NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES’ MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates’ action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 0 AGENDA BOARD OF ESTIMATES 07/11/2012 Fire and Police Employees’ – Subscription Agreement Retirement System (F&P) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a subscription agreement for its investment in Aether Real Assets II, L.P. The term of the subscription agreement is for 12 years. AMOUNT OF MONEY AND SOURCE: $20,000,000.00 - approximately No General Fund monies are involved in this transaction. All funds and expenses will be expended from the F&P. BACKGROUND/EXPLANATION: The F&P Board of Trustees conducted a search for a fund-of-funds focusing on private natural resources. Aether Real Assets II, L.P. and two other funds were selected as a result of the search. The search and selection process was conducted with the assistance and advice of the F&P’s investment advisor, Summit Strategies Group. Aether Investment Partners, LLC will be managing approximately $20,000,000.00 of F&P Funds in Aether Real Assets II, L.P., a fund-of-funds focusing on private natural resources. MWBOO GRANTED A WAIVER. (The subscription agreement has been approved by the Law Department as to form and legal sufficiency.) 1 AGENDA BOARD OF ESTIMATES 07/11/2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: American Lighting and Signalization, $ 116,532,000.00 Inc. Asplundh Tree Expert Co. & $4,445,217,000.00 Subsidiaries Bensky Construction Co., LLC and $ 7,614,000.00 Subsidiaries Bristol Environmental, Inc. $ 8,000,000.00 Driscoll Construction Co., Inc. $ 189,144,000.00 E&R Services, Inc. $ 1,422,000.00 Freyssinet, Inc. $ 41,013,000.00 Gill Simpson and Consolidated $ 81,747,000.00 Subsidiaries Gradeline Construction Co., Inc. $ 1,500,000.00 HGS, LLC dba Angler Environmental $ 36,297,000.00 J.A. Scheibel, Inc. $ 8,000,000.00 J & K Contracting, Inc. $ 1,500,000.00 Phipps Construction Contractors, Inc. $ 1,500,000.00 S.J. Louis Construction, Inc. $ 47,628,000.00 Santos Construction Co., Inc. $ 1,500,000.00 Skanska USA Civil Northeast, Inc. $3,475,035,000.00 Subsidiaries Spiniello Companies $ 90,828,000.00 Stella May Contracting, Inc. $ 8,000,000.00 Tech Contracting Co., Inc. and $ 8,000,000.00 Affiliate 2 AGENDA BOARD OF ESTIMATES 07/11/2012 BOARDS AND COMMISSIONS – cont’d 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Accurate Infrastructure Data, Inc. Engineer Property Line Survey AECOM Technical Services, Inc. Architect Engineer Ammann & Whitney Consulting Architect Engineers, PC Engineer CMS Associates, LLC. Engineer Phoenix Engineering, Inc. Engineer Land Survey Rubeling & Associates, Inc. Architect T.L.B. Associates, Inc. Engineer Tubin Basu & Associates, Inc. Engineer 3 AGENDA BOARD OF ESTIMATES 07/11/2012 CITY COUNCIL BILL: 12-0066 – Payments in Lieu of Taxes - Ward 04, Section 10, Block 0620, Lots 4-51 – “Lexington Square” for the purpose of authorizing an economic development project to be known as “Lexington Square,” in order that the Board of Estimates of Baltimore City (the “Board”) may enter into a Payment in Lieu of Taxes Agreement with Lexington Square Partners, LLC, its successors or assigns (the “Developer”), for a project encompassing approximately (i) 296 residential market rate rental units and (ii) a structured parking facility containing approximately 650 parking spaces and related improvements; generally relating to payments in lieu of taxes for the Lexington Square development; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 4 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Department – Agreements, Amendments to Agreements, Grant Agreement, Memorandum of Understanding (MOU), and Ratification The Board is requested to approve and authorize execution of the various agreements, amendments to agreements, grant agreement, memorandum of understanding and ratification. The period of the agreements, is July 1, 2012 through June 30, 2013, unless otherwise indicated. AGREEMENTS 1. PROVIDENCE ADULT DAY CARE $71.08 per day/ $11,301.72 CENTER, INC. 159 days Account: 5000-535412-3044-273300-607001 The organization will provide Senior Care Services that include medical day care services to ill, frail or disabled elderly persons age 65 and older who are eligible to receive Maryland Department of Aging grant funding from the City. In addition the organization will develop an appropriate care plan for each recipient in accordance with policies as specified in COMAR 10.12.04, Day Care for the Elderly and Medically Handicapped Adults, and COMAR 10.09.07, Medical Care Program. The period of the agreement is January 1, 2012 through June 30, 2012. The item is late because the Department was awaiting finalization and signature from the provider. 2. VICTOR A. FERRANS, MD $200.00 per $20,000.00 evaluation/$50.00 per evaluation review 5 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Dept. – cont’d Account: 4000-425513-3110-306700-603018 The consultant will provide comprehensive reviews and complete the Pre-admission Screening and Resident Review certification on each evaluation conducted by the Adult Evaluation and Review Services (AERS) multi-disciplinary team on an as-needed basis. In addition, the consultant will consult with the AERS multi-disciplinary team and/or the client’s private physician and/or nursing home professional staff for clarification of mental health treatment plan/needs. At the request of the AERS team, the consultant will provide an on-site psychiatric evaluation of nursing home residents. 3. MICHAEL R. BAUM, PhD $200.00 per $20,000.00 evaluation/$50.00 per evaluation review Account: 4000-425513-3110-306700-603018 The consultant will perform on-site psychological evaluations of clients referred for nursing home placements, as well as on-site psychological evaluations of clients in nursing homes. In addition, the consultant will review psychological reports for patients in nursing homes and submit a written psychological report to the Department’s Adult Evaluation and Review Services Program delineating a treatment plan for each client/patient. 4. JANICE NICKENS, RN $55.00 per $49,500.00 case for 75 cases per month Account: 4000-426213-3110-606201-603018 The Maryland State Department of Health and Mental Hygiene 6 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Dept. – cont’d (DHMH) is designated as the single State agency to administer all aspects of the Maryland Medical Assistance Program. The Health Department has an agreement with the DHMH to participate in the program as the case monitoring agency and to contract with Case Monitors who will supervise personal care services to eligible recipients. The Case Monitors will exercise independent professional judgment and carry professional liability insurance. Each case monitor will be an independent contractor and not an employee of the City. Ms. Nickens will serve as a Case Monitor and will be responsible for establishing a plan of personal care for each eligible recipient assigned to her in Montgomery County. She will review and/or revise the plan at least once every 90 days, or more if necessary and supervise the personal care providers. She will make home visits as often as the Department’s nurse supervisor determines to be necessary, but not less than every 90 days; maintain a clinical record on each recipient case monitored; and provide other case monitoring services, as required. The Case Monitor may not exceed a maximum of 75 cases at any time, unless a waiver is received. 5. UNITED PRESBYTERIAN MINISTRIES OF MARYLAND/ $ 0.00 WESTMINSTER HOUSE APARTMENTS The organization will serve as a volunteer Station for the Retired & Senior Volunteers Program (RSVP) at their facility Westminster House Apartments. A grant from the Corporation for National and Community Service pays 100% of the cost of the RSVP to volunteer and assist special needs clients who want to remain in homes. While the Senior Volunteers are on duty, the grant provides for their life insurance, transportation and other benefits. The period of the agreement is April 1, 2012 through June 30, 2013. The agreement is late because it was just signed and returned to the Department. 7 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Department – cont’d 6. HAVEN NURSING HOME, INC. D/B/A ARLINGTON $ 0.00 WEST NURSING AND REHABILITATION CENTER The organization will serve as a Volunteer Station for the Retired and Senior Volunteer Program (RSVP). Through a grant from the Corporation for National and Community Services, the Department sponsors the RSVP. The grant pays for 100% of the cost of RSVP volunteers to assist special needs clients who want to remain in their homes. While the senior volunteers are on duty, the grant provides for their life insurance, transportation and other benefits. 7. GOVANS ECUMENICAL DEVELOPMENT CORPORATION $ 16,868.00 (GEDCO) Account: 4000-433512-3024-268418-603051 GEDCO operates a senior program, which serves as the community focal point for seniors and their caregivers. Services to be provided include but are not limited to, social, recreational and educational programs, information and assistance, outreach, wellness and transportation. The period of the agreement is July 1, 2012 through September 30, 2012. SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP) AGREEMENTS 8. MAYOR’S OFFICE OF HUMAN SERVICES/ $ 0.00 COMMUNITY ACTION PARTNERSHIP/ SOUTHEAST COMMUNITY ACTION AGENCY 8 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Department – cont’d SCSEP – cont’d 9. DEPARTMENT OF EDUCATION, DIVISION $ 0.00 OF REHABILITATION SERVICES/WORKFORCE AND TECHNOLOGY CENTER 10. DEPARTMENT OF HEALTH AND MENTAL HYGIENE/ $ 0.00 MARYLAND BOARD OF PHARMACY 11. UNIVERSITY OF MARYLAND, BALTIMORE $ 0.00 COLLEGE OF DENTAL SURGERY The organizations will serve as host agencies for the SCSEP. The SCSEP provides part-time work experience and training opportunities for low-income residents of Baltimore City, aged 55 years and older with no upper age limit. The SCSEP seeks out new host agencies to facilitate placement of its participants in non-profit/governmental agencies to provide services which would otherwise not be met due to a lack of funds. AMENDMENTS TO AGREEMENTS 12. ANNETTE SAUNDERS ($3,360.00) Account: 4000-436112-3255-316200-603026 On August 31, 2011, the Board approved the original agreement in the amount of $21,840.00 for the period May 1, 2012 through October 31, 2012. This amendment to the agreement decreases the funding amount to $18,480.00 and amends the period of the agreement to September 30, 2012 to reflect the grant funding period. 9 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Dept. – cont’d 13. MARYLAND DEPARTMENT OF THE ENVIRONMENT (MDE) $65,604.15 Account: 4000-426012-3031-579200-404001 On February 15, 2012 the Board approved the original agreement in the amount of $350,000.00 for the period July 1, 2011 through August 31, 2012 for community based childhood lead poisoning prevention. This first amendment to agreement revises the budget; $65,604.15 will fund the period of July 1, 2011 through August 31, 2011, and the original $350,000.00 to fund the period September 1, 2011 through August 31, 2012. The total amount paid under the agreement will not exceed $415,604.15. GRANT AGREEMENT 14. BALTIMORE CITY SCHOOL BOARD OF SCHOOL $591,894.00 COMMISSIONERS, BALTIMORE CITY PUBLIC SCHOOL SYSTEM (BCPSS) Account: 1001-000000-3100-295900-603051 $331,894.00 6000-620412-3100-295900-605003 $ 85,000.00 6000-650112-3100-295900-603051 $175,000.00 This grant agreement covers the implementation of a school health electronic health record (EHR) system. The Department is collaborating with the BCPSS to customize an established EHR called Pearson Chauncey SMS and employ it at the BCPSS’ 183 School health suites, as part of health services provided to the BCPSS’ 83,000 students. The EHR will improve the way students’ medical information is collected, tracked, maintained, retrieved, and shared, in the service of providing and maintaining student’s health care. The BCPSS will purchase equipment, hardware, and/or other software for the implementation and provide system admin- 10 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Department – cont’d istration of the school EHR system. The BCPSS will maintain documentation of the development of the customized software modules and provide documentation to the Department. The period of the grant agreement is May 1, 2012 through August 31, 2013. The grant agreement is late because of the administrative review process at the BCPSS and the Department. It was returned to the Department on June 15, 2012. RATIFICATION 15. ASSOCIATED CATHOLIC CHARITIES/ $ 1,563.76 ST. ANN’S ADULT DAYCARE (ACC) Account: 5000-535412-3044-273300-607001 The Board is requested to ratify services provided to Senior Care Program Clients and to authorize payment for services rendered. The St. Ann’s Adult Day Care program provides supervised care for the elderly in a community setting and focuses on a variety of services such as nursing, nutrition and transportation. The outstanding invoices were from October 1, 2011 through October 31, 2011. During the transition between the Commission on Aging and Retirement Education (CARE) and the Department, it was anticipated that various programs from CARE would be transferred to the Baltimore City Health Care Access. On March 29, 2012, invoices were submitted and approved however; this item was forgotten and just received from the Provider. 11 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Department – cont’d MEMORANDUM OF UNDERSTANDING 16. MARYLAND DEPARTMENT OF HEALTH AND $ 0.00 MENTAL HYGIENE (DHMH), OFFICE OF HEALTH SERVICES (MEDICAID) The MOU will define the responsibilities of the Administrative Care Coordination Unit (ACCU) Extension- Healthy Start Grant. The Health Department will be awarded ACCU Extension Healthy Start Grant funds. The ACCU Extension-Healthy Start Grant funds originating in the Local Health Department (LHD) Funding System are made by DHMH to the Health Department, which is reflected on the Unified Funding Document and is subject to all administrative and fiscal policy originating in the LHDFS and all conditions of award. The Health Department, as the LHD will inform Medicaid in writing, by the date determined by the Health Department's fiscal year, the amount of State Match designated for the State share for the ACCU Extension - Healthy Start Grant. The Health Department will maintain sufficient records of all costs charged to the grant and comply with all terms and conditions. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION (EXCEPT ITEM NOS. 5, 6, 8, 9, 10, 11, 14, and 16). (The agreements, amendments to agreements, grant agreement and memorandum of understanding have been approved by the law department as to form and legal sufficiency) 12 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Department – Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve the purchase of gift cards for snacks, refreshments, and incentives for the STD/HIV Prevention Program. AMOUNT OF MONEY AND SOURCE: Total Amount No. of Denomination Company Cards $10,000.00 2,000 $5.00 Rite Aid Corporation 5,000.00 1,000 $5.00 Safeway, Inc. 5,000.00 1,000 $5.00 Super Value/Save-A-Lot $20,000.00 - 4000-499012-3030-513200-604051 BACKGROUND/EXPLANATION: The Department requests approval to purchase various gift cards for the STD/HIV Prevention Program. The incentive cards will be distributed to help reduce the number of new HIV infections and improve the health of persons living with HIV/AIDS as well as to enhance staff ability to attract those encountered to receive counseling and testing on the STD/HIV testing van. T-Shirts are purchased and provided to the outreach team. The STD/HIV Prevention Program adheres to all policies associated with the usage of incentives and has sufficient procedures in place to address the safeguarding and accountability of incentives purchased. The Health Department adopted a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and 13 AGENDA BOARD OF ESTIMATES 07/11/2012 Health Department – cont’d its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards, and; 4) periodic internal reviews of programs’ activity vis-à-vis the internal policy, which are to be shared with the Department of Audits. This policy has been reviewed by both the Solicitor’s Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the above incentive cards will be subject to the Department of Audits’ approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 14 AGENDA BOARD OF ESTIMATES 07/11/2012 Baltimore Development Corporation – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Neo Technologies, Inc., tenant, for the rental of a portion of the property known as 2901 Druid Hill Park Drive, Suites C104 and D104, at the Business Center @ Park Circle, consisting of approximately 1,780 square feet of flex/office space. The period of the agreement is effective upon Board approval through May 31, 2015, with one three-year renewal option. AMOUNT OF MONEY AND SOURCE: Year Annual Rent Monthly Installments 1 $14,685.00 $1,223.75 After year one, the base rent will be increased annually by an amount equal to 4% of the annual rent each year in order to allow for any increases in building expenses. BACKGROUND/EXPLANATION: The tenant is a complete sales, services, and supplier of computer printers and remanufactured toner cartridges. Neo Technologies, Inc. is an authorized dealer and/or authorized services dealer for Hewlett Packard, Cannon, Tektronix, QMS, and others. Neo Technologies, Inc. has been a tenant for approximately 15 years. The company is reducing its square footage due to business changes. The space is leased on an “as is” basis with the exception of the landlord installing carpet in suite C104. The tenant will be responsible for any additional improvements or build-out of the premises. 15 AGENDA BOARD OF ESTIMATES 07/11/2012 BDC – cont’d All other landlord services such as utilities, limited janitorial services, maintenance and repairs to the premises are included in the initial base rent. In addition, the tenant is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 07/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development – Options 1. Harvey Lee 1317 Hillman Street F/S $ 18,500.00 Carter Funds are available in account 9910-910715-9588-900000-704040, Johnston Square Project. 2. Steven H. Greenfeld, 3317 Woodland Ave. L/H $ 6,800.00 Trustee for the Bankruptcy Estate of Ashford Alegenon Funds are available in account 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Corridor. 3. Mike Miguel 2758 Tivoly Ave. L/H $ 44,533.00 Funds are available in account 9910-904326-9588-900000-704040, Coldstream Homestead Montebello Project. 4. Abdullah Ayazi 2742 Tivoly Ave. L/H $ 84,700.00 Funds are available in account 9910-904326-9588-900000-704040, Coldstream Homestead Montebello Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board’s approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amount/s. Dept. of Housing and Community Development – Condemnations 5. Estate of Lanora 4978 Denmore Ave. G/R $ 800.00 Yoffee, Country $120.00 Club Trust Company Funds are available in 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Avenue Corridor. 17 AGENDA BOARD OF ESTIMATES 07/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Prior Owner(s) Property Interest Amount Law Department - Settlement 6. Wanda Brown 2014 Ashland Ave. L/H $ 12,020.00 On February 3, 2010, the Board approved the acquisition by quick take condemnation of the leasehold interest in 2014 Ashland Avenue for the amount of $15,980.00. However, the owner had a State Department of Assessments valuation of $70,200.00. The parties agreed to settle the action for $28,000.00. Therefore, the Board is requested to approve an additional $12,020.00 in the settlement of this case. Funds are available in account 9910-906416-9588-900000-704040, EBDI Project. 7. Bulldog Baltimore 3335 Woodland Ave. F/S $ 4,500.00 1, LLC On December 21, 2011, the Board approved the acquisition by condemnation of the fee simple in the 3335 Woodland Avenue for the amount of $9,500.00. However, the owner of the property interest obtained an appraisal that valued the property at $20,000.00. The State Department of Assessment revealed a valuation of $20,000.00. The parties agreed to settle the condemnation case for $14,000.00. Therefore, the Board is requested to approve an additional $4,500.00 in the settlement of this case. Funds are available in account 9910-903187-900000-704040, Park Heights Area. 18 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Planning – Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 11 favorable reports on Transfers of Funds approved by the Board of Estimates at its meeting on June 13, 2012. 19 AGENDA BOARD OF ESTIMATES 07/11/2012 Bureau of Solid Waste – Employee Expense Statements The Board is requested to approve the expense statements for the following employees: 1. DERRICK ROGERS $ 90.00 Account: 1001-000000-5153-701600-603050 Mr. Rogers submitted a receipt for reimbursement for the fee he paid to obtain his Learner’s Permit for a CDL License. However, the receipt was misplaced and as a result, his expense account for the cost of the Learner’s Permit, which he paid in January 2012, was not submitted on an expense account within the 40-day time limit for submittal. 2. ANTHONY PAIGE $ 93.25 Account: 1001-000000-5153-701600-603026 Mr. Paige submitted a receipt for reimbursement for the fee he paid to have a fingerprint test performed, which is required to renew his Pest Control Worker’s License. However, the receipt was misplaced and as a result, his expense account for the cost of the test, which he paid in December 2011, was not submitted on an expense account within the 40-day time limit for submittal. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 20 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Public Works/ – Task Assignment Bureau of Solid Waste ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 002 to Arm Group, Inc., under Project No. 1157.1, On-Call Solid Waste Management Services. AMOUNT OF MONEY AND SOURCE: $107,443.25 – 9948-902047-9517-900220-703331 BACKGROUND/EXPLANATION: On September 21, 2011, the Board awarded Arm Group, Inc. the On- Call Project 1157.1. Solid Waste requires leachate transport system upgrades to minimize scaling at the Quarantine Road Landfill. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 21 AGENDA BOARD OF ESTIMATES 07/11/2012 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 23 - 25 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 22 AGENDA BOARD OF ESTIMATES 07/11/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $115,440.09 – Project No. 743, Reconstruction of Annapolis Road/Waterview Avenue Interchange at MD 295 Russell Street $ 698,229.63 - Jacobs Engineering - - Group, Inc. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $101,588.00 9950-9011824-9509 Federal Constr. Reserve Maisel Street Pedestrian Bridge 25,397.00 " " MVR $126,985.00 ---------------- 9950-901882-9508-2 Contingencies – Annapolis Road Bridge This transfer will provide funds to cover the costs related to BD No. 10316, Project 743, Change Order No. 1, for Annapolis Road/Waterview Avenue Interchange, by Jacobs Engineering Group, Inc. 23 AGENDA BOARD OF ESTIMATES 07/11/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 3. EWO #002, $ 0.00 – TR 11301, Resurfacing Highways @ Various Locations – NW Sector II $ 2,043,094.97 $ 4,575.00 M. Luis Constr. 150 - Co., Inc. days 4. EWO #011, $73,796.40 – TR 10005, Uplands Redevelopment: Mass Grading $18,279,447.78 $ 1,016,451.15 Monumental Paving - - & Excavating Inc. Bureau of Water and Wastewater 5. EWO #004, $45,305.01 – S.W.C. 7752, Glen Edwards Run Box Culvert Rehabilitation $1,093,990.00 $ 227,210.38 Allied Contrac- 0 99 tors, Inc. 6. EWO #006, $32,401.91 – S.W.C. 7761, Drainage Repairs and Improvements at Various Locations $ 453,076.42 $ 2,740,932.00 Monumental Paving 0 70 & Excavating, Inc. 7. EWO #037, $44,965.97 – W.C. 1198, Urgent Need Work Infra- Structure Rehabilitation Various Locations $10,473,325.00 $12,896,273.81 Spiniello Com- 0 90 panies 8. EWO #051, $817,624.87 – W.C. 1198, Urgent Need Work Infrastructure Rehabilitation Various Locations $10,473,325.00 $15,331,989.08 Spiniello Com- - - panies Representatives of Water Engineering discovered several water mains in the vicinity of Mt. Royal Avenue that were leaking into the Amtrak Railroad tunnel under North Avenue. The On-Call contractor was directed to mobilize and make the necessary repairs. The work was tracked by representatives of the Construction Management Division. 24 AGENDA BOARD OF ESTIMATES 07/11/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater – cont’d 9. EWO #033, $401,097.94 – S.C. 852R, Denitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 $1,462,697.85 Fru-Con Construc- 54 33 tion, LLC During pile driving operations, the contractor identified an existing bulkhead that was shown as removed on the archival drawings, and therefore not addressed in current project documents. The bulkhead, constructed of concrete, wood, and metal created an impenetrable subsurface and had to be removed to allow continuation of the pile driving. 10. EWO #037, ($28,537.85) – S.C. 852R, Denitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 $1,903,991.08 Fru-Con Construc- 0 54 tion, LLC 11. EWO #041, $87,977.21 – S.C. 852R, Denitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 $2,029,469.59 Fru-Con Construc- 0 57 tion, LLC 12. EWO #042, $35,509.47 – S.C. 852R, Denitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 $2,118,342.41 Fru-Con Construc- 0 57 tion, LLC 13. EWO #053, $26,776.54 – S.C. 852R, Denitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 $2,234,843.95 Fru-Con Construc- 0 63 tion, LLC 25 AGENDA BOARD OF ESTIMATES 07/11/2012 Police Department – Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Baltimore Child Abuse Center (BCAC). The period of the agreement is effective upon Board approval through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $55,000.00 – 5000-512812-2021-212700-600000 BACKGROUND/EXPLANATION: The State of Maryland, Department of Public Safety and Correctional Services (DPSCS), is required under Criminal Procedure Article subsection 11-713(3) and (4), and under COMAR 12.6.01.17 to reimburse each local law enforcement unit annually for processing registration statements, fingerprints, photographs, and for performing community notification requirements. The rate for reimbursement is $200.00 per sexual offender registration, with 1,481 active registrants. Based on that calculation, a payment of $296,200.00 was disbursed to the Department. This funding is on-going and is to be spent until exhausted. The BCAC will employ a Forensic Interviewer and be reimbursed for expenditures not-to-exceed $55,000.00 out of the $296,200.00 reimbursement from the DPSCS. 26 AGENDA BOARD OF ESTIMATES 07/11/2012 Police Department – cont’d MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 07/11/2012 Police Department – Grant Adjustment Notices The Board is requested to approve and authorize acceptance of the following Grant Adjustment Notices (GAN) from the Maryland Emergency Management Agency (MEMA): 1. 2009 METROPOLITAN MEDICAL RESPONSE SYSTEM $0.00 Account: 4000-435610-2110-683800-600000 On May 26, 2010, the Board authorized acceptance of a Grant Award Agreement for the 2009 Metropolitan Medical Response System, funded through the U.S. Department of Homeland Security in the amount of $321,221.00. The GAN extends the period of the award through June 30, 2012. All other conditions will remain in full force and effect. 2. 2009 STATE HOMELAND SECURITY PROGRAM (SHSP) $0.00 Account: 4000-435810-2010-683900-600000 On May 26, 2010, the Board authorized acceptance of a Grant Award Agreement for the 2009 SHSP in the amount of $2,056,926.00. This grant provides funds to build capabilities at the State and local levels. Activities implemented under SHSP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to terrorism in order to be considered eligible. Eligible activities include planning, organization, training, exercises, equipment, and personnel. The GAN extends the period of the award through July 31, 2012. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The grant adjustment notices have been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of General Services – Energy Efficiency Community Block Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the energy efficiency community block grant agreement with the Creative Alliance, Inc. The period of the agreement is effective upon Board approval through August 31, 2012. AMOUNT OF MONEY AND SOURCE: $3,500.00 - 9916-913900-9197 BACKGROUND/EXPLANATION: The Department has received an award under the Energy Efficiency and Conservation Block Grant Program from the U.S. Department of Energy. Under the terms of the sub-grant agreement, the community non- profit will implement energy efficiency upgrades to its facility located at 3134 Eastern Avenue. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score “Energy Saver Grant” applications from Baltimore non-profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $3,500.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The energy efficiency community block grant agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of General Services – Minor Privilege Permit Application The Board is requested to approve the following application for a Minor Privilege Permit. The application is in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1119 Light Street Pelta Management, One dumpster LLC 6' x 4' Annual Charge: $336.00 2. 100 E. Pratt Street 100 East Pratt One doubled face Street Business non-illuminated Trust sign 5 sq. ft. Annual Charge: $ 70.40 3. 6 W. Cross Street West Cross Street, One cornice sign LLC 10' x 2', two bracket signs 3’ x 3’ Annual Charge: $140.60 4. 1727 Aliceanna St.* School House One set of steps, Properties, LLC one canopy 12'6" x 3'1" 1729 Aliceanna St.* One set of steps, one canopy 12'6" x 3'1" 1731 Aliceanna St.* One set of steps, one canopy 12'6" x 3'1" *all addresses a/k/a 700-26 S. Ann Street Annual Charge: $343.74 Since no protests were received, there are no objections to approval. 30 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of General Services – On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with KCI Technologies, Inc. (KCI) for Project No. 1126K. The period of the agreement is effective upon Board approval for two years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $1,997,807.96 – Upset limit BACKGROUND/EXPLANATION: Various City agencies, on a continuing basis, require civil and structural engineering services to modify, upgrade or repair their facilities. Typically, the work involved is limited in scope or of an urgent nature, which in either case, should not be postponed until the customary civil/structural engineering selection process can be executed. To accommodate this type of work, the Department wishes to establish an on-call civil structural engineering agreement with the KCI. The services will be provided on an as-needed basis, as needs are identified. The cost of services rendered will be negotiated on a not-to- exceed price for each task assigned. The fees will be based on actual payroll rates, not including overhead and burden, times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The period of the contract is for two years. However, projects started within the two-year period may continue beyond the two- year time frame until completion. The total fee for this consultant’s contract will not exceed $1,997,807.96 for the two- year period. The consultant was selected pursuant to the Architect and Engineering Awards Commission (AEAC) under AEAC Project No. 1126. 31 AGENDA BOARD OF ESTIMATES 07/11/2012 DGS – cont’d MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 23% MBE AND 10% WBE. MBE: Arel Architects, Inc. 10.00% Sidhu Associates, Inc. 13.00% Total 23.00% WBE: PELA. Design Group, 10.00% Inc. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing and – Expenditure of Funds Community Development ACTION REQUESTED OF B/E: The Board is requested to approve expenditure of funds for the 18th Annual Family Fun Festival to be held by the Citizens United for the 44th District on August 11 and 12, 2012. AMOUNT OF MONEY AND SOURCE: $7,083.20 – 1001-000000-1773-179600-603026 BACKGROUND/EXPLANATION: The Family Fun Festival was established as a part of the Office of Community Services, DHCD. This event is held in the Franklin Square community. The festival will provide arts and crafts, music, and educational activities. APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED AND HAD NO OBJECTION. 33 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing and - Lien Release Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the release of liens, plus all accrued interest and/or penalties on the vacant property located at 1718 North Warwick Avenue, for the transferee, Coppin State University. AMOUNT OF MONEY AND SOURCE: $4,146.63, plus all accrued interest and/or penalties BACKGROUND/EXPLANATION: Pursuant to the Annotated Code of Maryland, Tax Property 14-806, the Board has the authority to release liens against real property under certain circumstances. In this case, the property in question complies with all requirements under the lien release law: • the property is a vacant house, • the liens exceed the assessed value of the property, and • the transferee will redevelop the property and return it to productive use within a reasonable time and eliminate blighting conditions. The transferee, will redevelop the vacant property, return it to productive use within a reasonable time, and eliminate blighting conditions. This vacant building is part of a 10-acre land assemblage for the construction of a Science and Technology Center. The release of liens on the property will make it financially feasible for redevelopment and prevent tax abandonment. 34 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d Prior to settlement, transferee will pay the purchase price listed in the agreement of sale in the amount of $18,000.00. This amount exceeds the flat tax and water of the property in the amount of $3,495.74. The amount paid will be applied to satisfy the water bill, real estate taxes, flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $18,000.00 within 120 days from the date of approval by the Board, will void this release. (The lien release has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing and – Estoppel Certificate and Community Development Mortgagee’s Rights Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an estoppel certificate and mortgagee’s rights agreement between the Department of Housing and Community Development (DHCD), Bank of America, N.A., the Department of Housing and Community Development of the State of Maryland (DHCD-MD), Hudson Housing Capital LLC, and the Columbus School Limited Partnership. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On March 30, 2011, the Board approved a Land Disposition Agreement (LDA) between DHCD and the Columbus School Limited Partnership (School 99) Project located at 2000 E. North Avenue and for certain parcels located on the west side of North Castle Street. The Columbus School Limited Partnership will construct thereon a rental housing complex, containing 50 affordable rental units. The DHCD-MD intends to make construction and permanent loans to the developer in the approximate aggregate principal amount of $1,404,958.00. Bank of America, N.A. intends to make a construction loan to the developer in the approximate principal amount of $8,000,000.00. The estoppel certificate and mortgagee’s rights agreement clarifies the rights of the City and the lenders in the event of a default by the developer under the LDA or the loans and it gives the lenders added security and confidence in lending to the developer. 36 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d The DHCD recommends that the Board approve the estoppel certificate and mortgagee’s rights agreement because of the tremendous benefits of this project to the community which includes the creation of 50 units of affordable housing, elimination of long-term blighting conditions, stabilization of the community, construction job opportunities and a substantial increase in the property values. MBE/WBE PARTICIPATION: The Developer signed a Commitment to Comply with the Minority and Women’s Business Enterprise Program in the LDA. (The estoppel certificate and mortgagee’s rights agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing and - Local Government Resolutions Community Development The Board is requested to approve and authorize execution of the local government resolutions. The following organizations are applying to the State of Mary- land’s Department of Housing and Community Rental Housing Production Program (MD-RHPP), the Low Income Housing Tax Credit Program (MD-LIHTC), Rental Housing Funds Loan (RHFL), and/or Historic Tax Credits. A local government resolution of support is required by the State for all applications to these programs for funding. Organization Amount 1. COLUMBUS SCHOOL PROJECT $13,000,050.00 (SCHOOL 99) $ 1,404,958.00 (RHFL) $ 9,703,516.00 (LIHTC) $ 1,891,576.00 (HTC) On March 30, 2011, the Board approved the land disposition agreement with the Columbus School Limited Partnership – Columbus School (School 99) Project located at 2000 E. North Avenue and for certain parcels located on the west side of North Castle Street. The project includes the historic rehabilitation of the Columbus School into a fifty-unit affordable rental housing complex for families with parking on the Castle Street parcels. The Bank of America N.A. intends to make a construction loan to the developer in the approximate principal amount of $8,000,000.00. 38 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d 2. The O’DONNELL TOWNHOMES I, PHASE 1A $2,235,684.00 $ 900,000.00 (MD-RHPP) $1,335,684.00 (MD-LIHTC) The O’Donnell Townhomes I (Phase 1A) project will involved the new construction of a housing development project consisting of 76 affordable rental housing units. The project will provide 12 non-elderly disabled NED units, four UFAS units and 4 long-term affordable UFAS units. All of the units will be affordable to persons with incomes at or below 60% of area median income. This undertaking represents the first phase of a comprehensive redevelopment of the O’Donnell Heights public housing site. 3. THE FELLS POINT STATION $1,963,522.00 $1,125,000.00 (MD-RHPP) $ 838,522.00 (MD-LIHTC) The Fells Point Station project will involve the acquisition and rehabilitation of a historic police station along with the new construction of a four story building. Upon completion, the project will create 47 mixed-income housing units of which 34 of the units will be affordable to persons with incomes at or below 60% area median income. The project will also provide six non-elderly disabled NED units, four UFAS units and four long-term affordable UFAS units. The project is located at 1621 Bank Street in the Fells Point Neighborhood. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women’s Business Program is fully applicable and no request for waiver or exception has been made. 39 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing and – Memorandum of Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve a Memorandum of Agreement (MOA) with the Maryland State Historic Preservation Officer, and The Advisory Council on Historic Preservation (ACHP). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOA establishes procedures for compliance with historic preservation requirements in connection with the expenditure of Community Development Block Grant (CDBG) funds for certain demolition activities. In November 2011, the DHCD proposed to the Maryland Historical Trust (MHT) to demolish 101 vacant, blighted properties in the City, including a number of buildings in Johnston Square. The MHT determined that consultation was necessary in order to be in compliance with historic review requirements that are attached to CDBG funds. The MOA is a result of the historic preservation consulting process between the DHCD, CHAP, MHT, the ACHP, and Baltimore Heritage. The MOA also responds to additional comments from community organizations affected by the proposed demolitions. The MOA has been reviewed and signed by the State Historic Preservation Officer, the ACHP, and CHAP. This MOA requires the DHCD to ensure and carry out the follow- ing stipulations: • document the buildings with archival photographs, 40 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d • document St. Frances Academy with archival photographs, • salvage historic architectural features from City-owned structures before demolition, • install one public interpretation panel in Johnston Square, • create one webpage of this same public interpretation, • explore alternatives to demolition for 1200, 1202, 1206, 1208, 1210, and 1214 Homewood Avenue, and • consult with the Department of Planning as the DHCD works in the four affected neighborhoods. (The memorandum of agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing – Grant Agreement and Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution on a grant agreement with Edmondson Village Collaborative, Inc. The period of the grant agreement is effective upon Board approval through December 31, 2012. AMOUNT OF MONEY AND SOURCE: $50,000.00 – 9910-907036-9588-900000-704044 BACKGROUND/EXPLANATION: The purpose of the grant agreement is to support the organization in its efforts to implement a Healthy Neighborhoods program in the community. The Healthy Neighborhoods is a program that works to build real estate values in stable communities through a combination of loan programs, marketing and community organizing. The DHCD is providing a one-time grant in the amount of $50,000.00 to offset the executive director’s salary, help support efforts to market the community and to pay operating expenses. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing – Fourth Amendatory Agreement and Community Development ACTION REQUESTED OF B/E: The Board is requested approve and authorize the fourth amendatory agreement with Healthy Neighborhoods, Inc. for its Home Improvement Loan Program. AMOUNT OF MONEY AND SOURCE: $150,000.00 – 9910-916037-9588-900000-706047 BACKGROUND/EXPLANATION: On April 23, 2008 the Board approved the original grant agreement in the amount of $1,000,000.00 through Ordinance 07- 513 in General Funds to provide matching loans to qualified homeowners. In April 2010 the Board approved the First Amendment permitting $333,333.00 to be moved to Healthy Neighborhoods, Inc.’s FY10 Operating Agreement and replenishing with $583,333.00 in FY10 General Obligation Bonds. In September 2011 a Second Amendment was approved adding $300,000.00 to the fund and in December 2011 a Third Amendment was approved to extend the time provided to make loans. This Fourth Amendment will replenish the Match Grants Fund by $150,000.00 for a total City expenditure of $1,700,000.00. Matching Grant Funds are provided to homeowners that use the Healthy Neighborhoods Home Improvement Loan Product. Eligible buyers must qualify for a minimum of a $5,000.00 HNI loan product and cannot earn more than 120 percent of the Area Median Income, or $98,520.00 for a household of four. The Matching Grant is structured as a second or third deed of trust against the property and is forgiven by 20 percent for each year the owner occupant remains in the property. The borrower is responsible for paying all closing costs, including points. All other terms of the grant agreement remain in effect. 43 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d The Matching Grant Fund is one of Healthy Neighborhood's most effective tools for building value in stable but under-priced communities. Since its inception, Healthy Neighborhoods has closed 220 grants totaling approximately $1,017,807.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The fourth amendatory agreement has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing and – Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Healthy Neighborhoods, Inc. (HNI). AMOUNT OF MONEY AND SOURCE: $200,000.00 – Healthy Neighborhood FY12 General Obligation Bonds 400,000.00 – General Funds $600,000.00 Funds are available in accounts: 9910-906015-9588-900000-706047 9910-906730-9588-900000-706047 BACKGROUND/EXPLANATION: The HNI received $750,000.00 in General Obligation Bonds through the City’s FY12 Capital Budget to support Healthy Neighborhood organizations’ efforts to increase values in stable but under- priced communities. The majority of the HNI’s work is carried out by 13 non-profit organizations. In order to provide support to these organizations, the HNI requested that the City exchange $400,000.00 of its General Obligation Bonds with an equal amount of General Funds. The $600,000.00 will be used to provide capital and operating support for the City’s 13 Healthy Neighborhood organizations. In a separate request, the Board will be requested to approve $150,000.00 to be used to continue the HNI’s matching grants program. On June 27, 2012, the Board approved a transfer of funds in the amount of $150,000.00 for this project. The remaining funds will be used to provide architectural services for owner occupants who utilize the HNI loan products to help plan improvements and review contractor documents; small capital grants up to $5,000.00 that will be awarded competitively for block-based improvements projects; and large capital grants up 45 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d to $20,000.00 that will be awarded competitively to develop capital projects with a minimum life span of 20 years. Since its inception in 2000, the HNI has settled 132 loans for a total of $24,814,769.00 using a $40,000,000.00 loan fund and are doubled median sales prices on its target blocks. Fifteen neighborhoods qualify as healthy neighborhoods areas and are eligible for acquisition/rehabilitation loans, refinancing, and home improvement loans. MBE/WBE PARTICIPATION: The HNI has signed the Commitment to Comply with the Minority and Women’s Business Enterprises Program of Baltimore City. AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 07/11/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 1. $200,000.00 9910-902935-9587 9910-906015-9588 30th Comm. Healthy Neighbor- Healthy Neighbor- Dev. Bonds hoods, Inc. – Reserve hoods, Inc. In accordance with HCD’s FY12 Capital Budget, funds are being transferred to support Healthy Neighborhood Projects. 2 a. $400,000.00 9910-906730-9588 9910-906015-9588 General Affordable Housing Healthy Neighbor- Funds Program AHP – Uplands hoods, Inc. Redevelopment b. $400,000.00 9910-902935-9587 9910-906730-9588 30th Comm. Healthy Neighborhoods, AHP – Uplands Re- Dev. Bonds Inc. development In its FY12 capital budget, DHCD allocated $750,000.00 in General Obligation Bonds to the Healthy Neighborhoods, Inc. (HNI). The HNI has requested DHCD to provide $400,000.00 of General Funds to be used for HNI operating costs in exchange for $400,000.00 of General Obligation Bonds. Therefore, the DHCD is transferring General Funds from the Affordable Housing Program to the HNI and replacing those funds with GO Bonds from the HNI. (In accordance with Charter requirements, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 47 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Housing and – Agreements Community Development The Board is requested to approve and authorize execution of the various agreements. 1. PARKS & PEOPLE FOUNDATION, INC. $ 22,000.00 Account: 2089-208913-5930-427838-603051 Under the terms of this agreement, the funds will be used to subsidize the transportation costs of the SuperKids Camp 2012. The SuperKids Camp 2012 will serve low-performing, low-income, rising 2nd, 3rd, and 4th grade students by offering a five-week enrichment program. This program is designed to help students enrolled in the Baltimore City Public School System improve or maintain their reading skills during the summer. The period of the agreement is effective upon Board approval through August 3, 2012. 2. WYMAN PARK CENTER COUNCIL, INC. $ 14,250.00 Account: 2089-208913-5930-426030-603051 The organization will operate the Wyman Park Tutorial Program to serve as a support system for students who are potential dropouts, discouraged with schoolwork, and who require remedial educational assistance to maintain grade level standards. Under the terms of this agreement, the funds will be used to subsidize the organization’s operating costs. The period of the agreement is September 1, 2012 through June 30, 2013. 3. COMMUNITY MEDIATION PROGRAM, INC. $ 26,420.00 Account: 2089-208913-5930-425926-603051 The organization will work to reduce interpersonal and community violence by utilizing non-violent conflict reso- 48 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d lution strategies. The Community Mediation Program will provide free conflict resolution and mediation services to low and moderate-income persons in Baltimore City. Under the terms of this agreement, the funds will be used to subsidize the organization’s operating costs. The period of the agreement is effective upon Board approval through June 30, 2013. 4. BALTIMORE READS, INC. $ 46,800.00 Account: 2089-208913-5930-423734-603051 The organization will provide adult literacy services and job readiness training at the Ripken Adult Learning Center. The services will include English as a Second Language program at its main office, Adult Basic Education, Pre-GED and GED classroom instruction, individual tutoring, and monthly employability workshops. In addition, non-readers and Pre-GED services will be provided free of charge to low and moderate-income Baltimore City residents. The period of the agreement is effective upon Board approval through June 30, 2013. 5. DRUID HEIGHTS COMMUNITY DEVELOPMENT $ 42,750.00 CORPORATION, INC. (DHCDC)/UPTON PLANNING COMMITTEE (UPC) Accounts: 2089-208913-5930-665681-603051 $ 17,800.00 2089-208913-5930-665676-603051 $ 12,950.00 2089-208913-5930-665683-603051 $ 12,000.00 Under the terms of this agreement, the DHCDC will use the funds to subsidize the operating costs of the UPC. The DHCDC will serve as the fiscal agent for the UPC. The UPC will carry out eligible public information and organiza- 49 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d tional capacity building to carry out neighborhood revitalization and other Community Development Block Grant- eligible activities within the Upton community. The period of the agreement is effective upon Board approval through June 30, 2013. 6. MARYLAND NEW DIRECTIONS, INC. $ 31,540.00 Account: 2089-208913-5930-429934-603051 Maryland New Directions, Inc. will provide career counseling, job training and placement, and outreach services to low and moderate-income displaced homemakers, out-of-school youth, and female ex-offenders. The organization will prepare its clients for employment and assist in job training and placement in jobs that provide a living wage and future promotion opportunity. Under the terms of this agreement, the funds will be used to subsidize the general management, oversight, and coordination of the career counseling, and human resources development program. The period of the agreement is effective upon Board approval through June 30, 2013. 7. BANNER NEIGHBORHOOD COMMUNITY $ 59,920.00 CORPORATION, INC. Account: 2089-208913-5930-436630-603051 Under the terms of this agreement, the organization will use the Community Development Block Grant-38 funds to provide summer employment, educational, recreational, and cultural enrichment activities for youth in Southeast 50 AGENDA BOARD OF ESTIMATES 07/11/2012 DHCD – cont’d Baltimore City. The period of the agreement is effective upon Board approval through June 30, 2013. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Human Resources – Employee Contract Department of General Services Mr. Charles Riemer, retiree, will continue to work as a Building Repairer. He will be responsible for building maintenance, set- up and removing items for special events within City Hall, as well as providing assistance to visitors and/or tourists who may be touring City Hall or observing the CitiStat process. The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: Hourly Rate $12,000.00 – 1001-000000-1930-192600-601009 $10.00 THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 07/11/2012 Baltimore City Parking Authority – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Wall Street Properties, LLC for 80 parking spaces located at 1201 Wall Street. The period of the lease agreement is August 1, 2012 through July 31, 2022. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $134,400.00 $11,200.00 Account: 2076-000000-2321-707700-603013 BACKGROUND/EXPLANATION: The Wall Street Garage is located in Federal Hill, a neighborhood with high parking demand. The facility is currently extremely under-utilized and is one block from the City-owned West Street Garage, which operates at capacity on weekends and during large stadium events. By leasing these 80 parking spaces and transferring monthly contract parkers from the West Street Garage to the Wall Street Garage, more parking can be accommodated in Federal Hill during peak demand periods. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 07/11/2012 Office of the Mayor – First Amendment to Employment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a first amendment to employment agreement with James S. Clack. The period of the agreement is effective upon Board approval through July 1, 2018. AMOUNT OF MONEY AND SOURCE: $161,262.00 – 1001-000000-2101-225900-601061 BACKGROUND/EXPLANATION: The City desires to continue to employ Mr. Clack as the Fire Chief of Baltimore City through the current term of Mayor Stephanie Rawlings-Blake, in accordance with the Baltimore City Charter. If the Mayor is elected to a new term and chooses to reappoint Mr. Clack as Fire Chief, Mr. Clack will be entitled to a continuation of the benefits provided in this contract unless a modification of this contract is executed. Under the terms of this first amendment to employment agreement, Mr. Clack will continue to be compensated at the rate of $161,262.00, as set in the current budget for the fiscal year 2012. His compensation will increase to $164,487.00 on January 1, 2013 and incrementally increase every January 1 thereafter through January 1, 2018. Mr. Clack has been charged with the effective and impartial enforcement of all applicable laws and regulations of the City and of the State of Maryland for the protection of all citizens who live or work in the City or who visit the City. He repre- 54 AGENDA BOARD OF ESTIMATES 07/11/2012 Office of the Mayor – cont’d sents and oversees the effective operation of the Fire Department, including planning, organizing, directing, staffing, and coordinating all fire and emergency medical services operations. Since his appointment in May 2008, Mr. Clack has been effectively carrying out the duties of Fire Chief of Baltimore City. Under his leadership, the Fire Department now has two Medic Assist Cars, has implemented the Operation Care Program and is moving the Department to a new Computer-Aided Dispatch (CAD) System. Additionally, there was a record 44% reduction in fire-related deaths and a 50% savings in overtime costs in FY09. In June 2010, the International Association of Fire Chiefs submitted Mr. Clack’s name as one of seven nominations to President Obama for the position of U.S. Fire Administrator. This nomination is yet another testament of Chief Clack’s experience and leadership in the field of emergency and fire response. All other terms and conditions of the original agreement remain unchanged. APPROVED FOR FUNDS BY FINANCE (The first amendment to employment agreement has been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 07/11/2012 Mayor’s Office – Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a grant award agreement with the Corporation for National and Community Service. The period of the grant award agreement is May 20, 2012 through June 1, 2013. AMOUNT OF MONEY AND SOURCE: $ 5,000.00 – 1001-000000-1250-152800-603002 (travel) 5,000.00 – 1001-000000-1250-152800-601001 (supervision) $10,000.00 BACKGROUND/EXPLANATION: The grant agreement will provide 50 summer and 11 one-year AmeriCorps VISTA members who are and will be serving full time, in City government agencies and partner organizations, to implement and support the Mayor’s Super Summer Reading Academy, and Power In Dirt, Recovery Corps, and Supper Club initiatives. These 61 individuals amount to a contribution valued at $401,734.00. In addition, the Corporation has awarded a $10,000.00 grant which will help to cover the cost of travel and supervision costs of these individuals. The grant award agreement is late because the granting agency’s delay in providing an executed Notice of Grant Award and Memorandum of Agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 07/11/2012 Mayor’s Office of – TRANSFER OF LIFE-TO-DATE Human Services SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Wanda M. Simpson. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Vicky Franklin 2 D’Andra Pollard 5 Evangaline C. “Jamilla” 5 Ketia 12 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 57 AGENDA BOARD OF ESTIMATES 07/11/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 59 - 62 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 58 AGENDA BOARD OF ESTIMATES 07/11/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Mayoralty Related/Department of Planning 1. $470,000.00 9904-903001-9129 9904-934010-9127 Other Fund Construction Fire Academy Burn Reserve Reserve Unallo- Building cated This transfer will provide appropriation/funds to cover the costs of renovations to the Fire Academy Burn Training Building located at 6720 Pulaski Highway. A grant provided by the BGE and Exelon will provide the funding for renovations to the Burn Training Center and will allow for training classes to be conducted at the academy by the BGE and Exelon as part of the agreement. Department of Recreation and Parks 2. $ 50,000.00 9938-901749-9475 9938-904749-9474 State Reserve – Comm. Active – Comm. Parks and Play- Parks and Play- ground FY 08 ground FY 08 This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1167, Task #9 to Greenman-Pedersen, Inc. and to reconcile the account’s deficit. 3. $20,000.00 9938-902740-9475 9938-907740-9474 MVR Reserve – Jones Active – Jones Falls Greenway Falls Greenway Phase V Phase V This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1167, Task #8 to Greenman-Pedersen, Inc. 59 AGENDA BOARD OF ESTIMATES 07/11/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 4. $150,000.00 9916-904845-9194 9916-908810-9197 3rd Public Bldg. Capital Constr. Infrastructure Loan & Maintenance - Constr. (Envista) - Reserve Active Envista is a centralized collaboration application to exchange, synchronize and coordinate infrastructure construction projects across diverse agencies working in Baltimore Streets. 5. $425,000.00 9916-904845-9194 9916-911131-9197 3rd Public Bldg. Capital Constr. Environmental Loan & Maintenance Remediation – - Reserve Active This transfer will provide funds when repairs and/or renovations uncover issues such as asbestos, lead paint, mold and other environmental hazards, these hazards must be abated immediately to comply with Federal and State requirements. 6 a. $270,000.00 9916-909515-9197 9916-901513-9194 General Fund City Hall/MECU City Hall/MECU Bldg. Sidewalks Bldg. Sidewalks Active Reserve b. $270,000.00 9916-901513-9194 9916-909515-9197 1st Public Bldg. City Hall/MECU City Hall/MECU Loan Bldg. Sidewalks Bldg. Sidewalks Reserve Active This transfer will provide funds to cover costs associated with the repairs to the City Hall and MECU Building sidewalks which are needed to eliminate the potential tripping hazards that currently exist. 60 AGENDA BOARD OF ESTIMATES 07/11/2012 TRANSFER OF FUNDS Department of Housing and Community Development AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 7. $180,352.94 9910-908617-9588 General Fund Charter Schools Housed in City $154,796.15 ---------------- 9910-905618-9588 General Funds Charter Schools Bldg. Maint. 25,556.79 -------------- 9910-913616-9588 General Funds Independent Charter $180,332.94 Schools This transfer will provide funds to the Charter Schools accounts to clear the deficit balance in the accounts. 8. $224,021.58 9910-908005-9587 9910-903805-9588 7th Residential Selp Admin. – Res. Selp Admin. Financing Serial 257,961.43 9910-908005-9587 9910-903805-9588 25th Comm. Dev. Selp Admin. – Selp Admin. Bonds Res. $481,983.01 This transfer will move appropriations from the Selp Administration’s reserve account to the active account. 9. $ 14,694.86 9910-904912-9587 9910-906750-9588 29th Comm. Constr. Res.- Somerset Courts – Dev. Bonds 29th Comm. Dev. 29th Comm. Dev. Bonds Bonds This transfer will provide funds to the Somerset Courts account to clear the deficit balance in the account. 61 AGENDA BOARD OF ESTIMATES 07/11/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 10. $2,779,575.97 9962-941002-9563 9962-914059-9562-2 Other Constr. Res. Contingencies Conduit Replacement Dundalk Ave. Conduit System This transfer will fund the cost associated with conduit construction on project TR 5038, Dundalk Ave. Conduit System. 62 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Transportation – On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an On-Call Consultant Services Agreement with McCormick Taylor, Inc. for project no. 1162. The period of the agreement is effective upon Board approval for two years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 – Upset limit The amount will be determined with each individual project. BACKGROUND/EXPLANATION: The consultant, McCormick Taylor, Inc. will assist the Department of Transportation Engineering & Construction Division in engineering design services to include, but are not limited to on-site project support, GIS support, and tasks for various Capital Improvement Projects. The cost of services rendered will be on actual payroll rates not including overhead and burdens times a set multiplier. The consulting agreement was approved by the Boards and Commission and Architectural and Engineering Awards Commissions. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK. 63 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Transportation – cont’d MBE/WBE PARTICIPATION: MBE: AB Consultants, Inc. $ 90,000.00 9.00% Glyndon Engineering & 90,000.00 9.00% Technology Co. Prime Engineering, Inc. 90,000.00 9.00% $270,000.00 27.00% WBE: Phoenix Engineering, Inc. $ 90,000.00 9.00% MWBOO FOUND VENDOR IN COMPLIANCE. (The on-call consultant services agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Transportation – Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Focus Development, LLC. AMOUNT OF MONEY AND SOURCE: $26,722.75 – 9950-902071-9512-000000-490375 BACKGROUND/EXPLANATION: Focus Development, LLC proposes to perform the scope of work for the Patterson, located at 101 S. Ellwood Avenue, constructing 131 apartment units. Under the terms of this agreement, Focus Development, LLC will make a one-time contribution in the amount of $26,722.75 to fund the City’s multimodal transportation improvements in the project’s vicinity. APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Transportation – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 4 to Rummel, Klepper & Kahl, LLP, under Project No. 1161, On-Call Construction Management Project Services. AMOUNT OF MONEY AND SOURCE: $157,201.47 – 9950-902365-9508-900010-705032 BACKGROUND/EXPLANATION: This authorization, under Task No. 4, provides for a Public Works Inspector II for the Key Highway Streetscape project. MBE/WBE PARTICIPATION: The Consultant will comply with Article 5, Subtitle 28. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $185,672.00 9950-903365-9508 9950-902365-9508-3 MVR Constr. Res. – Key Design and Study - Hwy. Gateway Beau- Key Hwy. Gateway tification Beautification 66 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Transportation – cont’d This transfer will cover the deficit in the account and fund the cost associated with the BD# 34065, Task No. 4 for the Key Highway Streetscape project by Rummel, Klepper & Kahl, LLP. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 67 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Transportation – On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 035 to STV, Inc. under Project No. 1074, On-Call Consultant Services for Rehabilitation, Reconstruction and/or Resurfacing. AMOUNT OF MONEY AND SOURCE: $529,272.09 – 3000-000000-5015-385251-604011 BACKGROUND/EXPLANATION: Under this task, the consultant will perform feasibility studies, planning, design, and preparation of contract documents required to: 1) construct a temporary maintenance facility at 400 W. North Avenue while the original facility is being restored to its original condition, and 2) a permanent facility with a salt dome at 560 W. North Avenue. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 68 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Transportation – On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 001 to Gannett Fleming, Inc. under Project No. 1135, On-Call Design Services for Federal Aid Projects for Bridges within the City of Baltimore. AMOUNT OF MONEY AND SOURCE: $870,458.37 – 9950-902326-9508-900010-703032 BACKGROUND/EXPLANATION: Under this task, the consultant will provide for design engineering services in connection with the replacement of Wilkens Avenue Bridge over Gwynns Falls between Brunswick Street and Hurley Avenue. The scope of work will include environmental services (NEPA Compliance) and cultural resources, geotechnical services, design services, wetland services, storm water management boring and disposal of investigation derived waste. DBE PARTICIPATION: The consultant will comply with Title 49 Code of Federal Regulations part 26 (49CFR26) and the DBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 69 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Transportation – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $480,000.00 9950-944002-9507 Federal Constr. Reserve For Closeout 120,000.00 9950-902363-9509 MVR Constr. Reserve Sinclair Lane over CSX $600,000.00 ------------------- 9950-902326-9508-3 Design & Study Wilkens Ave. Bridge Over Gwynns Falls This transfer will fund costs associated with award of BD 340949, Project 1135, Task No. 1, Wilkens Avenue Bridge over Gwynns Falls by Gannett Fleming, Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 70 AGENDA BOARD OF ESTIMATES 07/11/2012 Bureau of Water and Wastewater - Partial Release of Retainage Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a partial release of retainage agreement to Cianbro Corporation, Inc. for Water Contract No. WC 1194. AMOUNT OF MONEY AND SOURCE: $24,707.36 – 9960-913631-9557-000000-200001 BACKGROUND/EXPLANATION: All work on Contract No. WC 1194 was completed on March 25, 2011. The contractor has requested a partial release of retainage in the amount of $24,707.36. The City holds $44,707.36 in retainage. The remaining $20,000.00 is sufficient to protect the interests of the City. MBE/WBE PARTICIPATION: MWBOO HAS APPROVED THE RELEASE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The partial release of retainage agreement has been approved by the Law Department as to form and legal sufficiency.) 71 AGENDA BOARD OF ESTIMATES 07/11/2012 Bureau of Water and – Amendment No. 3 to Agreement Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 3 to agreement with Dewberry & Davis/Brown and Caldwell, a Joint Venture (JV), for Project 1039, Outfall Collection System Evaluation and Sewershed Plan. The amendment extends the agreement through August 7, 2012. AMOUNT OF MONEY AND SOURCE: $50,174.24 – 9956-97613-9551-900020-703032 BACKGROUND/EXPLANATION: Dewberry & Davis/Brown and Caldwell, a Joint Venture, was awarded an agreement to provide engineering services for the Outfall Collection System and Sewershed Plan to comply with Paragraph 9 of the Wet Weather Consent Decree for a period of 36 months. The agreement was amended on September 22, 2010 extending the agreement by 12 months. It was amended again on April 6, 2011 extending the agreement by 12 months. Under this amendment, the consultant will provide engineering services which will include post award services such as additional technical consultation, additional RFI and PCO review and approval, and site visits and inspection. The JV was originally approved by the Office of the Boards and Commissions and Architectural and Engineering Awards Commissions. AUDITS REVIEWED, NOTED THE TIME EXTENSION, AND FOUND THE BASIS COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 3 to agreement has been approved by the Law Department as to form and legal sufficiency.) 72 AGENDA BOARD OF ESTIMATES 07/11/2012 Bureau of Water and Wastewater – cont’d TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $144,000.00 9956-906613-9549 WW Revenue Constr. Reserve Bonds Sewer System Evaluation Program Main Outfall 106,000.00 9956-905233-9549 Counties Constr. Reserve Wastewater System Annual $250,000.00 ----------------- 9956-907613-9551-3 Engineering The transfer will provide funds to cover the costs of Project 1039, Outfall Collection System Evaluation and Sewershed Plan. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 73 AGENDA BOARD OF ESTIMATES 07/11/2012 Bureau of Water – Amendment No. 1 to Agreement and Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with Johnson, Mirmiran & Thompson, Inc. (JMT), for Project 1120J, On-Call Construction Project Management, Inspection, and Engineering Services. The amendment no. 1 will extend the agreement for one year through October 5, 2013. AMOUNT OF MONEY AND SOURCE: $750,000.00 – Increase BACKGROUND/EXPLANATION: On October 6, 2010, the Board approved the original agreement with the JMT for two years in the amount of $1,500,000.00. The JMT provides on-call construction project management, inspection, and engineering services. The original agreement allowed for a one-year time extension and will expire October 5, 2012. Under amendment no. 1 to agreement, the BW&WW is requesting approval of this time extension option and an increase in the upset limit by $750,000.00 making the total contract $2,250,000.00. MBE/WBE PARTICIPATION: The Consultant will continue to comply with the goals established for this agreement. AUDITS NOTED THE TIME EXTENSION AND INCREASE IN THE UPSET LIMIT AND WILL REVIEW TASK ASSIGNMENTS. (The amendment no. 1 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 74 AGENDA BOARD OF ESTIMATES 07/11/2012 PROPOSAL AND SPECIFICATIONS 1. Department of Transportation – TR 13004, Reconstruction of Alleys Citywide BIDS TO BE RECV’D: 08/08/2012 BIDS TO BE OPENED: 08/08/2012 75 AGENDA BOARD OF ESTIMATES 07/11/2012 Bureau of Water and Wastewater – Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 002 to Rummel, Klepper & Kahl, LLP, under Project No. 1143, On-Call Project Management Assistance on S.C. 894, W.C. 1212, and S.C. 871R, Task no. 2. The duration of this task is 15 months. AMOUNT OF MONEY AND SOURCE: $ 66,532.00 – 9956-906694-9551-900020-705032 (SC894) 66,531.00 – 9960-905697-9557-900020-705032 (WC1212) 66,532.00 – 9956-911411-9551-900020-705032 (SC871R) $199,595.00 BACKGROUND/EXPLANATION: The consultant will provide project management assistance and resident inspection training on S.C. 894, W.C. 1212, and S.C. 871R, and other projects as the need is determined. The costs will be charged against specific additional projects as the costs are incurred. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 76 AGENDA BOARD OF ESTIMATES 07/11/2012 Mayor’s Office of Employment – Agreements and Grant Agreement Development (MOED) The Board is requested to approve and authorize execution of the various agreements. AGREEMENTS 1. GOODWILL INDUSTRIES OF THE CHESAPEAKE, $155,000.00 INC. Account: 4000-806413-6313-491505-603051 The organization will recruit and enroll at least 25 Baltimore City youth and young adults 16 to 21 years old who are eligible under the Workforce Investment Act to prepare and/or transition those youth to employment and/or post secondary training in the retail industry career path. The period of the agreement is July 1, 2012 through June 30, 2013. 2. THE CREDIT UNION FOUNDATION OF MARYLAND $31,227.50 AND THE DISTRICT OF COLUMBIA, INC. Accounts: 4000-806712-6312-522505-603051 4000-807512-6312-522505-603051 The organization will conduct Bilingual Teller Training for nine eligible participants. Upon completion the participants will be employed by The Credit Union Foundation of Maryland and the District of Columbia, Inc. The period of the agreement is June 18, 2012 through October 31, 2012. 77 AGENDA BOARD OF ESTIMATES 07/11/2012 MOED – cont’d 3. HISTORIC EAST BALTIMORE COMMUNITY $600,911.00 ACTION COALITION, INC. (HEBCAC) Account: 1001-000000-6331-475905-603051 The purpose of the agreement is to secure the services of the subcontractor in serving at least 300 out-of-school youth, ages sixteen 16 to 22, living in the City in providing comprehensive integrated services. Services include, but are not limited to: job readiness preparation, career skills training, employment connections, case management, recreational and cultural activities and related services. The period of the agreement is July 1, 2012 through June 30, 2013. 4. IRVINGTON MY BROTHER’S KEEPER $ 85,000.00 Account: 4000-806413-6313-709605-603051 The organization will recruit and enroll 25 in-school youth, Baltimore City youth and young adults, ages 16 to 21 who are eligible under the Workforce Investment Act. The subcontractor will provide services which will assist youth in achieving educational and employment successes. Specific efforts will be directed towards graduating seniors from Edmondson/Westside High School. The period of the agreement is July 1, 2012 through June 30, 2013. AUDITS REVIEWED AND HAD NO OBJECTION. 78 AGENDA BOARD OF ESTIMATES 07/11/2012 MOED – cont’d GRANT AGREEMENT 5. THE UNITED WAY OF CENTRAL MARYLAND $216,423.00 INC. Account: 6000-600212-6311-483200-406001 The MOED has received a grant from The United Way of Central Maryland, Inc. to provide employment readiness, subsidized work experience, job placement and retention services to homeless citizens of Baltimore City. This employment services related program entitled The Journey Home Employment Program will serve approximately 75 homeless individuals. The period of the agreement is May 1, 2012 through April 30, 2013. 6. DEPARTMENT OF PUBLIC SAFETY AND $500,000.00 CORRECTIONAL SERVICES Account: 4000-804813-6396-454501-603040 The MOED has received a grant from the Maryland Department of Public Safety and Correctional Services, Division of Parole and Probation. MOED will provide ex-offenders with various services through an innovative pilot program that provides comprehensive support services essential to ex- offenders at its Northwest Re-entry Center. The period of the agreement is July 1, 2012 through June 30, 2013. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. The agreements are late because additional time was necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE (The agreements, intergovernmental agreements, and grant agreement have been approved by the Law Department as to form and legal sufficiency.) 79 AGENDA BOARD OF ESTIMATES 07/11/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount City Council 1. Bernard C. Maryland Assn. of General $1,263.63 “Jack” Young Counties 2012 Funds/ Annual Summer Elected Conference Officials Ocean City, MD Exp. Acct August 15 – 18, 2012 (Reg. Fee $285.00) The subsistence rate for this location is $266.00 per day. The hotel cost is $259.00 night day not including hotel taxes of $27.21 per day. The office is requesting an additional $33.00 per day for meals in incidental expenses. The registration cost has been paid from a City procurement card issued to Mr. Hosea T. Chew. 2. Carolyn Blakeney Maryland Assn. of General $1,538.45 Counties 2012 Funds Annual Summer Conference Ocean City, MD August 15 – 18, 2012 (Reg. Fee $380.00) The subsistence rate for this location is $266.00 per day. The hotel cost is $259.00 night day not including hotel taxes of $27.20 per day. The office is requesting an additional $33.00 per day for meals in incidental expenses. The registration cost has been paid from a City procurement card issued to Mr. Hosea T. Chew. 80 AGENDA BOARD OF ESTIMATES 07/11/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Mayor’s Office of Information Technology 3. Lisa Allen Assn. of Public General $2,048.48 Safety Communi- Funds cations Officials Conference Minneapolis, MN August 18 - 23, 2012 (Reg. Fee $425.00) The subsistence rate for this location is $192.00 per day. The hotel cost is $169.00 per day not including hotel taxes of $23.04 per day. The office is requesting an additional 17.00 per day for meals and incidental expenses. The airfare will be paid by a City procurement card issued to Ms. Allen and the registration will be paid upon Board approval on the City procurement card issued to Ms. Allen. The disbursement to Ms. Allen will be in the amount of $1,210.20. Police Department 4. Grayling G. Annual Noble Nat’l. Asset $2,713.80 Williams* Training Conference Forfeiture Alonzo Moreland** Little Rock, AK Fund July 20 – 26, 2012* July 21 – 23, 2012** (Reg. Fee $425.00*) Mr. Williams is required to attend the full program because he is a key participant and Mr. Moreland is presenting a three-day lecture. 5. Freddie Bland, CID/VCIS Predictive Asset $2,713.20 Jr. Policing Program Forfeiture William E. Los Angeles, CA MacDonald July 22 – 26, 2012 81 AGENDA BOARD OF ESTIMATES 07/11/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount 6. Melissa R. Hyatt Federal Bureau Asset $ 700.00 of Investigation’s Forfeiture National Academy Funds Quantico, VA July 16–September 21, 2012 7. Sharon S. Talmadge International Assoc. Coverdell $3,277.20 Elizabeth K. Stasik for Identification 11 Grant Annual Conf. Phoenix, AZ July 22–28, 2012 Department of Transportation 8. Adrienne Barnes COMTO 41st National General $2,370.10 Meeting and Funds Training Conf. Denver, CO July 20 - 25, 2012 (Reg. Fee $590.00) The subsistence rate for this location is $215.00 per day. The hotel rate is $179.00 per night not including occupancy taxes in the amount of $26.58 per night. The Department is requesting additional subsistence of $4.00 per day to cover the cost of meals and incidental expenses. 82 AGENDA BOARD OF ESTIMATES 07/11/2012 TRAVEL APPROVAL AND REIMBURSEMENT Police Department 9. Claude Torres Fire Investigation General $ 240.48 Academy Funds Emmitsburg, MD April 15 – 27, 2012 On April 15 – 27, 2012, Mr. Torres attended the Fire Investigators Academy National Training in Emmitsburg, Maryland. All training expenses were covered by the Federal Emergency Management Agency except the meal ticket. As per the training circular, $240.48 covered the meal ticket for the two weeks training period. Mr. Torres paid for the meal ticket. Therefore, the Department is requesting a reimbursement of $240.48 to reimburse Mr. Torres. The travel request is late because of a delay in the administrative review process. 83 AGENDA BOARD OF ESTIMATES 07/11/2012 Law Department - Opinion – Request for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for Mr. William A. Perry, claimant. It is the opinion of the Law Department that the claimant has met the qualifications for a real property tax exemption as a disabled veteran, and that the claimant is eligible to receive a refund of taxes paid because he was honorably discharged from the armed services, declared by the Veteran’s Administration to have a permanent 100% service connected disability, and resided in a single family dwelling during the period in question. It has been determined that the claimant is entitled to a refund of real property taxes, which were paid as follows:re Claimant Property Taxable Year Amount 1. William A. Perry 3806 Fairview 2011/2012 $1,923.96 Avenue Pursuant to the Tax Property Article, Section 208(h)(2) it is required that interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest shall accrue from the date the application is filed with the county or municipal corporation. In order to avoid interest being paid, the claimant’s application for a refund must be made within 60 days of the application. Mr. Perry filed his application on June 11, 2012. 84 AGENDA BOARD OF ESTIMATES 07/11/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following pages: 86 - 87 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 85 AGENDA BOARD OF ESTIMATES 07/11/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50002404, Uniforms Howard Uniform $ 350,000.00 for the City of Company Baltimore Traffic and Safety Division (Department of Transportation and Safety Divisions) MWBOO GRANTED A WAIVER. 2. B50002361, Compressed Airgas East, Inc. $ 114,023.75 Gases (Departments - Various) MWBOO GRANTED A WAIVER. 3. B50001894, Telecommuni- International $7,451,644.00 cation Improvement & Business Machines Procurement Project Corp. MWBOO SET GOALS OF 5% FOR MBE AND 2% FOR WBE. MBE: Obverse, Inc. $ 56,100.18 0.91% Matek, Inc. 370,800.00 6.04%* Total $426,900.18 6.95% WBE: Alliance Techno- $202,868.00 3.30% logy Group, Inc. *Matek, Inc. is not in good standing with the Maryland Department of Assessments and Taxation. The bidder will be allowed to substitute an approved MBE if Matek, Inc. is not in good standing at the time the work commences. (Office of the Comptroller – Department of Communication Services) MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM TELEPHONET. 86 AGENDA BOARD OF ESTIMATES 07/11/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 4. B50002414, Fiber Optic Highlander $ 190,950.00 Cable Installation, Contracting Co., Maintenance and LLC Repair MWBOO SET GOALS OF 17% FOR MBE AND 8% FOR WBE. MBE: A-Connection, Inc. 17.00%* WBE: Fleet Electric, Inc. 8.00% *A-Connection, Inc. is not in good standing with the Maryland Department of Assessments and Taxation. The bidder will be allowed to substitute an approved MBE if A- Connection, Inc. is not in good standing at the time of the award. (Mayor’s Office of Information Technology) MWBOO FOUND VENDOR IN COMPLIANCE. 87 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Finance – New AM Budget Stabilization Fund Policy ACTION REQUESTED OF B/E: The Board is requested to approve the new Budget Stabilization Fund, AM 421-01, to the Administrative Manual. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: AM-421-01 outlines the use, the contribution, and the restoration of the Budget Stabilization Reserve (Reserve). The Budget Stabilization Reserve (a/k/a Rainy Day Fund) serves to provide a budget defense to stabilize a post-adopted budget that has been impacted by an uncorrectable shortfall in revenues and/or an unanticipated and uncorrectable emergency expense. The reserve becomes the revenue source of last resort to avoid a budget deficit. This policy calls for the Board of Estimates to determine the appropriate use of the Reserve, recommend the use to the City Council when appropriate, and determine the amount of the annual contribution to the Budget Stabilization Reserve from current operating revenues. In the event that the Budget Stabilization Reserve is utilized, this policy also calls for the Board of Estimates to approve a replenishment plan and a timetable to restore, in full, the drawn down funds within a period not to exceed five years. 88 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Finance – New AM Revision Policy ACTION REQUESTED OF B/E: The Board is requested to approve the new policy on Administrative Manual Revision Process, AM-002-1-2, to the Administrative Manual. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: There is currently no policy in the Administrative Manual that describes the process of AM revision. The new policy on Administrative Manual Revision Process, AM-002-1-2, outlines the pre-request requirement, request format, and post-request procedure if any agency needs to revise a current AM policy. AM-002-1-2 requires agencies to resolve any union conflicts through the Office of the Labor Commissioner before requesting a policy revision. AM-002-1-2 also requires agencies to give notice to the Departments of Human Resources and Finance if the revision involves use of leave or payment processing. The addition of AM-002-1-2 to the Administrative Manual was recommended and reviewed by the Bureau of the Budget and Management Research, and the Department of Finance. 89 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Finance – New AM Smoke-Free Policy ACTION REQUESTED OF B/E: The Board is requested to approve the new policy on Smoke-Free Workplace, AM-500-01, to the Administrative Manual. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The City of Baltimore is committed to workplace safety. To that end, the Smoke-Free Environment Policy, AM-500-01, shall be the policy of the City to provide a smoke-free work environment for all employees, as well as contractors and other visitors doing business on City premises. This policy is designed in compliance with the Maryland Clean Indoor Air Act, MD, CODE ANN., Health- General § 24-501-511 (2012) and the Baltimore City Health Code, Title 12, § 12-101-112. AM-500-01 prohibits smoking in and around City-owned and leased buildings. This policy also prohibits smoking in City-owned and leased vehicles. Employees who choose to smoke during work hours must do so during regularly scheduled breaks or meal periods and off City property. AM-500-01 also states that persons observing a violation of this policy should bring it to the attention of a supervisor, and violations may result in disciplinary action up to and including discharge. The addition of AM-500-01 to the Administrative Manual was recommended and reviewed by the Departments of Finance, General Services, and Human Resources. 90 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Finance – Revisions to the Administrative Manual Introduction, AM-002-1 ACTION REQUESTED OF B/E: The Board is requested to approve the revisions to the Administrative Manual Introduction, AM-002-1, dated July 31, 1996. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The revisions to the Administrative Manual Introduction, AM-002- 1, are to reflect changes in manual issuance and maintenance. Starting on May 18, 2012, the Administrative Manual is no longer available in hard copies and is updated continuously on the Bureau of the Budget and Management Research (BBMR) intranet. All changes made to the manual are specified in broadcasts that are emailed out to all City employees. Agencies have the option of printing out the entire manual that is available in PDF format on the intranet. Because of changes in manual issuance and maintenance, the Administrative Manual Request Form, AM-002-1-1, is replaced by the Administrative Manual Broadcast template that should be used when emailing Administrative Manual Broadcasts to all City employees. The revisions to AM-002-1 was recommended and reviewed by the Bureau of the Budget and Management Research, Department of Finance. 91 AGENDA BOARD OF ESTIMATES 07/11/2012 Department of Finance/Office - Renewal of Insurance Policy of Risk Management ACTION REQUESTED OF B/E: The Board is requested to approve the renewal of the insurance policy for the Convention Center Complex and the 1st Mariner Arena through the Philadelphia Insurance Company. The policy renewed on July 1, 2012. AMOUNT OF MONEY AND SOURCE: $112,053.00 – 2043-000000-1450-162900-603014 BACKGROUND/EXPLANATION: This policy provides liability coverage for the Convention Center Complex and the 1st Mariner Arena. The renewal is being provided by the incumbent carrier, the Philadelphia Insurance Company. This request is late because the Office of Risk Management was still negotiating renewal terms and did not receive the final quote until June 25, 2012. APPROVED FOR FUNDS BY FINANCE 92 AGENDA BOARD OF ESTIMATES 07/11/2012 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the following lease agreement with artists for studios in the School #33 Art Center located at 1427 Light Street. Lessee Premises Term 1. DAVID BROWN STUDIO #201 April 1, 2012 – Mar. 31, 2013 2. MAUREEN STUDIO #204 April 1, 2012 – Mar. 31, 2013 JORDAN TIERNEY AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent $3,900.00 $325.00 BACKGROUND/EXPLANATION: The premises will be used as artist’s studios. The lessor will be responsible for heat, electricity and water. The lessee will be responsible for insurance on contents, janitorial services, trash receptacles, and internal security. The Space Utilization Committee approved the leases at its meeting on June 26, 2012. The leases are late because of delays in obtaining signed and notarized copies of the documents from the lessees. (The lease agreements have been approved by the Law Department as to form and legal sufficiency.) 93 AGENDA BOARD OF ESTIMATES 07/11/2012 Space Utilization Committee – Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the execution of a lease agreement with the Tooney Town Early Learning Center, Inc., tenant, for a portion of the property known as Kirk Multi- Purpose Center located at 909 E. 22nd Street, consisting of approximately 4,293 square feet. The period of the lease agreement is effective upon Board approval for three years, with one 3-year renewal term. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments INITIAL TERM Year 1 - $15,025.50 $1,252.13 Year 2 - $15,776.78 $1,314.73 Year 3 - $16,565.61 $1,380.47 RENEWAL TERM Year 1 - $17,393.89 $1,449.49 Year 2 - $18,263.59 $1,521.97 Year 3 - $19,176.77 $1,598.06 BACKGROUND/EXPLANATION: The leased premises will be used for a child daycare center. The landlord will be responsible for utilities serving the leased premises to include oil, gas, electric, and water. The landlord will maintain the interior and exterior of the building. 94 AGENDA BOARD OF ESTIMATES 07/11/2012 Space Utilization Committee – cont’d The tenant will be responsible for any minor improvements to the leased premises. The tenant will pay for all janitorial service as well as be responsible for all equipment, insurance and licensing necessary for the operation of tenant’s programs. The Space Utilization Committee approved the lease agreement at its meeting on June 26, 2012. 95 AGENDA BOARD OF ESTIMATES 07/11/2012 Space Utilization Committee – Transfer of Building Jurisdiction ACTION REQUESTED OF B/E: The Board is requested to approve transfer of the parcel known as 216 Emory Street (Block 675, Lot 80) from the inventory of the Department of Recreation and Parks to the inventory of the Department of General Services. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In accordance with the authority granted to the new Department of General Services by the City Charter (Art VII, Sec 132), the DGS is now responsible for all municipal buildings, unless otherwise provided by the Charter. Transferring municipal Buildings currently registered under the Department of Recreation and Parks is in keeping with this new mission. The Space Utilization Committee approved this transfer of jurisdiction on June 26, 2012. 96 AGENDA BOARD OF ESTIMATES 07/11/2012 Space Utilization Committee – Transfer of Building Jurisdiction ACTION REQUESTED OF B/E: The Board is requested to approve transfer of the parcels known as 5001 Park Heights Avenue (Block 4585, Lot 9), 5427 Belair Road (Block 6000, Lot 22), and 2001 Park Avenue (Block 3448, Lot 30) from the inventory of the Department of Housing and Community Development to the inventory of the Department of General Services (DGS). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In accordance with the authority granted to the new Department of General Services by the City Charter (Art VII, Sec 132), the DGS is now responsible for all municipal buildings, unless otherwise provided by the Charter. Transferring municipal Buildings currently registered under the Department of Housing and Community Development is in keeping with this new mission. The Space Utilization Committee approved this transfer of jurisdiction on June 26, 2012. 97 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. N. HARRIS CORP. d/b/a SYSTEM INNOVATORS $44,401.00 Sole Source Solicitation No. 08000 – Cashier Windows Software Support – Department of Finance – Req. No. R602594 This support and maintenance is for proprietary software that is customized for use by the Bureau of Revenue Collections. 2. SKALAR, INC. $ 0.00 Renewal Solicitation No. 08000 – Skalar Consumable Parts – Department of Public Works – Req. No. P517926 On August 10, 2011, the Board approved the initial award in the amount of $48,472.50. The award contained two 1-year renewal options. This renewal is for the period August 18, 2012 through August 17, 2013, with one 1-year renewal option remaining. 3. HCGI HARTFORD, INC. $29,840.00 Low Bid Solicitation No. B50002443 – Trimble Yuma Tables and Accessories – Department of Public Works – Req. No. N/A 4. AMES, INC. $35,492.00 Sole Source Solicitation No. 08000 – Fairbanks Morse Pump Parts – Department of Public Works – Req. No. R606176 The vendor is the sole authorized supplier/distributor of these items in our area. 5. FESCO EMERGENCY SALES $ 0.00 Renewal Solicitation No. 08000 – O.E.M. Parts and Service for New Medic Units – Department of General Services – P.O. No. P503919 98 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On September 3, 2008, the Board approved the initial award in the amount of $600,000.00. The award contained two 1- year renewal options. On June 22, 2011, the Board approved the first renewal. This renewal is for the period September 3, 2012 through September 2, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 6. P. FLANIGAN & SONS, INC. $500,000.00 Selected Source Solicitation No. 06000 – Tipping of Milled Material for Recycling – Department of Transportation – Req. Nos. Various The intent to waive competition was posted on CitiBuy and no objections was received. The Department of Transportation has identified the vendor as the only one that meets the agency’s operational requirements. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 99 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. VALLEY SUPPLY AND EQUIPMENT COMPANY, INC. $ 50,000.00 Renewal Solicitation No. 06000 O.E.M. Parts and Service for JCB & Lee Boy Equipment – Department of General Services, Fleet Management – P.O. No. P510150 On September 2, 2009, the Board approved the initial award in the amount of $150,000.00. The award contained two 1- year renewal options. This renewal in the amount of $50,000.00 is for the period September 1, 2012 through August 31, 2013, with one 1-year renewal option remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 8. HARLEY-DAVIDSON STORE BUELL $ 50,000.00 Renewal Solicitation No. B50001138 – O.E.M. Parts and Service for Harley-Davidson Motorcycles – Department of General Services – Req. No. P509880 On August 19, 2009, the Board approved the initial award in the amount of $150,000.00. The award contained two 1-year renewal options. This renewal in the amount of $50,000.00 is for the period September 1, 2012 through August 31, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 100 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. PITNEY BOWES, INC. $ 22,860.00 Renewal Solicitation No. 08000 – Software Maintenance Services for PX Mailing System – Department of Public Works & Wastewater Revenue – P.O. No. P514153 On July 14, 2010, the Board approved the initial award in the amount of $22,359.00. The award contained two 1-year renewal options. On May 18, 2011, the Board approved the first renewal in the amount of $22,359.00. This final renewal in the amount of $22,359.00 is for the period July 12, 2012 through July 11, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 10. HARBOR TRUCK SALES & SERVICE, d/b/a BALTIMORE FREIGHTLINER $500,000.00 Renewal Solicitation No. 06000 – O.E.M. Parts, Service and Warranty Repairs for Freightliner Heavy Trucks – Department of General Services – P.O. No. P510047 On September 30, 2009, the Board approved the initial award in the amount of $450,000.00. The award contained two 1- year renewal options. Subsequent actions have been approved. This renewal in the amount of $500,000.00 is for the period October 1, 2012 through September 30, 2013, with one 1-year renewal option remaining. 101 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 11. LIBERTY DISCOUNT LAWN EQUIPMENT $ 50,000.00 Renewal Solicitation No. B50000663 – Stilh Landscaping Equipment and Replacement Parts – Department of Transportation – P.O. No. P504520 On October 1, 2008, the Board approved the initial award in the amount of $50,000.00. The award contained four 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $50,000.00 is for the period September 26, 2012 through September 25, 2013. MWBOO GRANTED A WAIVER. 12. GEIGER PUMP AND EQUIPMENT CO. $ 60,000.00 Increase Solicitation No. 08000 – Replacement of KSB Submersible Pumps – Department of Public Works & Wastewater Division – P.O. No. P518560 On October 26, 2011, the Board approved the initial award in the amount of $45,000.00. An increase is necessary due to increased usage of the contract. This increase in the amount of $60,000.00 will make the total award amount $105,000.00. The contract expires on October 26, 2013, with no renewal options. 102 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. JESCO, INC. $ 0.00 Extension Solicitation No. 08000 – OEM Parts and Service for John Deere Equipment – Department of General Services – P.O. No. P514285 On July 11, 2007, the Board approved the initial award in the amount of $600,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. An extension of the existing contract is needed to maintain continuity of services until a new contract is put in place. This extension is for the period July 16, 2012 through September 30, 2012 and will make the total award amount $2,850,000.00. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 103 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 14. TOTAL ENVIRONMENTAL CONCEPTS, INC. $1,000,000.00 Increase Solicitation No. B50001887 – Inspection, Testing, Repair, Maintenance and Installation Services – Department of General Services – P.O. No. P517187 On May 25, 2011, the Board approved the initial award in the amount of $500,000.00. The award contained one 2-year renewal option. On June 4, 2011, the City Purchasing Agent approved an increase in the amount of $50,000.00. An increase is necessary due to higher than estimated usage. This increase in the amount of $1,000,000.00 will make the award amount $1,550,000.00. This is a requirements contract, therefore dollar amounts will vary. MBE: Machado Construction 6% Company, Inc. WBE: A2Z Environmental Group, 2.5% LLC Bay Assoc., Inc. 0.85% Monumental Supply Co. 0.45% MWBOO FOUND VENDOR IN COMPLIANCE. 15. HERITAGE CHRYSLER JEEP VW $ 0.00 Renewal Solicitation No. B50001145 – O.E.M. Repair Service for Chrysler Vehicles – Department of General Services – P.O. No. P509879 On August 19, 2009, the Board approved the initial award in the amount of $2,000,000.00. The award contained two 1- year renewal options. This renewal is for the period September 1, 2012 through August 31, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 104 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. PETE’S CYCLE, INC. $ 0.00 Renewal Solicitation No. 08000 – O.E.M. Parts and Service for ASAP Rescue Vehicles – Department of General Services – P.O. No. P503921 On September 3, 2008, the Board approved the initial award in the amount of $200,000.00. The award contained two 1- year renewal options. On June 22, 2011, the Board approved the first renewal. This final renewal is for the period September 3, 2012 through September 2, 2013, with no renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 17. ALTEC INDUSTRIES, INC. $ 0.00 Renewal Solicitation No. 08000 O.E.M. Parts and Services for Altec Bucket Trucks – Department of General Services – P.O. No. P503392 On August 13, 2008, the Board approved the initial award in the amount of $1,000,000.00. The award contained two 1- year renewal options. On June 22, 2011, the Board approved the first renewal. This final renewal is for the period August 13, 2012 through August 12, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 105 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 18. E.J. WARD, INC. $100,000.00 Renewal Solicitation NO. 08000 – O.E.M. Parts and Service for E.J. Ward Canceivers – Department of General Services – P.O. No. P504162 On October 1, 2008, the Board approved the initial award in the amount of $100,000.00. The award contained two 1-year renewal options. On August 17, 2011, the Board approved the first renewal in the amount of $100,000.00. This final renewal in the amount of $100,000.00 is for the period October 1, 2012 through September 30, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 19. WASTE EQUIPMENT SALES AND SERVICE, LLC, $ 0.00 Renewal Solicitation No. 08000 – O.E.M. Parts and Service for New Way E-Z Pacs and K-Pacs – Department of General Services – P.O. Nos. P504705 and P504715 On October 1, 2008, the Board approved the initial award in the amount of $3,200,000.00. The award contained two 1- year renewal options. On August 17, 2011, the Board approved the first 1-year renewal. This final renewal is for the period October 1, 2012 through September 30, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 106 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 20. MJM INNOVATIONS $496,860.00 Increase Solicitation No. B50001205 – Management Services for Eating Together in Baltimore Program – Baltimore City Health Department – P.O. No. P513722 On May 12, 2010, the Board approved the initial award in the amount of $496,860.00. Subsequent actions have been approved. This increase in the amount of $496,860.00 will provide funds for fiscal year 2013 and will make the total award amount $1,368,720.00. MWBOO SET GOALS OF 10% MBE AND 2% WBE. MBE: Sue Ann’s Office Supply .40% Forum Caterers 10.00% WBE: Curry Printing & Copy .30% Center Jodi M. Stappler, CPA 2.01% MWBOO FOUND VENDOR IN COMPLIANCE. 21. PHI AIR MEDICAL TRANSPORTATION $400,000.00 Selected Source Solicitation No. 06000 – Multi-level Medical Air Transportation Services – Health Department – Req. No. R605776 Multi-level Medical Air Transportation services for critical patients are provided by the Maryland Department of Health and Mental Hygiene (DHMH) through the Transportation Grants Program. The DHMH protocol states “All Air Ambulance transport costs for Maryland Medicaid Recipient will be paid by the Baltimore City Health Department,” through the Transportation Grants Program. 107 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The State of Maryland must license all air ambulance service companies. Phi Air Medical Transportation is licensed by the State of Maryland. The DHMH protocol further states, “This unit (Baltimore City Health Department) will screen all calls as to eligibility and medical necessity, and the appropriate transportation will be arranged when approved.” The period of the award is July 11, 2012 through July 10, 2013 with four 1-year renewal options. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 22. MEDSTAR/MID ATLANTIC TRANSPORATION $250,000.00 Selected Source Solicitation No. 06000 – Non Emergent Air Transportation Services – Health Department – Req. No. R605777 Multi-level Medical Air Transportation services for critical care patients are provided by the Maryland Department of Health and Mental Hygiene (DHMH) through the Transportation Grants Program. The DHMH protocol state “All Air Ambulance transport costs for Maryland Medicaid Recipient will by paid by the Baltimore City Health Department,” through the Transportation Grants Program. 108 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The State of Maryland must license all air ambulance service companies. Medstar/Mid Atlantic Transportation is licensed by the State of Maryland. The DHMH protocol further states, “This unit (Baltimore City Health Department) will screen all calls as to eligibility and medical necessity, and the appropriate transportation will be arranged when approved.” The period of the award is July 11, 2012 through July 10, 2013, with four 1-year renewal options. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 23. ALBAN TRACTOR $150,000.00 Renewal Solicitation No, 08000 – O.E.M. Parts and Service for Caterpillar Equipment – Department of General Services, Fleet Management Division – P.O. P510078 On September 2, 2009, the board approved the initial award in the amount of $150,000.00. Subsequent actions were approved. This is the first of two one-year renewal options. The period of the renewal is September 1, 2012 through August 31, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 109 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 24. VENDORS LISTED BELOW $2,000,000.00 Cooperative Contract Maryland State Contract DoIT – Solicitation No. 060B9800035 – Consulting and Technical Services II (CATSII). The period of the award is July 11, 2012 through May 31, 2014. Vendors were solicited nationwide by the Maryland State Department of Information Technology via internet posting on eMaryland Marketplace and DoIT websites. A total of 449 bid proposals were received and 436 qualified offerors were selected. This contract is for IT consulting and technical services such that individual requirements are bid among the participating vendors at prices not to exceed those originally bid. Purchase orders will be issued as the need arises to the bidders listed that offer the lowest bids, solicited via CitiBuy. 22nd Century Technologies, Inc. Altimax Solutions LLC A P Ventures, LLC AMDEX Corporation A&T Systems, Inc. America's Remote Help Desk Abercrombie & Associates LLC (Enhanced IP Solutions) AboutWeb LLC Angarai International, Inc. ABSi Corporation Annapolis Wireless Internet, LLC. ABSS Solutions, Inc. Apex Systems, Inc. Accenture Applied Geographics, Inc. Acclaim Systems Inc Applied Quality Communications, Accounting & Computer Solutions, Inc. Inc. Applied Technology Services, Inc. ACS State & Local Solutions, Inc. (ATS) Adsystech, Inc. Applied Wireless Local Area Advance Digital Systems Inc. Networks, Inc. Advanced C4 Solutions, Inc. Arena Technical Resources, LLC Advanced Software Systems, Inc. Argin Technologies, LLC (ASSYST) ARINC Inc Advantage Industries Inc. ARTEL Incorporated AEG - DCIS, LLC Ascellon Corporation Aertight Systems, Inc. Astor & Sanders Corporation AETEA Information Technology, Inc. Astornet Technologies, Inc. Audacious Inquiry, LLC 110 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases AIMSTAR Information Solutions, Auriga Corporation, LLC Inc. Avanade Inc. (Ascentium) AINS, Inc. Avaya Government Solutions AITHERAS, LLC Incorporated Ajilon Avid Technology Professionals, LLC ALENT Technologies, LLC Avineon, Inc. Aligned Development Strategies, Axis Geospatial LLC Inc. (ADSI) Beacon Associates, Inc. Alion Science and Technology Berry, Dunn, McNeil & Parker, LLC Corporation BIG-Wireless, LLC Alliance Technology Group, LLC Bithgroup Technologies, Inc. Allied Technology Group, Inc. Blossom Solutions, Inc Alltech-MD LLC Blue Collar Objects, LLC Alpha Technologies Inc. (USA) Computer Technology Services, Inc. ALTEK Information Technology, Inc. Compuware Corporation Blue Sky Management Group COMSYS Services LLC Blue Water Media Comtech LLC Bogdan Computer Services, Inc. Connect International, Inc. Booz Allen Hamilton Inc. Consultants Consortium, Inc. Bourntec Solutions, Inc. (Mirage Converge Networks Corporation Software) Convergence Technology Consulting, Business Management Associates, LLC Inc (BMA) CoreSphere, LLC. Business Solutions Group, Credence Management Solutions LLC Incorporated CSG Cachendo, LLC. Curtis Consulting Corp. CACI Transformation Solutions Cybermedia Technologies Inc. Group (CTEC) CAI, Inc. (Computer Aid, Inc) CYQUENT, Inc. Calvert Systems Engineering, Inc. Daly Computers, Inc. Cambridge Systematics Inc. Dancil-Jones & Associates, Inc. Cambridge Systems Inc. Data Networks of America, Inc Canton Group, LLC Data Processing Solutions, Inc. Capability Measurement, Inc (Cypress Creek) 111 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Capital City Technologies, Inc. Data Transformation Corp. Carter-Lambert Divisions, LLC DataNet Systems Corp. CAS Severn, Inc DBTS, Inc. Cenden Company Defender Technologies Group, LLC CentreTEK Solutions LLC Dell Marketing, L.P. CIBER, Inc. Delmock Technologies, Inc. Cirdan Group, Inc Deloitte Consulting LLP Client Network Services, Inc. Deque Systems, Inc. (CNSI) Dewberry & Davis LLC CMC Americas, Inc. Diamond Geeks CMSES, Inc. DigiComm Data Solutions, LLC Cogent Systems Digicon Corporation Cognitive Technologies II, Inc. Digital Architects, Inc. Coleman Group, Inc Digital Infuzion, Inc. Columbia Telecommunications Corp. Digital Intelligence Systems Communications Electronics, Inc. Corporation (DISYS) CompCamp, Inc. DigiTelLink Corporation Compliance Corporation Focus Technology Consulting, LLC Computer Sciences Corporation Focused HR Solutions, LLC (CSC) FosterSoft, Inc. Computer Technologies Consultants, Fox Systems, Inc. Inc. Freedom Consulting Group, LLC Diverse Technologies Corporation Fugro EarthData, Inc. DK Consulting, LLC G.R. Patel & Associates, Inc. Dye Management Group, Inc. (GRPA) Dynamix Corporation Gantech, Inc. Dynanet Corporation General Dynamics Information Dynaxys LLC Technology, Inc. e.magination network llc GeographIT (Advanced Technology EA Engineering, Science and Solutions Inc.) Technology, Inc. GeoNorth, LLC Early Morning Software (EMS), Inc. GL Communications Inc. Elemental Solutions, LLC Global Nest, LLC Elicitek, Inc. Global Network Systems of Elucid Solutions, Inc. Maryland, Inc. (GNS) EMA, Inc 112 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Embedded Flight Systems, Inc Group Z, Inc. EMC Corporation (EMC2) GTSI Empower IT HCL America Inc. Encore Solutions Inc. (ESI) Hewlett-Packard Company (HP) Enlightened, Inc. HIRE Productivity, Inc. Enterprise Information Solutions, ICS Nett, Inc. Inc. iCUBE Systems, Inc. Enterprise Solutions Realized, Idea Integration Corp. Inc. (ESR) IDP, LLC (Intrusion Detection Enterprise Strategies, LLC Prevention) Environmental Systems Research IIC Technologies Inc. Institute, Inc. (ESRI) Imadgen, LLC ERIMAX, Inc. Index Group Inc. Exceptional Software Strategies, Infiniti Telecom & Technologies, Inc. Inc. (Infiniti Staffing) eXclusive Systems, LLC Info-Matrix Corporation Expertech Solutions, Inc. INFOJINI, INC Fairfax Data Systems, Inc. Information Builders, Inc. FASTech, Inc. Information Consultants, Inc. Federal Engineering, Inc. Information Dynamics FEI.com, Inc. International, Inc (IDI) Firefly Design, Inc. Information Gateways, Inc. First Data Government Solutions, Light's Tower Construction Co., LP Inc. (LTCC) First Information Technology Line of Sight, LLC Services, Inc LinKIT, LLC Information Management Location Age, LLC Consultants, Inc. (IMC) Lockheed Martin Corporation Infotech & Telecom Engineering LoganBritton, Inc. Institute (ITTECOM), Inc. LogiWare, LLC Infotech Enterprises America, Inc. Lore Systems, Inc. Ingenium Corporation Macarthur & Baker International, Innotion Enterprises, Inc. Inc. (MBI) Insystech, Inc. Macro International Inc. Integrated Technology Solutions, Magothy Technology, LLC Inc. 113 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Intelect Corporation Mainline Information Systems, Inc. IntelliDyne, LLC Mansai Corporation Interim Business Solutions, LLC MAR, Incorporated International Business Machines, Maranatha & Associates, Inc Corp. (IBM) Maricom Systems Incorporated ISmart, LLC Marjen LLC IT Resource Solutions.Net Inc. MasiMax Resources, Inc. IT Total Solutions, Inc. Mathtech, Inc. ITSolutions Net, Inc. formerly Matrix Systems & Technologies Inc. NetStar-1, Inc Maximum Quest Group, Inc. IVA Communications, LLC Maximus, Inc. IZAR Associates, Inc. MBL Technologies Jacob & Sundstrom, Inc. McDuffy & Associates, LTD, Total JANUS Associates, Inc. Customer Care JayPar, Inc. Metropolitan Technology Solutions JD Biggs and Associates, Inc. Corp. (MTS) Jeteak Press Micro Records Company JHM Research and Development Inc Millennia 2000, Inc. (M2K) Johnson, Mirmiran & Thompson, Inc. Mind Over Machines, Inc (JMT) Mindseeker, Inc. KCI Technologies, Inc. Mindteck, Inc. Kerr Company, LLC Momentum, Inc. Kinsail Corporation Morningtown Group, LLC Knowlogy Corporation MS Technologies Corporation Kutti Tech, Inc. MTG Management Consultants, LLC L-3 Services, Inc. Paradyme Management, Inc L. Robert Kimball & Associates, Patriot Technologies Inc. Inc. PC Network Inc. Laurel Consulting Group (LCG Peak Technology Solutions, Inc. Systems) Peart-Hannon Consulting Group LearnQuest (DPT Consulting Group) Phoenix Group & Assoc. of MVS Inc. Maryland, LLC Mythics, Inc. Pictometry International Corp. N-3 Technologies, Inc. Planet Technologies, Inc. N-Tegrity Solutions Group, LLC Plexus Installations Inc NARVLE LLC Policy Studies Inc. (PSI) Nasir Group, LLC (TNG) Post, Buckley, Schuh, & Jernigan, Navigator Management Partners LLC Inc. (PBS&J) 114 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Neo Technologies, Inc. Powersolv, Inc NERDS, LLC (Network Engineering & PPS Information Systems Staffing Resources Development Specialists) Preferred Technology Solutions net.America Corporation Inc. NETWAR DEFENSE CORPORATION Prism Communications Inc Network Equipment Sales Pro-Tech Computer Services, Inc. Network Specialty Group, Inc. Project Consulting Group Inc. Networking Institute of PSI Pax, Inc Technology, Inc. (NIT) QSACK & Associates, Inc Next Tier Concepts, Inc. QST, Inc NextGen Consulting Inc. Quality Solutions Inc. (QSI) NIS Solutions Quasars, Inc. Noblis, Inc. RAM Consulting Corporation North American Management, Inc. Ravens Group (NAMBCO) Raytheon Company / Network Centric Northrop Grumman Information Systems Technology, Inc. RCC Consultants, Inc. Oakland Consulting Group, Inc. RCR Technology Corporation Obverse, Inc. RedNetworks, Inc Ohm Systems, Inc. REI Systems, Inc. OmegaCor Technologies A/K/A Anzi Rescon Inc. Tech Distributors RICOMM Systems, Inc. Optimal Solutions and RNR Consulting Inc. (Rahim, Inc.) Technologies, Inc. (OST) Static Power Conversion Services, Oshyn Inc. Inc. Osiris Solutions, LLC SupremeSoft Corporation P4 Corporation (P4 Performance Sylva Consulting Services, LLC Management) Sympora Technologies Pailen-Johnson Associates, Inc. Synectics for Management Paradigm Info. Tech, Inc. Decisions, Inc. Ross Technical Services, Inc Synergy Systems & Services, Inc. (RTGX) SYSCOM, Inc. Roy D. McQueen & Associates, LTD. System Integration & Development (RDM) Inc RTKL Associates, Inc. System Source (Logical Ventures) S3, Incorporated (S3 Computer Systems Alliance, Inc. Consulting, Inc.) Systems Integration, Inc. Sabre Communications Corporation Systems Management and Research Inc. 115 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases SAIC (Science Applications SSSI (Scientific Systems & International Corp) Software International Corp) Sanborn Map Company, Inc. ST Net, Inc Satways, Inc. Star Communication, Inc Savantage Solutions, Inc. Starry Associates, Inc. SCD Information Technology, LLC Systems Support Altenatives, Sequencing, Inc. Inc. (SSA) Seven Seas Technologies, Inc. TC Enterprises, LLC (S2 Tech) TeAM, Inc. (Technology Sidus Group, LLC Automation & Management) Sigman and Summerfield Tech International Corp Associates, Inc. Techfirst, Inc Sivic Solutions Group, LLC TechGlobal, Inc. (SSG) Technetogy LLC Skyline Network Engineering, Technical Specialties, Inc. LLC Teksystems Inc. SLI Global Solutions, Inc Telesis Systems, Inc. Smart Innovative Solutions, LLC Telvent Farradyne Inc. (SIS) Tetra Tech. Inc. SNAP, Inc. The Sharps Solutions Inc. Soft-Con Enterprises, Inc. Theseus Professional Services, Softek International Inc LLC Software Consortium, Inc. Thomas & Herbert Consulting, Software Performance Systems, LLC inc. Three Sigma Software. Inc Sogeti USA LLC Tidal Technologies Corporation Solutions By Design II, LLC TMD Solutions Inc (SBD) TMI Solutions, Inc Sona Networks, LLC Total Resource Management, Inc Spatial Systems Associates, Total Voice & Data Solutions Inc. Tracen Technologies, Inc. SRA International, Inc. Triadata Systems, Inc. (Systems Research & Trigyn Technologies, Inc Applications) Trilogy Technical Services, LLC TriTech Enterprise Systems, Inc. TurningPoint Global Solutions, LLC 116 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MBE/WBE PARTICIPATION: Unatek, Inc. Visionary Integration Unisys Corporation Professionals, LLC (VIP) Unitech Solutions Inc Vitality LLC United Riggers, Inc. VIVA USA INC Universal Adaptive Consulting VT Aepco Inc. Services, Inc. Waterfront Technologies, Inc. V Group Inc Waterman Engineering & Vantix, Inc. (The Pittman Consulting, LLC (WEC) Group) Wellfleet Consulting, Inc. Veridyne, Inc. Wells Landers, Inc. VeriSolv Technologies, Inc. Winbourne & Costas, Inc Verizon Business Network Windsor Solutions, Inc. Services, Inc. Wireless Enterprises, Ltd. VersaTech, Inc. Wolf Contractors Vertical Technology Services, Wood Consulting Services, LLC Inc. VICCS, INC. World Wide Technology Victory Global Solutions, Advanced Solutions Inc. Worldwide Information Network Vinculum Solutions, Inc. Systems, Inc. (WINS) (VSI) Xerox Corporation Virtual Link, LLC XRiver Technologies, LLC Vision Information York Telecom Corporation Technologies, Inc. Young Enterprise Systems, Vision Multimedia Inc. Technologies, LLC Zane Networks, LLC Vision Systems & Technology, Zekiah Technologies, Inc. Inc. (VSTI) For any release under this master blanket contract that exceeds $50,000.00, MBE/WBE sub-contracting goals will be set in accordance with the City’s MBE/WBE law and any appropriately City-certified MBE/WBE may participate. This procedure will be enforced by MWBOO, which will be placed in the CitiBuy approval path for any such release purchase order. 117 AGENDA BOARD OF ESTIMATES 07/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MWBOO has reviewed and concurs with the Bureau of Purchases plan to ensure City-certified MBE participation on the Maryland State Department of Information Technology contract. MBE and WBE goals will be set on each individual project initiated by the City of Baltimore. A PROTEST HAS BEEN RECEIVED FROM FULL CIRCLE SOLUTIONS, INC. AND THE MARYLAND MINORITY CONTRACTORS ASSOCIATION, INC. 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 118