NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. AGENDA BOARD OF ESTIMATES 05/09/2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Brown-Tisdale, Inc. $ 603,000.00 C & N Associates, LLC $ 7,596,000.00 Galway Bay Corporation $ 76,932,000.00 Interlock Steelworkers, Inc. $ 8,000,000.00 J. Fletcher Creamer & Son, Inc. $390,861,000.00 James Talley Jr. d/b/a Talley $ 207,000.00 Interior-Exterior Painting Joseph B. Fay Co. $216,963,000.00 Kiewit Infrastructure South Co. $642,897,000.00 M & V Contractual Services, Inc. $ 1,500,000.00 Priority Construction Corporation $ 14,499,000.00 SAK Construction, LLC $ 98,901,000.00 Sunrise Safety Services, Inc. $ 1,500,000.00 The American Asphalt Paving Co., LLC $ 8,000,000.00 and The American Asphalt Paving Co., Inc. 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Bayland Consultants & Designers, Inc. Landscape Architect Engineer Land Survey Buchart Horn, Inc. Architect Engineer Land Survey 1 AGENDA BOARD OF ESTIMATES 05/09/2012 BOARDS AND COMMISSIONS Bryant Associates, Inc. Engineer Land Survey Environ-Civil Engineering, LTD. Engineer Gant Brunnett, Architects, Inc. Architect George William Stephens, Jr. & Landscape Architect Associates, Inc. Engineer Land Survey Hydromox USA, LLC. Engineer IDesign Engineering, Inc. Engineer Jenkins Engineering Company Engineer MIN Engineering, Inc. Engineer National Consulting Engineers Engineer Limited Liability Company 2 AGENDA BOARD OF ESTIMATES 05/09/2012 CITY COUNCIL BILL: 12-0022 - An ordinance concerning the sale of properties - 1801 East Oliver Street and 1731 Llewelyn Avenue for the purpose of authorizing the Mayor and City Council of Baltimore to sell, at either public or private sale, all its interest in certain properties known as 1801 East Oliver Street (Ward 08, Section 10, Block 1495, Lot 001) and 1731 Llewelyn Avenue (Ward 08, Section 10, Block 1494, Lot 101) and no longer needed for public use; and providing for a special effective date. ALL REPORTS RECEIVED WERE FAVORABLE. 3 AGENDA BOARD OF ESTIMATES 05/09/2012 Law Department ­ Settlement Agreements and Releases The Board is requested to approve the settlement agreement and release for the following claims: 1. Timothy Morgan v. Mayor & City Council $100,000.00 of Baltimore, et al 2. Tamara Petrova, et al v. Mayor & City Council $ 40,000.00 of Baltimore, et al and Karamukalinizha, et al v. Mayor & City Council of Baltimore, et al 3. Paris Butler $200,000.00 Account No.: 2036-000000-1752-175200-603070. The settlement agreements and releases have been reviewed and approved by the Settlement Committee of the Law Department. (The settlement agreements and releases have been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 05/09/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 6 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 5 AGENDA BOARD OF ESTIMATES 05/09/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $140,766.00 9910-906993-9600 9910-911100-9603 23rd EDF Construction Res. Inner Harbor East Inner Harbor Area Area This transfer will provide funds for reimbursement to the Department of Transportation for the State of Good Repair Study associated with the Inner Harbor Promenade. This study was funded by the Baltimore Development Corporation 50%; Department of Transportation 25%; and the Waterfront Partnership 25%. The study will provide an assessment on the infrastructure of the Inner Harbor. Department of Planning 2. $100,000.00 9905-912012-9186 9905-920012-9188 21st EDL CHAP Historic CHAP Historic District Façade District Façade - Reserves - Active This transfer will fund the CHAP Historic District Façade Grant Program and will provide low income households within the historic district housing district with grants for exterior home improvements. Department of General Services (DGS) 3. $ 69,800.00 9916-904845-9194 9916-905806-9197-1825 Gen. Fund Capital Constr. 1829 Edison Highway & Maintenance - Solid Waste Lease Reserve An assessment was completed by the DGS, of 1829 Edison Highway and it was determined many improvements are needed to bring the building up to code and into compliance with regulations. 6 AGENDA BOARD OF ESTIMATES 05/09/2012 Finance Department ­ Revisions to Administrative Manual Policy on Position of Trust ­ AM-237-1 ACTION REQUESTED OF B/E: The Board is requested to approve the revisions to the Administrative Manual policy on Position of Trust AM-237-1, dated February 3, 2008. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In an effort to clarify what positions are covered under AM-237- 1, Positions of Trust policy, a committee composed of representatives from the Department of Transportation, the Office of the Labor Commissioner, the Department of Human Resources, the Department of Law, and the Police Department met to revise the policy. At issue was whether or not certain positions covered by the Public Local Laws (PLL), adopted by the General Assembly (Sec. 16-16A, 16B, and 16C), fall under the guidelines set forth in this policy. It has been determined that the Police Commissioner has the authorization to appoint such officers and to set the criteria used for such actions. The revisions made to AM-237-1 are to reflect the authority of the Police Commissioner. Thus, the following paragraph was added to AM-237-1: "This policy does not apply to sworn members of the Baltimore City Police Department, or positions covered by the Public Local Laws (PLL) adopted by the General Assembly (Sec. 16-16A, 16B, and 16C) such as Special Enforcement, Special Traffic and Special Parking Officers. PLL gives the Police Commissioner the authorization to appoint such officers and remove them, and thus to set the criteria used for such actions." It was also noted that the last paragraph in the section titled, "MAINTENANCE OF CRIMINAL HISTORY INFORMATION" should be deleted, as it is irrelevant. Thus, the following paragraph was deleted: 7 AGENDA BOARD OF ESTIMATES 05/09/2012 Finance Department ­ cont'd "Notices of those criminal records, which have been expunged, will be issued when appropriate. Receipt of such notices must be recorded in the employee's permanent record. The notices themselves must be destroyed." The revision of AM-237-1 was recommended and reviewed by the Labor Commissioner and the Departments of Human Resources and Finance. 8 AGENDA BOARD OF ESTIMATES 05/09/2012 Mayor's Office of Employment Development ­ Agreements The Board is requested to approve and authorize execution of the following agreements: 1. BMW CLEANING SOLUTIONS, LLC $ 9,720.00 Account: 4000-806811-6312-707805-603051 The organization will provide Administrative Assistant and Estimator on-the-job training for two eligible participants enrolled in the American Recovery and Reinvestment Act On- the-Job Training National Emergency Program. The program will include a customized training plan for each participant prior to the start of program. The Administrative Assistant training will include routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electric files, or providing information to caller. The Estimator training will include preparing cost-estimates for cleaning services, determining the price of service, and deciding profitability of new projects. The period of the agreement is April 23, 2012 through June 30, 2012. 2. PANIAGUA'S ENTERPRISES $43,064.00 DEVELOPMENT COMPANY, LLC Account: 4000-806811-6312-708405-603051 The organization will provide Telecommunications Line Installers and Repairers ­ Inside Plant and Outside Plant on-the-job Training for ten eligible participants enrolled in the American Recovery and Reinvestment Act On-the-Job Training National Emergency Program. The program will provide a customized training plan for each participant prior to the start of training. The agreement is for the period May 7, 2012 through June 30, 2012. 9 AGENDA BOARD OF ESTIMATES 05/09/2012 MOED ­ cont'd 3. APPLIED BUILDING TECHNOLOGIES, INC. $11,250.00 Account: 4000-806811-6312-708105-603051 The organization will provide Kitchen Exhaust Cleaner On- the-Job training for four eligible participants enrolled in the American Recovery and Reinvestment Act On-the-Job Training National Emergency Program. The program will include cleaning of kitchen exhaust systems in commercial kitchens. The work includes use of power washing equipment, tools for scrapping and cleaning, as well as chemicals to remove grease build up in exhaust hoods. The agreement is for the period May 7, 2012 through June 30, 2012. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTIONS. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Housing and ­ Estoppel Certificate and Community Development Mortgagee's Rights Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an estoppel certificate and mortgagee's rights agreement between the Department of Housing and Community Development (DHCD), Capital One National Association (CONA), the Department of Housing and Community Development of the State of Maryland (DHCD-MD), Hudson Housing Capital LLC, and the Hilton-North Avenue Limited Partnership. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On September 29, 2010, the Board approved a Land Disposition Agreement (LDA) with the Hilton--North Avenue Limited Partnership for certain parcels located on the south side of the 3000 block of West North Avenue. The Hilton-North Avenue Limited Partnership, Developer will construct thereon a rental housing complex known as the North Avenue Gateway Project, containing 63 rental units which will be affordable to persons with income at or below 60 percent of the area median income and one non-income producing unit, for a total of 64 units. The DHCD-MD intends to make construction and permanent loans to the developer in the approximate aggregate principal amount of $2,500,000.00. CONA intends to make a construction loan to the developer in the approximate principal amount of $6,600,000.00. The estoppel certificate and mortgagee's rights agreement clarifies the rights of the City and the lenders in the event of a default by the developer under the LDA or the loans and it gives the lenders added security and confidence in lending to the developer. 11 AGENDA BOARD OF ESTIMATES 05/09/2012 DHCD ­ cont'd The DHCD recommends that the Board approve the estoppel certificate and mortgagee's rights agreement because of the tremendous benefits of this project to the community which includes the creation of 64 units of affordable housing, elimination of long-term blighting conditions, stabilization of the community, construction job opportunities, and a substantial increase in the property values. MBE/WBE PARTICIPATION: The Developer signed a Commitment to Comply with the Minority and Women's Business Enterprise Program. (The estoppel certificate and mortgagee's rights agreement has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Housing and ­ First Amendment to Community Development Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a first amendment to land disposition agreement (LDA) with the Hilton-North Avenue Limited Partnership, Developer. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On September 29, 2010, the Board approved the original LDA with the Hilton-North Avenue Limited Partnership for certain parcels of land located on the 3000 block of W. North Avenue. The Hilton-North Avenue Limited Partnership will construct a rental housing complex known as the North Avenue Gateway Project containing sixty-three rental units which will be affordable to persons with incomes at or below sixty percent of the area median income and one non-income producing unit, for a total of 64 units. The first amendment to the LDA will: 1. amend and clarify the settlement schedule, 2. amend the restrictions against transfer by the Developer to allow the second phase of the project to be transferred to a new subsidiary of WODA Housing of Baltimore III, LLC, 3. list the purchase price for each property, 4. update the project description, and 5. provide complete legal descriptions for each of the properties. 13 AGENDA BOARD OF ESTIMATES 05/09/2012 DHCD ­ cont'd The purchase price for the properties has not changed. This project will create 64 units of affordable housing, eliminate long term blighting conditions, stabilize the community, provide construction job opportunities, and a substantial increase in property values. MBE/WBE PARTICIPATION: The Developer has signed a commitment to comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement (LDA) with Mr. Fizan Abdullah, Developer, for the sale of the property located at 2545 Park Heights Terrace. AMOUNT OF MONEY AND SOURCE: $3,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: The City may dispose of the property by virtue of Article II, Section 15, of the Baltimore City Charter, Article 28, Subtitle 8 of the Baltimore City Code, and Article 13, Section 2-7(h) 2(ii)(c) of the Baltimore City Code. The improvements will consist of the rehabilitation of 2545 Park Heights Terrace into rental housing, in accordance with final approved plans. The cost to rehabilitate the property has been estimated to be $40,000.00. Acquisition and rehabilitation costs will be financed privately by the Developer. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: In accordance with the City's Appraisal Policy, the waiver valuation process was used in lieu of an appraisal. The DHCD determined the fair market value of the property using available real estate data. The vacant building was valued at $7,500.00. The property will be sold for $3,000.00. The property will be sold to Mr. Abdullah below the price determined by the waiver valuation process because of the following factors: 1. stabilizing the immediate community, 2. elimination of blight, 3. economic development, creation of jobs, real estate and other taxes, and 4. the opportunity to hasten the rehabilitation of the property. 15 AGENDA BOARD OF ESTIMATES 05/09/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: The property is not subject to Article 5, Subtitle 28 of the Baltimore City Code. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement (LDA) with Ms. Nijmarose R. Bond, Developer, for the sale of the property located at 561 and 563 Orchard Street. AMOUNT OF MONEY AND SOURCE: $1,000.00 ­ 561 Orchard Street 1,000.00 ­ 563 Orchard Street $2,000.00 - Purchase Price BACKGROUND/EXPLANATION: The City may dispose of the property by virtue of Article II, Section 15, of the Baltimore City Charter, Article 28, Subtitle 8 of the Baltimore City Code, and Article 13, Section 2-7(h) 2(ii)(c) of the Baltimore City Code. The properties were journalized and approved for sale on September 14, 2011. Ms. Nijmarose R. Bond resides at the adjoining property, 565 Orchard Street. The improvements will consist of the improvement of the two lots creating a garden and additional green space. The sale of these properties will generate real estate property taxes to the City of Baltimore. Once transferred, the properties will be active on the tax rolls of the City, thereby preventing tax abandonment. MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because they are being sold at the assessed value. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with New Horizons Deliverance Center, Inc., buyer, for the sale of two City-owned vacant lots located at 2620 Shirley Avenue and 2618 Shirley Avenue. AMOUNT OF MONEY AND SOURCE: $1,150.00 ­ 2620 Shirley Avenue 1,150.00 ­ 2618 Shirley Avenue $2,300.00 ­ Purchase Price BACKGROUND/EXPLANATION: The vacant lots will be purchased with private funds. Each lot has an assessed value of $1,000.00 and will be sold for $1,150.00 each. The project will consist of the two vacant lots for use as a Memorial Prayer Garden, Green Space for the Church and Community Outreach activities. The buyer, New Horizons Deliverance Center, Inc., is a church at 2626 Shirley Avenue next to the subject properties. The lots have been maintained by the buyer for the past six years. The Buyer has agreed to restrictions on construction for a period of ten years as reflected in the LDA and Deed. The properties were journalized and approved for sale on December 22, 2010. The properties are being sold pursuant to Baltimore City's Appraisal Policy regarding exception to the appraisal requirement for unimproved property with an assessed value of $2,500.00 or less. Pursuant to the provisions under Baltimore City Code, Article 28, Subsection 8-3, all terms and conditions of the agreement have been approved. 18 AGENDA BOARD OF ESTIMATES 05/09/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: MBE/WBE participation is not required for this project because there will not be a construction component. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Housing and ­ Supplemental HOME Loan Community Development ACTION REQUESTED OF B/E: The Board is requested to approve a Supplemental HOME Loan to M on Madison, LP, borrower. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: $200,000.00 ­ 9910-907093-9610 (not to exceed) BACKGROUND/EXPLANATION: On February 16, 2011, the Board approved HOME financing for the M on Madison, LP project. Financing supported a portion of the construction costs for the project. The M on Madison, LP project involves the construction of a six-story, 74 unit, multi-family apartment building which will meet LEED Gold Standards. For reasons beyond the control of the Borrower, the project has suffered time delays that have prevented a successful completion. Most notably, following closing of the financing in April 2011, and shortly after site mobilization, a stop work order was issued by the Maryland Transit Authority (MTA). The MTA required more comprehensive supplemental plans and additional engineering review, prior to permitting excavation work since the building footprint lies in close proximity to the light rail lines. This resulted in a loss of approximately 60 days to the construction schedule and an increase in the hard costs. 20 AGENDA BOARD OF ESTIMATES 05/09/2012 DHCD ­ cont'd To further compound the situation, once excavation commenced, the sub-surface soils proved to be damaged and unusable due to several days of flooding caused by unseasonably heavy rains and a break in the City's water line. Consequently, the project has incurred additional delays in the time schedule and increases in costs. Because of the amount and nature of the current cost overruns incurred to date, the developer has requested additional HOME funds. There are no other resources available to cover these construction cost overruns. The senior loans cannot be increased as they have been set at the maximum debt ceilings. No additional LIHTC equity can be raised as the project received the maximum award permitted. In addition, the Borrower will experience a reduction in the LIHTC equity contribution due to the delay in meeting the delivery schedule, which was originally anticipated to be in July 2012. The mandatory partial release of construction liens has been received and the Borrower has met all other City requirements. The Supplemental HOME Loan in the amount of $200,000.00 will be structured to mirror the terms as the original loan via an executed modification instrument as a long-term subordinate debt. All other terms and conditions with the exception of changes that result from the increase of the loan amount and the delay in the schedule, such as a revision of the budget and draw schedule, of the original HOME loan in the amount of $1,330,000.00 will remain in effect. THE DIRECTOR OF FINANCE RECOMMENDED APPROVAL. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women's Business Program is fully applicable and no request for waiver or exception has been made. 21 AGENDA BOARD OF ESTIMATES 05/09/2012 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $200,000.00 9910-926010-9609 9910-907093-9610 Federal HOME HOME FY 2010 M on Madison FY 2010 Reserve A/C Apartments This transfer will provide Federal HOME funds to M on Madison, LP to cover a portion of the additional construction costs of a multi-family apartment building. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 22 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Housing and ­ Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Park Heights Renaissance, Inc. (PHR). The period of the grant agreement is effective upon Board approval through December 31, 2012. AMOUNT OF MONEY AND SOURCE: $245,167.00 ­ 9910-9588-908101 246,000.00 ­ 9910-9588-903187 $491,167.00 BACKGROUND/EXPLANATION: The PHR is a non-profit organization established in 2007 to implement the Park Heights Master Plan. The PHR provides a variety of community services in addition to undertaking development initiatives that reflect the Master Plan's recommendations. Funds will be provided to offset costs associated with four areas of the PHR's core operations: personnel, marketing and community engagement, community festivals, and community development. The following four positions will be funded through this grant agreement: the Chief Executive Officer, Vice President for Community and Economic Development, Operations Manager, and an Executive Assistant. The marketing and community engagement activities include the installation of neighborhood banners in the 2600-2900 blocks of West Coldspring Lane and the 4400-5100 blocks of Reisterstown Road, and the publication and distribution of a quarterly newsletter. These activities will also support community clean- ups, Thanksgiving and Christmas give-aways, the Caribbean Festival, Public Safety Day, and the Park Heights Community Festival. Community Development initiatives include the construction and maintenance of the Kids Piazza located at Park Heights and Boarman Avenue and planning efforts associated with the potential development of an early childhood learning center. 23 AGENDA BOARD OF ESTIMATES 05/09/2012 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 245,167.00 9910-9588-908101 General Funds Park Heights Homeownership 246,000.00 9910-9588-903187 General Funds Park Heights Apqt Blocks $ 491,167.00 ---------------- 9910-9588-907205 General Fund Park Heights Renaissance This transfer will provide funds to support a grant agreement with the Park Heights Renaissance, Inc. The agreement will provide funding for neighborhood engagement and marketing activities, small capital projects, and staff to carry out those activities. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 24 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Housing and - Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Morgan State University (MSU). The period of the agreement is March 1, 2012 through February 28, 2013. AMOUNT OF MONEY AND SOURCE: $42,921.00 ­ 2089-208912-5930-43480-603051 BACKGROUND/EXPLANATION: Under the terms of this agreement, the funds will be used to support the MSU's Institute for Urban Research (IUR), Community Development Resource Center (CDRC). The IUR/CDRC will provide a broad range of technical assistance, research support, and information dissemination. Specifically, the IUR/CDRC will produce two special reports that contain administrative data and up-to-date statistics to provide in-depth analysis, as well as challenges and opportunities that confront the selected neighborhood(s). In addition, two half-day seminars will be conducted for Baltimore City communities covering topics that will assist in community development efforts. On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, this agreement was delayed due to final negotiations and processing. 25 AGENDA BOARD OF ESTIMATES 05/09/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Human Resources (DHR) ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay the Residence Inn at Marriott. The period of the invoice is May 21, 2012 through May 25, 2012. AMOUNT OF MONEY AND SOURCE: $1,260.00 ­ Meals for 7 Examiners ($45.00 per night for 4 nights) 896.00 ­ Hotel Parking for 7 Examiners ($32.00 per day for 4 days) 4,445.84 ­ Hotel accommodations for 7 Examiners @ $145.00 per night, including taxes in the amount of 9.5% for 4 nights) $6,601.84 ­ 1001-000000-1603-172500-603026 BACKGROUND/EXPLANATION: The DHR will administer the Fire Department Emergency Vehicle Driver/Pump Operator examination to the candidates who qualify to take the examination. There will be a total of 7 examiners who have been recruited from various fire jurisdictions. Examiners will participate in the practical performance examination. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 27 AGENDA BOARD OF ESTIMATES 05/09/2012 Bureau of Water and Wastewater ­ Employee Expense Statements ACTION REQUESTED OF B/E: The Board is requested to approve the various expense statements for following employees. 1. PRAKASH MISTRY $ 30.00 Account: 3001-000000-5181-390700-603003 December 2011 - Parking The deadline was exceeded due to workload obligations which resulted in submitting the expense report after the deadline. 2. KENNETH STEWART $100.00 Account: 2070-000000-5501-399600-603022 May 2011 ­ Dues and License Renewal Environmental Sanitarian License The employee is entitled to reimbursement for the license renewal based on the CUB Contract, Article 35. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 28 AGENDA BOARD OF ESTIMATES 05/09/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 1. Leslie Sarkin 902 N. Patterson G/R $ 500.00 Park Avenue $60.00 2. Jack N. Stollof 908 N. Patterson G/R $ 880.00 and Malcolm Park Avenue $96.00 Berman 3. Jack N. Stollof 916 N. Patterson G/R $ 880.00 and Malcolm C. Park Avenue $96.00 Berman 4. Timothy Seth 922 N. Patterson G/R $ 880.00 Hackerman Park Avenue $96.00 5. Sandel Investment, 919 N. Chester St. G/R $ 650.00 LLC $78.00 6. Eva Konzak and 906 N. Duncan St. G/R $ 147.00 Anshel Konzak, $22.00 Deceased Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Phase II Project. 7. Rose Silberman 730 E. Biddle St. G/R $ 542.00 $65.00 Funds are available in account no. 9990-907714-9593-900001- 704040, Johnston Square Project. 8. Michael Davis 4912 Denmore Ave. L/H $9,750.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. 29 AGENDA BOARD OF ESTIMATES 05/09/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Options 9. Scott Smith 1303-1305 Proctor F/S $100,000.00 Street Funds are available in account no. 9910-910715-9588-900000- 704040, Johnston Square Project. 10. Helena Coley and 718 Mura Street L/H $ 14,760.00 Lewis Coley, Jr., deceased Funds are available in account no. 9990-907714-9593-900001- 704040, Johnston Square Project. In the event the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amount/s. DHCD ­ Condemnations 11. Waskey Investments, 4942 Denmore Ave. G/R $ 800.00 Inc. $120.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Avenue Corridor. 30 AGENDA BOARD OF ESTIMATES 05/09/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount 12. Unknown 2102 N. Calvert G/R $ 1,050.00 St. $157.50 Funds are available in account no. 9910-904713-9588-900000- 704040, Barclay Project. The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative the Department may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for this property. Department of Law ­ Payment of Settlement 13. BE3 Business 2026 E. Eager St. L/H $ 7,240.00 Trust (Previous Owner) On May 04, 2011, the Board approved the acquisition by condemnation of the leasehold interest in 2026 E. Eager Street for the amount of $5,260.00. The previous owner valued the property at $18,500.00. The parties agreed to settle the action for the amount of $12,500.00. Therefore, the Board is requested to approve an additional $7,240.00 in settlement of this case. Funds are available in State Funds, account no. 9910-904415- 9588-900000-704040, EBDI Project, Phase II Area. 31 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 25 S. Charles St. First Associates, One single face LLC electric sign 497.44 sq. ft., one single face electric sign 516.45 sq. ft. Annual Charge: $5,677.78 2. 3504 Eastern Ave. 3504-06 Eastern Awning w/signage Avenue, LLC 27'6" x 2' Annual Charge: $186.32 3. 1500 N. Washington Ju Yong Jeong Retain flat sign St. 10'6" x 2' Annual Charge: $35.20 4. 3500 Chestnut St. Granite Develop- Outdoor seating ment, LLC 30' x 2'4" Annual Charge: $337.50 Since no protests were received, there are no objections to approval. 32 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of General Services ­ Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a right-of-entry agreement with Seven Spring Farm, Home Farm, LLC. The period of the agreement is effective upon Board approval through June 15, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department of Public Works, Bureau of Water and Wastewater is proposing a project to locate and replace existing air/vacuum relief valves, surge valves, and/or drain valves as part of Water Project No. WC 1197R, Susquehanna Transmission Main Valve Replacements. This agreement will allow the City access onto the property to make these improvements. In addition, the agreement will allow the City's contractor to make repairs to existing sinkholes near the existing Susquehanna Transmission Main. (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of General Services ­ Facility Encroachment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a facility encroachment agreement. The period of the agreement is effective upon approval by CSX Transportation (CSXT). AMOUNT OF MONEY AND SOURCE: $ 500.00 ­ Encroachment Fee 750.00 ­ Railroad Protective Liability 150.00 ­ Schedule/Agreement Fee 1,450.00 ­ Application Fee $2,850.00 - 9956-905752-9551-900020-704043 BACKGROUND/EXPLANATION: The Department of Public Works, Bureau of Water and Wastewater, is proposing a project to install a new 10 inch diameter sanitary sewer pipe, also known as SC-888, the McComas Street Pump Station. In the design of this project, it has been determined that the City's contractor will need to install the new 10 inch diameter sanitary sewer pipe under the existing CSXT right-of-way. There is a one-time encroachment fee in the amount of $500.00, a one-time fee of $750.00 to have the City added as an additional insured on the railroads insurance policy, a $150.00 fee to schedule/prepare the agreement, and a $1,450.00 application fee totaling $2,850.00. APPROVED FOR FUNDS BY FINANCE (The facility encroachment agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of General Services ­ Amendment No. 3 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 3 to the on-call agreement with Whitney Bailey Cox Magnani, LLC., for Project No. 1098W. The amendment no. 3 extends the agreement through April 27, 2013. AMOUNT OF MONEY AND SOURCE: N/A ­ Funds will be identified as tasks are processed BACKGROUND/EXPLANATION: On April 29, 2009, the Board approved the original agreement for two years with an upset dollar amount of $750,000.00. On June 23, 2010, the Board approved amendment no. 1 which increased the upset dollar amount to $1,000,000.00. On March 9, 2011, the Board approved amendment no. 2 to increase the upset dollar amount from $1,000,000.00 to $2,000,000.00 and extended the term under Project No. 1125 to April 27, 2012. The DGS would like to extend the term through April 27, 2013. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The amendment no. 3 to agreement has been approved by the Law Department as to form and legal sufficiency) 35 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of General Services ­ Energy Efficiency and Conservation Block Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the energy efficiency and conservation block grant agreement with City Neighbors High School, Inc. The period of the agreement is effective upon Board approval through August 31, 2012, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $10,000.00 ­ 9916-913900-9197 BACKGROUND/EXPLANATION: Under the terms of the grant agreement, the organization will implement upgrades that will significantly improve energy efficiency upgrades to its facilities located at 5609 Sefton Avenue and 3309 Bayonne Avenue. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit and review "Energy Saver Grant" applications from Baltimore non-profits for use of these funds. The organization's application was approved by the review committee for proposed energy efficiency upgrades. The total project cost is $30,000.00. The City Neighbors High School, Inc. is contributing 67% ($20,000.00) of the project cost. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The energy efficiency and conservation block grant agreement has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Department ­ Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Elaine Ray for the months of November and December 2011. AMOUNT OF MONEY AND SOURCE: $135.42 ­ 5000-533512-3044-273300-603002 (Nov. 2011 mileage) 127.65 ­ 5000-533512-3044-273300-603002 (Dec. 2011 mileage) 3.00 ­ 5000-533512-3044-273300-603003 (Dec. 2011 parking) $266.07 BACKGROUND/EXPLANATION: Ms. Ray failed to submit her expense statements within the required timeframe due to overwhelming unit responsibilities. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. Efforts are being made to submit expense statements in a timely fashion. The Department apologizes for the lateness. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 37 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2011 through June 30, 2012, unless otherwise indicated. 1. SINAI HOSPITAL OF BALTIMORE, INC. (SINAI) $ 120,452.00 Account: 4000-425612-3023-274406-603051 The HIV Support Services Part D Program at Sinai provides wrap around services to both HIV infected and affected women, children, youth and infants. The program is part of the Women's and Children Services Department at Sinai and is a Title IV funded program. Sinai will provide medical case management, non-medical case management, psychosocial support and outreach services. MWBOO GRANTED A WAIVER. 2. SINAI HOSPITAL OF BALTIMORE, INC. (SINAI) $ 64,751.00 Account: 4000-424512-3023-274439-603051 The organization will provide medical case management services for the Ryan White Part B Program. The organization will be providing ongoing services to HIV positive men and women at Sinai and in the surrounding communities who are eligible for this service. Medical case management will be provided to 50 eligible clients who lack insurance or who have private insurance, Maryland Health Insurance Program, or Medicare. MWBOO GRANTED A WAIVER. 3. FAMILY HEALTH CENTERS OF BALTIMORE, INC. $ 45,115.00 (FHCB) Account: 4000-424512-3023-274407-603051 The FHCB will provide case management services to all patients diagnosed with HIV/AIDS who are in need of this 38 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Dept. ­ cont'd specialized service that will reduce barriers to maintaining optimal health and adherence to the prescribed treatment plan. The FHCB will be serving low-income, medically uninsured, high risk, HIV/AIDS infected special populations in its service which includes the metropolitan city limits of Baltimore. 4. JOHNS HOPKINS UNIVERSITY (JHU) $236,467.00 Account: 4000-424512-3023-274404-603051 The JHU will provide ambulatory outpatient health services for the Ryan White Part B Program. The JHU will maintain comprehensive HIV primary and specialty services to uninsured/underinsured clients in the Baltimore Eligible Metropolitan Area. The services will provide for the provision of laboratory evaluation to monitor HIV infection; provision of radiological and diagnostic evaluations to facilitate the medical management of HIV infection and its complications and enhance access and adherence to HIV treatment. The agreements are late because the Infectious Disease and Environmental Health Administration (IDEHA) programmatically manages Ryan White Part B and D services. The IDEHA selects the providers through a competitive Request for Proposal process. The providers submit a budget, budget narrative, and scope of services. The Health Department thoroughly reviews the entire package before preparing a contract and submitting it to the Board of Estimates. These budgets are often times revised because of inadequate information from the providers. This review process is required to comply with the grant requirements. 39 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Department ­ cont'd 5. IVEY GILLIAM $ 9,100.00 Account: 1001-000000-3252-316200-603018 Mr. Gilliam, Consultant, will develop an Area Plan for FY 12 - FY 15, as required by Maryland Department of Aging (MDoA). He will be reimbursed at the rate of $65.00/hour for a maximum of 140 hours during the term. In order for the Department to comply with the Older Americans Act, the MDoA requires each area agency to develop a four-year area plan for its planning and service area. The purpose of this project is to assist the Department in preparing its area plan submission to the MDoA, in accordance with APD-11-02 Executive-Area Plan Instructions for FY 12 - FY 15. The agreement is for the period January 1, 2012 through June 30, 2012. This agreement is late because the Department recently received the agreement with the required signatures from the MDoA and the consultant. 6. UNIVERSITY OF MARYLAND, BALTIMORE $ 0.00 The University of Maryland, Baltimore will assign nursing students to the Department for field experience in the community health nursing clinics in Baltimore City. The period of the agreement is April 1, 2012 through June 30, 2017. The agreement is late because it was recently returned. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT ITEM NO. 6) AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve the purchase of gift cards for snacks, refreshments, and incentives for the Adolescent & Reproductive Health (ARH) Program. AMOUNT OF MONEY AND SOURCE: Amount (Annual Card denomination and purchase Vendor Budget Acct# Est.) Justification for use schedule Wal-Mart/ Sam's Club 6000-627812-3080-289400-604051 $2,000 To purchase fresh fruit and veggies 40/$50 cards; 20 to be purchased upon for after school snack (an approval and 20 no later than June 1st requirement from funder) Wal-Mart/ Sam's Club 5000-520112-3080-688900-604051 $2,500 To purchase snacks/refreshments for 100/$10 & 75/$20 cards to be special client activities and client purchased upon approval incentives Wal-Mart/ Sam's Club 6000-625212-3080-289400-604015 $1,000 To purchase fresh fruit and veggies 10/$100 cards to be purchased upon for after school snack (an approval requirement from funder) Wal-Mart/ Sam's Club 5000-520112-3080-688900-604051 $1,000 To purchase snacks/refreshments for 20/$50 cards; special client activities and client Wal-Mart/ Sam's Club incentives 10 to be purchased upon approval and st 10 no later than June 1 . Wal Mart/ Sam's Club 4000-494412-3080-295900-604015 $3,000 To purchase incentives for project 175/$10 & 50/$25 to purchased upon participants approval AMC 6000-627812-3080-289400-604051 $1,056 To purchase gift cards for client 88/$12 movies passes with popcorn & incentives drink to be purchased upon approval AMC 6000-625212-3080-289400-604015 $1,000 To purchase gift cards for client 40/$25 movie passes (for 2) with incentives popcorn & drink to purchased upon approval AMC 5000-520112-3080-688900-604051 $2,250 To purchase for client incentives 300/$7.50 movie passes to purchased upon approval Eastpoint (mall gift 6000-627812-3080-289400-604051 $500 To purchase gift cards for client 25/$20 cards; to be purchased upon cards) incentives approval Shoppers 4000-494412-3080-295900-604015 $1,000 To purchase snacks /refreshments for 50/$20 cards to purchased upon project participants and project approval trainings Shoppers 5000-520112-3080-688900-604051 $1,000 To purchase snacks /refreshments for 20/$50 cards; Shoppers project participants and clinic 10 to be purchased upon approval and activities (client appreciation). st 10 no later than June 1 . Shoppers 6000-627812-3080-289400-604051 $500 To purchase snacks /refreshments for 20/$25 card; to be purchased upon project participants and parent approval meetings Shoppers 6000-625212-3080-289400-604015 $1,000 To purchase snacks /refreshments for 5/$100 and 20/$25 cards to be project participants and parent purchased upon approval meetings $17,806 BACKGROUND/EXPLANATION: The Department requests approval to purchase various gift cards for the ARH Program. The incentive cards will be distributed to 41 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Department ­ cont'd clients participating in program activities. The ARH program runs several successful community outreach programs through its Health Education and Outreach (HEO) component and two comprehensive after-school pregnancy prevention programs. The HEO component is charged with recruiting clients for the clinic and implementing two newly- funded community-based programs. Recruitment for clients consists of "in-reach" activities such as snacks for client appreciation events, which are purchased by staff utilizing the Sam's/Wal Mart cards, and movie passes for clients from AMC for the successful "Bring a Friend" campaign. Incentives for the community-based programs include Sam's/Wal-Mart gift cards for client participation in activities, movie passes (AMC) for participant attendance in workshops, and snacks purchased by staff for group sessions (Sam's/Wal-Mart and Shoppers cards). An estimated 300 adolescents and adults are expected to benefit from the clinic activities and incentives. Funding is available in the DHMH grants of HTYA and PREP. The after-school programs, Carrera Young Executives After-School Program and Mi Espacio Program, are requesting approval to purchase gift cards to allow them to purchase fresh fruits and vegetables for program participants and to offer incentives for program participation and successful achievement of objectives. Sam's/Wal-Mart and Shoppers cards will be used to purchase the food by the staff. The mall gift cards, along with Sam's/Wal- Mart cards and AMC movie passes, will be provided to program participants based upon attendance. 90 adolescents and their parents are expected to benefit from the program activities and incentives. Funding from the Family League of Baltimore is available. The HEO Supervisor, will be responsible for managing the clinic and outreach programs gift cards and movie passes. The after- school program coordinators will have full responsibility for their gift card oversight. Each manager will maintain appropriate accounting records, as stipulated by the Department's Fiscal Section. The Department has had successful internal reviews, as documented. The managers will ensure that the Department gift card policy is strictly adhered to. 42 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Department ­ cont'd The vendors, Sam's Club, AMC movies, Shoppers, and one community mall (Eastpoint) were recommended by the program participants for the gift cards. The use of gift cards allows the programs to maximize their funds while meeting the needs of the clients/participants. Due to the length of time ARH needed to obtain the required certificate of good standing from each vendor, this request has been stalled for several months, depleting current inventories and necessitating the need to submit this large order for all of the ARH programs. The ARH Program adheres to all policies associated with the usage of incentives and has sufficient procedures in place to address the safeguarding and accountability of purchased incentive cards. The Health Department adopted a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards, and; 4) periodic internal reviews of programs' activity vis-à-vis the internal policy, which are to be shared with the Department of Audits. This policy has been reviewed by both the Solicitor's Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the above incentive cards will be subject to the Department of Audits' approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 43 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Department - Grant Award Agreements The Board is requested to approve and authorize execution of the various grant award agreements. The period of the grant award is January 1, 2012 through December 31, 2012, unless otherwise indicated. 1. ANNIE E. CASEY FOUNDATION $ 40,212.00 Account: 6000-651112-3080-708800-406001 The funds will be utilized by the Department for the evaluation of the Nurse Home Visiting Program for Multiparious Mother. The grant award is late because the Department was notified of the grant on March 15, 2012 and budget account numbers were received on April 3, 2012. 2. THE ABELL FOUNDATION $ 50,000.00 Account: 6000-620012-3100-295900-406001 The funds will be utilized to purchase computer equipment and related expenses for the Electronic Health Record System for the School Health Program. The grant award is late because the Department was waiting for budget account information. 3. THE ABELL FOUNDATION $ 530.00 Account: 6000-626312-3080-513200-406001 The Department has received a grant award in the amount of $530.00 from the The Abell Foundation. The funds will be used to purchase a flat screen HDTV/DVD combo and tile mount to provide health education services (B'More for Healthy Babies) for women detained at the Baltimore City Central Booking and Intake Center. 44 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Dept. ­ cont'd There is no grant period. A post-grant report is due on or before September 1, 2012. Any funds not expended for the stated period will be returned to The Abell Foundation. The grant award is late because the Department received notification of the award on March 16, 2012 and received budget account numbers on April 3, 2012. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreements have been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 05/09/2012 Health Department ­ Grant Award and Memorandum of Agreement ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a grant award from CareFirst BlueCross BlueShield (BC/BS). The Board is further requested to approve and authorize execution of a memorandum of agreement (MOA) with CareFirst BlueCross BlueShield. The period of the award and the MOU is July 1, 2012 through July 31, 2013. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 ­ 6000-626313-3080-513200-406001 BACKGROUND/EXPLANATION: The Department has received a grant award in the amount of $1,000,000.00 from the BC/BS to support B'More for Healthy Babies (BHB) services. The MOA describes the terms and conditions of the grant award. The Department will conduct intensive outreach in the BHB communities to reach men and women of reproductive age with behavior change communication messages and materials. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS HAS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The memorandum of agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Recreation & Parks ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 005 to GWWO, Inc., under Project No. 1164, On-Call Architectural Design Services. AMOUNT OF MONEY AND SOURCE: $240,729.60 ­ 9938-906776-9474-900000-703032 BACKGROUND/EXPLANATION: Under this task, GWWO, Inc. will provide design services including the final design services for the CC Jackson Recreation Center expansion. MWBOO SET MBE GOALS AT 25.56% AND WBE GOALS AT 13.01%. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $187,500.00 9938-905776-9475 State Reserve Rec. Facility Expansion FY12 62,500.00 " " " Rec. & Parks 26th Series $250,000.00 ----------------- 9938-906776-9474 Rec. Facility Expansion FY12 Active This transfer will provide funds to cover the costs associated with design services under On-Call contract No. 1164, Task No. 005 to GWWO, Inc. 47 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Recreation & Parks ­ cont'd (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 48 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Planning ­ Second Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a second consultant agreement with Cultural Resources Management Group (CRMG). The period of the second consultant agreement is effective upon Board approval through June 15, 2012. AMOUNT OF MONEY AND SOURCE: $15,000.00 ­ 2089-208911-1872-187400-603018 BACKGROUND/EXPLANATION: On December 8, 2010, the Board accepted four proposals to draft an "Operating, Business and Finance Plan" for the Edgar Allan Poe House and Museum (Poe House). The proposals included two parts ­ a written technical and price proposal. All four written technical proposals were reviewed and scored by an Evaluating Committee. Subsequently, the Board authorized the opening of all price proposals on March 9, 2011. The CRMG was the highest scoring consultant and submitted the most responsive price proposal, resulting in the Board's approval of a 120-day agreement between the Department of Planning and the CRMG on August 24, 2011 at a cost of $45,000.00. The agreement expired on December 21, 2011 before all of the scope of services defined in the original agreement could be completed, resulting in CRMG receiving payment of $30,000.00. This second agreement will allow CRMG to complete the work that was outlined in the original agreement and provide consulting services in contemplation of the future operation of the Poe House and receive the remaining balance of $15,000.00. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The second consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Real Estate ­ Agreement of Sale ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the agreement of sale with Demaris Ann Howe-Morgan and Arthur Gray Morgan (Purchasers), for the property located at 5401 Fair Oaks Avenue. AMOUNT OF MONEY AND SOURCE: $1,188.94 ­ Purchase Price BACKGROUND/EXPLANATION: The authority to sell this property, as approved by City Council Ordinance No. 477, was approved on December 6, 1973. The property will be sold under the Baltimore City Side Yard Policy approved by the Board of Estimates on August 17, 2011. The purchaser will be using private funds to pay for the acquisition and maintenance of the property. In accordance with the Side Yard Policy, the City has agreed to convey the property known as 5401 Fair Oaks Avenue (Block 5396, Lot 029) to the owners of the adjacent, owner-occupied property. As a condition of the conveyance, the purchasers have agreed to the terms of the sales agreement, which prohibits development of the parcel for a minimum of ten years. (The agreement of sale has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 05/09/2012 Office of the Labor Commissioner - Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to NOTE the memorandum of understanding with the Baltimore Fire Officers, Local 964, International Association of Fire Fighters AFL-CIO, CLC for FY 2013. AMOUNT OF MONEY AND SOURCE For Fiscal Year 2013, the FY 2012 wage rates will remain in effect. Employees will be eligible for step and longevity increases. Step and longevity increases are included in the Fire Department's budget. BACKGROUND/EXPLANATION: In accordance with the Municipal Employees Relations Ordinance, negotiations were conducted with the Baltimore Fire Officers Local 964 for Fiscal Year 2013. The results of the negotiations have been reduced to writing in the form of this memorandum of understanding. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 05/09/2012 Office of the Labor Commissioner - Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to NOTE the memorandum of understanding with the Baltimore Fire Fighters, Local 734, International Association of Fire Fighters AFL-CIO, CLC for FY 2013. AMOUNT OF MONEY AND SOURCE For Fiscal Year 2013, the FY 2012 wage rates will remain in effect. Employees will be eligible for step and longevity increases. Step and longevity increases are included in the Fire Department's budget. BACKGROUND/EXPLANATION: In accordance with the Municipal Employees Relations Ordinance, negotiations were conducted with the Baltimore Fire Fighters Local 734 for Fiscal Year 2013. The results of the negotiations have been reduced to writing in the form of this memorandum of understanding. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Transportation ­ South Baltimore/Middle Branch Traffic Mitigation Zones Fee ACTION REQUESTED OF B/E: The Board is requested to approve the South Baltimore/Middle Branch Traffic Mitigation Zones fee of $55.51 per new vehicle trip attributable to certain development projects in this area. AMOUNT OF MONEY AND SOURCE: 9950-907074-9512 ­ Revenue account BACKGROUND/EXPLANATION: On November 22, 2011, the Mayor signed into law, Council Bill 11-0658, which provided for the establishment of Traffic Mitigation Zones in five areas of the City, replacing the current process of conducting Traffic Impact Studies within those areas. The five traffic mitigation zones are defined as geographic areas designated for heightened review of the potential impact of development on the area's transportation network. The Ordinance requires that the Department propose and the Planning Commission review and adopt a ten-year Transportation Master Plan for each of the zones. Each plan must: · project the number of trips that reasonably might be expected to be generated in the zone, based on new development (including the redevelopment of vacant and underutilized parcels); · identify multimodal transportation solutions to mitigate the likely growth in traffic congestion; and · based on the Director of Transportation's recommendation, indicate what projects may be funded in whole or in part by traffic mitigation fees from the zone. 53 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Transportation ­ cont'd On March 22, 2012, the Planning Commission reviewed and approved the first Transportation Master Plan pursuant to the Ordinance, which covers the communities in the South Baltimore peninsula and surrounding Middle Branch. Growth scenarios project in the range of 20,852 to 28,677 potential new single-occupant vehicle trips in the next ten years. These new trips come from small parcel redevelopment projects and from major projects such as the proposed slots facility along Russell Street, the Westport Waterfront, and the continued expansion of Tide Point/Under Armour Headquarters, Port Covington, etc. While most intersec- tions in the area operate at an acceptable level of service today, 14 critical intersections are projected to operate at a failing level of service under various growth scenarios. In order to mitigate traffic congestion from projected growth, the Department developed a comprehensive, multi-modal Middle Branch Transportation Plan. The plan recommends, among other items, improving/extending ramps from MD 295 to Waterview Avenue, converting a portion of Frankfurst Avenue to two-way operations to improve truck access to Potee Street, and reconfiguring the ramps from I-895 to allow for additional turning movements onto Potee Street, bicycle and pedestrian connections, a new MARC Station, and new Montgomery Park. The plan also recommends extension of the Charm City Circulator from downtown to Locust Point, intelligent transportation system improvements along MD 295, and the potential extension of the Key Highway Loop Road from Hull Street to McComas Street. With the adoption of the Middle Branch Transportation Plan, the Ordinance requires that the Department recommend to the Board, a fee assessed on each single occupant vehicle trip, subject to certain credits and deductions, which may be approved by the Director of Transportation. The Middle Branch Transportation Plan recommends a variety of projects, which, if all were implemented, are estimated to cost approximately $211,000,000.00 over the next decade. The Department projects that up to $52,800,000.00 of these projects could reasonably be expected to be constructed over the next decade, depending on various growth scenarios and subject to the availability of federal and local matching funds. Inasmuch as 54 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Transportation ­ cont'd 51% of the total vehicle trips in the Middle Branch study area are expected to result from new development, the Department recommends that the traffic impact fee be based only upon the number of new trips attributable to new development. Therefore, the Department recommends that the City seek to capture $26,900,000.00 from traffic impact fees. Based on the total number of future trips expected, the Department recommends a fee of $55.51 per trip. Pursuant to the Ordinance, these fees are to be deposited into a separate revenue account of the general fund. Subject to appropriation, revenue derived from the traffic mitigation fees may be used for eligible projects listed in the Middle Branch Transportation Plan, as adopted by the Planning Commission. On an annual basis, the Department, in consultation with the Director of Finance, is required to report on the total fees collected, appropriated, and expended within the zone. The Department intends to submit the first report with the FY'14 Capital Improvement Program, as included in the proposed Ordinance of Estimates. MBE/WBE PARTICIPATION: N/A 55 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Transportation ­ Funding Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a funding agreement with The Gilman School and the Bryn Mawr School for Girls, Inc. (Schools). The period of the funding agreement is effective upon Board approval through September, 2013. AMOUNT OF MONEY AND SOURCE: $700,000.00 ­ 9950-508-003 BACKGROUND/EXPLANATION: The City has developed, in cooperation with community organizations, the Schools, and other stakeholders, preliminary plans for the re-design and rehabilitation of Northern Parkway between Roland Avenue and Boxhill Lane and Roland Avenue between Northern Parkway and Coldspring Lane (project area). The purpose of the re-design is to make the project area and the surrounding streets safe for pedestrians, bicyclists, and vehicles with appropriate lighting and landscape for the betterment of the Schools and the community. The cost of designing, rehabilitating, and improving the project area to such high standards is beyond the City's ability to pay at this time, so the Schools desire to be a partner in advancing the project to construction. The Schools agree to contribute a total not to exceed $700,000.00, which is $350,000.00 per school, whereas the City agrees to pay the remaining balance of the total project cost. All parties will make every effort to complete the planning and design of the project by September 1, 2012, such that the construction may be completed prior to the September, 2013 school term. 56 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Transportation ­ cont'd MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The funding agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Transportation ­ Amendment No. 4 to Transit Service Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of Amendment No. 4 to Transit Service Agreement (TSA) with Veolia Transportation Services, Inc. The Board is further requested to authorize the Director of Transportation to execute the purchase option of the current lease agreement with ABC Leasing of New Jersey, subject to the approval of the Law Department for form and legal sufficiency and by the Department of Finance. AMOUNT OF MONEY AND SOURCE: Operating Funds Subject To Annual Appropriation Capital Funds ­ 9950-905980-9508-900010-706063 (Purchase Previously Approved by the Board on 06/22/2011) BACKGROUND/EXPLANATION: Contract B50000482, Transit Services Agreement (Baltimore City Shuttle), was approved by the Board on February 11, 2009 with Veolia Transportation Services, Inc. to provide Downtown Circulator operations for the City, which began operations in January 2010. Subsequent to the initial approval, the Board approved Amendment No. 1 on June 17, 2009, which addressed advertising and made technical corrections; Amendment No. 2 on December 16, 2009, which addressed the reassignment of the City's amortization payments for the buses and thereby reducing the amount financed from $6.4 million to $3.5 million; and, Amendment No. 3 on April 27, 2011 which addressed Veolia's termination of their contract with DesignLine, Inc. the short term addition of 5 Van Hool buses to stabilize the CCC fleet, the agreement with Daimler Buses for the acquisition of 8 Orion BRT Hybrid buses, and the deployment of the East Side Shuttle as a stop gap measure in response to the delayed deployment of the Green Route. 58 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Transportation ­ cont'd The Amendment No. 4 to Transit Service Agreement will provide the Department of Transportation authorization for (1) the deployment of a fourth Charm City Circulator (CCC) to be called the Banner Route, which will provide service between downtown and the Fort McHenry Monument and National Shrine; (2) the acquisition of four Orion buses to operate on the route; and (3), the authorization to exercise an option to purchase five Van Hool BRT buses that were procured under a short term lease agreement with ABC Buses to provide stability to the CCC fleet. The launch of the Banner Route would coincide with the Bicentennial Celebration of the War of 1812 beginning in June 2012 and lasting through September 2014. As planned, the service would operate seven days per week during the same operating hours as the CCC's other routes. This route will encourage Fort McHenry visitors to also visit the other historic sites, restaurants, and shop in the Tide Point and Locust Point communities. The Department of Transportation has secured grant funding from various sources to meet the operating expenses of the Banner Route. The TSA allows the addition of two additional routes at the same per unit rate as other services, provided that a specified bus spare ratio is maintained, and that the total hours of operation of all routes does not exceed 15% above the number of contracted hours in the original agreement. Because Charm City Circulator operations, with the deployment of the Banner Route, will operate within these parameters, adjustment to the current rate is not necessary. The acquisition of the four Orion Buses that will be deployed on the Banner Route are Orion BRT Hybrid buses, which were procured through federal grant proceeds. The route will require three vehicles for operations and one bus will serve as a backup vehicle. 59 AGENDA BOARD OF ESTIMATES 05/09/2012 Department of Transportation ­ cont'd The authorization to purchase five Van Hool BRT Buses as initially planned as part of the Charm City Circulator operation was to be comprised of a fleet of 2l Eco Saver IV buses manufactured by DesignLine, Inc. with full service on three routes beginning in the fall of 2009. As of December 2010, DesignLine, Inc. had delivered 13 vehicles, but the dependability of the vehicles did not meet the level required for the successful operation of the Charm City Circulator. The questionable financial viability of DesignLine, Inc. created a situation in which Veolia Transportation Services, Inc., who had the contract with DesignLine, Inc. severed their relationship with Design Line. In the interim to stabilize the operations of the CCC's Orange and Purple routes and to reach and maintain the promised 10 minute headway, the Board approved the addition of 5 Van Hool buses to the CCC fleet on a short term (36 month) lease basis as part of Amendment No. 3 to the TSA. Because of the tenuous operation of the DesignLine, Inc. buses, and to maintain the continuity that has been achieved through the addition of the Van Hool buses, the Department of Transportation requests the authority to purchase, at its option, the 5 Van Hool buses that are currently being leased. The purchase price will be approved by the City at the time of purchase. AUDITS REVIEWED AND HAD NO OBJECTION. MBE/WBE PARTICIPATION: Not applicable (The amendment no. 4 to transit service agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 05/09/2012 Fire Department ­ Fire Expo Training Site Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a fire expo training site agreement (site agreement) with Cygnus Expositions. The agreement is for the period July 17-18, 2012. AMOUNT OF MONEY AND SOURCE: No City funds are required. BACKGROUND/EXPLANATION: Firehouse Magazine and Cygnus Expositions bring their 26th Annual Firehouse Exposition to the City of Baltimore. With the exception of several years, every Firehouse Expo has been held in Baltimore City. As reported by the Baltimore Convention Center and Visitors Association, the expo accounts for approximately $15,100,000.00 in direct spending with more than 16,000 attendees. It is the third largest show of this demographic in the country. In recent years, in an effort to bolster training opportunities for attendees, the managers of the Firehouse Expo have forged working relationships with surrounding fire departments to explore mutually beneficial opportunities that would include training for the local departments. This proposed site agreement would allow Firehouse Expo to conduct training sessions on the City property using nationally recognized experts as instructors. Members of the Baltimore City Fire Department and local mutual aid fire departments could participate in this training at no cost. The submitted site agreement provides indemnification to the City of Baltimore, lays out specific requirements for site safety, site preservation, and stipulates other requirements conducive to good practices. (The fire expo training site agreement has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 05/09/2012 Baltimore City Parking Authority ­ Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Memorandum of Understanding (MOU) among the Department of Transportation, the Baltimore City Parking Authority, and Visit Baltimore, Inc. The period of the MOU is effective upon Board approval and will continue for a period of three years after construction of the facility. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The MOU will authorize the construction, operation, advertising, and funding of a tour bus parking facility in Baltimore City. The City is host to multiple tourist attractions, drawing hundreds of tour buses and motor coaches throughout the year. When these buses are not shuttling visitors to and from their destinations, they need a place to park while their guests complete their visit. The City currently has no parking facilities capable of accommodating these large vehicles, so they frequently park on-street and in neighborhoods, disrupting traffic and troubling residents and businesses. The Department of Transportation, the Baltimore City Parking Authority, and Visit Baltimore, Inc. recognized the need for a motor coach parking facility and have worked together to develop a plan for parking motor coaches while visitors are patronizing the City's many attractions. The Department of Transportation sought and received grant money to support the creation of a motor coach parking facility, and has leased land located at 1100 James Street near the B&O Railroad Museum pursuant to an agreement approved by the Board on March 07, 2012. The Department of Transportation is currently modifying this open lot to accommodate motor coaches. The Department of Transportation has also procured a modular building that will act as the office for the facility and a lounge for motor coach drivers. 62 AGENDA BOARD OF ESTIMATES 05/09/2012 Baltimore City Parking Authority ­ cont'd The Baltimore City Parking Authority has agreed to manage and staff the facility during its operational hours and Visit Baltimore, Inc. will market the facility to motor coach operators. The Department of Transportation, the Baltimore City Parking Authority, and Visit Baltimore, Inc. have agreed to certain conditions of construction, operation, and funding that are memorialized in the MOU. This will be a pay-to-park facility for motor coaches. Revenues from the operation of the facility will be used to pay the facility's operating expenses. APPROVED FOR FUNDS BY FINANCE (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 05/09/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. PROFESSIONAL HEALTH SERVICES $1,000,000.00 Renewal Solicitation No. B50001812 ­ Wellness and Fitness Program for the Fire Department ­ Fire Department ­ P.O. No. P517644 On June 29, 2011, the Board approved the initial award in the amount of $1,000,000.00. The award contained five 1-year renewal options. This renewal in the amount of $1,000,000.00 is for the period June 29, 2012 through June 28, 2013, with four 1-year renewal options remaining. MWBOO SET GOALS OF 1.5% MBE AND 2.5% WBE. MBE: West Office Supplies 0% WBE: Excel Staffing and Professional Services, Inc. 0% MWBOO FOUND VENDOR IN NON-COMPLIANCE. The Bureau of Purchases recommends this renewal, contingent on the vendor coming into compliance within ten days. This is a requirements contract, therefore dollar amounts may vary. 2. COMCAST BUSINESS SERVICES $ 37,119.60 Renewal Solicitation No. 06000 ­ Internet Services ­ Fire Department ­ P.O. No. P515462 On November 24, 2010, the Board approved the initial award in the amount of $32,619.60. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $37,119.60 is for the period June 30, 2012 through June 29, 2013, with two 1-year renewal options remaining. 64 AGENDA BOARD OF ESTIMATES 05/09/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 3. TI-TRAINING CORP. $ 59,300.00 Renewal Solicitation No. 06000 ­ Use of Force Simulator ­ Police Department ­ P.O. No. P51665 On June 22, 2011, the Board approved the initial award in the amount of $59,300.00. The award contained six 1-year renewal options. This renewal in the amount of $59,300.00 is for the period June 22, 2012 through June 21, 2013, with five 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 65 AGENDA BOARD OF ESTIMATES 05/09/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. DENALI SOLUTIONS, LLC $ 50,138.00 Sole Source Solicitation No. 08000 ­ CopLogic In-Pursuit Interface ­ Police Department ­ Req. No. R598863 Denali Solutions, LLC is the sole distributor of the In- Pursuit system currently in use by the Police Department. In-Pursuit must be modified to provide an interface with the CopLogic system soon to be installed. It is hereby certified, that the above procurement is of such a nature that not advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 5. HD SUPPLY WATERWORKS LTD $100,000.00 Renewal Solicitation B50001433 ­ Plastic Meter Boxes ­ Department of Public Works, Bureau of Water and Wastewater ­ P.O. No. P513725 On June 9, 2010, the Board approved the initial award in the amount of $42,089.00. The award contained one 2-year renewal option. An increase was approved on July 13, 2011 in the amount of $50,000.00. This renewal in the amount of $100,000.00 is for the period June 7, 2012 through June 6, 2014, with no renewal options remaining. 6. ORCHID CELLMARK, INC. $134,000.00 Increase Solicitation No. B50002042 ­ Outsourcing DNA Lab Work ­ Police Department ­ P.O. No. P518606 On November 2, 2011, the Board approved the initial award in the amount of $200,000.00. The Police Department has requested the additional funds be approved to accommodate available grant funding. This increase in the amount of $134,000.00 will make the award amount $334,000.00. MWBOO GRANTED A WAIVER. 66 AGENDA BOARD OF ESTIMATES 05/09/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. VIP SPECIAL SERVICES LLC $255,470.00 Increase Solicitation No. B50001905 ­ Services for Windows and Trusses Cleaning ­ Baltimore Convention Center ­ P.O. No. P517667 On June 22, 2011, the Board approved the initial award in the amount of $54,530.00. The award contained two 1-year renewal options. This increase in the amount of $255,470.00 will make the award amount $310,000.00. MWBOO SET GOALS OF 10% MBE AND 5% WBE AND FOUND VENDOR IN COMPLIANCE. BIDDER REQUESTED A WAIVER AND WAS FOUND IN COMPLIANCE BASED ON A GOOD FAITH EFFORT. 8. SLIGO SYSTEMS $ 30,000.00 Increase Solicitation No. 08000 ­ OEM Sligo Pumps Parts ­ Department of Public Works, Bureau of Solid Waste ­ P.O. No. P515361 On November 17, 2010, the Board approved the initial award in the amount of $22,000.00. The Board approved a renewal on September 14, 2011 in the amount of $60,000.00. An increase is necessary due to increased usage of parts from this vendor. This increase in the amount of $30,000.00 will make the total award amount $112,000.00. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 67 AGENDA BOARD OF ESTIMATES 05/09/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. PAETEC COMMUNCIATIONS $400,000.00 Increase Solicitation No. 06000 ­ Provide Long Distance Telephone Service for City of Baltimore ­ Department of Communication Services ­ P.O. No. P515385 On October 27, 2010, the Board approved the initial award in the amount of $200,000.00. The award contained one 2-year renewal option. On October 26, 2011, the Board approved an increase in the amount of $200,000.00. An increase is necessary due to increased usage. This increase in the amount of $400,000.00 will make the total award amount $800,000.00. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 10. EVERGREEN LANDSCAPE & DESIGN CORP. $200,000.00 Renewal Solicitation No. B50001705 ­ Mowing & Debris Removal for Vacant Lots and Abandoned Property ­ Department of Public Works ­ P.O. No. P517585 On June 8, 2011, the Board approved the initial award in the amount of $779,600.00. The award contained four 1-year renewal options. This renewal is for the period June 8, 2012 through June 7, 2013, with three 1-year renewal options remaining. MWBOO SET GOALS OF 27% MBE AND 10% WBE. 68 AGENDA BOARD OF ESTIMATES 05/09/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MBE: Grass Roots Landscaping Co. 27% WBE: Rags 2 Riches Cleaning Services 10% This is a requirements contract, therefore dollar amounts may vary. MWBOO FOUND VENDOR IN COMPLIANCE. 11. SECTION 1 NATIONAL SAFETY SUPPLY $ 20,000.00 INC. SECTIONS 2 & 3 FISHER SCIENTIFIC 550,000.00 SECTION 4 HAGEMEYER NORTH 110,000.00 AMERICA $680,000.00 Renewal Solicitation No. B50001439 ­ PPE Ensembles & Tactical Face Mask Breathing Systems ­ Police and Sheriff's Departments ­ P.O. Nos. P513531, P513532 and P513533 On May 26, 2010, the Board approved the initial award in the amount of $680,000.00. The award contained four 1-year renewal options. On May 4, 2011, the Board approved a renewal in the amount of $680,000.00. This renewal in the amount of $680,000.00 is for the period May 26, 2012 through May 25, 2013, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 69 AGENDA BOARD OF ESTIMATES 05/09/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. FIRST CALL TEMP AIR COMPANY, INC. SECOND CALL J.F. FISCHER, INC. THIRD CALL R.F. WARDER, INC. $ 0.00 Renewal Solicitation No. B50000976 ­ Provide Repair Services for the Central Chilled Water System ­ Agencies ­ Various ­ P.O. Nos. P508055, P508056 and P508057 On May 6, 2009, the Board approved the initial award in the amount of $3,500,000.00. The award contained one 2-year renewal option. This renewal is for the period May 15, 2012 through May 14, 2014. TEMP AIR COMPANY, INC. MBE: Arriba Mechanical, Inc. 14% Roanne's Rigging & Transfer 9% Company WBE: Colt Insulation 6% J.F. FISHER, INC. MBE: Horton Mechanical Contractors, 23% Inc. WBE: N.R. Eyler, Inc. 6% 70 AGENDA BOARD OF ESTIMATES 05/09/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases R.F. WARDER, INC. MBE: AWA Mechanical, Inc. 23% WBE: First Class Plumbing 6% MWBOO FOUND VENDORS IN COMPLIANCE. Item Nos. 13. CHESAPEAKE SYSTEM, LLC $ 25,000.00 1 & 2 Renewal PESCO, LLC 10,000.00 3,4,5,6, Renewal $ 35,000.00 7,8,& 9 Solicitation No. B50001445 ­ Provide Various Submersible Pumps ­ Agencies: Various Req. Nos. P414273 & P514274 On June 30, 2010, the Board approved the initial award in the amount of $44,098.00. The Board approved an increase in the amount of $15,000.00 on October 12, 2011. This is the sole renewal option in the amount of $35,000.00 for the period June 28, 2012 through June 27, 2014. MWBOO GRANTED A WAIVER. 14. PROJECTION PRESENTATION TECHNOLOGY Revenue Contract Renewal Solicitation No. BP-07136 ­ Convention Center Audio/Video Services ­ Convention Center ­ Req. No. R202037 On August 8, 2007, the Board approved the initial revenue contract. The award contained one 5-year renewal option. This renewal is for the period August 8, 2012 through August 7, 2017. MWBBO GRANTED A WAIVER. 71 AGENDA BOARD OF ESTIMATES 05/09/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 72 - 73 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 72 AGENDA BOARD OF ESTIMATES 05/09/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50002194, Manage- Park Heights $100,000.00 ment and Operation Renaissance, Inc. of Recreation Centers ­ Towanda Recreation Center MBE SET GOALS OF 7% MBE AND 3% WBE. MWBOO FOUND VENDER IN NON-COMPLIANCE. MBE: Sue-Ann's Office Supply, Inc. 7% WBE: 0%* *The Bidder did not achieve the WBE goal and did not request a waiver. The Bureau of Purchases recommends award to the vendor, contingent upon the vendor coming into compliance within ten days. 2. B50002337, Ballistic Atlantic Tactical $ 68,107.90 Entry Shields MWBOO GRANTED A WAIVER. 3. B50002273, Mowing, Lorenz, Inc. $156,800.00 Maintenance & Landscaping MBE: 4 Evergreen Lawn Care 15% WBE: Fouts Lawn Care Corp, Inc. 5% MWBOO FOUND VENDOR IN COMPLIANCE. 73 AGENDA BOARD OF ESTIMATES 05/09/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 4. B50002358, Vehicle First Call Glass Repair & Royal Glass Co. $450,000.00 Installation Services Second Call Millennium 2, Inc. 150,000.00 $600,000.00 MWBOO GRANTED A WAIVER. 74 AGENDA BOARD OF ESTIMATES 05/09/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Police Department 1. Troy M. Diamond Shift, $0.00 Blackwell Northeast Counter Drug Training Fort Indiantown Gap, PA May 21 ­ 28, 2012 (Reg. Fee $0.00) 2. Kyle Gooden International General $1,535.85 Council of Funds Shopping Centers Las Vegas, NV May 19 - 24, 2012 The subsistence rate for this location is $170.00 per day. The Department is requesting subsistence for one day and $40.00 per day, for five days for meals and incidental expenses, since the remaining period of the trip has been paid for by the Baltimore Development Corporation. The Department has prepaid the cost of airfare in the amount of $613.40 as well as the hotel cost for one night in the amount of $134.00 on City issued credit card assigned to Mr. Gooden. The disbursement to Mr. Gooden will be $596.00. In addition, the Department is requesting a rental vehicle to transport the Mayor while in Las Vegas. The Executive Protection Unit needs to arrive in advance of the Mayor. The cost of the rental vehicle is $192.45, the Department has estimated parking in the amount of $100.00 and fuel costs in the amount of $300.00 for a total of $592.45 which is included in the total. In accordance with AM-240-8, Official City business at the event site will require extensive inspection trips, tours, or other unusual but necessary land travel, the Board of Estimates must approve funds for such expenses in advance of the trip. 75 AGENDA BOARD OF ESTIMATES 05/09/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Mayor's Office 3. Colin 2012 Int'l General $1,058.60 Tarbert Conference of Funds Shopping Centers Las Vegas, NV May 20 - 24, 2012 The subsistence rate for this location is $170.00 per day. The Baltimore Development Corporation will be paying the hotel accommodations. The airfare in the amount of $838.60 has been prepaid on a City issued credit card assigned to Ms. Kathe Hammond. The disbursement to Mr. Tarbert will be $220.00. Law Department 4. Pervis C. Lee International Internal $1,018.40 Municipal Lawyers Service Association Top 50 Fund Conf. June 1 ­ 3, 2012 Phoenix, AZ (Reg. Fee $100.00) Office of Civil Rights and Wage Enforcement 5. Alesha N. Bell Annual EEOC/FEPA Federal $942.93 Training Conf. St. Louis, MO May 29 ­ June 1, 2012 (Reg. Fee $0.00) The subsistence rate for this location is $170.00. The hotel cost is $104.00 per night not including occupancy taxes in the amount of $17.41 per night. The Office is requesting $40.00 for meals and incidental expenses for the fourth day because Ms. Bell will be traveling late in the day. 76 AGENDA BOARD OF ESTIMATES 05/09/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Housing and Community Development 6. Michael Braver- Reclaiming Vacant General $1,641.20 man Properties ­ Funds Eric Booker Remaking America for the 21st Century New Orleans, LA June 20 ­ 22, 2012 (Reg. Fee $0.00) Office of the City Council 7. Helen L. Holton NACo Western Elected $1,039.73 Interstate Officials Regional Board Expense Meeting Account Santé Fe, New Mexico May 16 ­ 18, 2012 (Reg. Fee $0.00) The subsistence rate for this location is $154.00 per day. The hotel rate is $134.00 per night not including occupancy taxes in the amount of $20.36 per night. The Department is requesting an additional $20.00 per day to cover the cost of meals and incidental expenses. The Department is also requesting $95.32 for the cost of a rental vehicle. The rental car and parking is necessary due to unusual land travel as a result of arriving at an inexpensive airport and alternate hotel. In accordance with AM-240-8, Official City business at the event site will require extensive inspection trips, tours, or other unusual but necessary land travel, the Board of Estimates must approve funds for such expenses in advance of the trip. 77 AGENDA BOARD OF ESTIMATES 05/09/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Fire Department 8. Robert Maloney 2012 Urban FY 2010 $3,235.77 Calvin Bowman Area Security UASI Grant David McMillan Initiative (UASI) Columbus, OH May 21 ­ 24, 2012 (Reg. Fee $400.00) The registration fee and airfare were paid with City Purchasing Card issued to Robert Maloney. 78 AGENDA BOARD OF ESTIMATES 05/09/2012 PROPOSAL AND SPECIFICATIONS 1. Dept. of Transportation - TR 12017, Material Testing 2012 Various Projects City- wide BIDS TO BE RECV'D: 6/06/2012 BIDS TO BE OPENED: 6/06/2012 2. Dept. of Transportation - TR 09037, National Aquarium Access Improvements BIDS TO BE RECV'D: 6/20/2012 BIDS TO BE OPENED: 6/20/2012 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 79