.00 48. HABC 2446 S Paca St FS $1.00 49. HABC 2448 S Paca St FS $1.00 50. HABC 2450 S Paca St FS $1.00 51. HABC 2452 S Paca St FS $1.00 52. HABC 2500 S Paca St FS $1.00 53. HABC 2502 S Paca St FS $1.00 54. HABC 2504 S Paca St FS $1.00 55. HABC 2506 S Paca St FS $1.00 56. HABC 2508 S Paca St FS $1.00 57. HABC 2510 S Paca St FS $1.00 58. HABC 2512 S Paca St FS $1.00 59. HABC 2514 S Paca St FS $1.00 60. HABC 2516 S Paca St FS $1.00 61. HABC 2600 S Paca St FS $1.00 62. HABC 2602 S Paca St FS $1.00 63. HABC 2604 S Paca St FS $1.00 64. HABC 2606 S Paca St FS $1.00 46 AGENDA BOARD OF ESTIMATES 01/08/2014 DHCD – cont’d OWNER PROPERTY ADDRESS INT. AMOUNT 65. HABC 2608 S Paca St FS $1.00 66. HABC 2610 S Paca St FS $1.00 67. HABC 2612 S Paca St FS $1.00 68. HABC 2614 S Paca St FS $1.00 Total $68.00 AMOUNT OF MONEY AND SOURCE: $68.00 – 9910-908044-9588-900000-704040, Mt. Winans Project BACKGROUND/EXPLANATION: The Mayor and City Council of Baltimore will purchase these properties for the purpose of demolishing the buildings and creating open community green space. Pursuant to the provisions of Article 13, §2-7 of the Baltimore City Code and subject to the prior approval of the Board of Estimates, the Department of Housing and Community Development may acquire, for and on behalf of the Mayor and City Council of Baltimore, any single-family or multiple-family dwelling unit or other structure or lot within the City, for development and redevelopment. The Commissioner of Housing and Community Development has made the required determination with regard to these properties. The acquisition is for the Mt. Winans Project. The HABC Board of Commissioners has approved the disposition of these vacant properties. The U.S. Department of Housing and Urban Development has approved the disposition in accordance with 24 CFR, Part 970. 47 AGENDA BOARD OF ESTIMATES 01/08/2014 DHCD – cont’d An accounting of the liens on each property was submitted. The HABC is exempt from Real Estate Taxes. Therefore, no taxes are included. All of the liens are Miscellaneous Bills for cleaning, boarding, demolition and/or stabilization. The properties are presently free of all municipal liens. All water bills will be paid by HABC. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The contract of sale has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Housing and - Lien Release Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the release of liens, plus all accrued interest and/or penalties on the vacant property located at 1600 N. Gilmor Street, for the transferee, The Baltimore Station, Inc. AMOUNT OF MONEY AND SOURCE: $54,389.61, plus all accrued interest and/or penalties BACKGROUND/EXPLANATION: Pursuant to the Annotated Code of Maryland, Tax Property 14-806, the Board has the authority to release liens against real property under certain circumstances. In this case, the property in question complies with all requirements under the lien release law: • the property is a vacant building, • the liens exceed the assessed value of the property, and • the transferee will redevelop the property and return it to productive use within a reasonable time and eliminate blighting conditions. The transferee, Baltimore Station, Inc., a non-profit 501 (c)(3) and 590 (a)(1) organization that offers residential and therapeutic services to homeless men, mainly Veterans of the Armed Services, will assemble subject lot as part of a three lot parcel for the creation of a new community garden/green space, and eliminate blighting conditions. The release of liens on the property will make it financially feasible for redevelopment to move forward and prevent tax abandonment. 49 AGENDA BOARD OF ESTIMATES 01/08/2014 DHCD – cont’d Prior to settlement, transferee will pay the flat tax and water charges of the property in the amount of $5,656.00. This amount exceeds the assessed value of the property, which is $1,000.00. The amount paid will be applied to satisfy the water bill, real estate taxes, flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the agreed amount $5,656.00, within 120 days from the date of approval by the Board, will void this release. (The lien release has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Housing and – CDBG Grant Agreements Community Development The Board is requested to approve and authorize execution of the various agreements. 1. BALTIMORE READS, INC. $ 46,800.00 Account: 2089-208914-5930-423734-603051 Baltimore Reads, Inc. will provide adult literacy service and job readiness training at the Ripken Adult Learning Center. Services will include Adult Basic Education, Pre- GED and GED classroom instruction and individual tutoring. Non-readers and Pre-GED services will be provided free to low- and moderate-income City residents. The period of the agreement is July 1, 2013 through June 30, 2014. 2. REBUILIDNG TOGETHER BALTIMORE, $ 96,845.87 INC. (RTBI) Account: 2089-208913-5930-431155-603051 $ 30,345.87 2089-208914-5930-431155-603051 $ 66,500.00 The RTBI will utilize CDBG funding for Rebuilding Day (April 26, 2014). The purpose of Rebuilding Day is to repair the housing of low- moderate-income owner-occupied households that were chosen through a competitive application process. The funding will also be used for a “Fix-IT Program” to provide urgent and critical repairs for low and moderate-income owners occupants that reside outside of the targeted neighborhood. The period of the agreement is September 13, 2012 through August 31, 2014. FOR FY 2014, THE MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $20,000.00, AS FOLLOWS: MBE: $5,400.00 WBE: $2,000.00 51 AGENDA BOARD OF ESTIMATES 01/08/2014 DHCD – cont’d On June 26, 2013, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2013 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnerships (HOME) 3. Emergency Solutions Grant (ESG) 4. Housing Opportunity for Persons with AIDS (HOPWA) Upon approval of the resolution, the DHCD’s Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2013 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The CDBG agreements have been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Housing and – Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Edmondson Village Collaborative (EVC). The period of the agreement is effective upon Board approval through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $50,000.00 – 1001-000000-5822-422199-603051 BACKGROUND/EXPLANATION: The EVC was founded in May 2008 to help increase home values in the Edmondson Village community by implementing a Healthy Neighborhoods approach. Under Healthy Neighborhoods, community organizations utilize a combination of below market loans, matching grants, marketing, and community organizing to increase the appeal of their communities and ultimately housing values. Edmondson Village is one of 13 communities in the City that participates in the Healthy Neighborhoods Program. Under the terms of this agreement, the funds will be used to support the Executive Director’s position in the EVC and the efforts to implement a Healthy Neighborhoods Program. This is a program that works to build real estate values in stable communities. 53 AGENDA BOARD OF ESTIMATES 01/08/2014 DHCD – cont’d MBE/WBE PARTICIPATION: The EVC has signed the Commitment to Comply with the Minority and Women’s Business Enterprise Program of the City of Baltimore. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 24 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on December 11, 2013 and December 18, 2013. 55 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Recreation – Management Services Agreement and Parks ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Management Services Agreement with the Waterfront Partnership of Baltimore, Inc. (Partnership). The period of the agreement is effective upon Board approval through December 31, 2017, with extension terms of one-year, at the Director’s discretion. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On August 17, 2011, the City entered into a Waterfront Management District Baseline Services Memorandum of Understanding (Baseline MOU) with the Waterfront Management Authority (Authority) to allow the City certain baseline services and the Authority for the operation of City-owned properties in the Waterfront District which include the Park. The Partnership serves as the Administrator for the Authority under the Baseline MOU. Pursuant to the Baseline MOU, the City and the Authority have studied the benefits of potential sharing of responsibility for the management of the Park, and the current agreement will specify the services to be provided by the Partnership, in exchange for certain priority rights in the use of the Park. The services to be provided include: daily cleaning of the Walter Sondheim Fountain, assigning a safety guide when needed, providing play equipment and supervision when appropriate, installing, supplying and emptying stations for bagging dog waste, maintaining turf, planting, removing dead or diseased trees, lighting trees in the holiday season, repairing and replacing tables, and sponsoring various seasonal programming. In return for the services provided, the Partnership will be designated as a non-exclusive official “City Co-Sponsor” as 56 AGENDA BOARD OF ESTIMATES 01/08/2014 Recreation and Parks – cont’d required in Park Rule No. 57, C-4, for any proposed activities at the Park for which a permit is required under the applicable ordinances, rules and regulations of the City, and will have initial review of all event applications and requirements necessary for the Partnership to be the required “City Co- Sponsor”. APPROVED FOR FUNDS BY FINANCE (The management services agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Maryland Institute College of Art. The period of the agreement is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: $3,108.80 – 9950-906082-9512-000000-490375 BACKGROUND/EXPLANATION: Baltimore City Ordinance 11-529, approved on November 22, 2011, determined that a Traffic Impact Study was required for the Development. The developer proposes to perform the Scope of Work for the Graduate Studio Center Phase II located at 1801 Falls Road constructing 33,813 square feet of academic institutional space. The developer agrees to make a one-time contribution in the amount of $3,108.80 to fund the City’s multimodal transportation improvements in the project’s vicinity. (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 58 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 3, to Rummel, Klepper & Kahl, LLP/Johnson, Mirmiran & Thompson, Inc., under Project 1175, On-Call Bridge Design Services. AMOUNT OF MONEY AND SOURCE: $111,409.89 - 9950-903761-9506-900020-703032 BACKGROUND/EXPLANATION: This authorization provides for engineering design services in connection with joint repair work for bridges, BC 3114, I-83 over the JFX and Union Avenue and BC 3115, I-83, over JFX and Station 250 to Station 265. The scope of work includes, but is not limited to: reviewing the results of the concrete testing, design of the replacement of deck joint, and developing plan sheets for final review. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the goals of 27% MBE and 9% WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 59 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $111,409.89 9950-905754-9507 9950-903761-9506-3 GF (HUR) Constr. Reserve Design & Study Annual Urgent Needs I-83, Joint Repairs Bridge Repair This transfer will fund the costs associated with expenses related to Task No. 3, Project No. 1175, On-Call Bridge Design Services with Rummel, Klepper & Kahl, LLP/Johnson, Mirmiran & Thompson, Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 60 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 6, to URS Corporation, under Project 1123, Planning/Policy/Feasi- bility Studies. AMOUNT OF MONEY AND SOURCE: $237,184.58 – 1001-000000-6971-701800-603026 BACKGROUND/EXPLANATION: This authorization provides for additional independent monitoring services for Baltimore City’s Automated Traffic Violation Enforcement Systems. The services will include but are not limited to specialized transportation engineering services, documents and preparing standard operating procedures and business rules. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the goals of 21% MBE and 9% WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 61 AGENDA BOARD OF ESTIMATES 01/08/2014 Department of Human Resources – Personnel Matter Fire Department The Board is requested to approve the following: Hourly Rate Amount 1. CARLTON L. WILLIAMS $30.89 $37,070.00 Account: 1001-000000-2101-619400-601009 Mr. Williams, retiree, will work as a Contract Services Specialist I. His duties will include but are not limited to biweekly payroll which includes eTime, assisting with payroll entry into eTime for historical edits and moves – omitted overtime and compensatory time, pay code edit changes for corrections from previous payrolls including Zero Impact hours, and assisting with schedule changes required due to promotion. The period of the agreement is effective upon Board approval for one year. THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 01/08/2014 Fire Department - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application for submission to the Board of Ethics of Baltimore City for donations from a wide audience of individuals and businesses to promote participation in the Baltimore City Fire Station Renovation Project (Project), a program that will raise funds and in-kind donations for the renovation of Baltimore City firehouses. The period of the solicitation will be effective upon Board approval through December 31, 2014. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Project is a collaboration between the Fire Department, the Department of General Services, and the private sector to improve conditions in Baltimore City firehouses. The fire stations are an important part of the fabric of Baltimore’s communities. The average age of the fire stations is over 70 years old and the older half of these facilities average over 100 years old. The oldest active fire station within Baltimore is Engine 14, which is 125 years old. Baltimore’s most recently constructed station, Squad 26, is ten years old. The infrastructure age and deferred maintenance issues in the firehouses are evident. Most plumbing, electrical, and HVAC systems, concrete apparatus bays, and aprons are original construction, as are many station roofs. The physical appearance of some stations is truly shocking as lead paint and asbestos tiles are pervasive issues. The City’s very limited capital funding has underwritten a few projects over the years. The stark reality is that there is exponentially more need than funding to effectively address the over $30,000,000.00 in estimated deferred maintenance and faci- 63 AGENDA BOARD OF ESTIMATES 01/08/2014 Fire Department – cont’d lities’ modernization needs. The current available funding is insufficient to prevent future infrastructure decay. In an effort to begin addressing this overwhelming need in a meaningful way, the Project will raise funds and in-kind donations to renovate amongst other improvements, the station kitchens. The kitchens are integral areas that serve as the heart of each station, and are in a dire state of disrepair and need modernization. In solicitation activities, controlled donors will not be targeted and will be solicited, if at all, in the same manner as other potential donors. There will be no suggestions that potential donors might receive special access or favored treatment from any City agency or official. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 64 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWAL, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. T.E. BYERLY CO., INC. $45,722.00 Sole Source Solicitation No. 08000 – BIF Hydraulic Valve Cylinder Parts – Department of Public Works – Req. No. R650464 This requirement is for parts for installed equipment. The vendor is the sole representative of the manufacturer of OEM parts in our area. Therefore, sole source award is recommended. 2. EXCALIBUR COMPUTER SYSTEM, LLC $16,000.00 Increase Solicitation No. 08000 – Maintenance for IVIC Database – Department of Transportation – Req. No. P525500 On November 13, 2013, the City Purchasing Agent approved the initial award in the amount of $16,000.00. The increase in the amount of $16,000.00 will make the total award amount $32,000.00. The contract expires on June 30, 2014. 3. ATLANTIC MACHINERY, INC. $30,000.00 Agreement Solicitation No. 08000 – Video Pipeline Inspection System – Department of Public Works – Req. No. R647302 The Board is requested to approve and authorize execution of an agreement with Atlantic Machinery, Inc. The period of the agreement is January 8, 2014 through January 7, 2015, with three 1-year renewal options. Atlantic Machinery, Inc. is the sole source of CUE replacement parts and repairs by Cues Corporate that is already in use at the Department of Public Works. They are the authorized dealership for the state of Maryland. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWAL, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. BLACKBAUD, Renewal/ INC. $ 9,169.57 Sole Source Solicitation No. 08000 – Software Support and Maintenance – Mayor’s Office of Employment Development – Req. No. R652371 On July 11, 2011, the City Purchasing Agent approved the initial award in the amount of $10,296.25. The award contained four 1-year renewal options. Two renewals have been approved. This is the third renewal in the amount of $9,169.57 for the period February 1, 2014 through January 31, 2015, with one 1- year renewal option remaining. 5. MARYLAND INDUSTRIAL TRUCKS, INC. $4,000,000.00 Agreement Solicitation No. 06000 – O.E.M. Parts and Service for Elgin Sweepers and Vactor Sewer Vacuum Trucks – Department of General Services, Fleet Management – Req. No. R631789 The Board is requested to approve and authorize execution of an agreement with Maryland Industrial Trucks, Inc. The period of the agreement is February 1, 2014 through January 31, 2017, with two 1-year renewal options. An intent to waive competition was posted on CitiBuy (B50003101) and no responses were received. The vendor is the manufacturer’s only authorized dealer in Maryland. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER (The agreement has been approved by the Law Department as to form and legal sufficiency.) 66 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWAL, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. WITMER PUBLIC SAFETY GROUP, INC. $ 65,000.00 Renewal Contract No. B50002695 – Survivor LED Flashlights – Fire Department – P.O. No. P522389 On January 9, 2013, the Board approved the initial award in the amount of $65,000.00. The award contained four 1-year renewal options. This renewal in the amount of $65,000.00 is for the period January 9, 2014 through January 10, 2015, with three 1- year renewal options remaining. MWBOO GRANTED A WAIVER. 7. THE GUN SHOP, INC. $ 43,900.00 Renewal Contract No. B50002221 – Force on Force Marker Rounds – Police Department – P.O. No. P519089 On January 11, 2012, the Board approved the initial award in the amount of $43,900.00. The award contained three 1-year renewal options. On December 12, 2012, the Board approved the first renewal in the amount of $43,900.00. This renewal in the amount of $43,900.00 is for the period January 11, 2014 through January 10, 2015, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 8. UNDERCAR SPECIALISTS, INC. d/b/a MEINEKE CAR CARE $ 75,000.00 Increase Contract No. B50001978 – Motor Vehicle Exhaust System Repairs – Department of General Services – P.O. No. P517917 On July 27, 2011, the Board approved the initial award in the amount of $75,000.00. The award contained two 1-year renewal options. Due to increased usage, an increase in the amount of $75,000.00 is necessary. This increase in the amount of $75,000.00 will make the award amount $150,000.00. The contract expires on October 31, 2014, with two 1-year renewal options remaining. 67 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWAL, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. F & F AND A. JACOBS & SONS, INC. $650,000.00 Renewal Contract No. B50001694 – Uniforms for the Fire Department – Fire Department – P.O. Nos. P515884 and P515885 On January 12, 2011, the Board approved the initial award in the amount of $650,000.00. The award contained four 1-year renewal options. Two renewals have been approved. This third renewal in the amount of $650,000.00 is for the period January 12, 2014 through January 11, 2015, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 10. COURTCALL, Ratification and LLC $ 0.00 Renewal Contract No. B50000692 – Courtroom Telephonic Appearance System – Circuit Court for Baltimore City – P.O. No. P503372 On November 19, 2008, the Board approved the initial award in the amount of $0.00. The award contained one 1-year renewal option. The system is currently installed and set up in the Courthouse East and the Mitchell Courthouse, and maintenance of the system as well as administration of the program will be provided by the vendor. The vendor will in turn bill each attorney that elects to use the program. Due to an administrative error, there was a delay in the renewal. The ratification is for the period November 19, 2013 through January 7, 2014. This final renewal in the amount of $0.00 is for the period January 8, 2014 through November 18, 2018. MWBOO GRANTED A WAIVER. 68 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWAL, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. ALERE NORTH AMERICA, LLC $300,000.00 Renewal Contract No. 08000 – Clearview HIV Test Kits – Health Department – P.O. No. P522539 On January 23, 2013, the Board approved the initial award in the amount of $175,565.00. The award contained two 1-year renewal options. Subsequent increases have been approved. This renewal in the amount of $300,000.00 is for the period January 16, 2014 through January 15, 2015, with two 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 12. PRO-FIX MEDICAL REPAIR & SALES, LLC $ 75,000.00 Renewal Contract No. 08000 – Stretcher Repair – Fire Department – P.O. No. P522466 On January 23, 2013, the Board approved the initial award in the amount of $75,000.00. The award contained three 1-year renewal options. This renewal in the amount of $75,000.00 is for the period January 23, 2014, through January 22, 2015, with two 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 69 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWAL, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. MUELLER SYSTEMS, LLC $250,000.00 Renewal Contract No. 08000 – EDC IV Detector Check and FM3 Fireline Meters – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P519420 On February 15, 2012, the Board approved the initial award in the amount of $85,000.00. The award contained one 2-year renewal option. This sole renewal in the amount of $250,000.00 is for the period February 15, 2014 through February 14, 2016. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 14. ORASURE TECHNOLOGIES, INC. $ 205,000.00 Renewal Contract No. 08000 – OraQuick Advance Kits – Health Department – P.O. No. P522548 On January 24, 2013, the City Purchasing Agent approved the initial award in the amount of $24,450.00. The award contained three 1-year renewal options. Three increases have been approved. This renewal in the amount of $205,000.00 is for the period February 6, 2014 through February 5, 2015 and makes the total contract amount $409,950.00. There are two 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 70 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWAL, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. MOBILE SYSTEMS, INC. $1,125,000.00 Renewal Contract No. 08000 – Pocket Cop Mobile Data System – Police Department – P.O. No. P509065 On January 13, 2010, the Board approved the initial award in the amount of $1,547,875.20. The award contained four 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $1,125,000.00 is for the period January 13, 2014 through January 12, 2015. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 16. LANGUAGE LINE SERVICES, INC. $ 20,000.00 Increase Maryland State Contract No. 050B2400001 – Statewide Language Interpretation Services – Health Department – P.O. No. P521528 On October 1, 2012, the City Purchasing Agent approved the initial award in the amount of $20,000.00. The award contained four 1-year renewal options. The requested action is an increase to a competitively bid and awarded requirements Contract No. 050B2400001 by the Maryland Department of Budget and Management. Due to increased usage, an increase in the amount of $20,000.00 is necessary. This increase in the amount of $20,000.00 will make the contract amount $50,000.00. The contract will expire on September 30, 2014, with three 1-year renewal options remaining. 71 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWAL, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. FERGUSON ENTERPRISES, INC. First Call HD WATERWORKS, LIMITED Second Call PARTNERSHIP $150,000.00 Increase Contract No. B50002447 – Poly Vinyl Chloride (PVC) Pipe & Fittings - DGS, DPW, etc. – P.O. No. P521295 & P521294 On August 22, 2012, the Board approved the initial award for the amount of $120,000.00. The increase for the amount of $150,000.00 is required due to an increase in usage. MWBOO GRANTED A WAIVER. 18. KEY RISK MANAGEMENT SERVICES, LLC $875,000.00 Extension Contract No. BP 08011 – Workers Compensation Claims Administration - Department of Finance – P.O. No. P521418 On September 26, 2007, the Board approved the initial award in the amount of $10,158,800.00. On February 24, 2010, the City Purchasing Agent approved an increase in the amount of $49,000.00. On August 18, 2010, the Board approved the first renewal in the amount of $3,304,596.00. On August 24, 2011, the Board approved the final renewal in the amount of $4,130,745.00. On September 12, 2012, the Board approved an extension in the amount of $3,469,826.00. The requested extension amount will make the total contract amount $21,987,967.00. The Board is requested to approve an extension for the period of January 01, 2014 through March 31, 2014 to allow the required services to be continued while proposals for solicitation B50003192 are evaluated. On December 11, 2013, five proposals were received for B50003192. The amount performed by the vendor is $19,317,028.00. MBE: Security One Group, Inc.* $ 240,859.00 1.25% SPRC, LLC 2,761,672.00 14.30% Sutherland Data Products, LTD 458,268.00 2.37% $3,460,799.00 18.00% 72 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases WBE: All Pro Placement* $ 1,220,191.00 6.32% Expert Medical Opinions 5,362,124.00 27.76% Mary Kraft & Assoc. Inc. 1,179,104.00 6.10% $7,761,419.00 40.18% MWBOO FOUND VENDOR IN COMPLIANCE. *These companies were certified at time of award. 19. THE FIRELINE CORPORATION ADVANCED FIRE PROTECTION SYSTEMS, LLC $0.00 Renewal Contract No. B50001673 – Inspection, Repair and Maintenance Services for Automatic Sprinkler Systems - DGS, DPW, DOT, Convention Center, etc. – P.O. Nos. P515815 & P515816 On December 15, 2012, the Board approved the initial award for the amount of $886,100.00. The period of the renewal is December 15, 2013 through December 14, 2014. MBE/WBE PARTICIPATION: MWBOO SET MBE GOALS AT 5% AND WBE GOALS AT 3%. THE FIRELINE CORPORATION MBE: London Technologies, LLC $0.00 WBE: Monumental Supply Company, Inc. $0.00 Design Plus Sprinkler Systems, Inc. MWBOO FOUND VENDOR IN NON-COMPLIANCE Renewal is recommended with the vendor being required to come into compliance within 60 days or automatically be found in default and terminated. ADVANCED FIRE PROTECTION SYSTEMS, LLC MBE: All Star Professional Services, LLC $0.00 WBE: BFPE International, Inc. $0.00 73 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases - cont’d MWBOO FOUND VENDOR IN NON-COMPLIANCE Renewal is recommended with the vendor being required to come into compliance within 60 days or automatically be found in default and terminated. 20. LAWMEN SUPPLY COMPANY, INC. $ 15,000.00 Item 16 HOWARD UNIFORM COMPANY 180,000.00 Items 2-4, 10 & 15 F&F AND A. JACOBS & SONS, INC. 475,000.00 Items 1, 5, 6, 8, 9, 11-14, & 16 $670,000.00 Low Bid Contract No. B50003266 – Police Uniforms - Police Department – Req. No. R644169 MWBOO GRANTED A WAIVER. 21. ASSOCIATED BUILDING MAINTENANCE CO., INC. $141,013.00 Increase Contract No. B50001548 – Provide Janitorial Services for Area C – Department of General Services – P.O. No. P515613 On November 24, 2010, the Board approved the initial award in the amount of $408,924.00. On November 02, 2011, the Board approved an extension for the amount of $34,077.00. On November 23, 2011, the Board approved the first renewal in the amount of $783,771.00. On January 07, 2013, the City Purchasing Agent approved an increase in the amount of $27,510.00. On March 20, 2013, the Board approved an increase in the amount of $40,560.00. On September 18, 2013, the Board approved an increase in the amount of $10,701.16. On November 13, 2013, the Board approved the second and final renewal in the amount of $783,771.00. However, two locations were inadvertently omitted. The Board is requested to approve an increase in the amount of $141,013.00 to provide funding for those two locations. MBE: CJ Maintenance, Inc. $49,356.91 16.64% WBE: My Cleaning Service, Inc. $22,226.20 8.17% MWBOO FOUND VENDOR IN COMPLIANCE. 74 AGENDA BOARD OF ESTIMATES 01/08/2014 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 22. $ 11,430.00 Ratification 35,662.00 & Agreement PITNEY BOWES, INC. $ 47,092.00 Contract No. 08000 – Software Maintenance Services for PX Mailing System Agreement - DPW, Bureau of Water & Wastewater – Req. No. R637663 The Board is requested to approve and authorize execution of an agreement with Pitney Bowes, Inc. The period of the agreement is effective July 14, 2013 through July 13, 2015, with an option to renew for three additional one-year terms to be exercised at the sole discretion of the City. The ratification is for the period of July 14, 2013 through January 07, 2014. This contract will provide software maintenance services for the Model #7 PX Mail Insertion System used for Baltimore City and County Water Bills. The vendor Pitney Bowes, Inc. is the proprietary owner and provider of the mailing system, which is the only software maintenance service that is compatible with the current system for the Department of Public Works, Bureau of Water & Wastewater Revenue Measure and Billing Section. Pitney Bowes, Inc. has continued to provide technical support consistent with the terms of the previous maintenance services agreement, even after its expiration on July 13, 2013 to avoid interruption. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 75 AGENDA BOARD OF ESTIMATES 01/08/2014 Baltimore Development Corporation (BDC) - Local Government Resolution ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Local Government Resolution in support of the application of Jubilee Baltimore, Inc. (Jubilee) to the State of Maryland’s Department of Housing and Community Development for the Neighborhood Business Works Program (NBWP). A local government resolution of support is required by the State for all applications to this program for funding. AMOUNT OF MONEY AND SOURCE: $500,000.00 (NBWP) No City funds are required. BACKGROUND/EXPLANATION: Jubilee, located at 1228 North Calvert Street, is a not-for- profit entity whose mission is to revitalize communities throughout Baltimore City. Its funding is derived from a number of sources, including the State of Maryland and private philanthropic organizations. Jubilee proposes to redevelop a 65,000 square foot, vacant building it owns, located at 10 East North Avenue, into The Center for Neighborhoods and other programmed office and restaurant space. The Center for Neighborhoods is a collaborative effort between similar organizations, including the Neighborhood Housing Services of Baltimore, the Neighborhood Design Center, Live Baltimore Marketing Center, Central Baltimore Partnership, and Jubilee. 76 AGENDA BOARD OF ESTIMATES 01/08/2014 BDC – cont’d The Center for Neighborhoods will utilize nearly 12,000 square feet of the 65,000 square foot building. Other programmed space includes a joint film program between the Maryland Institute College of Art and Johns Hopkins University, a restaurant and performance venue, architectural offices, and artisan workspace. The total cost of the project is $16,900,000.00. The Center for Neighborhoods’ office project cost is $2,600,000.00, of which Jubilee is requesting a $500,000.00 grant from the Neighborhood Business Works Program. MBE/WBE PARTICIPATION: N/A (The Local Government Resolution has been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 01/08/2014 Baltimore Development – Local Government Resolution Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Local Government Resolution in support of the Historic East Baltimore Community Action Coalition (HEBCAC), Inc.’s application to the State of Maryland’s Department of Housing and Community Development’s Neighborhood BusinessWorks Program. A local resolution of support is required for organizations to participate in the program. AMOUNT OF MONEY AND SOURCE: $500,000.00 No City funds are requested. BACKGROUND/EXPLANATION: With the assistance of the Neighborhood BusinessWorks Grant Program, the property located at 1801 East Oliver Street will be redeveloped into the Baltimore Food Enterprise Center. The project will enable the establishment of office and training space for food entrepreneurs and start-up businesses, in addition to a commercial kitchen incubator for entrepreneurs in the culinary and hospitality industries. The Baltimore Food Enterprise Center is a key component of a larger plan to develop 1801 East Oliver Street into the Baltimore Food Hub campus. The Baltimore Food Hub will house a synergistic group of food-related businesses, services, and programs focused on rebuilding Baltimore’s local food economy. The proposed project consists of a partnership between HEBCAC, EBDI, TRF, and Cross Street Partners. 78 AGENDA BOARD OF ESTIMATES 01/08/2014 BDC – cont’d The total project cost is estimated at $2,946,826.00 and the requested grant amount from the State’s Neighborhood BusinessWorks program is $500,000.00. MBE/WBE PARTICIPATION: N/A (The Local Government Resolution has been approved by the Law Department as to form and legal sufficiency. 79 AGENDA BOARD OF ESTIMATES 01/08/2014 Baltimore Development – Office Lease Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Office Lease Agreement with Fran-Coa Real Estate & Mgmt., LLC, tenant, for Suite 212 at The Business Center @ Park Circle, consisting of approximately 447 square feet of office space. The building is located at 2901 Druid Park Drive. The period of the lease is January 1, 2014 through December 31, 2014 with one (1) additional one-year renewal term remaining. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $7,542.12 $628.51 BACKGROUND/EXPLANATION: Fran-Coa Real Estate & Management, LLC is a Real Estate Broker and Real Estate Management Company and has been a tenant in the building since 2007. Services provided include listing, selling, consulting, leasing, and managing properties. The lease will commence immediately upon approval of the lease. After year one, or during the renewal term, the base rent will escalate at a rate of 4% annually in order to allow for any increases in building expenses. The space is leased on an “As Is” basis and does not require the landlord to make any modifications or build-out of the premises. All other landlord services such as utilities, limited janitorial services, maintenance and repairs to the premises are included in the initial base rent. The tenant is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. (The Office Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 80 AGENDA BOARD OF ESTIMATES 01/08/2014 Baltimore Development – Office Lease Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Office Lease Agreement with K & K Adams, Inc., tenant, for Suite 201 at The Business Center @ Park Circle, consisting of approximately 892 square feet of office space. The building is located at 2901 Druid Park Drive. The period of the agreement is January 1, 2014 through December 31, 2015 with one (1) additional two-year renewal term remaining. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $9,812.04 $817.67 BACKGROUND/EXPLANATION: K & K Adams, Inc., is a general contracting company that is a long term tenant in the building. The company is family-owned and employs approximately 15 employees with further growth anticipated. This new lease is for expansion purposes. After year one, or during the renewal term, the base rent will escalate at a rate of 4% annually in order to allow for any increases in building expenses. The space is leased on an “As Is” basis and does not require the landlord to make any modifications or build-out of the premises. All other landlord services such as utilities, limited janitorial services, maintenance and repairs to the premises are included in the initial base rent. The tenant is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. (The Office Lease Agreement has been approved by the Law Department as to form and legal sufficiency.) 81 AGENDA BOARD OF ESTIMATES 01/08/2014 Baltimore Development – Harbor Point Project: Development Corporation (BDC) Agreement, School Development Agreement, Memorandum of Understanding on Central Avenue/Harbor Point Connector Bridge, Declaration of Covenants and First Amendment to Land Exchange Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the following agreements: 1. Development Agreement with Harbor Point Open Space Corporation, Harbor Point Development Holdings, LLC, and Beatty Development Group, LLC (regarding issuance of Tax Increment Finance Bonds), 2. School Development Agreement with Living Classrooms Foundation, Inc. (regarding issuance of Tax Increment Finance Bonds), 3. Memorandum of Understanding with the Baltimore Development Corporation and Harbor Point Open Space Corporation regarding construction of the Central Avenue/Harbor Point Connector Bridge, 4. Declaration of Covenants with Harbor Point Land, LLC (regarding Profit Sharing), and 5. First Amendment to Land Exchange Agreement by and between the Mayor and City Council of Baltimore and Harbor Point Development, LLC (regarding street closing and conveyance). The Board is further requested to authorize the Mayor, or the Mayor’s designee, to execute any and all other documents, amendments, supplements, modifications, or changes necessary to effectuate this transaction including, without limitation, deeds, and estoppel or other similar certificates, provided such 82 AGENDA BOARD OF ESTIMATES 01/08/2014 BDC – cont’d documents do not materially alter the relationship of the parties or the principal elements of the Project, SUBJECT to review of the documents for form and legal sufficiency by the Law Department. AMOUNT OF MONEY AND SOURCE: 1. $36,000,000.00 – Tax Increment Bonds (Harbor Point Project 2014) 2. Profit Sharing with the City – 15% of every dollar of net profit above Internal Rate of Return. BACKGROUND/EXPLANATION: Pursuant to City Council Ordinances Nos. 13-0232, 13-0233, and 13-0234 approved by the City Council on September 9, 2013 and signed by the Mayor of Baltimore City on September 13, 2013, and on the approval of and upon the terms established by the Board of Finance, the City of Baltimore will issue Tax Increment Finance Bonds in an amount not to exceed $125,000,000.00 and an interest rate not to exceed seven percent, in order to finance public infrastructure and open space associated with the Harbor Point Project. Under the terms of the Development Agreement, School Development Agreement, and the Memorandum of Understanding, the City will issue Tax Increment Finance Bonds in an amount not to exceed $36,000,000.00 on terms established by the Board of Finance, to finance the construction of public infrastructure and open space related to the Harbor Point Project. Pursuant to the terms of the Declaration of Covenants, the City will share in net profits, if any, from the Harbor Point Project at the rate of 15% of every dollar of net profit above a 20% Internal Rate of Return on all profit from the proceeds of annual operations, sales, and refinancing. 83 AGENDA BOARD OF ESTIMATES 01/08/2014 BDC – cont’d The above referenced documents are contracts and agreements necessary for the City to issue the bonds and otherwise fulfill its intent to finance the public infrastructure and open space associated with the Harbor Point Project. (The Development Agreement, School Development Agreement, Memorandum of Understanding on Central Avenue/Harbor Point Connector Bridge, Declaration of Covenants, and the First Amendment to Land Exchange Agreement have been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 01/08/2014 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 1. Laura Flamm New Partners for Private $ 315.01 Smart Growth Conf. Grant- Denver, CO. Walmart Feb. 13 - 18, 2014 Foundation (Reg. Fee $39.00) The representative will attend the conference from February 13- 14, 2014. The additional days will be at the employee’s expense. The sponsor is paying for the air travel. Department of Transportation 2. Michael Wilmore Underground Construc- General $ 969.36 tion Technology Funds International Conf. Houston, TX Jan. 27 – 29, 2014 The subsistence rate for this location is $180.00 per night for a total of $360.00. The hotel rate is $209.00 per night for a total of $418.00. The occupancy tax is $35.53 per day for a total of $71.06. The Department is requesting an additional subsistence of $29.00 per day, for a total of $58.00 to cover the costs of the hotel, and $40.00 per day, for a total of $80.00 to cover the costs of food and incidentals. 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 85