NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. Whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 0 BOARD OF ESTIMATES’ AGENDA – SEPTEMBER 19, 2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Allstate Power Vac, Inc. $146,502,000.00 American Siteworks, LLC $ 1,500,000.00 Case Foundation Company and Subsidiary $151,731,000.00 Chevy Chase Contractors, Inc. $ 8,000,000.00 Cianbro Corporation $245,421,000.00 Covington Machine & Welding, Inc. $ 8,000,000.00 The Dirt Express Company $ 3,618,000.00 Energy Systems Group, LLC and Subsidiaries $231,678,000.00 Houck Services, Inc. $ 30,177,000.00 JLN Construction Services, LLC $ 8,000,000.00 Kinsley Construction, Inc. and Subsidiaries $629,784,000.00 Lee’s Electrical Contracting, Inc. $ 1,500,000.00 Ligon & Ligon, Inc. $ 40,338,000.00 Meadville Land Service, Inc. $ 8,000,000.00 Reviera Enterprises, Inc. T/A REI/DRAYCO $ 8,000,000.00 Roy Kirby & Sons, Inc. & Subsidiary $ 33,903,000.00 TFE Resources, LTD $ 657,000.00 T.E.A.M Service Corporation of New York $ 2,691,000.00 Tilt Up Construction, Inc. $ 693,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Arcadis U.S., Inc. Engineer 1 AGENDA BOARD OF ESTIMATES 09/19/2012 BOARDS AND COMMISSIONS – cont’d CWD Consulting LLC Engineer Greenman-Pedersen, Inc. Landscape Architect Engineer Land Survey Hardesty & Hanover, LLP Engineer Hydrostructres, LLC Engineer K. Dixon Architecture PLLC Architect Manifold Design Architect 2 AGENDA BOARD OF ESTIMATES 09/19/2012 Baltimore Development – Third Amendment to Lease Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the third amendment to the lease with Harbor Place Associates Limited Partnership, Developer. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In 1979, the City entered into the original lease with the Developer for a 75-year term, with a maturity date of August 1, 2054. The Developer pays to the City a Base Rent of $0.67 per gross leasable sq. ft. plus Percentage Rent of 25% of net cash flow. 93.9% of the gross leasable area (149,066 sq. ft.) at Harborplace is leased in 2012. In the past five years (2007 - 2011), the City has averaged $101,700.00 in annual Base Rent payments. The City has not earned any Percentage Rent under the Lease since its inception. Under the third amendment to the lease, the City will extend the lease term for an additional 33 years, through 2087 which will reset the lease term back to the original 75 year term. In consideration of this lease extension, the Developer has agreed to undertake a significant capital improvement plan at Harborplace within 36 months after approval of the third amendment to the lease that includes the following improvements: a. replace exterior awnings, b. upgrade exterior lighting, c. upgrade exterior and interior lighting, 3 AGENDA BOARD OF ESTIMATES 09/19/2012 BDC – cont’d d. screen and landscape along the street side of the Light and Pratt Street pavilions, e. upgrade, screen and landscape the Trash Compactor Room, and f. clean and repair all concrete surfaces on both the Light Street and Pratt Street pavilions and the Pratt Street pedestrian bridges. Additionally, in consideration for the lease extension, the Developer has agreed to a fixed rent payment of $262,500.00 per year with a 5% increase beginning in August 2022. The new rent payment is based on 7% of $3,750,000.00, the fair market value of the City land at Harborplace, established by the June 2012 appraisal. The new Base Rent payment reflects a 158% increase over the average Base Rent earned by the City in the past five years. In 2054 (the first year of the lease extension under the third amendment to lease, the Base Rent will be adjusted and reset by a new appraisal, obtained by the City and the Developer. (The third amendment to lease has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 09/19/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development – Options 1. Robert Finley 1730 E. Chase G/R $ 300.00 Streett, Trustee St. $36.00 Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Phase II Project. 2. Ground Rents, LLC 904 N. Bradford G/R $ 500.00 St. $60.00 Funds are available in account no. 9910-904488-9588-900000- 704040, Milton/Montford Neighborhood. 3. Chelsea Properties, 2728 Tivoly Ave. L/H $33,000.00 LLC Funds are available in account no. 9910-904326-9588-900000- 704040, Coldstream Homestead Montebello Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 5 AGENDA BOARD OF ESTIMATES 09/19/2012 Baltimore Municipal Golf – Balance Sheet and Statement Corporation of Income and Expenses The Board is requested to NOTE receipt of the balance sheet and statement of income and expense covering the first six months of 2012 for the Baltimore Municipal Golf Corporation. 6 AGENDA BOARD OF ESTIMATES 09/19/2012 Office of the State’s Attorney (OSA) – Memorandum of Understanding and Grant Awards The Board is requested to approve and authorize execution of the memorandum of understanding (MOU) and approve acceptance of the grant awards. The period of the MOU is July 1, 2012 through June 30, 2013. Memorandum of Understanding 1. STATE OF MARYLAND, DEPARTMENT OF PUBLIC $194,500.00 SAFETY AND CORRECTIONAL SERVICES (DPSCS) Account: 4000-403713-1150-118100-601001 The DPSCS will reimburse the Office for the salary and benefits of three Assistant State’s Attorneys that will work as prosecutors in the Baltimore City Drug Treatment Court. AUDITS REVIEWED AND HAD NO OBJECTION. Grant Awards 2. GOVERNOR’S OFFICE OF CRIME CONTROL $605,152.00 AND PREVENTION (GOCCP) Account: 5000-504913-1150-117900-600000 This grant award renewal is for the Inter-Agency War Room. This project provides focused responses to violent offenders in the City through a comprehensive program of electronic information sharing that identifies, upon arrest, the most violent offenders in Baltimore City. Currently, the program determines and tracks probation and parole status, apprehension and service of search warrants, judicial prioritization, and criminal case flow management. The grant funds provide for ten personnel. 7 AGENDA BOARD OF ESTIMATES 09/19/2012 OSA – cont’d 3. GOVERNOR’S OFFICE OF CRIME CONTROL $1,959,195.00 AND PREVENTION (GOCCP) Account: 5000-501513-1150-118000-600000 These funds will support the Firearms Investigation Violence Enforcement (F.I.V.E.) Unit, which prosecutes non- fatal shootings and recidivist handgun offenders in the Circuit Court for Baltimore City. The F.I.V.E. unit works actively with the Baltimore Police Department Cold Case Unit as well as aids in the supervision of investigations into police involved shootings. Grant funds cover the salary and benefits of 21 full-time employees. This request is late because it was just received from the State. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The memorandum of understanding and grant acceptance terms have been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 09/19/2012 Mayor’s office of Employment – Professional Services Grant Development (MOED) Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a professional services grant agreement with the Baltimore City Board of School Commissioners. The period of the agreement is July 1, 2012 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $100,282.00 - 5000-501313-6398-510405-603051 BACKGROUND/EXPLANATION: The MOED has received a grant from the Baltimore City Board of School Commissioners to support the implementation of Strategies to Improve Academic, Social, and Career Pathway outcomes at W.E.B. DuBois High School. The MOED will use its expertise to implement and administer the FUTURES Work dropout prevention program for youth. The agreement is late because additional time was necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE (The professional services grant agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Public Works – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense report from Ms. Saira C. Paredes Eslava for expenses incurred during the month of May 2012. AMOUNT OF MONEY AND SOURCE: $134.07 – 1001-000000-1901-191200-604002 BACKGROUND/EXPLANATION: Ms. Eslava purchased items for the new Health Section in the Department of Public Works. This request is late because Ms. Eslava submitted the original paperwork directly to the Bureau of Accounting & Payroll Services, Disbursements which was subsequently returned to Ms. Eslava. The 40-day limit was exceeded by the time Ms. Eslava resubmitted the request. The Department of Public Works, therefore, requests the Board to approve reimbursement in the amount of $134.07 to Ms. Eslava for the items purchased. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 10 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Public Works – Ratification of Outstanding Invoice ACTION REQUESTED OF B/E: The Board is requested to ratify and approve payment of an outstanding invoice from the Highlander Contracting Company, LLC and authorize its payment by Expenditure Authorization. AMOUNT OF MONEY AND SOURCE: $400.00 – Invoice #11-089-02 - 1001-000000-1901-190700-603005 BACKGROUND/EXPLANATION: The Department of Public Works’ Information Technology Section procured services from the Highlander Contracting Company, LLC to trouble shoot, and install Category-5 cable and a Category-5e data jack at 2331 N. Fulton Avenue. An Expenditure Authorization was created for these services, as the Department was not aware that the Highlander Contracting Company, LLC had a contract with the City for these items. Subsequently, the invoice could not be paid by Expenditure Authorization without Board approval. Therefore, approval is requested to ratify and approve payment of the outstanding invoice in the amount of $400.00 to the Highlander Contracting Company, LLC. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 11 AGENDA BOARD OF ESTIMATES 09/19/2012 Health Department – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Toni Vaughn. AMOUNT OF MONEY AND SOURCE: $116.55 – Uniforms (June 22, 2010) 13.51 – Uniforms (March 11, 2011) 8.99 – Uniforms (March 13, 2011) 22.24 – Uniforms (March 25, 2011) 26.49 – Uniforms (April 12, 2011) 14.82 – Uniforms (June 18, 2011) $200.60 – 4000-425511-3041-268500-604003 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. Ms. Vaughn’s expense statement was lost during the Department’s internal routing process. The Department apologizes for the lateness. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 12 AGENDA BOARD OF ESTIMATES 09/19/2012 Health Department – Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a notification grant award (NGA) from the Maryland Department of Aging (MDoA). The period of the grant award is March 1, 2012 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $106,700.00 – 5000-533812-3044-273300-404001 BACKGROUND/EXPLANATION: This award will allow the Department to provide funding for services under the Money Follows the Person (MFP) – Options Counseling Program. This program helps seniors transition from a nursing facility to community living. By acceptance of this grant the Department agrees to abide by the terms of its application for a grant to provide services for the MFP Initiative, as approved by the Department and all applicable Federal and State policies, rules and regulations. The NGA is late because it was just received from the MDoA. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 09/19/2012 Health Department – Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2012 through June 30, 2013, unless otherwise indicated. SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM 1. HABITAT FOR HUMANITY OF THE CHESAPEAKE, $ 0.00 INC. 2. THE PEOPLE’S COMMUNITY HEALTH CENTER, INC. $ 0.00 The above-listed organizations will serve as host agencies for the Senior Community Service Employment Program. This program provides part-time work experience or volunteer service opportunities for persons, aged 55 years or older, with no upper age limitation. The placement of Senior Citizen Aides in non- profit or governmental agencies will allow those agencies to provide services that would otherwise not be available because of the lack of funds. The agreements are late because they were just returned to the Baltimore City Health Department. 3. BALTIMORE SUBSTANCE ABUSE SYSTEMS, INC. $16,000.00 (BSAS) Account: 1001-000000-3041-274001-603051 BSAS in conjunction with the Baltimore City Health Department’s Needle Exchange Program (NEP) will develop admission criteria and procedures that will be followed by all supportive and recovery housing providers. The NEP staff will refer the client directly to a transitional housing program and submit a verification of authorization and admission form and approve or not approve the client for supportive and recovery housing. 14 AGENDA BOARD OF ESTIMATES 09/19/2012 Health Department – cont’d BSAS will track the number of client days left on each contract with each supportive and recovery housing provider. If a client completes and/or is terminated from the supportive and recovery housing facility, the facility must notify BSAS and the NEP Drug Treatment Coordinator within five business days and complete the required paperwork. The agreement is late because the Department was waiting for a suitable scope of services. 4. LIVING CLASSROOMS FOUNDATION, INC. $297,500.00 Account: 4000-430512-3160-308600-603051 The Living Classrooms Foundation, Inc. will provide services to stop or if that is not possible reduce the shootings and killing occurring in Baltimore City. The five components to the model are Community Mobilization, Public Education, Cooperation with Law Enforcement, Outreach and Faith-based Involvement. The agreement is late because the Department was waiting for the signatures and budget revisions. MWBOO GRANTED A WAIVER. 15 AGENDA BOARD OF ESTIMATES 09/19/2012 Health Department – cont’d 5. DENISE D. HAMMOND $55.00/case $ 49,500.00 75 cases/month Account: 4000-426213-3110-606201-603018 The Maryland State Department of Health and Mental Hygiene is designated as the single State agency to administer all aspects of the Maryland Medical Assistance Program. The Health Department has an agreement with the DHMH to participate in the program as the case monitoring agency, and to contract with case monitors who will supervise personal care services to eligible recipients. Ms. Hammond will provide individual case monitor - personal care case monitor services in Montgomery County. She will exercise independent professional judgment and carry professional liability insurance. She will be an independent contractor and not an employee of Baltimore City. She will be responsible for establishing a plan of personal care for each eligible recipient assigned to her in Montgomery County. She will make home visits at least once every 90 days, maintain clinical records, consult with each client’s personal physician and other providers in order to develop a care plan, and perform related duties. The period of the agreement is August 1, 2012 through June 30, 2013. 16 AGENDA BOARD OF ESTIMATES 09/19/2012 Health Department – cont’d The agreement is late because it was received late in the fiscal year and just finalized. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT ITEM NOS. 1 AND 2) AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 09/19/2012 Health Department – No-Cost Extension to Grant ACTION REQUESTED OF B/E: The Board is requested to approve the no-cost extension to the grant from CareFirst BlueCross BlueShield. The second amendment extends the agreement through December 31, 2012. AMOUNT OF MONEY AND SOURCE: No additional funds are associated with this no-cost extension. BACKGROUND/EXPLANATION: On June 24, 2009, the Board approved the initial grant agreement letter from the organization to provide funds to the Department in support of the Improving Birth Outcomes in Baltimore City Initiative for $3,000,000.00 to be distributed over three years as follows: • 2009 - $750,000.00 to be distributed in three installments, May, July, and September, • 2010 - $1,100,000.00 distributed in quarterly installments, beginning January 31, 2010; and • 2011 - $1,150,000.00 to be distributed in quarterly installments, beginning January 31, 2011. The second and third year was dependent upon the outcomes in previous years. On June 22, 2011, the Board approved the first no-cost time extension to the grant to June 30, 2012. This second no-cost extension is through December 31, 2012. APPROVED FOR FUNDS BY FINANCE 18 AGENDA BOARD OF ESTIMATES 09/19/2012 Health Department – cont’d AUDITS NOTED THE TIME EXTENSION. (The amendment to grant agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Housing and – Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with St. Ambrose Housing Aid Center, Inc. The period of the agreement is July 1, 2012 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $136,450.00 – 2089-208913-5930-436191-603051 136,490.00 – 2089-208913-5930-436191-603051 49,440.00 – 2089-208913-5930-434191-603051 $322,380.00 BACKGROUND/EXPLANATION: The organization will provide one-on-one pre-purchase counseling to potential homeowners and one-on-one default housing counseling services to low and moderate-income persons who are in danger of losing their homes. The organization will also provide housing counseling, referrals and home assessments to match homeowners with space in their homes with tenants seeking affordable housing under the Homesharing Program. The funds will be used to subsidize the agency’s operating costs. MWBOO GRANTED A WAIVER. 20 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d On May 2, 2012, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2012 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Solutions Grant (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2012 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. AUDITS REVIEWED AND HAD NO OBJECTION. APPROVED FOR FUNDS BY FINANCE (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Donna Burkholder, Developer, for the sale of the property located at 318 S. Gilmor Street. AMOUNT OF MONEY AND SOURCE: $2,500.00 – Purchase Price BACKGROUND/EXPLANATION: The Developer will rehabilitate the property. Once the property has been renovated the buyer will consolidate the property with 320 Gilmor Street, which is her primary residence and the adjoining property. Part of the rehabilitated property will be used for storage and the back yard will become a green space housing a vegetable garden. The estimated total cost of the project is approximately $25,000.00. The developer is a partner in a LLC that owns additional properties on the block at 322 and 324 S. Gilmor Street. The sale of this property once developed will generate real property taxes to the City. Once transferred and redeveloped the property will be active on the tax roll of Baltimore City thereby preventing tax abandonment. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE VALUE DETERMINED BY THE WAIVER VALUATION PROCESS: The property was priced at $6,300.00 pursuant to the appraisal policy of Baltimore City using the Waiver Valuation Process. 22 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d The property will be sold to Ms. Burkholder for $2,500.00, which is below the price determined by the Waiver Valuation Process because of the following: 1. the sale and rehabilitation of this property will help to promote a specific benefit to the immediate community, 2. the sale and rehabilitation will continue the elimination of blight, and 3. the sale and rehabilitation promotes economic development through the placement of the property on the City’s tax rolls. MBE/WBE PARTICIPATION: The property is not subject to Article 5, Subtitle 28 of the Baltimore City Code because the property will be sold for less than $49,999.99. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Housing and – Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement (LDA) with Mr. Eric Booker, Developer for the property known as 1304 North Broadway (Block 1151, Lot 042). AMOUNT OF MONEY AND SOURCE: $3,400.00 - Purchase Price BACKGROUND/EXPLANATION: The project will consist of the total rehabilitation of a vacant building. The Developer intends to ultimately consolidate the property with his current residence at 1306 North Broadway as an owner-occupied residential dwelling. The property is listed under the Oliver Urban Renewal Plan. Once transferred and redeveloped the property will be active on the tax rolls of the City thereby preventing tax abandonment. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE APPRAISED VALUE: The subject property was appraised at $6,000.00 and negotiated to be sold below the appraised value. The rehabilitation of 1304 North Broadway will be a specific benefit to the immediate community by eliminating blight and returning the property to productive use and the tax rolls. The property has caused considerable damage and continues to be a nuisance to the property that is adjacent to it, which is owned by the Developer. The Developer has supplied photos validating some of the damage caused by the City-owned property and receipts in the amount of $2,600.00, verifying some of the funds spent to rectify the damage to his property. The subject property is the only remaining vacant on the block. 24 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d MBE/WBE PARTICIPATION: The property is not subject to Subtitle 28 of the Baltimore City Code because the property will be sold for less than $49,999.99 therefore, MBE/WBE is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Housing and – Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with the Druid Heights Community Development Corporation, Developer, for the sale of the properties located at 617 Lennox Street, 2430 Linden Avenue, and 2518 Brookfield Avenue. AMOUNT OF MONEY AND SOURCE: $10,000.00 – 617 Lennox Street 10,000.00 – 2430 Linden Avenue 10,000.00 – 2518 Brookfield Avenue $30,000.00 – Purchase Price BACKGROUND/EXPLANATION: The project will consist of the renovation of the properties into for-sale single family homes. The purchaser plans to invest approximately $715,000.00 into this project. The sale of these properties once developed will generate real estate taxes to the City of Baltimore. Once transferred and redeveloped the properties will be active on the tax rolls of Baltimore City. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE VALUE DETERMINED BY THE WAIVER VALUATION PROCESS Each property was priced pursuant to the appraisal policy of Baltimore City using the Waiver Valuation process. Each property was valued at $16,000.00 and will be sold for $10,000.00. They will be sold to Druid Heights CDC, below the price determined by the Waiver Valuation Process because of the following: 1. the sale and rehabilitation of this property will help to promote a specific benefit to the immediate community, 26 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d 2. the sale and rehabilitation will continue the elimination of blight, and 3. the sale and rehabilitation promotes economic development through the placement of the property on the City’s tax rolls. MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because the property will be sold for less than $49,999.99. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Housing and – Local Government Resolutions Community Development The Board is requested to approve and authorize execution of the local government resolutions. The below listed organizations are applying to the State of Maryland’s Community Investment Tax Credit Program (CITCP). A local government resolution of support is required by the State for all applications to the program for funding. 1. ROBERTA’S HOUSE $50,000.00 (CITCP) Roberta’s House located at 1900 N. Broadway, proposes a project to support Roberta’s House Phase II, Capital and Operational Development. This phase of the project will provide pre-development support for architectural and engineering services and site preparation for the new Roberta’s House located at 922 – 928 E. North Avenue. The facility will provide a safe facility in the community to promote recovery and healing from the death or loss of someone special and addressing grief as a public health preventive service. Roberta’s House has over 60 trained volunteers and professional staff that carry out the center’s mission and work to build a safe environment for grieving families. The March family with the help of numerous community leaders and health care providers are spearheading a $3,000,000.00 capital campaign to build a state of the art center that will support their programs with art activity rooms, a library resource center, theatre, fitness room, expression room and family counseling rooms. 28 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d 2. BELAIR-EDISON NEIGHBORHOODS, INC. $ 5,000.00 (CITCP) Belair-Edison Neighborhoods, Inc., located at 3412 Belair Road, proposes to fund the installation of security cameras within Belair-Edison Main Street businesses that frequently have problems with shoplifting, burglary and robbery. Belair-Edison Neighborhoods, Inc., is a non-profit community development organization working to improve the Belair-Edison community by providing free housing counseling, community marketing, community organizing and small business development. Belair-Edison Neighborhoods, Inc.’s mission is to foster an environment in which residents, business owners, and stakeholders feel confident to invest their time, energy, and money in the Belair- Edison community. 3. BELAIR-EDISON NEIGHBORHOODS, INC. $ 5,000.00 (CITCP) Belair-Edison Neighborhoods, Inc. located at 3412 Belair Road proposes to fund the Barbara Aylesbury Legacy Fund. This fund was created to provide closing cost assistance for individuals and families purchasing a home in the Belair-Edison community. The Legacy Fund also provides a savings match for participating residents attempting to build up their personal savings. Belair-Edison Neighborhoods, Inc. is a non-profit community development organization working to improve the Belair- Edison community by providing free housing counseling, community marketing, community organizing and small business development. Belair-Edison Neighborhoods, Inc.’s mission is to foster an environment in which residents, business owners, and stakeholders feel confident to invest their time, energy, and money in the Belair-Edison community. 29 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d 4. COMMUNITY CONFERENCING CENTER $ 5,000.00 (CITCP) The Community Conferencing Center, a non-profit organization located at 1500 Union Avenue, Suite 2700, Baltimore, MD 21211, proposes to conduct a community-based crime and conflict resolution initiative in Baltimore City designed to prevent and reduce female youth crime through the use of Community Conferencing. The organization has recognized an increasing trend in the number of female youth referred to the program averaging 60% of their intake over the last four years and would like to use the funds raised from this project to help focus on reducing this trend. The Community Conferencing Center is a conflict transformation and community justice organization that provides ways for people to safely, collectively and effectively prevent and resolve conflicts and crime. The work of the Community Conferencing Center has been recognized nationally and internationally for its use of conflict management strategies in a variety of settings including criminal justice, education, community development and business. The organization’s efforts in Baltimore are unique; being the only broad-based conferencing program in a large American inner city, with most services provided at no cost to participants. The Community Conferencing Center also provides training, technical assistance, program development and program evaluation services. Their mission is to provide a highly participatory, community-based process for people to transform their conflicts into cooperation, take collective and personal responsibility for actions and improve their quality of life. 30 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d 5. LEGAL AID BUREAU, INC. $50,000.00 (CITCP) The Legal Aid Bureau, Inc. located at 500 E. Lexington Street, proposes to continue providing high quality, effective civil legal assistance for low-income persons throughout Maryland. The Legal Aid Bureau, Inc. provides legal services through the following programs: Children in Need of Assistance, Title IIIB Projects-Elder Law Representation, Long Term Care Assistance Project, Self- Help and Pro Se Clinics, Ryan White Part A (HIV/AIDS), and Foreclosure Legal Assistance Project, Housing Preservation. The funds will be used to help provide free legal assistance for residents of Baltimore City who are at risk of losing their housing due to eviction or foreclosure. The Legal Aid Bureau, Inc. was established in 1911 as a Statewide non-profit law firm whose mission is to provide high quality, effective civil legal assistance for low- income persons throughout Maryland. The organization’s vision is to protect and advance human rights so as to effect lasting social changes, achieving client goals through a broad continuum of legal services designed to protect the integrity, safety, health and well-being of individuals and families. The Legal Aid Bureau, Inc. maintains 13 offices throughout the state with a staff of 287, including 150 attorneys and 65 paralegals, and a cadre of 72 non-legal staff of executive, finance, human resources, information technology, resource development and administrative employees who provide oversight and support of the organization. 6. FELLS POINT CREATIVE ALLIANCE, INC. $50,000.00 (CITCP) The Fells Point Creative Alliance, Inc. located at 3134 Eastern Avenue, proposes an outreach program that will 31 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d build trusting relationships between neighbors by developing a series of community projects designed and implemented by a group of diverse community members of all ages. The projects will encourage more community members to participate in community and relationship building opportunities that overcome racial, ethnic, age and socio- economic barriers and prioritize the development of youth leadership. The mission of the Fells Point Creative Alliance, Inc. is to build communities by bringing together artists and audiences from diverse backgrounds to experience spectacular arts and education programs and engage in the creative process. The organization provides support to area artists, and promotes Baltimore as a center for creative production, acts as a positive force in the community and advocates for cultural expression rooted in a sense of place. The vision of the Fells Point Creative Alliance, Inc. outreach program is for the greater Highlandtown neighborhood to be a peaceful place where racially, economically, and ethnically diverse residents of all ages know, trust, and care for each other and their neighborhood. 7. MARYLAND NEW DIRECTIONS, INC. $50,000.00 (MND) (CITCP) The MND located at 2700 N. Charles Street is seeking funding to continue its Career Focus Program. This two- week program offers free case management and support services, employment readiness training, individual counseling, computer literacy training, job search, job placement and follow-up services to low-income Baltimore residents. 32 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d During the past year, MND enrolled 315 clients in Career Focus. Of those 315, 223 (71%) completed intensive employment training, 147 became job ready and 91 (62%) obtained employment. MND’s mission is to provide comprehensive career counseling, employment assistance and post-employment support to people who are in life and career transitions. A 501 (c)(3) private nonprofit organization, MND originally focused on serving women but later expanded to serve all low-income adult residents of Baltimore, Maryland. Each month, MND enrolls approximately 30 new clients in the Career Focus employment training program. Clients participate in group workshops where they complete career interest assessments, explore career choices and learn about employment related topics such as goal setting, employer expectations and computer literacy. Clients will attend additional supportive workshops and enroll in computer literacy classes. 8. BANNER NEIGHBORHOODS COMMUNITY CORPORATION $30,000.00 (CITCP) Banner Neighborhoods Community Corporation, located at 2900 E. Fayette Street proposes to acquire 2911 Pulaski Highway and renovate it into a community center. The organization has been renting its current location since its establishment in 1982 and is seeking to expand their space to serve the community in the northern portion of the Patterson Park Neighborhood. The new community center will provide enhanced space for youth programs, offices for staff and volunteers and a meeting space that can be used by the communities they serve. Banner Neighborhoods Community Corporation is a community based non-profit organization located in southeast Baltimore City. Its mission is to promote resident-based leadership, support neighborhood pride and stability, 33 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d and provide direct services that contribute to the overall viability throughout the ten communities in southeast Baltimore. The organization was established in 1982 as an experimental project to help senior citizens on a fixed income maintain their homes and live independently in their neighborhood as long as possible. The organization provides home maintenance services to 120 elderly homeowners, out-of-school enrichment activities for more than 300 neighborhood youth and support of neighborhood improvement efforts in the southeastern section of Baltimore City. The organization works in collaboration with other non-profit organizations in the Patterson Park area to maintain and improve the environment. 9. BALTIMORE COMMUNITY LENDING, INC. $30,000.00 (BCL) (CITCP) The Baltimore Community Lending, Inc. located at 120 East Baltimore Street, wishes to contribute to and increase the neighborhood revitalization by providing training and technical assistance to individuals new to the process of rehabilitating and financing vacant housing into affordable housing resources. With many homes in Baltimore City classified as vacant and abandoned and residential rehab permits showing an increase over the past decade vacant and abandoned homes contribute to the decline of neighborhoods, limiting the ability to sell homes and stifling housing values. Rehabilitating properties helps to raise housing values, increase tax value and attract new residents. Many of the purchasers of vacant, abandoned, and foreclosed properties including “mom and pop” investors are new to rehabilitation and need assistance working with contractors and architects, managing a construction bid process and accessing financial assistance for acquisition and construction of other property improvements such as energy 34 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d efficiency retrofits. The BCL’s housing preservation and development services program can address these needs but will require a more robust communications and marketing infrastructure and support for expansion of its services to do so. Since 1989, the BCL has been revitalizing and strengthening neighborhoods through innovative and flexible financial assistance. Its mission is achieved by financing affordable rental housing and home ownership and fostering community development. These activities have produced 3,750 affordable homes single and multifamily and 450,000 sq. ft. of commercial and community facility space. Funds generated by Community Investment Tax Credits will be used to fund communication, marketing materials and support the provision of discounted services to persons seeking to rehabilitate a vacant Baltimore City home. 10. HABITAT FOR HUMANITY OF THE CHESAPEAKE $50,000.00 (CITCP) Habitat for Humanity of the Chesapeake, located at 3741 Commerce Drive, Suite 309 proposes to build 50 homes in the Brooklyn and Curtis Bay, Edgewater, Mount Winans, Orchard Ridge, Pen Lucy/Waverly, Pigtown/Washington Village neigh- borhoods. The organization will expand its housing renovation and homeownership programs as part of our City- wide Housing Revitalization Project. Putting faith into action, the organization brings people together to build decent, affordable homes that change lives, empower families and strengthen communities. The goal of the organization is to create affordable homeownership opportunities for families in need while creating self- sustaining homeowner opportunities. 35 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d The strategy for establishing this project goal is to rehabilitate previously vacant houses and build new homes on vacant lots in partnership with families who will purchase the Habitat homes at a mortgage rate set no higher than 30% of their annual income. This model encourages more homeowners to invest in reemerging neighborhoods and the likelihood is that the neighborhood will experience lasting revitalization. In the last 30 years, Habitat for Humanity of the Chesapeake has built more than 325 homes, served more than 950 family members, and leveraged more than $12.5 million mortgage loans. The organization has ensured that affordable housing opportunities remain available in reemerging neighborhoods by either rehabilitating abandoned housing stock or building new homes that are then sold with no-interest mortgages set at 30% of the family’s gross annual income. 11. JOBS, HOUSING AND RECOVERY, INC. $30,000.00 (JHR) (CITCP) The JHR located at 3914 Vero Road is a 501(c)(3) non-profit organization serving the homeless in Baltimore City, since 2002. The mission of the JHR is to provide homeless persons in Baltimore with life-sustaining services and opportunities to rebuild their lives. In 2008, the JHR undertook a major expansion of its transitional housing program at Carrington House, located at 3500 Clifton Avenue by increasing the number of men in the program from 29 to 62. The proposed JHR program is the Carrington House Renovation Project involving much needed capital improvements to Carrington House to accommodate the additional 33 men. The project will add additional lavatories and showers to allow men more access to the 36 AGENDA BOARD OF ESTIMATES 09/19/2012 DHCD – cont’d facilities. The requested tax credits will allow JHR to expand its donor base to include individuals and local businesses that support their work and are interested in the tax benefits of the project. The JHR operates the Homeless Resource Center (Center) which is the largest emergency homeless shelter in Baltimore located in The Harry & Jeanette Housing Resource Center at 620 Fallsway. The Center operates 24 hours per day, seven days per week and accommodates 275 homeless men and women. The JHR provides beds, meals, showers and Homeless Service Coordinators and a Case Manager who work with homeless clients to access services that will help get them off the streets. The JHR also operates a residential substance abuse recovery program for 62 homeless men at Carrington House in West Baltimore. The program is a highly-structured, around-the-clock, recovery based program designed to assist men who want a better life who are willing to do the work necessary to achieve it. 37 AGENDA BOARD OF ESTIMATES 09/19/2012 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with The Family Tree, Inc., landlord, for the rental of a portion of the property located at 2108 N. Charles Street, consisting of approximately 3,309 square feet of space. The period of the agreement is effective upon Board approval for two years, with the option to renew for five 1-year terms. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $24,000.00 $2,000.00 Account: 5000-516411-2252-690500-603013 BACKGROUND/EXPLANATION: The leased premises will be used by the Mayor’s Office on Criminal Justice for Baltimore City’s Visitation Center for office space and Visitation Center activities. The Space Utilization Committee approved this lease at its meeting on September 11, 2012. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Human Resources – Personnel Matter The Board is requested to approve the following personnel matter. Department of Housing and Community Development 1. JAMES M. FRASER $80.00 $8,000.00 Account: 1001-000000-8331-696600-600005 $4,800.00 1001-000000-2602-261000-603051 $3,200.00 On November 23, 2011, the Board approved an agreement with Mr. Fraser for 12 months at a rate of $80.00 per hour, not to exceed $55,000.00. Mr. Fraser is working as a Project Manager. His duties include scheduling all phases of the E-Plan Review implementation, as well as ensuring all information required by the vendor is provided in a timely manner. In addition, Mr. Fraser is defining and coordinating the resolution of all impacts the E-Plans Review implementation will have on existing personnel, equipment and systems. He is developing and managing a comprehensive training program and schedule for all involved entities. The Department is requesting an amendment to the original agreement for an additional 100 hours at an hourly rate of $80.00 per hour, not to exceed $8,000.00. THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 09/19/2012 Mayor’s Office of Human Services (MOHS) – Agreements The Board is requested to approve and authorize execution of the following agreements: 1. MARILYN STACK-GILL $59,280.00 Account: 4000-486313-6051-452200-603018 This grant agreement will secure a Special Education Consultant for the Baltimore City Head Start Program for the fiscal year beginning July 1, 2012. The consultant will implement the requirements of the Head Start Federal performance standards for services to children with suspected and documented disabilities and their families. The consultant will place emphasis on the use of community resources, early identification and intervention services. The Consultant will also collaborate with the Baltimore City Public Schools to ensure all children are appropriately identified and assessed in accordance with the Statewide Early Childhood Special Education accountability system. Funding is available under the Head Start Program. All activities under this grant agreement will be monitored by MOHS. The period of the grant agreement is July 1, 2012 to June 30, 2013. 2. DAYSPRING PROGRAMS, INC. $369,816.00 Account: 4000-496312-3573-591236-603051 The sponsor will provide housing in conjunction with supportive services to four homeless families at the new facilities at Dayspring House at Patterson Park. The period of the grant agreement is August 1, 2011 through July 29, 2016. The grant agreement is late due to a delay at the administrative level. 40 AGENDA BOARD OF ESTIMATES 09/19/2012 MOHS – cont’d MWBOO GRANTED A WAIVER. 3. UMOJA HEAD START PROGRAM $1,092,641.00 Account: 4000-486313-6051-517000-603051 This grant agreement will provide funding for the operation of the UMOJA Head Start Program. The program will serve 187 children and their families in Baltimore City. On June 27, 2012, the Board approved a two month advance in the amount of $216,388.00. The total contract amount is $1,309,029.00. The period of the grant agreement is July 1, 2012 through June 30, 2013. The grant agreement is late due to a delay at the administrative level. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 27% MBE AND 10% WBE. MBE: Charm City Caterers, Inc. $135,456.00 10.35% Genesis Office Systems, Inc. *See Note Below DSQ Solutions, LLC $ 17,220.00 1.31% WBE: Naiman & Associates, P.A. $ 13,200.00 1.01% *Genesis Office Systems, Inc. is not certified as a MBE with Baltimore City. The provider requested and was granted a waiver of the balance of the MBE/WBE goals. Of the total amount of $1,309,029.00, $1,249,846.00 are for items that are proprietary and non-segmentable. The goals were set on the non-exempt amount of $59,183.00. MWBOO FOUND THE VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 09/19/2012 Mayor’s Office of Human Services (MOHS) – Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the grant award agreement with the U.S. Department of Housing and Urban Development (HUD). The period of the agreement is July 1, 2012 through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $1,821,948.00 – 4000-480013-3571-333600-404001 BACKGROUND/EXPLANATION: On July 12, 2012, the HUD notified the MOHS of its award of the FFY2012 Emergency Solutions Grant No. E-12MC240001, in the amount of $1,821,948.00. Under the terms of the agreement, the funds will be used to prevent homelessness and help persons experiencing homelessness in the Baltimore Metropolitan area. The City issues a competitive grant application for City service providers and contracts with the final awardees. The grant award agreement is late because it was recently received from the HUD. MBE/WBE PARTICIPATION: N/A AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of General Services – Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1111 Light Street 1111 Light Street, Single face LLC electric sign 10’ x 12” Annual Charge: $70.30 2. 1111 Light Street 1111 Light Street Dumpster 6’ x 4’ Annual Charge: $336.00 3. 710 S. Central Ave. Harbor East Office, Handicap ramp k/a 1000 Lancaster LLC 10½’ x 3’ Street Annual Charge: $70.30 4. 1434 Fleet Street Despina Cornias Handicap ramp 46’11” x 6’2” Annual Charge: $70.30 Since no protests were received, there are no objections to approval. 43 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of General Services - Developer’s Agreement No.1242-A ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer’s agreement no. 1242-A with Maryland Proton Treatment Center, LLC, developer. AMOUNT OF MONEY AND SOURCE: $301,017.00 BACKGROUND/EXPLANATION: The developer would like to install new water service, storm drain, conduit and various streetscape improvements to its proposed construction located in the vicinity of 850 West Baltimore Street. This developer’s agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. An Irrevocable Letter of Credit in the amount of $301,017.00 has been issued to the Maryland Proton Treatment Center, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer’s agreement has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 09/19/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Mayor’s Office 1. Stephanie U.S. Conference General $2,230.56 Rawlings-Blake of Mayors - Fall Funds Andrew Smullian Leadership Meeting Dallas, TX Sept. 22-24, 2012 The subsistence rate for this location is $184.00 per day. The hotel cost is $189.00 per night not including occupancy taxes in the amount of $57.68 per night. The Office is requesting an additional $5.00 per day to cover the hotel cost and $35.00 per day for meals and incidental expenses. The Office will pay the airfare and hotel on a City issued credit card assigned to Ms. Kathe Hammond. Department of Public Works 2. Rudolph S. Chow* 84th Annual Water Water $5,672.20 Shaaron Phillips** Environmental Federal Technical Exhibition and Conference New Orleans, LA Sept. 29 – Oct. 4, 2012 (Reg. Fee $775.00* (Reg. Fee $1,125.00**) The subsistence rate for this location is $172.00 per day for the period July 1, 2012 through September 30, 2012 and $206.00 per day for the period October 1, 2012 through June 30, 2012. The hotel cost for Mr. Chow is $245.00 per night, not including occupancy tax of $33.85 per night. The Department is requesting an additional $229.00 to cover the cost of the 45 AGENDA BOARD OF ESTIMATES 09/19/2012 TRAVEL REQUESTS - cont’d hotel as well as $40.00 per day to cover meals and incidental expenses. The Department has prepaid the registration for Mr. Chow on EA000093814 in the amount of $775.00 making his disbursement $1,974.85. The hotel cost for Ms. Phillips is $215.00 per night not including occupancy taxes in the amount of $30.95 per night. The Department is requesting an additional $79.00 to cover the cost of the hotel as well as $40.00 per day to cover meals and incidental expenses. The Department has prepaid the registration for Ms. Phillips on EA000099182 in the amount of $1,125.00 making her disbursement $1,797.35. Baltimore City Health Department 3. Robert Lukiewski* Non-Credit Class Gen. $4,521.00 Jessica Novak East Coast Animal Funds Nathan Jones Control Academy Westminster, MD 09/24/12 – 10/05/12 (Reg. Fee $1,334.00 ea.) (Reg. Fee $1,633.00*) The registration fees have been paid on Expenditure Authorization 000100471. The registration fee for Mr. Lukiewski includes a lodging fee in the amount of $299.00. Office of the President 4. Rochelle Spector $201.59 On July 13 – 17, 2012, Ms. Spector attended the 2012 National Association of Counties Conference and Exposition in Pittsburgh, PA. This travel request was for the amount of $1,690.00. However, the amount of the actual expenses for Ms. Spector exceeded the amount of the request. Therefore, the Office of the President is requesting a reimbursement in the amount of $201.59 to cover the difference for meals, mileage, and hotel tax that was not initially requested. 46 AGENDA BOARD OF ESTIMATES 09/19/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 48 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 47 AGENDA BOARD OF ESTIMATES 09/19/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $ 70,500.00 9950-917001-9507 9950-911200-9527 Federal Constr. Reserve Contingencies Highways Star Spangled Heritage Trails This transfer will cover the costs associated with the Historic Resources in the US 40 West Corridor in Baltimore City. 2. $500,000.00 9950-907312-9528 9950-906312-9527 MVR Const. Res. - Inner Harbor Inner Harbor Infrastructure/UT Infrastructure This transfer will cover the costs associated with the Inner Harbor Infrastructure project. 3. $400,000.00 9950-923013-9509 9950-902874-9508 HUR Constr. Res. - DOT Facilities Facilities Master Plan (Falls) This transfer will cover the costs associated with the DOT facilities. 48 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Transportation – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense report from Ms. Adrienne Barnes for mileage expenses incurred during the month of March 2012. AMOUNT OF MONEY AND SOURCE: $ 46.62 – 1001-000000-2301-248700-603002 BACKGROUND/EXPLANATION: Ms. Barnes is the President of the Conference of Minority Transportation Officials (COMTO) for the State of Maryland, and represents the City of Baltimore at the National meetings which are held three times a year. This reimbursement is for expenses incurred traveling to and from Washington, DC for a mandatory meeting for the Presidents of the 39 states representing COMTO. The Department of Transportation, Administration Division received the original request in March, which was past the submission deadline to the Department of Finance for reimbursement. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 49 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Transportation – Revised Schedule of Rates for City’s Conduit Systems ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the revised schedule of rates for the City’s conduit system effective July 01, 2012. The Board is also requested to approve a reduction of the rate for street lighting cable. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On April 9, 2008, the Board approved the agreement with the Baltimore Gas & Electric Company (BGE), setting rates to be paid for the use of the City conduit system. That agreement permitted the City to increase the rates one time during the term of the agreement, but not sooner than July 01, 2012 and by not more than 3%. Inflationary costs associated with all City services, such as labor rates and other personnel costs, motor fuels, utilities, et cetera, have exceeded 3% in each of the four years since the BGE agreement was approved. In addition, the Department of Transportation has advanced a very aggressive capital program to replace critical sections of the conduit system to achieve a state of good repair. Therefore, the Department of Transportation, in consultation with the Department of Finance, believes it is appropriate to adjust the rates as follows: Fiscal Currently Approved Proposed BGE Year Rate Rate 2013 $0.90 $0.927 2014 $0.95 $0.9785 50 AGENDA BOARD OF ESTIMATES 09/19/2012 Department of Transportation – cont’d The BGE agreement requires that the City notify BGE 30 days prior to proposed action by the Board on any rate increase. Notification was made by certified mail on April 9, 2012. RATE FOR OTHER USERS & MUNICIPAL USERS Except for BGE, the rate for all other system users will likewise increase from $0.95 to $0.9785 cents per linear foot. The Department of Transportation also proposes that the rate for street lighting cable be reduced to zero as the charge is paid to BGE and then charged back to the City. Eliminating fee this will reduce administrative costs on both parties and will have no net budgetary effect. 51 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. PRODUCTS UNLIMITED $20,000.00 Renewal Solicitation No. B50002143 – Vials and Caps – Police Department – Req. No. R585922 On October 19, 2011, the Board approved the initial award in the amount of $26,344.80. The award contained three 1-year renewal options. This renewal in the amount of $20,000.00 is for the period October 19, 2012 through October 18, 2013, with two 1-year renewal options remaining. 2. BATTLE AND BATTLE DISTRIBUTORS, INC. $35,515.00 Low Bid Solicitation No. B50002569 – Supply and Deliver a Variety of Batteries – Citywide – Req. No. Various 3. L/B WATER SERVICE, INC. $20,000.00 Renewal Solicitation No. B50002186 – Roadway Valves Boxes – Department of Public Works – Req. No. P518619 On November 7, 2011, the Board approved the initial award in the amount of $22,000.00. The award contained two 1-year renewal options. This renewal in the amount of $20,000.00 is for the period November 9, 2012 through November 8, 2013 with one 1-year renewal option remaining. 4. ROTORK CONTROLS, INC. $ 0.00 Renewal Solicitation No. 06000 – Rotork Valve Actuator Parts – Department of Public Works – Req. No. P515312 On November 3, 2010, the Board approved the initial award in the amount of $20,000.00. The award contained two 1-year renewal options. On November 23, 2011, the Board approved the first one-year renewal in the amount of $20,000.00. This final renewal is for the period November 8, 2012 through November 7, 2013. 52 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. FASTENAL COMPANY $ 0.00 Renewal Solicitation No. B50002162 – Railroad Spikes – Department of Public Works – Req. No. P518755 On November 16, 2011, the Board approved the initial award in the amount of $40,000.00. The award contained two 1-year renewal options. This renewal is for the period November 17, 2012 through November 16, 2013 with one 1-year renewal option remaining. 6. SYMAGO, LLC, $100,000.00 Renewal Solicitation No. B50000357 – Interactive Voice Recognition System (IVR) – Department of Transportation – P.O. No. P504785 On October 8, 2008, the Board approved the initial award in the amount of $50,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $100,000.00 is for the period October 4, 2012 through October 3, 2013. MWBOO GRANTED A WAIVER. 7. F.L. ANDERSON COMPANY $ 60,000.00 Renewal Solicitation No. B50001598 – Fire Hose – Fire Department – P.O. No. P515562 On November 17, 2010, the Board approved the initial award in the amount of $60,000.00. The award contained two 2-year renewal options. This renewal in the amount of $60,000.00 is for the period November 22, 2012 through November 21, 2014, with one 2-year renewal option remaining. MWBOO GRANTED A WAIVER. 53 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. ORCHID CELLMARK INC. $200,000.00 Renewal Solicitation No. B50002042 – Outsourcing DNA Lab Work – Police Department – P.O. No. P518606 On November 2, 2011, the Board approved the initial award in the amount of $200,000.00. The award contained three 1-year renewal options. On May 9, 2012, the Board approved an increase in the amount of $134,000.00. This renewal in the amount of $200,000.00 is for the period November 2, 2012 through November 1, 2013, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 9. ANNE ARUNDEL VETERINARY HOSPITAL $ 75,000.00 Renewal Solicitation No. B50000619 – Police K-9 Veterinary Services – Police Department – P.O. No. P505132 On October 1, 2008, the Board approved the initial award in the amount of $75,000.00. The award contained two 1-year renewal options. This renewal in the amount of $75,000.00 is for the period November 5, 2012 through November 4, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 54 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. SHANNON-BAUM SIGNS, INC. $ 40,000.00 Renewal Solicitation No. 06000 – Decals and Striping – Police Department, Department of General Services – P.O. No. P511237 On November 25, 2009, the Board approved the initial award in the amount of $38,000.00. The award contained two 2-year renewal options. On January 27, 2010, the Board approved an increase in the amount of $15,000.00. This renewal in the amount of $40,000.00 is for the period November 30, 2012 through November 29, 2014, with one 2-year renewal option remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 11. CITIZENS PHARMACY SERVICES $300,000.00 Renewal Solicitation No. B50001659 – Pharmaceuticals for the Fire Department – Fire Department – P.O. No. P515473 On November 24, 2010, the Board approved the initial award in the amount of $300,000.00. The award contained four 1-year renewal options. On October 19, 2011, the Board approved the first 1-year renewal in the amount of $300,000.00. This renewal in the amount of $300,000.00 is for the period December 1, 2012 through November 30, 2013, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 55 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. ENVIRONMENTAL SERVICE & EQUIPMENT COMPANY, INC. $100,000.00 Increase Solicitation No. 08000 – Wallace & Tiernan Water Technologies Parts – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P519196 On January 25, 2012, the Board approved the initial award in the amount of $50,000.00. The award contained one 2-year renewal option. This increase is necessary due to an increase in usage. This increase in the amount of $100,000.00 will make the award amount $150,000.00. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. UNIVAR USA, INC. $ 50,000.00 Renewal Solicitation No. B50002133 – Sodium Hydroxide (25% Solution) – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P516589 On October 19, 2011, the Board approved the initial award in the amount of $122,265.00. The award contained four 1-year renewal options. This renewal in the amount of $50,000.00 is for the period November 1, 2012 through October 31, 2013, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 56 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. SLIGO SYSTEMS $100,000.00 Renewal Solicitation No. 08000 – OEM Sligo Pumps Parts – Department of Public Works, Bureau of Solid Waste – P.O. No. P515361 On November 17, 2010, the Board approved the initial award in the amount of $22,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $100,000.00 will make the total award amount $212,000.00 and is for the period November 15, 2012 through November 14, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter the procurement of the equipment and/or service is recommended. 15. WEIR SPECIALTY PUMPS $ 30,000.00 Renewal Solicitation No. 08000 – Wemco Pump Parts – Department of Public Works, Bureau of Water and Wastewater P.O. No. P515364 On November 17, 2010, the Board approved the initial award in the amount of $20,000.00. The award contained two 1-year renewal options. On September 14, 2011, the Board approved the first renewal in the amount of $50,000.00. This final renewal in the amount of $30,000.00 is for the period November 15, 2012 through November 14, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter the procurement of the equipment and/or service is recommended. 57 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. KEMIRA WATER SOLUTIONS $500,000.00 Increase Solicitation No. B50001140 – Ferric Chloride – Department of Public Works, Bureau of Water and Wastewater – P.O. No. P510045 On August 26, 2009, the Board approved the initial award in the amount of $77,825.00. The award contained one 1-year renewal option. Subsequent actions have been approved. This increase is necessary due to an increase in usage of this chemical due to stoppage of RG Steel Plant located in Sparrows Point which has stopped producing/supplying Ferrous Chloride to the Back River Wastewater Plant. This increase in the amount of $500,000.00 will make the total award amount $1,327,825.00. The contract will expire on September 30, 2013. MWBOO GRANTED A WAIVER. 17. HOLABIRD ENTERPRISES OF MARYLAND, INC. t/a TRANSTECH TRANSMISSION CENTER $300,000.00 Increase Solicitation No. B50000672 – Heavy Duty Automatic Trans- missions – Department of General Services, Fleet Management – P.O. No. P507920 On January 28, 2009, the Board approved the initial award in the amount of $450,000.00. The award contained two 1-year renewal options. This increase is necessary due to increased usage of this contract. This increase in the amount of $300,000.00 will make the award amount $900,000.00. MBE: Millennium Auto Parts and Services 3% WBE: Grady Wright & Associates 2% MWBOO FOUND VENDOR IN COMPLIANCE. 58 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 18. CLEAN HARBORS ENVIRONMENTAL SERVICES, INC. $200,000.00 Cooperative Contract Baltimore Regional Cooperative Purchasing Committee (BRCPC) Contract Number PCR-09-125 – Household Hazardous Waste: Collection and Disposal Services – Department of Public Works, Bureau of Solid Waste – Req. Nos. Various The BRCPC through competitive bidding process awarded the Household Hazardous Waste Collection and Disposal Services contract to Clean Harbors Environmental Services, Inc. The City will process its requirements using this contract. 19. CENTER FOR EMERGENCY MEDICINE, STAT MEDEVAC $900,000.00 Selected Source Solicitation No. Non-Emergent Air Transportation Services – Health Department – Req. No. R612883 Multi-level Medical Air Transportation services for critical care patients are provided by the Maryland Department of Health and Mental Hygiene (DHMH) through the Transportation Grants Program. The DHMH protocol states “All air ambulance transport costs for Maryland Medicaid recipients will be paid by the Baltimore City Health Department,” through the Transportation Grants Program. The State of Maryland must license all air ambulance service companies. This vendor is licensed by the State of Maryland. The DHMH protocol further states, “This unit (City Health Department) will screen all calls as to eligibility and medical necessity, and the appropriate transportation will be arranged when approved.” It is in the best interest of the City to engage the vendor for the specialized services required by the Health Department. 59 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 20. THE BEST BATTERY COMPANY, INC. PASCO INC. d/b/a D.D. & M., INC. HARRIS BATTERY COMPANY, INC. $ 0.00 Renewal Solicitation No. B50000822 – Automotive Batteries – Department of General Services – P.O. Nos. P506064, P506065 and P506066 On December 24, 2008, the Board approved the initial award in the amount of $3,000,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal is for the period December 1, 2012 through November 30, 2013. 21. MOORE MEDICAL, LLC $150,000.00 BOUND TREE MEDICAL, LLC 200,000.00 MIDWEST MEDICAL SUPPLY, LLC 200,000.00 $550,000.00 Renewal Solicitation No. B50002139 – Emergency Medical Supplies – Fire Department – P.O. Nos. P518749, P518750 and P518751 On November 23, 2011, the Board approved the initial award to Moore Medical, LLC in the amount of $150,000.00, Bound Tree Medical, LLC in the amount of $200,000.00 and Midwest Medical Supply, LLC in the amount of $200,000.00. The award contained four 1-year renewal options. This renewal in the amount of $550,000.00 is for the period November 23, 2012 through November 22, 2013, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 60 AGENDA BOARD OF ESTIMATES 09/19/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 22. L & J CONSTRUCTION SERVICES, INC. CHERRY HILL HAULING & TOWING SERVICES, INC. $300,000.00 Increase Solicitation No. B50001987 – Hauling of Asphalt – Department of Transportation – Req. Nos. Various On August 24, 2011, the Board approved the initial award. Subsequent actions were approved. This increase is to meet increased demand for the services. L & J Construction Services, Inc.: MBE: G&W Trucking 20.00% WBE: Morgan Construction 7.00% Inc. Cherry Hill Hauling: MBE: Unlimited Trucking, LLC 20.00% WBE: S & L Trucking, LLC 7.00% MWBOO FOUND VENDOR IN COMPLIANCE. 61 AGENDA BOARD OF ESTIMATES 09/19/2012 Bureau of Water and Wastewater (BW&WW) – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Mr. Ricky Bell for mileage for the month of March 2012. AMOUNT OF MONEY AND SOURCE: $139.63 - Mileage 2071-000000-5521-632320-603002 BACKGROUND/EXPLANATION: This employee expense statement is late because it was originally routed for approval on April 14, 2012 with incorrect mileage. The resubmission on May 22, 2012 was after the 40-day work period. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 62 AGENDA BOARD OF ESTIMATES 09/19/2012 Bureau of Water and Wastewater (BW&WW) – Maryland Department of the Environment (MDE) Non-Tidal Mitigation Invoice ACTION REQUESTED OF B/E: The Board is requested to approve payment of the invoice to the MDE. AMOUNT OF MONEY AND SOURCE: $5,927.00 – 9956-904564-9551-900020-703032 BACKGROUND/EXPLANATION: The payment of this invoice is for the mitigation of the Non- Tidal Wetlands by the MDE for the construction of the Enhanced Nutrient Removal (ENR) Facilities at the Back River Wastewater Treatment Plant (BRWWTP). The construction of S.C. 877 ENR is impacting Non-Tidal Wetlands at the BRWWTP. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 63 AGENDA BOARD OF ESTIMATES 09/19/2012 Bureau of Water and Wastewater – Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense report from Mr. Prakash Mistry for expenses incurred during the month of April 2012. AMOUNT OF MONEY AND SOURCE: $36.30 – 3001-000000-5181-390700-603002 mileage 9.00 - 3001-000000-5181-390700-603003 parking/tolls $45.30 BACKGROUND/EXPLANATION: On April 4, 2012, Mr. Mistry attended Stormwater Retrofitting Demystified training for local governments to cost effectively implement retrofits to meet Municipal Separate Storm Sewer Systems (MS-4) permit and Bay Total Maximum Daily Load Requirements. The training was held at the Patuxent Wildlife Refuge Visitor Center, U.S. Fish and Wildlife Service, National Wildlife Visitor Center. Mr. Mistry incurred parking and mileage expenses and submitted the Expense Report for April 2012 on May 04, 2012. The report was returned from Accounts Payable because the project identification was incorrect. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 64 AGENDA BOARD OF ESTIMATES 09/19/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 66 - 69 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 65 AGENDA BOARD OF ESTIMATES 09/19/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 12018, Structural Allied Contractors, $1,193,340.00 Repairs on Bridges Inc. Citywide-JOC MBE: Priority Construction Corporation $110,000.00 9.22% JM Murphy Enterprises, Inc. 118,000.00 9.89% $228,000.00 19.11% WBE: S&L Trucking, LLC $ 15,600.00 1.31% Sunrise Safety Services, Inc. 20,400.00 1.71% $ 36,000.00 3.02% MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM CONCRETE GENERAL INC. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,200,000.00 9950-909755-9507 23rd EDL Constr. Res. Annual Bridge Preserve Program 172,341.00 9950-934003-9507 rd 23 EDL Constr. Res. $1,372,341.00 Russell & Monroe Bridge $1,193,340.00 ------------------- Structure & Improvements 119,334.00 ------------------- Inspections 59,667.00 ------------------- Contingencies $1,372,341.00 Structural Repairs on Bridges Citywide JOC 1 This transfer will fund the costs associated with the award for TR 12018 Structural Repairs on Bridges Citywide JOC-1 to Allied Contractors. 66 AGENDA BOARD OF ESTIMATES 09/19/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 3. TR 13004, Reconstruction Santos Construction $ 888,435.00 of Alleys Citywide Co., Inc. MBE: Machado Construction Co, Inc. $239,877.45 27.00% WBE: S&L Trucking, LLC $ 44,421.75 5.00% MWBOO FOUND VENDOR IN COMPLIANCE. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 102,281.14 9950-909200-9504 GF HUR Constr. Res.-Alley & Footway Unallotted 466,905.61 9950-909200-9504 MVR Constr. Res.-Alley Alley & Footway Unallotted 452,513.50 9950-909200-9504 Other Alley & Footway $1,021,700.25 Unallotted $ 888,435.00 ------------------- Structure & Improvements 88,843.50 ------------------- Inspections 44,421.75 ------------------- Contingencies $1,021,700.25 Reconstruction of Alleys Citywide – TR 13004 This transfer will fund the costs associated with the award for TR 12018 Structural Repairs on Bridges Citywide JOC-1 to Santos Construction Co., Inc. 67 AGENDA BOARD OF ESTIMATES 09/19/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 5. B50001701, Pest Control Priority Termite $ 50,000.00 Services and Pest Control, (Various Agencies) Inc. MWBOO GRANTED A WAIVER. 6. B50002366, General Item #1B Charter Transportation Sivels Transpor- $250,000.00 (Various Agencies) tation, Inc. Items #1A & 4A M.R. Hopkins $250,000.00 Transportation Services, Inc. Items #3A, 5A & 6A Just 4U Transit, $250,000.00 LLC MWBOO GRANTED A WAIVER. 7. B50001977, Bio- Biomedical Waste $34,425.00 Medical Waste Services, Inc. Pickup & Disposal (Health Department) 8. B50002523, Refugee Lutheran Social $291,650.00 Vocational Training Services & Employment Services (Mayor’s Office of Neighborhoods) On June 14, 2012, it was determined that no goals would be set because of no opportunity to segment the contract. 68 AGENDA BOARD OF ESTIMATES 09/19/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 9. B50002530, Various Long Fence Co., Inc. $300,000.00 Fencing Systems Installation & Repair (Various Agencies) MWBOO SET GOALS OF 8% MBE AND 1% WBE. MBE: Sparks Quality Fence Co. 8% WBE: Rowen Concrete, Inc. 1% MWBOO FOUND VENDOR IN COMPLIANCE. 10. B50002534, Supply Shemin Nurseries $ 95,000.00 & Deliver Trees Inc. MWBOO GRANTED A WAIVER. (Department of Recreation and Parks) MWBOO GRANTED A WAIVER. 69 AGENDA BOARD OF ESTIMATES 09/19/2012 PROPOSAL AND SPECIFICATIONS: 1. Department of Transportation – TR 12015, Reconstruction of Deteriorated Manholes at Various Locations BIDS TO BE RECV’D: 10/31/12 BIDS TO BE OPENED: 10/31/12 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 70