NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ FEBRUARY 8, 2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Concrete Technology Services-Mid $ 8,000,000.00 Atlantic, Inc. and Affiliates KCI Technologies, Inc. $319,905,000.00 Mercier's Incorporated $ 8,000,000.00 Milani Construction, LLC $ 8,000,000.00 TelephoNET Corporation $ 990,000.00 Trisource Contracting, LLC $ 5,724,000.00 Union Electric Company, LLC $ 1,500,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: ADS Environmental Services Engineer Dhillon Engineering, Inc. Architect Engineer EMA, Inc. Engineer Mahan Rykiel Associates, Inc. Landscape Architect MWH Americas, Inc. Engineer Prime Engineering, Inc. Engineer Urban Design Group, LLC Architect AGENDA BOARD OF ESTIMATES 02/08/2012 Baltimore Development ­ First Amendment to Land Disposition Corporation (BDC) Agreement and Consent to Transfer ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a first amendment to land disposition agreement (LDA) with the State of Maryland, on behalf of its constituent institution, the University of Maryland, Baltimore (UMB). The Board is further requested to consent to the transfer of approximately 29,000 square feet of vacant land from the UMB to the UMB Health Sciences Research Park Corporation (RPC) and the subsequent transfer from the RPC to the Proton Treatment Holdings, LLC (Proton), or its designee. AMOUNT OF MONEY AND SOURCE: $200,790.54 ­ Sales Price BACKGROUND/EXPLANATION: At settlement with Proton, the City will receive payment for the property. The sales price is the "Fair Market Value" of the property as established in the 2003 LDA. On October 29, 2003, the Board approved the conveyance of 4.7 acres of vacant land, located in the 800 and 900 blocks of West Baltimore Street for the development of the Health Sciences BioPark. Since 2003, the BioPark has grown to two buildings of 337,000 sq. ft. of biotechnology space and a 638-space parking garage. Additionally the State built its new Forensic Center to anchor the western boundary of the BioPark. The total capital investment to date is estimated at approximately $179,000,000.00. The BioPark is managed and overseen by the RPC. The Proton Cancer Center will be a $235,000,000.00 treatment facility that will employ 125 people when completed and serve 2,000 patients annually. This first amendment to the LDA incorporates the revised Planned Unit Development (PUD) under Ordinance 11-477, which was passed by the City Council on July 18, 2011 and signed by the Mayor on July 20, 2011. The revised PUD is incorporated into the project plan under Exhibit B of the 2003 LDA. The consent agreement provides for the City's approval of the transfer from the UMB to the RPC and then to Proton with the sales price of $200,790.54, in accordance with the 2003 LDA. 2 AGENDA BOARD OF ESTIMATES 02/08/2012 BDC ­ cont'd MBE/WBE PARTICIPATION: The RPC and Proton will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals for the Proton development. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The first amendment to land disposition agreement and consent to transfer have been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 02/08/2012 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following page: 5 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 4 AGENDA BOARD OF ESTIMATES 02/08/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 1. EWO #004, $ 158,018.20 ­ SC 856, Improvements to Herring Run Interceptor-Phase II from Argonne Drive to City/County Line $ 6,827,317.50 $ 2,732.54 Spiniello - 80 Compainies Department of Transportation 2. EWO #001, $ 4,320.00 ­ TR 11303, Resurfacing Highways at Various Locations, Southeast-Sector IV $ 2,446,715.13 - M. Luis Construc- 90 - tion Co., Inc. 3. EWO #001, $ 68,049.57 ­ TR 09302, Construction of Traffic Signals: Citywide-JOC $ 3,372,645.00 - Midasco, LLC - - 4. EWO #002, $ 71,555.00 ­ TR 09302, Construction of Traffic Signals: Citywide-JOC $ 3,372,645.00 $ 68,049.57 Midasco, LLC - - 5 AGENDA BOARD OF ESTIMATES 02/08/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 7 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 6 AGENDA BOARD OF ESTIMATES 02/08/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 1. $625,000.00 9910-902985-9587 9910-901198-9588 M&CC Funds Housing Develop- Blight Elimination FY 2012 ment Reserve Unit This transfer will provide fiscal year 2012 supplemental funding to support the Department's Elimination Unit. 2. $460,000.00 9910-903975-9587 9910-904096-9588 30th CDB FY 2012 Capital Admin. - Capital Admin. Reserve This transfer will provide funds for the Department's Capital Administrative account for fiscal year 2012. 7 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Law ­ Minority and Women's Business Opportunity Office (MWBOO) Annual Participation Goals ACTION REQUESTED OF B/E: The Board is requested to approve the annual participation goals for the Minority and Women's Business Enterprise Participation Program. The goals will be in effect until June 30, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The goals are authorized by the Disparity Study that was completed in 2007. In accordance with Article 5, Subtitle 28, Sections 28-16 & 17 of the Baltimore City Code, MWBOO is recommending annual MBE and WBE program goals for the Board's approval. These are aspirational goals that will aid the City in its ongoing evaluation of the effectiveness of the MBE/WBE Participation Program. Contract goals will continue to be set for each contract in accordance with a formula that considers the following: 1. the availability of businesses that are willing and able to participate on contracts in various industry classifications and professions; 2. the level of utilization of these firms on past City contracts; 3. the contract specifications; and 4. the adverse effect on non-MBE and non-WBE businesses. MWBOO recommends the following goals and sub-goals for the MBE/WBE Participation Program: MBE Annual Goal: 27% Sub-Goals: African American 14% Asian American 6% Hispanic American 6% Native American 1% WBE Annual Goal: 10% 8 AGENDA BOARD OF ESTIMATES 02/08/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 1. Lee Acquisitions, 927 E. Preston St. G/R $ 400.00 Inc. $48.00 2. Lavenia S. Lane 1046 Valley St. G/R $ 560.00 and Druscilla $84.00 Bunch, PR of the Estate of Elizabeth Sellars 3. Groundlease Mgmt., 616 E. Biddle St. G/R $ 880.00 LLC $96.00 4. Turf, LLC 730 Mura St. G/R $ 300.00 $36.00 Funds are available in account 9990-907714-9593-900001-704040, Johnston Square Project. 5. LHR Properties, 3419 Woodland Ave. L/H $13,360.00 LLC 6. Nelson Avenue, 3317 Woodland Ave. G/R $ 500.00 LLC $60.00 Funds are available in account 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Corridor. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 9 AGENDA BOARD OF ESTIMATES 02/08/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Condemnation 7. John Schley and 3320 Woodland Ave. G/R $ 600.00 Elsie Schley, $90.00 his wife Funds are available in account 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. Law Department - Settlement 8. Marcel Umphery, 1726 E. Chase St. F/S $38,000.00 Prior owner Funds are available in account 9910-906416-9588-900000- 704040, State funds. On October 13, 2010, the Board approved the acquisition by condemnation of fee simple interest of the property located 1726 E. Chase Street in the amount of $54,000.00. The approval was based upon the City's independent appraiser's fair market valuation of the property. The previous owner offered an appraisal valuation of $114,400.00. The owner also had an outstanding mortgage of more than $79,000.00. The parties agreed to settle the condemnation for $92,000.00. Therefore, the Board is requested to approve an additional $38,000.00. 10 AGENDA BOARD OF ESTIMATES 02/08/2012 Mayor's Office of Human Services ­ Grant Agreements Homeless Services Program The Board is requested to approve and authorize execution of the below-listed grant agreements. The period of the agreement is January 1, 2012 through December 31, 2012, unless otherwise indicated. 1. WOMEN'S HOUSING COALITION, INC. (WHC) $ 44,298.00 Account: 4000-496211-3573-591435-603051 The WHC will provide housing in apartments in the City as well as supportive services to nine homeless and very low- income single women and women with children who are homeless due to chronic substance abuse and/or chronic mental illness. Housing will include efficiency, one, two, and three bedroom apartments, depending on the status (single woman or family) and household size. 2. WOMEN'S HOUSING COALITION, INC. (WHC) $ 45,135.00 Account: 4000-496211-3573-591435-603051 The WHC will provide supportive services, including case management, housing services, client assistance and housing to approximately 15 homeless women and ten families (at any one point in time) that are participants in the Scattered Site Housing Program. The WHC will ensure that all clients qualify for the program as mentally ill, formerly homeless individuals of very low income. 11 AGENDA BOARD OF ESTIMATES 02/08/2012 Mayor's Office of Human Services ­ cont'd Homeless Services Program 3. HOUSE OF RUTH OF MARYLAND, INC. $245,751.00 (HOUSE OF RUTH) Account: 4000-496211-3572-591418-603051 The House of Ruth will provide transitional housing and supportive services to four single adults and 15 families at the transitional facility located at an undisclosed location in the City. The program will target homeless women and their children who are victims of domestic violence. The services will provide a safe and nurturing environment to battered women and their children and assist them to recover from their trauma and become self- sufficient and empowered. The period of the agreement is November 1, 2011 through October 31, 2012. 4. HOMELESS PERSONS REPRESENTATION $110,760.00 PROJECT, INC. (HPRP) Account: 4000-496211-3571-591445-603051 The HPRP will provide legal assistance to approximately 24 families and 51 individuals that are referred to the HPRP from other homeless service providers and through outreach to places where homeless persons congregate. The services provided will include but not be limited to legal assistance to obtain childcare subsidies, welfare avoidance grants, and other services under the Family Investment Program. The agreements are late because of the delays at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 02/08/2012 Dept. of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 2340 E. Monument Pyong Kuk Pak Retain one single Street face electric sign 13'6" x 2' Annual Charge: $140.00 2. 2342 E. Monument Jung H. Kim Retain double face Street electric sign 4' x 2½', two exhaust vents Annual Charge: $236.00 3. 122 S. Broadway Jose J. Morales, One flat sign Sr. 12' x 2' Annual Charge: $35.20 There are no objections, since no protests were received. 13 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of General Services ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Mercury Associates, Inc. (Mercury). The period of the agreement is effective upon Board approval for two years. AMOUNT OF MONEY AND SOURCE: $ 734,458.00 ­ 2030-000000-1890-189301-603018 BACKGROUND/EXPLANATION: On September 29, 2010, the Board approved the contract with Mercury, through competitive bidding, to perform technical financial evaluations of the Department of General Services Fleet Management Division's operating cost charge-back rate system, its fleet replacement and financing practice, a comprehensive assessment of its operational best practices, and to provide recommendations for improvements in a series of final written reports and presentations. Mercury completed its three written reports dated May 27, 2011, and presented its recommendations to improve the Fleet Management Division's operations. The Fleet Management Division has reviewed Mercury's report and has determined that implementing a selected number of Mercury's recommendations is in the best interest of the City. The Department of General Services desires to have Mercury assist the Fleet Management Division in implementing the selected recommendations. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of General Services - Developer's Agreement No. 1247 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1247 with LJ Johnston Square, LLC, developer. AMOUNT OF MONEY AND SOURCE: $58,170.00 BACKGROUND/EXPLANATION: The developer would like to install new sidewalk, water service, and sanitary sewer and abandon the existing water services to its proposed construction located in the vicinity of 1303 Greenmount Avenue. This developer's agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. A performance bond in the amount of $58,170.00 has been issued to LJ Johnston Square, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of General Services - Developer's Agreement No. 1250 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1250 with Greens At Irvington Mews, LP, developer. AMOUNT OF MONEY AND SOURCE: $19,600.00 BACKGROUND/EXPLANATION: The developer needs to install upgraded fire suppression and domestic water services to its proposed construction located in the vicinity of 4300 Fredrick Avenue. This developer's agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. An irrevocable letter of credit in the amount of $19,600.00 has been issued to the Greens At Irvington Mews, LP which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of General Services (DGS) ­ Energy Efficiency and Conservation Block Grant Agreements The Board is requested to approve and authorize execution of the energy efficiency and conservation block grant agreements with the various community non-profit organizations. The period of the agreement is effective upon Board approval through August 31, 2012. 1. THE COMMUNITY SCHOOL, INC. $12,305.00 Account: 9916-913900-9197-910013-703032 Under the terms of the sub-grant agreement, this community non-profit will implement energy efficiency upgrades to its facility located at 337 West 30th Street. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $12,305.00. 2. ST. FRANCIS OF ASSISI SCHOOL $ 9,619.00 Account: 9916-913900-9197-910013-703032 Under the terms of the sub-grant agreement, the community non-profit will implement energy efficiency upgrades to its facility located at 3615 ­ 3617 Harford Road. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $69,619.00. The St. Francis of Assisi School is leveraging 86% ($60,000.00) of the project cost. 17 AGENDA BOARD OF ESTIMATES 02/08/2012 DGS ­ cont'd 3. THE LIVING CLASSROOMS FOUNDATION $17,000.00 Account: 9916-913900-9197-910013-703032 Under the terms of the sub-grant agreement, the community non-profit will implement energy efficiency upgrades to its facility located at 1417 Thames Street. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $17,000.00. 4. THE BALTIMORE MUSEUM OF ART $20,000.00 Account: 9916-913900-9197-910013-703032 Under the terms of the sub-grant agreement, the community non-profit will implement energy efficiency upgrades to its facility located at 10 Museum Art Drive. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $38,690.00. The Baltimore Museum of Art is leveraging 48% ($18,690.00) of the project cost. 5. THE LOADING DOCK, INC. $ 4,986.00 Account: 9916-913900-9197-910013-703032 Under the terms of the sub-grant agreement, the community non-profit will implement energy efficiency upgrades to its facility located at 2 North Kresson Street and 2 North Janney Street. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" 18 AGENDA BOARD OF ESTIMATES 02/08/2012 DGS ­ cont'd applications from Baltimore non-profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $18,902.08. The Loading Dock, Inc. is leveraging 74% ($13,916.08) of the project cost. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 02/08/2012 Fire and Police Employees' ­ Subscription Agreement Retirement Systems (F&P) ACTION REQUESTED OF B/E: The Board is requested to approve a Subscription Agreement with Siguler Guff Advisers, LLC for investment in Siguler Guff BRIC Opportunities Fund III, LP. AMOUNT OF MONEY AND SOURCE: No general funds $7,500,000.00 - (approximately) of F&P funds BACKGROUND/EXPLANATION: The F&P Board of Trustees conducted a search for a private equity fund-of-funds focusing on global emerging markets and, as a result of that search, selected Siguler Guff BRIC Opportunities Fund III, LP. The search and selection process was conducted with the assistance and advice of the F&P's investment advisor, Summit Strategies Group. MWBOO GRANTED A WAIVER. (The subscription agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Housing & ­ License and Master Community Development (DHCD) Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a license and master services agreement with Structured Employment Economic Development Corporation (SEEDCO). The period of the agreement is January 1, 2012 through December 31, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This license and master services agreement will allow the DHCD to utilize the EarnedBenefits software program. SEEDCO is the owner of the computer program and is a national non-profit organization. The DHCD will use the EarnedBenefits software in conjunction with the services of the Division of Green, Healthy and Sustainable Homes. All of the costs for the City's utilization of EarnedBenefits are funded by the Baltimore Community Foundation (BCF) with grants funds from the Abell Foundation. The DHCD, in cooperation with the BCF and the Baltimore Green and Healthy Homes Initiative, has been working to provide its own services, and the services of other agencies, with greater efficiency and effectiveness. The DHCD is providing weatherization, housing rehabilitation and lead abatement in a coordinated way to make homes greener, healthier, and more sustainable. The DHCD has many partners in this effort including Community Action Centers, the Coalition to End Childhood Lead Poisoning, Civic Works, and the Baltimore City Health Department, among others. In working with families to provide these services, the DHCD encountered many families that were eligible for benefit programs but were unaware of their eligibility or had not applied. In an effort to better meet the needs of City families, the DHCD encouraged the BCF to apply to the Abell Foundation for 21 AGENDA BOARD OF ESTIMATES 02/08/2012 DHCD ­ cont'd funding to facilitate eligibility analysis and application assistance. The proposal employs interns visiting families with laptop computers and scanners and will utilize the EarnedBenefits software. The software is designed to screen for 24 different benefits programs such as energy assistance, food stamps and Earned Income Tax Credits. During the same visit, interns take electronic application for the DHCD's services and scan eligibility documents for that purpose. Subsequently, families are directed to Community Action Centers which are equipped and trained to comprehensively aid families in submitting applications for all benefits programs efficiently, as well as provide follow-up case management services as needed. The license and master services agreement is late due to a delay in the administrative process. APPROVED FOR FUNDS BY FINANCE (The license and master services agreement has been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Housing and ­ Side Yard Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the side yard land disposition agreement (LDA) with Ms. Margie L. Gaines, purchaser, for the sale of the property located at 705 E. Chase Street (Block 1182, Lot 026). AMOUNT OF MONEY AND SOURCE: $500.00 - Sale price BACKGROUND/EXPLANATION: The purchaser will be using private funds to pay for the acquisition and maintenance of the property. The Department's Land Resources Division, strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. The City has agreed to convey the property known as 705 E. Chase Street, to the owner of the adjacent owner-occupied property. As a condition of conveyance, Ms. Gaines has agreed to the terms of the LDA, which prohibits development of the parcel for a minimum of ten years. The City may dispose of the property by virtue of the following legal authorities: Article 28, Subtitle 8 of the Baltimore City Code (2011 Edition), Article II, Section 15 of the Baltimore City Charter, 2011 Edition; and Article 13 of the City Code. (The side yard land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 23 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Housing and ­ Side Yard Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the side yard land disposition agreement (LDA) with Mr. Benjamin H. Lewis III, purchaser, for the sale of the property located at 438 E. Lafayette Avenue (Block 1096, Lot 001). AMOUNT OF MONEY AND SOURCE: $500.00 - Sale price BACKGROUND/EXPLANATION: The property will be sold under the City's Side Yard Policy approved by the Board on August 17, 2011. The purchaser will be using private funds to pay for the acquisition and maintenance of the property. The Department's Land Resources Division, strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. In accordance with the City's Side Yard Policy, the City has agreed to convey the property known as 438 E. Lafayette Avenue, to the owner of the adjacent owner-occupied property. As a condition of conveyance, Mr. Benjamin H. Lewis, III has agreed to the terms of the LDA, which prohibits development of the parcel for a minimum of ten years. The City may dispose of the property by virtue of the following legal authorities: Article 28, Subtitle 8 of the Baltimore City Code (2011 Edition), Article II, Section 15 of the Baltimore City Charter, 2011 Edition; and Article 13 of the City Code. (The side yard land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Housing and ­ Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Park Heights Renaissance, Inc. The period of the agreement is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $90,648.00 ­ 2089-208912-5930-682162-603051 BACKGROUND/EXPLANATION: The funds provided under this agreement will subsidize the organization's operating costs for one year. The organization will administer a rehabilitation deferred loan program for low and moderate-income owner-occupant households that reside in the Park Heights Stabilization Area, as defined by the Park Heights Master Plan. The organization will assist homeowners with developing rehabilitation specifications, cost estimation, contractor selection, and construction management. On June 22, 2011 the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) 25 AGENDA BOARD OF ESTIMATES 02/08/2012 DHCD ­ cont'd The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, this agreement was delayed due to final negotiations and processing. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Housing and ­ Local Government Resolutions Community Development The Board is requested to approve and authorize execution of the various local government resolutions. The below-listed organizations are applying to the State of Maryland's Community Investment Tax Credit Program (CITCP). A local government resolution of support is required by the State for all applications to the programs for funding. 1. CARSON SCHOLARS FUND, INC. $ 50,000.00 (CITCP) Carson Scholars Fund, Inc. located at 305 W. Chesapeake Avenue, Suite 310, Towson 21204, proposes the Ben Carson Reading Project. The project will encourage all children to strive for excellence and give teachers empowerment with a new program to help students learn. Parents will be given a tool to help them spend time with their children and to embrace books and the power of learning. A reading room will be provided where students and their families learn of Dr. Ben Carson's THINK BIG philosophy and hear his childhood story of struggle and perseverance. Business leaders will have the opportunity to become school partners, volunteering as guest readers and providing support to allow the school to keep the Reading Project fresh. The desired outcome is that children who rank among the lowest reading levels will become proficient readers thus raising academic abilities in all subjects. Currently, there are 24 reading rooms in Baltimore City. The Carson Scholars Fund, Inc. was co-founded by Dr. Ben Carson and his wife, Mrs. Candy Carson, to invest in children's minds. The Fund recognizes and rewards outstanding students in grades four to 12 with $1,000.00 scholar awards invest for college. Scholar candidates must have at least a 3.75 grade point average and be strong humanitarians. 27 AGENDA BOARD OF ESTIMATES 02/08/2012 DHCD ­ cont'd 2. AIRS INTERFAITH RESIDENTIAL SERVICES, $ 50,000.00 INC. (AIRS) (CITCP) AIRS Interfaith Residential Services, Inc. located at 1800 N. Charles Street, Suite 700, Baltimore, 21201, proposes the CITY STEPS Project. The project targets "transition- age" youth and young adults engaged in street behavior that places them at risk of STDs, HIV, drug use and crime. CITY STEPS consists of a comprehensive array of housing and resources for homeless youth ages 14 to 24. Supportive housing programs are Permanent Housing, Baltimore County Samaritan, Un Nuevo Comienzo (A New Beginning), At the Door, Don Miller Homes, and Restoration Gardens. The sites where these programs are offered are Restoration Gardens, Carriage House and 20 scattered rental housing sites in Baltimore City. AIRS was founded by the Central Maryland Ecumenical Council as the faith community's response to the AIDS epidemic. The first Don Miller House opened in 1988, served four men with end-stage AIDS. AIRS has expanded its program to provide supportive housing to the most vulnerable populations throughout Baltimore City and County. AIRS mission is to provide comprehensive supportive housing services to enhance the quality of life. 3. FRANCISCAN CENTER, INC. $ 30,000.00 (CITCP) The Franciscan Center, Inc. located at 101 W. 23rd Street, Baltimore, 21218, proposes the Support for the Responsive Services Department Project. The project will be used for the Responsive Services Department and will offer many programs that will assist clients in resolving emergency situations and lead them towards a more self-sufficient life. Many clients face eviction or are unable to pay for utility bills, medical supplies, dental work, prescriptions, transportation, obtaining identification cards or are without other basic needs. The programs offered are the Food Pantry, Lunch Program, Clothing/Hygiene, Baltimore City Health Department and Empowerment Services. The Responsive Services Department employs social workers, interviewers and a case manager. 28 AGENDA BOARD OF ESTIMATES 02/08/2012 DHCD ­ cont'd The mission of the Franciscan Center, Inc. is to provide emergency assistance and supportive outreach to persons who are economically disenfranchised in an effort to assist them in realizing their self-worth and dignity as people of God. 4. JOBLINK OF MARYLAND, INC. $ 50,000.00 (CITCP) Joblink of Maryland, Inc., located at 122 Slade Avenue, Suite 100, Baltimore, 21208, proposes the Website Enhancement Project. The project will overhaul the existing organizational website to be more user-friendly, visually appealing and dynamic. The enhanced presence will also serve to reflect the professional capabilities of the organization as a resource for employers. The enhanced website will serve to help manage job seeker information and job opening information in a more efficient way. A new website will also allow approved employers to input their job information. Since 1997, Joblink of Maryland, Inc. has been serving the Baltimore community. The mission of Joblink of Maryland, Inc. is to support the employment objectives of its clients who are unemployed or underemployed. It also assists employers connect with candidates to help meet staffing needs, and to create and maintain partnerships with the local business community in order to link quality candidates to open positions. 5. PLAYWORKS BALTIMORE $ 20,000.00 (CITCP) Playworks Baltimore, located at 2601 N. Howard Street, Suite 310, Baltimore, 21218 proposes the Playworks Project. Playworks' coaches are key to the program's success and the people who implement the five component youth development curriculum. The purpose is to build young people's academic and life skills, provide them with meaningful roles and leadership opportunities and foster supportive relation- ships with peers and adults. 29 AGENDA BOARD OF ESTIMATES 02/08/2012 DHCD ­ cont'd The mission of Playworks Baltimore is to improve the health and well-being of children by increasing opportunities for physical activity and safe meaningful play. Playworks Baltimore is the only nonprofit organization in the country maximizing recess for learning which stops chaos on school playgrounds, shifts behavior and accelerates learning in the classroom. 6. BALTIMORE CLAYWORKS $ 50,000.00 (CITCP) Baltimore Clayworks, located at 5706 Smith Avenue, Baltimore, 21209 proposes the Community Arts Satellite Initiative Project at the Zeta Senior Center, 4501 Reisterstown Road, Baltimore, 21215. The project will deepen Baltimore Clayworks' commitment and service to the Pimlico/Park Heights neighborhood through the expansion of the satellite studio at the Zeta Senior Center. This satellite studio is the second one being established in Baltimore City. Class sessions and sizes will be extended, as well as adding multi-generational classes that will bring youth and seniors together to learn from each other's skills and experiences. These classes will provide underserved youth and adults access to Baltimore Clayworks' art program in a safe environment. The mission of Baltimore Clayworks is to develop, promote and sustain an artist-centered community, which provides exceptional artistic, educational and collaborative programs in the ceramic arts. 7. MARIAN HOUSE, INC. $ 35,000.00 (CITCP) Marian House, Inc. located at 949 Gorsuch Avenue, Baltimore, 21218 proposes the Marian House Transitional Housing and Support Services for Women and Children Project in the Better Waverly neighborhood. The project will serve previously homeless women and their children. The women who come to Marian House are all homeless and have limited or no income, struggle with addiction to either drugs and/or alcohol and are directly referred from the prison system or inpatient drug treatment programs. Services 30 AGENDA BOARD OF ESTIMATES 02/08/2012 DHCD ­ cont'd provided are initial housing, meal provision, transportation, rehabilitation counseling, life skills training, job readiness and employment assistance. Other services include pre-GED education, financial guidance, a savings program, support in achieving family reunification, and assistance in finding and access to affordable permanent housing. When a Marian House woman is ready to reunite with her children, she and her children may be able to move into one of Marian House's three (3) bedroom apartments for a period of up to two years. Women will continue to have access to the same support services, as well as individual and family therapy. A part-time child therapist will provide counseling programs, therapies and activities for the children. Last year, 85 women and 23 children were served by the program. The mission of Marian House is to be a holistic, healing community for women and their children who are in need of housing and support services. 31 AGENDA BOARD OF ESTIMATES 02/08/2012 Health Department ­ Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the notification of grant award (NGA) from the Maryland Department of Aging. The period of the grant award is October 1, 2011 through September 30, 2012. AMOUNT OF MONEY AND SOURCE: $1,478,699.00 ­ 4000-433512-3023-273300-404001 922,136.00 ­ 4000-432912-3252-514300-404001 664,912.00 ­ 4000-434312-3254-316200-404001 41,514.00 ­ 4000-436112-3255-316200-404001 452,597.00 ­ 4000-436112-3255-316200-404001 49,287.00 ­ 4000-433912-3023-273300-404001 $3,609,145.00 BACKGROUND/EXPLANATION: This interim NGA is for approximately 3/4th of the FY 2012 Title III allocation. This grant is contingent upon approval of the FY 2012 Area Plan and also contingent upon the enactment of the FY 2012 Federal Appropriation of funds for the Administration of the Older Americans Act. When the final appropriation is enacted, the grant award will be revised. This NGA will allow the Baltimore City Health Department to provide coordinated and accessible services for seniors in Baltimore City. The notification of grant award is late because it was just received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notification of grant award has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 02/08/2012 Health Department ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Ms. Laura Plasencia for the month of June 2011. AMOUNT OF MONEY AND SOURCE: $68.00 ­ 4000-423112-3150-307900-603022 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The request is late because permission was being sought by the grantor, the Maryland State Department of Health and Mental Hygiene, to use the Centers for Disease Control Emergency Preparedness funding to reimburse the employee for the costs of renewal of her registered nurse license. Permission was granted in December 2011. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 33 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 23 to Sabra, Wang & Associates, Inc. under Project 1074, On-call Consultant Services for Reconstruction Rehabilitation and/or Resurfacing Projects. AMOUNT OF MONEY AND SOURCE: $327,740.60 ­ 9950-901773-9508-900020-703032 BACKGROUND/EXPLANATION: This task assignment provides for design engineering services in connection with Roland Avenue and Northern Parkway Improvement and Traffic Calming. The scope of work includes, but is not limited to Northern Parkway, Gilman and Bryn Mawr new intersection signalization and improvements, Roland Ave. improvements and resurfacing from Northern Parkway to Cold Spring Lane, Roland Avenue and Cold Spring Lane intersection improvements, and safety improvement in the Roland Park area. The scope of services also includes new intersection configuration and design, left turn lane design, roadway design, pavement design, signing and pavement marking design, maintenance of traffic design, erosion and sediment control design, drainage design, stormwater management analysis and report, landscaping design, traffic signal design, including roadway lighting and bump-outs design, and ADA ramp upgrades. MBE/WBE PARTICIPATION: The Consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 34 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Transportation ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 360,514.66 9950-902436-9507 9950-901773-9508-3 Others Constr. Reserve Design & Studies Locust Point Roland Ave. & Northern Access Road Parkway Improvements This transfer will fund costs associated with the award of task no. 23 on project 1074 to Sabra, Wang & Associates, Inc. for design work related to the Roland Avenue and Northern Parkway Improvements project. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 35 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 25 to KCI Technologies, Inc. under Project 1074, On-call Consultant Services for Reconstruction and Resurfacing, and/or Rehabilitation Services. AMOUNT OF MONEY AND SOURCE: $129,960.98 ­ 2024-000000-5480-395700-609026 BACKGROUND/EXPLANATION: This task assignment provides for additional manhole inspection and data collection in accordance with the protocols established in the earlier phase, along with supervised inspection crews and to provide project management and participation in progress meetings at the Conduit Division Office. MBE/WBE PARTICIPATION: The Consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 36 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 2 to A. Morton Thomas and Associates, Inc. under Project 1161, On-call Construction Project Management Services. AMOUNT OF MONEY AND SOURCE: $150,000.00 ­ 9950-902256-9508-900010-705032 78,180.60 - 9950-904208-9514-900010-705032 $228,180.60 BACKGROUND/EXPLANATION: This task assignment provides for construction management services in connection with contract numbers TR 10301, North Charles Street Reconstruction and TR 08310, Rehabilitation of Central Avenue and Storm Drain. MBE/WBE PARTICIPATION: The Consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 37 AGENDA BOARD OF ESTIMATES 02/08/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 39 - 40 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 38 AGENDA BOARD OF ESTIMATES 02/08/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of General Services 1. GS 11830, Greyhound Potts & Callahan, $1,227,000.00 Station Demolition Inc. MBE: Page Technologies, Inc. $236,768.15 19.30%1 Chevy Chase Contract- 11,500.00 .94% ors, Inc. L & J Construction 70,820.00 5.77% Services, Inc. $319,088.15 26.01% WBE: William T. King, Inc. $ 30,380.00 2.47% Hardscapes Construc- 47,185.00 3.85% tion, Inc. $ 77,565.00 6.32% 1 Page Technologies, Inc. is not in good standing with the Maryland Department of Assessments and Taxation. The bidder will be allowed to substitute an approved MBE if Page Technologies, Inc. is not in good standing at the time of award. MWBOO FOUND VENDOR IN NON-COMPLIANCE. THE TRANSFER OF FUNDS WAS APPROVED ON SEPTEMBER 14, 2011. Department of Transportation 2. TR 12009, Dredging McLean Contracting $1,066,000.00 the Inner Harbor Company Water Channels MWBOO SET GOALS OF 0% MBE AND 0% WBE 39 AGENDA BOARD OF ESTIMATES 02/08/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 3. B50002236, Office Walters Relocations, $ 154,462.50 Moving Services Inc. MWBOO SET GOALS OF 10% WBE and 0% MBE. MBE: J & J Moving & 10% Hauling, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 4. B50002231, Pedestrian General Traffic $ 94,750.00 Traffic Signal Equipment Corp. Assemblies MWBOO GRANTED A WAIVER. 40 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. CUMMINS POWER SYSTEMS, LLC $24,000.00 Increase Solicitation No. B50001550 ­ OEM Parts and Service for Onan and Cummins Generators ­ Department of General Services ­ Req. No. P514551 On August 18, 2010, the Board approved the initial award in the amount of $24,000.00. Additional funds are necessary due to an increased demand for these items. This increase in the amount of $24,000.00 will make the award amount $48,000.00. The contract will expire on August 23, 2013. 2. YELLOW TRANSPORTATION $ 2,400.00 Extension Solicitation No. 06000 ­ Transportation Service for Infants and Toddlers Center ­ Health Department ­ Req. No. P511939 On February 11, 2009, the Board approved the initial award in the amount of $15,000.00. The award contained renewal options. Subsequent actions have been approved. An extension is needed to allow this requirement to be competitively bid. The period of the extension is February 11, 2012 through May 10, 2012. 3. THE GARRISON COMPANY $17,079.00 Renewal Solicitation No. B50001317 ­ Mowing and Landscaping Service ­ Enoch Pratt Free Library ­ Req. No. R536562 On March 17, 2010, the Board approved the initial award in the amount of $17,079.00. The award contained four 1-year renewal options. This renewal in the amount of $17,079.00 is for the period April 5, 2012 through April 4, 2013, with two 1-year renewal options remaining. 41 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. HARBOR TRUCK SALES & SERVICE, INC. d/b/a BALTIMORE FREIGHTLINER $438,468.00 Increase Solicitation No. B50001939 ­ Tandem Wheel Dump Trucks ­ Department of General Services, Fleet Management ­ Req. No. R591336 On May 25, 2011, the Board approved the initial award in the amount of $292,312.00. An increase is necessary to purchase three additional trucks. This increase in the amount of $438,468.00 will make the award amount $730,780.00. The contract will expire on May 24, 2012. MWBOO GRANTED A WAIVER. 5. CUMMINS COOLING PRODUCTS t/a CUMMINS RADIATOR, CO. AND ABC RADIATOR $ 0.00 Renewal Solicitation No. B50000633 ­ Automotive Radiators and Heaters ­ Department of General Services, Fleet Management ­ P.O. Nos. P505706 and P505709 On December 10, 2008, the Board approved the initial award in the amount of $1,000,000.00. The award contained two 1-year renewal options. This renewal is for the period February 29, 2012 through February 28, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 42 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 6. CHESAPEAKE FORD TRUCK SALES, INC. $376,506.00 Increase Solicitation No. B50001961 ­ Conventional Cab Air Compressor Truck ­ Department of General Services, Fleet Management ­ Req. Nos. 594675 and R594050 On June 22, 2011, the Board approved the initial award in the amount of $251,004.00. An increase is necessary to purchase three additional trucks. This increase in the amount of $376,506.00 will make the award amount $627,510.00. The contract will expire on June 21, 2012. MWBOO GRANTED A WAIVER. 7. GLOBAL MESSENGER CORPORATION $ 35,957.00 Renewal Solicitation No. B5000908 ­ Provide Courier Service ­ Health Department ­ P.O. No. P512262 On February 18, 2009, the Board approved the initial award in the amount of $11,257.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $35,957.00 is for the period February 11, 2012 through February 10, 2013. MWBOO SET MBE AND WBE GOALS AT 0%. 8. VALLEY SUPPLY AND EQUIPMENT COMPANY, INC. $ 75,000.00 Increase Solicitation No. 06000 ­ O.E.M. Parts and Service for JCB & Lee Boy Equipment ­ Department of General Services, Fleet Management ­ P.O. No. P510150 On September 2, 2009, the Board approved the initial award in the amount of $150,000.00. Due to increased usage of parts and service from this vendor, additional funds are required. This increase in the amount of $75,000.00 will make the award amount $225,000.00. 43 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 9. TURF EQUIPMENT AND SUPPLY COMPANY $300,000.00 Renewal Solicitation No. 08000 ­ O.E.M. Parts and Service for Toro Equipment ­ Department of General Services, Fleet Management - P.O. No. 507496 On April 1, 2009, the Board approved the initial award in the amount of $120,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $300,000.00 is for the period March 24, 2012 through March 23, 2013, with one 1-year renewal option remaining. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 44 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. BELTWAY INTERNATIONAL $ 0.00 HARBOR TRUCK SALES & SERVICES 0.00 CUMMINS POWER SYSTEMS, LLC 20,000.00 $ 20,000.00 Increase Solicitation No. B50001091 ­ O.E.M. Parts & Service for Cummins Engines ­ Department of General Services, Fleet Management ­ P.O. No. P509146 On July 15, 2009, the Board approved the initial award in the amount of $100,000.00. Subsequent actions have been approved. Additional funds are required for Cummins Power Systems, LLC due to increased usage of parts and service from this vendor. This increase in the amount of $20,000.00 will make the award amount $145,000.00. MWBOO GRANTED A WAIVER. 11. ABACUS CORPORATION $ 500,000.00 WATKINS SECURITY AGENCY, INC. 500,000.00 $1,000,000.00 Extension Solicitation No. BP 07140 ­ Unarmed Uniformed Security Guards ­ Department ­ Various ­ Req. Nos. Various On March 28, 2007, the Board approved the initial two-year contract in the amount of $2,561,244.25. Subsequent actions have been approved. A replacement bid is being prepared for a new contract and an extension will have the new contract coincide with the City's fiscal year which will reduce administrative costs. The period of the extension is April 1, 2012 through June 30, 2012, with no renewal options. MWBOO SET MBE AND WBE GOALS AT 0%. 45 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. LITECAST/BALTICORE, Selected Source/ LLC $171,000.00 Agreement Solicitation No. 06000 ­ 200Mbps Fast Ethernet Internet Connection Agreement ­ Mayor's Office of Information Technology ­ Req. Nos. Various The Board is requested to approve and authorize execution of an agreement with Litecast/Balticore, LLC. The period of the agreement is effective upon Board approval for five years with three 1-year renewal options. On September 1, 2010, the Board approved the initial award in the amount of $21,600.00. On August 31, 2011, the Board approved a subsequent extension in the amount of $17,100.00 to maintain the critical 200Mbps Fast Ethernet Internet Connection service while a new agreement was established. Due to the current integration of the City network, the considerably higher cost of establishing new fiber connectivity locations, and the substantial roll-out costs in switching providers, no advantage would be gained from soliciting bids. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. MID-ATLANTIC WASTE $ 20,000.00 SYSTEMS TIPCO TECHNOLOGIES, INC. 15,000.00 LEWIS-GOETZ AND COMPANY, INC. 5,000.00 $ 40,000.00 Renewal Solicitation No. B50001873 ­ Sewer Cleaning Equipments ­ Department of Public Works, Bureau of Water and Wastewater ­ P516768, P516769 and P516767 On April 13, 2011, the Board approved the initial award in the amount of $40,000.00. The award contained two 1-year renewal options. This renewal in the amount of $40,000.00 is for the period March 31, 2012 through March 30, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 14. VALLEY CHEVROLET $ 500,000.00 APPLE FORD 0.00 HERITAGE AUTOMOTIVE 500,000.00 PACKER NORRIS PARTS 0.00 AL PACKER'S WHITE MARSH 0.00 FORD, LLC 0.00 $1,000,000.00 Renewal Solicitation No. B5000665 ­ Automotive OEM Parts and Service ­ Department of General Services ­ P.O. Nos. P505766 and P505763 On December 10, 2008, the Board approved the initial award in the amount of $10,000,000.00. The award contained two 1-year renewal options. On August 10, 2011, the Board approved an increase in the amount of $1,920,000.00. This renewal in the amount of $1,000,000.00 is for the period April 1, 2012 through March 31, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 47 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. AIRGAS-EAST $ 4,710.00 Ratification 11,957.00 Term Purchase $16,667.00 Order Solicitation No. 06000 ­ Welding Gases ­ Department of Recreation and Parks ­ P.O. No. P505166 On November 5, 2008, the Board approved the initial three year contract, B50000625 in the amount of $50,000.00. Due to an administrative error, contract no. B50000625 for Welding Gases expired on November 4, 2011 with two 1-year renewal options remaining. However, the vendor continued to supply services to meet the City's needs. It is requested that the expenditures from November 5, 2011 through January 24, 2012 be ratified, and that a term purchase order be approved under the same terms and conditions as B50000625 for the period January 25, 2012 through November 4, 2012, with one 1-year renewal option remaining. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 48 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. STATIC POWER CONVERSION SERVICES, INC. $131,810.00 Increase Solicitation No. B50000752 ­ APC-Uninterrupted Power Supply Setup & Preventive Maintenances Services ­ Req. No. R508017 On February 25, 2009, the Board approved the initial award in the amount of $131,810.00. On March 10, 2010, the Board approved an increase in the amount of $131,810.00. On April 07, 2010, the City Purchasing Agent approved an increase in the amount of $14,000.00. Additional funding is required due to an increased demand for these services. Therefore, the Board is requested to approve an increase for the amount of $131,810.00 to cover the period of February 25, 2012 through February 24, 2013, making the total award $409,430.00. MWBOO SET MBE AND WBE GOALS AT 0%. 17. VWR International, LLC PARA SCIENTIFIC CO. FISHER SCIENTIFIC, LLC COMADE, INC. $7,672.00 Ratification 64,328.00 Term Purchase $72,000.00 Order Solicitation No. 06000 ­ Laboratory Consumables and Drug - Reagents ­ Police Department ­ P.O. Nos. P515738, P515739, P515740 and P515741 Due to an administrative error, contract no. B50001657, Laboratory Consumables and Drug Reagents expired on December 31, 2011 with four 1-year renewal options remaining. It is requested that the expenditure from January 1, 2012 through February 8, 2012 be ratified and a term purchase order be approved under the same terms and conditions as B50001657 for the period February 9, 2012 through December 31, 2012. 49 AGENDA BOARD OF ESTIMATES 02/08/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 50 AGENDA BOARD OF ESTIMATES 02/08/2012 TRAVEL REQUESTS Department of Finance Fund Name To Attend Source Amount 1. Andrew W. Kleine 106th Government General $1,757.60 Financial Officers Fund Assoc. Annual Conference Chicago, IL June 8 ­ 12, 2012 (Reg. Fee $380.00) The Department has prepaid the registration in the amount of $ 380.00 on a City issued credit card assigned to Mr. Andrew W. Kleine. The disbursement to Mr. Kleine will be in the amount of $997.60. Mayor's Office of Neighborhoods 2. Kevin D. Cleary Public Health Grant $1,526.46 Preparedness Funds Summit Anaheim, CA Feb. 21 ­ 24, 2012 (Reg. Fee $400.00) The Office has prepaid the airfare in the amount of $411.20, as well as the hotel cost in the amount of $442.26 including occupancy taxes in the amount of $67.26, on a City issued credit card assigned to Ms. Kathe Hammond. The disbursement to Mr. Cleary will be in the amount of $605.74. 51 AGENDA BOARD OF ESTIMATES 02/08/2012 TRAVEL REQUESTS Fund Name To Attend Source Amount Baltimore City Fire Department 3. Vanessa Burrell Frederick County FY 2009 $ 343.00 Fire & Rescue Dept. Metro- Basic Designated politan Infection Control Medical Officer Course Response Winchester, VA Systems Feb. 17 ­ 19, 2012 (Reg. Fee $125.00) 4. Jennifer Triaca Medical Specialist USAR $6,841.60 Kimberly Webb Course Task Las Vegas, NV Force Feb. 26 ­ Mar. 3, 2012 (Reg. Fee $1,700.00 ea.) The Department is requesting an additional $214.00 to cover the costs for a rental car. The rental car is necessary to carry the equipment required for training. 5. Robert Maloney* Public Health FY 2009 $6,680.13 Nicole Errett Preparedness Metro- Connor Scott* Summitt 2012 politan Chi-Poe Hsia** Anaheim, CA Medical Feb. 20 ­ 25, 2012 Response (Reg. Fee *$400.00 System ea., **$500.00) The Department is requesting an additional $235.94 to cover the costs for a rental car. The rental car is necessary for Mr. Robert Maloney to make educational site visits to Emergency Operation Centers in the area. He will submit receipts for gas expenses upon his return. Per AM-240-8, if official City business at the event site will require extensive inspection trips, tours, or other unusual but necessary land travel, the Board of Estimates must approve funds for such expenses in advance of the trip. 52 AGENDA BOARD OF ESTIMATES 02/08/2012 TRAVEL REQUESTS Office of the City Council President Fund Name To Attend Source Amount 6. Bernard C. International General $4,472.00 "Jack" Young Council of Funds Carolyn Shopping Centers Blakeney* Conference Las Vegas, NV May 20 ­ 24, 2012 May 18 ­ 24, 2012* (Reg. Fee $450.00 ea.) The subsistence rate for this location is $170.00 per day. The hotel cost is $225.00 per night not including occupancy taxes in the amount of $29.40 per night and a resort fee in the amount of $20.00 per day. The Office is requesting an additional $75.00 per day to cover the cost of the hotel and $40.00 per day to cover the cost of meals and incidental expenses. All expenses are included in the total. Ms. Blakeney will be arriving two days earlier to the conference at her own expense for lodging. The Office has prepaid the registration in the amount of $450.00 per attendee as well as the airfare in the amount of $528.40 each on a City issued credit card assigned to Mr. Hosea Chew. The disbursement to Mr. Young and Ms. Blakeney will be in the amount of $1,257.60 each. 53 AGENDA BOARD OF ESTIMATES 02/08/2012 Bureau of Water and ­ Employee Expense Report Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Mr. Art Shapiro for the month of October 2011. AMOUNT OF MONEY AND SOURCE: $ 929.12 ­ 2071-000000-5521-274401-603001 ­ Hotel Expense 478.10 ­ 2071-000000-5521-274401-603001 ­ Airfare 50.77 - 2071-000000-5521-274401-603001 ­ Meals 60.00 - 2071-000000-5521-274401-603001 ­ Cab Fare $1,517.99 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. Mr. Shapiro's report exceeded the 40-day period because he was a replacement for one of the original conference attendees. The request is also late due to a heavy workload obligation. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 54 AGENDA BOARD OF ESTIMATES 02/08/2012 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Enterprise Housing Corporation. AMOUNT OF MONEY AND SOURCE: $5,000.00 ­ 9950-902412-9506-000000-490375 (Revenue) BACKGROUND/EXPLANATION: Enterprise Housing Corporation proposes to perform the scope of work for The Greens at Irvington Mews, constructing 100 units of senior housing. The development is located at 4300 Frederick Avenue. Enterprise Housing Corporation agrees to make a one-time contribution in the amount of $5,000.00 to fund the City's multimodal transportation improvements in the vicinity of The Greens at Irvington Mews. APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 02/08/2012 Enoch Pratt Free Library (EPFL) ­ TRANSFER OF LIFE-TO-DATE SICK LEAVE The Board is requested to approve a waiver/exception from the AM 203-3 policy, which allows a maximum of 30 days of sick leave transfer, and grant an additional 30 days for a total of 60 LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Mr. Charles Parham. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: Evelyn Barnhart Wallace 5 John Richardson 3 Chantel Logan-Bell 2 Artenia Hebron 2 Garland Massdin 1 Keith Gardner 3 Michael Grimm 3 Richard Fisher 3 Howard Mosley, Jr. 1 Alprescia M. Rivers 5 Eric Thornton 4 Tay Bushrod 2 Terrence J. Thomas 3 Shannon Hursey 1 Sheila Ricks 1 Jeffrie Thomas 5 James W. Grant 5 Helen Townsend 5 Jerome Teagle 1 Katherine Durner 5 60 The EPFL is requesting a total of 60 days due to the Mr. Parhams's extensive medical circumstances. The employees listed above have generously donated an additional 30 days to keep Mr. 56 AGENDA BOARD OF ESTIMATES 02/08/2012 EPFL ­ cont'd Parham in pay status during his recovery. The additional donated days will assist in EPFL's retention efforts for this valued employee. Mr. Parham is expected to return to work by 4/19/12. THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 57 AGENDA BOARD OF ESTIMATES 02/08/2012 Bureau of Water and Wastewater (BW&WW) ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the CDM/Peer Joint Venture, Consultant, for Project SC 902, Wastewater Engineering Services for the Improvements of Dundalk Sewershed. The agreement is effective upon Board approval for five years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $ 633,081.62 ­ Baltimore City Wastewater Revenue Bonds 575,089.41 ­ Baltimore County $1,208,171.03 ­ 9956-909602-9551-900020-703032 BACKGROUND/EXPLANATION: The CDM/Peer Joint Venture will provide engineering services necessary to evaluate, prepare a design memorandum, develop contract documents including plans and specifications and post award services for this project. The improvements may include rehabilitation and/or replacement of approximately 77,217 feet of sanitary sewers ranging from 12" to 30" and 323 manholes. The Consultant will also provide certain engineering services during construction, review submittals, requests for information, change orders, provide technical consultations, attend progress meetings, review CCTV inspections, and perform conditional and final inspections. The Consultant was approved by the Architectural and Engineering Awards Commissions. MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $144,980.53 12.00% Environ-Civil Engineering, Ltd. 48,326.85 4.00% IMS Engineers, Inc. (Integrated 60,408.57 5.00% (Management Service) Tucker, Young, Jackson, Tull, Inc. 72,490.25 6.00% $326,206.20 27.00% 58 AGENDA BOARD OF ESTIMATES 02/08/2012 BW&WW ­ cont'd WBE: The Robert B. Balter Co. $108,735.36 9.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 707,400.00 9956-904614-9549 Wastewater Constr. Reserve Revenue Bonds Sewer Rehab. Dundalk 642,600.00 " " Counties $1,350,000.00 ------------------ 9956-909602-9551-3 Engineering This transfer will provide funds to cover the cost for the design of SC 902, Improvements to the Dundalk Sewershed Collection System. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 59 AGENDA BOARD OF ESTIMATES 02/08/2012 PROPOSAL AND SPECIFICATIONS 1. Department of Public Works/ - RP 11870, Patterson Dog Park Department of Recreation & Parks BIDS TO BE RECV'D: 3/14/2012 BIDS TO BE OPENED: 3/14/2012 2. Department of Public Works/ - SC 870, Scum/Grease System Bureau of Water and Wastewater Improvements at the Back River Wastewater Treatment Plant BIDS TO BE RECV'D: 3/14/2012 BIDS TO BE OPENED: 3/14/2012 3. Department of Public Works/ - SC 879, Improvements to GRD Bureau of Water and Wastewater Branch Interceptor in the High Level Sewershed (From Springdale Avenue to Liberty Heights Avenue at North Hilton Street and from North Hilton Street to Dukeland Street at Liberty Heights Avenue) BIDS TO BE RECV'D: 3/21/2012 BIDS TO BE OPENED: 3/21/2012 4. Department of Transportation ­ TR 12013, ADA Ramp Replacements and Installs BIDS TO BE RECV'D: 3/21/2012 BIDS TO BE OPENED: 3/21/2012 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 60