NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ APRIL 18, 2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Advanced Government & Industrial $ 162,000.00 Security, Inc. Alliance Roofing & Sheet Metal, Inc. $ 8,000,000.00 Armada Hoffler Construction Company $ 40,284,000.00 Armond Cassil Railroad Construction, Inc. $ 118,710,000.00 Axis Company, Inc. $ 1,500,000.00 Bob Andrews Construction, Inc. $ 180,000.00 CCTV Master, LLC $ 423,000.00 Hess Construction + Engineering Services $ 127,962,000.00 Inc. Iacoboni Site Specialists, Inc. $ 40,518,000.00 Itron, Inc. $4,131,882,000.00 Masonry Resurfacing and Construction $ 27,000.00 Co., Inc. Mylander Builders, LLC $ 531,000.00 National Metering Services, Inc. $ 1,341,000.00 Sparks Quality Fence Co. $ 756,000.00 Structural Preservation Systems, LLC. $ 5,680,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: A. Morton Thomas and Associates, Inc. Landscape Architect Engineer Land Survey AGENDA BOARD OF ESTIMATES 04/18/2012 BOARDS AND COMMISSIONS BOTA Consulting Engineers, Inc. Engineer Edmeades & Stromdahl, LTD. Architect Hillis-Carnes Engineering Associates, Engineer Inc. JRS Architects, Inc. Architect Waldon Studio Architects & Planners, PC Architect 2 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Audits ­ Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Report and Related Audit Digest: Peer Review Report of the Department of Audits for the Period January 1, 2009 through December 31, 2011. 3 AGENDA BOARD OF ESTIMATES 04/18/2012 Law Department ­ Settlement Agreements and Releases The Board is requested to approve the settlement agreements and releases of the following claims. The settlement agreements and releases have been reviewed and approved by the Settlement Committee of the Law Department. 1. Corey Norris $115,000.00 Account: 2036-000000-1752-175200-603070 2. Westley Williams v. Officer $155,000.00 Laronde, et al. Account: 1001-000000-2041-195500-603070 4 AGENDA BOARD OF ESTIMATES 04/18/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 6 - 8 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 5 AGENDA BOARD OF ESTIMATES 04/18/2012 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation 1. $166,675.00 9910-904115-9600 9910-906835-9603 22nd EDF Constr. Res. Westside Project West Side Initiative Initiative This transfer will provide funds for administrative expenses to be incurred by the Department of General Services in the administration of the Read's Stabilization Project ($48,930.00) and the Greyhound Demolition Project ($117,745.00). Both the Read's and Greyhound projects are associated with the Westside Redevelopment Initiative Area. 2. $ 31.60 9910-994001-9600 9910-902879-9601 15th EDF Constr. Res. Coml. Unallocated Res. Revitalization 2,397.00 9910-994001-9600 9910-906575-9601 15th EDF Constr. Res. E. Balto. Ind. & Unallocated Res. Coml. Dev. 2,217.50 9910-994001-9600 9910-905852-9601 th 19 EDF Constr. Res. Economic Dev. Unallocated Res. Incentive 3,440.00 9910-902483-9600 9910-903483-9601 21st EDF Constr. Res. S. Balto. Ind. Balto. Ind. & & Coml. Dev. Coml. Dev. 2,119.00 9910-903354-9600 9910-904354-9601 21st EDF Constr. Res. W. Balto. Ind. W. Balto. Ind. & Coml. Dev. & Coml. Dev. 6 AGENDA BOARD OF ESTIMATES 04/18/2012 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S BDC ­ cont'd 4,620.00 9910-905575-9600 9910-906575-9601 21st EDF Constr. Res. E. Balto. Ind. & E. Balto. Ind. & Coml. Dev. Coml. Dev. 5,189.92 9910-904115-9600 9910-906835-9603 22nd EDF Constr. Res. Westside Project Westside Initiative Initiative $ 20,015.02 This transfer will provide funds to reimburse the BDC for eligible capital expenses for the month ending February 29, 2012. 3. $453,651.00 9910-904115-9600 9910-906835-9603 22nd EDF Constr. Res. Westside Project West Side Initiative Initiative This transfer will provide funds for expenses to be incurred by the Department of General Services (DGS) for roof repairs and stabilizations, on-call consultant contract cost, asbestos remediation, administrative, maintenance support, and the DGS administration cost on several City owned properties in the Westside Initiative project area. Department of Housing & Community Development 4. $ 27,000.00 9910-903187-9588 9910-908140-9588 27th CD Bonds Park Heights APQT Denmore Avenue Blocks Fencing This transfer will provide funds to fence vacant land in the 4900 block of Denmore Avenue and mount a security camera until construction commences on the Ripken Ball Fields. 7 AGENDA BOARD OF ESTIMATES 04/18/2012 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 5. $135,842.00 9938-902712-9475 9938-901720-9474 Other Reserve ­ Critical Active ­ Athletic Funds Area Storm Water Courts & Fields Offset Renovation This transfer will provide funds to cover the costs associated with the renovation of the athletic fields at Cimaglia Park. 6. $100,000.00 9938-905888-9475 9938-906888-9474 Rec. & Parks Reserve - Cal Ripken Active ­ Cal Ripken 26th Series Park Heights Youth Park Heights Youth Development Park Development Park This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1167, Task #1 to Rummel, Klepper & Kahl, LLP. 7. $ 50,000.00 9938-908808-9475 9938-907808-9474 State Reserve ­ Community Active ­ Community Park and Playgrounds Park and Play- FY 11 grounds FY 11 This transfer will provide funds to cover the costs associated with the renovation of Federal Hill Park. 8. $ 30,000.00 9938-913780-9475 9938-907820-9474 Rec. & Parks Reserve ­ Tree Active ­ Tree 26th Series Baltimore Program Baltimore Program This transfer will provide funds to cover the costs associated with tree planting at Patterson Park. 8 AGENDA BOARD OF ESTIMATES 04/18/2012 Mayor's Office of Employment ­ Agreement and an Amendment Development to Agreement The Board is requested to approve and authorize execution of an agreement and an amendment to agreement. AGREEMENT 1. MARYLAND CENTER FOR ARTS AND $18,000.00 TECHNOLOGY, INC. (MCAT) Accounts: 4000-807512-6312-467253-603051 4000-806712-6312-467253-603051 The MCAT will provide training in those areas specified on the Maryland Higher Education Commission list. The training will consist of the program (s) described in the course or certificate curriculum outline and will include any participant attendance policies, academic benchmarks and the means of measuring achievements, completion standards, and the total hours of each course in a certificate program. The maximum length of time a participant can remain in training is one year. The period of the agreement is March 1, 2012 through June 30, 2012. AMENDMENT 2. SINAI HOSPITAL OF BALTIMORE, INC. $20,000.00 Account: 1001-000000-6331-475205-603051 On August 10, 2011, the Board approved the original agreement with Sinai Hospital of Baltimore, Inc. in the amount of $20,000.00. The purpose of the agreement was to provide a comprehensive range of counseling and advocacy services to assist at least six participants in establishing and maintaining long term goals and by providing services to assure successful transition from youth to adult life. 9 AGENDA BOARD OF ESTIMATES 04/18/2012 MOED ­ cont'd This amendment to agreement will increase the number of participants by six and increase the amount of funding by $20,000.00. The total funding amount of the agreement will be $40,000.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement and amendment to agreement have been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Department ­ Employee Expense Statements ACTION REQUESTED OF B/E: The Board is requested to approve the various expense statements for following employees. 1. DOMENIKA RINGGOLD $41.07 Account: 5000-532812-3044-273300-603002 December 2011 ­ Mileage expenses Ms. Ringgold neglected to submit her expense statement within the required timeframe due to overwhelming case management activities and program expectations. 2. ELISSA JAMES $60.50 Account: 5000-533512-3044-273300-603002 December 2011 ­ Mileage expenses Ms. James neglected to submit her expense statement within the required timeframe due to missing information and once she resubmitted the deadline had passed. 3. VERONICA JOHNSON $83.48 Account: 5000-533512-3044-273300-603002 $80.48 December 2011 ­ Mileage expenses December 2011 ­ Parking Expenses $ 3.00 5000-533512-3044-273300-603003 Ms. Johnson neglected to submit her expense statement within the required timeframe due to missing information and once she resubmitted the deadline had passed. The Department apologizes for the lateness. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 11 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Department - TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Ms. Bushra Abdul-Jabbar. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Teresa Jeter-Cutting 3 Lawrence A. Keyser 3 Diana Thompson 1 Lilya Trosman 2 Nickeba P. Smith 2 Pamela C. Klecan 1 Dana Senior 1 Total 13 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 12 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is October 1, 2011 through September 30, 2012, unless otherwise indicated. 1. ST. AMBROSE HOUSING AID CENTER, $ 8,500.00 INC. Account: 4000-433512-3024-268416-603051 The organization will assist elderly adults with housing needs through the Home-Sharing Program. Services will also include but not be limited to screening and interviewing applicants, completing home assessments, recruiting appropriate housemates to refer to applicants and provide counseling as appropriate. The program is designed to be an alternative to the institutionalization of frail and elderly residents of Baltimore City. 2. FOREST PARK SENIOR CENTER, INC. $54,825.00 Account: 4000-433512-3024-268403-603051 The organization will operate a senior program, to serve as the community focal point for seniors and their caregivers. Services to be provided will include but not be limited to social, recreational and educational programs, information and assistance. MWBOO GRANTED A WAIVER. The agreements are late because the Health Department was waiting on grant approval from the provider. 13 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Dept. cont'd 3. THE BAR ASSOCIATION OF BALTIMORE CITY $ 77,600.00 Account: 4000-433512-3024-268412-603051 The organization will provide free legal assistance in general civil matters to Baltimore City residents age 60 and above. Services will also include outreach and education services regarding matters typically of concern and interest to seniors. The agreement is late because the Department was waiting for grant approval and signatures from the provider. MWBOO GRANTED A WAIVER. 4. BALTIMORE SUBSTANCE ABUSE SYSTEMS, $ 46,000.00 INC. (BSAS) Account: 5000-521112-3041-606000-603051 The Department's Needle Exchange Program will refer clients to BSAS for Adult Treatment services. The BSAS will subcontract with certified providers to assist clients in applying for Primary Adult Care Insurance Program or HealthChoice within 14 days of their admission to the program. The providers will also be responsible for intake, assessment and treatment planning, intensive outpatient addiction treatment services and continuing care. The period of the agreement is July 1, 2011 through June 30, 2012. MWBOO GRANTED A WAIVER. The agreement is late because the request was received late in the grant year and a delay in receiving an acceptable budget. 14 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Dept. ­ cont'd 5. GOODWILL INDUSTRIES OF THE CHESAPEAKE, $ 0.00 INC./GENESIS JOBS The organization will serve as a Volunteer Station for the Retired Senior Volunteer Program (RSVP). The RSVP has been funded since 1982 by the Corporation for National and Community Services, an agency of the executive branch of the Federal government. The Department's RSVP is awarded funds to pay administrative staff to coordinate volunteer work with other non-profit, private agencies and organizations. The services are performed by persons 55 years of age and over. The period of the agreement is April 1, 2012 through June 30, 2013. 6. VOLUNTEERS OF AMERICA CHESAPEAKE, INC. $ 50,603.00 Account: 4000-433512-3024-268406-603051 The organization will operate a senior program. The program will serve as the community focal point for seniors and their caregivers. Services will include but not be limited to social, recreational and educational programs, information for assistance, outreach and transportation. The period of the agreement is October 1, 2011 through June 30, 2012. The agreement is late because the Health Department was waiting on grant approval and signatures from the provider. MWBOO GRANTED A WAIVER. 7. THE JOHNS HOPKINS UNIVERSITY $ 13,987.00 (JHU) Account: 4000-425612-3023-606110-603051 The JHU will provide comprehensive health services to HIV infected women during pregnancy to minimize the risk of mother to child transmission of HIV/AIDS with antiretroviral therapy while maintaining optimal health outcomes for the mother during and after pregnancy. The period of the agreement is July 1, 2011 through June 30, 2012. 15 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Dept. The agreement is late because the Infectious Disease and Environmental Health Administration (IDEHA) program- matically manages all Ryan White Part D services. The IDEHA selects providers through the Request for Proposal process. The Department prepares the agreements after receipt of an approved budget and scope of services and processes payments following approval. The budgets are many times revised because of inadequate information from the providers. This review process is required before submitting the contract to the Board of Estimates. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (EXCEPT ITEM NO. 5) AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Department ­ Ratification of Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify the agreement with the Johns Hopkins University (JHU) for Ryan White Part A Non-Medical Case Management Services. The period of the agreement was March 1, 2011 through February 29, 2012. The Board is further requested to approve payment to the Johns Hopkins University for the services provided. AMOUNT OF MONEY AND SOURCE: $44,120.00 ­ 4000-427711-3023-606120-603051 BACKGROUND/EXPLANATION: On December 13, 2011 the Department's program manager requested an agreement with the JHU for the Ryan White Part A ­ Non- Medical Case Management Services. The agreement was mailed to the JHU on December 27, 2011 for its signature. It was returned to the Department on January 30, 2012. The budget was incomplete. After several requests to the JHU, it submitted a revised budget on March 15, 2012. MBE/WBE PARTICIPATION: MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Department ­ Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the notification of grant award (NGA) from the Maryland Department of Aging (MDoA). The period of the grant award is October 1, 2011 through September 30, 2012. AMOUNT OF MONEY AND SOURCE: $13,455.00 ­ 5000-575912-3044-273300-405001 BACKGROUND/EXPLANATION: The funds will be used for the FY 2012 Affordable Care Act- Medicare Improvement Patients and Providers Act. The Baltimore City Health Department will use the funds to expand outreach, and assist beneficiaries in obtaining help in applying for benefits related to Medicare. By acceptance of the grant, the Department agrees to abide by the Older Americans Act, as amended, and all applicable Federal and State policies, rules, and procedures. The notification of grant award is late because it was just received from the MDoA. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Department ­ Interim Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the interim notification of grant award (NGA) from the Maryland Department of Aging (MDoA). The period of the grant award is October 1, 2011 through September 30, 2012. AMOUNT OF MONEY AND SOURCE: $271,639.00 ­ 6000-633512-3254-316200-404001 BACKGROUND/EXPLANATION: This interim NGA is based on 75% of the final FY'11 Nutrition Service Incentive Program (NSIP) funding and reflects the Department's award based on the actual FY'11 meal counts and the final FY'11 award notification for the NSIP. This NGA will allow the Baltimore City Health Department to provide funding for senior nutrition programs at designated meal sites or home-delivered meals. The notification of grant award is late because it was just received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The interim notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 04/18/2012 Health Department ­ Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the notification of grant award (NGA) from the Maryland Department of Aging (MDoA). The period of the grant award is October 1, 2011 through September 30, 2012. AMOUNT OF MONEY AND SOURCE: $10,000.00 ­ 4000-436412-3255-316200-404001 BACKGROUND/EXPLANATION: This NGA is for the Senior Medicare Patrol ­ Health Care Fraud Program Expansion (HCFPE). This NGA for Fiscal `12 will allow the Baltimore City Health Department to provide funding for seniors under the SMP-HCFPE program. The notification of grant award is late because it was just received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 2327 E. Monument Dong Soo Lee Retain cornice sign St. 20' x 2½', two spots Annual Charge: $105.50 2. 2433 E. Monument Yi Bong Park Retain single face St. electric sign 14'6" x 3½' Annual Charge: $143.08 3. 2525 E. Monument Nam Un Lee Retain flat sign Street 26'x 2' Annual Charge: $72.80 4. 2541 E. Monument Nam Un Lee Retain awning w/ Street signage 15'2" x 1'6", one flat sign 13'6" x 2½', one stack vent, four fluorescent tubes Annual Charge: $329.00 5. 3607 Wilkens Avenue STA MOB, LLC 1 Service connection five linear feet of conduit Annual Charge: $17.50 6. 1601 62nd Street FRP Hollander 95, Service connection LLC 40 linear feet of Conduit Annual Charge: $140.00 21 AGENDA BOARD OF ESTIMATES 04/18/2012 DGS ­ cont'd LOCATION APPLICANT PRIVILEGE/SIZE 7. 500 E. North Ave. Jim Dal Lee One handicap ramp 15' x 4' Annual Charge: $70.30 8. 915 W. 36th Street 915 W. 36th Street, One bracket sign LLC 24" x 24" Annual Charge: $52.70 9. 1517 Eastern Ave. Filippo Amodeo, Flat sign 31' x 3' et al Annual Charge: $130.20 10. 2318 Boston Street D.G.S. Properties, Retain single face LLC electric sign 5'6" x 2', four spot reflectors Annual Charge: $140.70 11. 200 International Harbor East Parcel Three double face Drive - D Hotel, LLC signs @ 30 sq. ft. each 200 International Harbor East Parcel Two single face Drive - D Hotel, LLC electric signs 5.48' x 3.77' and 23.28' x 1.75' Annual Charge: $632.70 Since no protests were received, there are no objections to approval. 22 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of General Services ­ Developers' Agreements The Board is requested to approve and authorize execution of the various developers' agreements. DEVELOPER NO. AMOUNT 1. THE JOHNS HOPKINS HOSPITAL 1227 $234,330.00 (JHH) The JHU will install various utilities to its proposed construction in the vicinity of North Wolfe Street, between Jefferson and Orleans Street. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A performance Bond in the amount of $234,330.00 has been issued to the JHH which assumes 100% of the financial responsibility. 2. CLASSIC COLDSPRING NORTH, 1265 $ 28,185.00 LLC The Classic Coldspring North, LLC, will install new water service and abandonment of existing service to its proposed construction located in the vicinity of 515 West Coldspring Lane. This agreement will allow the organization to perform its own installation in accordance with Baltimore City Standards. A Letter of Credit in the amount of $28,185.00 has been issued to Classic Coldspring North, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The developers' agreements have been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of General Services - Amendment No. 1 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with Washington Gas Energy Services, Inc. under Solicitation No.: RFP P-030, Energy Supply Contract. AMOUNT OF MONEY AND SOURCE: The amendment is for current and future power purchases, which are funded through budgeted monthly bill payments. BACKGROUND/EXPLANATION: Under the power purchase agreement between Baltimore Regional Cooperative Purchasing Committee's (BRCPC) Energy Supply Contract and Washington Gas Energy Services, Inc., the existing energy hedged block purchases that were managed by the old contractor, PEPCO Energy Services will be transferred to Washington Gas Energy Services, Inc. For the transaction cost savings in the amount of $427,754.00 for the BRCPC members; Washington Gas Energy Services, Inc., and the BRCPC desires to amend their agreement. This will allow PEPCO Energy Services to continue to manage the energy hedged block purchases on behalf of the BRCPC and deliver the hedged energy purchases on behalf of the BRCPC to Washington Gas Energy Services, Inc. This arrangement is expected to end in June 2013. This amendment no. 1 is to enable current power purchases and long-term hedge purchases of power for the BRCPC as a part of the overall BRCPC electricity procurement plan. Baltimore County Purchasing Division is the lead jurisdiction for this procurement for the twenty BRCPC participating jurisdictions. AUDITS NOTED THIS AMENDMENT. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of General Services - Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to agreement with PEPCO Energy Services, Inc. under Solicitation No.: RFP 205580, Electric Energy Supply Service. AMOUNT OF MONEY AND SOURCE: The amendment is for current and future power purchases, which are funded through budgeted monthly bill payments. BACKGROUND/EXPLANATION: Under the power purchase agreement between Baltimore Regional Cooperative Purchasing Committee's (BRCPC) Energy Supply Contract and Washington Gas Energy Services, Inc., the existing energy hedged block purchases that were managed by the old contractor, PEPCO Energy Services will be transferred to Washington Gas Energy Services, Inc. For the transaction cost savings in the amount of $427,754.00 on behalf of the BRCPC members; Washington Gas Energy Services, Inc., PEPCO Energy Services, and the BRCPC desire to amend PEPCO's contract. This will allow PEPCO Energy Services to continue to manage the energy hedged block purchases on behalf of the BRCPC and deliver the hedged energy purchases on behalf of the BRCPC to Washington Gas Energy Services, Inc. This arrangement is expected to end in June 2013. The amendment no. 2 is to enable current power purchases and long-term hedge purchases of power for the BRCPC as a part of the overall BRCPC electricity procurement plan. Baltimore County Purchasing Division is the lead jurisdiction for this procurement for the twenty BRCPC participating jurisdictions. AUDITS NOTED THIS AMENDMENT. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 23 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on March 28 and April 4, 2012. 26 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Planning ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with S.A.T., Inc. The period of the agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $148,500.00 ­ 9905-915010-9188-900000-706047 BACKGROUND/EXPLANATION: Under the terms of this agreement, S.A.T., Inc. will restore and reconstruct features of the Baltimore Battle Monument. The Baltimore Battle Monument is the nation's oldest war memorial. Completed in 1825, it embodies events that led to the writing of "The Star Spangled Banner" National Anthem. The monument, with it's "Lady Baltimore" figure, is the official image of the City Seal. After almost 200 years of exposure to the elements, the "Lady Baltimore" is extremely fragile and must be relocated to a stable interior environment. The original "Lady Baltimore" will be relocated and remain at the Walters Art Museum and featured in a special exhibit. This extremely important sculpture will be preserved and presented for public viewing. A reproduction of "Lady Baltimore" will be constructed and installed on the monument to replace the fragile original sculpture. The four "Griffon" sculptures will be reconstructed on site, so that the crucial missing features will be restored. Since 1980, the Commission for Historical & Architectural Preservation (CHAP) has administered Baltimore City's program to restore and conserve its publicly-owned outdoor monuments. Baltimore created the nation's first comprehensive program for restoration of its outdoor monuments. In 2011, CHAP completed restoration of the architectural elements of the Battle Monument, with the exception of reproducing "Lady Baltimore" and 27 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Planning ­ cont'd reconstructing the four "Griffons." This current project will complete the remaining restoration work in honor of the National Star Spangled Banner Celebration. MBE/WBE PARTICIPATION: MWBOO SET GOALS OF 2% MBE AND 0% WBE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 04/18/2012 Mayor's Office of Human/ ­ Grant Award Agreement Services/Homeless Services ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with the Marian House, Inc. The period of the grant award agreement is March 1, 2012 through May 31, 2012. AMOUNT OF MONEY AND SOURCE: $18,783.00 - 4000-496211-3573-591419-603051 BACKGROUND/EXPLANATION: The organization will provide sponsor-based permanent housing and support services primarily to 30 female ex-offenders who are homeless and disabled. The Trauma, Additions, Mental Health and Recovery project (TAMAR) was designed to assist female ex- offenders who are homeless and traumatized by domestic violence, physical or sexual abuse and/or gave birth while incarcerated. Client's case management needs will be met by designated case managers who will assess and meet service needs through the use of Marian House, Inc. resources and referrals to Marian House partner agencies. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Transportation ­ Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of understanding (MOU) with the Reservoir Hill Improvement Council, Inc. (Association). The period of the MOU is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The purpose of the MOU is to establish a framework for the Association to install intersection art in the intersection of Lennox Street and Brookfield Ave. at the sole cost of the Association. The Association will subsequently perform ongoing maintenance of all aspects of the project. (The memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 04/18/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Prior Owner Property Interest Amount Department of Law ­ Payment of Settlement 1. Japura Enter- 1741 E. Preston St. L/H $5,280.00 prises, LLC On April 1, 2011, the Board approved the acquisition by condemnation of the leasehold interest in 1741 E. Preston Street for the amount of $19,720.00. The owner of the property interest had partially rehabilitated the property and had an outstanding mortgage of $40,000.00. The parties agreed to settle the action for the amount of $25,000.00. Therefore, the Board is requested to approve an additional $5,280.00 in settlement of this case. Funds are available in State Funds account no. 9910-906416- 9588-900000-704040. 31 AGENDA BOARD OF ESTIMATES 04/18/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. PLAYGROUND SPECIALISTS, INC. $29,790.00 Low Bid Solicitation No. B50002365 ­ Engineered Wood Fiber ­ Department of Recreation and Parks ­ Req. No. R598895 2. PITNEY BOWES GLOBAL FINANCIAL SERVICES, LLC $26,700.00 Selected Source Solicitation No. 06000 ­ Lease Pitney Bowes Postage Machine ­ Board of Elections ­ Req. No. R599716 This is a 60-month lease of Pitney Bowes mail equipment as per the prices, specifications, terms and conditions of State of Maryland Contract No. 001B7900227 with Pitney Bowes that expires on June 30, 2012. The period of the award is July 1, 2012 through June 30, 2017. 3. ENNIS PAINT, INC. $100,000.00 Renewal Solicitation No. B50001955 ­ Thermoplastic Blocks ­ Department of Transportation ­ P.O. No. P517285 On June 22, 2011, the Board approved the initial award in the amount of $220,000.00. The award contained four 1-year renewal options. This renewal in the amount of $100,000.00 is for the period June 22, 2012 through June 21, 2013, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 4. MARYLAND INDUSTRIAL TRUCKS $261,728.00 Sole Source Solicitation No. 08000 ­ Vactor Plus 2105 Sewer Truck ­ Department of Transportation ­ Req. No. R596833 The sewer cleaning trucks in the City's fleet are comprised entirely of Vactor manufactured trucks and the agency desires to maintain continuity of training and supply. The vendor is the sole authorized Vactor distributor for Maryland. The dollar amount requested is for one truck. 32 AGENDA BOARD OF ESTIMATES 04/18/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 5. AMAZING SECURITY AND INVESTIGATIONS, LLC $171,000.00 Increase Solicitation No. B50001173 ­ Provide Non-Uniformed Armed Security Guards ­ Department of Recreation and Parks ­ P.O. No. P511351 On November 25, 2009, the Board approved the initial award in the amount of $155,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This contract includes the Health Department and Recreation and Parks. This increase in the amount of $171,000.00 will provide funds for the Department of Recreation and Parks to provide security at City pools this summer from May 25, 2012 through September 3, 2012. This increase will make the award amount $753,014.52, with two 1-year renewal options remaining. 6. HIGHER GROUND TRANSPORTATION SERVICES, INC. $ 0.00 Extension Solicitation No. BP-07044 ­ Provide Transportation Services ­ Health Department ­ P.O. No. P512360 On December 20, 2006, the Board approved the initial award in the amount of $98,270.00. Subsequent actions have been approved. A new award for this requirement B50002253 was made on April 4, 2012. Additional time is required to complete the contracting documents for that award. The period of the extension is April 12, 2012 through April 30, 2012. MWBOO GRANTED A WAIVER. 33 AGENDA BOARD OF ESTIMATES 04/18/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. VOLVO CONSTRUCTION EQUIPMENT & SERVICES $ 0.00 Renewal Solicitation No. 08000 ­ O.E.M. Parts and Service for Ingersol Rand Equipment ­ Department of General Services, Fleet Management Division ­ P.O. No. P508320 On May 20, 2009, the Board approved the initial award in the amount of $100,000.00. The award contained two 1-year renewal options. This renewal is for the period May 20, 2012 through May 19, 2013, with one 1-year renewal option remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 8. MCAFEE ELECTION SERVICES, INC. $535,358.80 Renewal Solicitation No. 06000 ­ Election Services ­ Board of Elections ­ P.O. No. P517456 On May 26, 2010, the Board approved the initial award in the amount of $962,100.00. The award contained two 1-year renewal options. On April 20, 2011, the Board approved the first renewal in the amount of $1,334,680.00. This renewal in the amount of $535,358.80 is for the period May 1, 2012 through April 30, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 34 AGENDA BOARD OF ESTIMATES 04/18/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. First Call THE AUTO BARN, INC. Second Call FRANKFORD TOWING $ 0.00 Renewal Solicitation No. B50000888 ­ Towing and Road Service for Cars and Light Trucks ­ Department of General Services ­ Req. No. Various On March 25, 2009, the Board approved the initial award in the amount of $1,000,000.00. The award contained two 1-year renewal options. This renewal is for the period May 1, 2012 through April 30, 2013, with one 1-year renewal option remaining. The Auto Barn, Inc. MBE: JJ Adams Fuel Oil Company 5.00% MWBOO FOUND VENDOR IN COMPLIANCE ON MARCH 20, 2012. FRANK- FORD TOWING RECEIVED NO WORK DURING THIS PERIOD. 10. First Call THE AUTO BARN, INC. Second Call TED'S TOWING SERVICE, INC. $ 0.00 Renewal Solicitation No. B50001009 ­ Towing & Road Service for Heavy Equipment & Trucks ­ Department of General Services ­ Req. Nos. Various On May 27, 2009, the Board approved the initial award in the amount of $1,000,000.00. The award contained two 1-year renewal options. This renewal is for the period May 21, 2012 through May 20, 2013, with one 1-year renewal option remaining. MWBOO SET GOALS OF 5% MBE AND 0% WBE. 35 AGENDA BOARD OF ESTIMATES 04/18/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases The Auto Barn, Inc. MBE: JJ Adams Fuel Oil Company 4.00% MWBOO FOUND VENDOR IN COMPLIANCE ON MARCH 20, 2012 BASED ON A GOOD FAITH EFFORT. TED'S TOWING SERVICE, INC. DID NOT WORK DURING THIS PERIOD. Department of General Services 11. TECTA AMERICA EAST LLC $37,425.00 Low Bid IC 551 ­ Central Garage ­ Roof Repairs and Related Work at the Central Garage 3800 E. Biddle Street 36 AGENDA BOARD OF ESTIMATES 04/18/2012 Mayor's Commission on Disabilities ­ Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to approve a governmental/charitable solicitation application to the Baltimore City Ethics Board to benefit the Mayor's Commission on Disabilities (MCD) for the 2012 Annual Mayor's Commission on Disabilities Accomplishments and Awards Event. The period of the solicitation efforts is effective upon Board approval through July 2012. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The MCD's Accomplishments and Awards Event will be held on July 25, 2012 at the Baltimore Hilton Hotel. The MCD has an end of the year meeting with the Mayor to present to her the accomplishments of the MCD in view of the City and Commission goals, discuss disability issues and innovations, and potential new goals for the upcoming year. This is a vehicle for the volunteers, disability service providers, and City agencies to also review current state of the art issues. In the past the MCD has had Mr. Kareem Dale, Special Assistant to the President for Disability Policy; and Zarifa Roberson, Editor and Publisher of I.D.E.A.L. Magazine (Individuals with Disabilities Express About Life) as presenters. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designees. 37 AGENDA BOARD OF ESTIMATES 04/18/2012 Office of the Mayor ­ Grant Award and Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a grant to the Baltimore City Foundation, Inc. for the City's contribution for the 2012 African American Festival. The festival will be held on Saturday July 7, 2012 through Sunday July 8, 2012. The Board is also requested to approve and authorize execution of a Consultant agreement with greiBO K Designs, LLC. The period of the agreement is January 1, 2012 through December 31, 2012. AMOUNT OF MONEY AND SOURCE: $300,000.00 ­ 1001-000000-1220-708900-607001 BACKGROUND/EXPLANATION: Upon approval of the Board of Estimates, the City will disburse the grant funds to the Baltimore City Foundation, Inc. in the amount of $300,000.00 for the consultant, greiBO K Designs, LLC for the preparation of the 2012 African American Festival. The funding will be utilized to offset the entertainment fees, event producer's fee, and marketing and infrastructure expenses. Entertainment funding will assist with securing local and national talent as well as offset travel and lodging expenses and performance fees. The event producer's fee supports event management and staffing, sponsorship, budgeting, project design and project management. Marketing and infrastructure funding supports the cost of television and radio advertising as well as outdoor, online, print and direct mail, tents, stages, generators, security, stage lighting, sound and video screens. The 2012 African American Festival is the same date as the Essence Music Festival in New Orleans and also covers a holiday. This date presents a challenge in securing sponsorship and talent as artists, sponsors and vendors may have to choose to support either event as well as has other holiday booking opportunities. The requested funds will be available to allow greiBO K Designs, LLC to provide the talent and vendor deposits needed for scheduling entertainment. 38 AGENDA BOARD OF ESTIMATES 04/18/2012 Office of the Mayor ­ cont'd The African American Festival is a celebration of the cultural heritage and diversity of Baltimore's African Americans and their descendants. It is a celebration of life, music and culture over the last 30 years it has been the largest African American festival on the east coast. This festival attracts all ages and brings together a demographic distribution of incomes, ages, education and gender. The African American Festival is an opportunity for local and national sponsors to reach a large targeted audience in a unique and positive environment. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 04/18/2012 Space Utilization Committee ­ Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize a lease agreement with Civic Works, Inc., tenant, for the rental of the property known as 2710 St. Lo Drive, also known as Clifton Mansion. The period of the lease agreement is effective upon Board approval for 55 years, with one 20-year renewal option. AMOUNT OF MONEY AND SOURCE: $1.00 - Annual Rent BACKGROUND/EXPLANATION: The property is located within Clifton Park and was the former residence of Johns Hopkins. The tenant is a tax exempt organization whose mission is to build a future for Baltimore's Youth through community services and skills development. Since 1993 the Property has been leased to the tenant for its general offices and class room training center. Over the years the Mansion has come under disrepair and the tenant has proposed to undertake the comprehensive renovation of the Mansion with an estimated project cost of $4,000,000.00. The tenant proposes to finance the renovation through a combination of New Market and Historic Tax Credit financing, and as a condition of such financing requires a long term lease of the Property. The tenant agrees to provide annually at no charge to the Department certain tenant services for upkeep and improvement of the City's Parks having a value of not less than $100,000.00 per year. Additionally, the tenant has agreed to make the renovated Mansion available to the public for tours, exhibits and meeting space as set forth in the lease agreement. The tenant contemplates beginning renovation of the Mansion by January 31, 2013, and will complete the renovation in accordance with the Department of Recreation and Parks approved plans within 30 months thereafter. Failure of the tenant to complete the renovations within five years of the commencement date of the lease will constitute a default of the tenant's obligations under the lease. 40 AGENDA BOARD OF ESTIMATES 04/18/2012 Space Utilization Committee ­ cont'd The tenant will be responsible for all repairs and maintenance to the property throughout the term and renewal period and will pay all utilities except water service. The tenant will assume payment of its water services at the time the City installs a sub meter that calculates only the tenant's water usage at the property. The City reserves the right to construct a public restroom within the property which will have a separate entrance for the use of Park patrons. The Department of Recreation and Parks will designate eight spaces on an adjacent parking lot for the tenant's exclusive use and the tenant will have the non- exclusive use together with Park patrons of the remaining parking spaces on the adjacent parking facility. To comply with the requirements of the financing plan the tenant will be the owner of the improvements constituting the property. The lease agreement was approved by the Space Committee at its meeting of April 10, 2012. MBE/WBE PARTICIPATION: The organization will comply with Article 5, Subtitle 28 of the Baltimore City Code. APPROVED FOR FUNDS BY FINANCE (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and ­ Agreements Community Development The Board is requested to approve and authorize execution of the various agreements. 1. PARKS AND PEOPLE FOUNDATION, INC. $ 63,080.00 Account: 2089-208912-5930-434434-603051 Under the terms of this agreement, Community Development Block Grant funds will subsidize the Building Resources and Nurturing Community Health and Environmental Stewardship After-School and Summer Green Job Training and Employment Program through the Public Housing Greening and Youth Employment Initiative. The initiative will provide youth, aged 14-21, who reside in Public Housing, with after-school green career exploration workshops and field trips, and on- the-job training and employment in the areas of landscaping, storm-water management and erosion control, urban and community gardening, tree planting, and addressing the environmental and social needs of the community. The period of the agreement is February 1, 2012 through January 31, 2013. MWBOO GRANTED A WAIVER. 2. CIVIC WORKS, INC. $138,655.00 Accounts: 2089-208912-5930-425003-603051 $ 93,000.00 2089-208912-5930-425034-603051 $ 6,038.00 2089-208912-5930-425034-603051 $ 30,347.00 2089-208912-5930-425081-603051 $ 9,000.00 Under the terms of this agreement, the funds will subsidize the operating costs of the organization's programs under its Service Corps Americorps Program, which is funded by the Corporation for National and Community Service through the Governor's Office on Service and Volunteerism. Members of the Community Lot Program will receive landscape training while converting vacant lots in low and moderate- income areas into viable parks and gardens. Members of the 42 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd Construction Apprentice Program will learn basic housing rehabilitation skills under the ongoing direction and supervision of Habitat for Humanity of the Chesapeake's (HHC) Construction Manager while rehabbing properties owned by the HHC. The period of the agreement is October 1, 2011 through September 30, 2012. The dollar amount subject to goals is $88,000.00 and the FY 2012 MBE and WBE participations goals are as follows: MBE: $8,800.00 WBE: $4,400.00 On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Housing Opportunity for People with AIDS (HOPWA) 4. Emergency Shelter Grant Program (ESG) Upon approval of the resolution, the DHCD's Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2011 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Gospel Tabernacle Baptist Church, developer, for the sale of the property located at 3012 Clifton Avenue (Block 3022 Lot 027). AMOUNT OF MONEY AND SOURCE: $20,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: The project will consist of the development of the property into a parking facility for the use of the Church's congregation. The developer is a non-profit organization/church that provides community services and needs the parking lot for the use of its constituents. MBE/WBE PARTICIPATION: The property is not subject to Article 5, Subtitle 28 of the Baltimore City Code because the sale price is less than $49,999.01. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with The Green Fund, LLC, developer, for the sale of the property located at 1519 N. Caroline Street. AMOUNT OF MONEY AND SOURCE: $3,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $1,000.00 has been paid by the developer. The developer proposes to spend $213,000.00 to rehab the property into a single-family affordable for-sale housing unit. The developer intends to sell the property to a homeowner, possibly a first time homeowner. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: In accordance with the City's appraisal policy, the waiver valuation process was used in lieu of an appraisal. The DHCD has determined the fair market value of the property using available real estate data to be $5,000.00. The sale price of this vacant property is $3,000.00. The property will be sold to the developer below the price determined by the Waiver Valuation process because of the following factors: (i) the sale and the rehabilitation promotes a specific benefit to the immediate community, (ii) the sale and rehabilitation will eliminate blight, and (iii) the sale and rehabilitation will promote economic development, by returning the subject property to the City's tax rolls. MBE/WBE PARTICIPATION: The property is not subject to Article 5, Subtitle 28 of the Baltimore City Code because the property is being sold for less than $25,000.00. 45 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and ­ Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Park Heights Community Health Alliance (PHCHA). The period of the agreement is effective upon Board approval through December 31, 2012. AMOUNT OF MONEY AND SOURCE: $25,000.00 ­ 9910-905816-9588 (2006 Supplemental Appropriation) BACKGROUND/EXPLANATION: This grant agreement with the PHCHA is for the expenditure of FY 2012 Video Lottery Terminal Revenue. The Park Heights Master Plan included several recommendations regarding human services as part of creating a sustainable community. Under the terms of this agreement, the funds will be used to hire two part-time outreach workers to expand the agency's programs that break down barriers to healthcare access. City funds are being leveraged with $30,000.00 in funds that the PHCHA has raised. These outreach workers will work with volunteers to help increase insurance enrollment and re-enrollment for children by conducting outreach in an area public school. Information sessions will be held at the school for parents along with assistance in completing applications. Agreements will be entered into with Baltimore Health Care Access, a non-profit agency that works with both government and private-sector support to help City residents enroll in public health care coverage and navigate the complex health care system. Two outreach workers and up to ten volunteers will be recruited and trained to assist with providing information at 47 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd schools through a variety of activities, such as speaking at PTA meetings and other school events. They will also assist parents with completion of applications for enrolling or re-enrolling students. Parents will also be directed to workshops conducted at the PHCHA for more in-depth presentations. The completed applications will be documented at the PHCHA and forwarded to the Department for processing. MBE/WBE PARTICIPATION: N/A AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $25,000.00 9910-907904-9588 9910-905816-9588 Gen. Funds Sojourner Douglas Park Heights Com- Coll ­ Work munity Health Alliance: Medical Entitlement Program Enrollment This transfer will provide funds to the Park Heights Community Health Alliance to support outreach workers in the community's elementary schools who work with parents to provide information regarding medical entitlement programs and to ensure that children are enrolled for all possible benefits. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 48 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Park Heights Renaissance, Inc., developer, for the sale of City-owned properties located at 4329, 4331, 4333, and 4335 Park Heights Avenue. AMOUNT OF MONEY AND SOURCE: $ 250.00 ­ 4329 Park Heights Avenue 250.00 ­ 4331 Park Heights Avenue 250.00 ­ 4333 Park Heights Avenue 250.00 ­ 4335 Park Heights Avenue $1,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: The developer will not be required to submit a good faith deposit. Park Heights Renaissance, Inc. will purchase the four vacant lots at the corner of Park Heights and Boarman Avenues known as 4329, 4331, 4333, and 4335 Park Heights Avenue for the Park Heights Piazza and Kidscape Project. Park Heights Renaissance, Inc. will build a children's park for the use of the public and the students at the Smart Steps Children's Center at 4330 Pimlico Road. The quarter-acre park will feature a walking path, a learning landscape, a sundial garden, and an area for children to learn about gardening. Once transferred and redeveloped, the properties will be active on the tax rolls of Baltimore City, thereby resolving tax abandonment. 49 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY THE WAIVER VALUATION PROCESS: In accordance with the City's Appraisal Policy, the Waiver Valuation process was used in lieu of an appraisal. The DHCD has determined the fair market value of the properties using available real estate data. The vacant lots are valued at $1,000.00 each and will be sold for $250.00 each. The sale of these vacant properties at a price below the appraised value will eliminate blight, create jobs during the construction, and the properties will be rehabilitated and returned to the tax rolls. MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because the properties will be sold for less than $25,000.00. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and ­ Amendment No. 1 to Interdepartmental Community Development Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to an interdepartmental memorandum of understanding (MOU) with the Department of Planning (DOP). This amendment extends the period of the agreement through November 22, 2012. AMOUNT OF MONEY AND SOURCE: $0.00 BACKGROUND/EXPLANATION: On November 11, 2011, the Board approved the original interdepartmental memorandum of understanding to provide funding to subsidize staff costs associated with carrying out planning activities, including Urban and Strategic Planning, Historical and Architectural Preservation, Zoning, Design, Development and Capital Budgeting to promote the sustained economic, social and community development of the City of Baltimore. On November 23, 2011, the Board approved the one-year agreement with Ms. Lauren E. Schiszik to work as a Special City Planner II-CHAP. She is responsible for a number of duties including, but not limited to designating Baltimore City landmarks. Ms. Schiszik's employment contract expires on November 22, 2012 and is fully funded with Community Development Block Grant funds provided under the original MOU. Therefore, the DOP is requesting a no-cost time extension through November 22, 2012, to retain the services of Ms. Schiszik. All other terms and conditions of the original MOU remain unchanged. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The amendment no. 1 to the interdepartmental memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1612 N. Durham Street by gift from Mr. Tremayne Norris, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Tremayne Norris agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Norris has offered to donate title to his property located at 1612 N. Durham Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1612 N. Durham Street are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $ 71.40 Interest/Penalties 8.34 Other 11.71 Tax Sale Interest 0.00 Miscellaneous Bills 639.21 Metered Water (Tax Sale) 39.62 Environmental Citation 1,500.00 Alley Paving Bill 0.00 Rental Registration 362.19 Total Municipal Liens $2,632.47 52 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 53 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1631 N. Caroline Street by gift from Mr. Travis Noel, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Noel agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Noel has offered to donate title to his property located at 1631 N. Caroline Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1631 N. Caroline Street are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $2,424.60 Interest/Penalties 2,078.04 Other 23.31 Tax Sale Interest 0.00 Miscellaneous Bills 6,049.12 Metered Water (Tax Sale) 14,767.50 Rental Registration 471.50 Environmental Citation 1,500.00 Alley Paving Bill 0.00 Total Municipal Liens $27,314.07 54 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 55 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 122 S. Fulton Ave. by gift from Ms. Stella Gray, et. al, owners, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Ms. Gray, et. al agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. The owners have offered to donate title to their property located at 122 S. Fulton Ave. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 122 S. Fulton Ave. are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $ 856.80 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 1,361.97 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $2,218.77 56 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 57 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1728 N. Caroline Street by gift from Mr. Leroy McCall, Jr., et. al, owners, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. McCall, et. al agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. The owners have offered to donate title to their property located at 1728 N. Caroline Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1728 N. Caroline Street are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $ 357.00 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 0.00 Total Municipal Liens $357.00 58 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 59 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 2708 Reisterstown Road by gift from Jury Kulyk, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Kulyk agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Kulyk has offered to donate title to his property located at 2708 Reisterstown Road. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2708 Reisterstown Road are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $ 547.40 Interest/Penalties 459.96 Other 10.93 Tax Sale Interest 0.00 Miscellaneous Bills 5,489.70 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 556.91 Rental Registration 176.00 Total Municipal Liens $7,240.90 60 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 61 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 4118 Park Heights Avenue by gift from Mr. Etsegenet Gebre, owner, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Gebre agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. No City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Gebre has offered to donate title to his property located at 4118 Park Heights Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 4118 Park Heights Avenue are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $ 214.20 Interest/Penalties 75.06 Other 51.71 Tax Sale Interest 0.00 Miscellaneous Bills 2,197.42 Metered Water (Tax Sale) 118.13 Environmental Citation 0.00 Alley Paving Bill 259.50 Rental Registration 476.50 Total Municipal Liens $3,392.52 62 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 63 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the properties located at 1403 N. Dallas Street and 1627 N. Dallas Street by gift from Mr. William Samuel Barnes et al owners, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Barnes, et. al agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. No City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. The owners have offered to donate title to their properties located at 1403 N. Dallas Street and 1627 N. Dallas Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1403 N. Dallas Street and 1627 N. Dallas Street are itemized as follows: Cumulative Real Property Taxes 2011-2012 1403 N. Dallas Street Total Tax $ 23.80 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 27.50 Total Municipal Liens $51.30 64 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd Cumulative Real Property Taxes 2011-2012 1627 N. Dallas Street Total Tax $ 11.90 Interest/Penalties 7.20 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Environmental Citation 0.00 Alley Paving Bill 0.00 Rental Registration 27.50 Total Municipal Liens $46.60 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 65 AGENDA BOARD OF ESTIMATES 04/18/2012 Department of Housing and ­ State of Maryland Capital Project Community Development Grant Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of eight State of Maryland Capital Project Agreements (grant agreements) with the State of Maryland. The period of the agreement is effective upon approval by the Board of Public Works. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The State of Maryland Capital Project Grant Agreements will replace the previously approved agreements and will include a Memorandum of Agreement among the Baltimore Department of Housing and Community Development, Maryland Department of General Services, The Maryland Historical Trust, East Baltimore Development, Inc., and The East Baltimore Community School Board as Exhibit 2 to the grant agreements. The prior agreements were approved as follows: Board Approval Date Year Amount 1. March 23, 2005 2004 $4,500,000.00 2. December 7, 2005 2005 $4,000,000.00 3. August 30, 2006 2006 $5,000,000.00 4. October 10, 2007 2007 $5,000,000.00 5. January 21, 2009 2008 $5,000,000.00 6. September 2, 2009 2009 $5,000,000.00 7. April 27, 2011 2010 $5,000,000.00 8. September 21, 2011 2011 $2,500,000.00 The State of Maryland has provided Capital funds to the City as part of its longstanding commitment for the revitalization of East Baltimore. The funds have and are being used for the acquisition, demolition and site improvements in the area. 66 AGENDA BOARD OF ESTIMATES 04/18/2012 DHCD ­ cont'd Once the City executes the new State of Maryland Capital Project Agreements, the State will submit them to the State's Board of Public Works for full execution. There are no changes to the terms, conditions, or funding amounts of the previously approved grant agreements. (The State of Maryland Capital Project Agreements have been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 04/18/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 69 ­ 73 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 68 AGENDA BOARD OF ESTIMATES 04/18/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water and Wastewater 1. SC 884, Roof Cole Roofing Co, Inc. $1,451,639.00 Replacement of Shop and Maintenance Facility at Back River Wastewater Treatment Plant MBE: Ironshore Contracting, $145,250.00 10.00% LLC WBE: Eastwood Painting & $ 73,924.00 5.09% Contracting, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST WAS RECEIVED FROM ROOFING AND SUSTAINABLE SYSTEMS, INC. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: $ 958,081.50 9956-905533-9549 Counties Constr. Res. Annual Facilities Improvements 958,081.50 9956-905533-9549 Wastewater Constr. Res. Utility Funds Annual Facilities $1,916,163.00 Improvements $ 145,164.00 ----------------- 9956-905538-9551-2 Extra Work 69 AGENDA BOARD OF ESTIMATES 04/18/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS BW&WW ­ cont'd 145,164.00 ----------------- 9956-905538-9551-3 Design 87,098.00 ----------------- 9956-905538-9551-5 Inspection 1,451,639.00 ----------------- 9956-905538-9551-6 Construction 87,098.00 ----------------- 9956-905538-9551-9 Administration $1,916,163.00 This transfer will cover the funds required to award SC 884, Roof Replacement at the Back River Wastewater Treatment Plant. 3. WC 1203, Various Spiniello Companies $5,453,325.00 Locations, Infra- structure Rehab- ilitation MBE: Machado Construction $150,000.00 2.75% Company, Inc. Apex Petroleum 200,000.00 3.67% Corporation K&K Adams, Inc. 250,000.00 4.58% LLC $600,000.00 11.00% WBE: R & R Contracting $165,000.00 3.03% Utilities, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 70 AGENDA BOARD OF ESTIMATES 04/18/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS BW&WW ­ cont'd 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: $7,198,389.00 9960-909100-9558 Water Rev. Constr. Res. Water Infrastructure Rehab $ 545,332.50 ---------------- 9960-910703-9557-2 Extra Work 545,332.50 ---------------- 9960-910703-9557-3 Engineering 327,199.50 ---------------- 9956-905538-9551-5 Inspection 5,453,325.00 ---------------- 9956-905538-9551-6 Construction 327,199.50 ---------------- 9956-905538-9551-9 Administration $7,198,389.00 This transfer will cover the funds required to award WC 1203, Infrastructure Rehabilitation at Various Locations. Bureau of Purchases 5. B50002190, Provide National Economic $694,730.00 a Disparity Study Research Associates, Inc. MWBOO SET GOALS OF 15% MBE AND 5% WBE. 71 AGENDA BOARD OF ESTIMATES 04/18/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 6. B50002282, Spring Rescind 2012 Supply and John Deere $ 17,512.00 Deliver Trees for Landscapes Tree Baltimore Re-Award Shemin Nurseries $ 20,290.00 On March 21, 2012, the Board awarded the contract to John Deere Landscapes in the amount of $17,512.00 and Shemin Nurseries in the amount of $91,807.25. John Deere Landscapes has requested that the award of their trees be rescinded because they are not able to supply them due to an early Spring disrupting growth patterns in their location. The requested trees have already flowered and would die prematurely after planting. The second vendor Shemin Nurseries will supply all of the trees for the contract from local sources, making the total award to Shemin Nurseries $112,097.25. MWBOO GRANTED A WAIVER. 7. B50002303, Sewer TV R.S. Technical Services, $ 93,930.00 Unit Cameras and Inc. Equipment MWBOO GRANTED A WAIVER. 8. B50002304, Heavy Correlli, Inc. $355,100.00 Rubber Tire Wheel Loader MWBOO GRANTED A WAIVER. 72 AGENDA BOARD OF ESTIMATES 04/18/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 9. B50002316, Pump 1st Call $ 300,000.00 Repair Services American Contracting & Environmental Services, Inc. 2nd Call $ 300,000.00 EESCO Pump & Valve, Inc. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 10. B50002320, Personal Lawmen Supply Company $1,430,891.40 Ballistic Soft Body Armor for the Police Department MWBOO GRANTED A WAIVER. 11. B50002331, Self Beltway International, $ 369,956.00 Loader Wrecker Body LLC Tow Trucks and Roll Back Tow Trucks MWBOO GRANTED A WAIVER. 73 AGENDA BOARD OF ESTIMATES 04/18/2012 Bureau of Water and Wastewater ­ Amendment No. 5 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 5 to agreement with Patton Harris Rust & Associates/Hazen and Sawyer, a Joint Venture (PHRA/Hazen & Sawyer Joint Venture). The amendment extends the period of the agreement through April 12, 2014. AMOUNT OF MONEY AND SOURCE: $1,169,095.00 ­ 9960-902731-9557-900020-703031 BACKGROUND/EXPLANATION: On April 12, 2006, the Board approved a two year agreement with PHRA/Hazen & Sawyer Joint Venture for the design of Water Recycling Facilities at the Montebello Filtration Plant. These facilities, when in place, will potentially allow the City to recycle flow to the filtration plant that are normally wasted at an average rate of 10 to 13 mgd per day. On March 21, 2007, the Board approved amendment no. 1 to extend the agreement through April 11, 2009. On May 20, 2009, the Board approved amendment no. 2 to extend the agreement through June 11, 2010. On June 23, 2010, the Board approved amendment no. 3 to extend the agreement through June 11, 2011. On June 22, 2011, the Board approved amendment no. 4 to extend the agreement through June 11, 2012. This amendment no. 5 to agreement will increase the contract award by $1,169,095.00 and extend the period of the agreement through April 14, 2014. The consultant was approved by the Office of Boards and Commissions and the Architectural Engineering Awards Commission. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 74 AGENDA BOARD OF ESTIMATES 04/18/2012 BW&WW - cont'd MBE/WBE PARTICIPATION: The consultant will continue to comply with the goals established as part of the original agreement. (The amendment no. 5 to agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 1. $ 607,266.00 9960-903731-9558 County Appro- Constr. Res. priations Montebello Water Recycling 892,734.00 " " Water Revenue Bonds $1,500,000.00 -------------- 9960-902731-9557- 900020-3 Engineering This transfer will provide funds to cover the cost of the award for Amendment No. 5 for WC 1131, Design of Water Recycling Facilities at the Montebello Filtration Plant. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 75 AGENDA BOARD OF ESTIMATES 04/18/2012 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 77 - 79 all of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 76 AGENDA BOARD OF ESTIMATES 04/18/2012 PERSONNEL Health Department Hourly Rate Amount 1. GERALDINE WATERFIELD $ 43.68 $13,104.00 Account: 6000-624912-3100-295900-601009 Ms. Waterfield will work as a School Based Health Center Administrator. Her duties will include, but not be limited to providing consultation to the Clinical Director and other staff, serving as the representative on various State and local committees, and attending meetings. She will also be responsible for coordinating with Baltimore City Health Department and Maryland State labs; assisting staff to maintain compliance with CLIA lab standards; assisting with the preparation of local, state and federal grant reports and collecting and reviewing data for annual surveys. She will provide clinical coverage as needed during emergencies and assist with ordering and filling of medication. The period of the agreement is effective upon Board approval through June 30, 2012. Department of Public Works 2. ERIKA PURNELL $22.03 $41,990.00 Accounts: 2070-000000-5541-399300-601009 2071-000000-5541-398600-601009 1001-000000-1901-190700-601009 Ms. Purnell will work as a Community Liaison. Her duties will include, but not be limited to serving as liaison between community, business and professional groups, Baltimore City agency representatives, officials and the public. She will also gather information for the Department of Public Works and answer questions pertaining to agency policies. The period of the agreement is effective upon Board approval for one year. 77 AGENDA BOARD OF ESTIMATES 04/18/2012 PERSONNEL Department of Public Works (DPW) Hourly Rate Amount 3. MAXINE ERLWEIN $36.73 $70,000.00 Not to exceed Accounts: 2070-000000-5541-399300-601009 2071-000000-5541-398600-601009 1001-000000-1901-190700-601009 Ms. Erlwein will work as a Program/Research and Resource Development Coordinator in the Administration Bureau and report to the Chief of Staff. Her duties will include, but will not be limited to overseeing the grant review process to ensure compliance, informing others of funding source requirements, researching, developing reports and distri- buting best practice models for the DPW's Bureau Heads and Division Chiefs. Ms. Erlwein will also create and conduct surveys and analyses of the Department's policies and operational functions such as work production, communica- tions information flow, and inventory control cost analysis in order to devise methods to execute work more efficiently. The period of the agreement is effective upon Board approval for one year. 4. SAIRA PAREDES $26.23 $50,000.00 Not to exceed Accounts: 2070-000000-5541-399300-601009 2071-000000-5541-398600-601009 1001-000000-1901-190700-601009 Ms. Paredes will work as a Health Care Coordinator. Her duties will include, but will not be limited to planning and implementing a DPW wellness program, evaluating the wellness programs to determine the effectiveness, assisting with the preparation of grant proposals, collecting and analyzing health related data and statistics, and writing reports. The period of the agreement is effective upon Board approval for one year. 78 AGENDA BOARD OF ESTIMATES 04/18/2012 PERSONNEL Department of Public Works (DPW) Hourly Rate Amount 5. CHERRIE WOODS $39.34 $75,000.00 Not to exceed Accounts: 2070-000000-5541-399300-601009 2071-000000-5541-398600-601009 1001-000000-1901-190700-601009 Ms. Woods will work as a Public Relations Officer. Her duties will include but will not be limited to developing, recommending and implementing marketing strategies to promote and educate the public on environmental and health related issues. Ms. Woods will coordinate with public information staff to develop press releases, pamphlets, signs, banners, and website content, develop responses to inquires from the media, elected officials, and businesses. In addition, she will partner with advertising agencies to develop promotional campaigns, coach managers and staff in effective communication methods for internal and external matters, and coordinate public appearances, events, educational lectures, tours, and other outreach vehicles to promote the DPW's service awareness and current issues. The period of the agreement is effective upon Board approval for one year. Mayor's Office of Information Technology (MOIT) 6. JOE GLENN $47.41 $14,033.36 Account: 1001-000000-1472-165800-601009 Mr. Glenn, retiree, will work as a Senior Systems Analyst in MOIT. He will provide analysis and programming support for the Water and Wastewater billing system, with a focus on billing issues. The period of the agreement is effective upon Board approval through July 29, 2012. A WAIVER OF THE SALARY CAP AND THE NUMBER OF HOURS A RETIREE MAY WORK AS STIPULATED IN AM 212-1 OF THE ADMINISTRATIVE MANUAL IS REQUESTED IN ORDER TO UTILIZE HIS SPECIALIZED KNOWLEDGE AND EXPERTISE PERTAINING TO THE WATER AND WASTEWATER BILLING SOFTWARE PROGRAM. 79 AGENDA BOARD OF ESTIMATES 04/18/2012 Space Utilization Committee ­ Communications License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Communications License agreement with New Cingular Wireless PCS, LLC for a portion of the garage space located at 221 North Paca Street. The period of the agreement is for five years commencing upon the completion of installation of transmission and equipment lines with the option to renew the agreement for three additional five-year terms. AMOUNT OF MONEY AND SOURCE: The license fee during the initial five-year initial term: 2012 $33,000.00 annually $2,750.00 monthly 2013 $34,320.00 annually $2,860.00 monthly 2014 $35,692.80 annually $2,974.40 monthly 2015 $37,120.51 annually $3,093.38 monthly 2016 $38,605.33 annually $3,217.11 monthly BACKGROUND/EXPLANATION: The license agreement has three renewal terms of five years each and the license fee shall continue to escalate annually by an amount equal to 4% over the amount of the rental payments for the preceding year. The demised premises will be used for cellular telephone communications. The City will be responsible for the maintenance of the building. New Cingular Wireless PCS, LLC will be responsible for liability insurance, utilities, maintenance of its area and repairs to their equipment and compliance with all FCC and FAA rules and regulations. The Board of Municipal and Zoning Appeals approved this use on November 09, 2011. The Space Utilization Committee approved this communications license agreement on April 10, 2012. (The communications license agreement has been approved by the Law Department as to form and legal sufficiency.) 80 AGENDA BOARD OF ESTIMATES 04/18/2012 TRAVEL REQUESTS Fire Department Fund Name To Attend Source Amount 1. Scott Merbach Gilbert Public USAR $2,048.92 Safety Training Task Facility, Terrorism Force Liaison Officer Course Gilbert, AZ April 22 ­ 27, 2012 (Reg. Fee $0.00) In accordance with AM-240-8, official City business at the event site requires extensive trips, tours, or other unusual but necessary land travel requires Board of Estimates approval. A rental car is necessary to transport the attendee from the airport to the hotel and the class location each day, and to allow educational visits to review better operating procedures for Baltimore City while in Arizona. Department of Public Works 2. Rudy Chow The American Water Internal $5,108.20 Art Shapiro* Works Assoc. 2012 Service ACE 22 Annual Conf. Funds & Expo. Dallas, TX June 10 ­ 14, 2012 (Reg. Fee $780.00) (Reg. Fee $1,065.00)* The subsistence rate for this location is $184.00 per day. The hotel cost is $209.00 per night not including occupancy taxes in the amount of $31.35 per night. The Department is requesting an additional $25.00 per day to cover the cost of the hotel and $40.00 per day to cover the cost of meals per attendee, which is included in the total. The Department has prepaid the registration for Mr. Chow on EA000089208 in the amount of $780.00. Mr. Shapiro prepaid his registration fee of $1,065.00 on a City issued credit card assigned to Mr. Shapiro. The disbursement to Mr. Chow and Mr. Shapiro will be in the amount of $1,631.60 each. 81 AGENDA BOARD OF ESTIMATES 04/18/2012 TRAVEL REQUESTS Police Department Fund Name To Attend Source Amount 3. Mark H. Grimes IACP/MCC Legal Asset $2,036.60 Officers Section Forfei- Boot Camp ture Phoenix, AZ Funds May 6 ­ 12, 2012 (Reg. Fee $375.00) 4. Mark H. Grimes MCC Summer Meeting Asset $1,110.60 Grapevine, TX Forfei- May 28 ­ 31, 2012 ture (Reg. Fee $0.00) Funds TRAVEL APPROVAL/REIMBURSEMENT Bureau of Water and Wastewater Fund Name To Attend Source Amount 5. Simon Phillips Maryland Police Water $ 934.31 Education and Utility Training Commission Fund Police Basic Training Sykesville, MD March 11 ­ August 26, 2010 The subsistence rate for this location is $123.00 per day. The Bureau is requesting reimbursement for meals expenses incurred while Mr. Phillips attended mandated police basic training at the Maryland Police Education and Training Commission. Mr. Phillips was required by statute to complete the 26 week basic police academy training as part of his employment as a Watershed Ranger. The Baltimore City Police Academy no longer accepts students from other city agencies; therefore, Mr. Phillips had to attend the MPCTC Basic Police Academy at Sykesville, MD. Due to the distance from his residence, he was admitted as a residential student. 82 AGENDA BOARD OF ESTIMATES 04/18/2012 TRAVEL APPROVAL/REIMBURSEMENT ­ cont'd Shortly before the class commenced, the Bureau was informed that there would not be cafeteria service or kitchen facilities available for the residential students. Typically, this service is included in the tuition but was not extended due to building renovations. The last minute notice did not permit the opportunity to complete a travel voucher; instead Mr. Phillips kept his receipts and submitted them as expense statements for each month that he was in the academy. 83 AGENDA BOARD OF ESTIMATES 04/18/2012 Police Department ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Baltimore Chesapeake Bay Outward Bound Center (Outward Bound). The period of the agreement is effective upon Board approval. AMOUNT OF MONEY AND SOURCE: $37,000.00 ­ 6000-611212-2013-197500-603020 BACKGROUND/EXPLANATION: Outward Bound holds daylong courses for police officers and middle school students to participate in adventure activities designed to inspire problem solving skills, positive group interaction and individual strengths. Outward Bound strives for participants to gain a greater willingness to challenge themselves emotionally, physically, academically, and to become positive leaders in their communities. Based on 60 total participants for each program (30 police officers and 30 students) and a cost of $125.00 per participant per day, the total cost for each program is $7,500.00. Thus, the total cost for ten programs is $75,000.00. Outward Bound agrees to fund 50% of the cost of each participant. The Department agrees to pay the remaining 50% of the cost of each participant. The Department agrees to pay for a minimum of 60 participants per program. The Department agrees to pay a minimum total tuition sum of $37,000.00. APPROVED FOR FUNDS BY FINANCE (The agreement has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 04/18/2012 PROPOSAL AND SPECIFICATIONS Department of Transportation ­ TR 12013R, ADA Ramp Replacements and Installs BIDS TO BE RECV'D: 5/16/2012 BIDS TO BE OPENED: 5/16/2012 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 85