NOTICES PROTESTS 1. ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. IN ORDER FOR A PROTEST TO BE CONSIDERED, THE PROTESTANT MUST BE PRESENT AT THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES’ RECESS AUGUST 7, 2013 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on August 7, 2013. The Board of Estimates will not receive or open bids on August 7, 2013. The Board of Estimates will reconvene on August 14 2013. BOARD OF ESTIMATES’ AGENDA – JULY 31, 2013 Mayor’s Office of Human Services – Charitable Solicitation ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application to be submitted to the Board of Ethics of Baltimore City for donations to Baltimore City Head Start to close the nearly $900,000.00 funding gap due to the Congressional Sequestration action. The period of the solicitation is August 12, 2013 through December 31, 2013. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Mayor’s Office of Human Services will solicit a broad range of potential donors and will not specifically target controlled donors, as required by Baltimore City Ethics Regulation 96.26B. Baltimore City Head Start is a federally funded pre-school and family development program providing quality, comprehensive early intervention services to low-income children and families since 1965. Baltimore City Head Start provides educational, health, nutritional, social/emotional, and other services to enrolled children and actively engages parents in their children’s learning and development by supporting parents’ pursuit of their own goals toward self sufficiency. Baltimore City Head Start, in partnership with 11 agencies, serves over 3,400 Head Start children 3-5 years of age, 170 Early Head Start children 0-3 years of age, and 6 pregnant women throughout Baltimore City in ten Head Start programs and one Early Head Start program for a total of 57 locations around the City. 1 AGENDA BOARD OF ESTIMATES 07/31/2013 MOHS – cont’d Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 2 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 24 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on June 12, 19, 26, and July 3, 2013. 3 AGENDA BOARD OF ESTIMATES 07/31/2013 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 5 - 7 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 4 AGENDA BOARD OF ESTIMATES 07/31/2013 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Planning 1. $ 94,000.00 9905-901009-9186 9905-903009-9188 22nd Economic Dev. Planning Dept. Planning Dept. Loan Initiatives Initiatives Reserve Active This transfer will provide funds to cover the deficit in the Department of Planning account and for the consultant contract work related zoning. Mayoralty-Related/Department of Planning 2. $100,000.00 9904-927013-9129 9904-929013-9127 24th Economic Dev. MD Science Center MD Science Center Loan Elevator Modern- Elevator Modern- ization ization Reserve Active This transfer will provide funds to Maryland Science Center at 601 Light Street to modernize and upgrade the elevators used by visitors and staff. The upgrade of the aging elevators will bring them up to current code compliance. 3. $ 50,000.00 9904-903001-9129 9904-906104-9127 Other Funds Constr. Res. PS 103 Thurgood Unallocated Marshall - Active This transfer will move appropriations to PS 103 Thurgood Marshall project, for matching funds received from Mercy Hospital to close the funding gap due to costs overrun on the project. 5 AGENDA BOARD OF ESTIMATES 07/31/2013 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 4. $ 30,000.00 9938-916022-9475 9938-917022-9474 General Fund Community Center Community Center Master Plan Master Plan Reserve Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1164, Task No. 12 to GWWO, Inc. Department of Housing and Community Development 5. $1,000,000.00 9994-921986-9587 9994-942003-9593 39th CDBG Housing Repair Deferred Loan Assistance – Res. Program 400,000.00 9990-915986-9587 9990-934004-9593 35th CDBG Housing Repair Deferred Loan Assistance – Res. Program $1,400,000.00 This transfer will provide funding for the Housing Repair Assistance Deferred Loan Program for fiscal year 2014. Department of Transportation 6. $ 15,000.00 9950-904100-9504 9950-909446-9504 Gen. Fund Constr. Res- Recon Footway (HUR Eligible) Footway Paving Citywide TR13003 This transfer will cover the cost of prints and preliminary expenses necessary to advertise the construction project TR13003. 6 AGENDA BOARD OF ESTIMATES 07/31/2013 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 7. $ 15,000.00 9950-904100-9504 9950-907447-9504 General Fund Constr. Res. Recon Footway - (HUR Eligible) Footway Paving Citywide TR 14001 This transfer will cover the cost of prints and preliminary expenses necessary to advertise the construction project TR14001. 8. $ 15,000.00 9950-909200-9504 9950-905448-9504 General Fund Constr. Res. - Recon Alleys (HUR Eligible) Unallotted Alley Citywide TR 14004 & Footway Paving This transfer will cover the cost of prints and preliminary expenses necessary to advertise the construction project TR14004. 9. $ 48,800.00 9950-944002-9507 9950-911852-9514 Federal Constr. Reserve Redline Project Highway Reserve Development for Closeouts This transfer will provide funds to cover costs associated with the grant to hire a consultant to develop a Market & Economic Feasibility Analysis of the area near the West Baltimore MARC station. 7 AGENDA BOARD OF ESTIMATES 07/31/2013 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development – Options 1. Carroll N. Warner, 1723 Barclay St. G/R $ 467.00 Personal Rep. of $70.00 the Estate of William S. Lucas, Jr. Funds are available in account 9910-902487-9588-900000-704040, Greenmount West Project. 2. John Warren 2018 E. Chase St. F/S $ 7,260.00 (Deceased) 3. Harry A. Baumohl, 2119 E. Eager St. G/R $ 200.00 Trustee for $30.00 Harry A. Baumohl P.S. Profit Sharing Plan Funds are available in account 9910-906416-9588-900000-704040, EBDI Phase II Project, Middle East Renewal Plan. 4. Henderson West & 1957 N. Patterson F/S $40,000.00 Pauline West Park Avenue Funds are available in account 9910-908044-9588-900000-704040, South Clifton Park Project. 5. Ground Rents, LLC 906 N. Port St. G/R $ 550.00 $60.00 Funds are available in account 9910-908044-9588-900000-704040, Milton-Montford Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 8 AGENDA BOARD OF ESTIMATES 07/31/2013 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development – Condemnations 6. Eric L. White & 4704 Delaware Ave. L/H $ 7,860.00 Daliah L. White as tenants by the entirety 7. Compound Yield 4710 Delaware Ave. L/H $ 7,500.00 Play, LLC 8. Donald Scherr & 4710 Delaware Ave. G/R $ 600.00 Carole Scherr $90.00 (both Deceased) Funds are available in account 9910-903187-9588-900000-704040, Park Heights Project. 9 AGENDA BOARD OF ESTIMATES 07/31/2013 Baltimore Golf Corporation – Audit of the Financial Statements The Board is requested to NOTE receipt of the report on the Audits of Financial Statements for the Baltimore Municipal Golf Corporation for years ended December 31, 2012 and 2011. 10 AGENDA BOARD OF ESTIMATES 07/31/2013 Health Department – Agreements The Board is requested to approve and authorize execution of the agreements. CASE MONITOR AGREEMENTS The Maryland State Department of Health and Mental Hygiene (DHMH) is designated as the single State agency to administer all aspects of the Maryland Medical Assistance Program. The Health Department has an agreement with the DHMH to participate in the program as the case monitoring agency and to contract with Case Monitors who will supervise personal care services to eligible recipients. Since 1994, the Health Department has also been authorized to manage the Montgomery County Personal Care Program and is reimbursed by the DHMH per case for every client in Montgomery County. The maximum number of assigned cases per individual case monitor at anytime is 75, unless a waiver is granted. The Case Monitors will exercise independent professional judgment and carry professional liability insurance. Each case monitor will be an independent contractor and not an employee of the City. The period of the case monitoring agreement is July 1, 2013 through June 30, 2014. The Case Monitors will continue to be responsible for establishing a plan of personal care for each eligible recipient assigned to them in Montgomery County or Baltimore City, unless otherwise indicated. The Case Monitors will make home visits at least once every 90 days, maintain clinical records, consult with each client’s personal physician and other providers in order to develop a care plan, and perform other related duties. Case Monitor Name Rate of Pay Amount 1. ELAINE POMPEI, R.N. $55.00/case $76,560.00 for 116 cases/ month 11 AGENDA BOARD OF ESTIMATES 07/31/2013 Health Department – cont’d Case Monitor Name Rate of Pay Amount 2. DYNAMIC MEDICAL $55.00/case $174,900.00 SUPPORT SERVICES, for 265 cases/ INC. month 3. THE AGAPE HEALTH $55.00/case $ 66,000.00 GROUP, INC. for 100 cases/ month 4. WELLTRUST COMPANY, $55.00/case $ 99,000.00 INC. for 150 cases/ month 5. KARIB SERVICES, INC. $55.00/case $145,200.00 for 220 cases/ month Account: 4000-426214-3110-306801-603018 MWBOO GRANTED A WAIVER. The Case Monitors will render personal care case monitoring services in Montgomery County. 12 AGENDA BOARD OF ESTIMATES 07/31/2013 Health Department – cont’d Case Monitor Name Rate of Pay Amount 6. LOUISE REED, R.N. $45.00/case $ 40,500.00 for 75 cases/ month 7. WELLTRUST COMPANY, $45.00/case $ 99,900.00 INC. for 185 cases/ Month MWBOO GRANTED A WAIVER. 8. TRULIFE HEALTH $45.00/case $121,500.00 SERVICES, LLC for 225 cases/ month MWBOO GRANTED A WAIVER. Account: 4000-426214-3110-306800-603018 The Case Monitors will render personal care case monitoring services in Baltimore City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTIONS. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 07/31/2013 Health Department – Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the following organizations to serve as Volunteer Stations for the Retired and Senior Volunteers Program (RSVP). The period of the agreement is July 1, 2013 through June 30, 2014, unless otherwise noted. 1. THE AMERICAN NATIONAL RED CROSS/THE GREATER $0.00 CHESAPEAKE AND POTOMAC BLOOD SERVICE REGION 2. FOREST PARK SENIOR CENTER, INC. $0.00 A grant from the Corporation for National and Community Service (CNCS) funds the RSVP. The grant pays 100% of the cost for the RSVP to volunteer and assist special needs clients who want to remain in their homes. While the Senior Volunteers are on duty, the grant provides for their life insurance, transportation and other benefits. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The agreements have been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 07/31/2013 Health Department – Revised Notice of Award and Agreement ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a revised notice of award and authorize execution of an agreement with the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA). The period of the agreement is March 1, 2013 through February 28, 2014. AMOUNT OF MONEY AND SOURCE: $ 9,206,450.00 – 4000-427713-3023-606100-404001 825,140.00 – 4000-498713-3023-606100-404001 $10,031,590.00 BACKGROUND/EXPLANATION: On June 26, 2013, the Board approved the original award. This award supersedes the previously approved award. The revised Notice of Award provides the balance of FY 2013 funding based on final FY13 HRSA appropriations. Approval for this grant award will allow the Department to provide funds for essential HIV/AIDS health care and other support services to those who lack or are only partially covered by health insurance. Covered services include primary medical care, case management, assistance in obtaining medications, hospice care, substance abuse treatment, mental health services, and limited supported services in the areas of housing, transportation, food, legal, childcare, outreach services, and other supportive services to persons infected by HIV/AIDS. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 07/31/2013 Health Department – Ratification of Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify an agreement with the Baltimore City Community College. The period of the agreement was March 1, 2013 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $5,365.00 – 6000-633012-3024-268500-603026 BACKGROUND/EXPLANATION: This ratification will allow the Department to reimburse the Baltimore City Community College for actual services provided from March 1, 2013 through June 30, 2013 for the FY13 contract period. Classes were held at the Waxter Senior Center. These classes were offered to members and non-members 55 years of age and older in the area of Business and Continuing Education Division, Workforce Development and Community Education. The agreement is late because the Department was waiting for signatures from the provider which were received too late to process before the agreement ended. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 07/31/2013 Mayor’s Office of Employment Development (MOED) – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Community Services of Central Maryland, Inc. The period of the agreement is July 1, 2013 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $399,712.50 – 4000-807514-6312-459505-603051 133,237.50 - 4000-806714-6312-459505-603051 $532,950.00 BACKGROUND/EXPLANATION: Under the terms of this agreement, Community Services of Central Maryland, Inc. will manage a “Career Center” which will be a part of the MOED’s delivery system to assist individuals in obtaining and retaining employment. The services will include, but will not be limited to assessments, job readiness workshops, job placement assistance, occupational skills training or referrals to occupational skills training, and tutorial assistance. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 07/31/2013 Fire and Police Employees’ – Audit and Accounting Consulting Retirement System (F&P) Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an audit and accounting consulting services agreement with CliftonLarsonAllen, LLP (CLA). The period of the agreement is for Fiscal Years 2013 – 2017, with three 1-year renewal options. AMOUNT OF MONEY AND SOURCE: No general funds involved in this transaction. $250,000.00 – in total fees over 5 years (FY 2013-2017) (not to exceed) $400,000.00 - over an 8 year period (including renewal (not to exceed) options) Account: 6000-604114-1540-171400-603026 BACKGROUND/EXPLANATION: All audit and accounting consulting fees and charges will be expended from F&P trust funds. During the course of a comprehensive RFP search and interview process conducted by the Board of Trustees of the Fire and Police Employees’ Retirement System, CLA demonstrated its ability to provide competent audit and accounting consulting services for public pension plans. The F&P Board recommends the Board approve the selection of CLA to serve as the F&P’s independent auditor and consult with the F&P on related accounting matters. Pursuant to Article V, §10(b) of the City Charter, the Board is authorized to retain an independent CPA firm to audit the books and records of F&P. MBE/WBE PARTICIPATION: The fixed fee portion of the contract is less than $50,000.00 annually, and, consequently, MBE/WBE subcontracting requirements do not apply. (The audit and accounting consulting services agreement has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Metra Realty, LLC, developer for sale of four vacant City-owned buildings located at 500, 511, 513 & 515 N. Collington Avenue in the Middle East Neighborhood. AMOUNT OF MONEY AND SOURCE: $10,000.00 - total purchase price ($2,500.00 per property) BACKGROUND/EXPLANATION: The properties will be purchased and renovated with private funds. The project will consist of totally rehabilitating the four vacant buildings and returning them to residential use as single family dwellings. When completed, the properties will be either sold to homeowners or rented at market rate. The aforementioned properties have been journalized and approved for sale on May 4, 2011. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The properties were priced at $13,233.00 each using the Waiver Valuation process in lieu of an appraisal. The properties are being sold for $2,500.00 each, which is below the price determined by the waiver valuation process. The properties are subject to vacant building notices and were slated for demolition. The subject properties are being sold below the price determined in accordance with the Appraisal Policy of Baltimore City for the following reasons: i. the City would save a significant amount of money (between $60,000 - $90,000) by not having to demolish these buildings, 19 AGENDA BOARD OF ESTIMATES 07/31/2013 DHCD – cont’d ii. elimination of blight and neighborhood stabilization, iii. economic development, as well as returning the four properties to productive use and to the active tax rolls of the City of Baltimore, and iv. specific benefit of revitalization to the immediate community through residential occupancy and or home- ownership. The buyer proposes to spend approximately $260,000.00, inclusive of acquisition and associated costs to complete the project. MBE/WBE PARTICIPATION: It should be noted that MBE/WBE participation is not required for this project because the property is being sold below $49,999.99. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Housing and – Memorandum of Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of agreement (MOA) among the Mayor and City Council of Baltimore, the Housing Authority of Baltimore City (HABC), the Woda Group, and the Maryland State Historic Preservation Officer (MD SHPO) pursuant to 36 CFR 800 regarding the Mary Harvin Transformation Center. The period of the MOA is effective upon Board approval for five years. AMOUNT OF MONEY AND SOURCE: There are no funds required in connection with this MOA. BACKGROUND/EXPLANATION: The Woda Group proposes to demolish two row houses as part of the Mary Harvin Transformation Center Project, located at 1600 North Chester Street. The MD SHPO determined that consultation was necessary in order to be in compliance with Federal and State historic review requirements. This MOA is a result of the historic consultation process between the DHCD, the HABC, the Woda Group, and the MD SHPO. This MOA requires the Woda Group to carry out the following stipulations: • salvage historic architectural features from the row house structures before demolition, • install public interpretation panels inside the building, explaining the local history, and • build the approved design that has been determined to be compatible with the historic district. MBE/WBE PARTICIPATION: N/A (The memorandum of agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of housing and – Community Development Community Development Block Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a community development block grant agreement with the Housing Authority of Baltimore City (HABC). The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $1,179,420.47 – 9997-915901-9593-900057-706047 265,251.41 – 9998-916901-9593-900057-706047 $1,444,671.88 BACKGROUND/EXPLANATION: Under the terms of this agreement, the funds will be used to rehabilitate four long-term vacant scattered site row homes owned and operated by the HABC. The properties are located at 1222, 1255, 1257, and 1240 N. Broadway. The funds will also be used to replace roofs at the Somerset Extension and Monument East Developments. MBE/WBE PARTICIPATION: MBE: 15% WBE: 5% APPROVED FOR FUNDS BY FINANCE (The agreement has been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Housing and – Expenditure of Funds Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay for expenses for the Ruth M. Kirk 19th Annual Family Fun Festival (Festival). The Festival will be held on August 10, 2013 through August 11, 2013. AMOUNT OF MONEY AND SOURCE: $15,000.00 – 1001-000000-1773-179600-607001 BACKGROUND/EXPLANATION: The Family Fun Festival is being held by the Citizens United for the 44th District. The Ruth M. Kirk Family Fun Festival was established as part of the Office of Community Services of the DHCD. This event is held in the Franklin Square community and it is a day of fun and learning activities for low-income children. The festival will provide arts and crafts, music, and educational activities. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 23 AGENDA BOARD OF ESTIMATES 07/31/2013 Bureau of the Budget and – Carryover of Unexpended Management Research (BBMR) Appropriations for 2013 ACTION REQUESTED OF B/E: The Board is requested to approve the carryover of unexpended appropriations for Fiscal Year 2013 for various City agencies. BACKGROUND/EXPLANATION: On June 26, 2013, the BBMR submitted to the Board a schedule of requests relative to carrying forward unexpended appropriations by various City agencies. The final recommendations for carryovers are submitted based upon the availability of funds. Unexpended capital project funds and special funds have been carried forward for their original purpose, as is customary. All General Fund appropriations that have been encumbered have been carried forward, and all General Fund appropriations not recommended for carryover have been reverted to fund balance. To the extent possible and pursuant to the Board’s approval, appropriations have been transferred within agency budgets to counteract such deficits in specific budget programs. In those instances where agencies have incurred deficits, these deficits will need to be covered from the Contingent Fund. The schedule of Contingent Fund transfers is submitted. After giving effect to the above carryovers, reserves and transfers, there remains an estimated unassigned General Fund balance of $6,000,000.00. These are unaudited figures and subject to change. 24 AGENDA BOARD OF ESTIMATES 07/31/2013 BBMR – cont’d Agency Account Number Purpose Request Recommend Category Enoch Pratt Free Library 1001-778-040-00-5-40 Materials $300,000 $0 B 1001-788-022-00-5-40 Materials $300,000 $0 B 1001-788-068-00-5-03 Computers $250,000 $250,000 A Total $850,000 $250,000 Disaster room Fire 1001-602-002-00-5-15 equipment $150,000 $0 B Repairs and upgrades to facilities 1001-613-002-00-3-16 to meet code $200,000 $200,000 A Repairs, renovation, 1001-613-002-00-3-26 and concrete work $150,000 $0 B Total $500,000 $200,000 MECU Building General Services 1001-731-001-00-3-80 renovation $723,434 $723,434 A MECU Building 1001-731-001-00-3-80 renovation $900,000 $900,000 A Asbestos 1001-731-001-00-9-36 Remediation $427,109 $0 B Total $2,050,543 $1,623,434 Electronic Health Health 1001-310-001-00-3-51 Records $75,099 $75,099 A Electronic Health 1001-310-001-00-3-51 Records $225,000 $0 B Safe Streets - Cherry Hill - 1001-316-023-00-3-51 Maintenance 2014 $85,065 $0 B Safe Streets - McEdlerry Park - 1001-316-023-00-3-51 Maintenance 2014 $99,354 $0 B 1001-724-001-00-3-41 Meals on Wheels $220,218 $0 B Total $704,736 $75,099 DHCD 1001-737-002-00-5-03 Computer Upgrade $150,000 $0 B V2V Booster 1001-742-003-00-3-26 Program $250,000 $0 B Data Switches - 1001-745-001-00-3-16 Benton Building $75,000 $0 B 25 AGENDA BOARD OF ESTIMATES 07/31/2013 BBMR – cont’d Agency Account Number Purpose Request Recommend Category Scan return mail DHCD - cont’d 1001-745-002-00-3-16 "Green Cards" $50,000 $0 B Demolition & 1001-749-001-00-3-26 Marketing for V2V $250,000 $0 B 1001-749-001-00-3-50 Water Bills $350,000 $350,000 A Permit Re- 1001-751-004-00-3-51 engineering project $246,715 $246,715 A E-Plans 1001-751-005-00-3-35 Maintenance Fee $42,500 $0 B Total $1,414,215 $596,715 Human Municipal Resources 1001-770-001-00-3-05 Telephone Exchange $100 $0 A Municipal Post 1001-770-001-00-3-10 Office $5,049 $0 A 1001-770-001-00-3-23 Subscriptions $3,348 $0 A Rental of Operating 1001-770-001-00-3-25 Equipment $664 $0 A 1001-770-001-00-3-35 Maintenance $9,056 $0 A 1001-770-001-00-3-68 Custodial Services $37,135 $0 A 1001-770-001-00-4-02 Office Supplies $2,879 $0 A 1001-770-001-00-4-06 Business Machines $2,932 $0 A 1001-770-001-00-5-03 Data/Word $14,508 $0 A Municipal 1001-771-001-00-3-05 Telephone Exchange $17,610 $0 A Municipal Post 1001-771-001-00-3-10 Office $8,833 $0 A Other Professional 1001-771-001-00-3-26 Services $703,392 $0 A 1001-771-001-00-4-06 Business Machines $2,032 $0 A Municipal 1001-772-001-00-3-05 Telephone Exchange $7,390 $0 A Municipal Post 1001-772-001-00-3-10 Office $15,539 $0 A 1001-772-001-00-4-06 Business Machines $5,080 $0 A 1001-772-001-00-6-03 Data/Word $15,145 $0 A Municipal 1001-773-001-00-3-05 Telephone Exchange $703 $0 A 1001-773-001-00-3-22 Dues $178 $0 A 1001-773-001-00-4-02 Office Supplies $6,544 $0 A 26 AGENDA BOARD OF ESTIMATES 07/31/2013 BBMR – cont’d Agency Account Number Purpose Request Recommend Category Human Photographic Resources - 1001-773-001-00-4-05 Supplies $9,244 $0 A cont’d 1001-773-001-00-4-06 Business Machines $5,040 $0 A Books and 1001-773-001-00-4-08 Periodicals $3,552 $0 A Total $875,953 $0 Law 1001-860-001-00-3-20 Training $10,000 $0 B Archives move to 1001-860-001-00-3-26 City space $10,000 $0 B Archives removal 1001-860-001-00-3-26 and contract closure $35,000 $0 B 1001-860-001-00-5-01 Desk chairs $8,000 $0 B DGS carpentry work to reorganize library 1001-860-001-00-5-01 shelves $6,000 $0 B 1001-860-001-00-5-01 Public Area prints $2,000 $0 B Tables and chairs for newly available 1001-860-001-00-5-01 library space $3,000 $0 B Teleconference digital video recording software 1001-860-001-00-5-03 and equipment $5,000 $0 B Witness digital video recording software and 1001-860-001-00-5-03 equipment $3,000 $0 B Total $82,000 $0 Mayoralty 1001-125-001-00-5-01 Office Furniture $20,000 $0 B 1001-125-001-00-5-03 Computer Hardware $60,000 $0 B 1001-125-001-00-5-08 Computer Software $20,000 $0 B 1001-347-001-00-5-01 Office Furniture $20,000 $0 B 1001-347-001-00-5-03 Computer Hardware $60,000 $0 B 1001-347-001-00-5-08 Computer Software $20,000 $0 B Total $200,000 $0 M-R: Educational Grants Read to Succeed (Family League of Summer Camp Baltimore City) 1001-446-013-00-7-01 Program $100,000 $100,000 A 27 AGENDA BOARD OF ESTIMATES 07/31/2013 BBMR – cont’d Agency Account Number Purpose Request Recommend Category Total $100,000 $100,000 M-R: Mayor's Office of Cable & Communications (MOCC) 1001-876-001-00-3-13 Rent $100,000 $0 B Total $100,000 $0 M-R: Mayor's Office of Employment Development Marketing efforts (MOED) 1001-793-010-15-3-07 for the CJH sites. $1,500 $0 B Enhancements to 1001-793-010-15-3-26 MOED Website $8,000 $0 A Orientation video and Web-based 1001-793-010-15-3-26 Instructional Tools $20,700 $0 A CJH initiative 1001-793-010-15-4-02 program materials $2,325 $0 A Printer for CJH 1001-793-010-15-5-03 Coordinator $165 $0 B Webcam and scanners for CJH 1001-793-010-15-5-03 sites. $2,649 $0 B Website content 1001-793-010-15-5-03 update equipment $1,528 $0 B Total $36,867 $0 M-R: Mayor's Office of Human Transition to new Services (MOHS) 1001-895-001-00-3-50 facility $269,000 $269,000 A Sub-Contractors payments for 1001-895-001-00-3-51 shelters $42,461 $42,461 A Total $311,461 $311,461 M-R: Office of Annual Civil Rights Civil Rights 1001-846-001-00-3-26 Breakfast Meeting $8,000 $0 B Total $8,000 $0 M-R: Office of the Inspector General 1001-836-001-00-3-01 Travel $1,016 $0 A 28 AGENDA BOARD OF ESTIMATES 07/31/2013 BBMR – cont’d Agency Account Number Purpose Request Recommend Category M-R: Office of 1001-836-001-00-3-07 Printing $1,470 $0 A the Inspector Rental of Business General 1001-836-001-00-3-11 Machines $1,666 $0 A cont'd 1001-836-001-00-3-20 In-Service Training $2,032 $0 A Other Professional 1001-836-001-00-3-26 Services $15,048 $0 A Confidential Fund 1001-836-001-00-3-47 Expenditure $53,150 $0 A Motor Vehicle Fuels 1001-836-001-00-4-01 and Lubricants $1,954 $0 A 1001-836-001-00-4-02 Office Supplies $3,256 $0 A Food for Human 1001-836-001-00-4-14 Consumption $1,425 $0 A Data Analytics 1001-836-001-00-6-01 System $75,000 $75,000 A Total $156,017 $75,000 Office furniture and creation of a court Orphans' Court 1001-817-001-00-5-01 website $16,000 $0 B Total $16,000 $0 Internal Control Assessment and Public Works 1001-660-001-00-3-18 Monitoring Projects $250,000 $0 B Command Center Construction/ Security Cameras 1001-660-001-00-3-26 centralization $75,000 $0 B Upgrade of citizen 1001-663-006-00-3-16 drop-off center $1,500,000 $0 B Moving expenses - Office of Boards and 1001-676-006-00-3-26 Commissions $25,000 $0 B Total $1,850,000 $0 Recreation and Support for Private Parks 1001-648-005-00-3-26 Operators $293,000 $0 B Support for Scholarships 1001-648-005-00-7-01 Program $200,000 $200,000 A Maintenance and 1001-648-017-00-3-16 Repair of Real $210,000 $0 A 29 AGENDA BOARD OF ESTIMATES 07/31/2013 BBMR – cont’d Agency Account Number Purpose Request Recommend Category Property Maintenance and Recreation and Repair of Real Parks - cont’d 1001-648-017-00-3-16 Property $270,000 $0 A Tree survival 1001-654-002-00-3-26 program $200,000 $0 B Total $1,173,000 $200,000 State's Attorney 1001-115-001-00-1-01 Grant Supplement $150,000 $0 B 1001-781-001-00-3-26 Filing Modernization $150,000 $0 B 1001-781-002-00-5-01 IT Equipment $200,000 $0 B Total $500,000 $0 Sheriff's Office 1001-882-001-00-6-03 GPS Technology $30,000 $0 B 1001-882-001-00-6-03 Technology Upgrade $15,000 $0 B Mobile Command 1001-882-001-00-6-04 Center $140,000 $0 B 1001-882-001-00-6-07 Training Equipment $15,000 $0 B Security 1001-882-001-00-6-08 Enhancement $30,000 $0 B Total $230,000 $0 Grand Total $11,158,792 $3,431,709 Category A = Funds originally appropriated for such a purpose. Category B = Funds NOT originally appropriated for such a purpose. 2013 FISCAL YEAR CONTINGENT FUND RECOMMENDED TRANSFERS Fiscal 2013 Appropriation $508,000.00 Recommended Transfers: Liquor License Board $189,995.00 Office of Civil Rights $2,852.00 Final Balance June 30, 2013 $315,153.00 30 AGENDA BOARD OF ESTIMATES 07/31/2013 Dept. of General Services – Minor Privilege Permit Application The Board is requested to approve the following application for a Minor Privilege Permit. The application is in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1701 N. Charles St. Station North Outdoor seating Development 37’ x 5’8” Partners, LLC Annual Charge: $2,149.38 2. 3000 Brendan Ave. Yvonne Pigatt Retain awning w/signage 9.33’ x 2’ Annual Charge: $ 105.50 3. 600 – 1100 Blocks Hampden Village Two day sidewalk of W. 36th Street Merchants sale, 8/4/13 and Assoc. 8/11/13 Flat Charge: $ 28.00 Since no protests were received, there are no objections to approval. 31 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of General Services – Developers’ Agreements The Board is requested to approve and authorize execution of the various developers’ agreements. DEVELOPER NO. AMOUNT 1. DUKE BALTIMORE, LLC 1156 $198,563.00 Duke Baltimore, LLC would like to install a new water service to its proposed construction located at 1500 Broening Highway. This agreement will allow the developer to do its own installation in accordance with Baltimore City Standards. A performance bond in the amount of $198,563.00 has been issued to Duke Baltimore, LLC which assumes 100% of the financial responsibility. 2. 511 SOUTH CENTRAL AVENUE, 1313 $ 39,583.00 LLC 511 South Central Avenue, LLC is demolishing an old warehouse and abandoning City services as the first step in building a new Hyatt Hotel in Harbor East. This agreement allows for the abandonment and/or installation of water, storm drain and sanitary sewer services. An Irrevocable Standby Letter of Credit in the amount of $39,583.00 has been issued to 511 South Central Avenue, LLC which assumes 100% of the financial responsibility. 3. PICKLES VENTURES, INC. 1303 $ 14,818.00 Pickles Ventures, Inc. would like to install new water service to its proposed construction located at 520 Washington Boulevard. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. 32 AGENDA BOARD OF ESTIMATES 07/31/2013 DGS – cont’d DEVELOPER NO. AMOUNT An Irrevocable Standby Letter of Credit in the amount of $14,818.00 has been issued to Pickles Ventures, Inc. which assumes 100% of the financial responsibility. 4. 513 Park Avenue, LLC 1309 $ 16,600.00 513 Park Avenue, LLC would like to install new water service to its proposed construction located at 513 Park Avenue. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. An Irrevocable Standby Letter of Credit in the amount of $16,600.00 has been issued to 513 Park Avenue, LLC, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The developers’ agreements have been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of General Services – Temporary Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a temporary right-of-entry agreement with CSX Transportation, Inc. The temporary right-of-entry agreement is effective upon Board approval and by approval by CSX Transportation, Inc. and will terminate upon completion of the work or midnight October 11, 2013, whichever comes first. AMOUNT OF MONEY AND SOURCE: $500.00 – 9950-907850-9514-900010-703001 BACKGROUND/EXPLANATION: The City, acting by and through the Department of Transportation, is proposing to obtain a topo survey needed for preliminary planning for improvements to the Russell and Monroe Street ramp. The agreement will allow the Department of Transportation’s survey crew to access the CSX right-of-way to perform survey work. APPROVED FOR FUNDS BY FINANCE (The temporary right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 07/31/2013 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 36 - 37 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfers of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 35 AGENDA BOARD OF ESTIMATES 07/31/2013 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $ 0.00 – TR 20350, Replacement of Frederick Avenue Bridge over Gwynns Falls & CSX Railroad $13,997,381.20 - Joseph B. Fay - - Company 2. EWO #009, $57,719.04 – Project 1055, Rehabilitate Roadways Around East Baltimore Life Science Park $ 584,894.71 $ 794,711.66 Whitman, Requardt - - & Associates 3. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $127,687.00 9950-903293-9528 9950-902335-9527-5 MVR Construction Reserve Inspection East Baltimore EBDI Life Sciences Development, Inc. This transfer will cover the deficit and fund the costs associated with Project No. 1055, Rehabilitate Roadways around East Baltimore Life Science Park to Whitman, Requardt & Associates in the amount of $127,687.00. 4. EWO #010, $35,869.51 – Project 1055, Rehabilitate Roadways Around East Baltimore Life Science Park $ 584,894.71 $ 852,430.70 Whitman, Requardt - - & Associates 36 AGENDA BOARD OF ESTIMATES 07/31/2013 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation - cont’d 5. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 35,869.51 9950-903293-9528 9950-902335-9527-3 MVR Construction Reserve Design and Studies East Baltimore EBDI Life Sciences Development, Inc. This transfer will cover the costs associated with Change Order No. 10, Project No. 1055, Rehabilitate Roadways around East Baltimore Life Science Park 1C to Whitman, Requardt & Associates in the amount of $35,869.51. 6. EWO #005, $73,873.75 – TR 08046, Rehabilitation of Broening Highway from Holabird Avenue to Colgate Creek $14,700,000.00 $ 108,349.44 American Infra- 8 - structure-MD, Inc. 7. EWO #002, $553,064.39 – TR 12301, Resurfacing Highways @ Various Locations - NE Sector I $ 3,352,325.13 $ 0.00 P. Flanigan & - - Sons, Inc. Bureau of Water & Wastewater 8. EWO #030, ($50.00) – WC 1212, Water Appurtenance Installations $ 4,997,010.40 $ 1,987,145.71 R.E. Harrington 0 84 Plumbing & Heating, Inc. ` 37 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Transportation – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding (MOU) by and between the City acting through the Department of Transportation and the Hamilton- Lauraville Main Street, Inc. (Association). The memorandum of understanding is effective upon Board approval for five years, with an option to renew for another five years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The purpose of this MOU is to establish a framework for the Association to install intersection art in the intersection of Harford Road and Hamilton Avenue at the sole cost of the Association. The Association will subsequently perform ongoing maintenance of all aspects of the Project. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task no. 1, to Rummel, Klepper & Kahl, LLP/Johnson, Mirmiran & Thompson, Inc., a Joint Venture under Project 1175, On-Call Bridge Design Services. AMOUNT OF MONEY AND SOURCE: $250,362.39 – 9950-901882-9508-900020-703032 BACKGROUND/EXPLANATION: This task assignment provides authorization for the redesign of the east abutment of the Waterview Avenue Bridge over MD 295. The scope of work includes, but is not limited to traffic analysis, transportation management plan update, maintenance of traffic/detour plans, modify storm drain design, modify tree preservation & landscaping design, geotechnical engineering, and project management. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. MWBOO SET MBE GOALS AT 27.00% AND WBE GOALS AT 10.00%. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $250,362.39 9950-903516-9507 9950-901882-9508-3 23rd Economic Construction Reserve Design & Study Development Annapolis Bridge over Annapolis Road Loan Baltimore/Washington Bridge Parkway 39 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Transportation – cont’d This transfer will cover the cost associated with Task No. 1, Project No. 1175, On-Call Bridge Design Services with Rummel Klepper & Kahl, LLP/Johnson, Mirmiran & Thompson, Inc., Joint Venture. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 40 AGENDA BOARD OF ESTIMATES 07/31/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. R.B. FULTON CO., INC. $36,395.00 Low Bid Solicitation No. B50003037 – Replacement Restoration of Restroom Partitions – Department of Recreation and Parks – Req. No. R634540 The period of the award is July 31, 2013 through July 30, 2014. 2. EMH ENVIRONMENTAL, INC. $ 0.00 Renewal Solicitation No. B50001110 – Provide Clarifier Repairs Services for Wastewater Treatment Plants – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P510074 On August 26, 2009, the Board approved the initial award in the amount of $538,950.00. The award contained two 1-year renewal options. On August 8, 2012, the Board approved a renewal in the amount of $0.00. This final renewal is for the period September 2, 2013 through September 1, 2014. MWBOO GRANTED A WAIVER. 3. HARBOR TRUCK SALES & SERVICE, INC. d/b/a BALTIMORE FREIGHTLINER $1,000,000.00 Renewal Solicitation No. 06000 – O.E.M. Parts, Service and Warranty Repairs for Freightliner Heavy Trucks – Department of General Services – P.O. No. P510047 On September 30, 2009, the Board approved the initial award in the amount of $450,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $1,000,000.00 is for the period October 1, 2013 through September 30, 2014. MWBOO GRANTED A WAIVER. 41 AGENDA BOARD OF ESTIMATES 07/31/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. POTTS & CALLAHAN, INC. $350,000.00 Increase Solicitation No. BP-07005 – Construction Equipment Rental Services – Agencies – Various – P.O. No. P507700 On May 23, 2007, the Board approved the initial award in the amount of $270,000.00. The award contained two renewal options. Subsequent actions have been approved. This increase in the amount of $350,000.00 is necessary in order to provide equipment to complete the dredging work at the Quarantine Road Landfill and to address site complaints issued by the Maryland Department of the Environment. This increase will make the award amount $1,260,000.00. The contract expires November 14, 2013. MWBOO GRANTED A WAIVER. 5. SEGAL ADVISORS, INC. $ 87,000.00 Renewal Solicitation No. B50000455 – Provide 457 Deferred Compensation Consultant Services – Finance Department – Req. No. R638998 On July 16, 2008, the Board approved the initial award in the amount of $328,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. On July 5, 2013, the City Purchasing Agent approved an increase in the amount of $24,500.00. This final renewal in the amount of $87,000.00 is for the period September 1, 2013 through August 31, 2014. 42 AGENDA BOARD OF ESTIMATES 07/31/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. MICROGUARD LLC $110,500.00 Increase Solicitation No. B50002685 – Floor Tile Cleaning and Related Services for BCC – Baltimore Convention Center – P.O. No. P522652 On February 6, 2013, the Board approved the initial award in the amount of $159,737.00. Due to increased usage, an increase in the amount of $110,500.00 is necessary. This increase in the amount of $110,500.00 will make the total award amount $270,237.00. The contract expires on February 5, 2014, with no renewal options. MWBOO SET GOALS OF 5% MBE AND 0% WBE. MBE: Preferred Cleaning $5,271.75 4.4% Janitorial Services MWBOO FOUND VENDOR IN COMPLIANCE. 7. WASTE EQUIPMENT SALES AND SERVICE, LLC $750,000.00 Renewal Solicitation No. B50001524 – OEM Parts and Service for FUSO Mitsubishi Trucks – Department of General Services, Fleet Management – P.O. No. P514834 On August 18, 2010, the Board approved the initial award in the amount of $225,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $750,000.00 is for the period October 1, 2013 through September 30, 2014, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 43 AGENDA BOARD OF ESTIMATES 07/31/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. ALTEC INDUSTRIES, INC. $ 0.00 Extension Solicitation No. 08000 – OEM Parts and Service for Altec Bucket Trucks – Department of General Services – P.O. No. P503392 On August 13, 2008, the Board approved the initial award in the amount of $1,000,000.00. The award contained two renewal options. The second and final renewal was approved by the Board on July 11, 2012. This extension in the amount of $0.00 is necessary to allow for uninterrupted service while a new contract is prepared with Altec Industries, Inc. who is the manufacturer and sole provider of OEM parts and repair services for the Altec Bucket Trucks. This extension is for the period August 13, 2013 through November 30, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 9. ATLANTIC EMERGENCY SOLUTIONS, INC. $750,000.00 Renewal Solicitation No. 08000 – OEM Parts and Service for Pierce Fire Apparatus – Department of General Services – P.O. No. P515061 On October 6, 2010, the Board approved the initial award in the amount of $1,000,000.00. The award contained two 1-year renewal options. This renewal in the amount of $750,000.00 is for the period October 6, 2013 through October 5, 2014, with one 1-year renewal option remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or is recommended. 44 AGENDA BOARD OF ESTIMATES 07/31/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. TRI BMS, LLC, d/b/a R & M EQUIPMENT COMPANY $ 0.00 Renewal Solicitation No. 08000 – OEM Parts and Repairs to Muncie Pumps, Power Take Off Units and Valves – Department of General Services – P.O. No. P514856 On September 15, 2010, the Board approved the initial award in the amount of $210,000.00. The award contained two 1-year renewal options. This renewal in the amount of $0.00 is for the period September 16, 2013 through September 15, 2014, with one 1-year renewal option remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 11. First Call EQ NORTHEAST, INC. $1,000,000.00 Second Call TOTAL ENVIROMENTAL 0.00 CONCEPTS, INC. $1,000,000.00 Increase Solicitation No. B50002228 – Environmental Remediation Service – Department of Housing and Community Development – P.O. No. P520056 On March 21, 2012, the Board approved the initial award in the amount of $800,000.00. The award contained two 1-year renewal options. Due to increased usage, an increase in the amount of 45 AGENDA BOARD OF ESTIMATES 07/31/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases $1,000,000.00 is necessary. This increase in the amount of $1,000,000.00 will make the award amount $1,800,000.00. The contract expires on April 7, 2015, with two 1-year renewal options remaining. MWBOO SET GOALS OF 5% MBE AND 2% WBE. MBE: K&K Environmental Services, $33,927.22 5% LLC WBE: A2Z Environmental Group, LLC* $ 0.00 2% *Per contracting agency, there has not been enough work for WBE utilization. Contractor has committed to using the WBE on future tasks. MWBOO FOUND VENDOR IN COMPLIANCE. 12. COWLES FORD, INC. $1,500,000.00 BELTWAY INTERNATIONAL, 1,500,000.00 LLC MARYLAND INDUSTRIAL 1,500,000.00 TRUCKS, INC. $4,500,000.00 Increase Solicitation No. B50002897 – Heavy Trucks – Various Cab & Chassis and Body Styles - Department of General Services – P.O. Nos. P523755, P523756, and P523757 On June 5, 2013, the Board approved the initial award in the amount of $3,413,052.00. This increase in the amount of $4,500,000.00 is necessary to purchase additional trucks as required for the Fleet Management Replacement Program. MWBOO GRANTED A WAIVER. 46 AGENDA BOARD OF ESTIMATES 07/31/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. NATHAN ADAMS, JR. D/B/A NATE’S TOWING SERVICE $ 0.00 Rescission Solicitation No. B50002251 - Citywide Police Requested Towing Service – Department of Transportation – Req. No. R592015 On April 10, 2013, the Board approved the initial award to various vendors, including Nathan Adams, Jr. d/b/a Nate’s Towing Service. Mr. Adams has informed the Department of Transportation, the Bureau of Purchases, and the Office of the Inspector General that he did not authorize the bid submitted on behalf of Nathan Adams, Jr. d/b/a Nate’s Towing Service and did not authorize any person to submit bids or sign documents on behalf of Nate’s Towing Service. Therefore, Mr. Adams has requested that the City rescind the award made to him on April 10, 2013. On April 10, 2013, Nathan Adams, Jr. d/b/a Nate’s Towing Service was given 10 days to come into compliance with MBE/WBE participation requirements. However, as Mr. Adams informed the City that he did not authorize the bid submission, he took no action to come into compliance. 14. RHYTHM ENGINEERING, Sole Source/ LLC $246,700.00 Agreement Solicitation No. 08000 – InSync Adaptive Signal Control Technology Service – Department of Transportation – Req. No. R633759 The Board is requested to approve and authorize execution of an agreement with Rhythm Engineering, LLC. The period of the agreement is effective upon Board approval for one year. 47 AGENDA BOARD OF ESTIMATES 07/31/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases An intent to waive competition was advertised (B50003029) with no responses received. Rhythm Engineering, LLC is the sole provider of the InSync Adaptive Signal Control System which is the only Active Signal Control Technology that can optimize signal timing parameters without user intervention. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 15. LIFE FITNESS $ 32,920.63 Low Bid Solicitation No. B50003031 – Fitness Equipment for Rita Church Community Recreation Center – Department of Recreation and Parks – Req. No. R634540 The period of the award is July 31, 2013 through July 30, 2014. 48 AGENDA BOARD OF ESTIMATES 07/31/2013 Bureau of Water and Wastewater – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Whitman, Requardt & Associates, LLP, for Project WC 1190, Montebello Filtration Plant I Improvements. The period of the agreement is effective upon Board approval for thirty months, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,517,455.10 – Baltimore County 1,932,451.24 – Water Revenue Bonds $3,449,906.34 – 9960-905622-9557-900020-706032 BACKGROUND/EXPLANATION: The Consultant will provide engineering services for the design of the improvements of the Montebello Water Filtration Plant 1. The consultant will provide designs for improvements to raw water processing, chemical, electrical, and mechanical systems of the Montebello Filtration Plant I. The consultant was approved by the Office of Boards and Commissions and Architectural and Engineering Award Commissions on June 18, 2008. MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $ 42,114.95 1.22% Shah & Associates, Inc. 929,016.33 26.93% $971,131.28 28.15% WBE: Carroll Engineering, Inc. $341,757.02 9.91% Phoenix Engineering, Inc. 316,557.22 9.17% Robert B. Balter Co. 46,263.00 1.34% $704,577.24 20.42% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 07/31/2013 Bureau of Water and Wastewater – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,139,757.72 9960-909312-9558 Revenue Bonds Constr. Reserve Montebello Water Treatment Plant Filter Renovation 1,680,242.28 " " Counties $3,820,000.00 $3,466,603.54 ------------------ 9960-908504-9557-3 Engineering 353,396.46 ------------------- 9960-908504-9557-9 $3,820,000.00 Administration The funds are required to cover the cost associated with WC 1190, Design of Montebello Filtration Plant I Improvements. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 50 AGENDA BOARD OF ESTIMATES 07/31/2013 Bureau of Water and Wastewater – Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with Gannett, Fleming, Inc., for Project 1129G, Urgent Need Wastewater Engineering Services. The amendment no. 1 extends the agreement for one year through August 31, 2014 or until the funds are expended. AMOUNT OF MONEY AND SOURCE: $0.00 BACKGROUND/EXPLANATION: On September 1, 2010, the Board approved the original agreement for three years ending August 31, 2013. The total upset for this contract is $1,000,000.00. In order to continue providing the services, the Bureau of Water and Wastewater is requesting a no- cost time extension for one year or until the upset limit is reached. AUDITS NOTED THE NO-COST TIME EXTENSION. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 07/31/2013 Bureau of Water & Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of task no. 001, to Malcolm Pirnie, Inc. under Project 1303, On-Call Project and Construction Management Assistance SC 829, SC 8526, SC 870, and SC 845. AMOUNT OF MONEY AND SOURCE: $ 528,515.10 - 9956-904561-9551-900020-705032 528,515.09 - 9956-907526-9551-900020-705032 528,515.09 - 9956-902685-9551-900020-705032 528,515.09 - 9956-905527-9551-900020-705032 $2,114,060.37 BACKGROUND/EXPLANATION: This task assignment provides authorization for Malcolm Pirnie, Inc. to provide construction management assistance to SC 829, Primary Settling Tanks at the Back River Wastewater Treatment Plant, SC 8526, Sludge Digester Facilities at the Back River Wastewater Treatment Plant, SC 870, Scum/Grease System Improvements at the Back River Wastewater Treatment Plant and SC 845, Nitrification at Patapsco Wastewater Treatment Plant. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 52 AGENDA BOARD OF ESTIMATES 07/31/2013 Bureau of Water and Wastewater – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Rummel, Klepper & Kahl, LLC, for WC 1207, Replacement of Liberty Dam Environmental Operations Facility, Phase 2 – Design and Bid Phase. The period of the agreement is effective upon Board approval for 2 years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $534,699.88 – Water Revenue Bonds 419,872.47 – Baltimore County $954,572.35 – 9960-905919-9557-900020-703032 BACKGROUND/EXPLANATION: Rummel, Klepper & Kahl, LLC will provide engineering services for the design of improvements to the Liberty Dam Environmental Operations Facilities. The consultant will also design new buildings for vehicle storage and miscellaneous activities along with facilities for office and personnel functions, new well and septic system for the new buildings, and improve the overall site drainage. MBE: AS Architects, Inc. $ 235,602.81 24.68% Dhillon Engineering, Inc. 214,145.09 22.43% Thomas L. Brown, Assocs. PC 22,908.94 2.40% Total $ 472,656.84 49.51% WBE: Phoenix Engineering, Inc. $ 41,248.28 4.32% Floura Teeter Landscape Architects 29,047.22 3.04% Carroll Engineering, Inc. 51,884.62 5.44% Total $ 122,180.12 12.80% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 07/31/2013 BW&WW – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 483,839.40 9960-906921-9558 County Approp. Constr. Reserve Building Improv. Liberty Dam 616,160.60 " " Water Rev. Bonds $1,100,000.00 $ 961,763.75 ----------------- 9960-905919-9557- 900020-3 Engineering 138,236.25 ----------------- 9960-905519-9557- 900020-9 Administration $1,100,000.00 The funds are required to cover the cost of WC 1207, Design of the Replacement of the Liberty Dam Operational Facility. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 54 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Public Works/Bureau - Amendment No. 4 to Agreement of Water and Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 4 to agreement with Dewberry/Brown and Caldwell, A Joint Venture (JV) for Project No. 1039, Outfall Collection System Evaluation and Sewershed Plan. The amendment extends the period of the agreement for a total of eight years through August 7, 2015 or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $100,879.61 – Baltimore City WW Revenue Bonds 14,781.48 – Baltimore County $115,661.09 – 9956-906694-9551-900020-702064 BACKGROUND/EXPLANATION: On August 8, 2007, the Board approved the original agreement with Dewberry/Brown and Caldwell, JV to provide engineering services for the Outfall Collection System Evaluation and development of a Sewershed Plan to comply with Paragraph 9 of the Wet Weather Consent Decree for a period of 36 months. The Board approved amendment no. 1 on September 22, 2010 to extend the period of the agreement for 12 months. On April 6, 2011, the Board approved amendment no. 2 to extend the period of the agreement for 12 additional months. On July 11, 2012, the Board approved amendment no. 3 to extend the period of the agreement for 12 additional months for a total of six years through August 7, 2013. Under the terms of amendment no. 4, the consultant will provide engineering services which will include post award services such as additional technical consultation, additional RFI and PCO review and approval, and site visits and inspection. The JV was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. 55 AGENDA BOARD OF ESTIMATES 07/31/2013 BW&WW – cont’d MBE/WBE PARTICIPATION: The consultant will continue to comply with all terms and conditions of the MBE/WBE programs, in accordance with the Baltimore City Code, Article 5, Subtitle 28. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 4 to agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 07/31/2013 Law Department - Opinion – Request for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for Mr. Frank Williams, Jr. It is the opinion of the Law Department that Mr. Williams has met the qualifications for a real property tax exemption as a disabled veteran, and that Mr. Williams is eligible to receive a refund of taxes paid because he was honorably discharged from the armed services, declared by the Veteran’s Administration to have a permanent 100% service connected disability, and resided in a single family dwelling during the period in question. The dwelling house is owned by the claimant and the claimant continues to reside in the dwelling place. It has been determined that Mr. Williams is entitled to a refund of real property taxes, which was paid as follows: Claimant/s Property Taxable Year Amount FRANK WILLIAMS, JR. 2705 Wegworth 2012/2013 $1,656.29 Lane 2011/2012 1,605.84 2010/2011 1,539.22 $4,801.35 Mr. Williams filed his application on June 4, 2013. Pursuant to the Tax Property Article, Section 208(h)(2), if the refund is not paid within 60 days, interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and interest shall accrue from the date the application is filed with the county or municipal corporation. In order to avoid interest being paid, each claimant’s application for a refund must be made within 60 days of the application. 57 AGENDA BOARD OF ESTIMATES 07/31/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 59 - 61 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 58 AGENDA BOARD OF ESTIMATES 07/31/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 13008, Citywide Machado Construction $ 806,102.00 Slab Repair Co., Inc. MBE: M&F Contracting Co. $129,500.00 16.06% WBE: S&L Trucking, LLC $ 65,000.00 8.06% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $427,017.30 9950-903550-9509 GF (HUR) Constr. Reserve Neighborhood Street Reconstruction 500,000.00 9950-902465-9509 State-Constr. Constr. Reserve Loan Curb Repair Job $927,017.30 Order Contract $806,102.00 ------------------ 9950-903669-9508-6 Structure & Improv. 80,610.20 ------------------ 9950-903669-9508-5 Inspection 40,305.10 ------------------ 9950-903669-9508-2 $927,017.30 Contingencies City- wide Slab Repair This transfer will provide funds to cover costs associated with the award for TR 13008, Citywide Curb Repair to Machado Construction Co., Inc. 59 AGENDA BOARD OF ESTIMATES 07/31/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 3. TR 13307, Resurfacing P. Flanigan & $3,043,412,09 Highways at Various Sons, Inc. Locations, Southeast Sector IV DBE: Priority Construction $541,001.25 17.78% Corp. L&J Construction 80,010.00 2.63% Services, Inc. Powell’s Trucking Co. 120,064.00 3.94% Inc. William T. King, Inc. 20,000.00 .66% $761,075.25 25.01% 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 699,984.78 9950-904216-9514 GF (HUR) Local Resurfacing Southeast 2,000,000.00 9950-904216-9514 FED Local Resurfacing Southeast 799,939.12 9950-944002-9507 FED Constr. Reserve – $3,499,923.90 Reserve for Closeout $3,043,412.09 ------------------ 9950-900854-9514-6 Struc. & Improv. 304,341.21 ------------------ 9950-900854-9514-5 Inspection 152,170.60 ------------------ 9950-900854-9514-2 $3,499,923.90 Contingencies – Federal Resurfacing Hwys at Various Locations SE – IV This transfer will provide funds to cover the costs associated with award of TR 13307, Resurfacing Highways at Various Locations Southeast Sector IV to P. Flanigan & Sons, Inc. 60 AGENDA BOARD OF ESTIMATES 07/31/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 5. B50002931, Furnish & P. Flanigan & Sons, $431,500.00 Deliver Aggregate Inc. Materials MBE: L & J Construction $37,800.00 8.76% Service, Inc. WBE: Morgan Construction, $14,000.00 3.24%1 Services, Inc. 1 Morgan Construction Services, Inc. is not in good standing with the Maryland State Department of Assessments and Taxation. If awarded, the bidder will be allowed to substitute an approved WBE if Morgan Construction Services, Inc. is not in good standing at the time of award. MWBOO FOUND VENDOR IN COMPLIANCE. 61 AGENDA BOARD OF ESTIMATES 07/31/2013 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: Berkel & Company Contractors, Inc. $ 419,184,000.00 Centennial Contractors Enterprises, Inc. $ 128,318,000.00 Cherry Hill Construction, Inc. $ 104,040,000.00 Cole Roofing Co., Inc. $ 8,000,000.00 Cotten Construction Company $ 1,500,000.00 Delta Electrical Contractors, Inc. $ 1,500,000.00 Driscoll Construction Co., Inc. $ 205,812,000.00 E. Pikounis Construction Co., Inc. $ 26,451,000.00 Finishes, Inc. $ 8,000,000.00 High Steel Structures, Inc. $ 114,282,000.00 Homewood General Contractors, Inc. $ 8,000,000.00 Humanim, Inc. $ 83,601,000.00 LVI Environmental Services, Inc. $ 421,686,000.00 Skanska USA Civil Southeast, Inc. $ 142,920,000.00 Whiting-Turner Contracting Company $4,651,632,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Becht Engineering BT, Inc. Engineer Brinjac Engineering, Inc. Engineer Gershman, Brickner & Bratton, Inc. Engineer Ross Technical Services, Inc. Engineer 62 AGENDA BOARD OF ESTIMATES 07/31/2013 Space Utilization Committee - Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to a lease agreement, with the State of Maryland, acting by and through the Department of Transportation, State Highway Administration, lessee, for of the rental of two parcels of land located under the Jones Falls Expressway (JFX) (I-83). The period of the agreement is January 1, 2014 through December 31, 2018 with an option to renew for one additional four-year term. AMOUNT OF MONEY AND SOURCE: Period Annual Monthly Year 1 1/1/2014 – 12/31/2015 $266,253.75 $22,187.81 Year 2 1/1/2015 - 12/31/2016 $266,253.75 $22,187.81 Year 3 1/1/2016 - 12/31/2017 $272,910.09 $22,742.51 Year 4 1/1/2017 - 12/31/2018 $272,910.09 $22,742.51 Renewal Term Period Annual Monthly Year 1 1/1/2018 – 12/31/2019 $279,732.85 $23,311.07 Year 2 1/1/2019 - 12/31/2020 $279,732.85 $23,311.07 Year 3 1/1/2020 - 12/31/2021 $286,726.17 $23,893.85 Year 4 1/1/2021 - 12/31/2022 $286,726.17 $23,893.85 BACKGROUND/EXPLANATION: Parcel One (JFC) is located under the JFX in the vicinity of Guilford Avenue, Centre Street, Madison Street and the Fallsway. Parcel Two (JFD) is located under the JFX in the vicinity of Guilford Avenue, Eager Street, Madison Street and the Fallsway. The leased premises are used for the surface parking in order to accommodate employees, guests, and invitees of the State Highway Administration. The Space Utilization Committee approved this lease at its meeting on July 23, 2013. (The amendment to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 07/31/2013 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Joseph S. McNeal, tenant, for the rental property known as 4601 Bucks Schoolhouse Road, Baltimore County, consisting of approximately 165 acres of farmland along with a one story dwelling, and other buildings which are situated at the site known as Fullerton Reservoir. The period of the agreement is August 1, 2013 through July 31, 2014 with an option to renew for five additional one year terms at a negotiated rate. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $10,197.00 $849.75 BACKGROUND/EXPLANATION: The leased premises are used primarily for agricultural use. The tenant will be responsible for maintenance and repairs, payment of utilities, trash and snow removal, real estate taxes and liability insurance. The Space Utilization Committee approved this lease at its meeting on July 23, 2013. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 07/31/2013 TRAVEL REQUESTS Fund Name To Attend Source Amount Office of Civil Rights & Wage Enforcement 1. Alesha N. Bell Annual EEOC/FEPA Gen. $1,091.74 National Training Fund Conference Denver, CO Aug. 26 – 29, 2013 Office of the City Council 2. Sharon Middleton MACO 2013 Annual Elected $1,487.81 Summer Conference Official Ocean City, MD Expense Aug. 14 – 17, 2013 Account (Reg. Fee $335.00) The subsistence rate for this location is $266.00 per day. The hotel rate is $250.51 per night for August 14th and 15th, plus occupancy taxes in the amount of $26.14 per night and $300.51 for August 16th, plus occupancy taxes in the amount of $31.40. The Department is requesting additional subsistence of $24.51 per day to cover the costs of meals and incidental expenses on August 14, and 15, as well as, $34.51 to cover the cost of the hotel and $40.00 for meals and incidental expenses on Aug. 16th for a total of $123.53. Fire Department 3. Jeffrey Segal Int’l Assoc. of Gen. $3,152.61 William Brewer Fire Chiefs Fund Mark Wagner Conference & EXPO Chicago, IL Aug. 15 – 17, 2013 (Reg. Fee $45.00 ea.) The subsistence rate for this location is $226.00 per day. The hotel rate is $229.00 per person, per night not including occupancy taxes in the amount of $37.53 per person, per night. The Department is requesting additional 65 AGENDA BOARD OF ESTIMATES 07/31/2013 TRAVEL REQUESTS Fire Department – cont’d subsistence of $3.00 per day to cover the costs of the hotel, as well as, $40.00 per person, per day for meals and incidental expenses. The Department has prepaid the airfare and the Globetrotter Travel Service fee of $20.00 for the total of $362.80 and registration in the amount of $45.00 for each representative on the City issued credit card assigned to Mr. Jim Fischer. The disbursement to Messrs Segal, Brewer and Wagner will be in the amount of $643.07 each. TRAVEL APPROVAL AND REIMBURSEMENT Mayor’s Office of Information Technology (MOIT) Fund Name Source Amount 4. Jerome Mullen Gen. $1,372.50 Fund Mr. Mullen traveled to Orlando, Florida to attend the Cisco Live Conference from June 22 - 28, 2013. MOIT is requesting retroactive approval of this travel for Mr. Mullen for the costs of transportation, parking, lodging, and food expenses totaling $1,372.50. The allowed subsistence rate for this location is $153.00 per day for a total of $918.00. Transportation $ 503.80 Parking 57.00 Lodging 702.00 Hotel Taxes 87.72 Food 21.98 $1,372.50 The airfare was paid using a City issued credit card assigned to Mr. Jerome Mullen. Therefore, the Board is requested to approve reimbursement in the amount of $868.70 to Mr. Mullen. The travel request was late because of the administrative process and a delay in conference verification. 66 AGENDA BOARD OF ESTIMATES 07/31/2013 TRAVEL APPROVAL AND REIMBURSEMENT Fund Name Source Amount MOIT – cont’d 5. Christopher Tonjes Gen. $1,353.37 Fund Mr. Tonjes traveled to Orlando, Florida to attend the Cisco Live Conference from June 24 - 27, 2013. MOIT is requesting retroactive approval of this travel for Mr. Tonjes totaling $1,353.37. Transportation $ 398.69 Parking 42.00 Hotel 717.00 Hotel Taxes 97.68 Food 98.00 $1,353.37 The allowed subsistence rate for this location is $153.00 per day for a total of $459.00. The hotel rate is $239.00 per night for a total of $717.00 not including taxes in the amount of $97.68. MOIT is requesting additional subsistence of $258.00 to cover the hotel costs and $98.00 for food. The additional funds are included in the total. The airfare was paid using a City issued credit card assigned to Ms. Charmane Baker. Therefore, the Board is requested to approve the reimbursement in the amount of $954.68 to Mr. Tonjes. The travel request was late because of the administrative process and a delay in conference verification. 67 AGENDA BOARD OF ESTIMATES 07/31/2013 Department of Housing and – Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Park Heights Renaissance, Inc. (PHR). The period of the grant agreement is effective upon Board approval through November 30, 2013. AMOUNT OF MONEY AND SOURCE: $442,059.00 – 9910-907191-9588-900000-709032 BACKGROUND/EXPLANATION: This agreement will provide funds to the PHR on a reimbursement basis only. The PHR incurred the expenses in FY13 that will be submitted for approval and reimbursement. The PHR is a nonprofit organization established in 2007 to implement the Park Heights Master Plan. The PHR provides a variety of community services in addition to undertaking development initiatives that reflect the Master Plan’s recommendations. Funds will be used to fund personnel, activities pertaining to neighborhood marketing and community engagement as well as human service activities. The following positions will be funded through this grant agreement: CEO (92% of time), Vice President for Community and Economic Development (100% of time), Coordinator (13% of time), and, Office Manager (67% of time). Funds are also being provided to enable the PHR to engage the following professional services - accounting, legal and website development. 68 AGENDA BOARD OF ESTIMATES 07/31/2013 DHCD – cont’d The community development activities include the installation of neighborhood banners along the 3500-4700 blocks of Greenspring Avenue, the 2800 to 4100 blocks of West Belvedere Avenue and the 2600 to 3100 blocks of West Coldspring Lane that promote the Park Heights community. In addition, activities include the publication and distribution of a biannual newsletter and, maintenance of the Kids’ Piazza located at 4329 Park Heights Avenue. Human Service activities are comprised of four categories: community engagement, Towanda Community Center, Youth Leadership, and an Annual Report. The PHR supports a variety of community festivals and events intended to engage resident participation, increase awareness of activities underway within the Master Plan area and support community organizations. Grant funds will be used to support the following community activities and events: Park Heights Revitalization Day, Christmas in Park Heights, National Night Out, The PHR Awards Dinner, Vacants to Value Tour, Personnel Recruitment, and Zeta Center Sponsorship. Funds will provide equipment for the maintenance of the Towanda Community Center, which is being operated by the PHR through an agreement with the City’s Department of Recreation and Parks. Funds will also support up to 52 youth who reside in the 21215 zip code, who will undergo leadership training by participating in a variety of community projects. The grant agreement will also allow the PHR to use funds to support its ongoing operating expenses such as rent, utilities and communications. MBE/WBE PARTICIPATION: The organization has signed a commitment to comply with Article 5, Subtitle 28 of the Baltimore City Code regarding Minority Business Enterprises and Women’s Owned Business Enterprises. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION TO BOARD APPROVAL, SUBJECT TO ITS REVIEW OF THE INVOICES PRIOR TO PAYMENT. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 07/31/2013 DHCD – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $382,100.00 9910-918300-9588 9910-907191-9588 General Fund Park Heights Apqt Park Heights - PHR Blocks (PH Acq Owner Occupant Relocation) 60,000.00 9910-907205-9588 9910-907191-9588 General Fund Park Heights Park Heights - PHR Renaissance 382,100.00 9910-903963-9587 9910-918300-9588 30th CDB Park Heights Park Heights Apqt Redevelopment (PH Acq Owner Development Occupant Reserve Relocation) __ $824,200.00 This transfer will provide appropriations to support the agreement between the City and Park Heights Renaissance, Inc. The agreement will provide neighborhood engagement and marketing activities, small capital projects, and staff to carry-out those activities. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 70 AGENDA BOARD OF ESTIMATES 07/31/2013 PROPOSAL AND SPECIFICATIONS 1. Dept. of General Services - GS 13807, MECU Building Window Replacement BIDS TO BE RECV’D: 08/28/2013 BIDS TO BE OPENED: 08/28/2013 2. Dept. of Transportation - TR 14006, Resurfacing Highways at Various Locations, Sector II BIDS TO BE RECV’D: 08/28/2013 BIDS TO BE OPENED: 08/28/2013 3. Dept. of Transportation - TR 14007, Resurfacing Highways at Various Locations, Sector III BIDS TO BE RECV’D: 08/28/2013 BIDS TO BE OPENED: 08/28/2013 4. Dept. of Transportation - TR 14009, Conduit System Reconstruction at Various Locations Citywide (JOC) BIDS TO BE RECV’D: 08/28/2013 BIDS TO BE OPENED: 08/28/2013 5. Dept. of Transportation - TR 14010, Conduit System Reconstruction for Urgent Needs at Various Locations City (JOC) BIDS TO BE RECV’D: 08/28/2013 BIDS TO BE OPENED: 08/28/2013 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 71