NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ APRIL 4, 2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: American Contracting and Environmental $ 26,748,000.00 Services, Inc. Baltimore Washington Restoration $ 189,000.00 Hirsch Electric, LLC. $ 8,000,000.00 Mar-Allen Concrete Products, Inc. $ 1,500,000.00 NLG Insulation, Inc. $ 1,395,000.00 P & H Fencing, LLC. $ 414,000.00 Robinson Pipe Cleaning Company $ 31,203,000.00 Total Civil Construction & Engineering, $ 8,000,000.00 LLC. W Concrete, Inc. $ 1,500,000.00 Worcester Eisenbrandt, Inc. and $ 8,000,000.00 Subsidiaries 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Daniel Consultants, Inc. Engineer Property Line Surveyor Design Collective Architect Landscape Architect AGENDA BOARD OF ESTIMATES 04/04/2012 BOARDS AND COMMISSIONS Grimm & Parker Architects Architect Studio 50 Design, LLC. Architect Tesseract Sites, Inc. Landscape Architect Engineer TM Associates Management, Inc. Landscape Architect Engineer Survey 2 AGENDA BOARD OF ESTIMATES 04/04/2012 Mayor's Office ­ Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Sabrina Sutton for the month of December 2011. AMOUNT OF MONEY AND SOURCE: $68.81 ­ 1001-000000-1250-152800-303033 BACKGROUND/EXPLANATION: The employee submitted her expense report in January 2012. However, the project identification number was missing from the expense statement. Subsequently, Ms. Sutton was unable to locate the returned form to correct the statement in a timely manner. The Office apologizes for the lateness of the submission. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 3 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 17 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on March 14 and 21, 2012. 4 AGENDA BOARD OF ESTIMATES 04/04/2012 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. 1. THE JOHNS HOPKINS UNIVERSITY $ 42,569.00 (JHU) Account: 4000-424512-3023-274420-603051 The JHU will provide HIV infected clients with advocacy services to reduce barriers to care and increase compliance. Services will also include providing client advocacy to 200 unduplicated clients, transportation assistance to 150 unduplicated clients and food assistance vouchers to 20 patients. The JHU will document 300 face to face encounters. The period of the agreement is July 1, 2011 through June 30, 2012. The agreement is late because the Infectious Disease and Environmental Health Administration (IDEHA) program- matically manages all Ryan White Part B services. Providers are selected through the Request for Proposal process. The Department prepares the agreements after receipt of an approved budget and scope of services and processes payments following approval. MWBOO GRANTED A WAIVER. AUDITS REVIEWED AND HAD NO OBJECTION. RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) 2. DEPARTMENT OF RECREATION AND PARKS, $ 0.00 SENIOR CENTER DIVISION/THERAPEUTIC RECREATION DIVISION 5 AGENDA BOARD OF ESTIMATES 04/04/2012 Health Department ­ cont'd 3. FIRST CORINTHIANS BAPTIST CHURCH OF $ 0.00 BALTIMORE, MARYLAND, INC. The above-listed organizations will serve as a Volunteer Station for the RSVP. Through a grant from the Corporation for National and Community Services, the Department sponsors the RSVP. The grant pays for 100% of the cost of Senior Volunteers to assist special needs clients who want to remain in their homes. While the Senior Volunteers are on duty, the grant provides for their life insurance, transportation and other benefits. The period of the agreement is April 1, 2012 through June 30, 2013. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 04/04/2012 Health Department ­ Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Deborah Pinkney for the month of August 2011. AMOUNT OF MONEY AND SOURCE: $68.82 ­ 4000-422812-3080-294286-603002 BACKGROUND/EXPLANATION: The employee submitted her expense statement in September 2011 for mileage however her supervisor was working on more pressing assignments and failed to reassign expense report approvals to another supervisor. The Department apologizes for the lateness of this submission. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 7 AGENDA BOARD OF ESTIMATES 04/04/2012 Health Department ­ Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a grant award from the Abell Foundation. The period of the grant award is February 8, 2012 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $164,248.00 ­ 60000-628512-3031-579200-406001 BACKGROUND/EXPLANATION: The purpose of this grant award is to provide support for the Health Department's Asthma Program, including an evaluation to provide home visiting services to children with the most severe asthma in Baltimore City. The grant award is late because the Health Department was waiting for budget account information. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 04/04/2012 Health Department ­ License and Fee Schedule ACTION REQUESTED OF B/E: The Board is requested to approve the license and fee Schedule for Title 10: Animal Control and Protection. The fee schedule will be effective upon Board approval. AMOUNT OF MONEY AND SOURCE: Fee License Name Account $10.00 Dogs and Cats - Class A 1001-000000-2400-165309-400592 $ 0.00 Dogs and Cats - Class B N/A (disability service animals) $100.00 Dogs and Cats - Class C 1001-000000-2400-165311-400592 $ 30.00 Dogs and Cats - Class D 1001-000000-2400-165312-400592 $250.00 Facility License 1001-000000-2400-165313-400492 $ 80.00 Wild Exotic or Hybrid 1001-000000-2400-165314-400592 Animals (one-time fee) $ 10.00 Horse Driving 1001-000000-2400-165315-400592 $ 25.00 Removal/Disposal of Dead 1001-000000-2400-501501-400592 Domesticated Animal BACKGROUND/EXPLANATION: On December 5, 2011 the City Council passed into law a reconstituted Title 10: Animal Control and Protection of the Baltimore City Health Code. Pursuant to Section 10-106 of the Baltimore City Health Code, the Commissioner of Health, with the approval of the Board, may set fees and charges related to the issuance and renewal of licenses and permits, the removal and disposal of dead animals, and for other services provided under Title 10. APPROVED FOR FUNDS BY FINANCE (The license and fee schedule has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 04/04/2012 Fire and Police Employees' ­ Election Administration Retirement System (F&P) Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an Election Administration Service Agreement with the American Arbitration Association (AAA). The period of the election administration service agreement is effective upon Board approval and ends after the F&P's final payment following the election. AMOUNT OF MONEY AND SOURCE: $17,943.00 ­ 6000-604112-1540-171400-603026 ­ F&P (not to exceed) No General Funds are associated with this transaction. BACKGROUND/EXPLANATION: The AAA will provide assistance in administering up to two upcoming elections for the F&P Trustee Board. The F&P Board selected AAA to provide accurate, unbiased and impartial administration of the upcoming F&P Board elections for Police Department Active Trustee and Police Department retiree Trustee. The AAA has demonstrated its expertise and ability to administer Trustee elections on behalf of the F&P Board in its administration of previous F&P Trustee elections. MBE/WBE PARTICIPATION: Although the contract amount is less than $50,000.00 and consequently, MBE/WBE subcontracting requirements do not apply, the AAA is utilizing Time Printers, Inc. a certified minority subcontractor, to print all of the ballots, envelopes and materials related to the election. APPROVED FOR FUNDS BY FINANCE (The election administration service agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 04/04/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 1. City Homes East 2014 E. Chase St. L/H $23,300.00 Business Trust 2. City Homes East 2008 E. Chase St. L/H $22,300.00 Business Trust 3. City Homes East 2006 E. Eager St. L/H $24,700.00 Business Trust 4. City Homes East 2007 E. Eager St. L/H $29,700.00 Business Trust 5. City Homes III, 2003 E. Eager St. L/H $26,425.00 Limited Partnership 6. City Homes East 922 N. Castle St. L/H $ 7,900.00 Business Trust 7. City Homes East 920 N. Castle St. L/H $12,100.00 Business Trust 8. Jerome Joseph 900 N. Patterson G/R $ 1,100.00 Bernstein Park Avenue $120.00 Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Project, Phase II, Middle East Renewal Plan. DHCD ­ Rescission and Approval of Option 9. Paul Kopel 602 E. Biddle St. G/R $ 596.00 $65.00 On February 15, 2012, the Board approved acquisition by condemnation of the $65.00 ground rent interest in 602 E. Biddle Street for $596.00. However, since that time, the owner has negotiated an acceptable offer and would like to proceed with a voluntary settlement. Therefore, the Board is requested to rescind its prior approval and approve acquisition of the property's interest by option. 11 AGENDA BOARD OF ESTIMATES 04/04/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ cont'd Funds are available in CDBG funds, account no. 9990-907714- 9593-9000001-704040, Johnston Square Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. Condemnations 10. Edward J. Makowski 900 N. Chester St. F/S $95,000.00 11. Madison Bank of 929 N. Duncan St. G/R $ 550.00 Maryland $36.00 Administrative settlement of $150.00 is included. Funds are available in State Funds, account no. 9910-906416- 9588-000000-704040, EBDI Project, Phase II. 12. Simon Grant 2730 Tivoly Ave. F/S $24,300.00 Funds are available in CDBG Funds, account no. 9910-904326-9588- 900000-704040, Coldstream Homestead Montebello Project. 13. Romaine Giles 620 E. Biddle St. L/H $ 6,700.00 14. Derrick A. Robinson 731 E. Preston St. F/S $ 6,000.00 Funds are available in CDBG Funds, account no. 9990-907714-9593- 900001-704040, Johnston Square Project. 12 AGENDA BOARD OF ESTIMATES 04/04/2012 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 14 - 15 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 13 AGENDA BOARD OF ESTIMATES 04/04/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $ 179,143.75 ­ TR 11011, Citywide Traffic Calming JOC $ 1,419,704.80 - P. Flanigan & Sons, Inc. 2. EWO #005, $ 40,300.00 ­ TR 09305, Fairfield Ecological Industrial Park $ 4,877,745.30 $373,357.25 P. Flanigan & Sons, Inc. 3. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $40,300.00 9950-904101-9509 9950-903101-9508-2 Others Constr. Reserve Contingencies Fairfield Ecological Fairfield Ecological Industrial Park This transfer will fund cost associated with change order no. 5 on contract TR 09305, Fairfield Ecological Industrial Park to P. Flanigan & Sons, Inc. The funding for the change order will come from the Downtown Management Authority. Bureau of Solid Waste 4. EWO #001, $1,190,052.09 ­ SWC 12310, Quarantine Road & Millennium Landfills Comprehensive Erosion & Sediment Control Improvement $ 3,877,777.00 - American Infra- 0 67 structure-MD, Inc. The contract documents called for comprehensive improvements to the sediment and erosion control devices at the Quarantine Road and Millennium Landfills. The contract documents did not indicate the proper total acreage to be stabilized with permanent seeding and erosion control matting. A price was negotiated with the contractor for the additional quantities, which was reviewed and approved by the Bureau of Solid Waste. The work on this change order is 100% completed. 14 AGENDA BOARD OF ESTIMATES 04/04/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Solid Waste 5. EWO #002, $ 40,000.00 ­ SWC 12310, Quarantine Road & Millennium Landfills Comprehensive Erosion & Sediment Control Improvement $ 3,877,777.00 $1,190,052.09 American Infra- 90 75 structure-MD, Inc. Bureau of Water and Wastewater 6. EWO #015, $ 0.00 ­ SC 878, Repair & Replacement of Existing Sanitary Sewers at Various Locations $ 2,893,528.30 $ 254,506.55 R.E. Harrington 0 74.0 Plumbing & Heating THE OVERRUNS AND UNDER RUNS BALANCE EACH OTHER OUT. 7. EWO #038, $69,265.16 ­ WC 1198, Urgent Need Work Infrastructure Rehabilitation Various Locations $10,473,325.00 $12,941,239.78 Spiniello 0 90 Companies 8. EWO #039, $96,188.17 ­ WC 1198, Urgent Need Work Infrastructure Rehabilitation Various Locations $10,473,325.00 $13,010,504.94 Spiniello 0 90 Companies 9. EWO #042, $58,788.84 ­ WC 1198, Urgent Need Work Infrastructure Rehabilitation Various Locations $10,473,325.00 $13,137,885.21 Spiniello 0 91 Companies 10. EWO #044, $225,175.00 ­ WC 1198, Urgent Need Work Infrastructure Rehabilitation Various Locations $10,473,325.00 $13,217,132.28 Spiniello 0 99 Companies 15 AGENDA BOARD OF ESTIMATES 04/04/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 17 - 18 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 16 AGENDA BOARD OF ESTIMATES 04/04/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $160,000.00 9950-917001-9507 9950-905760-9508-3 Fed. Constr. Res. - Design & Study Highways Federal Baltimore City Tour Facility This transfer will fund the cost associated with Requisition No. R598451, for developing a Tour Bus Parking Facility with the Parking Authority of Baltimore City, to serve hundreds of tour buses expected for War of 1812 Fort McHenry events and other ongoing visitor events. 2. $ 60,000.00 9950-907312-9528 9950-906312-9527-2 MVR Constr. Reserve - Contingencies Inner Harbor Inner Harbor Infrastructure Infrastructure The transfer will cover the deficit in the account and fund the cost associated with Requisition No. R598916, for conduit repairs to the Fort McHenry Timber Piers. 3. $1,560,025.00 9950-944002-9507 9950-905980-9508-2 Fed. Constr. Reserve - Contingency ­ Downtown for Closeouts Shuttle System This transfer will cover the deficit in the account and fund the cost related to extend the Charm City Circulator from downtown to the Fort McHenry National Monument. 4. $ 158,000.00 9962-941002-9563 9962-906054-9562-2 Other Constr. Res. - Contingency - Conduit Conduit Replac. System Repair Program TR 10011RR This transfer will cover the deficit in the account and fund the cost related to TR 10011RR, Change Order No. 9, Conduit System Repairs at Various Locations Citywide, by Allied Contractors, Inc. 17 AGENDA BOARD OF ESTIMATES 04/04/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Planning 5. $ 160,000.00 9905-901010-9186 22nd Economic Dev. Historic Public Loan Monuments 50,000.00 9905-901010-9186 30th Community Dev. Historic Public Bond Monuments - Reserve $ 210,000.00 ---------------- 9905-915010-9188 Historic Public Monuments ­ Active This transfer will provide the Commission for Historical & Architectural Preservation (CHAP) with funds for McCulloh Homes Berge's "Boy and Girl" sculpture restoration and for its annual maintenance agreement with Mr. Steven Tatti for maintaining the monuments & statues in the City of Baltimore. 18 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of General Services - Developer's Agreement No. 1254 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1254 with 1017 W. 36th Street, LLC and Market 450, LLC, developer. AMOUNT OF MONEY AND SOURCE: $15,722.00 BACKGROUND/EXPLANATION: The developer would like to install new water service to its new construction located in the vicinity of 1017 W. 36th Street. This developer's agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. An Irrevocable Letter of Credit in the amount of $15,722.00 has been issued to 1017 W. 36th Street, LLC and Market 450, LLC which assume 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 418 W. Baltimore Balti-West, 400, One single face Street LLC electric sign 10' x 2.5' Annual Charge: $140.60 2. 216 S. Broadway The McInnes Retain flat sign Laundry Co. 13'2" x 1½' Annual Charge: $35.20 3. 11 N. Eutaw St. Centerpoint Two cornice signs, Eutaw, LLC one bracket, nine gooseneck lights Annual Charge: $580.50 4. 3825 S. Hanover Raymond E. One single face St. Helmick electric sign 8' x 3' Annual Charge: $70.30 20 AGENDA BOARD OF ESTIMATES 04/04/2012 DGS ­ cont'd LOCATION APPLICANT PRIVILEGE/SIZE 5. 2326 E. Monument Monument Properties Retain awning St. LLC 26' x 1½' Annual Charge: $98.28 6. 2232 E. Monument Rutland Limited Retain awning St. Partnership 28' x 3' Annual Charge: $176.40 Since no protests were received, there are no objections to approval. 21 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of General Services - Amendment No. 3 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 3 to agreement with Whitney Bailey Cox Magnani LLC. The amendment no. 3 will extend the period of the agreement through April 26, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On April 29, 2009, the Board approved the original agreement for a two-year contract with an upset dollar amount of $750,000.00. On February 24, 2010, the Board approved amendment no. 1 which increased the upset dollar amount to $1,000,000.00. On March 2, 2011, the Board approved amendment no. 2 to increase the upset dollar amount from $1,000,000.00 to $2,000,000.00, and extended the term of the contract from two years to three years. Due to delays in processing the new on-call contracts under Project 1126, the Department would like to extend the term of the agreement from April 27, 2012 to April 26, 2013. AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW TASK ASSIGNMENTS. (The amendment no. 3 to agreement has been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 04/04/2012 Mayor's Office of Employment ­ Training Agreements and an Development ____________ Amendment to Agreement _ The Board is requested to approve and authorize execution of the various agreements and an amendment to agreement. TRAINING AGREEMENTS 1. HYBRID 360, LLC AIR FILTRATION & $17,902.50 PREVENTIVE MAINTENANCE SERVICE Account: 4000-806811-6312-706805-603051 Hybrid 360, LLC Air Filtration & Preventive Maintenance Service will provide on-the-job training for five eligible participants enrolled in the American Recovery and Reinvestment Act On-the-Job Training National Emergency Program. The organization will also provide a customized training plan for each participant, prior to the start of training. The HVAC Preventive Maintenance training will include understanding the fundamentals of HVAC&R preventive maintenance and troubleshooting. The course is designed to teach air filter maintenance service operations, as well as how to perform basic preventive maintenance tasks. The training will also include demonstrating how preventive maintenance practices can be used to troubleshoot common HVAC&R problems. The period of the agreement is March 5, 2012 through May 31, 2012. 2. BITH ENERGY, INC. $ 7,200.00 Account: 4000-806811-6312-707005-603051 The Bith Energy, Inc. will provide Project Engineer Level I on-the-job training for one eligible participant enrolled in the American Recovery Emergency Program. The organization will also provide a customized training plan for the participant, prior to the start of training. The Project Engineer Training Level I training will include, but not be limited to identifying energy savings opportunities and making recommendations to achieve more energy efficient operations, managing the development, design or construction of energy conservations projects to ensure acceptability of budgets and timeliness and conformance to Federal and State laws. The period of the agreement is March 19, 2012 through June 30, 2012. 23 AGENDA BOARD OF ESTIMATES 04/04/2012 MOED ­ cont'd AMENDMENT 3. BEMO CORP. $30,500.00 Account: 4000-806811-6312-703905-603051 On October 26, 2011, the Board approved the original agreement with BEMO CORP. in the amount of $37,250.00. The purpose of the agreement was to provide energy efficiency training that included conducting energy audits for customers to help them to assess their energy footprint, as well as install basic energy conservation measures such as retrofitting lamps and ballasts, low flow showerheads and sink aerators, and other simple energy saving measures. This amendment to agreement will increase the number of participants by five, increase the amount of funding by $30,500.00. The total funding amount of the agreement will be $67,750.00. The amendment also extends the period of the agreement through June 30, 2012. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements and amendment to agreement have been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 04/04/2012 Law Department ­ Settlement Agreement and Release The Board is requested to approve the settlement agreement and release for the following claim: 1. Venus Green v. Officer Stanley, et al. $95,000.00 The settlement agreement and release has been reviewed and approved by the Settlement Committee of the Law Department. Funds are available in account no. 1001-000000-2041-1995500- 603070. (The settlement agreement and release has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 04/04/2012 Mayor's Office of Human Services/ - Expenditure of Funds Homeless Services (MOHS) ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the State of Maryland. The period of the invoices are October 1, 2008 through September 30, 2011. AMOUNT OF MONEY AND SOURCE: $34,500.00 ­ 5000-586709-3570-333700-603051 BACKGROUND/EXPLANATION: The invoices cover services already provided by the St. Vincent DePaul, Inc. (SVDP) related to the Emergency Food Assistance Program (TEFAP). The Mayor's Office of Human Services administers the State of Maryland, Department of Human Services TEFAP grant. The grant is a pass-through grant that is awarded 100% to the SVDP. The protocol for administering the grant is to pay for the food storage and food distribution with a local public or private non-profit entity as the Emergency Feeding Organization (EFO). The SVDP incurred expenses related to food distribution in the amount of $46,463.80 during the period of the grant. The MOHS has been authorized by the State of Maryland to pay for $34,500.00 of those total costs. The request is late due to a delay at the administrative level. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The expenditure has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 04/04/2012 Mayor's Office of Human Services ­ Grant Agreement Homeless Services Program_____ ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Marian House, Inc. The period of the agreement is April 1, 2012 through July 25, 2012. BACKGROUND/EXPLANATION: $316,533.00 - 4000-496311-3573-591219-603051 BACKGROUND/EXPLANATION: The organization will provide sponsor-based housing in conjunction with supportive services to 30 homeless clients. Services will include monthly rental assistance payments for monthly rental subsidies, security deposits and/or payment for damage to the property if applicable for the benefit of the clients. The organization will also provide support services to primarily 30 female ex-offenders who are homeless and disabled and meet the requirements of the Trauma, Addictions Mental Health and Recovery project. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 04/04/2012 Mayor's Office of Human Services ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an expenditure of funds to pay for training services to be provided by Inesse Consulting, LLC. AMOUNT OF MONEY AND SOURCE: $ 7,080.00 ­ 5000-586212-1191-594700-603026 BACKGROUND/EXPLANATION: The Baltimore Community Action Partnership within the Mayor's Office of Human Services administers services and delivery systems that promote self sufficiency and provide opportunities for low-income households. Inesse Consulting, LLC has been engaged to provide workforce development consulting and training to staff in the City's five community action centers. The staff will be trained to administer employment assessment, conduct job searches, build resumes, and much more. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 28 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing and ­ Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the agreement with Learning Is For Tomorrow, Inc. The agreement is for the period July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $ 43,368.00 - 2089-208912-5930-435126-603051 BACKGROUND/EXPLANATION: The organization will conduct a literacy program. The program will offer personalized, participatory, and comprehensive support services to low and moderate-income illiterate adults. The program curriculum includes pre-GED/GED preparation, math, computer labs, life-skills classes and tutoring. On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Housing Opportunity for People with AIDS (HOPWA) 4. Emergency Shelter Grant Program (ESG) Upon approval of the resolution, the DHCD's Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2011 and beyond. Consequently, this agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing and ­ Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Metra Realty, LLC, developer, for the sale of the properties located at 2201 Jefferson Street and 2214 Jefferson Street. AMOUNT OF MONEY AND SOURCE: $ 5,225.00 ­ 2201 Jefferson Street 6,000.00 ­ 2214 Jefferson Street $11,225.00 - Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $10,102.50 has been paid by the developer. The developer will make moderate to major repairs to each of the properties and once the work is completed, the dwellings will be sold for homeownership or used as rental housing. In accordance with the City's Appraisal Policy, the Waiver valuation process was used in lieu of an appraisal. The DHCD has determined the fair market value of the property using available real estate data. The vacant building located at 2201 Jefferson Street was valued at $5,225.00 and will be sold for $5,225.00. The vacant building located at 2214 Jefferson Street was valued at $5,853.00 and will be sold for $6,000.00. The properties were priced pursuant to the appraisal policy by Baltimore City. The waiver valuation was used in determining the price for these properties and the following factors are present: 1.) stabilizing the immediate community; 2.) elimination of blight; 3.) economic development, creation of jobs, real estate and other taxes; and 4.) the opportunity to accelerate the rehabilitation of these properties. 30 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing ­ Subordination Agreement and Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a subordination agreement with the Maryland Historical Trust. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The subordination agreement will subordinate the lien of the American Brewery Indemnity Deed of Trust to a perpetual Conversion Easement with the Maryland Historical Trust. The American Brewery, LLC has received a capital grant from the Maryland Historical Trust for the American Brewery Project. As required by the grant, American Brewery, LLC has executed a Deed of Easement and Conditional Security Agreement to the Maryland Historical Trust that will promote the preservation and maintenance of the American Brewery Building and its historic, cultural, scenic and aesthetic character. On February 28, 2008, the DHCD entered into an Indemnity Deed of Trust with the American Brewery, LLC secured by the American Brewery Building at 1701 N. Gay Street. The Maryland Historical Trust has requested that the DHCD subordinate the lien of the Deed of Trust to the Maryland Historical Trust's Conservation Easement. (The subordination agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing and ­ Bond Loan Community Development ACTION REQUESTED OF B/E: The Board is requested to approve a Bond-funded deferred loan to Tuerk House Properties, Inc. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: Sources Uses City Bond Funds* $ 75,000.00 Construction $2,037,727.00 DHMH Bond Funds 1,500,000.00 Architect & 184,050.00 Hard Fee Weinberg Founda- 580,000.00 Acquisition 280,000.00 tion Abell Foundation 250,000.00 Soft Costs & 130,000.00 Developer Fee MAHT 150,000.00 Tuerk House- 76,777.00 Equity Total $2,631,777.00 Total $2,631,777.00 Account: 9910-914170-9588 BACKGROUND/EXPLANATION: The loan funds will be used to cover a portion of the construction costs of the Weisman-Kaplan House project located at 2523 Maryland Avenue. 33 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd Tuerk House, Inc. is a non-profit organization established in 1970 and is one of the oldest non-hospital drug treatment providers in Baltimore City. Since its inception, Tuerk House has served over 21,000 clients through it comprehensive treatment and transitional living programs. Tuerk House Properties, Inc. (THP) is a subsidiary of Tuerk House, Inc. For the past 25 years, the THP has owned and operated the Weisman- Kaplan House (the WK House), a transitional housing program for men located at 2523 Maryland Avenue in the Charles Village neighborhood. The THP recently acquired 2525 Maryland Avenue. By Consolidating the WK House with 2525 Maryland Avenue and rehabilitating the structures, the THP can increase its WK House's bed size from 18 to 27 residents (the Project). In addition to the proceeds of the City's loan, the THP has raised the other funds necessary to cover the costs of the Project. The proceeds of the City's loan will be used to cover a portion of the hard construction costs. An appraisal report was prepared by Woodley Appraisal Group, Inc., dated January 25, 2012. The market value of the fee simple property, as of the date of review, considering the proposed improvements was determined to be $1,500,000.00. It should be noted that the City's loan will be the only secured lien on the subject property. Participating Parties: A. Developer/Borrower Tuerk House Properties, Inc. is the developer and will be the borrower of record. The THP will guarantee completion and any cost overruns. B. General Contractor/Architect Southway Builder's Inc. is the general contractor. Architectural services are provided by RM Sovich Architecture, Inc. 34 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd C. Participating Lenders Baltimore DHCD ­ Bond Deferred Loan. The City's Loan will be structured as a non-recourse loan secured by a first lien. The loan will have a term of 10 years and zero percent interest charged during the construction and permanent loan periods. Loan repayment will be due in full in the event of default or upon the refinancing, sale, transfer, conveyance or any encumbrances of the project or portion thereof without written consent of the Department. Other Sources ­ Equity and unsecured grant funds In addition to the owner's equity, the State Department of Health and Mental Hygiene, the Weinberg Foundation, Inc., the Abell Foundation, and the State Department Housing and Community Development have provided non-recourse grant funds which will cover the total development costs for the Project. The program's operating funds will be covered from various grants, such as the Baltimore City Substance Abuse Systems, Inc. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code Minority and Women's Business Program is fully applicable and no request for waiver has been made. 35 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 75,000.00 9910-902985-9587 9910-914170-9588 29th CDB Housing Development Weisman Kaplan/ FY 2010 Reserve Tuerk House This transfer will provide funds to Tuerk House Properties, Inc. for the construction costs of the Weisman-Kaplan House. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 36 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing and ­ Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Baltimore Community Foundation, Inc. (BCF). The period of the agreement is November 14, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $44,000.00 ­ 5000-585110-5750-648702-603018 BACKGROUND/EXPLANATION: The BCF will engage the services of a Policy Coordinator for a number of functions related to the Baltimore City's stimulus funded Weatherization Assistance Program (WAP). The BCF Policy Coordinator will undertake research into the utility bill savings of households served by WAP as well as develop and expand WAP's capacity to provide weatherization services to families in rental housing, coordinate the provision of in-home energy conservation education to WAP clients, and support the work of the Baltimore City Green and Healthy Home Initiative. The City is completing its third and final year of stimulus funded weatherization and evaluation is an important component of this stage of the program. In preparation for the evaluation stage of the program the DHCD approached the BCF to continue the services of a BCF Policy Coordinator already active with WAP and supported by Living Cities, Annie E. Casey and Zanvyl Krieger foundations. The State of Maryland formally agreed to provide $44,000.00 in funding support for the BCF Policy Coordinator. The State's funding support is derived from the Training and Technical Assistance portion of the U.S. Department of Energy's stimulus-funded Weatherization Assistance Program, allocated to Baltimore and approved on July 1, 2009 by the Board of Estimates. 37 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd The particular functions of the BCF Policy Coordinator will include researching and analyzing utility bills resulting from weatherization services, determining the added value of in-home energy conservation education, identifying and overcoming obstacles to rental housing weatherization and coordinating the DHCD's participation in the national Green and Healthy Homes Initiative. The recommendations resulting from the research of the BCF Policy Coordinator will help inform the DHCD's future approach to weatherization, energy conservation education and the integration of green and healthy home strategies. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing and ­ Amendment No. 1 to Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to the grant agreement with the Baltimore Community Foundation (BCF). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This amendment no. 1 changes the loan terms of roofing funds under the grant for eligible low-income senior citizens from deferred loan funding to forgivable loans. The Constellation Energy Group has established a fund at the BCF to assist Baltimore City in the implementation of a Green and Healthy Homes Pilot. The Pilot will provide heating system and roof replacement in homes receiving comprehensive "Green and Healthy" coordinated services. The Board of Estimates approved the original grant agreement on June 22, 2011. Originally the roof replacement part of the grant was designed to be provided as a zero-percent interest deferred loan for the homeowner, repayable upon sale, transfer of deed or refinancing of the house. The furnace replacements are (through DHCD's Weatherization Assistance Program) provided as grants and the roof replacements (through the DHCD's Office of Rehabilitation Services) are provided as loans. Other funding at the Office of Rehabilitation Services for roofing allows the loan to be forgiven for eligible seniors 62 and older. As a result, senior citizens have been excluded to date from participating in Constellation Energy Group funding through the GHHI Pilot. This amendment changes the loan terms of the Constellation Energy Group for roof replacements to provide qualified senior citizens 62 years of age or older with forgivable loans that are forgiven after five years of living at the property. 39 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd This will allow eligible seniors to be comprehensively served by the DHCD with the Green and Healthy Homes Initiative (GHHI) model. Eligible non-seniors will continue to receive deferred loan funding. This is consistent with other loan funding at Baltimore City DHCD's Office of Rehabilitation Services. The amendment will allow the Department to better meet the needs of low-income families in Baltimore. All other terms of the original grant agreement will remain unchanged. Baltimore City, through its DHCD Division of Green, Healthy and Sustainable Homes, is a national leader in the GHHI, led by the Coalition to End Childhood Lead Poisoning. A GHHI contract was signed by the Mayor on May 20, 2011, pledging public and non- profit cooperation to make homes healthier and more energy efficient. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing and ­ Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize a grant agreement with Sinai Hospital of Baltimore, Inc. (Sinai Hospital). The period of the agreement is effective upon Board approval through December 31, 2012, and cannot be extended. AMOUNT OF MONEY AND SOURCE: $20,000.00 ­ 9910-904814-9588 BACKGROUND/EXPLANATION: Sinai Hospital will use the funds to support a Male Youth Outreach Worker who works in the community's middle schools to offer adolescent males alternatives to violence and the drug culture by teaching critical decision making skills, modeling and coaching behaviors and engaging in positive activities. In the community, the Outreach Worker reaches out to individuals to provide assistance in locating services, training or employment. The Outreach Worker will work with youth at three schools: KIPP UJIMA Academy, Pimlico Middle School, and the Agape Family Empowerment School. Written assignments and follow-up discussions with youth who participated in this effort, as well as parents and teachers indicated that participants had a better overall attitude, improved work ethic, improved grades and fewer suspensions. In addition to his work in the Park Heights schools, the Outreach Worker will work with youth on an individual basis providing information and referral to services, including employment, food banks, GED and employment training. City funds are being leveraged with an additional $26,384.00 from Sinai Hospital. This project will be overseen by the Department of Health. 41 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: The grant amount is less than $50,000.00; therefore, MBE/WBE participation is not applicable. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $20,000.00 9910-907904-9588 9910-904814-9588 General Funds HCD/Sinai Hospi- Prop. M: Community Sojourner tal Project Based Programs Douglas Coll- Male Youth Outreach Work Worker These funds will assist in providing an outreach worker in the Park Heights Community middle schools who will work with male youth and offer positive behavioral alternatives through critical thinking skills, modeling, coaching and job skills development. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 42 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing and ­ Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize a grant agreement with the Family League of Baltimore City (Family League). The period of the agreement is effective upon Board approval through December 31, 2012, and cannot be extended. AMOUNT OF MONEY AND SOURCE: $ 40,000.00 ­ 9910-906809-9588 60,000.00 ­ 9910-907810-9588 $100,000.00 BACKGROUND/EXPLANATION: In 2007, the Maryland General Assembly passed the Maryland Education Trust Fund - Video Lottery Terminals (VLT) legislation (Title 9, Section 1A-32), which provides Video Lottery Terminal Revenue (slots) funding to the City for a fifteen-year period beginning in Fiscal Year 2012 through Fiscal Year 2027 to primarily support capital community and economic development projects in the Pimlico Community. State legislation also requires that a local development council be created as an advisory board to review proposed spending plans for slots revenue. The Pimlico Community Development Authority (PCDA) was created for the purpose of reviewing proposed expenditures and providing non-binding recommendations to the Mayor. Final budget approval is made by the Mayor. The Fiscal Year 12 VLT budget provides $100,000.00 for the Family League to continue and expand two community-based programs. $40,000.00 will be used to provide professional development and capacity building support to seven after-school programs in Park Heights. This program will demonstrate improved program quality and increased programs capacity to serve more youth and improve outcomes for youth, as a result of this support. 43 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd All seven of the programs will participate in a program quality improvement system that will include: · establishing a site-base Quality Improvement Team, · participating in Youth Program Quality Assessment (YPQA) Basics training for all members of the quality improvement team, · conducting program self-assessments using the YPQA (Fall and Spring assessments), · receiving on-site coaching visits, · coordinating with The Family League in the delivery of external assessments, and · participating in the YPQA Planning with Data Workshop (Quality Improvement Team members). Additionally, program staff will receive training to improve their knowledge and skills of strong youth development principles, as well as improve their ability to communicate effectively with youth. Lastly, the programs will receive training and coaching on best practices for recruiting and retaining youth, recruiting program staff, and quality program design. $60,000.00 will be used to expand the core principles of the Community School Initiative to Edgecombe Elementary/Middle School while providing continued support to Northwestern Community School and Pimlico Elementary/Middle Community School. Community Schools are public schools that work with a wide array of community partners to meet the learning readiness needs of students, create a safe and supportive school climate, strengthen families in support of education, and serve as a center of community advancement. The funding will allow Park Heights to launch a Community Schools effort at Edgecomb Circle, while also providing a one- year only matching fund support to support Baltimore City's investment in Community Resource Schools at Northwestern High School and Pimlico/Middle Elementary School. In future years, matching funds will come from the partner schools. 44 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd The Community School Initative is also a strategy for making all school partnerships work better, disseminate information to the children and families efficiently, help schools create safe environments for learning, and turn schools into productive community centers. It is a way of permanently changing how schools and communities work together to support people and improve quality of life. This project will be overseen by the Mayor's Office of Human Services. The grantee is required to submit quarterly reports detailing expenditures and documenting how specific goals and objectives of the program are being met. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $100,000.00 9910-903963-9587 State Revenue Park Heights Redevelopment 45 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 40,000.00 --------------- 9910-906809-9588 State Revenue Family League After School Programming, Prop: I Youth Programs: After School Expansion 60,000.00 -------------- 9910-907810-9588 $100,000.00 State Revenue Prop: J Family League Youth Programs: Family Intervention Community School This Transfer of funds will provide funds to the Family League of Baltimore City in accordance with the Fiscal Year 2012 Ordinance of Estimates and the approved FY12 Video Lottery Terminal (Slots) Revenue Spending Plan. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 46 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Housing and ­ Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Living Classrooms Foundation, Inc. The agreement is effective upon Board approval for 108 days. AMOUNT OF MONEY AND SOURCE: $250,000.00 ­ 9910-907155-9588 BACKGROUND/EXPLANATION: The Living Classrooms Foundation, Inc. is a nonprofit organization that strengthens communities and inspires young people to achieve their potential through hands-on education and job training, urban, natural, and maritime resources as "living classrooms." In July 2011, the Living Classrooms Foundation, Inc. (Foundation) obtained control of a former firehouse located at 316 South Caroline Street and established the Perkins P.O.W.E.R. House (P.O.W.E.R. = Proving Opportunities to Work, Expand and Rise) which serves as the Foundation's newest educational facility aimed at expanding program and services to children and families living in East Baltimore and in particular Perkins Homes. The grant agreement will provide funds to reimburse the Foundation for costs associated with the redevelopment of 316 S. Caroline Street into the Perkins P.O.W.E.R. House. The facility features multi-purpose rooms designed for after- school programming, community meetings, financial education, youth mentoring, employment training sessions, health fairs, and other community enrichment-focused events. The center will provide a variety of enriching services and events aimed at fostering an environment that is positive, safe, and that promotes healthy living for all members living in the Perkins community. The P.O.W.E.R. House is outfitted with a state-of- the-art computer lab and technology center with high-speed Internet access for students and community residents. To this end, the P.O.W.E.R. House will foster computer literacy through classroom instruction, and address the technology needs of the 47 AGENDA BOARD OF ESTIMATES 04/04/2012 DHCD ­ cont'd community by providing access to Internet and productivity software. Moreover, youth and families residing in the Perkins Community will have access to the Sun Trust Financial Education Center providing education and resources, including financial expert volunteers through a partnership with Sun Trust Bank. THE TRANSFER OF FUNDS WAS APPROVED ON MARCH 28, 2012. AUDITS REVIEWED AND HAD NO OBJECTION. MBE/WBE PARTICIPATION: THE LIVING CLASSROOM FOUNDATION, INC. HAS MET ITS COMMITMENT TO COMPLY. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 04/04/2012 Parking Authority of Baltimore City ­ Parking Facilities Rate Increases ACTION REQUESTED OF B/E: The Board is requested to approve an increase to certain rates at the Redwood, Water Street, and West Street garages. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Parking Authority of Baltimore City (PABC) is charged with managing the City of Baltimore's parking assets, and proper stewardship of those assets requires that the PABC realize the appropriate return on the City's parking investment. Pursuant to Article 31, §13(f)(2) of the Baltimore City Code, subject to the approval of the Board of Estimates, the PABC may set the rates for any parking project. The PABC believes that rate changes at these parking facilities are warranted at this time. The rates charged for parking at these City-owned facilities have not been increased since 2009; however operating costs continue to increase. Liability insurance costs, health insurance and payroll costs for staff (all staff at City-owned facilities are paid, at a minimum, the City's living wage), utilities, and improvements to the facilities (better lighting, revenue control equipment, security cameras, etc.) have all contributed to the continuing increases in operating expenses. The PABC performed a survey of parking rates in the areas surrounding the facilities, (Redwood, Water Street and West Street garages). The rate surveys showed that the fees charged to parkers at these facilities are generally lower than fees charged at other parking facilities within the area. To bring the rates charged at City facilities in line with their surrounding facilities, the PABC staff developed the rate change recommendations. These rate changes were unanimously approved by the PABC Board of Directors. 49 AGENDA BOARD OF ESTIMATES 04/04/2012 Parking Authority of Baltimore City ­ cont'd The PABC requests approval from the Board of the proposed rate changes at the facilities as follows: PROPOSED MONTHLY RATE LOCATION PROPOSED TRANSIENT RATE CHANGES CHANGES Redwood Regular Transient Rates Regular Rate Current Proposed Current Proposed Rate Rate Rate Rate Up to 1 hour $ 6.00 $ 6.00 $145.00 $150.00* Up to 2 hours $ 8.00 $ 8.00 Up to 3 hours $11.00 $11.00 Up to 4 hours $12.00 $13.00* Up to 5 hours $12.00 $13.00* Up to 6 hours $12.00 $13.00* Up to 7 hours $12.00 $13.00* Up to 8 hours $12.00 $13.00* 9 to 12 hours $12.00 $13.00* Water Regular Transient Rates Regular Rate Street Current Proposed Current Proposed Rate Rate Rate Rate Up to 1 hour $ 5.00 $ 6.00* $135.00 $140.00* Up to 2 hours $ 7.00 $ 8.00* Up to 3 hours $ 9.00 $10.00* Up to 4 hours $12.00 $15.00* Up to 5 hours $14.00 $15.00* 6 to 12 hours $14.00 $15.00* Night Rate(after 5pm) $ 7.00 $ 8.00* West Regular Transient Rates Regular Rate Street Current Proposed Current Proposed Rate Rate Rate Rate Early Bird Rate $100.00 $100.00 (in by 9am out by 6pm, Mon - Fri) None $ 8.00* 3pm to Midnight (Thurs - Sat, $14.00 $16.00* over 3 hours) *DENOTES RATE CHANGE 50 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ Project Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a project agreement with the Central Baltimore Partnership, Inc. The period of the project agreement is effective upon Board approval for 18-months. AMOUNT OF MONEY AND SOURCE: $140,000.00 ­ 6000-617212-2303-596000-603026 BACKGROUND/EXPLANATION: The Department and the Central Baltimore Partnership, Inc. propose to work together to continue the implementation of the Central Baltimore Vision Plan. Jointly, a grant was established from the Baltimore Regional Transportation Board under the FY2012 Unified Planning Work Program to further develop concepts related to improving Charles Street in the vicinity of I-83 and Penn Station. The grant funds will be utilized to develop and implement a plan for improving pedestrian connectivity. The project area will generally be limited to the area from Maryland Avenue to Saint Paul Street and from Mt. Royal Avenue to Lanvale Street. APPROVED FOR FUNDS BY FINANCE MBE/WBE PARTICIPATION: N/A (The project agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation - Refund of Excess Proceeds from an Auction ACTION REQUESTED OF B/E: The Board is requested to approve payment, by Direct Payment Order, of the refund of excess proceeds from a City vehicle auction to the registered owner, Mr. Michael William Nowakowski. AMOUNT OF MONEY AND SOURCE: $6,000.00 ­ 1001-000000-1950-505215-401774 BACKGROUND/EXPLANATION: The refund represents the proceeds beyond the expenses of receiving, storing, and disposing of the vehicle at auction. The refund is in accordance with AM-303-1 and Article 31, Section 97 of the Baltimore City Code (2000). The registered owner and/or lienholder was properly notified that the vehicle was at the Towing Section, and the vehicle remained unclaimed. Therefore, the vehicle was sold at auction and the owner has requested the refund of the excess proceeds from the auction. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 52 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the Maryland Asphalt Association, Inc. (MAA) for training. AMOUNT OF MONEY AND SOURCE: $8,800.00 ­ 3001-000000-5011-382900-603020 (@ $440.00 p/p x 20) BACKGROUND/EXPLANATION: This expenditure of funds will pay the Maryland Asphalt Association, Inc. for Hot Mix Asphalt (HMA) Field Technician Certification Training. The HMA is a federally mandated certification training course required for the Public Works Inspectors III and Public Works Inspectors II in the Department of Transportation, Transporta- tion Engineering and Construction Division. A total of 20 employees will complete this certification training course at a cost of $440.00 per person. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 53 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of task no. 27, to Rummel, Klepper & Kahl, LLP under Project No. 1074, On-Call Consultant Services for Reconstruction, Rehabilitation and/or Resurfacing Services. AMOUNT OF MONEY AND SOURCE: $133,344.97 ­ 9950-901882-9508-900010-703032 BACKGROUND/EXPLANATION: The consultant will provide design engineering services in connection with the completion of the rehabilitation of the Maisel Street Pedestrian Bridge Design Replacement. The scope of the work includes, but is not limited to: 1) the design of steel beams, 2) preparation of plans and details for steel and concrete superstructure, 3) integration of bridge enclosure and connecting fence plans into the contract, 4) integration of landscaping plans into the contract, 5) change specifications and include specifications for the bridge enclosure, chain link fence and landscaping, and 6) respond to constructability review comments. MBE/WBE PARTICIPATION: The consultant will continue to comply with the MBE/WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 54 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $245,895.60 9950-901824-9509 FED Constr. Res Maisel Street Ped. Brid. 61,473.90 " " MVR $307,369.50 ---------------- 9950-901882-9508-3 Design & Study Annapolis Road Bridge This transfer will cover the deficit in the account and fund the cost related to BD No. 08039, Task No. 27, Project No. 1074 for Maisel Street Pedestrain Bridge, On-Call Consultant Services by Rummel, Klepper & Kahl, LLP. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 55 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 28 to Rummel, Klepper & Kahl, LLP under Project 1074, On-Call Consultant Services Rehabilitation, Reconstruction and/or Resurfacing Services. AMOUNT OF MONEY AND SOURCE: $125,884.53 ­ 9950-908301-9527-900010-705032 BACKGROUND/EXPLANATION: This task assignment will provide authorization for construction phase services associated with Contract No. TR 08046, Broening Highway. The scope of the work includes, but it not limed to reviewing shop drawings, attendances at progress meetings, preparation of redline revisions, and utility coordination. MBE/WBE PARTICIPATION: The Consultant will continue to comply with the MBE/WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 56 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 004 to Rummel, Klepper & Kahl, LLP under Project 1123, On Call Transportation Planning/Policy/Feasibility. AMOUNT OF MONEY AND SOURCE: $281,532.53 - 9950-906312-9527-900020-703032 BACKGROUND/EXPLANATION: This task assignment will provide authorization for a condition assessment of the Inner Harbor Promenade from the Rusty Scupper Restaurant to Pier 6, including the Inner Harbor Marina at the Rusty Scupper and finger piers at the west bulkhead. The assessment will include 77 surface level features including landscape/hardscape, drainage, stormwater management and underwater assessment of bulkheads, piers and relieving platforms. MBE/WBE PARTICIPATION: The Consultant will continue to comply with the MBE/WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 70,383.13 9950-907312-9528 MVR Constr. Reserve Inner Harbor Infrastructure 211,149.40 9950-903313-9507 Other Constr. Reserve $ 281,532.53 Istea Enhancement 57 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 281,532.53 ----------------- 9950-906312-9527-2 Inner Harbor Infrastructure Contingencies On Call Project 1123 This transfer will cover the deficit in the account and fund the cost associated with Task No. 4, for the Project 1123, On Call Transportation/Planning/Policy/Studies by Rummel, Klepper & Kahl, LLP. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 58 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 001 to STV, Inc./PB Americans (Joint Venture) under Project 1161, On Call Construction Project Management Services. AMOUNT OF MONEY AND SOURCE: $257,610.80 - 9950-902256-9508-900010-705032 BACKGROUND/EXPLANATION: This task assignment will provide authorization for construction inspection services for the Central Avenue Pavement and Storm Drain Rehabilitation Project. MBE/WBE PARTICIPATION: The Consultant will continue to comply with the MBE/WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 59 AGENDA BOARD OF ESTIMATES 04/04/2012 Baltimore Development Corporation ­ Estoppel Certificate, Subordination and Mortgagee's Rights Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an estoppel certificate, subordination and mortgagee's rights agreement for 1701 North Charles Street with the Reinvestment Fund, Inc. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 20, 2010, the Board approved a land disposition agreement (LDA) for the sale of 1701 Charles Street (the former Chesapeake Restaurant) to Station North Development Partners LLC in the amount of $500,000.00. Included in the LDA was a residual agreement regarding percentage (profit share) of gross revenues where the developer agreed to pay the City 5% of gross revenue of the project up to $1,000,000.00 and 2.5% of gross revenue after $1,000,000.00 and up to $2,000,000.00. This estoppel agreement allows for the lender, the Reinvestment Fund, Inc. to he paid prior to the City receiving proceeds from the profit share agreement. THE DIRECTOR OF FINANCE RECOMMENDED APPROVAL. (The estoppel certificate, subordination and mortgagee's rights agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 04/04/2012 Baltimore Development ­ Relocation Payment Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve the relocation payment to Mr. Yong C. Kim and Mr. Yong O. An d/b/a as Linden Deli, 890 Linden Avenue. AMOUNT OF MONEY AND SOURCE: $11,801.61 ­ 9910-905826-9603 BACKGROUND/EXPLANATION: On, October 30, 2008, a notice of Relocation Eligibility Assistance was sent to Mr. Yong C. Kim and Mr. Yong P. Kim. The City acquired the existing business in 2009. This is the second claim for incidental costs associated with relocating Mr. Yong C. Kim and Mr. Yong P. Kim to 897 ­ 899 N. Howard Street. AUDITS REVIEWED AND HAD NO OBJECTION. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $11,801.61 9910-904115-9600 9910-905826-9603 22nd EDF Constr. Res. West Side Relocation West Side Initiative This transfer will provide funds for payment of the second claim for business relocation for Linden Deli from 890 Linden Avenue, which is associated with the Market Center Urban Renewal Plan. This property was acquired in October 2009 through condemnation for highway widening and intersection improvements. This claim is associated with costs for an alarm system, exterior signage, menu printing, millwork modifications, and replacing deficient kitchen equipment. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 61 AGENDA BOARD OF ESTIMATES 04/04/2012 Baltimore Development ­ Second Amendment to Lease Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with NURAD Technologies, tenant, for the rental of the property known as 3310 Carlins Park Drive. The period of the agreement is July 1, 2012 through June 30, 2013, with one three-year renewal option. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In 1988, a 54,000 square foot facility on 7 acres of land was built for Londontown Corporation by the City in Park Circle in order to relocate the company from its site near the Jones Falls. The land and improvements are owned by the City, and were leased to Londontown Corporation under a lease agreement executed on June 15, 1988. In April, 1997, Londontown informed the City that it would cease operations at the Park Circle site. Subsequently the BDC identified a new tenant, NURAD Technologies, for the building. In August 1997 NURAD Technologies entered into a sublease with Londontown Corporation for the Park Circle site. In July 1999, the Board approved a lease with NURAD Technologies for a term of five years with a five-year renewal option. The five year renewal option was exercised, taking the lease to June 2009. In June 2009, NURAD Technologies extended the lease for an additional three years through July 2012. This amendment extends the term through June 30, 2013. NUARD Technologies specializes in the design, manufacturing, installation and repair of microwave antenna systems and radomes for the U.S. government and commercial clients, primarily for use in military aircraft. Although defense work represents the bulk of the company's workload, it also manufactures earth satellite dishes for commercial use. (The second amendment to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 04/04/2012 Bureau of Water & Wastewater ­ Task Assignment Credit ACTION REQUESTED OF B/E: The Board is requested to approve a credit from Rummel, Klepper & Kahl, LLP under Project 1120R, On-Call Credit of Task 010, WC 1198 and SC 871, Inspection Services, Task No. 15. AMOUNT OF MONEY AND SOURCE: ($ 50,889.36) ­ 9956-911411-9551-900020-705032 Task 10 SC 871 ( 50,889.35) ­ 9960-903682-9557-900020-705032 Task 10 WC 1198 ($101,778.71) BACKGROUND/EXPLANATION: The support documentation provided by Rummel Klepper & Kahl listed a firm that would not be performing work. The consultant made the Bureau of Water & Wastewater aware of their mistake after Board approval had occurred. The credit will allow a corrected task to be processed. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 63 AGENDA BOARD OF ESTIMATES 04/04/2012 Bureau of Water and Wastewater ­ Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to agreement with Parsons, Brinckeroff, Inc., Project 1084P, On-Call Environmental Restoration Design and Engineering Services Task No. 007. The amendment extends the period of the agreement through March 24, 2014. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The original agreement was approved by the Board on March 25, 2009, for a three year period. All of the approved tasks will be completed prior to the current contract expiration date of March 24, 2012 except the following: 1. Task No. 002, Bush Street Debris Collection Project, anticipated completion March 24, 2013, and 2. Task No. 006, Training and Development of Standards of Practice-Stormwater and Erosion Sediment Control, antici- pated completion date March 24, 2013. The Bureau is requesting a time extension because the above- tasks under this agreement will not be completed before the current expiration date of March 24, 2012. MBE/WBE PARTICIPATION: The Consultant will continue to comply with the MBE/WBE goals established in the original agreement. MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW TASK ASSIGNMENTS. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 04/04/2012 Bureau of Water and Wastewater ­ Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Johnson, Mirmiran and Thompson, Inc., Project 1170, Design Engineering Project Management Services. The period of the agreement is effective upon Board approval for one year, with the City's option to renew for an additional three years. AMOUNT OF MONEY AND SOURCE: $522,989.98 ­ Wastewater Funds 377,000.00 ­ Water Fund $899,989.98 ­ Various Accounts BACKGROUND/EXPLANATION: The consultant will assist the Bureau of Water and Wastewater Engineering Division into two major program components: 1) General Program Management activities, and 2) Project Management and Review of Consultant's Study and Design efforts. The General Program Management activities support the Bureau in preparing the capital improvement program; EPA and State construction grant/loan applications and required documentation. In addition, the consultant will assist with annual reports documentation for the sale of Revenue Bonds; asset Management; strategic planning efforts, and monitoring. The Project Management and Review activities support the Water & Wastewater Engineering Division in the review of studies, designs, drawings, specifications, cost estimates, schedules, post award services, and change orders. MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $243,020.47 27.00% WBE: Ross Technical Services, Inc. $ 63,059.09 7.00% C.L. Warfield and Associates, 18,001.19 2.00% Inc. $ 81,060.28 9.00% APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 04/04/2012 Bureau of Water and Wastewater ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 006, to Johnson, Mirmiran & Thompson, Inc. under Project No. 1120J, S.C. 825R, Construction Management Services Office Engineering Support. AMOUNT OF MONEY AND SOURCE: $105,200.69 ­ 9956-901533-9551-900010-705032 BACKGROUND/EXPLANATION: Johnson, Mirmiran & Thompson, Inc. will provide office engineering support services on the site of S.C. 852R. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 66 AGENDA BOARD OF ESTIMATES 04/04/2012 Bureau of Water and Wastewater ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 001, to Rummel, Klepper & Kahl, LLP under Project No. 1143, On- Call CMP Scheduling, Change Order Review, and Claims Analysis. AMOUNT OF MONEY AND SOURCE: $ 61,349.75 ­ 9956-910533-9551-900010-705032 (S.C. 852R) 61,349.75 ­ 9960-904694-9557-900020-705032 (W.C. 1160) 61,349.75 ­ 9960-904727-9557-900020-705032 (W.C. 1168) $184,049.25 BACKGROUND/EXPLANATION: The consultant will assist the Construction Management Division with CMP scheduling, review change orders and claims analysis, Request for Information and proposed change orders, tracking, and other project management assistance, as required. MBE/WBE PARTICIPATION: MBE: Daniel Consultants, Inc. $184,049.25 100% MWBOO FOUND VENDOR IN COMPLIANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 67 AGENDA BOARD OF ESTIMATES 04/04/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. CHARLES J. BECKER & BROS., INC. DBA BECKER'S SCHOOL SUPPLIES $44,658.23 Low Bid Solicitation No. B50002319 ­ Supply and Deliver Backpacks Filled with School Supplies ­ Department of Housing and Community Development ­ Req. No. R595980 2. PROPAC, INC. $34,403.38 Low Bid Solicitation No. B50002348 ­ Supply and Deliver Emergency Preparedness Supplies ­ Department of Housing and Community Development ­ Req. No. R598002 3. ENVIRONMENTAL QUALITY RESOURCES, LLC $ 0.00 Renewal Solicitation No. B50001898 ­ Debris Cleanup in Middle Branch, Canton and Fells Point ­ Agencies ­ Various ­ P.O. No. P517182 On May 25, 2011, the Board approved the initial award in the amount of $144,450.00. The award contained four 1-year renewal options. This renewal is for the period June 13, 2012 through June 12, 2013, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 4. E.J. WARD, INC. $ 0.00 Renewal Solicitation No. 08000 ­ Automated Fuel Control System Turnkey Maintenance Service Agreement ­ Department of General Services - P.O. No. P502817 On May 9, 2007, the Board approved the initial award in the amount of $27,840.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This renewal is for the period July 1, 2012 through June 30, 2013, with no renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 68 AGENDA BOARD OF ESTIMATES 04/04/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases First Call HORTON MECHANCIAL $ 0.00 CONTRACTORS Second Call 5. CALMI ELECTRIC COMPANY $400,000.00 Increase Solicitation No. B50001474 ­ Miscellaneous Electrical Work ­ Agencies ­ Various ­ Req. Nos. Various On August 10, 2010, the Board approved the initial award in the amount of $900,000.00 to Horton Mechanical Contractors and Calmi Electric Company. The award contained two 1-year renewal options. An increase is necessary due to increased usage. This increase in the amount of $400,000.00 will make the total award amount $1,300,000.00. CALMI ELECTRIC COMPANY MBE: A/C Power, Inc. 17% WBE: Herbert Electric Company 10% MWBOO FOUND VENDOR IN COMPLIANCE. 6. DISTRICT HEALTHCARE AND Extension JANITORIAL SUPPLY $ 25,500.00 and Increase Solicitation No. B50000399 ­ Furnishing and Delivering Incontinent Products and Dressings for the CARE Program ­ Health Department ­ P.O. No. P513048 On April 16, 2008, the Board approved the initial award to Modern Products in the amount of $90,522.00. The award contained three 1-year renewal options. Subsequent actions have been approved. Authority is requested to extend the current award for a 90 day period and increase the purchase order to allow time for the solicitation to be bid and awarded. The new solicitation no. is B50002368. This increase in the amount of $25,500.00 will make the total award amount $422,316.00. MWBOO GRANTED A WAIVER. 69 AGENDA BOARD OF ESTIMATES 04/04/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. MARTIN SUPPLY COMPANY $ 0.00 Renewal Solicitation No. B50000973 ­ Sign, Screen and Digital Printing Supplies ­ Department of Public Works, Office of the Director ­ P.O. No. P507786 On March 25, 2009, the Board approved the initial award in the amount of $135,000.00. The award contained two 1-year renewal options. This renewal is for the period April 1, 2012 through March 31, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 8. TOTAL CONTRACT, INC. CB FLOORING, LLC $ 0.00 Renewal Solicitation No. B50001765 ­ Furnish and Install Carpet ­ Agencies ­ Various ­ P.O. Nos. P516836 and P516837 On March 9, 2011, the Board approved the initial award in the amount of $500,000.00. The award contained four 1-year renewal options. This renewal is for the period April 28, 2012 through April 27, 2013, with three 1-year renewal options remaining. Total Contract, Inc. MBE: You Construction 10% WBE: Amaric Interiors, Inc. 5% CB Flooring, LLC MBE: Granite World & Floor 10% WBE: Letke Security Contractors, Inc. 5% MWBOO FOUND VENDOR IN COMPLIANCE. 70 AGENDA BOARD OF ESTIMATES 04/04/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. DEPENDABLE RELIABLE SERVICE $19,583.83 PERSONAL TOUCH HOME AIDES OF BALTIMORE, INC. 14,356.05 PB HEALTH HOME CARE AGENCY, INC. 19,339.84 $53,279.72 Increase Solicitation No. B50000747 ­ Provide In-Home Personal Care/Homemaker Services ­ Baltimore City Health Department, CARE Services ­ P.O. Nos. P510684, P510613 and P510614 On November 26, 2008, the Board approved the initial award to Dependable Reliable Service, Personal Touch Home Aides of Baltimore, Inc. and PB Health Home Care Agency, Inc. The award contained one 1-year renewal option. As a requirements contract that is constantly in flux with the number of people to serve, an increase in the amount of $53,279.72 is necessary. This increase in the amount of $53,279.72 is for services through June 30, 2012, with no renewal options remaining. MWBOO GRANTED A WAIVER. 71 AGENDA BOARD OF ESTIMATES 04/04/2012 Baltimore City Sherriff's Office ­ Payment of Back-Wages ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the payments of back salary for Evander Maye of the Baltimore City Sheriff's Office. AMOUNT OF MONEY AND SOURCE: $30,166.00 ­ 1001-000000-1182-138800-601001 BACKGROUND/EXPLANATION: The total amount of the full and final settlement is solely for back-wages, minus applicable state, federal, and other withholdings. Mr. Evander Maye filed an appeal of his termination from employment with the Baltimore City Sheriff's Office. The termination was appealed to the Maryland Office of Administrative Hearings located in Hunt Valley, Maryland. On November 28, 2011, the Maryland Office of Administrative Hearings rescinded the April 25, 2011 termination of Mr. Maye. Subsequently, Mr. Maye is to receive back-pay from April 26, 2011 until January 4, 2012. APPROVED FOR FUNDS BY FINANCE 72 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Finance ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and an expenditure of funds to pay the Basketball Academy, Inc. for services provided January 26-28, 2012. AMOUNT OF MONEY AND SOURCE: $20,000.00 ­ 1001-000000-1220-146500-607004 BACKGROUND/EXPLANATION: The Basketball Academy, Inc. (Academy) offers the participants academics, athletics, cultural enrichment, and service learning. Nearly 600 students spend one class period in workshops with topics including SAT Prep, college admissions, and NCAA guidelines to Rites of Passage. The participants visit cultural enrichment sites and actively earn service-learning credits. The Academy students participate in a host of events, at which time close to 10,000 students, families, and fans enjoy the competitive games. In addition, there is a post-academy SAT preparatory program sponsored by Sylvan Education Solutions where 150 high school students from Baltimore County participate. The Academy covers costs for meals, activities and academic materials. Based in Baltimore, Maryland, the Academy is made possible by a collaborative partnership between the Mayor's Office, Baltimore City Public School System, the 100 Black Men of Maryland, Inc., and the Baltimore Metropolitan Alumnae Chapter of Delta Sigma Theta Sorority, Inc. Some of the past sponsors of the Academy include State Farm, ABC Channel 2, Comcast, 92Q James, Downtown Locker Room, HP, Chandler-Lee Buick-Pontiac-GMC, MTA, DHCD, CitiFinancial, M&T Bank, Baltimore County Office of Community Conservation and Ronald McDonald House. 73 AGENDA BOARD OF ESTIMATES 04/04/2012 Finance Dept. ­ cont'd The Academy was held on January 26-28, 2012. This year, it was held at Morgan State University in Baltimore City. The Academy works with this prestigious University to host the academic workshops, along with the basketball games. This request is late because the Mayor's Office has been working to verify the accuracy of the amount. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 74 AGENDA BOARD OF ESTIMATES 04/04/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 76 - 79 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 75 AGENDA BOARD OF ESTIMATES 04/04/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50002151, EMS Billing Digitech Computer $5,000,000.00 Service inc. MBE: 1st Choice Staffing, LLC 15.00% WBE: Mary Kraft Staffing & Associates, Inc. 5.00% MWBOO FOUND VENDOR IN COMPLIANCE. A LETTER OF PROTEST HAS BEEN RECEIVED FROM ACS A XEROX COMPANY. 2. B50002253, Provide Van Higher Ground $125,322.78 Transportation for Transportation Infants and Toddlers Services, Inc. Program MWBOO GRANTED A WAIVER. 3. B50002317, Chevrolet Chapman Auto $ 48,369.00 Suburban with Lighting Group Configuration for the Fire Department MWBOO GRANTED A WAIVER. 4. B50002309, 15% Item No. 1 Sodium Hypochlorite Univar USA Inc. $ 700,000.00 Item No. 2 Kuehne Company 2,500,000.00 Item No. 3 KleenRite Cor- 70,000.00 poration $3,270,000.00 MWBOO GRANTED A WAIVER. 76 AGENDA BOARD OF ESTIMATES 04/04/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 5. B50002286, Lead Abate- John Ware & Son, Inc. $ 300,000.00 ment II at Low Income JLN Construction 300,000.00 Residences Services, LLC Deveau Construction 300,000.00 LLC $ 900,000.00 This award is recommended to these contractors with the condition that the awardees come into compliance within ten days of the award. MWBOO SET MBE GOALS AT 27% AND WBE GOALS AT 10%. MWBOO FOUND ALL BIDDERS IN NON-COMPLIANCE. John Ware & Son, Inc. MBE: Adapt Home Improvement Co., LLC 27.00% WBE: Baltimore Window Factory, Inc. See note below * *Baltimore Window Factory, Inc. is not certified to perform the Work/Service: `Install vinyl replacement windows.' MWBOO FOUND VENDOR IN NON-COMPLIANCE. JLN Construction Services, LLC MBE: Harvey Harris Contractors, Inc. See note below * WBE: Adapt Home Improvement Company, LLC 10.00% *Harvey Harris Contractors, Inc. is not certified to perform the Work/Service: `Painting.' MWBOO FOUND VENDOR IN NON-COMPLIANCE. Deveau Construction, LLC MBE: John Ware & Son, Inc. 27.00% WBE: See note below * *Bidder did not meet the WBE goal and did not request a waiver. 77 AGENDA BOARD OF ESTIMATES 04/04/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 6. B50002289, Street Tree Lorenz, Inc. $268,703.00 Supply, Delivery, Planting & Maintenance Spring 2012 MWBOO SET GOALS OF 10% MBE AND 0% WBE. MBE: 4Evergreen Lawn Care $27,000.00 10.00% MWBOO FOUND THE VENDOR IN COMPLIANCE. Department of Transportation 7. TR12011, City- Machado Construction $344,329.00 wide Slab Repair Co., Inc. MBE: M&F Contracting Co. $48,500.00 14.09% WBE: S&L Trucking, LLC $24,500.00 7.12% MWBOO FOUND THE VENDOR IN COMPLIANCE 8. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: $395,978.35 9950-902465-9509 MVR Const. Res. - Curb Repair Job Order $344,329.00 ---------------- 9950-905657-9508-6 Structure and Improvements 34,432.90 ---------------- 9950-905657-9508-5 Inspections 17,216.45 ---------------- 9950-905657-9508-2 $395,978.35 Contingencies This transfer will provide funds to cover costs associated with the award of contract no. TR 12011, Citywide Slab Repair to Machado Construction, Co., Inc. 78 AGENDA BOARD OF ESTIMATES 04/04/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 9. TR12012, Citywide M. Luis Construction $298,872.90 Curb Repair Co., Inc. MBE: National Construction, $60,000.00 20.08% Inc. d/b/a as National Concrete WBE: Fallsway Construction $21,000.00 7.03% Co., Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 10. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: $343,704.00 9950-902465-9509 MVR Constr. Res. - Curb Repair Job Order $298,872.90 ---------------- 9950-906655-9508-6 Structure and Improvements 29,887.30 ---------------- 9950-906655-9508-5 Inspections 14,943.80 ---------------- 9950-906655-9508-2 $343,704.00 Contingencies This transfer will provide funds to cover costs associated with the award of contract no. TR 12012, Citywide Curb Repair to M. Luis Construction, Co., Inc. 79 AGENDA BOARD OF ESTIMATES 04/04/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Police Department 1. John P. LEIM Conference Asset $4,194.40 Skinner* hosted by IACP Forfeit- Gayle B. Indianapolis, IN ure Funds Guilford** May 20 - 23, 2012 Kerry A. Hayes** *May 21 ­ 23, 2012 Samuel Hood III (**Reg. Fee $510.00 ea.) Department of Housing and Community Development 2. Sheneka Frasier National Conf. State $3,740.00 - Kyer of Lead and Lead Romeo Joyner-El Healthy Homes Abatement Grantees Grant New Orleans, LA April 30 - May 4, 2012 (Reg. Fee $345.00 ea.) Department of Planning 3. Laurie Feinberg APA 2012 National Gen. $1,039.40 Planning Conference Fund Los Angeles, CA April 14 ­ 19, 2012 The subsistence rate for this location is $196.00 per day. The Department is requesting subsistence for April 14 ­ 17, 2012. The attendee will be responsible for any remaining expenses. Fire and Police Employees' Retirement Systems (F&P) 4. Joan M. Pratt NCPERS 2012 Trustee Special $1,358.90 Educational Fund New York, NY May 04 - 06, 2012 (Reg. Fee $350.00) The hotel cost is $359.00 per night plus $56.45 for taxes. The allowed subsistence is $312.00 per day. The F&P is requesting an additional $94.00 to cover the hotel cost and an additional $40.00 per day for meals. 80 AGENDA BOARD OF ESTIMATES 04/04/2012 TRAVEL REQUESTS ­ cont'd Fund Name To Attend Source Amount Fire and Police Employees' Retirement Systems (F&P) ­ cont'd 5. Joan M. Pratt 106th GFOA Annual Special $1,801.14 GNF Fund Chicago, IL June 09 - 12, 2012 (Reg. Fee $380.00) The hotel cost is $245.00 per night plus $120.54 for taxes. The allowed subsistence is $242.00 per day. The F&P is requesting and additional $9.00 to cover the hotel cost and an additional $40.00 per day for meals. TRAVEL APPROVAL/REIMBURSEMENT Department of Housing and Community Development APPROVAL 6. Byron Pugh Dating Matters - CDC $1,412.44 Strategies to Grant Promote Healthy Teen Relationships Kickoff Meeting Atlanta, GA Nov. 28 ­ Dec. 2, 2011 REIMBURSEMENT On November 28 - December 2, 2011, Mr. Byron Pugh, traveled to Atlanta, Georgia to attend the Dating Matters: Strategies to Promote Healthy Teen Relationships Kickoff Meeting. This request is late because the change in the date of the mandatory training did not allow sufficient time to submit a travel request in advance. The Department is requesting reimbursement to Mr. Byron as follows: Mileage $ 751.75 Hotel 528.00 Occupancy Taxes 63.36 Meals 69.33 Total Reimbursement: $1,412.44 81 AGENDA BOARD OF ESTIMATES 04/04/2012 TRAVEL NOTATION Employees' Retirement System (ERS) The Board is requested to NOTE the following education related travel of the ERS Trustees to the following public education conference, covering pension related topics such as investment strategies, accounting regulations and fiduciary risks and responsibilities. To Fund Name Attend Source Amount 1. Dorothy Bryant NCPERS Special $10,981.81 Brenda Clayburn Annual Conf. Fund Deborah Moore- New York, NY - ERS Carter May 5 - 10, 2012 (Reg. Fee $1,000.00 ea.) The educational sessions are necessary to fulfill fiduciary education and due diligence requirements. It also provides updated knowledge about the financial markets investment products and options. No general funds are required ­ Special Funds from the ERS will be used to cover the expenses. 2. Bernita James GFOA Special $ 2,787.89 Annual Conf. Fund Chicago, IL - ERS June 10 ­ 13, 2012 (Reg. Fee $585.00) The educational sessions are necessary to fulfill fiduciary education and due diligence requirements. It also provides updated knowledge about the financial markets investment products and accounting requirements. No general funds are required ­ Special Funds from the ERS will be used to cover the expenses. 82 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Real Estate ­ Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Behavioral Interface, LLC, tenant, for the rental of the property located at 3000 Druid Park Drive, Suite 2A consisting of approximately 477 square feet. The period of the agreement is April 01, 2012 through March 31, 2014, with one two-year renewal option. AMOUNT OF MONEY AND SOURCE: Year Annual Rent Monthly Installments 1 $6,916.50 $ 576.38 2 $7,193.16 $ 599.43 The annual rent will be increased annually by an amount equal to 4% of the annual rent each year of the renewal term beginning with the anniversary date of the lease. BACKGROUND/EXPLANATION: Behavioral Interface, LLC provides psychotherapy services to adults and youth and will use the office for administrative and counseling purposes. The base rent includes utilities and operating expenses, and Behavioral Interface, LLC will pay for janitorial services. The space is being leased to Behavioral Interface, LLC "as-is," and Behavioral Interface, LLC will be responsible for any improvements to the premises, only upon receiving the City's approval. In addition, Behavioral Interface, LLC is obligated to maintain and keep in force general public liability, contractual liability and property damage insurance protection for the premises and name the City as additionally insured under said insurance policies. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 83 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Human Resources ­ Personnel Matter Department of Recreation and Parks Hourly Rate Amount 1. DENNIS TUTTLE $25.00 $ 8,125.00 Account: 1001-000000-4711-362100-601009 Mr. Tuttle will continue to work as a Marketing Manager. His duties will include, but are not limited to utilizing print, publishing, web design and electronic media to assist the Department in featuring people, places, events and storylines that define its mission. In addition, Mr. Tuttle will shape and package the information and produce it for delivery through the Department's e-mail newsletter and website, as well as social media such as Facebook and Twitter. The period of the agreement is effective upon Board approval through June 30, 2012. THE PERSONNEL MATTER HAS BEEN APPROVED BY THE EXPENDITURE CONTROL COMMITTEE. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 84 AGENDA BOARD OF ESTIMATES 04/04/2012 Department of Transportation ­ Memorandum of Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a memorandum of agreement (MOA) with the Maryland Transportation Authority (MdTA). The memorandum of agreement is effective upon approval by the MdTA. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This memorandum of agreement is being granted at no cost to the City. On November 3, 2010, the Board approved a right-of-entry permit agreement with the MdTA, which permitted the City to construct the Grand Prix route over portions of West Lee Street and Ramp D to Russell Street which were owned by the MdTA. This MOA identifies the portions of the MdTA's property that are to be transferred to the City. MBE/WBE PARTICIPATION: N/A (The memorandum of agreement has been approved by the Law Department as to form and legal sufficiency.) 85 AGENDA BOARD OF ESTIMATES 04/04/2012 PROPOSAL AND SPECIFICATIONS Bureau of Water and Waste Water ­ SC 863, Parking Lots and Other Outdoor Improvements to the Administration Building at the Backriver Wastewater Treatment Plant BIDS TO BE RECV'D: 5/09/2012 BIDS TO BE OPENED: 5/09/2012 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 86