NOTICES 1. PROTESTS ALL PROTESTS MOST BE RECEIVED NO LATER THAN 12: 00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTI~TES' MEETING. ALL PROTESTS MOST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Es tima tes , Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202 . ••••••••••••••••••••••••••••••••••••••••••••••••• 2. : BOARD OF ESTI~TES' RECESS : • SEPTEMBER 5, 2012 • • • • • ••••••••••••••••••••••••••••••••••••••••••••••••• The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on September 5, 2012. The Board of Estimates will not receive or open bids on September 5, 2012. The Board of Estimates will reconvene on September 12, 2012. BOARD OF ESTX~TES' AGENDA - AUGUST 29, 2012 BOARDS AND COMH%SS%OHS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Bay City Construction, Inc. $ 999,000.00 Commercial Camera & Security, Inc. $ 90,000.00 Cynergy Electric Company, Inc. $ 8,000,000.00 E. pikounis Construction Co. Inc. $25,281,000.00 HP Electronics, Inc. $ 8,000,000.00 James W. Ancel, Inc. $39,834,000.00 K & K Adams, Inc. $ 8,000,000.00 Livingston Fire Protection, Inc. $ 7,344,000.00 R & R Contracting Utilities, Inc. $ 1,500,000.00 Warwick Supply & Equipment Company, Inc. $ 1,854,000.00 2. pregualification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Columbia Engineering, Inc. Engineer Dewberry Engineers, Inc. Architect Landscape Architect Engineer Land Survey 1 AGERDA BOARD OF BSTXMATBS 08/29/2012 BOARDS ARD COMIIXSSXOHS Findling, Inc. Engineer MCS Consulting, Inc. Engineer WBCM Construction Services, LLC Engineer 2 BOARD OF ESTXMATBS 08/29/2012 OPTXOHS/COHDBMHATXOH/guXCK-TAKBS: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) - Condemnations 1. Jenny M. Coffield 4668 Park Heights L/H $ 9,400.00 Ave. 2. Isaac Zaba, deceased 4668 Park Heights G/R $ 600.00 Ave. $90.00 Funds are available in City Bond Funds, account no. 9910-903187- 9588-900000-704040, Park Heights Demo-Woodland/Virginia Avenue Corridor. 3. Lamont Fullard 904 N. Bradford L/H $12,100.00 St. 4. Daniel J. Tracy & 908 N. Bradford F/S $ 9,500.00 Karin Tracy St. 5. Jennell Michele 912 N. Bradford L/H $ 7,800.00 St. John & St. Purnell Duane Robinson Funds are available in City Bond Funds, account no. 9910-904488- 9588-900000-704040, Milton/Montford Neighborhood. DHCD - Option 6. Mary Agnes Blumenberg 424 E. 21 st St. G/R $ 508.00 & Joyce Elaine Wells $61.00 Funds are available in account no. 9910-904713-9588-900000- 704040, Barclay Project. 3 BOARD OP BSTXHATBS 08/29/2012 OPTXOHS/CORDBHRATXOR/QUXCK-TAKES: Owner(s) Property Interest Amount DHCD ~ Rescission and Approval of Option 7. Paul Kopel 402 Worsley St. G/R $ 275.00 $30.00 On July 25, 2012, the Board approved acquisition of the $30.00 ground rent interest in 402 Worsley Street by condemnation, for the amount of $250.00. Since the Board's approval, the owner has accepted a voluntary settlement. Therefore, the Board is requested to rescind its prior approval, and approve an option to purchase the ground rent interest in 402 Worsley St. Funds are available in account no. 9910-904713-9588-900000- 704040, Barclay Project. In the event that the option agreement fails and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amount. Department of Law - Payment of Settlement 8. Interstate Mortgage 3417 Woodland G/R $ 200.00 Ave. $120.00 On December 14, 2011, the Board approved acquisition of the $120.00 ground rent interest in 3417 Woodland Avenue by condemnation for the amount of $1,000.00. The owner of the property valued the property interest at $1,500.00. The parties agreed to settle the action for $1,200.00. Therefore, the Board is requested to approve an additional $200.00 to settle this action. Funds are available in account no. 9910-903187-9588-900000- 704040. 4 AGENDA BOARD OF EST%HATES 08/29/2012 Baltimore Police Department - Expenditure of Funds ACT%OH REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to purchase United States postage from Pitney-Bowes for a postage stamp machine. MOUNT 01' KORBY AHD SOURCB: $70,000.00 - 1001-000000-2044-219600-603009 BACKGRomm/BXPLAHAT%OH: Pitney-Bowes is the sole source of postage for the Police Department's official mailings to courts, private sector ci tizens, and other local and state agencies. Wi thout these funds, the Police Department's U.S. mail operations will cease. APPROVED FOR FORDS BY F%NAHCB 5 AGBRDA BOARD OP BSTXMATBS 08/29/2012 Police Department - Professional Services Contracts ACTXOR REQUESTBD OF BIB: The Board is requested to approve and authorize execution of the following professional services agreements. The period of the agreement is effective upon Board approval for one year, unless otherwise noted. 1. FRAHIt C. DYER $ 36,000.00 Account: 6000-611213-2013-197500-603026 Mr. Meyer will provide training development and the administration of legal training programs at the Baltimore Police Department Education and Training Section with a primary teaching focus on in-service and recruit training. The training curriculum will be coordinated with the Director of Education and Training and the Office of the State's Attorney for Baltimore City. The training will focus on criminal procedure, criminal law and Constitutional Law (Fourth and Fifth Amendment). The training commitment may include periodic projects at the discretion of the Director of Education and Training. It is anticipated that the training commitment will be 16 hours per week over a 45 week schedule. The contractor will be responsible for providing all instructors and subject matter experts to provide training modules. 2. ADRXAHA DDXHA $6,000.00 Account: 6000-611213-2013-197500-603026 Ms. Medina will provide training development and the administration of cultural diversity training programs at the Baltimore Police Department Education and Training Section with a primary teaching focus on recruit training. The training curriculum will be coordinated with the 6 AGBImA BOARD OP BST~~TBS 08/29/2012 Police Department - cont'd Director of Education and Training. It is anticipated that the training commitment will be ten hours per session/recrui t class. The Department plans to hold six Academy Classes during the period of the contract. The contractor will be responsible for providing all subj ect matter experts to provide the specific training modules. APPROVED FOR rmms BY F~HARCB AUD~TS RBV~BWBD AND HAD NO OBJBCT~OH. (The professional services agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF BSTXMATBS 08/29/2012 Police Department - Grant Award Agreement ACTXOR REQUESTED OF B/B: The Board is requested to approve and authorize execution of a grant award agreement with the United States Department of Justice, Office of Justice Programs, National Institute of Justice. The period of the grant award agreement is October 1, 2012 through March 31, 2014. AMOUN'l' OF MORBY ARD SOURCB: $511,749.00 - 4000-471913-2024-212600-600000 BACKGROmm/BXPLARATXOR: This grant award is for the 2012 DNA Backlog Reduction Program. The goal of the project is to reduce the backlog of DNA evidence pending analysis. Through this effort, the Department will extend the contracts of casework technicians, serologists, evidence technicians, DNA technicians, acquire needed equipment, and provide for overtime and outsourcing funds. These improvements are necessary to prevent future DNA backlogs and to assist the criminal justice system in reaching its full potential in DNA technology. APPROVBD FOR PO!mS BY FXHANCB AUDXTS RBVXBWBD THB SUBIIXTTBD DOCtJMB!ft'ATXOR ARD POOHD THAT XT COHl'XRMBD THB GRMl'l' AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGBHDA BOARD 01' ESTXMATES 08/29/2012 police Department - Grant Award Agreement ACTXOR REQUESTED 01' B/E: The Board is requested to approve and authorize execution of a grant award agreement with the Governor's Office of Crime Control and Prevention. The period of the grant award agreement is July 1, 2012 through June 30, 2013. AMOtJR'l' OF MOREY AND SOURCE: $33,057.00 - 5000-598913-2013-688000-601009 BACKGROlJRD/EXPLARATXOR: This grant is for the Family Crimes Victim Advocates Program. The program will present a swift and comprehensive service to victims of domestic violence. To work alongside detectives assigned to the Family Crimes Unit, a full-time Victim Advocate will be hired and will be responsible for providing crisis counseling, safety planning and resource identification to victims. The Victim Advocate will also continue to provide support services to victims throughout the course of the investigation and prosecution of the case. APPROVED FOR PONDS BY FXHARCE AUDXTS REVl:BWED THE SUBHXTTED DOCtJMDI'l'ATXOH AND I'omm THAT XT CORPXIUlED TIlE GRAR'l' AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGBHDA BOARD OF ESTIMATES 08/29/2012 Police Department - Recruitment Incentive Program ACTIOR REQUESTED 01' B/E: The Board is requested to approve funding for the Recruitment Incentive Program. AMOUNT OF MORBY ARD SOURCE: $25,000.00 - 1001-000000-2000-196600-603050 BACKGROORD/BXPLARATIOR: The Recruitment Incentive Program was initiated in 1999 as another way to locate and hire persons for the position of Police Officer. Since its inception, the Program has enabled the Department to hire officers while monetarily rewarding current employees for their efforts. It truly has been a win-win situation for the Department. On February 15, 2006, the Board approved an increased referral amount that for the first time was available to all City employees. Under this prOVl.Sl.on the referral amount was increased to a flat $500.00 for each person hired as a police officer. The original funding request was for $25,000.00 for 50 referrals. At this time, the funding for referrals has been exhausted. Since the program has had a very positive effect on recruitment efforts, it is requested that the Board approve another $25,000.00 to enable the program to continue in its present form. APPROVED FOR FURDS BY FlRARCB 10 AGBRDA BOARD 01' EST:I_TES 08/29/2012 Baltimore Development Residential Relocation Expenses Corporation (BDC) AC'l':IOH REQUESTED 01" B/E: The Board is requested to approve the residential relocation claim for Mr. Wendell Allen to move from 406 Park Avenue to 1100 Bolton Street. AKOlJft 01" MORBY AND SOURCE I $12,096.00 - 9910-905826-9603 Westside Relocation Account BACKGROlJRD/BXPLAHAT:IOH: In accordance with the Market Center Urban Renewal Plan, a May 06, 2009, Notice of Relocation Eligibility Assistance was sent to Mr. Allen following the 2008 City acquisition of the 406 Park Avenue property where Mr. Allen resided. The City acquired 406 Park Avenue as part of the Market Center Urban Renewal. The BDC relocation consultant, Diversified Property Services, and Mr. Allen found a sui table replacement residence. AUD:ITS RBV:IBWBD AND HAD NO OBJEC'l':IOH. APPROVED !'OR I"OHDS BY I':IHAHCB 11 AGENDA BOARD OP BSTZHATBS 08/29/2012 CZTY COUHCZL BZLL: 12-0087 - An Ordinance concerning Tide Point Special Obligation Bonds - for the purpose of providing for the issuance of special obligation bonds or notes in an amount not exceeding $35, 000, 000. 00 for the purpose of financing public and other infrastructure improvements; providing for the method and sources of payment for these special obligation bonds or notes; authorizing the Board of Finance to specify, prescribe, determine, provide for and approve the details, forms, documents or procedures in connection with the special obligation bonds or notes and any other matters necessary or desirable in connection with the authorization, issuance, sale and payment of these special obligation bonds or notes; providing for a special effective date; and generally relating to the issuance and payment of special obligation bonds or notes. ALL REPORTS RECBJ:VBD WED FAVORABLE. 12 AGENDA BOARD OP BSTXMATBS 08/29/2012 Department of Recreation and Parks - Right-of-Entry Agreement ACTXOH REQUESTED OP BIB: The Board is requested to approve and authorize execution of a right-of-entry agreement with Coppin State University (CSU). The period of the agreement is effective upon Board approval for two years. AMOUNT OF NORBY AND SOURCR: N/A BACItGROOHD/BXPLARATXOH: The CSU desires to establish the equivalent of 1.47 acres of Forest Conservation to satisfy its Forest Conservation mitigation requirement for the Science and Technology Center to be constructed. The CSU will enter upon the Druid Hill Park Bowl to plant the equivalent of 147 trees by December 2012 to satisfy this requirement. The approximate value of the mitigation planting is $96,054.00. APPROVED FOR FONDS (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 13 BOARD OF ESTZMATES 08/29/2012 Mayor's Office of Employment Development - Agreement ACTZOH REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Baltimore Mental Health Systems, Inc. The period of the agreement is July 1, 2012 through June 30, 2013. AHOtmT OF MOREY AND SOURCE: $70,000.00 - 1001-000000-6331-478005-603051 BACKGROUND/EXPLAHATZOH: The organization will provide an array of mental health services on site at the Youth Opportunity Centers. Services will include but not be limited to mental health assessment, screening for at least 70 youth referred by the Youth Opportunity System and on- going mental health services both individual and group sessions for at least 50 youth. The agreement is late because additional time was necessary to reach a comprehensive understanding between the parties. APPROVED FOR FORDS BY PZHAHCB AUDZTS REVJ:BWBD AND HAD HO OBJBCTZOH. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTXMATES 08/29/2012 Department of General Services - Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATXOH APPLXCAft PRXVl:LEGE/SXZB 1. 1823 Pennsylvania Bobby Adams Outdoor display Avenue of merchandise 8' x 4' Annual Charge: $337.50 2. 855 N. Wolfe Street 855 N. Wolfe Two bracket signs Street, LLC 6.25' each Annual Charge: $105.40 3. 1615 Thames Street Brown's Wharf, LLC One bracket sign 2' x 3' Annual Charge: $52.70 4. 1552 Ridgely Street LHB Benson, LLC One canopy 20' x 4' Annual Charge: $168.00 5. 1001 Eastern Avenue Exeter Company, Single face LLC electric sign 11' x 3' Annual Charge: $140.60 15 AGBHDA BOARD OF BSTXMATBS 08/29/2012 DGS - cont'd LOCATXOR APPLXCAIll' PRXVXLBGB/SXZB 6. 1303 Greenmount Ave. LJ Johnston Square, Service LLC connection seven 4" ducts @ 112 linear feet Annual Charge: $2,744.00 7. 1121 Light Street Reamer Holdings, Dumpster 6' x 4' LLC 1123 Light Street Reamer Holdings, Dumpster 6' x 4' LLC Annual Charge: $672.00 8. 710 S. Central Ave. Harbor East Office, Outdoor seating k/a 1000 Lancaster LLC 886 sq. ft. Annual Charge: $11,621.50 Since no protests were received, there are no objections to approval. 16 AGDlDA BOARD OF ESTZMATBS 08/29/2012 Health Department - Employee Expense Reports ACTZOH REQUESTED OF BIB: The Board is requested to approve the various expense reports for following employees. 1. JBHRXn:R PA!mBY $ 67.15 Account: 1001-000000-3080-288700-603002 September 2011 - Mileage 2. TAmHYKA COLBIIAR $ 11.66 Account: 4000-422812-3080-294286-603002 August 2011 - Mileage These expense reports are late because the Supervisor was working on more pressing assignments and failed to reassign the expense report approvals to another Supervisor. 3. DEBORAH MARTZR $ 58.29 Account: 1001-000000-3080-288700-603002 $ 48.29 July 2011 1001-000000-3080-288700-603003 $ 10.00 July 2011 Ms. Martin submitted her expense statement in August 2011. However, it was not processed until now. The Department apologies for the lateness. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work 17 AGERDA BOARD or ESTr.MATES 08/29/2012 Health Department - cont'd days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOa FORDS BY rI:HARCE AUDI:TS RBVI:EWED Am) HAD NO OBJECTI:OR. 18 AGENDA BOARD OF ESTXMATES 08/29/2012 Health Department - Ratification of Outstanding Invoices ACTXOR REQUESTED OF B/E: The Board is requested to ratify outstanding invoices and approve and authorize payment to Jay's Restaurant Group, Inc. AIIomrr or MORBY AND SOURCE: $359.98 - Invoice date - 9/14/2011 136.62 - Invoice date - 10/21/2011 $496.60 - 4000-436112-3255-316200-604014 BACKGROORD/EXPLARATXOH: On June 16, 2011, the Board approved Purchase Order No. P517347 for Jay's Restaurant Group, Inc. for lunches, for the period of May 1, 2011 through October 31, 2011 in the amount of $984.52. Due to a program oversight and staff changes, a Change Order to increase the Purchase Order was requested too late to pay the outstanding invoices. Therefore, the Department is requesting the Board to ratify the invoices and authorize payment to Jay's Restaurant Group, Inc. The Department apologies for the lateness of these invoices. JlBE/waE PARTXCXPATXOR: N/A APPROVED FOR FORDS BY FXHARCB AUDXTS REVl:EWED AND HAD NO OBJBCTXOR. 19 AGDDA BOARD OP BSTZMATBS 08/29/2012 Health Department - Agreements The Board is requested to approve and authorize execution of the various agreements. The agreement is for the period July 1, 2012 through June 30, 2013, unless otherwise indicated. SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP) 1. THB OHZTBD STATBS OP AMBlUCA $0.00 NATZOHAL LABOR RELATZOHS BOARD 2. HZSTORZC BAST BALTZMORB COIIIItJInTY $0.00 ACTZOH COALZTZOH, ZHC. The SCSEP provides part-time work experience and training opportunities for low-income residents of Baltimore City, aged 55 years and older with no upper age limit. The program participants are placed in social, health, welfare, educational, legal and other similar services. The SCSEP Program seeks new host agencies throughout the fiscal year to facilitate placement of its participants in non- profit/governmental agencies to provide services which would otherwise not be available due to a lack of funds. The agreements are late because they were recently completed. SENIOR COMPANION PROGRAM (SCP) CARE CHARLES VZLLAGB, LLC. $0.00 A grant from the Corporation for National and Community Service funds the SCP. The grant pays 100% of the cost for the Senior Companions to volunteer to assist special needs clients who want to remain in their homes. While the Senior Companions are on duty, the grant provides for their life 20 AGBRDA BOARD 01' EST:I:HATBS 08/29/2012 Health Department - cont'd insurance, transportation and other benefits. The agreement is late because it was recently returned to the Department. APPROVED !'OR :rmmS BY I':I:RARCB (The agreements have been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF BSTZMATBS 08/29/2012 Health Department - Grant Award ACTZOR REQUESTED OF B/B: The Board is requested to approve acceptance of a grant award from The Henry and Ruth Blaustein Rosenberg Foundation, Inc. The period of the grant is July 1, 2012 through June 30, 2013. AMOUNT OF KORBY AND SOURCB: $15,000.00 - 6000-626613-3080-292301-406001 BACKGROlJRD/EXPLARATZOR: Under the terms of the grant, the funds will be used for the Teen Pregnancy Prevention Ini tiati ve. The funds will support acti vi ties to reduce teen births by making age appropriate and evidence-based health education, clinical services and purposeful community engagement, accessible to young people to help them grow as civic leaders. The grant award is late because it was recently received. MHB/WBB PARTZCZPATZOR: N/A APPROVED FOR FUNDS BY FZHANCB AUDZTS RBVZBWBD THE SUBMZTTBD DOCllMDlrATZOR AND P01JRD THAT ZT COID'ZRMBD TIlE GRANT AWARD. (The grant award has been approved by the Law Department as to form and legal sufficiency.) 22 AGDmA BOARD OF BSTXMATBS 08/29/2012 Health Department - Grant Agreement ACTXOR REqUESTBD OF B/B: The Board is requested to approve and authorize execution of a grant agreement with The Aaron Straus & Lillie Straus Foundation, Inc. The period of the grant agreement is August 1, 2012 through August 31, 2012. AMOURT OF MODY AND SOURCB: $25,000.00 - 6000-626613-3080-292302-406001 BACKGROlJRD/BXPLAHATXOH: Under the terms of the grant agreement, the funds will be used for the Teen Pregnancy Prevention Initiative. The funds will support activities to reduce teen pregnancies by making age appropriate and evidence-based health education, clinical services and purposeful community engagement, accessible to young people to help them grow as civic leaders. JlBB/WBB PARTXCXPATXOH: N/A APPROVED FOR FORDS BY FXHAHCB AUDXTS REVXBWBD TIlE stJBIIXTTBD DOClJIIBIrl'ATXOR AND FOOHD THAT XT COMPXBDD TIlE GRANT AWARD. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGBHDA BOARD OF ESTIMATES 08/29/2012 PBRSOma:L HATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 25 - 37 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 24 AGBNDA BOARD OF BSTZMATBS 08/29/2012 PBRSONRBL Health Department Hourly Rate Amount 1. KYLE II. WBZTT $17.50 $10,500.00 Account: 1001-000000-2401-258300-601009 Mr. Whitt, retiree, will work as an Administrative Coordinator for the Bureau of Animal Control. He will be responsible for entering records into the Customer Service Request system and assisting citizens with their animal complaints and concerns. Mr. Whitt will also record and distribute all incoming and outgoing mail, input and print all Animal Facility Permits, and inform citizens on different matters concerning animal abuse and animal cruelty within their community. In addition, he will assist with scheduling and coordinating Animal Hearing Board hearings, maintain all Animal Hearing Board decisions, notify all owners and other interested parties of these decisions, and assist the Director of Animal Control in daily operations. The period of the agreement is effective upon Board approval through December 31, 2012. 2• »DUB RZCKS $ 8.16 $ 8,062.08 Account: 4000-432913-3024-295900-601009 Ms. Ricks will work as a Food Service Manager for the Zeta Senior Center. She will be responsible for maintaining paperwork, meal counts, collecting funds, ordering supplies and preparing daily reports through the Touch Screen System as well as supervising food service aides. The period of the agreement is October 1, 2012 through September 30, 2013. 25 AGBRDA BOARD OP BSTXMATBS 08/29/2012 PEasODBL Health Department Hourly Rate Amount 3. JOY X .FRBBDHAR $25.00 $ 2,000.00 Account: 1001-000000-2401-258300-601009 Ms. Freedman will work as an Animal Hearing Panel Member for the Bureau of Animal Control. She will attend administrative hearing sessions; conduct hearings, and insure procedural due process in accordance with City procedures and guidelines. She will assure that all documents and items presented at the hearing are made part of the hearing record; receive relevant evidence concerning the issues related by aggrieved parties and the Department; and produce clear, definitive, written recommendations setting forth her findings of facts and conclusion of law. She will be responsible for the mailing and delivery of a copy of the written final decision and/or order within 30 days of the determination of the hearing. The period of the agreement is effective upon Board approval through June 30, 2013. 4. KATHY DBAVER $ 7.40 $ 7,311.20 Account: 4000-432913-3024-295900-601009 MS. Deaver will work as a Kitchen Aide for the Zeta Senior Center. She will be responsible for setting-up and breaking doWIl the kitchen and dining area for breakfast and lunch; checking food for appropriate temperature and making sure food products are properly stored, and stocking the kitchen for the next day. The period of the agreement is October 1, 2012 through September 30, 2013. 26 AGENDA BOARD OF ES~~TES 08/29/2012 PERSONNEL Health Department Hourly Rate Amount 5. DARLENE KESS $ 9.00 $ 8,892.00 Account: 4000-433513-3024-295900-601009 Ms. Kess will work as an Office Assistant for the Zeta Center. She will provide office support to the Center Manager and act as liaison between the public and Center Director. She will use basic office equipment such as the telephone, computer, copy and fax machine. She will register participants for membership and classes, maintain membership information, maintain filing system, and collect fees for membership. She will send out brochures and information to the public, including center members. She will enter membership and class information in the UPT System and greet visitors and members. The period of the agreement is October 1, 2012 through September 30, 2013. 6• ROOSEVEL~ FENNOY $14.00 $15,400.00 Account: 5000-520133-3030-702900-601009 Mr. Fennoy will work as a Building Repairer for the Healthy Teens and Young Adults Program. His duties will include, but are not limited to repairing, maintaining and providing a variety of custodial services. The period of the agreement is September 3, 2012 through June 30, 2013. 27 AGBRDA BOARD OP BSTXKATBS 08/29/2012 PBRSODBL Health Department Hourly Rate Amount 7. RONALD S. SAVAGE $25.00 $ 7,500.00 Account: 1001-000000-2401-258300-601009 Mr. Savage, retiree, will work as a Chairperson for the Animal Hearing Panel. He will provide for the resolution of disputes arising from the enforcement of Title 10 of the Baltimore City Health Code and administer the activities of the Panel. The period of the agreement is effective upon Board approval through June 30, 2013. 8. ROBBRT L. AHDBRSOH $25.00 $ 1,750.00 Account: 1001-000000-2401-258300-601009 Mr. Anderson, retiree, will work as an Animal Hearing Panel Member for the Bureau of Animal Control. He will be responsible for providing notices of hearings in writing to the aggrieved party and interested party and the Office at least five day before the hearing. He will attend meetings as scheduled by the Chairperson of the panel and conduct hearings to assure procedural due process in accordance with Panel Hearing Procedure Regulations. He will obtain all relevant evidence pertaining to the issues in question and limit the evidence to that which has bearings on the issue involved at the hearings. The period of the agreement is effective upon Board approval through June 30, 2013. 28 AGENDA BOARD or BSTJ:IlATBS 08/29/2012 PBRSODBL Health Department Hourly Rate Amount 9. OTTOLJ:B MCJJ:LTOR $15.00 $18,720.00 Account: 4000-433513-3024-268400-601009 Ms. McJilton will work as a Program Assistant II at the Hatton Senior Center. Her duties will include assisting in the day-to-day operations of programs in the absence of the Program Director; assisting with gathering of statistical data relative to program operation, collecting, compiling, examining, and reporting data regarding program activities and participants. She will also be responsible for preparing reports in relation to State required reporting; assisting with information and assistance to seniors by telephone or direct person-to-person contact, as well as assisting with the planning and implementation of educational and health, recreational, social and other programs. The agreement is for the period October 1, 2012 through September 30, 2013. 10. Reclassify the following vacant position: Job No. 3080-49451 From: 61113 - Health Program Administrator III Grade: 116 ($53,900.00 - $76,000.00) To: 61224 - Director, Health Program Planning & Evaluation Grade: 118 ($58,800.00 - $83,800.00) Costs: $6,113.00 - 4000-499012-3030-513200-601001 29 AGBHDA BOARD OF ESTZHATES 08/29/2012 PERSOmlEL Health Department 11. Upgrade the following classification: From: 61193 - Director, Adolescent and Reproductive Health Grade: 118 ($58,800.00 - $83,800.00) To: 61193 - Director, Adolescent and Reproductive Health Grade: 119 ($61,900.00 - $87,500.00) Costs: $4,241.00 - 4000-422713-3030-279200-601001 12. Create the following position: Job Code: 61291 - Epidemiologist Grade: 113 ($46,700.00 - $65,500.00) Job No. to be assigned by BBMR Costs: $69,894.00 - 1001-000000-3150-307700-601001 Department of Law 13 . MBLODZE HAHH HDGERER $30.00 $55,000.00 Account: 2036-000000-1752-175200-601009 Ms. Hengerer will work as a Special Assistant Solicitor in the Department/Litigation Practice Group. She will be responsible for assisting the Litigation Group in defending City departments, agencies, and representing the City. The period of the agreement is September 4, 2012 through September 3, 2013. 30 AGBRDA BOARD OF BSTXHATBS 08/29/2012 PBRSommL Department of Law - cont'd 14. Reclassify the following vacant position: Job No. 8620-15554 From: 10198 - Assistant Solicitor Grade: 937 ($44,200.00 - $ 84,600.00) To: 10199 - Chief Solicitor Grade: 958 ($77,200.00 - $121,400.00) Costs: $4,428.00 - 2036-0000000-8620-175200-601001 Enoch Pratt Free Library 15. Reclassify the following position: Job No. 4501-15835 From: Job Code: 00656 Class: Librarian I Grade: 087 To: Job Code: 00657 Class: Librarian II Grade: 090 Cost: ($5,745.00) - 1001-000000-4501-349900-601001 Fire Department Reclassify the following ten vacant positions: 16. From: 41210 - Firefighter/Paramedic Grade 312 ($35,148.00 - $56,094.00) Job Numbers: 2121-13196, 2121-13554, 2121-13400, 2121-13324, 2121-13395, 2121-13749, 2121-45300, 2121-13642, 2121-13896, 3191-13542 31 AGDlDA BOARD OF BST~HATBS 08/29/2012 PBRSODBL Fire Department - cont'd TO: 41209 - EMT Firefighter Grade: 311 ($34,146.00 - $54,567.00) Cost: ($20,160.00) - 1001-000000-2121-226400-601061 Department of Recreation and Parks 17. a. Change class titles and upgrade the following two classifications: 1. Job Code: 53693 From: Class: Tree Service Technician Grade: 082 ($31,225.00 - $36,934.00) To: Class: Forestry Technician Grade: 084 ($33,510.00 - $39,994.00) 2. Job Code: 71411 From: Class: Assistant City Arborist Grade: 088 ($38,939.00 - $47,176.00) To: Class: Urban Forester Grade: 090 ($42,267.00 - $51,371.00) b. Create the following four positions: positions 1 Class: Forestry Technician Grade: 084 ($33,510.00 - $39,994.00) 3 Class: Urban Forester Grade: 090 ($42,267.00 - $51,371.00) 32 AGBRDA BOARD OF EST~HATBS 08/29/2012 PERSOHHBL Department of Recreation and Parks - cont'd c. Reclassify the following three filled positions: Job Numbers: 4783-24606, 4783-24629, and 4783-48294 From: Job Code: 53693 Class: Tree Service Technician Grade: 082 ($31,225.00 - $36,934.00) To: Job Code: 71411 Class: Urban Forester Grade: 090 ($42,267.00 - $51,371.00) Cost: $301,329.00 - 1001-000000-5051-385300-601001 Department of Public Works/Bureau of Solid Waste 18. a. Reclassify nine filled and vacant positions: Job Numbers: 5152-35928, 5152-34733, 5152-36139, 5152-36093, 5152-34744, 5161-36353, 5152-36168, and 5152-36082 From: Job Code: 33371 Class: Radio Dispatcher I Grade: 078 ($27,958.00 - $32,241.00) To: Job Code: 33112 Class: Data Entry Operator II Grade: 078 ($27,958.00 - $32,241.00) 33 AGD1DA BOARD OP ESTXMATES 08/29/2012 PERSODBL DPW/Bur. of Solid Waste - cont'd b. Job Number: 5152-34658 From: Job Code: 33371 Class: Radio Dispatcher I Grade: 078 ($27,958.00 - $32,241.00) To: Job Code: 33115 Class: Data Entry Supervisor I Grade: 084 ($33,510.00 - $39,994.00) Cost: $53,765.00 - 1001-000000-5152-386500-601001 Mayor's Office of Human Services/Homeless Services Division (MOHS) 19. a. Change class titles and upgrade the following two non-Civil Service classifications: 1. Job Code: 00417 From: Class: Homeless Housing Developer I Grade: 087 ($37,407.00 - $45,218.00) To: Class: Program Compliance Officer II Grade: 110 ($40,000.00 - $48,900.00) 2. Job Code: 00418 From: Class: Homeless Housing Developer II Grade: 089 ($40,540.00 - $49,222.00) To: Class: Program Compliance Supervisor Grade: 114 ($48,600.00 - $59,100.00) 34 AGEHDA BOARD or BSTXMATBS 08/29/2012 PBRSODBL MOHS/Homeless Services Division b. Reclassify the following five filled positions and create one position: 1. Job No. 3573-48880 From: Job Code: 00416 Class: Program Compliance Officer I Grade: 087 ($37,407.00 - $45,218.00) To: Job Code: 00417 Class: Program Compliance Officer II Grade: 110 ($40,000.00 - $48,900.00) 2. Job No. 3573-47343 From: Job Code: 00420 Class: EDP Communications Coordinator Grade: 089 ($40,540.00 - $49,222.00) To: Job Code: 00417 Class: Program Compliance Officer II Grade: 110 ($40,000.00 - $48,900.00) 3. Job No. 3573-36522 From: Job Code: 00015 Class: ADM Assistance Grade: 940 ($48,900.00 - $67,000.00) To: Job Code: 00417 Class: Program Compliance Officer II Grade: 110 ($40,000.00 - $48,900.00) 35 AGDmA BOARD OP BSTXMATBS 08/29/2012 PBRSODBL 4. Job No. 3573-14255 From: Job Code: 00419 Class: Homeless Program Coordinator Grade: 088 ($38,939.00 - $47,176.00) To: Job Code: 00417 Class: Program Compliance Officer II Grade 110: ($40,000.00 - $48,900.00) 5. Job No. 3573-34826 From: Job Code: 00180 Class: Administrative Assistant Grade: 941 ($49,400.00 - $84,800.00) To: Job Code: 00418 Class: Program Compliance Supervisor Grade: 114 ($48,600.00 - $59,100.00) 6. Create the following one position: Job Code: 00417 Class: Program Compliance Officer II Grade 110: ($40,000.00 - $48,900.00) Cost: $ 74,987.12 - 4000-496313-3573-267800-601001 85,846.85 - 6000-685213-3571-591400-601001 $160,833.97 36 AGENDA BOARD OP EST~HATBS 08/29/2012 PBRSOJ01BL Department of Human Resources 20. a. Upgrade and change title of the following current classification: From: 36621 - Personnel Policy Analyst Grade 111 ($41,700.00 - $52,200.00) To: 33621 - Human Resources Policy Analyst Grade 116 ($53,900.00 - $65,600.00) b. Reclassify one vacant position: Job Number: 1603-4629 From: 33621 - Personnel Policy Analyst To: 33621 - Human Resources Policy Analyst Cost: $15,934.00 - 1001-000000-1603-172500-601001 37 AGENDA BOARD 01' BST~MATBS 08/29/2012 State's Attorney's Office - Grant Agreements The Board is requested to approve and authorize acceptance of the following grant award agreements. 1• GOVBRROR' S OI'I'~CB 01' CR~IIB $17,500.00 CONTROL ARD PREVBNT~ON (GOCCP) Account: 5000-501313-1156-117900-600000 The GOCCP awarded the grant renewal for the Latino Victim Advocate. The funds will be used for the partial salary of a victim advocate dedicated to service Spanish speaking victims and cooperating witness in the District Court. The grant is for the period July 1, 2012 through June 30, 2013. 2. GOVBRROR' S OPP~CB 01' CR~IIB $98,280.00 CONTROL ARD PREVBNT~ON (GOCCP) Account: 5000-504813-1150-118000-600000 The GOCCP awarded the grant renewal for Project EXILE. The funds will be used to provide support for the salary of one cross-designated Assistant State's Attorney to the U.S. Attorney's Office assigned to handle the prosecution of gun cases as a part of the City-wide effort to reduce gun violence. The grant is for the period July 1, 2012 through June 30, 2013. The Department recently received the award from the grantor. APPROVED !'OR PUHDS BY I'~HAHCB AUD~TS RBV1:BWBD TIlE SUBH~TTBD DOCUJIBNTAT~OH ARD POUND THAT ~T COHP~RllBD TBB GRANT AWARD. (The grant award agreements have been approved by the Law Department as to form and legal sufficiency.) 38 AGBRDA BOARD OF ESTX~TES 08/29/2012 Mayor's Office of Human Services - Amendment to Agreement ACTXOH REQUESTED OF B/E: The Board is requested to approve and authorize a consultant agreement with Shawn M. Flower, Ph.D. d/b/a Choice Research Associates. The amendment extends the period of the agreement through December 31, 2012. AMomrr OF HORBY ARD SOURCE: No funds are requested. 1001-000000-3571-327200-603026 BACKGROUHD/BXPLAHATXOH: On March 14, 2012 , the Board approved the agreement in the amount of $10,000.00, for a six-month period. Under the agreement, the consultant will assist in creating and implementing the development of strategies and policies to reduce offender recidivism, including identifying programs and strategies to prepare offenders for release from incarceration, collaboration between Ci ty agencies, and partnerships with the Department of Public Safety and Correctional services, and community and faith-based organizations to provide post release services. APPROVED !'OR PUHDS BY FXHAHCB AUDXTS NOTED THE TXMB EXTBHSXOH. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGBHDA BOARD OP ESTZMATES 08/29/2012 Mayor's Office of Human Services (MOHS) - Grant Agreements The Board is requested to approve and authorize execution of the various grant agreements: HOMELESS SERVICES PROGRAM 1. MAlUAN HOUSE, ZRe. $ 30,396.00 Account: 4000-496211-3573-367819-603051 The organization will provide permanent housing and comprehensive supportive services to 19 homeless women in its Serenity Place permanent housing program. The period of the agreement is December 1, 2011 through November 30, 2012. 2. MARZAN HOUSE, :IRe • $201,023.00 Account: 4000-496212-3572-591419-603051 The organization will provide transitional housing and comprehensive supportive services to 43 single homeless women and four families. The period of the agreement is February 1, 2012 through January 31, 2013. MWBOO GRAHTBD A WA:IVBR. 3. PROJECT PLASE, :IRe. $230,284.00 Account: 4000-496211-3573-591435-603051 The organization will provide permanent housing for homeless persons and/or families with disabilities that include physical, mental or emotional impairment and HIV/AIDS. The period of the agreement is July 1, 2012 through June 30, 2013. MWBOO GRAHTBD A WAZVBR. The agreements are late because of the delays at the administrative level. 40 AGENDA BOARD or EST~MATBS 08/29/2012 MOHS - cont'd 4• TBB SALVAT~OR AlUIY, BALT~IIORB $ 151,845.00 Account: 4000-496211-3572-591430-603051 The organization will operate a 19-bed transitional housing program, to serve 76 families, at its Booth House facility located at 1114 N. Calvert Street in Baltimore City. The facility is designed to provide a safe, caring environment where homeless women with children may learn the life skills needed to become self-sufficient, productive members of society. The services to be provided will include but not be limited to screening and assessment of clients for appropriateness and to determine the level and type of services needed. The period of the agreement is October 1, 2011 through September 30, 2012. This agreement is late because more time was required than anticipated for the Department and organization in reaching an acceptable agreement on the terms and conditions. MWBOO GRANTED A W~VER. HEAD START PROGRAM 5• DAYSPR~RG PROGRAMS, ~HC./ $3,059,983.00 DAYSPR~HG BEAD START PROGRAM Account: 4000-486313-6051-515600-603051 The organization will provide Head Start services to 511 children and their families. A two month advance of $606,433.00 was approved by the Board on June 27, 2012. The total contract amount is $3,666,416.00. The period of the agreement is July 1, 2012 through June 30, 2013. MWBOO SET GOALS OF 27% MBB AND 10% WBE. 41 AGENDA BOARD 01' ESTZKATES 08/29/2012 MOHS - cont'd MDE: Charm City Caterers, Inc. $200,000.00 5.45% WBE: Sue-Ann's Office Supply, $ 4,000.00 0.11% Inc. The provider requested and was granted a waiver of the balance of the MBE/WBE goals. Of the total amount of $3,666,416.00, $3,087,868.00 are for items that are proprietary and non-segmentable. The goals were set on the non-exempt amount of $578,548.00. 6. ST. VBROHZCA ROMAN CATHOLZC $1,719,431.00 COHGREATZOR, ZHC ./ST. VBROmCA BEAD START PROGRAM Account: 4000-486313-6051-515900-603051 The organization will provide Head Start services to 289 children and their families. A two-month advance of $341,006.00 was approved by the Board on June 27, 2012. The total contract amount is $2,060,437.00. MNBOO SET GOALS OF 27% MDB AND 10% WBB. MDB: Rufus Ingram, P.A. $ 15,600.00 .76% DSQ Solutions, LLC $ 22,800.00 1.10% WBB: None The provider requested and was granted a waiver of the balance of the MBE/WBE goals. Of the total amount of $2,060,437.00, $1,818,142.00 are for items that are proprietary and non-segmentable. The goals were set on the non-exempt amount of $242,295.00. The agreements (item nos. 5 and 6) are late because the MOHS received the notice of grant awards from the Department of Health and Human Services Administration for Children and Families on July 10, 2012. APPROVED FOR PONDS BY I'ZHAHCB AUDZTS RBVZBWBD AND HAD NO OBJBCTZOH. 42 AGDDA BOARD OF ESTXMATES 08/29/2012 MOHS - cont'd 7. U. S. DBPAR'l'MEHT OF HOUSXHG AND $9,038,879.00 URBAR DBVELOPIIBNT (RUD) Account: 4000-490913-3571-333700-404001 On July 27, 2012, the City received notification from HUD that the FFY 2012 Housing Opportunities for Persons with Aids Grant was awarded for the period July 1, 2012 through June 30, 2015. The funds are to be used for housing and supportive services for persons living with HIV/AIDS in the Bal timore Metropolitan Area. The Ci ty is the grantee for the City and the six surrounding counties. The City contracts with the governments of the surrounding counties to distribute their funding and issues a competitive grant application for City service providers. 8. tJRXTBD WAY OF CENTRAL $ 56,000.00 MARYLAND (tJWCH) Account: 6000-612812-1191-594700-406001 On July 25, 2012, the UWCM notified the MOHS-Baltimore Community Action partnership that it was awarded a FY2012 Access to Healthy Food Initiative grant. The FY2012 award amount is $56,000.00. The Community Action Partnership will implement Project Fresh Beginning. This innovative program provides nutritional education and food resources to help low-income families sustain a healthy lifestyle and household budget. The period of the grant is July 1, 2012 through December 31, 2012. AUDXTS REVXEWBD THE SUBHXTTED DOC'OHBNTATXOH AND FOUND THAT XT COHPXRMED THE GRANT AWARD. (The various grant agreements have been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTXHATES 08/29/2012 Department of Housing and - Local Government Resolutions Community Development The Board is requested to approve and authorize execution of the following local government resolutions. The below listed organizations are applying to the State of Maryland's Community Legacy Program (CLP). A local government resolution of support is required by the State for all applications to the program for funding. 1. COMIItJHl:TY LAW CENTER, XNC. $30,000.00 (CLP) The Community Law Center, Inc., located at 3355 Keswick Road, proposes the Neighborhood Revitalization Project. The project will focus on the Community Legal Services Program which provides legal representation to community associations in Baltimore City. The Community Law Center, Inc. represents the interests of community leaders to protest liquor license renewals and license transfers for bars and package goods stores that refuse to be good neighbors, engages legal strategies to combat vacant properties and stop drug dealers from using houses for the distribution of narcotics, and provides other legal assistance to help neighborhood associations realize their revitalization goals. The mission of the Community Law Center, Inc. is to provide legal services to communi ties and nonprofit organizations throughout Maryland and to promote stronger nonprofits and more vibrant neighborhoods. Founded in 1986 by a group of lawyers and community organizers who saw the need for residents in Baltimore City to band together and with the assistance of volunteer attorneys, advocate effectively for the neighborhoods. The Community Law Center, Inc. also develops self-help publications, workshops and training programs for the pro bono attorneys, clients and community leaders. As a result, the organizations are properly structured, well organized, in compliance with Federal and State laws and regulations and properly represented in all matters requiring an attorney. 44 AGDDA BOARD OF BSTXMATBS 08/29/2012 DHCD - cont'd 2. B Ii: 0 RAXLROAD MC'SBtJII, XHC • $50,000.00 (CLP) The B & 0 Railroad Museum, Inc., located at 901 W. Pratt Street proposes restoring the B & 0 J.C. Davis #600 - The last of eight locomotives damaged by the B & 0 Railroad Museum's Roundhouse roof collapse. This engine is the last of eight historically significant locomotives in need of restoration resulting from damages caused by the 2003 President's Day blizzard and the resulting collapse of the B & O's Roundhouse roof. The funds will allow the museum's experienced restoration staff to focus on and complete the project in a one-year time period. Built in 1875, the B & 0 J.C. Davis #600 is one of only two locomotives surviving from the 1876 Centennial Exposition in Philadelphia. Its size and power, and stylistic beauty are considered high-water marks for the post-Civil War period of American Railroading. The wooden cab and wooden running boards have been almos t completely des troyed, the metal of the engine and tender have been dented and punctured, asbestos beneath the boiler's jacketing have been significantly disturbed and the surface is either peeling paint or rust because of the engine's exposure to the elements of the collapse. The intent of the project is to restore the engine to as close to its 1875 appearance as possible. The mission of the B & 0 Railroad Museum, Inc. is to preserve the physical legacy and the experience of American railroading and to interpret and present its history to the widest possible audience. The museum emphasizes the history of the Baltimore & Ohio Railroad, Western Maryland Railway, CSX Corporation and other Maryland Railroads and those entities with which they are connected or closely interact with to develop programs which help broaden and deepen public appreciation of the past, present and future significance of the railroad industry in the development of American life. 45 AGENDA BOARD OF BSTXMATBS 08/29/2012 Department of Housing and - Employee Expense Statement Community Development (DHCD) ACTXOH REQUESTBD OF B/B: The Board is requested to approve the expense statement for Mr. Joseph Kershner for February 2012. AMOOHT OF MONBY AND SOORCE: $33.77 - Mileage 8.00 - Parking $41.77 - 1001-000000-5824-408999-603002 BACKGROUHD/BXPLAHATXOH: Mr. Kershner is the managing attorney for the Land Resources Division of the DHCD and is in part responsible for representing the City in legal forums, including but not limited to the General Assembly and various legal proceeding. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR I'OHDS BY FXHARCE AUDXTS REVJ:BWBD AND HAD NO OBJBCTXOR. 46 AGDmA BOARD OF EST~MATES 08/29/2012 Department of Housing and - HOME Loan Community Development ACT~OR REQUESTED OF B/B: The Board is requested to approve a HOME Investment Partnership Program (HOME) loan to Renaissance Gardens, Inc. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUH'l' OF MOREY AIm SOURCB: SOURCES USES $7,976,640.00 HUD 202 Grant $6,864,600.00 Constr. Costs 400,000.00 HUD 202 Pre- 752,493.00 Fees Related to Development Construction 550,000.00 HOME Funds 133,500.00 Financing Fees 50,000.00 Borrower Equity 155,000.00 Acquisition $8,976,640.00 801,047.00 Develop. Fees 15,000.00 Acct. / Audi t Fee 225,000.00 FFE $8,976,640.00 Account: 9910-902-194-9610 BACKGROmm/EXPLADT~OHI The loan funds .will be used to support a portion of the hard construction costs of a four story building that will provide 60 elderly rental units to be located at 4311 Pimlico Road. Comprehensive Housing Assistance, Inc. (CHAI) is the neighborhood and housing agency of the Associated Jewish Community Federation of Baltimore. CHAI currently provides services in the three basic areas: elderly housing 47 AGDmA BOARD OP BSTXHATBS 08/29/2012 DHCD - cont'd planning and development, residential housing services, and neighborhood organization and development. CHAI is committed to and provides a range of services that promote fair housing and improved opportunities for low-income groups, minorities, the disabled and the elderly. The Park Heights Renaissance, Inc. (PHR) has joined CHAI as a co-developer for this project. Incorporated in November 2007, the PHR is a non-profit organization representing residents, businesses, religious institutions, schools, and other stakeholders committed to shaping a better future for the Park Heights community. Created by the Pimlico Community Development Authority, the PHR is the non-profit community development corporation for implementing the Park Heights Master Plan. CHAI and the PHR submitted a proposal for the new construction of a 65,000 square foot, four story structure which will contain 60 one-bedroom units affordable to persons with incomes at or below 50% of the area median income, common laundry rooms to be used by all residents, mUlti-purpose room with seating for 100, administrative offices, a common living room to be located near the entry for social interaction and 33 parking spaces. The property has been consolidated from two parcels (4309-4311 Pimlico Road and 4410 Pall Mall Road, upon which was located the former Pall Mall Apartments, a 1970's garden apartment complex that recently had a substantial, on-going crime issue) and is now known as 4311 Pimlico Road. The site is governed by a HUD Deed of Foreclosure and owned by the Mayor and City Council of Baltimore. The previous structures have been demolished, and the Land Disposition Agreement and two amendments have been approved. units will include a bathroom that can be adapted to meet accessibility requirements, a kitchen, living room, bedroom and closets. 48 AGBHDA BOARD or BST~HATBS 08/29/2012 DHCD - cont'd The project will be designed to enable older adults to live independently for a far longer period than they will be able to in a conventional apartment building or in their own home. Nonetheless, the building will have the feel of an independent building and be designed to be a welcome, friendly environment to people of all ages that will visit the building and participate in a variety of senior and intergenerational activities. An appraisal is not required since the HUD capital advance and the City funds are both grants to the project. Participating Parties: A. Developer The owner of the proj ect will be an entity whose member consists of representatives of CHAI and PHR, the co- developer of record. B. General Contractor/Architect Southway/McCoy Joint Venture will be the general contractor and will post a 100% payment and performance bond. Architectural services will be provided by Grimm+Parker. C. Participating Lenders u.s. Department of Housing and Urban Development (HUD) HUD will provide construction financing in the amount of $7,976,640.00 through its Section 202 Supportive Housing Program for the elderly. The HUD Capital Advance will be at zero percent interest per annum on sums advanced and secured by a first lien on the project. The construction 49 AGBHDA BOARD OF BSTZKATBS 08/29/2012 DHCD - cont'd phase will not exceed 24 months. The permanent loan period will be 40 years, commencing at the end of the construction period. Payments of principal and interest will not be required provided that the proj ect remains affordable to low-income elderly individuals. At the conclusion of the 40 year term, the Capital Advance will be forgiven. In addition to the capital grant for construction costs, the u. S. Department of Housing and Urban Development will provide Section 202 funding that will include a Project Rental Assistance Contract to provide an operating subsidy for the entire project. HOME Loan During the construction loan period, interest will be at the rate of zero percent per annum on sums advanced. During the permanent loan period, the interest rate charged will be at the rate of zero percent per annum. The construction phase will be for a period not to exceed 24 months from the date of closing. The permanent loan period will be 40 years commencing at the end of the construction loan period. The Borrower will execute a Deed of Trust and Security Agreement securing the HOME loan, which will constitute a valid second lien on the project. The City's loan will be long-term, non-recourse debt. The entire principal and any interest will be due and payable in the event of a refinancing, sale, transfer, conveyance or any encumbrance of the proj ect or portions thereof without the prior written consent of the Department. Should an event of default occur under the loan documents, interest will accrue from the default at 50 AGDDA BOARD OF BSTZMATBS 08/29/2012 DHCD - cont'd the prime rate of interest declared by the Wall Street Journal from time to time, plus four percent. MBB/WBB PARTZCZPATZOR: Article 5, Subtitle 28 of the Baltimore City Code for Minority and Women's Business Opportunity is fully applicable and no request for waiver or exception has been made. TBB DZRECTOR OF FZHARCB RECOIOlDlDBD APPROVAL. TRARFSBR OF FONDS FROII ACCOlJft/S TO ACCOlJft IS $550,000.00 9910-915011-9609 9910-902194-9610 Federal HOME Home FY 2011 Renaissance Gardens FY 2011 Reserve Senior Apartments This transfer will provide Federal HOME funds to Renaissance Gardens, Inc. for the construction of a-four story building that will provide sixty rental units for the elderly. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 51 AGBNDA BOARD OF BST%MATBS 08/29/2012 Department of Housing and - Amendment to Land Community Development Disposition Agreement ACT%OR REQUESTBD OF BIB: The Board is requested to approve and authorize execution of an amendment to land deposition agreement (LDA) with Penn Square II Limited Partnership, developer. AMOmR OF HONBY AHD SOURCB: N/A BACKGROlJRD/BXPLARAT%OH: On August 13, 2011, the Board approved a LDA with the developer for certain parcels located at 2614 - 2626 Pennsylvania Ave. The developer will construct thereon a sixty unit workforce rental housing complex. This amendment to the LDA amends the conditions precedent to settlement and the settlement schedule. The DHCD recommends approval of the amendment to the LDA because of the tremendous benefits of this project to the community which includes the creation of sixty units of workforce housing, elimination of long-term blighting conditions, stabilization of the community, construction job opportunities and a substantial increase in property values. (The amendment to land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGBRDA BOARD OP BST~~TBS 08/29/2012 Department of Housing and - Land Disposition Agreement Community Development (DHCD) and Purchase Money Mortgage ACT~OR REQUESTED OP BIB: The Board is requested to approve and authorize execution of a land disposition agreement (LDA) for the sale of nine properties known as 2805, 2807, 2809, 2817, 2821, 2823, 2833, 2837 and 2839 Remington Avenue to Remington Row LLC, Developer. The Board is further requested to approve the Purchase Money Mortgage (PMM). AMOtrNT OP MORBY AND SOURCB I $40,500.00 - Purchase Money Mortgage BACKGROURD/BXPLAHAT~OR: Based on a fair market appraisal report, the vacant properties in the 2800 block of Remington Avenue are valued at $4,500.00, each. The houses on this block consist of 3-story dwellings approximately 900 square feet in size that has been vacant for quite a while. The Developer estimates the cost to rehab each structure to be $125,000.00, and the resale price will be approximately $125,000.00 to $144,000.00. The City will enter into a PMM with the Developer, in the amount of $40,500.00 for the 9 structures. Once a property is rehabbed by Remington Row LLC, and sold to an occupying homeowner, the Developer will receive a credit of $4,500.00, which will result in a zero balance it will owe the City for each successful sale. However, should the Developer rent any of the properties due to its inability to sell, it is then required to pay the City $4,500.00 (the appraised purchase price), per rented structure. Funding for this project will be provided by The Reinvestment Fund (TRF) . 53 AGBHDA BOARD 01' BSTZMATBS 08/29/2012 DHCD - cont'd The project was awarded to Seawall Development Company LLC, in response to a Request for Proposal offered by the DHCD on December 22, 2011. The block consists of 20 houses, 10 are occupied, 1 is owned by the Developer and 9 are vacant and owned by the Ci ty . Remington Row LLC, plans to conduct a complete renovation of the 10 three-story properties in the 2800 block of Remington Avenue and convert them into affordable owner-occupied dwellings under the business entity of Remington Row LLC. MHB/WBB PARTZCZPATZOR: N/A (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 54 AGBNDA BOARD 01' ESTJ:MATBS 08/29/2012 Department of Housing and - Intergovernmental Agreement Community Development (DHCD) for Land Disposition ACTJ:OR REQUESTED 01' B/E: The Board is requested to approve and authorize execution of an intergovernmental agreement for land disposition for the UFAS/Bailey Project with the Housing Authority of Baltimore City (HABC), for ten vacant lots located at 4403 Colborne Road, 6411 Dillon Street, 3908 Dorchester Road, 3405 Duvall Avenue, 4005 Fernhill Avenue, 4105 Garrison Boulevard, 5908 & 5910 Highgate Drive, 4617 Parkwood Avenue, and descriptive address (Block 4484 Lot 008). AMO'O'NT 01' MOREY AND SOURCE: $10.00 - Purchase Price ($1.00 per property) BACKGROUND/EXPLARATJ:OR: The total fair market value of the properties was determined, pursuant to the appraisal policy using the waiver valuation process in lieu of appraisals to be $55,961.66. The fair market value was determined to be $.63 per square foot. On December 20, 2004, the HABC entered into the Bailey Consent Decree with the united States District Court for the District of Maryland (the Court) to redress alleged violations of Section 504, Title II of the American Disabilities Act (ADA), and the Fair Housing Act and their implementing regulations, 24 CFR Part 8 and 40, 28 CFR Part 35 and 24 CFR Part 100. The Bailey Consent Decree stipulates that the HABC will make available for occupancy 755 public housing units accessible for persons with mobility impairments in accordance with the Uniform Federal Accessibility Standards (UFAS). The units are to be designed as long term affordable and will remain affordable for a minimum of 40 years. The unit mix will consist of 289 one- bedroom units, 194 two-bedroom units, 153 three-bedroom units, 55 BOARD OF BSTZ~TBS 08/29/2012 DHCD - cont'd 40 four-bedroom units, six five-bedroom units, six six-bedroom units, and 67 one-bedroom convertible units that are UFAS compliant. A one-bedroom convertible unit can be converted to provide separate, private sleeping accommodations for the person with a disability who resides there and a personal care attendant. To date the HABC has completed 609 of the 755 units with 146 units remaining to be completed. Of the 146 units remaining approximately 30 are under construction, 20 are under contract with a developer to be constructed and another 26 are planned to be produced through future public housing rehabilitation and development. It is the HABC ' s intent to hire contractors to construct the rema1n1ng 70 units on land currently in its possession or acquired from the City. The HABC will ultimately own and operate the residential public housing units. Once the units are constructed they will be offered to current public housing residents needing the features of the unit or to eligible families who need the features of the unit and who are on the HABC's public housing waiting list. All of the units will comply with all applicable Federal regulations including, but not limited to UFAS/Section 504 Federal procurement requirements. In addition to the Federal laws and regulations, all of the units will satisfy the compliance requirements of the State of Maryland laws and regulations and the City Building Codes. The HABC proposes to develop the Bailey UFAS Scattered Site Public Housing Project (the Project) using the conventional method of public housing development. The HABC proposes to utilize its Moving to Work Reserves (MTW) up to the Total Development Costs (TDC) limit for the 70 units. The HABC will develop the Project as the owner enti ty, the HABC will procure the services of a residential construction contractor in accordance with 24 CFR Part 85. In addition, the HABC' s Office of Engineering and Capital Improvements will manage the construction of at least five units. 56 AGBNDA BOARD 01' ESTIMATES 08/29/2012 DHCD - cont'd STATEMEft 01' PURPOSE AND RATIONALE POR SALE BELOW THE VALUE DETERMINED BY THE WAIVER VALUATIOR PROCESS: The properties will be conveyed to the HABC for below the valuation waiver price to allow for the construction of UFAS units. The properties were valued as follows: Valuation waiver Purchase Property Proposed Price Price 4403 Colborne Road $9,053.10 $1.00 6411 Dillon Street $7,717.50 $1.00 3908 Dorchester Road $5,292.00 $1.00 3405 Duvall Avenue $4,488.75 $1.00 4005 Fernhill Avenue $9,450.00 $1.00 4105 Garrison Boulevard $4,725.00 $1.00 5908 Highgate Drive $3,310.97 $1.00 5910 Highgate Drive $3,271.84 $1.00 4617 Parkwood Avenue $3,937.50 $1.00 Descriptive Address $7,708.68 $1.00 (Block 4484 Lot 008) This sale will provide the following benefits: • this development will eliminate neighborhood blight caused by City-owned vacant lots, • the new construction will be to the specific benefit of the immediate communities, and • will allow the HABC to fulfill part of its UFAS requirement. NBB/waE PARTICIPATIOR: The purchaser has agreed to comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals. (The intergovernmental agreement for land disposition has been approved by the Law Department as to form and legal sufficiency. ) 57 AGERDA BOARD OP ESTXKATES 08/29/2012 Department of Housing and - Agreements Community Development (DHCD) The Board is requested to approve and authorize execution of the various agreements. 1. JOIIHSTOR SQUARE COMIIURl:TY $ 27,800.00 DBVBLOPMBNT CORPORATXOR, XRC. (JOIIHSTOR SQUARE) Accounts: 2089-208913-5930-432926-603051 $ 10,100.00 2089-208913-5930-432981-603051 $ 11,570.00 2089-208913-5930-432923-603051 $ 6,130.00 Johnston Square is the authorized Project Area Committee for the Johnston Square Urban Renewal Area. The organization is responsible for facili tating citizen participation in the planning and implementation of Communi ty Development Block Grant acti vi ties in the Johnston Square Community. These activities include committee meetings, referrals for public services and community clean-ups. Under the terms of this agreement, the funds will be used to subsidize the organization's operating costs. The period of the agreement is August 1, 2012 through July 31, 2013. 2. PUBLXC JUSTXCB CERTER, XNC. $ 30,010.00 Account: 2089-208913-5930-433329-603051 Under the terms of this agreement, the funds will support the Tenant Advocacy Project (TAP). The TAP pairs indigent tenants facing eviction and/or living in substandard housing with well-trained volunteer advocates and pro bono supervising attorneys who will counsel and represent them during summary eviction and rent escrow proceedings. The 58 AGENDA BOARD OF EST~KATBS 08/29/2012 DHCD - cont'd TAP also provides community education and outreach, ini tiates and participates in coalition building for low- income communities and advocates for important legal reform in landlord/tenant law. The period of the agreement is July 1, 2012 through June 30, 2013. On May 2, 2012, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2012 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2012 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. APPROVED I'OR PURDS BY F~HARCB AUD~TS RBV~BWBD ARD HAD NO OBJECT~OH. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 59 AGBHDA BOARD OF BSTZHATBS 08/29/2012 Bureau of Water and - Agreement Wastewater (BW&WW) ACTZOH REQUESTBD OF B/B: The Board is requested to approve and authorize execution of an agreement with the Rummel, Klepper & Kahl, LLP, for s.c. 845R, PAS Nitrification Filters and Related Work for the Enhanced Nutrient Removal Facilities at the Patapsco Wastewater Treatment Plant. The period of the agreement is effective upon Board approval for four years or until the upset limit is reached, whichever occurs first. AMOUNT OF MORBY AND SOURCB I $5,399,632.69 - State Fund 581,832.08 - City Revenue Bonds 1,237,295.51 - Baltimore County $7,218,760.28 - 9956-905527-9551-900010-703032 BACKGROOHD/BXPLAHATZOH: The consultant will provide Post Award Engineering Services during construction of S.c. 845R. The engineering services will include: review of shop drawings, respond to requests for information, prepare operational and maintenance manuals, provide training to the plant operations personnel on the wastewater treatment systems provided in this project, provide instrumentation and control loop check out for plant-wide process control system, participate in system start up and develop record drawings. The consultant will also provide personnel for on-site observation, pile driving monitoring, and advise on the condi tion of potentially chrome containing soils and ground water. In addition, the consultant will conduct conditional and final acceptance inspection and prepare punch list items. 60 AGENDA BOARD 01' BST:IHATBS 08/29/2012 BW&WW - cont'd The consultant was approved by the Architectural and Engineering Awards Commission. NBB/WBB PART:IC:IPAT:IOH: NBB: Sidhu Associates, Inc. $ 844,783.87 11.70% TLB Associates, Inc. 193,500.00 2.68% AS Architects, Inc. 513,881. 22 7.11% EBA Engineering, Inc. 175,338.31 2.43% Glyndon Engineering & 55,871.21 0.77% Technology Co. Findling, Inc. 194,167.41 2.69% Total NBB: $1,977,542.02 27.38% WBB: Constellation Design $ 230,829.57 3.20% Group, Inc. Mahan Rykiel Associates, 69,087.27 0.96% Inc. CL Warfield and 85,805.34 1.19% Associates, Inc. Ross Technical Services, 275,259.59 3.81% Inc. Total WBB: $ 660,981.77 9.15% APPROVED !'OR PtJRDS BY F:IHAHCB AUD:ITS REV:IBWBD ARD FOtJHD THE BAS:IS FOR COIIPBHSAT:IOH COHS:ISTEN'l' W:ITH C:ITY POL:ICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD 01' ESTJ:MATBS 08/29/2012 Bureau of Water and Wastewater - Settlement and Release Agreement ACTJ:OR REQUESTED 01' B/E: The Board is requested to approve and authorize execution of a settlement and release agreement with V&S Contractors, Inc., for Contract No. 779. AIIOmPI' 01' MOREY AND SOURCE: $173,846.07 - 9956-905515-9551-900020 BACKGR.OURD/EXPLARATJ:OR: On March 26, 2003, the Board of Estimates awarded Sanitary Contract No. 779 to V&S Contractors, Inc. On April 21, 2003, a Notice-to-Proceed was issued by the City to V&S Contractors to provide work under this contract. V&S Contractors, Inc. alleges services were rendered under this contract and are demanding payment. The City acknowledges receipt of work and agrees to final payment. This agreement has been negotiated by the Law Department to settle and resolve any and all claims between the City and V&S Contractors, Inc. MBB/WBB PARTJ:CJ:PATJ:OH: N/A APPROVED POR I'OHDS BY I'J:HAHCB (The settlement and release agreement has been approved by the Law Department as to form and legal sufficiency.) 62 AGBNDA BOARD OF BSTZ~TBS 08/29/2012 Department of Public Works - Amendment No. 2 to Agreement ACTZOR REQUESTBD OF BIB: The Board is requested to approve and authorize execution of amendment no. 2 to agreement with E-Bid Systems, Inc. for the Public Bidding Process Automation System (e-Bid Construction) . AMOUNT OF MONBY AND SOURCB: $ 21,000.00 - Board of Estimates Security and MBE Requirements 8,700.00 - Additional on-site training of COB staff 25,000.00 - Provide Closed Captioning of Online Video Tutorial and Compliance with MOlT and ADA Standards (Catalpha Advertising - WBE $10,000.00) 32,000.00 - Planning and Design of Contract Administration Module (413,520.00) - Reduction in Software License & Maintenance, and Hosting Expenses ($326,820.00) - 1001-000000-1901-1909000-603026 BACKGROUND/BXPLAHATZOH: The original RFP and agreement did not include all of the elements which are required to meet the City requirements for computer security, City and Federal standards for access by the disabled to the e-Bid Construction System, reV1S10n of the system to increase its accuracy in meeting MWBOO requirements, development of an engineering estimate front-end for the system, additional training for City staff, and development work for the final phase of system implementation; a Contract Administration Module that was part of the original contract. Contract administration software, a minor component of the original project scope, is being removed so that the City can 63 BOARD 01' ESTI:IlATBS 08/29/2012 DPW - cont'd pursue a separate procurement of such software to provide a more comprehensive solution that will provide the City with more functionali ty than originally desired and obtained as part of the original agreement. The net change in cost will be applied to this procurement. Delays in implementation of the Project have reduced the cost of some project elements over the term of the contract for hosting services and software maintenance. APPROVED FOR I"CRDS BY PI:HAHCE AUDI:TS RBVJ:EWBD AND BAD NO OBJECTI:OH. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGBRDA BOARD OP SSTXMATSS 08/29/2012 Bureau of Water and - Amendment to Agreement Wastewater (BW&WW) ACTXOR REQUBSTSD or B/S: The Board is requested to approve and authorize execution of an amendment to agreement with the Rummel, Klepper & Kahl, LLP, for Project 1143R, On-Call Construction Project Management, Scheduling, Inspection, and Engineering Services. BOCHT OP MORBY AND SOURCS: N/A BACItGROURD/BXPLAHATXOR: On June 29, 2011, the Board approved the original agreement in the amount of $750,000.00 per year for a period of four years, for a total upset limit of $3,000,000.00. The original agreement will expire on June 28, 2015. Due to the increase in construction projects scheduled to begin in the near future, the Bureau is in need of additional consultant assistance per year that was not anticipated at the time of the advertisement/award. The Bureau desires to make Section G, Engineering Fees of the original agreement have similar language to that of the other consultant agreement awarded under Project 1143 to EA Engineering, Science, and Technology, Inc. which does not limit the consultant to $750,000.00 per year. This will allow the Consultant to provide services in an amount greater than $750,000.00 per year, but not modify the total upset limit of $3,000,000.00 during the term of the agreement. In addition, this amendment will correct some typographical errors. Tasks will be written as the need is identified and funds allocated accordingly at that time. AUDXTS REVXBWBD AND HAD NO OBJBCTXOR. (The amendment to on-call consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGBRDA BOARD OP BSTXMATBS 08/29/2012 Department of Transportation - Right-of-Entry Agreement ACTXOH REQUESTBD OP BIB: The Board is requested to approve and authorize execution of a right-of-entry agreement with the Housing Authority of Baltimore Ci ty. The period of the right-of-entry agreement is May 11, 2012 through May 10, 2016. AMOUNT OP HONBY AND SOURCB: $50,000.00 - 9950-902256-9508-900020-706065 BACKGROtJRD/BXPLAHATXOH: On March 21, 2012, the Board approved the award of TR 08310, Rehabilitation of Central Avenue and Storm Drain from Eastern Avenue to Madison Avenue, to Monumental Paving & Excavating, Inc. The Housing Authority of Baltimore City agreed to allow Monumental Paving & Excavating, Inc. to utilize 500 N. Central Avenue to store staging and construction materials and equipment associated with the project. This request is late because of the development of the terms of the agreement. APPROVED PaR PUHDS BY PXHAHCB (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 66 BOARD OP BSTXMATBS 08/29/2012 Department of Transportation - Mitigation Agreements The Board is requested to approve and authorize execution of the traffic mitigation agreements with the developers. The agreement is effective upon Board approval and termination will be deemed in writing by the Department of Transportation. Developer Amount 1. BARCLAY SQUARB LXMXTBD PARTHBRSBXP $ 6,265.00 Account: 9950-907074-9512-000000-490375 The Developer proposes to perform the scope of work for redevelopment of Barclay Neighborhood II located at 400 E. 20 th Street constructing 69 residential units. The developer agrees to make a one-time contribution of $6,265.00 to fund the City's multimodal transportation improvements in the project's vicinity. 2. MOUNT SAXHT JOSBPB'S COLLBGB, XHC. $ 5,000.00 Account: 9950-907074-9512-000000-490375 The Developer proposes to perform the scope of work for Mount Saint Joseph High School located at 4403 Frederick Avenue renovating a 23,000 square foot gymnasium and expanding it to a 45,000 square foot gymnasium. The developer agrees to make a one-time contribution of $5,000.00 to fund the City's multimodal transportation improvements along Frederick Avenue. Baltimore City Ordinance 06-345, approved November 11, 2006, determined that a Traffic Impact Study was required for the developments. APPROVBD POR FONDS BY PXHARCB (The mitigation agreements have been approved by the Law Department as to form and legal sufficiency.) 67 AGBRDA BOARD OP BSTXMATES 08/29/2012 Department of Transportation - Selected Source Award ACTXOR REQUESTED OP BIB: The Board is requested to approve and authorize a selected source award to John W. Brawner Contracting Co. to make repairs to the Russell Street Bridge between Bush Street and Hamburg Street under terms equal to those on contract no. TR-08053, Repairs for Russell Street Bridge Over Ostend Street. AHOUft OP KORBY AND SOURCE: $211,610.73 - 9950-907753-9506-900020-702064 (State Rev. Bonds) BACKGROtJRD/BXPLARATXOH: On January 14, 2009, the Board awarded contract TR-08053 to the John W. Brawner Contracting Co. The contract TR-08053 was to be completed in 150 calendar days and included a one-year maintenance period. One year after the contract was completed, the Department of Transportation performed the required bridge inspection and discovered that additional repairs were needed to accommodate the joint openings at the north and south abutments of the Russell Street Bridge. These repairs were unrelated to the work performed by John W. Brawner Contracting Co. but are critical to preserve the structural integrity of the bridge. It is important to complete these repairs prior to the winter months when corrosion is most likely to occur due to deicing and freeze/thaw conditions. As John W. Brawner Contracting Co. recently completed work on the structure, the Department believes that John W. Brawner Contracting Co. is in the best position to perform the work. To ensure that future repairs of this sort are conducted within a more appropriate contract, the Department of Transportation has advertised for Job Order Contract TR-12018 and expects to issue a Notice to Proceed on this contract in mid-October. 68 AGDlDA BOARD OP BSTXMATBS 08/29/2012 Department of Transportation - cont'd However, due to the long lead time to order materials for the Russell Street Bridge repairs, the Department believes that permitting John W. Brawner Contracting Co. to proceed is the best solution for the City. John W. Brawner Contracting Co. has agreed to perform the work in accordance with the prices established in TR-08053. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e) (i) of the City Charter, the procurement of the equipment and/or service is recommended. APPROVED POR PONDS BY PXNAHCB AUDXTS REVXBWBD ARD BAD NO OBJBCTXOH. 69 BOARD OF ESTXMATBS 08/29/2012 Department of Transportation - Amendment No. 1 to Agreement ACTXOH REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with Whitman, Requardt & Associates, LLP, for Project No. 1055, Rehabilitate Roadways Around East Baltimore Life Science Park, Phase IC. The amendment no. 1 to the agreement extends the period of the agreement through August 18, 2014. AIIOUft OF NORBY ARD SOURCE: N/A BACKGROUHD/EXPLAHATXON: On August 19, 2009, the Board approved Project 1055, Rehabilitate Roadways Around East Baltimore Life Science Park Phase 1C with Whitman, Requardt & Associates, LLP in the amount of $584,894.41, with a three-year term expiring August 19, 2012, for engineering design services. This two-year time extension is needed to provide post award services and to complete East Baltimore Development Incorporated (EBDI) related work which has been delayed by EBDI. Project 1055 will now have an expiration date of August 18, 2014. The consultant will continue to comply wi th Title 49 Code of Federal Regulations Parts 26 and the DBE goal established in the original agreement. 70 AGDDA BOARD OF BSTZMATBS 08/29/2012 DOT - cont'd DBBI 25.00% DBB: Sabra, Wang & Assoc. $108,968.73 18.63% Prime Engineering & Architecture, Inc. $ 35,902.58 6.14% Datta Consultants, Inc. $ 40,663.51 6.96% AUDZTS NOTBD THE TZKB BXTBRSIOH. (The amendment no. 1 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 71 BOARD OP BSTXMATBS 08/29/2012 Department of Transportation - Amendment No. 1 to Agreement ACTXOR RBQUESTBD OP BIB: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with Sabra Wang & Associates, Inc. for Project No. 979, Signal Timing Optimization. The amendment no. 1 to agreement extends the period of the agreement through August 12, 2013. DOUBT OF MORBY AND SOURCB: N/A BACKGROURD/BXPLARATXOR: On August 12, 2009, the Board approved Project 979, Signal Timing Optimization for the City of Baltimore Central Business District and Principal Gateway Arterials in the amount of $1,383,341.30. Under this agreement, Sabra Wang & Associates, Inc. will provide traffic engineering services. The one-year time extension is needed to complete additional work. AUDXTS NOTBD THE TXMB BXTBHSXOR. The consultant will continue to comply with Title 49 Code of Federal Regulations Parts (26) and the DBE goal established in the original agreement. Sabra, Wang & Associates, Inc. $816,714.34 59.04% Daniel Consultants, Inc. $ 94,520.73 6.84% Norine Walker & Associates $ 33,777.50 2.45% T3 Design Associates, Inc. $ 96,172.83 6.96% Williams Associates $ 93,229.59 6.74% (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGDDA BOARD OF BSTZMATBS 08/29/2012 TRAHSPBRS OF I"tJ'HDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 74 - 76 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 73 AGBHDA BOARD or BSTX~TBS 08/29/2012 TRAHSFBR OF FORDS FROM ACCOUNT /S TO ACCOURT /S Mayoralty-Related/Department of Planning 1. $100,000.00 9904-907787-9129 9904-908787-9127 23 rd EDL Port Discovery Port Discovery Children's Museum Children's Museum - Reserve - Active This transfer will provide funds to cover various capital costs at Port Discovery Children's Museum. These upgrades include upgraded flooring, including playground flooring for enhanced safety, electrical upgrades and other capital improvements. 2. $200,000.00 9904-902782-9129 9904-903782-9127 23 RD EDL Everyman Theatre Everyman Theatre Renovations - Renovations - Reserve Active This transfer will provide funds for the renovations to the Town Theatre at 315 W. Fayette Street as the new permanent home of Everyman's Theatre, providing an additional 18,000 sq. ft. over its current outgrown leased space. The renovations to the Town Theatre will increase the production capacity of the theatre. Department of Recreation and Parks 3. $ 10,000.00 9938-908808-9475 9938-907808-9474 State Community Park Community Park and Playgrounds and Playgrounds grounds FY11 - FY11 - Active Reserve This transfer will provide funds to cover the costs associated with the renovation of Federal Hill Park and to reconcile the account's deficit. 74 AGBHDA BOARD OF ESTZMATBS 08/29/2012 TRAHSI'ER OF PmmS PROII ACCOmn'/S TO ACCOmrr/S Dept. of Rec. and Parks - cont'd 4. $10,000.00 9938-902740-9475 9938-907740-9474 Jones Falls Green- Jones Falls Green- MVR way Phase V - way Phase V - Reserve Active This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1167, Task #10 to Greenman-Pedersen, Inc. 5. $20,000.00 9938-903777-9475 9938-901746-9474 Rec. & Parks Park Rehabilitation Park & Playgrounds 26 th Series Program FY12 - Renovation FY08 Reserve - Active This transfer will provide funds to cover the costs associated with Change Order No. 1 for Union Square Park renovation, Contract RP 10812 and to reconcile the account's deficit. Department of Housing and Community Development (DHCD) 6. $392,474.00 9993-920984-9587 9993-941010-9593 38 th CDBG Homeownership Direct Homeowner- Incentives - ship Reserve This transfer will provide community development block grant funds for the Department's Homeownership Incentive Program for fiscal year 2013. 7. $161,000.00 9910-904984-9587 30 th CDB FY 2012 Homeownership Incentive Program 540,000.00 " " 30 th CDB FY 2013 $701,000.00 75 AGENDA BOARD OF BSTXMATBS 08/29/2012 TRAHSFBR OF FORDS FROM ACCOUNT IS TO ACCOUNTIS DHCD - cont'd $406,000.00 9910-906011-9588 Employees Home- buying Assistance 134,000.00 9910-910017-9588 Buy Into Baltimore Program 161,000.00 9910-911029-9588 Live Near Your Work Program $701,000.00 This transfer will provide funds for the Department's Homeownership Incentive's Program for fiscal year 2013. 76 AGENDA BOAlU) OF EST:IMATES 08/29/2012 INFOmmL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. FLUID SOLUTIONS, INC. $32,850.00 Only Bid Solicitation No. 07000 - Replacement Sleeves for EVR Pinch Valve - Department of Public Works - Req. No. R606005 2. FALCON EXPRESS TRANSPORTATION $16,000.00 Renewal Solicitation No. B50002039 - Courier Services - Health Department - Req. No. P518013 On August 31, 2011, the City Purchasing Agent approved the initial award in the amount of $16,000.00. The award contained three I-year renewal options. This renewal in the amount of $16,000.00 is for the period October 1, 2012 through September 30, 2013, with two one-year renewals remaining. 3. AGILENT TECHNOLOGIES $15,112.09 Renewal Solicitation No. 08000 - Instrument Maintenance Items - Police Department - Req. No. R555101 On September 22, 2010, the Board approved the initial award in the amount of $15,112.09. The award contained five I-year renewal options. This renewal in the amount of $15,112.09 is for the period September 1, 2012 through August 31, 2013, with three one-year renewals options remaining. 4. FISHER SCIENTIFIC $16,000.00 Renewal Solicitation No. B50002081 - Drug Lab Daily Use Consumables - Police Department - Req. No. R580791 On September 12, 2011, the Board approved the initial award in the amount of $16,000.00. The award contained three I-year renewal options. This renewal in the amount of $16,000.00 is for the period September 9, 2012, through September 8, 2013, with two one-year renewals remaining. 77 AGENDA BOARD OF EST~TZS 08/29/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOtJNT OF AWARD .AWARD BASIS Bureau of Purchases 5. SIRCHIE FINGER PRINT LABORATORIES, INC. $16,000.00 Renewal Solicitation No. B50001635 - Forensic Supplies for the Mobile Crime Lab - Police Department - Req. No. R552799 On September 12, 2011, the Board approved the initial award in the amount of $16,000.00. The award contained four 1-year renewal options. On August 10, 2012, the Board approved the first renewal in the amount of $16,000.00. This renewal in the amount of $16,000.00 is for the period September 29, 2012 through September 28, 2013, with three 1-year renewal options remaining. 6. MES/MARYLAND $24,500.00 Renewal Solicitation No. B50002049 - Fire Tool and Equipment Repairs - Fire Department - Req. No. R580409 On September 12, 2011, the Board approved the initial award in the amount of $24,500.00. The award contained three 1-year renewal options. This renewal in the amount of $24,500.00 is for the period August 31, 2012 through August 30, 2013, with two one-year renewals remaining. 7. F. L. ANDERSON COMPANY $35,367.00 Low Bid Solicitation No. B50002562 - Turn-Out Boots - Fire Department - Req. No. R610064 The period of the award is August 29, 2012 through August 28, 2013. 78 AGENDA BOARD OF EST~TBS 08/29/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWAlU) BASIS Bureau of Purchases 8. LIB WATER SERVICE, INC. $25,422.60 Low Bid Solicitation No. B50002565 - American Darling Hydrant Parts B62B - Department of Public Works - Req. No. R609231 9. HIBON, INC. DBA INGERSOLL-RAND COMPANY $32,600.00 Only Bid Solicitation No. B50002526 - Hibon Blower - Department of Public Works - Req. No. R607712 10. PITNEY BOWES, INC. $36,304.00 Selected Source Solicitation No. 06000 - Mail and Postage Machine Lease Payments - Police Department - Req. No. R610722/R605710 Lease payments for rented postage equipment are in place in multiple sections of the Police Department. 11. SIGMA-ALDRICH CORP. $31,512.31 Only Bid Solicitation No. B50002540 - 200 Proof Ethanol - Police Department - Req. No. R608452 12.FASTENAL COMPANY $ 0.00 Renewal Solicitation No. B50002162 - Railroad Spikes - Department of Public Works - Req. No. P518755 On November 16, 2011, the Board approved the initial award in the amount of $40,000.00. The award contained two 1-year renewal options. This renewal is for the period November 18, 2012 through November 17, 2013, with one 1-year renewal option remaining. 79 AGENDA BOARD OF EST~TBS 08/29/2012 INFOmaL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13.HD SUPPLY $ 0.00 Renewal Solicitation No. B50002187 - Water Supply Repair Tools - Department of Public Works - Req. No. P518766 On November 17, 2011, the City Purchasing Agent approved the initial award in the amount of $25,000.00. The award contained two 1-year renewal options. This renewal is for the period November 17, 2012 through November 16, 2013, with one 1-year renewal option remaining. 14.VANGUARD UTILITY SERVICE, INC. $500,000.00 Renewal Solicitation No. B50001595 - Provide Large Water Meter Testing, Repair and Replacement - Department of Public Works, Revenue Measuring & Billing - P.O. No. P514854 On September 15, 2010, the Board approved the initial award in the amount of $382,789.35. The award contained four 1-year renewal options. On September 14, 2011, the Board approved the first renewal in the amount of $400,000.00. This renewal in the amount of $500,000.00 is for the period October 16, 2012 through October 15, 2013, with two 1-year renewal options remaining. MNBOO GRANTED A WAIVER. 15.ALWAYS RECYCLING, LLC Revenue Renewal Solicitation No. B50001505 - Provide Pickup & Payment for Unclean Brass Water Meters - Department of Public Works - P.O. No. P515136 On September 22, 2010, the Board approved the initial award. The award contained two 2-year renewal options. This renewal is for the period September 30, 2012 through September 29, 2014, with one 2-year renewal option remaining. MNBOO GRANTED A WAIVER. 80 AGENDA BOARD OF EST~TES 08/29/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUN'l OF AWARD AWARD BASIS Bureau of Purchases 16.L/B WATER SERVICE, INC. $400,000.00 Renewal Solicitation No. BS0000696 - Mechanical Joint Ductile Iron Pipe - Department of Public Works, Bureau of Water and Wastewater - Req. No. PS04889 On October 22, 2008, the Board approved the initial award in the amount of $150,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount $400,000.00 is for the period October 22, 2012 through October 21, 2014. MWBOO GRANTED A WAIVER. 17.MOSAIC CROP NUTRITION, LLC $ 0 . 00 Renewal Solicitation No. BS0001612 - Hydrofluorosilicic Acid for Water Filtration Plants for Baltimore - Department of Public Works, Bureau of Water and Wastewater - P.O. No. PS16S89 On November 3, 2010, the Board approved the initial award in the amount of $1,278,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal is for the period November 15, 2012 through November 14, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 81 AGENDA BOARD OF EST~TZS 08/29/2012 INFOmmL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 18. R & S NORTHEAST $ 30,000.00 Renewal Solicitation No. 06000 - Contraceptives - Health Department - P.O. No. P517885 On August 10, 2011, the Board approved the initial award in the amount of $30,000.00. The award contained three 1-year renewal options. This renewal in the amount of $30,000.00 is for the period September 1, 2012 through August 31, 2013, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 19.MARTEL LABORATORIES JDS, INC. $150,000.0 Renewal Solicitation No. B50000839 - Department of Public Works, Bureau of Water and Wastewater - P.O. No. P505605 On November 26, 2008, the Board approved the initial award in the amount of $529,932.55. The award contained four 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $150,000.00 is for the period December 2, 2012 through December 1, 2013. MWBOO GRAN'l'BD A WAIVER. 20.WERT BOOKBINDING, INC. $ 75,000.00 Renewal Solicitation No. B50000688 - Library Binding Service - Enoch Pratt Free Library - P.O. No. P515044 On October 15, 2008, the Board approved the initial award in the amount of $75,000.00. The award contained two 1-year renewal options. On October 13, 2010, the Board approved the first renewal in the amount of $75,000.00. This final renewal in the amount of $75,000.00 is for the period November 1, 2012 through October 31, 2014. MWBOO GRAN'l'BD A WAIVER. 82 AGENDA BOARD OF EST~TES 08/29/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 21.JESCO, Sole Source/ INC. $2,500,000.00 Agreement Solicitation No. 08000 - Repair Service and Warranty Repairs - Department of General Services, Fleet Management Division - Req. No. R606457 The Board is requested to approve and authorize execution of an agreement with JESCO, Inc. The period of the agreement is October 1, 2012 through September 30, 2015, with two 1-year renewal options. The vendor is the manufacturer's sole authorized dealer for John Deere in the State of Maryland. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e) (i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 22.THE TRI-M GROUP, LLC $500,000.00 Increase Solicitation No. B50000404 - High and Medium Voltage Electric Systems - Agencies - Various - Req. Nos. Various On May 14, 2008, the Board approved the initial award in the amount of $200,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This increase is necessary due to an increase in usage. This increase in the amount of $500,000.00 will make the award amount $2,300,000.00. 83 AGENDA BOARD OF ESTLMATBS 08/29/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases This is a requirements contract, therefore dollar amounts will vary. MBE: AM & Son Electric, LLC 8% WBE: Ideal Electric Supply, Inc. 3% MWBOO FOUND VENDOR IN COMPLIANCE. 23.MOTOROLA SOLUTIONS, INC. $1,516,800.00 Master Services Agreement Solicitation No. 06000 - 311 Call Center System Hosting - Mayor's Office of Information Technology - Req. Nos. Various The Board is requested to approve and authorize execution of a master services agreement with Motorola Solutions, Inc. The period of the master services is September 29, 2012 through September 28, 2013. On September 28, 2008, the board approved the initial award to Motorola Solutions, Inc. in the amount of $5,364,000.00. Subsequent actions were approved. The extension of the existing contract is needed to maintain the continuity of services until a new contract is put in place. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e) (i) of the City Charter, the procurement of the equipment and/or service is recommended. (The master services agreement has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF EST~TES 08/29/2012 INFORMAL AWAItDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWAItD AWAItD BASIS Bureau of Purchases 24. DEPENDABLE RELIABLE $ 10,000.00 SERVICE PB HEALTH HOME CARE 20,000.00 AGENCY, INC. $ 30,000.00 Extension Solicitation No. B50000747 - Provide In-Home Personal Carel Homemaker Service - Health Department - P.O. Nos. P510684 & P510614 On November 26, 2008, the Board approved the initial awards to the above vendors in the amount of $505,000.00. Subsequent actions were approved. A new solicitation for this requirement, B50002394, has been issued with bids due on September 12, 2012. An extension of this contract is needed to maintain the continuity of services until a new contract is put in place. This extension will make the total contract value $1,461,015.26. The period of the extension is October 1, 2012 through October 31, 2012. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e) (i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 85 AGENDA BOARD OF BST~TBS 08/29/2012 INFOmmL AWARDS, RENEWALS, INCREASBS TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 25.P-B HEALTH HOME CARE AGENCY $ 12,600.00 (P510682) S.T.A.R ASSOCIATES, INC. 9,600.00 (P510685) TRUSTWORTHY STAFFING 13,050.00 SOLUTIONS (P5106580) $ 35,250.00 $ 11,750.00 Ratification 23,500.00 Term Order $ 35,250.00 Solicitation No. 06000 - Provide Personal Care/Chore Services - Health Department - Req. Nos. Various On July 23, 2008, the Board approved the initial award to the above vendors in the amount of $105,000.00. Subsequent actions were approved. Due to an administrative error, Contract No. B5000387 for Personal Care/Chore Services expired on July 30, 2012, with no renewal options. However, the vendors continued to supply services to meet the City's needs. It is requested that the expenditures from August 1, 2012 through August 29, 2012 be ratified, and that a Term Purchase Order be approved under the same terms and conditions as B50000387. A new solicitation for this requirement, B50002394, has been issued with bids due on September 12, 2012. An extension of this contract is needed to maintain the continuity of services until a new contract is awarded. The ratification and term order will make the total contract value $691,490.00. The period of the ratification is August 1, 2012 through August 29, 2012. The period of the term order is August 30, 2012 through October 31, 2012. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e) (i) of the City Charter, the procurement of the equipment and/or service is recommended. MIIBOO GRANTED A WAIVER. 86 AGBNDA BOARD OF EST~TBS 08/29/2012 Health Department - Employee Expense Statements ACT:ION REQUESTED OF B/E: The Board is requested to approve the various expense Statements for Uniform expenses for the following employees. 1. GLOR:IA JUL:IOS-ASKEW $200.00 April 2011 $131.99 May 2011 $101. 92 The total uniform expenditure was $233.91 however; the Local Union agreement lists a maximum Uniform reimbursement of $200.00 per year. 2. AL:ICBKEY $184.26 July 2010 $ 47.98 February 2011 $ 37.61 March 2011 $ 9.99 April 2011 $ 20.98 May 2011 $ 56.73 3. DEBORAH MART:IN $200.00 December 2010 $ 34.97 February 2011 $ 11. 99 April 2011 $ 69.26 May 2011 $ 91. 95 The total uniform expenditure was $208.17 however; the Local Union agreement lists a maximum uniform reimbursement of $200.00 per year. Account: 1001-000000-3080-288700-604003 These employees submitted their uniform expense statement in as instructed. The employees were incorrectly following an old uniform policy that instructed staff to accumulate 87 AGENDA BOARD OF EST~TES 08/29/2012 Health Department - cont'd receipts through the year and submit them at one time. The staff did not know that AM-240-11 was applicable to uniforms. The Department is now aware of the policy. 4. SOSAN BORINSlty $ 79.93 Account: 1001-000000-3100-295900-604003 January 2012 Ms. Borinsky submitted her expense statement within the required time period, but it was misplaced during the Department's internal review process. 5. SBERIAN KELLY $200.00 Account: 4000-425511-3041-268500-604003 February 2011 $ 56.14 March 2011 $175.32 The total uniform expenditure was $218.35 however; the Local Union agreement lists a maximum uniform amount of $200.00 per year. Ms. Kelly's expense statement was lost during the routing process. 6. NANCY WOODHEAD $161.17 Account: 1001-000000-3100-295900-604003 December 2010 $ 74.99 January 2011 $ 86.18 Ms. Woodhead submitted her expense statement two months after purchasing uniforms because she did not understand that she was responsible for submitting the original receipts to her supervisor within 30 days of purchase. 88 AGENDA BOARD OF BST~TES 08/29/2012 Health Department - cont'd 7. ANN PURCELL $199.75 Account: 1001-000000-3100-295900-604003 Jan. 2011 $ 89.90 Feb. 2011 $109.85 Ms. Purcell submitted her request for reimbursement two months after purchasing uniforms because she did not understand that she was responsible for submitted the original receipts to her supervisor wi thin thirty days of purchase. 8. MARY REGINA GROCBMAL $186.80 Account: 1001-000000-3100-295900-604003 Mar. 2011 $186.80 Ms. Grochmal expense statement was submitted because it was misplaced. After receipt of the statements from the employees, the submission of these statements could not be finalized until other questions were researched about compliance with the uniform policy. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR J'ONDS BY FntANCE AUDITS RBVIBDD AND BAD NO OBJECTION. 89 AGENDA BOARD OF EST~TES 08/29/2012 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with James Williams, lessee, for the rental of a portion of the property located at 1427 Light Street, Studio #203, known as School 33 Art Center. The period of the lease agreement is August 01, 2012 through July 31, 2013. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments $ 3,900.00 $ 325.00 BACKGROUND/EXPLANATION: The lease has an option to automatically renew for one additional year. The lease may be terminated by the City during the original term and terminated during the renewal by giving a 60-day notice to the lessee. Mr. Williams will be responsible for heat, electricity, water, content insurance, all janitorial services, trash receptacles, and security. The lease agreement is late because of the delay of getting the lessee's signature. The Space Utilization Committee approved this lease at its meeting on August 20, 2012. 90 AGENDA BOARD OF EST~TES 08/29/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Health Department 1. Lori Toscano Ceasefire National OJJP $1,227.37 Partner Meeting FY2011 Chicago, IL Sept. 17 - 20, 2012 (Reg. Fee $0.00) The Department has prepaid the airfare in the amount of $310.60 on a City issued credit card assigned to Jacquelyn Duval-Harvey. The disbursement to Ms. Toscano will be in the amount of $916.77. 2. Catharine National Family Family $ 840.56 Watson Planning & Repro- Planning Daphne Hicks ductive Health Special Cynthia Mobley Meeting (NFPRHA) Needs Omaha, NE Account Sept. 9 - 12, 2012 (Reg. Fee $0.00) The Department has prepaid the airfare in the amount of $271.70 on a City issued credit card assigned to Jacquelyn Duval-Harvey. The disbursement to Ms. Watson will be in the amount of $568.86. Ms. Hicks and Ms. Mobley will receive a scholarship from NFPRAH covering all costs. Permission leave is requested for these employees. Department of Planning 3. Lynette Inner City $2,582.45 Boswell- Economic Washington Conference Jill Lemke Boston, MA Sept. 18 - 21, 2012 (Reg. Fee $395.00 ea.) 91 AGENDA BOARD OF EST~TBS 08/29/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Fire and Police Employees' Retirement Systems 4. Thomas 2012 Client Spec- $2,159.28 Taneyhill Conference ial Funds Peter Keith Summit Strategies Fire & Paul DeSimone Group Police St. Louis, MO Sept 19 - 20, 2012 (Reg. Fee $157.00 ea.) TRAVEL REIMBtJRSEMEN'l'/APPROVAL Bureau of Water and Wastewater APPROVAL 5. Bharat Patel 2012 City Works $1,578.70 Conference Park City, Utah June 24 - 29, 2012 (Reg. Fee $0.00) REIMBtJRSEMEN'l' The subsistence rate for this location is $165.00. The Bureau is requesting reimbursement in the following amounts: Airfare: $ 561. 60 Ground 60.00 Transportation Hotel, Meals and 825.00 Incidental EXp. Occupancy Taxes 132.10 $1,578.70 92 AGBNDA BOAlU) 01' ES'rIMATES 08/29/2012 '!'RAVEL REIMBURSEMENT/APPROVAL Fund Name To Attend Source Amount Health Department REIMBtJRSMEN'r 6. Tonya Johnson Healthy Teen State $ 207.58 Network Annual Prep Conference Grant Pittsburgh, PA (Oct. 11 - 14, 2011) On October 5, 2011, the Board approved a travel request for Ms. Catherine Watson and Ms. Tonya Johnson to attend the Healthy Teen Network Annual Conference in Pittsburgh, PA on October 11 -14, 2011. The Board approved a disbursement of $588.00 to Ms. Johnson for subsistence. Ms. Watson and Ms. Johnson were going to carpool. However, Ms. Watson, the driver was unable to attend. Therefore, Ms. Johnson had to dri ve her vehicle and incurred additional expenses. The funds advanced to Ms. Watson were returned to the Baltimore City Health Department. Ms. Johnson's reimbursement for additional expenses are as follows: $271.74 (489.6 miles x .555) (64.16) (remaining subsistence) $207.58 - reimbursement amount 93 AGENDA BOARD OF ES~~TES 08/29/2012 RECOMMENDA~IONS FOR CONTRAC~ AWAlU)S/REJEC~IONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following page: 95 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 94 AGENDA BOARD OF ESTI~TBS 08/29/2012 RECOMMENDATIONS FOR CONTRACT AWAlU)S/REJECTIONS Bureau of Purchases 1. B50002393, Various J. Gilbert, Inc. d/b/a $41,472.42 Trophies and Awards Lamb Awards & Engraving MNBOO GRANTED A WAIVER. 95 AGENDA BOARD OF BST~TZS 08/29/2012 Department of Finance - Revisions to Municipal Post Office, AM-503-1 ACTl:ON RBQm:STBD OF B/B: The Board is requested to approve the revisions to Municipal Post Office, AM-503-1, dated October 8, 1987. AMOUNT OF MONEY AND SOURCB: N/A BACKGROOND/BXPLANATl:ON: The major revisions to Municipal Post Office, AM-503-1, are the addition of personal mail policy and the revision of procedures for obtaining postage supplies. The revised policy on Municipal Post Office states that the Municipal Post Office does not deliver personal mail and magazines to employees. In addition, agencies will obtain postage supplies through CityDynamics, upon approval. The reV1Slons to AM-503-1 are to reflect current practices by the Municipal Post Office. AM-503-1 also standardizes address placement for better mailing results and to minimize cost in mail processing. The revisions to AM-503-1 was recommended and reviewed by. the Office of the Comptroller and the Bureau of Budget and Management Research, Department of Finance. 96 AGENDA BOARD OF EST~TES 08/29/2012 Department of Finance - Revisions to Administrative Manual for Pagers and Cellular Phones, AM-509-02, and related forms AM-509-2-2 and AM-509-2-3 ACTION REgUESTED OF B/B: The Board is requested to approve a revision to the Administrative Manual, Pagers and Cellular Phones, AM-509-02, dated January 6, 1999. The Board is further requ~sted to approve the new Pagers and Cellular Phones Request Form, AM-509- 2-2, and the new Justification Form for Pagers and Cellular Phones, AM-509-2-3, to the Administrative Manual. AMOUNT OF MONEY AND SOURCE: N/A BACKGROtJND/EXPLANATION : The policy on Pagers and Cellular Phones, AM-509-2, provides guidance for the City department heads and supervisors, and establishes responsibility for the acquisition, management and cost control of pagers and cellular telephone equipment and services. The major reV1Sl0n to AM-509-2 is the removal of responsibilities related to the Page and Mobile Telephone Board since they are no longer applicable. AM-509-2 clearly states that the initial request for pager or cellular equipment and services must be authorized by the agency head, in accordance with the Pager and Cellular Equip- ment/Services Policy and a Request Form and a Justification Form must be submitted to the Municipal Telephone Exchange. AM-509-2-2 and AM-509-2-3 make available the Request Form and the Justification Form to employees who need to request new pager or cellular equipment. The revision of AM-509-02 and the addition of AM-509-2-2 and AM- 509-2-3 to the Administrative Manual was recommended and reviewed by the Office of the Comptroller and the Department of Finance. 97 AGENDA BOARD OF EST~TES 08/29/2012 PERSONNEL Baltimore City Circuit Court Hourly Rate Amount 1. BEVERLY WISE $42.23 $58,125.00 Account: 1001-000000-1100-109700-601009 Ms. Wise will work as an Administrative Director of the Medical Services Division. Her duties will include, but will not be limited to long-term planning both clinically and fiscally, establishment of policy and protocol for staff and student staff, preparation of grants and memoranda of understanding for programs exceeding $1,000,000.00, and assisting in the annual preparation of the Bench Budget. In addition, Ms. Wise will provide liaison and direct contact between the Division and the Judges, Masters, and Court administrative staff, and ensure that all matters referred by the Courts to the Medical Services Division are managed in a timely and efficient manner. The period of the agreement is effective upon Board of Estimates approval for ten months. Mayor's Office of Information Technology 2• DANIEL W. ATZMON $21. 82 $40,000.00 Account: 1001-000000-1471-165700-601009 Mr. Atzmon will work as a Special IT Policy Analyst. His duties will include, but will not be limited to conducting research and analysis of IT issues that may impede development and deployment of IT strategic plan activities and researching IT issues and emerging technology for consideration of possible inclusion or revision of plans, policies and standards. Mr. Atzmon will prepare draft plans, policies, and standards, meet and discuss IT requirements with subject matter experts, stakeholders, and 98 AGBHDA BOARD OF ESTIMATES 08/29/2012 PERSONNEL - cont'd program staff, and assist in documenting and designing metrics for new policies, processes, plans, and standards. He will draft responses to surveys; prepare recommendations for enhancements to existing policies, standard processes and systems. His additional duties will include working in the Project Management Office where he will assist in providing oversight to all the projects that comes in from all City agencies and providing social media where he provides service in the transparency to the community for the Mayor's Office in regards to IT. The period of the agreement is effective upon Board of Estimates approval for one year. 3. GEORGE CANNOLES $ 8.50 $10,200.00 Account: 5000-578711-4711-361870-601009 Mr. Cannoles, a retiree, will serve as an Curator in the Horticul ture Division. He will serve as curator of the orchid exhibit at the Howard P. Rawlings Conservatory and gardening work in and around the grounds of the Conservatory. The period of the agreement is effective upon Board approval for one year. 4. ANDRE R. ROBmSON $55.00 $114,400.00 Account: 2042-000000-1474-165700-603018 Mr. Robinson will work as a Proj ect Manager. He will be responsible for overseeing the Inter Connect Broadband Network implementation on the southern fiber ring of 800 MHz and the connectivity of all 42 Public Safety and three government offices, and overseeing the overbuilding of the northern fiber ring of 800 MHz. The agreement is effective upon Board approval for one year. The expenditure Control Committee reviewed and approved the personnel matters. The agreements have been approved by the Law Department as to form and legal sufficiency. 99 AGENDA BOARD OF EST~TES 08/29/2012 PROPOSAL AND SPECIFICATIONS 1. Bureau of Water & Wastewater - SC 887, Upgrade of the SCADA System for the Pumping and Metering Stations BIDS TO BE RECV'D: 09/26/2012 BIDS TO BE OPENED: 09/26/2012 2. Bureau of Water & Wastewater - SWC 7760R, Leakin Park Stream Restoration at Fairmount Storm Drain BIDS TO BE RECV'D: 09/26/2012 BIDS TO BE OPENED: 09/26/2012 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCBEDULED 100