NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ MARCH 14, 2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: AJO Concrete Construction, Inc. $ 981,000.00 BMW Construction Specialists, Inc. $ 8,000,000.00 Erosion Control & Landscape Services, $ 1,500,000.00 Inc. Guardrails, Etc., Inc. $ 8,000,000.00 Highlander Contracting Company, LLC $ 1,500,000.00 TRW Price Construction, LLC $ 1,500,000.00 Utilities Unlimited, Inc. $ 1,683,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: ATCS, P.L.C. Landscape Architect Engineer Survey Comprehensive Structural Solutions, LLC Engineer Daft-McCune-Walker, Inc. Landscape Architect Engineer Survey GWWO, Inc. Architect AGENDA BOARD OF ESTIMATES 03/14/2012 BOARDS AND COMMISSIONS Prequalification of Contractors ­ cont'd Patton Harris Rust & Associates Landscape Architect Engineer Land Survey Property Line Survey Rummel, Klepper & Kahl, LLP Landscape Architect Engineer Survey SAMMS Engineering, LLC Engineer Skarda and Associates, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Recreation and Parks ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Parks and People Foundation (Foundation). The period of the grant agreement is effective upon Board approval through June 30, 2014. AMOUNT OF MONEY AND SOURCE: $ 50,000.00 ­ 5000-577712-4781-363900-607001 50,000.00 ­ 5000-577712-4803-371500-607001 $100,000.00 ­ FY12 BACKGROUND/EXPLANATION: The Partnership for Parks Program is a joint initiative of the Department of Recreation and Parks and the Foundation, which grew out of the need to revitalize and improve the City's park system. The program is funded and operated under the auspices of the Department's Office of Partnerships, and includes a grant program to be funded by the Department and managed by the Foundation. The agreement provides for funding in the amount of $100,000.00 for FY 13 and FY 14 contingent upon the availability of funds through the term of the agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 03/14/2012 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 5 ­ 6 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 4 AGENDA BOARD OF ESTIMATES 03/14/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $0.00 ­ TR 11300, Resurfacing Highways at Various Locations N.E. Sector II $ 2,911,762.76 - M. Luis Construc- 120 - tion Co., Inc. 2. EWO #021, $45,041.33 ­ TR 04311, Pennington Avenue Bascule Bridge Rehabilitation $14,530,627.00 $11,262,127.01 Cianbro Corp. - - Bureau of Water & Wastewater 3. EWO #005, $96,012.00 ­ S.W.C. 7761, Drainage Repairs and Improvements at Various Locations $ 453,076.43 $2,644,920.00 Monumental Paving 0 65 & Excavating, Inc. 4. EWO #008, $40,254.17 ­ S.C. 829, Primary Settling Tanks Rehabilitation at the Back River Wastewater Treatment Plant $ 9,720,000.00 $1,868,610.95 Mid Eastern 0 57 Builders, Inc. 5. EWO #030, $234,521.64 ­ S.C. 812, Improvements to the Lower Gwynns Run Interceptor $21,206,342.00 $ 3,491,099.54 Carp Seca Corp. 0 99 6. EWO #033, $27,514.72 ­ W.C. 1198, Urgent Need Work Infrastructure Rehabilitation Various Locations $10,473,325.00 $12,266,327.11 Spiniello Companies 0 88 5 AGENDA BOARD OF ESTIMATES 03/14/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water & Wastewater 7. EWO #039, $93,841.54 ­ S.C. 852R, Denitrification Filters & Related Work for the Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant $115,688,000.00 $1,910,994.58 Fru-Con Construc- 0 54 tion, LLC 6 AGENDA BOARD OF ESTIMATES 03/14/2012 Mayor's Office of Employment ­ TRANSFER OF LIFE-TO-DATE Development (MOED) SICK LEAVE The Board is requested to approve a waiver/exception from the AM 203-3 policy, which allows a maximum of 30 days of transfer of sick leave, and to authorize the transfer of an additional nine days of sick leave for a total of 39 LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Ms. Tiera Dorsey. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Cheryl A. Horton 5 George Mills 5 Gerald Grimes 3 Vanessa F. Rollins 3 Patricia A. Anderson 1 Roslyn D. Speed 5 Gwendolyn J. Johnson 2 William Michael Volk 1 Susan C. Tagliaferro 1 Rosalind Howard 1 Deborah Holland Marx 3 Leslie Saunders 5 Stephanie M. Teagle 1 Sharon Queen 3 39 MOED is requesting a total of 39 days due to Ms. Dorsey's extensive medical circumstances. The employees listed above have generously donated an additional 9 days to keep Ms. Dorsey in pay status during recovery. The additional donated days will assist MOED's retention efforts for this valued employee. THE LABOR COMMISSIONER RECOMMENDED APPROVAL 7 AGENDA BOARD OF ESTIMATES 03/14/2012 Mayor's Office of Human Services ­ Grant Agreements Homeless Service Program ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with Project Plase, Inc. The period of the agreement is February 1, 2012 through January 31, 2013. AMOUNT OF MONEY AND SOURCE: $1,416,051.00 ­ 4000-496312-3573-591226-603051 BACKGROUND/EXPLANATION: Project Plase, Inc. will provide sponsor-based housing in conjunction with supportive services to 103 homeless clients. Services will include monthly rental assistance payments for monthly rental subsidies, security deposits and/or payment for damage to the property if applicable. When selecting a new unit for an eligible client, Project Plase, Inc. will select a residential unit based on the quality of the neighborhood, the location, design of the building and local regulatory compliance. The agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 03/14/2012 Sheriff's Office ­ Cooperative Reimbursement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a cooperative reimbursement agreement with the State of Maryland Department of Human Resources, Child Support Enforcement Administration (CSEA). The period of the agreement is October 1, 2011 through September 30, 2012. AMOUNT OF MONEY AND SOURCE: $1,225.893.00 ­ Federal Operating Costs 614,688.00 ­ Local Share Operating Costs $1,840,851.00 ­ 1001-000000-1180-502800-401660 BACKGROUND/EXPLANATION: The CSEA cooperative reimbursement agreement is for a federally funded program under which the State of Maryland can enter into an agreement with the Sherriff's Office to provide child support enforcement services. This program operates in accordance with the Federal Department of Health and Human Services under Title IV-D of the Social Security Act. Services provided under this agreement include service of process, execution of writs, warrants and body attachments, participation in departmental initiatives, locate services, transportation of prisoners, and courthouse security. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The cooperative reimbursement agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 03/14/2012 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2011 through June 30, 2012, unless otherwise indicated. SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM 1. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 BALTIMORE HOUSING APPLICATION OFFICE 2. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 THE BRENTWOOD 3. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 CHASE HOUSE 4. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 DOUGLASS HOMES 5. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 THE ELLERSLIE 6. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 GOVANS MANOR 7. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 LAKEVIEW TOWERS EXTENSION 8. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 MONUMENT EAST APARTMENTS 9. HOUSING AUTHORITY OF BALTIMORE CITY/ $ 0.00 J. VANSTORY BRANCH SENIOR BUILDING The above-listed organizations will serve as host agencies for the Senior Community Service Employment Program. This program provides part-time work experience or volunteer service opportunities for persons, aged 55 years or older, with no upper age limitation. The placement of Senior Citizen Aides in non- profit or governmental agencies will allow those agencies to provide services that would otherwise not be available because of the lack of funds. 10 AGENDA BOARD OF ESTIMATES 03/14/2012 Health Dept. ­ cont'd The agreements are late because the documents were misplaced at HABC and were returned to the Health Department on February 13, 2012. APPROVED FOR FUNDS BY FINANCE (The agreements have been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 03/14/2012 Health Department ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Family Health Centers of Baltimore, Inc. The period of the agreement is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $247,047.00 ­ 5000-585310-5750-679995-603051 BACKGROUND/EXPLANATION: The Family Health Centers of Baltimore, Inc. will implement Safe Streets Cherry Hill services using the CeaseFire Chicago model and all of its components with fidelity. The five components to the model are community mobilization, public education, cooperation with law enforcement, outreach and faith-based involvement. The agreement is being presented late because of budget revisions and waiting for the signatures from the provider. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 03/14/2012 Health Department ­ Grant award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the grant award from Aetna Foundation for the Virtual Supermarket Program. The period of the grant award is October 1, 2011 through September 30, 2012. AMOUNT OF MONEY AND SOURCE: $50,000.00 ­ 6000-620112-3001-268400-406001 BACKGROUND/EXPLANATION: The primary goal of the Department is to improve the health and wellness and decrease the obesity of City residents by increasing access to healthy food options at affordable supermarket prices. The Department's Virtual Supermarket Program (VSP) helps overcome these barriers to allow low-income residents without a vehicle and limited internet access to place and receive grocery orders at their local library without paying a delivery fee. Residents place orders at any computer and receive their groceries weekly at a designated delivery area. Residents who do not know how to use a computer may come to a designated site to receive help placing their orders. Residents can pay with cash, credit, or an Electronic Benefit Transfer card distributed through the Supplemental Nutrition Assistance Program, formerly the Food Stamp Program. The grant award is being presented at this time because the Department was awaiting the signed award letter. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 03/14/2012 Health Department ­ Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statements for Ms. Sarah Ditizio, for mileage expenses during the months of September and October 2011. AMOUNT OF MONEY AND SOURCE: $298.04 ­ Sept. 2011 - 5000-518612-3160-308000-603002 19.00 ­ Sept. 2011 ­ 5000-518612-3160-308000-603003 228.66 ­ Oct. 2011 - 5000-518612-3160-308000-603002 11.30 - Oct. 2011 ­ 5000-518612-3160-308000-603003 $557.00 BACKGROUND/EXPLANATION: The employee submitted her expense statements on time. However they were misplaced during the routing process. The Department apologizes for the lateness. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 14 AGENDA BOARD OF ESTIMATES 03/14/2012 Health Department ­ Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for Ms. Nikeba Smith, for mileage expenses during the months of October and November 2011. AMOUNT OF MONEY AND SOURCE: $ 56.96 ­ Oct. 2011 - 5000-532812-3044-273300-603002 88.72 ­ Nov. 2011 - 5000-532812-3044-273300-603002 $145.68 BACKGROUND/EXPLANATION: The employee neglected to submit her expense report on time because of overwhelming case management activities and program expectations. She is making an effort to submit statements timely. The Department apologizes for the lateness. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 15 AGENDA BOARD OF ESTIMATES 03/14/2012 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the Kennedy Krieger Institute (KKI). The period of the invoices is October 1, 2010 through November 30, 2011. AMOUNT OF MONEY AND SOURCE: $60,673.89 ­ Invoice 372A-001 8,358.11 ­ Invoice 372A-002 $69,032.00 ­ 4000-428212-3080-294300-603051 BACKGROUND/EXPLANATION: This expenditure of funds will pay for autism classroom services that were provided for the Baltimore Infants and Toddlers Program. Due to budget concerns regarding the grant funding from the Maryland State Department of Education, the Department overlooked completing an agreement with the KKI for the autism classroom services for the period October 1, 2010 through November 30, 2011. The Department apologizes for the lateness. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 16 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Audits ­ Report and Related Digest The Board is requested to NOTE receipt of the following Report and Related Digest: 1. Enoch Pratt Free Library - A Component Unit of the City of Baltimore, Maryland Comprehensive Annual Financial Report For the Fiscal Year Ended June 30, 2011. 17 AGENDA BOARD OF ESTIMATES 03/14/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 19 - 20 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 18 AGENDA BOARD OF ESTIMATES 03/14/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 1. $ 30,000.00 9938-903777-9475 9938-904777-9474 Rec. & Parks 26th Reserve ­ Park Active ­ Park Series Rehabilitation Rehabilitation Program FY 12 Program FY 12 This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1166, Task #1 to Cloud Gehshan Associates. Department of Housing and Community Development 2. $ 97,000.00 9910-904984-9587 9910-911029-9588 29th CDB Homeownership Live Near Your Incentive Program Work This transfer will provide additional funds for the Department's Homeownership Incentive's Live Near Your Work Program for fiscal year 2012. Bureau of Water and Wastewater 3. $100,000.00 9958-905449-9526 9958-903449-9520-3 Other Funds Constr. Res. Design Middle Branch Debris Collector This transfer will cover the cost of work performed at Janney Run. 19 AGENDA BOARD OF ESTIMATES 03/14/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Mayoralty-Related/Department of Planning 4. $ 25,000.00 9904-903001-9129 9904-910981-9127 Gen. Funds Construction Neighborhood First Unallocated- Initiatives Active Reserves This transfer will provide the Mayor's Office of Neighborhoods funds for the Neighborhoods First Capital Grant Program. This funding will provide a matching grant to Historic East Baltimore Community Action Coalition for improvements. This fulfills the last grant through the Neighborhoods First Capital Grant Program. Baltimore Development Corporation 5. $ 208.95 9910-904115-9600 20th EDF Construction Reserve Westside Downtown 493.78 " " nd 22 EDF $ 702.73 ---------------- 9910-906835-9603 Westside Project Initiative This transfer will provide funds for the outstanding water meter charges and abandonment fees for the following City- owned property: Account Property 09255653009 215-19 W. Lexington $520.00 - Abandonment Street Fee 182.73 ­ Bill Balances $702.73 - Total 20 AGENDA BOARD OF ESTIMATES 03/14/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 1. Fred Zerwitz 3219 Woodland Ave. G/R $ 500.00 $75.00 2. Montego Bay 3506 Woodland Ave. L/H $ 6,850.00 Properties, LLC 3. Toluc, Inc. 3142 Virginia Ave. L/H $ 8,200.00 Funds are available in City Bond Funds account no. 9910-903187- 9588-900000-704040, Park Heights Demo­Woodland/Virginia Ave. Corridor. 4. A&L LLC 4994 Denmore Ave. G/R $ 1,000.00 $120.00 Funds are available in City Bond Funds account no. 9910- 903180-9588-90000-704040, Park Heights Demo­Woodland/Virginia Corridor. 5. Edith C. McNeil 2234 Etting St. G/R $ 330.00 $84.00 Funds are available in account no. 9910-905788-9588-900000- 704040 Baker/Division Site. 6. Houndswood, LLC 906 N. Patterson G/R $ 825.00 Park Ave. $90.00 Funds are available in account no. 9990-906416-9588-900000- 704040, EBDI Project, Phase II. 21 AGENDA BOARD OF ESTIMATES 03/14/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Rescission and Approval of Option 7. Denwood Norris 936 E. Preston St. G/R $ 458.00 Kelly, Jr., $55.00 (deceased) and Ellen Gammie Kelly On February 15, 2012, the Board approved acquisition of the $55.00 ground rent interest in 936 E. Preston St. for $367.00 by condemnation. However, since that time, the owner has negotiated an acceptable value and would like to proceed with a voluntary settlement. Therefore, the Board is requested to rescind its prior approval and approve acquisition of the property interest by option. Funds are available in account no. 9990-907714-9593-900001- 704040, Johnston Square Project. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD ­ Condemnations 8. Harry A. Baumohl 970 N. Collington G/R $ 240.00 P.A. Profit Avenue $36.00 Sharing Plan Funds are available in account no. 9910-906416-9588-900000- 704040, EBDI Project, Phase II. 9. Varun Kohli and 927 E. Preston St. L/H $ 20,680.00 Somil Desai 10. Michael Howard 1221 Valley St. L/H $ 5,187.00 Saul 22 AGENDA BOARD OF ESTIMATES 03/14/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Condemnations 11. Jeffrey Fullard 701 E. Preston St. F/S $ 9,000.00 Sr. 12. Tyrone C. DuBose 821 E. Chase St. L/H $ 5,400.00 and Tyrone C. DuBose, Jr. 13. Zavia Booth 1046 Valley St. L/H $ 12,940.00 Funds are available in CDBG Funds account no. 9990-907714-9593- 900001-704040, Johnston Square Project. 14. Chelsea Properties, 2760 Tivoly Ave. L/H $ 19,250.00 LLC 15. Roy C. Redd, Jr. 2702 Tivoly Ave. F/S $ 22,000.00 Funds are available in account no. 9910-904326-9588-900000-704040, Coldstream, Homestead, Montebello Project. 16. Lighthouse Ground 3419 Woodland Ave. G/R $ 640.00 Rents, LLC $96.00 17. M-A Funding, Inc. 4661 Park Heights G/R $ 933.00 Ave. $140.00 Funds are available in account no. 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Corridor. 23 AGENDA BOARD OF ESTIMATES 03/14/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Rescissions and Approvals of Condemnations 18. Darnel Butler and 4976 Denmore Ave. L/H $ 29,250.00 Crystal Butler On February 01, 2012, the Board approved acquisition of the leasehold interest in 4976 Denmore Avenue for $25,250.00 by condemnation. However, the owners requested an interior inspection, which increased the valuation of the property. The new fair market value of $29,250.00 was established by independent appraisers contracted by the City. Therefore, the Board is requested to rescind its prior approval and approve acquisition of the property interest by condemnation for the new fair market value of $29,250.00. 19. 3349 Woodland LLC 3349 Woodland Ave. F/S $ 28,000.00 On February 01, 2012, the Board approved acquisition of the fee simple interest in 3349 Woodland Avenue for $25,000.00 by condemnation. However, an interior inspection of the property was conducted, which resulted in a change in the property's value. The new fair market value of $28,000.00 was established by independent appraisers contracted by the City. Therefore, the Board is requested to rescind its prior approval and approve acquisition of the property's interest by condemnation for the amount of $28,000.00. Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. 20. IV Financial 1708 E. Preston St. L/H $ 8,000.00 Enterprises, LLC On April 06, 2011, the Board approved acquisition of the leasehold interest in 1708 E. Preston Street for $7,400.00 by condemnation. However, there was an error in listing the property's interest. Therefore, the Board is requested to rescind its prior approval and approve acquisition of the property's interest by condemnation for the amount of $8,000.00. Funds are available in account no. 9910-906416-900000-704040, EBDI Project, Phase II. 24 AGENDA BOARD OF ESTIMATES 03/14/2012 OPTIONS/CONDEMNATIONS/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law ­ Payments of Settlement 21. Avid Enterprises-1, 1825 E. Biddle St. L/H $ 15,450.00 Inc. On March 09, 2011, the Board approved the acquisition of the leasehold interest in 1825 E. Biddle St. for the amount of $5,050.00, by condemnation. The property owner valued the property interest at $33,000.00. The parties agreed to settle the action for $20,500.00. Therefore, the Board is requested to approve payment of an additional $15,450.00 to settle this action. Funds are available in State funds, account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II area. 22. Reginald Widgeon 1002 N. Castle St. L/H $ 13,533.00 On May 11, 2011, the Board approved the acquisition of the leasehold interest in 1002 N. Castle St. for the amount of $5,467.00, by condemnation based on the City's independent appraiser's fair market valuation. The previous property owner offered an appraisal valuation of $34,000.00, and claimed damages of $11,376.00. The parties agreed to settle the condemnation action for $19,000.00. Therefore, the Board is requested to approve payment of an additional $13,533.00 to settle this action. Funds are available in State funds, account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II Area. 25 AGENDA BOARD OF ESTIMATES 03/14/2012 Police Department ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Maryland Coalition Against Sexual Assault. The agreement is for the period August 1, 2011 through March 1, 2012. AMOUNT OF MONEY AND SOURCE: $12,685.00 ­ 4000-436011-2021-197500-603026 BACKGROUND/EXPLANATION: On December 8, 2010, the Board approved acceptance of the grant award from the Governor's Office of Crime Control and Prevention for Baltimore City's Model for Sexual Assault Response Program, which is intended to improve collaboration between members of the City's Sexual Assault Response Team and incorporate best practices in investigation and victim support. The purpose of this agreement is to encourage reporting of sexual assaults, improve case investigation protocols and techniques, and provide support and services to victims. The Department will enter into the agreement with the organization to provide services to accomplish this goal. The agreement is late because the necessary documents were recently received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Transportation ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay Bentley Systems, Inc. for the MicroStation V8 XM Edition Essentials training class. The training class was held on May 31, 2011 through June 3, 2011. AMOUNT OF MONEY AND SOURCE: $2,000.00 ­ 1001-000000-5034-384500-603020 BACKGROUND/EXPLANATION: The Transportation Engineering and Construction Division ­ Surveys Section is now an Enterprise fund unit. During the transition from general funds to Enterprise funds computer software updates and training for one of the technical staff was critical to meet the deadlines of deliverables. The submission is late because the vendor delayed submitting the corrected invoice. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 27 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Greektown, LLC. AMOUNT OF MONEY AND SOURCE: $18,991.00 ­ 6000-617412-2303-248700-406001 BACKGROUND/EXPLANATION: Greektown, LLC proposes to construct 121 townhouse residential units, for the Greektown PUD, Phase I, located at 900 Oldham Street. Under the terms of this agreement, Greektown, LLC will pay a one-time contribution to the City to fund multimodal transportation improvements in the project's vicinity. APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of - Partial Release of Retainage Agreement Transportation ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a partial release of retainage agreement with American Infrastructure ­ MD, Inc. TR 02057, Prestressed Concrete Girder Bridge No. BC 6513 on Nicodemus Road over Liberty Reservoir. AMOUNT OF MONEY AND SOURCE: $335,053.01 ­ 9960-903734-9557-000000-200001 BACKGROUND/EXPLANATION: All work on TR 02057 is substantially completed, all punch list items are complete. The contractor has requested a partial release of retainage in the amount of $335,053.01. The City holds funds in the amount of $377,053.01 in retainage. The remaining $42,000.00 is sufficient to protect the interests of the City. MWBOO HAS APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The partial release of retainage agreement has been approved by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 03/14/2012 Mayor's Office of Human Services ­ Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Ms. Shawn M. Flower d/b/a Choice Research Associates. The period of the agreement is effective upon Board for six months. AMOUNT OF MONEY AND SOURCE: $10,000.00 ­ 1001-000000-3571-327200-603026 ($75.00/hr.) BACKGROUND/EXPLANATION: The Consultant will assist the City in creating and implementing the development of strategies and policies to reduce offender recidivism. This will include identifying programs and strategies to prepare offenders for release from incarceration, collaboration between City agencies, and partnerships with the Department of Public Safety and Correctional Services, and community and faith-based organizations to provide post release services. APPROVED FOR FUNDS BY FINANCE (The consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Housing and ­ Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize a grant agreement with Baltimore Reads, Inc. (BRI). The period of the agreement is effective upon Board approval through December 31, 2012, and cannot be extended. AMOUNT OF MONEY AND SOURCE: $32,280.00 ­ 9910-903811-9588 BACKGROUND/EXPLANATION: In 2007, the Maryland General Assembly passed the Maryland Education Trust Fund - Video Lottery Terminals legislation (Title 9, Section 1A-32), which provides Video Lottery Terminal Revenue (slots) funding to the City for a fifteen year period beginning in Fiscal Year 2012 through Fiscal Year 2027 to support primarily capital community and economic development projects in the Pimlico Community. State legislation also requires that a local development council be created as an advisory board to review proposed spending plans for slots revenue. The Pimlico Community Development Authority (PCDA) was created for the purpose of reviewing proposed expenditures and providing non-binding recommendations to the Mayor. Final budget approval is made by the Mayor. Throughout the preparation of the budget, the PCDA sought extensive community input, including community-wide forums, individual community association meetings and social service providers. The Fiscal Year 12 Video Lottery Terminal budget includes $32,280.00 to provide adult education, GED Prep classes. The BRI will hold classes twice a week, three hours a day over the course of three 11-week sessions. Overall, the goal of the BRI adult education programs is to teach adults literacy skills necessary to function in society, achieve goals, and develop individual knowledge and potential. In the GED Prep Program, students develop critical thinking skills, the ability to infer and estimate, and use a variety of media and research materials. Classes at this level include: Language Arts, Reading & Writing, Mathematics Social Studies, Science, Writing & Math Workshops/Tutoring. 31 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd The BRI assesses student progress by using both the Comprehensive Adult Student Assessment System (CASAS) Life and Work series (for Language) and Life Skills series (for Math). Through Transition Services, the BRI provides its students with academic, career and life skills support while they pursue their academic goals and for up to one year after graduating from the BRI's program. The BRI was founded in 1988 and charged with shepherding the resources necessary to combat illiteracy in the City. The BRI has a unique niche among literacy providers as a not for profit offering English as a Second Language (ESOL), reading and GED services to students. Also distinctive is the use of Master Teachers to teach students and train, coach or mentor part-time instructors or community-based program volunteers. The BRI also raises awareness of literacy needs through advocacy and offers adult education and family literacy resources to community based organizations and neighborhoods. This project will be overseen by the Mayor's Office of Human Services. MBE/WBE PARTICIPATION: Recipients of City funds are required to comply with Article 5, Subtitle 28-64, of the Baltimore City Code (2000 Edition). In accordance with the foregoing, the above referenced requirements may be waived by the Department as follows: a) In general - A contracting agency may waive the utilization requirements for a specific contract as provided in this section; (b) Sole Source - The Agency may waive the utilization requirements if, with the advice of the Minority and Women's Business Opportunity Office, it finds that (1) needed goods or services are available only from a sole source; and (2) the prospective contractor is not currently disqualified from doing business with the City. The grant amount is less than $50,000.00 therefore MBE/WBE participation is not applicable. The grant amount is less than $50,000.00; therefore, MBE/WBE participation is not applicable. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $32,280.00 9910-903963-9587 9910-903811-9588 State Park Heights Prop. K Comm. Revenue Redevelopment Based Programs Adult Education Baltimore Reads Program This transfer will provide funds to Baltimore Reads, Inc. in accordance with the Fiscal Year 2012 Ordinance of Estimates and the approved FY12 Video Lottery Terminal (Slots) Revenue Spending Plan. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 33 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Housing and ­ Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize a grant agreement with Park West Medical Center, Inc. The period of the agreement is effective upon Board approval through December 31, 2012, and cannot be extended. AMOUNT OF MONEY AND SOURCE: $27,378.00 ­ 9910-903813-9588 BACKGROUND/EXPLANATION: In 2007, the Maryland General Assembly passed the Maryland Education Trust Fund - Video Lottery Terminals legislation (Title 9, Section 1A-32), which provides Video Lottery Terminal Revenue (slots) funding to the City for a fifteen year period beginning in Fiscal Year 2012 through Fiscal Year 2027 to support primarily capital community and economic development projects in the Pimlico Community. State legislation also requires that a local development council be created as an advisory board to review proposed spending plans for slots revenue. The Pimlico Community Development Authority (PCDA) was created for the purpose of reviewing proposed expenditures and providing non-binding recommendations to the Mayor. Final budget approval is made by the Mayor. The Fiscal Year 12 Video Lottery Terminal budget includes $27,378.00 for the Park West Medical Center to provide a dedicated HIV outreach worker for the Park Heights Community who will provide information regarding HIV treatment and arrange testing, medical services and counseling. The Video Lottery Terminal funds are being leveraged with a $8,747.00 contribution from Park West Medical Center. The Park Heights community has been identified as having one of the highest rates of HIV in Baltimore City. The outreach worker, in cooperation with the client, will develop an action plan with problems, goals, interventions, timeframes, and resolutions to be included in the client chart within 30 days after the initial contract date. The outreach worker will record the progress in the client's chart at least once every three months for clients needing extended services 34 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd due to treatment compliance. This project will be overseen by the Department of Health. The grantee is required to submit quarterly reports detailing expenditures and documenting how specific goals and objectives of the program are being met. MBE/WBE PARTICIPATION: Recipients of City funds are required to comply with Article 5, Subtitle 28-64, of the Baltimore City Code (2000 Edition). In accordance with the foregoing, the above referenced requirements may be waived by the Department as follows: a) In general - A contracting agency may waive the utilization requirements for a specific contract as provided in this section; (b) Sole Source - The Agency may waive the utilization requirements if, with the advice of the Minority and Women's Business Opportunity Office, it finds that (1) needed goods or services are available only from a sole source; and (2) the prospective contractor is not currently disqualified from doing business with the City. The grant amount is less than $50,000.00 therefore MBE/WBE participation is not applicable. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $27,378.00 9910-903963-9587 9910-903811-9588 State Park Heights Prop. L Comm. Revenue Redevelopment Based Programs HIV Outreach & Case Management This transfer will provide funds to Park West Medical Center, Inc. in accordance with the Fiscal Year 2012 Ordinance of Estimates and the approved FY12 Video Lottery Terminal (Slots) Revenue Spending Plan. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 35 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Housing and ­ Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Living Classrooms Foundation, Inc. The agreement is effective upon Board approval for 108 days. AMOUNT OF MONEY AND SOURCE: $250,000.00 ­ 9910-907155-9588 BACKGROUND/EXPLANATION: The Living Classrooms Foundation, Inc. is a nonprofit organization that strengthens communities and inspires young people to achieve their potential through hands-on education and job training, urban, natural, and maritime resources as "living classrooms." In July 2011, the Living Classrooms Foundation, Inc. (Foundation) obtained control of a former firehouse located at 316 South Caroline Street and established the Perkins POWER House (POWER = Proving Opportunities to Work, Expand and Rise) which serves as the Foundation's newest educational facility aimed at expanding program and services to children and families living in East Baltimore and in particular Perkins Homes. The grant agreement will provide funds to reimburse the Living Classroom for costs associated with the redevelopment of 316 S. Caroline Street into the Perkins P.O.W.E.R. House. The facility features multi-purpose rooms designed for after- school programming, community meetings, financial education, youth mentoring, employment training sessions, health fairs, and other community enrichment-focused events. The center will provide a variety of enriching services and events aimed at fostering an environment that is positive, safe, and that promotes healthy living for all members living in the Perkins community. The P.O.W.E.R. House is outfitted with a state-of- the-art computer lab and technology center with high-speed Internet access for students and community residents. To this end, the P.O.W.E.R. House will foster computer literacy through classroom instruction, and address the technology needs of the community by providing access to Internet and productivity software. Moreover, youth and families 36 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd residing in the Perkins Community will have access to the Sun Trust Financial Education Center providing education and resources, including financial expert volunteers through a partnership with Sun Trust Bank. AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $250,000.00 9910-901969-9587 9910-907155-9588 29th CDB Westport Affordable Living Classrooms Housing Perkins Firehouse This transfer of funds is for the Living Classrooms Foundation, Inc. for reimbursement of construction of 316 S. Caroline Street into the P.O.W.E.R. House for East Baltimore and Perkins residents. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 37 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Housing and ­ Land Disposition Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Union Baptist Church of Baltimore, developer for the sale of the properties located at 1202, 1204, and 1206 McCulloh Street. AMOUNT OF MONEY AND SOURCE: $3, 000.00 ­ Purchase Price ($1,000.00 per property) BACKGROUND/EXPLANATION: The purchase price will be paid in full at the time of settlement. The City will convey all of its rights, title, and interest in 1202, 1204, and 1206 McCulloh Street to the developer. The developer will purchase the vacant lots for parking for the church's day care center and church members. In accordance with the City's Appraisal policy, the waiver valuation process was used in lieu of an appraisal. The DHCD has determined the fair market value of the property using available real estate data. The vacant lots were valued at $1,000.00 per lot. The sale price of the vacant lots is $1,000.00 per lot. The sale of these vacant lots at the price determined by the waiver valuation process will eliminate blight, create jobs, real estate and other taxes. MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because they will be sold at market value. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Housing and ­ First Amendment to Land Community Development Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the first amendment to land disposition agreement (LDA) with Mi Casa, Inc., developer, for the sale of City-owned properties located at 806, 808, 810, 812, 814, 816, 818, 820, 822, 826, 828, 834 (phase two); 702, 706, 708, 710, 712, 714, 716, 718, 722, 724, 732, 734, 736, 738, 715, 717, 733, and 741 East Preston Street (phase three). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This amendment adds environmental review and approval language required by the U.S. Department of Housing and Urban Development (HUD), which is a condition of the Neighborhood Stabilization Program 2 (NSP2) funds provided to Mi Casa, Inc. On March 16, 2011, the Board approved the LDA with Mi Casa, Inc. for the conveyance of 30 City-owned properties located in the 700 and 800 blocks of East Preston Street for the creation of 30 units for affordable homeownership. Phase two consists of 12 properties in the 800 block of East Preston Street that settled on July 20, 2011, and is currently under construction. Phase three consists of 18 properties in the 700 block of East Preston Street that are in pre-development and will settle in May 2012. Mi Casa, Inc. has applied for and was awarded $5,078,000.00 in Federal NSP2 funds to help primarily fund the construction of the homeownership units. HUD has notified Mi Casa, Inc. that as a condition of the NSP2 funding, the LDA needs to include language that the conveyance of phase three be contingent on the completion of an environmental review and HUD approval of a request for release of funds. Since Mi Casa, Inc. is the recipient of the NSP2 funds, it is their responsibility to conduct the environmental review, obtain approval from HUD, and notify the City before settlement of phase three proceeds. 39 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: The developer has submitted a Commitment to Comply with Article 5, Subtitle 28 of the Baltimore City Code. (The first amendment to land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 03/14/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore Police Department 1. William S. Davis Police Executive Asset $8,562.60 Research Forum Program Forfei- Senior Management ture Institute Funds Boston Logan, MA June 03 ­ 21, 2012 (Reg. Fee $8,295.00) Fire and Police Employees Retirement System 2. William Ray The Pension Defense Special $1,114.60 Hudson League 14th Annual Funds Client Conference Fire & Fort Lauderdale, FL Police March 18 ­ 21, 2012 Baltimore City Fire Department 3. Richard Williams National Hurricane FY09 $1,927.73 Conference State Orlando, FL Homeland March 25 ­ 30, 2012 Security (Reg. Fee $ 350.00) Program The allowed subsistence for this area is $167.00 per day. The cost of the hotel is $149.00 per night, plus taxes in the amount of $93.13. The Department is requesting an additional $22.00 per day for food. The additional $22.00 per day or $110.00 has been included in the total. The Department has paid the cost of registration in the amount of $350.00 with a City issued credit card assigned to Mr. Robert Maloney. The disbursement to Mr. Williams will be in the amount of $1,577.73. 41 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Housing and ­ Agreements Community Development (DHCD) The Board is requested to approve and authorize execution of the various agreements. 1. HOUSING AUTHORITY OF BALTIMORE CITY $1,192,819.25 (HABC) Accounts: 9982-914900-9593-900057-706047 $ 121,014.00 9983-906900-9593-900057-706047 $ 52,541.00 9985-915900-9593-900057-706047 $ 371,052.00 9986-916900-9593-900057-706047 $ 182,073.00 9987-917900-9593-900057-706047 $ 311,441.00 9988-910900-9593-900057-706047 $ 63,291.00 9989-911900-9593-900057-706047 $ 91,407.25 Under the terms of this agreement, the funds will be used to rehabilitate seven long-term vacant scattered-site row homes owned and operated by the HABC. The properties are located in stable neighborhoods or neighborhoods targeted for reinvestment and stabilization. Due to improvements and viability in neighborhood conditions, the properties should remain in the HABC's scattered-site inventory. The period of the agreement is effective upon Board approval for one year. MWBOO SET GOALS OF 27% MBE AND 10% WBE FOR EACH OF THE SEVEN COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT ADDRESSES: 5330 Beaufort Avenue DOLLAR AMOUNT SUBJECT TO GOALS - $210,495.00: MBE: $56,834.00 27% WBE: $21,049.00 10% 42 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd 3220 Leeds Street DOLLAR AMOUNT SUBJECT TO GOALS - $162,128.00: MBE: $43,775.00 27% WBE: $16,213.00 10% 2440 Lauretta Avenue DOLLAR AMOUNT SUBJECT TO GOALS - $190,982.00: MBE: $51,565.00 27% WBE: $19,098.00 10% 2418 W. Franklin Street DOLLAR AMOUNT SUBJECT TO GOALS - $176,001.00: MBE: $47,520.00 27% WBE: $17,600.00 10% 3709 Beehler Avenue DOLLAR AMOUNT SUBJECT TO GOALS - $46,580.00: MBE: $12,577.00 27% WBE: $ 4,658.00 10% 43 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd 2650 Park Heights Terrace DOLLAR AMOUNT SUBJECT TO GOALS - $45,870.00: MBE: $12,385.00 27% WBE: $ 4,587.00 10% 1505 E. Chase Street DOLLAR AMOUNT SUBJECT TO GOALS - $45,544.00: MBE: $12,297.00 27% WBE: $ 4,554.00 10% 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 121,014.00 9991-945002-9587 9982-914900-9593 27th CDBG Unallocated Res. 27th CDBG HABC Public Housing 52,541.00 9983-905984-9587 9983-906900-9593 28th CDBG Homeownership 28th CDBG HABC Scattered Rehab 371,052.00 9991-945002-9587 9985-915900-9593 th 24 CDBG Unallocated Res. 30th CDBG HABC Public Housing 182,073.00 9991-945002-9587 9986-916900-9593 19st CDBG Unallocated Res. 31st CDBG HABC Public Housing 311,441.00 9991-945002-9587 9987-917900-9593 26th CDBG Unallocated Res. 32nd CDBG HABC Public Housing 44 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 63,291.00 9988-912994-9587 9988-910900-9593 33rd CDBG Special Capital 33rd CDBG Pro. HABC Scattered Rehab 91,407.25 9991-945002-9587 9989-911900-9593 nd 22 CDBG Unallocated Res. 34th CDBG HABC Scattered Rehab $1,192,819.25 This transfer will provide funding for the agreement between the DHCD and the HABC to assist with the rehabilitation of seven long-term vacant scattered-site row homes owned and operated by the HABC. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 3. NEIGHBORHOOD HOUSING SERVICES OF $365,940.00 BALTIMORE, INC. (NHS) Account: 2089-208912-5930-433562-603051 $177,086.00 2089-208912-5930-433581-603051 $ 59,729.00 2089-208912-5930-433583-603051 $ 16,265.00 2089-208912-5930-433591-603051 $112,860.00 Under the terms of this agreement, the NHS will provide public housing information, housing counseling, and rehabilitation services. These services will include owner- occupancy, rehabilitation loan underwriting, and the development of rehabilitation specifications. The NHS will service each loan and continue the rehabilitation of properties for low and moderate-income owner-occupancy. The funds will subsidize the NHS's operating expenses. The period of the agreement is September 1, 2011 through August 31, 2012. 45 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd FOR FY 2012, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $22,000.00, AS FOLLOWS: MBE: $2,200.00 WBE: $1,100.00 On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, this agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Housing and ­ Supplemental HOME Loan Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve a supplemental HOME Investment Partnership Program loan to Coppin Heights CDC (CHCDC). The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction SUBJECT to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: $90,000.00 ­ 9910-905094-9610 BACKGROUND/EXPLANATION: On February 7, 2011, the Board approved a HOME Investment Partnerships Program loan to the CHCDC in the amount of $120,000.00 (the original loan). The CHCDC is a non-profit organization established on February 2, 1995 to assist in the revitalization of the community. The proceeds of the original HOME loan were used to assist the CHCDC with a portion of the construction costs of the Coppin Heights Homeownership project, which consisted of three units: 1) 2777 W. North Avenue, 2) 2779 W. North Avenue, and 3) 2781 W. North Avenue. The project incorporates energy efficient appliances, granite counter tops, and front and rear porches on each 1,300 square foot townhome. All three units are being sold to first-time homebuyers at or below 80% of the Area Median Income. The townhouses were originally to be sold at a price range of $125,000.00 - $130,000.00. The proceeds of the original HOME loan were used to support a portion of the hard construction costs and are secured by a second lien during the construction period. 47 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd Appraisals were prepared by Paul Lee and Associates indicating an "as completed" value of: $130,000.00 for 2777 W. North Avenue, $135,000.00 for 2779 W. North Avenue, and $140,000.00 for 2781 W. North Avenue, As a result of the appraisal, the sales prices were set at the appraised value. Due to the current financial conditions, the housing market has been substantially depressed; the CHCDC is seeking the supplemental funding to provide a homebuyer subsidy to further write-down the purchase price of the three for-sale townhomes to an affordable price within the CHCDC market area. The new prices for 2777 W. North Avenue, 2779 W. North Avenue, and 2781 W. North Avenue will be sold for $105,000.00 each. Participating Parties: A. Developer ­ Coppin Heights CDC B. General Contractor/Architect Harris Kupfer Architects, Architect The Michael's Group, General Contractor The general contractor has posted a 100% Payment and Performance Bond. C. Participating Lenders Coppin Heights CDC Equity (revolving construction loan) ­ Construction 1st Lien Position The developer is contributing cash and HUD grant funds during the construction period as required to cover hard and soft costs of the project; terms and conditions of disbursement will be defined in the HOME loan security instruments and project draw schedule. A Housing and Urban Development Historically Black Colleges and Universities grant has already been disbursed. The CHCDC has established a revolving loan fund, funded by its own equity, in the amount of $300,000.00 to construct the project (construction lender). The Borrower has borrowed funds from the revolving loan fund to construct 48 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd each house and will pay back such loan upon the sale of each unit from the proceeds of the sale. Due to the current depressed housing market conditions, the proposed purchase prices consistent with the current market would not generate enough funds to repay the CHCDC's revolving loan fund. Therefore, the CHCDC has asked the Department for a supplemental loan in the amount of $90,000.00 to assist each homebuyer and to write-down the purchase price. Baltimore City HOME Loan ­ Construction 2nd Lien Position The Supplemental HOME Loan will have the same construction period as the original HOME Loan and an interest rate of 0% per annum on sums advanced. As the units are sold to qualified buyers (Buyer), each Buyer will assume a portion of the obligations of the original HOME Loan (the Buyer's Share) and the Borrower will be released from a pro rata portion of the original HOME Loan and Supplemental Loan. The Buyer's Share will be evidenced by a promissory note and other security instruments and structured as a deferred loan. If each Buyer complies with all applicable terms and covenants of the loan documents for a 15-year period of affordability, the payment of the outstanding principal will be forgiven. In the event a conveyance occurs during the period of affordability, such Buyer will repay the Department all or a portion of its loan out of net proceeds. The Supplemental HOME Loan will be non- recourse debt. The Department will continue to be entitled to a 50% share of any and all excess sales proceeds after the developer (i) earns no more than 10% in profit and overhead based on a cost certification, and (ii) is reimbursed for documented predevelopment overhead on the project for such items, in such amounts and for such periods as approved by the Department. 49 AGENDA BOARD OF ESTIMATES 03/14/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code for Minority and Women's Business Opportunity is fully applicable and no request for waiver or exception has been made. THE DEPARTMENT OF FINANCE REVIEWED AND RECOMMENDED APPROVAL. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $90,000.00 9910-926010-9609 9910-905094-9610 Federal HOME FY 2010 Coppin Heights Housing HOME FY2010 Reserve This transfer will provide Federal Home funds to Coppin Heights CDC for a supplemental loan to further subsidize Coppin Heights Housing. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 50 AGENDA BOARD OF ESTIMATES 03/14/2012 Office of the Labor ­ Policy and Procedure Governing Commissioner Employee Arrest, Charge or Conviction ACTION REQUESTED OF B/E: The Board is requested to approve the Policy and Procedures Governing Employee Arrest, Charge or Conviction. The policy will become effective upon Board approval. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In September 2010, the Mayor signed into action Executive Order 090710 which mandated that City employees notify their agency's Human Resources Office of an arrest or conviction for any criminal offence other than a minor traffic offense. Also mandated was a committee to develop a comprehensive administrative policy in line with the Executive Order. The committee work resulted in the Policy and Procedures Governing Employees Arrest, Charge and Conviction (the Policy). During the initial drafting of the policy, copies were shared with the unions for review and comment. Many of the unions suggested changes were incorporated in the policy. In accordance with the Executive Order, the Mayor has approved this policy. (The policy has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 03/14/2012 POLICY AND PROCEDURES GOVERNING EMPLOYEE ARREST, CHARGE OR CONVICTION PURPOSE The citizens of the City of Baltimore rely on Baltimore City employees for a variety of public services and reasonably expect the highest levels of integrity, confidence and safety when interacting with City employees. In addition, the City recognizes that its employees have a right to work in a safe environment. The City has an elevated interest in verifying that City employees have not engaged in behavior that could adversely affect any of its services to the public or otherwise interfere with the workplace. The mandatory reporting requirements set forth in this policy are intended to provide guidelines for Agency Heads in determining what personnel action, if any, should be taken to protect the interests of the City of Baltimore, not inconsistent with the existing rights of Civil Service employees under Article VII of the City Charter, and under the Municipal Employee Relations Ordinance. The intent of the policy is to ensure that the integrity of the City and the safety of its employees and residents are not compromised. This policy replaces Executive Order 083110, issued by the City on September 7, 2010. POLICY SCOPE: This policy applies to employees in all positions in the City of Baltimore government, except sworn positions in the Baltimore Police and Fire Departments. The Baltimore Police Department shall adhere to the regulations as set forth in the Law Enforcement Officer's Bill of Rights and such other General Orders lawfully adopted by the Baltimore Police Commissioner. The Baltimore City Fire Department shall adhere to the Manual of Procedures and other regulations promulgated by the Chief of Department. This policy is subject to federal, state and local laws. To the extent this policy conflicts with any such laws, the federal, state or local law shall prevail. 52 AGENDA BOARD OF ESTIMATES 03/14/2012 The City of Baltimore reserves the right at any time to change, modify, add or delete language in this policy based on changes in federal, state or local law. DEFINITIONS: Agency Head -- The official or municipal service employee who is charged with authority to make appointments to and removals from positions in a City organizational unit by reason of the provisions of the Baltimore City Charter, or of a statute or ordinance, or by reason of delegation by the Agency Head. Arrest -- The taking of a person into custody, so that he or she may be held to answer for a criminal charge. Charge -- A formal accusation of an offense as a preliminary step to prosecution. Conviction -- A judgment on a verdict or a plea of guilty or nolo contendere, and/or a finding of guilt. Offense -- Conduct that is classified as a felony or a misdemeanor. For purposes of this policy, the term "offense" also includes any traffic offense that involves either the use of alcohol or drugs or for which incarceration is a potential penalty. Probation Before Judgment -- For the purposes of this policy, the imposition of Probation Before Judgment ("PBJ") shall be reported in the same manner as a conviction. Self-Disclosure -- The requirement for a City employee to notify his/her Agency's Human Resources Officer of his/her arrest or conviction for any offense other than a minor traffic offense. For purposes of this policy, any traffic offense that involves the use of alcohol or drugs or for which incarceration is a potential penalty shall not be considered minor. 53 AGENDA BOARD OF ESTIMATES 03/14/2012 DISCLOSURE REQUIREMENTS: It is the responsibility of all supervisors, managers and Agency Heads to ensure that all employees under his/her supervision receive and sign for a copy of this policy, and that all employees are expected to abide by this policy. Employee: City employees who are not detained shall self-disclose the fact of any charge, arrest or conviction for an offense as defined above by providing a copy of the offense/charge report to his/her Agency Human Resources Officer. Self-disclosure shall be on the next business day following the employee's charge, arrest and/or conviction, unless the employee is detained. A detained employee or his/her representative shall notify the employee's Agency Human Resources Officer orally or in writing of his/her charge, arrest or conviction within 72 hours after incarceration, excluding weekends and holidays. An employee who was detained shall also provide a copy of the offense/charge report to his/her Agency Human Resources Officer no later than the first business day following his or her release from detention. Supervisor: All supervisors who become aware of information subject to disclosure under this policy, e.g., an employee's charge, arrest and/or conviction, shall immediately notify the Agency Human Resources Officer. Failure to follow these procedures will result in disciplinary action to the Supervisor. Agency Human Resources Officer: An Agency Human Resources Officer who receives information regarding an employee's arrest, charge or conviction shall immediately notify both that employee's Agency Head of such employee's activities covered by this policy so that appropriate disciplinary action, if any, may be taken consistent with the policy and procedures set forth in this policy. Failure to follow these procedures will result in disciplinary action to the Agency Human Resources Officer. 54 AGENDA BOARD OF ESTIMATES 03/14/2012 Failure To Disclose: Any employee who fails to disclose information subject to disclosure in accordance with this policy is subject to disciplinary action up to and including termination of employment. An employee, who is subject to criminal prosecution or to continuing investigation subject to criminal prosecution, shall not be required to make any disclosure beyond providing a copy of the offense/charge report as described above or to otherwise forfeit the right against self-incrimination. EMPLOYEE STATUS PENDING RESOLUTION OF CHARGES: An employee who is arrested for a criminal offense or a traffic offense that involves the use of alcohol or drugs or for which incarceration is a potential penalty may, at the discretion of the Agency Head or his/her designee: (1) continue in his/her current position, (2) be temporarily assigned to other duties consistent with his/her classification and in accordance with the applicable Memorandum of Understanding ("MOU"), or (3) be suspended, with or without pay, pursuant to Civil Service Rule 54. The employee shall be notified that at the resolution of his/her charges, he/she may face additional administrative charges. In deciding an employee's status pending the resolution of charges, the Agency Head or his/her designee shall consider: (1) the nature and seriousness of the arrest/conviction, (2) the employee's prior disciplinary record, (3) the relationship of the offense, if any, to the employee's job duties, and (4) any information supplied by the employee in his or her disclosure. The Agency Head or his/her designee shall also consult with the Baltimore City Solicitor or the Solicitor's designee. The Agency Head or his/her designee may not regard an employee's failure to respond to questions related to the offense, charge, arrest or conviction or failure to disclose facts other than the presentation of a copy of the offense/charge report as a failure to cooperate, or as a reason in itself to suspend the employee pending final disposition of the criminal charges. 55 AGENDA BOARD OF ESTIMATES 03/14/2012 EMPLOYEE STATUS UPON CONVICTION: An employee who is convicted of a criminal offense or a traffic offense that involves the use of alcohol or drugs or for which incarceration is a potential penalty may face administrative charges pursuant to Civil Service Rules 40, 56 and other City policies, subject, however, to the employee's right to due process under Article VII of the Charter and applicable MOU. An employee who is convicted of a criminal offense or a traffic offense that involves the use of alcohol or drugs or for which incarceration is a potential penalty where the conduct underlying the offense is likely to have an adverse impact on either the: (a) workplace, (b) employee's ability to perform his or her duties, or (c) public trust, is subject to appropriate disciplinary action, up to and including termination. In deciding an employee's status upon conviction, the Agency Head or his/her designee shall consider: (1) the nature and seriousness of the occurrence and offense for which there was a conviction, (2) whether an appeal has been taken and remains pending, (3) the employee's prior employment history with the City, (4) the employee's length of City service, (5) the employee's disciplinary record, (6) the relationship of the offense, if any, to the employee's job duties, (7) the sentence imposed by the court upon conviction, and (8) any factors in mitigation of the offense or the impact of the offense on the employment relationship. The Agency Head or his/her designee shall also consult with the Baltimore City Solicitor or the Solicitor's designee. WRITTEN DECISIONS: An Agency Head's or his or her designee's decision made pursuant to this policy shall be rendered in writing, shall include reasons, shall be permanently maintained in the employee's personnel records, and it shall be subject to the employee's due process rights before and after suspension and/or removal from position under Article VII of the Charter and the applicable MOU. 56 AGENDA BOARD OF ESTIMATES 03/14/2012 A copy of such written decision shall be provided to the employee. CONFIDENTIALITY: Due to the sensitive nature of criminal history information, efforts must be taken to ensure confidentiality and security of records, and only employees with a need-to-know will be provided access to this information. All persons receiving criminal information regarding an employee shall maintain the confidentiality of such information in accordance with applicable law. NO EFFECT ON OTHER POLICIES: The administrative process set forth in this policy shall have no effect on the requirements of other policies within this Administrative Manual, including, but not limited to, those set forth in AM 237-1 governing Positions of Trust. CONSISTENT APPLICATION: This policy and the activities covered by this policy shall be administered in an equitable and consistent manner for all employees. 57 AGENDA BOARD OF ESTIMATES 03/14/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contract listed on the following pages: 59 - 60 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 58 AGENDA BOARD OF ESTIMATES 03/14/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50002291, Parts, C & T Equipment $ 300,000.00 Service and Maint- Co., Inc. t/a enance For In-Ground B & R Associates and Above Ground Lifts MWBOO GRANTED A WAIVER. 2. B50002296, Litter Tennant Sales and $ 291,407.80 Vacuum Machines Service Co. MWBOO GRANTED A WAIVER. 3. B50002277, Provide Star Associates, $ 71,175.00 Shuttle Bus/Van Inc. Service MWBOO GRANTED A WAIVER 4. B50001944, Propane Thompson's Gas and $229,280.00 Electric Service, Inc. MWBOO GRANTED A WAIVER. Department of Transportation 5. TR 12008, Resurfacing P. Flanigan & Sons, $1,429,734.50 Highways at Various Inc. Locations Citywide Emergency JOC-III MBE: AJO Concrete Construction, Inc. $ 27,400.00 1.92% Priority Construction Corporation 258,700.00 18.09% $286,100.00 20.01% WBE: Rowen Concrete, Inc. $ 30,000.00 2.10% River Transport, Inc. 113,100.00 7.91% $143,100.00 10.01% MWBOO FOUND VENDOR IN COMPLIANCE. 59 AGENDA BOARD OF ESTIMATES 03/14/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation ­ cont'd 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,644,194.68 9950-911032-9528 MVR Constr. Reserve Claremont/Freedom Village $1,429,734.50 ----------------- 9950-907793-9414-6 Structure & Improvements 142,973.45 ----------------- 9950-907793-9414-5 Inspections 71,486.73 ----------------- 9950-907793-9414-2 Contingencies $1,644,194.68 Resurfacing Highway JOC III This transfer will cover the costs associated with the award of contract no. TR 12008, Resurfacing Highways at Various Locations Citywide Emergency JOC III to P. Flanigan & Sons, Inc. 60 AGENDA BOARD OF ESTIMATES 03/14/2012 Bureau of Water and Wastewater ­ Employee Expense Statement ACTION REQUESTED OF B/E: The Board is requested to approve the expense statement for mileage for Mr. Anthony Cianferano for the month of July 2011. AMOUNT OF MONEY AND SOURCE: $421.80 ­ 9958-906101-9520-900020-705050 BACKGROUND/EXPLANATION: The request is late because the expense statement that Mr. Cianferano submitted for July 2011 was returned for corrections. The resubmitted request exceeded the 40-day limit for acceptance and approval. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 61 AGENDA BOARD OF ESTIMATES 03/14/2012 Bureau of Water and Wastewater ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay Baltimore County. AMOUNT OF MONEY AND SOURCE: $52,298.96 ­ total cost - 1,765.32 ­ amount previously paid on 3/31/09 $50,533.64 ­ 9960-903689-9557-900020-703032 BACKGROUND/EXPLANATION: This request is for the City's share of the cost to repair the 54" water main, under Water Contract No. 1080, Southwest Transmission Main. Baltimore County repaired the 54" water transmission main. Baltimore City's total share of the project cost was $52,298.96. Of that amount, $1,765.32 was paid to Baltimore County on March 31, 2009. The expenditure of funds is necessary to pay Baltimore County the outstanding balance of $50,533.64. Baltimore County sent an invoice to the City on January 16, 2009 which was misplaced. A follow-up invoice was sent to the City on July 18, 2011. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 62 AGENDA BOARD OF ESTIMATES 03/14/2012 Bureau of Water and ­ Amendment No. 1 to Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an amendment no. 1 to agreement with Patton Harris Rust & Associates for Project 1128P, Urgent Need Water Design and Engineering Services. The amendment no. 1 to agreement extends the period of the agreement through July 11, 2013. AMOUNT OF MONEY AND SOURCE: $686,032.18 ­ 9960-904645-9557-900020-703032 BACKGROUND/EXPLANATION: On January 12, 2011, the Board approved a two year agreement with Patton Harris Rust & Associates, Inc. for urgent need water design and engineering services. In addition to the original scope of work the consultant will provide water design services related to replacement and rehabilitation of existing water mains at two locations. The locations identified by the City are in the 25th St. vicinity and Edmondson Avenue and Poplar Grove Street vicinity. The scope of work includes preparation of contract documents including plans, specifications, cost estimates, permit applications, community meetings, right of ways, easements, etc. All other terms and conditions of the original agreement will remain unchanged. MBE/WBE PARTICIPATION: MBE: C.C. Johnson & $395,735.19 57.68% Malhotra, P.C WBE: Ruxton Design $ 48,161.72 7.02% Corporation CL Warfield and 13,779.00 2.01% Associates Total: $ 61,940.72 9.03% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 63 AGENDA BOARD OF ESTIMATES 03/14/2012 BW&WW ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $800,000.00 9960-909100-9558 9960-904645-9557-900020-3 Water Rev. Constr. Res. Engineering Bonds Water Infra- structure The funds are required to cover the cost of Project 1128P-CO No. 1. (BD 10628). (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 64 AGENDA BOARD OF ESTIMATES 03/14/2012 Bureau of Water and Wastewater ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with RJN Group, Inc. The period of the agreement is effective upon Board approval for three years, with an option to extend for one 2-year period, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $3,000,000.00 - 9956-905596-9551-900020-703032 BACKGROUND/EXPLANATION: RJN Group, Inc. will provide flow and rainfall monitoring services in various watersheds throughout the City. The flow and rainfall monitoring network will be designed, installed, operated, and maintained to provide representative, accurate, and precise data of sufficient quality to use for hydraulic model calibration and verification of the effectiveness of ongoing construction projects. The projects will also include evaluation of the existing network of flumes currently used for billing adjacent jurisdictions. The consultant was approved by the Architectural and Engineering Awards Commission. MBE: Reviera Resources, Inc. $727,725.00 24.26% EBA Engineering, Inc. 82,293.74 2.74% Total $810,018.74 27.00% WBE: Phoenix Engineering, Inc. $ 68,475.00 2.28% TFE Resources, Ltd. 201,506.26 6.72% Total $269,981.26 9.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 03/14/2012 BW&WW ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,556,940.00 9956-903627-9549 W/W Rev. Constr. Res. Bonds Wet Weather Prog. 1,003,000.00 9956-903627-9549 Counties Constr. Res. Wet Weather Prog. 79,726.00 9956-905233-9549 Counties Constr. Res. W/W System Annual Improve. 560,334.00 9956-907622-9549 Counties Constr. Res. Sewer Rehab ­ Gwynns Falls 90,000.00 9956-903629-9549 Counties Constr. Res. SWC 7746 Moore's Run 10,000.00 9956-906630-9549 Counties Constr. Res. Moore's Run Lower $3,300,000.00 $3,000,000.00 --------------- 9956-904596-9551-3 Engineering 300,000.00 --------------- 9956-904596-9551-9 $3,300,000.00 Administration The transfer of funds will cover the cost of project No. 1163, Rainfall and Flow Monitoring Services for the Sanitary Sewer System. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 66 AGENDA BOARD OF ESTIMATES 03/14/2012 Bureau of Solid Waste ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of task no. 002 to KCI Technologies, Inc. under Project 1157, Quarantine/ Millennium Landfill. AMOUNT OF MONEY AND SOURCE: $725,805.49 - 9948-902047-9517-900220-703331 BACKGROUND/EXPLANATION: On September 28, 2011, the Board awarded On-call contract 1157, Quarantine/Millennium Landfill to KCI Technologies, Inc. The On-call contract requires quarterly and semiannual environmental monitoring and reporting to the Maryland Department of the Environment as stated in the permit. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 67 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of Public Works ­ Back Pay ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment of back salary to Mr. Timothy Small. AMOUNT OF MONEY AND SOURCE: $39,294.70 ­ 1001-000000-5154-388000-601001 BACKGROUND/EXPLANATION: Mr. Small was terminated from the Department of Public Works, Bureau of Solid Waste effective April 6, 2010. An investigative appeals hearing was held on August 20, 2010 before the Civil Service Commission. The Hearing Officer recommended that the employee serve a 60-day suspension and be returned to work. The Hearing Officer's recommendation was upheld on appeal. The payment for back pay is for the beginning pay period November 1, 2010 through November 7, 2010 and ending with pay period February 13, 2012 through February 19, 2012, as stipulated by the Civil Service Commission Hearing Officer. APPROVED FOR FUNDS BY FINANCE 68 AGENDA BOARD OF ESTIMATES 03/14/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. CRISWELL CHEVROLET $ 31,389.00 Low Bid Solicitation No. B50002299 ­ 2012 Chevy Tahoe Police Package (Watershed Vehicle) ­ Department of Public Works ­ Req. No. R590196 The period of the award is March 14, 2012 through March 13, 2013. 2. DAZSER-BAL CORP DBA JANI-KING OF BALTIMORE $ 8,340.00 Renewal Solicitation No. B50000925 ­ Janitorial Services ­ Department of Housing and Community Development ­ Req. No. P516455 On February 18, 2009, the Board approved the initial award in the amount of $8,340.00. The award contained three 1-year renewal options. Subsequent actions have been approved. The period of the renewal is April 6, 2012 through April 15, 2013. 3. DELTA OMEGA COMMERCIAL CLEANING, LLC $ 12,000.00 Renewal Solicitation No. 08000 ­ Janitorial Services ­ Department of Housing and Community Development ­ Req. No. R598105 On March 4, 2009, the Board approved the initial award in the amount of $11,400.00. The award contained three 1-year renewal options. Subsequent actions have been approved. The period of the renewal is April 1, 2012 through March 31, 2013. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 69 AGENDA BOARD OF ESTIMATES 03/14/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. LEHIGH OUTFITTERS, LLC $200,000.00 Renewal Solicitation No. B50000403 ­ Safety Shoes ­ Finance Department ­ P.O. No. P502695 On April 30, 2008, the Board approved the initial award in the amount of $236,429.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $200,000.00 is for the period May 1, 2012 through April 30, 2013. MWBOO GRANTED A WAIVER. 5. SAFEWARE, INC. $161,960.56 Sole Source Solicitation No. 08000 ­ Zumro Air Shelters ­ Fire Department ­ Req. Nos. R597881 and R597860 Safeware, Inc. is the sole manufacturer and designated distributor for the State of Maryland of Zumro Air Shelters. These shelters are compatible with existing Zumro Air Shelters currently in use by the City. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 6. GREENLAWN CEMETERY CO., INC. $ 84,960.00 Renewal Solicitation No. B50001806 ­ Provide Transportation, Cremation and Disposal of Animal Carcasses ­ Agencies Various ­ Health Department ­ Req. Nos. Various On March 2, 2011, the Board approved the initial award in the amount of $84,960.00. The award contained three 1-year renewal options. This renewal is for the period April 1, 2012 through March 31, 2013, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 70 AGENDA BOARD OF ESTIMATES 03/14/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. TYLER TECHNOLOGIES, INC. $1,345,550.00 Agreement Contract No. NJPA013006 ­ Personal Property Billing System ­ Finance Department ­ Req. No. R595241 The Board is requested to approve and authorize execution of an agreement with Tyler Technologies, Inc. The period of the agreement is effective upon Board approval through March 31, 2015, with one 3-year renewal option. The National Joint Powers Alliance cooperative awarded the competitively bid Contract NJPA013006 to Tyler Technologies, Inc. for Administrative Software and Related Applications on January 30, 2006. The agreement allows the City, at its sole option to select other modules offered at the then current contract pricing from Contract NJPA013006. No advantage will be gained by the City in replicating the National Joint Powers Alliance's considerable efforts in establishing this contract. MWBOO GRANTED A WAIVER. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 8. REHRIG PACIFIC COMPANY $ 0.00 Extension Solicitation No. B50000311 ­ Recycling Containers ­ Department of Public Works, Bureau of Solid Waste ­ P.O. No. 501845 On April 2, 2008, the Board approved the initial award in the amount of $239,200.00. The award contained two 1-year renewal options. Subsequent actions have been approved. A new solicitation B50002308 was advertised with bids due on March 14, 2012. This extension will allow time to evaluate the bids and award a contract. MWBOO GRANTED A WAIVER. 71 AGENDA BOARD OF ESTIMATES 03/14/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. MCGARD Sole Source/ LLC $100,000.00 Agreement Solicitation No. 08000 ­ Hydrant Locks ­ Department of Public Works ­ Req. Nos. Various The Board is requested to approve and authorize execution of an agreement with McGard LLC, Special Products Division. The period of the agreement is effective upon Board approval through February 10, 2015. This requirement is for items which must be compatible with existing installed equipment. The vendor is the sole provider and patent holder of these items. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 10. THE TRI-M GROUP, LLC $400,000.00 Renewal Solicitation No. B50000404 ­ High and Medium Voltage Electric System ­ Agencies ­ Various ­ Req. Nos. Various On May 14, 2008, the Board approved the initial award in the amount of $200,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $400,000.00 is for the period May 14, 2012 through May 13, 2013. 72 AGENDA BOARD OF ESTIMATES 03/14/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MBE: AM & Son Electric, LLC 8% WBE: Ideal Electric Supply, Inc. 3% This is a requirements contract, therefore dollar amounts will vary. MWBOO FOUND VENDOR IN COMPLIANCE. 11. PHYSIO-CONTROL INC. $250,000.00 Renewal Solicitation No. 08000 ­ Lifepak Defibrillators and Equipment ­ Fire Department ­ P.O. No. P516657 On March 30, 2011, the Board approved the initial award in the amount of $125,000.00. The award contained three 1-year renewal options. On May 11, 2011, the Board approved an increase in the amount of $150,000.00. This renewal is for the period March 30, 2012 through March 29, 2013, with two 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 12. C.N. ROBINSON LIGHTING SUPPLY COMPANY $100,000.00 Renewal Solicitation No. 09-005 Baltimore Regional Cooperative Purchasing Committee ­ Lamps and Ballasts, Large and Specialty ­ Agencies Various ­ P.O. NO. P507739 On April 15, 2009, the Board approved the initial award in the amount of $300,000.00. The award contained three 1-year renewal options. On March 9, 2011, the Board approved the first renewal in the amount of $300,000.00. This renewal in 73 AGENDA BOARD OF ESTIMATES 03/14/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases the amount of $100,000.00 is for the period April 22, 2012 through April 21, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 13. ALL TRAFFIC SOLUTIONS, a DIVISION OF INTUITIVE CONTROL SYSTEMS, LLC $ 55,500.00 Sole Source Solicitation No. 08000 SPEEDsentry Control Devices ­ Depart- ment of Transportation ­ Department of Transportation ­ Req. Nos. R593736 The vendor is the sole source manufacturer of the requested equipment which is needed because it is compatible with the proprietary software currently in use. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 14. XYLEM DEWATERING SOLUTIONS, INC. d/b/a GODWIN PUMPS OF Assignment AMERICA $ 0.00 Agreement Solicitation No. 08000 ­ Service/Labor/Repair Parts for Godwin Pumps ­ Department of Public Works, Bureau of Solid Waste ­ Req. Nos. Various The Board is requested to approve and authorize execution of the consent to an assignment agreement between Godwin Pumps of America, Inc. and Xylem Dewatering Solutions, Inc. d/b/a Godwin Pumps of America. The assignment agreement is effective upon Board approval through February 14, 2013, with one 1-year renewal option remaining. 74 AGENDA BOARD OF ESTIMATES 03/14/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On February 16, 2011, the Board approved the initial award to Godwin Pumps of America, Inc. in the amount of $80,000.00. Xylem Dewatering Solutions, Inc., d/b/a Godwin Pumps of America has acquired the assets and employees of Godwin Pumps of America, Inc. and is requesting assignment of this contract. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (e)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The assignment agreement has been approved by the Law Department as to form and legal sufficiency.) 75 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of General Services (DGS) ­ Energy Efficiency and Conservation Block Grant Agreements The Board is requested to approve and authorize execution of the energy efficiency and conservation block grant agreements with the various community non-profit organizations. The period of the agreement is effective upon Board approval through August 31, 2012. 1. MARYLAND SOCIETY FOR SIGHT, INC. $1,370.00 Account: 9916-913900-9197 Under the terms of the sub-grant agreement, this community non-profit will implement energy efficiency upgrades to its facility located at 1313 W. Coldspring Lane. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $1,370.00. 2. THE FIRST UNITARIAN CHURCH OF BALTIMORE $2,118.00 Account: 9916-913900-9197 Under the terms of the sub-grant agreement, the community non-profit will implement energy efficiency upgrades to its facility located at 1 West Hamilton Street. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $10,326.85. The First Unitarian Church of Baltimore is leveraging 79% ($8,208.85) of the project cost. 76 AGENDA BOARD OF ESTIMATES 03/14/2012 DGS ­ cont'd 3. PRISONERS AID ASSOCIATION OF MARYLAND, INC. $ 8,500.00 Account: 9916-913900-9197 Under the terms of the sub-grant agreement, the community non-profit will implement energy efficiency upgrades to its facility located at 3237 ­ 39 East Baltimore Street. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non-profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $8,500.00. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 03/14/2012 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 3040 Greenmount Ave. Monica Ann Brown Retain awning w/signage 13' x 2'6", four fluorescent tubes Annual Charge: $246.98 2. 2601 N. Hilton St. Seung Yong Lee Handicap ramp 30' x 4' Annual Charge: $ 70.30 Since no protests were received, there are no objections to approval. 78 AGENDA BOARD OF ESTIMATES 03/14/2012 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 80 - 81 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 79 AGENDA BOARD OF ESTIMATES 03/14/2012 PERSONNEL Department of Public Works Hourly Rate Amount 1. COURTNEY HALL $15.74 $30,000.00 2. KUMBA SENNAAR $15.74 $30,000.00 3. MOUHAMADOU BA $15.74 $30,000.00 4. ROBERT WOODS $15.74 $30,000.00 Account: 2071-000000-5471-609400-601009 These individuals will work as Customer Care Correspondents. Their duties will include, but are not limited to the investigating and resolving a variety of difficult customer complaints, pursuant to Baltimore City law and procedures. They will work with account specialists to determine final action to be taken regarding the accounts, and communicate the findings to customers. The Customer Care Correspondents will also investigate and resolve billing inquiries and communicate results to the Revenue Measurement and Billing Division. The period of the agreement is effective upon Board approval for one-year. 5. JENNIFER LUDWIG $34.10 $64,995.00 Account: 2071-000000-5471-609400-601009 Ms. Ludwig will work as a Special Project Development Manager. Her duties will include but are not limited to coordinating, developing and implementing training and certification programs in conjunction with the Utility Maintenance Division, Safety and Human Resources. She will also assist in ensuring that the Bureau of Water and Wastewater priorities are met, and researching and developing a process improvement program. The period of the agreement is effective upon Board approval for one-year. 80 AGENDA BOARD OF ESTIMATES 03/14/2012 PERSONNEL Department of Recreation and Parks Hourly Rate Amount 6. CHARLES R. MURPHY $25.00 $47,667.00 Accounts: 3001-000000-5051-385300-601009 $16,000.00 1001-000000-5051-363600-601009 $31,667.00 Mr. Murphy will continue to work as an Urban Forest Restoration Specialist. He will develop and oversee natural resource restoration projects such as reforestation and restoration of native vegetation. He will implement educational outreach programs, academic internships, and volunteer training in restoration techniques and practices. In addition he will collaborate with Departmental staff to implement projects that enhance the City's schools and parks. The period of the agreement is effective upon Board approval for one year. 81 AGENDA BOARD OF ESTIMATES 03/14/2012 PROPOSALS AND SPECIFICATIONS 1. Bureau of Water & Wastewater ­ WC 1236, Meter Setting Installations and Replacement, North Baltimore BIDS TO BE RECV'D: 04/04/2012 BIDS TO BE OPENED: 04/04/2012 2. Bureau of Water & Wastewater ­ WC 1237, Meter Setting Installations and Replacement, North-East Baltimore BIDS TO BE RECV'D: 04/04/2012 BIDS TO BE OPENED: 04/04/2012 3. Department of Transportation ­ TR 12301, Resurfacing Highways at Various Locations Northeast -Sector I BIDS TO BE RECV'D: 04/04/2012 BIDS TO BE OPENED: 04/04/2012 4. Department of Transportation ­ TR 12304, Resurfacing Highways at Various Locations Southeast -Sector IV BIDS TO BE RECV'D: 04/18/2012 BIDS TO BE OPENED: 04/18/2012 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 82