NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ FEBRUARY 15, 2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: A2Z Environmental Group, LLC $1,500,000.00 Alvarez Contractors, Inc. $8,000,000.00 Biscayne Contractors, Inc. $8,000,000.00 Green Project Management, LLC $ 207,000.00 McNew Excavating, Inc. $ 243,000.00 Young's Floor Service & Remodeling Co., Inc. $ 252,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Century Engineering Landscape Architect Engineer Land Survey RJN Group, Inc. Engineer Sanders Designs, P.A. Architect AGENDA BOARD OF ESTIMATES 02/15/2012 Office of the Labor Commissioner ­ Memoranda of Understanding ACTION REQUESTED OF B/E: The Board is requested to NOTE the Memoranda of Understanding (MOU) for FY 2012 with the Baltimore City Police Department as follows: 1. BALTIMORE CITY LODGE NO. 3, FRATERNAL ORDER OF POLICE, INC., UNIT I POLICE OFFICERS, POLICE AGENTS AND FLIGHT OFFICERS 2. BALTIMORE CITY LODGE NO. 3, FRATERNAL ORDER OF POLICE, INC., UNIT II POLICE SERGEANTS AND POLICE LIEUTENANTS AMOUNT OF MONEY AND SOURCE Effective April 27, 2012, all bargaining unit members will receive a 2% across the board wage increase. Funds for the across the board wages have been budgeted. BACKGROUND/EXPLANATION: In accordance with the Municipal Employees Relations Ordinance (MERO) the Office of the Labor Commissioner has concluded negotiations with the Fraternal Order of Police, Lodge No. 3, Units I and II. The results of the negotiations have been reduced to writing in the form of a memorandum of understanding for fiscal year 2012. (The memoranda of understanding have been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 22 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on January 18, 25, and February 1, 2012. 3 AGENDA BOARD OF ESTIMATES 02/15/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 5 In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 4 AGENDA BOARD OF ESTIMATES 02/15/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S 1. $ 20,000.00 9938-906765-9475 9938-904765-9474 State Reserve ­ Courts Active ­ Courts & & Fields Reno- Fields Renovations vations FY 09 FY 09 This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1167, Task #6 to Greenman-Pedersen, Inc. 5 AGENDA BOARD OF ESTIMATES 02/15/2012 Liquor Board ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Mr. Stephan Fogleman for the month of May 2011 for attendance at the annual meeting of the Maryland Alcohol License Association. AMOUNT OF MONEY AND SOURCE: $140.25 ­ 1001-000000-8500-259500-603002 208.00 ­ 1001-000000-8500-259500-603003 $348.25 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The report was submitted on time by Mr. Fogleman, however, the expense report was misplaced during the agency's review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 6 AGENDA BOARD OF ESTIMATES 02/15/2012 Dept. of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1304 Jackson Federal Hill One step of steps Street Holding Co., LLC Flat Charge: $35.20 2. 3201 Seven Mile Congregation Four 4" conduits Lane Darchai Tzedek at 32' Annual Charge: $448.00 There were no objections, since no protests were received. 7 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of General Services (DGS) ­ Energy Efficiency and Conservation Block Grant Agreements The Board is requested to approve and authorize execution of the energy efficiency and conservation block grant agreements with the various community non-profit organizations. The period of the agreement is effective upon Board approval through August 31, 2012. 1. THE FAMILY TREE, INC. $10,744.00 Account: 9916-913900-9197 Under the terms of the sub-grant agreement, this community non-profit will implement energy efficiency upgrades to its facility located at 2108 North Charles Street. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $25,453.00. The Family Tree, Inc. is leveraging 58% ($14,709.00) of the project cost. 2. UNITED MINISTRIES, INC. $ 2,530.00 Account: 9916-913900-9197 Under the terms of the sub-grant agreement, the community non-profit will implement energy efficiency upgrades to its facility located at 1400 E. Lombard Street. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $9,426.75. The United Ministries, Inc. is leveraging 73% ($6,896.75) of the project cost. 8 AGENDA BOARD OF ESTIMATES 02/15/2012 DGS ­ cont'd APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of General Services ­ Amendment No. 1 to On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 1 to the on-call agreement with Wallace Montgomery & Associates, for Project 1099, WM. The amendment extends the agreement through February 1, 2013. AMOUNT OF MONEY AND SOURCE: $250,000.00 ­ Funds will be identified as tasks are processed. BACKGROUND/EXPLANATION: On February 3, 2010, the Board approved the original agreement for two years with an upset dollar amount of $750,000.00. Due to extra work that needs to be assigned to the Consultant, the Department is requesting to increase the upset limit amount to $1,000,000.00 and approve an extension to the agreement from two years to three years. MBE/WBE PARTICIPATION: The MBE/WBE goals in the original agreement will continue to apply. AUDITS NOTED THE TIME EXTENSION AND INCREASE IN THE UPSET LIMIT AND WILL REVIEW TASK ASSIGNMENTS. (The amendment to the on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Department ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Mr. Michael Royale for the month of August 2011. AMOUNT OF MONEY AND SOURCE: $109.34 ­ 4000-422812-3080-294286-603002 (mileage) 1.50 ­ 4000-422812-3080-294286-603003 (parking) $110.84 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The expense report was submitted timely by the employee, but the supervisor failed to process the expense report within the prescribed time-period. The Department apologizes for the lateness. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 11 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Department ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Ms. Alice Key for the month of August 2011. AMOUNT OF MONEY AND SOURCE: $17.50 - 4000-422812-3080-294286-603002 (mileage) BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The expense report was submitted timely by the employee, but the supervisor failed to process the expense report within the prescribed time-period. The Department apologizes for the lateness. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 12 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Department ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Ms. Sophia Krome for the months of July and August 2011. AMOUNT OF MONEY AND SOURCE: $ 51.62 ­ 4000-422812-3080-288700-603002 (July mileage) 96.57 ­ 4000-422812-3080-288700-603002 (August mileage) $148.19 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The expense report was submitted timely by the employee, but the supervisor failed to process the expense report within the prescribed time-period. The Department apologizes for the lateness. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 13 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Department ­ Agreements, Amendment to Agreement Notification of Grant Award Agreement, and Grant Award Agreement The Board is request to approve and authorize execution of the various agreements and notification of grant award. The period of the agreement or notification of grant award is July 1, 2011 through June 30, 2012, unless otherwise indicated. 1. FAMILY LEAGUE OF BALTIMORE CITY, INC. $1,209,690.00 (FLBC) Account: 6000-626309-3080-294901-603051 The FLBC will be responsible for the implementation of the B'More for Healthy Babies Program. Services will include the supervision and training of project staff, coordination of project activities and committees, outreach with all partner agencies, programmatic and budgetary reports and systems change work. The agreement is late because it was just returned by the provider. MWBOO GRANTED A WAIVER. 2. LIGHT HEALTH AND WELLNESS COMPREHENSIVE $ 64,500.00 SERVICES, INC. Account: 4000-425612-3023-274408-603051 The organization will provide psychosocial services to 15 HIV/AIDS infected individuals. Services will include individual or group counseling activities such as support group services, caregiver support/pastoral care bereavement counseling and nutritional education. MWBOO GRANTED A WAIVER. 14 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Department ­ cont'd 3. LIGHT HEALTH AND WELLNESS COMPREHENSIVE $ 22,500.00 SERVICES, INC. Account: 4000-425612-3023-274402-603051 The organization will provide psychosocial support services to 15 HIV/AIDS infected individuals. Services will include individual or group counseling activities such as support group services, care giver support/pastoral care bereavement counseling and nutritional education. 4. THE JOHNS HOPKINS UNIVERSITY $ 48,394.00 (JHU) Account: 4000-424512-3023-274425-603051 The JHU HIV Women's Program will identity potential barriers to care of HIV infected women during pregnancy, who are active substance users. The majority will be enrolled at the Center for Addiction in Pregnancy at Johns Hopkins Bayview Campus. A non-medical case manager will act as part of a team effort in keeping these women engaged in prenatal care to achieve optimal outcomes and to reduce mother to child transmission of HIV. 5. THE JOHNS HOPKINS UNIVERSITY $ 200,000.00 (JHU) Account: 4000-424512-3023-274408-603051 The JHU will increase mental health services available to HIV infected patients. It will provide 2,100 units of services including comprehensive psychiatric services, evaluations, and follow-up visits to patients attending the Johns Hopkins University Moore Clinic. MWBOO GRANTED A WAIVER. 15 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Dept. ­ cont'd The agreements are being presented at this time because the State of Maryland Department of Infectious Disease and Environmental Health Administration programmatically manages Ryan White Part B and D services. The Department is responsible for processing contracts after receipt of an approved budget and scope of services and making payments to the provider after the State selects the provider through the Request for Proposal process. 6. ST. PAUL SPECIALISTS, INC. $ 14,000.00 Account: 1001-000000-3030-271300-603051 The organization will provide a Medical Director for the Bureau of Disease Control Laboratory. The Medical Director will be responsible for the overall operation and administration of the laboratory, assist in the selection of personnel who are competent to perform test procedures, and record and report test results promptly. The agreement is late because of a delay in receiving an acceptable budget and scope of work. 7. TRAINING RESOURCES NETWORK, INC. $261,583.00 (TRN) Account: 4000-427711-3023-273315-603051 The TRN will work in conjunction with the Baltimore City Health Department Clinical Quality Management staff to effectively manage and implement an Eligible Metropolitan Area (EMA) wide clinical quality management program. The purpose of this program is to enhance the development, delivery and availability of HIV services throughout the EMA. The period of the agreement is March 1, 2011 through February 29, 2012. The agreement is late because of delay in receiving an acceptable budget. MWBOO GRANTED A WAIVER. 16 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Dept. ­ cont'd 8. N.M. CARROLL MANOR, INC. $ 32,193.00 Account: 4000-432912-3024-268400-604014 The organization will serve meals for 20 elderly residents per/day at N. M. Carroll Manor, Inc. located at 701 N. Arlington Avenue at a cost of $4.41 per meal. All meals will be reviewed by a licensed dietitian or a licensed nutritionist and/or the Maryland Department of Aging. The period of the agreement is October 1, 2011 through September 30, 2012. The agreement is late because the Department was waiting for a final budget and signatures from the provider. 9. CHESAPEAKE SQUARES, INC. $ 3,307.50 Account: 6000-633012-3024-268400-406001 The organization will use the Mason F. Lord room at the Waxter Center on Tuesday and Thursday evenings from 6:30 p.m. to 10:30 p.m. The room will be used for square dancing and organizational meetings. The period of the agreement is September 1, 2011 through August 31, 2012. The agreement is late because the Department was waiting for signatures. 10. MARYLAND DEPARTMENT OF THE ENVIRONMENT $350,000.00 (MDE) Account: 4000-426012-3031-579200-404001 The Health Department will conduct childhood lead poisoning prevention services. Services will include prevention, environmental investigations according to applicable MDE approved guidelines, early intervention, and primary intervention. The Health Department will also coordinate with State and local agencies, participate in statewide coordination meetings including the Lead Poisoning Prevention Commission and sub-committees. The period of the agreement is July 1, 2011 through August 2012. The agreement is late because it was prepared by the MDE and revisions to the document delayed processing. 17 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Dept. ­ cont'd AMENDMENT TO AGREEMENT 11. DENISE D. HAMMOND, R.N. $ 27,000.00 (MDoA) Account: 4000-426212-3110-306800-603018 On July 20, 2011 the Board approved the original agreement in the amount of $54,000.00 at a rate of $45.00 per case for 100 cases per month. Due to an increase in the volume of Medical Assistance Personal Care referrals, the Case Monitor requested a waiver to increase her caseload from 100 cases per month to 150 cases per month. This amendment brings the total agreement to $81,000.00 at a rate of $45.00 per case for 150 cases per month. AUDITS REVIEWED AND HAD NO OBJECTION. NOTIFICATION OF GRANT AWARD (NGA) 12. MARYLAND DEPARTMENT OF AGING $1,020,073.00 (MDoA) Account: 5000-532812-3023-273300-404001 The NGA is for the FY12 Medicaid Waiver Administration and Case Management Project to provide services for seniors under the State Medicaid Waiver and Case Management projects. The State Waiver amount is $453,872.00 and the Federal Waiver amount is $566,201.00 for a total amount of $1,020,073.00. The NGA agreement is late because it was just received. 18 AGENDA BOARD OF ESTIMATES 02/15/2012 Health Dept. ­ cont'd NOTIFICATION OF GRANT AWARD 13. MARYLAND DEPARTMENT OF AGING $100,000.00 (MDoA) Account: 5000-536012-3044-273300-404001 The MDoA State allocation for FY12 will allow the Department to provide funding for seniors under the MDoA Maryland Access Point Program. The program will streamline policies and practices at the State and local levels, as well as increase consumer access to information and services for long-term care and support in a comprehensive, flexible, and cost effective manner to become a fully functioning ADRC. The NGA is late because it was just received. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. APPROVED FOR FUNDS BY FINANCE (The agreements, amendment to agreement and notification of grant award have been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 02/15/2012 Fire Department ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution grant award agreement with the Federal Emergency Management Agency (FEMA). The period of the grant award agreement is January 4, 2012 through January 3, 2013. AMOUNT OF MONEY AND SOURCE: $1,393,432.00 ­ 4000-458112-2142-229600-404001 - Federal 348,358.00 ­ 1001-000000-2142-229600-600000 ­ City Match $1,741,790.00 BACKGROUND/EXPLANATION: The grant will allow the purchase of replacement turnout gear for the members of the Fire Department that is beyond its useful life expectancy for safety reasons. This grant will also allow for the purchase of thermal imaging cameras to assist in search and rescue efforts on fire responses. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 02/15/2012 Fire Department ­ Retroactive Payments The Board is requested to approve the retroactive payments to employees as indicated. 1. SHERRY A. HYDE $14,862.29 Ms. Hyde will receive pay for pay period ending January 4, 2011 through January 17, 2012. 2. CASSANDRA C. CHASE $ 6,049.16 Ms. Chase will receive pay for pay period ending June 21, 2011 through January 17, 2012. Account: 1001-000000-2151-230500-601061 The employees are due retroactive pay per Local 964's Memorandum of Understanding, Article 25 Sections A, C, and D. The Department did not maintain an active promotional list for Fire Dispatch Supervisor and the promotion is retroactive to the vacancy. APPROVED FOR FUNDS BY FINANCE 21 AGENDA BOARD OF ESTIMATES 02/15/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 1. Lee & Joyce, Inc. 4674 Park Heights G/R $ 750.00 Ave. $90.00 2. Eutaw Place, LLC 4912 Denmore Ave. G/R $ 750.00 $90.00 3. Kansangra Properties 4916 Denmore Ave. F/S $ 7,500.00 2, LLC 4. Alexander A. 4932 Denmore Ave. L/H $19,250.00 Cummings 5. Vivian Brady, Per- 3301 Virginia Ave. F/S $30,000.00 sonal Representative of the estate of Frank Brady 6. William Lewis, Jr. 4922 Denmore Ave. F/S $ 7,700.00 Funds are available in account 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Corridor. 7. Paul W. Nochumowitz 1202 Brentwood Ave. G/R $ 750.00 and Amy S. Nochumowitz $90.00 8. The Braverman 718 Mura St. G/R $ 240.00 Trustees $36.00 9. Groundlease Manage- 1210 Brentwood Ave. G/R $ 825.00 ment, LLC $90.00 10. Dennis Keith Kirk 1219 Valley St. G/R $ 392.00 & Frederick H. Kirk, $47.00 Power of Attorney for Frederick A. Kirk & Thelma M. Kirk 22 AGENDA BOARD OF ESTIMATES 02/15/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Options ­ cont'd 11. Dennis Keith Kirk 1221 Valley St. G/R $ 392.00 & Frederick H. Kirk, $47.00 Power of Attorney for Frederick A. Kirk & Thelma M. Kirk 12. Groundlease Manage- 730 E. Preston St. G/R $ 1,100.00 ment, LLC $120.00 Funds are available in account 9990-907714-9593-900001-704040, Johnston Square Project. 13. Charles Muskin, 338 E. 20th St. G/R $ 733.00 Trustee $110.00 Funds are available in account 9910-904713-9588-900000-704040, Barclay Project. 14. Margie Robinson 2234 Etting St. L/H $11,200.00 Peterson Funds are available in account 9910-905788-9588-900000-704040, Baker/Division Site. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD - Condemnations 15. Paul Kopel 602 E. Biddle St. G/R $ 596.00 $65.00 Funds are available in account 9990-910715-9588-900000-704040, Johnston Square Project. 23 AGENDA BOARD OF ESTIMATES 02/15/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Condemnations ­ cont'd 16. Pearl O. Bruce and 3337 Woodland Ave. G/R $ 440.00 Helen I. Dewling $66.00 17. John H. Torbit and 4926 Denmore Ave. L/H $ 6,940.00 Maggie Torbit 18. Virginia Shipley 4926 Denmore Ave. G/R $ 560.00 Murphy $84.00 Funds are available in account 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Corridor. 19. Derrick Graham 1711 Ellsworth St. L/H $ 4,800.00 Funds are available in account 9910-906416-9588-900000-704040, EBDI Project Phase II. DHCD - Condemnation or Redemption 20. Ellen Gammie Kelly 936 E. Preston St. G/R $ 367.00 $55.00 Funds are available in account 9990-907714-9593-900001-704040, Johnston Square Project. The Board is requested to approve acquisition of the ground rent interest by condemnation, or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interest for this property. 24 AGENDA BOARD OF ESTIMATES 02/15/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law ­ Settlement 21. George Lee 2004 Greenmount Ave. L/H $ 5,000.00 (Previous owner) On January 26, 2011, the Board approved the previous condemnation action to acquire the leasehold interest in the property located at 2004 Greenmount Avenue, Baltimore, Maryland, in the amount of $20,000.00. On April 15, 2011, the City filed a condemnation action to acquire the leasehold interest in the subject property. The approval was based upon the City's independent appraiser's fair market valuation of the property. Mr. Lee offered an appraisal valuation of $34,000.00. The parties agreed to settle the condemnation action for $25,000.00. Therefore, the Board is requested to approve an additional $5,000.00. Funds are available in account 9910-904713-9588-900000-704040, Barclay Project. 25 AGENDA BOARD OF ESTIMATES 02/15/2012 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following page: 27 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 26 AGENDA BOARD OF ESTIMATES 02/15/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO # 001, $34,294.00 ­ W.C. 1214R, Repaving Utility Cuts at Various Locations $3,984,398.50 - Monumental Paving 0 7 & Excavating, Inc. 2. EWO # 002, $37,103.37 ­ Project 814, Charles Street Rehabi- litation from 25th Street to University Parkway Design Proposal $1,910,063.00 $33,671.83 Rummel, Klepper & - - Kahl, LLP/Wallace Robert & Todd, LLC, Joint Venture 3. EWO # 003, $285,915.38 ­ Project 814, Charles Street Re- habilitation from 25th Street to University Parkway Design Proposal $1,910,063.00 $70,775.20 Rummel, Klepper & - - Kahl, LLP/Wallace Robert & Todd, LLC, Joint Venture 4. EWO # 001, $5,836.03 ­ Project 1010, York Road Streetscape from 43rd Street to Glenwood Avenue $ 453,624.76 - Whitney, Bailey, - - Cox & Magnani 27 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Transportation ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to note receipt of a grant and authorize execution of a grant agreement with the U.S. Department of Transportation, Federal Transit Administration. The period of the agreement is September 20, 2010 through December 31, 2012. AMOUNT OF MONEY AND SOURCE: $1,164,000.00 ­ 9950-905980-9508-000000-490360 BACKGROUND/EXPLANATION: On August 25, 2010, the Board approved the resolution permitting the Director of Transportation, on behalf of the City, to apply for and receive grants from the Federal Transit Administration for various purposes consistent with 49 U.S.C. Chapter 53 and 23 U.S.C. and other applicable federal transportation statutes. Pursuant to that authority, the Director of Transportation entered into an agreement (MD-03-0119-00) with the Federal Transit Administration for a grant in the amount of $1,164,000.00 on March 11, 2011. The City will purchase up to four 40' hybrid-electric buses. The acquisition of the buses will allow the City to extend the Charm City Circulator to serve the Fort McHenry National Monument. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Transportation ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to note receipt of a grant and authorize execution of a grant agreement with the U.S. Department of Transportation, Federal Transit Administration. The period of the agreement is July 1, 2012 through September 30, 2013. AMOUNT OF MONEY AND SOURCE: $516,000.00 ­ 9950-909710-9514-000000-490360 BACKGROUND/EXPLANATION: On August 25, 2010, the Board approved the resolution permitting the Director of Transportation, on behalf of the City, to apply for and receive grants from the Federal Transit Administration for various purposes consistent with 49 U.S.C. Chapter 53 and 23 U.S.C. and other applicable federal transportation statutes. Pursuant to that authority, the Director of Transportation entered into an agreement (MD-03-0119-00) with the Federal Transit Administration for a grant in the amount of $516,000.00 on September 22, 2011. Funds from this "Bus Livability Grant" will be used to create a central pedestrian artery from the planned Westport Waterfront Transportation Oriented Development (TOD) to the Westport Light Rail Station and on to Annapolis Road, which is the closest point for bus transfers, approximately two blocks west of the Light Rail Transit (LRT) station. Existing communities surrounding the LRT station and the proposed TOD are heavily transit-dependent, and it is important that the LRT line does not become a physical barrier separating the "old Westport" from the "new Westport." Working together, the Department of Transportation (DOT) and the Westport Waterfront developer have planned the Kent Street Transit Corridor as a key element of physically integrating the two communities with a central axis that is clearly defined, safe, and welcoming. 29 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Transportation ­ cont'd APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Transportation ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Mr. Charles Biondo for the month of July 2011. AMOUNT OF MONEY AND SOURCE: $ 72.16 ­ 3001-000000-5011-382800-603002 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The originally submitted expense account for Mr. Biondo, for July, 2011 was returned for correction in data. The resubmitted request exceeded the forty-day limit for acceptance and approval. Mr. Biondo submitted the expense report on August 19, 2011; however, the Project ID number was incorrect. On September 12, 2011, the Bureau of Accounting & Payroll Services (BAPS) returned the expense report for corrections. It was resubmitted correctly on November 07, 2011. BAPS, Accounts Payable received it on November 11, 2011, and by that time, the 40-day limit was exceeded. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 31 AGENDA BOARD OF ESTIMATES 02/15/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Office of the City Council President 1. Benjamin Herbert 2012 MLR Urban General $ 914.95 Hyman Invitational Funds Houston, TX Feb. 17 ­ 19, 2012 The Department has prepaid the airfare in the amount of $534.20 and hotel costs in the amount of $44.00 per night including occupancy taxes in the amount of $10.375 per night on City issued credit card assigned to Mr. Hosea Chew. The disbursement to Mr. Hyman will be in the amount of $272.00. The Department is requesting permission to rent a car at a rate of $86.05 for three days plus gas expenses. Mr. Hyman will use his subsistence to cover the cost of the rental car because the hotel cost is very economical. The rental car is necessary for Mr. Hyman to attend events at various locations throughout Houston, TX. Per AM-240-8, if official City business at the event site will require extensive inspection trips, tours, or other unusual but necessary land travel, the Board of Estimates must approve funds for such expenses in advance of the trip. Baltimore City Health Department 2. Laura Plasencia* Public Health Metro- $3,967.76 Jonathan Gross** Preparedness Summit politan Anaheim, CA Medical Feb. 20 ­ 24, 2012 Response Feb. 18 - 24, 2012* System (Reg. Fee $400.00) (Reg. Fee $525.00)** The Department has paid the cost of airfare and registration for Ms. Plasencia and Mr. Gross with a City-issued credit card assigned to Ms. Meghan Butasek. Therefore, the disbursement amount to Ms. Plasencia and Mr. Gross will be in the amount of $933.68 each. Furthermore, Ms. Plasencia is staying 2 additional days at her own expense. 32 AGENDA BOARD OF ESTIMATES 02/15/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore City Health Department 3. Vincent Marsiglia FedEx Shipping Federal $1,748.37 Dangerous Goods Fund Seminar Hollywood, FL March 5 ­ 8, 2012 (Reg. Fee $685.00) The Department has prepaid the registration in the amount of $685.00 by EA000084845. The disbursement to Mr. Marsiglia will be in the amount of $1,063.37. 4. Kevin S. Beardsley Hooke College of $ 0.00 Applied Sciences Westmont, IL Feb. 26, - Mar. 2, 2012 5. Martin A. Bartness Advance Domestic Maryland $2,134.00 Rhonda L. McCoy Violence & Sexual Reimburse- Assault Training ment Account Charlotte, NC Feb. 20 ­ 24, 2012 (Reg. Fee $475.00 ea.) 6. Christopher P. Forensic Video General $1,287.40 Brockdorff Analysis & the Funds Law Indianapolis, IN Mar. 18 ­ 23, 2012 7. Francis A. Annual Meeting of Coverdell $1,360.00 Chiafari the American II Grant Academy of Forensic Sciences Atlanta, GA Feb. 21 ­ 25, 2012 (Reg. Fee. $425.00) 33 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement with Mr. Michael Rodney Simms, Jr., developer, for the sale of the property known as 521 Mosher Street. AMOUNT OF MONEY AND SOURCE: $4,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: Mr. Simms is a general contractor and an investor. The property will be completely rehabbed into a single family unit for resale. The total rehab cost will be $63,000.00. The purchase price of the property and the cost of renovation will be financed with private funds. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE PRICE DETERMINED BY USING THE WAIVER VALUATION PROCESS IN LIEU OF AN APPRAISAL: The property was priced pursuant to the appraisal policy of Baltimore City. The Valuation Waiver process was used in determining the price for the property in lieu of an appraisal. The proposed price for the property was $10,000.00. The following factors are present and resulted in sale price below the proposed price for the property: 1) the sale and rehabilitation of the property will help to promote a specific benefit to the community, 2) the sale and rehabilitation of the property will continue the elimination of blight, and 3) the sale and rehabilitation of the property will promote economic development through the placement of the subject property on the City tax rolls. 34 AGENDA BOARD OF ESTIMATES 02/15/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: N/A (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Housing and ­ Interdepartmental Memorandum Community Development of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an interdepartmental memorandum of understanding (MOU) with the Department of Public Works/Bureau of Solid Waste. The period of the interdepartmental MOU is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $1,427,149.00 ­ 2089-208912-5930-701964-603051 BACKGROUND/EXPLANATION: Pursuant to guidance from the U.S. Department of Housing and Urban Development (HUD), a MOU will henceforth be executed for the utilization of Community Development Funds to support other City Agencies. The Department of Public Works, Bureau of Solid Waste, will clean and/or board vacant/unoccupied publicly and privately owned properties in qualified areas as instructed on a CHIP Work Order Service Request assigned by the DHCD's Code Enforcement Division. Funds are being provided to subsidize a portion of the salary and other personnel cost and select operating expenses to clean and/or board assigned vacant structures. This activity will assist in eliminating unsafe conditions and aid in arresting decline in low to moderate- income areas. On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, this interdepartmental memorandum of understanding was delayed due to final negotiations and processing. 36 AGENDA BOARD OF ESTIMATES 02/15/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE (The intergovernmental memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1013 W. Mulberry Street by gift from Mr. Franklin A. Chancey and Ms. Beverly L. Chancey, owners, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Chancey and Ms. Chancey agree to pay for any title work and all associated settlement costs, not to exceed $600.00 total. No City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. The owners have offered to donate title to their property located at 1013 W. Mulberry Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1013 W. Mulberry Street are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $2,021.69 Interest/Penalties 1,179.73 Other 205.30 Tax Sale Interest 71,801.51 Miscellaneous Bills 20,209.15 Metered Water (Tax Sale) 1,636.91 Rental Registration 190.50 Total Municipal Liens $97,244.79 38 AGENDA BOARD OF ESTIMATES 02/15/2012 DHCD ­ cont'd The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 39 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Housing and ­ Head Start Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Head Start agreement with Baltimore Mental Health Systems, Inc., delegate agency for the Martin Luther King, Jr./Early Head Start Program. The period of the agreement is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $11,824.00 ­ 4000-486311-6051-452299-603051 BACKGROUND/EXPLANATION: Under the terms of this agreement, the organization will provide Head Start mental health services to children and their families in Baltimore City served by the Martin Luther King Jr. Head Start Program. The Head Start agreement is late because of delays in the administrative review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The Head Start agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Housing and ­ Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with THE ASSOCIATED: Jewish Community Federation of Baltimore, Inc. The period of the agreement is effective upon Board approval for six months. AMOUNT OF MONEY AND SOURCE: $250,000.00 ­ 9910-903125-9588 BACKGROUND/EXPLANATION: In 2009, the City committed $750,000.00 to assist in the development of new headquarters for Comprehensive Housing Assistance Incorporated (CHAI), located at 5809 Park Heights Avenue. CHAI is an affiliate of THE ASSOCIATED: Jewish Community Federation of Maryland, and uses THE ASSOCIATED for their real estate development needs. On February 17, 2010, the Board approved a grant agreement in the amount of $500,000.00 with THE ASSOCIATED for the demolition of 5800 Park Heights Avenue in order to create the necessary parking for CHAI's new headquarters. Under the terms of this grant agreement, the funds will be used to reimburse THE ASSOCIATED for electrical costs associated with the construction of CHAI's new headquarters. The new building is complete. MBW/WBE PARTICIPATION: The MBE/WBE goals in the original grant award will continue to apply. APPROVED FOR FUNDS BY FINANCE (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Housing and ­ Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Coalition to End Childhood Lead Poisoning, Inc. The period of the agreement is September 1, 2011 through August 31, 2012. AMOUNT OF MONEY AND SOURCE: $185,400.00 ­ 2089-208912-5930-436763-603051 BACKGROUND/EXPLANATION: The organization is dedicated to preventing childhood lead poisoning through advocacy, outreach, and education. Working in partnership with the community, the organization is committed to ensuring that all children grow up in affordable, lead-safe housing and that community based solutions for lead-safe housing are implemented which will result in healthier communities. Under the terms of this agreement the organization through the Safe at Home Baltimore Program will implement a comprehensive approach to reduce childhood lead poisoning, asthma episodes, and other home-based environmental health and safety hazards in Baltimore's older low and moderate-income communities. On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, this agreement was delayed due to final negotiations and processing. 42 AGENDA BOARD OF ESTIMATES 02/15/2012 DHCD ­ cont'd MBE/WBE PARTICIPATION: FOR FY 2012, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $37,500.00, AS FOLLOWS: MBE: $3,750.00 WBE: $1,875.00 APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTIONS (The agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 02/15/2012 Parking Authority ­ Consent to Assignment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the consent to the assignment agreement with Cale Parking Systems, USA, Inc., assignor, and Cale America Inc., assignee. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On July 19, 2006, the Board approved an agreement for Pay-and- Display Parking Stations, (meter agreement) with Cale Parking Systems, USA, Inc. On May 17, 2010, the Board approved the maintenance agreement (maintenance agreement) with Cale Parking Systems, USA, Inc. Cale Parking Systems USA, Inc. is assigning its rights, title, interest, and obligations in both agreements. The meter agreement originally allowed for the purchase of 375 meters, and provides for the wireless communication and back-end software to manage the meters. Subsequently, the Board has approved four amendments to the meter agreement, to increase the number of meters that may be purchased: 1. October 17, 2007, to purchase 120 meters bringing the total to 495 meters, 2. July 30, 2008, to purchase 200 meters bringing the total to 695 meters, 3. April 8, 2009, to purchase 25 meters bringing the total to 720 meters, and 4. August 25, 2010, to purchase 75 meters bringing the total to 795 meters. On February 17, 2010, the Board approved an amendment which allowed for upgrading the method of credit card processing at selected meters. The original term of the meter agreement was five years and ended on July 18, 2011 with five 1-year renewal options. The PABC has exercised its first renewal option to extend the term of the meter agreement one year through July 18, 2012. 44 AGENDA BOARD OF ESTIMATES 02/15/2012 PABC ­ cont'd The period of the meter maintenance agreement is June 1, 2010 through May 31, 2015. The maintenance agreement provides for regular preventive maintenance and any required repairs to the meters. The assignee, Cale America Inc., is a wholly owned subsidiary of the Cale Meter Manufacturer making it an ideal assignee of the agreements. The Cale meters are meeting expectations and the PABC believes that future purchase of additional meters will be beneficial to the City. APPROVED FOR FUNDS BY FINANCE (The assignment agreement has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 02/15/2012 Baltimore Development ­ Third Amendment to Agreement of Lease Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a third amendment to agreement of lease with the Baltimore Condo 2-8, LLC, landlord, for the rental of 118 N. Howard Street also known as The Atrium Apartments. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On February 20, 2002, the Board approved an agreement of lease for approximately 5,000 square feet of space located in the basement level of 118 N. Howard Street for use as a Police Substation where downtown Baltimore Closed Circuit Television (CCTV) cameras are monitored. The lease was amended in January, 2005, and September, 2008 to increase the leased area, extend the original term, and provide for rental payment, renewals, seven parking spaces and additional roof space. Under this third amendment to agreement of lease, the landlord is making available approximately 100 square feet on the exterior of the premises for installation of two HVAC condensation units and conduit. As a condition, the tenant's contractor will provide certain insurances during installation and the tenant agrees to remove the HVAC upon termination of the lease. This unit will allow greater efficiency at the facility which monitors all downtown, Baltimore City CCTV cameras. The facility deters crime and increases the security and protection of City residents, visitors, employees and the tourism industry. The third amendment to agreement of lease was approved by the Space Utilization Committee on February 7, 2012. (The third amendment to agreement of lease has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 02/15/2012 Bureau of Solid Waste ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 001 to KCI Technologies, Inc. under Project 1157, Quarantine Road Landfill Title V Air Permit Requirement. AMOUNT OF MONEY AND SOURCE: $660,756.21 ­ 9948-902047-9517-900220-703331 BACKGROUND/EXPLANATION: On September 28, 2011, the Board approved the award to KCI Technologies, Inc. for On-Call Project 1157. The Bureau of Solid Waste requires technical and reporting services associated with the Quarantine Road Landfill Title V Air Permit Requirement. MBE/WBE PARTICIPATION: KCI Technologies, Inc. will comply with Article V, Subtitle 28 of the Baltimore City Code and MBE/WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 47 AGENDA BOARD OF ESTIMATES 02/15/2012 Bureau of Water and ­ Employee Expense Report Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Ms. Maryann Tana for the month of October 2011. AMOUNT OF MONEY AND SOURCE: $326.35 ­ 9960-904727-9557-900020-705050 (mileage) BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The request is late because the original expense report was misplaced during the BW&WW review process, and the resubmitted expense report exceeded the 40-workday limit for approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 48 AGENDA BOARD OF ESTIMATES 02/15/2012 Bureau of Water and Wastewater ­ Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Johnson, Mirmiran and Thompson, Inc., for Project SC 920, Improvements to the Gwynns Falls Sewershed Collection System - Area A. The period of the agreement is effective upon Board approval for five years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 856,504.01 ­ Baltimore City Wastewater Revenue Bonds 1,501,452.19 ­ Baltimore County $2,357,956.20 ­ 9956-904623-9951-900020-703023 BACKGROUND/EXPLANATION: The Consultant will provide engineering services necessary to evaluate, prepare a design memorandum, develop contract documents including plans and specifications and post award services. The improvements include rehabilitation of sanitary sewers and manholes; replacing and upsizing sewers, point repairs; locating, opening and inspecting manholes; designing a storage facility, updating the program level database and GIS. The Consultant will also provide certain engineering services during construction including reviewing request for information and potential change orders, site visits and solving construction problems. The Consultant was approved by the Architectural and Engineering Awards Commission. MBE/WBE PARTICIPATION: MBE: TLB Associates, Inc. $ 47,083.20 2.00%* Khafra Engineering 259,447.71 11.00% Consultants, Inc. Savin Engineers, PC 117,942.34 5.00% Phoenix Engineering, Inc. 94,365.12 4.00% Chester Engineers, Inc. 117,851.19 5.00% $636,689.56 27.00% 49 AGENDA BOARD OF ESTIMATES 02/15/2012 BW&WW ­ cont'd WBE: Sahara Communications, Inc. $ 23,550.25 1.00% Albrecht Engineering, Inc. 188,556.69 8.00% $212,106.94 9.00% *TLB Associates, Inc. is not in good standing with the Maryland Department of Assessments and Taxation. The bidder will be allowed to substitute an approved MBE if TLB Associates, Inc. is not in good standing at the time of award. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The consultant agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 944,424.00 9956-907622-9549 W.W. Revenue Constr. Reserve Bonds Sewer System Evaluation - Gwynns Falls 1,655,576.00 " " County Appro- priations $2,600,000.00 $2,357,956.20 -------------- 9956-904623-9551-3 Engineering 242,043.80 -------------- 9956-904623-9551-9 $2,600,000.00 Administration The funds are required to cover the cost of SC 920, Improvements to the Gwynns Fall Sewershed Collection System. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 50 AGENDA BOARD OF ESTIMATES 02/15/2012 Bureau of Water and Wastewater ­ Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with O'Brien & Gere Engineers, Inc., for Project SC 921, Improvements to the Gwynns Falls Sewershed Collection System - Area B. The period of the agreement is effective upon Board approval for five years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $ 897,276.29 ­ Baltimore City Wastewater Revenue Bonds 1,572,926.02 ­ Baltimore County $2,470,202.31 ­ 9956-904623-9551-900020-703032 BACKGROUND/EXPLANATION: The Consultant will provide engineering services necessary to evaluate, prepare a design memorandum, develop contract documents including plans and specifications and post award services. The improvements include rehabilitation of sanitary sewer and manholes, replacing and upsizing sewers, point repairs, locating, opening and inspecting manholes, designing a storage facility, and updating the program level database and GIS. The Consultant will also provide certain engineering services during construction including reviewing requests for information and potential change orders, site visits and solving construction problems. The Consultant was approved by the Architectural and Engineering Awards Commission. MBE/WBE PARTICIPATION: MBE: EBA Engineering $674,474.92 27.31% WBE: Carroll Engineering $222,625.33 9.01% MWBOO FOUND THE VENDOR IN COMPLIANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 02/15/2012 BW&WW ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 625,576.00 9956-907622-9549 W.W. Revenue Constr. Reserve Bonds Sewer System Evaluation Gwynns Falls 1,751,090.00 " " County Appro- priation 373,334.00 9956-903623-9549 W.W. Revenue Constr. Reserve Bonds Sewer System $2,750,000.00 Evaluation Gwynns Falls $2,470,277.31 ------------------ 9956-904623-9551-3 Engineering 279,722.69 ------------------ 9956-904623-9551-9 $2,750,000.00 Administration The funds are required to cover the cost of SC 921, Improvements to the Gwynns Fall Sewershed Collection System ­ Area B. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 52 AGENDA BOARD OF ESTIMATES 02/15/2012 Bureau of Water and Wastewater ­ Amendment No. 6 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 6 to agreement with Louis Berger Water Service, Inc. for Project 1014, Program Management Services for Consent Decree Wet Weather Program. The amendment extends the period of the agreement through December 23, 2012 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $0.00 BACKGROUND/EXPLANATION: On May 24, 2006, the Board approved an agreement with Louis Berger Water Service, Inc. to provide program management services for the Consent Decree Wet Weather Program. This amendment will allow the consultant to continue providing these engineering and sampling services through December 23, 2012, at no additional cost to the City. MBE/WBE PARTICIPATION: The MBE/WBE participation in the original contract will continue to apply. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The amendment no. 6 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 53 AGENDA BOARD OF ESTIMATES 02/15/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. LAWMEN SUPPLY COMPANY OF NEW JERSEY, INC. $28,244.50 Low Bid Solicitation No. B50002120 ­ Rifles for M-4 Pilot Program ­ Police Department ­ Req. No. R583348 2. SHERWIN-WILLIAMS AUTOMOTIVE FINISHES CORPORATION $ 0.00 Renewal Solicitation No. B50000843 ­ Automotive Paint & Supplies ­ Department of General Services, Fleet Management ­ P.O. No. P507774 On March 4, 2009, the Board approved the initial award in the amount of $500,000.00. The award contained two 1-year renewal options. This renewal is for the period March 4, 2012 through March 3, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 3. AMERICAN TRUCK AND BUS, INC. $ 0.00 Renewal Solicitation No. 08000 ­ OEM Parts and Service for the Senior Citizen Bus ­ Department of General Services, Fleet Management ­ P.O. No. P502447 On June 4, 2008, the Board approved the initial award in the amount of $100,000.00. The award contained two 1-year renewal options. On March 23, 2011, the Board approved the first 1- year renewal. This final renewal is for the period May 15, 2012 through May 14, 2013. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 54 AGENDA BOARD OF ESTIMATES 02/15/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. INTERSTATE TRUCK EQUIPMENT INC. $100,000.00 Renewal Solicitation No. 06000 ­ OEM Parts & Service for Seagrave Fire Apparatus ­ Department of General Services, Fleet Management ­ P.O. No. P502097 On April 30, 2008, the Board approved the initial award in the amount of $114,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $100,000.00 is for the period May 1, 2012 through April 30, 2013. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 5. ELKIN MANUFACTURING, INC. $ 0.00 Renewal Solicitation No. 08000 ­ OEM Parts for Elkin Cement Mixers ­ Department of Public Works, Fleet Management Division ­ P.O. No. P502444 On May 28, 2008, the Board approved the initial award in the amount of $45,000.00. The award contained two 1-year renewal options. On February 23, 2011, the Board approved the first one 1-year renewal option in the amount of $45,000.00. This final renewal is for the period June 1, 2012 through May 31, 2013. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 55 AGENDA BOARD OF ESTIMATES 02/15/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. UNDERCAR SPECIALISTS, INC. d/b/a MEINEKE CAR CARE CENTER HERITAGE HONDA $ 0.00 Renewal Solicitation No. 06000 ­ OEM Parts and Service for Honda Vehicles ­ Department of General Services, Fleet Management ­ P.O. Nos. P510907 and P510294 On April 30, 2008, the Board approved the initial award in the amount of $150,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This final renewal is for the period May 1, 2012 through April 30, 2013. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 7. SEFAC, INC. $117,600.00 Sole Source Solicitation No. 08000 ­ SEFAC Portable Lifts ­ Department of General Services, Fleet Management ­ Req. No. R590361 The City's fleet is comprised entirely of SEFAC manufactured portable lifts. The vendor is the sole importer and sole supplier of parts in the United States for SEFAC manufactured products. The above amount is for four sets of lifts. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 56 AGENDA BOARD OF ESTIMATES 02/15/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 8. THE BEST BATTERY CO., INC. $250,000.00 D.D. & M., INC. 50,000.00 P&H AUTO-ELECTRIC, INC. .00 P&H $300,000.00 Renewal Solicitation No. B50000933 ­ Automotive Starters and Alternators ­ Department of General Services, Fleet Management ­ P.O. Nos. P506992, P506993 and P506994 On February 22, 2009, the Board approved the initial award in the amount of $1,115,000.00. The award contained two 1-year renewal options. This renewal in the amount of $300,000.00 is for the period March 13, 2012 through March 12, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 9. TENNANT SALES AND SERVICE COMPANY $ 25,000.00 Renewal Solicitation No. B50001931 ­ PM Maintenance for Tennant Machines ­ Convention Center P.O. No. P516995 On May 11, 2011, the Board approved the initial award in the amount of $30,000.00. The award contained three 1-year renewal options. This renewal in the amount of $25,000.00 is for the period May 9, 2012 through May 8, 2013, with two 1- year renewal options remaining. MWBOO GRANTED A WAIVER. 57 AGENDA BOARD OF ESTIMATES 02/15/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. SHANNON-BAUM SIGNS, INC. $100,000.00 Increase Solicitation No. B50000543 ­ "U" Channel Sign Posts ­ Agencies ­ Various ­ Req. Nos. Various On September 3, 2008, the Board approved the initial award in the amount of $102,180.00. Subsequent actions have been approved. An increase is necessary due to increased usage of the contract. This increase in the amount of $100,000.00 will make the award amount $267,170.00. MWBOO GRANTED A WAIVER. 11. HERSEY METERS COMPANY, LLC $ 85,000.00 Sole Source Solicitation No. 08000 ­ EDC IV Detector Check and FM3 Fireline Meters ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. R592301 This requirement is specific for items which must be purchased from the authorized distributor of the original manufacturer. The vendor is the sole authorized distributor for these items. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 58 AGENDA BOARD OF ESTIMATES 02/15/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. POINT BLANK BODY ARMOR, INC. $331,400.00 Selected Source Solicitation No. 06000 ­ Body Armor ­ Police Department ­ Req. No. R595195 On October 5, 2011 all bids for B500002047 were rejected because the specifications provided by the user agency were flawed. In order to meet the ongoing need for these items until this requirement can be re-bid, a term purchase order is needed. It will be issued with the same terms and conditions as the previous contract, B50000179 ­ Personal Ballistic Soft Body Armor, which has expired. There are no outstanding invoices to be paid. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 59 AGENDA BOARD OF ESTIMATES 02/15/2012 Department of Real Estate ­ Agreement of Sale ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement of sale with Mr. Ruthven Young, purchaser, for the sale of the property located at 1062 W. Fayette Street. AMOUNT OF MONEY AND SOURCE: $604.00 ­ Purchase price BACKGROUND/EXPLANATION: The authority to sell this property, as approved by City Council Ordinance No. 477, was approved on December 6, 1973. The property will be sold pursuant to the Baltimore City Side Yard Policy approved by the Board on August 17, 2011. The purchaser will be using private funds to pay for the acquisition and maintenance of the property. In accordance with the City Side Yard Policy, the City has agreed to convey the property known as 1062 W. Fayette Street (Block 0185, Lot 032) to the owner of the adjacent, owner- occupied property. As a condition of the conveyance, Mr. Young has agreed to the terms of this agreement of sale which, prohibit development of the parcel for a minimum of ten years. (The agreement of sale has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 02/15/2012 Space Utilization Committee ­ Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to the lease agreement with Jowita Wyszomirska and Chad W. Tyler, lessee, for the relocation from Studio No. 105 to Studio No. 202 (2nd floor), located at School 33 Art Center, 1427 Light Street. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Installments $3,900.00 $325.00 BACKGROUND/EXPLANATION: The lessee will be relocating from Studio No. 105 to Studio No. 202. The effective date of the relocation was October 1, 2011. The original term of the lease agreement is February 1, 2011 through January 31, 2012, with the option to renew automatically for two 1-year terms. It is agreed by all parties that all other rentals, conditions, provisions, and terms of the original lease agreement will remain unchanged. (The amendment to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 02/15/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 63 - 65 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 62 AGENDA BOARD OF ESTIMATES 02/15/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 12010, Conduit Allied Contractors, $2,211,048.00 System Reconstruc- Inc. tion at Various Locations Citywide JOC MBE: J.M. Murphy Enterprises, $146,000.00 6.60% Inc. Machado Construction Co., 31,000.00 1.40% $177,000.00 8.00% WBE: McCall Trucking, Inc. $ 28,060.00 1.27% Sunrise Safety Services, 16,200.00 .73% Inc. $ 44,260.00 2.00% MWBOO FOUND THE VENDOR IN COMPLIANCE 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,542,705.20 9962-941002-9563 Other Constr. Reserve Conduit Replace- ment Program $2,211,048.00 ---------------- 9962-907058-9562-6 Struc. & Improv. 221,104.80 ---------------- 9962-907058-9562-5 Inspections 110,552.40 ----------------- 9962-907058-9562-2 $2,542,705.20 Contingencies ­ Conduit System Reconstruction This transfer will cover costs associated with the award of TR 12010, Conduit System Reconstruction at Various Locations Citywide JOC, to Allied Contactors, Inc. 63 AGENDA BOARD OF ESTIMATES 02/15/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Public Works/Department of Recreation & Parks 3. RP 11862, Solo Allied Contractors, $383,000.00 Gibbs Spray Park Inc. MBE: Priority Construction Corp. $49,000.00 12.79% WBE: McCall Trucking, Inc. $ 3,904.00 1.02% MWBOO FOUND THE VENDOR IN COMPLIANCE 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 90,000.00 9938-908764-9475 Rec. & Parks Reserve ­ Park & 24th Series Playgrounds Reno- vation FY09 100,000.00 9938-913001-9475 State Reserve Unallotted 200,000.00 9938-905773-9475 Rec. & Parks Reserve ­ Neigh- 26th Series borhood Swimming Pool Renovation $390,000.00 ----------------- 9938-907764-9474 Active Park & Play- grounds Reno- vation FY09 This transfer will provide funds to cover the costs associated with the award of Contract RP11862, Solo Gibbs Spray Park to Allied Contractors, Inc. 64 AGENDA BOARD OF ESTIMATES 02/15/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 5. B50002210, Single WM Recycle America, Revenue Stream Recycling LLC Contract MWBOO GRANTED A WAIVER. 6. B50002218, Snow Carroll Concrete $ 50,000.00 Contractors II Construction Co. A2Z Environmental 50,000.00 Group, LLC Unified Solutions 50,000.00 Services, LLC Consolidated Services, 50,000.00 Inc. $200,000.00 MWBOO GRANTED A WAIVER. 7. B50002254, Dive American Dive Supply, $ 74,465.34 Equipment for the LLC Police Department MBWOO GRANTED A WAIVER. 65 AGENDA BOARD OF ESTIMATES 02/15/2012 Office of the State's Attorney ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with the Governor's Office of Crime Control and Prevention (GOCCP). The period of the grant award agreement is January 1, 2012 through May 31, 2013. AMOUNT OF MONEY AND SOURCE: $89,484.00 ­ 4000-401412-1150-118000-601001 BACKGROUND/EXPLANATION: The grant award agreement is for the Cell Phone Interdiction Program. The program prosecutes the illegal possession of cell phones by incarcerated individuals in the City's jails and prisons. The program helps thwart other illegal activities initiated by the use of such phones. The grant funds will provide salary support for a Prosecutor and blackberry service. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 66 AGENDA BOARD OF ESTIMATES 02/15/2012 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 68 - 69 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 67 AGENDA BOARD OF ESTIMATES 02/15/2012 PERSONNEL Health Department Hourly Rate Amount 1. KYLE M. WHITT $17.50 $ 7,000.00 Account: 1001-000000-2401-258300-601009 Mr. Whitt, retiree, will work as an Administrative Coordinator for the Bureau of Animal Control. He will be responsible for entering records into the Customer Service Request (CSR) system and assisting citizens with their animal complaints and concerns. Mr. Whitt will also record and distribute all incoming and outgoing mail, input and print all Animal Facility Permits, inform citizens on different matters concerning animal abuse and animal cruelty within their community, and maintain all Animal Hearing Board files and records. In addition, he will assist with scheduling and coordinating Animal Hearing Board hearings, maintain all Animal Hearing Board decisions, notify all owners and other interested parties of these decisions, and assist the Director of Animal Control in daily operations. The period of the agreement is effective upon Board approval through June 30, 2012. Department of General Services 2. LISA R. LITTLE $34.84 $41,808.00 Account: 2030-000000-1890-189900-601009 Ms. Little, retiree, will work as an Information Systems and Network Specialist. Her duties will include, but not be limited to providing sole system administration and overseeing the implementations and technical support of the Fleet License Plate Recognition System. This is a video camera-based system that will be programmed to recognize all vehicles registered to the Mayor and City 68 AGENDA BOARD OF ESTIMATES 02/15/2012 PERSONNEL Department of General Services ­ cont'd Council of Baltimore, Baltimore City Public School Systems, and the Housing Authority of Baltimore City by reading tag numbers of City vehicles when fueling transactions are initiated. Ms. Little will also perform as Project Manager and Technical Support Specialist for the modification of Fleet Management's EJ Ward Fuel System, in order to import commercial credit card fuel transactions. She will make recommendations regarding IT and Network upgrades with emphasis on improvements that would benefit the Department and City as a whole. 69 AGENDA BOARD OF ESTIMATES 02/15/2012 PROPOSAL AND SPECIFICATIONS Bureau of Water and Waste Water ­ SC 917, On Call Television Inspection, Cleaning and Lining Sanitary Sewers using Cured-In-Place Pipe BIDS TO BE RECV'D: 03/21/2012 BIDS TO BE OPENED: 03/21/2012 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 70