NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. AGENDA BOARD OF ESTIMATES 03/21/2012 THE DEPARTMENT OF FINANCE WILL PRESENT THE PRELIMINARY BUDGET RECOMMENDATIONS FOR FY 2013 TO THE BOARD OF ESTIMATES 1 AGENDA BOARD OF ESTIMATES 03/21/2012 Office of Civil Rights ­ Governmental/Charitable Solicitation & Wage Enforcement ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application to the Board of Ethics of Baltimore City for donations to benefit the 2012 International Festival. The period of the campaign will be effective upon Board approval through August 31, 2012. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. The collected funds will be deposited and expenditures paid through the Baltimore City Foundation's International Festival account ­ 054-00. BACKGROUND/EXPLANATION: The Office will be soliciting corporations for donations to help pay for the festival costs. The Baltimore International Festival acknowledges and celebrates the cultural and ethnic diversity present in our great City. Throughout its history, Baltimore has been home to Americans of various backgrounds who have found a way to blend their talents, hopes, and dreams into making this City a place of progress and opportunity. For two days the contributions, experiences, and expressions of all the communities present in our City are highlighted through performances, education, food, sport and games. The International Festival provides an opportunity for attendees to enjoy the wonders of the world in their own backyard. Global perspectives become more meaningful, cultural appreciation more enhanced, and the promise of unity more obtainable. The International Festival is a microcosm of who we are as a nation and what we can become as a community. The Board of Ethics of Baltimore City requires approval from the Board of Estimates before approval of the submitted Ethics Board application. 2 AGENDA BOARD OF ESTIMATES 03/21/2012 Office of Civil Rights ­ cont'd & Wage Enforcement __ Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designee. 3 AGENDA BOARD OF ESTIMATES 03/21/2012 Office of the City Council ­ Governmental/Charitable President Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to approve a governmental/charitable solicitation application to the Board of Ethics of Baltimore City to benefit the Maryland/Southern Delaware Chapter of the Muscular Dystrophy Association (MDA). The period of the campaign is effective upon Board approval through April 26, 2012. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: Mr. Damion Cooper will solicit donations from friends, family members and associates to benefit the "Baltimore Lock-up 2012". Each participant in the fundraising event to be held on April 26, 2012 is being asked to raise $3,000.00. The MDA combats neuromuscular diseases through programs of worldwide research, comprehensive medical and support services, and far-reaching professional and public health education. With national headquarters in Tucson, AZ, the MDA has more than 200 offices across the country, sponsors some 200 hospital- affiliated clinics and supports more than 330 research projects around the world. The MDA supports more research on neuromuscular disease than any other private sector organization in the world. The MDA scientists are in the forefront of gene therapy research and have uncovered the genetic defects responsible for several forms of muscular dystrophy, Charcot-Marie Tooth disease, and a form of amyotrophic lateral sclerosis (ALS, or Lou Gehrig's disease), childhood spinal muscular atrophy, and several other neuromuscular conditions. The MDA's comprehensive services program includes diagnostic and follow-up medical consultations, flu shots, support groups, summer camps for youngsters, a medical equipment program, assistance with equipment repairs, and resource referral. 4 AGENDA BOARD OF ESTIMATES 03/21/2012 Office of the President ­ cont'd The Board of Ethics of Baltimore City requires approval from the Board of Estimates before approval of the submitted Ethics Board application. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designees. 5 AGENDA BOARD OF ESTIMATES 03/21/2012 Health Department ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Ms. Annette Saunders. The agreement is for the period May 1, 2012 through October 31, 2012. AMOUNT OF MONEY AND SOURCE: $21,840.00 ­ 4000-436112-3255-316200-603026 ($21.00 per hour) BACKGROUND/EXPLANATION: Ms. Saunders, as consultant for the Family Caregivers Program, will perform the following services: visit communities and neighborhoods, develop a relationship with community organizations and residents through frequent visits or telephone calls to foster, support, and encourage participation in the Grandparents as Parents (GAP) Program. She will oversee all aspects of the GAP support groups with the Baltimore City Public School, community support groups, and other contractual entities providing services to the target population, and perform related work. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 03/21/2012 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2011 through June 30, 2012. 1. CHASE BREXTON HEALTH SERVICES, INC. $100,000.00 (CBHS) Account: 4000-422312-3030-513510-6030051 The organization will offer 15 four-hour counseling, testing and referral sessions per week. In addition to walk-in HIV-CTR services, the organization proposes to continue voluntary HIV testing among current primary care patients that received services in Baltimore City. This service has been initiated in accordance with the Centers for Disease Control's recommendation for HIV testing of adults, adolescents, and pregnant women in health care settings. The agreement is late because of an oversight in processing by the Health Department. The Department apologizes for this oversight. MWBOO GRANTED A WAIVER. 2. THE MARYLAND INSTITUTE d/b/a THE MARYLAND $ 15,000.00 COLLEGE OF ART Account: 1001-000000-3030-271800-603051 The organization will provide resources and knowledge in research, strategy, design, and communication to help the Bureau of STD/HIV Prevention to create a campaign to decrease risky sexual behavior and increase HIV and syphilis testing among men who have sex with men at high risk for HIV and syphilis. The agreement is late due to template review, revisions, and approval by the Law Department. 7 AGENDA BOARD OF ESTIMATES 03/21/2012 Health Department ­ cont'd 3. LIGHT HEALTH AND WELLNESS $ 58,743.00 COMPREHENSIVE SERVICES, INC. Account: 4000-427611-3042-273302-603051 The organization will provide health care for a minimum of 250 HIV exposed infants and perinatally infected, ages 0- 12, as well as update at least 30 Community pediatric providers who regularly care for HIV-exposed infants. The organization will also provide primary health care for 200 HIV infected youth, ensure service coordination and retention in primary medical care for HIV-infected youth not in care or newly diagnosed. In addition they will provide 200 HIV-infected youth with comprehensive medical care. The agreement is late because the Infectious Disease and Environmental Health Administration programmatically manages all Ryan White Part D services. Providers are selected through the Request for Proposal process. The Department prepares the agreements after receipt of an approved budget and scope of services and processes payments following approval. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 03/21/2012 Health Department ­ Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve a notification of grant award (NGA) from the Maryland Department of Aging (MDoA). The period of the NGA is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $ 3,160.00 ­ 5000-535712-3024-268405-603051 ­ Action in Maturity 840.00 - 5000-535712-3024-268417-603051 ­ Cherry Hill Senior Center 15,000.00 - 5000-535712-3024-268414-603051 ­ Edward A. Myerberg 6,000.00 - 5000-535712-3024-268409-603051 ­ Greenmount Center 3,000.00 - 5000-535712-3024-268404-603051 ­ Govans Senior Network 1,000.00 ­ 5000-535712-3024-268413-603051 ­ Zeta Senior Center $29,000.00 BACKGROUND/EXPLANATION: On November 9, 2011, the Board approved the original FY12 Senior Center Operating Fund (SCOF) NGA in the amount of $129,268.00. The period of the original NGA is July 1, 2011 through June 30, 2012. The revised NGA provides additional SCOF funds to the above listed Senior Centers to cover supplies and materials for recreational activities, making the total award $158,268.00. The revised NGA is late because it was just received from the MDoA. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 03/21/2012 Employees' Retirement System (ERS) ­ Subscription Agreement ACTION REQUESTED OF B/E: The Board is requested approve and authorize execution of a subscription agreement with Pinehurst International Ltd. (the Fund). AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. $29,000,000.00 - (approximately) of ERS assets $ 246,500.00/year ­ (approximately) management fee plus incentive fee of 10% of each year's annual profit in excess of a preferred return to investors BACKGROUND/EXPLANATION: The ERS Board of Trustees conducted a nationwide search for a "fund of funds" vehicle for investing in hedged equity investments. The Board narrowed the eligible firms to three finalists and conducted interviews. With the recommendation of the investment consultant, the Fund was selected. MBWOO GRANTED A WAIVER. (The subscription agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 03/21/2012 Fire and Police Employees' ­ Investment Management Agreement Retirement System (F&P) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an investment management agreement with Pugh Capital Management, Inc. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Approximately $24,000,000.00 in F&P funds. BACKGROUND/EXPLANATION: The F&P Board of Trustees conducted a search for two core fixed- income investment managers and as a result of that search, selected Pugh Capital Management, Inc. and another manager. The search and selection process was conducted with the assistance and advice of the F&P System's investment advisor, Summit Strategies Group. Pugh Capital Management, Inc. will manage approximately $24,000,000.00 of F&P funds in a portfolio of core, domestic fixed-income securities. MWBOO GRANTED A WAIVER. (The investment management agreement has been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 03/21/2012 Fire and Police Employees' ­ Investment Management Agreement Retirement System (F&P) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an investment management agreement with CS McKee, L.P. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Approximately $24,000,000.00 in F&P funds. BACKGROUND/EXPLANATION: The F&P Board of Trustees conducted a search for two core fixed- income investment managers and as a result of that search, selected CS McKee, L.P. and another manager. The search and selection process was conducted with the assistance and advice of the F&P System's investment advisor, Summit Strategies Group. CS McKee, L.P. will manage approximately $24,000,000.00 of F&P funds in a portfolio of core, domestic fixed-income securities. MWBOO GRANTED A WAIVER. (The investment management agreement has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 03/21/2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Abel Recon, LLC. $ 7,119,000.00 AFRAM, Inc. $ 1,500,000.00 Carroll Tree Service, Inc. $ 1,500,000.00 Gabe's Services, Inc. $ 6,912,000.00 Inland Waters Pollution Control, Inc. $ 30,000,000.00 guarantee of $30,000,000,00 from the Inland Pipe Rehabilitation Holding Company, LLC and Subsidiaries Kiewit Infrastructure, Co. $270,000,000.00 Mermaid Construction Company, Inc. $ 621,000.00 Monumental Paving & Excavating, Inc. $ 50,940,000.00 Rand Construction & Subsidiaries $ 8,000,000.00 d/b/a Rand Construction Corporation The Poole and Kent Corporation $100,000,000.00 guarantee of $100,000,000.00 from the parent corp., EMCOR Group, Inc. 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Comprehensive Structural Solutions, Engineer LLC. Michael J. Walkley, P.A. Engineer Moffatt & Nichol Engineers, Inc. Engineer Slater Associates, Inc. Landscape Architect Williams Associates Engineers Engineer 13 AGENDA BOARD OF ESTIMATES 03/21/2012 Mayor's Office of Human ­ Agreements Services/Homeless Services The Board is requested to approve and authorize execution of the various agreements. 1. ASSOCIATED CATHOLIC CHARITIES, INC. $359,573.00 (ACC) Account: 4000-496311-3573-591206-603051 The organization will provide permanent housing and support services for homeless men and women who are disabled. The ACC will provide case management and referrals to primary and mental health care providers and other supportive services based on an individual case plan developed for each client. The clients will be housed in units scattered throughout the City. The ACC will provide access to housing for a minimum of 163 heads of households. The organization will provide monthly rental assistance payments for monthly rental subsidies, security deposit and/or payment for damage to the property, if applicable. The period of the agreement is January 1, 2012 through March 31, 2012. 2. HEALTH CARE FOR THE HOMELESS, INC. (HCH) $201,212.00 Account: 1001-000000-3573-267800-603051 The organization will manage and provide case management services to formerly homeless individuals housed in the housing first model to ensure stability. As new subsidies become available, new clients will be added to the caseload to receive ongoing case management. The case managers will develop individualized service plans, facilitate access to public benefits, and effectively link clients with health related services and educational/employment opportunities. The period of the agreement is July 1, 2011 through June 30, 2012. 14 AGENDA BOARD OF ESTIMATES 03/21/2012 Mayor's Office of Human ­ cont'd Services/Homeless Services The agreements are late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 03/21/2012 Police Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay The Leadership Association, c/o The Greater Baltimore Committee. The period of the training is January 2012 through October 2012. AMOUNT OF MONEY AND SOURCE: $4,950.00 ­ 6000-611212-2013-197500-603020 BACKGROUND/EXPLANATION: This expenditure of funds will pay The Leadership Association, c/o The Greater Baltimore Committee for the cost of tuition for Robert L. Booker, Jr. to attend leadership training. The training is used to enhance the leadership and competency of members in upper level supervisory roles within the Department. This training provides a focus on accountability and responsi- bility within the ethical scope of the leading of other members of the Department. Focus is also given to community service and improving the relationship with the community through service. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 16 AGENDA BOARD OF ESTIMATES 03/21/2012 Police Department ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Barbara Harant. The period of the agreement is April 1, 2012 through March 31, 2013. AMOUNT OF MONEY AND SOURCE: $22,500.00 ­ 4000-469812-2024-212600-603018 BACKGROUND/EXPLANATION: On September 28, 2011, the Board approved acceptance of a grant award from the U.S. Department of Justice for the FY 10 "Forensic DNA Backlog Reduction Program". The period of the award is October 1, 2011 through March 31, 2013. The grant funds will assist the Department's Crime Laboratory in reducing forensic DNA backlog cases and samples turnaround time by maximizing available DNA technology. Ms. Harant, consultant, will work as serologist on a case-by- case basis for the Department. Her responsibilities will include performing biological screening examinations to identify evidence samples suitable for DNA testing. Ms. Harant will be paid at a rate of $75.00 per burglary case, $125.00 per sexual or physical assault case, and $150.00 per homicide case, with a maximum salary of $22,500.00 with no benefits. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 03/21/2012 Police Department ­ Grant Adjustment Notice ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a grant adjustment notice (GAN) from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance. This GAN extends the period of the grant award through August 31, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 6, 2010, the Board approved and authorized acceptance of a grant award from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance for the Baltimore City Gun and Gang Impact Program 2010. The period of the award is October 1, 2010 through September 30, 2012. This GAN extends the period of the grant award through August 31, 2013. All other terms and conditions of the original grant award remain unchanged. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. 18 AGENDA BOARD OF ESTIMATES 03/21/2012 Law Department - Opinion ­ Request for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for Mr. Joseph M. Duffy, claimant. It is the opinion of the Law Department that the claimant has met the qualifications for a real property tax exemption as a disabled veteran, and that the claimant is eligible to receive a refund of taxes paid because he was honorably discharged from the armed services, declared by the Veteran's Administration to have a permanent 100% service connected disability, and resided in a single family dwelling during the period in question. The dwelling is owned by the claimant and the claimant continues to live in the dwelling. It has been determined that the claimant is entitled to a refund of real property taxes, which were paid as follows: Claimant Property Taxable Year Amount 1. JOSEPH M. DUFFY 2825 Beechland 2011/2012 $1,070.43 Avenue Pursuant to the Tax Property Article, Section 208(h)(2) it is required that interest shall be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest shall accrue from the date the application is filed with the county or municipal corporation. In order to avoid interest being paid, the claimant's application for a refund must be made within 60 days of the application. Mr. Duffy filed his application on February 8, 2012. 19 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of General Services ­ Minor Privilege Permit Application The Board is requested to approve the following application for a Minor Privilege Permit. The application is in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1806 Cherry Hill Wheeling Associates, Retain awning Road LLC w/signage 21' 5" x 2' 11", flat sign 5'x 2', four fluorescent tubes Annual Charge: $158.40 Since no protests were received, there are no objections to approval. 20 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of General Services - Developer's Agreement No. 1255 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1255 with Omega Holdings, LLC. AMOUNT OF MONEY AND SOURCE: $25,965.00 BACKGROUND/EXPLANATION: The developer would like to perform street improvements to their proposed construction located in the vicinity of 5901 Eastern Avenue on a portion of Cornwall Street. This developer's agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. A Performance Bond in the amount of $25,965.00 has been issued to Omega Holdings, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of General Services ­ Reduction of Bond for Developer's Agreement No. 615 ACTION REQUESTED OF B/E: The Board is requested to approve a reduction of an existing performance bond with Camden Associates, LLC., associated with developer's agreement no. 615. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 4, 2002, the Board approved developer's agreement no. 615 with Camden Associates, LLC to perform improvements associated with its residential development known as, Camden Crossing. As a condition of the approval of the developer's agreement, Federal Insurance Company issued a performance bond (No. 8188- 55-05), in the amount of $1,919,590.00, for the account of Camden Associates, LLC and Harkins Builders, Inc., its general contractor. The developer and Harkins Builders, Inc. desire to reduce the bond to $200,000.00. The Department had the project inspected and the remaining $200,000.00 will protect the interests of the City and ensure the completion of the project. 22 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of General Services ­ Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Westholm & Associates, LLC. The agreement is effective upon Board approval for 120 days. AMOUNT OF MONEY AND SOURCE: $46,500.00 ­ 9916-914933-9197-900000-703032 BACKGROUND/EXPLANATION: The Department has been charged with the responsibility of conducting a market assessment of Baltimore City historical landmarks, in collaboration with a qualified real estate consultant. The Westholm & Associates, LLC responded to a request for proposals, documented extensive relevant experience and submitted a proposal for $46,500.00 to evaluate marketing opportunities for the following landmarks: 1. Superintendent's House Clifton Park 2. The Peale Museum 225 N. Holliday St. 3. Shot Tower 801 E. Fayette St. 4. Public Works Museum - Eastern 701 Eastern Ave. Avenue Pumping Station 5. Upton Mansion 811 West Lanvale St. 6. Valve House @ Clifton Park 2803 Saint Lo Drive 7. Roland Park Water Tower 4201 Roland Avenue 8. West Arlington Water Tower 4025 Ridgewood Avenue 9. Engine House No. 6 - Baltimore 416 N. Gay Street Fire Museum 10. Cylburn House and Park 4515 Greenspring Ave. 11. McKim Free School 120 E. Baltimore St. 12. War Memorial 101 N. Gay St. 13. Old Town Friends' Meeting 1201 E. Fayette St. House 14. Civil War Museum President Street Station 15. Orianda Mansion, Crimea Estate 4921 Windsor Mill Rd. in Leakin Park APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Planning ­ Fiscal Year 2013 ­ 2018 Capital Budget and Capital Improvement Program On March 8, 2012 the Planning Commission adopted the recommended Fiscal Year (FY) 2013 Capital Budget and FY 2013 - 2018 Capital Improvements Program. The Board is requested to NOTE receipt of the recommended FY 2013 Capital Budget and the FY 2013 ­ 2018 Capital Improvement Program and to REFER both to the Director of Finance and the Board of Finance for review and to make a report and recommendations to the Board of Estimates. The recommended program totals $4,632,000,000.00 for capital projects during FY 2013 ­ 2018, and $767,428,000.00 to be appropriated in July as part of the FY 2013 budget. 24 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 18 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on February 22, 29, and March 7, 2012. 25 AGENDA BOARD OF ESTIMATES 03/21/2012 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 27 - 28 The EWO's have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfers of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 26 AGENDA BOARD OF ESTIMATES 03/21/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #020, $ 0.00 ­ TR 04311, Pennington Avenue Bascule Bridge Rehabilitation $145,306.27 $10,999,903.01 Cianbro Corp. 60 - Days 2. EWO #006, $82,649.11 ­ Rehabilitate Roadways Around East Baltimore Life Science Park 1c, Project 1055 $584,894.71 $ 745,510.09 Whitman, Requardt - - & Associates 3. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $107,100.00 9950-902106-9528 9950-902335-9527-3 Fed Constr. Res. ­ Canton Design and Study Industrial Park EBDI Life Sciences This transfer will fund the cost related to the BD 07309 Change Order 6, Project Rehabilitate Roadways Around EBDI Life Science Park for additional engineering design services. Bureau of Water and Wastewater 4. EWO #018, $ 36,584.65 SC 829, Primary Settling Tanks Rehabilitation at the Back River Wastewater Treatment Plant $9,720,000.00 $1,936,130.39 Mid Eastern 0 57 Builders, Inc. 5. EWO #006 $ 0.00 ­ SC 829, Primary Settling Tanks Rehabilitation at the Back River Wastewater Treatment Plant $9,720,000.00 $1,929,072.95 Mid Eastern 60 57 Builders, Inc. Days 27 AGENDA BOARD OF ESTIMATES 03/21/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 6. EWO #007, ($60,462.00) ­ SC 829, Primary Settling Tank Rehabilitation at the Back River Wastewater Treatment Plant $ 9,720,000.00 $ 1,929,072.95 Mid Eastern 0 57 Builders, Inc. The contract documents indicated that the base slab in PST No. 7 was to be removed and replaced. Upon inspection, it was determined that the slab was structurally sound and did not need to be replaced. The contractor offered a credit back to the City, which was reviewed and found acceptable by the design consultant, Whitman, Requardt, and Associates. The work on this change order has been completed. 28 AGENDA BOARD OF ESTIMATES 03/21/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 30 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 29 AGENDA BOARD OF ESTIMATES 03/21/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 1. $30,000.00 9962-941002-9563 9962-909052-9562-2 Other Constr. Reserve - Contingencies Conduit Replace- Washington Blvd. - ment Program 1-95 to Monroe St. This transfer will fund the cost related to TR - 03313 Change Order Nos. 8 and 9, Reconstruction of Washington Boulevard: Monroe Street to 1-95 by Civil Construction, LLC. 2. $232,854.00 9962-941002-9563 9962-909052-9562-3 Other Constr. Reserve - Design and Study Conduit Replace- Washington Blvd. ­ ment Program 1-95 to Monroe St. This transfer will cover the deficit in the account and fund the cost related to BD 08038 Task No. 29, On-Call Consultant Services for Reconstruction, Rehabilitation and/or Resurfacing Projects No. 1074 for Post Award Services for Washington Boulevard 1-95 to Monroe Street, by STV, Inc. 30 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 32 - 39 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 31 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 08310, Re- Monumental Paving & $27,776,125.47 habitation of Excavating, Inc. Central Ave. & Storm Drain: Eastern Ave. to Madison Ave. DBE: AJO Concrete Construction Co., Inc. $ 188,259.00 0.68% Priority Construction Corp. 3,219,122.00 11.59% C. Jones Trucking, LLC 468,348.00 1.69% Holmes Lawn Care, Inc. 264,087.00 .95% Just Drafting & Construction 70,200.00 .25% Mayer Brothers, Inc. 13,962.00 .05% Oelmann Electric Supply Co. 58,650.00 .21% P&J Contracting Co., Inc. 1,603,051.00 5.77% Janis Rettaliata 65,070.00 .23% Road Safety, LLC 183,724.00 .66% Shannon Baum Signs 56,007.00 .20% T.E. Jeff, Inc. 696,195.58 2.51% Urban Green Environmental 57,450.00 .21% $6,944.125.58 25.00% 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 1,848,051.54 9950-904185-9509 MVR Constr. Reserve Central Avenue Reconstruction 14,000,000.00 9950-904185-9509 Federal Constr. Reserve Central Avenue Reconstruction 1,230,000.00 9950-903256-9509 MVR Constr. Reserve Central Avenue Phase I 32 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 800,000.00 9950-903256-9509 Federal Constr. Reserve Central Ave., Phase I 300,000.00 9950-901605-9509 Bond Constr. Reserve Little Italy Streetscape 2,787,000.00 9950-902363-9509 Bond Constr. Reserve Sinclaire Lane Over CSX 331,120.25 9950-903550-9509 Bond Constr. Reserve Neighborhood Street Reconstruction 81,879.75 9950-904460-9509 Bond Constr. Reserve York Road 11,865,080.45 9950-944002-9507 Federal Constr. Reserve $33,243,131.99 Highway Reserve $27,776,125.47 ----------------- 9950-902256-9508-6 Struc. & Improv. 4,166,418.82 ----------------- 9950-902256-9508-5 Inspections 1,300,587.70 ----------------- 9950-902256-9508-2 $33,243,131.99 Contingencies Rehabilitation of Central Avenue This transfer will cover the costs associated with award of TR 08310, Rehabilitation of Central Ave. and Storm Drain; Eastern Avenue to Madison Avenue, to Monumental Paving & Excavating Inc. 33 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water & Wastewater 3. SC 851, Painting Whiting-Turner $1,026,000.00 Rehab of Elevated Contracting Co., Inc. Water Tank & Lox Tanks at Patapsco Wastewater Treatment Plant MBE: Horton Mechanical $55,000.00 5.36% Contractors, Inc. WBE: Cherry Hill Fabrication $24,910.00 2.43% and Machine shop, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 433,382.40 9956-905533-9549 Wastewater Constr. Reserve Utility Funds Annual Facilities Improve. 920,937.60 " " County Appropriations $ 1,354,320.00 $ 102,600.00 -------------- 9956-904606-9551-2 Extra Work 102,600.00 -------------- 9956-904606-9551-3 Design 61,560.00 --------------- 9956-904606-9551-5 Inspections 1,026,000.00 --------------- 9956-904606-9551-6 Construction 61,560.00 --------------- 9956-904606-9551-9 $ 1,354,320.00 Administration The funds are for the award of SC 851, Painting Rehab of Elevated Water Tank and Cox Tanks at Patapsco Wastewater Treatment Plant. 34 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Water & Wastewater 5. SC 895, Improvements AM-Liner East, Inc. $3,561,472.35 to Maryland Avenue Sub-sewershed Sewers MBE: Daco Construction Corp. $282,900.00 7.94% WBE: T.F.E. Resources, Ltd. $106,100.00 2.98% MWBOO FOUND VENDOR IN COMPLIANCE. 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $4,701,143.00 9956-906626-9549 Wastewater Constr. Reserve Revenue Bonds Rehab Program Jones Falls $ 356,147.00 ---------------- 9956-904606-9551-2 Extra Work 356,147.00 ---------------- 9956-904606-9551-3 Engineering 213,688.65 ---------------- 9956-904606-9551-5 Inspection 3,561,472.35 ---------------- 9956-904606-9551-6 Construction 213,688.00 ---------------- 9956-904606-9551-9 $4,701,143.00 Administration The funds are required to cover the cost of the award of SC 895, Improvements to the Maryland Avenue Sub- Sewershed. 35 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of General Services 7. PB 10866, Canton The Michael Group, $1,371,000.00 Library No. 4 Inc. Renovations MBE: Accurate Plumbing, Inc. $ 40,000.00 2.92% Brick House Brown, Inc. 19,000.00 1.38% Colossal Contractors, Inc. See note below* Bryant Concrete Construction, 59,491.80 4.34% Inc. Personal Electric, LLC 275,000.00 20.06% $393,491.80 28.70% WBE: Cardinal Construction, Inc. $ 24,300.00 1.77% Calumet, Inc. 104,200.00 7.60% A2Z Environmental Group, LLC 34,437.00 2.51% Abby Enterprises, LLC 34,000.00 2.48% $196,937.00 14.36% * The Part B: Statement of Intent form for Colossal Contractors, Inc. does not list Work/Service or Materials/Supplies to be performed. MWBOO FOUND VENDOR IN COMPLIANCE. 8. GS11846, Stabili- J A Argetakis Con- $ 349,000.00 lization of tracting Co., Inc. Read's Drugstore MBE: BMW Construction Specialists, $ 45,370.00 13.00% Inc. Roberts 1st, LLC 27,920.00 8.00% $ 73,290.00 21.00% WBE: Annapolis Contracting, Inc. $ 24,430.00 7.00% MWBOO FOUND VENDOR IN COMPLIANCE. 36 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/ Department of Recreation & Parks 9. RP 11865, Roofing J & K Contracting, $ 99,500.00 Replacement & Inc. Related Work Clifton Park Maintenance Shop MBE: Couser Supply, Inc. $11,940.00 12.00% WBE: Bay Assoc. Environmental, $ 4,975.00 5.00% Inc. MWBOO FOUND VENDOR IN COMPLIANCE. Bureau of Purchases 10. B50002166, Inves- West Publishing Corp., $ 257,220.00 tigative Resource d/b/a West, a Thomas Software for Law Reuters Business Enforcement for the Police Dept. MWBOO GRANTED A WAIVER. 11. B50002211, Fiber REJECTION ­ Vendors were solicited by Optic Cable In- posting on CitiBuy and in local news- stallation, Maint. papers. The five bids were received on & Repair Services January 11, 2012. The Mayor's Office of Information Technology will submit revised specifications that better reflect the City's needs. 37 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 12. B50002228, Environ- First call mental Remediation EQ Northeast, Inc. $600,000.00 Services Second Call Total Environmental 200,000.00 Concepts, Inc. $800,000.00 EQ Northeast, Inc. MBE: K & K Environmental Services, LLC 5% WBE: A2Z Environmental Group, LLC 2% Total Environmental Concepts, Inc. MBE: First Potomac Environmental Corp. 5% WBE: Cleo Enterprises 2% This is a requirements contract, therefore amounts will vary. MWBOO FOUND VENDORS IN COMPLIANCE. 13. B50002282, Spring Items Nos.: 2, 7, 22, 31 2012 Supply and 32, 41, 55, 58, 63, 71, Deliver Trees for 77, 78, 82, 84, 100, 101 Tree Baltimore 103, & 108 John Deere Landscapes $ 17,512.00 Items Nos. 1 ­ 109, Except items awarded to John Deere Landscapes Shemin Nurseries 91,807.25 $109,319.25 MWBOO GRANTED A WAIVER. 38 AGENDA BOARD OF ESTIMATES 03/21/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 14. B50002284, Com- Living Classrooms $500,000.00 binded Services Foundation for Weatherization Assistance and Lead Abatement at Low Income Residences II MBE: BMW Construction Specialist, Inc. 15.00% WBE: S & S Levy Construction & 5.00% Investment, LLC MWBOO FOUND VENDOR IN COMPLIANCE. 39 AGENDA BOARD OF ESTIMATES 03/21/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. SHANNON BUSINESS Selected SYSTEMS $26,257.28 Source/Agreement Solicitation No. 06000 ­ Hasler Folder/Inserter Mailing Equipment ­ Department of Housing and Community Development ­ Req. No. R596323 The Board is requested to approve and authorize execution of an agreement with Shannon Business Systems. The period of the agreement is effective upon Board approval for three years. This is a request for an upgrade from the Hasler M6000 to a Hasler M7000. The M7000 is compatible with the existing automated mailing system that is currently used and requires no down time in the agency's operation. Any interruption in the billings and violation notices that are mailed out daily would have an adverse effect on the City's collection and enforcement efforts. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 2. RUDOLPH'S OFFICE & COMPUTER SUPPLY, INC. $3,000,000.00 Increase Solicitation No. B50001027 ­ J.I.T. Office Supplies ­ Agencies ­ Various P.O. No. 511280 On July 1, 2009, the Board approved the initial award in the amount of $1,423,280.00. Subsequent actions have been approved. This increase is to provide funds for the remainder of the contract period. This increase in the amount of $3,000,000.00 will make the total award amount $6,023,280.00. The contract will expire on July 31, 2014, with one 1-year renewal option remaining. 40 AGENDA BOARD OF ESTIMATES 03/21/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MWBOO SET GOALS OF 5% MBE AND 0% WBE. MBE: Sutherland Data Products 4% Sym, Inc. 1% MWBOO FOUND VENDOR IN COMPLIANCE. 3. ELLIOT & FRANTZ, INC. $ 50,000.000 Renewal Solicitation No. B50001892 ­ Milling Machine Teeth ­ Depart- ment of Transportation ­ P.O. No. P516810 On April 13, 2011, the Board approved the initial award in the amount of $37,400.00. The award contained two 1-year renewal options. This renewal in the amount of $50,000.00 is for the period April 13, 2012 through April 12, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 4. MOHAWK RESOURCES, LTD $571,301.87 Cooperative Purchase Baltimore Regional Cooperative Purchasing Committee Contract No. HGAC-#FL03-11 ­ Hunter Shop Equipment ­ Department of General Services, Fleet Management ­ Req. No. R590371 This equipment is available under contract HGAC-#FL03-11 with the Baltimore Regional Cooperative Purchasing Committee and Houston-Galveston Area Council. MWBOO GRANTED A WAIVER. 5. BECKLEY'S CAMPING CENTER $160,000.00 Selected Source Solicitation No. 06000 ­ Winnebago Units for the Needle Exchange Program ­ Health Department ­ Req. Nos. R594179 and R595598 The two units are required for the Health Department's Needle Exchange Program. These units were advertised for competitive bids twice with no bids received either time. The quote received from the recommended vendor is considered fair and reasonable. 41 AGENDA BOARD OF ESTIMATES 03/21/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 42 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Real Estate - Deed ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the execution of a deed with Hilltop Development Associates, LLC, for the closing and conveyance of a portion of Tippett Avenue, Rockfield Avenue and unnamed alleys in the vicinity of Reisterstown Road and West Rogers Avenue, which have legally been closed. AMOUNT OF MONEY AND SOURCE: $29,000.00 ­ appraised value BACKGROUND/EXPLANATION: On September 8, 2010, the City entered into a closing agreement with Hilltop Development Associates, LLC, for the closing and conveyance of a portion of Tippett Avenue, Rockfield Avenue and unnamed alleys in the vicinity of Reisterstown Road and West Rogers Avenue. Hilltop Development Associates, LLC is in the process of developing the new Motor Vehicle Administration building at this location. In the closing agreement, Hilltop Development Associates, LLC, agreed to pay the fair market value for the property. The sale of the public right-of­ways was authorized by means of Sales Ordinance No. 11-496 approved on October 26, 2011. The street closing process is intricate, involves public notice and other procedures before the deed can be prepared for submission to the Board of Estimates. The process has now concluded and the deed was recently submitted by the Department of General Services to the Law Department. The Law Department has completed its review of the deed, and therefore it is being submitted to the Board of Estimates. (The deed has been approved by the Law Department for form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Real Estate - Deed ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the execution of a deed with, The Johns Hopkins Hospital, for the closing and conveyance of the air-rights for a portion of Orleans Street, which has been legally closed. AMOUNT OF MONEY AND SOURCE: $4,600.00 ­ appraised value BACKGROUND/EXPLANATION: On March 22, 2010, the City entered into a closing agreement with The Johns Hopkins Hospital, for the closing and conveyance of the air-rights for a portion of Orleans Street. The Johns Hopkins Hospital is in the process of constructing a pedestrian bridge to connect its facilities to its garage. The area to be closed contains 1,540 square feet of land. In the closing agreement, The Johns Hopkins Hospital, agreed to pay the fair market value for the property. The sale of the public right-of-way was authorized by means of Sales Ordinance No. 11-499 approved on October 26, 2011. The street closing process is intricate, involves public notice and other procedures before the deed can be prepared for submission to the Board of Estimates. The process has now concluded and the deed was recently submitted by the Department of General Services to the Law Department. The Law Department has completed its review of the deed, and therefore it is being submitted to the Board of Estimates. (The deed has been approved by the Law Department for form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Housing and ­ Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve a Grant Agreement with Park Heights Renaissance, Inc. (PHR). The period of the grant agreement is effective upon approval by the Board of Estimates and remains in effect through December 31, 2012, and cannot be extended. AMOUNT OF MONEY AND SOURCE: $11,926.00 - 9910-908807-9588 29,516.00 - 9910-910815-9588 $41,442.00 BACKGROUND/EXPLANATION: This grant agreement will support community organizing activities that encourage and develop broad-based stakeholder representation throughout the Master Plan Area. In addition to forming a representative geographic network of community leaders, the PHR will continue supporting the Resident Community Council, including providing space for meetings, food, outreach, staff, and technical support to the six committees that implement the Council's activities. The funds will also be used to send up to six community leaders to the NeighborWorks America Building & Sustaining Community Training Conference. The PHR will continue to encourage leadership development through a series of workshops designed to increase the effectiveness of resident involvement in community change. Workshop topics include: Identifying the Leader in You; Leading Your Community; Planning, Planning, Planning; and Evaluating, Documenting & Advocating. An important component of creating broad-based representation is a strong communications network. A portion of the funds will be used to support the PHR's website, one call system and newsletters. The PHR is leveraging City funds with an additional $24,480.00 from other sources. 45 AGENDA BOARD OF ESTIMATES 03/21/2012 DHCD ­ cont'd The grant will also be used to continue providing funds for a "Clean and Green" manager who oversees bi-weekly cleaning of major corridors in the Park Heights community. In addition the manager will clean areas as identified by residents utilizing community service workers and will also work with local community organizations to schedule neighborhood cleanups. Additionally, this individual oversees the management of community gardens located at Woodland Avenue and Pimlico Elementary Middle School and works with the City and Americorp volunteers to execute the Power in Dirt initiative. All funds must be expended by December 31, 2012. The grantee is required to submit quarterly reports detailing expenditures and documenting how specific goals and objectives of the program are being met. MBE/WBE PARTICIPATION: Recipients of City funds are required to comply with Article 5, Subtitle 28-64, of the Baltimore City Code (2000 Edition). In accordance with the foregoing, the above referenced requirements may be waived by the Department as follows: a) In general ­ A contracting agency may waive the utilization requirements for a specific contract as provided in this section; (b) Sole Source ­ The Agency may waive the utilization requirements if, with the advice of the Minority and Women's Business Opportunity Office, it finds that (1) needed goods or services are available only from a sole source; and (2) the prospective contractor is not currently disqualified from doing business with the City. The amount of the Grant is less than $50,000.00; therefore, MBE/WBE participation requirements do not apply. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 03/21/2012 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $41,442.00 9910-995001-9587 26th Comm. Unallocated Res. Dev. HCD $11,926.00 ---------------- 9910-908807-9588 26th Comm. Dev. PHR Community Engagement 29,516.00 ---------------- 9910-910815-9588 26th Comm. Dev. PHR Clean and Green $41,442.00 This transfer will support community development activities in the Park Heights Master Plan area. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 47 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Housing and ­ Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with People's Homesteading Group, Inc. (PHG). The period of the agreement is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $ 22,333.00 ­ 2089-208911-5930-512661-603051 72,334.00 ­ 2089-208911-5930-512662-603051 28,633.00 ­ 2089-208911-5930-512681-603051 28,700.00 ­ 2089-208911-5930-512683-603051 $152,000.00 BACKGROUND/EXPLANATION: The PHG will conduct public meetings to deliver specific neighborhood information that will directly support housing development projects within the Greenmount-Barclay-Midway area. The funds will subsidize the agency's operating costs associated with the rehabilitation of vacant properties for sale to low- and moderate income households. On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Program (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) 48 AGENDA BOARD OF ESTIMATES 03/21/2012 DHCD ­ cont'd The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreement was delayed due to final negotiations and processing. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Finance, Office - Renewal of Insurance Policy of Risk Management ACTION REQUESTED OF B/E: The Board is requested to approve the renewal of the insurance policy for Flood Insurance coverage with National Flood Services for the Baltimore City Police Headquarters and Annex Buildings. The period of the policy renewal is effective April 22, 2012. AMOUNT OF MONEY AND SOURCE: $29,696.00 - 2043-000000-1450-162900-603014 BACKGROUND/EXPLANATION: On September 13, 2003, storm surge and heavy rain from Hurricane Isabel flooded the basement of the Baltimore City Police Headquarters Building to a depth of 22". A claim was made with the Federal Emergency Management Administration (FEMA). Public Assistance reimbursement has been approved. Since the facility is located in a 100-year floodplain, distribution of FEMA Public Assistance is contingent on securing and maintaining coverage for floods. APPROVED FOR FUNDS BY FINANCE 50 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Transportation ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 30 to KCI Technologies, Inc. under Project No. 1074, On-Call Consultant Services Rehabilitation, Reconstruction and/or Resurfacing. AMOUNT OF MONEY AND SOURCE: $ 23,760.00 ­ 6000-617212-2303-596000-603018 60,000.00 - 2024-000000-5480-395600-603018 60,000.00 ­ 9950-902315-9506-900020-703032 $143,760.00 BACKGROUND/EXPLANATION: Under this task the consultant will perform engineering services in connection with the Red Line Support Services. The scope of services includes project management consulting services to support the planning and design phases of the Baltimore City Red Line. MWBOO SET GOALS OF 21% FOR MBE AND 7% FOR WBE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 51 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Transportation ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 05 to Louis Berger Water Services, Inc. under Project No. 1161, On- Call Construction Project Management. AMOUNT OF MONEY AND SOURCE: $111,264.42 ­ 9950-915033-9527-900020-705032 BACKGROUND/EXPLANATION: Under this task the consultant will provide a Construction Inspector to perform inspection during the construction phase of TR10018 Orchard Ridge, Phase 2. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 52 AGENDA BOARD OF ESTIMATES 03/21/2012 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Seawall Development Company, LLC. AMOUNT OF MONEY AND SOURCE: $15,000.00 ­ 6000-617012-2391-596700-406001 BACKGROUND/EXPLANATION: Seawall Development Company, LLC proposes to perform the scope of work for the Baltimore Design School at Lebow, located at 1500 Barclay Street. The developer will convert a vacant 114,000 sq. ft. manufacturing plant (garment factory) into a 114,000 sq. ft. Baltimore City Public Charter Middle/High School. Under the terms of this agreement, Seawall Development Company, LLC agrees to make a one-time contribution in the amount of $15,000.00 to fund multimodal transportation improvements in the project's vicinity. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 03/21/2012 Enoch Pratt Free Library ­ TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee/s. The transfer of sick leave days is necessary in order for the designated employee/s to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: 1. BAYDA JACKSON ­ Designated Employee Donors No. of Days Devon Ellis 1 Ny'ilah Covington 2 Mable White 2 Frances Spears 2 Carla Hayden 2 Rhoda Ruggs 3 Marsha Butler 3 Willie J. Johnson, Jr. 5 Alprescia Rivers 5 Eunice Anderson 5 Total 30 2. TAMARA JONES ­ Designated Employee Donors No. of Days Nathaniel Smith 5 Katherine Durner 5 Danette Prince 2 Caitlin Huddleston 3 Deborah Taylor 5 Willie J. Johnson, Jr. 5 Alpescia Rivers 5 Total 30 54 AGENDA BOARD OF ESTIMATES 03/21/2012 Enoch Pratt Free Library ­ cont'd 3. CHANTHA LUY ­ Designated Employee Donors No. of Days Katherine Durner 3 Naomi Hilton 5 Kathleen J. Fay 2 Yvonne Patillo 5 Linnette Copeland 5 Phillip Myers 5 Total 25 4. ELIZABETH WILLIAMS ­ Designated Employee Donors No. of Days Bobby Jones 2 Carolyn Delly 2 Eva Slezak 1 Cresercio Maralit 2 Eric Thornton 3 Emmarie Powell 2 Evelyn Wallace 3 Kennard Hopkins 5 Fran Smith 5 Lamont Wade 5 Total 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 55 AGENDA BOARD OF ESTIMATES 03/21/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Prior Owner(s) Property Interest Amount Department of Law ­ Payment of Settlement 1. William McIntyre 423 E. 21st St. F/S $ 37,100.00 and James L. Rouse, Jr. On March 30, 2011, the Board approved the acquisition of the fee simple interest in 423 E. 21st. St. for the amount of $10,900.00, by condemnation. The approval was based upon the City's independent appraiser's fair market valuation of the property which included an exterior examination. The City obtained an Order of Possession which established the valuation date for the property as of May 2, 2011. The City's independent appraiser conducted an interior inspection and updated the valuation of the property to the valuation date. The City's valuation of the property increased to $33,000.00. The previous owner offered an appraisal valuation of $89,000.00. The parties agreed to settle the action for $48,000.00. Therefore, the Board is requested to approve payment of an additional $37,100.00 to settle this action. Funds are available in State funds, account no. 9910-901780- 9588-900000-704040. 56 AGENDA BOARD OF ESTIMATES 03/21/2012 TRAVEL REQUESTS Department of Recreation and Parks Fund Name To Attend Source Amount 1. Paul Huskey* Maryland Accessory $2,069.61 Devon Brown Recreation Account Tracey Estep & Parks Association Ocean City, MD April 2 ­ 4, 2012 (Reg. Fee $190.00 ea., *$265.00) The registration fee for Messers. Huskey and Brown, and Ms. Estep have been prepaid on EA000087929. The disbursement to each attendee will be in the amount of $474.87. 2. Robert Wall Maryland Accessory $1,626.61 Robert Signor** Recreation Account JoAnn Cason & Parks Association Ocean City, MD April 2 ­ 4, 2012 (Reg. Fee $190.00 ea., **$100.00) The Department is requesting only $40.00 for subsistence for Mr. Signor, he will be attending for one day and will not be staying overnight. 3. Thomas Jeannetta Maryland Accessory $1,406.87 Ronnie Daniels* Recreation Account & Parks Association Ocean City, MD April 2 ­ 4, 2012 (Reg. Fee $190.00 ea., *$265.00) The registration fee for Messers. Jeannetta and Daniels has been prepaid on EA000087029. Mr. Jeannetta will be staying for three nights. The disbursement to Mr. Jeannetta will be in the amount of $633.87 and for Mr. Daniels $318.00. 57 AGENDA BOARD OF ESTIMATES 03/21/2012 TRAVEL REQUESTS Baltimore Police Department Fund Name To Attend Source Amount 4. Marc R. Partee 17th Annual Greater Asset $ 950.00 Chesapeake Law Forfei- Enforcement ture Executive Develop- funds ment Seminar Ocean City, MD April 29 ­ May 4, 2012 (Reg. Fee $850.00) 5. Rhonda L. McCoy 7th Annual Maryland $4,114.77 Rena R. Rodgers Conference on Reimburse- Jeffrey R. Crimes Against ment Stauder Women Account Dallas, TX Mar. 25 ­ 28, 2012 (Reg. Fee $350.00 ea.) Health Department 6. Evelyn Rodriguez Centers for Federal $1,192.02 Disease Control Funds & Prevention PS12-1201 Grantee Orientation Atlanta, GA March 25 - 29, 2012 7. Tanya Myers Centers for Federal $1,135.72 Disease Control Funds & Prevention PS12-1201 Grantee Orientation Atlanta, GA March 26 ­ 28, 2012 The airfare has been prepaid in the amount of $290.90 for Ms. Rodriguez and for Ms. Myers in the amount $234.60, respectively by City issued credit card assigned to Ms. Jacqueline Duval- Harvey. The disbursement to each attendee will be in the amount of $901.12. 58 AGENDA BOARD OF ESTIMATES 03/21/2012 TRAVEL REQUESTS Health Department ­ cont'd Fund Name To Attend Source Amount 8. Carolyn Nganga- Centers for Federal $1,073.44 Good Disease Control Funds & Prevention PS12-1201 Grantee Orientation Atlanta, GA March 26 ­ 29, 2012 Ms. Nganga-Good is one of the Program staff members that is required to attend this orientation. She will be travelling from Knoxville, TN because she was scheduled to be on vacation from March 22 ­ 27, 2012. Therefore, she will be leaving from her vacation to attend this mandatory conference. 9. Patrick Chaulk Centers for Federal $ 978.44 Disease Control Funds & Prevention PS12-1201 Grantee Orientation and the *HIV/AIDS Prevention Services Conference Atlanta, GA March 26 ­ 30, 2012 Mr. Chaulk will attend the UCHAPS Conference on March 29- 30, 2012. The hotel cost and other expenses for two days will be covered by the UCHAPS. The airfare has been prepaid in the amount of $382.60 for Ms. Nganga-Good and for Mr. Chaulk in the amount $287.60, respectively by City issued credit card assigned to Ms. Jacqueline Duval-Harvey. The disbursement to each attendee will be in the amount of $680.84. 59 AGENDA BOARD OF ESTIMATES 03/21/2012 INCREASE IN PREVIOUSLY APPROVED TRAVEL AMOUNT Department of General Services Fund Name To Attend Source Amount 10. Theodore Atwood Driving Gov. Gen. $ 239.60 Performance: Funds Leadership Strategies that Produce Results Cambridge, MA March 17 ­ 24, 2012 Reg. Fee $6,600.00) On February 29, 2012, the Board approved a travel request in the amount of $6,600.00 for Mr. Atwood to travel to Cambridge, MA on March 18 ­ 23, 2012 to attend the one-week program at the Harvard Kennedy School. The Department is requesting approval of an additional $179.60 for airfare, $60.00 for parking and ground transportation which were not included in the original request. The increase will make the total travel request $6,839.60. Mr. Atwood will arrive in Cambridge, MA one day prior to the start of class and depart the day after the end of classes. However, this will not affect the cost of the airfare. 60 AGENDA BOARD OF ESTIMATES 03/21/2012 Office of the Mayor ­ Mayoral Executive Order: Advancing Public Safety and Access to City Services ACTION REQUESTED OF B/E: The Board is requested to NOTE the Mayoral Executive Order entitled, "Advancing Public Safety and Access to City Services," which stands as the City's policy on the matters covered by this order. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The City of Baltimore promotes public trust in all local government agencies and law enforcement, and the reciprocal respect for the rule of law, which are vital to promoting the City's mission of ensuring public safety and serving the needs of the entire community. Immigrants from around the world, who have come here seeking peace, stability, and a better life for their families, have formed the City's core since its inception. During the 1920s, more than one in four City residents was a first or second generation immigrant; in the last twenty years, Baltimore City's diverse immigrant community has included immigrants from nations such as Trinidad and Tobago, Jamaica, Korea, Mexico, China, Nigeria, Germany, India, Ukraine, and the Philippines. Today, African, Asian, and Latino populations are growing at a steady rate in Baltimore City and throughout the state of Maryland, making matters pertaining to foreign-born populations an ongoing matter of importance to this City. As an example, the Governor's Commission of Hispanic Affairs' Annual Report 2008-2009 states that Maryland's Hispanic population has increased by 65%. It is, therefore, essential that we redouble our efforts to ensure that the newest members of our community are extended the same rights and protections the rest of us seek to preserve and enjoy. The City has devoted considerable resources to recognizing the contributions of immigrants to the City's social, religious, cultural, and economic life, and to eliminating obstacles to their effective transition to self-sufficiency. The City also has been a leader in creating innovative, efficient programs to 61 AGENDA BOARD OF ESTIMATES 03/21/2012 Office of the Mayor ­ cont'd ensure that immigrants are integrated into City life without fear or intimidation, and that they receive the benefits, services and opportunities that the City offers. With these principles in mind, and by virtue of the authority vested in me, I have ordered that it is the policy of the City of Baltimore and its agencies that: 1. No City funds, resources, or personnel shall be used to investigate, question, apprehend, or arrest an individual solely for an actual or suspected civil violation of federal immigration law unless required by federal or state law. 2. No City Department, agency, officer, or employee shall condition the provision of City services or benefits on the immigration status of the individual seeking those services or benefits unless such conditions are lawfully imposed by federal or state law. 3. City of Baltimore Public Safety Agencies, subject to the authority of the Police Department and Police Commissioner provided for in the Maryland Public Local Law for Baltimore City, Subtitle 16, and their officials and employees shall not inquire about a person's immigration status or contact Immigration and Customs Enforcement ("ICE") for the purpose of initiating civil enforcement of immigration proceedings, unless required by federal or state law. It shall be the policy of these Agencies not to inquire about the immigration status of crime victims, witnesses, or others who call or approach the police or other city employees seeking assistance. Commissioner Bealefeld has assured me that he and the members of the Baltimore Police Department share the values and goals expressed in this Executive Order. He has informed me, further, that these values and goals are reflected in the General Orders and administrative procedures of the Baltimore Police Department. (The Mayoral Executive Order has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 03/21/2012 63 AGENDA BOARD OF ESTIMATES 03/21/2012 64 AGENDA BOARD OF ESTIMATES 03/21/2012 65 AGENDA BOARD OF ESTIMATES 03/21/2012 66 AGENDA BOARD OF ESTIMATES 03/21/2012 67 AGENDA BOARD OF ESTIMATES 03/21/2012 68 AGENDA BOARD OF ESTIMATES 03/21/2012 69 AGENDA BOARD OF ESTIMATES 03/21/2012 TRAVEL APPROVAL/REIMBURSEMENT Fund Name To Attend Source Amount APPROVAL Police Department John T. Brown American Polygraph Asset $3,196.00 Jimmy Hampton Assoc. 46th Nat'l Forfei- Training Seminar ture and Workshop Austin, TX Sept. 11 ­ 16, 2011 Mr. Brown and Mr. Hampton were required to attend the American Polygraph Associations training seminar to remain certified and members in good standing with the American and Maryland Polygraph Association. Examiners are required to attend continuing education courses that will enhance their skills and keep them up to date on current policies, practices, laws, and disciplines in the polygraph profession. The subsistence rate for this location is $175.00 per day. The hotel cost was $120.00 per night, not including occupancy taxes in the amount of $21.21 per night. On September 9, 2011, from the Emergency Fund Account, the Department issued Check No. 15917 to Mr. Brown in the amount of $2,543.56 (included in this check is airfare and hotel for both members) and Check No. 15918 to Mr. Hampton in the amount of $600.00. This travel approval and reimbursement is late because of a delay in the administrative process. The Department was unable to meet the requirements of travel procedures outlined in the Administrative Manuel, Section 240 and regrets the late submission of this request and asks the Board's indulgence. 70 AGENDA BOARD OF ESTIMATES 03/21/2012 TRAVEL APPROVAL/REIMBURSEMENT REIMBURSEMENT John T. Brown: Airfare $1,237.51 Baggage Fee 50.00 Hotel 600.00 Occupancy Taxes 106.05 Meals and Inc. Exp. 140.06 Registration 450.00 Less Adv. Check Amt. ($2,543.56) Amt. due Mr. Brown $ 40.06 Jimmy Hampton: Baggage Fee $ 25.00 Meals and Inc. Exp. 137.46 Registration 450.00 Less Adv. Check Amt. ($600.00) Amt. due Mr. Hampton $ 12.46 71 AGENDA BOARD OF ESTIMATES 03/21/2012 PROPOSALS AND SPECIFICATIONS 1. Department of Transportation ­ TR 12302, Resurfacing Highways at Various Locations Northwest -Sector II BIDS TO BE RECV'D: 04/18/2012 BIDS TO BE OPENED: 04/18/2012 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 72