NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 0 0 BOARD OF ESTIMATES’ AGENDA – DECEMBER 5, 2012 Office of the Labor Commissioner – Memorandum of Understanding for FY 2013 ACTION REQUESTED OF B/E: The Board is requested to NOTE a memorandum of understanding (MOU) for FY 2013 with the Managerial and Professional Society of Baltimore, Inc. (MAPS). The period of the MOU is July 1, 2012 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: For FY 2013, the FY 2012 wage rates will remain in effect. Employees will be eligible for step and longevity increases. Step and longevity increases are included in the agency budgets. BACKGROUND/EXPLANATION: In accordance with the Municipal Employees Relations Ordinance (MERO), negotiations were conducted with MAPS for FY 2013. The results of the negotiations have been reduced in writing in the form of the submitted MOU. MBE/WBE PARTICIPATION: N/A (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 1 1 AGENDA BOARD OF ESTIMATES 12/05/2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Adams-Robinson Enterprises, Inc. $ 67,266,000.00 Fibrwrap Construction Services, Inc. $ 96,570,000.00 G.H. Nitzel, Inc. $ 7,641,000.00 Irvine Access Floors, Inc. $ 8,000,000.00 Marona Construction Company $ 20,349,000.00 Martin Fire-Proofing Corporation $ 1,500,000.00 McGee Mobile Crane, Inc. $ 1,500,000.00 Morgan-Keller, Inc. $ 57,834,000.00 Nitterhouse Concrete Products, Inc. $ 1,500,000.00 Penn Line Service, Inc. and Subsidiaries $194,450,000.00 Reglas Painting Company, Inc. $ 1,500,000.00 Wally Hollyday Skateparks $ 1,500,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: George, Miles & Buhr, LLC Architect Engineer Harris-Hupfer Architects, Inc. Architect Hope Furrer Associates, Inc. Engineer Ruxton Design Corporation Engineer Land Survey 2 2 AGENDA BOARD OF ESTIMATES 12/05/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) – Option 1. Anthony Polakoff 915 N. Castle St. G/R $ 560.00 $84.00 2. Paul Wye Nochumowitz 939 N. Castle St. G/R $ 252.00 & Amy Sue Nochumowitz $27.50 3. Dolores Medin 935 N. Collington G/R $ 240.00 Avenue $36.00 4. Leslie Sarkin 928 N. Chester St. G/R $ 300.00 $36.00 Funds are available in account 9910-906416-9588-900000-704040, EBDI Phase II Project. 5. City Homes Central 917 N. Castle St. L/H $8,400.00 I Business Trust Funds are available in State Funds, account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II. In the event that the option agreement/s fail and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 3 3 AGENDA BOARD OF ESTIMATES 12/05/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD – Rescission and Approval of Condemnation 6. Will Smith 4810 Homer Ave. F/S $14,000.00 On August 22, 2012, by condemnation, the Board approved acquisition of the fee simple interest in 4810 Homer Avenue for the amount of $12,000.00. However, the appraiser adjusted the appraisal and the fair market value increased to $14,000.00. Therefore, the Board is requested to rescind its prior approval and approve acquisition of the property’s interest for the adjusted appraisal amount. Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Avenue corridor. DHCD – Payment of Settlement 7. Glenn H. Goldberg 4938 Denmore Ave. G/R $ 329.41 (previous owner) On June 06, 2012, the Board approved the acquisition of the ground rent interest, by condemnation, in 4938 Denmore Avenue for the amount of $800.00. However, the parties have agreed to settle the condemnation action for $1,129.41. Therefore, the Board is requested to approve an additional $329.41 in settlement of this case. Funds are available in City Bond Funds, account no. 9910- 903187-9588-900000-704040, Park Heights Demo-Woodland/ Virginia Avenue corridor. 4 4 AGENDA BOARD OF ESTIMATES 12/05/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law – Payment of Settlement 8. Abase Hussen & 739 E. Preston St. F/S $ 4,200.00 Mesfin Abebe (previous owners) On February 22, 2012, the Board approved acquisition of the fee simple interest in 739 E. Preston Street by condemnation for the amount of $5,500.00 based upon appraisal reports obtained from independent appraisers. However, the previous owners of the property valued the property interest at $35,000.00. The previous owners had purchased the property in 2000 for the amount of $35,000.00 and claimed to have made renovations. The parties agreed to settle the action for $9,700.00 minus municipal liens and charges. Therefore, the Board is requested to approve an additional $4,200.00 to settle this action. Funds are available in account no. 9990-903187-9588-900000- 704040. 9. Jeffrey Fullard, 701 E. Preston St. F/S $ 6,000.00 Sr. (previous owner) On March 14, 2012, the Board approved acquisition of the fee simple interest in 701 E. Preston Street by condemnation for the amount of $9,000.00 based upon appraisal reports obtained from independent appraisers. However, the previous owner of the property valued the property interest at $25,000.00. The parties agreed to settle the action for $15,000.00 minus municipal liens and charges. Therefore, the Board is requested to approve an additional $6,000.00 to settle this action. Funds are available in account no. 9990-907714-9593-900001- 704040, Johnston Square Project. 5 5 AGENDA BOARD OF ESTIMATES 12/05/2012 TRAVEL APPROVAL/REIMBURSEMENT Office of the State’s Attorney APPROVAL Fund Name To Attend Source Amount 1. Gregg L. American College Auto $1,680.03 Bernstein of Trial Lawyers Forfeiture 2012 Annual Funds Meeting New York, NY Oct. 18 - 21, 2012 (Reg. Fee $100.00) REIMBURSEMENT On October 18 through 21, 2012 Mr. Bernstein traveled to NY to attend the American College of Trial Lawyers 2012 Annual Meeting. The Office is requesting reimbursement to Mr. Bernstein as follows: Hotel $ 885.00 Occ. Taxes 141.03 Train Fare 454.00 Registration 100.00 Annual Banquet 100.00 Total $1,680.03 6 6 AGENDA BOARD OF ESTIMATES 12/05/2012 Dept. of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1620 Pennsylvania Red Leaf Associates, Retain mansard Ave. LP cornice with six recessed lights 82’ x 3’6”, 20 fluorescent tubes, four spot reflectors $2,434.84 Annual Charge 2. 1812 Pennsylvania Ok Hui Benlein Retain cornice sign Ave. 10’ x 1’ $ 35.20 Annual Charge 3. 1304 Saint Paul 1304 St. Paul Service connection St. Street, LLC five linear feet of conduit $ 17.50 Flat Charge 4. 1200 E. North Grace Solutions, Three monitoring Ave. LLC wells $ 210.00 Annual Charge 7 7 AGENDA BOARD OF ESTIMATES 12/05/2012 Dept. of General Services – cont’d LOCATION APPLICANT PRIVILEGE/SIZE 5. 1770 Ashland Maryland Economic Two 70 foot duct- Ave. Development Corpora- banks with 4 tion innerducts $1,960.00 Annual Charge 6. 2403 Steele Rd. Steelehouse, LLC Service connection three linear feet of conduit $ 10.50 Flat Charge 7. 1440 Key Highway Key Harbor General Service connection Partnership two 4” ducts @ four linear feet $ 28.00 Flat Charge 8. 710 S. Broadway F&CA Real Estate, Double face sign LLC 3’ x 5.33’ $ 70.40 Annual Charge There are no objections, since no protests were received. 8 8 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of General Services - Developer’s Agreement No. 1262 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer’s agreement no. 1262 with Fashion, Architecture and Basic Design School, Inc. AMOUNT OF MONEY AND SOURCE: $55,810.00 BACKGROUND/EXPLANATION: Fashion, Architecture and Basic Design School, Inc. would like to install new water service and streetscape improvements to its proposed construction located in the vicinity of 1500 Barclay Street. This developer’s agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. An Irrevocable Letter of Credit in the amount of $55,810.00 has been issued on behalf of Fashion, Architecture and Basic Design School, Inc. which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer’s agreement No. 1262 has been approved by the Law Department as to form and legal sufficiency.) 9 9 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of – Acknowledgement form for Wire and/or General Services Pipe occupation within the Limits of a Public Right-of-Way ACTION REQUESTED OF B/E: The Board is requested to approve an acknowledgement form for wire and/or pipe occupation within the limits of a public right- of-way with Norfolk Southern Railway Company. AMOUNT OF MONEY AND SOURCE: $2,100.00 – AECOM (Agreement Preparation) 1,000.00 – Railroad Protective Liability Insurance Fee $3,100.00 – 9956-904754-9551-900020-704040 BACKGROUND/EXPLANATION: The Department of Public Works, Bureau of Water and Wastewater desires to replace an existing 36-inch ductile iron sanitary sewer pipe in a 48-inch steel casing pipe, within the right-of- way under the control of Norfolk Southern Railway Company, in the vicinity of Milepost 90.98, Bay View Yard, Harrisburg Division. This installation is being performed in connection with Sanitary Contract 890. Fees in the amount of $3,100.00 are necessary to process this acknowledgement form. The fees are broken down as follows: $2,100 payable to AECOM to cover agreement preparation, administrative and engineering costs, and $1,000.00 payable to Norfolk Southern Railway Company for the Railroad Protective Liability Insurance Fee. APPROVED FOR FUNDS BY FINANCE (The acknowledgement form for wire and/or pipe occupation within the limits of a public right-of-way has been approved by the Law Department as to form and legal sufficiency.) 10 10 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2012 through June 30, 2013, unless otherwise indicated. AGREEMENTS 1. FAMILY LEAGUE OF BALTIMORE, $152,167.00 INC. (FLBC) Account: 4000-498813-3080-284000-603051 The FLBC will work with the Health Department to coordinate the transition of Baltimore City paraprofessional home visiting programs to the Healthy Families American model. The FLBC will provide administrative oversight, data management, and will monitor for evidenced-based paraprofessional home-visiting programs in Baltimore City. MWBOO GRANTED A WAIVER. 2. KENNEDY KRIEGER INSTITUTE, INC. $ 53,204.00 Account: 4000-428213-3080-294300-603051 The organization will coordinate its services with the Infants and Toddlers Program to provide service coordination services to infants and toddlers and their families in the Hispanic/Latino and Orthodox Jewish communities. The funds will also be used for travel and advertising expenses. MWBOO GRANTED A WAIVER. 11 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – cont’d 3. GLENWOOD LIFE COUNSELING $ 24,216.00 CENTER, INC. Account: 4000-499012-513200-603051 The organization will provide services in the area of HIV/AIDS Prevention and Education Project. The project will focus on decreasing the incidence of HIV/STD infection among intravenous drug users and other substance abusers in Baltimore City. The services will continue to identify HIV/AIDS clients and their needs at admission time to decrease the incidence of risky behavior among a small number of clients and their cohorts. The period of the agreement is July 01, 2012 through December 31, 2012. This agreement is late because it was recently received from the provider. 4. HEARING AND SPEECH AGENCY OF $ 74,140.00 METROPOLITAN BALTIMORE, INC. Account: 4000-427113-3080-294300-603051 $ 44,140.00 5000-587410-5750-672201-603051 $ 30,000.00 The organization will provide a speech-language pathologist to staff the Baltimore Infants and Toddlers Program Eligibility Center, provide therapy and evaluation services on an as-needed basis, assessment documentation, and meeting attendance as requested by the Director of the Baltimore Infants and Toddlers Program. MWBOO GRANTED A WAIVER. This agreement is late because it was recently received from the provider. 12 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – cont’d 5. PARK WEST HEALTH SYSTEMS, INC. $ 60,000.00 Account: 4000-424513-3023-599623-603051 The organization will provide non-medical case management for Ryan White Part B Program services for 65 unduplicated HIV positive clients encountered through outreach services. The clients will be assessed for HIV status, residency, income, and insurance. A bio-psychosocial assessment will be completed, an action plan will be developed outlining the goals and objectives for each client, referrals will be made, and documented follow-up will be conducted on referrals until they are resolved. MWBOO GRANTED A WAIVER. 6. PARK WEST HEALTH SYSTEMS, INC. $ 32,849.00 Account: 4000-424513-3023-599609-603051 The organization will provide primary care services including a comprehensive physical examination, updated labs, sub-specialty care referrals, and follow-up in a timely manner for HIV positive clients. The organization will ensure that 80 clients receive ambulatory outpatient health services in an efficient manner based on the minimum Standards of Care. The agreements are late because the Infectious Disease and Environmental Health Administration (IDEHA) programmatically manages Ryan White Part B services. The providers submit a budget, budget narrative, and scope of services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are many times revised because of inadequate information from the providers. This review process is required to comply with the grant requirements. 13 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – cont’d 7. SINAI HOSPITAL OF BALTIMORE, INC. $ 45,000.00 Account: 4000-499012-3030-513201-603051 Sinai Hospital of Baltimore, Inc. (Hospital) will provide services in the area of Emergency Department Expanded HIV Testing Program. The Hospital will provide 1,500 rapid HIV tests in its Emergency Department, provide one site visit by the City’s Health Department grant administrator, the program director and coordinator, and attend all collaborative grant meetings with the project monitors. All HIV testing counselors will attend required training and participate in annual competencies and proficiency testing programs. Any proposed conferences abstracts and publications will be provided to the Baltimore City Health Department and the Maryland AIDS Administration for review prior to submission. The Hospital will accept technical assistance and recommendations provided by project monitors and implement changes when required. The period of the agreement is July 1, 2012 through December 31, 2012. This agreement is late because of a Department oversight in processing. The Department apologizes for this oversight. 14 AGENDA BOARD OF ESTIMATES 12/05/2012 Heath Department – cont’d 8. UNIVERSITY OF MARYLAND, BALTIMORE (UMB) $ 70,508.00 Account: 4000-428213-3080-294300-603051 The UMB’s Taghi Modaressi Center for Infant Study will provide screening, assessment, training, and staff case consultation by a licensed developmental psychologist and a licensed clinical social worker. The staff consultation will include case collaboration on identified children and families, as well as training on social and emotional topics. The period of the agreement is July 1, 2012 through June 30, 2013. MWBOO GRANTED A WAIVER. This agreement is late because it was recently received from the provider. 9. THE AFTER-SCHOOL INSTITUTE, INC. $ 30,475.00 Account: 4000-499012-3030-513200-603051 The organization will increase awareness, knowledge, risk- reduction, build skills and change in behavior that leads to the prevention of new HIV infections among African American youth in Baltimore City. The period of the agreement is July 1, 2012 through December 31, 2012. This agreement is late because the Department received the grant late in the grant year and there were delays in receiving an acceptable scope and budget. 15 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – cont’d 10. MARYLAND DEPARTMENT OF THE $ 284,396.00 ENVIRONMENT (MDE) Account: 4000-426013-3031-579200-404001 The MDE will expand its community-based childhood lead poisoning prevention programs in Maryland. The Department will provide services to Baltimore City residents according to applicable MDE approved guidelines, “Case Coordination Guidelines for Lead Poisoned Children”, the Department’s Childhood Lead Poisoning Prevention Program “CLPPP Environment Component Protocol”, and provide follow-up blood lead testing notices. All children with elevated blood levels of 10ug/dl and higher will receive a medical home visit, a complete environment investigation, and use best efforts to ensure that a home visit and inspection takes place with the Public Health Investigator and Sanitarian as a team. The period of the agreement is September 1, 2012 through June 30, 2013. This agreement is late because it was recently received from the provider. 11. SISTERS TOGETHER AND REACHING, $ 22,000.00 INC. (STAR) Account: 4000-494413-3030-295900-603051 STAR’s Making Proud Choice Program, a part of the Baltimore City Teen Pregnancy Prevention Initiative, will recruit, organize, and facilitate youth groups for the Making Proud Choices! Curriculum. This agreement is late because it was recently received from the provider. 16 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – cont’d 12. PACT: HELPING CHILDREN WITH $ 58,419.00 SPECIAL NEEDS, INC. Account: 4000-428213-3080-294300-603051 The organization will coordinate its services with the Infants and Toddlers Program to provide an Autism Classroom to the children served by the Program. MWBOO GRANTED A WAIVER. This agreement is late because it was recently received from the provider. AUDITS REVIEWED AND HAD NO OBJECTION. GRANT AGREEMENT 13. SENIOR SERVICE AMERICA, INC. (SSAI) $ 113,358.00 Account: 4000-423713-3110-305600-4001 The Senior Community Service Employment Program (SCSEP) Sponsor Agreement with the SSAI provides funds to the Health Department to carry out the duties of the program. The SCSEP offers low-income residents of Baltimore City, aged 55 years and older (with no upper age limit), paid community service and training as an entry into productive work. The SCSEP is intended to benefit eligible people who enroll, and the community in which the program is located. The period of the agreement is July 1, 2012 through September 30, 2012. This agreement is late because it was received on August 13, 2012 and was further delayed during the Department’s internal review process. 17 AGENDA BOARD OF ESTIMATES 12/05/2012 Heath Department – cont’d GRANT AMENDMENT 14. DEPARTMENT OF HEALTH AND HUMAN $ 10,133.00 SERVICES, CENTERS FOR DISEASE CONTROL AND PREVENTION Account: 4000-422112-3030-271400-404001 On February 1, 2012, the Board approved the original Notification of Award in the amount of $333,566.00, for the period January 1, 2012 through December 31, 2012. On September 26, 2012, the Board approved an increase of $94,284.00. This revised Notification of Award reflects an increase of $10,133.00 to support the City Tuberculosis control efforts to provide medical care and treatment for active and latent TB patents and to conduct contact investigations. This increase makes the total award for FY12 is $437,983.00. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The agreements, grant agreement, and grant amendment have been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – Expense Statements ACTION REQUESTED OF B/E: The Board is requested to approve the expense statements for Ms. Susan Borinsky for expenses incurred during the month of March 2012. AMOUNT OF MONEY AND SOURCE: $ 57.00 – Conference Luncheon 85.00 – Pediatric Nursing Certification $142.00 – 4000-422712-3100-295970-603020 BACKGROUND/EXPLANATION: Ms. Borinsky submitted her expense statements within the required timeframe; however the statements were misplaced during the routing process. In accordance with Local 558 Memorandum of Understanding Ms. Borinski is entitled to reimbursement for her nursing certification. The Conference Luncheon was pre-approved by her supervisor, but she could not be reimbursed on an Expenditure Authorization. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 19 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department - Expense Statements ACTION REQUESTED OF B/E: The Board is requested to approve the expense statements for following employees: 1. CHRISTINE RUTKOWSKI May 10, 2012 – Uniforms $ 62.34 May 14, 2012 – Uniforms 59.95 June 6, 2012 – Uniforms 34.95 $157.24 Account: 1001-000000-3100-295900-604003 2. DIANE POSTOL July 2011 – License Renewal $ 68.00 August 2011 – Uniforms 168.74 $236.74 Account: 4000-422712-3080-294000-603022 The employees submitted their expense reports within the required timeframe. However, they were lost during routing. The Department apologies for the lateness. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 20 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – Ratification and Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to ratify the services rendered and approve an expenditure of funds to pay the following vendors. 1. PERSONAL COMPANION-SECURITY UNLIMITED $1,487.06 Account: 5000-535412-3044-273300-607001 On June 6, 2012, the Board approved the ratification of services and an expenditure of funds to pay Personal Companion-Security Unlimited for services rendered for the period January 1, 2012 through April 30, 2012 in the amount of $2,161.49. The Department is requesting the ratification of services rendered for the period May 1, 2012 through July 31, 2012. These are the final invoices for FY12. The Bureau of Purchases will process the services of this vendor for FY13. During the transition between the Commission on Aging & Retirement Education (CARE) and the Department, it was anticipated that various programs from CARE were to be transferred to Baltimore City Health Care Access (BCHCA). While waiting for the finalization of the Memorandum of Understanding with BCHCA, it was decided that all programs would not be transferring to the BCHCA, and for FY13 the Bureau of Purchases will process the services of this vendor and the invoices will be processed appropriately. 2. FUSION PARTNERSHIP, INC. $5,150.00 Account: 6000-626612-3080-292301-603008 On June 9, 2012 the Mayor and the Baltimore City Health Commissioner, held a kick-off press event in City Hall to signify the start of the Know What U Want, campaign. 21 AGENDA BOARD OF ESTIMATES 12/05/2012 Health Department – cont’d However, due to a miscommunication of the appropriate Administrative Policy to govern this activity, the CityBuy purchase was not entered into the system before the work began. If the Teen Pregnancy Prevention Initiative had delayed the production of the video and radio spots, there would have been serious program consequences for the campaign kickoff. The date of the invoice is May 30, 2012. The Department apologizes for the lateness. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 22 AGENDA BOARD OF ESTIMATES 12/05/2012 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following page: 24 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 23 AGENDA BOARD OF ESTIMATES 12/05/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 1. EWO #013, $111,327.00 – WC 1168, Deer Creek Pumping Station Improvements $23,320,000.00 $ 351,584.48 Ulliman Schutte - 50 Construction, LLC 2. EWO #025, $104,600.00 – WC 1212, Water Appurtenance Installations $ 4,997,010.40 $ 1,495,952.41 R.E. Harrington - - Plumbing and Heating, Inc. 24 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works/ – Extra Work Order Bureau of Water & Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve extra work performed by Monumental Paving & Excavating, Inc. under contract SWC 7761, Drainage Repairs and Improvements at Various Locations. AMOUNT OF MONEY AND SOURCE: $217,953.09 - 2071-000000-5521-608903-603026 24,217.01 - 2071-000000-5521-608911-603026 26,907.79 - 2070-000000-5501-604301-603026 176,154.77 - 9958-906101-9520-900020-702064 183,015.61 - 9956-903341-9551-900020-702064 $628,248.27 BACKGROUND/EXPLANATION: The extra work was completed prior to the expiration of the contract on January 24, 2012. The contract called for repairs to be made to storm drains and inlets at various locations throughout the City on an urgent needs basis to ensure public safety. The contractor was directed to make repairs at Hilton Street, Edgevale Road, and Inglewood Avenue between October and November 2011, as well, as other repairs at various locations in the City. This extra work order includes work done in September 2011 to repair substructures on Cathedral Street when a broken drain was leaking water into the basement of the Walters Art Museum. This request to approve this extra work order was delayed by revisions during the administrative review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 25 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $250,000.00 9958-903439-9522 9958-906101-9520-2 Constr. Reserve Extra Work State Construction CTB’s 400,000.00 9956-904401-9549 9956-903341-9551-2 Constr. Reserve Extra Work Wastewater Rev. Bonds $650,000.00 This transfer will cover the cost of extra work under SWC 7761, Drainage Repairs at Various Locations and the existing account deficits. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 26 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works/ – Task Assignment Bureau of Water and Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 015 to Johnson, Mirmiran & Thompson, Inc. (JMT), under Project No. 1120J (W.C. 1160R), Project Management Assistance Services. The period of this task is effective upon Board approval through October 5, 2013. AMOUNT OF MONEY AND SOURCE: $105,463.12 – 9960-904694-9557-900010-703032 BACKGROUND/EXPLANATION: The Department desires to utilize the JMT to continue to provide project management assistance services on W.C. No. 1160R, Montebello Finished Water Cover. These services begin under Task No. 003 and will continue until the expiration of this agreement. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 27 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works/ – Task Assignment Bureau of Water and Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 014 to Johnson, Mirmiran & Thompson, Inc. (JMT), under Project No. 1120J, Construction Scheduling and Management Services (S.C. 852R, S.C. 851, S.C. 894, W.C. 1160R, and W.C. 1168). The period of this task is effective upon Board approval through October 5, 2013. AMOUNT OF MONEY AND SOURCE: $ 59,338.16 – 9956-910533-9551-900010-703032 (S.C. 852R) 19,338.16 – 9956-904606-9551-900020-703032 (S.C. 851) 39,338.16 – 9956-906694-9551-900020-703032 (S.C. 894) 39,338.16 – 9960-904694-9557-900010-703032 (W.C. 1160R) 39,338.16 – 9960-904727-9551-900020-703032 (W.C. 1168) 2,588.04 – 2070-000000-5601-399200-603020 (WW Utility) 2,588.04 – 2070-000000-5601-400200-603020 (WW Utility) 2,588.04 – 2071-000000-5601-398500-603020 (Water Utility) 2,588.04 – 2071-000000-5601-400200-603020 (Water Utility) $207,042.96 BACKGROUND/EXPLANATION: The Department desires to utilize the JMT to provide construction management and scheduling services on S.C. No. 852R, S.C. 851, S.C. 894, W.C. 1160R, W.C. 1168, and miscellaneous non-project specific tasks, including programming for the Baltimore Bureau of Water and Wastewater Information System. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 28 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works/ – Task Assignment Bureau of Water and Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 012 to Johnson, Mirmiran & Thompson, Inc. (JMT), under Project No. 1120J (W.C. 1160R), Construction Inspection Services. The period of this task is effective upon Board approval through October 5, 2013. AMOUNT OF MONEY AND SOURCE: $118,424.83 – 9960-904694-9557-900010-703032 BACKGROUND/EXPLANATION: The Department desires to utilize the JMT to continue to provide construction inspection services on W.C. No. 1160R, Montebello Finished Water Cover. These services were initially provided under Task No. 007 and will continue under this task. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 29 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works/ – Task Assignment Bureau of Water and Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 008 to Louis Berger Water Services, Inc., under Project No. 1143E, Construction Inspection Services (S.C. 845, S.C. 852R, and S.C. 855). The period of this task is effective upon Board approval through November 5, 2014. AMOUNT OF MONEY AND SOURCE: $ 71,978.45 – 9956-904529-9551-900020-703032 (S.C. 855) 143,956.89 – 9956-905527-9551-900010-703032 (S.C. 845) 71,978.45 – 9956-910533-9551-900020-703032 (S.C. 852R) $287,913.79 BACKGROUND/EXPLANATION: Louis Berger Water Services, Inc. will provide inspection services on S.C. 855, Enhanced Nutrient Modifications to Existing Facilities, S.C. 845, Nitrification Filters & Related Work for Enhanced Nutrient Removal (ENR) at Patapsco Wastewater Treatment Plant (PWWTP), and S.C. 852R, Denitrification Filters and Related Work for the ENR Facilities at the PWWTP. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 30 AGENDA BOARD OF ESTIMATES 12/05/2012 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 011, to Johnson, Mirmiran & Thompson, Inc., under Project 1120J, (SC 852R) Construction Engineering Services. The current agreement will expire on October 5, 2013. The period of this task is effective upon Board approval through October 5, 2013. AMOUNT OF MONEY AND SOURCE: $135,258.32 – 9956-910533-9551-900020-703032 BACKGROUND/EXPLANATION: The consultant will provide construction engineering services on SC 852R, Denitrification Filters and Related work for the Enhanced Nutrient Facilities at the Patapsco Waste Water Treatment Plant. MBE/WBE PARTICIPATION: The consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 31 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works/ - Emergency Procurement Bureau of Water and Wastewater Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an emergency procurement agreement with Seismic Surveys, Inc. for Project SWC 7765, Monument Street Sinkhole, Pre-Construction Survey, Vibration Monitoring, and Movement Monitoring Services. The period of the agreement is effective from the date of the Notice to Proceed through November 30, 2012. AMOUNT OF MONEY AND SOURCE: $99,440.00 – 1001-000000-5181-390516-609036 BACKGROUND/EXPLANATION: Based on the emergency and severity of the damage arising from the sinkhole, which occurred on July 25, 2012, at the 2300 block of E. Monument Street, Seismic Surveys, Inc. (SSI) was called to provide geophysical monitoring of the area and document the conditions of exteriors and interiors of structures in the area. The SSI will endeavor to conduct pre-construction surveys of 18 rowhouse properties (22 addresses) specified by the City. When requested, the SSI will be on site to obtain vibration measurements at the surrounding structures and to establish that the vibrations are within established safe thresholds. Six seismographs will be installed and operated remotely by the SSI during construction to measure vibration effects transmitted to the adjacent structures. The seismographs will provide a daily record of vibrations transmitted to the adjacent structures 32 AGENDA BOARD OF ESTIMATES 12/05/2012 DPW/BW&WW – cont’d being monitored. Surveying will be performed at intervals specified by the City. MWBOO GRANTED A WAIVER. PURSUANT TO ARTICLE VI § 11(e)(ii) OF THE CITY CHARTER, IN THE EVENT OF AN EMERGENCY OF SUCH NATURE THAT THE PUBLIC WELFARE WOULD BE ADVERSELY AFFECTED BY AWAITING THE APPROVAL OF THE BOARD OF ESTIMATES, THE DIRECTOR OF PUBLIC WORKS, UPON APPLICATION TO THE DEPARTMENT OF FINANCE, WAS AUTHORIZED ON AUGUST 16, 2012 TO OBTAIN THROUGH EMERGENCY PROCUREMENT THE REQUIRED GOODS AND SERVICES. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION SUBJECT TO REVIEW OF THE RECOMMENDATION BY THE CONSULTANT AND THE DEPARTMENT’S CERTIFICATION OF THE INVOICES PRIOR TO PAYMENT. (The emergency procurement agreement has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 12/05/2012 Bureau of Water and Wastewater – Single Bond for Drain Layers #BRIFSU0604696 ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Single Bond for Drain Layers #BRIFSU0604696 for the firm, K&K Adams. The period of the bond will continue until either the firm or the surety gives notice of its termination. AMOUNT OF MONEY AND SOURCE: $10,000.00 Bond BACKGROUND/EXPLANATION: K&K Adams from time to time obtains permits from the City to excavate in streets, alleys, lanes, footways, thoroughfares, highways, and City of Baltimore rights-of-way for which they are obligated to give bonds. The firm desires to provide one bond to cover all permits that may be issued to it, instead of being obligated to give a separate bond or money in each case. (The single bond for drain layers has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 12/05/2012 Bureau of Water and Wastewater – Single Bond for Drain Layers #H S A – MA-0592 ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the Single Bond for Drain Layers #H S A – MA-0592 for the firm, Kayden Premier Enterprises, Inc. The period of the bond will continue until either the firm or the surety gives notice of its termination. AMOUNT OF MONEY AND SOURCE: $10,000.00 Bond BACKGROUND/EXPLANATION: Kayden Premier Enterprises, Inc. from time to time obtains permits from the City to excavate in streets, alleys, lanes, footways, thoroughfares, highways, and City of Baltimore rights- of-way for which they are obligated to give bonds. The firm desires to provide one bond to cover all permits that may be issued to it, instead of being obligated to give a separate bond or money in each case. (The single bond for drain layers has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works/ – Grant Agreement Bureau of Water and Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with East Baltimore Community School, Inc. (EBCS), developer. The period of the grant agreement is effective upon Board approval through January 1, 2014, or if later, the issuance of a final certificate of completion of the development. AMOUNT OF MONEY AND SOURCE: $3,000,000.00 – 9956-908614-9551-900020-706063 (not to exceed) BACKGROUND/EXPLANATION: The Developer entered into the agreement to acquire parcels of land in the vicinity of Collington Avenue from the City for the purposes of developing a community school. In that location, the City has a sanitary sewer that lies in the bed of Collington Avenue, which will be impacted by the construction of the development. On June 27, 2012, the Board approved a memorandum of understanding (MOU) with the EBCS. Under the terms of the MOU, the City and the EBCS agreed to take certain measures to install the sheeting which will provide protection as well as access to the sewer line for routine maintenance and in the event of break, prevent damage to the foundations of the surrounding school buildings. Pursuant to the MOU, the City agreed to grant funds to assist in financing the Sheeting Project. Under the terms of this grant agreement, the City will make a grant to the EBCS in an amount not to exceed $3,000,000.00 to fund the Sheeting Project. However, the current budget is $2,735,653.00. 36 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works/BW&WW – cont’d MBE/WBE PARTICIPATION: The EBCS agrees to use all reasonable good faith efforts to require contractors or subcontractors working on the Sheeting Project to comply with the City’s MBE/WBE regulation in accordance with Baltimore City Code, Article 5, Subtitle 28. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 807,073.50 9956-909612-9549 WW Revenue Constr. Res. Bonds Sewer System Rehab- Main Outfall 692,926.50 " " Balto. County $1,500,000.00 ----------------- 9956-908614-9551-6 Construction The funds are needed to cover the cost of providing sheeting around the sewer line in the bed of Collington Avenue between Ashland Avenue and Eager Street. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 37 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Public Works – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay an outstanding invoice to APWA, Mid-Atlantic Chapter. AMOUNT OF MONEY AND SOURCE: $124.00 – 1001-000000-1901-190300-603001 186.00 - 1001-000000-5153-387800-603001 62.00 - 2070-000000-5541-399300-603001 $372.00 BACKGROUND/EXPLANATION: On July 18, 2012, the Board approved a travel request for the following employees from the Department to travel to the International Public Works Congress and Expositions in Anaheim, California from August 26 – 29, 2012; Alfred Foxx, Kim Morton, Rudolph Chow, Valentina Ukwuoma, Alan Robinson, and Robert Murrow. While at the conference, the representatives were invited to attend a special meeting and dinner hosted by the APWA. This information was not available when the original travel request was submitted to the Board. Therefore, the Department is requesting the Board to pay the APWA for the outstanding invoice in the amount of $372.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 38 AGENDA BOARD OF ESTIMATES 12/05/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 40 - 42 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 39 AGENDA BOARD OF ESTIMATES 12/05/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $164,175.33 9950-920009-9509 9950-901838-9514 Gen. Funds Constr. Res. - Redline Project Highway Redline Development Development This transfer will cover the deficit in the account and fund the cost associated with Project 1134, Task No. 9 under On-Call Traffic Engineering Studies and expenses related to the Redline Marketing and Outreach by McCormick Taylor, Inc. 2. $ 880,000.00 9950-903416-9507 FED Constr. Res. – Hawkins Point Rd. Bridge 220,000.00 9950-903416-9507 MVR Constr. Res. – Hawkins Point Rd. Bridge $1,100,000.00 ----------------- 9950-902416-9506 Hawkins Point Road Bridge This transfer will cover the deficit in the account and will fund the right-of-way acquisition related to the project, Hawkins Point Road Bridge. 40 AGENDA BOARD OF ESTIMATES 12/05/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Bureau of Water and Wastewater 3. $ 80,000.00 9956-908692-9549 WW Rev. Bonds Constr. Res. Electrical Systems Upgrade 170,000.00 County Approp. " " $ 250,000.00 ----------------- 9956-905334-9551-3 Engineering The funds are required to cover the cost of SC 924, Arc Flash Improvements at the PWWTP. Department of Housing and Community Development 4. $ 73,843.12 9991-945002-9587 9991-914780-9593 31st CDBG Unallocated Poppleton – 31st Reserve – 31st CDBG CDBG This transfer will provide funds to continue the acquisition, relocation and demolition activities in the Poppleton neighborhood to assemble a 13.5 acre new housing site. The Poppleton project will create 1,600 units of housing and 100,000 square feet of new retail space. Fire Department 5. $220,458.87 9920-903006-9209 9920-908207-9208 3rd Public Bldg. Fire Academy Engine 50 Renov. - Loan Mode – Reserve Active 41 AGENDA BOARD OF ESTIMATES 12/05/2012 TRANSFER OF FUNDS Fire Department – cont’d AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 19,303.53 9920-908001-9209 9920-908207-9208 Gen. Funds Fire Unallotted – Engine 50 Renov.- Reserve Active 37,767.60 9920-908001-9209 " " M&CC Revenue Fire Unallotted – Reserve $277,530.00 This transfer will provide funds to the Department of General Services on behalf of the Fire Department to cover the cost of completing structural renovations and replacing the roof at Engine #50, as well as all associated in-house cost. During a station inspection, it was discovered that the roof and supporting structure of the building are showing major signs of damage, wear and leaking. Replacing the roof and renovating the structure now will eliminate both any future expense, and the potential of the roof and structure falling below required safety codes. 42 AGENDA BOARD OF ESTIMATES 12/05/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 44 – 47 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 43 AGENDA BOARD OF ESTIMATES 12/05/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 12015, Reconstruction REJECTION – On October 31, of Deteriorated Manholes 2012, the Board opened three at Various Locations bids for this project. The Citywide Department regrettably failed to solicit bids utilizing all pertinent information and materials. Therefore, the Department wishes to reject all bids and re-advertise in the near future. 2. TR 12017R, Material Testing REJECTION – On August 22, 2012, Various Projects 2012, the Board opened two Citywide bids for this project. The bids ranged from a low of $141,885.00 to a high of $330,998.00. The bids submitted exceeded the Department’s expected budget by over 40%. The Department believes that it is in the best interest of the City to re-advertise this project. Department of Public Works/Department of Recreation and Parks 3. RP 11820, Carroll Plano-Coudon, $1,373,000.00 Park Field House LLC MBE: Fallsway Construc- $128,000.00 9.32% tion Co., Inc. New Century Construc- 80,000.00 5.82% tion, Inc. Stokit Supply Co., Inc. 68,000.00 4.95% Total $276,000.00 20.09% WBE: Moisture Proof & $ 45,000.00 3.28% Masonry, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 44 AGENDA BOARD OF ESTIMATES 12/05/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Recreation and Parks 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,178,000.00 9938-904809-9475 9938-905809-9474 State City Park Mainte- City Park Mainte- nance FY11 nance FY11 Reserve Active 268,000.00 9938-902811-9475 9938-904811-9474 Rec. & Parks Park Master Plan Park Master Plan 25th Series Implementation Implementation $1,446,000.00 Reserve Active This transfer will provide funds to cover the costs associated with the award of the Carroll Park Field House Project, Contract No. RP 11820 to Plano-Coudon, LLC Bureau of Purchases 5. B50002453, Providing $1,500,000.00 Temporary Nursing Services (Health Dept., Bureau of School Health) (First Call) $ 750,000.00 Excel Staffing & Personnel Services, Inc. MBE: Trustworthy Staffing Solutions, Inc. 15.00% WBE: Dependable Services Group, LLC 8.00% MWBOO FOUND VENDOR IN COMPLIANCE 45 AGENDA BOARD OF ESTIMATES 12/05/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d (Second Call) Arbor E&T, LLC $ 500,000.00 d/b/a Care Resources MBE: Excel Staffing & Personnel Services, Inc. 15.00% WBE: Dependable Services Group, LLC 8.00% MWBOO FOUND VENDOR IN COMPLIANCE (Third Call) $ 250,000.00 Dependable Services Group, LLC MBE: Crownhills Enterprises, Inc. 15.00% WBE: All Staffing, Inc. 8.00% MWBOO FOUND VENDOR IN COMPLIANCE 6. B50002520, Backhoe Loaders Valley Supply & $ 208,150.00 with Tag Along Trailers Equipment (DPW, Bureau of Water & Wastewater) MWBOO GRANTED A WAIVER. 7. B50002521, Dump Trucks Chesapeake Ford $ 278,440.00 Truck Sales, Inc. (DPW, Bureau of Water & Wastewater) MWBOO GRANTED A WAIVER. 46 AGENDA BOARD OF ESTIMATES 12/05/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases – cont’d 8. B50002536, Crew Cab Trucks Apple Ford, Inc. $ 476,000.00 with a Utility Body (DPW, Bureau of Water & Wastewater) MWBOO GRANTED A WAIVER. 9. B50002613, After Market $2,500,000.00 Parts for Heavy Trucks & Equipment (Dept. of General Services, Fleet Mgmt.) THC Enterprises $ 500,000.00 d/b/a Mid Atlantic Waste Systems Waste Equipment $ 600,000.00 Sales & Service, LLC Correlli, Inc. $ 700,000.00 Fleet Pride, Inc. $ 700,000.00 MWBOO GRANTED A WAIVER. 47 AGENDA BOARD OF ESTIMATES 12/05/2012 Bureau of Purchases - Acceptance of Technical Proposal and Opening of Price Proposal ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the technical proposals for Solicitation No. B50002380, Operate & Manage The “Du” Burns Soccer Arena, and authorize opening of envelope “B” containing the contingency fees of: Coppermine Fieldhouse, LLC. AMOUNT OF MONEY AND SOURCE: Revenue Generating BACKGROUND/EXPLANATION: On September 26, 2012, the Board opened the only technical proposal received for the above referenced solicitation. The technical proposal received was scored by an evaluation committee and achieved the technical requirements. 48 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 6 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on November 7, and November 14, 2012. 49 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Planning – Ratification ACTION REQUESTED OF B/E: The Board is requested to ratify the procurement of services provided by Graphic Jack and approve an Expenditure of Funds by Expenditure Authorization for serviced performed between July – October 2012. AMOUNT OF MONEY AND SOURCE: $7,500.00 – 1001-000000-1873-187400-603026 BACKGROUND/EXPLANATION: On July 20, 2012, the Department procured Graphic Jack to provide design and production services for the 2012 Bond Campaign at an initial costs of $5,000.00. Additional services were subsequently needed and provided by the vendor, which caused the cost to increase and now requires Board approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 50 AGENDA BOARD OF ESTIMATES 12/05/2012 Space Utilization Committee – Lease Agreement Renewal ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement between the Department of Recreation and Parks, Lessor and The Baltimore City Board of School Commissioners, Lessee, for the rental of five recreation centers located at 106 E. Cross Street, 820 E. 43rd Street, 300 E. 29th Street, 1235 Sherwood Street, and 3901 Maine Avenue consisting of approximately 4,776 sq. ft., 7,326 sq. ft., 7,302 sq. ft., 8,576 sq. ft., and 10,100 sq. ft., respectively. The period of the lease agreement is for three years, effective upon Board approval with one-three year renewal option. AMOUNT OF MONEY AND SOURCE: Annual Rent $1.00 (if demanded) BACKGROUND/EXPLANATION: The Lessee will use the leased premises to provide recreation and education to the youth of the various communities. The Lessor will be responsible for any structural and capital improvements, identify office furniture, equipment, and fixtures to remain for the lessee and to terminate telephone, security, and fire safety equipment that will be transferred into the name of the lessee. The Lessee will be responsible for all utilities, insurance, maintenance, janitorial, repairs, telephone services, and funding for fire prevention certification of the leased premises. The Lessee will keep the parking lots clear of ice, snow, and debris. In addition, the lessee will be responsible for minor expenses that are non-capital and less than $50,000.00. The Space Utilization Committee approved this lease at its meeting on November 27, 2012. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 12/05/2012 Space Utilization Committee – Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to the lease agreement with the Baltimore Street Car Museum, Inc., lessee for the Baltimore Street Car Museum located on Falls Road, also known as 1901 Falls Road. The amendment to the lease agreement is effective November 1, 2012. AMOUNT OF MONEY AND SOURCE: Annual Rent $1.00 (if demanded) BACKGROUND/EXPLANATION: The Board is requested to approve an amendment to the lease agreement which deletes the references to the Department of Recreation and Parks and replaces them with the Department of General Services. All other terms and conditions of the original lease dated September 27, 1971 will remain in full force and effect. The Space Utilization Committee approved this amendment to the lease agreement at its meeting on November 27, 2012. (The amendment to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 12/05/2012 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Total Health Care, Inc., tenant, for the rental of a portion of the property known as 1515 W. North Avenue, consisting of approximately 4,000 sq. ft. The period of the lease agreement is effective upon Board approval for three years with an option to renew for one additional 3-year period at a negotiated rate. AMOUNT OF MONEY AND SOURCE: Annual Rent $1.00 (if demanded) BACKGROUND/EXPLANATION: The leased premises will be used for the operation of the Men’s Health Center providing primary healthcare for non-insured and underinsured men. The City will be responsible for maintaining, the exterior and interior of the building to include the foundations, roof, walls, gutters, downspouts, utilities, janitorial, security, snow, ice and debris removal. The tenant accepts the leased premises in its current existing condition and will be responsible for the removal of any medical waste, as well as any licensing and liability insurance requirement. The Space Utilization Committee approved this lease agreement at its meeting on November 27, 2012. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 12/05/2012 Police Department – Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of the following grant awards from the Governor’s Office of Crime Control and Prevention (GOCCP). 1. SEXUAL ASSAULT RAPE CRISIS CENTER $24,826.00 Account: 5000-599713-2013-688000-600000 This grant award will fund a full-time victim advocate for victims of sexual assault. The victim advocate is employed by TurnAround, Inc. and the Baltimore City Rape Crisis Center which collaborates with the Baltimore City Police Department’s Sex Offence Unit, and provides direct advocacy support for sexual assault victims. The primary responsibility of this advocate is to support the Department’s Sex Offense Detectives while they are working with victims. The period of the grant award is January 1, 2013 through June 30, 2013. 2. 2012 CRIME LABORATORY ENHANCEMENT $35,503.00 PROGRAM Account: 4000-472713-2024-212600-600000 The 2012 Crime Laboratory Enhancement Program assists in the development and implementation of strategies specifically intended to increase efficiency in the Department’s crime laboratory. The grant provides funding for overtime to reduce the Firearms and Latent Print Examiner’s backlog, training to meet certification and accreditation requirements, and specified laboratory equipment. The period of the grant award is October 1, 2012 through August 31, 2013. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award conditions have been approved by the Law Department as to form and legal sufficiency.) 54 AGENDA BOARD OF ESTIMATES 12/05/2012 Police Department – Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding between the Mayor’s Office on Criminal Justice (MOCJ) and the Community Law in Action, Inc. The period of the MOU is January 1, 2012 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $109,037.50 – 4000-497411-2252-692902-607001 BACKGROUND/EXPLANATION: On September 17, 2012, the Board approved an intergovernmental agreement with the Maryland Department of Juvenile Services (DJS) for the “Continuum of Opportunity Reentry Program and Services” in the amount of $111,735.94. Under this agreement, the MOCJ will provide services and support to youth returning to Baltimore City from the DJS out-of-home placements, or who are on probation with DJS. The MOCJ wishes to retain the services of Community Law in Action, Inc., to engage 15 DJS youth in community action projects. The MOU will be administered by the MOCJ and its joint office, the Baltimore City Police Department’s Grants Section. The MOU is late because of a Department oversight that occurred because of staff turnover. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The memorandum of understanding have been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 12/05/2012 Police Department – Agreements The Board is requested to approve and authorize execution of the agreements of contractual services between the Mayor’s Office of Criminal Justice of Baltimore City and the consultant listed below. The period of the agreements is November 21, 2012 through August 31, 2013. 1. ANN M. MYERS $15.00 $4,050.00 2. ANN M. TINDALL $15.00 $4,050.00 3. AMANDA P. MUMFORD $15.00 $4,050.00 4. CHERYLE L. FRALING $15.00 $2,025.00 5. DARNELL PENN $15.00 $4,050.00 6. ELISEBA OSORE $15.00 $1,350.00 7. NATASHA GRIFFIN $15.00 $4,050.00 8. WANDA CARTER $15.00 $2,025.00 Account: 5000-516411-2252-690500-603018 The above-listed consultants will serve as monitors for Baltimore City’s Supervised Visitation Center. The Cooperative Agreement for Supervised Visitation, award funds to the Visitation Center (Center) which will create a safe haven for families with histories of domestic violence. The Center will allow for visitation between children and their visiting parents in a monitored setting and/or monitor exchanges of children for weekend visits with their non-custodial parents. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 12/05/2012 Baltimore City’s Sheriff’s Office – Cooperative Reimbursement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a reimbursement agreement with the State of Maryland, Department of Human Resources, Child Support Enforcement Administration (The CSEA). The period of the agreement is October 1, 2012 through September 30, 2013. AMOUNT OF MONEY AND SOURCE: $1,023,319.00 – Federal Operating Cost 527,165.00 – City Share Operating Cost - 1001-000000-1180-502800-401660 $1,550,484.00 BACKGROUND/EXPLANATION: The CSEA cooperative agreement is a federally funded program that affords the State of Maryland to enter into an agreement with the Sheriff’s Office to provide child support enforcement services. This program operates in accordance with the Federal Department of Health and Human Services under Title IV-D of the Social Security Act. The services provided under this agreement are services of process, execution of writs, warrants and body attachments; participation in departmental initiatives, local services, transportation of prisoners, and courthouse security. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The cooperative reimbursement agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Finance – Amendment to Deferred Compensation Plan ACTION REQUESTED OF B/E: The Board is requested to approve an amendment to the City of Baltimore Deferred Compensation Plan Document. AMOUNT OF MONEY AND SOURCE: N/A – There is no charge to the City of Baltimore BACKGROUND/EXPLANATION: On February 9, 2005, the Board approved the Deferred Compensation Plan Document (Plan). This document contains the administrative rules and regulations for operating and maintaining the Plan as well as appropriate elements reflecting the current federal regulations necessary to be followed by a plan sponsor. The Plan will be amended to comply with the Heroes Earnings Assistance and Relief Tax Act of 2008 (HEART Act) that is required by law to be adopted by the end of the 2012 plan year. The HEART Act provides tax benefits and incentives to military personnel. 58 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Finance – Revisions to Administrative Manual Jury Service Policy ACTION REQUESTED OF B/E: The Board is requested to approve and authorize revisions to the Administrative Manual’s Jury Service Policy. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The City's Jury Service policy, AM-204-5, provides leave for employees who have been called for jury service and explains the procedures for both requesting and approving leave for this purpose. The proposed revisions are intended to incorporate a recent change in state law, which now requires employers to give night shift workers an opportunity to rest before having to report back to work following jury service. The revisions are also intended to update the language of the policy and to convey the policy in a more user-friendly manner. The revisions to AM-204-5 were drafted by the Department of Human Resources, and were reviewed and recommended by a committee of human resources representatives from the Department of Transportation, Department of Public Works, Department of General Services, Baltimore Police Department, Recreation and Parks, Enoch Pratt Free Library, Baltimore Convention Center, and the Department of Finance. The policy was reviewed and recommended by the Law Department and the Office of the Labor Commissioner. 59 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Law - Transfer of Life-to-Date Sick Leave The Board is requested to approve the transfer of Life-To-Date sick leave days from the listed City employees to the designated employee, Sylvia J. Morgan. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate sick leave days that will be transferred from their LIFE- TO-DATE sick leave balances as follows: NAMES DAYS Nancy Bavato 1 Asenath Brown 3 Wendy Dabney 2 Carolyn DuBose 5 Rebecca Gallagher 2 Mary Humphries 5 Mary F. Keenan 5 Kyriakos Marudas 2 John C. Mayden 2 George Nilson 2 Deborah Windley 1 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 60 AGENDA BOARD OF ESTIMATES 12/05/2012 PERSONNEL Department of Human Resources/ - Overlap in Employment Department of Finance, Bureau of Collections ACTION REQUESTED OF B/E: The Board is requested to approve an overlap in employment of excess in 20 working days, beginning December 6, 2012: 31100 – Administrative Coordinator Grade 087 ($37,407.00 - $45,218.00) Job No. 1480-33381 AMOUNT OF MONEY AND SOURCE: $3,309.08 – 1001-000000-1480-166400-601001 BACKGROUND/EXPLANATION: This request for overlap is to allow the new employee, Ms. Onica Barnes, to receive training and to shadow Ms. Mary Bracken, in order to ensure a smooth transition in staff. The overlap in employment is due to retirement of Ms. Mary Bracken effective January 9, 2013. This position is critical to the operations of the Collections Bureau. In compliance with the provisions of the Administrative Manual, Section 211-1 “Personnel–Overlap in Employment”, the Department of Human Resources respectfully requests the Board’s approval. THE EXPENDITURE CONTROL COMMITTEE HAS RECOMMENDED APPROVAL. 61 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Housing and - Local Government Resolution Community Development The Board is requested to approve and authorize execution of the following local government resolution. The following organization is applying to the State of Mary- land’s Neighborhood BusinessWorks Grants Fund Program (NBWP). A local government resolution of support is required by the State for all applications to this program for funding. Organization Amount 1. BALTIMORE PUBLIC MARKETS CORPORATION $200,000.00 (NBWP) Baltimore Public Markets Corporation, located at 400 West Lexington Avenue, proposes to work in collaboration with The Historic East Baltimore Community Action Coalition (HEBCAC), to renovate the interior and the exterior of the Northeast Market Public Market. The Northeast Market Public Market, located at 2100 E. Monument, will include the following renovations: Design and install a new Monument Street façade and improve the two side and two rear entrances, improve the market stall configuration appearance to improve flow of foot traffic into the main Monument Street Market entrance and to emphasize healthy food vendors, improve the appearance of the north and south walls with murals and other forms of public art, and design and install new landscaping around the market. 62 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Metra Realty, LLC, developer, for the sale of the property located at 2101 Jefferson Street (Block 1670, Lot 014). AMOUNT OF MONEY AND SOURCE: $3,500.00 – Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $350.00 has been paid by the developer. The project will consist of moderate and major repairs to the subject property for sale to a homeowner or for use as rental housing. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE VALUE DETERMINED BY THE WAIVER VALUATION PROCESS. The waiver valuation process was used in lieu of an appraisal. The waiver valuation determined the property to be valued at $7,433.00. The property is in need of a roof and the rear rooms on the second floor have collapsed to the first floor of the house. The property will be sold for $3,500.00. The following factors are present: 1. stabilizing the immediate community, 2. elimination of blight, 3. economic development, real estate and other taxes, and 4. the opportunity to hasten the rehabilitation of the property. Comparables used to substantiate the sale price are 2401 Ashland Avenue, 2403 Ashland Avenue and 504 Robinson Street. 63 AGENDA BOARD OF ESTIMATES 12/05/2012 DHCD – cont’d MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because it is being sold for less than $49,999.99. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Housing - Subordination Agreement and Community Development ACTION REQUESTED OF B/E: The Board is requested to approve as to form a subordination agreement and investment agreement as incorporated as part of the subordination agreement for the Camden Crossing Homeownership Project. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On June 5, 2002, the Board approved the City's investment of $3,500,000.00 to assist with the new construction of one hundred fifty (150) market rate, for-sale townhome units and related infrastructure improvements for the Camden Crossing Homeowner- ship project located on the former site of the Kopper Metal Works and Warehouse. The developer is Camden Associates, LLC (a wholly owned subsidiary of Metroventures/USA, Inc.) and is a 100% minority owned Development Company whose principals consist of Ms. Suzanne Graham and Mr. Olusola Seriki. DHCD funds were used to permanently write down the cost to the project for the construction of the roads, storm drains, water main, sanitary sewer, sidewalks, driveway aprons and other site development costs. The sources of funds for this investment were Motor Vehicle Revenue (MVR) and Community Development Block Grant (CDBG) funds. 65 AGENDA BOARD OF ESTIMATES 12/05/2012 DHCD – cont’d On May 5, 2004, the Board approved a subordination agreement with a new first lender, Columbia Bank. While the initial years of the project were extremely successful, in the spring of 2006 Camden Crossing started to face challenges that were reflective of the overall regional housing market. In 2007, problems in the mortgage industry soon consumed the housing market, which again impacted the project. To date, 116 of the 150 units have been constructed and sold. Per the terms of the City's Investment Agreement, construction was to have been completed in March 2008. On August 20, 2008, the Board approved the first extension to the Investment Agreement. The 2008 Memorandum approved an extension to the completion date of the project to June 15, 2010. On December 14, 2011, the Columbia Bank loan was refinanced and assigned to Mt. Vernon Financial for an amount not to exceed $475,000.00. The Columbia Bank loan was paid in full in the amount of $343,848.15. The excess loan proceeds were used to pay closing costs and municipal fees and charges. On October 5, 2012, the Developer obtained two refinancing commitments from Rosedale Federal Savings Association for a total of $2,050,000.00; a $550,000.00 Commercial Real Estate Loan, and a $1,500,000.00 Revolving Construction Loan. Proceeds of the Commercial Real Estate Loan are to be used to repay the Mt. Vernon loan and the Revolving Construction Loan will fund the construction of future housing units. The interest rate for the Commercial Real Estate Loan is 6½%, secured by a first lien deed of trust on the property for 24 months with payments of interest only on the principal amount of the loan. At the conclusion of the term, the entire outstanding principal balance together with any and all accrued interest will be due and payable. 66 AGENDA BOARD OF ESTIMATES 12/05/2012 DHCD – cont’d The interest rate for the Revolving Construction Loan is 6½%, secured by a second deed of trust on the property for 24 months with payments of interest only on the principal amount of the loan. At the conclusion of the term, the entire outstanding principal balance of the loan, together with all accrued interest will be due and payable. Each of the loans may be extended for an additional 12-month period if no default has occurred. In order to refinance the existing loan, Rosedale Federal Savings Association requires the City to execute a Subordination Agreement. No advance of construction funds may be made for any section until at least four of the lots have been pre-sold. While the developer has attempted through various strategies to complete the project since the initial approval by the Board, it is in the City's best interest to approve the extension to the Investment Agreement and Subordination Agreement which will be coterminous with the Rosedale Federal loan. 120 days after the close of each fiscal year, the borrower, Camden Associates, LLC must provide copies to the Department of their annual financial statements in reasonable detail. Failure to submit the Annual Financial Statements will be an event of default. All other terms and conditions of the Investment Agreement remain in full force and effect. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women's Business Program is fully applicable and no request for a waiver or exception has been made. THE DIRECTOR OF FINANCE REVIEWED AND RECOMMENDED APPROVAL. 67 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Housing - Estoppel Agreement and and Community Development Amendment No. 1 to Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an Estoppel Agreement with Rosedale Federal Savings and Loan Association, and Camden Associates, LLC. and Amendment No. 1 to Land Disposition Agreement with Camden Associates, LLC. The first amendment to the LDA extends the period of the agreement through December 31, 2015. ACTION REQUESTED OF B/E: N/A BACKGROUND/EXPLANATION: On November 24, 1999, the Board approved a Land Disposition Agreement with Camden Associates, LLC for a parcel of land in the Washington Village Urban Renewal Area known as the Camden Crossing Project. Camden Associates, LLC has constructed 131 townhomes thereon and intends to construct an additional 34 townhomes. In furtherance of the refinancing of the term debt on the project, Rosedale Federal Savings and Loan Association intends to provide a real estate term loan in the amount of $550,000.00 and a revolving construction loan not to exceed $1,500,000.00. The estoppel agreement clarifies the rights of the City and the Lender in the event of a default by the Developer under the land disposition agreement or the loans as well as gives the Lenders added security and confidence in lending to the Developer. The Developer and Lender have requested that the City extend the Land Disposition Agreement through December 31, 2015, for the construction of the additional thirty-four townhomes. The DHCD recommends that the Board approve the estoppel agreement and amendment no. 1 to the Land Disposition Agreement because of the tremendous benefits of this project to the community, which include the elimination of long-term blighting conditions, stabilization of the community, construction job opportunities and a substantial increase in property values. 68 AGENDA BOARD OF ESTIMATES 12/05/2012 DHCD - cont’d MBE/WBE PARTICIPATION: The Developer has signed a Commitment to Comply with the Minority and Women's Business Enterprise Program. (The estoppel agreement and the amendment no. 1 to the land disposition agreement have been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Housing and – Abatement of Tax Sale Community Development (DHCD) Interest Charges ACTION REQUESTED OF B/E: The Board is requested to abate tax sale interest charges accrued on 1823 N. Regester Street, 1829 N. Regester Street, and 1831 N. Regester Street. AMOUNT OF MONEY AND SOURCE: $21,117.07 - Amount to be abated BACKGROUND/EXPLANATION: The DHCD and City Life Historic Properties have been working together since 2009 to revitalize neighborhoods in areas poised for redevelopment. Since the time the relationship was established, the Vacants to Value initiative was launched and City Life Historic Properties was the developer selected for one of the Oliver cluster areas. In 2010, the Board approved a property exchange between the DHCD and City Life Historic Properties where the City exchanged properties the developer owned on blocks targeted for demolition with properties in the developer’s targeted revitalization area. As part of the agreement, the developer signed a Right-of-Entry giving the City formal permission to demolish the property. The developer has since secured the funding for the redevelopment project. However, during the recordation process discovered interest charges had accrued on the tax sale certificates in the amount of $21,117.07. The full breakdown is below: 70 AGENDA BOARD OF ESTIMATES 12/05/2012 DHCD – cont’d City Life Historic Lien Charges Amount Properties’ Sheet as Due at Requested Initial of Time of for Address Swap Investment 5/18/2012 Recording Abatement 1823 N. 1614 N. Regester Bond Street Street $11,361.24 $1,058.20 $ 3,252.36 $ 2,194.16 1829 N. 1602 N. Regester Bond Street Street 22,364.42 324.60 10,763.57 10,438.97 1831 N. 1510 N. Regester Caroline Street Street 16,295.96 322.34 8,806.28 8,483.94 $50,021.62 $1,705.14 $22,822.21 $21,117.07 The additional charges have proven to be cost prohibitive to the developer and the financier as the charges inflate the value of the property in an area where market values have declined. Therefore, the Department is requesting the Board to authorize the administrative abatement of the accrued interest charges and those charges and liens which may have accrued since the original lien certificate date, so that the developer may record the deed and continue the development project. MBE/WBE PARTICIPATION: N/A 71 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Housing and – Release Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the Release of the Land Disposition Agreement (LDA) dated November 17, 1993 for the sale and use of the City-owned property located at 2505 W. North Avenue to Wolfe-Chase North Corporation and subsequently conveyed to The State of Maryland for the use of The University System of Maryland, on behalf of its constituent institution, Coppin State University. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This request is necessary to release the restricted use of the property for residential rehabilitation as stated in the original LDA. The property will be developed as a site for the construction of new academic buildings for Coppin State University. The State of Maryland will invest over $80,000,000.00 in project construction of the new facility. The Developer is the owner of real property being known as 2505 W. North Avenue (the property). The developer acquired fee simple title to the property pursuant to a deed dated June 22, 2010 from Wolfe-Chase North Corporation, a Maryland Corporation (Wolfe-Chase). The deed is recorded among the land records of Baltimore City at Liber FMC 12732, Folio 00289. The Property was previously conveyed to Wolfe-Chase by the City pursuant to a deed dated November 23, 1994 and recorded among the land records of Baltimore City at Liber SEB 4685, Folio 123 (the Deed). 72 AGENDA BOARD OF ESTIMATES 12/05/2012 DHCD – cont’d Pursuant to certain provisions of the Deed, the Property was conveyed to the Developer by Wolfe-Chase subject to and with the benefit of the terms, conditions, covenants, provisions, restrictions, easements, and reservations set forth in a certain Disposition Agreement (the Disposition Agreement) which was recorded among the land records of Baltimore City at Liber SEB 4685, folio 127. The Developer intends to develop the Property as a site for the construction of new academic buildings for Coppin State University. The Developer desires to own the property free and clear of the terms, conditions, covenants, provisions, restrictions, easements, and reservations of the Disposition Agreement and the City is willing to release the property because the development of the property by the Developer will result in a significant enhancement of the surrounding neighborhood. MBE/WBE PARTICIPATION: MBE/WBE participation is not applicable in that this is to release the current owner (State of Maryland) from the terms and conditions of the original contract. The property is not subject to Article 5, Subtitle 28 of the Baltimore City Code because the property is not owned by the City of Baltimore. (The release land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 73 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Housing and – Release Land Community Development (DHCD) Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve the Release of the Land Disposition Agreement (LDA) dated May 11, 1994 for the sale and use of the City-owned property located at 2551 W. North Avenue to Coppin State College Development Foundation, Inc. and subsequently conveyed to the State of Maryland for the use of The University System of Maryland, on behalf of its constituent institution, Coppin State University. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This request is necessary to release the restricted use of the property for residential rehabilitation as stated in the original LDA. The property will be developed as a site for the construction of new academic buildings for Coppin State University. The State of Maryland will invest over $80,000,000.00 in project construction of the new facility. The Developer is the owner of real property being known as 2551 W. North Avenue (the property). The developer acquired fee simple title to the property pursuant to a deed dated May 27, 2010 from Coppin State College Development Foundation, Inc., a Maryland corporation (the Foundation). The deed is recorded among the land records of Baltimore City at Liber FMC 12662, Folio 0202. The Property was previously conveyed to the Foundation by the City pursuant to a deed dated September 23, 1994 and recorded among the land records of Baltimore City at Liber 4490, Folio 220 (the Deed). 74 AGENDA BOARD OF ESTIMATES 12/05/2012 DHCD – cont’d Pursuant to certain provisions of the Deed, the Property was conveyed to the Developer by the Foundation subject to and with the benefit of the terms, conditions, covenants, provisions, restrictions, easements, and reservations set forth in a certain Disposition Agreement (the Disposition Agreement) which was recorded among the land records of Baltimore City at Liber SEB 4490, Folio 220-A. The Developer intends to develop the Property as a site for the construction of new academic buildings for Coppin State University. The Developer desires to own the Property free and clear of the terms, conditions, covenants, provisions, restrictions, easements and reservations of the Disposition agreement and the City is willing to release the property because the development of the property by the Developer will result in a significant enhancement of the surrounding neighborhood. MBE/WBE PARTICIPATION: MBE/WBE participation is not applicable in that this is to release the current owner (State of Maryland) from the terms and conditions of the original contract. The property is not subject to Article 5, Subtitle 28 of the Baltimore City Code because the property is not owned by the City of Baltimore. (The release land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 75 AGENDA BOARD OF ESTIMATES 12/05/2012 Mayor’s Office of – Grant Agreements and Ratification Human Services (MOHS) of Amendment to Agreement The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2012 through June 30, 2013, unless otherwise indicated. 1. PROJECT PLASE, INC. $ 73,163.00 Account: 4000-490913-3573-333626-603051 Project PLASE, Inc. will utilize the funds to support a full time registered nurse to serve 100 homeless HIV positive clients and an additional 50 clients without AIDS or HIV at its transitional and permanent housing facility. MWBOO GRANTED A WAIVER. 2. JOBS, HOUSING AND RECOVERY, INC. $ 50,390.00 Account: 4000-480013-3572-333658-603051 Jobs, Housing and Recovery, Inc. will utilize the funding to offset operating costs for their emergency homeless shelter and drop-in center, which serves 500 homeless each day. Services will include but are limited to nutritional assistance, case management and transportation assistance. MWBOO GRANTED A WAIVER. 3. YMCA OF CENTRAL MARYLAND, INC $2,018,441.00 Account: 4000-486313-6051-516100-603051 The organization will utilize the funds to operate the Emily Price Jones Head Start Program. The program will serve 338 children and their families in Baltimore City. A two month advance of $400,280.00 was approved by the Board on June 27, 2012, making the total amount of the agreement $2,418,721.00. All activities under this agreement will be monitored by the MOHS. 76 AGENDA BOARD OF ESTIMATES 12/05/2012 MOHS – cont’d The provider requested and was granted a waiver of the balance of the MBE/WBE goals. Of the total amount of $2,418,721.00, $2,227,441.00 are for items that are proprietary and non-segmentable. The goals were set on the non-exempt amount of $191,280.00 MWBOO SET GOALS OF 27% MBE AND 10% WBE ON THE AMOUNT OF $191,280.00. MWBOO FOUND THE VENDOR IN COMPLIANCE. RATIFICATION OF AMENDMENT TO AGREEMENT 4. DAYSPRING PROGRAMS, INC. $ 47,830.00 Account: 4000-486312-6051-515600-603051 The Dayspring Head Start serves 511 children and their families comprehensive holistic health and educational services. The amendment will provide funds to make the necessary improvements to the Harford Heights Modular building which houses the Dayspring Program. To help ensure the health and safety of the children, the building requires a new roof and downspouts, replacement of window gates due to rotting of the exterior of the new building as well as painting on the exterior of the building, and new subflooring due to rotting. The period of the ratification to amendment to agreement is July 1, 2011 through September 12, 2012. The grant agreements are late because of a delay at the administrative level. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 12/05/2012 Department of Transportation - Refund of Excess Proceeds from an Auction ACTION REQUESTED OF B/E: The Board is requested to approve payment by Expenditure Authorization of the refund of excess proceeds from a City vehicle auction to the registered owner, Mr. Micah Edward Johnson. AMOUNT OF MONEY AND SOURCE: $5,766.00 – 1001-000000-1950-505215-401774 BACKGROUND/EXPLANATION: The refund represents the proceeds beyond the expenses of receiving, storing, and disposing of the vehicle in question at auction. The refund is in accordance with AM-303-1 and Article 31, Section 97 of the Baltimore City Code. The registered owner and/or lienholder was properly notified that the vehicle was at the Towing Section and the vehicle remained unclaimed. Therefore, the vehicle was sold at auction and Mr. Johnson has requested the refund of the excess proceeds from the auction. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 78 AGENDA BOARD OF ESTIMATES 12/05/2012 Mayor’s Office of - Charitable Solicitation Employment Development (MOED) ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application to be submitted to the Board of Ethics of Baltimore City for donations to the 2013 Youth Works Program. The period of the campaign will be effective upon Board approval through the summer of 2013. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Board of Ethics is in receipt of the application pending Board of Estimates approval. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designees. 79 AGENDA BOARD OF ESTIMATES 12/05/2012 Mayor’s Office of Employment – Individual Training Development (MOED) Account Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an individual training account agreement with the Maryland Center for Arts and Technology, Inc. (MCAT) for professional Services. The period of the agreement is October 1, 2012 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $15,000.00 – 4000-807513-6312-467253-603051 4000-806713-6312-467253-603051 BACKGROUND/EXPLANATION: The agreement authorizes the MCAT to provide training in those areas specified on the Maryland Higher Education Commission (MHEC) list. The training will consist of the program(s) described in the course or certificate curriculum outline and will include any participant attendance policies, academic benchmarks and the means of measuring achievements, completion standards, and the total hours of each course in a certificate program. The maximum length in time a participant can remain in training is one year. The money will be drawn from two different accounts. The amounts drawn from each account cannot be determined until the participants are registered. The agreement is late because additional time was necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The individual training account agreement has been approved by the Law Department as to form and legal sufficiency.) 80 AGENDA BOARD OF ESTIMATES 12/05/2012 Mayor’s Office of Employment – Modification No. 2 Development (MOED) to Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of modification no. 2 to grant agreement with the Maryland State Department of Labor Licensing and Regulation (DLLR) for the Maryland Energy Sector Partnership & Training Program project. The modification extends the grant agreement through June 30, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOED received the Maryland Energy Sector Training Grant Award from the DLLR in March of 2010. On August 11, 2010, the Board approved the original agreement in the amount of $218,067.00 for the period March 1, 2010 through January 28, 2013. On May 2, 2012, the Board approved a modification no. 1 to the grant agreement in the amount of $100,000.00 making the total award $318,067.00. This modification no. 2 to grant agreement extends the period of the grant award agreement through June 30, 2013. All other terms and conditions of the grant remain unchanged. The item is late because the MOED did not receive the official Modification Notice Award/Obligation from the DLLR until approximately October 3, 2012. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The modification no. 2 to grant agreement has been approved by the Law Department as to form and legal sufficiency.) 81 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. GLOBAL TRAINING APPLICATIONS, LLC $30,708.00 Low Bid Solicitation No. B50002703 – Tactical Helmets – Police Department – Req. No. R616730 2. FISHER SCIENTIFIC $40,000.00 Low Bid Solicitation No. B50002677 – Mobile Unit Lab Supplies – Police Department – Req. No. R606304 The period of the award is December 5, 2012 through December 4, 2013, with two 1-year renewal options. 3. AMES, INC. $36,998.00 Sole Source Solicitation No. 08000 – Replacement of Fairbanks Morse Pump Parts – Department of Public Works – Req. No. R615755 The Department of Public Works requires Fairbanks Morse replacement pumps and parts which are OEM parts. The vendor is the sole authorized supplier and distributor of these pumps and in the State of Maryland. 4. TOTE-IT, INC. $ 0.00 Renewal Solicitation No. B50001369 – Snow and Ice Removal – Enoch Pratt Free Library – Req. No. P512397 On February 10, 2010, the Board approved the initial award in the amount of $10,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal is for the period March 10, 2013, through March 9, 2014. 82 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. I GIVE QUALITY NOT QUANTITY FLOOR CLEANING SERVICE $ 9,600.00 Renewal Solicitation No. B50001740 – Janitorial Services – Branch #7 & #13 – Enoch Pratt Free Library – Req. No. R563587 On January 26, 2011, the Board approved the initial award in the amount of $9,600.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $9,600.00 is for the period February 1, 2013 through January 31, 2014, with one 1-year renewal option remaining. 6. F.L. ANDERSON COMPANY $25,000.00 Renewal Solicitation No. B50002227 – Fire Hose Repair – Fire Depart- ment – Req. No. P518927 On December 20, 2011, the Board approved the initial award in the amount of $25,000.00. The award contained three 1-year renewal options. This renewal in the amount of $25,000.00 is for the period January 11, 2013 through January 10, 2014, with two 1-year renewal options remaining. 7. SHANNON-BAUM SIGNS, INC. $48,000.00 Low Bid Solicitation No. B50002690 – Decals – Fire Department – Req. No. R615202 The period of the award is January 1, 2013 through December 31, 2013, with two 1-year renewal options. 8. PREFERRED CLEANING, LLC. $16,024.80 Renewal Solicitation No. B50001717 – Janitorial Services – Dukeland Child Care Center – Department of Housing and Community Development – Req. No. P515900 On January 26, 2011, the Board approved the initial award in the amount of $16,024.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $16,024.00 is for the period February 1, 2013 through January 31, 2014, with one 1-year renewal option remaining. 83 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. NULINX INTERNATIONAL, INC. $36,000.00 Renewal Contract No. 08000 – COPA-Web-based Software Package – Mayor’s Office of Human Services – Req. No. R617179 On January 12, 2011, the Board approved the initial award in the amount of $36,000.00. The award contained four 1-year renewal options. On January 11, 2012, the Board approved the first renewal in the amount of $36,000.00. This renewal in the amount of $36,000.00 is for the period January 12, 2013 through January 11, 2014, with two 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 10. LIFE TECHNOLOGIES CORPORATION $181,000.00 Sole Source Solicitation No. 08000 – DNA Investigator Kits – Police Department – Req. No. R610020 Life Technologies Corporation is the manufacturer and sole distributor of the consumable items required for the continual operation of the existing BPD Lab equipment. The period of the award is January 1, 2013 through December 31, 2013, with three 1-year renewal options. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 84 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. QIAGEN, INC. $ 60,000.00 Sole Source Solicitation No. 08000 DNA Lab Consumables – Police Department – Req. No. R610381 Qiagen, Inc. is the manufacturer and sole distributor of the consumable items required for the continual operation of existing BPD Lab equipment. The period of the award is January 1, 2013 through December 31, 2013, with three 1-year renewal options. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 12. SIMPLY GOOD, LLC Revenue Renewal Solicitation No. B50001651 – Provide Concession Stand Staff and Services – Department of Recreation and Parks – P.O. No. P516025 On December 8, 2011, the Board approved the initial revenue award. The award contained two 1-year renewal options. This renewal is for the period December 5, 2012 through December 4, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 13. ASPLUNDH TREE EXPERT COMPANY $625,000.00 Extension Contract No. B50000809 – Tree Removal and Maintenance – Agencies – Various – P.O. No. P505662 On December 10, 2008, the Board approved the initial award in the amount of $5,000,000.00. The award contained two 1-year renewal options. On November 16, 2011, the Board approved a renewal in the amount of $2,500,000.00. This extension in the amount of $625,000.00 is in-lieu of a one-year renewal. 85 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The period of the extension is December 9, 2012 through March 31, 2013. No renewals remain. MWBOO SET GOALS OF 27% MBE AND 0% WBE. MBE: L. Johnson Tree Services, LLC 21% MWBOO FOUND VENDOR IN COMPLIANCE. 14. HOLABIRD ENTERPRISES OF MARYLAND, INC. t/a TRANSTECH TRANSMISSION CENTER $450,000.00 Renewal Solicitation No. B50000672 – Heavy Duty Automatic Trans- missions – Department of General Services, Fleet Management – P.O. No. P507920 On January 28, 2009, the Board approved the initial award in the amount of $450,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $450,000.00 is for the period January 28, 2013 through January 27, 2014. MWBOO SET GOALS OF 5% MBE AND 0% WBE. MBE: Millennium Auto Park and Services 3% Grady Wright & Associates 2% MWBOO FOUND VENDOR IN COMPLIANCE. 15. PIPER Extension and STAFFING $ 38,610.00 Increase Solicitation No. 06000 – Accountant CPA Services – Mayor’s Office of Human Services – P.O. P521308 On October 3, 2012, the Board approved the initial award in the amount of $38,610.00 to fulfill the Head Start Program’s immediate need for temporary, skilled accountant (CPA). The agency has not found a permanent employee. The agency is requesting an extension for six months while the agency continues with the permanent hiring process. This increase in 86 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the amount of $38,610.00 will make the award amount $77,220.00. The period of the extension is January 1, 2013 through June 30, 2013. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 16. LABORATORY CORPORATION OF AMERICA HOLDINGS $150,000.00 Renewal Solicitation No. B50002125 – Cytology Testing Services – Health Department – P.O. Nos. P521531 and P521564 On December 7, 2011, the Board approved the initial award in the amount of $86,000.00. The award contained three 1-year renewal options. On August 29, 2012, the assignment of the contract to Laboratory Corporation of America Holdings was approved. This renewal in the amount of $150,000.00 is for the period January 1, 2013, through December 31, 2013, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 17. MYKA CORP., d/b/a CHEMDRY ELITE $ 0.00 Renewal Solicitation No. B50001761 – Provide Carpet, Drapery and Furniture Cleaning Services for Various Baltimore City Buildings – Agencies – Various – P.O. No. P516733 On February 16, 2011, the Board approved the initial award in the amount of $60,000.00. The award contained four 1-year renewal options. On January 25, 2012, the Board approved the first renewal. This renewal is for the period February 16, 2013 through February 15, 2014, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 87 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 18. GOVERMENTJOBS.COM, INC. d/b/a NEOGOV $152,600.00 Renewal Contract No. B50001787 from State of Oregon Contract No. 107- 1815-09 – E-Recruitment Management Systems – Department of Human Resources – Req. No. R617487 On January 19, 2011, the Board approved the initial award in the amount of $198,100.00. The award contained four 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $152,600.00 is for the period January 19, 2013 through January 18, 2014, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 19. M & T BANK $ 0.00 Renewal and Extension Contract No. B50000011 – Provide Credit Card Services – Department of Finance – Req. No. N/A On January 9, 2008, the Board approved the initial award. The award contained three 1-year renewal options. Subsequent actions have been approved. The contractor is compensated by charging customers a convenience fee for each credit card transaction. The renewal period and an additional extension of five months are being requested so that the contract expiration date coincides with Contract B50000362 General Banking Services with M&T Bank with the services combined on a new solicitation. The period of the extension is February 1, 2013 through June 30, 2014, with no renewal options remaining. MWBOO GRANTED A WAIVER. 88 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 20. REPUBLIC PARKING SYSTEMS, INC. $360,000.00 Renewal Contract No. B50001251 – Parking Meter Coin Collection Services – Department of Finance – Req. No. R617395 On December 9, 2009, the Board approved the initial award in the amount of $705,600.00. The award contained eight 1-year renewal options. On December 14, 2011, the Board approved the first renewal in the amount $360,000.00. This renewal in the amount of $360,900.00 is for the period February 1, 2013 through January 31, 2014, with six 1-year renewal options remaining. MWBOO SET MBE AND WBE GOALS AT 0% 21. ANCHOR BAY EAST MARINA, LLC $ 30,000.00 Extension Solicitation No. B50000225 – OEM and Aftermarket Parts and Service for Marine Equipment – Department of General Services and the Baltimore City Police Department – P.O. No. P512707 On January 9, 2008, the Board approved the initial award in the amount of $50,000.00. On October 20, 2010, the Board approved a renewal of the award in the amount of $100,000.00. A new Solicitation B50002720 for this requirement has been issued with bids due on December 5, 2012. An extension of the existing contract is needed to maintain continuity of services until a new contract is put in place. The period of the extension is January 1, 2013 through March 31, 2013. MWBOO GRANTED A WAIVER. 22. BELAIR ROAD SUPPLY CO. $ 20,000.00 Increase Solicitation No. B50002087 – Sewer Brick Storm Water – Agencies – Various – P.O. No. P518004 On August 27, 2011, the Board approved the initial award in the amount of $12,000.00. This increase in the amount of $20,000.00 is necessary to meet the City’s ongoing require- ments under this contract. This increase in the amount of 89 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases $20,000.00 will make the award amount $52,000.00. The contract expires on August 24, 2013, with one 1-year renewal option remaining. 23. ACCOUNTEMPS $ 0.00 Extension Contract No. 06000 – Provide Temporary, Executive-Level Accountant Services – Department of Finance – P.O. No. P517874 On August 10, 2011, the Board approved the initial award in the amount of $42,369.60 to fulfill the Finance Department’s immediate need for temporary, skilled accountants. Subsequent actions have been approved. The agency has not yet found certain required permanent employees. The agency is requesting an extension of two months while the agency continues with the permanent hiring process. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 24. WRIGHT FINANCIAL $ 884,652.50 Ratification SERVICES CORPORATION 280,000.00 and Extension $1,164,652.50 Contract No. BP 07006 – Fleet Fuel Credit Card Services – Department of General Services – Req. No. R617194 On May 30, 2007, the Board approved the initial award in the amount of $2,000,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. Due 90 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases to an administrative error, the agency used funds that had not been approved by the Board. A ratification of those funds in the amount of $884,652.00 is being requested. An extension is requested while a new solicitation is created, posted, approved and awarded. The period of the ratification is through December 5, 2012. The period of the extension is January 1, 2013 through June 30, 2013. MWBOO GRANTED A WAIVER. 25. G.E. TIGNALL & (1st Call) $ 200,000.00 CO., Inc. R.F. WARDER, INC. 500,000.00 J.F. FISHER, INC. 500,000.00 $1,200,000.00 Renewal Solicitation No. B50002163 – Repair Services for Plumbing and Heating & HVAC Systems (Parts & Services) – Department of General Services – P.O. Nos. P519376, P519377 and P519378 On January 25, 2012, the Board approved the initial award in the amount of $1,300,000.00. The award contained four 1-year renewal options. The period of the award is January 25, 2013 through January 24, 2014. MWBOO SET GOALS OF 23% MBE AND 7% WBE. G.E. TIGNALL & CO. INC. MBE: World Wide Corp. 3.67% WBE: Link Distributors, Inc. 1.75% Colt Insulation 0% 91 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases R.F. WARDER, INC. MBE: AWA Mechanical 12.13% WBE: First Class Plumbing, LLC 0% J.F. FISCHER, INC. MBE: Horton Mechanical 31.73% WBE: Colt Insulation Contractors, Inc. 0.11% MWBOO FOUND VENDORS IN COMPLIANCE. 26. EXPRESS SCRIPTS, First Amendment INC. $ 0.00 to Agreement Solicitation No. BP-07150 – Prescription Drug Program Services Medicare Part D – Department of Human Resources – Req. No. N/A The Board is requested to approve and authorize execution of the first amendment to agreement with Express Scripts, Inc. The period of the amendment to agreement is January 1, 2013 through December 31, 2013, with no renewals remaining. On September 12, 2007, the Board approved the initial award to Express Scripts, Inc. for a Commercial Prescription Drug Program for employees and retirees. Subsequent actions have been approved. Per the terms of Solicitation No. BP-07150 and the Commercial Agreement with Express Scripts, Inc., the City, on April 1, 2010, implemented Part D of the Medicare 92 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Prescription Drug, Improvement and Modernization Act of 2003 for eligible retirees which requires that a new agreement be executed for each calendar year. No additional funding for Fiscal 2013 is required since it is included in the extension of the Prescription Drug Program approved by the Board on October 3, 2012. MWBOO SET GOALS OF 17% MBE AND 9% WBE. Well Advantage continued service contingent upon compliance with the Maryland Department of Assessment and Taxation. This is a requirements contract, therefore dollar amounts will vary. MBE: A. Thompson & Associates $11,270.83 1.82% Walker Benefit Services, Inc. 26,467.62 4.26% Class Act Café & Catering 0.00 0% $37,738.45 6.08% WBE: Curry Printing & Copy Center 0% SreanSis, LLC $ 4,758.06 0.8% MWBOO FOUND VENDOR IN COMPLIANCE BASED ON A GOOD FAITH EFFORT. (The first amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 27. EXPRESS SCRIPTS, Fifth Amendment INC. $ 0.00 to Agreement Solicitation No. BP-07150 – Prescription Drug Program Services – Department of Human Resources – Req. No. N/A The Board is requested to approve and authorize execution of an amendment to agreement with Express Scripts, Inc. The period of the amendment to agreement is January 1, 2013 through December 31, 2013, with no renewal options remaining. 93 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On September 12, 2007, the Board approved the initial award in the amount of $3,683,573.00. Subsequent actions have been approved. This amendment to agreement clarifies and updates the processing of the scheduled services of that agreement for the upcoming calendar year as approved by the Board on October 3, 2012. MWBOO SET GOALS OF 17% MBE AND 9% WBE. This is a requirements contract, therefore dollar amounts will vary. MBE: A. Thompson & Associates 5.80% Walker Benefit Services 10.90% Class Act Café & Catering 0.30% 17.00% WBE: Curry Printing & Copy Center 6.60% Sreansis, LLC 0.40% The Well Advantage Workplace, LLC 2.00% 9.00% MWBOO FOUND VENDOR IN COMPLIANCE BASED ON A GOOD FAITH EFFORT. (The fifth amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) Awarded Manufacturers 28. VWR INTERNATIONAL, LLC Bel-Art Products, Fisher Chemical, ISC Bioexpress, Kimberly Clark, Ricca Chemical, Saint Gobain Performance Plastics PARA SCIENTIFIC CO. Dupont Personal Protection, Kimble, Wheaton Science Products 94 AGENDA BOARD OF ESTIMATES 12/05/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases FISHER SCIENTIFIC, LLC Acros Organics, Alconox, BD Medical, Eppendorf North America Biotools, Fisherbrand, Millipore, Moldex, Modecular BioProducts, Thermo Scientific COMADE, INC. Promega Corporation $ 72,000.00 Renewal Solicitation No. B50001657 – Laboratory Consumables and Drug Reagents – Police Department – P.O. Nos. P515738, P515739, P515740, and P516897 On December 22, 2010, the Board approved the initial award in the amount of $72,000.00. The award contained three 1-year renewal options. On February 8, 2012, the Board approved a ratification and term purchase order in the amount of $72,000.000. This renewal in the amount of $72,000.00 is for the period January 1, 2013 through December 31, 2013, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 95 AGENDA BOARD OF ESTIMATES 12/05/2012 Fire Department – Retroactive Payment ACTION REQUESTED OF B/E: The Board is requested to approve the retroactive payment for Ms. Shonnie E. Thorpe for the period March 1, 2012 through September 6, 2012. AMOUNT OF MONEY AND SOURCE: $19,501.48 – 1001-000000-3191-308700-601061 BACKGROUND/EXPLANATION: Ms. Thorpe was suspended without pay from March 1, 2012 through September 6, 2012. On September 6, 2012, she was placed back on active duty. Ms. Thorpe is entitled to all back wages during the suspension period. APPROVED FOR FUNDS BY FINANCE 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 96