NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. IN ORDER FOR A PROTEST TO BE CONSIDERED, THE PROTESTANT MUST BE PRESENT AT THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES’ RECESS MAY 29, 2013 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on May 29, 2013. The Board of Estimates will not receive or open bids on May 29, 2013. The Board of Estimates will reconvene on June 5, 2013. 1 BOARD OF ESTIMATES’ AGENDA – MAY 22, 2013 Department of Finance – Amendment to Deferred Compensation Plan ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the amendment to the deferred compensation plan to allow a Roth 457(b) option. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Deferred Compensation Committee has chosen to further diversify the deferred compensation plan by adding a Roth 457(b) option. With the assistance of a consultant and the Law Department, an amendment to the plan was finalized. The Roth 457(b) option offers participants the opportunity to contribute to the plan post-tax, resulting in qualified withdrawals (including earnings) to be distributed to the participant tax- free after five years. MBE/WBE PARTICIPATION: N/A 2 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Finance – Targeted Homeowners’ Tax Credit Rate ACTION REQUESTED OF B/E: The Board is requested, pursuant to Article 28 § 10-16 of the Baltimore City Code, to set the Targeted Homeowners’ Tax Credit rate at $0.00142 per $100.00 of improved assessed value. AMOUNT OF MONEY AND SOURCE: The Targeted Homeowners’ Tax Credit will result in a reduction of an estimated $16,000,000.00 from the City’s property tax collections. BACKGROUND/EXPLANATION: The Targeted Homeowners’ Tax Credit is limited to offsets to City tax liability, excluding Special Benefit Districts. The Targeted Homeowners’ Tax Credit is available to all owner- occupied homes in Baltimore City who qualify for the Homestead Exemptions under State Property-Tax Article § 9-105. The credit is calculated by multiplying the Targeted Homeowners’ Tax Credit rate by the eligible property’s improved assessment. The credit when taken singularly or with other credits will be limited to the City tax liability and will not cause a refund to any taxpayer. MBE/WBE PARTICIPATION: N/A 3 AGENDA BOARD OF ESTIMATES 05/22/2013 Mayor’s Office of Information – Expenditure of Funds Technology (MOIT) ACTION REQUESTED OF B/E: The Board is requested to approve expenditure of funds to pay TimeIPS. AMOUNT OF MONEY AND SOURCE: $ 31.33 – Invoice No. 36302 2,999.99 – Invoice No. 36057 2,599.97 – Invoice No. 36055 22.49 – Invoice No. 36301 $5,653.78 – 1001-000000-1512-16700-605007 BACKGROUND/EXPLANATION: MOIT submitted several expenditure authorization requests to cover payment to TimeIPs for purchase of time clock services and equipment for the One Call Center. As the request totals over the $5,000.00 maximum allowance, the Bureau of Accounting and Payroll Services rejected the payment request. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 4 AGENDA BOARD OF ESTIMATES 05/22/2013 Office of the Labor Commissioner – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to NOTE a memorandum of understanding (MOU) with AFSCME Council 67 & Local 558 for FY 2013. AMOUNT OF MONEY AND SOURCE: For FY 2013, the FY 2012 wage rates will remain in effect. Employees will continue to be eligible for step and longevity increases. BACKGROUND/EXPLANATION: In accordance with the Municipal Employees Relations Ordinance, the Office of the Labor Commissioner has concluded negotiations with AFSCME Local 558 for FY 2013. The results of the negotiations have been reduced to writing in the form of the submitted MOU. MBE/WBE PARTICIPATION: N/A (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 05/22/2013 Employees’ Retirement – Investment Management Agreement System (ERS) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an investment management agreement with Manulife Asset Management (US) LLC (Manulife) to serve as investment manager of a portion of ERS Trust assets. AMOUNT OF MONEY AND SOURCE: $ 65,000,000.00 – approximately of ERS trust assets $ 240,000.00 - approximately for management fee each year No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: Pursuant to the Agreement, Manulife will serve as an investment manager for ERS, responsible for investing approximately $65,000,000.00 of ERS Trust assets in fixed income securities, with a management fee to Manulife of approximately $240,000.00 per year. The ERS Board conducted a nationwide search for a fixed income investment manager for a mandate of approximately $65,000,000.00. The Board narrowed the eligible firms to three finalists and conducted interviews. With the recommendation of the ERS investment consultant, Manulife was selected. MWBOO GRANTED A WAIVER (The investment management agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 05/22/2013 Mayor’s Office of Human Services – Grant Agreements The Board is requested to approve and authorize execution of the various grant agreements. 1. ASSOCIATED CATHOLIC CHARITIES, INC. $2,711,205.00 (ACC) Account: 1001-000000-3572-327206-603051 The ACC will operate and provide shelter and supportive services to the homeless population of Baltimore at the Housing Resource Center (HRC) located at 600 Fallsway. The ACC will use the funds to cover the salaries and operating costs for managing the shelter and associated programs. The period of the agreement is July 1, 2013 through June 30, 2014. MWBOO GRANTED A WAIVER. 2. ASSOCIATED CATHOLIC CHARITIES, INC. $ 963,315.00 (ACC) Account: 4000-496313-3573-591225-603051 The ACC will operate a permanent housing program to provide housing and supportive services to 76 homeless or chronically homeless persons. The period of the agreement is April 1, 2013 through March 31, 2014. The agreement is late because of a delay in the receipt of funding. MWBOO GRANTED A WAIVER. 7 AGENDA BOARD OF ESTIMATES 05/22/2013 MOHS – cont’d 3. WOMEN’S HOUSING COALITION, INC. $ 310,762.50 Account: 4000-496313-3573-591235-603051 The Women’s Housing Coalition, Inc. will operate a permanent housing program to provide housing and supportive services to 26 homeless or chronically homeless persons. The period of the agreement is May 1, 2013 through April 30, 2014. The agreement is late because of a delay in the receipt of funding. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 05/22/2013 Police Department – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with TurnAround, Inc. The period of the agreement is April 1, 2013 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $6,680.00 – 4000-470712-2021-197500-600000 BACKGROUND/EXPLANATION: On November 16, 2011, the Board approved acceptance of the award from the Governor’s Office of Crime Control and Prevention for the SART Advocate Project. This award will fund a Victim’s Advocate who will provide vertical advocacy for victims of sexual assault. The Advocate will be employed by TurnAround, Inc. and will collaborate with the Police Department’s Sex Offense Unit to improve case investigation protocols. The agreement is late because the information was recently received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. MBE/WBE PARTICIPATION: (The agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 05/22/2013 Police Department – Ratification of Services and Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to ratify services received and approve an expenditure of funds to pay Race Pace Baltimore (RPB) for services rendered from August 2012 through January 2013. AMOUNT OF MONEY AND SOURCE: $ 238.97 – August 2, 2012 605.92 – August 2, 2012 20.00 – October 9, 2012 130.94 – October 10, 2012 296.91 – November 30, 2012 278.97 – December 7, 2012 328.95 – December 7, 2012 172.99 – January 4, 2013 $2,073.65 – 1001-000000-2042-220000-603080 BACKGROUND/EXPLANATION: Members of the Police Department’s Bicycle Unit, unbeknownst to the Department, took bicycles to the RPB for repairs without a Purchase Order. In order to keep the Unit running, the RPB acted in good faith and is in need of payment for services rendered to the Police Department. The Department has advised all parties of the proper procurement procedures to prevent this situation from happening again. The RPB’s services allowed the Department to continue to provide maximum maneuverable and highly-visible police protection to the community. In a continuing effort to foster a strong relationship with the Vendor, the Department is requesting approval of this payment. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 10 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of General Services (DGS) – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay Brasher Design (Brasher) for outstanding invoices under Project No. 997 for the period December 1, 2009 through January 31, 2010 and October 16, 2012 through January 31, 2012. AMOUNT OF MONEY AND SOURCE: $2,553.84 – 9916-914933-9197-900000-703032 2,452.79 – 9920-903200-9208-900000-703032 $5,006.63 BACKGROUND/EXPLANATION: Brasher’s contract expired on August 29, 2010. A courtroom that Brasher designed was being constructed when unforeseen field conditions caused the DGS to direct Brasher to make some changes to allow the construction to proceed. The DGS did not obtain approval to direct Brasher to do this work. Brasher completed the design and construction had begun on Engine 31 Roof Replacement. During construction, complex and unusual roof conditions were discovered. This occurred after Brasher’s contract expired, but Brasher was directed to provide additional design assistance during construction to allow the project to proceed. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 11 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of General Services - Energy Efficiency Community Block Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an energy efficiency community block grant (EECBG) agreement with the Historic East Baltimore Community Action Coalition (HEBCAC). The period of the agreement is May 2, 2013 through June 31, 2013. AMOUNT OF MONEY AND SOURCE: $49,426.00 – Energy Efficiency Community Block Grant ARRA stimulus Fund 10,750.00 – BGE Rebates $60,176.00 – 9916-913900-9197 The project will use EECBG funds to support energy efficiency improvements to the light fixtures and bulbs in the Northeast Market, part of the Baltimore Public Markets Corporation. HEBCAC is the primary community organization covering the area in which Northeast Market is located and it supports improvements in the Market. The project will take advantage of BGE energy conservation rebates, which entails using BGE’s contractor for the work. This agreement is a continuation of a previous agreement which expired on May 1, 2013. The Department was not forewarned of the project continuing after expiration of the contract, so a new agreement is needed. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The energy efficiency community block grant has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 05/22/2013 TRAVEL REQUESTS Department of Transportation Fund Name To Attend Source Amount 1. Adrienne Barnes COMTO 42nd Annual General $4,525.40 Richard Hooper National Meeting Funds Conference of Minority Trans- portation Officials Jacksonville, FL July 12 – 17, 2013 (Reg. Fee $735.00 ea.) The subsistence rate for this location is $131.00 per day. The cost of the hotel is $169.00 per night, not including occupancy taxes in the amount of $23.88 per night. The Department is requesting an additional subsistence in the amount $38.00 per night, per person, to cover the cost of the hotel as well as $40.00 per day per person for meals and incidental expenses. Department of Public Works 2. Opinder Singh American Society Water $1,890.60 of Civil Engineers Utility 2013 Conference Fort Worth, TX June 23 – 26, 2013 (Reg. Fee $645.00) The Department has prepaid the registration fee in the amount of $645.00 on City issued credit card assigned to Mr. Art Shapiro. The disbursement to Mr. Singh is $1,245.60. 13 AGENDA BOARD OF ESTIMATES 05/22/2013 PROPOSAL AND SPECIFICATIONS 1. Dept. of General Services – GS 12808, Waverly Library Branch #9 Renovations BIDS TO BE RECV’D: 07/10/2013 BIDS TO BE OPENED: 07/10/2013 2. Dept. of Transportation – TR 13304, Resurfacing Highways at Various Locations, Northeast – Sector I BIDS TO BE RECV’D: 06/26/2013 BIDS TO BE OPENED: 06/26/2013 14 AGENDA BOARD OF ESTIMATES 05/22/2013 Dept. of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 706 S. Broadway Theo, LLC Retain flat sign 10’ x 1’ Annual Charge: $ 35.20 2. 2304 Boston St. Twenty Three Awning 12’ x 3’, Zero Four one double face Boston Street, LLC electric sign 10.75’ x 2’ Annual Charge: $261.10 3. 3624 Falls Rd. Brisan, LLC Retain flat sign 5’ x 5½’ Annual Charge: $ 39.20 4. 3626 Falls Rd. Brisan, LLC One double flat electric sign 12.33 sq. ft. Annual Charge: $ 70.30 5. 1521 E. Fort Ave. Steamship Clerks Handicap ramp Weighers & Time- 14’8” x 5’ keepers Local 953, International Longshoreman Assoc. Annual Charge: $ 70.30 15 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of General Services – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 6. 5515 Harford Rd. Howard Fine One single face electric sign 3.45’ x 15.69’ Annual Charge: $151.57 7. 2426 Pennsylvania Arch Social Club, Single face Ave. Inc. electric sign 16’ x 6” Annual Charge: $ 70.30 8. 231 E. Redwood St. Vickers Buildings, Awning w/signage LLC 8’9” x 4’, handicap Ramp 15’10” x 4’2” Annual Charge: $238.70 Since no protests were received, there are no objections to approval. 16 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of General Services – Developer’s Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a developer’s agreement no. 1282 with Canton East, LLC AMOUNT OF MONEY AND SOURCE: $117,815.00 – Performance Bond BACKGROUND/EXPLANATION: Canton East, LLC would like to install new water, storm drain, and road improvements to its proposed construction located at 1212 South East Avenue. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A performance bond in the amount of $117,815.00 has been issued to Canton East, LLC which assumes 100% financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer’s agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 05/22/2013 Mayor’s Office of Employment – Corrections to Account Numbers Development ACTION REQUESTED OF B/E: The Board is requested to approve a correction to two account numbers for the agreement with Hedwin Corporation, which was approved by the Board on September 12, 2012. AMOUNT OF MONEY AND SOURCE: Previously Approved Account No. Corrected Account No. 4000-837513-6312-712205-603051 4000-807513-6312-712205-603051 4000-836713-6312-712205-603051 4000-806713-6312-712205-603051 1001-000000-6331-712205-603051 BACKGROUND/EXPLANATION: On September 12, 2012, the Board approved the initial agreement with the Hedwin Corporation, in the amount of $43,720.00, for the period September 17, 2012 through June 30, 2013. The approved agreement provided for funds to be drawn from the three account numbers which were 4000-837513-6312-712205-603051, 4000- 836713-6312-712205-603051, and 1001-000000-6331-712205-603051. The first two account numbers were incorrect. The correct account numbers are referenced above under the amount of money and source. All other terms and conditions of the agreement will remain unchanged. The purpose of the agreement is to provide customized on-the-job operator training. A customized training plan will be developed for each participant prior to start of training. Operator training will include the safe assembly and finish of cubitainer products in a reasonable time period that meets the qualifications of the customer. The training will also include the safe assemble of boxes and the performance of housekeeping duties for the immediate work area. APPROVED FOR FUNDS BY FINANCE. 18 AGENDA BOARD OF ESTIMATES 05/22/2013 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development – Condemnations 1. FPD Acquisition 902 N. Port St. F/S $18,500.00 Corp. 2. Daniel J. Tracy and 908 N. Bradford St. F/S $ 9,100.00 Karin Tracy Funds are available in account no. 9910-908044-9588-900000- 704040, Milton-Montford Project. Dept. of Housing and Community Development – Options 3. Timothy Hackerman, 930 N. Bradford St. G/R $ 825.00 as Custodian for $90.00 Jenna Hackerman under Maryland Uniform Transfer to Minors Act Funds are available in account no. 9910-908044-9588-900000- 704040, Milton-Montford Project. 4. Marguerite Z. 2114 E. Madison St. G/R $ 267.00 Schwiebert $40.00 Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Phase II Project. 5. Irving I. Feldman, 2009 Ashland Avenue G/R $ 750.00 and Phyllis L. $90.00 Feldman, his wife Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Phase II Project. 19 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d Owner(s) Property Interest Amount Dept. of Housing and Community Development – Options 6. Ground Rents LLC 817 N. Chester St. G/R $ 660.00 $72.00 7. Ground Rents LLC 842 N. Patterson G/R 825.00 Park Avenue $90.00 $ 1,485.00 Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Phase II Project. In the event that the option agreement/s fail and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 20 AGENDA BOARD OF ESTIMATES 05/22/2013 Health Department – Agreements and Amendment to Agreement The Board is requested to approve and authorize execution of the various agreements and amendment to agreement. AGREEMENTS 1. MOSAIC COMMUNITY SERVICES, INC. $ 10,000.00 Account: 5000-530313-3041-605800-603051 Mosaic Community Services, Inc. a comprehensive behavioral health service provider will provide information and education services on tobacco use prevention and cessation to clients with mental health issues. The target audiences for these are services are: 1) individuals with severe mental and/or substance use issues, 2) African-American males, and 3) low-income Baltimore City residents. The period of the agreement is July 1, 2012 through June 30, 2013. The agreement is late because the Department awarded funding to the provider late in the fiscal year and the Department was waiting for the budget and scope of work. 2. THE JOHNS HOPKINS UNIVERSITY $ 80,190.00 (JHU) Account: 4000-422513-3030-271515-603051 The JHU will provide a laboratory technician to process, label and inspect all gonorrhea/chlamydia specimen samples at the Baltimore City Health Department Disease Control Laboratory. The period of the agreement is January 1, 2013 through December 31, 2013. The agreement is late because the request was received on February 8, 2013 and there was a delay in receiving an acceptable scope and budget. MWBOO GRANTED A WAIVER. 21 AGENDA BOARD OF ESTIMATES 05/22/2013 Health Dept. – cont’d 3. THE JOHNS HOPKINS UNIVERSITY $ 274,613.00 (JHU) Account: 4000-499013-3023-513202-603051 Under this agreement, The JHU will support project development, project implementation and day-to-day management of the Targeted HIV Control Testing and Linkage to Care project. The project is for expanded HIV testing for disproportionately affected populations. The period of the agreement is January 1, 2013 through December 31, 2013. The agreement is late because the grant award was awarded on December 15, 2012, and there was a delay in receiving an acceptable budget and scope of services. MWBOO GRANTED A WAIVER. 4. THE JOHNS HOPKINS UNIVERSITY BLOOMBERG $ 62,948.00 SCHOOL OF PUBLIC HEALTH (JHU) Account: 4000-428512-3160-304800-603051 The JHU, Center for Adolescent Health Promotion and Disease Prevention will provide consultation and support to the Baltimore City Health Department during the recruitment and interview process of student and parent curricula implementers for the health education component of the Dating Matters Initiative. In addition, the JHU Center for Adolescent Health will recruit Youth Brand Ambassadors to coordinate their communication campaign activities. The period of the agreement is October 1, 2012 through September 30, 2013. The agreement is late because budget revisions delayed processing. MWBOO GRANTED A WAIVER. 22 AGENDA BOARD OF ESTIMATES 05/22/2013 Health Dept. – cont’d 5. ASSOCIATED BLACK CHARITIES, INC. $362,161.00 (ABC) Account: 4000-427713-3023-599613-603051 The ABC as the Administrative Fiscal Agent for the Ryan White Part A Program provides funding to the Baltimore City Health Department for primary health care, medical transportation, outreach and case management services to persons living with HIV/AIDS in the Baltimore Metropolitan Area. The period of the agreement is March 1, 2013 through August 31, 2013. The agreement is late because the Notice of the Grant Award was approved on March 13, 2013. AMENDMENT TO AGREEMENT 6. ARBOR E & T, LLC d/b/a CARE $109,907.00 RESOURCES, INC. Account: 4000-428213-3080-294300-603051 On February 13, 2013, the Board approved the original agreement in the amount of $596,113.00 for the period July 1, 2012 through June 30, 2013. Due to additional services, the Department is increasing the agreement by $109,907.00, making the total amount of the agreement $706,020.00. All other terms and conditions of the original agreement remain unchanged. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements and amendment to agreement have been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 05/22/2013 Health Department – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a grant award from the Walmart Foundation. The period of the agreement is January 1, 2013 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $100,000.00 – 6000-626813-3001-268400-406001 BACKGROUND/EXPLANATION: The grant provides funds to continue the Virtual Supermarket Program and expand into other underserved neighborhoods. The Virtual Supermarket is an innovative partnership that will allow low-income residents to place grocery orders at their local library, senior/disabled housing, public housing, or from any computer and pick up their order at their community site for no delivery cost. The grant award is presented at this time because it was received on April 11, 2013. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Audits – Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Report and Related Audit Digest: 1. Audit of the City of Baltimore Single Audit for the Fiscal Year Ended June 30, 2011. 25 AGENDA BOARD OF ESTIMATES 05/22/2013 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 27 - 28 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 26 AGENDA BOARD OF ESTIMATES 05/22/2013 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $ 87,152.46 9950-908301-9527 9950-906645-9527-3 Federal Broening Highway Design & Study Infrastructure/UT Intercity/Inter- modal Terminal This transfer will provide funds to cover the costs associated with Project 1113, Task 12, On-Call Services for Federal Aid Projects for work assigned to STV, Inc. related with Project Greyhound Bus Terminal at 2110 Haines Street. 2. $ 640,000.00 9950-904087-9509 Federal Constr. Reserve Harford Road Over Herring Run 160,000.00 " " MVR $800,000.00 ----------------- 9950-904097-9508-2 Harford Road Over Herring Run This transfer will fund the costs associated with Change Order No. 2 Harford Road Bridge over Herring Run for work assigned to Whitman, Requardt & Associates. 27 AGENDA BOARD OF ESTIMATES 05/22/2013 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 3. $ 501,200.00 9991-945002-9587 9991-906982-9593 36th CDBG Unallocated Reserve BDC – Façade Im- provement Grant Program This transfer will provide funds to Baltimore Development Corporation to support the commercial Façade Improvement Grant Program. 28 AGENDA BOARD OF ESTIMATES 05/22/2013 Enoch Pratt Free Library - Transfer Of Life-To-Date Sick Leave The Board is requested to approve the transfer of Life-To-Date sick leave days from the listed City employees to the designated employee, Bayda Jackson. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their Life-To-Date sick leave balances as follows: NAMES DAYS Rhoda Ruggs 5 Devon Ellis 1 Eunice Anderson 3 Florence Daughton 1 Veronica Young 2 Rose Anne Ullrich 2 Davetta Parker 2 Ann Marie Lalmansingh 3 Vanessa Williams 2 Vivian Cheatham 2 Nathaniel Smith 5 Katherine Durner 2 TOTAL: 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 29 AGENDA BOARD OF ESTIMATES 05/22/2013 Enoch Pratt Free Library - Transfer Of Life-To-Date Sick Leave The Board is requested to approve the transfer of Life-To-Date sick leave days from the listed City employees to the designated employee, Cheryle Moore. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their Life-To-Date sick leave balances as follows: NAMES DAYS Michelle Sutton 2 Nathaniel Smith 5 Eric Thornton 3 Chantel Logan-Bell 3 Jerome Teagle 3 Alice Gamble 2 Teresa Lecato 2 Derek Fauntleroy 2 Fran Smith 2 Samuel Griffin 1 Kennard Hopkins 5 TOTAL: 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 30 AGENDA BOARD OF ESTIMATES 05/22/2013 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 32 - 33 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 31 AGENDA BOARD OF ESTIMATES 05/22/2013 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd.Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $131,099.38 – Project 1107 Reconstruction of East North Avenue from Asquith Street to Wolfe Street $ 410,847.47 - Gannett Fleming, - - Inc. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 2. $ 73,786.26 9950-902608-9509 FED Construction Reserve North Avenue (US 1) 85,000.00 9950-903550-9509 MVR Construction Reserve Neighborhood Street Reconstruction 9,500.00 9950-902217-9508-3 Other Construction Reserve Harris Creek $168,286.26 -------------------- 9950-909608-9508-3 Design and Study North Ave. Streetscape This transfer will cover the deficit and fund the cost for Project 1107, Change Order No. 1, Reconstruction of East North Avenue from Asquith Street to Wolfe Street awarded to Gannett Fleming, Inc. 3. EWO #002, $ 0.00 – TR 10301 N. Charles Street Reconstruction from 25th Street to University Parkway $23,255,202.10 $ 4,329.00 Concrete General, - - Inc. THE UNDERRUNS AND OVERRUNS CANCEL EACH OTHER OUT. 32 AGENDA BOARD OF ESTIMATES 05/22/2013 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd.Amt. Extra Work Contractor Ext. Compl. Department of Transportation 4. EWO #008, $ 0.00 – TR 09302, Construction of Traffic Signals Citywide-JOC $ 3,372,645.00 $ 288,101.51 Midasco, LLC - - THE UNDERRUNS AND OVERRUNS CANCEL EACH OTHER OUT. Bureau of Water & Wastewater 5. EWO #006, $151,061.98 – WC 1217, Urgent Need Work- Infrastructure Rehabilitation – Various Locations $ 5,373,325.00 $ 786,247.36 Spiniello 0 50 Companies 33 AGENDA BOARD OF ESTIMATES 05/22/2013 Mayor’s Commission – Charitable Solicitation Application on Disabilities (MCD) ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application for submission to the Board of Ethics of Baltimore City for the benefit of the 2013 Annual Mayor’s Commission on Disabilities Accomplishments and Awards Event on July 24, 2013 at the Baltimore Hilton Hotel. The period of solicitation efforts is effective upon Board of Estimates approval through July, 2013. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The MCD has an end of the year meeting with the Mayor to present the accomplishments of the MCD in view of the City and Commission goals, discuss disability issues and innovations, and potential new goals for the upcoming year. This is a vehicle for the volunteers, disability service providers, and City agencies to also review current state of the art issues. In the past the MCD had as presenters at the meeting Mr. Kareem Dale, Disability Advisor, White House; Ms. Zarifa Roberson, Editor and Publisher of i.d.e.a.l. magazine (Individuals with Disabilities Express About Life); and Mr. George Williams, Director, Program Compliance and Disability Rights Division, Office of Fair Housing and Equal Opportunity, U.S. Department of Housing and Urban Development. The Baltimore City Ethics Board requires that the Charitable Solicitation Application be reviewed and approved by the Board. This is the third time that this is being requested in compliance with this directive. The Baltimore City Ethics Board has approved this application, subject to the following conditions: 1. Before any “controlled donor” may be solicited (i.e., any person who does or seeks to do business with any agency of the City, or whose activities are regulated or controlled by any agency of the City, or who otherwise falls within the scope of the City Code Article 8, Section 6-26 (a) (1) through (5)), the proposed campaign must be endorsed by the Board Estimates (or its designee). 34 AGENDA BOARD OF ESTIMATES 05/22/2013 MCD – cont’d 2. The event must be conducted in accordance with the standards, terms, and conditions set forth in Board Regulation 06.26 and the attached application. 3. Public servants must only solicit potential donors who have been identified as likely sponsors by the Mayor’s Commission on Disabilities. 4. A Final Report (within 30 days after all solicitations and anticipated donations have been made) must be filed with the Baltimore City Board of Ethics Form 627. This approval is limited to the campaign year ending July 31, 2013. After that date, a new Application will be required for any additional solicitation efforts. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designees. 35 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Unlimited Solutions, LLC, developer, for the sale of the City-owned properties located at 931 and 932 N. Stricker Street. AMOUNT OF MONEY AND SOURCE: $ 4,000.00 – 931 N. Stricker Street 7,300.00 – 932 N. Stricker Street $11,300.00 – Purchase Price BACKGROUND/EXPLANATION: The two City-owned vacant buildings will be completely renovated for residential use. The property located at 931 N. Stricker will be converted into three 1-bedroom rental units for non- elderly disabled persons. The property located at 932 N. Stricker Street will be renovated and sold to a disabled home owner, who has already been identified. The subject properties were journalized and approved for sale on June 23, 2009 and June 16, 2008, respectively. Pursuant to the City’s Appraisal Policy, the properties were priced using the Waiver Valuation method. The property located at 931 N. Stricker Street was priced at $3,598.00 and will be sold for $4,000.00. The property located at 932 N. Stricker Street was priced at $7,300.00 and will be sold at $7,300.00 which is the Waiver Valuation price. MBE/WBE PARTICIPATION: The properties are valued at less than $49,999.99; therefore, MBE/WBE is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and – Amended and Restated Land Community Development Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Eager Street Development 28, LLC, developer, for the sale of the City-owned properties located at 2321, 2325, 2327, 2329, 2401, 2403, 2405, 2415, 2417, 2421, 2423, 2425, 2431, 2433, 2435, 2439, 2441, 2445, and 2447 E. Eager Street; 900, 906 N. Milton Avenue; 906 and 926 N. Montford Avenue; 900, 901, 903, 904, 907, 910 N. Port Street and 2316 and 2422 Ashland Avenue. AMOUNT OF MONEY AND SOURCE: $ 1,000.00 - 2321 E. Eager Street (Blk 1590, Lot 045) Lot 1,000.00 - 2325 E. Eager Street (Blk 1590, Lot 043) Lot 1,000.00 - 2327 E. Eager Street (Blk 1590, Lot 042) Lot 1,000.00 - 2329 E. Eager Street (Blk 1590, Lot 041) Lot 1,000.00 - 2401 E. Eager Street (Blk 1591, Lot 052) Lot 1,000.00 - 2403 E. Eager Street (Blk 1591, Lot 051) House 1,000.00 - 2405 E. Eager Street (Blk 1591, Lot 050) House 1,000.00 - 2415 E. Eager Street (Blk 1591, Lot 045) House 1,000.00 - 2417 E. Eager Street (Blk 1591, Lot 044) House 1,000.00 - 2421 E. Eager Street (Blk 1591, Lot 042) House 1,000.00 - 2423 E. Eager Street (Blk 1591, Lot 041) House 1,000.00 - 2425 E. Eager Street (Blk 1591, Lot 040) Lot 1,000.00 - 2431 E. Eager Street (Blk 1591, Lot 037) Lot 1,000.00 - 2433 E. Eager Street (Blk 1591, Lot 036) Lot 1,000.00 - 2435 E. Eager Street (Blk 1591, Lot 035) Lot 1,000.00 - 2439 E. Eager Street (Blk 1591, Lot 033) Lot 1,000.00 - 2441 E. Eager Street (Blk 1591, Lot 032) Lot 1,000.00 - 2445 E. Eager Street (Blk 1591, Lot 030) Lot 1,000.00 - 2447 E. Eager Street (Blk 1591, Lot 029) Lot 1,000.00 - 900 N. Milton Avenue (Blk 1591, Lot 083) House 1,000.00 - 906 N. Milton Avenue (Blk 1590, Lot 086) House 1,000.00 - 906 N. Montford Avenue (Blk 1590, Lot 056) House 1,000.00 - 926 N. Montford Avenue (Blk 1590, Lot 046) House 1,000.00 - 900 N. Port Street (Blk 1591, Lot 101) House 1,000.00 - 901 N. Port Street (Blk 1591, Lot 100) House 37 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d 1,000.00 - 903 N. Port Street (Blk 1591, Lot 099) House 1,000.00 - 904 N. Port Street (Blk 1591, Lot 103) House 1,000.00 - 907 N. Port Street (Blk 1591, Lot 097) House 1,000.00 - 910 N. Port Street (Blk 1591, Lot 106) House 1,000.00 - 2316 Ashland Avenue (Blk 1590, Lot 061) House 1,000.00 - 2422 Ashland Avenue (Blk 1591, Lot 072) House $31,000.00 – Purchase Price BACKGROUND/EXPLANATION: The properties are comprised of 18 vacant properties and 13 vacant lots. The Developer proposes to rehabilitate 31 single- family homes, with the size of the properties ranging from 793 square feet to 1,105 square feet. The properties will be for homeownership. The estimated total rehabilitation costs of the 31 vacant properties and lots will be $4,500,000.00. The total investment is expected to be approximately $150,000.00 per unit. The developer requested to have some of the previously approved properties removed from this agreement because of the environmental impact (they were too close to the railroad tracks) and new ones were substituted for them. Therefore, the Board is requested to approve the amended and restated land disposition agreement. Some parking will be in the rear, with parking pads included and the rest will be off-street parking. The project will be privately and publicly funded. The developer has applied for subsidies from several lenders, including the Maryland State Community, the Maryland State Community Legacy Program, Chesapeake Bay Trust and Gensler (On Pro Bono Basis of $25,000.00 plus). Johns Hopkins’ “Live Near Where You Work” Program also agreed to assist with low interest loans to the buyers. The aforementioned properties were journalized and approved for sale on July 19, 2011. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: There are 31 properties in this project and two representative appraisals were completed on April 9, 2009. The appraised value for the 13 vacant lots is $10,000.00 and the appraised value for the houses is $12,200.00. 38 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The properties will be sold for $1,000.00 each, to the developer, which is below the appraised values of the $10,000.00 and $12,200.00 because of the following factors: 1. the sale and rehabilitation of these properties and lots will help promote specific benefit to this neighborhood and the surrounding communities, 2. the sale and rehabilitation will continue the elimination of blight. Several of these properties are in dire need of repair and have stood vacant for decades, 3. the sale and rehabilitation will promote economic development through the placement of the subject properties on City’s tax rolls, and 4. purchasing the properties below the appraised value will enable the developer to make them affordable to the prospective buyers. MBE/WBE PARTICIPATION: The properties are valued at less than $49,999.99; therefore, MBE/WBE is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and – HOME Loan Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a HOME Loan with the Manor South Limited Partnership, borrower to support a portion of the hard construction costs of 90 elderly rental units to be located at 3617 Fords Lane. The Board is also requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all legal documents to effectuate this transaction subject to approval for form and legal sufficiency by the Law Department. AMOUNT OF MONEY AND SOURCE: Sources Uses $ 1,932,600.00 Bank Loan $12,090,750.00 Const. 945,000.00 HOME Loan 1,253,600.00 Const. Fees *700,000.00 Weinberg 963,326.00 Financing Fees Foundation 13,706,006.00 LIHTC 615,000.00 Acquisition 155,054.00 Deferred Fee 1,928,193.00 Dev. Fee 75,000.00 Developer 73,220.00 Syn. Costs Equity 589,571.00 Reserves $17,513,660.00 $17,513,660.00 Account: 9910-906250-9610 BACKGROUND/EXPLANATION: Incorporated in 1970, Comprehensive Housing Associates, Inc. (CHAI) is the neighborhood and housing development agency of The Associated Jewish Community Federation of Baltimore. CHAI currently provides services in three basic areas: elderly housing planning and development, residential housing services, and neighborhood organization and development. CHAI is committed to and provides a range of services that promote fair housing and improved opportunities for low-income groups, minorities, the disabled, and the elderly. 40 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d CHAI submitted a proposal for the new construction of a four- story residential building on a two-acre site that will contain 90 affordable elderly rental units. The 2 acre site was previously part of a larger 9 plus acre site located at 6300 Park Heights Avenue, and was sold to CHAI by Bnos Yisroel, a school which purchased the larger parcel. The area of the proposed senior project is currently being used as a parking lot which has been subdivided into 2 lots. HOME funds will be restricted to the construction expenses for the building, infrastructure and a 44-space parking lot. Of the 90 rental units, there will be 50 one-bedroom units, 3 one-bedroom units with a den, and 37 two-bedroom units (collectively, the Project). The units will range in size from 650 to 1,000 square feet. The Project will be designed to enable older adults to live independently for a far longer period than they would be able to in a conventional apartment building or in their own homes. Nonetheless, the building will have the feel of an independent building and be designed to be a welcome, friendly environment to people of all ages that will visit the building and participate in a variety of senior and intergenerational activities. All of the units will be affordable for persons with incomes at or below 60% of the AMI. 18 of the 90 units will be affordable for persons with incomes at or below 30% of the AMI, provided, however, in the event the Housing Assistance Payment (HAP) Contract is no longer funded, only four units will remain affordable for persons with incomes at or below 30% of the AMI while the remaining 14 HAP units will be affordable to persons with incomes at or below 60% of the AMI. CHAI will designate 14 units for Non-Elderly Persons with Disabilities (the NED Units). The term Non-Elderly Persons With Disabilities is defined as a household, that meets the following criteria: (i) whose sole member, head of household, or head of household's spouse has a disability and is under age 62; (ii) which is eligible for a one bedroom public housing unit or for a two bedroom public housing unit because a second bedroom is needed for disability-related reasons; and (iii) which is on the HABC waiting list for public or Housing Choice Voucher subsidized housing. 41 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d Pursuant to the Bailey Consent Decree, HABC will provide a Housing Assistance Payment (HAP) Contract for Housing Choice Project Based Voucher rent subsidy for 14 units that will be Long Term Affordable (LTA). Long Term Affordable units are those units that are reserved and leased upon initial occupancy for individuals from HABC's public housing waiting list and will remain affordable for a period of 40 years in accordance with the Bailey Consent Decree. The HOME Loan will cover a portion of the hard construction costs for the 90 rental units, which units will be fixed during the 20 year period of affordability (the term of rent and income restrictions required by the HOME program). Novogradac & Company LLP prepared an appraisal dated April 11, 2013 for the private bank lender. The estimated market value of the property as completed and stabilized with income restricted rents with consideration to the tax credits, favorable financing and a Payment in Lieu of Taxes (PILOT) is $15,200,000.00. The appraised value is below the total development cost of the Project, which is common for transactions involving LIHTC, subsidized rents and subordinate governmental financing. The LIHTC provides equity and is not considered as long-term debt to the property. The rents are considered “restricted” because they are supported with financing that requires long-term income and rent restrictions. As a result, the rent levels are set below the market rate thereby decreasing the property's appraised value. Gap financing such as the HOME loan and other governmental sources are in place in order to allow for continuing affordability. The appraised value meets the underwriting standards for the must pay permanent superior mortgage. The Department is comfortable with recommending the HOME Loan as described under these circumstances. In addition, on April 24, 2013, the Board approved a PILOT agreement and this has been considered in determining the as-built valuation. PARTICIPATING PARTIES: A. Owner/Developer Manor South Limited Partnership (the “Borrower”) will be the borrower of record. The Borrower will be an affiliate of CHAI. 42 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d B. General Contractor/Architect Whiting Turner Construction will act as general contractor. The contractor will post a 100% Payment and Performance Bond. Kann and Partners Architects will provide architectural services. C. Participating Lenders: Wells Fargo Bank, NA - Construction 1st Lien Position Boston Capital Finance LLC - Permanent 1st Lien position Wells Fargo Bank, NA will provide a construction loan in the approximate principal amount of $10,000,000.00 (the “Wells Fargo First Loan”). The Wells Fargo First Loan will have a term of 28 months (with one six-month extension), with an interest rate of the 30-day Libor plus 225 basis points and require payments of interest only until maturity. A first-lien mortgage on the Project will initially secure the Wells Fargo First Loan. At maturity, the Wells Fargo First Loan is expected to be repaid primarily from amounts generated from the syndication of tax credits but also from the proceeds of a permanent first loan in an approximate principal amount of $2,000,000.00. At this time, the permanent first lender is expected to be Boston Capital, LLC (or an affiliate thereof); however, the permanent first loan will not be finalized until after construction is completed. HOME Loan During the construction loan period, interest will be at the rate of zero percent (0%) per annum on sums advanced. During the permanent loan period, the interest rate charged will be at the rate of two percent (2%) per annum for a term not to exceed 40 years. The construction phase will be for a period not to exceed 24 months from the date of closing which includes time permitted for cost certification. The permanent loan period will be 40 years commencing at conversion of the Construction Loan Period. The Borrower will provide a valid second lien mortgage on the Project to secure the HOME Loan. The City's loan will be long- term, non-recourse debt. 43 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The entire principal and any interest will be due and payable in the event of a refinancing, sale, transfer, conveyance or any encumbrance of the project or portions thereof without the prior written consent of the Department. Should an event of default occur under the loan documents, interest will accrue from the date of the default at the prime rate of interest declared by the Wall Street Journal from time to time, plus four percent (P+4%). *Weinberg Grant/Third Loan/Deferred Developer Fee The Project expects to include a subordinate loan in the approximate amount of $700,000.00 (the “Third Loan”). The Third Loan will be made from the proceeds of a grant from the Weinberg Foundation, will bear interest at a rate approved by the Department, and will mature no earlier than the HOME Loan. The Third Loan will be secured by a subordinate mortgage on the Project. However, if for some reason, funds to make the Third Loan are not available at the time of project closing, these funds will be replaced by an increase in the deferred developer's fee. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code for Minority and Women's Business Opportunity is fully applicable and no request for a waiver or exception has been made. THE DIRECTOR OF FINANCE RECOMMENDED APPROVAL 44 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $945,000.00 9910-921012-9609 9910-906250-9610 Federal Home Home FY2012 Manor South FY2012 Reserve A/C Senior Apartments This transfer will provide Federal HOME funds to the Manor South Limited Partnership for the construction of ninety units of rental housing. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 45 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest of the property located at 117 S. Monroe Street by gift from Mr. Michael A. Sharp, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Sharp agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Sharp has offered to donate title to his property located at 117 S. Monroe Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 117 S. Monroe Street are itemized as follows: Cumulative Real Property Taxes 2012-2013 Total Tax $ 178.02 Interest/Penalties 33.25 Other 10.94 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $222.21 46 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 47 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest of the property located at 317 E. 24th Street by gift from Seaboard Management, LLC, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Seaboard Management, LLC agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables the property to be returned to productive use and improve neighborhoods in Baltimore City. Seaboard Management, LLC has offered to donate title to its property located at 317 E. 24th Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 317 E. 24th Street are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $128.32 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 83.62 Metered Water (Tax Sale) 0.00 Environmental Citation 1,500.00 Alley Paving Bill 0.00 Rental Registration 512.20 Total Municipal Liens $2,224.14 48 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 49 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest of the property located at 512 N. Fremont Avenue by gift from Mr. Louis Kaplan, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Kaplan agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables the property to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Kaplan has offered to donate title to his property located at 512 N. Fremont Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 512 N. Fremont Avenue are itemized as follows: Cumulative Real Property Taxes 2012-2013 Total Tax $ 0.00 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 6,012.08 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $6,012.08 50 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 51 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest of the property located at 1722 Lemmon Street by gift from Mr. James A. Wolff, Sr. owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Wolff agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables this property to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Wolff, Sr. has offered to donate title to his property located at 1722 Lemmon Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1722 Lemmon Street are itemized as follows: Cumulative Real Property Taxes 2012-2013 Total Tax $2,027.73 Interest/Penalties 277.20 Other 11.28 Tax Sale Interest 0.00 Miscellaneous Bills 524.26 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 34.20 Total Municipal Liens $2,874.67 52 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 53 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest of the property located at 1724 Lemmon Street by gift from Mr. James Wolff, Sr. owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Wolff, agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables the property to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Wolff, Sr. has offered to donate title to his property located at 1724 Lemmon Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1724 Lemmon Street are itemized as follows: Cumulative Real Property Taxes 2012-2013 Total Tax $856.80 Interest/Penalties 117.11 Other 11.28 Tax Sale Interest 0.00 Miscellaneous Bills 604.77 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 148.20 Total Municipal Liens $1,738.16 54 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 55 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest of the property located at 4031 Oskamp Street gift from Mr. Harvey Richeson, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Richeson agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables the property to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Richeson has offered to donate title to his property located at 4031 Oskamp Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 4031 Oskamp Street are itemized as follows: Cumulative Real Property Taxes 2012-2013 Total Tax $ 16.64 Interest/Penalties 10.16 Other 13.00 Tax Sale Interest 0.00 Miscellaneous Bills 476.48 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 259.00 Total Municipal Liens $775.28 56 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 57 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest of the property located at 1603 Ruxton Avenue gift from Mr. Bradley Stovall, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Stovall agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables the property to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Stovall has offered to donate title to his property located at 1603 Ruxton Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1603 Ruxton Avenue are itemized as follows: Cumulative Real Property Taxes 2012-2013 Total Tax $1,094.80 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $1,094.80 58 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 59 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest of the property located at 2256 Cedley Street gift from Brown Shah Advisory, LLC owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Brown Shah Advisory, LLC agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables the property to be returned to productive use and improve neighborhoods in Baltimore City. Brown Shah Advisory, LLC has offered to donate title to its property located at 2256 Cedley Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2256 Cedley Street are itemized as follows: Cumulative Real Property Taxes 2012-2013 Total Tax $1,906.38 Interest/Penalties 260.61 Other 11.28 Tax Sale Interest 0.00 Miscellaneous Bills 214.30 Metered Water (Tax Sale) 0.00 Environmental Citation 1,500.00 Alley Paving Bill 0.00 Rental Registration 148.20 Total Municipal Liens $4,040.77 60 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 61 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold interest of the property located at 2258 Cedley Street gift from Brown Shah Advisory, LLC owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Brown Shah Advisory, LLC agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables the property to be returned to productive use and improve neighborhoods in Baltimore City. Brown Shah Advisory, LLC has offered to donate title to its property located at 2258 Cedley Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2258 Cedley Street are itemized as follows: Cumulative Real Property Taxes 2012-2013 Total Tax $1,549.38 Interest/Penalties 211.82 Other 11.28 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 34.20 Total Municipal Liens $1,806.68 62 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 63 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Housing - First Amendment to Deeds of Trust, and Community Development Assignment of Rents, Regulatory Agreements and Security Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a first amendment to the deeds of trust, assignment of rents, regulatory agreements and security agreements (first amendment) for various HOME Loans. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate these transactions subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The first amendment will amend the period of affordability to comply with the statutory requirements of the HOME Investment Partnership Program. Consistent with the statutory requirements of the HOME Investment Partnerships Program, each HOME unit must meet the affordability requirements for not less than the applicable period specified by regulation. The Period of Affordability (POA) as defined by the HOME Investment Partnerships Program regulation affects the period of time over which certain covenants and restrictions as set forth in the Deed of Trust are to be effective and the period for which the City of Baltimore must monitor compliance with various regulations required by the HOME program. In 2012, a review of all HOME agreements was undertaken to assure that the Period of Affordability was correct in each of the agreements. In the early years of the Program, the Period of Affordability was often inflated to match the State of Maryland's Low Income Housing Tax Credit Period of Affordability which is significantly greater than that required by the HOME Program. These excessive periods in past HOME agreements present 64 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d an obstacle to the refinancing for these real estate developments and add unnecessary administrative burden and cost to the City. The developments for which an amendment is necessary to substitute the HOME Program required Periods of Affordability (POA) are as follows: Regulatory HOME Agreement Regulations Name of Project number of years number of years I. HOME Regulatory Agreements with POAs of 41 - 45 years with shorter HOME regulations requirements: Reservoir Hill X 41 5 Reservoir Hill XII 45 10 Park Heights Place 41 20 II. HOME Regulatory Agreements with POAs of 40 years with shorter HOME regulations requirements: Royalton Arms 40 15 Gallagher Mansion 40 20 Montpelier Choice 40 15 Parkview @ Coldspring 40 20 Bennett House 40 5 CR Uncles 40 10 Bon Secours Smallwood 40 20 Broadway Overlook 40 20 The Chateau 40 10 Harford House 40 10 Bon Secours Chesapeake 40 20 Ednor Apartments 40 20 Printers Square 40 15 Weinberg West 40 10 John Manley House 40 10 Lanvale Transitional 40 5 Housing 65 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d Regulatory HOME Agreement Regulations Name of Project number of years number of years III. HOME Regulatory Agreements with POAs of 30 years with shorter HOME regulations requirements: Everall Gardens 30 20 Bowley’s Garden Vila 30 20 Bon Secours at Liberty 30 20 Hanover Park 30 10 West Hills Square 30 10 Woodbourne Woods 30 20 Lakewood Berea 30 10 Dolfield/Burleigh 30 10 IV. HOME Regulatory Agreements with POAs of 25 years with shorter HOME regulations requirements: Carrington House 25 20 V. HOME Regulatory Agreements with POAs of 21 years or less with shorter HOME regulations requirements: Refuge Housing 21 20 VI. HOME Regulatory Agreements with POAs of 20 years with shorter HOME regulations requirements: Weinberg East 20 10 Temple Gardens 20 10 VOA Pratt Street 20 10 Walker Avenue 20 10 VII. HOME Regulatory Agreements with POAs of 10 years or less with longer HOME regulations requirements: Holly Lane 10 15 Barclay Greenmount 5 10 66 AGENDA BOARD OF ESTIMATES 05/22/2013 DHCD – cont’d The proposed changes have been discussed with the local HUD office and they have expressed no objections and in fact encourage this action. (The first amendment to deeds of trust, assignment of rents, regulatory agreements, and security agreements have been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 05/22/2013 Parking Authority of Baltimore City – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Desman, Inc. (Desman). The period of the agreement is effective upon Board approval for 180 days. AMOUNT OF MONEY AND SOURCE: $87,208.00 – 2075-000000-5800-408600-603016 BACKGROUND/EXPLANATION: The Water Street Garage requires immediate structural repairs. The floor surfaces need protection through a waterproof membrane due to the advanced level of contamination and corrosion to the concrete and steel reinforcing structure. Further, the facility has cracked and deteriorated mortar joints in the walls throughout the entire structure. Deteriorated concrete is present, and concrete slabs require repair. There are a number of leaking cracks and joints within these slabs that also require repair. Overall, the garage is in need of repair to ensure that further and more costly repairs are avoided in the future. Desman was retained by the Parking Authority of Baltimore City to provide a condition analysis and a capital repair and maintenance plan. Desman will be responsible for the preparation of contract documents for the repairs, assisting in getting pricing for the repairs, and engineering oversight during the construction. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 68 AGENDA BOARD OF ESTIMATES 05/22/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. ALL HANDS FIRE EQUIPMENT, LLC $ 20,000.00 Renewal Solicitation No. B50001968 – Partner Rescue Saws – Baltimore City Fire Department – P.O. No. P517174 On June 8, 2011, the Board approved the initial award in the amount of $45,000.00. The award contained two 1-year renewal options. On May 16, 2012, the Board approved the first renewal in the amount of $45,000.00. This final renewal in the amount of $20,000.00 is for the period June 7, 2013 through June 6, 2014, and will make the total award amount $110,000.00. 2. SEFAC, INC. $100,000.00 Renewal Solicitation No. 08000 – O.E.M. Parts and Service for Sefac Mobile Vehicle Lifts – Department of General Services – P.O. No. P509845 On July 1, 2009, the Board approved the initial award in the amount of $150,000.00. The award contained two 1-year renewal options. On March 7, 2013, the Board approved the first renewal. This final renewal in the amount of $100,000.00 is for the period July 1, 2013 through June 30, 2014. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 69 AGENDA BOARD OF ESTIMATES 05/22/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 3. JADIAN ENTERPRISES, INC. $ 66,000.00 Renewal Solicitation No. B50002202 – Quality Management Software (QMS) System for Environmental Health – Health Department – Req. No. R582054 On May 23, 2012, the Board approved the initial award in the amount of $90,169.00. The award contained four 1-year renewal options. This renewal is for the period May 23, 2013 through May 22, 2014, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 4. SANOFI PATEUR, INC. $ 27,576.00 Renewal Solicitation No. 08000 – Fluzone Vaccine – Health Department – P.O. No. P520423 On June 6, 2012, the Board approved the initial award in the amount of $27,576.00. The award contained three 1-year renewal options. This renewal in the amount of $27,576.00 is for the period June 13, 2013 through June 12, 2014, with two 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 70 AGENDA BOARD OF ESTIMATES 05/22/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. TYRRELLTECH, INC. $ 0.00 Renewal Solicitation No. B50001500 – Materials Used for Signs, Banners, Posters, Etc. – Department of Public Works – P.O. No. P513929 On June 30, 2010, the Board approved the initial award in the amount of $52,581.50. The award contained four 1-year renewal options. Subsequent actions have been approved. This renewal is for the period July 14, 2013 through July 13, 2014, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 6. TIPCO TECHNOLOGIES, INC. $100,000.00 Renewal Solicitation No. B50001058 – Various Hoses and Accessories – Department of Public Works – P.O. No. P508818 On June 24, 2009, the Board approved the initial award in the amount of $100,000.00. The award contained two 1-year renewal options. On September 21, 2011, the Board approved an increase in the amount of $50,000.00. On April 25, 2012, the Board approved an increase in the amount of $100,000.00. This final renewal in the amount of $100,000.00 is for the period July 17, 2013 through July 16, 2014. MWBOO GRANTED A WAIVER. 71 AGENDA BOARD OF ESTIMATES 05/22/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. R.S. TECHNICAL SERVICES, INC. $ 20,000.00 Renewal Solicitation No. 08000 – Video Pipeline Inspection System – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P517666 On July 7, 2011, the City Purchasing Agent approved the initial award in the amount of $10,000.00. The award contained two 1-year renewal options. On February 29, 2012, the City Purchasing Agent approved an increase in the amount of $5,000.00. On April 11, 2012, the Board approved a renewal in the amount of $25,000.00. This final renewal in the amount of $20,000.00 is for the period July 29, 2013 through July 28, 2014. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 8. ENVIRONMENTAL SERVICE & EQUIPMENT COMPANY, INC. $100,000.00 Increase Solicitation No. 08000 – Wallace & Tiernan Water Technologies’ Parts – Department of Public Works, Bureau of Water & Wastewater – P.O. No. P519196 On January 25, 2012, the Board approved the initial award in the amount of $50,000.00. The award contained one 2-year renewal option. The requested funds will be used to replace parts that are too old to repair. This increase in the amount of $100,000.00 will make the award amount $250,000.00. The current term expires on January 24, 2014 with one 2-year renewal option remaining. 72 AGENDA BOARD OF ESTIMATES 05/22/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 9. C.N. ROBINSON LIGHTING SUPPLY COMPANY $200,000.00 Increase Baltimore Regional Cooperative Purchasing Committee (BRCPC) Solicitation No. 09-005-Lamps and Ballasts, Large and Specialty – Agencies Various – P.O. No. P507739 On April 15, 2009, the Board approved the initial award in the amount of $300,000.00. The award contained three 1-year renewal options. The final renewal was approved by the Board on February 13, 2013 in the amount of $100,000.00. Due to increased usage of lamps and ballasts, an increase in the amount of $200,000.00 is necessary. This increase in the amount of $200,000.00 will make the total award amount $900,000.00. The contract expires on April 21, 2014, with no renewal option remaining. MWBOO GRANTED A WAIVER. 10. TELE-TECTOR OF MARYLAND, INC. $356,844.00 Increase Solicitation No. B50001080 – CCTV Maintenance & Platform Integration – Mayor’s Office on Criminal Justice – P.O. No. P508992 On July 1, 2009, the Board approved the initial award in the amount of $2,800,000.00. The award contained two 2-year renewal options. Subsequent actions have been approved. On April 2, 2012, the City Purchasing Agent approved an increase in the amount of $50,000.00. Due to expanded usage an 73 AGENDA BOARD OF ESTIMATES 05/22/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases increase is necessary. This increase in the amount of $356,844.00 will make the total award amount $7,487,126.00. The contract expires on June 30, 2014, with two 2-year renewal options remaining. MWBOO SET GOALS OF 7% MBE AND 3% WBE. MWBOO FOUND VENDOR IN COMPLIANCE. 11. NIGHTMARE GRAPHICS, INC. $0.00 Extension Solicitation No. B50000972 – T-Shirts and Other Active Wear – Department of Recreation and Parks – P.O. 514789 On June 17, 2009, the Board approved the initial award. Subsequent actions were approved. The award contained three 1- year renewal options. On March 30, 2011 and November 9, 2011, the City Purchasing Agent approved increases in the amount of $20,000.00 each. The Board approved an increase on December 14, 2011 and January 9, 2013 in the amounts of $60,000.00, and $120,000.00 respectively. A three-month extension is requested to supply the agencies with these commodities throughout the summer and to ensure that the spring and summer uniforms are consistent in size and color, and to give the City time to advertise a new solicitation. This extension is for the period June 17, 2013 through October 1, 2013 with no renewal options remaining. MWBOO GRANTED A WAIVER. 74 AGENDA BOARD OF ESTIMATES 05/22/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. 1st Call HD Supply, Inc. 0.00 Renewal 2nd Call L/B Water Service, Inc. 0.00 Renewal Solicitation No. B50001403 – Various Waterworks Repair Parts – Department of Public Works, Bureau of Water & Wastewater – P.O. Nos. P51467 and P514168 On May 19, 2012, the Board approved the initial award in the amount of $25,000.00. The award contained four 1-year renewal options. Subsequent actions have been approved. This renewal is for the period July 1, 2013 through June 30, 2014, with one 1-year renewal remaining. MWBOO GRANTED A WAIVER. 13. 1st Call THE AUTO BARN, INC. 0.00 Term Order 2nd Call FRANKFORD TOWING 0.00 Term Order Solicitation No. B50000888 – Towing and Road Service for Cars and Light Trucks – Department of General Services – P.O. Nos. P507386 and P507387 On March 25, 2009, the Board approved the initial award in the amount of $1,000,000.00. The award contained two 1-year renewal options. The first renewal was approved by the Board on April 18, 2012 in the amount of $0.00. The final request for renewal was inadvertently not submitted to the Board in sufficient time to renew prior expiration. Therefore, the Bureau of Purchases is requesting the final renewal option term because there is an urgent need for services and the original contract was competitively bid. The term order is for the period May 1, 2013 through April 30, 2014. 75 AGENDA BOARD OF ESTIMATES 05/22/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO FOUND VENDOR IN COMPLIANCE. 76 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 78 - 94 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 77 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Health Department Hourly Rate Amount 1. RONALD S. SAVAGE $25.00 $ 7,500.00 2. ROBERT L. ANDERSON $25.00 $ 1,750.00 3. AJA SAGE BROWN $25.00 $ 1,750.00 4. JOY I. FREEDMAN $25.00 $ 2,000.00 Account: 1001-000000-2401-258300-601009 Mr. Ronald S. Savage will serve as a Chairman for the Animal Hearing Panel and administer the activities of the panel. Mr. Anderson, Ms. Brown, and Ms. Freedman will serve as Animal Hearing Panel Members. They will be responsible for providing notices of hearings in writing to the aggrieved party and interested party and the Office at least five days before the hearing. They will attend meetings as scheduled by the Chairperson of the panel and conduct hearings to assure procedural due process in accordance with Panel Hearing Procedure Regulations. In addition, the individuals will obtain all relevant evidence pertaining to the issues in question and limit the evidence to that which has bearings on the issue involved at the hearings. The period of the agreement is July 1, 2013 through June 30, 2014. AMENDMENT TO AGREEMENT 5. MARGARET A. DIETRICH $25.00 $ 3,250.00 Account: 1001-000000-2401-258300-601009 On June 27, 2012, the Board approved the original contractual agreement for Ms. Dietrich to function as a member of the Animal Hearing Panel in the amount of $1,750.00 for the period July 1, 2012 through June 30, 2013 at a rate of $25.00 per hour, not to exceed $1,750.00 for a maximum of 70 hours. This amendment increases the number of hours by an additional 130 hours at the current rate of 78 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Health Department – cont’d Hourly Rate Amount $25.00 per hour. The maximum hours is 200 and increases the contract amount by $3,250.00, making the total contract amount $5,000.00. Ms. Dietrich will continue to work as an Animal Hearing Panel Member. She will be responsible for providing the resolution of disputes arising from the enforcement of Title 10 of the Baltimore City Code. 6. ROEH BEN ISRA-EL $16.16 $29,411.20 FORMERLY BERNARD L. CONAWAY Account: 6000-624010-3030-273296-601009 Mr. Isra-El, formerly named Bernard L. Conaway, will continue to serve as a Patient Care Coordinator. He will monitor and provide follow-up assistance for students referral and registration assistance for older adults seeking dental assistance within the Giving Retired Adults Mighty Smiles (GRAMS*) Program. He will provide dental program linkages to agencies that refer to the dental clinic and provide program information and referral assistance to community groups and organizations. The period of the agreement is July 1, 2013 through June 30, 2014. 7. JOHN LAWS NICKENS, JR., $66.00 $85,800.00 D.D.S. Account: 1001-000000-3030-271993-601009 Mr. Nickens will continue to provide general dentistry procedures i.e., diagnostic, preventive, periodontal, restorative and fixed prosthodontics, and minor oral surgery treatment and provide on-site supervision over public health hygienist and clinic staff. The hourly rate is a 10% increase from the prior contract period. The period of the agreement is July 1, 2013 through June 30, 2014. 79 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Health Department – cont’d Hourly Rate Amount 8. ESTEFANIA R. MUDAFORT $15.00 $ 7,800.00 Account: 5000-520113-3030-702900-601009 Ms. Mudafort will work as a Youth Development Aide/Tutor in the Healthy Teen and Young Adult (HTYA) Program. She will be responsible for providing homework assistance, tutorial and college preparation assistance, individual instruction to participants with specific deficits, and instruction of a variety of subjects. In addition, Ms. Mudafort will correct program participants’ work, assist in the development of educational materials, chaperone program participants while on trips or other program activities, participate in trainings, workshops, and attend staff meetings. The period of the agreement is July 1, 2013 through June 30, 2014. 9. LEONA L. TRUELOVE $35.00 $42,000.00 Account: 4000-497314-3041-688201-601009 Ms. Truelove, retiree, will continue to work as a Health Program Administrator III. She will be responsible for responding to requests from the Deputy Commissioner of Health Promotion and Disease Prevention to provide administrative action on two community-based projects in the Cardiovascular Initiative by writing monthly and quarterly reports, the annual grant application and conducting periodic site visits. Ms. Truelove will work with these vendors and the Department Fiscal Officer to process monthly requests for payment, assist vendor staff with explanations of fiscal and programmatic contract requirements and providing quarterly data reports for the Commissioner’s Division-Stat meetings. The period of the agreement is July 1, 2013 through June 30, 2014. 80 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Health Department – cont’d Hourly Rate Amount 10. WILMA J. BROWN $19.00 $36,210.20 Account: 5000-533814-3044-273300-601009 Ms. Brown will serve as a Program Assistant II for the Money Follows the Person Program. Her duties will include, but are not limited to receiving referrals through the tracking system, entering data in the tracking system, and participating in monthly meetings. Ms. Brown will also be responsible for providing placement counseling for residents that are not eligible, meeting with nursing home residents and/or family who are interested in transitioning to the community; providing education regarding the various waiver and Medical Assistance services programs, non-state programs and other community resources, and application assistance. The period of the agreement is July 1, 2013 through June 30, 2014. 11. JENNIFER B. PANKEY, R.N. $30.00 $ 3,702.00 12. SOPHIA M. KROME, R.N. $30.00 $ 3,702.00 Account: 4000-422813-3080-294286-601009 On June 27, 2012, the Board approved the original contractual agreements for Ms. Pankey and Ms. Krome to function as Community Health Nurse IIs for the period July 1, 2012 through June 30, 2013 at a rate of $30.00 per hour not to exceed $23,940.00 for a maximum of 798 hours. The amendment to each contract increases the number of hours by an additional 123.4 hours for a maximum of 921.4 hours at the current rate of $30.00 per hour not to exceed an additional $3,702.00. This increase makes the total contract amount $27,642.00. Ms. Pankey and Ms. Krome, retirees, will continue to work as Community Health Nurse IIs. They will be responsible for assessing, planning, and evaluating patient care in the home, interviewing and assessing health needs of 81 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Health Department – cont’d Hourly Rate Amount individuals, families, and analyzing and interpreting assessment findings for health and welfare professionals. In addition, they will develop nursing care plans for patients receiving skilled and non-skilled nursing care and provide preventive health education and community resources to improve the health status of individuals and families. 13. Reclassify the following filled position: Job Number 3021-14226 From: Job Code: 33233 – Secretary III Grade 084 ($33,510.00 - $39,994.00) To: Job Code: 33215 – Office Supervisor Grade 084 ($33,510.00 - $39,994.00) Cost: There are no costs associated with this action. 1001-000000-3021-268400-601001 Environmental Control Board (ECB) 14. GARY M. BROOKS $65.00 $39,000.00 15. JAMES MOTSAY $60.00 $30,000.00 16. PATRICIA D. WELCH $65.00 $39,000.00 Account: 1001-000000-1170-138600-601009 These individuals will each continue to work as Hearing Officers. Their duties will include but are not limited to conducting hearings to make preliminary determinations as to 82 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL ECB – cont’d Hourly Rate Amount whether citations issued by City enforcement officers comply with the Code, the ECB rules, and relevant court decisions. The Hearing Officers will also record all hearings, complete a Disposition Sheet, and submit written findings to the Executive Director of the ECB at the end of each day for each hearing that was conducted. The period of the agreement is May 24, 2013 through May 23, 2014. Department of Communication Services 17. PATRICIA ELLERBE $14.34 $22,370.40 18. HARRIET HIPP $14.34 $22,370.40 Account: 2039-000000-1330-158400-601009 These individuals will each work as a Telephone Operator I in the Department of Communication Services, Municipal Telephone Exchange. Their duties will include, but will not be limited to operating a Centrex telephone console and computer terminal to answer incoming calls and making connections to complete incoming, outgoing and extension to extension calls. Each Telephone Operator I will report telephone equipment that is out of order, answer calls for assistance from City residents, route such calls to proper authorities, and maintain confidentiality of phone calls. The period of the agreement is effective upon Board approval for one year. Department of Public Works (DPW) 19. Create the following position: Job Code: 71532 – Microbiologist II Grade 089 ($40,540.00 - $49,222.00) Job No.: To be assigned by BBMR Cost: $64,439.00 – 2071-000000-5521-632500-601001 83 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL DPW – cont’d Hourly Rate Amount 20. Reclassify the following position: Job Number 5601-48318 FROM: Job Code: 33258 – Word Processing Operator III Grade 078 ($27,958.00 - $32,241.00) TO: Job Code: 33232 – Secretary II Grade 078 ($27,958.00 - $32,241.00) Cost: There are no costs associated with this action. 2071-000000-5601-400200-601001 Police Department 21. ERIN CUNNINGHAM $26.00 $ 31,096.00 Account: 4000-470212-2021-212600-601009 $ 18,000.00 4000-470012-2252-694201-601009 $ 13,096.00 Ms. Cunningham will continue to work as a Domestic Violence Coordinator. She will be responsible for assisting the City’s coordinated effort to reduce domestic violence and overseeing and implementing the Supervised Visitation Program. The period of the agreement is June 1, 2013 through May 31, 2014. 22. LAVINIA M. DAVIS $14.42 $30,000.00 Account: 1001-000000-2042-198100-601009 Ms. Davis, retiree, will continue to work as a Contract Services Specialist I - Education and Training Section. She will be responsible for scheduling sworn members for range related training to include yearly qualification, shotgun 84 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Police Dept – cont’d Hourly Rate Amount qualification and taser training. She will assist in ensuring members meet annual firearms qualification and maintain a thorough updated database. The agreement is for the period May 19, 2013 through May 18, 2014 23. SHARON M. MARKOV $14.42 $ 30,000.00 Account: 1001-000000-2042-198100-601009 Ms. Markov, retiree, will continue to work as a Contract Services Specialist I - Validations Unit. She will be responsible for reviewing original National Crime Information Center (NCIC) entries, reports and documents. She will also contact victims, complainants and the court for follow-up information; accessing local, state, and federal databases for additional information; update databases and NCI to reflect changes. In addition, she will prepare supplemental reports and assist the Crime lab for NCIC hit confirmations on recovered guns. The agreement is for the period May 19, 2013 through May 18, 2014. 24. EUGENE J. CASSIDY $14.42 $ 30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Cassidy, retiree, will continue to work as a Contract Services Specialist I - Education and Training Section. He will be responsible for educating, instructing, and coordinating courses in criminal and constitutional law, victimology, post-shooting trauma and learning techniques. He will also be responsible for advising and supervising 85 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Police Department – cont’d Hourly Rate Amount recruit classes in professional and personal matters and also serve as the BPD intern liaison with other colleges and places and evaluate interns in BPD. The period of the agreement is May 19, 2013 through May 18, 2014. 25. MILTON H. SCHALIZKI $14.42 $ 30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Schalizki, retiree, will continue to work as a Contract Services Specialist I – Record Management Section. He will be responsible for reviewing and coding accident reports, disseminating reports to various agencies, redacting private information for city/state employees; scanning reports to ensure availability and sending back reports for corrections and processing delinquent reports. The period of the agreement is May 19, 2013 through May 18, 2014. 26. WALTER G. HEUER $14.42 $ 30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Heuer, retiree, will continue to work as a Contract Services Specialist I – Uniform Crime Reporting Unit. He will be responsible for verifying information on Offense Reports to ensure it matches RMS database; conducting quarterly audits to ensure that Staff Review are coding reports correctly; and maintaining records for juvenile/adult arrestees. He will also complete the Uniform 86 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Police Department – cont’d Hourly Rate Amount Crime Reporting Statistical Crime & Arrest Data Book and deliver the monthly UCR Statistical Crime & Arrest Book. The agreement is for the period May 19, 2013 through May 18, 2014. 27. PATRICIA A. D. DAVIS $14.42 $ 30,000.00 Account: 1001-000000-2042-198100-601009 Ms. Davis, retiree, will continue to work as a Contract Services Specialist I – Evidence Control Section. She will be responsible for timely and accurate entry of all evidence and property that is retained by the department; releasing property back to citizens and transferring property to officers for court or investigations and the department’s central repository for storage of all evidence in police custody. The agreement is for the period May 19, 2013 through May 18, 2014. 28. CELIO OLIVERAS, JR. $14.42 $ 30,000.00 Account: 1001-000000-2042-198100-601009 Mr. Oliveras, retiree, will continue to work as a Contract Services Specialist I - Validations Unit. He will be responsible for reviewing original National Crime Information Center (NCIC) entries, warrants and supporting documents; contacting appropriate sources for follow-up information; accessing local, state, and federal databases for additional information and updating database and NCIC to reflect changes, and preparing reports. The agreement is for the period May 19, 2013 through May 18, 2014. 87 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Department of Recreation and Parks Hourly Rate Amount 29. MARCIA FROOMER $20.00 $ 40,000.00 Account: 5000-577713-4781-363900-601009 Ms. Froomer will work as a Workforce Development Coordinator. Her duties will include, but are not limited to organizing and training non-traditional workforces (Youthworks, Civic Justice Corps, Tuerk House, residents and Park Stewards) to maintain park assets. The period of the agreement is May 24, 2013 through May 23, 2014. 30. ERIC BARLIPP $15.00 $ 30,000.00 Account: 5000-577713-4781-363900-601009 Mr. Barlipp will continue to serve as a Dog Park Administrative Coordinator. He will be responsible for negotiating terms and conditions of Memoranda of Understanding between the City and support groups for dog parks; identifying perspective sites; and facilitating construction designs for dog parks. The period of the agreement is May 23, 2013 through May 22, 2014. 31. SARAH HOPE $25.00 $ 50,000.00 Account: 5000-577713-4781-363900-601009 Ms. Hope will work as a Playground Safety Coordinator. Her duties will include, but are not limited to inspection of all 128 playgrounds twice each year to assess deficiencies. She will note needed repairs and bring them into compliance with all safety standards. In addition, Ms. Hope will develop a maintenance and repair regimen to include a maintenance tracking system, and develop an efficient system for the procurement of replacement parts for playground equipment. The period of the agreement is June 8, 2013 through June 7, 2014. 88 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Dept. of Rec. & Parks – cont’d Hourly Rate Amount 32. JENNIFER KULLGREN $23.00 $ 16,560.00 Account: 1001-000000-4783-583800-601009 Ms. Kullgren will work as an Environmental Conservation Analyst. Her duties will include, but are not be limited to performing daily tasks with the TreeBaltimore Program such as collecting and tracking tree planting data, providing maintenance for the program’s nursery, assisting with educational and volunteer outreach and providing expertise and labor alongside the Department’s non-profit partners during tree planting and maintenance events. The period of the agreement is effective upon Board approval for 20 weeks. Mayor’s Office of Economic and Neighborhood Development 33. BRIAN GREENAN $49.09 $90,000.00 Account: 9904-907795-9127-900000-703032 Mr. Greenan will continue to work as the Westside Coordinator. His duties will include coordinating the efforts of the UniverCity Partnership (formerly the Westside Strategic Committee). He is responsible for developing a plan for the implementation of significant capital investment and real estate development projects and coordinating various short-term and long-term revitalization efforts. He will actively engage a broad coalition of residents, businesses and stakeholders to develop and implement a comprehensive development plan, as well as represent the Mayor’s Office at all Westside meetings and field all community concerns. The period of the agreement is June 1, 2013 through May 31, 2014. 89 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Office of Council Services 34. Create the following classification a. 34534 - Senior Legislative Policy Analyst Grade 119 Reclassify the following position: Job No. 1030-10264 b. From: 34533 – Legislative Policy Analyst Grade: 117 ($56,000.00 - $79,400.00) To: 34534 – Senior Legislative Policy Analyst Grade 119 ($61,900.00 - $87,500.00) Costs: $3,900.00 – 1001-000000-1030-108200-601001 Law Department’s Office of the Inspector General 35. Upgrade the following classifications: a. From: 10210 - OIG Agent Grade 115 ($51,000.00 - $72,200.00) To: Grade 941 ($49,400.00 - $84,800.00) b. From: 10211 – OIG Lead Agent Grade 115 ($51,000.000 - $72,200.00) To: Grade 955 ($74,100.00 - $102,300.00) Costs: There are no costs associated with this action. 36. Increase the maximum salary for the following grades: a. Grade 932 From: $27,000.00 - $54,100.00 To: $27,000.00 - $59,500.00 90 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Department of Human Resources (DHR) b. Grade 933 From: $34,100.00 – $62,600.00 To: $34,100.00 - $68,900.00 c. Grade 935 From: $40,300.00 - $55,700.00 To: $40,300.00 - $61,300.00 d. Grade 979 From: $15,080.00 - $26,832.00 To: $15,080.00 - $29,500.00 The DHR completed a review of the salary range assigned to each of the above referenced salary grades. It was determined that the maximum salary for each salary grade should be increased in order to properly align these salary grades within the overall compensation structure. Costs: There are no costs associated with this action. 37. Create the following new classification: a. 33626 – HRIS Analyst Grade 116 ($53,900.00 - $76,000.00) b. 33627 – HRIS Specialist Grade 117 ($56,000.00 - $79,400.00) Reclassify the following positions: Job No. 1604-23786 c. From: 33684 – Training Officer II Grade 114 ($48,600.00 - $68,600.00) To: 33626 – HRIS Analyst Grade 116 ($53,900.00 - $76,000.00) 91 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Department of Human Resources – cont’d Job No. 1601-47819 d. From: 33192 – Network Engineer Grade 115 ($51,000.00 - $72,200.00) To: 33627 – HRIS Specialist Grade 117 ($56,000.00 - $79,400.00) Costs: $ 4,290.00 – 1001-000000-1601-172500-601001 4,550.00 – 1001-000000-1604-172500-601001 $ 8,840.00 Office of the President 38. Reclassify the following four filled positions: Job No. 1000-10222 a. From: 01190 – Staff Associate, President City Council Grade 933 ($34,100.00 - $62,600.00) To: 00015 – Administrative Assistant Grade 940 ($48,900.00 - $67,000.00) Job Nos. 1000-40104 and 1000-47659 b. From: 01190 – Staff Associate, President City Council Grade 933 ($34,100.00 - $62,600.00) To: 00142 – Executive Level I Grade 948 ($55,200.00 - $99,200.00) Job No. 1000-47554 c. From: 00142 – Executive Level I Grade 948 ($55,200.00 - $99,200.00) To: 00180 – Administrative Assistant Grade 941 ($49,400.00 - $84,800.00) Costs: $16,533.00 – 1001-000000-1000-104800-601001 92 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Department of Finance 39. Upgrade the following classification: Job Code: 4441 – Treasury Technician From: Grade 116 ($53,900.00 - $65,600.00) To: Grade 119 ($61,900.00 - $75,500.00) Costs: $17,200.00 – 1001-000000-1500-166800-601001 Circuit Court Hourly Rate Amount 40. ALLYSON K. SMITH $21.54 $40,800.00 Account: 5000-540313-1100-109400-601009 Ms. Smith will serve as a Drug Court Case Manager. She will be responsible for overseeing the ancillary service component of the program and developing case plans, facilitating access to services and providing reports for the Judiciary. The proposed hourly rate is 2% above the hourly rate for the prior contract hourly rate of $21.16. The period of the agreement is June 11, 2013 through June 10, 2014. Department of Planning 41. MELISSA OGUAMANAM $23.45 $43,000.00 Account: 9905-903009-9188-000000-709009 Ms. Oguamanam will serve as a Special GIS Analyst. She will be responsible for developing and producing digital and hardcopy computer-generated GIS data layers, developing and converting complex geo-databases, designing and creating accurate cartographic products in response to the news media, public events, public safety and natural disaster emergencies. The period of the agreement is May 28, 2013 through May 27, 2014. 93 AGENDA BOARD OF ESTIMATES 05/22/2013 PERSONNEL Mayor’s Office of Human Services Create the following position: 42. a. Job Code: 00180 – Administrative Assistant Grade 941 ($49,400.00 - $84,800.00) (Job No. to be assigned by BBMR) Reclassify the following position: Job No. 3571-14253 b. From: 10172 – Division Chief II Grade 952 ($62,700.00 - $90,900.00) To: 10173 – Division Chief III Grade 955 ($74,100.00 - $102,300.00) Costs: $126,082.40 – 6000-685213-3573-591400-601001 Health Department - Amendment 43. STEPHANIE S. REGENOLD $4,369.46 Account: 4000-422813-3080-294200-601009 On June 27, 2012, the Board approved the original agreement for the period July 1, 2012 through June 30, 2013, at the rate of $37.13 per hour for 15 hours per week, not to exceed 780, for 52 weeks in the amount of $28,961.40. The Health Department is requesting an amendment to the original agreement to increase the number of hours worked by 117.68 at the same hourly rate of $37.13, increasing the contract by $4,369.46 for a total amount of $33,331.00. Ms. Regenold will continue to work as a Senior Health Advisor by analyzing epidemiologic data related to birth outcomes to recommend improvements, participate in strategic planning activities for the Healthy Babies Steering Committee and conducting presentations on pre- conception, pregnancy, post-pregnancy and infant care. All other terms and conditions remain unchanged. 94 AGENDA BOARD OF ESTIMATES 05/22/2013 Law Department – Settlement Agreement and Release The Board is requested to approve the settlement agreement and release for the following claim: 1. Reyes, et al. v. Sanders et al. $72,000.00 The settlement agreement and release has been reviewed and approved by the Settlement Committee of the Law Department. Funds are available in account no. 1001-000000-2041-195500-603070. (The settlement agreement and release has been approved by the Law Department as to form and legal sufficiency.) 95 AGENDA BOARD OF ESTIMATES 05/22/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 97 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 96 AGENDA BOARD OF ESTIMATES 05/22/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of General Services 1. GS 11836, Baltimore City Roy Kirby & Sons, $1,357,000.00 Fire Academy Structural Inc. Fire Fighting Prop & Rehab. Station MBE: Roane’s Rigging & Transfer $81,420.00 6.00% Company Inc. WBE: Waived MWBOO FOUND VENDOR IN COMPLIANCE 2. GS 12817, Guilford Avenue Mid-Atlantic $ 898,000.25 Garage Repairs General Contractors, Inc. MBE: KMT Contractors, Inc. $ 62,860.02 7.00% Roger 1st, LLC 179,600.05 20.00% $242,460.07 27.00% WBE: Franqui Enterprises, LLC $ 71,840.02 8.00% * Roger 1st, LLC is not in good standing with the Maryland Department of Assessment & Taxation. The bidder will be allowed to substitute an approved MBE if Roger 1st, LLC is not in good standing at the time of the award. MWBOO FOUND VENDOR IN COMPLIANCE A PROTEST WAS RECEIVED FROM CONCRETE PROTECTION & RESTORATION, INC. 97 AGENDA BOARD OF ESTIMATES 05/22/2013 Bureau of Purchases - Acceptance of Technical Proposals and Opening of Price Proposals ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the technical proposals for B50002831, Providing Enterprise Technology Staffing Support from the following vendors, and authorize opening of their “B” packages containing their price proposal and MBE/WBE submittals: Digicon Corporation; ICS Nett, Inc.; and TeleCommunication Systems, Inc. The Board is further requested to return the remaining price proposals of the remaining vendors as they have not achieved the minimum technical score requirements. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 1, 2013, the Board opened the technical proposals for B50002831. Out of eight proposals received, proposals from EMECO Consulting and Technology, Inc. and MOISAIC Technology Group, Inc. were referred to the Law Department and found non- responsive. The proposals from Investment Management Enterprise, A.P. Ventures, LLC, and Compass Solutions, LLC did not receive the minimum technical score required for opening their price proposals. 98 AGENDA BOARD OF ESTIMATES 05/22/2013 Bureau of Purchases - Acceptance of Technical Proposals and Opening of Price Proposals ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the technical proposals for B50002878, Fleet Fuel Credit Card Service from the following vendors, and authorize opening of their “B” packages containing their price proposal: James River Solutions WEX Bank. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On April 24, 2013, the Board opened the technical proposal for contract B50002878, Fleet Fuel Credit Card Service. Technical proposals were received from two vendors, James River Solutions and WEX Bank. The proposals were scored by an evaluation committee and all of the proposals achieved the minimum technical score. 99 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 10, to McCormick Taylor, Inc., under Project No. 1123, On-Call Transportation Planning/Policy/Feasibility Studies. AMOUNT OF MONEY AND SOURCE: $43,627.16 – 9950-902179-9527-900020-703032 BACKGROUND/EXPLANATION: McCormick Taylor, Inc. will evaluate existing conditions along the Waterfront Promenade and compare them with similar conditions nationwide to support or amend the bicycle access policy. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 100 AGENDA BOARD OF ESTIMATES 05/22/2013 Dept. of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $ 25,000.00 9950-905175-9528 MVR Constr. Reserve Bicycle Network Strategy 25,000.00 9950-906301-9528 State Constr. Reserve Broening Highway Infrastructure $ 50,000.00 ----------------- 9950-902179-9527-3 Design & Study Bicycle Network Strategy This transfer will fund costs associated with Project No. 1123, Task No. 10, Planning/Policy/Feasibility Studies in connection with the evaluation of existing conditions for the Bicycle Access Policy, by McCormick Taylor, Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 101 AGENDA BOARD OF ESTIMATES 05/22/2013 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 023, to Rummel, Klepper & Kahl, LLC, under Project No. 1143R, On-Call Construction Inspection, Engineering and Scheduling Services (SC 900). AMOUNT OF MONEY AND SOURCE: $125,220.77 – 9956-905644-9551-900020-705032 BACKGROUND/EXPLANATION: Rummel, Klepper & Kahl, LLC will provide inspection services on SC 900, improvement to sanitary sewers in the Upper Jones Falls and Maryland Avenues areas in the Jones Falls. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 102 AGENDA BOARD OF ESTIMATES 05/22/2013 Bureau of Water & Wastewater - Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Whitney, Bailey, Cox & Magnani, LLC for design services as part of WC 1183, Replacement of Loch Raven Dam Environmental Operations Facility. The period of the agreement is effective upon Board approval for 30 months, or until the upset limit is reached whichever occurs first. AMOUNT OF MONEY AND SOURCE: $857,684.82 – 9960-901916-9557-900020-703032 BACKGROUND/EXPLANATION: The consultant, Whitney, Bailey, Cox & Magnani, LLC will provide engineering services in developing a design for a new maintenance facility at the Loch Raven Dam. The current maintenance facility is a converted farmhouse and has proved to be inadequate for the level of work being done on the site under this water contract. Whitney, Bailey, Cox & Magnani, LLC will evaluate an additional site for the new maintenance facility, and also design new buildings for vehicle storage and miscellaneous activities along with facilities for office and personnel functions, new well and septic system for the new buildings, and improve the overall site drainage. Whitney, Bailey, Cox & Magnani, LLC was approved by the Office of Boards and Commissions and AEAC on March 28, 2007. MBE: EBA Engineering, Inc. $ 44,421.10 5.18% Sidhu & Associates, Inc. 124,332.04 14.49% T.L.B. Associates, Inc. 45,863.25 5.35% NMP Engineering Consultants, Inc. 6,416.78 0.75% $221,033.17 25.77% WBE: Aria Environmental, Inc. $ 5,443.05 0.63% Floura Teeter Landscape Architects, 36,173.37 4.22% Inc. Phoenix Engineering, Inc. 51,848.45 6.04% SP Arch, Inc. 93,036.14 10.85% $186,501.01 21.74% 103 AGENDA BOARD OF ESTIMATES 05/22/2013 Bureau of Water & Wastewater – cont’d MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation $ 439,854.00 9960-905920-9558 County Approp. Construction Res. BLDG Improvements Loch Raven Dam 560,146.00 " " " Water Revenue Bonds $1,000,000.00 ----------------- 9960-901916-9557-900020-3 Engineering This transfer of funds is required to cover the cost of WC 1183, Replacement of Loch Raven Dam Environmental Facility. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 104 AGENDA BOARD OF ESTIMATES 05/22/2013 Department of Public Works/ – Scheduling of Public Hearing on Department of Finance Proposed Water & Sewer Rate Increases and Misc. Fee Increases ACTION REQUESTED OF B/E: The Board is requested to schedule a public hearing for the proposed water and sewer rate increases. Notice of the proposed rates will be published, as required. The recommended public hearing date is June 26, 2013, at 9:00 A.M. BACKGROUND/EXPLANATION: Pursuant to Ordinance 941 which implements the City Charter Amendment, approved by the voters in 1978, the water and wastewater utilities must be maintained as self-sustaining operations. Under this Ordinance, it is the duty of the Director of Finance and the Director of Public Works to recommend to the Board of Estimates rates and charges to make each utility financially self-sustaining. It is recommended that water and sewer rates for consumers in Baltimore City be increased over a three-year period at approximately 15% in FY-14, 11% in FY-15, and 11% in FY-16. Eligible senior citizen consumers age 65 and older in Baltimore City who apply and whose annual household income does not exceed $25,000.00 will receive a 30% discount on water and sewer rates. Also, water rate increases for consumers in Howard, Anne Arundel and Carroll Counties of 15% in FY-14, 11% in FY-15, and 11% in FY-16 is recommended. Increased cost of water and sewer service will be passed on to Baltimore County through the City-County agreements. Baltimore County establishes its own rates with City concurrence. Baltimore City Water Quarterly Use Block Current Rate Proposed Rate Proposed Rate Proposed Rate 7/1/2013 7/1/2014 7/1/2015 First 50 Units $ 3.197 per Unit $ 3.677 per Unit $ 4.082 per Unit $ 4.532 per Unit Next 450 Units 1.967 per Unit 2.263 per Unit 2.512 per Unit 2.789 per Unit Over 500 Units 1.351 per Unit 1.554 per Unit 1.725 per Unit 1.915 per Unit 105 AGENDA BOARD OF ESTIMATES 05/22/2013 DPW/Finance – cont’d Baltimore City Sewer Current Rate Proposed Rate Proposed Rate Proposed Rate 7/1/2013 7/1/2014 7/1/2015 All Units $ 4.299 per Unit $ 4.944 per Unit $ 5.488 per Unit $ 6.092 per Unit Howard County Water Wholesale Service Current Rate Proposed Rate Proposed Rate Proposed Rate 7/1/2013 7/1/2014 7/1/2015 $ 1.378 per Unit $ 1.585 per Unit $ 1.76 per Unit $ 1.954 per Unit Anne Arundel County Water Quarterly Use Block Current Rate Proposed Rate Proposed Rate Proposed Rate 7/1/2013 7/1/2014 7/1/2015 First 50 Units $ 3.368 per Unit $ 3.874 per Unit $ 4.301 per Unit $ 4.775 per Unit Next 450 Units 1.967 per Unit 2.263 per Unit 2.512 per Unit 2.789 per Unit Over 500 Units 1.351 per Unit 1.554 per Unit 1.725 per Unit 1.915 per Unit Carroll County Water Raw Water Current Rate Proposed Rate Proposed Rate Proposed Rate 7/1/2013 7/1/2014 7/1/2015 $ 0.487 per Unit $ 0.561 per Unit $ 0.623 per Unit $ 0.692 per Unit If adopted, the proposed rates will be effective on the date of July 1 of 2013, July 1 of 2014, and July 1 of 2015. Any consumption up to and including June 30 of the respective year prior to the proposed increase will be billed at the rates outlined above. 106 AGENDA BOARD OF ESTIMATES 05/22/2013 DPW/Finance – cont’d For the typical Baltimore City consumer (21 ccf per quarter) the current and proposed quarterly bill would be as follows: Current Rate Proposed Rate Proposed Rate Proposed Rate Quarterly Bill Quarterly Bill Quarterly Bill Quarterly Bill 7/1/2013 7/1/2014 7/1/2015 Water $ 67.14 $ 77.22 $ 85.72 $ 95.17 Sewer 90.28 103.82 115.25 127.93 Total $ 157.42 $ 181.04 $ 200.97 $ 223.10 The last rate increase was effective June 28, 2012. A new chart of minimum quarterly charges will be prepared. It is also recommended that miscellaneous water fees be increased as follows: Miscellaneous Fees Proposed Proposed Proposed Current Rate Rate Rate Rate 7/1/2013 7/1/2014 7/1/2015 Abandonment of Water Supply Service ¾” Water Service $330 $350 $365 $380 1” Water Service $330 $350 $365 $380 1 ½” Water Service $565 $595 $625 $655 2” Water Service $565 $595 $625 $655 Reduce ¾” meter to 5/8” meter $150 $160 $165 $175 Reduce 1” meter to ¾” meter $205 $215 $225 $240 Reduce 1” meter to 5/8” meter $205 $215 $225 $240 Reduce 2” meter to 1 ½” meter $985 $1,035 $1,085 $1,140 Testing of City-owned meter (at Owner’s request) 5/8”, ¾”, 1” $85 $90 $95 $100 Private Fire Protection Fee $130/Yr. $140/Yr. $145/Yr. $150/Yr. Turn-off/Turn-on Charges 5/8” – 1” meters $80 $85 $90 $95 1 ½” - Up $130 $140 $145 $150 107 AGENDA BOARD OF ESTIMATES 05/22/2013 DPW/Finance – cont’d Miscellaneous Fees – cont’d Official Vacancy Fee $245 $260 $270 $285 Fire Flow Test $650 $680 $720 $750 Fire Hydrant Permit $150 $160 $165 $175 If adopted, the proposed rates will be effective on the date of July 1 of 2013, July 1 of 2014, and July 1 of 2015. 108 AGENDA BOARD OF ESTIMATES 05/22/2013 Baltimore Development – First Amendment to Master Corporation (BDC) Development Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a first amendment to master development agreement with Baltimore Public Markets Corporation (BPMC), South Broadway Properties, LLC, and Broadway Markets, LLC for the lease and operation of the Broadway Markets and adjoining parking lots and associated capital and tenant improvements. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The first amendment to development agreement will 1. modify Residual Rent to include net proceeds from future sale or refinance as “cash flow” from which percentage rent will be paid; 2. modify calculation of percentage rent paid to BPMC by developer: (a)50% of net cash flow in excess of $175,000.00, and (b)fixed percentage of 3% of net cash flow, escalating one percentage point every 10 years; 3. BPMC legal fees, incurred in conjunction with amending the Master Developer Agreement to be paid by the developer; 4. BMPC loan to developer in amount of $800,000.00 with interest accruing at 5% per annum towards construction of improvements, loan to be retired with proceeds from the developer’s permanent financing. On January 21, 2010, the BMPC and the City entered into the Master Development Agreement with South Broadway Properties, LLC. On April 21, 2010, the Board approved the Master Development Agreement. 109 AGENDA BOARD OF ESTIMATES 05/22/2013 BDC – cont’d The original developer, South Broadway Properties, LLC seeks to assign their development rights to Broadway Markets, LLC, the assignee. Broadway Markets, LLC will redevelop two existing market sheds and construct a third shed, south of existing sheds, pursuant to the terms of the master development agreement. MBE/WBE PARTICIPATION: The Developer has signed the Commitment to Comply with the Minority and Women’s Business Enterprise Program of the City of Baltimore. (The first amendment to development agreement has been approved by the Law Department as to form and legal sufficiency.) 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 110