NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES' RECESS MAY 30, 2012 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on May 30, 2012. The Board of Estimates will not receive or open bids on May 30, 2012. The Board of Estimates will reconvene on June 6, 2012. AGENDA BOARD OF ESTIMATES 05/16/2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: A & A Construction and Utilities, Inc. $ 1,500,000.00 CAM Construction Co., Inc. $ 79,308,000.00 Chesapeake Containment Systems, Inc. $ 8,000,000.00 Graver Tank Co. $ 1,500,000.00 Heitkamp, Inc. $ 45,342,000.00 The Kalika Construction Group USA, LLC. $ 1,500,000.00 MSI Controls, Inc. $ 5,517,000.00 North Star Painting Company, Inc. $ 45,162,000.00 Piping & Corrosion Specialties, Inc. $ 8,000,000.00 Precision Concrete Construction Co., Inc. $ 8,000,000.00 Shrader Electric Co., Inc. $ 4,023,000.00 Southway Builders, Inc. $ 8,000,000.00 Telamon Corporation $270,882,000.00 Triple J Construction $ 2,106,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Crabtree, Rohrbaugh & Associates, Inc. Architect ECS Mid-Atlantic, LLC. Architect Engineer F.X. Browne, Inc. Engineer KIM Engineering, Inc. Engineer Oasis Design Group, Inc. Landscape Architect 1 AGENDA BOARD OF ESTIMATES 05/16/2012 BOARDS AND COMMISSIONS ­ cont'd Penniman & Browne, Inc. Engineer Seth Harry & Associates, Inc. Architect C.L. Warfield and Associates, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Public Works/ - Developer's Agreement No. 1249 Bureau of General Services ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1249 with Hilton-North Avenue Limited Partnership, developer. AMOUNT OF MONEY AND SOURCE: $27,760.00 BACKGROUND/EXPLANATION: The developer would like to install new water service and abandonment of existing service to its proposed construction located in the vicinity of 3001-3057 West North Avenue. This developer's agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. A Performance Bond in the amount of $27,760.00 has been issued to Hilton-North Avenue Limited Partnership which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of General Services ­ Energy Efficiency Block Grant Agreements The Board is requested to approve and authorize execution of the sub-grant agreements with the various community non-profit organizations. The period of the agreement is effective upon Board approval through August 3, 2012. 1. HUMANIM, INC. 3501 E. Federal St. $ 2,198.00 2. NORTHWOOD-APPOLD 4417 Loch Raven Blvd. $ 2,000.00 COMMUNITY ACADEMY, INC. 3. THE TRUSTEES OF 4499 Loch Raven Blvd. $ 8,550.00 NORTHWOOD-APPOLD & 1215 Southview Rd. METHODIST CHURCH 4. ST. JOHN'S METHODIST 2640 St. Paul St. $ 8,470.00 CHURCH Account: 9916-913900-9197 The Department has received an award under the Energy Efficiency and Conservation Block Grant Program from the U.S. Department of Energy. Under the terms of the sub-grant agreements the community non- profits will conduct energy upgrades at its facility/facilities. The DGS and the Department of Planning Office of Sustainability have worked in collaboration to solicit and review "Energy Saver Grant" applications from Baltimore non-profits. The applications were approved by the committee for proposed energy efficiency upgrades. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The sub-grant agreements have been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 2204 E. Monument Monument Realty, Retain awning w/ Street LLC signage 42'6" x 2'6" Annual Charge: $310.62 2. 2300 E. Monument A & A Molina, LLC Retain flat sign Street 16' x 3' Annual Charge: $67.20 3. 2423 E. Monument Nam Sol Lee One cornice sign Street 14'4" x 3½' Annual Charge: $228.37 Since no protests were received, there are no objections to approval. 5 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Real Estate ­ Transfer of Building Jurisdiction ACTION REQUESTED OF B/E: The Board is requested to approve transfer of the parcel known as 166 S. Kossuth Street (Block 2253, Lot 11) from the inventory of the Department of Real Estate to the inventory of the Department of Housing and Community Development (DHCD). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Housing Authority of Baltimore City (HABC) has requested this property for construction of the required United Federal Accessibility Standards (USAF) units. The properties known as 160, 164, and 168 S. Kossuth Street, which are under the jurisdiction of the DHCD are being transferred to HABC for construction of additional USAF units. The Space Utilization Committee approved this transfer of jurisdiction on May 8, 2012. 6 AGENDA BOARD OF ESTIMATES 05/16/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 8 - 11 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 7 AGENDA BOARD OF ESTIMATES 05/16/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 1. $ 86,721.60 9916-901134-9194 9916-910133-9197 Gen. Funds Asbestos Management Asbestos Removal I Program This transfer will provide funds to the Department of General Services to cover the costs of asbestos removal from various City buildings, as well as all in-house costs associated with this project. 2. $ 35,000.00 9916-904845-9194 9916-902826-9197 Gen. Funds Capital Constr. Fire Station Roof & Maintenance - & Window Improv. Reserve This transfer will provide funding for the removal and disposal of lead contaminated windows from the Fire Marshall HQ Building. It will also fund Phase II roof repairs done at Firehouse 2, 31 and 56, as well as in-house costs associated with these projects. 3. $ 60,000.00 9916-904845-9194 9916-907809-9197 Gen. Funds Capital Constr. Oldtown Friends & Maintenance Meeting House Roof Replacement This transfer will provide funds to cover the costs for the replacement of the roof at the Oldtown Friends Meeting House by the contractor Simpson of Maryland, Inc. as well as any in- house costs associated with the project. 8 AGENDA BOARD OF ESTIMATES 05/16/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services ­ cont'd 4. $105,679.28 9916-903052-9197 9916-908054-9197 Gen. Funds City Hall Renov. City Hall Renov. Inactive Active This transfer will move funds from a closed account to a newly established active account, as directed by the Bureau of Accounting and Payroll Services and will be used to address the significant damage sustained to the City Hall roof in last year's snow storm. Department of Housing and Community Development 5. $500,000.00 9910-904984-9587 9910-906011-9588 30th CDB Homeownership Employees Home- FY 2012 Incentive Program buying Assistance This transfer will provide additional funds for Baltimore Housing's Homeownership Incentive's Vacants to Value Program. Mayoralty-Related/Department of Planning 6. $140,000.00 9904-904794-9129 9904-907794-9127 Gen. Funds Westside Strategy Westside Façade Implementation - Improvement - Reserve Active This transfer will provide funds for Façade Improvements Grants to the Downtown's Westside, between Lombard, Arch, Liberty and Saratoga Streets by the Mayor's Office. This will support the implementation of the Mayor's Westside Initiative that will contribute to the overall improvements of the City's Westside Neighborhood by property owners. 9 AGENDA BOARD OF ESTIMATES 05/16/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Bureau of Water and Wastewater 7. $145,337.00 9960-910300-9558 WW Utility Funds Constr. Res. Water Facilities 104,663.00 " " Counties $250,000.00 ------------------ 9960-910301-9557-3 Engineering The funds are required to cover the cost of study and design of the repairs to the Pretty Boy Dam Gatehouse. Department of Transportation 8. $805,579.04 9950-906800-9514 9950-903176-9527-3 State Constr. Constr. Res. - Design & Study ­ Revenue Bonds Funds FY 07 Jones Falls/Inner Harbor Trail This transfer will fund the cost related to Project Jones Falls/Inner Harbor Trail for design and miscellaneous costs. 9. $609,265.79 9950-904453-9509 9950-903453-9508-3 State Constr. Constr. Res. - Design & Study Revenue Dundalk Ave. Dundalk Ave. Streetscape Streetscape This transfer will fund the cost associated with Project Dundalk Ave. Streetscape for design and miscellaneous costs. 10 AGENDA BOARD OF ESTIMATES 05/16/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Dept. of Transportation ­ cont'd 10. $ 20,000.00 9950-917001-9507 9950-903543-9506-2 FED Constr. Reserve Contingencies Highways West Port Trail This transfer will cover the deficit in the account and fund the cost to meet the cost for review of the project by the State Highway Administration. 11. $502,510.89 9950-903454-9509 9950-902454-9508-3 State Constr. Constr. Res. - Design & Study - Revenue Reisterstown Rd. Reisterstown Rd. This transfer will fund the cost related to Project Reisterstown Road Streetscape for design and miscellaneous costs. 11 AGENDA BOARD OF ESTIMATES 05/16/2012 Health Department ­ Agreements and Amendments to Agreements The Board is requested to approve and authorize execution of the various agreements and amendments to agreements. The period of the agreement is July 1, 2011 through June 30, 2012, unless otherwise indicated. 1. JOHNS HOPKINS UNIVERSITY (JHU) $56,566.00 Account: 4000-424512-3023-274417-603051 The JHU will provide non-medical case management services for the Ryan White Part B Program in its Intensive Pediatric Care Clinic. The program provides peer support and advocacy services to HIV positive youth, adolescents, and young adults. The program also provides advice and assistance in obtaining community resources, social and financial support, and other related services. MWBOO GRANTED A WAIVER. 2. SINAI HOSPITAL OF BALTIMORE, INC. (SINAI) $45,161.00 Account: 4000-424512-3023-274433-603051 Sinai will provide non-medical case management services for the Ryan White Part B Program. The services will be ongoing to HIV positive men and women in the surrounding communities who are eligible for this service. The non- medical case management will be provided to 75 eligible clients who lack insurance or are underinsured. The agreements are late because the Infectious Disease and Environmental Health Administration (IDEHA) programmatically manage Ryan White Part B services. The IDEHA selects the providers through a competitive Request for Proposal process. The providers submit a budget, budget narrative, and scope of services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are often times revised because of inadequate information from the providers. This review process is required to comply with the grant requirements. 12 AGENDA BOARD OF ESTIMATES 05/16/2012 Health Department ­ cont'd 3. KENNEDY KRIEGER INSTITUTE, $85,864.00 INC. (KKI) Account: 5000-587410-5750-672209-603051 The KKI will provide five Service Coordinators to provide continuation of early intervention services to children found eligible for assistance with education for children with disabilities ­ Part B services; and provide service coordination to infants and toddlers and their families in the Hispanic/Latino/Orthodox Jewish community in Baltimore City. This agreement is late because revisions delayed processing. MWBOO GRANTED A WAIVER. 4. PACT: HELPING CHILDREN WITH $45,760.00 SPECIAL NEEDS, INC. Account: 4000-428212-3080-294300-603051 The organization will provide a Service Coordinator to assist children ages birth to three, who are suspected of having a developmental delay(s), and their families in accessing a full-range of early intervention services and/or linkages with community agencies or institutions. This agreement is late because it was recently finalized. 5. ACTION IN MATURITY $ 28,307.00 Account: 4000-433512-3024-268405-603051 The organization will serve as the community focal point for seniors and their caregivers. Services will include but not be limited to social, recreational and educational programs, information and assistance, outreach, and transportation. The period of the agreement is October 1, 2011 through September 30, 2012. 13 AGENDA BOARD OF ESTIMATES 05/16/2012 Health Dept. ­ cont'd The agreement is late because the Health Department was waiting on grant approval and signatures from the provider. 6. SISTERS TOGETHER AND REACHING, INC. $ 25,000.00 (STAR) Account: 4000-499212-3080-295900-603051 Under this agreement STAR will provide Teen Pregnancy Prevention Initiative services. STAR will organize, facilitate and evaluate youth groups for the Making Proud Choices! Curriculum, as well as assist in organizing community-based organization speakers' bureau activities. The organization will also serve as a member of the project work group, recruit youth age 10-19 from the Faith Community i.e. churches, organize parent groups, provide snacks for each meeting of youth and adult groups, provide incentives for youth and recruit a peer educator. The period of the agreement is December 1, 2011 through June 30, 2012. The agreement is late because funds were awarded late in the fiscal year and it was just completed. 7. MEALS ON WHEELS OF CENTRAL MARYLAND, $1,123,673.00 INC. Accounts: 4000-434312-3254-316200-604014 $ 881,544.00 6000-633512-3254-316200-604014 $ 242,129.00 The organization will provide nutritionally balanced meals to the projected number of homebound and/or frail elderly residents of Baltimore City. The provider will provide unique professional services in the Maryland area, which are not available from any other vendor. The period of the agreement is October 1, 2011 through September 30, 2012. 14 AGENDA BOARD OF ESTIMATES 05/16/2012 Health Dept. ­ cont'd The agreement is late because the Department was waiting for final approval of the FY 12 Grant award and signatures from the provider. MWBOO GRANTED A WAIVER. AMENDMENTS TO AGREEMENTS 8. HARBOR HOSPITAL, INC. $ 82,836.00 Account: 4000-497312-3041-688202-603051 On December 7, 2011, the Board approved the original agreement in the amount of $176,172.00 for the period July 1, 2011 through June 30, 2012. Due to an increase in Colorectal Cancer Screening services an increase in the amount of $82,836.00 is necessary making the total agreement amount $259,008.00. All other terms and conditions remain unchanged. 9. UNION MEMORIAL HOSPITAL, INC. $ 57,272.00 Account: 4000-497312-3041-688202-603051 On December 14, 2011, the Board approved the original agreement in the amount of $181,022.00 for the period July 1, 2011, through June 30, 2012. Due to an increase in Colorectal Cancer Screenings services an increase in the amount of $57,272.00 is necessary making the total agreement amount $238,294.00. All other terms and conditions remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements and amendments to agreements have been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 05/16/2012 Fire Department ­ Amendments to Fire Act Grants The Board is requested to approve the extension of fire act grants for the following programs: 1. SELF CONTAINED BREATHING APPARATUS $0.00 The original term of the grant was February 11, 2011 through February 14, 2012. However, the grantor (Federal Emergency Management Agency) has extended the grant through August 30, 2012. All other terms and conditions of the grant will remain unchanged. 2. WELLNESS AND FITNESS $0.00 The original term of the grant was April 2, 2010 through April 1, 2011. However, the grantor (Federal Emergency Management Agency) has extended the term of the original grant through October 1, 2012, which includes the terms April 2, 2010 through August 1, 2011, February 2, 2010 through February 1, 2012 and April 2, 2010 through October 1, 2012. All other terms and conditions of the grant will remain unchanged. The amendments are late because of a Department oversight. AUDITS NOTED THE TIME EXTENSIONS. (The amendments to fire act grants have been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 05/16/2012 EXTRA WORK ORDER * * * * * * The Board is requested to approve the Extra Work Order as listed on the following page: 18 The EWO has been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 17 AGENDA BOARD OF ESTIMATES 05/16/2012 EXTRA WORK ORDER Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 1. EWO #049, $176,630.35 ­ WC 1198, Urgent Need Work Infrastructure Rehabilitation, Various Locations $10,473,325.00 $13,589,260.63 Spiniello 0 99 Companies 18 AGENDA BOARD OF ESTIMATES 05/16/2012 Mayor's Office of Employment ­ Intergovernmental Agreement Development (MOED) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an intergovernmental agreement with the Maryland State Department of Human Resources. The period of the agreement is May 1, 2012 through August 31, 2012. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 ­ 4000-809612-6397-456000-404001 BACKGROUND/EXPLANATION: The Baltimore City Department of Social Services will fund activities for approximately 912 eligible youth in a six week summer work experience. For more than 30 years, Baltimore City has provided summer work opportunities for local teens through its Youth Works Summer Jobs program, administered by MOED. Baltimore City continues to recognize the critical importance of summer youth employment and is determined to create solid work and educational experiences for youth for the summer of 2012. The agreement is late because additional time was required to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED AND HAD NO OBJECTION. (The intergovernmental agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 001 to Century Engineering, Inc. under Project No. 1162, On-Call Consultant Services for Reconstruction and Resurfacing Projects. AMOUNT OF MONEY AND SOURCE: $200,054.66 ­ 9950-903057-9512-900020-703032 BACKGROUND/EXPLANATION: Century Engineering, Inc. will prepare the final design plans for geometric safety improvements on 33rd Street and Loch Raven Boulevard. The improvements involve the addition of a 185 foot left Lane and a 90 foot taper along the eastbound approach to the 33rd Street, total reconstruction of the existing traffic signal, reconstruction of non-ADA compliant sidewalks, and ramps to the current ADA compliant standards. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 20 of the Baltimore City Code and the MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 20 AGENDA BOARD OF ESTIMATES 05/16/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. CHEMUNG SUPPLY CORP. $32,980.00 Low Bid Solicitation No. B50002401 ­ Guardrails ­ Department of Transportation ­ R600410 The award is for the period of May 16, 2012 through May 15, 2013, with two 1-year renewal options. 2. ALL HANDS FIRE EQUIPMENT $45,000.00 Renewal Solicitation No. B50001937 ­ Partner Rescue Saws ­ Fire Department ­ Req. No. P517174 On May 11, 2011, the Board approved the initial award in the amount of $45,000.00. The award contained three 1-year renewal options. This renewal in the amount of $45,000.00 is for the period June 8, 2012 through June 7, 2013, with two 1- year renewal options remaining. 3. COURTSMART DIGITAL SYSTEMS, INC. $33,100.00 Agreement Solicitation No. 08000 ­ Digital Recording System and Software ­ Orphan's Court ­ Req. No. R597012 The Board is requested to approve and authorize execution of an agreement with Courtsmart Digital Systems, Inc. The period of the agreement is May 16, 2012 through May 15, 2013. The vendor is the sole provider of the digital recording system and software the Circuit Court currently uses. The agency requests the purchase and installation of the Court- Smart digital recording system, equipment, software and supplemental training for a newly constructed hearing room in Courthouse East. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 05/16/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. DELTA OMEGA COMMERCIAL CLEANING, LLC $ 8,400.00 Renewal Solicitation No. B50001061 ­ Janitorial Services ­ Department of Housing and Community Development ­ Req. No. R602235 On June 17, 2009, the Board approved the initial award in the amount of $8,400.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $8,400.00 is for the period July 1, 2012 through June 30, 2013. 5. T & J JEONG $ 55,100.00 Renewal Solicitation No. 06000 ­ Furnish and Deliver Authentic Korean Meals ­ Health Department ­ P.O. No. P514680 On May 26, 2010, the Board approved the initial award in the amount of $55,100.00. The award contained four 1-year renewal options. On June 15, 2011, the Board approved a ratification and term purchase order in the amount of $56,500.00. This renewal in the amount of $55,100.00 is for the period June 10, 2012 through June 9, 2013, with two 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 22 AGENDA BOARD OF ESTIMATES 05/16/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. SMITHS DETECTION INC. $97,507.88 Selected Source Solicitation No. 06000 ­ X Ray Machines ­ Sheriff's Office ­ Req. No. R592374 Vendors were solicited by CitiBuy and in local newspapers and no bids were received. Quotes were sought on April 9, 2012 and the Bureau of Purchases recommends the lowest bidder to meet this urgent requirement. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 7. ALTEC INDUSTRIES, INC. $212,039.00 Increase Solicitation No. B50002137 ­ Ten Wheel Truck with a Flatbed Crane ­ Department of Transportation ­ Req. No. R594857 On November 9, 2011, the Board approved the initial award in the amount of $212,029.00. This increase in the amount of $212,039.00 is to purchase one additional truck, training, and diagnostic software. This increase will make the total award amount $424,068.00. MWBOO GRANTED A WAIVER. 23 AGENDA BOARD OF ESTIMATES 05/16/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. ABB INC. $200,000.00 Sole Source Solicitation No. 08000 ­ Process Control Service and Parts ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. R589477 The Board is requested to approve and authorize execution of an agreement with ABB Inc. The period of the agreement is May 16, 2012 through May 15, 2015, with one 2-year renewal option. This requirement is specific for items which must be compat- ible with the existing installed equipment. The vendor is the original manufacturer, suppler and service provider for these items. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 9. T.E.A.M. SERVICE CORPORATION $200,000.00 Increase Solicitation No. B50000557 ­ Provide Emergency Generators Service for City of Baltimore ­ Agencies ­ Various ­ P.O. No. P503904 On September 3, 2008, the Board approved the initial award in the amount of $377,300.00. Subsequent actions have been approved. On March 19, 2012, MWBOO found vendor in non- compliance. However to maintain continuity of these vital 24 AGENDA BOARD OF ESTIMATES 05/16/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases services, an increase is necessary. The Bureau of Purchases will rebid this requirement as soon as practicable. This increase in the amount of $200,000.00 will make the award amount $827,300.00. The contract will expire on September 2, 2013. MWBOO SET GOALS OF 23% MBE AND 10% WBE. MBE: Universal Electrical Service 1% WBE: Electrical Masters, Service, Inc. 0% Baltimore Electric Service, Inc. 5% MWBOO FOUND VENDOR IN NON-COMPLIANCE. 10. LOCATION AGE, LLC $600,000.00 Extension Solicitation No. BP-07102 ­ Geographic Information Systems Staff Augmentation Support ­ Agencies ­ Various ­ Req. Nos. Various On May 30, 2007, the Board approved the initial award for two years in the amount of $850,628.00. The award contained three 1-year renewal options. Subsequent actions have been approv- ed. Authority is requested to extend this contract while the City transitions to meet this requirement with City employees. This extension in the amount of $600,000.00 is for the period June 2, 2012 through June 1, 2013. This extension makes the contract total $5,050,628.70. This is a requirements contract, therefore dollar amounts will vary. MBE: Sabra Wang & Assocs. 17% WBE: Applied Technology Services, Inc. 9% MWBOO FOUND VENDOR IN COMPLIANCE. 25 AGENDA BOARD OF ESTIMATES 05/16/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. HAWEYE CONSTRUCTION, LLC MASTER, INC. dba CHILLTROL INC. ACCURATE INSULATION, LLC COMPREHENSIVE HOUSING ASSISTANCE, INC. P & J CONTRACTING COMPANY, INC. NORTHEAST ENERGY SERVICES, LLC LIVING CLASSROOMS FOUNDATION CIVIC WORKS, INC. $ 0.00 Renewal Solicitation No. B50001089 ­ Weatherization Assistance Program ­ Energy Conservation 2009 ­ Department of Housing and Community Development ­ P.O. Nos. Various On July 1, 2009, the Board approved the initial award in the amount of $14,933,568.00. The award contained two 1-year renewal options. This renewal is for the period July 1, 2012 through June 30, 2013, with one 1-year renewal option remain- ing. 26 AGENDA BOARD OF ESTIMATES 05/16/2012 Bureau of Water and Wastewater - Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of task assignment no. 004, to Louis Berger Water Services, Inc. under Project 1043E, On-Call Project Management Scheduling, Inspection and Engineering. The duration of the task is effective upon Board approval for nine months. AMOUNT OF MONEY AND SOURCE: $161,879.87 ­ 9960-918701-9557-900020-705032 BACKGROUND/EXPLANATION: The consultant will provide Construction Management and Inspection Services on SC 1217, Urgent Need Infrastructure Rehabilitation at Various Locations projects. These services are in accordance with in the Louis Berger Water Services, Inc. proposal dated March 1, 2012. The original agreement will expire on November 5, 2014. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 27 AGENDA BOARD OF ESTIMATES 05/16/2012 Bureau of Water and Wastewater ­ Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to Agreement with EBA Engineering, Inc. under Project 1063, Material Testing and Inspection Services. This amendment no. 2 extends the period of the agreement to November 20, 2012 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 24,600.00 - 9960-901917-9557-900020-705032 28,000.00 ­ 9960-904694-9557-900020-705032 20,600.00 ­ 9960-903709-9557-900020-705032 28,600.00 ­ 9960-904727-9557-900020-705032 28,600.00 ­ 9960-904688-9557-900020-705032 28,600.00 ­ 2071-000000-5521-608903-603026 28,600.00 ­ 9960-918701-9557-900020-705032 68,600.00 ­ 9956-910533-9551-900010-705032 28,600.00 ­ 9056-904529-9551-900020-705032 28,600.00 ­ 9956-906410-9551-900020-705032 28,600.00 ­ 9956-907612-9551-900020-705032 28,600.00 ­ 9956-911411-9551-900020-705032 29,357.54 ­ 9956-906694-9551-900020-705032 $399,957.54 ­ Total BACKGROUND/EXPLANATION: This amendment no. 2 will extend the expiration of the agreement to allow sufficient time to process the replacement agreement and to increase the upset limit. On May 21, 2008, the Board approved the original agreement in the amount of $1,799,998.81. On March 2, 2011 the Board approved amendment no. 1 which extended the agreement through May 20, 2012. This amendment no. 2 increases the upset limit to $2,199,956.35. This agreement will expire from lack of funds in March or April 2012, prior to the current expiration date of May 20, 2012, depending on the amount of work assigned. 28 AGENDA BOARD OF ESTIMATES 05/16/2012 BW&WW ­ cont'd MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Housing and - Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Park Heights Renaissance, Inc. (PHR). The period of the agreement is November 18, 2011 for as long as any one of the following is in effect: a. loan funds are outstanding, b. deferred loan periods have not expired, c. the national objective has not been achieved, and/or d. there remains any possibility of recovering loan funds. AMOUNT OF MONEY AND SOURCE: $ 30,000.00 - 9990-912201-9593-900055-709076 275,000.00 ­ 9992-914201-9593-900055-709076 275,000.00 ­ 9991-913201-9593-900055-709076 $580,000.00 BACKGROUND/EXPLANATION: This agreement provides CDBG funds to capitalize the PHR's Home Owner Rehabilitation Deferred Loan Program. The program provides deferred loans to CDBG eligible existing owner-occupant homeowners residing in the Park Heights Stabilization area in order to make needed home repairs. On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) 30 AGENDA BOARD OF ESTIMATES 05/16/2012 DHCD ­ cont'd The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, this agreement was delayed due to final negotiations and processing. MWBOO GRANTED A WAIVER (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $230,000.00 9992-919986-9587 37th CDBG Housing Repair Assist and (Reserve A/C) 45,000.00 9992-919984-9587 37th CDBG Homeownership Program $275,000.00 ---------------- 9992-914201-9593 Park Heights Renaissance This transfer will provide funds to Park Heights Renaissance for the rehabilitation deferred loan program in the Park Heights Community. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 31 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Housing and - Subordination Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the form of a Subordination Agreement with Poppleton Partners II, L.P. in connection with the BioPark Easement Agreement made as of April 17, 2012 with Biopark Fayette, LLC, II, L.P., Poppleton Partners II, L.P., and the Maryland Proton Treatment Center, LLC. The Board is further requested to authorize the Law Department with the concurrence of the Commissioner of the Department of Housing and Community Development (Commissioner) to make minor changes to the subordination agreement and to authorize the Commissioner to execute any and all documents to effectuate this transaction, subject to review and approval for form and legal sufficiency by the Law Department. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On August 18, 2010, the Board approved a HOME Investment Partnerships Program loan and the assumption of existing indebtedness to Poppleton Partners II, L.P. in support of construction of affordable renting housing to be located on properties including 899 West Fayette Street, located in the Poppleton Urban Renewal Area. The City's loan of $2,950,000.00 in HOME Funds was secured by a Deed of Trust, Assignment of Rents, Regulatory Agreement, and Security Agreement and the City's loan of $1,042,000.00 was secured by a Deed of Trust, Assignment and Security Agreement, both dated September 29, 2010 (the Deeds of Trust). On April 17, 2012, Biopark Fayette, LLC, II, L.P., Poppleton Partners II, L.P., and Maryland Proton Treatment Center, LLC entered into an Easement and Maintenance Agreement (the BioPark Easement Agreement) relating to construction to be performed, 32 AGENDA BOARD OF ESTIMATES 05/16/2012 DHCD ­ cont'd the granting of certain easements, and the allocation of maintenance responsibilities relating to a 899 West Fayette Street which abuts property currently owned by Biopark Fayette, LLC which is to be developed as a proton treatment center. The Poppleton Partners II, L.P. has requested the City to execute an agreement which: (a) expressly subordinates and subjects its interests under the Deeds of Trust and the liens created to the BioPark Easement Agreement, and (b) agrees that a foreclosure of the Deeds of Trust by the lender will not extinguish, disturb or impair the easements, rights and privileges granted in the BioPark Easement Agreement. MBE/WBE PARTICIPATION: No new City funds will be utilized for this project, therefore, Article 5, Subtitle 28 of the Baltimore City Code Minority and Women's Business Program is not applicable. THE DIRECTOR OF FINANCE REVIEWED AND RECOMMENDED APPROVAL. 33 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Public Works, Bureau - Ratification, Name of Water and Waste Water (BW&WW) Change and Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to a) approve an expenditure of funds to pay RG Steel Sparrows Point, LLC, which acquired Severstal Sparrows Point, LLC, by expenditure authorization for the period July 01, 2011 through April 30, 2012 and b) the Board is also requested to authorize payment to RG Steel Sparrows Point, LLC by expenditure authorization for two years effective May 1, 2012. AMOUNT OF MONEY AND SOURCE: a) $ 88,994.25 - 07/01/11 ­ 04/30/11 b) 230,000.00 ­ 05/01/12 ­ 04/30/14 $318,994.25 - 2070-000000-5501-630018-603026 BACKGROUND/EXPLANATION: On August 15, 1979, the Board approved the agreement with the Bethlehem Steel Corporation for the purpose of supplying waste pickle liquor to the Back River Waste Water Treatment Plant for phosphorus removal from the waste water. This agreement has been a most beneficial arrangement for both parties, as the City only pays for the transportation of the waste pickle liquor and has allowed the treatment plant to economically remove phosphorus and meet its discharge permit. The period of the agreement was effective through September 31, 1998 and thereafter for ten-year periods. On January 8, 1986, the Board approved an amendment to the agreement, whereby the City was given relief from the amount of waste pickle liquor it was required to utilize. This was due to an anticipated reduction in phosphorous in the waste water, because of a ban on the sale of phosphate detergents by the Maryland State Legislature. In addition, the City was required to pay 100% of the transportation cost. 34 AGENDA BOARD OF ESTIMATES 05/16/2012 BW&WW ­ cont'd On October 5, 2009, the Law Department reviewed the agreement and determined that this agreement was acceptable and still in effect. On April 7, 2010, the Board authorized payment to Severstal Sparrows Point, LLC through September 30, 2011 by expenditure authorization because Bethlehem Steel Corporation was then known as Severstal Sparrows Point, LLC. On March 31, 2011, Severstal Sparrows Point, LLC was sold to RG Steel Sparrows Point, LLC, previous corporate entity known as Bethlehem Steel Corporation. Because the approval to pay Severstal expired on September 30, 2011, authority is requested to pay for services through April 30, 2012 and change the name of the vendor to RG Steel Sparrows Point, LLC. This expenditure of funds will pay RG Steel Sparrows Point, LLC for the transportation of waste pickle liquor from its facility to the Back River Wastewater Treatment Plant. The Board is requested to authorize payment to RG Steel Sparrows Point, LLC through April 30, 2014. The BW&WW will renew its request for spending authority every two years while the contract is in effect. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 35 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Housing and ­ Amendment No. 1 to the Community Development Intergovernmental Agreement For the Land Disposition ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to the intergovernmental agreement with the Housing Authority of Baltimore City (HABC), for Phase 2 of the Barclay Redevelopment Project, for the sale of a descriptive address at Block 3805, Lot 071. AMOUNT OF MONEY AND SOURCE: $1.00 ­ Purchase Price BACKGROUND/EXPLANATION: On November 23, 2011, the Board approved conveyance of 69 properties from the Mayor and City Council of Baltimore to the HABC. This amendment no. 1 will include one additional property, Block 2805, Lot 071, which is a vacant lot and increase the total conveyance of properties from 69 properties to 70. The purchase price for the property is a negotiated value of one dollar. The inclusion of the one additional property will make total amount $70.00 to be paid by the HABC at the time of settlement. The fair market value of the property to be conveyed through amendment no. 1 was determined to be $2,654.19 based on using the waiver valuation process in lieu of an appraisal. The total fair market value of the properties to be conveyed through this amendment is $257,602.64. The HABC is in the process of redeveloping its inventory of 102 scattered site public housing units in the Barclay neighborhood and the Barclay Townhouses, a 91-unit affordable housing rental housing development purchased from the U.S. Department of Housing and Urban Development. In order to enhance the revitalization of the neighborhood, the DHCD and the HABC have identified properties owned by the City for inclusion in the Barclay Redevelopment Project. The HABC issued a Request for 36 AGENDA BOARD OF ESTIMATES 05/16/2012 DHCD ­ cont'd Qualification (RFQ) in 2005 seeking qualified development teams to manage the redevelopment of the Barclay neighborhood. The HABC selected Telesis Baltimore Corp. (the Developer) as the development team for this project. Upon selection, the Developer worked with the community, HABC, DHCD, and the Department of Planning to create a neighborhood revitalization plan to develop a total of 306 units, consisting of 199 rental units and 107 homeownership units. The project will include a mix of rehabilitated row houses and new construction, as well as a mix of affordable and market-rate rental and homeownership units. The redevelopment project will proceed in four phases. The total project cost is estimated to be $90,000,000.00. Phase 1 of the project is nearly complete: 72 affordable rental units have been constructed and leased, 8 homeownership units have been completed and sold, and 12 homeownership units are currently under construction. The Phase 2 development will include a total of 70 properties conveyed through the amendment and agreement along with 81 properties owned by HABC. Phase 2 of the project will produce a total of 69 affordable rental units, 24 market-rate rental units, and 30 homeownership units. A 30,000 square foot park space will also be included in Phase 2. The Developer has received an award of Low Income Housing Tax Credits from the State of Maryland Department of Housing and Community Development and intends to begin construction on 69 affordable rental units in September 2012. After execution of the intergovernmental agreement for land disposition with HABC in November 2011, the City completed tax sale foreclosure proceedings on the vacant lot located at Block 3805 Lot 071. As this lot is adjacent to the Phase 2 development site, the HABC requested that the lot be included in the development plan so that the Developer can make improvements to the lot that will be beneficial to the newly constructed housing. No additional housing units will be constructed on this property. 37 AGENDA BOARD OF ESTIMATES 05/16/2012 DHCD ­ cont'd STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: The property is to be conveyed from the City to HABC for below the appraised value to allow for the construction of 69 units of affordable rental housing, 24 market-rate rental units and 30 homeownership units. This will provide the following: · The community will receive the benefit of the development of 69 affordable rental units. These units will be affordable to households earning 60 percent or less of the Area Median Income and will remain affordable for no less than 40 years. In addition, attractive new market-rate rental and homeownership units will be constructed which will revitalize the community. · A 30,000 square foot park space will also be constructed at part of Phase 2 of the project. This will provide a community amenity and improve the environmental quality of the neighborhood. · If the property were sold for appraised value, an additional subsidy from the City would be required to subsidize the construction of the units. The DHCD has committed to $1,500,000.00 in HOME funds to subsidize the affordable units. · The development will eliminate neighborhood blight caused by the City-owned vacant buildings and revitalize the Barclay neighborhood. Of the 26 vacant City-owned buildings, 24 will be demolished for the construction of new housing, and two will be renovated for homeownership. (The amendment no. 1 to the intergovernmental agreement for the land disposition has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 05/16/2012 Parking Authority of Baltimore City (PABC) ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Desman, Inc. The period of the agreement is effective upon Board approval for 180 days. AMOUNT OF MONEY AND SOURCE: $35,000.00 ­ 2075-000000-5800-408600-603016 BACKGROUND/EXPLANATION: Desman, Inc. has been retained by the PABC to provide a condition analysis and a capital repair/maintenance program for the West Street Garage. The repairs include removing and replacing all deteriorated concrete throughout the garage; repairs of shear connectors, girder connections and end clip connections. In addition, the sealants at double tee joints and vertical façade joints need to be replaced. Routing and sealing cracks are also significant components of the repair program. Desman, Inc. will be responsible for preparation of contract documents for the repairs, assisting in getting pricing for the repairs, and engineering oversight during the construction. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 05/16/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Option 1. Fred Nochumowitz 940 N. Patterson G/R $ 825.00 Trustee under Park Avenue $90.00 Paul Wye Nochumowitz for Jayne Hope Nochumowitz Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Phase II Project. In the event that the option agreement fails and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amount. Dept. of Housing and Community Development (DHCD) ­ Condemnations 2. Tony R. Houston 2031 E. Biddle L/H $10,650.00 Street Funds are available in account no. 9910-908087-9588-900000- 704040, Israel Baptist Church. 3. 2570, Inc. 830 N. Chester St. L/H $ 5,867.00 Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Project, Phase II. 4. Alvin Smith 723 Mura Street L/H $ 4,260.00 Funds are available in account no. 9990-907714-9593- 9000001-704040, Johnston Square Project. 40 AGENDA BOARD OF ESTIMATES 05/16/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Options 5. N-2, Inc. 4978 Denmore Ave. L/H $15,250.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Avenue Corridor. 6. Helen J. Danforth 910 N. Patterson G/R $ 520.00 Park Avenue $78.00 Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Phase II Project. DHCD ­ Redemptions and Condemnation Redemptions 7. Margaret Elizabeth 517 E. 20th St. G/R $ 800.00 Hogan $120.00 8. Unknown 519 E. 20th St. G/R $ 600.00 $90.00 Funds are available in account 9910-907079-9588-900000-704040, Asset Management Ground Rents Project. Redemption and/or Condemnation 9. Domino Financial 620 E. Biddle St. G/R $ 433.00 Corp. (forfeited) $65.00 10. Domino Financial 620 E. Biddle St. Sub $ 367.00 Corp. (forfeited) G/R $120.00 Funds are available in account 9990-907714-9593-900001-704040, Johnston Square Project. 41 AGENDA BOARD OF ESTIMATES 05/16/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount The Board is requested to approve acquisition of the ground rent interest by making application to the Maryland State Department of Assessments and Taxation (SDAT) to redeem or extinguish the ground rent interest for item nos. 7 and 8 and to condemn or apply to SDAT to redeem item nos. 9 and 10. DHCD ­ Condemnation 11. Rite Aid Corp. 4629 Liberty Restric- $ 1.00 Heights Avenue tive (Ward 28, Section Covenant 03, Block 8297, Lot 001) Pursuant to the Howard Park Business Area Urban Renewal plan, under the Howard Park Business Area Urban Renewal Ordinance, the DHCD, may subject to prior approval by the Board acquire by condemnation certain fee simple or lesser interest for urban renewal purposes. This property is being acquired for disposition as part of the Howard Park Grocery Project Land Disposition Agreement assembly, with consideration given for its contribution to the redevelopment. The value of the property is substantiated in the appraisal made by Lipman, Frizzell, and Mitchell, LLC. It is the appraiser's opinion that the restrictive covenant has no value. A nominal value of $1.00 has therefore been placed on the property Funds are available in account 9910-902879-9601, Howard Park Business Area Urban Renewal. 42 AGENDA BOARD OF ESTIMATES 05/16/2012 Mayor's Office of Human Services ­ Grant Agreement Homeless Services Program ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with Project PLASE, Inc. The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $800,000.00 ­ 4000-490911-3572-333626-603051 BACKGROUND/EXPLANATION: The City will provide Project PLASE, Inc. with Housing Opportunities for Aids funding for expenses expended by Project PLASE, Inc. in the acquisition and renovation of approximately 60,000 square feet of space, which will provide 60 Transitional Housing Units and 30 Permanent Housing Units. As a condition of receiving this funding, Project PLASE, Inc. will provide assistance for individuals with acquired immunodeficiency syndrome or related disease at the facility on the property for a period of not less than 10 years commencing upon the date of the provision of initial services. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. MWBOO GRANTED A WAIVER. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 05/16/2012 Mayor's Office of Human Services/ ­ Grant Award Homeless Services Program (MOHS) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a grant award from the Maryland Department of Human Resources (MD DHR). The period of the grant award is October 1, 2011 through September 30, 2014. AMOUNT OF MONEY AND SOURCE: $754,116.00 ­ 5000-586712-3571-333700-405001 BACKGROUND/EXPLANATION: The Mayor's Office of Human Services administers the State of Maryland, Department of Human Resources ­ The Emergency Food Assistance Program grant. Under the MD DHR protocol, this pass-thru grant will be awarded 100% to St. Vincent DePaul of Baltimore, Inc. which will be designated as the Emergency Feeding Organization for the same time period after acceptance of this grant award. The agreement is late because of a delay by the MD DHR in submitting the grant award to the MOHS. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Recreation and Parks ­ Supplemental Funds ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of supplemental funds from the Maryland Department of Natural Resources (DNR), Program Open Space. AMOUNT OF MONEY AND SOURCE: $ 800,000.00 ­ 5000-577712-4781-363900-405001 450,000.00 ­ 5000-577712-4803-371500-405001 $1,250,000.00 BACKGROUND/EXPLANATION: The DNR on occasion has awarded grant funds in support of operating expenses and for longer-term maintenance projects for the Department's Parks Maintenance Division. These funds are earmarked for the Baltimore Park System and will be used to improve playgrounds, athletic fields and park lighting, community partnership development, and other longer- term park maintenance requirements. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 45 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Recreation & Parks ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 005 to GWWO, Inc., under Project No. 1164, On-Call Architectural Design Services. AMOUNT OF MONEY AND SOURCE: $240,729.60 ­ 9938-906776-9474-900000-703032 BACKGROUND/EXPLANATION: Under this task, GWWO, Inc. will provide design services including the final design services for the CC Jackson Recreation Center expansion. MBE/WBE PARTICIPATION: INCLUDING THIS TASK, THE CONTRACTOR HAS ACHIEVED THE FOLLOWING PERCENTAGES: MBE: 25.56% WBE: 13.01%. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $187,500.00 9938-905776-9475 State Reserve Rec. Facility Expansion FY12 46 AGENDA BOARD OF ESTIMATES 05/16/2012 Dept. of Rec. & Parks ­ cont'd 62,500.00 9938-905776-9475 Rec. & Parks Reserve 26th Series Rec. Facility Expansion FY12 $250,000.00 ----------------- 9938-906776-9474 Rec. Facility Expansion FY12 Active This transfer will provide funds to cover the costs associated with design services under On-Call contract No. 1164, Task No. 005 to GWWO, Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 47 AGENDA BOARD OF ESTIMATES 05/16/2012 TRAVEL REQUESTS Department of General Services Fund Name To Attend Source Amount 1. Theodore U.S. Department Federal $3,022.20 Atwood of Energy, Annual Carole Energy Conservation Young Conference William Denver, CO Merritt June 25 - 27, 2012 (Reg. Fee $0.00) The Department will be prepaying the airfare in the amount of $517.40 per attendee on a City issued credit card assigned to Mr. Mike Cook. The disbursement to each attendee will be in the amount of $490.00. 2. Mike Cook U.S. Department Federal $4,635.00 William of Energy, Merritt GovEnergy Conf. Marwan St. Louis, MO Alkarajat August 19 - 22, 2012 (Reg. Fee $595.00 ea.) 3. Santo Grillo Climate Showcase EPA Climate $2,295.44 Jason Mathias Training Workshop Showcase Madison, WI Grant May 21 ­ 24, 2012 (Reg. Fee $0.00) 4. Anne Draddy Sustainability in Federal $ 921.00 Public Works Energy Pittsburgh, PA and June 25 ­ 27, 2012 Conservation (Reg. Fee $515.00) Block Grant 48 AGENDA BOARD OF ESTIMATES 05/16/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Circuit Court 5. Kendra Ausby Annual Drug House Bill $1,644.00 Court Training 913 Conference Nashville, TN May 30, 2012 ­ June 2, 2012 (Reg. Fee $650.00) The Circuit Court is requesting approval of an expenditure of funds to pay the travel expenses of the aforementioned non-city employee. Ms. Ausby is currently the Lead Judge for the Circuit Court Juvenile Drug Treatment Program. The registration fee in the amount of $650.00 and the airfare in the amount of $415.00 have been prepaid on a City issued credit card assigned to Ms. Tonia Johnson. The disbursement to Ms. Ausby will be in the amount of $579.00. Mayor's Office of Employment Development 6. Karen U.S. Conference Federal $1,578.36 Sitnick of Mayor's, Work- Funds force Dev. Council Orlando, FL June 12 ­ 14, 2012 (Reg. Fee $ 700.00) The subsistence rate for this location is $153.00 per day. The hotel rate is $199.00 per night not including occupancy taxes in the amount of $24.88. The Office is requesting additional subsistence of $46.00 per day to cover the cost of the hotel and $40.00 per day to cover meals and incidental expenses. 49 AGENDA BOARD OF ESTIMATES 05/16/2012 TRAVEL REQUESTS Health Department Fund Name To Attend Source Amount 7. Kimberly Cathy Cole Training Federal $1,359.79 Weingarten Advanced Motiva- Funds tional Interviewing Workshop Chapel Hill, NC May 19 ­ 21, 2012 (Reg. Fee $595.00) The Department is requesting a rental vehicle because the hotel is approximately 25 miles from the airport and the conference is being held in a neighboring town with limited public transportation. The cost of the rental vehicle is $125.00. The Department has prepaid the registration fee in the amount of $595.00 on EA000091976, and airfare in the amount of $190.60 on a City issued credit card assigned to Ms. Jacquelyn Duval-Harvey. The disbursement to Ms. Weingarten will be in the amount of $574.19. Fire Department 8. James Clack Metropolitan General $1,478.97 Chiefs Conference Funds Louisville, KY May 18 - 25, 2012 (Reg. Fee $350.00) Mr. Clack will be using a City Car as transportation to and from the Conference. 50 AGENDA BOARD OF ESTIMATES 05/16/2012 TRAVEL REQUESTS Fire Department Fund Name To Attend Source Amount 9. Connor Scott Integrated SHSP $1,944.06 Training Summit Nashville, TN May 20 ­ 27, 2012 (Reg. Fee $890.00) The airfare in the amount $374.10 and the registration fee in the amount of $890.00 have been prepaid on City issued credit card assigned to Mr. Robert Mahoney. The conference will be held May 21 ­ 25, 2012. Mr. Connor will be staying beyond May 25, 2012 at his own expense. Police Department 10. Michael G. District Detective SORU $1,985.00 Hansen Child Abuse Unit, Grant Computer Voice Acct. Stress Analyzer Training Scranton, PA May 20 ­ 25, 2012 (Reg. Fee $1,295.00) 11. Kerry National Child MD Reimb. $1,919.20 Hannan Child Protection Acct. State Lauren Training Ctr. Grant Shaivitz Interviewing Teenage Victims of Abuse Little Rock, AR May 22 ­ 25, 2012 (Reg. Fee $100.00 ea.) 51 AGENDA BOARD OF ESTIMATES 05/16/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following pages: 53 - 54 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 52 AGENDA BOARD OF ESTIMATES 05/16/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water and Wastewater 1. S.W.C. 7763, Drainage Allied Contractors, $1,178,378.00 Repair & Improvements Inc. at Various Locations MBE: Priority Construction, Inc. $121,000.00 10.27% The Final Grade & Pave, LLC 32,400.00 2.75% JM Murphy Enterprises, Inc. 23,850.00 2.02% $177,250.00 15.04% WBE: McCall Trucking, Inc. $ 35,014.00 2.97% Sunrise Safety Services, 12,330.00 1.05% Inc. $ 47,344.00 4.02% MWBOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 250,000.00 9958-903439-9522 State Constr. Constr. Reserve On-Call Storm Design 235,000.00 " " MVR 800,000.00 9958-904099-9522 State Constr. Constr. Reserve Small Storm Drains 115,000.00 " " General Obligation 26th Recreation & Parks $1,400,000.00 $ 221,622.00 ------------------ 9958-907102-9520-2 Extra Work 1,178,378.00 ------------------ 9958-907102-9520-6 $1,400,000.00 Construction This transfer will provide funds to cover the costs associated with the award of SWC 7763, Drainage Repairs at Various Locations. 53 AGENDA BOARD OF ESTIMATES 05/16/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 3. B50002338, Crawler Item Nos. 1 & 2 Dozer, Crawler JESCO, INC. $ 862,941.00 Tractor & Multi- Terrain Loader Item No. 3 Valley Supply & 66,431.30 Equipment Co. $ 929,372.30 MWBOO GRANTED A WAIVER. 4. B50002354, Provide Martin's, Inc. $2,930,400.00 Meals for the Summer Food Service Program MBE: Class Act Café & $448,420.50 15.30% Catering, Inc. WBE: Shalom Catering Corp. $252,180.00 8.61% MR Enterprise, Inc. 58,608.00* 2.00% $310,788.00 10.61% * Maximum expenditure allowed for supplies MWBOO FOUND VENDOR IN COMPLIANCE. 54 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Transportation ­ Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 1 to agreement with Whitney, Cox & Magnani, LLC for Project 1010, York Road Streetscape. This amendment no. 1 will extend the period of the agreement through May 10, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 12, 2010, the Board approved the original agreement with the consultant in the amount of $453,624.76 to engage in various activities in connection with corridor improvements for York Road, from 43rd Street to Glenwood Avenue for a two year period. On February 15, 2012, The City approved change Order No. 1 in the amount of $5,836.03 to provide for plans and contract documents prepared for the proposed Waterfront project at the Inner Harbor East Areas. On February 29, 2012, the City approved Change Order No. 2 in the amount $54,772.47 to provide post award services. The Department is now requesting a one-year time extension under this amendment no. 1 to permit completion of post award services. All other terms and conditions of the original agreement will remain in full force and effect. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 55 AGENDA BOARD OF ESTIMATES 05/16/2012 Health Department (BCHD) ­ Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding (MOU) with HealthCare Access Maryland, Inc. (HCAM), formerly Baltimore Health Care Access, Inc. (BHCA). The period of the MOU is effective upon Board approval through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $176,804.47 ­ 1001-000000-3024-268600-603013 BACKGROUND/EXPLANATION: On July 12, 2010, the BCHD and the BHCA entered negotiations to have the Department's Care Services Divisions of Advocacy and Client Services, which were previously operated by the Baltimore City Commission on Aging and Retirement Education (CARE) operated by the BHCA, subject to approval by the Maryland Department of Aging (MDoA). In anticipation of certain services being provided by BCHA (now HCAM) the CARE staff was collocated with the BHCA at 201 E. Baltimore Street, 15th floor for more collaborative services. On December 1, 2011 the BHCA became HCAM through a name change filed with the Maryland State Department of Assessments and Taxation. The MDoA which provided funds for CARE did not grant approval to transfer the operation of CARE services to BHCA (now HCAM). The purpose of this MOU is to reimburse HCAM for costs associated with collocating CARE staff with HCAM. APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED AND HAD NO OBJECTION. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 05/16/2012 Space Utilization Committee ­ Sublease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a sublease agreement with Healthcare Access Maryland, Inc. (HCAM), sub-lessor, for the rental of a portion of the property known as 201 E. Baltimore Street, being on the 15th floor, consisting of approximately 7,018 square feet of space and known as Suite, 1500. The period of the lease is September 30, 2010 through June 30, 2012, with the option to renew for three additional 1-year terms and one 7 month term. AMOUNT OF MONEY AND SOURCE: Rent 09/01/10 ­ 01/31/11 No rental fee 02/01/11 ­ 02/29/12* $127,347.48 *The rent from February 1, 2011 until February 29, 2012 will be payable in accordance with the Memorandum of Understanding (MOU) with the HCAM. The MOU which will provide funds for these rental payments will be submitted to the Board separately for approval by the Health Department. All subsequent rental payments as indicated below will be payable in accordance with this sublease agreement: Monthly Rent Annual or prorated total 03/01/12 ­ 06/30/12 $9,795.96 $ 39,183.84 (4 mos.) Account: 1001-000000-3024-268600-603013 Renewal Options Monthly Rent Annual or prorated total 03/01/12 ­ 06/30/13 $9,795.96 $117,551.52 07/01/13 ­ 06/30/14 $9,795.96 $117,551.52 07/01/14 ­ 06/30/15 $9,795.96 $117,551.52 07/01/15 ­ 01/31/16 $9,795.96 $ 68,571.72 (7 mos.) 57 AGENDA BOARD OF ESTIMATES 05/16/2012 Space Utilization Committee ­ cont'd BACKGROUND/EXPLANATION: The leased premises are being used for offices by the Baltimore City Health Department's CARE Services' Division of Advocacy and Client Services, formerly known as Baltimore City's Commission on Aging and Retirement Education. The sub-lessor will be responsible for operating expenses, i.e. utilities, janitorial, taxes, etc. The sub-lessee will be responsible for its proportionate share of operating expenses. The sub-lessee's share is 24.54%. The sub-lease agreement is late because of administrative overview, reorganization of CARE to Baltimore City Health Department's CARE Services' Divisions of Advocacy and Client Services, and the negotiation of the MOU. The Space Utilization Committee approved this lease at its meeting of December 31, 2011. (The sub-lease agreement has been approved by the Law Department as to form and legal sufficiency.) 58 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Public Works ­ Settlement and Release Agreement Storm Water Contract No. 7755 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a settlement and release agreement with V&S Contractors, Inc. for Storm Water Contract No. 7755 AMOUNT OF MONEY AND SOURCE: $1,274,476.13 ­ 9958-906101-9520-900020-6 BACKGROUND/EXPLANATION: On March 7, 2007, the Board of Estimates awarded Storm Water Contract No. 7755 to V&S Contractors, Inc. On May 1, 2007, a Notice-to-Proceed was issued by the City to V&S Contractors, Inc. to provide work under this contract. The V&S Contractors, Inc. alleges services were rendered under this contract and is demanding payment. Likewise, the City acknowledges receipt of this work and agrees to final payment. The Bureau is requesting the approval of this settlement and release agreement negotiated by the Law Department to settle and resolve any and all claims between the City and V&S Contractors, Inc. (The settlement and release agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,000,000.00 9958-928001-9526 9958-906101-9520- MVR Constr. Reserve 900020-6 Unallocated The transfer will provide funds to cover the cost of settling the claim with V&S Contractors, Inc. regarding SWC 7755, Storm Drain Improvements at Various Locations. In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 59 AGENDA BOARD OF ESTIMATES 05/16/2012 Baltimore Development Corporation ­ Motorsports Development Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the Motorsports Development Agreement with Race On, LLC. The period of the agreement is effective upon Board approval through November 01, 2016. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 05, 2010, the Board approved a Motorsports Development Agreement with Baltimore Racing Development (BRD) providing for a series of annual automobile races to be held on city streets over a five-year period, to be known as the "Baltimore Grand Prix." The inaugural Baltimore Grand Prix took place on September 1-4, 2011. Following the completion of the inaugural Baltimore Grand Prix, BRD became financially insolvent and incapable of continued performance under the terms of the Motorsports Development Agreement. As a result, the City terminated the agreement in December of 2011. Following termination of the BRD agreement, the City solicited and received proposals from interested parties to identify and enter into a new contract with a substitute entity who would produce the event in 2012. As a result of those efforts, the City entered into a new Motorsports Development Agreement with Downforce Racing LLC, a Delaware Limited Liability Company on February 22, 2012. The City terminated its agreement with Downforce Racing, LLC, which failed to meet the City-imposed benchmarks contained in the previous Motorsports Development Agreement. 60 AGENDA BOARD OF ESTIMATES 05/16/2012 Baltimore Development Corporation ­ cont'd The City was approached by Race On, LLC, a minority-owned Maryland Limited Liability Company to execute the 2012 Baltimore Grand Prix and subsequent races. As part of the proposal, Race On, LLC will contract with Andretti Sports Marketing to run all commercial and operational aspects of the Baltimore Grand Prix. As a result, the Baltimore Development Corporation is recommending that the City enter into a new Motorsports Development Agreement with Race On, LLC. Under the terms of the agreement, the City will grant to Race On, LLC the right to conduct the Indy Car and/or American Lemans Series motorsports event on certain city streets. Race On, LLC will agree to privately finance and conduct the event for an initial term of five years, beginning in September 2012, and concluding in September 2016. The agreement contains an option for an additional five-year term. MBE/WBE PARTICIPATION: The Motorsports Development Agreement requires Race On, LLC to comply with the Minority and Women's Business Enterprise Program of the City of Baltimore. (The Motorsports Development Agreement has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 05/16/2012 Department of Law ­ First Amendment to Pedestrian Promenade Easement Agreement and Grant of Easement Rights ACTION REQUESTED OF B/E: The Board is requested to approve the executed First Amendment to Pedestrian Promenade Easement Agreement and Grant of Easement Rights (First Amended Easement), to the Settlement Agreement and Mutual Release (Settlement Agreement) in the Matter of the Mayor and City Council of Baltimore City v. Moorings at Canton HOA, et. al. (Defendants). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On April 25, 2012 the Board approved the settlement that was reached with the Defendants in the aforementioned matter to enforce the City's alleged right to a promenade on the land along the waterfront at the Moorings Development in Canton. As part of that settlement the City and the Developer agreed to the construction of a pier-based promenade. Pursuant to that settlement, the First Amended Easement was entered into setting forth the rights and responsibilities of the signatories relating to the new pier-based promenade. The First Amended Easement was presented to and approved by the Board as to form at the same time the Settlement Agreement was submitted and is now being presented for approval as to execution. APPROVED FOR FUNDS BY FINANCE (The First Amendment to Pedestrian Promenade Easement Agreement and Grant of Easement Rights has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 05/16/2012 PROPOSAL AND SPECIFICATIONS 1. Bureau of Water and - SC No. 888, McComas Street Wastewater Pumping Station and Force Main Upgrade BIDS TO BE RECV'D: 06/20/2012 BIDS TO BE OPENED: 06/20/2012 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 63