NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES’ AGENDA – FEBRUARY 27, 2013 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 31, 1991, the following contractors are recommended: AJO Concrete Construction, Inc. $ 1,500,000.00 American Contracting & Environmental $ 26,748,000.00 Services, Inc. BMW Construction Specialist, Inc. $ 8,000,000.00 Best Fence, LLC $ 1,500,000.00 Civil Construction, LLC $ 61,281,000.00 F J Industrial, LLC $ 1,500,000.00 Gerard Chimney Company $ 8,000,000.00 Global Substation Services, Inc. $ 1,500,000.00 Manolis Painting, Inc. $ 6,561,000.00 Mar-Allen Concrete Products, Inc. $ 1,500,000.00 Metra Industries, Inc. $ 53,028,000.00 Railroad Construction Company, Inc. $135,405,000.00 W.M. Schlosser Co., Inc. and Affiliates $131,076,000.00 Young’s Floor Service and Remodeling Co., $ 216,000.00 Inc. 1 AGENDA BOARD OF ESTIMATES 02/27/2013 BOARDS AND COMMISSIONS – cont’d 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: The Robert B. Balter Company Engineer Design Story, Inc. Architect E2CR, Inc. Engineer Gaudreau, Inc. Architect HSA, Inc. of DC Engineer Michael J. Walkley, P.A. Engineer Nolan Associates, Inc. Engineer Rummel, Klepper & Kahl, LLP Landscape Architect Engineer Land Survey Schamu Machowski Greco Architects, Inc. Architect Skarda and Associates, Inc. Engineer Slater Associates, Inc. Landscape Architect Spyder Engineers, LLC Engineer 2 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Audits – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds for the registration of 36 staff members to attend a two-day seminar, sponsored by the Maryland Chapter of the Association of Certified Fraud Examiners (MD-ACFE) on April 29, and April 30, 2013. AMOUNT OF MONEY AND SOURCE: $9,900.00 – 1001-000000-1310-157800-603020 BACKGROUND/EXPLANATION: Government Auditing Standards require that each auditor obtain 80 hours of continuing professional education (CPE) every two years. The foregoing program is part of the Department’s scheduled training for calendar year 2013. The average cost per staff training hour will be about $17.19, which is well below industry average in relation to other training of this nature. APPROVED FOR FUNDS BY FINANCE. 3 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 11 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on January 23 and 30 and February 6, 2013. 4 AGENDA BOARD OF ESTIMATES 02/27/2013 Fire Department – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding (MOU) with the Johns Hopkins Bloomberg School of Public Health/Johns Hopkins Center for Injury Research and Policy (JHCIRP). The period of the MOU is July 20, 2012 through June 19, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOU authorizes the release of $272,928.00 to JHCIRP as a subgrantee of the Fire Department in order to perform services authorized under the Federal Emergency Management Agency (FEMA) Fire Prevention and Safety Grant. The JHCIRP and the Department jointly responded to a request for proposals for FEMA Fire Prevention and Safety grants in May of 2012. The Department, the lead agency, received notice on July 30, 2012 that the proposal was accepted. Using the FEMA grant and under the MOU, the JHCIRP will operate a safety center that provides services to educate citizens about a variety of fire and life safety issues and will conduct a review of the Department’s fire investigation data from the last five years. The JHCIRP will determine the extent to which the safety center curriculum aligns with the most common causes of house fires in Baltimore City. The JHCIRP will also create educational exhibits and materials that address the unique fire and life safety education needs of older adults in Baltimore City. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 02/27/2013 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 7 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 6 AGENDA BOARD OF ESTIMATES 02/27/2013 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 1. $19,000.00 9938-901721-9474 9938-901759-9474 Rec. & Parks Recreation Facili- Park & Recreation 24th Series ty Renovation Facilities Reno- Active vation FY09 Active This transfer will provide funds to cover the costs associated with Change Order No. 2 for Morrell Park Recreation Center, Contract No. RP 09816. 2. $ 6,189.05 9938-902651-9475 9938-901624-9474 MVR Druid Hill Park Gateway Landscape Pedestrian Improvements Entrance Active Reserve This transfer will provide funds to reconcile the account’s deficit. 3. $ 20,000.00 9938-908808-9475 9938-907808-9474 State Community Park Community Park and and Playgrounds Playgrounds FY11 FY11 Active Reserve This transfer will provide funds to cover the costs associated with purchasing litter receptacles for Federal Hill Park and to reconcile the account’s deficit. Department of Housing and Community Development 4. $441,000.00 9910-903975-9587 9910-904096-9588 30th CDB FY 2013 Capital Administra- Capital Administra- tion - Reserve tion This transfer will provide funds for the Department’s Capital Administrative account for fiscal year 2013. 7 AGENDA BOARD OF ESTIMATES 02/27/2013 Mayor’s Office of Human Services – Charitable Solicitation ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application to be submitted to the Board of Ethics of Baltimore City for donations to Journey Home, Baltimore’s Ten Year Plan to End Homelessness. The period of the solicitation will be effective upon Board approval through December 31, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Journey Home is an initiative of the Mayor’s Office working in conjunction with the United Way of Central Maryland to eradicate homelessness by making it rare and brief. The Journey Home Plan was designed to help address policy and the practical realities facing the City, ensuring that the citizens of Baltimore have a safe, stable place to live. While many strides have been made since the plan was released, there is much more work to be done. The Mayor’s Office of Human Services has been working with partners and stakeholders to create a continuum of care for those experiencing homelessness or who are at risk of experiencing homelessness. Solicitations related to The Journey Home will be “directed at a broad range of potential donors” and will not “specially target controlled donors” as required by Baltimore City Ethics Regulations 96.26B. 8 AGENDA BOARD OF ESTIMATES 02/27/2013 Mayor’s Office of Human Services – cont’d The Baltimore City Ethics Board requires that the submitted application be reviewed and approved by the Board of Estimates. This is the first time that it is being requested in compliance with this directive. The Baltimore City Ethics Board has approved this application, subject to the following conditions: 1. Before any “controlled donor” may be solicited (i.e., any person who does or seeks to do business with any agency of the City, or whose activities are regulated or controlled by any agency of the City, or who otherwise falls within the scope of the City Code Article 8, Section 6-26(a)(1) through (5), the proposed campaign must be endorsed by the Board of Estimates (or its designee). 2. The Campaign must be conducted in accordance with the standards, terms, and conditions set forth in Board Regulation 06.26 and the submitted application. 3. Solicitation will be directed to a wide range of businesses, individuals, and organizations that are interested in the mission of ending homelessness. Public servants are not to be involved in the process of selecting potential donors to be solicited, though they may, at their discretion, decline to solicit any potential donor identified by the outside promotion team. 4. Periodic Reports (once every two months) and a Final Report (within 30 days after all solicitations and anticipated donations have been made) must be filed with the Baltimore City Board of Ethics Form 627. 5. This approval is for the period February 13, 2013 through December 31, 2013. After that date, a new application will be required for any additional solicitation efforts. 9 AGENDA BOARD OF ESTIMATES 02/27/2013 The Board of Trustees/Employee’s – Subscription Agreement Retirement System (ERS) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a subscription agreement with Lazard Emerging Markets Small Cap Trust (the Fund). AMOUNT OF MONEY AND SOURCE: $ 20,000,000.00 – approximately of ERS assets $ 190,000.00 - approximately for management fee each year No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: ERS assets of approximately $20,000,000.00 will be invested in beneficial ownership units of the Fund, with a management fee to the Fund’s investment manager of approximately $190,000.00 per year. Pursuant to the subscription agreement, Lazard Asset Management LLC serves as the Fund’s investment manager. The ERS Board, with the assistance of its investment consultant, conducted a nationwide search for small capitalization emerging market equity investments funds and managers. The Board narrowed the eligible firms to three finalists and conducted interviews. With the recommendation of the ERS investment consultant, the Board selected the Fund. MWBOO GRANTED A WAIVER. (The subscription agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 02/27/2013 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 12 - 13 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 11 AGENDA BOARD OF ESTIMATES 02/27/2013 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 1. EWO #057, $73,438.40 – SC 852R, Denitrification Filters and Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 $ 2,266,313.96 Fru-Con Construc- 30 70 tion, LLC CCD 2. EWO #014, ($29,907.00) – SC 8526, Sludge Digester Facilities at the Back River Wastewater Treatment Plant $ 38,667,000.00 $ 249,762.74 Ulliman Schutte 0 19.73 Construction, LLC 3. EWO #020, ($27,952.00) – WC 1168, Deer Creek Pumping Station Improvements $ 23,320,000.00 $ 567,237.47 Ulliman Schutte 0 73 Construction, LLC 4. EWO #061, $ 0.00 – SC 852R, Denitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 $ 2,309,408.05 Fru-Con Construc- 60 - tion, LLC CCD Department of Transportation 5. EWO #025, $ 0.00 – TR 03313, Reconstruction of Washington Blvd: I-95 to Monroe Street $ 4,568,865.30 $ 307,284.55 Civil Construction 90 - LLC 6. EWO #006, $34,225.97 – Project 889, Edmondson Avenue Bridge Over Gwynns Falls and CSXT Railroad $ 1,068,231.15 $ 260,659.98 Greenhorne & - - O’Mara, Inc. 12 AGENDA BOARD OF ESTIMATES 02/27/2013 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 7. EWO #002, $ 202,608.55 – TR 12318, I-83 Street Repairs at 29th Street $ 1,997,975.00 $ 4,728.65 John Brawner - - TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 8. $101,304.27 9950-903550-9509 9950-907455-9508-2 HUR Constr. Reserve JFX Emergency Work Neighborhood St. Reconstruction This transfer will partially fund the costs associated with Change Order #2 under TR 12318, I-83 Street Repair at 29th Street, for work assigned to John Brawner. 9. EWO #003, $10,801.59 – Project 1000, Reconstruction of Central Avenue $ 1,816,034.65 $ 344,801.32 Whitman, Requardt - - & Associates 10. EWO #008, $26,490.71 – Project 1055, Rehabilitate Roadways Around East Baltimore Life Science Park 1c $ 584,894.71 $ 768,220.95 Whitman, Requardt - - & Associates 11. EWO #002, $151,574.73 – Project 1107, Reconstruction East North Avenue from Asquith Street to Wolfe Street $ 410,847.47 $ 131,099.38 Gannett Fleming, - - Inc. 13 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Department – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay an outstanding invoice to the Fireline Corporation. AMOUNT OF MONEY AND SOURCE: $360.00 – 1001-000000-3024-268500-603016 BACKGROUND/EXPLANATION: The Fireline Corporation provided security monitoring for the Eleanor Hooper Adult Day Care Center (Center) building. The Center was closed last year. Because of the closing and transferring of clients and staff, the invoice was misplaced. The invoice is for services provided from May 1, 2012 through April 30, 2013. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 14 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Department – Interim Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve an interim notification of grant award from Maryland Department of Aging. The NGA is for the period October 1, 2012 through September 30, 2013. AMOUNT OF MONEY AND SOURCE: $ 858,668.00 – 4000-433513-3024-268400-404001 Title III B/Access to Senior Services 1,052,340.00 – 4000-432913-3024-295900-404001 Title III C-1/Congregate Meals 528,722.00 – 4000-434313-3254-316200-404001 Title III C-2/Home Delivered Meals 32,856.00 – 4000-436213-3255-271200-404001 Title III D/Health Promotion & Education 359,392.00 – 4000-436113-3255-271200-404001 Title III E/National Family Caregivers 43,164.00 – 4000-433913-3023-295900-404001 $2,875,142.00 Title VII/Ombudsman/Elder Abuse BACKGROUND/EXPLANATION: The total NGA amount is for $3,833,523.00, however, this is an interim NGA for approximately three-fourths of the FY 13 Title III’s allocation, the Department is only receiving $2,875,142.00. This grant is contingent upon approval of the FY13 Federal Appropriation of funds for the Administration of the Older Americans Act. 15 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Department – cont’d The approval of this NGA will allow the Department to provide coordinated and accessible services for seniors in Baltimore City. The NGA is being presented at this time due to delayed completion of required documentation. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Department – Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve an interim notification of grant award agreement from the Maryland Department of Aging. The NGA is for the period October 1, 2012 through September 30, 2013. AMOUNT OF MONEY AND SOURCE: $ 48,110.00 – 4000-433513-3023-273300-404001 Older Americans Act Title IIIB 52,484.00 – 4000-432913-3252-514300-404001 Older Americans Act Title IIIC1 27,700.00 – 4000-434313-3254-316200-404001 Older Americans Act Title IIIC2 17,494.00 – 4000-436113-3255-316200-404001 Older Americans Act Title IIIE $145,788.00 BACKGROUND/EXPLANATION: These funds are to be used with the FY13 OAA Federal grants for Title IIIB, Title IIIC1, Title IIIC2, and Title IIIE Programs only. This NGA also provides funds for coordinated and accessible services for seniors in Baltimore City. The NGA is late because it was recently received from the grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Department – Notice of Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the notice of award (NoA) from the Department of Health and Human Services for the Project entitled “Baltimore City Adult District Court Drug Court Expansion and Expansion.” The period of the award is September 30, 2012 through September 29, 2013. AMOUNT OF MONEY AND SOURCE: $325,000.00 – 4000-497813-3070-287500-404001 BACKGROUND/EXPLANATION: The NoA provides funds to support drug and alcohol treatment services for non-violent offenders in Baltimore City. The Department will subcontract with Baltimore Substance Abuse Systems, Inc. to manage treatment services. The NoA is late because it was overlooked during the Department’s transition in accounting staff. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notice of award terms and conditions have been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Department – Revised Notice of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve a revised notice of grant award (NGA) from the Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for HIV, Viral Hepatitis, STDs and TB Prevention. AMOUNT OF MONEY AND SOURCE: $84,494.00 – 4000-422613-3030-271500-404001 BACKGROUND/EXPLANATION: On October 12, 2012, the Board approved the original NGA in the amount of $149,417.00 for the budget period of September 30, 2012 through August 31, 2013. The revised notice of grant award provides the carryover of unobligated funds in the amount of $84,494.00 instead of $87,756.00 from the 2004 year to be used in the 2005 year to meet the needs of the Sexually Transmitted Disease Surveillance Project. All other terms and conditions of the original award and any subsequently amended NGA remain the same. The NGA is late because the Department recently received it from the grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The revised notice of grant award has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Department – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense report from Ms. Elaine Ray for expenses incurred during the month of September 2012. AMOUNT OF MONEY AND SOURCE: $127.97 – 5000-533113-3044-273300-603002 BACKGROUND/EXPLANATION: Ms. Ray neglected to submit her expense statement for mileage on time due to overwhelming unit responsibilities. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 20 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Department – Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2012 through June 30, 2013, unless otherwise indicated. 1. THE BAR ASSOCIATION OF BALTIMORE CITY $ 77,600.00 Account: 4000-433513-3024-295912-603051 The organization will provide free legal assistance in general civil matters to Baltimore City residents age 60 and above. In addition, to legal representation services, the program will also provide outreach and education services regarding matters typically of concern and interest to seniors. The period of the agreement is October 1, 2012 through September 30, 2013. MWBOO GRANTED A WAIVER. 2. GOVANS ECUMENICAL DEVELOPMENT CORPORATION $ 67,471.00 (GEDCO) Account: 4000-433513-3024-295918-603051 GEDCO operates a senior program which serves as the community focal point for seniors and their caregivers. Services will include but are not limited to social, recreational and educational programs, information and assistance, outreach, wellness and transportation. The period of the agreement is October 1, 2012 through September 30, 2013. MWBOO GRANTED A WAIVER. The agreements are late because the Health Department was waiting on finalization of budget and signatures from the providers. 21 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Dept. – cont’d 3. ST. AMBROSE HOUSING AID CENTER, INC. $ 8,500.00 Account: 4000-433512-3024-268416-603051 The organization will assist elderly adults with housing needs through the Home-Sharing Program. It will promote program services, screen and interview applicants, complete home assessments, recruit appropriate housemates to refer to the applicants and provide counseling, as appropriate. The program is designed to be an alternative to the institutionalization of frail and elderly residents of Baltimore City. The program will also identify and match elderly residents with senior homeowners living alone in single family dwellings in Baltimore City. The period of the agreement is October 1, 2012 through September 30, 2013. The agreement is late because the Health Department was waiting on grant approval and signatures from the provider. 4. BALTIMORE MEDICAL SYSTEM, INC. $ 40,000.00 (BMS) Account: 5000-530313-3041-605800-63051 The BMS will work with the Health Department to provide information and education services on tobacco use prevention and cessation to African American, Hispanic, Native American adults, women and Gay adults in community settings and reduce secondhand smoke exposure. The agreement is late because of a delay in the completion of the required documentation. 22 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Dept. – cont’d 5. BALTIMORE SUBSTANCE ABUSE SYSTEMS, INC. $1,269,327.00 (BSAS) Account: 1001-000000-3070-286400-603051 BSAS, Inc. administers public funding for substance abuse services for uninsured and underinsured Baltimore City residents, monitors and improves service delivery, collects and analyzes prevention and treatment data, and plans new services to ensure accessible, high quality care that improves the lives of individuals, families, and communities. The agreement is late because of a delay in the completion of the required documentation. MWBOO GRANTED A WAIVER. 6. BALTIMORE SUBSTANCE ABUSE SYSTEMS, INC. $ 590,000.00 (BSAS) Account: 5000-531113-3070-518500-603051 BSAS, Inc. will administer treatment services to certain offenders in the criminal justice system referred by the Maryland Department of Public Safety and Correctional Services, Community Supervision (DPSCS/CS). The agreement is late because the Department was waiting for approval of the memorandum of understanding from the DPSCS/CS that provides funding to the Health Department for BSAS. MWBOO GRANTED A WAIVER. 23 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Dept. – cont’d 7. THE FAMILY LEAGUE OF BALTIMORE CITY, $ 850,000.00 INC. (FLBC) Account: 6000-626313-3080-513200-603051 The FLBC will provide project implementation, including supervision and training of project staff, coordination of project activities and committees. The organization will perform outreach with all partner agencies and committees, completing programmatic and budget reports and systems change work. MWBOO GRANTED A WAIVER. The agreement is late because of a delay in the completion of the required documentation. 8. HUMAN IMPACT PARTNERS, LLC (HIP) $ 26,000.00 Account: 4000-480113-3001-268400-603051 The purpose of this agreement is to increase Baltimore City’s expertise and capacity to write and use Health Impact Assessments. This is integral to the City of Baltimore’s effort as manifested through its Cross-Agency Health Taskforce, to understand and consider the health implications of all proposed policies and to increase and improve the information available to Baltimore City’s policy and decision makers. HIP will train between 30 and 45 persons in the writing and use of Health Impact Assessments. Trainees will include Health Department staff, staff from other Baltimore City agencies and City government offices, and community stakeholders. HIP will conduct training through a series of pre-training telephone meetings and a two-day session which will be conducted once. The period of the agreement is September 1, 2012 through August 31, 2013. The agreement is late because budget revisions delayed processing. 24 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Dept. – cont’d 9. CHASE BREXTON HEALTH SERVICES, $320,585.00 INC. (CBHS) Account: 4000-424513-3023-599603-603051 The CBHS will provide 517 unique patients, including 75 new patients, with ambulatory care services which will include medical care and management through its physicians or nurse practitioners, all whom are certified by the American Academy of HIV Medicine as HIV specialists. The CBHS medication adherence program is a multidisciplinary program which functions to improve adherence to HIV treatments, including antiretroviral therapy by incorporating input from the clinician, the patient, the nurse, and the pharmacy. The agreement is for the period July 1, 2012 through June 30, 2013. 10. TOTAL HEALTH CARE, INC. $ 89,064.00 Account: 4000-424513-3023-599632-603051 The organization will provide initial assessments, service care plans and monitor/update service care plans every 90 days. It will also monitor quarterly patient maintenance/linkage with HIV medical services, housing referrals, food assistance referrals, utility assistance, consumer credit counseling referrals, and referrals for substance abuse treatment, prevention for positive services, and for primary care Ryan White services. The agreement is for the period July 1, 2012 through June 30, 2013. The agreements are late because the Infectious Disease and Environmental Health Administration (IDEHA) programmatically manages Ryan White Part B services. The IDEHA selects the 25 AGENDA BOARD OF ESTIMATES 02/27/2013 Health Dept. – cont’d providers through a competitive Request for Proposal process. The providers submit a budget, budget narrative, and scope of services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are often times revised because of inadequate information from the providers. This review process is required to comply with the grant requirements. 11. G.S. HOUSING, INC. $ 80,080.00 Account: 4000-432913-3024-268400-604014 The organization will provide Title III C-1 Congregate Housing Meal Services program. The organization will also serve weekday and weekend dinner meals to 55 elderly clients at the Belvedere Green Apartments located at 1651 E. Belvedere Avenue. The meals are being provided at $4.00 per meal. The agreement is for the period October 1, 2012 through September 30, 2013. This agreement is late because the Department was waiting for the final budget approval and signatures. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and – Local Government Resolution Community Development The Board is requested to approve and authorize execution of a local government resolution. The following organization is applying to the State of Maryland’s Department of Housing and Community Development Community Development Administration/Tax Exempt Bonds (CDA/Tax Exempt Bonds), CDA/Rental Housing Works, and the Low Income Housing Tax Credit (LIHTC) Equity. A local government resolution of support is required by the State for all applications to these programs. 1. ORCHARD RIDGE PHASE IV APARTMENTS $ 5,119,530.00 CDA/Tax Exempt Bonds $ 2,000,000.00 CDA/Rental Housing Works $ 4,446,359.00 LIHTC Equity The Orchard Ridge Phase IV Apartments is a 64-unit development that will be located on the vacant parcels within the Orchard Ridge site. The Orchard Ridge Phase IV development project is part of the overall master plan for the former Freedom/Claremont Homes property. The development will provide one, two and three bedroom townhouse and stacked units affordable to individuals and families at or below 60 percentage of the Area Median Income. 27 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The project will provide 14 non-elderly disabled units and six long-term affordable Uniform Federal Accessibility Units. The proposed project is located at 4300 Maple Shade Drive, 4400-4412 Grape Vine Way, 4401-4413 Grape Vine Way, 4205, 4300-4310, 4301-4319 Saint Clair Court, 4204 Maple Shade Drive, and 4333-4331 Orchard Ridge Boulevard. 28 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with 1110 Wicklow Road LLC, Developer, for the sale of the property located at 925 N. Stricker Street. AMOUNT OF MONEY AND SOURCE: $7,500.00 – Purchase Price BACKGROUND/EXPLANATION: The developer paid a good faith deposit in the amount of $750.00 and the remaining balance of $6,750.00 will be paid in full at closing. The project will be privately funded by 1110 Wicklow Road LLC. The Developer plans to make moderate to major repairs to the subject property and once work is completed, the dwelling will be used as affordable rental housing. The property was priced pursuant to the appraisal policy of Baltimore City and the Valuation Waiver was used in determining the proposed price of $7,044.33. The developer’s offer of $7,500.00 was accepted by the City. Comparables used to substantiate the sale price for 925 N. Stricker Street are 934 N. Stricker Street; 1542 Argyle Avenue, and 1505 Mosher Street. 29 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The authority to sell the property is Article 1, 2-7 (h) (2) (ii) (c) of the City Code. The property was journalized and approved for sale on June 16, 2008. MBE/WBE PARTICIPATION: It should be noted that 925 N. Stricker Street (Block 0076, Lot 013) is not subject to Article 5, Subtitle 28, of the Baltimore City Code because the property will be sold for less than $49,999.99. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 920 N. Calhoun Street by gift from Mr. James Schneider, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Schneider agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Schneider has offered to donate title to his property located at 920 N. Calhoun Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 920 N. Calhoun Street are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $ 71.40 Interest/Penalties 20.24 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 647.78 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 182.60 Total Municipal Liens $922.02 31 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 32 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 2037 E. Oliver Street by gift from Mr. Mauro J. Alves, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Alves agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Alves has offered to donate title to his property located at 2037 E. Oliver Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2037 E. Oliver Street are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $71.40 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $71.40 33 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 34 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1800 N. Dallas Street by gift from Mr. Raymond H. Hetchen, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Hetchen agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Hetchen has offered to donate title to his property located at 1800 N. Dallas Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1800 N. Dallas Street are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $ 793.30 Interest/Penalties 354.48 Other 51.71 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 664.49 Environmental Citation 330.00 Alley Paving Bill 0.00 Rental Registration 171.60 Total Municipal Liens $2,365.58 35 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 36 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 310 N. Fulton Avenue by gift from Mr. Corey Kauffman, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Kauffman agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Kauffman has offered to donate title to his property located at 310 N. Fulton Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 310 N. Fulton Avenue are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $ 714.00 Interest/Penalties 111.52 Other 51.26 Tax Sale Interest 0.00 Miscellaneous Bills 455.36 Metered Water (Tax Sale) 2,923.13 Environmental Citation 3,015.00 Alley Paving Bill 0.00 Rental Registration 576.00 Total Municipal Liens $7,846.27 37 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 38 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 629 S. Pulaski Street by gift from Ms. Gladys Onojobi, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Ms. Onojobi agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Ms. Onojobi has offered to donate title to her property located at 629 S. Pulaski Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 629 S. Pulaski Street are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $166.60 Interest/Penalties 3.41 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 539.72 Metered Water (Tax Sale) 0.00 Environmental Citation 200.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $909.73 39 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 40 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 2262 Linden Avenue by gift from Victory Temple Community Church, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Victory Temple Community Church agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Victory Temple Community Church has offered to donate title to its property located at 2262 Linden Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2262 Linden Avenue are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $61.88 Interest/Penalties 2.42 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $64.30 41 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 42 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1805 Lemmon Street by gift from Baltimore City Investors, LLC, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Baltimore City Investors, LLC agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Baltimore City Investors, LLC has offered to donate its title to its property located at 1805 Lemmon Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1805 Lemmon Street are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $ 0.00 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 125.68 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $ 125.68 43 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 44 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 2623 E. Biddle Street by gift from JBAP, LLC owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: JBAP, LLC agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. JBAP, LLC has offered to donate title to its property located at 2623 E. Biddle Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2623 E. Biddle Street are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $335.58 Interest/Penalties 26.24 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 519.97 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $881.79 45 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 46 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1105 N. Montford Avenue by gift from Mr. Herbert C. Lee, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Lee agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Lee has offered to donate title to his property located at 1105 N. Montford Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1105 N. Montford Avenue are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $ 906.78 Interest/Penalties 141.60 Other 51.71 Tax Sale Interest 0.00 Miscellaneous Bills 1,462.96 Metered Water (Tax Sale) 84.84 Environmental Citation 1,500.00 Alley Paving Bill 0.00 Rental Registration 512.20 Total Municipal Liens $ 4,660.09 47 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 48 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1222 N. Bradford Street by gift from Mr. Ned Carter, et al, owners, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Carter, et al, agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Ned Carter, et al, has offered to donate title to its property located at 1222 N. Bradford Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City’s acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1222 N. Bradford Street are itemized as follows: Cumulative Real Property Taxes 2009-2012 Total Tax $ 1,239.67 Interest/Penalties 603.08 Other 320.05 Tax Sale Interest 41,867.30 Miscellaneous Bills 8,562.29 Metered Water (Tax Sale) 718.47 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 27.00 Total Municipal Liens $53,337.86 49 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 50 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and – Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with D & E Development Corporation, developer, for the sale of the City-owned property located at 5233 Saint Charles Avenue AMOUNT OF MONEY AND SOURCE: $5,000.00 - Purchase Price BACKGROUND/EXPLANATION: The developer has paid a good faith deposit of $500.00. The developer will purchase the vacant building known as 5233 Saint Charles Avenue from the City of Baltimore and rehabilitate the property for market rate rental or sale. The property is in the Arlington neighborhood and the Park Heights Urban Renewal Area. The purchase price and the improvements to the site will be financed through private sources. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE VALUE DETERMINED BY THE WAIVER VALUATION PROCESS: In accordance with the City’s appraisal policy, the waiver valuation process was used in lieu of an appraisal. The DHCD has determined the proposed price using available real estate data. The proposed price is $8,444.00. The sale of this vacant property at a price below the waiver valuation proposed price will create jobs during construction, benefit the community and the property will be occupied, and returned to the tax rolls. 51 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d MBE/WBE PARTICIPATION: The developer will purchase the property for a price that is less than $50,000.00 and will receive no City funds or incentives for the purchase or rehabilitation. Therefore, MBE/WBE participation is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and – Agreement and Memorandum Community Development (DHCD) of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement and memorandum of understanding (MOU) with the Housing Authority of Baltimore City (HABC). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The HABC and DHCD entered into a Cooperation Agreement on March 29, 1950, acting pursuant to Ordinance No. 1077 as approved on March 20, 1950, that allowed the agencies to cooperate in connection with the development and operation of the public housing program of the HABC. The Cooperation Agreement has been extended and amended from time to time and on June 5, 1985, the HABC entered into an agreement with the City for services being in furtherance of the Cooperation Agreement, for the purpose of achieving the efficient and economical operation of the HABC and DHCD. The 2013 agreement before the Board will replace the former 1985 agreement for the purpose of achieving the efficient and economical operation of the HABC and DHCD by providing for certain services and functions to be performed concurrently and cooperatively. The 2013 agreement and the related MOU will allow continuation of the efficient and economical cooperation of HABC and City in projects devoted to their mutual benefit. The replacement of the 1985 agreement will provide clarity to the scope of services and shared ordinary operating services allowed under the agreement, and will provide more checks and balances regarding the approval of services to be rendered. The 53 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d 2013 agreement and MOU will allow continuation of the cooperation between the HABC and the City in projects devoted to their mutual benefit. (The agreement and memorandum of understanding have been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Housing and – Subordination and Intercreditor Community Development Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a subordination and intercreditor agreement with Burdol Limited Partnership, for the Burleith Ridge Apartments and the Dolfield Village Apartments. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute all documents necessary to effectuate this transaction subject to review and approval for form and legal sufficiency by the Law Department. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On June 28, 1996, the Board approved two HOME Investment Partnership Program Loans to the Burdol Limited Partnership (the Borrower) for two project sites. The first site, the Burleigh Ridge Apartment loan contained the original Burleigh loan in the amount of $215,054.00 and a second HOME loan (the additional loan) in the amount of $258,065.00. The original loan and the additional loan were consolidated and known as the HOME Loan for the rehabilitation of the Burleith Ridge Apartments located at 2613 Fairview Avenue. The second site, the Dolfield Village Apartments Loan contained the original Dolfield Loan in the amount of $284,946.00 and a second HOME loan (the additional Dolfield Loan) in the amount of $341,935.00. The original loan and the additional loan were consolidated and known as the HOME Loan for the rehabilitation of Dolfield Village Apartments located at 3902 and 3903 Penhurst Avenue and 3909 Dolfield Avenue. The combined loans for the Burleith and Dolfield Apartments totaled $1,100,000.00. The proceeds of the HOME Loans were used to assist with a portion of the rehabilitation costs of each of the properties. 55 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d The Burleith Apartments contain 24 market rate and 16 HOME assisted units and the Dolfield Apartments contain 32 market rate units and 21 HOME assisted units. All of the HOME units are occupied by persons with incomes at or below 30%, 50% or 60% of the area median income. The City’s HOME Loans for the Burleith and Dolfield Apartments each has an interest rate of 1% per annum on sums advanced with repayment being accrued and deferred. Each of the City’s loans is secured by a second Deed of Trust and is long-term subordinated debt. The original project financing also included construction and permanent financing from Fannie Mae and Low Income Housing Tax Credits. The Fannie Mae loan for the Burleith Ridge property has a 30 year term, an interest rate of 9.09% and an outstanding principal balance of $699,046.54. The borrower is obligated to make monthly interest payments of $5,295.28. There is a pre- payment penalty of 1% of the outstanding balance. The combined payoff of this debt is $711,332.29. The Fannie Mae loan for the Dolfield Village property has a 30 year term, an interest rate of 9.09% and an outstanding principal balance of $905,085.56. The borrower is obligated to make monthly interest payments of $6,856.02. There is a pre- payment penalty of 1% of the outstanding balance. The combined payoff of this debt is $902,992.44. The borrower has received a commitment from The BlueRidge Bank to refinance the existing first mortgage in the amount of $1,650,000.00. The BlueRidge loan will bear interest at the per annum rate equal to the prime rate plus 1.25%, adjusted daily, with a floor rate of 4.50%. The prime rate is the rate published in The Wall Street Journal, or similar publication, quoting service, or commonly available source used by BlueRidge Bank for determining the prime rate of interest. The maturity date (term) of the loan is 15 years, interest only for the first two years of the loan. The borrower will make interest only payments on the first day of the month immediately following closing and on 56 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d the first day of each succeeding month. The proceeds of this financing will be used to pay off the existing two first mortgages including accrued interest of 1% prepayment penalty for a total of $1,632,325.00. The remaining balance of the loan will be used to pay for the legal fees and settlement costs associated with the transaction. The owner has been attempting to refinance the project and earlier had attracted a prospective buyer who was willing to pay $3,200,000.00. The buyer was going to use LIHTC to refinance the rehabilitation of the project but decided to pull out of the deal. The owner has received numerous offers for the purchase of the project and recent auctions have shown the market between $35,000.00-$40,000.00 per unit for similar properties. Allowing for fluctuation in market pricing the value of the project will equal, for the two properties, approximately $3,255,000.00. An appraisal completed in August 9, 2012 places the market valuation of the properties at $2,900,000.00. The owner will continue to market the property over the next 24 months in the hopes of selling the property prior to the due date of the BlueRidge debt. The owner will be personally guaranteeing full repayment of the BlueRidge loan. The combined loan payments of each of the Fannie Mae loans are approximately $16,109.39. With the refinancing at a lower interest rate, the new monthly payment will be $6,200.00 which will result in a net savings of approximately $10,000.00 per month, which will allow the owner to immediately begin paying the accrued interest owed to the City. In order for the owner to refinance the new loan the City will be required to execute a subordination and intercreditor agreement to permit the new loan to be secured in a first lien position. As a condition of the 57 AGENDA BOARD OF ESTIMATES 02/27/2013 DHCD – cont’d Board’s approval, the Department will charge the borrower a $5,000.00 subordination fee. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code for Minority and Women’s Business Opportunity is not applicable. THE DEPARTMENT OF FINANCE RECOMMENDED APPROVAL. 58 AGENDA BOARD OF ESTIMATES 02/27/2013 Mayor’s Office of Employment Development (MOED) – Agreements The Board is requested to approve and authorize execution of the various agreements. 1. SECOND CHANCE, INC. $ 44,150.00 Accounts: 4000-807513-6312-465905-603051 4000-806713-6312-465905-603051 4000-809413-6331-653505-603051 1001-000000-6331-472715-603051 Second Chance, Inc. will provide Deconstruction Worker training for ten eligible participants enrolled in an on- the-job employer based customized training program. Second Chance, Inc. will provide a customized training plan for each participant prior to the start of training. Deconstruction Worker training will include learning steps to deconstruct a building and to salvage materials. Participants will develop job search skills that will enable them to obtain employment in the deconstruction tool usages, health hazard recognition and prevention, and management of salvaged materials. The period of the agreement is January 14, 2013 through June 30, 2013. 2. SW DESIGN & COMMUNICATIONS, LLC $ 3,000.00 Accounts: 4000-807513-6312-467253-603051 4000-806713-6312-467253-603051 SW Design & Communications, LLC will provide on-line training on those areas specified on the Maryland Higher Education Commission list. The training will consist of the program(s) described in the course or certificate curriculum outline and will include any participant attendance policies, academic benchmarks and the means of measuring achievements, completion of standards and the total hours of each course in a certificate program. The maximum time a participant can remain in training is one year. The period of the agreement is November 1, 2012 through June 30, 2013. 59 AGENDA BOARD OF ESTIMATES 02/27/2013 MOED – cont’d 3. BALTIMORE CITY COMMUNITY COLLEGE $196,619.00 (BCCC) Accounts: 4000-807513-6312-467253-603051 4000-806713-6312-467253-603051 4000-803112-6312-467253-603051 The BCCC will provide training on those areas specified on the Maryland Higher Education Commission list. The training will consist of the program(s) described in the course or certificate curriculum outline and will include any participant attendance policies, academic benchmarks and the means of measuring achievements, completion standards and the total hours of each course in a certificate program. The maximum length of time a participant can remain in training is one year. The period of the agreement is July 1, 2012 through June 30, 2013. The agreements are late because additional time was necessary to reach a comprehensive understanding that was agreeable by both parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 02/27/2013 Mayor’s Office of Employment Development – Grant Awards The Board is requested to approve and authorize acceptance of the various grant awards from the State of Maryland Department of Labor Licensing and Regulation. The period of the grant award is July 1, 2012 through June 30, 2013, unless otherwise indicated. 1. EASTSIDE CAREER CENTER $193,184.00 Account: 4000-805613-6312-456000-404001 The grant will provide funds to be used to fund two Early Intervention Facilitator (Facilitator) positions. The Facilitators will be responsible for delivering an established Early Intervention curriculum to unemployment insurance claimants and other job seekers. The Facilitators will deliver the established Early Intervention curriculum and perform duties such as conducting workshops and providing guidance to jobseekers in career development, resume preparation, job seeking, and retention skills. They will also provide labor market information and software instruction. 2. PRISON TO ONE-STOP PROJECT $250,000.00 Account: 4000-804713-6396-456000-404001 The funds will be used to provide pre and post-release services to eligible offenders who are returning to Baltimore communities. These individuals will receive life management and job readiness training. The grant awards are late because the notification of award was not received timely. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The grant awards have been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 02/27/2013 Mayor’s Office of Employment – Grant Award Agreement Development (MOED) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with the State of Maryland Department of Labor, Licensing and Regulation (DLLR). The period of the grant agreement is July 1, 2012 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $350,191.00 – 4000-805013-6312-456000-404001 BACKGROUND/EXPLANATION: The MOED received a National Emergency Grant from the DLLR to provide professional services to laid-off workers from RG Steel. At least 250 of these laid-off workers are Baltimore City residents. The MOED will provide employment readiness and job placement services to these dislocated workers. These services will include skills assessments, career pathway exploration, job readiness training, employment options, and on-the-job training. The grant award agreement is late because the notification of award was not received in a timely manner to prevent late submission to the Board. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. THERMO ELECTRON NORTH AMERICA $26,982.00 Sole Source Solicitation No. 08000 – Nicolet Avatar Spectrometer Maintenance – Police Department – Req. No. R623735 The vendor is the manufacturer and sole provider of the service and maintenance of this product. The period of the award is February 27, 2013 through February 26, 2016. 2. MARYLAND FOOD BANK $26,800.00 Selected Source Solicitation No. 06000 – Food for Low Income Families – Mayor’s Office of Human Services – Req. No. R622900 Mayor’s Office of Human Services, Community Action Partnership (CAP) is a member of the Maryland Food Bank that supplies boxes of nutritional food to CAP’s Fresh Beginnings Project 100 Program below retail price to programs that work with low income families in Baltimore City. The program consists of a four-week workshop that teaches nutritional education and food resources to help participants sustain a healthy lifestyle. Upon program completion, CAP distributes two boxes of food to program participants. 3. PROFORCE MARKETING, INC. $29,787.20 Low Bid Solicitation No. B50002797 – Colt LE6946 CQB Rifles – Police Department – Req. No. R621743 4. ATLANTIC EMERGENCY SOLUTIONS $45,140.00 Low Bid Solicitation No. 07000 – Bauer Compressor – Police Department – Req. No. R621955 63 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. LAKESHORE EQUIPMENT COMPANY d/b/a LAKESHORE LEARNING MATERIALS $31,751.50 Low Bid Solicitation No. B50002785 – Supply and Deliver Backpacks Filled with School Supplies – Mayor’s Office of Human Services – Req. No. R621446 6. ACRES AUTOMOTIVE $30,000.00 Only Bid Solicitation No. B50002789 – Spray in Bedliners as Required – Department of General Services - Req. No. R621321 The period of the award is March 1, 2013 through February 29, 2016, with two 1-year renewal options. 7. DISASTER RECOVERY INSTITUTE INTERNATIONAL, INC. (DRI) $60,000.00 Sole Source Solicitation No. 08000 – Continuity of Operations Training – Fire Department – Req. No. R624938 DRI International, Inc. is the only company accredited to certify individuals as Certified Public Sector Continuity Professionals. This certification will enhance the credibility and capability of the City’s emergency response personnel. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 64 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. ELLIOT & FRANTZ, INC. $50,000.00 Renewal Solicitation No. B50001892 – Milling Machine Teeth – Depart- ment of Transportation – P.O. No. P516810 On April 13, 2011, the Board approved the initial award in the amount of $37,400.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $50,000.00 is for the period April 13, 2013 through April 12, 2014. MWBOO GRANTED A WAIVER. 9. DOUBLE ENVELOPE $86,000.00 Renewal Solicitation No. B50000770 – Water Bill Envelopes – Department of Public Works – P.O. No. P508003 On May 6, 2009, the Board approved the initial award to Oles Envelope Corporation in the amount of $115,312.00. The award contained three 1-year renewal options. Subsequent actions have been approved. On April 11, 2012, Double Envelope acquired the rights, title, obligation, conditions, assets and interests of contracts from Oles Envelope Corporation. This final renewal in the amount of $86,000.00 is for the period April 29, 2013 through April 28, 2014. MWBOO GRANTED A WAIVER. 10. THE GARRISON COMPANY LANDSCAPE DIVISION $17,079.00 Renewal Solicitation No. B50001317 – Mowing & Landscaping Service for Enoch Pratt Free Library Branches – Enoch Pratt Free Library – P.O. No. P513194 On March 17, 2010, the City Purchasing Agent approved the initial award in the amount of $17,079.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $17,079.00 is for the period April 5, 2013 through April 4, 2014. 65 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. FOLCOMER EQUIPMENT CORPORATION $ 0.00 Renewal Solicitation No. 06000 – OEM Parts and Service for Case Construction Equipment – Department of General Services, Fleet Management – P.O. No. P512373 On April 21, 2010, the Board approved the initial award in the amount of $200,000.00. The award contained two 1-year renewal options. This renewal is for the period May 1, 2013 through April 30, 2014, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 12. HIGHER GROUND TRANSPORATION SERVICES, INC. $102,817.58 Renewal Solicitation No. B50000924 – Transportation Service for the Sandtown-Winchester & Oliver Senior Centers – Baltimore City Health Department – P.O. No. P507574 On April 1, 2009, the Board approved the initial award in the amount of $167,655.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $102,817.58 is for the period April 2, 2013 through April 1, 2015. MWBOO GRANTED A WAIVER. 66 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. KONE INC. $800,000.00 Increase Solicitation No. B50000469 – Provide Maintenance Services for Elevators for City of Baltimore – Agencies – Various – P.O. No. P502698 On July 2, 2008, the Board approved the initial award in the amount of $4,053,105.00. On May 5, 2011, the Board approved a renewal. Due to increase usage of maintenance and parts, additional funds are required. This increase in the amount of $800,000.00 will make the total award amount $4,853,105.00. The contract expires on June 30, 2013. MWBOO SET GOALS OF 27% MBE AND 0% WBE. MBE: Admiral Elevators 24% MWBOO FOUND VENDOR IN COMPLIANCE. 14. R & S NORTHEAST, LLC $ 48,698.00 Renewal Solicitation No. 06000 – Nuvaring Contraceptives – Health Department – P.O. No. P519462 On February 22, 2012, the Board approved the initial award in the amount of $24,128.00. The award contained three 1-year renewal options. On August 8, 2012, the Board approved an increase in the amount of $24,570.00. This renewal in the amount of $48,698.00 is for the period March 1, 2013 through February 28, 2014, with two 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 67 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. JANI-KING OF BALTIMORE $ 73,546.00 Increase Solicitation No. B50001751 – Janitorial Services for the Department of General Services Area D – Department of General Services – P.O. No. P518313 On September 21, 2011, the Board approved the initial award in the amount of $464,880.00. The award contained two 2-year renewal options. Subsequent actions have been approved. This increase in the amount of $73,546.00 is necessary to provide funds to extend the vendor’s responsibilities by adding a new location to the existing contract. This increase will make the total award amount $1,038,001.72. The contract expires on October 15, 2014 with one 2-year renewal option remaining. This is a requirements contract, therefore dollar amounts will vary. MBE: Baltimore Janitorial Services 20% WBE: Prime Star Industries, Inc. 10% MWBOO GRANTED A WAIVER. 16. ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. $450,000.00 Increase Solicitation No. 08000 – Master License Agreement – Agencies – Various - Req. Nos. Various On February 16, 2011, the Board approved the initial award in the amount of $400,000.00. On January 28, 2013, the City Purchasing Agent approved an increase in the amount of $50,000.00. Due to increased usage of the contract an increase in the amount of $450,000.00 is necessary. This increase in the amount of $450,000.00 will make the award amount $900,000.00. The coverage ends on February 15, 2016. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 68 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. ASSOCIATED BUILDING MAINTENANCE, CO. INC. $461,578.00 Increase Solicitation No. B50001547 – Provide Janitorial Services for Area B – Police Department and Department of General Services – P.O. No. P515603 On November 24, 2010, the Board approved the initial award in the amount of $388,032.00. The award contained two 2-year renewal options. Subsequent actions have been approved. This increase in the amount of $461,578.00 is necessary to provide funding for services and expanded services at the Police and Fire Academy through November 2, 2013. The increase makes the total award amount $1,350,645.00. This is a requirements contract, therefore dollar amounts will vary. MBE: CJ Maintenance 17% WBE: My Cleaning Service 9% MWBOO FOUND VENDOR IN COMPLIANCE. 18. FIRST CALL THE WATERS COMPANY $ 20,000.00 SECOND CALL CRW PARTS 0.00 $ 20,000.00 Renewal Solicitation No. B50001371 – Tire Repair and Maintenance Supplies – Department of General Services – P.O. Nos. P513787 & P513788 On April 14, 2010, the Board approved the initial award to The Waters Company and CRW Parts in the amount of $100,000.00. The award contained two 1-year renewal options. This renewal is 69 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases for the period May 1, 2013 through April 30, 2014, with one 1- year renewal option remaining. MWBOO GRANTED A WAIVER. 19. TEAM SERVICE CORPORATION $1,500,000.00 OF NY ELECTRIC MOTOR REPAIR 500,000.00 COMPANY $2,000,000.00 Increase Solicitation No. B50001986 – Repair and Maintenance Services for Electrical Motors up to 300 H.P. – Agencies – Various – P.O. Nos. P517872 and P517873 On August 10, 2011, the Board approved the initial award in the amount of $1,424,000.00. The award contained one 2-year renewal option. On December 7, 2012, the City Purchasing Agent approved an increase in the amount of $50,000.00. Due to the increase usage of maintenance and parts, additional funds are required. This increase in the amount of $2,000,000.00 will make the total award amount $3,474,000.00. The contract expires on August 9, 2014 with one 2-year renewal option remaining. MWBOO SET GOALS OF 4% MBE AND 2% WBE. Team Services MBE: Universal Electric Service 4.00% WBE: Electric Master Services, Inc. 1.75% Baltimore Electric Service, Inc. 0.25% 2.00% MWBOO FOUND VENDOR IN COMPLIANCE. 70 AGENDA BOARD OF ESTIMATES 02/27/2013 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Electric Motor Repair Company MBE: 0.00% WBE: 0.00% MWBOO FOUND VENDOR IN NON-COMPLIANCE. On January 2, 2013, the vendor was found non-compliant but has committed to meeting the MBE/WBE goals per MWBOO. 20. UNIVAR USA INC. ITEM #1 $ 700,000.00 KUEHNE COMPANY ITEM #2 2,500,000.00 KLEEN RITE CORPORATION 120,000.00 ITEM #3 $3,320,000.00 Renewal Solicitation No. B50002309 – 15% Sodium Hypochlorite – Department of Public Works, Bureau of Water and Wastewater – P.O. Nos. P520017, P520018 and P520019 On April 4, 2012, the Board approved the initial award in the amount of $3,270,000.00. The award contained four 1-year renewal options. This renewal in the amount of $3,320,000.00 is for the period May 1, 2013 through April 30, 2014, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. Dept. of General Services 21. ALL STATE FLOORS AND CONSTRUCTION, INC. $ 36,397.92 Low Bid IC556 – Carpet Replacement for the Department of Finance located at 200 N. Holliday Street, 1st Floor 71 AGENDA BOARD OF ESTIMATES 02/27/2013 Police Department – Grant Award Agreements and Memorandum of Agreement The Board is requested to approve and authorize execution of the following grant award agreements and memorandum of agreement: GRANT AWARD AGREEMENTS 1. MARYLAND EMERGENCY MANAGEMENT AGENCY $194,000.00 Account: 4000-473013-2023-212600-600000 The Maryland Emergency Management Agency will utilize the funds for the 2010 Buffer Zone Protection Program (BZPP). The BZPP provides funding to purchase equipment and conduct planning activities to protect, secure and reduce vulnerabilities of identified Critical Infrastructure and Key Resource (CI/KR) sites. The period of this agreement is from July 16, 2010 through May 31, 2013. The grant award agreement is late because of the environmental and historic preservation review of the intended project. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 2. MAYOR’S OFFICE ON CRIMINAL JUSTICE (MOCJ) $ 2,000.00 AND DRUID HEIGHTS COMMUNITY DEVELOPMENT CORPORATION Account: 4000-497411-2252-692900-607001 On October 17, 2012, the Board approved and authorized a modification to extend the Intergovernmental Agreement with the Maryland Department of Juvenile Services. The grant partially funds awards to community groups for various 72 AGENDA BOARD OF ESTIMATES 02/27/2013 Police Department - cont’d projects throughout the City. Druid Heights Community Development Corporation is being awarded $2,000.00 to fund an initiative designed to help youth realize the issue of animal abuse while serving the community. The funds will be used to purchase materials to build dog houses for dog owners in the Druid Heights Community. The period of the agreement is from March 26 through March 28, 2013. Memorandum of Agreement (MOA) 3. FAMILY LEAGUE OF BALTIMORE, INC. $20,000.00 Account: 4000-409111-2252-690500-600000 This MOA is a sub-award of the Juvenile Screening and Diversion Grant Award. The Family League’s “Parent and Youth Empowerment Program” is intended to reunify youth with their parent or legal guardian who would otherwise be detained in the Juvenile Justice System. Sixty youth will be served by this program. The Baltimore City Juvenile Screening and Diversion Program Grant extension through March 31, 2013, was approved by the Board on August 22, 2012. The period of this MOA is January 1, 2013 through March 31, 2013. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant award agreements and memorandum of agreement have been approved by the Law Department as to form and legal sufficiency.) 73 AGENDA BOARD OF ESTIMATES 02/27/2013 State’s Attorney Office – Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement from the Governor’s Office of Crime Control and Prevention (GOCCP) entitled Post-Conviction DNA Testing Assistance. The period of grant award agreement is January 1, 2013 through December 31, 2014. AMOUNT AND SOURCE OF FUNDS: $117,000.00 - 4000-405313-1150-118200-601001 BACKGROUND/EXPLANATION: The GOCCP has awarded the grant to State’s Attorney’s Office to fund a Post-Conviction DNA Testing Assistance Program. The program will provide expeditious identification and review of cases in which innocent persons may have been convicted of a violent crime they did not commit and in which post-conviction DNA testing could resolve the claim. The grant funds provide for the salary of a full-time paralegal position for two years. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 74 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Capital Projects Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a capital projects grant agreement with the State of Maryland. AMOUNT OF MONEY AND SOURCE: $2,500,000.00 – 9910-903419-9588-900000-704045 BACKGROUND/EXPLANATION: The State of Maryland has provided capital funds to the City as part of its long-standing commitment to the revitalization of East Baltimore. The 2011 Maryland General Assembly approved $2,500,000.00 in State Capital Funds to be used for demolition in the East Baltimore Biotechnology Project area. The funds required a 1:1 match, which is being met with Community Development Block Grant Funds that the City will be providing to East Baltimore Development, Inc. (EBDI). The State Funds are appropriated in the Department of Housing and Community Development’s Fiscal Year 2012 Capital Budget. The State of Maryland requires that the City execute a grant agreement before funds can be made available. Once the grant agreement is executed by the City and approved by the State’s Board of Public Works, the City will execute a separate grant agreement with East Baltimore Development Inc. regarding specific usage and conditions for the State Funds. MBE/WBE PARTICIPATION: Minority and Women’s Business participation requirements are established as part of an approved Land Disposition and Development Agreement with EBDI. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The capital projects grant agreement has been approved by the Law Department as to form and legal sufficiency.) 75 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Supplementary Special Fund Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a supplementary special fund operating appropriation to the Mayor’s Office of Employment Development, Service 793 (Employment Enhancement Services for Baltimore City Residents). AMOUNT OF MONEY AND SOURCE: $128,889.00 – The source of funds for this appropriation is a grant from the Association of Baltimore Area Grant Makers. BACKGROUND/EXPLANATION: This supplementary special fund operating appropriation is necessary to provide workforce services that enhance job readiness and employment outcomes to Baltimore’s low-income communities. MBE/WBE PARTICIPATION: N/A 76 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Supplementary Special Fund Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a supplementary special fund operating appropriation to the Mayor’s Office of Employment Development, Service 797 (Career Center Services). AMOUNT OF MONEY AND SOURCE: $69,617.00 – The source of funds for this appropriation is a grant from the East Baltimore Development Incorporated. BACKGROUND/EXPLANATION: This supplementary special fund operating appropriation is necessary to provide job readiness, remedial education, and occupational outcomes for targeted populations within the East Baltimore Development Pipeline. MBE/WBE PARTICIPATION: N/A 77 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Supplementary State Fund Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a supplementary State fund operating appropriation to the Police Department, Service 623 (Crime Investigation). AMOUNT OF MONEY AND SOURCE: $32,400.00 – The source of funds for this appropriation will come from a reimbursement from the State of Maryland, Department of Public Safety and Correctional Services. BACKGROUND/EXPLANATION: The State of Maryland, through the Department of Public Safety and Correctional Services, reimbursed the amount of $32,400.00 to the Police Department for processing registrations, statements, fingerprints, photographs, and performing community notification requirements. This supplemental request will give the Department the budget authority to spend these funds for sex offender registry and compliance services. MBE/WBE PARTICIPATION: N/A 78 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Supplementary Federal Fund Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a supplementary Federal fund operating appropriation to the Mayor’s Office of Criminal Justice (MOCJ), Service 758 (Coordination of Public Safety Strategy). AMOUNT OF MONEY AND SOURCE: $938,773.00 – The source of funds for this appropriation will come from a grant from the United States Department of Justice. BACKGROUND/EXPLANATION: The United States, through its Department of Justice, has approved an award of $938,773.00 to the MOCJ for the McElderry Park Revitalization Coalition Project. The Project aims to improve community safety by designing and implementing effective, comprehensive approaches to addressing crime within the neighborhood, as a part of a broader strategy to enhance neighborhood revitalization through cross-sector community-based partnerships. The goals of this project are to reduce the incidences of juvenile crime, violent crime, and to find alternatives to criminal activity for the residents of McElderry Park. MBE/WBE PARTICIPATION: N/A 79 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Supplementary Federal and State Operating Appropriations ACTION REQUESTED OF B/E: The Board is requested to approve a supplementary Federal fund operating appropriation to the State’s Attorney’s Office for Service 115 (Prosecution of Criminals) and a supplementary State fund operating appropriation to the State’s Attorney’s Office for Service 781 (Administration – State’s Attorney). AMOUNT OF MONEY AND SOURCE: $117,000.00 – The source of funds for this appropriation will come from a grant - Post-Conviction DNA Testing Assistance from State of Maryland, Governor’s Office of Crime Control and Prevention. 500,000.00 - The source of funds for this appropriation will $617,000.00 come from a grant - Post-Conviction DNA Testing Assistance from the State of Maryland, Governor’s Office of Crime Control and Prevention Control and Prevention Grant entitled Office Consolidation BACKGROUND/EXPLANATION: The State of Maryland, through its Governors Office of Crime Control and Prevention has approved two awards totaling $617,000.00 to the State’s Attorney’s Office. The Post-Conviction DNA Testing Assistance award will fund 2 paralegal positions that will process requests for post- conviction DNA testing by defendants who have been convicted of violent crimes and assert that such testing will demonstrate that they did not commit the crimes. The Office Consolidation award will fund rent for the new office space. This supplemental request will give the Office of the State’s Attorney the budget authority to spend these funds. MBE/WBE PARTICIPATION: N/A 80 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Supplementary Federal Fund Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a supplementary Federal fund operating appropriation to the Mayor’s Office of Employment Development (MOED), Service 799 (Operation Safe Kids). AMOUNT OF MONEY AND SOURCE: $177,792.00 – The source of funds for this appropriation are the Federal Second Chance Act grant and the Maryland Department of Juvenile Service grant awarded to Baltimore City Health Department Office of Youth Violence Prevention. BACKGROUND/EXPLANATION: This supplementary Federal fund operating appropriation is necessary to fund a contract between the Baltimore City Health Department and the MOED. This contract involves the hiring of 1) a Career Navigator (1.0 FTE) who will provide employment services to youth enrolled in Operation Safe Kids and 2) a Program Monitor (0.5 FTE) who will oversee the internship program for 50 Operation Safe Kids participants. MBE/WBE PARTICIPATION: N/A 81 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Supplementary Federal Fund Operating Appropriation ACTION REQUESTED OF B/E: The Board is requested to approve a supplementary Federal fund operating appropriation to the Mayor’s Office of Employment Development (MOED), Service 797 (Workforce Services for Out-of- School Youth – Youth Opportunity). AMOUNT OF MONEY AND SOURCE: $1,426,226.00 – The source of funds for this appropriation is a grant from the United States Department of Labor, Employment and Training Administration BACKGROUND/EXPLANATION: This supplementary Federal fund operating appropriation is necessary to provide juvenile offenders ages 18 – 24 years with a menu of services such as community service learning opportunities, educational interventions, career development, and post-program support and follow-up. MBE/WBE PARTICIPATION: N/A 82 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – Extensions to Master Custody Agreements ACTION REQUESTED OF B/E: The Board is requested to approve extensions to four Master Custody Agreements with the Bank of New York Mellon (Mellon): a. Employees’ Retirement System (ERS), b. Elected Officials’ Retirement System (EOR) c. Fire and Police Employees’ Retirement Systems (F&P), and d. Retiree Benefits Trust of the City of Baltimore (RBT). The period of the extension for the ERS, EOS and the RBT agreement is for six months through August 31, 2013. The period of the extension for the F&P is for four months through June 30, 2013. AMOUNT OF MONEY AND SOURCE: No General Funds are involved in this transaction. $53,000.00 – approximate custodial fee for ERS and EOS extension period $50,000.00 – approximate custody fee for F&P services during extension period. Mellon does not charge additional fees for custodial services for the RBT and no fees will be payable during the RBT extension period. BACKGROUND/EXPLANATION: On March 1, 2006, the Board approved the current Retirement Systems’ Custody Agreements with Mellon. On June 27, 2007, the Board approved the current Custody Agreement for the Retiree Benefits Trust. The Director of Finance is the proper signatory for these agreements in his capacity as custodian of all moneys and securities of the Retirement Systems and Retiree Benefits Trust under Article VII, Section 18(a) of the Baltimore City Charter, which authorizes the Director of Finance to contract with banks to perform his custodial responsibilities. 83 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Finance – cont’d Over the last several months, the ERS and F&P Boards of Trustees, with the assistance of their investment consultants, have, respectively, conducted national searches for custodial services for the Retirement Systems and the Retiree Benefits Trust. The ERS Board has narrowed the search to two finalists who were interviewed at the Board’s February 21, 2013 meeting. A custody agreement will be negotiated with the bank once the ERS Board makes its final recommendation to Finance. At its December 12, 2012 meeting, the F&P Board recommended that F&P custody be awarded to Mellon. A custody agreement is in the process of being negotiated with the bank. The existing custody agreements with Mellon expire on February 28, 2013. The extension assure the continuation of custodial services under the existing agreements while new agreements are finalized and any necessary transition of custodian services occurs. MBE/WBE PARTICIPATION: The Minority and Women’s Business Opportunity Office waived MBE/WBE utilization requirements for the original contracts and has advised that the original waivers apply to the extensions. (The extensions to master custody agreements have been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Transportation – Rescission of Extra Work Order ACTION REQUESTED OF B/E: The Board is requested to rescind the previously approved Extra Work Order No. 1 under TR 12318, I-83 & 29th Street Repairs. AMOUNT OF MONEY AND SOURCE: $4,728.65 – 9950-907455-9508-900010-702064 BACKGROUND/EXPLANATION: On December 12, 2012, the Board approved the final extra work order no. 1 under project TR 12318, I-83 & 29th Street Repairs for the amount of $4,728.65. However, the extra work order did not include the increased cost for the quantities needed to complete the construction. The final extra work order No. 1 will be resubmitted as the final extra work order No. 2, under Project 12318 in the near future. 85 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 5 to URS Corporation, under On Call Transportation Project No. 1123, Planning/Policy/Feasibility Studies. AMOUNT OF MONEY AND SOURCE: $278,071.85 – 1001-000000-6971-659100-603050 BACKGROUND/EXPLANATION: The URS Corporation will provide specialized monitoring services for the Baltimore City Automated Traffic Violation Enforcement System (ATVES) ensure confidentiality of proprietary information and that ATVES protocols and policies are properly implemented. The URS Corporation will also attend meetings and prepare monthly progress reports. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 86 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 9 to STV, Inc. under On Call Design Consultant Service for Federal Aid Resurfacing and Reconstruction Project 1113. AMOUNT OF MONEY AND SOURCE: $333,402.74 – 9950-903057-9512-900010-703032 BACKGROUND/EXPLANATION: The STV, Inc will provide design services for intersection improvements and prepare contract advertisement documents for five locations within Baltimore City, which include: Frankford Avenue & Corse Avenue, Frankford Avenue & Hamilton Avenue, Falls Road & Northern Parkway, Liberty Heights Avenue & Rogers Avenue, and 33rd Street & Loch Raven Boulevard. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 87 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of task no. 012, to McCormick Taylor, Inc., under Project 1123, On-Call Transportation Planning/Policy/Feasibility Studies. AMOUNT OF MONEY AND SOURCE: $77,322.58 – 9950-904175-9527-900020-703032 BACKGROUND/EXPLANATION: This authorization provides for updating the 2006 Bicycle Master Plan to reflect accomplishments and plan for the next ten years in bicycle infrastructure, programming, and policy changes. The scope of work includes, but is not limited to project management, assistance with public meetings, preparation of meeting display materials, preparation of a hearing presentation, assistance with the online survey, and drafting a master plan. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 88 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Transportation – Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with McCormick Taylor, Inc. under Project No. 1123, On-Call Transportation Planning/Poli- cy/Feasibility Studies. The amendment no. 1 will extend the period of the agreement through February 22, 2014. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On February 23, 2011, the Board approved the original agreement in the amount of $1,500,000.00 with McCormick Taylor, Inc. to perform feasibility analysis and alternative development for highway, bridge, bicycle, and transit project services for a two-year period. The Department is now requesting an additional one-year time extension under amendment no. 1 to permit the completion of various ongoing design tasks. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore Code and MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW TASK ASSIGNMENTS. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 89 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Transportation – On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with Rummel, Klepper & Kahl, LLP/Johnson, Mirmiran & Thompson, Inc. (Joint Venture), under Project No. 1175, On-Call Bridge Design Services. The period of the agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $2,000,000.00 – Upset limit (To be determined with each individual project – No funds are required at this time) BACKGROUND/EXPLANATION: The Department of Transportation has negotiated and procured the consulting agreement approved by the Office of Board and Commissions and the Architectural and Engineering and Awards Commission and now desires to utilize the services of the Joint Venture. The cost of services rendered will be on actual payroll rates not including overhead and burdens, times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The consultant will assist the Transportation Engineering & Construction Division by providing bridge design services including, but not limited to bridge inspections, attending meetings, plans, specifications, and cost estimates. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore Code and MBE and WBE goals established in the original agreement. 90 AGENDA BOARD OF ESTIMATES 02/27/2013 Transportation – cont’d MBE: EBA Engineering, Inc. $100,000.00 5.00% Alvi Associates, Inc 160,000.00 8.00% Mercado Consultants,, Inc. 120,000.00 6.00% RJM Engineering, Inc. 160,000.00 8.00% Total $540,000.00 27.00% WBE: M&N Engineering and $ 60,000.00 3.00% Diving Services, Inc. Constellation Design Group, 80,000.00 4.00% Inc. The Robert B. Balter Co. 60,000.00 3.00% Total $200,000.00 10.00% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 91 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Transportation – Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Steven Winter Design a Division of Steven Winter Associates, Inc. The period of the agreement is effective upon Board approval for 1-year. AMOUNT OF MONEY AND SOURCE: $11,228.00 – 9950-915033-9527-900020-705032 BACKGROUND/EXPLANATION: On June 30, 2010, the Board approved a consultant agreement with Steven Winter Associates, Inc. to perform a quality assurance review of engineering plans in order to comply with Federal ADA design guidelines at the Claremont/Freedom Village (Orchard Ridge) project. Under this agreement Steven Winter Design a Division of Steven Winter Associates, Inc., will ensure that the construction of sidewalks, parking space and handicap ramps comply with Federal ADA guidelines. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 92 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Transportation – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a conduit lease agreement with Bluestar Technologies, Inc., lessee. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: Bluestar Technologies, Inc., a new user, is requesting to lease conduit space in the City’s Conduit System. This is their first request and the initial linear footage installation is unknown. Any and all linear footage installed will be billed semi- annually at a rate of $0.95 per linear foot. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 93 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water & Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 005 to Johnson, Mirmiran & Thompson, Inc. (JMT) Inc., under Project No. 1138J, On-Call Environmental Engineering Services. The duration of the task is 34 weeks. AMOUNT OF MONEY AND SOURCE: $399,302.11 – 9960-905136-9557-900020-703032 BACKGROUND/EXPLANATION: Under Task No. 005, JMT, Inc. will provide engineering design services related to replacement of existing water mains identified by the City at Falls Road and vicinity. The scope of work includes, preparation of contract documents, including plans, specifications, cost estimates, permit applications, community meetings and right-of-ways, etc. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT TO ACCOUNT $450,000.00 9960-909100-9558 9960-905136-9557-900020-3 Water Rev. Constr. Res. Engineering Bonds Water Infra- structure The funds are required to cover the cost of Project 1138J, On- call Environmental Engineering Services. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 94 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 011, to Rummel, Klepper & Kahl, LLP, under Project 1143, On-Call Construction, Inspection, Engineering, and Scheduling Services. The duration of this task is 12 months. AMOUNT OF MONEY AND SOURCE: $ 26,070.50 – 9956-905611-9551-900020-705032 (S.C. 866) 26,070.50 – 9956-905641-9551-900020-705032 (S.C. 875) 26,070.50 – 9956-904564-9551-900020-705032 (S.C. 877) 26,070.50 – 9956-905565-9551-900020-705032 (S.C. 882) 26,070.50 – 9960-905696-9557-900020-705032 (W.C. 1150) 26,070.50 – 9960-902731-9557-900020-705032 (W.C. 1131) $156,423.00 BACKGROUND/EXPLANATION: The consultant will provide constructability reviews on S.C. 866, Improvements to the SW Pressure Sewer Pipe-Phase I, S.C. 875, Rehabilitation/Replacement SW Diversion Pressure/Gravity Sewer Phase III, S.C. 877, ENR Process at Back River Wastewater Treatment Plant, S.C. 882, ENR at Back River Wastewater Treatment Plant, Phase II, W.C. 1131, Water Recycling Facilities at Montebello Filtration Plants, and W.C. 1150, Chlorine Handling Safety Improvements. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 95 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water & Wastewater – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 76,900.00 9956-905609-9549 Wastewater Construction Reserve Revenue Bonds SW Diversion Pressure Sewer 123,100.00 " " Baltimore Co. $200,000.00 ------------------- 9956-905641-9551-5 Inspection The funds are needed to cover the cost for Project 1143, On-Call Inspection Services. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 96 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 013, to Rummel, Klepper & Kahl, LLP, under Project 1143 (S.C. 829, S.C. 8526, S.C. 870, and S.C. 863), Inspection Services. The duration of this task is nine months. AMOUNT OF MONEY AND SOURCE: $ 10,325.00 – 9956-904561-9551-900020-703032 (S.C. 829) 20,650.00 - 9956-907526-9551-900020-703032 (S.C. 8526) 61,650.00 - 9956-902685-9551-900020-703032 (S.C. 870) 10,325.00 - 9956-904532-9551-900020-703032 (S.C. 863) $103,250.00 BACKGROUND/EXPLANATION: The consultant will provide inspection staff for S.C. 829, Primary Settling Tanks at Back River Wastewater Treatment Plant, S.C. 8526, Sludge Digester Facilities at the Back River Wastewater Treatment Plant, S.C. 870, Scum/Grease System Improvements at Back River Wastewater Treatment Plant, and S.C. 863, Parking Lots and Other Outdoor Improvements to the Administration Building at the Back River Wastewater Treatment Plant. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 97 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 014, to Rummel, Klepper & Kahl, LLP, under Project 1143 (S.C. 852R, W.C. 1160R, W.C. 1168, and S.C. 863), On-Call Data Acquisition, Categorization, and Input and Scheduling Services. The duration of this task is nine months. AMOUNT OF MONEY AND SOURCE: $ 5,862.95 – 9956-901533-9551-900020-705032 (S.C. 852R) 5,862.95 - 9960-904694-9557-900010-705032 (W.C. 1160R) 5,862.96 - 9960-904727-9557-900020-705032 (W.C. 1168) 9,185.62 - 9956-904532-9551-900020-705032 (S.C. 863) 26,408.69 - 2070-000000-5601-399200-705032 (Waste Water Utility) 26,408.69 - 2070-000000-5601-400200-705032 (Waste Water Utility) 26,408.69 - 2071-000000-5601-398500-705032 (Water Utility) 26,408.69 - 2071-000000-5601-400200-705032 (Water Utility) $132,409.24 BACKGROUND/EXPLANATION: The consultant will provide data acquisition, categorization, and input for the Bureau’s Capital Projects, and scheduling services for S.C. 852R, Denitrification Filters and Related Work for the Enhanced Nutrient Removal Facilities at the Patapsco Wastewater Treat Plant, W.C. 1160R, Montebello Finished Water Cover, W.C. 1168, Deer Creek Pump Station Improvements, and S.C. 863, Emergency Environmental Engineering Services, in 98 AGENDA BOARD OF ESTIMATES 02/27/2013 BW&WW – cont’d accordance with its proposal dated November 14, 2012. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 99 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 015, to Rummel, Klepper & Kahl, LLP, under Project 1143 (W.C. 1203, W.C. 1236, and W.C. 1237), On-Call Inspection Services. The duration of this task is eight months. AMOUNT OF MONEY AND SOURCE: $ 50,153.40 – 9960-910703-9557-900020-705032 (W.C. 1203) 16,717.80 - 9960-906653-9557-900020-705032 (W.C. 1236) 16,717.80 - 9960-906653-9557-900020-705032 (W.C. 1237) $ 83,589.00 BACKGROUND/EXPLANATION: The consultant will provide inspection services for W.C. 1203, Infrastructure Rehabilitation at Various Locations, W.C. 1236, Meter Installation and Replacement North Baltimore, and W.C. 1237, Meter Installation and Replacement NE Baltimore, in accordance with its proposal dated November 27, 2012. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 100 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 020, to Rummel, Klepper & Kahl, LLP, under Project 1120R (S.C. 829 and S.C. 8526), Inspection Services. The duration of this task is 12 months. AMOUNT OF MONEY AND SOURCE: $ 73,662.78 – 9956-904561-9551-900020-703032 73,662.77 - 9956-907526-9551-900020-703032 $147,325.55 BACKGROUND/EXPLANATION: The consultant will provide inspection services for S.C. 829, Primary Settling Tanks at Back River Wastewater Treatment Plant and S.C. 8526, Sludge Digester Facilities at the Back River Wastewater Treatment Plant, in accordance with their proposal dated August 1, 2012. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 101 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with Dewberry & Davis LLC., for Project No. 1155, Replacement and Rehabilitation of Distribution Mains and Appurtenances in Identified Areas. The amendment no. 1 extends the agreement through March 21, 2014. AMOUNT OF MONEY AND SOURCE: $300,000.00 – 9960-905659-9557-900020-703032 138,084.46 – 9960-906653-9557-900020-703032 $438,084.46 BACKGROUND/EXPLANATION: On December 21, 2011, the Board approved the original agreement for two years with the Consultant. The original agreement currently expires on December 21, 2013. Under amendment no. 1 to agreement, the Consultant will provide the construction phase services for 1) four meter setting installation contracts, 2) small water main replacements at Carver Vo-Tech High School area, under W.C. 1224, 3) small water main replacements at W. Forest Park Avenue/Mohawk Avenue, and Keswick Road area, under W.C. 1225R, and 4) other cleaning and lining and small water main replacement contracts. In order to fulfill these additional tasks, the Bureau is requesting an extension of the agreement through March 21, 2014. All other terms and conditions of the agreement will remain unchanged. MBE/WBE PARTICIPATION: The consultant will continue to comply with all terms and conditions of the MBE/WBE program in accordance with Baltimore City Code, Article 5, Subtitle 28. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no., 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 102 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $400,000.00 9960-909100-9558 9960-905659-9557- Water Rev. Constr. Reserve 900020-3 Bonds Water Infrastructure Engineering The funds are required to cover the costs of Project No. 1155, Amendment No. 1, Replacement/Rehabilitation of Distribution Mains and Appurtenances. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 103 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with EBA Engineering, Inc., for S.C. 863, Post Award Services Parking Lot and Other Outdoor Improvements to the Administration Building at The Back River Wastewater Treatment Plant. The period of the agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $33,921.61 – Revenue Bonds 33,921.61 – Baltimore County $67,843.22 – 9956-904532-9551-900020-703032 BACKGROUND/EXPLANATION: The Consultant has designed parking lots and other outdoor improvements under S.C. 863. The Bureau wishes to retain the Consultant for post award services. The services will include coordination, submittal reviews, maintaining a status log, monitoring testing requirements and results, conducting site visits, responding to requests for information, evaluating change orders, attending progress meetings, finalizing record drawings and preparing operation and maintenance manuals. The Consultant will provide conditional and final inspections. The Consultant was approved by the Office of Boards and Architectural and Engineering Award Commission. MBE/WBE PARTICIPATION: MBE: Peer Consultants, P.C. $6,165.08 9.07% 104 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – cont’d WBE: Phoenix Engineering, Inc. $2,364.99 3.48% MWBO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 105 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with CC Johnson & Maholtra, P.C., for S.C. 888, Post Award Services for McComas Street Pumping Station and Force Main Upgrade. The period of the agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $188,369.30 – 9956-905752-9551-900020-703032 BACKGROUND/EXPLANATION: The Consultant designed McComas Street Pumping Station and Force Main Upgrade under S.C. 888. The Bureau wishes to retain the Consultant for post award services. The services will include coordination, submittal reviews, maintaining a status log, monitoring testing requirements and results, conducting site visits, responding to requests for information, evaluating change orders, attending progress meetings, finalizing record drawings and prepare operation and maintenance manuals. The Consultant will provide conditional and final inspections. The Consultant was approved by the Office of Boards and Architectural and Engineering Award Commission. MBE/WBE PARTICIPATION: MBE: Shah & Associates, Inc. $35,000.04 18.58% Environ-Civil Engineering, Ltd. 15,729.86 8.35% $50,729.90 26.93% 106 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – cont’d WBE: Carroll Engineering, Inc. $18,599.90 9.87% Russell Corrosion 1,948.00 1.03% Consultants, Inc. $20,547.90 10.90% MWBO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 107 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 020, to EMA, Inc. under Project 1082, On-Call Process Control & Scada Engineering. The duration of this task is January 2013 to July 2013. AMOUNT OF MONEY AND SOURCE: $127,663.36 – 9960-904640-9557-900020-703032 BACKGROUND/EXPLANATION: The consultant will complete Phase I of Customer Information System - Utility Billing System. Phase I will create written business rules, review and evaluates vendor technologies and draft a request for qualifications to advertise and receive bids for a new Customer Information System – Utility Billing System. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 108 AGENDA BOARD OF ESTIMATES 02/27/2013 BW&WW – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $250,000.00 9960-9558-906133 Water Utility Constr. Res. Meter Funds Replacement 250,000.00 " " Counties $500,000.00 ------------------ 9960-904640-9557-3 Engineering The funds are required to cover the cost of services for the review and validation of the Customer Information System – Utility Billing. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 109 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 017 to Rummel, Klepper & Kahl, LLP. under Project No. 1143, On-Call Project Management Services on SC 898, SC 899, SC 900, WC 1236 and WC 1237. AMOUNT OF MONEY AND SOURCE: $ 68,154.60 – 9956-907646-9551-900020-705032 SC 898 68,154.60 – 9956-903645-9551-900020-705032 SC 899 68,154.60 – 9956-905644-9551-900020-705032 SC 900 11,359.10 – 9956-906653-9557-900020-705032 WC 1236 11,359.10 – 9956-906653-9557-900020-705032 WC 1237 $227,182.00 BACKGROUND/EXPLANATION: Under Task No. 017, the Consultant will provide Project Management services for SC 898, Improvements to Sanitary Sewer in Stony Run Area in the Jones Falls Sewershed, SC 899, Improvements to Sanitary Sewers in Western Run Areas in the Jones Falls Sewershed, SC 900, Design of Improvements to the Jones Falls Sewershed Collection System, WC 1236, Meter Setting Installation and Replacement, Northwest Baltimore, and WC 1237 Meter Setting Installation and Replacement, Northeast Baltimore in accordance with their proposal dated December 30, 2012. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 110 AGENDA BOARD OF ESTIMATES 02/27/2013 Bureau of Water and Wastewater – Ratification of Services ACTION REQUESTED OF B/E: The Board is requested to ratify services provided and approve an expenditure of funds to pay Alpha Construction and Engineering Corporation (T/A Alpha Corporation) for services rendered. AMOUNT OF MONEY AND SOURCE: $ 5,561.46 – 9960-913631-9557-900020-705032 13,093.81 – 9960-904694-9557-900020-705033 13,145.27 – 9960-904727-9557-900020-705034 11,122.92 – 9960-903683-9557-900020-705035 7,583.81 – 9960-904684-9557-900020-705036 $50,507.27 BACKGROUND/EXPLANATION: On March 31, 2010, the Board approved the on-call consultant agreement with Alpha Corporation for W.C. No. 1101, Construction Claims and Review Services. The period of the agreement was effective upon the date of Board approval for three years, or until the upset limit of $1,500,000.00 was reached, whichever occurred first. On November 10, 2010, the Board approved Task No. 1 for Alpha Corporation under Project No. 1101A. Alpha Corporation was inadvertently directed to perform inspection services for various projects, although such services were not included in the scope of the contract. This contract expires on March 31, 2013. All of the submitted invoices are fully supported by timesheets and progress reports for the work performed and are otherwise compliant with the terms of the contract for overhead and profit rates. The total expenditures under the contract, including this request for payment, total $134,877.83. No other work has been requested under this contract. 111 AGENDA BOARD OF ESTIMATES 02/27/2013 BW&WW – cont’d MBE/WBE PARTICIPATION: All expenditures under the contract have been for work performed by the MBE sub-contractor, Glyndon Engineering and Technology Company. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 112 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of General Services - Developer’s Agreement No. 1284 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer’s agreement no. 1284 with Two Farms, Inc., developer. AMOUNT OF MONEY AND SOURCE: $138,958.65 BACKGROUND/EXPLANATION: The developer would like to install a modified median to their new Royal Farm Store located in the vicinity of 6201 Pulaski Highway. This developer’s agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. A performance bond in the amount of $138,958.65 has been issued to Two Farms, Inc. which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer’s agreement has been approved by the Law Department as to form and legal sufficiency.) 113 AGENDA BOARD OF ESTIMATES 02/27/2013 Dept. of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 806 N. Charles 800 North Charles Retain awning St. Limited Partnership w/signage 7’ x 3’7” $140.60 Annual Charge 2. 649 S. Decker George H. Bell Garage extension Ave. 16’ x 4’ $224.00 Annual Charge 3. 1841 Pennsylvania Abduls @ Pennsylvania One awning w/sign- Ave. Ave., LLC age 40’ X 3’4”, four fluorescent tubes $490.82 Annual Charge 4. 2700 Pennsylvania Terrance Fenwick Three bow/show Ave. windows 7’ x 2’ $329.70 Annual Charge 5. 1600 S. Haven Petroleum Fuel & One monitoring St. Terminal Company well $ 70.30 Annual Charge 114 AGENDA BOARD OF ESTIMATES 02/27/2013 Dept. of General Services - cont’d LOCATION APPLICANT PRIVILEGE/SIZE 6. 1622 S. Clinton Petroleum Fuel & Four monitoring St. Terminal Company wells $281.20 Annual Charge 7. 1036 Light St. 1036 Light Street, Retain bracket sign LLC 2½’ x 2½’, two spot reflectors $ 87.90 Annual Charge 8. 1125-27 Light Light Street, LLC Retain cornice St. sign 34.78 sq. ft. $ 70.30 Annual Charge 9. 411 S. Highland Misty Meadows Retain single face Ave. Management Company, electric sign Inc. 24’2” x 2’ $140.60 Annual Charge 10. 1123 N. Eutaw St. Omega Development Vinyl banner sign 1 LLC 12’ x 3’ $ 75.60 Annual Charge There are no objections, since no protests were received. 115 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of General Services (DGS) – Termination of Contract ACTION REQUESTED OF B/E: The Board is requested to approve the termination of Contract No. PB 10866, Canton Branch Library No. 4, Interior Renovation with The Michael Group, Inc. (TMG). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On March 21, 2012, the Board awarded Contract PB 10866 to the TMG in the amount of $1,371,000.00. Subsequently, extensive termite damage was discovered in the Canton Library and the DGS notified the TMG that the construction work would be delayed, as a substantial re-design of the project was required. On September 8, 2012, the re-design was completed and the DGS issued new drawings to the TMG and requested a proposal to perform the required additional work. On September 28, 2012, the TMG submitted a proposal to perform the additional work without the detailed supporting documenta- tion as required by the contract. Without the required details, neither the DGS nor its design consultant, Whitney, Bailey, Cox and Magnani could properly review the proposal to ensure that it covered all of the required changes and was equitable. The DGS made numerous requests of and directives to the TMG to provide the documentation in support of the TMG’s cost proposal. Those requests/directives included electronic mail correspond- dence and written letters extending from September 2012 through January 2013. The TMG has still not complied with the DGS’s requests and directives. The TMG’s lack of compliance has prevented the DGS from issuing the construction Notice-to- Proceed. 116 AGENDA BOARD OF ESTIMATES 02/27/2013 DGS – cont’d Finally, in accordance with a provision in the contract, the DGS issued a letter on February 5, 2013 directing the TMG to provide, in writing by the close of business on February 8, 2013, the information the DGS had requested in prior correspondence or face termination of the contract. The TMG did not comply and its inaction, in accordance with Section 00-73-79 of the Standard Specifications, constitutes a default of the contract, allowing the City the authority to terminate the contract. The Law Department has reviewed and concurred with the termination of Contract PB 10866. 117 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Public Works (DPW) – Reimbursement of Temporary Housing for Employee Recruited From Out-of-State ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to reimburse Mr. Rudolph Boone. AMOUNT OF MONEY AND SOURCE: $4,495.40 – Residence Inn Marriott 195.00 – Parking $4,690.40 – 1001-000000-1901-190400-603001 BACKGROUND/EXPLANATION: This expenditure of funds will reimburse Mr. Boone for temporary housing and parking charges at the Central Garage. In September 2011, Mr. Boone was offered the position of Chief of Human Resources in the DPW. He was to relocate from Lees Summit, Missouri to Baltimore Maryland. To secure his services, Mr. Boone was offered temporary housing and was put up in the Residence Inn Marriott where he stayed until he moved to a new accommodation. These bills were not submitted earlier, as Mr. Boone was planning to move his personal belongings from Missouri and submit all the bills together. For personal reasons, Mr. Boone could not shift from Missouri to Baltimore and he had to leave City service in October 2012. Therefore, authority is requested to reimburse Mr. Boone. The DPW apologizes for not requesting approval in advance of incurring costs for temporary housing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 118 AGENDA BOARD OF ESTIMATES 02/27/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 120 - 122 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 119 AGENDA BOARD OF ESTIMATES 02/27/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water & Wastewater 1. SC 897, Improvements to REJECTION: It is recommended that Sanitary Sewers in the Board reject all bids for SC Greenmount, Hampden, and 897. On November 07, 2012, Bolton Hill Areas in the the Board opened five bids for Jones Falls Sewershed Project SC 897. Inconsistencies in the bids submitted caused the Bureau to conclude that it is in the best interest of the City to reject all bids. Permission to re- advertise will be requested at a later date. PROTESTS WERE RECEIVED FROM SPINIELLO COMPANIES, AND INSITUFORM TECHNOLOGIES, LLC. Bureau of Purchases 2. B50002786, Qualify $22,000,000.00 Dealers for Cars & Light Trucks (Dept. of General Services) Chapman Chevrolet d/b/a Chapman Auto Group Qualified for items: #1a-#1h Chevrolet/GM; #2a-#2e, #2g, #2h Ford; #3a-#3d, #3g, #3h Chrysler Jeep/Dodge Criswell Chevrolet Qualified for items: #1a-#1h Chevrolet/GM 120 AGENDA BOARD OF ESTIMATES 02/27/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d Al Packer's White Marsh Ford Qualified for items: #2a-#2h Ford Apple Ford Inc. Qualified for items: #2a-#2h Ford King Buick GMC, LLC Qualified for items: #1a-#1h Chevrolet/GM Hertrich Fleet Services Qualified for items: #1a-#1h Chevrolet/GM; #2a-#2h Ford; #3a-#3h Chrysler/Jeep/Dodge Criswell Performance Cars d/b/a Criswell Chrysler Jeep Dodge Qualified for items: #3a-#3h Chrysler/Jeep/Dodge The total amount for vehicles purchased under this contract will be financed through the City’s master lease program administered by the Bureau of Treasury Management. MWBOO GRANTED A WAIVER. 121 AGENDA BOARD OF ESTIMATES 02/27/2013 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d 3. B50002694, Providing Xylem Dewatering $ 247,178.00 Temporary Bypass Pumping Solutions, Inc. System (DPW, Bureau of Water & Wastewater) MWBOO SET GOALS OF 14% MBE AND 0% WBE. MBE: R.E. Harrington Pumping & Heating 27.00% MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM SUNBELT RENTALS, INC. 122 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Real Estate – Deed ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a deed with Menlo Industrial Park, Inc., for the closing and conveyance of (i) a 10 foot alley located in the rear of 3120 Menlo Drive; and (ii) Pinkney Road between Block 4281, Lots 13 and 14, which has been legally closed. AMOUNT OF MONEY AND SOURCE: $2,600.00 BACKGROUND/EXPLANATION: Menlo Industrial Park, Inc., owns the adjacent property, which is an industrial park. Menlo Industrial Park, Inc. will ultimately be consolidating with their adjacent property to expand their facilities located at this site. The sale of the public right-of-way was authorized by means of Sales Ordinance No. 12-36, approved on June 21, 2012. The street closing process is intricate and involves public notice and other procedures before the deed can be prepared for submission to the Board for approval. This deed was recently submitted by the Department of General Services to the Law Department for approval. (The deed has been approved by the Law Department as to form and legal sufficiency.) 123 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Real Estate – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the lease agreement with the Maryland Art Place, Inc. landlord for a portion of the property known 216-218 W. Saratoga Street being on the 2nd and 3rd floors, consisting of 5,870 square feet. The period of the renewal is January 1, 2013 through March 31, 2013. AMOUNT OF MONEY AND SOURCE: The monthly rent of $7,371.11 is payable in one quarterly installment or $22,113.33. Account: 4000-497210-3160-308600-603013 BACKGROUND/EXPLANATION: On January 25, 2012, the Board approved the initial agreement for the period January 1, 2012 through December 31, 2012. This short term lease will allow the Operation Safe Kids Program of the Baltimore City Health Department to remain at this location until they are ready to move to the Baltimore City Health Department offices at 1001 E. Fayette Street. The Baltimore City Health Department will use the leased premises for the administrative and counseling services for Operation Safe Kids. The landlord will be responsible for maintaining the exterior of the building, reasonable janitorial services and pay all permits and licensing associated with operating the building. The tenant will be responsible for telephone and computer services, electricity, water usage, security system to the leased premises and accepting the leased premises in its current built out condition. 124 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Real Estate – cont’d The lease agreement is late because of the scheduling of the lessor’s Board of Directors. The Space Utilization Committee approved this lease on February 12, 2013. APPROVED FOR FUNDS BY FINANCE. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 125 AGENDA BOARD OF ESTIMATES 02/27/2013 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Chesapeake and Alleghany Steam Preservation Society, Inc., tenant, for rental of a portion of the property known as 1941 Sloman Drive, consisting of approximately 10.7 acres. The period of the lease agreement is October 26, 2012 through October 25, 2022, with an option to renew for 1 ten-year term. AMOUNT OF MONEY AND SOURCE: $1.00 – Annual Rent, if demanded BACKGROUND/EXPLANATION: The leased premise will continue to be used for the operation and exhibition of a small scale, live steam equipment railroad that will be open for general public entertainment at no charge. The original term of the lease was for one 10-year term, commencing on October 26, 1982 and terminating on October 25, 1992, with an option to renew for one 10-year term. The City will be responsible for maintaining all utilities in good condition, maintaining all building improvements, maintaining all parking areas, maintaining grass, and providing trash cans and trash pickup. The tenant will be responsible for the condition of the railroad tracks, conducting inspections of the Live Steam Equipment, direct payment of the utilities, security of the trains and their components, and obtaining all licenses and permits to operate the Live Steam Equipment. The Space Utilization Committee approved this lease at its meeting of February 12, 2013. This lease was delayed during the administrative review process. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 126 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Real Estate - Tax Sale Certificates ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Tax Sale Certificates to Southern Baptist Church for amounts that are less than the lien amount for the properties listed below: Property Assessed Flat Taxes Total Assignment Address Value & Water Liens Amount 1749 N. Chester St. $3,000.00 $1,739.00 $ 26,994.93 $3,000.00 1700 N. Collington $3,000.00 $4,963.27 $ 30,598.46 $4,963.27 Ave. 1701 N. Collington $1,000.00 $2,036.42 $ 5,941.10 $2,036.42 Ave. 1703 N. Collington $1,000.00 $2,487.48 $ 6,352.34 $2,487.48 Ave. 1707 N. Collington $1,000.00 $6,653.43 $ 61,075.34 $6,653.43 Ave. 1710 N. Collington $3,000.00 $2,530.43 $ 5,416.12 $3,000.00 Ave. 1711 N. Collington $3,000.00 $3,777.87 $ 27,855.84 $3,777.87 Ave. 1712 N. Collington $3,000.00 $ 357.00 $ 3,216.66 $3,000.00 Ave. 1715 N. Collington $3,000.00 $1,112.13 $ 8,699.21 $3,000.00 Ave. 1720 N. Collington $3,000.00 $ 285.60 $ 3,774.08 $3,000.00 Ave. 1726 N. Collington $1,000.00 $2,716.39 $107,404.20 $2,716.39 Ave. 1733 N. Duncan St. $1,000.00 $2,077.24 $ 38,132.32 $2,077.24 1734 N. Duncan St. $1,000.00 $ 976.12 $ 21,467.87 $1,000.00 1737 N. Duncan St. $1,000.00 $1,814.93 $ 33,930.72 $1,814.93 1739 N. Duncan St. $1,000.00 $2,149.55 $ 34,357.82 $2,149.55 1741 N. Duncan St. $1,000.00 $2,387.66 $159,383.57 $2,387.66 2111 E. Fayette St. $1,000.00 $ 684.21 $ 4,316.58 $1,000.00 127 AGENDA BOARD OF ESTIMATES 02/27/2013 Department of Real Estate – cont’d BACKGROUND/EXPLANATION: The City acquired the Tax Sale Certificates for the indicated properties on the October 2012 bulk sale, for the lien amounts. Southern Baptist Church has offered to purchase the Tax Sale Certificates for the assignment amounts, totaling $48,064.24, file petitions to foreclose, acquire title to the properties, and return them to productive use. The assignment amounts for these properties for the Tax Sale Certificates will cover the flat taxes and water bills on the properties. 128 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL MATTERS * * * * * * UPON MOTION duly made and seconded, the Board approved the Personnel matters listed on the following pages: 130 - 138 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 129 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Hourly Rate Amount Department of Public Works 1. BARBARA MATTHEWS $15.74 $30,000.00 2. MOUHAMADOU BA $15.74 $30,000.00 3. LONNIE WILLIAMS $15.74 $30,000.00 Account: 2071-000000-5471-400504-601009 The above listed individuals will each work as a Customer Care Correspondent. Their duties will include, but will not be limited to investigating and resolving a variety of difficult customer complaints, pursuant to Baltimore City law and procedures. They will work with account specialists to determine the final action to be taken regarding accounts and communicate these findings to the customers. In addition, the Customer Care Correspondents will investigate and resolve billing inquiries and communicate the results to the Chief of Staff and the Revenue Measurement and Billing Division, investigate account information, prepare case histories, and draft written reports on complex issues for other Billing Service Groups. The period of the agreement is effective upon Board approval for one-year. 4. MICHAEL G. THOMPSON $21.05 $40,000.00 5. TIRELL A.M. CLIFTON $21.05 $40,000.00 Account: 2070-000000-5541-398400-601009 Messrs. Thompson and Clifton will each work as a PC Support Technician II. Their duties will include, but will not be limited to installing, testing and replacing memory, disk storage, network, video, adapters, circuit boards, and other internal components and peripheral devices in IBM-compatible 130 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Hourly Rate Amount Department of Public Works – cont’d microcomputers and workstations. Messrs. Thompson and Clifton will install and configure software on computers, including new and previously unused software, install PCs, perform quality control and quality assurance on new installs, properly inventory and dispose of the PCs. They will also answer questions by computers users in the use of common software. The period of the agreement is effective upon Board approval for one-year. Department of Transportation 6. JEANNE ROBINSON $38.89 $46,670.00 Account: 1001-000000-2391-251900-601009 Ms. Robinson, retiree, will continue to work as a Special Transportation Engineer Analyst. She will be responsible for accurate and timely intelligence recommendations for rapid deployment of resources, effective tactics and strategies, and relentless follow-up and assessment to advance the goals of the City’s Department of Transportation. Ms. Robinson will develop performance metrics, data collection systems, data reporting requirements, and perform quality assurance/quality control checks of data accuracy. She will also analyze aggregate and individualized data sets and prepare written reports. The period of the agreement is effective upon Board approval for one year. 131 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Hourly Rate Amount Department of Recreation and Parks 7. LAURIE BOSWELL $16.00 $33,280.00 Account: 2096-796643-7960-864300-601009 Ms. Boswell will work as an Event Coordinator. Her duties will include, but will not be limited to working with potential customers, selling event space, and ensuring that promotion materials and the website have up-to-date information. Ms. Boswell will prepare proposals for prospective clients, direct, coordinate, and arrange for meetings and special events, and maintain a weekly and monthly facility activities calendar. In addition, she will ensure adequate staffing for events, negotiate and draw up contracts, assist in the logistics planning for events, work events, and supervise crews, weekend housekeeping staff, and front desk staff during events. The period of the agreement is effective upon Board approval for one year. Department of General Services 8. LISA R. LITTLE $34.84 $41,813.34 Account: 2030-000000-1890-189900-601009 Ms. Little, retiree, will work as an Information Systems and Network Specialist. Her duties will include, but not be limited to providing sole system administration and overseeing the implementations and technical support of the Fleet License Plate Recognition System. This is a video camera-based system that will be programmed to recognize all vehicles registered to the Mayor and City Council of Baltimore, Baltimore City Public School Systems, and the 132 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Dept. of General Services – cont’d Housing Authority of Baltimore City by reading tag numbers of City vehicles when fueling transactions are initiated. Ms. Little will also perform as Project Manager and Technical Support Specialist for the modification of Fleet Management’s EJ Ward Fuel System, in order to import commercial credit card fuel transactions. She will make recommendations regarding IT and Network upgrades with emphasis on improvements that would benefit the Department and City as a whole. The period of the agreement is effective upon Board approval for one year. 9. JANICE BROWN-HYATT $20.76 $38,061.00 Account: 1001-000000-1981-194600-601009 Ms. Brown-Hyatt, retiree, will continue to work as a Special Communications Coordinator. She will be responsible for conducting site surveys, reviewing blueprints and floor plans pertaining to the installations of communication equipment and services, serving as liaison with the Department of Communication Services regarding relocations, new installations, disconnections and other routine agency transactions involving the Municipal Telephone system. The period of the agreement is effective upon Board approval for one year. 133 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Hourly Rate Amount State’s Attorney’s Office 10. DWIGHT P. THOMAS $26.40 $49,842.00 Account: 1001-000000-1150-118200-601009 Mr. Thomas will continue to work as an Investigator for the Felony Family Violence Division. He will be responsible for researching the whereabouts of, and locating parties relevant to prosecution of cases. He will provide location information to the Warrant Apprehension Task Force so that arrests can be made. In addition, he will communicate with witnesses and victims to provide case status and trial date information as well as prepare subpoenas, ascertain and verify the respondents' legal identity through fingerprint identification documents and investigative findings, and researching the prosecution database and the daily newspapers to gain information about persons being sought in prosecution cases. The period of the agreement is March 26, 2013 through March 25, 2014. In March 1999, the Board approved a Waiver of AM 212-1 to hire retired Police Officers as investigators for the Office of the State’s Attorney. Finance Department 11. PRINCE GREEN $16.73 $20,078.00 Account: 1001-000000-1480-166400-601009 Mr. Green, retiree, will continue to work as a License Inspector for the Licensing/Business Taxes Unit. His duties will include, but are not limited to conducting citywide on-site inspections. He will inspect gas stations, pawnbrokers, open-air garages, massage parlors, theaters, skating rinks, bars, clubs, restaurants, movie houses, amusement arcades and other establishments required by Article 15 of the Baltimore City Code. The period of the agreement is effective upon Board approval for one year. 134 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Hourly Rate Amount Police Department 12. MICHELLE GREEN $25.00 $19,500.00 Account: 4000-497411-2252-692902-601009 On December 5, 2012, the Board approved a Memorandum of Understanding with the Mayor’s Office of Criminal Justice for the Continuum of Opportunity Reentry Program and Services (CORPS). Under the CORPS agreement, services and support will be provided to youth returning to Baltimore City from the Department of Juvenile Justice Services out- of-home placement or who are on probation with the DJS. Ms. Green will work as a Project Coordinator. She will be responsible for managing and coordinating day-to-day operations of the CORPS Initiative. The agreement is for the period January 7, 2013 through June 30, 2013. Fire Department 13. a. Create the following two classes: 41255 – Fire Lieutenant, Urban Search and Rescue Grade 338 ($51,289.00 - $62,582.00) 41256 – Fire Captain, Urban Search and Rescue Grade 341 ($57,490.00 - $70,911.00) b. Create the following two Positions: 41255 – Fire Lieutenant, Urban Search and Rescue Grade 338 ($51,289.00 - $62,582.00) 1 Position Job number to be assigned by BBMR 41256 – Fire Captain, Urban Search and Research Grade 341 ($57,490.00 - $70,911.00) 1 Position Job number to be assigned by BBMR Costs: $176,211.00 – 4000-478911-2015-21071-601061 135 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Enoch Pratt Free Library 14. Reclassify the following two vacant positions: a Job No. 4501-15615 From: Job Code: 00634 Class: Library Carpenter Grade: 082 ($31,225.00 - $36,934.00) To: Job Code: 07378 Class: Asst. Director of Building Service Grade: 113 ($46,700.00 - $56,500.00) b. Job No. 4501-34080 From: Job Code: 00674 Class: Library Security Officer Supervisor Grade: 086 ($35,947.00 - $43,361.00) To: Job Code: 07362 Class: Assistant Director of Public Safety Grade: 113 ($46,700.00 - $56,500.00) Costs: $16,750.00 – 1001-000000-4501-339100-601001 11,750.00 – 1001-000000-4501-350000-601001 $28,500.00 136 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Circuit Court for Baltimore City 15. a. Create the following new class: 00816 – Research Analyst II Grade 111 ($41,700.00 - $60,500.00) b. Reclassify the following position: From: 00813 – Court Secretary II Grade 089 ($40,540.00 - $49,222.00) Job No. 1100-10338 To: 00816 – Research Analyst II Grade 111 ($41,700.00 - $60,500.00) Cost: $9,603.45 – 1001-000000-1100-109400-601001 Department of Public Works 16. Reclassify the following vacant positions: a. Job Nos: 5161-47919 and 5161-47920 From: 54411 - Motor Vehicle Driver I Grade 487 ($29,432.00 - $30,742.00) To: 54432 – Heavy Equipment Operator II Grade 433 ($34,044.00 - $38,261.00) b. Job No. 5161-36158 From: 52931 – Laborer Grade 482 ($27,747.00 - $28,662.00) To: 54432 – Heavy Equipment Operator II Grade: 433 ($34,044.00 - $38,261.00) 137 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Department of Public Works – cont’d Abolish the following position: c. Job No. 5161-36160 52931 – Laborer Grade: 482 ($27,747.00 - $28,662.00) Costs Savings: ($27,560.00) – 1001-000000-5161-389800-601001 Department of Human Resources Hourly Rate Amount 17. LISA M. EVANS $33.65 $70,000.00 Account: 1001-000000-1601-172500-601009 Ms. Evans will work as a Lead Wellness Coordinator. Her duties will include but are not limited to designing and coordinating a Baltimore City employee wellness program that is inclusive of health education and physical fitness programs, conferring and consulting with Human Resources manager on education program goals, objectives, effectiveness and strategies. The period of the agreement is effective upon Board approval for one year. 138 AGENDA BOARD OF ESTIMATES 02/27/2013 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Public Works 1. Rudolph S. Chow The Utility Mgmt. Water $ 5,717.20 Blake Bornkessel* Conf. Utility Glendale, AZ March 09 – 14, 2013 (Reg. Fee $705.00) (Reg. Fee $605.00*) The subsistence rate for this location is $199.00 per day. The hotel cost is $249.00 per night plus a tax of $40.26 per night. The Department is requesting additional subsistence of $50.00 per day for the cost of the hotel and an additional $40.00 per day for the cost of food for each representative. The Department has paid the cost of registration for Mr. Chow in the amount of $705.00 under Expenditure Authorization 0000111695 and the registration fee for Mr. Bornkessel in the amount of $650.00 with a City issued credit card assigned to Mr. Blake Bornkessel. Therefore, the disbursement amount to Mr. Chow and Mr. Bornkessel will be in the amount of $2,127.10 and $2,235.10, respectively. Police Department 2. Martin A. Bartness 29th Nat’l. Symposium SORU $ 930.60 on Child Abuse Grant Huntsville, AL March 18 – 21, 2013 3. Darryl D. De Sousa Senior Executives in Asset $12,120.80 State and Local Forfei- Government Course ture Boston, MA Fund June 3 - 21, 2013 (Reg. Fee $11,800.00) 139 AGENDA BOARD OF ESTIMATES 02/27/2013 TRAVEL REQUESTS Police Department – cont’d Fund Name To Attend Source Amount 4. Dean M. Palmere Senior Executives Asset $12,120.80 in State and Local Forfei- Government Course ture Boston, MA Fund July 7 – 28, 2013 (Reg. Fee $11,800.00) Health Department 5. William Wasson Boston College Ryan $ 1,404.14 HIV/AIDS Conf. White Chicago, IL Part B May 23 – 26, 2013 Medical (Reg. Fee $200.00) Case Mgnt. The airfare and registration in the amount $549.80 were paid with a City issued credit care assigned to Ms. Jacquelyn Duval-Harvey. The disbursement to Mr. Wasson will be in the amount of $854.34. 6. Jennifer Martin Public Health Public $ 1,732.92 Preparedness Summit Health Atlanta, GA Prepared- March 11 – 15, 2013 ness Grant (Reg. Fee $525.00) The airfare and registration in the amount $831.80 were paid with a City issued credit care assigned to Ms. Meghan Butasek. The disbursement to Ms. Martin will be in the amount of $901.12. 140 AGENDA BOARD OF ESTIMATES 02/27/2013 TRAVEL APPROVAL AND REIMBURSEMENT Baltimore City Health Department (BCHD) 7. Arielle Juberg $2,487.83 8. Jayne Blumenthal 2,667.40 $5,155.23 On November 26, 2012 - December 06, 2012, Ms. Juberg and Ms. Blumenthal traveled to Boston, MA to attend the Introduction to Sexually Transmitted Disease Intervention Course training. The Centers for Disease Control (CDC) has assigned two Public Health Associates to the BCHD Prevention Program for two years to function as Disease Intervention Specialist. Ms. Juberg and Ms. Blumenthal serve at no cost to the BCHD. However, the BCHD is responsible for all associated cost and training of the employees to perform their assigned duties. A required component of this training is the CDC course Introduction to Sexually Transmitted Disease Intervention. This course is only offered through the New York State STD/HIV Prevention Training Center. This travel request was not submitted in time for prior approval because the employees were unfamiliar with the process. The allowed subsistence rate for this location is $229.00 per day for a total of $2,519.00 for each representative. The Department is requesting approval of this travel request retroactively, and approval for reimbursement of the costs of transportation, lodging, and meals totaling $2,487.83 for Ms. Juberg and $2,667.40 for Ms. Blumenthal. The Department has paid both the cost of the Amtrak fare for Ms. Juberg in the amount of $353.00, and the cost of the airfare for Ms. Blumenthal in the amount of $450.60 using a City issued credit card assigned to Ms. Jacquelyn Duval-Harvey. Therefore, the disbursement will be in the amount of $2,134.83 and $2,216.80 to Ms. Juberg and Ms. Blumenthal, respectively. 141 AGENDA BOARD OF ESTIMATES 02/27/2013 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) – Option 1. Nancy Oring and 904 N. Chester St. G/R $ 450.00 Ira Oring $54.00 Funds are available in account 9910-906416-9588-900000-704040, EBDI Project, Phase II Project. In the event that the option agreement fails and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amount. DHCD – Rescission and Approval of Condemnation 2. Tivoly Realty, 2711 Tivoly Ave. L/H $10,300.00 LLC On October 10, 2012, the Board approved the acquisition of the leasehold interest, by condemnation, in 2711 Tivoly Avenue for $7,350.00. Since the original Board approval, the property has been reappraised at a higher price. Therefore, the Board is requested to rescind the prior approval and approve the acquisition of the leasehold interest, by condemnation, in 2711 Tivoly Avenue for $10,300.00. Funds are available in account 9910-904326-9588-900000-704040, Coldstream Homestead Montebello Project. 142 AGENDA BOARD OF ESTIMATES 02/27/2013 PROPOSALS AND SPECIFICATIONS 1. Bureau of Water and – WC 1255, Meter Setting Waste Water Installations and Water Main Replacements at Various Locations, East Baltimore & Locust Point BIDS TO BE RECV’D: 03/27/2013 BIDS TO BE OPENED: 03/27/2013 2. Bureau of Water and – WC 1256, Meter Setting Waste Water Installations and Water Main Replacements at Various locations, Patterson Park Vicinity BIDS TO BE RECV’D: 03/27/2013 BIDS TO BE OPENED: 03/27/2013 3. Bureau of Water & Wastewater – WC 1240, Meter Settling Installations and Water Main Replacements at Various Locations, West Baltimore BIDS TO BE RECV’D: 03/27/2013 BIDS TO BE OPENED: 03/27/2013 4. Department of Recreation - RP 12815, Skate Park of and Parks Baltimore BIDS TO BE RECV’D: 04/03/2013 BIDS TO BE OPENED: 04/03/2013 143 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Department of Public Works 1. Abolish the following three vacant positions: Job Nos. 5152-35919, 5152-35943, and 5152-35978 a. Job Code: 52931 Class: Laborer Grade: 482 ($27,747.00 - $28,662.00) Create the following position: b. Job Code: 00142 Class: Executive Level I Grade: 948 ($55,200.00 - $99,200.00) Job number to be assigned by BBMR Cost Savings ($59,795.00) – 1001-000000-5152-386500-601001 The Executive Level I will function as the Assistant Deputy Chief for Operations whose duties and responsibilities will include acting as the primary liaison between the Mayor’s Office and the Departments of Transportation, General Services, Public Works, and operating agencies/organizations as assigned. Department of Transportation Hourly Rate Amount 2. RICHARD CHEN $48.00 $ 31,709.00 Account: 1001-000000-5033-382300-601009 Mr. Chen, retiree, will continue to work as a Special Bridge Engineer. He will be responsible for reviewing, commenting, and approving the Developer’s Agreements distributed by the Department of Public Works and review- ing, commenting, and approving contracts from the Department of Transportation and the Department of Public Works. In addition, Mr. Chen will work with the Law 144 AGENDA BOARD OF ESTIMATES 02/27/2013 PERSONNEL Dept. of Transportation – cont’d Department on issues pertaining to ownership of City bridges and other contested matters. He will review, comment, and approve the consultant’s cost proposals and invoices. The Department of Transportation is requesting a waiver of the maximum hourly rate for a retiree pursuant to AM 212-1, Part I. The period of the agreement is effective upon Board approval for one year. Department of Finance 3. ANNIE BOYD $20.05 $24,065.00 Account: 1001-000000-1500-166800-601009 Ms. Boyd, retiree, will work as a Special Assistant. Ms. Boyd will be responsible for training the newly appointed Treasury Assistant on the daily duties of the position which include, but are not limited to, the collection and compilation of quotes from investment dealers and banks; analyzing actual and estimated daily receipts and disbursements to determine amount of unencumbered cash available for investment. She is also responsible for maintaining accounting records, transaction sheets, daily receipts and disbursement reports, computerized earnings, cash and maturity files of the City's investment portfolio, and preparing reports for the Chief, Bureau of Treasury Management. The period of the agreement is effective upon Board approval for one year. A WAIVER TO THE ADMINISTRATIVE MANUAL, AS STIPULATED IN AM 212-1, PART I, WHICH STATES THAT A RETIREE MUST WAIT 90 CALENDAR DAYS BEFORE BEGINNING SUCH SERVICES, IS REQUESTED. 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 145