NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. IN ORDER FOR A PROTEST TO BE CONSIDERED, THE PROTESTANT MUST BE PRESENT AT THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES’ AGENDA – JUNE 5, 2013 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: Barco Enterprises, Inc. $ 8,000,000.00 Bay Town Painting, Inc. $ 387,000.00 Bluestar Technologies, Inc. $ 1,500,000.00 C&W Construction Company $ 1,500,000.00 Carl M. Weber Steel Services, Inc. $ 3,726,000.00 Edwin A. & John O. Crandell, Inc. $ 11,241,000.00 Hunt Consulting, LLC $ 4,383,000.00 Independence Excavating, Inc. $ 254,448,000.00 J&K Contracting, Inc. $ 1,500,000.00 Kiewit Infrastructure Co. $3,397,500,000.00 Kiewit Infrastructure South Co. $ 168,759,000.00 MEB General Contractors, Inc. $ 182,403,000.00 Midlantic Piling Incorporated $ 8,000,000.00 Moore’s Systems Maintenance, LLC $ 1,071,000.00 NLP Enterprises, Inc. $ 8,000,000.00 Penhall Company $ 283,689,000.00 Precision Concrete Construction $ 8,000,000.00 Co., Inc. Priority Construction Corporation $ 20,250,000.00 Santos Construction Company, Inc. $ 2,331,000.00 Shaney Construction Co., Inc. $ 20,961,000.00 Solara Flooring Group, Inc. $ 8,000,000.00 T&D Plumbing & Heating Co., Inc. $ 8,000,000.00 Utility Services Group, Inc. $ 1,500,000.00 Vanguard Utility Service, Inc. $ 9,990,000.00 1 AGENDA BOARD OF ESTIMATES 06/05/2013 BOARDS AND COMMISSIONS – cont’d 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Allen & Shariff Engineering, LLC Engineer BAI Group, Inc. Engineer Brudis & Associates, Inc. Engineer Cambridge Systematics, Inc. Engineer CDM Smith, Inc. (CDM Smith) Architect Landscape Architect Engineer George William Stephens, Jr. Landscape Architect & Associates, Inc. Engineer Land Survey Gipe Associates, Inc. Engineer Hord Coplan Macht Architect Landscape Architect Modjeski and Masters, Inc. Engineer Navarro & Wright Consulting Engineer Engineers, Inc. Land Survey NMP Engineering Consultants, Inc. Engineer Rubeling & Associates, Inc. Architect 2 AGENDA BOARD OF ESTIMATES 06/05/2013 BOARDS AND COMMISSIONS – cont’d Seth Harry & Associates, Inc. Architect T3 Design Corporation Engineer Wachs Valve and Hydrant Services, LLC Engineer Whitman, Requardt and Associates, LLP Architect Landscape Architect Engineer Land Survey 3 AGENDA BOARD OF ESTIMATES 06/05/2013 Law Department – Claim Settlement Agreement and Release The Department of Law on behalf of the Office of Legal Counsel for the Baltimore City Board of School Commissioners, requests the Board to approve the claim settlement agreement and release for the following claim. 1. Bessie Pearson, et al. v. $45,000.00 Baltimore City Board of School Commissioners, et al. The settlement agreement and release has been reviewed and approved by the Settlement Committee of the Law Department. Funds are available in account no. 2036-000000-1752-175200- 603070. (The settlement agreement and release has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Law - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Lestine Wilkins-Bailey. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Robert Anbinder 4 Nancy Bavato 1 Asenath Brown 1 Thomas Corey 1 Carolyn DuBose 1 Mark Grimes 2 Janet Henderson 1 Charles Jenkins 1 Richard Johnson 1 Adam Levine 1 Christopher Lundy 2 Kyriakos Marudas 1 David E. Ralph 1 Jeannette Randall 5 Shirl Randall 1 Michael Redmond 1 Suzanne Sangree 1 Robert Seward 1 Patrick Sheridan 1 Aaron Whitcomb 1 Sabrina Willis 1 TOTAL 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 5 AGENDA BOARD OF ESTIMATES 06/05/2013 Law Department - Opinion – Request for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for Mr. Robert J. Wiggins. It is the opinion of the Law Department that Mr. Wiggins has met the qualifications for a real property tax exemption as a disabled veteran, and that Mr. Wiggins is eligible to receive a refund of taxes paid because he was honorably discharged from the armed services, declared by the Veteran’s Administration to have a permanent 100% service connected disability, and resided in a single family dwelling during the period in question. The dwelling house is owned by the claimant and the claimant continues to reside in the dwelling place. It has been determined that Mr. Wiggins is entitled to a refund of real property taxes, which were paid as follows: Claimant Property Taxable Year Amount ROBERT J. WIGGINS 1911 Swansea 2012/2013 $2,147.46 Road 2011/2012 2,084.10 Total Refund $4,231.56 Mr. Wiggins filed his application on April 26, 2013. Pursuant to the Tax Property Article, Section 208(h)(2) it is required that interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest shall accrue from the date the application is filed with the county or municipal corporation. In order to avoid interest being paid, each claimant’s application for a refund must be made within 60 days of the application. 6 AGENDA BOARD OF ESTIMATES 06/05/2013 Mayor’s Office of Information – Ratification of Purchases Technology (MOIT) and Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to ratify purchases and approve an expenditure of funds to pay Douron Commercial Interiors. AMOUNT OF MONEY AND SOURCE: $ 2,808.84 Invoice No. 228317 13,297.53 Invoice No. 228428 699.87 Invoice No. 229272 17,880.46 Invoice No. 229479 8,268.03 Invoice No. 229703 722.16 Invoice No. 229712 $43,676.89 - 1001-000000-1512-167700-605001 BACKGROUND/EXPLANATION: MOIT had a FY12 Purchase Order (PO) with Douron Commercial Interiors that was not totally spent down. As such, the previous administration believed that they could use the remaining funds to make new purchases. However, the items for the new purchase did not match the items on the FY12 PO. As a result, the invoices were not paid. MOIT is not able to amend the FY12 PO as it is now closed. Douron Commercial Interiors is owed $43,676.89. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 7 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 29 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on April 24, May 1, May 8, and May 15, 2013. 8 AGENDA BOARD OF ESTIMATES 06/05/2013 Police Department – Payment of Back Salary ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment of back salary for Mr. Kevin L. Rowland. The back pay represents the amount of salary that Mr. Rowland would have earned for the period of March 23, 2011 through January 11, 2012. AMOUNT OF MONEY AND SOURCE: $39,203.30 – 1001-000000-2041-195500-601062 BACKGROUND/EXPLANATION: On March 23, 2011, Mr. Rowland was suspended without pay. Pursuant to Article 16(A)(2) of the Memorandum of Understanding between the Baltimore Police Department and the Fraternal Order of Police Lodge No. 3, Mr. Rowland is entitled to receive back pay for the period he was suspended without pay. APPROVED FOR FUNDS BY FINANCE 9 AGENDA BOARD OF ESTIMATES 06/05/2013 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Department of Law – Payment of Settlements Owner(s) Property Interest Amount 1. Dominque Howard, 924 N. Chester St. L/H $ 2,526.00 Personal Represent- ative of the estate of Clarence Howard, deceased On August 18, 2010, the Board approved the acquisition by condemnation of the leasehold interest in 924 N. Chester Street for the amount of $25,260.00, based upon an independent appraisal. The previous owner of the property interest agreed to settle the condemnation case for $27,786.00, an additional 10% above the previously approved valuation. Therefore, the Board is requested to approve payment for the additional amount of $2,526.00 in settlement of this case. 2. Harry C. Goodman and 840 N. Chester St. L/H $28,583.00 Lawrence H. Goodman On October 12, 2011, the Board approved the acquisition by condemnation of the leasehold interest in 840 N. Chester Street for the amount of $31,417.00, based upon an independent appraisal. However, the previous owner provided an appraisal and initially demanded $135,000.00, but has agreed to settle the condemnation case for $60,000.00. Therefore, the Board is requested to approve payment for an additional amount of $28,583.00 in settlement of this case. Funds are available in State Funds, account no. 9910-906416- 9588-900000-704040. 10 AGENDA BOARD OF ESTIMATES 06/05/2013 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 12 - 13 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 11 AGENDA BOARD OF ESTIMATES 06/05/2013 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water & Wastewater 1. EWO #003, $256,264.88 – WC 1217, Urgent Need Work – Infrastructure Rehabilitation-Various Locations $ 5,373,325.00 $ 94,436.70 Spiniello Companies - - Department of Transportation 2. EWO #002, $ 89,082.24 – TR 08310, Rehabilitation of Central Avenue & Storm Drain: Eastern Avenue to Madison Street $27,776,125.47 $ 8,400.00 Monumental Paving - - & Excavating, Inc. 3. EWO #006, $274,376.06 – TR 12008, Resurfacing Highways at Various Locations Citywide Emergency JOC – III $ 1,429,734.50 $ 187,133.44 P. Flanigan & Sons, - - Inc. 4. EWO #003, $ 0.00 – TR 12301, Resurfacing Highways at Various Locations – NE Sector I $ 3,352,325.13 $ 553,064.39 P. Flanigan & 120 - Sons, Inc. 5. EWO #004, $984,419.00 – TR 12010, Conduit System Reconstruction at Locations Citywide JOC $ 2,211,048.00 $ 64,600.00 Allied Contractors, - - Inc. 12 AGENDA BOARD OF ESTIMATES 06/05/2013 EXTRA WORK ORDERS Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 6. $984,419.00 9962-903521-9563 9962-907058-9562 Other Construction Reserve Conduit System Conduit Manhole Reconstruction Reconstruction This transfer will cover the cost related to Change Order No. 4 under contract TR 12010, Conduit System Reconstruction at Locations Citywide. 13 AGENDA BOARD OF ESTIMATES 06/05/2013 Mayor’s Office of Employment - Intergovernmental Agreement Development (MOED) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an intergovernmental agreement with the Maryland State Department of Human Resources. The period of the intergovernmental agreement is June 1, 2013 through August 31, 2013. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – 4000-809613-6397-456000-404001 BACKGROUND/EXPLANATION: This intergovernmental agreement will benefit the City’s Youth Works 2013 Summer Jobs Program. For more than 30 years, Baltimore City has provided summer work opportunities for local teens through this Youth Works Summer Jobs Program, administered by MOED. The City continues to recognize the critical importance of summer youth employment and is determined to create solid work and educational experiences for youth for the summer of 2013. The Baltimore City Department of Social Services will fund activities for approximately 912 eligible youth in a six week summer work experience. The agreement is late due to the additional time necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The intergovernmental agreement has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 06/05/2013 Circuit Court for Baltimore City – Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Mr. Andre Cherry. The period of the consultant agreement is July 1, 2013 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $ 30,000.00 – 1001-000000-1100-109501-603026 61,500.00 – 4000-401512-1100-116802-603026 13,500.00 – 5000-500713-1100-117400-603026 $105,000.00 ($60.00/per hour) BACKGROUND/EXPLANATION: Mr. Cherry will work as the Fiscal Administrator and Grant Accountant. He will manage the Circuit Court for Baltimore City (CCBC) general fund appropriation and grants on a daily basis to ensure fiscal accuracy and proper reporting. Under the direction of the Administrative Judge, this position is the first point of contact on all fiscal matters related to the CCBC general fund appropriations and grants received from external organizations. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 06/05/2013 Fire Department - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application for submission to the Board of Ethics of Baltimore City for the solicitation of donations for the annual Metro Fire Chiefs Conference. The period of the solicitation is May 31, 2014 through June 6, 2014. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. ACKGROUND/EXPLANATION: Baltimore City was selected as the 2014 conference site. The purpose of this annual conference is to bring together the highest-ranking officer from every eligible metropolitan fire department to share information on issues of common interest, drawing upon available knowledge, varied experiences, and innovative practices in order to enhance metropolitan fire chiefs’ roles in fire protection and all-hazards initiatives. The solicitation will be conducted by mail and will be for the exclusive benefit of this educational program. Potential donors will be identified based on past participation in the conference and prior solicitations made by other cities hosting the conference, which has been held annually for over 15 years. The solicitation will be directed at a broad range of potential donors and will not specifically target controlled donors or suggest that contributors might receive special access or favored treatment from the BCFD or any of its members. The solicitation will be administered with the oversight of the Fire Department’s legal counsel and only after approval of the City’s Ethics Board. 16 AGENDA BOARD OF ESTIMATES 06/05/2013 Fire Department – cont’d Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 17 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Transportation (DOT) – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay Airband Communications, Inc. AMOUNT OF MONEY AND SOURCE: $580.65 – 1001-000000-5011-694700-603026 BACKGROUND/EXPLANATION: The DOT seeks to pay Airband Communications, Inc. for wireless internet services provided to three DOT maintenance facilities. This vendor was not procured according to City standards. However, the vendor acted in good faith and has provided services to the maintenance facilities. When the DOT terminated the services with this vendor in August 2012, there was still an open invoice along with a credit which resulted in $580.65 that still needs to be paid. The DOT regrets the error and has taken the appropriate steps to ensure that future purchases are properly processed. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 18 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 11 under Project 1134, On-Call Traffic Engineering Studies to McCormick Taylor, Inc. AMOUNT OF MONEY AND SOURCE: $148,238.38 – 9950-916080-9512-900020-03032 BACKGROUND/EXPLANATION: This authorization provides for on-site traffic engineering support for the Traffic Division as needed for maintenance of traffic plans, traffic impact studies, and additional traffic engineering support. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. MWBOO SET GOALS OF 27.00% MBE AND 9.00% WBE. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 19 AGENDA BOARD OF ESTIMATES 06/05/2013 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Olivia Robinson, lessee, for the rental of a portion of the property known as School 33 Art Center located at 1427 Light Street, Studio #206. The period of the lease agreement is April 01, 2013 through March 31, 2014, with an automatic renewal for one additional year upon expiration of the original term. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $3,900.00 $ 325.00 BACKGROUND/EXPLANATION: The demised premises will be used as an artist’s studio for Ms. Robinson. The City is responsible for heat, electricity, and water. Ms. Robinson is responsible for content insurance, janitorial services, trash receptacles, and security. The City has renovated an unused primary school located at 1427 Light Street, known as School 33 Art Center, and has converted the school into an art center which is used as an exhibition gallery for artists to exhibit their paintings and other artistic work. The art center also provides a place where local artists may rent studio space to work at reasonable rates, and where art workshops may be conducted for the general public, all to the end that School 33 may become a center for the development of local artists within the City of Baltimore. The Space Utilization Committee approved the lease agreement on May 21, 2013. The lease agreement is late because of the delay of getting Ms. Robinson’s execution of the lease. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 06/05/2013 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 22 - 26 In accordance with Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 21 AGENDA BOARD OF ESTIMATES 06/05/2013 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 1. $ 569,000.00 9910-902985-9587 9910-9939001-9588 30th CDB Housing Develop. Project Staff Costs Reserve This transfer will provide appropriations to support costs related to the administration of capital projects during fiscal years 2012 and 2013. 2. $ 20,386.07 9910-909315-9588 26TH CDB Freedom Village Demolition $ 9,500.00 ----------------- 9910-907351-9588 3411 Bank Street Roof Repair 10,886.07 ----------------- 9910-995001-9587 $ 20,386.07 Unallocated Reserve This transfer will provide funding for the emergency roof repairs that are needed at 3411 Bank Street. This building contains offices of HCD and the Office of Human Services. In order to prevent any negative impact on operations, these repairs must be made as soon as possible. The Department of General Services will oversee the repairs. 3. $150,000.00 9991-945002-9587 9988-907325-9593 33rd CDBG Unallocated Reserve Govans Ecumenical Develop. Corp. This transfer will provide funds to Govans Ecumenical Development Corporation to replace the aging infrastructure at the senior citizens apartment buildings located at the Stadium Place retirement community. 22 AGENDA BOARD OF ESTIMATES 06/05/2013 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 4. $400,000.00 9950-903785-9514 9950-904796-9514-2 FED Construction Reserve Federal Highways Federal Highway Sector I Sector I This transfer will move the appropriation from the inactive project account to the new account for project TR 10304, Resurfacing Highways Sector I in order to close the project. 5. $520,000.00 9950-903705-9514 FED Construction Reserve Federal Resurfacing North East 130,000.00 9950-903705-9514 MVR Construction Reserve Federal Resurfacing North East $650,000.00 -------------------- 9950-911711-9514-2 Federal Resurfacing North East This transfer will move the appropriation from the inactive project account to the new account for project TR04303, Resurfacing Harford from North Avenue to Chesterfield Avenue in order to close the project. 23 AGENDA BOARD OF ESTIMATES 06/05/2013 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 6. $ 96,000.00 9950-944002-9507 FED Constr. Reserve Reserve for Closeout 24,000.00 9950-916020-9509 HUR Constr. Reserve York Road 33rd St. $120,000.00 ----------------- 9950-903460-9508-2 York Road Woodbourne-33rd This transfer will cover the deficit in the account and fund the costs associated with TR 10319, Change Order No. 5, York Road: 43rd Street to Glenwood, for work assigned to P. Flanigan and Sons, Inc. 7. $ 44,000.00 9950-905175-9528 9950-904175-9527 Federal Constr. Res. Bicycle Network Bicycle Network Strategy Strategy This transfer will fund the cost associated with the Federal Aid Project, “Procurement of Bicycle Parking Racks-Citywide”, Project No. 0003(289); (BC430001). 8. $382,000.00 9950-903550-9509 9950-906312-9527 MVR Constr. Res. Inner Harbor Infra- Neighborhood structure/UT Street Recons. This transfer will cover the costs associated with the various repairs to the Pratt Street Pier 4/5 Connector Bridge by McLean Contracting Company. 24 AGENDA BOARD OF ESTIMATES 06/05/2013 TRANSFERS OF FUNDS Department of Transportation AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 9. $ 62,000.00 9938-925004-9475 9938-928004-9474 State Reserve Active Stony Run Trail Stony Run Trail This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1167, Task No. 12 assigned to Rummel, Klepper & Kahl, LLP. 10. $ 30,000.00 9938-907779-9475 9938-901759-9474 Rec. & Parks Reserve Active 25th Series Pool & Bathhouse Parks & Recreation Renovation Facilities Renovation FY 09 This transfer will provide funds to cover the costs associated with Change Order Nos. 3 and 4 for Morrell Park Recreation Center, Contract No. RP09816. Baltimore Development Corporation (BDC) 11. $ 101.21 9910-994001-9600 9910-902879-9601 th 20 EDF Constr. Res. Coml. Rev. Unallocated Res. 1,636.00 9910-902483-9600 9910-903483-9601 21st EDF Constr. Res. S. Balto. Ind. & S. Balto. Ind. Coml. Dev. & Coml. Dev. 250.00 9910-903354-9600 9910-904354-9601 22nd EDF Constr. Res. W. Balto. Ind. & W. Balto. Ind. Coml. Dev. & Coml. Dev. 3,000.00 9910-904115-9600 9910-906835-9603 22nd EDF Constr. Res. Westside Project Westside Down- Initiative town 25 AGENDA BOARD OF ESTIMATES 06/05/2013 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S BDC – cont’d 18,542.86 9910-906993-9600 9910-909460-9601 23rd EDF Constr. Res. Inner Harbor Inner Harbor Area 2,954.00 9910-913990-9600 9910-902879-9601 23rd EDF Constr. Res. Coml. Rev $ 26,484.07 Coml. Rev. This transfer will provide funds to reimburse the BDC for eligible capital expenses for the month ending April 30, 2013. Department of Recreation and Parks 12. $ 20,000.00 9938-901744-9475 9938-904744-9474 Rec. & Parks Reserve Active 25th Series. Clifton Park Clifton Park Recreation Center Recreation Center This transfer will provide funds to cover the costs associated with the construction administration services and Change Orders No. 17 and No. 18 for Clifton Park Recreation Center, Contract RP10811. 26 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of General Services - Developer’s Agreement No. 1300 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer’s agreement no. 1300 with Key Highway Associates, LLC, developer. AMOUNT OF MONEY AND SOURCE: $65,740.00 – Irrevocable Letter of Credit BACKGROUND/EXPLANATION: The developer would like to install new water service, conduit, and street lighting improvements to its proposed construction located at 1420 Key Highway. This developer’s agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. An Irrevocable Letter of Credit in the amount of $65,740.00 has been issued to Key Highway Associates, LLC, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer’s agreement no. 1300 has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of General Services – Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the right-of-entry agreement with The Johns Hopkins Hospital. The period of the right-of-entry agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Mayor and City Council of Baltimore, acting through the Department of Public Works, Bureau of Water and Wastewater, is proposing to make a necessary repair to a storm drain line running through property owned by The Johns Hopkins Hospital identified as the former bed of Jefferson Street, Block 1290, Lot 1/10. This repair is being performed under the Department of Public Works On-Call Maintenance Contract. (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 06/05/2013 Dept. of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 2600 N. Howard St. 2600 North Howard 4 metal canopies Street, LLC 1 @ 11’8” x 4’4” 1 @ 15’ x 4’4” 1 @ 10’ x 4’4” 1 @ 21’ x 4’4” Annual Charge: $ 527.30 2. 643 S. Potomac St. Janet Constantino Retain garage extension 9’ x 3½’ Annual Charge: $ 113.40 3. 1700 Ridgely St. S C Property, LLC Service connection two 4” conduits @ 16 linear feet each Annual Charge: $ 112.00 4. 1701 N. Charles St. Station North 1 single face electric Development sign 13’ x 3’7”, Partners, LLC 1 double face electric sign 3’ x 4’ Annual Charge: $ 421.80 29 AGENDA BOARD OF ESTIMATES 06/05/2013 Dept. of General Services – cont’d 5. 2944 E. Preston St. Kurt Kennedy Awning with signage 12.5’ x 3’ Annual Charge: $ 113.95 There are no objections, since no protests were received. 30 AGENDA BOARD OF ESTIMATES 06/05/2013 Health Department – Agreements, Grant Award, and Grant Award Agreement The Board is requested to approve and authorize execution of the various agreements and approve and authorize acceptance of a grant award and approve and authorize execution of the grant award agreement. AGREEMENTS 1. THE AFTER-SCHOOL INSTITUTE, INC. $ 25,000.00 (TASI) Account: 4000-499013-3023-513200-603051 The TASI will provide services in the area of an annual Youth Summit to increase awareness, knowledge, risk- reduction measures, and changes in behavior that lead to the prevention of new HIV infections among African American youth in Baltimore City. The TASI will recruit 150 participants to the Youth Summit, primarily representing youth ages 14 – 22, youth services providers, parents and/or teachers in the Baltimore Metropolitan area. The period of the agreement is January 1, 2013 through December 31, 2013. The agreement is late because the grant was awarded at the end of January 2013 and there were delays in receiving an acceptable scope of work from the provider. 2. GOOD SAMARITAN NURSING CENTER, INC. $ 0.00 The organization will serve as a volunteer station for the Retired Senior Volunteer Program (RSVP). The RSVP has been funded since 1982 by the federal government. The Baltimore City Health Department was awarded a grant from the Corpor- 31 AGENDA BOARD OF ESTIMATES 06/05/2013 Health Department – cont’d ation of National and Community Services to pay administrative staff to arrange volunteer work for persons 55 years of age and over. The period of the agreement is April 1, 2012 through June 30, 2013. The agreement is late because it was requested late in the fiscal year and it was recently returned to the Department. MBE/WBE PARTICIPATION: N/A 3. INTERGROUP SERVICES, INC. (IGS) $282,396.00 Account: 4000-427713-3023-274404-603051 The IGS will provide technical, research, and administrative support services for the Greater Baltimore HIV Health Services Planning Council. The period of the agreement is March 1, 2013 through August 31, 2013. The agreement is late because the FY’13 Notice of Award was approved by the Board on March 13, 2013 and the Department was waiting for the scope of work and budget from the IGS. MWBOO GRANTED A WAIVER. 4. THE JOHNS HOPKINS UNIVERSITY $ 81,943.00 (JHU) Account: 5000-522313-3030-272500-603051 The JHU, School of Medicine STD/HIV Prevention Training Center will provide an Infertility Prevention Project (IPP) Coordinator to work with State Family Planning and State Laboratory Administration regarding Chlamydia and Gonorrhea test prioritization and targeted testing. The IPP Coordinator will also assist in the on-going monitoring and analysis of Chlamydia and Gonorrhea testing 32 AGENDA BOARD OF ESTIMATES 06/05/2013 Health Department – cont’d volume, and coordinate and conduct quarterly Maryland IPP Work Group meetings with State Family Planning and State Lab partners. The period of the agreement is July 1, 2012 through June 30, 2013. The agreement is late because revisions to the budget delayed processing of the agreement. MWBOO GRANTED A WAIVER. 5. HEALTH CARE FOR THE HOMELESS, INC. $101,432.00 Account: 4000-499013-3023-513200-603051 The organization will identify HIV positive homeless individuals and engage them in comprehensive primary care and provide HIV prevention education to those who test HIV negative. Program participants will be connected to HIV primary care if they test HIV positive and to regular primary care if they test negative. The period of the agreement is January 1, 2013 through December 31, 2013. The agreement is late because the grant was awarded at the end of December 2012 and there were delays in receiving an acceptable budget and scope of services from the provider. MWBOO GRANTED A WAIVER. 6. BALTIMORE MEDICAL SYSTEM, INC. $ 25,000.00 (BMSI) Account: 4000-422713-3030-279200-603051 The BMSI will provide services in the area of the Title X Family Planning Pilot Program. Under the supervision of the Director of Adolescent & Reproductive Health (ARH) and in consultation with the ARH Medical Director, the BMSI will provide clinical services for family planning to the unin- 33 AGENDA BOARD OF ESTIMATES 06/05/2013 Health Department – cont’d sured and underinsured citizens of Baltimore City. These reproductive health services include education, contraception, screening and referral of reproductive- related cancers, and education and screening of sexually transmitted infections. The period of the agreement is January 1, 2013 through June 30, 2013. The agreement is late because the Department was waiting for the provider to submit the program plan and budget. MBE/WBE PARTICIPATION: N/A GRANT AWARD AND AGREEMENT 7. THE ABELL FOUNDATION $100,000.00 Account: 6000-619514-3160-308600-406001 The Department has received a grant from The Abell Foundation in support of Safe Streets East and Safe Streets Cherry Hill in an effort to reduce gun-related violence in Baltimore City. The period of the grant award is July 1, 2013 through June 30, 2014. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements and the grant award agreement have been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 06/05/2013 Health Department – Correction and Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a correction to the agreement and approve and authorize execution of the amendment to agreement with Ms. Naveed Raoof. AMOUNT OF MONEY AND SOURCE: $17,046.07 – 4000-436213-3255-316200-603018 BACKGROUND/EXPLANATION: On October 3, 2012 the Board approved the original agreement in the amount of $2,062.28 for the period of October 1, 2012 through September 30, 2013 for Ms. Raoof to work as a Master Trainer for the Diabetes Self Management Program. However, the dollar amount was incorrect. The correct amount is $2,063.00. Under the terms of the amendment to the agreement, Ms. Raoof will provide additional services. As a Guided Care Case Manager, Ms. Raoof will make in-home assessments, develop a comprehensive plan of care, and identify available resources to address needs identified by the patient, caregiver, and Guided Care nurse. The total amount of this contract for FY 2013 is $19,109.07. All other terms and conditions of the original agreement remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. MBE/WBE PARTICIPATION: N/A (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 06/05/2013 Health Department – Amendment to Agreement and Amendment to Grant Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the amendment to agreements with the listed organizations. AMENDMENT TO AGREEMENT 1. LIGHT HEALTH AND WELLNESS COMPREHENSIVE $6,000.00 SERVICES, INC. Account: 4000-424513-3023-599606-603051 On November 21, 2012, the Board approved the original agreement in the amount of $ 61,000.00 for the period of July 1, 2012 through June 30, 2013. This amendment to agreement increases the total award by $6,000.00, making the total award $67,000.00. This amendment to agreement will provide 20 clients with utilities and/or rental financial assistance. The case manager will ensure these funds are used as payer of last resort by referring clients to other resource agencies to obtain financial assistance, until all known resources are fully exhausted. Documentation on client and financial assistance eligibility will be maintained for each client serviced through this program. The amendment is late because supplemental awards were received by the Department of Health and Mental Hygiene on April 22, 2013. AMENDMENTS TO GRANT AGREEMENTS 2. BALTIMORE CITY BOARD OF SCHOOL $ 0.00 COMMISSIONERS/BALTIMORE CITY PUBLIC SCHOOL SYSTEM On July 11, 2012, the Board approved the original grant agreement in the amount of $591,894.00 for the period May 1, 2012 through August 31, 2013. The grant agreement provides for the implementation of a school health electronic health records system at the school health suites, as part of health services provided to the Public Schools’ 83,800 students. 36 AGENDA BOARD OF ESTIMATES 06/05/2013 Health Department – cont’d Because of delays and scheduling constraints, the completion of the project is not expected until 2014. This amendment to the grant agreement extends the period through August 31, 2014. 3. ANNIE E. CASEY FOUNDATION $0.00 On May 9, 2012 the Board approved the original grant agreement in the amount of $40,212.00 for the period January 1, 2012 through December 31, 2012. The grant provides for the evaluation of the Home Nurse Visiting Program for multiparous mothers. Due to the delay in processing the original grant agreement, the Department was unable to complete the project within the original grant period. This amendment modifies the grant period to January 1, 2013 through June 30, 2013. The amendment to grant agreement is late because it was received on March 6, 2013. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION ON ITEM NO. 1 AND NOTED THE TIME EXTENSION ON ITEM NO. 3. (The amendment to agreement and amendments to grant agreements have been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 06/05/2013 Health Department – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Victor A. Ferrans, MD, Consultant. The period of the agreement is July 1, 2013 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $20,000.00 – 4000-425514-3110-306700-603018 ($200.00 per evaluation and $50.00 per evaluation review) BACKGROUND/EXPLANATION: The Consultant will perform Pre-Admission Screening and Resident Reviews (PASRR) for Baltimore City residents. He will provide comprehensive reviews and complete PASRR Certification on each evaluation conducted by the Adult Evaluation and Review Services (AERS) multi-disciplinary team. On an as needed basis, he will consult with the AERS multi-disciplinary team and/or the client’s private physician and/or nursing home professional staff for clarification of mental health treatment plans and needs. At the request of the AERS team the consultant will provide an on-site psychiatric evaluation of nursing home residents. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. C AND D MUNICIPAL SALES, INC. $33,640.70 Sole Source Solicitation No. 08000 – Quarterly PM of Lox Plant – Department of Public Works – Req. No. R631502 This requirement is for parts for installed equipment. The vendor is the sole representative of the manufacturer of OEM parts in this area. Therefore, sole source award is recommended. 2. KRONOS SYSTEMS INC. $26,469.46 Sole Source Solicitation No. 08000 – Telestaff Support – Fire Department – Req. No. R631732 Kronos Systems, Inc. is the developer and sole distributor of the Telestaff system currently in use by the Fire department. 3. N. HARRIS COMPUTER CORP. DBA SYSTEM INNOVATORS $45,198.00 Sole Source Solicitation No. 08000 – Cashier Windows Software Support – Finance Department – Req. No. R628918 This support and maintenance is for proprietary software that is customized for use by the Bureau of Revenue Collections and is only available from Systems Innovators. It has been determined that pricing is fair and reasonable. The period of the award is July 1, 2013 through June 30, 2014. 4. 1ST RUN COMPUTER SERVICES, INC. $33,845.00 Low Bid Solicitation No. 07000 – Canon DR-G1100 High Speed Scanner – State’s Attorney’s Office – Req. No. R631685 39 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. BALTIMORE MACK TRUCKS, INC. $85,000.00 Renewal Solicitation No. 06000 – O.E.M. Parts and Service for Mack Trucks – Department of General Services – P.O. No. P509847 On August 12, 2009, the Board approved the initial award in the amount of $85,000.00. The award contained two 1-year renewal options. On June 6, 2012, the Board approved the first renewal. This final renewal in the amount of $85,000.00 is for the period August 1, 2013 through July 31, 2014. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 6. COMMITTEE FOR CHILDREN $59,450.40 Sole Source Solicitation No. 08000 – Second Step Early Learning Kits – Mayor’s Office of Human Services – Head Start – Req. No. R629715 Committee for Children is the sole provider of the required published materials and related components. These materials will be used solely by instructors to teach and promote emotional skills at 184 Baltimore City Head Start Centers. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 40 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. SMITH MEDICAL PARTNERS, LLC $ 36,000.00 Renewal Solicitation No. B50001982 – Ortho Contraceptives – Health Department – P.O No. P517250 On June 9, 2011, the Board approved the initial award in the amount of $9,272.20. The award contained three 1-year renewal options. On May 17, 2012, the Board approved the first renewal in the amount of $9,272.20. This final renewal in the amount of $36,000.00 is indicative of the City’s anticipation that it will achieve higher participation rates, due to a merger of two City health programs. The period of the renewal is June 13, 2013 through June 12, 2014. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 8. BALTIMORE GAS AND ELECTRIC COMPANY $1,000,000.00 Renewal Solicitation No. 08000 – Requirements for Street Lights Rehabilitation – Department of Transportation – P.O. No. P517775 On April 13, 2011, the Board approved the initial award in the amount of $2,100,000.00. The award contained four 1-year renewal options. On September 12, 2012, the Board approved a Ratification and Term Order in the amount of $0.00. This renewal in the amount of $1,000,000.00 is for the period August 1, 2013 through July 31, 2014, with two 1-year renewal options remaining. 41 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 9. KONE INC. $500,000.00 Extension Solicitation No. B50000469 – Provide Maintenance Services for Elevators – Department of General Services, Department of Public Works, Department of Transportation, Department of Recreation and Parks, Baltimore Convention Center – P.O. No. P502698 On July 2, 2008, the Board approved the initial award in the amount of $4,053,105.00. On May 11, 2011, the Board approved a renewal. On February 2, 2013, the Board approved an increase in the amount of $800,000.00. This extension in the amount of $500,000.00 is requested to allow time to execute a new contract. The period of the extension is July 1, 2013 through October 31, 2013, with no renewal remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO SET GOALS OF 27% MBE AND 0% WBE. MBE: Admiral Elevators 27% MWBOO FOUND VENDOR IN COMPLIANCE. 42 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. UNITED SITE SERVICES OF Assignment MARYLAND, INC. $ 0.00 Agreement Solicitation No. B50000929 – Portable Chemical Toilets – Recreation and Parks – P.O. No. P506804 The Board is requested to approve and authorize execution of an assignment agreement with United Site Services of Maryland, Inc. The contract expires on February 16, 2014. On February 18, 2009, the Board approved an award to HCE, Inc. United Site Service of Maryland, Inc. has acquired the rights, title and interest in HCE, Inc., and is requesting assignment of Contract B50000929. (The assignment agreement has been approved by the Law Department as to form and legal sufficiency.) 11. VIP SPECIAL SERVICES LLC $190,000.00 Renewal Solicitation No. B50001905 – Services for Windows and Trusses Cleaning – Baltimore Convention Center – P.O. No. P517667 On June 22, 2011, the Board approved the initial award in the amount of $54,530.00. The award contained two 1-year renewal options. On May 9, 2012, the Board approved an increase in the amount of $255,470.00. This renewal in the amount of $190,000.00 is for the period July 13, 2013 through July 12, 2014, with one 1-year renewal option remaining. MWBOO SET GOALS OF 10% MBE AND 5% WBE. THE BIDDER REQUESTED A WAIVER AND MWBOO GRANTED A WAIVER BASED ON A GOOD FAITH EFFORT. 43 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. KPMG, LLP $184,000.00 Increase Solicitation No. B50001847 – Audit Financial Statements for the City of Baltimore – Finance Department – P.O. No. P520462 On April 27, 2011, the Board approved the initial award in the amount of $779,745.00. Subsequent increases have been approved. The increase is requested for unanticipated additional projects for completion of the Fiscal Year 2012 Financial Audit Statements. This increase in the amount of $184,000.00 will make the total award amount $1,410,145.00. The contract expires on April 26, 2016, with no renewal options. This is a requirements contract, therefore dollar amounts will vary. MWBOO SET GOALS OF 10% MBE AND 6% WBE AND GRANTED A WAIVER APPLICABLE TO THIS INCREASE. MWBOO FOUND VENDOR IN COMPLIANCE. 13. PHYSIO-CONTROL, INC. $1,812,000.00 Increase Solicitation No. 08000 – Lifepak Defibrillators and Equipment – Fire Department – P.O. No. P516657 On March 30, 2011, the Board approved the initial award in the amount of $125,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. An increase in the amount of $1,812,000.00 is necessary to trade- in and upgrade existing Lifepak 12 Defibrillators to Lifepak 15 models. This increase will be funded by a federal grant accepted and approved by the Board of Estimates on May 8, 2013. This increase in the amount of $1,812,000.00 will make the award amount $2,587,000.00. The contract expires on March 29, 2014, with one 1-year renewal option remaining. 44 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 14. DELMARVA PUMP CENTER, INC., d/b/a DPC EMERGENCY Selected Source/ EQUIPMENT $100,000.00 Agreement Solicitation No. 06000 – OEM Parts for PL Custom Fire Apparatus and Equipment – Department of General Services – Req. No. R615347 The Board is requested to approve and authorize execution of an agreement with Delmarva Pump Center, Inc., d/b/a DPC Emergency Equipment. The period of the agreement is June 5, 2013 through June 4, 2015, with two 1-year renewal options. Vendors were solicited by posting on CitiBuy, eMaryland Marketplace, and in local newspapers as Solicitation B50002750 with no bids received. Vendors were again solicited by posting on CitiBuy, eMaryland Marketplace and in local newspapers as Solicitation B50002796 with one bid received from DPC Emergency Equipment. The sole bid was deemed non- responsive due to vendor’s failure to submit a bid guarantee. The recommended vendor is the manufacturer’s authorized dealer for the State of Maryland. The vendor’s price is considered fair and reasonable. It is hereby certified, that the above procurement of is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. SOCRATA, Selected Source/ INC. $175,659.00 Agreement Solicitation No. 06000 – Open Data Portal Hosting Agreement – MOIT – Req. No. R629414 The Board is requested to approve and authorize execution of an agreement with Socrata, Inc. The period of the agreement is effective upon Board approval for one year with four 1-year renewal options. The Board is requested to approve the award for web based software application services to host the OpenBaltimore website (http://data.baltimorecity.gov). The user agency, Mayor’s Office of Information Technology (MOIT) developed a customized data sync engine that is compatible only with the vendor’s proprietary data hosted platform software application and services outlined in the submitted agreement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 06/05/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. HARBOR TRUCK SALES & SERVICE, INC. t/a BALTIMORE FREIGHTLINER NORRIS CHESAPEAKE TRUCK SALES, LLC JOHNSON & TOWERS, INC. $ 0.00 Renewal Solicitation No. B50001098 O.E.M. Parts & Service for Detroit Engines and Allison Transmissions – Department of General Services – P.O. Nos. P509141, P509142 and P522191 On July 15, 2009, the Board approved the initial award to Harbor Truck Sales & Services, Inc. in the amount of $100,000.00, Norris Chesapeake Truck Sales, Inc. in the amount of $70,000.00 and Johnson & Towers, Inc. in the amount of $30,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal is for the period August 1, 2013 through July 31, 2014. MWBBO GRANTED A WAIVER. 47 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Housing and – Community Development Block Community Development Grant (CDBG) Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a CDBG agreement with the City of Baltimore Development Corporation (BDC). The period of the agreement is April 1, 2013 through March 31, 2015. AMOUNT OF MONEY AND SOURCE: $501,200.00 – 9991-906982-9593-900059-706047 BACKGROUND/EXPLANATION: The BDC will use the funds to support the commercial Façade Improvement Grant Program (FIG). The FIG will provide matching grants to complete commercial building façade improvements to properties located in 20 low and moderate-income area commercial districts. No FIG matching grant will exceed $20,000.00. On May 2, 2012, the Board approved the Resolution authorizing the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2012 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Solutions Grant (ESG) 4. Housing Opportunities for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2012 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, this agreement was delayed due to final negotiations and processing. MWBOO GRANTED A WAIVER. THE TRANSFER OF FUNDS WAS APPROVED ON MAY 22, 2013. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Housing and – Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Mr. Kevin Butler, developer, for the property known as 1418 Madison Avenue. AMOUNT OF MONEY AND SOURCE: $3,500.00 – Purchase Price BACKGROUND/EXPLANATION: The City will convey all of its rights, title and interest in the property located at 1418 Madison Avenue. The purchase price and improvements to the site will be financed through private funding. The project will consist of rehabilitating the vacant building for residential use for homeownership. The property will be sold as a single family dwelling at market price. The property is located within the Madison Park Community. The property was journalized for sale on December 22, 2010. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The property is being sold for $3,500.00. The proposed price determined by the waiver valuation process in lieu of an appraisal is $4,800.00. The property is being sold for less than the price determined by the waiver valuation process for the following reasons: 1. the renovation will be to the specific benefit to the immediate community, 2. this transaction will eliminate blight from the block and thus eliminate blight from the neighborhood, 3. this sale and rehabilitation will return a vacant building to the tax rolls, and 49 AGENDA BOARD OF ESTIMATES 06/05/2013 DHCD – cont’d 4. the property is being sold below the price determined by the waiver valuation price because of its condition, which will require extensive and immediate remediation. MBE/WBE PARTICIPATION: The property is valued at less than $49,999.99; therefore MBE/WBE is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Fozan Ghannam, for the sale of the City-owned property located at 1816 Pennsylvania Avenue. AMOUNT OF MONEY AND SOURCE: $4,000.00 - Purchase Price BACKGROUND/EXPLANATION: The City will convey all of its rights, title, and interest in 1816 Pennsylvania Avenue to Fozan Ghannam. A good faith deposit of $400.00 has been paid by the developer. The balance will be paid at settlement. Fozan Ghannam will purchase a vacant, store-front row house known as 1816 Pennsylvania Avenue from the City for rehabilitation as a store-front and an apartment. The property is located within Upton Urban Renewal Area and will be redeveloped in accordance with the Upton Urban Renewal Plan. The purchase price and improvements to the site will be financed through private sources. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE VALUE DETERMINED BY THE WAIVER VALUATION PROCESS: In accordance with the City’s appraisal policy, the waiver valuation process was used in lieu of an appraisal to determine the proposed price of $8,500.00 for the property. The sale of this vacant property at a price below the proposed price will be a specific benefit to the immediate community, eliminate blight, create jobs during reconstruction and the property will be reoccupied and returned to the tax rolls. 51 AGENDA BOARD OF ESTIMATES 06/05/2013 DHCD – cont’d MBE/WBE PARTICIPATION: The developer will purchase the property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation; therefore, MBE/WBE is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 06/05/2013 Mayor’s Office of Human Services – Ratification of Amendment ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a ratification of amendment no. 1 to agreement with Municipal Information Systems, Inc. (MISI). The ratification extends the agreement from April 1, 2013 to August 31, 2013. AMOUNT OF MONEY AND SOURCE: $42,000.00 – 4000-496212-3571-591495-603051 BACKGROUND/EXPLANATION: The ratification will allow the MOHS to amend contract no. 35271 to extend the agreement through August 31, 2013 and increase the contract amount by $42,000.00 for a new agreement total of $136,950.00. The additional funds will cover the costs during the extension. The bidding process for the renewal of this work took longer than expected, and the MOHS requires the MISI to continue to provide support while the new provider is selected. The amendment is late because of a delay at the administrative level. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The ratification of amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 06/05/2013 Mayor’s Office of - Grant Agreements and Human Services (MOHS) Consultant Agreements The Board is requested to approve and authorize execution of various grant agreements and consultant agreements. GRANT AGREEMENTS 1. UNIVERSITY OF BALTIMORE, $19,723.00 OFFICE OF SPONSORED RESEARCH, JACOB FRANCE INSTITUTE (JFI) Account: 5000-569013-1191-594700-603051 This grant agreement will fund an evaluation of the Baltimore City Weatherization Program – Light REACH Project. The organization through the JFI will evaluate the Residential Energy Assistance Challenge Program to access the health and safety of low income home energy assistance (LIHEAP) households. The JHI will review data to be collected by Baltimore Housing and Community Development and the Baltimore Community Action Partnership from surveys of program participants and through inspection and related reports, as well as utility bills. Indicators used to measure achievement of performance goals will be in the areas of Health and Safety, Energy Bill Analysis, and Energy Efficiency Education Services. The period of the grant agreement is January 1, 2013 through December 31, 2014. 2. ST. VINCENT DE PAUL SOCIETY OF $54,556.00 BALTIMORE, INC. Account: 4000-496212-3572-591429-603051 The organization will provide 15 homeless families with transitional housing and supportive services to help them transition from emergency shelters to permanent housing. The period of the grant agreement is March 1, 2013 through February 28, 2014. 54 AGENDA BOARD OF ESTIMATES 06/05/2013 MOHS – cont’d The delay in submitting this grant agreement for approval is due to a delay in the receipt of funding. MWBOO GRANTED A WAIVER. 3. UNION BAPTIST CHURCH-SCHOOL, INC. $ 9,800.00 Account: 4000-486313-6051-516000-603051 The organization is the delegate for the Union Baptist/Harvey Johnson Head Start Program and is requesting funds to address health and safety issues at their main site. The water heater at the Union Baptist/Harvey Johnson Head Start program on Druid Hill Avenue will be repaired. The total amount of the delegate award is $1,497,267.00. A two month advance was approved by the Board in the amount of $247,655.00 on June 27, 2012. The balance of the award in the amount of $1,249,612.00 was approved on August 22, 2012. The increase for additional Health and Safety repairs in the amount of $9,800.00 for a new water heater increases the total award to $ 1,507,067.00. HEAD START SPECIAL EDUCATION CONSULTANT AGREEMENTS 4. LACY BRYN, INC. $ 71,820.00 5. DIANE BROOKE $ 26,334.00 6. SANDY APPEL $ 26,334.00 7. SANDY HARRIS $ 58,140.00 8. MARY WANDA MAYNOR-KEARSE $ 44,460.00 9. EDITH MYERS $ 18,810.00 55 AGENDA BOARD OF ESTIMATES 06/05/2013 MOHS – cont’d 10. ROBERT SOLOMON $ 21,318.00 11. D’LISA WORTHY $ 55,556.00 Account: 4000-486314-6051-452200-603018 The purpose of the agreements is to secure Special Education Consultants for the Baltimore City Head Start Program. The period of the grant agreements is July 1, 2013 through June 30, 2014. The Consultants will implement the requirements of the Head Start Federal performance standards for services to children with suspected and documented disabilities and their families. The Consultants will place emphasis on the use of community resources, early identification and intervention services. The consultants will also collaborate with the Baltimore City Public School System to ensure all children are appropriately identified and assessed in accordance with the Statewide Early Childhood Special Education accountability system. The funding is available under the DHHS/Head Start Program. All activities will be monitored by MOHS. 12. LINDA WICKLEIN $ 60,000.00 Account: 4000-486314-6051-425500-603051 Ms. Wicklein, an Education Mentor Coach Consultant, will provide additional classroom support and training to teaching staff at various Baltimore City Head Start locations. Ms. Wicklein will use high quality, sustained and intensive activities to comply with the Head Start mandate that all programs meet a proficiency level of “3” 56 AGENDA BOARD OF ESTIMATES 06/05/2013 MOHS – cont’d or higher in the rating level set by the Reauthorization Act using the Classroom Assessment Scoring System as an observation tool. MWBOO GRANTED A WAIVER FOR ITEM NOS. 4, 7, 11, AND 12. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements and consultant agreements have been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 06/05/2013 Mayor’s Office of Human Services – Head Start Program Agreements The Board is requested to approve and authorize execution of the various Head Start Program agreements: 1. UNITY METHODIST CHURCH/UMOJA $ 37,939.00 HEAD START PROGRAM Account: 5000-586813-6051-517000-603051 The Unity Methodist Church is the delegate for the UMOJA Head Start Program. The program will provide services to 40 children and their families during the summer, for five days per week. The funds will be used to expand one classroom to an extended day class, and to provide activities and field trip opportunities to enhance children’s cognitive and social development. The period of the agreement is effective upon Board approval through September 30, 2013. 2. ST. VINCENT DE PAUL OF BALTIMORE, INC. $190,642.00 Account: 5000-586813-6051-516700-603051 The organization provides services to 201 children and their families. The program will use funds to extend academic and social learning activities into the summer months, provide enrichment and real life experiences to enhance learning, strengthening skills in the areas of math, science, language and literacy. The program will also employ current Head Start Staff to collaborate with one of their partners, hire education and administrative staff, purchase classroom materials and plan field trips to 58 AGENDA BOARD OF ESTIMATES 06/05/2013 MOHS – cont’d enhance classroom experiences. The period of the agreement is effective upon Board approval through September 30, 2013. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Head Start Program Agreements have been approved by the Law Department as to form and legal sufficiency.) 59 AGENDA BOARD OF ESTIMATES 06/05/2013 Mayor’s Office of Human Services – Head Start Programs Two Month Advance The Board is requested to approve a two-month advance of funds to the below-listed organizations: The organizations provide Head Start services. The services includes educational, social, psychological, health, nutritional, and parenting services to children and their families who live in the target area and meet the DHHS income guidelines. The two-month advance will allow continuation of the Head Start Program in FY 14 until the agreements are completed. 1. ASSOCIATED CATHOLIC CHARITIES, INC./ $ 318,223.00 ST. JEROME’S HEAD START PROGRAM Account: 4000-486314-6051-516600-603051 The organization provides services for 276 children and their families. This request is a two-month advance in the amount of $318,223.00. The full amount of the contract will be $1,909,337.00. 2. DAYSPRING PROGRAMS, INC. $ 596,596.00 Account: 4000-486314-6051-515600-603051 The organization provides services for 500 children and their families. This request is a two-month advance in the amount of $596,596.00. The full amount of the contract will be $3,579,575.00. 3. METRO DELTA EDUCATIONAL PROGRAMS, $ 356,210.00 INC./METRO DELTA HEAD START PROGRAM Account: 4000-486314-6051-516300-603051 The organization provides services for 312 children and their families. This request is a two-month advance in the amount of $356,210.00. The full amount of the contract will be $2,137,261.00. 60 AGENDA BOARD OF ESTIMATES 06/05/2013 MOHS – cont’d 4. SAINT BERNADINE’S ROMAN CATHOLIC $ 220,566.00 CONGREGATION, INC./ ST. BERNADINE’S HEAD START PROGRAM Account: 4000-486314-6051-516410-603051 The organization provides services for 191 children and their families. This request is a two-month advance in the amount of $220,566.00. The full amount of the contract will be $1,323,394.00. 5. SAINT VEROINICA’S ROMAN CATHOLIC $ 335,304.00 CONGREGATION, INC./ ST. VERONICA HEAD START PROGRAM Account: 4000-486314-6051-515900-603051 The organization provides services for 289 children and their families. This request is a two-month advance in the amount of $335,304.00. The full amount of the contract will be $2,011,823.00. 6. ST. VINCENT DE PAUL OF BALTIMORE $1,002,653.00 INC./ST. VINCENT DE PAUL HEAD START PROGRAM Account: 4000-486314-6051-516700-603051 The organization provides services for 860 children and their families. This request is a two-month advance in the amount of $1,002,653.00. The full amount of the contract will be $6,015,915.00. 61 AGENDA BOARD OF ESTIMATES 06/05/2013 MOHS – cont’d 7. UNITY METHODIST CHURCH/UMOJA $ 213,024.00 HEAD START PROGRAM Account: 4000-486314-6051-517000-603051 The organization provides services for 187 children and their families. This request is a two-month advance in the amount of $213,024.00. The full amount of the contract will be $1,278,144.00. 8. UNION BAPTIST CHURCH-SCHOOL, INC./ $ 243,657.00 HARVEY JOHNSON HEAD START PROGRAM Account: 4000-486314-6051-516000-603051 The organization provides services for 214 children and their families. This request is a two-month advance in the amount of $243,657.00. The full amount of the contract will be $1,461,941.00. 9. YMCA OF CENTRAL MARYLAND, INC./EMILY $ 393,609.00 PRICE JONES HEAD START PROGRAM Account: 4000-486314-6051-516100-603051 The organization provides services for 338 children and their families. This request is a two-month advance in the amount of $393,609.00. The full amount of the contract will be $2,361,654.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 62 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Finance – Master Custody Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a master custody agreement with The Bank of New York Mellon (BNY Mellon) for custodian services for assets of the Fire & Police Employees’ Retirement System (F&P). The period of the master custody agreement is July 1, 2013 through June 30, 2018. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Custody fees, fees for related services and related expenses will be expended from F&P assets. The annual fee for basic custody services is $150,000.00. BACKGROUND/EXPLANATION: The BNY Mellon currently serves as custodian of Employees’ Retirement System (ERS), Fire & Police, Elected Officials’ Retirement System (EOS), and Retiree Benefits Trust assets. On March 1, 2006, the Board approved the current Retirement Systems’ custody agreements with BNY Mellon. On June 27, 2007, the Board approved the current custody agreement for the Retiree Benefits Trust. Over the last several months, the F&P Board, with the assistance of its investment consultant, conducted a nationwide search for a firm to provide global custodial services for F&P assets. The ERS Board of Trustees, with the assistance of its investment consultants, conducted a similar, independent search for a global custodian of ERS, EOS, and Retiree Benefits Trust assets. The ERS and the F&P Boards have each independently recommended that the City retain BNY Mellon. The Director of Finance is the proper signatory for the custody agreements in his capacity as custodian of all moneys and securities of the Retirement Systems and Retiree Benefits Trust under Article VII, Section 18(a) of the Baltimore City Charter, which authorizes the Director of Finance to contract with banks to perform his custodial responsibilities. MWBOO GRANTED A WAIVER. (The master custody agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Finance – Master Custody Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a master custody agreement with The Bank of New York Mellon (BNY Mellon) for custodian services for assets of the Retiree Benefits Trust (RBT). The period of the master custody agreement is July 1, 2013 through June 30, 2018. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Custody fees, fees for related services and related expenses will be expended from Retiree Benefits Trust assets. An annual flat fee of $125,000.00 covers basic custody services for the Employees’ Retirement System (ERS), the Elected Officials’ Retirement System (EOS), and the RBT. BACKGROUND/EXPLANATION: The BNY Mellon currently serves as custodian of ERS, Fire & Police Employees’ Retirement System (F&P), EOS, and the RBT assets. On March 1, 2006, the Board approved the current Retirement Systems’ custody agreements with BNY Mellon. On June 27, 2007, the Board approved the current custody agreement for the RBT. Over the last several months, the ERS Board, with the assistance of its investment consultant, conducted a nationwide search for a firm to provide global custodial services for ERS, EOS, and the RBT assets. The F&P Board of Trustees, with the assistance of its investment consultants, conducted a similar, independent search for a global custodian of its assets. The ERS and the F&P Boards have each independently recommended that the City retain BNY Mellon. The Director of Finance is the proper signatory for the custody agreements in his capacity as custodian of all moneys and securities of the Retirement Systems and Retiree Benefits Trust under Article VII, Section 18(a) of the Baltimore City Charter, which authorizes the Director of Finance to contract with banks to perform his custodial responsibilities. MWBOO GRANTED A WAIVER. (The master custody agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Finance - Master Custody Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a master custody agreement with The Bank of New York Mellon (BNY Mellon) for custodian services for assets of the Elected Officials’ Retirement System (EOS). The period of the master custody agreement is July 1, 2013 through June 30, 2018. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Custody fees, fees for related services and related expenses will be expended from EOS assets. An annual flat fee of $125,000.00 covers basic custody services for the EOS, the Employees’ Retirement System (ERS), and the Retiree Benefits Trust (RBT). BACKGROUND/EXPLANATION: The BNY Mellon currently serves as custodian of the ERS, Fire & Police Employees’ Retirement System (F&P), the EOS, and the RBT assets. On March 1, 2006, the Board approved the current Retirement Systems’ custody agreements with BNY Mellon. On June 27, 2007, the Board approved the current custody agreement for the Retiree Benefits Trust. Over the last several months, the ERS Board, with the assistance of its investment consultant, conducted a nationwide search for a firm to provide global custodial services for ERS, EOS, and Retiree Benefits Trust assets. The F&P Board of Trustees, with the assistance of its investment consultants, conducted a similar, independent search for a global custodian of its assets. The ERS and the F&P Boards have each independently recommended that the City retain BNY Mellon. The Director of Finance is the proper signatory for the custody agreements in his capacity as custodian of all moneys and securities of the Retirement Systems and Retiree Benefits Trust under Article VII, Section 18(a) of the Baltimore City Charter, which authorizes the Director of Finance to contract with banks to perform his custodial responsibilities. MWBOO GRANTED A WAIVER. (The master custody agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Finance - Master Custody Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a master custody agreement with The Bank of New York Mellon (BNY Mellon) for custodian services for assets of the Employees’ Retirement System (ERS). The period of the master custody agreement is July 1, 2013 through June 30, 2018. AMOUNT OF MONEY AND SOURCE: No general funds monies are involved in this transaction. Custody fees, fees for related services and related expenses will be expended from ERS assets. An annual flat fee of $125,000.00 covers basic custodial services for the ERS, Elected Officials’ Retirement System (EOS), and the Retiree Benefits Trust (RBT). BACKGROUND/EXPLANATION: The BNY Mellon currently serves as custodian of ERS, Fire & Police Retirement System (F&P), the EOS, and the RBT assets. On March 1, 2006, the Board approved the current Retirement Systems’ custody agreements with BNY Mellon. On June 27, 2007, the Board approved the current custody agreement for the Retiree Benefits Trust. Over the last several months, the ERS Board, with the assistance of its investment consultant, conducted a nationwide search for a firm to provide global custodial services for ERS, EOS, and Retiree Benefits Trust assets. The F&P Board of Trustees, with the assistance of its investment consultants, conducted a similar, independent search for a global custodian of its assets. The ERS and the F&P Boards have each independently recommended that the City retain BNY Mellon. The Director of Finance is the proper signatory for the custody agreements in his capacity as custodian of all moneys and securities of the Retirement Systems and Retiree Benefits Trust under Article VII, Section 18(a) of the Baltimore City Charter, which authorizes the Director of Finance to contract with banks to perform his custodial responsibilities. MWBOO GRANTED A WAIVER. (The master custody agreement has been approved by the Law Department as to form and legal sufficiency.) 66 AGENDA BOARD OF ESTIMATES 06/05/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 68 - 69 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 67 AGENDA BOARD OF ESTIMATES 06/05/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50002831, Providing TeleCommunication $20,000,000.00 Enterprise Technology Systems, Inc. Staffing Support (MOIT, BCPD, HCD, DOT, DPW, etc.) MWBOO SET MBE GOALS AT 24% AND WBE GOALS AT 9%. MBE SUBGOALS: African American: 17% Asian American: 3% Hispanic American: 4% MBE: African American: Bith Technologies, Inc. 24% Asian American: * Serigor, Inc. (see note below) 0% Hispanic American: Precision Task Group 4% WBE: **See note below 0% * Serigor, Inc. is not certified with Baltimore City. ** Bidder did not achieve the WBE goal. Bidder did not specify whether Realistic Computing, Inc. will be used as MBE or WBE to satisfy the goals. MWBOO FOUND VENDOR IN NON-COMPLIANCE. The Board is requested to approve an award to the highest scoring proposer, who will be given the opportunity to come into compliance with MWBOO goals within ten days of the award. Eight bids were received and opened on May 01, 2013. On May 22, 2013, the Board accepted the technical proposals that met minimum requirements, and opened the associated price proposals submitted by Digicon Corporation; ICS Nett, Inc.; and TeleCommunication Systems, Inc. All three proposals were found non-compliant by MWBOO. 68 AGENDA BOARD OF ESTIMATES 06/05/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 2. B50002823, Prescription Drug Program for Active Employees and Retirees (Pharmacy Benefit Manager) REJECTION: On March 27, 2013, the Board opened five proposals for B50002823. The proposals submitted by Aetna Life Insurance Company, Caremark PCS Health, LLC; Express Scripts, Inc. and Catamaran PBM of Illinois, Inc., were each deemed non-responsive by MWBOO. In addition, the proposal submitted by Caremark PCS Health, LLC was deemed non-responsive by the Law Department for exceptions materially modifying the terms of the solicitation. The proposal by OptumRx, Inc. was deemed non-responsive by the Law Department for failure to include the required bid guarantee. The proposal by Express Scripts, Inc. was deemed non-responsive by the Bureau of Purchases for failure to provide clear pricing. Therefore, it is recommended to be in the best interest of the City to reject all proposals. The Bureau of Purchases will shortly recommend exercising the last renewal period for the current contract. The Department of Human Resources concurs in this recommendation. 3. B50002897, Heavy Trucks- $ 3,413,052.00 Various Cab & Chassis and Body Styles (Items 1 - 5) Cowles Ford, Inc. $ 1,443,162.00 (Items 6 - 8) Beltway International, $ 1,515,076.00 LLC (Item 9) Maryland Industrial $ 454,814.00 Trucks Incorporated (Dept. of General Services, Fleet Management) MWBOO GRANTED A WAIVER. 69 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of – Grant Award and Appropriation Recreation and Parks/ an Adjustment Order Department of Finance The Board is requested to approve acceptance of a grant award and an appropriation adjustment order. Department of Recreation and Parks a. NATIONAL RECREATION AND PARKS $10,000.00 ASSOCIATION (NRPA) Account: 6000-604713-4781-363900-406001 The grant is the outcome of the NRPA partnership with the National Recreation Foundation to bring together local healthcare systems and park and recreation agencies to promote physical activity in youth from underprivileged metropolitan communities who are, or may be at risk for overweight or obesity. The Department of Recreation and Parks was selected as one of five agencies to join with health professionals to prescribe exercise programs to youth to increase physical activity, self confidence and nature long- term behavior. The period of the grant award is March 1, 2013 through December 31, 2013. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. Department of Finance b. Appropriation Adjustment Order (AAO) Amount From Account To Account $ 10,000.00 6000-600013-4711- 6000-604713-4781- 362300-406001 363900-406001 Unallocated Park Prescriptions Special Funds Grant Account for pending personnel An AAO is needed to fund the “Park Prescriptions” grant opportunities from NRPA. APPROVED FOR FUNDS BY FINANCE (The grant award conditions have been approved by the Law Department as to form and legal sufficiency.) 70 AGENDA BOARD OF ESTIMATES 06/05/2013 Department of Recreation & Parks – Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a right-of-entry agreement with the Cylburn Arboretum Association (CAA). The period of the agreement is effective upon Board approval for four months. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The CAA is a non-profit 501(c)(3) that was organized under the laws of Maryland in 1954 to work cooperatively and collaboratively with the City to preserve, improve, and promote the Cylburn Arboretum. The CAA raised funds in the amount of $18,969.00 and hired a contractor, Blue Water Baltimore, Inc., to install five rain infiltration areas at the Cylburn Arboretum. This agreement will grant the right-of-entry to the CAA and its contractor to perform the improvements. (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 71 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Water and Wastewater - Amendment No. 3 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 3 for SC 875, Rehabilitation of Southwest Diversion Pressure Sewer, Phase III with Rummel, Klepper & Kahl, LLP. The amendment no. 3 to agreement extends the period of the agreement through July 28, 2014. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On January 28, 2009, the Board approved an agreement with Rummel, Klepper & Kahl, LLP in the amount of $865,287.45 to provide engineering services for the Rehabilitation/Replacement of the Southwest Diversion Pressure/Gravity Sewer-Phase III for a period of 24 months through January 28, 2011. On January 12, 2011 the Board approved amendment no. 1 extending the period of the agreement for an additional 18 months. On May 2, 2012, the Board approved amendment no. 2 extending the period of the agreement through July 28, 2013. In order to continue providing these services, the Bureau is requesting a no-cost time extension of the agreement through July 28, 2014. MBE/WBE PARTICIPATION: The consultant will continue to comply with all terms and conditions of the MBE/WBE programs in accordance with Baltimore City Code, Article 5, Subtitle 28 established in the original agreement. AUDITS NOTED THE TIME EXTENSION. (The amendment no. 3 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Water – Agreement for Partial Reduction of Retainage & Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Spiniello Companies for a partial reduction of retainage for Sanitary Contract 856, Improvements to Herring Run Interceptor Phase II. AMOUNT OF MONEY AND SOURCE: $221,546.31 – 9956-906410-9551-900020-200001 BACKGROUND/EXPLANATION: The work on Water Contract 856 was completed as of March 02, 2012. The contractor has accordingly requested a partial reduction of retainage in the amount of $221,546.31. The City holds $371,546.31 in retainage. The remaining $150,000.00 is sufficient to protect the interests of the City. MWBOO APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement for the partial reduction of retainage has been approved by the Law Department as to form and legal sufficiency.) 73 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Water & Wastewater – Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to agreement with Louis Berger Water Services, Inc. for Water Contract, Project No. 1172.1, Distribution Water Main Replacement and Rehabilitation Design at Various Locations. AMOUNT OF MONEY AND SOURCE: $235,932.38 – 9960-905659-9557-900020-703032 235,932.37 – 9960-905136-9557-900020-703032 $471,864.75 BACKGROUND/EXPLANATION: On December 12, 2012, the Board approved a two-year agreement with Louis Berger Water Services, Inc. to provide water main design and engineering services related to the existing water infrastructure that has been identified by the City at various locations for replacement and/or rehabilitation. Under the proposed amendment, Louis Berger Water Services, Inc. will provide additional engineering services. The scope of additional work includes review of engineering design plans, specifications, review, and development of design standards. All other terms and condition, of the original agreement will remain unchanged. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 74 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Water & Wastewater – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $500,000.00 9960-909100-9558 9960-905136-9557-900020-3 Water Revenue Construction Reserve Engineering Bonds Water Infrastructure The funds are required to cover the cost of project 1172.1- amendment #1, Distribution Water Main Replacement and Rehabili- tation Design at Various Locations. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 75 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Water and - Amendment No. 2 to Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 2 to agreement with KCI Technologies, Inc. (KCI), for Project 1118, Improvements to the Wastewater Collection System for Consent Decree Wet Weather Compliance. The amendment no. 2 to agreement extends the period of the agreement through September 22, 2014. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On September 22, 2010, the Board entered into an agreement with the KCI to provide engineering and technology support for Project 1118, Improvements to the Wastewater Collection System for Consent Decree Wet Weather Compliance. On December 12, 2012, the Board approved amendment no. 1 to the agreement in the amount of $2,687,998.71 making the total award $5,678,668.88. This amendment no. 2 provides a time extension of the existing term of the agreement through September 22, 2013 to September 22, 2014 at no additional cost to the city. MBE/WBE PARTICIPATION: The consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS NOTED THE TIME EXTENSION. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 76 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Water and – Amendment No. 2 to Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 2 to agreement with Patton Harris Rust & Associates, Inc. (PHRA) for Project No. 1128P, Urgent Need Water Design Engineering Services. This amendment no. 2 to agreement extends the period of the agreement to April 11, 2014. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The PHRA will provide urgent need water design and engineering services. These services will include engineering studies, design, bid and construction-phase services on an as-needed basis, relating to the replacement/rehabilitation of existing water mains and all incidental work relating to these tasks. On March 14, 2012, the Board approved amendment no. 1 to agreement which extended the contract for six months through July 11, 2013 as well as increased the upset limit of $686,032.18. This amendment no. 2 provides a time extension of the existing agreement for nine months from July 11, 2013 to April 11, 2014 at no additional cost to the City. MBE/WBE PARTICIPATION: The consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS NOTED THE TIME EXTENSION. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Water & Wastewater – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with KCI Technologies, Inc. (KCI). The period of the agreement is June 15, 2013 through September 15, 2013. AMOUNT OF MONEY AND SOURCE: $37,575.70 – 2071-000000-5521-274401-603020 BACKGROUND/EXPLANATION: The KCI will train up to 25 of the Water Utility Maintenance staff in the use of the Cityworks work order system. The KCI and its sub-consultant REI Drayco will provide technical support and training services related to the transition of water maintenance service requests from the 311 System to the Cityworks work order system. The Cityworks work order system will provide a more efficient way to track work, material, and equipment used. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 78 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Accounting and – Revised Rental Schedules FY 2014 Payroll Services ACTION REQUESTED OF B/E: The Board is requested to approve the revised schedule of Payment in Lieu of Taxes (PILOT) payments for FY 2014. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: Whenever there is a change in the rental schedule of an apartment house built under Section 202, National Housing, or any subsequent section which accomplishes the same purpose of Section 202, the owners of such property will furnish the revised schedules of rents to the Department of Finance. The actual amount of change of PILOT payments for the fiscal year 2013-2014 will be as follows: Increase (Decrease) New Pilot Advent Senior Housing $ 288.00 $ 31,416.00 Bellevieu Manchester $ 6,830.28 $ 31,216.34 Bon Secours, Benet House $ 1,152.00 $122,779.20 Bradford St. Development Corp. $ 1,435.20 $ 17,336.40 NM Carroll Manor, Inc. $ 8,312.40 $129,121.20 Christ Church Harbor Apartments $ 512.64 $138,831.12 79 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of Accounting & Payroll Services – cont’d Increase (Decrease) New Pilot Daniels Housing $ 336.00 $ 30,081.60 Epiphany $ 498.36 $ 23,958.36 Greater New Hope Towers $ 1,368.00 $129,168.00 Homes for Arundel $ 381.60 $ 3,094.80 Memorial Apartments $ 1,153.44 $110,287.44 Micah House $ 867.12 $ 22,734.72 O’Donnell Square $ 536.40 $ 11,025.60 St. James Terrace $ 1,043.28 $ 86,419.44 St. Mary’s (East & West) $ 1,986.48 $136,097.28 Westminster House Apts. $ 2,475.24 $124,868.16 80 AGENDA BOARD OF ESTIMATES 06/05/2013 TRAVEL REQUESTS Fund Name To Attend Source Amount Office of the State’s Attorney 1. Gregg L. Bernstein 78th Judicial Conf. Gen. $1,539.38 of the Fourth Circuit Funds White Sulphur Springs, WV June 27 – 29, 2013 (Reg. Fee $240.00) The subsistence rate for this location is $123.00 per day for a total of $246.00. The hotel cost is $561.00 per night for a total of $1,122.00 plus taxes of $97.38. The Department is requesting an additional $876.00 to cover the balance of Mr. Bernstein’s hotel accommodations, and an additional $40.00 per night for meals and incidental expenses. The additional amounts have been included in the total. Mayor’s Office of Information Technology 2. Christopher Tonjes Mid Tech Market IT Gen. $1,155.80 Summit Funds Chicago, IL June 02 – 04, 2013 Department of Public Works 3. Bob Suri American Water Works Water $2,513.80 Association Annual Utility Conference & Expo. Fund Denver, CO. June 09 – 13, 2013 (Reg. Fee $1,020.00) The Department has paid the cost of transportation in the amount of $573.80 with a City issued credit card assigned to Mr. Bob Suri. Therefore, the disbursement to Mr. Suri will be in the amount of $1,940.00. 81 AGENDA BOARD OF ESTIMATES 06/05/2013 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Public Works 4. Art Shapiro WEF Collection Water $2,149.50 System 2013 Conference Sacramento, CA June 8 – 12, 2013 (Reg. Fee $620.00) The subsistence rate for this location is $160.00 per day. The hotel cost is $165.00 per night including hotel taxes in the amount of $99.60. The Department is requesting an additional $5.00 per night for a total of $20.00 to cover the hotel cost and $40.00 per day for food. The airfare in the amount of $550.10 was prepaid using aCity issued credit card assigned to Mr. Art Shapiro. Therefore, the disbursement to Mr. Shapiro will be $1,599.60. 5. Rudolph S. Chow Water Environment Water $ 220.00 Federation (WEF) Utility Collection System Fund 2013 Conference Sacramento, CA June 8 - 12, 2013 (Reg. Fee $620.00) Mr. Chow is the Co-Chairman for the conference, the transportation, subsistence, and registration fees were by the WEF Conference. The City is requested to pay for airport parking in the amount of $60.00 and $40.00 per day for food. 6. Rudolph S. Chow Third Annual Water $1,316.64 Meeting of CGI Utility America Clinton Fund Global Initiatives Chicago, IL June 12 – 14, 2013 The subsistence rate for this location is $242.00 per day. The hotel cost is $309.00 per night excluding hotel tax of $101.34. The Department is requesting an additional $134.00 to cover the hotel cost and $40.00 per day for food. 82 AGENDA BOARD OF ESTIMATES 06/05/2013 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 7. Maria Martins-Evora 2013 National TB TB $3,359.28 Nicketta Paige Controllers Federal Conference Funds Atlanta, GA June 9 – 13, 2013 (Reg. Fee $550.00 ea.) The Department has prepaid the airfare for each attendee in the amount of $249.80 for a total of $499.60 on a City issued credit card assigned to Jacquelyn Duval-Harvey. The registration has been prepaid for each attendee in the amount of $550.00 under EA000118579 for a total of $1,100.00. The disbursements to each of the attendees will be $879.84. 8. Shawan A. Johnson NASN 2013 School $2,014.70 Annual Federal Conference Funds Lake Buena Vista, FL June 25 – 30, 2013 (Reg. Fee $665.00) The subsistence rate for this location is $153.00 per day. The hotel rate is $190.00 not including occupancy taxes in the amount of $23.75 per night. The Department is requesting an additional subsistence of $37.00 per night for a total of $148.00 to cover the cost of the hotel and $40.00 per day for a total of $160.00 for meals and incidental expenses. The Department has prepaid the registration in the amount of $665.00 using a City issued credit card assigned to Jacquelyn Duval-Harvey. The pre-conference registration fee of $100.00 and one day of hotel accommodations have been paid for by the National Association of School Nurses. The disbursement to Ms. Johnson will be in the amount of $1,349.70. 83 AGENDA BOARD OF ESTIMATES 06/05/2013 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department - cont’d 9. Vincent Marsiglia Shipping Federal $1,629.38 Dangerous Goods Funds by Air Dallas, TX June 23 – 26, 2013 (Reg. Fee $610.00) The Department has prepaid the registration in the amount of $610.00 on EA000118942. The disbursement to Mr. Marsiglia will be in the amount of $1,019.38. 10. Samantha Gardiner N4A Answers General $1,575.45 on Aging Annual Funds Conference Louisville, KY July 27 – 31, 2013 (Reg. Fee $550.00) The Department has prepaid the registration in the amount of $550.00 on EA000117332. The disbursement to Ms. Gardiner will be in the amount of $1,025.45. Department of General Services 11. Marwan Alkarajat* Comprehensive D.O.E. $7,481.60 William Merritt** Training Program EECBG for Energy Managers Chicago, IL Jul. 28 – Aug. 2, 2013 (Reg. Fee $2,095.00)* (Reg. Fee $1,695.00)** The subsistence rate for this location is $226.00 per day for a total of $1,130.00 for each participant. The registration fees for Mr. Alkarajat and Mr. Merritt have been prepaid by EA No. 000119611. The amount to be disbursed to Mr. Alkarajat and Mr. Merritt each is $1,758.20. 84 AGENDA BOARD OF ESTIMATES 06/05/2013 TRAVEL APPROVAL/REIMBURSEMENT/ Fund Name To Attend Source Amount Department of Recreation and Parks APPROVAL 12. Scott Meyers Society of Prog. $1,294.54 Municipal Arborists Open Sacramento, CA Space Nov 11 – 13, 2012 (Reg. Fee $159.00) Part. In the Conference Sacramento, CA Nov 13– 16, 2012 (Reg. Fee $309.00) The subsistence rate for Sacramento, CA is $160.00 per night. Mr. Myers received verbal approval from his Acting Director to attend the two conferences. Mr. Myers was not aware that additional approvals were required prior to the travel and proceeded to travel and attend the conferences. He used his frequent flyer miles to secure his airfare and is not seeking reimbursement for the costs of the airfare. Mr. Myers is seeking reimbursement for the following expenses: REIMBURSEMENT Ground Transportation $ 50.00 Hotel – Best Western 124.99 Occ. Taxes – Best Western 18.75 Hotel – Residence Inn 516.00 Occ. Taxes – Residence Inn 77.80 Registration Fees 507.00 TOTAL REIMBURSEMENT: $1,294.54 85 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of the Budget and - FY 2014 Budget and Property Tax Management Research Surcharge Rate – Downtown Manage- (BBMR) ment District ACTION REQUESTED OF B/E: The Board is requested to approve the FY 2014 budget and property tax surcharge rate for the Downtown Management District (DMD). AMOUNT OF MONEY AND SOURCE: $6,636,119.00 – Estimated Revenue The proposed FY 2014 property tax surcharge rate is $0.2139 per $100.00 of assessed property value. The surcharge rate is exactly the same as it was for FY 2013. The surcharge rate was changed in Fiscal 2011 to 0.2139 per $100 of assessed value and remains the same for Fiscal 2014. BACKGROUND/EXPLANATION: The DMD submitted its request for FY 2014 to the Bureau of the Budget and Management Research. The total Fiscal 2014 revenues decreased 2.13% or $144,544.00 to $6,636,119.00. The property tax surcharge estimated revenue decreased by $142,173.00 or 2.31% to $6,000,107.00. This decrease is due to lower property assessments. Other Grants and Fees revenue has decreased by $2,371.00 or 0.371% to $636,012.00 due primarily to decreased contribution from tax exempt properties and from State agencies. The budget for FY 2014 includes the following personnel changes: FTE allocation change, the reduction of 5.5 downtown Baltimore Guide positions, the reduction of 3 Clean Sweep Ambassador positions, and the addition of six (3 part-time and 3 full-time) from the Civic Works Team in the Beautification Department. The budget includes new funds for the Work Downtown Campaign, and the Live Downtown Campaign. 86 AGENDA BOARD OF ESTIMATES 06/05/2013 BBMR – cont’d The DMD is continuing the reorganization of its Operations Department to increase productivity and reduce overhead expenses. Routes have changed, special detail crews have been created, and the addition of a trash compactor enables the crews to remove garbage more efficiently. As a result of these improvements, the DMD will be able to operate with the above- mentioned reduction of 5.5 Downtown Management Guide positions and 3 Clean Sweep Ambassador positions with little-to-no negative impact on service. As of the June 2012 audit report, the DMD had $1,536,633.00 in reserve. The budget reserve represents a total value of 23% of its annual budget. The BBMR encourages the District to work towards building a reserve fund at a minimum of at least 25% of its annual budget or approximately three months of its annual budget. The DMD’s fiscal management has been sound and it has been a positive force in the Downtown area since it began its operations. The Finance Department recommends that the Board approve this budget and surcharge tax rate. Revenue Expenses Property Tax Surcharge $6,000,107.00 Hospitality $1,859,165.00 DPW Grant 340,000.00 Public Space 1,890,798.00 Maintenance Tax Exempt Properties 70,000.00 Beautification 682,003.00 State Agency Contrib. 50,000.00 Marketing 688,506.00 Federal GSA Contract 44,769.00 Administration 777,292.00 Interest 5,000.00 Special Projects 738,356.00 Center Plaza Total $6,636,119.00* Marketing 30,000.00 *Rounded Late Payment Fees 30,000.00 Parks Activation 26,464.00 Wilkes Lane 39,243.00 Supplemental Services General 1,000.00 Total 6,636,119.00 THE BUREAU OF THE BUDGET AND MANAGEMENT RESEARCH REVIEWED AND RECOMMENDED APPROVAL OF THE BUDGET AND THE SURCHARGE TAX RATE. 87 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of the Budget and - FY 2014 Budget and Property Tax Management Research (BBMR) Surcharge Rate – Midtown Community Benefits District ACTION REQUESTED OF B/E: The Board is requested to approve the FY 2014 budget and property tax surcharge rate for the Midtown Community Benefits District (Midtown). AMOUNT OF MONEY AND SOURCE: $1,230,544.00 – Estimated Revenue The proposed FY 2014 property tax surcharge rate is $0.132 per $100.00 of assessed property value. The surcharge rate is exactly the same as it was for FY 2013. BACKGROUND/EXPLANATION: The Midtown submitted its request for FY 2014 to the Bureau of the Budget and Management Research. FY 2014 estimated revenues are up 3.3% or $39,376.00 to $1,230,544.00. The budget includes a $123,054.00 allowance of non-collected surtax and therefore, a net income of $1,107,489.00. The revenue from the tax surcharge represents 93% of the District’s Fiscal 2014 budget. Revenue from the nonprofit groups will increase from $60,000.00 in Fiscal 2013 to $75,000.00 Fiscal Year 2014. The total unrestricted net assets (budget reserve) were $368,000.00, as of June 30, 2012, which represents a total value of three months of its annual budget. The Midtown team has been a positive force in the Midtown area since it began its operations. It is recommended that the Board approve their budget plan and surcharge tax rate. 88 AGENDA BOARD OF ESTIMATES 06/05/2013 BMMR – cont’d Estimated Income Estimated Expenses Property Tax Surcharge $1,230,543.68 Clean $ 617,036.00 Allowance for non- (123,054.00) Green 161,990.00 Collected surtax Safety 253,294.00 Net Income: $1,107,489.00 Admin. 161,719.00 Contributions 75,000.00 Total $1,194,039.00 Interest Earned 1,550.00 Miscellaneous 10,000.00 Total $1,194,039.00 THE BUREAU OF THE BUDGET AND MANAGEMENT RESEARCH REVIEWED AND RECOMMENDED APPROVAL OF THE BUDGET AND THE PROPERTY TAX SURCHARGE RATE. 89 AGENDA BOARD OF ESTIMATES 06/05/2013 Bureau of the Budget and - FY 2014 Budget and Property Tax Management Research (BBMR) Surcharge Rate – Waterfront Management District ACTION REQUESTED OF B/E: The Board is requested to approve the FY 2014 budget and property tax surcharge rate for the Waterfront Management District (District). AMOUNT OF MONEY AND SOURCE: $1,642,096.00 – Estimated Revenue from Surcharge The proposed FY 2014 property tax surcharge rate is $0.17 per $100.00 of assessable value. BACKGROUND/EXPLANATION: The Board has the authority to approve the annual financial plans and surcharge tax rate for the Waterfront Management District. The District has submitted its plan for FY 2014. Property owners in the District will pay the same surcharge rate on their property taxes in FY 2014 as in FY 2013. The rate is set at $0.17 per $100.00 of assessable value. Surcharge fee revenues have decreased from $1,710,000.00 in FY 2013 to $1,642,096.28 in FY 2014, which represents a decrease of 3.97% or $67,903.20 from FY 2013. Surcharge revenue continues to reflect the lowered assessments of the current assessment cycle. Revenue from the surcharge represents 70.1% of the total budget. Other revenue decreased by $1,622,049.00 from FY 2013 primarily due to the expiration of a one-time grant from Constellation Energy. Currently, the District has $600,000.00 in reserve funding, which represents a total value of three months of its annual budget. The District’s fiscal management has been sound and it has been a positive force in the Waterfront area since its inception. It is recommended that the Board approve their budget plan and surcharge tax rate. 90 AGENDA BOARD OF ESTIMATES 06/05/2013 BBMR – cont’d Final Budget FY 2014 - Unrestricted Revenue and Support Private Taxable Owners $1,642,096.28 Baltimore City Contract 425,000.00 Tax Exempt Property Owners 66,000.00 Corporate Partners 50,000.00 Event Sponsorships 20,000.00 Contributions – Others 31,800.00 Contract Services 5,000.00 Other Income 3,200.00 Event Income 75,050.00 Total Revenue and Support $2,318,146.28 Expenses Hospitality & $ 834,508.32 Safety Maintenance 465,067.00 Landscaping 395,569.92 Marketing 79,988.00 Events 172,360.00 Healthy Harbor 108,055.28 Inner Harbor Plan 90,237.33 Transportation 0.00 Other Programs 0.00 Administration 162,579.95 Fundraising 7,000.00 Total Expenses $2,315,365.80 Changes in Net Assets $ 2,780.48 91 AGENDA BOARD OF ESTIMATES 06/05/2013 BBMR – cont’d Final Budget FY 2014 - Restricted Revenue and Support Corporate Partners $ 0.00 Event Sponsorships 0.00 Contributions – Other 0.00 Grants 695,000.00 Contract Services 0.00 Other Income 0.00 Transfers 0.00 Events 0.00 Total Revenue and Support $ 695,000.00 Expenses by Program Healthy Harbor $ 395,000.00 Transportation 35,000.00 Inner Harbor Plan 53,333.34 Other Programs 0.00 Total Expenses by Program $ 483,333.34 Change in Net Assets $ 211,666.66 THE BUREAU OF THE BUDGET AND MANAGEMENT RESEARCH REVIEWED AND RECOMMENDED APPROVAL OF THE BUDGET AND THE PROPERTY TAX SURCHARGE RATES. 92 AGENDA BOARD OF ESTIMATES 06/05/2013 PROPOSALS AND SPECIFICATIONS 1. Dept. of Public Works/Bureau – WC 1265, Sidewalk Restoration Water and Wastewater BIDS TO BE RECV’D: 07/03/2013 BIDS TO BE OPENED: 07/03/2013 2. Department of General Services – GS 11805, Renovations to Engine House 45 BIDS TO BE RECV’D: 07/17/2013 BIDS TO BE OPENED: 07/17/2013 3. Department of Transportation – TR 13008, Citywide Slab Repair BIDS TO BE RECV’D: 07/03/2013 BIDS TO BE OPENED: 07/03/2013 4. Department of Transportation – TR 13007, Citywide Curb Repair BIDS TO BE RECV’D: 07/03/2013 BIDS TO BE OPENED: 07/03/2013 5. Bureau of Water & Wastewater – SC 875, Rehabilitation of Southwest Diversion Pressure/ Gravity Sewer-Phase III BIDS TO BE RECV’D: 07/24/2013 BIDS TO BE OPENED: 07/24/2013 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 93