NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES' RECESS JULY 4, 2012 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on July 4, 2012. The Board of Estimates will not receive or open bids on July 4, 2012. The Board of Estimates will reconvene on July 11, 2012. AGENDA BOARD OF ESTIMATES 06/20/2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Bluestar Technologies, Inc. $ 1,500,000.00 Caplan Bros., Inc. $ 8,000,000.00 Debra's Glass, Inc. $ 4,023,000.00 Dutchland, Inc. $ 8,000,000.00 East Coast Concrete Specialists, Inc. $ 8,000,000.00 The Enterprise Electric Company $124,839,000.00 Graciano Corporation $ 35,100,000.00 Liberty Asphalt, LLC. $ 1,296,000.00 MD Partitions, Inc. $ 1,143,000.00 Marine Technologies, Inc. $ 8,000,000.00 Midasco, LLC. $ 72,234,000.00 Potts & Callahan, Inc. & Subsidiary $150,075,000.00 Solara Flooring Group $ 8,000,000.00 US Modular Group East, Inc. $ 1,683,000.00 Waverly Construction & Management $ 8,000,000.00 Company, Inc. 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Albrecht Engineering, Inc. Engineer Coastal Resources, Inc. Landscape Architect Harrison & Crain, Architects Architect 1 AGENDA BOARD OF ESTIMATES 06/20/2012 BOARDS AND COMMISSIONS Prequalification of Architects and Engineers ­ cont'd K. Lechleiter Architects, LLC. Architect Navarro & Wright Consulting Engineers, Engineer Inc. Land Survey Reviera Enterprises, Inc. T/A Engineer REI/Drayco Schnabel Engineering Consultants Engineer Tech International Corp. Engineer Wallace, Montgomery & Associates, LLP. Engineer Land Survey 2 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 49 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on May 16, 23 and June 6, 2012. 3 AGENDA BOARD OF ESTIMATES 06/20/2012 Fire and Police Employees' ­ Subscription Agreement Retirement System ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a subscription agreement with Park Street Capital Natural Resource Fund V, L.P. AMOUNT OF MONEY AND SOURCE: Approximately - $20,000,000.00 All funds and expenses will be expended from the Fire and Police Employees' Retirement System. No General Fund monies are involved in this transaction. BACKGROUND/EXPLANATION: Park Street Capital Advisers, L.L.C. will be managing approximately $20,000,000.00 of Fire and Police Employees' Retirement System funds in Park Street Capital Natural Resource Fund V, L.P., a fund-of-funds focusing on private natural resources. The Fire and Police Employees' Retirement System Board of Trustees conducted a search for a fund-of-funds focusing on private natural resources. As a result of that search, Park Street Capital Natural Resource Fund V, L.P. and two other funds were selected. The search and selection process were conducted with the assistance and advice of the Fire and Police Employees' Retirement System investment advisor, Summit Strategies Group. MWBOO GRANTED A WAIVER. (The subscription agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 06/20/2012 Circuit Court ­ Grant Award Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the listed agreements with the Baltimore Mental Health Systems, Inc. The period of the agreement is July 1, 2012 through June 30, 2013, with two one-year renewal options. 1. CASE MANAGEMENT DOCKET PROJECT $73,617.00 Account: 6000-601113-1100-333600-406001 This agreement establishes a specialty mental health docket in the Circuit Court by providing funding for a permanent full-time social worker. In this new program, certain felony defendants with serious mental illness will receive court-ordered community based treatment and support services as a condition of probation, instead of a jail sentence. Through this contract the Circuit Court Medical Services Division will hire a licensed clinical social worker to assess defendants for eligibility for this new program. The new social work position will link defendants to community mental health and other programs. The social worker will also track the defendant's compliance with treatment and work closely with the presiding judge, attorneys, parole and probation, and others. 2. FORENSIC ALTERNATIVE SERVICE TEAM $424,425.00 (F.A.S.T.) Account: 4000-400513-1100-117300-404001 This program provides mental health evaluation of seriously mentally ill citizens in the City who have been arrested for minor crimes and either placed in the Baltimore City Detention Center or the Central Booking Facility. When 5 AGENDA BOARD OF ESTIMATES 06/20/2012 Circuit Court ­ cont'd indicated, the program arranges with the court to have the defendant transferred to either a mental health facility as an in-patient or directed to an appropriate outpatient facility. Follow-up over a six month period by the program is mandatory. As in prior years, the Program will continue to divert this population from incarceration and the criminal justice system to the appropriate mental health treatment resource. By providing such a service, the population of mentally ill that are incarcerated has decreased. In addition, approximately 72% of the individuals who are evaluated and referred by the program do not return to the criminal justice system within a two-year period. This program directly contributes to a reduction in trial dockets along with the more humane placement and treatment of the mentally ill. 3. COMPETENCY AND RESPONSIBILITY $270,000.00 EVALUATION PROGRAM Account: 5000-500713-1100-117400-405001 This program provides for all court ordered competency and responsibility evaluations that occur as a result of actions before the Circuit and District Courts. These evaluations are conducted by the Medical Services Division of the Circuit Court. A principal function of this program is to divert those who would normally be hospitalized in either Clifton T. Perkins Hospital Center or the various regional facilities within the State. In approximately 80% of all referrals, defendants who would be hospitalized from 30 ­ 60 days are diverted into either community resources or resources within the local detention centers. The pre- 6 AGENDA BOARD OF ESTIMATES 06/20/2012 Circuit Court ­ cont'd sentence evaluation portion of the contract provides for evaluations after verdicts that provide proper use of the outpatient facilities. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant award agreements have been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 06/20/2012 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 9 - 10 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 8 AGENDA BOARD OF ESTIMATES 06/20/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #003, $36,650.00 ­ TR 04318, Jones Falls Trail Phase II $ 3,541,711.60 $ 41,251.43 Civil Construction, - - LLC 2. EWO #001, $ 0.00 ­ TR 12009, Dredging the Inner Harbor Water Channels $ 1,066,000.00 - McLean Contracting 45 - Company This extra work order provides authorization for a 45-day non-compensable time extension to complete the additional work for the additional 5,600 cubic yards of dredging work at Fort McHenry and Pier #5, which will be completed by mid- June. 3. EWO #005, $38,021.93 ­ Project 889, Edmondson Avenue Bridge Over Gwynns Falls and CSXT Railroad $ 1,068,231.15 $ 222,824.05 Greenhorne & - - O'Mara, Inc. Bureau of Water and Wastewater 4. EWO #004, $ 41,735.90 ­ WC 1168, Deer Creek Pumpling Station Improvements $23,320,000.00 $ 140,093.58 Ulliman Schutte 0 - Construction, LLC 9 AGENDA BOARD OF ESTIMATES 06/20/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 5. EWO #001, $308,678.70 ­ SC 867, Rehabilitation/Replacement of Southwest Diversion Pressure Sewer-Phase II $ 6,674,000.00 - Spiniello 60 77 Companies 6. EWO #003, $188,335.66 ­ SC 867, Rehabilitation/Replacement of Southwest Diversion Pressure Sewer-Phase II $ 6,674,000.00 $ 329,437.57 Spiniello 0 99 Companies 7. EWO #006, $ 0.00 ­ WC 1180, Falls Road Water Main Replacement $ 1,951,690.00 $ 70,929.90 Casper Colosimo 14 55 & Sons, Inc. This contract required the installation of a new water main on Falls Road. Upon construction, trolley tracks were discovered in the path of the water main and had to be removed. The removal of the trolley tracks slowed the contractor's rate of critical path work by 14-days. This change order will authorize the contractor to recover the lost production without penalty. This request has been reviewed and approved by the City's scheduling consultant. 10 AGENDA BOARD OF ESTIMATES 06/20/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Options 1. Lee and Joyce, 4652 Park Heights G/R $ 750.00 Inc. Avenue $90.00 Funds are available in account 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Avenue Corridor. 2. Lawrence Applestein 4683 Park Heights G/R $ 800.00 and Franklin $120.00 Applestein Funds are available in account 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Avenue Corridor. 3. Milton Sommers 1119 N. Dallas Sub-G/R $ 273.33 Street $96.00 Funds are available in account 9910-906460-9588-900000-704040, Oliver Project. 4. Joan Merowitz 723 Mura Street G/R $ 240.00 Jacobs, Ina Sally $36.00 Merowitz Axlerad, and Mildred Hecht (deceased), Personal Representatives of the Estate of Harry Merowitz Funds are available in account 9990-907714-9593-900001-704040, Johnston Square Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 11 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Finance/ ­ Renewal Office of Risk Management ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the renewal of the Baltimore City Marine Hull Insurance Policy. The period of the renewal is effective on July 1, 2012. AMOUNT OF MONEY AND SOURCE: $94,384.00 ­ 2043-000000-1450-162900-603014 BACKGROUND/EXPLANATION: This policy covers various watercraft owned and/or operated by City agencies, including the USS Constellation. Markets for this type of exposure are limited. Coverage is being renewed with the incumbent broker, AIG. APPROVED FOR FUNDS BY FINANCE 12 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Finance/ ­ Renewal Office of Risk Management ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the renewal of the School Bus Automobile Liability Insurance Policy. The period of the renewal is effective on July 1, 2012. AMOUNT OF MONEY AND SOURCE: $321,300.00 ­ 2043-000000-1450-162900-603014 BACKGROUND/EXPLANATION: The commercial market for School Bus Automobile Liability remains very limited. Because of increased claims activity, negotiation began early and as a result the Department was able to retain a renewal rate of $918.00 per bus, which represents a 5% rate increase. Coverage is being renewed with the incumbent broker, Scottsdale Insurance. APPROVED FOR FUNDS BY FINANCE 13 AGENDA BOARD OF ESTIMATES 06/20/2012 Office of the Labor ­ Grievance Settlement Agreement Commissioner ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grievance settlement agreement between the Baltimore City Police Department (BCPD), the Office of the Labor Commissioner, and the City Union of Baltimore (CUB). AMOUNT OF MONEY AND SOURCE: $226,467.35 ­ 1001-000000-2043-219800-601001 BACKGROUND/EXPLANATION: On February 29, 2012, a grievance was filed by CUB on behalf of employees in the 911 operator class series. Management of the BCPD was charged with a violation of Article 26, Out-of-Title; of the current Memorandum of Understanding. A grievance hearing was conducted on March 27, 2012. As background, the BCPD requested that the Department of Human Resources conduct a study of 911 classes 33351, 33352, and 33355. The requested study was conducted and a two-grade increase was approved for each job class effective February 22, 2012. A settlement was agreed to by CUB and the BCPD for approximately one year of back-pay for the affected employees. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE (The grievance settlement agreement has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 06/20/2012 Mayor's Office of Employment ­ TRANSFER OF LIFE-TO-DATE Development (MOED) SICK LEAVE - WAIVER The Board is requested to approve a waiver/exception from the AM 203-3 policy, which allows a maximum of 30 days of sick leave transfer, and grant an additional 29 days for a total of 59 LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Ms. Deborah Blair. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Adrienne Foster 1 Mary J. Weddington 3 Cynthia A. Dugger 5 Oliver G. Frazier 5 Vanessa Salahud-Din 5 Gerald Grimes 5 Cynthia Jefferson 1 Adrianne McAuley 2 Leslie H. Saunders, Jr. 2 Patricia Aaron 2 Betty A. Yelity 1 Deborah Harris 2 Deborah Holland 3 Shaborah Wright-Marshall 2 Roslyn Speed 2 Patricia A. Anderson 1 Amy E. Frost 5 Paula Andryszak 3 Tyra Williams 1 Kim Neal 1 Diane Garrett 2 Cheryl Horton 5 59 15 AGENDA BOARD OF ESTIMATES 06/20/2012 MOED ­ cont'd The MOED is requesting a total of 59 days due to the Ms. Blair's extensive medical circumstances. The employees listed above have generously donated an additional 29 days to keep Ms. Blair in pay status during her recovery. The additional donated days will assist in MOED's retention efforts for this valued employee. THE LABOR COMMISSIONER RECOMMENDED APPROVAL. APPROVED FOR FUNDS BY FINANCE. 16 AGENDA BOARD OF ESTIMATES 06/20/2012 Mayor's Office of Employment ­ Amendment No. 1 to Agreement Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 1 to agreement with All-State Career, Inc. AMOUNT OF MONEY AND SOURCE: $18,000.00 ­ 4000-807512-6312-467253-603051 4000-806712-6312-467253-603051 BACKGROUND/EXPLANATION: The accounts and amounts cannot be determined until the participants register. On November 23, 2011, the Board approved the original agreement with All-State Career, Inc. to provide training on those areas specified on the Maryland Higher Education Commission list in the amount of $15,000.00. This amendment no. 1 to agreement increases the number of eligible participants to be served from five to 11 and increases the funding by $18,000.00, making the total amount of the agreement $33,000.00. All other terms and conditions remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Recreation and Parks ­ Ratification of Services ACTION REQUESTED OF B/E: The Board is requested to ratify services and approve an expenditure of funds to pay the State of Maryland Department of Public Safety and Correctional Services (DPSCS). AMOUNT OF MONEY AND SOURCE: $137,418.85 ­ 1001-000000-4781-363900-60326 BACKGROUND/EXPLANATION: This expenditure of funds will pay the DPSCS for outstanding invoices for the provision of inmate labor details to assist with park maintenance for the period of July 1, 2010 through June 30, 2011. On June 25, 2008, the Board approved an agreement with the DPSCS and the Department. The agreement expired on June 24, 2011. While the Department and the State of Maryland were in negotiations for a new contract, the DPSCS continued to provide services. Therefore, the Department is requesting ratification of services and payment of the outstanding invoices. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 18 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Recreation and Parks ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the State of Maryland Department of Public Safety and Correctional Services (DPSCS). The period of the agreement is July 1, 2011 through June 30, 2013, with one 1-year renewal option. AMOUNT OF MONEY AND SOURCE: $300,000.00 - 5000-577712-4781-363900-603026 1001-000000-4781-363900-603026 600,000.00 - 5000-577712-4781-363900-603026 $900,000.00 BACKGROUND/EXPLANATION: This agreement will provide for inmate labor details to assist with park maintenance. The Department has found it necessary to seek alternative means of supplementing its workforce to perform park maintenance. The DPSCS is able to assist by dispatching inmate crews through its Division of Pretrial Detention Services. The inmate work crews will perform specific services designated by the City to include litter pick-up, landscaping, and building and grounds maintenance. The agreement is late because a delay resulted in the development of an amicable Memorandum of Understanding due to several administrative transitions within both departments. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Housing and - Local Government Resolution Community Development The Board is requested to approve and authorize execution of the following local government resolution: Organization Amount 1. TELESIS BALTIMORE BARCLAY $3,294,947.00 RENTAL PHASE II $2,000,000.00 (MD DHCD-RHPP) $1,294,947.00 (LIHTC) The organization is applying to the State of Maryland's Rental Housing Production Program (RHPP) and Low Income Housing Tax Credit (LIHTC) Program. A local government resolution of support is required by the State for all applications to these programs for funding. The Barclay Square Phase 2 ­ Rental Housing Project will involve the acquisition, rehabilitation, and the new construction of a housing development project consisting of 69 affordable rental housing units. This rental housing project represents the second phase of a comprehensive redevelopment plan for the Barclay-Midway-Old Goucher neighborhood. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women's Business Program is fully applicable and no request for waiver or exception has been made. 20 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Housing and ­ Grant Agreement and Community Development Amendment to Agreement The Board is requested to approve and authorize execution of the grant agreement and the amendment to agreement. GRANT AGREEMENT 1. ASSOCIATION OF BALTIMORE $ 10,000.00 AREA GRANTMAKERS Account: 2089-208912-5930-708700-603026 The organization will procure a professional consultant to conduct a feasibility study to determine the viability of a Home Savers Initiative. The Initiative will establish a mechanism for purchasing non-performing mortgages through partnerships with banks holding near delinquent accounts. The goal is to reach homeowners early in the foreclosure process to assist them with alternatives that will keep them in their homes and stabilize their neighborhoods. The agreement is for the period May 1, 2012 through July 31, 2012. On June 22, 2011 the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreement was delayed due to final negotiations and processing. 21 AGENDA BOARD OF ESTIMATES 06/20/2012 DHCD ­ cont'd AMENDMENT TO AGREEMENT 2. NEWBORN HOLISTIC MINISTRIES, INC. $0.00 On September 28, 2011, the Board approved the initial agreement for the period July 1, 2011 through June 30, 2012. The organization operates a six-month residential transitional recovery facility called Martha's Place located at 1928 Pennsylvania Avenue. This amendment no. 1 to agreement will allow the organization to revise its budget. All other terms and condition of the agreement will remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement and the amendment to agreement have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Housing and ­ Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Coalition to End Childhood Lead Poisoning, Inc. (CECLP). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The CECLP is providing the City use of its data system to track the City's progress towards meeting its goal of providing comprehensive green and healthy housing services to low-income customers. These services are provided at the City through DHCD's LIGHT Program. The data agreement permits the City to utilize CECLP's Efforts to OutcomesTMdatabase to confidentially track City client information related to Green and Healthy HomesTM. In the summer of 2011, the Mayor signed the Green and Healthy HomesTM compact, pledging the City would commit to providing more holistic housing services to low-income families. The DHCD, using the LIGHT Program, has taken the lead role in the City to meet the goals of the compact. The LIGHT Program provides case management to coordinate weatherization with a wide range of additional housing, health, financial and human services. The LIGHT Program requires a single data system to track services across multiple agencies. The CECLP has developed a national 23 AGENDA BOARD OF ESTIMATES 06/20/2012 DHCD ­ cont'd Green and Health HomesTM database using Social Solutions Efforts to OutcomesTM system to help localities track progress toward their green and healthy services. The CECLP has developed a customized data system for the City LIGHT Program to use that the DHCD wishes to implement. The CECLP will provide administrative support for the database. No individual client data will be shared with any other entities, in order to protect the confidentially of City clients. The data system is necessary for DHCD's LIGHT Program to effectively provide services and monitor progress for its green and healthy work. The CECLP is providing the service free of charge because they are funded by the U.S. Department of Housing and Urban Development to provide technical assistance to local cities that seek to implement Green and Healthy HomesTM work. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Housing and ­ Land Disposition and Community Development (DHCD) Acquisition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition and acquisition agreement, which outlines the exchange of one property, located at 1914 Ridgehill Avenue (Block 3210, Lot 070), owned by Mr. Edward D. Clark, Jr., acting as guardian for Ms. Vernice M. Clark, for a comparable property, located at 2139 Walbrook Avenue (Block 3205, Lot 028), owned by the Mayor and City Council. AMOUNT OF MONEY AND SOURCE: The City agrees to pay for the settlement costs associated with the property it is receiving, not to exceed $600.00 total. Account: 9910-908087-9588-90000-704044 BACKGROUND AND EXPLANATION The DHCD's Land Resources Division, on behalf of the Mayor and City Council, strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighbor- hoods. Mr. Edward D. Clark, Jr., acting as guardian for Ms. Vernice M. Clark, received notice of the City's intent to demolish the property located at 1914 Ridgehill Avenue, which is part of an entire block demolition on the 1900 block of Ridgehill Avenue. Because his brother, Mr. William Ramsey, is living in the property and has demonstrated that he was in the process of rehabilitating the property, a swap was proposed for the 1914 Ridgehill Avenue property with a comparable Mayor and City Council-owned property that is located in an area better suited for rehabilitation. Mr. Edward D. Clark, Jr., acting as guardian for Ms. Vernice M. Clark will deliver good and marketable title. 25 AGENDA BOARD OF ESTIMATES 06/20/2012 DHCD ­ cont'd The City has agreed to convey 2139 Walbrook Avenue, which will contribute to the revitalization of the Mondawmin community. As a condition of the exchange, Mr. William Ramsey has agreed to rehabilitate the property located at 2139 Walbrook Avenue within 18-months of the date of the transfer. The determination of comparability is based on a valuation for both 1914 Ridgehill Avenue and 2139 Walbrook Avenue, which determined that the properties are valued at $9,000.00 and $10,000.00, respectively. With the approval of the land disposition and acquisition agreement, the City will receive clear and marketable title to the property located at 1914 Ridgehill Avenue, in exchange for the comparable Mayor and City Council-owned property located at 2139 Walbrook Avenue. Additionally, the property exchange is less costly than acquiring the properties through tax sale foreclosure or eminent domain. STATEMENT OF PURPOSE AND RATIONALE FOR TRANSFER OF PROPERTY BY MEANS OF COMPARABLE EXCHANGE: The rationale for the exchange of properties was to ensure the severity of blight on the 1900 block of Ridgehill Avenue could be successfully eliminated, while simultaneously ensuring that a willing and able developer could contribute to the revitalization of Baltimore City in an area better suited and poised for rehabilitation. MBE/WBE PARTICIPATION: N/A (The land disposition and acquisition agreement has been approved by the Law Department as to form and legal sufficiency.) APPROVED FOR FUNDS BY FINANCE. 26 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement for the sale of the property located at 1808 N. Warwick Avenue to the State of Maryland, for the use of the University System of Maryland on behalf of its constituent institution, Coppin State University, developer. AMOUNT OF MONEY AND SOURCE: $6,300.00 ­ Appraised Value BACKGROUND/EXPLANATION: On December 18, 2008, the Board approved the sale of City-owned properties to the State of Maryland for Coppin State University to erect a Health and Human Services Building. Following the completion of the building, Coppin State University received funding from the State of Maryland to build a new Science and Technology Center on the site of 1808 N. Warwick Avenue. The State is in the process of acquiring 210 properties for this project. The City acknowledges that the developer will submit the executed LDA to the State Board of Public Works for its approval after Board of Estimates approval. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 06/20/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 29 - 31 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 28 AGENDA BOARD OF ESTIMATES 06/20/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $65,000.00 9962-941002-9563 9962-909052-9562-2 Other Constr. Res. - Contingencies Conduit Replace- Washington Blvd- ment Program I-95 to Monroe St. This transfer will fund the costs related to TR 03313, Change Order 11 and 12, Reconstruction of Washington Blvd: Monroe St. to 1-95 by Civil Construction, LLC. Baltimore Development Corporation 2. $33,590.32 9910-904115-9600 9910-906835-9603 22nd EDF Const. Res. Westside Project West Side Initiative Initiative The transfer will provide funds for additional EBA/KPA and Wallace Montgomery building consultant services incurred by the Department of General Services for condition assessments associated with the stabilization for ten City- owned properties in the Westside Initiative Area. Department of Housing and Community Development (DHCD) 3. $ 87,751.00 9910-903187-9588 27th CD Bonds Park Heights APQT blocks 14,023.00 9910-903187-9588 28th CD Bonds Park Heights APQT blocks 29 AGENDA BOARD OF ESTIMATES 06/20/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S DHCD ­ cont'd 13,726.00 9910-903963-958788 30th CD Bonds Park Heights APQT blocks $115,500.00 ------------------ 9910-904821-9588 Park Heights Acquisition Soft Costs Funds will be used to cover soft costs associated with acquisition (e.g. appraisals, title work) that are not eligible for reimbursement with State Capital Funds provided for property acquisition. 4. $100,000.00 9910-903963-9587 9910-909824-9588 State Slots Funding Slots - Funding Reserve Park Park Heights Heights Redevelop- Acquisition Owner ment Occupant Relocation The Federal Uniform Relocation Act requires that renters who are relocated be paid the difference between their current and new rent for a 60-month period. The funds requested for transfer will pay the required rental relocation for a one year period. 5. $139,267.00 9910-904904-9587 9910-918300-9588 General Funds Reserve AHP Park Heights AHP Balt. Afford. APQT Blocks Housing 30 AGENDA BOARD OF ESTIMATES 06/20/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S DHCD ­ cont'd 10,500.00 9910-903963-9587 9910-906823-9588 State Slots Funding Slots Funding Parks Heights Park Heights ___________ Redevelopment Acquisition Tenant $149,767.00 Moving Funds will be used to pay the federally required relocation benefit for owner occupants who are being relocated from the Park Heights Major Redevelopment Area. 31 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ Agreements and Amendment to Agreements The Board is requested to approve and authorize execution of the various agreements and amendment to agreements. The period of the agreement is January 1, 2012 through June 30, 2012, unless otherwise indicated. GRANT AGREEMENT 1. THE HARRY & JEANETTE WEINBERG $175,000.00 FOUNDATION, INC. Account: 6000-650012-3100-295900-405001 The purpose of this grant agreement is to provide funds to the Health Department to purchase computers, workstations and associated furniture and to develop an electronic Health Record System. The funds will also be used to develop an electronic health record system in the Baltimore City Public Schools Health Suites. The grant is for the period March 1, 2012 through February 28, 2014. The grant agreement is late because notification of the award was recently received from the grantor. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. AGREEMENTS 2. THE HARRY & JEANETTE WEINBERG $ 13,187.00 PLACE, INC. Account: 4000-432912-3024-268400-604014 The organization will provide for the Title III C-1 Congregate Housing Meals Services program. The organization will serve 2,080 Kosher meals to elderly clients at the Weinberg Place Apartments located at 2500 W. Belvedere Avenue. The agreement is for the period October 1, 2011 through September 30, 2012. 32 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ cont'd This agreement is late because of the transition between the Commission on Aging and Retirement Education and the Health Department and the delay of receiving signatures required more time than anticipated. 3. JAMES MORLICK $31,900.00 Account: 1001-000000-3252-316200-603018 Mr. Morlick will assist the Department's Care Services Management and Staff in the aspects of the Agency Information Manager Web based Client Services Database. He will also assist in the collection of data and report preparation of the Federal Fiscal Year-End National Aging Program Information System report. Mr. Morlick will work for 550 hours @ $58.00 per hour. The agreement is for the period July 1, 2012 through June 30, 2013. SENIOR CARE SERVICES AGREEMENTS 4. AAA MANAGEMENT, LLC, T/A RAVEN'S $ 2,985.36 MEDICAL ADULT DAY CARE CENTER 5. ACTIVE DAY INC./DUNDALK CENTER $ 2,895.36 6. ACTIVE DAY INC. MT. CLARE CENTER $ 5,970.72 7. ASSOCIATED CATHOLIC CHARITIES, INC./ $ 5,970.72 ST. ANN'S ADULT DAY CARE, INC. 8. THE EASTER SEAL SOCIETY FOR $ 8,956.08 DISABLED CHILDREN & ADULTS, INC. 33 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ cont'd 9. EXTENDED FAMILY ADULT DAY CARE, INC. $ 14,926.80 10. HERITAGE ADULT DAY CARE INC. $ 2,487.80 11. KESWICK MULTI-CARE CENTER, INC. $ 24,522.60 12. LEVINDALE HEBREW GERIATRIC CENTER $ 49,258.44 AND HOSPITAL, INC./BELVEDERE 13. LEVINDALE HEBREW GERIATRIC CENTER $ 5,970.72 AND HOSPITAL, INC./PIKESVILLE 14. TODAY'S CARE AND FAMILY, INC. $ 17,912.16 Account: 5000-535412-3044-273300-607001 The above-listed organization will provide Senior Care services that include medical day care services to ill, frail, or disabled elderly persons aged 65 and older who are eligible to receive Maryland Department of Aging grant funding from the City. The organizations will develop an appropriate care plan for each recipient in accordance with policies as specified in COMAR 10.12,04. Day Care for the Elderly and Medically Handicapped Adults, and COMAR 10.09.07, Medical Care Program. The agreements are late because the agency was waiting for finalization of the agreements and signatures from the providers. 34 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ cont'd SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM AGREEMENTS The period of the agreement is July 1, 2012 through June 30, 2013, unless otherwise indicated. 15. MAYOR'S OFFICE OF HUMAN SERVICES/ $0.00 NORTHWEST FACILITY The period of the agreement is July 1, 2011 through June 30, 2012. The agreement is late because it was recently finalized. 16. AMERICAN CANCER SOCIETY, SOUTH $0.00 ATLANTIC DIVISION, INC. 17. LAW DEPARTMENT, CITY OF BALTIMORE $0.00 18. UNIVERSITY OF MARYLAND MEDICAL $0.00 SYSTEM CORPORATION/UNIVERSITY OF MARYLAND MEDICAL CENTER The above-listed organizations will serve as host agencies for the Senior Community Service Employment Program (SCSEP). The SCSEP provides part-time work experience and training opportunities for low-income residents of Baltimore City, aged 55 years and older with no upper age limit. The SCSEP seeks out new host agencies during the year to facilitate placement of its participants in non-profit/governmental agencies to provide services which would otherwise not be met due to a lack of funds. 35 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ cont'd RETIRED & SENIOR VOLUNTEER PROGRAM 19. HABITAT FOR HUMANITY OF THE $0.00 CHESAPEAKE, INC. The organization will serve as a Volunteer Station for the Retired and Senior Volunteer Program (RSVP). Through a grant from the Corporation for National and Community Services, the Department sponsors the RSVP. The grant pays for 100% of the cost of RSVP volunteers to assist special needs clients who want to remain in their homes. While the senior volunteers are on duty, the grant provides for their life insurance, transportation and other benefits. The period of the agreement is April 1, 2012 through June 30, 2013. This agreement is late because it was recently received from the provider. RYAN WHITE TITLE PART B AGREEMENTS 20. HEALTH CARE FOR THE HOMELESS, INC. $159,423.00 Account: 4000-424512-3023-274414-603051 The organization will provide adherence intervention to at least 45 HIV+ homeless persons that have demonstrated difficulty with appointment and/or medication compliance. The agreement is for the period July 1, 2011 through June 30, 2012. 21. HEALTH CARE FOR THE HOMELESS, INC. $140,400.00 Account: 4000-424512-3023-274436-603051 The organization will provide comprehensive primary care to 60 HIV+ persons experiencing homelessness. The agreement is for the period July 1, 2011 through June 30, 2012. 36 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ cont'd 22. THE JOHNS HOPKINS UNIVERSITY $245,000.00 Account: 4000-425612-3023-274405-603051 The JHU will provide outpatient ambulatory medical case management services for Ryan White Part D. The JHU addresses the needs of the Women, Infants, Children and Youth population, and provides a full range of HIV services directly or through linkages with other providers. The JHU also provides comprehensive, culturally sensitive, state- of-the art HIV medical care and support services. The agreement is for the period July 1, 2011 through June 30, 2012. The agreements are late because the Infectious Disease and Environmental Health Administration (IDEA) programmatically manages Ryan White Part B and Part D services. The IDEA selects the providers through a competitive Request for Proposal process. The providers are asked to submit a budget, budget narrative, and scope of services. The BCHD reviews the entire package before preparing a contact and submitting it to the Board of Estimates. These budgets are many times revised because of inadequate information from the providers. This review process is required to confirm with the grant requirements. AMENDMENT TO AGREEMENTS 23. ROSEMARIE MANOR, LLC ($ 7,800.00) 3809 BELLE AVENUE Account: 5000-534012-3044-273302-603051 On August 17, 2011 the Board approved the original contract in the amount of $78,000.00 for the period of July 1, 2011 through June 30, 2012. The Department is decreasing the amount of the contract by $7,800.00 making the total award $70,200.00. This contract was decreased due to a change in the amount of eligible subsidized residents. 37 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ cont'd 24. ROSEMARIE MANOR, LLC $ 7,800.00 3300 ALTO AVENUE Account: 5000-534012-3044-273302-603051 On August 17, 2011 the Board approved the original contract in the amount of $39,000.00 for the period of July 1, 2011 through June 30, 2012. The Department is increasing the amount of the contract by $7,800.00 making the total award $46,800.00. This contract was increased due to a change in the amount of eligible subsidized residents at the facility. The period of the amendment to agreement is July 1, 2011 through June 30, 2012. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (ITEMS NOS. 2 ­ 14 AND ITEM NO. 22 - 24) AND HAD NO OBJECTION. (The agreements and amendment to agreements have been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ Grant Agreement and Grant Adjustment Notices ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement and subsequent grant adjustments notices from the Governor's Office of Crime Control and Prevention (GOCCP). The grant agreement and subsequent grant adjustment is for the period October 1, 2009 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 ­ 5000-585310-5750-67900-600000 BACKGROUND/EXPLANATION: On October 26, 2009, the Department received the grant award for "Safe Streets Baltimore-LETR", in the amount of $1,000,000.00, however due to program and accounting office staff changes, the grant was never submitted to the Board. The initial grant was for the period October 1, 2009 through September 30, 2010. The Department is requesting approval of the initial grant award and subsequent grant adjustment notices as listed below: Adjustment No. 1 ­ internal GOCCP Modification ­ grant period to start on October 1, 2009, Adjustment No. 2 ­ approved BCHD's request to modify the budget and change the project end date to September 20, 2011; and the scope of services to include increased recrea- tional opportunities for high risk youth, targeting 12 to 17 year old youths, Adjustment No. 3 ­ GOCCP denied the budget modifications, Adjustment No. 4 ­ approved BCHD's change of fiscal contact to Tyrone Chapman, 39 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ cont'd Adjustment No. 5 ­ GOCCP's Program Monitor changed to Tammy Lovill, Adjustment No. 6 ­ approved no-cost extension, project end date changed to December 31, 2011, Adjustment No. 7 ­ GOCCP's Program Monitor changed to Walter Brown, Adjustment No. 8 ­ GOCCP approved the no-cost extension, project end date changed March 31, 2012, Adjustment No. 9 ­ GOCCP approved BCHD's Fiscal Contact changed from Kathy Bentz to Selvakumar Paul, Adjustment No. 10 ­ GOCCP's Program Monitor changed from Walter Brown to Sharron Melvin, Adjustment No. 11 ­ GOCCP approved the BCHD's budget modification, no additional funds, and Adjustment No. 12 ­ GOCCP approved BCHD's no-cost extension, project end date changed to June 30, 2012, APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The grant agreement and subsequent adjustments has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Oxiris Barbot for mileage and parking for the month of February 2012. AMOUNT OF MONEY AND SOURCE: $ 95.58 - 1001-000000-3001-599000-603002 Mileage 17.50 ­ 1001-000000-3001-599000-603003 Parking $113.08 BACKGROUND/EXPLANATION: The expense statement was submitted within the required time period, however due to the BCHD's administrative staff changes the expense report was not submitted to the appropriate parties for signature. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 41 AGENDA BOARD OF ESTIMATES 06/20/2012 Health Department ­ Expenditure of Funds and Contract ACTION REQUESTED OF B/E: The Board is requested to approve Sponsorship of the Annual Senior Companion Program Recognition Luncheon and authorize execution of the catering contract. The event is scheduled for Friday, June 22, 2012 at the Forum Caterers, Inc. AMOUNT OF MONEY AND SOURCE: $4,527.90 ­ The Forum Caterers, Inc. (135 guests @ $27.95 ea. plus service charge of $754.65) 130.80 ­ Proforma Performance, Inc. (plaques) 1,250.00 ­ The Kuumba Ensemble (entertainment) 350.00 ­ Woodlawn Motor Coach, Inc. (transportation) 255.00 ­ Flowers by Gina (table display, corsages, boutonniéres) 1,012.50 ­ Acclaimed Promotional Specialties, Inc. (umbrellas) $7,526.20 ­ 4000-423512-3110-306500-604014 BACKGROUND/EXPLANATION: The Senior Companion Program (SCP) is part of the Senior Corps., a network of national service programs that provide older Americans with the opportunity to apply their life experiences to meeting community needs. The SCP brings together volunteers and homebound people in Baltimore City who have difficulty with simple everyday tasks. Senior Companions assist with shopping, running errands, and light errands, and light chores in addition to providing companionship. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The contract has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Transportation ­ Escrow Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an escrow agreement with the Center for Aquatic Life and Conservation, Inc. (CALC). The period of the agreement is effective upon Board approval until the City executes a written release of the escrow account. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 23, 2009, the Board approved a funding agreement with CALC for the funding and construction of certain infrastructure work on a parcel owned by CALC along the Middle Branch of the Patapsco River near Hanover and Cromwell Streets. The project is being built pursuant to a grant from the Federal Highway Administration. However, the federal grant is not sufficient to cover the entire cost of the project. Under the terms of the funding agreement, CALC is required to pre-fund certain fees and expenses before the City will undertake its obligations under the funding agreement. CALC and the City now desire to establish an escrow account to hold the funds required to be advanced by CALC pursuant to the funding agreement. Therefore in the Funding agreement, the City requires that CALC place funds in the amount of $808,243.28 into an escrow account approved by the Director of the Departments of Transportation and Finance. As construction proceeds and matching funds are necessary to be drawn, the City will do so with any unused balance being released to CALC upon close-out of the project and at the City's sole discretion. No fees are to be paid by the City for the establishment and maintenance of the escrow account. (The escrow agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 7 to Rummel, Klepper & Kahl, LLP, under Project No. 1161, On-Call Construction Management Services. AMOUNT OF MONEY AND SOURCE: $ 48,019.43 ­ 9950-901363-9508-900010-705032 48,019.43 ­ 9950-902256-9508-900010-705032 48,019.44 ­ 9950-904545-9506-900010-705032 $144,058.30 BACKGROUND/EXPLANATION: This task assignment provides authorization for a Construction Inspector to monitor construction progress for various ongoing Department of Transportation projects. MBE/WBE PARTICIPATION: The consultant will comply with Article V, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreements. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 44 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Transportation ­ Amendment Number One to a Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment number one to the memorandum of understanding for the B&O Railroad Museum's Passenger Car Shop Facility Project with the Maryland Department of Transportation State Highway Administration. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This amendment number one to a memorandum of understanding revises the date of advertisement from April 01, 2007 to October 10, 2008, for the B&O Railroad Museum's Passenger Car Shop Facility Project funded by the Maryland State Highway Administration under a memorandum of understanding executed on January 31, 2007. The subject project was completed in early 2010 and is now being closed-out for final payment. The amendment is necessary in order for the State Highway Administration to process the final payment due to the City for the subject project. (The amendment number one to the memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 06/20/2012 Bureau of Water & Wastewater (BW&WW) ­ Employee Expense Reports ACTION REQUESTED OF B/E: The Board is requested to approve the various expense reports for following employees. 1. KEVIN COOPER $ 42.18 Account: 2071-000000-5471-609100-603002 March 2012 ­ Mileage 2. KENDRA HILL-WILSON $127.65 Account: 2071-000000-5471-609100-603002 January 2012 - Mileage 3. ANDREW ROBINSON $113.78 Account: 2071-000000-5471-609200-603002 March 2012 The Division of Revenue Measurement and Billing inadvertently failed to have the employee mileage expense reports processed in time to be received by the Bureau of Accounting and Payroll Services within the 40 working days from the last calendar day of the month in which the expenses were incurred, as directed by the Administrative Manual. 4. VANESSA KELLY $ 75.00 Account: 2070-000000-5501-630001-603020 March 2012 46 AGENDA BOARD OF ESTIMATES 06/20/2012 BW&WW ­ cont'd Ms. Kelly neglected to submit the expense report in the proper time frame for her Wastewater Certification. She was not aware of the AM guidelines. A cancelled check was submitted for verification of the payment of the fee by Ms. Geraldine Armstrong on behalf of Ms. Kelly. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 47 AGENDA BOARD OF ESTIMATES 06/20/2012 Bureau of Water and Wastewater ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 005 to Rummel, Klepper & Kahl, LLP., under Project No. 1143, On-Call Construction, Inspection, Engineering and Scheduling Services. AMOUNT OF MONEY AND SOURCE: $132,998.25 ­ 9956-904529-9551-900020-706063 BACKGROUND/EXPLANATION: This task assignment provides for an on-site, full-time inspection services on SC 855. MWBOO FOUND VENDOR IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 48 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 2549 N. Howard Cold Alligator, One Dumpster 6' Street LLC x 4' Annual Charge: $420.00 2. 709 S. Broadway Balomas Properties, Outdoor Seating LLC 80 sq. ft. Annual Charge: $337.50 Since no protests were received, there are no objections to approval. 49 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of General Services ­ Amendment No. 1 to Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to a consultant agreement with Northeast Energy Services, LLC. AMOUNT OF MONEY AND SOURCE: $60,000.00 ­ 9916-913900-9197 BACKGROUND/EXPLANATION: The Department requested that Northeast Energy Services, LLC provide much more detailed analyses of emergency backup generators beyond that in the original contract. The additional work will be performed so that all electric circuits needed to power critical City functions and facilities are connected to generators. For those key facilities that lack permanent generators, sketches will be produced for the best locations for "quick connections" for portable generators. An assessment of key facilities will be conducted to ensure that the permanent and portable generators have sufficient power to support all identified critical circuits. These tasks under the contract are funded by the Federal LEAP grant. The remainder of the tasks are funded by the U.S. Department of Energy, Energy Efficiency and Conservation Block Grant. This amendment no. 1 to the consultant agreement will increase the current agreement by $60,000.00. All other terms and conditions of the original agreement remain unchanged. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The amendment no. 1 to consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of General Services ­ Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to an agreement with Baltimore Polytechnic Institute Foundation, Inc. AMOUNT OF MONEY AND SOURCE: $1,104.00 ­ 9916-913900-9197 BACKGROUND/EXPLANATION: This amendment no. 1 to the agreement for contract with Baltimore Polytechnic Institute Foundation, Inc., in the amount of $1,104.00, will cover increased insurance costs. The revised amount of the agreement is $26,104.00. The scope of the agreement is the development of a renewable energy engineering practicum. The grant is funded by the U.S. Department of Energy's Energy Efficiency and Conservation Block Grant to Baltimore City. All other terms and conditions of the original agreement remain unchanged. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 06/20/2012 Bureau of Budget and - Federal Fund Appropriation Transfer Management Research ACTION REQUESTED OF B/E: The Board is requested to approve a Federal fund appropriation to transfer funds in the Mayor's Office of Employment Development: From: Program 795 ­ Workforce Services for Baltimore Residents To: Program 793 ­ Employment Enhancement Service for City Residents AMOUNT OF MONEY AND SOURCE: $574,407.00 ­ Program 795 ­ Workforce Services for Baltimore Residents BACKGROUND/EXPLANATION: This transfer is necessary to provide the appropriation necessary for acceptance of four new special services grant awards: United Way of Central Maryland - $216,423.00 Association of Baltimore Area - $140,000.00 Grantmakers Central Baltimore Partnership, - $140,000.00 Inc. East Baltimore Development, - $ 77,984.00 Inc. MBE/WBE PARTICIPATION: N/A 52 AGENDA BOARD OF ESTIMATES 06/20/2012 Baltimore Golf Corporation ­ Projected 2012 Capital Budget The Board is requested to NOTE receipt of the projected 2012 capital budget for the Baltimore Municipal Golf Corporation. General and Master Plan Projects: Administrative Replacement Fireboxes $ 3,000.00 all facilities Pine Ridge Range Lighting (2nd Canopy) 4,350.00 Conversion of Irrigation Controllers to narrow band per FCC regulations 15,000.00 Mount Pleasant Warm-Up Net 1,500.00 Conversion of Irrigation Controllers to narrow ban per FCC regulations 15,000.00 Clifton Park Snack Bar Carpet 3,000.00 Conversion of Irrigation Controllers to narrow band per FCC regulations 15,000.00 Forest Park 0.00 Carroll Park Conversion of Irrigation Controllers 5,000.00 to narrow band per FCC regulations $ 61,850.00 New and/or Replaced Equipment for 2012: Administrative $ 0.00 53 AGENDA BOARD OF ESTIMATES 06/20/2012 Baltimore Golf Corporation ­ cont'd Pine Ridge Bunker Machine 9,995.00 Fairway Unit 41,100.00 Mount Pleasant Steiner Mower 18,000.00 Replacement Tractor 20,000.00 Clifton Park Sprayer 38,000.00 $127,095.00 54 AGENDA BOARD OF ESTIMATES 06/20/2012 Downtown Partnership of - Certification of Downtown Baltimore, Inc. Management District ACTION REQUESTED OF B/E: The Board is requested to certify the Downtown Management District for the period of July 1, 2012 through June 30, 2017. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: As provided in Article 14, Subtitle 1 of the Baltimore City Code, the Downtown Management Authority (DMA) is required to follow a renewal procedure every five years in order to continue operations. Consistent with that reauthorization procedure, the City Council conducted a public hearing on February 16, 2012, and thereupon triggered the procedures set forth in Sections 1- 19 and 1-20 of Article 14. Following the City Council hearing, Article 14 requires that letters be sent to each of the property owners in the Downtown Management District advising them of their rights to protest the renewal. The Board of Estimates is empowered to authorize the DMA's renewal if protests are not received from more than 40% of the property owners. The required letters were mailed on February 17, 2012 and the 30-day protest period ended on March 20, 2012, without a single protest letter being filed. Throughout the entire renewal procedure, which included the Planning Commission and City Council hearings, none of the over 1,200 property owners in the Downtown Management District called, wrote, or appeared at any of the public hearings in opposition of the renewal. The Downtown Partnership of Baltimore, Inc. believes that this is a tribute to the continued commitment over the past 20 years and hard work of the 140 employees of the Downtown Partnership team, which significantly improved the Downtown's safety, cleanliness and economic health. 55 AGENDA BOARD OF ESTIMATES 06/20/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to reject bids of the formally advertised contract listed on the following page for the reason stated. 57 56 AGENDA BOARD OF ESTIMATES 06/20/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Recreation and Parks 1. RP 12805, Islamic Way REJECTION ­ On April 18, 2012, Basketball Court the Board opened solicitation RP Improvements 12805. Only one bid was accepted. The bid exceeds the available budget by more than 48%. Therefore, the Department wishes to reject the bid and re-advertise at a later date. 57 AGENDA BOARD OF ESTIMATES 06/20/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore City Health Department 1. Evelyn M. Rodriguez 2012 International Compre- $5,908.00 Patrick Chaulk AIDS Conf. hensive Meena Abraham Washington, DC HIV Pre Christina Schumacher July 22 ­ 27, 2012 vention (Reg. Fee $1,045.00 Programs ea.) for Health Depts. The Department has paid the registration fees in the amount of $4,180.00 or $1,045.00 each, with a City issued credit card assigned to Ms. Evelyn M. Rodriguez. The disbursement to each representative will be $432.00. Department of Transportation 2. LeRoy Anstine Cityworks User Conf. Gen. $1,883.32 2012 Fund Park City, UT June 26 ­ 29, 2012 (Reg. Fee $475.00) The subsistence rate for this location is $165.00 per day. The hotel rate is $175.00 per night not including taxes and fees in the amount of $20.74 per day. The Department is requesting an additional $123.72 to cover the cost of the hotel and an additional $120.00 ($40.00 per day) for meals. 58 AGENDA BOARD OF ESTIMATES 06/20/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Mayor's Office of Information Technology 3. Robert Minor Econique CIO Dialog $ 0.00 Series Philadelphia, PA July 15 ­ 17, 2012 (Reg. Fee $0.00) 59 AGENDA BOARD OF ESTIMATES 06/20/2012 Mayor's Office of ­ Employee Expense Statement Information Technology (MOIT) ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Mr. Robert Minor for the month of February 2012. AMOUNT OF MONEY AND SOURCE: $203.97 ­ 1001-000000-1471-165700-604014 Meals BACKGROUND/EXPLANATION: The request is to reimburse Mr. Minor for expenses paid out to cover a working lunch for IT staff and refreshments provided for clean-up day. The request was submitted to the Deputy Mayor's Office in a timely fashion however, due to the reorganization of that office the report was approved and returned late. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 60 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. ALUMINUM LADDER CO. $45,000.00 Sole Source Solicitation No. 08000 ­ Aluminum Alco-Lite Fire Ladders and Repairs ­ Fire Department ­ Req. No. R604185 The currently used models are only available directly from the manufacturer and sole distributor and are needed for continuity of training. The period of the award is June 20, 2012 through June 19, 2013. 2. EDWIN ELLIOT & COMPANY INCORPORATED $35,356.00 Only Bid Solicitation No. B50005433 ­ Rotork IQ-20 Electric Actuators & Installed ­ Department of Public Works ­ Req. No. R601766 The price is considered fair and reasonable. 3. SYSTEMS INTEGRATION, INC. $40,247.46 Sole Source Solicitation No. 08000 ­ Maintenance & Support for Licenses for IVR System ­ Bureau of Revenue Collections ­ Req. No. R605757 The support and licenses are for proprietary software that is customized for use by the Bureau of Revenue Collections and are only available from this vendor. Pricing is considered fair and reasonable. The period of the award is July 1, 2012 through June 30, 2013. 4. SECURITY EQUIPMENT, CO. $36,920.00 Low Bid Solicitation No. B50002440 ­ Toro Model #74928 Z6000 Series- Zero Turn Riding Mowers ­ Department of Public Works - Req. No. R601317 The period of the award is June 20, 2012 through June 19, 2013. 61 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. NETSMART TECHNOLOGIES, Ratification/ INC. $31,050.00 Agreement Solicitation No. 08000 ­ Software Maintenance Support - Department of Health ­ Req. No. R593493 The Board is requested to approve and authorize execution of an agreement with Netsmart Technologies, Inc. The period of the agreement is March 21, 2012 through March 20, 2013, with four 1-year renewal options. This is Propriety software used by the Health Department in the Bureau of HIV/STD prevention and Maternal and Infants program. A ratification is necessary because an agreement was required for the software maintenance support so additional time was required between the vendor, the Law Department and the Bureau of Purchases to come to an agreement acceptable to all parties. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 6. CORRELLI INC. $ 25,000.00 Renewal Solicitation No. B50001090 ­ O.E.M. Parts and Service for Amida Light Towers ­ Department of General Services ­ P.O. No. P509147 On July 15, 2009, the Board approved the initial award in the amount of $75,000.00. The award contained two 1-year renewal options. This renewal in the amount of $25,000.00 is for the period August 1, 2012 through July 31, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 62 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. BOB BELL AUTOMOTIVE GROUP $ 0.00 Renewal Solicitation No. B50001092 ­ O.E.M. Parts and Service for GMC Heavy Duty Trucks ­ Department of General Services ­ P.O. No. P509294 On July 15, 2009, the Board approved the initial award in the amount of $1,100,000.00. The award contained two 1-year renewal options. This renewal is for the period August 1, 2012 through July 31, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 8. STRATEGIC DIAGNOSTICS INC. (SDIX) $150,000.00 Increase Solicitation No. 08000 ­ Microtox Reagent ­ Department ­ Various ­ P.O. No. P515916 On January 12, 2011, the Board approved the initial award in the amount of $100,000.00. Due to an increase in usage and additional shipping locations, additional funds are required. This increase in the amount of $150,000.00 will make the award amount $250,000.00. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 63 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. BIO-RAD LABORATORIES, DIAGNOSTIC GROUP $ 89,220.050 Sole Source Solicitation No. 08000 ­ HIV Test Kits ­ Health Department ­ Req. No. R605609 The HIV Western test kits manufactured by Bio-Rad Laboratories are specifically designed to work with the testing equipment currently in use by the Health Department. Bio-Rad Laboratories is the sole distributor for these HIV test kits. The period of the award is June 20, 2012 through June 19, 2013 with three 1-year renewal options. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 10. TEACHING STRATEGIES, LLC $311,390.00 Sole Source Solicitation No. 08000 ­ Creative Curriculum Classroom System ­ Department of Housing and Community Development ­ Req. No. R604708 The vendor is the developer and copyright holder for the Creative Curriculum System for Preschool. They are the sole source provider for all products and components associated with the System. The Creative Curriculum Classroom System is a curriculum guide used by the Baltimore City Head Start Program. The system is aligned with the Classroom Assessment Scoring System which is the assessment system mandated by the Office of Head Start for program and classroom quality. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 64 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. ADP, INC. $300,000.00 Increase Solicitation No. 08000 ­ Automatic Data Processing Human Resources Systems Licensing ­ Department of Human Resources ­ Req. No. P517582 ­ Department of Human Resources ­ Req. No. P517582 The vendor is the sole provider of licensing, maintenance and support of proprietary software for the Automatic Data Processing Human Resources Systems Software in use by the Department of Human Resources. Subsequent actions have been approved. This increase in the amount of $300,000.00 will fund the balance of Fiscal Year 2012 and will make the award amount $10,300,000.00. The contract expires June 30, 2015. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 12. ALICOMP, A DIVISION OF Selected Source/ ALICARE, INC. $955,000.00 Agreement Solicitation No. 06000 ­ Mainframe Migration and Support Agreement ­ Mayor's Office of Information Technology ­ Req. No. R602190 The Board is requested to approve and authorize execution of an agreement with Alicomp, A Division of Alicare, Inc. The period of the agreement is effective upon Board approval for three years with two 1-year renewal options. 65 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The purpose of this agreement is to migrate the City's unstable mainframe environment to a fully redundant data center with a dedicated, pre-staged hardware and software configured for the required workloads. The current mainframe hosts critical enterprise revenue generating systems such as, but not limited to, Real Property Tax, Parking Citations and Water Bills. The age of the hardware, unsuitable location in terms of environmental security, as well as its unsupported and outdated operating system, greatly increase the risk of failure, and waiting to conduct a formal solicitation would expose the City to unacceptable risk. An outage would cost the City substantial income due to the inability to calculate and invoice citations, taxes and utilities. The vendor has the ability to provide both technical and operational support including the IBM OS licensing fees at the monthly rate, saving the City approximately $300,000.00 per year in licensing costs. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) MWBOO GRANTED A WAIVER. 66 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. M&T BANK $450,000.00 Renewal Solicitation No. B50000362 ­ Banking/Safekeeping Services, Payroll Services and Online Payment Transfer Services ­ Finance Department ­ Req. Nos. R605697 and R605704 On May 21, 2008, the Board approved the initial award in the amount of $1,061,673.82. The award contained two 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $450,000.00 is for the period July 1, 2012 through June 30, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 14. MCGLADREY, Assignment/ LLP $1,050,000.00 Agreement Solicitation No. BP-07105 ­ Local Government Integrated Financial Systems ­ Department of Finance ­ Req. No. R605768 The Board is requested to approve and authorize execution of an assignment agreement with McGladrey, LLP. The period of the assignment agreement is October 3, 2012 through October 2, 2017, with no renewal options remaining. On October 3, 2007, the Board approved the initial award with RSM McGladrey, Inc. in the amount of $5,441,471.00. The award contained five 1-year renewal options. Subsequent actions have been approved. McGladrey, LLP, has acquired the rights, title, obligations, conditions, assets and interests of RSM McGladrey, Inc. and is requesting assignment of the contract. 67 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The requested funds is for the FY 2013 Fiscal Year licenses, maintenance, support and continued integration of the City's Dynamics Financial System including on-site City agency support, training and documentation. (The assignment agreement has been approved by the Law Department as to form and legal sufficiency.) This is a requirements contract, therefore dollar amounts will vary. MBE: Full Circle Solutions, Inc. 3% WBE: Aggarwal, Inc. d/b/a New Horizon Computer, Inc. 2% MWBOO FOUND VENDOR IN COMPLIANCE. 15. VENDORS LISTED BELOW $2,000,000.00 Cooperative Contract Maryland State Contract (DoIT) - Solicitation No. 060B9800035 ­ Consulting and Technical Services II (CATSII). The period of the award is June 20, 2012 through May 31, 2014. Vendors were solicited nationwide by the Maryland State Department of Information Technology via internet posting eMarylandMarketplace.com and DoIT websites. A total of 449 bid proposals were received and 436 qualified offerers were selected. This contract is for IT Consulting and Technical Services such that individual requirements are bid among the participating vendors at prices not to exceed those origi- nally bid. Purchase Orders will be issued as the need arises to the bidders listed that offer the lowest bids, solicited via CitiBuy. 68 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 22nd Century Technologies, Inc. Alpha Technologies Inc. (USA) A P Ventures, LLC ALTEK Information Technology, A&T Systems, Inc. Inc. Abercrombie & Associates LLC Altimax Solutions LLC AboutWeb LLC AMDEX Corporation ABSi Corporation America's Remote Help Desk ABSS Solutions, Inc. (Enhanced IP Solutions) Accenture Angarai International, Inc. Acclaim Systems Inc Annapolis Wireless Internet, Accounting & Computer LLC. Solutions, Inc. Apex Systems, Inc. ACS State & Local Solutions, Applied Geographics, Inc. Inc. Applied Quality Communications, Adsystech, Inc. Inc. Advance Digital Systems Inc. Applied Technology Services, Advanced C4 Solutions, Inc. Inc. (ATS) Advanced Software Systems, Inc. Applied Wireless Local Area (ASSYST) Networks, Inc. Advantage Industries Inc. Arena Technical Resources, LLC AEG - DCIS, LLC Argin Technologies, LLC Aertight Systems, Inc. ARINC Inc AETEA Information Technology, ARTEL Incorporated Inc. Ascellon Corporation AIMSTAR Information Solutions, Astor & Sanders Corporation Inc. Astornet Technologies, Inc. AINS, Inc. Audacious Inquiry, LLC AITHERAS, LLC Auriga Corporation, LLC Ajilon Avanade Inc. (Ascentium) ALENT Technologies, LLC Avaya Government Solutions Aligned Development Strategies, Incorporated Inc. (ADSI) Avid Technology Professionals, Alion Science and Technology LLC Corporation Avineon, Inc. Alliance Technology Group, LLC Axis Geospatial LLC Allied Technology Group, Inc. Alltech-MD LLC 69 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Beacon Associates, Inc. Client Network Services, Inc. Berry, Dunn, McNeil & Parker, (CNSI) LLC CMC Americas, Inc. BIG-Wireless, LLC CMSES, Inc. Bithgroup Technologies, Inc. Cogent Systems Blossom Solutions, Inc Cognitive Technologies II, Inc. Blue Collar Objects, LLC Coleman Group, Inc Blue Sky Management Group Columbia Telecommunications Blue Water Media Corp. Bogdan Computer Services, Inc. Communications Electronics, Booz Allen Hamilton Inc. Inc. Bourntec Solutions, Inc. CompCamp, Inc. (Mirage Software) Compliance Corporation Business Management Associates, Computer Sciences Corporation Inc (BMA) (CSC) Business Solutions Group, Computer Technologies Incorporated Consultants, Inc Cachendo, LLC. Computer Technology Services, CACI Transformation Solutions Inc. Group Compuware Corporation CAI, Inc. (Computer Aid, Inc) COMSYS Services LLC Calvert Systems Engineering, Comtech LLC Inc. Connect International, Inc. Cambridge Systematics Inc. Consultants Consortium, Inc. Cambridge Systems Inc. Converge Networks Corporation Canton Group, LLC Convergence Technology Capability Measurement, Inc Consulting, LLC (Cypress Creek) CoreSphere, LLC. Capital City Technologies, Inc. Credence Management Solutions Carter-Lambert Divisions, LLC LLC CAS Severn, Inc CSG Cenden Company Curtis Consulting Corp. CentreTEK Solutions LLC Cybermedia Technologies Inc. CIBER, Inc. (CTEC) Cirdan Group, Inc CYQUENT, Inc. 70 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Daly Computers, Inc. Elemental Solutions, LLC Dancil-Jones & Associates, Inc. Elicitek, Inc. Data Networks of America, Inc Elucid Solutions, Inc. Data Processing Solutions, Inc. EMA, Inc Data Transformation Corp. Embedded Flight Systems, Inc DataNet Systems Corp. EMC Corporation (EMC2) DBTS, Inc. Empower IT Defender Technologies Group, Encore Solutions Inc. (ESI) LLC Enlightened, Inc. Dell Marketing, L.P. Enterprise Information Delmock Technologies, Inc. Solutions, Inc. Deloitte Consulting LLP Enterprise Solutions Realized, Deque Systems, Inc. Inc. (ESR) Dewberry & Davis LLC Enterprise Strategies, LLC Diamond Geeks Environmental Systems Research DigiComm Data Solutions, LLC Institute, Inc. (ESRI) Digicon Corporation ERIMAX, Inc. Digital Architects, Inc. Exceptional Software Digital Infuzion, Inc. Strategies, Inc. Digital Intelligence Systems eXclusive Systems, LLC Corporation (DISYS) Expertech Solutions, Inc. DigiTelLink Corporation Fairfax Data Systems, Inc. Diverse Technologies FASTech, Inc. Corporation Federal Engineering, Inc. DK Consulting, LLC FEI.com, Inc. Dye Management Group, Inc. Firefly Design, Inc. Dynamix Corporation First Data Government Dynanet Corporation Solutions, LP Dynaxys LLC First Information Technology e.magination network llc Services, Inc EA Engineering, Science and Focus Technology Consulting, Technology, Inc. LLC Early Morning Software (EMS), Focused HR Solutions, LLC Inc. FosterSoft, Inc. 71 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Fox Systems, Inc. International, Inc (IDI) Freedom Consulting Group, LLC Information Gateways, Inc. Fugro EarthData, Inc. Information Management G.R. Patel & Associates, Inc. Consultants, Inc. (IMC) (GRPA) Infotech & Telecom Engineering Gantech, Inc. Institute (ITTECOM), Inc. General Dynamics Information Infotech Enterprises America, Technology, Inc. Inc. GeographIT (Advanced Technology Ingenium Corporation Solutions Inc.) Innotion Enterprises, Inc. GeoNorth, LLC Insystech, Inc. GL Communications Inc. Integrated Technology Global Nest, LLC Solutions, Inc. Global Network Systems of Intelect Corporation Maryland, Inc. (GNS) IntelliDyne, LLC Group Z, Inc. Interim Business Solutions, LLC GTSI International Business HCL America Inc. Machines, Corp. (IBM) Hewlett-Packard Company (HP) ISmart, LLC HIRE Productivity, Inc. IT Resource Solutions.Net Inc. ICS Nett, Inc. IT Total Solutions, Inc. iCUBE Systems, Inc. ITSolutions Net, Inc. formerly Idea Integration Corp. NetStar-1, Inc IDP, LLC (Intrusion Detection IVA Communications, LLC Prevention) IZAR Associates, Inc. IIC Technologies Inc. Jacob & Sundstrom, Inc. Imadgen, LLC JANUS Associates, Inc. Index Group Inc. JayPar, Inc. Infiniti Telecom & JD Biggs and Associates, Inc. Technologies, Inc. (Infiniti Jeteak Press Staffing) JHM Research and Development Info-Matrix Corporation Inc INFOJINI, INC Johnson, Mirmiran & Thompson, Information Builders, Inc. Inc. (JMT) Information Consultants, Inc. KCI Technologies, Inc. Information Dynamics Kerr Company, LLC 72 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Kinsail Corporation Maximus, Inc. Knowlogy Corporation MBL Technologies Kutti Tech, Inc. McDuffy & Associates, LTD, L-3 Services, Inc. Total Customer Care L. Robert Kimball & Associates, Metropolitan Technology Inc. Solutions Corp. (MTS) Laurel Consulting Group (LCG Micro Records Company Systems) Millennia 2000, Inc. (M2K) LearnQuest (DPT Consulting Mind Over Machines, Inc Group) Mindseeker, Inc. Light's Tower Construction Co., Mindteck, Inc. Inc. (LTCC) Momentum, Inc. Line of Sight, LLC Morningtown Group, LLC LinKIT, LLC MS Technologies Corporation Location Age, LLC MTG Management Consultants, LLC Lockheed Martin Corporation MVS Inc. LoganBritton, Inc. Mythics, Inc. LogiWare, LLC N-3 Technologies, Inc. Lore Systems, Inc. N-Tegrity Solutions Group, LLC Macarthur & Baker NARVLE LLC International, Inc. (MBI) Nasir Group, LLC (TNG) Macro International Inc. Navigator Management Partners Magothy Technology, LLC LLC Mainline Information Systems, Neo Technologies, Inc. Inc. NERDS, LLC (Network Engneering Mansai Corporation & Resources Development MAR, Incorporated Specialists) Maranatha & Associates, Inc net.America Corporation Maricom Systems Incorporated NETWAR DEFENSE CORPORATION Marjen LLC Network Equipment Sales MasiMax Resources, Inc. Network Specialty Group, Inc. Mathtech, Inc. Networking Institute of Matrix Systems & Technologies Technology, Inc. (NIT) Inc. Next Tier Concepts, Inc. Maximum Quest Group, Inc. NextGen Consulting Inc. 73 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases NIS Solutions Preferred Technology Solutions Noblis, Inc. Inc. North American Management, Inc. Prism Communications Inc (NAMBCO) Pro-Tech Computer Services, Northrop Grumman Information Inc. Technology, Inc. Project Consulting Group Inc. Oakland Consulting Group, Inc. PSI Pax, Inc Obverse, Inc. QSACK & Associates, Inc Ohm Systems, Inc. QST, Inc OmegaCor Technologies A/K/A Quality Solutions Inc. (QSI) Anzi Tech Distributors Quasars, Inc. Optimal Solutions and RAM Consulting Corporation Technologies, Inc. (OST) Ravens Group Oshyn Inc. Raytheon Company/Network Osiris Solutions, LLC Centric Systems P4 Corporation (P4 Performance RCC Consultants, Inc. Management) RCR Technology Corporation Pailen-Johnson Associates, Inc. RedNetworks, Inc Paradigm Info. Tech, Inc REI Systems, Inc. Paradyme Management, Inc Rescon Inc. Patriot Technologies Inc. RICOMM Systems, Inc. PC Network Inc. RNR Consulting Inc. (Rahim, Peak Technology Solutions, Inc. Inc.) Peart-Hannon Consulting Group Ross Technical Services, Inc Phoenix Group & Assoc. of (RTGX) Maryland, LLC Roy D. McQueen & Associates, Pictometry International Corp. LTD. (RDM) Planet Technologies, Inc. RTKL Associates, Inc. Plexus Installations Inc S3, Incorporated (S3 Computer Policy Studies Inc. (PSI) Consulting, Inc.) Post, Buckley, Schuh, & Sabre Communications Jernigan, Inc. (PBS&J) Corporation Powersolv, Inc SAIC (Science Applications PPS Information Systems International Corp) Staffing Sanborn Map Company, Inc. 74 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Satways, Inc. Static Power Conversion Savantage Solutions, Inc. Services, Inc. SCD Information Technology, LLC SupremeSoft Corporation Sequencing, Inc. Sylva Consulting Services, LLC Seven Seas Technologies, Inc. Sympora Technologies (S2 Tech) Synectics for Management Sidus Group, LLC Decisions, Inc. Sigman and Summerfield Synergy Systems & Services, Associates, Inc. Inc. Sivic Solutions Group, LLC SYSCOM, Inc. (SSG) System Integration & Skyline Network Engineering, Development Inc LLC System Source (Logical SLI Global Solutions, Inc Ventures) Smart Innovative Solutions, LLC Systems Alliance, Inc. (SIS) Systems Integration, Inc. SNAP, Inc Systems Management and Research Soft-Con Enterprises, Inc. Inc Softek International Inc Systems Support Altenatives, Software Consortium, Inc. Inc. (SSA) Software Performance Systems, TC Enterprises, LLC inc. TeAM, Inc. (Technology Sogeti USA LLC Automation & Management) Solutions By Design II, LLC Tech International Corp (SBD) Techfirst, Inc Sona Networks, LLC TechGlobal, Inc. Spatial Systems Associates, Technetogy LLC Inc. Technical Specialties, Inc. SRA International, Inc. Teksystems Inc. (Systems Research & Telesis Systems, Inc. Applications) Telvent Farradyne Inc. SSSI (Scientific Systems & Tetra Tech. Inc. Software International Corp) The Sharps Solutions Inc. ST Net, Inc Theseus Professional Services, Star Communication, Inc LLC Starry Associates, Inc Thomas & Herbert Consulting, LLC 75 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Three Sigma Software. Inc Vision Multimedia Technologies, Tidal Technologies Corporation LLC TMD Solutions Inc Vision Systems & Technology, TMI Solutions, Inc Inc. (VSTI) Total Resource Management, Inc Visionary Integration Total Voice & Data Solutions Professionals, LLC (VIP) Tracen Technologies, Inc. Vitality LLC Triadata Systems, Inc. VIVA USA INC Trigyn Technologies, Inc VT Aepco Inc. Trilogy Technical Services, LLC Waterfront Technologies, Inc. TriTech Enterprise Systems, Waterman Engineering & Inc. Consulting, LLC (WEC) TurningPoint Global Solutions, Wellfleet Consulting, Inc. LLC Wells Landers, Inc. Unatek, Inc. Winbourne & Costas, Inc Unisys Corporation Windsor Solutions, Inc. Unitech Solutions Inc Wireless Enterprises, Ltd. United Riggers, Inc. Wolf Contractors Universal Adaptive Consulting Wood Consulting Services, Inc. Services, Inc. World Wide Technology Advanced V Group Inc Solutions Vantix, Inc. (The Pittman Worldwide Information Network Group) Systems, Inc. (WINS) Veridyne, Inc. Xerox Corporation VeriSolv Technologies, Inc. XRiver Technologies, LLC Verizon Business Network York Telecom Corporation Services, Inc. Young Enterprise Systems, Inc. VersaTech, Inc. Zane Networks, LLC Vertical Technology Services, Zekiah Technologies, Inc. LLC VICCS, INC. Victory Global Solutions, Inc. Vinculum Solutions, Inc. (VSI) Virtual Link, LLC Vision Information Technologies, Inc. 76 AGENDA BOARD OF ESTIMATES 06/20/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MBE/WBE PARTICIPATION: Of the 436 vendors, 195 are State-certified MBE's and the 18 vendors listed below are also City-certified. For individual consultants, MBE firms will be afforded the opportunity to bid on individual requirements on the same basis as all other vendors for IT services or large consulting requirements. Vendors selected to provide such services to the City will be required to use one or more of the City certified MBE firms listed with goals set on an individual requirement basis. MBE: Alliance Technology Group, LLC Applied Technology Services, Inc. Audacious Inquiry, LLC Bithgroup Technologies, Inc. Cirdan Group, Inc. Digital Architects, Inc. Early Morning Software, Inc. Enterprise Information Solutions, Inc. Intelect Corporation LinkIT, LLC LogiWare, LLC Magothy Systems Incorporated Maricom Quest Group, Inc. Maximum Quest Group, Inc. Neo Technologies, Inc. Obverse, Inc. Prism Communications, Inc. Tech International Corp. MWBOO has reviewed and concurs with the Bureau of Purchases plan to ensure City-certified MBE participation on the Maryland State Department of Information Technology contract. MBE and WBE goals will be set on each individual project initiated by the City of Baltimore. 77 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Communication ­ Second Amendment to Service Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a second amendment to the service agreement with Verizon Maryland, Inc. (Verizon). The Board is also requested to authorize payment by expenditure authorization. The second amendment to the service agreement extends the period of the agreement through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $500,000.00 ­ 2039-000000-1330-158400-603084 (Estimated Monthly Charge) BACKGROUND/EXPLANATION: On July 30, 2008, the Board approved the original agreement with Verizon for Centrex and other services. This amendment will extend the services through June 30, 2013. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE (The second amendment to the service agreement has been approved by the Law Department as to form and legal sufficiency.) 78 AGENDA BOARD OF ESTIMATES 06/20/2012 Space Utilization Committee ­ Amendment No. 2 to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to lease agreement with Futurecare Homewood Properties, LLC, landlord, for the rental of a portion of the property known as 2700 N. Charles Street, being on the 2nd floor, containing 17,127 square feet. The amendment no. 2 extends the period of the amendment no. 2 to agreement through June 30, 2015. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent Year 1 - 3 $245,772.45 $20,481.04 Account: 5000-585913--5970-186800-603013 5000-585110-5750-648700-603013 2089-208913-6040-439800-603013 BACKGROUND/EXPLANATION: On July 18, 2007 the Board approved the original lease agreement and on September 22, 2009 the Board approved amendment no. 1 to agreement. The premises are being used for administrative offices for the Department of Housing and Community Development's Programs. The landlord will tile a portion of the leased premises and steam clean private office carpets within 60 days of the commencement of this amendment no. 2 to lease agreement. In addition, the landlord will repair the air-conditioning unit and dehumidifier in the server room on the second floor of the property. This amendment no. 2 to agreement will decrease the existing square footage by 3,280 sq. ft., as well as extend the period of the lease agreement through June 30, 2015. All other rentals, provisions, conditions and terms of the original lease agreement will remain in full force and effect. 79 AGENDA BOARD OF ESTIMATES 06/20/2012 Space Utilization Committee ­ cont'd The Space Utilization Committee approved this lease agreement on June 5, 2012. APPROVED FOR FUNDS BY FINANCE (The amendment no. 2 to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 80 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Housing and ­ Amendment to Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to grant agreement with the United States Department of Housing and Urban Development (HUD). The period of the grant amendment is effective upon Board approval through June 15, 2015. AMOUNT OF MONEY AND SOURCE: $2,900,000.00 ­ 4000-486513-5825-608400-601001 BACKGROUND/EXPLANATION: The risks for children becoming poisoned due to flaking, peeling, and chipping lead paint in Baltimore City homes remains significant. The Centers for Disease Control (CDC) recently issued a ruling that effectively said that there is no safe level for lead in the blood of children. For years the City of Baltimore has been a national leader in lead abatement, but in mid-January 2011, federal support for lead abatement managed by the Baltimore City Health Department (Health Department) was terminated. The program was transferred to the DHCD on April 1, 2011. The program was reformed and reinvigorated with State and local funds. The DHCD created strong working relationships with the Health Department and the Coalition to End Childhood Lead Poisoning who are funded- partners in the new grant which expands outreach to families with children at risk. The program manages the risk assessments, lead abatement by contractors, and quality control. This amendment to the grant agreement provides funding to remove lead paint hazards in 210 households where young children are at risk of lead poisoning. All other terms and conditions of the original agreement remain unchanged. 81 AGENDA BOARD OF ESTIMATES 06/20/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: MBE/WBE participation is required for contractors employed by the City to perform work in the Lead Hazard Control Demonstration Program. Current contractors have signed the Commitment to Comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT COMFIRMED THE GRANT AWARD. (The amendment to grant agreement has been approved by the Law Department as to form and legal sufficiency.) 82 AGENDA BOARD OF ESTIMATES 06/20/2012 Department of Human Resources ­ Employee Contract Department of Public Works Mr. Kremer, retiree, will work as an Analyst/Programmer. His duties will include but are not limited to running productivity/work order reports from the Maintenance Information Management System (MIMS), troubleshooting and resolving programming problems within the MIMS. Mr. Kremer will also train agency personnel in programming and other systems functions and participate in the design and selection of a new MIMS. The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: Hourly Rate $26,682.24 ­ 2070-000000-5501630101-601009 $32.07 THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 83