NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ JANUARY 11, 2012 Department of Recreation and Parks ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Stonewood-Pentwood-Winston Neighborhood Association (Association). The installation period is effective upon Board approval for four months. The maintenance period of the agreement is 25 years. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Association is a covenant organization that has raised funds and hired a contractor to fabricate and install a neighborhood sign in Pentwood Park, located at the corner of 4700 block of Loch Raven Boulevard and Pentwood Road. The execution of this agreement will grant right-of-entry to the Association and its contractor to install the sign and maintain it throughout its useful life. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 1 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of General Services ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the U.S. Green Building Council Maryland Chapter, Inc. The agreement is effective upon Board approval through August 14, 2012. AMOUNT OF MONEY AND SOURCE: $24,750.00 ­ 9916-913900-9197-910013-703032 BACKGROUND/EXPLANATION: The Department has been provided with funds from the Energy Efficiency and Conservation Block Grant for community education and outreach that will inform the public sector of ways to improve energy conservation and efficiency. The Department's Energy Division and the Department of Planning Office of Sustainability have worked in collaboration to critically review applications for education and outreach awards. The U.S. Green Building Council Maryland Chapter, Inc., based on a strong application, was awarded $24,750.00 to underwrite an energy education and outreach project that will directly impact teachers, 50­75 students and their parents in several Baltimore City schools. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of General Services ­ Reduction of Letter of Credit ACTION REQUESTED OF B/E: The Board is requested to approve a reduction of the letter of credit associated with Developer's Agreement No. 1072 with the Chesapeake Paperboard Center, LLC, and 1500 Woodall, LLC, developer. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 27, 2008, the Board approved a developer's agreement with Chesapeake Paperboard Center, LLC and 1500 Woodall, LLC to perform improvements associated with their mixed use McHenry Row development project. In the course of approval of their developer's agreement an approved letter of credit in the amount of $780,517.00 has been held by the Department. The developer desires to reduce their letter of credit by $300,000.00 to $480,517.00. The Department has had the project inspected and the remaining $480,517.00 will protect the interest of the City. 3 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of General Services ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve an authorize execution of a grant agreement with the Johns Hopkins Health System (JHHS). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The JHHS will donate and install signs in the median of the 1800 Block of Orleans Street which will indicate directions and services provided by the JHHS. Under the terms of the grant agreement the City will accept the signs but will have no obligation to maintain the signs; that responsibility will become the responsibility of the JHHS. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 231 S. High St. R&S Enterprises, Outdoor seating LLC. 35' x 4' Annual Charge: $1,177.50 2. 343 S. East Ave. Adam C. Bussey Garage extension 10' x 2' Annual Charge: $70.00 Since no protests were received, there are no objections to approval. 5 AGENDA BOARD OF ESTIMATES 01/11/2012 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 7 - 10 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 6 AGENDA BOARD OF ESTIMATES 01/11/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) 1. $2,474,920.00 9910-904856-9600 9910-905856-9601 M&CC Constr. Reserve Econ. Dev. & Econ. Dev. & Retention Retention This transfer will provide funds to reimburse Baltimore Development Corporation for eligible staff-related oper- ating capital expenditures in connection with City-wide projects and operating costs for Fiscal Year 2011-2012. 2. $ .07 9910-994001-9600 9910-903352-9601 7th EDF Constr. Res. Warner Street/ Unallocated Res. Russell Street .29 " " " " 15th Community 2,265.04 " " " " 9th EDF 7.09 " " " " th 16 Community 3,537.59 " " " " th 17 Community $ 5,810.08 This transfer will provide funds to cover the deficit in the Warner Street/Russell Street Capital Project Account. 7 AGENDA BOARD OF ESTIMATES 01/11/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing & Community Development (DHCD) 3. $380,000.00 9910-902981-9587 9910-908087-9588 30th Comm. Acquisition/ Acquisition/ Dev. Bonds Relocation Fund Relocation FY'12 Reserve This transfer will provide funds for the Department's citywide acquisition and relocations for fiscal year 2012. 4. $400,000.00 9910-918009-9608 9910-931010-9607 23rd Econ. Pratt Street Hopkins Plaza Dev. Bonds Skywalk ­ Res. Enhancements This transfer will provide additional funds needed to implement the designed improvements to Hopkins Plaza, in coordinated efforts among DHCD, Department of Transportation, and the Department of Recreation and Parks. 5. $125,000.00 9910-995001-9587 9910-902345-9588 State Revenue Constr. Reserve St. Francis Xavier DHCD Head Start This transfer of State appropriations will support the renovation of the St. Francis Xavier Head Start facility located on N. Caroline Street in East Baltimore. 8 AGENDA BOARD OF ESTIMATES 01/11/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Planning 6. $ 69,000.00 9905-901009-9186 9905-903009-9188 21st Econ. Planning Dept. Planning Dept. Dev. Loan Init. ­ Reserve Init. ­ Active 56,000.00 " " " " 22nd Econ. Dev. Loan $125,000.00 This transfer will provide funds for the Department of Planning to hire a consultant to prepare and produce area master plans and maps and clear the account deficit balance. The consultant will also provide technical assistance to staff on maps and plans. Mayoralty-Related/Department of Planning 7. $500,000.00 9904-906793-9129 9904-098793-9127 9th Nat'l. Nat'l. Aquarium Nat'l. Aquarium Aquarium Ray Tray Exhibit Ray Tray Exhibit Loan Reserve Active This transfer will provide funds to the National Aquarium to renovate the 265,000 gallon stingray exhibit built in 1981. The renovations will reinforce the concrete walls in and under the stingray exhibit, and upgrade the electrical system to improve the overall visitor experience at the National Aquarium. 9 AGENDA BOARD OF ESTIMATES 01/11/2012 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services 8. $ 30,000.00 9916-901613-9194 9916-905250-9197 1st Public Abel Wolman/ Abel Wolman/ Buildings Guilford New Guilford New Fire GO Bonds Fire Alarm - Alarm ­ Active Reserve This transfer will provide funds to upgrade the fire alarm system in the Abel Wolman Municipal Building and other downtown municipal buildings. 9. $ 92,000.00 9916-904845-9194 9916-903845-9197 General Funds Capital Constr. Capital Constr. And and Maintenance Maintenance Program Program ­ Reserve Active This transfer will provide funds for electrical upgrades, as required in various municipal buildings. 10. $ 90,000.00 9916-904845-9194 9916-903845-9197 General Funds Capital Constr. Capital Constr. and Maintenance Maintenance Program Program ­ Reserve Active This transfer will provide funds for architectural design rehabilitation, as required in various municipal buildings. Department of Recreation and Parks 11. $ 70,000.00 9938-906765-9475 9938-904765-9474 Rec. & Parks 24th Courts & Fields Courts & Fields Series Renovations FY 09 Renovations FY 09 This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1167, Task #2 to Rummel, Klepper & Kahl, LLP. 10 AGENDA BOARD OF ESTIMATES 01/11/2012 EXTRA WORK ORDERS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 12 - 13 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 11 AGENDA BOARD OF ESTIMATES 01/11/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #006, $582,737.55 ­ TR 10005, Uplands Redevelopment Mass Grading & Infrastructure $18,279,447.78 $340,802.61 Monumental Paving - - & Excavating Inc. The Bureau of Solid Waste called upon the Department of Transportation to utilize one of their contracts as they did not have a contractor available to perform this type of work. This work had to be completed in time for the Mayor's ribbon cutting ceremony in October for the Super Citizen Convenience Center located at 2830 Sisson Street. Therefore, it was done in advance of Board of Estimates approval. The Department of Transportation personnel and the contractor have agreed to the cost proposal of $582,737.55. 2. EWO #018, $244,000.00 ­ TR 04311, Pennington Avenue Bascule Bridge Rehabilitation $14,530,627.00 $10,755,903.01 Cianbro Corporation - - 3. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 49,000.00 9950-902575-9509 MVR Constr. Reserve Hanover St. Drawbridge 214,720.00 9950-905512-9509 Federal Constr. Reserve Argonne Dr. & 39th St. $263,720.00 ------------------- 9950-902332-9508-2 Contingencies Pennington Ave. Bridge Rehabilitation This transfer will provide funds to cover the deficit in the account and costs related to TR 04311, Change Order No. 18, Pennington Ave. Bridge Rehabilitation by Cianbro Corporation. 12 AGENDA BOARD OF ESTIMATES 01/11/2012 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 4. EWO #019, $ 0.00 - TR 04311, Pennington Avenue Bascule Bridge Rehabilitation $14,530,627.00 $10,999,903.01 Cianbro Corporation 60 - 5. EWO #010, $32,929.73 ­ Project No. 1003, Rehabilitation of Sinclair Lane Bridge over CSXT RR $505,057.00 $555,403.97 AECOM Technical - - Services, Inc. 6. EWO #011, $31,635.49 ­ Project No. 1003, Rehabilitation of Sinclair Lane Bridge over CSXT RR $505,057.62 $588,333.70 AECOM Technical - - Services, Inc. Department of General Services 7. EWO #036, $26,031.00 ­ PB 08820R, Fallsway Housing and Services Center $6,937,000.00 $1,142,359.38 Roy Kirby & Sons, - 100 Inc. Bureau of Water and Wastewater 8. EWO #001, $ 0.00 ­ W.C. 1218, Hanover Street Bridge Over Pataspsco River-30" Steel Water Main Replacement $748,000.00 Casper Colosimo 125 - & Son, Inc. 9. EWO #002, $655,000.00 ­ S.C. 881, O/C Television Inspection, Cleaning and Lining Sanitary Sewers Using Cured-In-Place Pipe $1,750,125.00 $ 0.00 AM-Liner East, 0 35 Inc. 13 AGENDA BOARD OF ESTIMATES 01/11/2012 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Compliance EnviroSystems, LLC. $ 8,000,000.00 DRM Associates, Inc. $ 1,500,000.00 Danair, Inc. $ 1,386,000.00 Donald Excavating, Inc. $ 1,500,000.00 EnerG Test, LLC $ 1,500,000.00 Genesis Steel Service, Inc. $ 8,000,000.00 Holmes Lawn Care, Inc. $ 774,000.00 John W. Tieder, Inc. $ 8,000,000.00 L.J. Brossoit and Sons, Inc. $ 2,124,000.00 Lanier Electronics Group, Inc. $ 1,500,000.00 Romano Concrete Construction Co., $ 8,000,000.00 Inc. and A.J. Romano Construction, Inc. T & P Contractors, Inc. $ 378,000.00 Vatica Contracting, Inc. $ 8,000,000.00 Video Pipe Services, Inc. $ 45,180,000.00 Weeks Marine, Inc. $1,409,814,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: David H. Gleason Associates, Inc. Architect EBA Engineering, Inc. Engineer Land Survey Kimley-Horn and Associates, Inc. Landscape Architect Engineer Land Survey McMahon Associates, Inc. Engineer Land Survey 14 AGENDA BOARD OF ESTIMATES 01/11/2012 TRAVEL REQUESTS Office of the Mayor Fund Name To Attend Source Amount 1. Stephanie Rawlings- Maryland Assoc. General $831.93 Blake of Counties Funds Cambridge, MD Jan. 03 ­ 06, 2012 (Reg. Fee $225.00) The subsistence rate for this location is $166.00 per day. The hotel rate is $143.00 per night plus a 13.50% occupancy tax for a total of $162.31 per night. The Office of the Mayor is also requesting approval for an additional $17.00 per day for a total of $51.00 to cover the cost of food. The hotel costs and registration fee have been paid using a City issued credit card in the name of Ms. Kathe Hammond. 2. Kimberly Washington Maryland Assoc. General $433.40 of Counties Funds Cambridge, MD Jan. 03 ­ 06, 2012 (Reg. Fee $225.00) The registration fee has been paid using a City issued credit card in the name of Ms. Kathe Hammond. Department of Recreation and Parks 3. JoAnn Cason 2012 National Senior Accessory $313.90 Games Olympics Annual Acct. Meeting and Conf. Cleveland, OH Jan. 25 ­ 28, 2012 15 AGENDA BOARD OF ESTIMATES 01/11/2012 TRAVEL REIMBURSEMENT Office of the State's Attorney for Baltimore City 4. Gregg L. Bernstein Auto $1,033.29 Forefei- ture On October 20 ­ 23, 2011, Mr. Bernstein traveled to La Quinta, California to attend the American College of Trial Lawyers 2011 Annual Meeting. The 2011 Annual Trial Lawyers Meeting included discussions with judges, attorneys, and law professors on various criminal justice ideas and current legal issues. The Office of the State's Attorney for Baltimore City is requesting a $380.10 reimbursement for transportation, $353.19 for hotel accommodations, and $300.00 for registration fees. 16 AGENDA BOARD OF ESTIMATES 01/11/2012 Baltimore Police Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay Emerging Technology Support, LLC by expenditure authorization. AMOUNT OF MONEY AND SOURCE: $11,825.00 ­ 6000-611212-2013-197500-603020 BACKGROUND/EXPLANATION: Emerging Technology Support, LLC will provide an instructor to the Baltimore Police Department for a one-week training seminar in Advanced Cellular Network Architecture. The course will be primarily taught to members of the Advanced Technical Team (ATT) of the Baltimore Police Department. This course will provide ATT investigators a broader understanding of what is relevant in the cellular environment while lawfully authorized electronic surveillance is occurring. The training will be held on January 23-27, 2012. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 17 AGENDA BOARD OF ESTIMATES 01/11/2012 Office of the State's Attorney ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the invoice for Judicial Dialog Systems. AMOUNT OF MONEY AND SOURCE: $10,000.00 ­ 1001-000000-1151-117900-603026 BACKGROUND/EXPLANATION: The Judicial Dialog Systems provided software, installation, configuration, and training for the Office of the State's Attorney. The Judicial Dialog Systems specializes in providing judicial professionals with case management solutions. The organization has been one of the nation's leading providers of customizable case management solutions for prosecuting attorneys, public defenders, and other courtroom and law enforcement professionals. The Judicial Dialog System provided software, installation configuration, and training for the Office of the State's Attorney. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 18 AGENDA BOARD OF ESTIMATES 01/11/2012 Mayor's Office of Employment ­ Modification to Memorandum Development of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a modification to the memorandum of understanding (MOU) with the State of Maryland, Department of Human Resources, Baltimore City Department of Social Services (BCDSS). The amendment extends the MOU through June 30, 2012. AMOUNT OF MONEY AND SOURCE: N/A 4000-808310-6390-456000-404001 BACKGROUND/EXPLANATION: On June 23, 2010, the Board approved a MOU with the BCDSS for professional services. The purpose of this amendment is to extend the term of the MOU through June 30, 2012. The funding level of $1,888,500.00 remains the same as in the original MOU. APPROVED FOR FUNDS BY FINANCE (The amendment to the memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 19 AGENDA BOARD OF ESTIMATES 01/11/2012 Baltimore Development Corporation ­ Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with the Baltimore Museum of Industry, Inc.(BMI), tenant, for the rental of the property known as 1415 Key Highway. The period of the agreement is effective upon Board approval for 30 years, with one 20-year renewal option. AMOUNT OF MONEY AND SOURCE: $1.00 ­ per annum BACKGROUND/EXPLANATION: The BMI currently leases City-owned property located at 1415 Key Highway pursuant to a ground and building lease which commenced in October of 1985. The current lease, which has a term of 35 years, expires in October 2025. The leased property is part of the BMI campus. The BMI is a non-profit organization which owns and operates a museum and exhibits that provide cultural and educational information about the City's current and historic importance as an industrial and port city. The BMI requested that the City grant it a new lease so that it may make needed capital improvements and facility upgrades to the museum buildings and exhibits. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Transportation ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay Praxair Distributers-GTS Welco by expenditure authorization. AMOUNT OF MONEY AND SOURCE: $6,354.87 ­ 3001-000000-5000-381902-603026 BACKGROUND/EXPLANATION: The invoice is for 16 cylinders for oxygen and acetylene that were not turned in and the rental fee for the Department's Bridge Section and the Street Lighting Section. The invoices date back to 2009. Consequently, there is no mechanism in place for the Department to make payment for the goods that have been delivered. The request is late because of the late submission of the invoice by the vendor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 21 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Transportation ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 36 to Johnson, Mirmiran & Thompson, Inc., under Project No. 1097, On-Call Construction and Management Services. AMOUNT OF MONEY AND SOURCE: $106,542.57 ­ 9950-904545-9506-900010-705032 BACKGROUND/EXPLANATION: The consultant will provide design engineering services in connection with bridge engineering services. The scope of work includes continued project management services for various bridge projects as assigned by the Department. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and Minority and Women's Business Enterprise goals established in the original agreement. MWBOO SET GOALS OF 27% FOR MBE AND 9% FOR WBE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 22 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Transportation ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 27 to Century Engineering, Inc., under Project No. 1074, On-Call Consultant Services Reconstruction, Rehabilitation and/or Resurfacing Project. AMOUNT OF MONEY AND SOURCE: $104,924.40 ­ 9950-903324-9527-900020-703032 BACKGROUND/EXPLANATION: The consultant will provide design engineering services in connection with the Inner Harbor East Bulkhead and Streetscape Design. This design work includes, but will not be limited to surveying and utility designations for an added ADA compliant promenade pedestrian ramp, obtaining a general waterway construction permit through the Maryland Department of Environment, right-of-way utility easement coordination and preparation of plats, and the design of Marina Dock access structures. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and Minority and Women's Business Enterprise goals established in the original agreement. MWBOO SET GOALS OF 21% FOR MBE AND 7% FOR WBE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 23 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Transportation ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $309,000.00 9950-904324-9528 9950-903324-9527-3 MVR Constr. Res. Design and Study Harbor East Harbor East This transfer will cover the deficit in the account and fund the cost related to BD#08042, Project No. 1074, Task 27, Inner Harbor East Bulkhead and Streetscape Design. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 24 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with The New Pulaski Company Limited Liability Partnership. The agreement will commence upon Board approval and termination will be deemed in writing by the Department. AMOUNT OF MONEY AND SOURCE: $380,000.00 ­ 6000-917012-2391-596700-600000 BACKGROUND/EXPLANATION: Baltimore City Ordinance 06-345, approved on November 11, 2006, determined that a traffic impact study was required for the development. The applicant has applied or intends to apply for a Building Permit in Baltimore City to perform the scope of work for 160,000 square feet of retail space, or 198,000 square feet of warehouse space, or 74,000 square feet of retail and 56,800 square feet of warehouse. The developer will make a one-time contribution in the amount of $380,000.00 to fund signalization, turn lane construction and median reconstruction at the property's western access point where it intersects with Pulaski Highway. APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve the purchase of gift cards for the STD/HIV Prevention Program. AMOUNT OF MONEY AND SOURCE: $1,400.00 - 4000-427911-3042-274404-603026 (280 Rite Aid gift cards @ $5.00) BACKGROUND/EXPLANATION: The Department requests approval to purchase Rite Aid gift cards for the STD/HIV Prevention Program. The incentive cards will be distributed to help reduce the number of new HIV infections, as part of an integral health education/outreach strategy, and to improve the health of persons living with HIV/AIDS. In addition, the cards will be used to enhance the staff's ability to attract people to receive counseling and testing on the STD/HIV testing van. The STD/HIV Prevention Program adheres to all policies associated with the usage of incentives and has sufficient procedures in place to address the safeguarding and accountability of purchased incentive cards. The Health Department has a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards, and; 4) periodic internal reviews of programs' activity vis-ą-vis the internal policy, which are to be shared with the Department of Audits. 26 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ cont'd This policy has been reviewed by both the Solicitor's Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the above incentive cards will be subject to Audits approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 27 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ Expenditure of funds ACTION REQUESTED OF B/E: The Board is requested to approve the purchase of gift cards for the Needle Exchange Program(NEP). AMOUNT OF MONEY AND SOURCE: $3,000.00 (600 Rite Aid gift cards @ $5.00) 1,500.00 (150 Rite Aid gift cards @ $10.00) $4,500.00 ­ 5000-521112-3041-278200-604051 BACKGROUND/EXPLANATION: The Department requests approval to purchase Rite Aid gift cards for the NEP. One $5.00 gift card will be distributed to NEP clients as an incentive for taking HIV/STD tests, and one $10.00 card will be given to clients for completing various surveys to determine the effectiveness of the program. The Health Department has a consolidated policy for the purchase, distribution, and documentation of all incentive cards. The central tenets of this policy account for: 1) a single means of procuring all incentive cards through the Board of Estimates; 2) the documentation of each incentive card and its recipient; 3) a monthly reconciliation for all purchases that account for all distributed and non-distributed cards, and; 4) periodic internal reviews of programs' activity vis-ą-vis the internal policy, which are to be shared with the Department of Audits. 28 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ cont'd This policy has been reviewed by both the Solicitor's Office and by the Department of Audits. Consistent with the original Board of Estimates approval, all requests for payment for the above incentive cards will be subject to Audits approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 29 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the Johns Hopkins University (JHU). The period of the invoice is July 1, 2009 through June 30, 2010. AMOUNT OF MONEY AND SOURCE: $14,820.00 ­ 4000-425610-3040-276905-603051 BACKGROUND/EXPLANATION: On February 17, 2010, the Board approved the initial agreement with the JHU in the amount of $245,000.00 for the period July 1, 2009 to June 30, 2010. On January 15, 2009, the JHU was notified by the DHMH of the supplemental award in the amount of $14,820.00 for the Ryan White, Part D Outpatient Ambulatory Care Services. Due to an oversight, the JHU did not submit a budget or invoice for the supplemental award and the agreement expired. The Department recently received the invoice from the provider. Further delays occurred during the Department's administrative review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAS NO OBJECTION. 30 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ Request for Proposal ACTION REQUESTED OF B/E: The Board is requested to approve a Request for Proposal (RFP) for the Safe Streets Initiative. The period of the RFP is March 1, 2012 through June 30, 2013. AMOUNT OF MONEY AND SOURCE: $375,000.00 ­ 4000-430512-3160-308600-603051 (amount available for one award) BACKGROUND/EXPLANATION: Over the past four years, over 3,200 of Baltimore's citizens have been shot or killed. To help address this problem, the Health Department is seeking one community organization to act as the Lead Agency and implement Safe Streets, based on the Cease Fire Chicago model, in a target area within the eligible areas. Safe Streets Baltimore has been in existence since 2007 and is currently operating in East Baltimore in the McElderry Park Community and in Cherry Hill. A recent evaluation of the initiative by the Johns Hopkins University Bloomberg School of Public Health has shown positive results, including reductions in shooting and homicides, in the current targeted communities. The approval of this request will allow the Department to establish the application process for selecting the vendor to provide services in accordance with the guidelines and requirements of the RFP. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE 31 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ Agreements, Revised Notice of Award and Control Cooperative Agreement The Board is requested to approve and authorize execution of the below listed agreements, and revised notice of award (NOA) and control cooperative agreement. AGREEMENTS 1. EMPOWERING NEW CONCEPTS, INC. $31,775.00 Account: 4000-418712-3030-274420-603051 The organization will provide intervention services for the D-up Defend Yourself project. The services will incorporate culturally relevant messages, materials, and activities to prevent new HIV infections among African American Men Having Sex with Men (MSM) in Baltimore City. The D-up Defend Yourself project is a community-level intervention that attempts to change social norms and perceptions of Black MSM regarding safer sex practices and improve their sense of self­worth as MSM. The period of the agreement is July 1, 2011 through December 31, 2011. This agreement is late due to legal issues and the need to obtain an acceptable budget and scope of services which was received on December 1, 2011. 2. CHASE BREXTON HEALTH SERVICES $60,000.00 Account: 4000-424512-3023-274427-603051 The organization will provide quality dental health care to HIV positive residents of Baltimore. This agreement will allow the organization to provide services to 40 unique patients, including four new patients. The agreement is late because the Infectious Disease and Environmental Health Administration (IDEHA) program- matically manage all Ryan White Part B services. Providers are selected by the IDEHA through a Request for Proposal process. The Department prepares the agreements after receipt of an approved budget and scope of services and processes payments following approval. The period of the agreement is July 1, 2011 through June 30, 2012. MWBOO GRANTED A WAIVER. 32 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ cont'd 3. BALTIMORE CITY BOARD OF SCHOOL $94,000.00 COMMISSIONERS, BALTIMORE CITY PUBLIC SCHOOL SYSTEM (BCPSS) Account: 4000-427112-3080-39400-603051 The BCPSS will provide services to children in the Baltimore Infants and Toddlers program who are determined eligible for preschool special education and related services. The period of the agreement is July 1, 2011 through June 30, 2012. The agreement is late because it was just signed and returned. REVISED NOA AND CONTROL COOPERATIVE AGREEMENT 4. DEPARTMENT OF HEALTH AND HUMAN $39,145.00 SERVICES, CENTERS FOR DISEASE CONTROL AND PREVENTION, NATIONAL CENTER FOR HIV, VIRAL HEPATITIS, STDS AND TB PREVENTION Account: N/A On February 16, 2011 the Board approved the original NOA in the amount $345,116.00 for the period of January 1, 2011 through December 31, 2011. On September 27, 2011, the Department requested approval to carryover $39,145.00 from calendar year 2010 to 2011. On November 2, 2011 the Board approved the revised NOA for $99,638.00. This revised NOA approves the use of the $39,145.00 in carryover funds from 2010 for a total award of $483,899.00 for 2011. All other terms and conditions of the original agreement remain the same. The item is late because it was just received. AUDITS NOTED THE REVISED GRANT AWARD. 33 AGENDA BOARD OF ESTIMATES 01/11/2012 Health Department ­ cont'd APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED ITEMS NOS. 1 AND 2 AND HAD NO OBJECTION. (The agreements and revised notice of award and control cooperative agreement have been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and ­ Contract of Sale Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the contract of sale with the Housing Authority of Baltimore City (HABC) for the below listed properties. The Board is also requested to acquire these properties subject to all municipal liens, interest and penalties that may accrue except water bills. As of December 14, 2011 the properties are free of liens except water bills. AMOUNT OF MONEY AND SOURCE: AMOUNT OWNER PROPERTY ADDRESS INT. $ 1.00 HABC 1100 Barclay St. FS 1.00 HABC 1102 Barclay St. FS 1.00 HABC 1103 Barclay St. FS 1.00 HABC 1105 Barclay St. FS 1.00 HABC 1113 Barclay St. FS 1.00 HABC 1130 Barclay St. FS 1.00 HABC 411 E. Biddle St. FS 1.00 HABC 1110 Brentwood Ave. FS 1.00 HABC 1119 Brentwood Ave. FS 1.00 HABC 1133 Brentwood Ave. FS 1.00 HABC 408 E. Chase St. FS $11.00 ­ 9910-908087-9588-900000-704040 BACKGROUND/EXPLANATION: This contract of sale enables the Mayor and City Council of Baltimore to acquire eleven fee simple properties in the Johnston Square Urban Renewal Area for resale through the planning and development efforts of DHCD. 35 AGENDA BOARD OF ESTIMATES 01/11/2012 DHCD ­ cont'd Pursuant to the provisions of Article 13, § 2-7 of the Baltimore City Code (2000 Edition) and subject to the prior approval of the Board of Estimates, the Department of Housing and Community Development may acquire, for and on behalf of the Mayor and City Council of Baltimore, any single-family or multiple-family dwelling unit or other structure or lot within the City, for development and redevelopment. The Commissioner of Housing has made the required determination with regard to these properties. The Housing Authority of Baltimore City Board of Commissioners has approved the disposition of these vacant properties. The U.S. Department of Housing and Urban Development has approved the disposition in accordance with 24 CFR, Part 970. The HABC is exempt from Real Estate Taxes; therefore no taxes are included. All of the liens are miscellaneous bills for cleaning, boarding, demolition and/or stabilization. The properties that are free of liens are included, in case a lien is posted before a deed can be recorded. PROPERTY ADDRESS 1100 Barclay St. 1102 Barclay St. 1103 Barclay St. 1105 Barclay St. 1113 Barclay St. 1130 Barclay St. 411 E. Biddle St. 1110 Brentwood Ave. 1119 Brentwood Ave. 1133 Brentwood Ave. 408 E. Chase St. $0.00 (The contract of sale has been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 2168 Hollins Street, Block 0204, Lot 055 by gift from IPJ Properties, LLC, owner, SUBJECT to municipal liens, interest, and penalties, other than current water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. IPJ Properties, LLC will pay all current water bills up through the date of settlement. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for Block 0204, Lot 055 are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $ 71.40 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 405.60 Metered Water (Tax Sale) 0.00 Environmental Fine 750.00 Rental Reg. 135.20 Total $ 1,362.20 The listed municipal liens, other than current water bills, will be administratively abated after settlement. 37 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 2204 Boone Street, Block 4039, Lot 014 by gift from Mr. George F. Savage, III, owner, SUBJECT to municipal liens, interest, and penalties, other than current water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. George F. Savage, III will pay all current water bills up through the date of settlement. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for Block 4039, Lot 014 are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $ 119.00 Interest/Penalties 2.33 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 404.47 Metered Water (Tax Sale) 0.00 Environmental Citation 1,390.00 Alley Paving Bill 321.78 Rental Reg. 130.00 Total $ 2,367.58 The listed municipal liens, other than current water bills, will be administratively abated after settlement. 38 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 434 S. Parrish Street, Block 0708, Lot 080 by gift from 234 Parrish, LLC owner, SUBJECT to municipal liens, interest, and penalties, other than current water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. 234 Parrish, LLC will pay all current water bills up through the date of settlement. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for Block 0708, Lot 080 are itemized as follows: Cumulative Real Property Taxes 2011-2012 Total Tax $ 261.80 Interest/Penalties 10.22 Other 0.00 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Rental Reg. 135.20 Total $ 407.22 The listed municipal liens, other than current water bills, will be administratively abated after settlement. 39 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and ­ Agreements Community Development The Board is requested to approve and authorize execution of the various agreements. 1. GREATER BALTIMORE COMMUNITY $ 27,873.00 HOUSING RESOURCE BOARD, INC. Account: 2089-208912-5930-436384-603051 The organization will procure a consultant to provide fair housing education training and advocacy to the public, relevant to non-profit and for-profit organizations, industry and governmental agencies regarding the City's Fair Housing Ordinances and other fair housing laws. The organization will also provide general fair housing education, fair housing education for persons with disabilities, fair housing advocacy, special fair housing awareness events and curriculum support in Baltimore City schools. The period of the agreement is October 1, 2011 through September 30, 2012. 2. CENTRO DE LA COMMUNIDAD, INC. $ 79,402.00 Account: 2089-208912-5930-423326-603051 $ 5,258.00 2089-208912-5930-423326-603051 $ 11,205.00 2089-208912-5930-423329-603051 $ 22,825.00 2089-208912-5930-423334-603051 $ 25,979.00 2089-208912-5930-423339-603051 $ 14,135.00 The organization will provide a public service program that provides service to low-and moderate-income persons City- wide. The services include but are not limited to health care, housing assistance and referrals, employment training, and legal assistance. The funds will be used to subsidize the program. The period of the agreement is November 1, 2011 through October 31, 2012. MWBOO GRANTED A WAIVER. 40 AGENDA BOARD OF ESTIMATES 01/11/2012 DHCD ­ cont'd 3. THE DEVELOPMENT CORPORATION OF $ 34,777.00 NORTHWEST BALTIMORE, INC. Account: 2089-208912-5930-429591-603051 The organization will provide housing counseling services, workshops and other aspects of homeownership to eligible low and moderate-income persons. The funds will be used to subsidize the agency's operating costs. The period of the agreement is September 1, 2011 through August 31, 2012. MWBOO GRANTED A WAIVER. 4. BALTIMORE READS, INC. $ 38,794.00 Account: 2089-208912-5930-423734-603051 The organization will provide adult literacy services and job readiness training at the Ripken Adult Learning Center. The organization will offer the English as a Second Language Program at its main office. In addition, the services will include Adult Basic Education, Pre-GED and GED classroom instruction, individual tutoring and monthly employability workshops. Non-readers and Pre-GED services will be provided to low and moderate-income City residents. The period of the agreement is July 1, 2011 through June 30, 2012. FOR FY 2012, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $24,000.00, AS FOLLOWS: MBE: $3,600.00 WBE: $1,200.00 5. HARBEL COMMUNITY ORGANIZATION, INC. $51,543.00 Account: 2089-208912-5930-432235-603051 $39,743.00 2089-208912-5930-432291-603051 $11,800.00 The organization will assist in community efforts to prevent crime and bring safety and stability to Belair Edison, Harford and Coldstream-Homestead-Montebello. 41 AGENDA BOARD OF ESTIMATES 01/11/2012 DHCD ­ cont'd The subgrantee's crime awareness efforts will be carried out by the NorthEast Citizens Patrol, a partnership between the subgrantee and the Northeast District Police. The sub-grantee will also provide homebuyer education and housing counseling services to low and moderate-income persons. The period of the grant agreement is September 1, 2011 through August 31, 2012. FOR THE FY 2012, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $15,036.00, AS FOLLOWS: MBE: $1,503.00 WBE: $ 751.00 APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTIONS On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and ­ Land Disposition and Community Development Acquisition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition and acquisition agreement which outlines the exchange of 1626 N. Durham Street owned by Rhouses, LLC, developer, SUBJECT to any municipal liens, for 3206 Elmley Avenue a comparable property owned by the Mayor and City Council of Baltimore. AMOUNT OF MONEY AND SOURCE: The City agrees to pay for all settlement costs, related to the properties the City, not to exceed $600.00. Account: 9910-9588-908087-900000-704044 BACKGROUND/EXPLANATION: The DHCD's Land Resources Division strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. Ms. Rozita Washington, the authorized agent for Rhouses, LLC, received notice of the City's intent to demolish the property known as 1626 N. Durham Street. Because Rhouses, LLC intended to rehab the property, a "swap" was proposed for the property with a comparable City-owned property that was located in an area better suited for redevelopment. The Rhouses, LLC will deliver a good and marketable title, and as a condition of the exchange, has agreed to rehab the property it is receiving within 12 months from the date of settlement. With the approval of the Land Disposition and Acquisition Agreement, the City will receive clear and marketable title to the property, subject to any municipal liens, in exchange for the comparable City-owned property. The liens total approximately $2,116.96. 43 AGENDA BOARD OF ESTIMATES 01/11/2012 DHCD ­ cont'd Approval of this exchange will allow the City to more expeditiously demolish the hazardous structure and take title to the property for a redevelopment project. The property exchange is less costly than acquiring the property through tax sale foreclosure or eminent domain. This action will further the City's effort to eliminate blight and protect the health and safety of its citizens. STATEMENT OF PURPOSE AND RATIONALE FOR TRANSFER OF PROPERTY BY MEANS OF COMPARABLE EXCHANGE: The rationale behind the exchange of properties was to ensure that property owned by the Developer that fell into priority a project area could be acquired by the City in a manner less costly than tax sale foreclosure or condemnation. The property being conveyed as a comparable exchange to the Developer will facilitate redevelopment in an area better suited and poised for rehabilitation. APPROVED FOR FUNDS BY FINANCE (The land disposition and acquisition agreement has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and ­ Land Disposition Agreement Community Development with Ghassem Chatrchi ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Mr. Ghassem Chatrchi, developer, for the sale of the property located at 2320 Jefferson Street, in the McElderry Neighborhood. AMOUNT OF MONEY AND SOURCE: $2,500.00 - Sale price BACKGROUND/EXPLANATION: Mr. Chatrchi, the developer is also a contractor by trade, and currently owns four other properties on both sides of the street on this block. The property at 2320 Jefferson is City-owned, adjacent to Mr. Chatrchi's property, and has been leaking water into his rental property at 2318 Jefferson Street, whenever it rains. Rather than requesting the City for compensation for the damage, Mr. Chatrchi decided to purchase the City-owned property and fix it. This property continues to deteriorate, while sitting next to the rental property. He proposes to gut, and rehab the vacant property into a single family rental unit. The estimated total rehab cost will be $52,500.00. The project will be privately financed. STATEMENT OF PURPOSE AND RATIONALE FOR BELOW THE PROPOSED VALUE DETERMINED BY THE WAIVER VALUATION PROCESS. The property was priced pursuant to the appraisal policy of Baltimore City. The Waiver Valuation Process was used in lieu of an appraisal and the proposed price was $4,675.00. The Property will be sold to Mr. Chatrchi below the price determined via the Waiver Valuation process because of the following factors: 1. The sale and the rehabilitation of this property will help to promote a specific benefit to the immediate Community. 2. The sale and rehabilitation will continue the elimination of blight. 45 AGENDA BOARD OF ESTIMATES 01/11/2012 DHCD ­ cont'd 3. The sale and rehabilitation promotes economic development through the subject property's addition to the City's tax rolls. 4. The condition of the subject property requires remediation because of the structural deterioration. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Butler Management, LLC, developer, for the sale of the property located at 2110-2112 Jefferson Street. AMOUNT OF MONEY AND SOURCE: $5,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $500.00 has been paid by the developer. The project will consist of the rehabilitation of the property as a single family home. The property is located within and will be redeveloped in accordance with the Middle East Urban Renewal Plan. The purchase price and improvements to the site will be financed through private sources. In accordance with the City's appraisal policy, the Waiver Valuation process was used in lieu of an appraisal. The Department has determined the fair market value of $5,000.00 for the property using available real estate data. The vacant building will be sold for $5,000.00. MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because they will be sold for less than $20,000.00 and no city funds will or incentives for the purchase or rehabilitation. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 47 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement (LDA) with Habitat for Humanity of the Chesapeake, Inc., developer, for the sale of the properties located at 504, 601 ­ 603, 621, 626, 627, 701, 704, 706, 709, 729, 731, 750, 800, 801, 810, McCabe Avenue and descriptive lots Block 5165, Lot 098 and Block 5165, Lot 099. AMOUNT OF MONEY AND SOURCE: Purchase Price Property $ 3,500.00 - 504 McCabe Avenue 3,500.00 - 601 ­ 603 McCabe Avenue 3,500.00 - 621 McCabe Avenue 3,500.00 - 626 McCabe Avenue 3,500.00 - 627 McCabe Avenue 3,500.00 - 701 McCabe Avenue 3,500.00 - 704 McCabe Avenue 3,500.00 - 706 McCabe Avenue 3,500.00 - 709 McCabe Avenue 3,500.00 - 729 McCabe Avenue 3,500.00 - 731 McCabe Avenue 3,500.00 - 750 McCabe Avenue 3,500.00 - 800 McCabe Avenue 3,500.00 - 801 McCabe Avenue 3,500.00 - 810 McCabe Avenue 1,200.00 - Block 5165, Lot 098 500.00 - Block 5165, Lot 099 $54,200.00 - Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $5,500.00 has been paid by the developer. The project will be financed by Federal grants, Community Development Block Grants, Construction Line of Credit from Local Banks, the City Lead Abatement Fund, and private donations. 48 AGENDA BOARD OF ESTIMATES 01/11/2012 DHCD ­ cont'd The project will consist of gutting and renovating 14 of the properties into single-family homes, construction of a new house on the vacant lot where a single family house once stood and the two descriptive parcels will remain lots. In accordance with the City's appraisal policy, the Waiver Valuation process was used in determining the price in lieu of an appraisal of the properties. The sale will: 1.) stabilize the immediate community, 2.) eliminate blight, 3.) stimulate economic development, the creation of jobs, real estate and other taxes, and 4.) allow the opportunity to have a quick sale and rehabilitation of multiple properties at one time. Comparables used to substantiate the sale price of the fourteen structures and one vacant lot are 5205 Craig Avenue, 733 McCabe, and 738 McCabe Avenue. Comparables used to substantiate the two descriptive lots are 1521 Cole Street, 2513 Garrison Blvd and descriptive lot, Block 1476, lot 075. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code, Minority and Women's Business Enterprise Program is fully applicable, and the developer has agreed to abide by its terms. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 01/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Options 1. Curtis Wilson 936 N. Patterson L/H $ 34,200.00 Park Ave. Funds are available in State Funds, account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II, Middle East Renewal Plan. 2. Jeffrey I. 2224 Barclay St. G/R $ 700.00 Silberman $58.00 Funds are available in account no. 9912-910713-9591-900000- 704040, Barclay Project. 3. Paul Nochumowitz 3327 Woodland Ave. G/R $ 800.00 and Amy Nochumowitz $120.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. 4. Morents, LLC 3142 Virginia Ave. G/R $ 1,100.00 $120.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. 5. Barbara Wallach 3319 Woodland Ave. G/R $ 640.00 $96.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Site. 6. Sandel Investments 3325 Woodland Ave. G/R $ 800.00 $96.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Site. 50 AGENDA BOARD OF ESTIMATES 01/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Options ­ cont'd 7. Marion I. and Henry 3351 Woodland Ave. G/R $ 600.00 J. Knott Foundation, $72.00 Inc. Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. 8. Ellen G. Politzer 821 E. Chase St. G/R $ 825.00 $90.00 Funds are available in account no. 9990-907714-9593-900001- 704040, Johnston Square Project. 9. Toba W. Grant 1212 Brentwood Ave. G/R $ 814.00 $89.00 Funds are available in account no. Funds are available in account no. 9990-907714-9593-900001-704040, Johnston Square Project. 10. Algenon Ashford 3317 Woodland Ave. L/H $ 6,800.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. In the event that the option agreement/s fail/s and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property/ies by condemnation proceedings for an amount equal to or lesser than the option amounts. 51 AGENDA BOARD OF ESTIMATES 01/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Condemnations ­ cont'd 11. Lots, LLC 1111 N. Gay St. L/H $ 2,727.00 12. Lots, LLC 1117 N. Gay St. L/H 2,400.00 13. Lots, LLC 1121 N. Gay St. L/H 3,180.00 $ 8,307.00 Funds are available in State Funds, account no. 9910-906416-9588- 900000-704040, EBDI Project, Phase II. 14. Lots, LLC 1113-1115 N. Gay St. F/S $ 4,800.00 15. Lots, LLC 1123 N. Gay St. F/S 3,000.00 16. Lots, LLC 1131 N. Gay St. F/S 4,000.00 $11,800.00 Funds are available in State Funds, account no. 9910-906416-9588- 900000-704040, EBDI Project, Phase II. 17. Al Levitt and 4707 Park Heights G/R $ 600.00 Nettie Levitt Ave. $90.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. 18. Stanley Goldberg 3343 Woodland Ave. G/R $ 600.00 and Sonia Goldberg $90.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. 19. Hallow'd House, LLC 4930 Denmore Ave. F/S $ 7,500.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. 52 AGENDA BOARD OF ESTIMATES 01/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount DHCD ­ Condemnations ­ cont'd 20. Nachee Miller 1223 Valley St. F/S $ 6,000.00 Funds are available in CDBG Funds, account no. 9990-907714- 9593-900001-704040, Johnston Square Project. 21. Toluc, Inc. 3142 Virginia Ave. L/H $ 8,200.00 Funds are available in account no. 9910-903187-9588-900000- 704040, Park Heights Demo-Woodland/Virginia Corridor. DHCD ­ Condemnations or Redemptions 22. Morris & Rebecca 724 Ensor St. G/R $ 520.00 Harmatz $78.00 Funds are available in City Bond Funds, account no. 9910- 908087-9588-900000-704040, Undesignated Project. 23. Unknown 913 & 915 E. G/R $ 400.00 Madison St. $60.00 This is one ground rent that spans two properties. Funds are available in City Bond Funds, account no. 9910- 908087-9588-900000-704040, Undesignated Project. The Board is requested to approve acquisition of the ground rent interests by condemnation, or in the alternative may, SUBJECT to the prior approval of the Board, make application to the Maryland Department of Assessments and Taxation to redeem or extinguish the ground rent interests for these properties. 53 AGENDA BOARD OF ESTIMATES 01/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Law ­ Condemnations and Payments of Settlements 24. Brown Foss, LLC 945 N. Castle St. L/H $ 10,920.00 On June 23, 2010, the Board approved the previous condemnation action to acquire the leasehold interest in the real property located at 945 N. Castle Street, Baltimore, Maryland, in the amount of $8,080.00. On November 30, 2010, the City filed a condemnation action to acquire the leasehold interest in the subject property. Brown Foss, LLC had two appraisal reports valuing the property at $32,000.00 and $34,000.00. During the pre-trial conference, the parties agreed to settle the condemnation case for 19,000.00. Thus, the Board is requested to approve an additional $10,920.00. Funds are available in State Funds account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II Area. 25. Josephine H. 2027 E. Eager St. L/H $ 2,260.00 Jackson On August 18, 2010, the Board approved the previous condemnation action to acquire the leasehold interest in the real property located at 2027 E. Eager Street, Baltimore, Maryland, in the amount of $15,740.00. On February 14, 2011, the City filed a condemnation action to acquire the leasehold interest in the subject property. Ms. Jackson valued the property at $20,000.00 to $25,000.00. The parties agreed to settle the condemnation case for $18,000.00. Thus, the Board is requested to approve an additional $2,260.00. Funds are available in State Funds account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II Area. 54 AGENDA BOARD OF ESTIMATES 01/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Law ­ Condemnations and Payments of Settlements ­ cont'd 26. Jesus Serrano 838 N. Patterson Park L/H $ 24,000.00 Ave. On February 11, 2009, the Board approved the previous condemnation action to acquire the leasehold interest in the real property located at 838 N. Patterson Park Avenue, Baltimore, Maryland, in the amount of $63,000.00. On February 18, 2011, the City filed a condemnation action to acquire the leasehold interest in the subject property. Mr. Serrano had an appraisal report valuing the property at $112,000.00. During the pre-trial conference, the parties agreed to settle the action for $87,000.00. Thus, the Board is requested to approve an additional $24,000.00. Funds are available in State Funds account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II Area. 27. Kimberly M. Davis 918 N. Chester St. L/H $ 2,240.00 and Jackson Lee Davis On October 21, 2009, the Board approved the previous condemnation action to acquire the leasehold interest in the real property located at 918 N. Chester Street, Baltimore, Maryland, in the amount of $16,760.00. On July 29, 2010, the City filed a condemnation action to acquire the leasehold interest in the subject property. Ms. Davis and Mr. Davis, relying on the prior State assessment, valued the property at $70,200.00; then reduced their demand to $30,000.00. The parties agreed to settle the action for $19,000.00. Thus, the Board is requested to approve an additional $2,240.00. Funds are available in State Funds account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II Area. 55 AGENDA BOARD OF ESTIMATES 01/11/2012 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Law ­ Condemnations and Payments of Settlements ­ cont'd 28. PANA Solutions, 1115 Rutland Ave. F/S $ 10,600.00 Inc. On March 9, 2011, the Board approved the previous condemnation action to acquire the fee simple interest in the real property located at 1115 Rutland Avenue, Baltimore, Maryland, in the amount of $8,900.00. On April 8, 2011, the City filed a condemnation action to acquire the fee simple interest in the subject property. PANA Solutions, Inc. offered an appraisal of $33,000.00. During the pre-trial conference, the parties agreed to settle the condemnation case for 19,500.00. Thus, the Board is requested to approve an additional $10,600.00. Funds are available in State Funds account no. 9910-906416- 9588-900000-704040, EBDI Project, Phase II Area. 56 AGENDA BOARD OF ESTIMATES 01/11/2012 Office of the Labor Commissioner ­ Furlough Grievance Settlement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the furlough grievance settlement agreement between the Baltimore City Fire Department, the Office of the Labor Commissioner and the Baltimore Firefighters, Local 734, IAFF. AMOUNT OF MONEY AND SOURCE: $32,342.16 ­ 1001-000000-2121-226400-601061 BACKGROUND/EXPLANATION: On January 25, 2011, a grievance was filed by Local 734, charging the City with violating the furlough plan for FY 2011. The grievance proceeded through the steps and on May 5, 2011, the union filed for arbitration. A settlement was reached without going to arbitration. APPROVED FOR FUNDS BY FINANCE (The furlough grievance settlement agreement been approved by the Fire Department's General Counsel as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Public Works ­ Renewal Memorandum of Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the renewal option for the Memorandum of Agreement with the Housing Authority of Baltimore City (HABC). The period of the renewal is January 1, 2012 through January 13, 2013. AMOUNT OF MONEY AND SOURCE: $360,500.00 BACKGROUND/EXPLANATION: On January 12, 2011, the Board approved the original MOU with the HABC for the collection and disposal of residential and commercial waste from certain housing developments owned and operated by the HABC. The agreement was for one year, with the option to renew the agreement for four additional one year periods, under the same terms and conditions. This is the first renewal option. The HABC will pay the DPW $360,500.00 upon execution of this renewal option. APPROVED FOR FUNDS BY FINANCE (The renewal of the memorandum of agreement has been approved by the Law Department as to form and legal sufficiency.) 58 AGENDA BOARD OF ESTIMATES 01/11/2012 Bureau of Water and Wastewater ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve an assignment of Task No. 010 to Rummel, Klepper & Kahl, LLP (RK&K), under Project No. 1101R, On-Call Construction Claims and Scheduling Services. AMOUNT OF MONEY AND SOURCE: $ 35,000.00 ­ 9956-905515-9551-900020-705032 35,000.00 ­ 9960-905729-9557-900020-705032 25,000.00 ­ 9960-903682-9557-900020-705032 30,000.00 ­ 9956-906634-9551-900020-705032 45,077.49 ­ 9956-907612-9551-900020-705032 $170,077.49 BACKGROUND/EXPLANATION: The consultant will provide project management assistance, claims, change order, and schedule reviews, litigation and negotiation support for Sanitary Contracts 779, 839, 812, and 867, and Water Contract 1143. This task may be utilized for these services on additional construction contracts, as necessary, as funding allows. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 59 AGENDA BOARD OF ESTIMATES 01/11/2012 Bureau of Water and Wastewater ­ Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 2 to the agreement with Patton Harris Rust & Associates/Jason Consultants, a Joint Venture. The amendment no. 2 extends the agreement through January 14, 2013. AMOUNT OF MONEY AND SOURCE: $113,079.69 ­ Anne Arundel County 36,339.22 ­ Baltimore City 151,287.16 ­ Baltimore County 370,902.93 ­ Howard County $671,609.00 - 9960-905649-9557-900020-703032 BACKGROUND/EXPLANATION: On January 14, 2009, the Board approved a two-year agreement with the Joint Venture for inspection program for large water mains. The agreement was amended on January 12, 2011 and the contract was extended by one year up to January 14, 2012, and the upset limit was increased to facilitate the urgent inspection and repair design of the 72-inch Herring Run/Marley Neck transmission main in Dundalk on account of a catastrophic break on September 18, 2009. Under this proposed change order, the consultant is requested for inspection of the 60/54 inch Southwest Transmission Main. Amendment no. 2 to agreement will provide additional funds to the agreement and extend the agreement through January 14, 2013. All other terms and conditions of the agreement will remain unchanged. MBE/WBE PARTICIPATION: The Joint Venture will continue to comply with all the MBE/WBE goals established in the original agreement. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 60 AGENDA BOARD OF ESTIMATES 01/11/2012 BW&WW ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 43,280.00 9960-906133-9588 Water Utility Constr. Res. Funds Meter Replacement 756,720.00 " " Counties $800,000.00 $671,609.00 ------------------ 9960-905649-9557-3 Engineering 128,391.00 ------------------ 9960-905649-9557-9 $800,000.00 Administration The funds are required to cover the cost of services for the design, procurement, and review of Project 1080P, Inspection of Large Water Mains. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 61 AGENDA BOARD OF ESTIMATES 01/11/2012 Bureau of Water and Waste Water - On-Call Agreement for Project 1154.2 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with Rummel, Klepper & Kahl (RKK) for Project No. 1154.2, B/D No. 11755, On-Call Storm Water Study and Engineering. The period of the agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever comes first. AMOUNT OF MONEY AND SOURCE: $1,500,000.00 ­ Upset limit BACKGROUND/EXPLANATION: The consultant will provide on-call civil/structural, mechanical/electrical, environmental, and geotechnical engineering services to improve the City's aging storm drain system. The Storm Water Engineering Office requires these services to modify, upgrade and repair the storm water drain systems. The requests for these services are made on an as- needed basis. The cost of the services rendered will be based on a not to exceed negotiated price for each task assigned. The Department of Audits and MWBOO will review each task for compliance with the original agreement. The consultant has been approved by the Architect and Engineer Awards Commission. MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $ 90,000.00 6.00% NMP Engineering 165,000.00 11.00% Consultant s, Inc. Prime Engineering, Inc. 150,000.00 10.00% $405,000.00 27.00% WBE: Sunrise Safety $ 45,000.00 3.00% Services, Inc. Albrecht Engineer- 90,000.00 6.00% ing, Inc. $135,000.00 9.00% 62 AGENDA BOARD OF ESTIMATES 01/11/2012 BW&WW ­ cont'd MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 01/11/2012 Bureau of Water and Wastewater ­ Employee Expense Reports ACTION REQUESTED OF B/E: The Board is requested to approve the various expense reports for the following employees: 1. SHAWN CURRY $ 84.92 August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 2. KENNETH BRIGGS $229.22 August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 3. FELICIA TYLER $478.41 a. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $249.75 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $106.54 2071-000000-5471-609200-603002 $122.12 4. TEVON GREEN $328.57 a. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $234.77 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 93.80 5. NICOLE ANDERSON $638.81 a. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $413.48 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 38.26 Account: 2071-000000-5471-609200-603002 $187.07 64 AGENDA BOARD OF ESTIMATES 01/11/2012 BW&WW ­ cont'd 6. REGINALD SHERDEN $288.61 a. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $139.31 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 47.16 2071-000000-5471-609200-603002 $102.14 7. EDWARD PERRY SR. $465.65 a. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $326.90 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $122.65 2071-000000-5471-609200-603002 $ 16.10 8. CYNTHIA THOMPSON $354.09 a. July 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $ 96.57 b. August 2011 - Mileage Account: 2071-000000-5471-609100-603002 $213.65 2071-000000-5471-609200-603002 $ 31.66 c. September 2011 ­ Mileage Account: 2071-000000-5471-60910-603002 $ 12.21 9. STEPHANIE STEWART $138.75 a. July 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $119.88 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 18.87 65 AGENDA BOARD OF ESTIMATES 01/11/2012 BW&WW ­ cont'd 10. ANDREW ROBINSON $488.41 a. July 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $139.86 b. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $161.51 c. September 2011 - Mileage Account: 2071-000000-5471-609100-603002 $ 23.33 2071-000000-5471-609200-603002 $163.71 11. DONELL ALLEN $861.37 a. July 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $227.00 b. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $356.87 c. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $112.10 2071-000000-5471-609200-603002 $165.40 12. BRANDON L. ADAMS $749.25 a. July 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $150.96 b. August 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $425.13 c. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 86.58 d. September 2011 - Mileage Account: 2071-000000-5471-609200-603002 $ 86.58 66 AGENDA BOARD OF ESTIMATES 01/11/2012 BW&WW ­ cont'd 13. JOSHUA LYNN $356.88 a. July 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $ 80.48 b. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $175.94 c. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 3.89 2071-000000-5471-609200-603002 $ 96.57 14. JAMES MORRIS $471.20 a. July 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $160.40 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 89.35 2071-000000-5471-609200-603002 $221.45 15. KAREN AMSTEAD $363.53 a. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $203.13 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 89.91 2071-000000-5471-609200-603002 $ 70.49 16. JEFFREY DWYER $387.39 a. July 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $245.31 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 97.68 2071-000000-5471-609200-603002 $ 44.40 67 AGENDA BOARD OF ESTIMATES 01/11/2012 BW&WW ­ cont'd 17. GARY FIELDS $492.29 a. August 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $159.30 2071-000000-5471-609200-603002 $144.29 b. September 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $146.51 2071-000000-5471-609200-603002 $ 42.19 18. ERIC DIGGS $406.82 a. August 2011 ­ Mileage Account: 2071-000000-5471-609200-603002 $203.13 b. September 2011 ­ Mileage Account: 2071-000000-5471-609100-603002 $ 72.72 2071-000000-5471-609200-603002 $130.97 The Division of Revenue Measurement and Billing inadvertently failed to have the employee mileage expense reports processed in time to be received by the Bureau of Accounting and Payroll Services within the 40 working days from the last calendar day of the month in which the expenses were incurred, as directed by the Administrative Manual. The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 68 AGENDA BOARD OF ESTIMATES 01/11/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 70 - 73 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 69 AGENDA BOARD OF ESTIMATES 01/11/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 1. B50002197, Street Holmes Lawn $ 99,425.00 Tree Supply, Delivery, Care, Inc. Planting & Maintenance Spring 2012 MWBOO GRANTED WAIVER Department of Transportation 2. TR 10018, Orchard P. Flanigan &. $5,958,579.65 Ridge Phase II Sons, Inc. MBE: Bay City Construction, $845,000.00 14.18% Inc. WBE: Morgan Construction $250,000.00 4.19% Services, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. 3. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: a. Department of Transportation $2,293,270.42 9950-901763-9514 State Const. Highways NE - Loan Sector II 1,000,000.00 9950-909981-9509 State Const. In-house Street Loan Resurfacing 610,000.00 9952-907044-9511 State Const. Street Lighting Loan Historical District 70 AGENDA BOARD OF ESTIMATES 01/11/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: TRANSFER OF FUNDS ­ cont'd AMOUNT FROM ACCOUNT/S TO ACCOUNTS: 1,899,596.91 9950-903550-9509 State Const. Neighborhood Loan Streets $5,802,867.33 $5,045,971.60 ---------------- 9950-915033-9527-6 Structure and Improvements 504,597.16 ---------------- 9950-915033-9527-5 Inspections 252,298.57 ---------------- 9950-915033-9527-2 Contingencies $5,802,867.33 Federal Resurfacing Highways ­ Sector IV This transfer will cover the costs associated with the award of Contract No. TR 10018 to P. Flanigan & Sons, Inc. b. Bureau of Water and Wastewater (BW&WW) $ 500,000.00 9960-902930-9558 9960-903931-9557-6 Water Rev. Const. Res. Construction Bonds Uplands Water Infrastructure 600,000.00 9956-901930-9549 9956-902931-9551-6 Water Rev. Const. Res. Construction EBDI Wastewater Infrastructure This transfer will assist in funding the award of TR 10018, Orchard Ridge ­ Phase II. (B/D 10018). 71 AGENDA BOARD OF ESTIMATES 01/11/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Public Works/ Department of Recreation and Parks 4. RP 11848, Riverside Allied Contract- $ 737,400.00 Park Pathway ors, Inc. Improvements MBE: Priority Construction $217,686.00 29.52% Corporation WBE: McCall Trucking, Inc. $ 32,940.00 4.46% William T. King, Inc. 12,000.00 1.63% Total: $ 44,940.00 6.09% MWBOO FOUND VENDOR IN COMPLIANCE. A PROTEST HAS BEEN RECEIVED FROM MACHADO CONSTRUCTION COMPANY. 5. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: $325,500.00 9938-908764-9475 Rec. & Parks Reserve 24th Series Park & Playground Renovation FY09 212,500.00 9938-913001-9475 State Reserve Unallotted 50,000.00 9938-903792-9475 Rec. & Parks Reserve 25th Series 150,000.00 9938-903792-9475 State Reserve $738,000.00 Park & Playground Renovation FY10 72 AGENDA BOARD OF ESTIMATES 01/11/2012 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Dept. of Rec. & Parks ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: $538,000.00 ---------------- 9938-907764-9474 Active Park & Playgrounds Renovation FY09 200,000.00 ----------------- 9938-904792-9474 $738,000.00 Active Park Rehabilitation Program FY10 This transfer will provide funds to cover costs associated with the award of the Riverside Park Pathway Improvements, Contract No. RP11848 to Allied Contractors, Inc. 73 AGENDA BOARD OF ESTIMATES 01/11/2012 Parking Authority of ­ Parking Facility Operations Baltimore City (PABC) and Management Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the parking facility operations and management agreements with Chesapeake Parking Associates, for the 1.) Lexington Street Garage located at 501 E. Lexington Street, and 2.) Water Street Garage located at 414 Water Street. The period of the agreement is July 01, 2011 through November 30, 2012. AMOUNT OF MONEY AND SOURCE: 1. LEXINGTON STREET GARAGE $ 51,000.00 - 2075-000000-2321-407500-603026 Mgmt & Incentive Fee 254,827.00 - 2075-000000-2321-407500-603016 Operating Expenses $305,827.00 2. WATER STREET GARAGE $ 59,500.00 - 2075-000000-2321-407300-603026 Mgmt. & Incentive Fee 387,000.00 - 2075-000000-2321-407300-603016 Operating Expenses 535,848.00 - 2075-000000-2321-407300-603038 Security $982,348.00 BACKGROUND/EXPLANATION: The PABC has evaluated and foresees the tremendous potential benefit of geographically grouping the City's parking facilities that require contracted professional management firms. Accordingly, the PABC has developed a schedule for undertaking this endeavor. This schedule requires that nearly all of the current management agreements receive extensions so that the termination dates for the anticipated groups are the same, while allowing the PABC enough time to issue requests for proposals for the management of these groups of facilities. 74 AGENDA BOARD OF ESTIMATES 01/11/2012 PABC ­ cont'd The PABC expects to realize the following benefits: · Better management of the facilities. o The Managers and staff of one facility can assist at another nearby facility whenever the need arises (i.e. special events; emergencies). This will improve customer service and oversight of the facilities operations, which means better controls and greater revenues. o Customers and customer groups will be shifted more effectively between facilities to maximize space utilization, customer satisfaction, and parking revenues. Currently, if a group inquires about parking at a garage that has a waiting list, they may or may not be referred to another PABC garage that is merely blocks away and has availability, but is operated by a competing firm. o Parking management firms will become, out of necessity, true experts in parking within the geographic areas they are operating. They will need to know, and will be better incentivized to know, "all things parking" in those areas (i.e. parking demand generators; parking supply; parking rates; new parking facility construction; parking facility renovations; trends; etc.). · Additional revenues (as a result of the items listed above) · Cost savings o Management fees are very likely to be lower per facility as a result of these groupings. o Personnel costs should be lower because of the ability to "share" management and staff between locations more easily. 75 AGENDA BOARD OF ESTIMATES 01/11/2012 PABC ­ cont'd o Repairs and maintenance costs would be lower because management firms would be able to get quotes for multiple nearby locations. o Insurance costs should be lower with greater volume of spaces. · There would be less frequent garage management RFP cycles, saving the PABC and the garage management firm's time and money. The PABC management contract expiration schedule has been modified as the process of issuing, procuring, and awarding the management agreements for the groups of parking facilities continue to progress. The modified schedule requires the management agreements to receive extensions so that the termination dates for the anticipated groups are the same, while allowing the PABC enough time to issue requests for proposals for the management of these groups of facilities. The PABC has been satisfied with the operation of the Lexington Street and Water Street Garages under Chesapeake Parking Associates and believes that the continued operation with Chesapeake Parking Associates during the restructuring process will be beneficial to the City and the PABC. The agreements are late because there was a delay in getting signatures from Chesapeake Parking Associates, as a result of multiple changes in upper management over the last several months. These changes, however, did not affect the facilities' operations. 76 AGENDA BOARD OF ESTIMATES 01/11/2012 PABC ­ cont'd MBE/WBE PARTICIPATION: MWBOO SET THE MBE GOAL AT 17% AND THE WBE GOAL AT 9%. Lexington Street Garage MBE: TGM, Inc. (Expired) Unique Pressure Washing, LLC WBE: Sign Solutions Sue Ann's Fitch Dustdown Water Street Garage MBE: TGM, Inc. (Expired) Unique Pressure Washing, LLC WBE: Sign A Rama Sue Ann's Fitch Dustdown B&B Lighting The MBE goals were not met during the reporting period because of budget cuts preventing them from contracting many services during the reporting period. MWBOO FOUND VENDORS IN COMPLIANCE APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 77 AGENDA BOARD OF ESTIMATES 01/11/2012 Office of Civil Rights & ­ Hearing Examiner Services Agreement Wage Enforcement Community Relations Commission ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the hearing examiner services agreement with Mr. Alan B. Jacobson. The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $5,000.00 ­ 1001-000000-1561-171501-601009 - @ $100.00 hour BACKGROUND/EXPLANATION: Mr. Jacobson will serve as a Hearing Examiner for the Community Relations Commission. On an as needed basis, at the direction of the Commission, the Hearing Examiner will perform the duties delineated in the Baltimore City Code, Article 4, §4-3, as applicable pursuant to the law and standards established by the Commission and the Baltimore City Code. APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED AND HAD NO OBJECTION. (The hearing examiner services agreement has been approved by the Law Department as to form and legal sufficiency.) 78 AGENDA BOARD OF ESTIMATES 01/11/2012 Space Utilization Committee ­ Amendment to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to lease agreement with Edison Commercial, LLC, landlord, on behalf of the Department of Public Works, Bureau of Solid Waste, tenant, for the rental of the property located at 1825-1829 Edison Highway, consisting of approximately 13,917 square feet. AMOUNT OF MONEY AND SOURCE: $69,800.00 ­ 9916-903845-9197-910052-709099 BACKGROUND/EXPLANATION: On October 26, 2011, the Board approved a lease agreement with Edison Commercial, LLC, landlord, on behalf of the Department of Public Works, Bureau of Solid Waste, tenant, for the rental of the property located at 1825-1829 Edison Highway. The lease agreement included improvements in the amount of $70,000.00. The agreement outlined that the landlord would perform the improvements at the site and the City would reimburse the landlord. After the lease approval, the Department of General Services determined that additional improvements were needed. These additional improvements resulted in an additional cost of $69,800.00, making the total cost of improvements not to exceed $139,800.00. All other terms and conditions of the original lease agreement remain unchanged. The Space Utilization Committee approved this amendment to lease agreement at its meeting of December 13, 2011. (The amendment to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 79 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Real Estate ­ Landlord Waiver Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the landlord waiver agreement with Capital Resource Partners V, L.P. and Healthcare Finance Group, LLC in partnership with Glass Substance Abuse, aka Glass Health Programs, Inc., tenant for the property known as 2490 Giles Road. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The tenant has entered into a loan agreement with Capital Resource Partners V, L.P. and Healthcare Finance Group, LLC. The loan agreement is a security interest for certain property that is located in or on the premises (the collateral). The City agrees that the collateral will remain the personal property of the tenant, and it will not be deemed to be a fixture affixed to the premises. The City further agrees not to take any action to enforce any liens, with regards to the collateral. All other terms and conditions of the original lease remain in full force and effect. (The landlord waiver agreement has been approved by the Law Department as to form and legal sufficiency.) 80 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. COMPROMISE TECHNOLOGY, INC. $21,914.00 Renewal Solicitation No. 08000 ­ Annual Renewal of Sam's Software ­ Enoch Pratt Free Library ­ Req. No. R591581 On May 1, 2011, the City Purchasing Agent approved the initial award in the amount of $21,274.31. The award contained four 1-year renewal options. This renewal in the amount of $21,914.00 is for the period February 1, 2012 through January 31, 2013, with three one-year renewals remaining. 2. THE GUN SHOP $43,900.00 Only Bid Solicitation No. B50002221 ­ Force on Force Marker Rounds ­ Police Department ­ Req. No. R590868 The period of the award is January 11, 2012 through January 11, 2013, with three one-year renewals remaining. 3. NCS PEARSON, Agreement/ INC. $38,073.00 Ratification Solicitation No. 08000 ­ Online Licenses ­ Department of Housing and Community Development ­ Req. No. R579939 The Board is requested to approve and authorize execution of an agreement with NCS Pearson, Inc. The period of the agreement is September 1, 2011 through August 31, 2012, with four 1-year renewal options. The vendor is the sole provider of the On-line Work Sampling Assessment System. The Web-based system is used for on-line management and reporting for teacher-entered child assessment data that tracks each child's development and produces reports that meet Federal and State Head Start Program Performance Standards. Service started at the beginning of the 2011 school year. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 81 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. PARKSON Sole Source/ CORPORATION $150,000.00 Agreement Solicitation No. 08000 ­ Hycor Parts ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. R580228 The Board is requested to approve and authorize execution of an agreement with Parkson Corporation. The period of the agreement is January 11, 2012 through January 10, 2015, with one 2-year renewal option. This requirement is specific for items which must be compatible with the existing installed equipment. The vendor is the original manufacturer and supplier for these items. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency). 5. JOHNSON & TOWERS $300,000.00 Increase Solicitation No. 08000 ­ OEM Parts and Service for Allison Transmissions ­ Department of General Services, Fleet Management Division ­ P.O. No. P508438 On June 3, 2009, the Board approved the initial award in the amount of $400,000.00. Additional funds are necessary due to an increase in the use of parts and service for Allison Transmissions. This increase in the amount of $300,000.00 will make the award amount $700,000.00. 82 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 6. INERGY PROPANE d/b/a UNITED PROPANE $ 45,000.00 Increase Solicitation No. 06000 ­ Propane Delivery ­ Department of Recreation and Parks ­ P.O. No. P516255 On February 25, 2011, the City Purchasing Agent approved the initial award in the amount of $22,000.00. Subsequent actions have been approved. Authority is being requested to increase the contract due to increased usage beyond the original estimate. A new solicitation for propane (B50001944) will be opened on January 25, 2012. This increase in the amount of $45,000.00 will make the total award amount $108,750.00. The contract will expire on March 31, 2012. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 7. WASTE EQUIPMENT SALES & SERVICE, LLC, $1,000,000.00 Increase Solicitation No. B50001524 ­ OEM Parts and Services for FUSO Mitsubishi Trucks ­ Department of General Services, Fleet Management ­ P.O. No. P514834 83 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On August 10, 2010, the Board approved the initial award in the amount of $225,000.00. Subsequent actions have been approved. An increase is needed due to a higher than anticipated demand for parts and service under this contact, and to increase the contingency inventory. This increase in the amount of $1,000,000.00 will make the total award amount $1,725,000.00. The contract will expire on September 30, 2013. MWBOO GRANTED A WAIVER. 8. POWER & COMBUSTION, INC. $600,000.00 Renewal Solicitation No. B50000251 ­ Provide Boiler Repair and Related Services ­ Agencies ­ Various ­ P.O. No. P501238 On January 16, 2008, the Board approved the initial award in the amount of $491,445.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $600,000.00 is for the period January 12, 2012 through January 11, 2013. MWBOO SET GOALS OF 17% MBE AND O% WBE MBE: Horton Mechanical Contractors, 17% Inc. This is a requirements contract, therefore dollar amounts will vary. MWBOO FOUND VENDOR IN COMPLIANCE. 9. BELTWAY INTERNATIONAL $300,000.00 Increase Solicitation No. B50001092 ­ O.E.M. Parts & Service for International, GMC Heavy Duty, and Mack Trucks ­ Department of General Services ­ P.O. No. P509143 On July 15, 2009, the Board approved the initial award to Bob Bell Automotive Group in the amount of $600,000.00 and Beltway International in the amount of $500,000.00. 84 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Subsequent increases have been approved to Beltway International. Additional funds are required due to an increase in the use of parts and service. This increase in the amount of $300,000.00 to Beltway International will make the total award amount $1,150,000.00. MWBOO GRANTED A WAIVER. 10. DAS SOLUTIONS, Sole Source/ LLC $150,000.00 Agreement Solicitation No. 08000 ­ MagnaDrive ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. R590130 The Board is requested to approve and authorize execution of an agreement with DAS Solutions, LLC. The period of the agreement is January 11, 2012 through January 10, 2015, with one 2-year renewal option. This requirement is specific for items which must be purchased from the authorized distributor of the original manufacturer. The vendor is the sole authorized distributer for the State of Maryland. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 85 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. INTERSTATE TRUCK EQUIPMENT, INC. $100,000.00 Increase Solicitation No. 06000 ­ OEM Parts and Service for Seagrave Fire Apparatus ­ Department of General Services, Fleet Management ­ P.O. No. P502097 On April 30, 2008, the Board approved the initial award in the amount of $114,000.00. Subsequent actions have been approved. Additional funds are required due to an increase in the use of OEM Parts and Service for Service Fire Apparatus. The contract will expire on April 30, 2012. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 12. ARC ENVIRONMENTAL, INC. $100,000.00 Renewal Solicitation No. B50001310 ­ Services for Lead Testing ­ Agencies ­ Various ­ Req. P512249 On February 17, 2010, the Board approved the initial award in the amount of $40,950.00. The award contained two 1-year renewal options. This renewal in the amount of $100,000.00 is for the period February 15, 2012 through February 14, 2013, with one 1-year renewal option remaining. 86 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. VERIZON SELECT SERVICES, INC. $1,100,000.00 Sole Source Solicitation No. 08000 ­ Enhanced 911 Service ­ Police Department ­ Req. No. R592179 The vendor is the sole provider of Enhanced 911 Service in Maryland and is regulated by the Maryland Public Service Commission. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 14. CORRELLI, INC. $1,000,000.00 FLEETPRIDE 0.00 WASTE EQUIPMENT 0.00 $1,000,000.00 Increase Solicitation No. B50000020 ­ Aftermarket Parts and Service for Heavy Equipment ­ Department of General Services, Fleet Management ­ P.O. No. P507301 On October 10, 2007, the Board approved the initial award to Correlli, Inc. in the amount of $1,000,000.00, Fleetpride in the amount of $1,000,000.00 and Waste Equipment in the amount of $1,000,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. Additional funds are required for Correlli, Inc. due to an increase use of aftermarket parts and service for heavy equipment from the vendor. This increase in the amount of $1,000,000.00 will make the award amount for Correlli, Inc. $3,350,000.00. 87 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. NULINX INTERNATIONAL, INC. $ 36,000.00 Renewal Solicitation No. 08000 ­ COPA-Web-based Software Package ­ Department of Housing and Community Development ­ Req. No. R579957 On January 12, 2011, the Board approved the initial award in the amount of $36,000.00. The award contained four 1-year renewal options. This renewal in the amount of $36,000.00 is for the period January 12, 2012 through January 11, 2013, with three 1-year renewal options remaining. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 16. ASSOCIATED BUILDING MAINTENANCE CO., INC. $ 16,560.00 Increase Solicitation No. B50001546 ­ Provide Janitorial Services for Area A ­ Police Department and Department of General Services ­ P.O. No. P515606 On November 24, 2010, the Board approved the initial award in the amount of $461,556.00. The award contained an option to renew. Subsequent actions have been approved. This increase is for additional services for City Hall. This increase in the amount of $16,560.00 will make the award amount $1,401,228.00. The contract will expire on November 2, 2013. MBE: CJ Maintenance 17% WBE: My Cleaning Service 9% This is a requirements contract, therefore dollar amounts will vary. MWBOO FOUND VENDOR IN COMPLIANCE. 88 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 17. BALTIMORE AUTO SUPPLY $350,000.00 UNI-SELECT USA, INC. $ 0.00 PARTS AUTHORITY SOUTHERN $ 0.00 GLOBE ELECTRIC $ 0.00 SALVO LIMITED PARTNERSHIP $ 0.00 QUALITY AUTOMOTIVE $ 0.00 WAREHOUSE CRW PARTS $ 0.00 ROK BROTHERS, INC. $ 0.00 SERVICE PARTS d/b/a $ 0.00 PAPA AUTO PARTS FLEETPRIDE, INC. $ 0.00 $350,000.00 Increase Solicitation No. B50001427 ­ Aftermarket Parts and Supplies for Cars and Light Trucks ­ Department of General Services ­ P.O. No. P514297 On June 30, 2010, the Board approved the initial award in the amount of $695,000.00. The Board is requested to approve an increase in the amount of $350,000.00 to Baltimore Auto Supply. With this increase, the total award amount will be $1,045,000.00. MWBOO GRANTED A WAIVER. 18. PSR, INC. $44,322.00 Settlement Agreement Solicitation No. 06000 ­ IBM z10 Mainframe Agreement ­ Mayor's Office of Information Technology ­ Req. No. To be determined. The Board is requested to approve and authorize execution of the settlement agreement with PSR, Inc. On February 16, 2011, the Board approved the initial award in the amount of $550,401.00. The Mayor's Office of Information Technology determined that there was no longer a need for this contract and subsequently, the Board approved termina- tion termination of this contract for convenience on August 10, 2011. (The settlement agreement has been approved by the Law Department as to form and legal sufficiency.) 89 AGENDA BOARD OF ESTIMATES 01/11/2012 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 19. COLDSPRING CO., INC. $500,000.00 Extension Solicitation No. B50000874 ­ Baltimore City Weatherization Assistance Program ­ HVAC 2009 ­ Department of Housing and Community Development ­ P.O. No. P506282 On January 14, 2009, the Board approved the initial award in the amount of $400,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. However, MWBOO found the contractor in non-compliance with M/WBE goals on November 7, 2011, thus the contract will not be renewed. An extension is needed to allow time to rebid this requirement. The period of the extension is January 14, 2012 through April 13, 2012. MWBOO SET GOALS OF 27% MBE AND 7% WBE. MBE: DW Plumbing $ 4,610.00 0.76% Noah's Plumbing $ 9,050.00 1.49% BMC Services $ 5,900.00 0.97% WBE: Cleo Services $11,565.00 1.9% MWBOO FOUND VENDOR IN NON-COMPLIANCE. A PROTEST HAS BEEN RECEIVED FROM COLDSPRING COMPANY, INC. 90 AGENDA BOARD OF ESTIMATES 01/11/2012 Mayor's Office of Human Services ­ Agreements and Memoranda of Homeless Services Program Understanding The Board is requested to approve and authorize of the various agreements and memoranda of understanding. The period of the agreement is July 1, 2011 through June 30, 2012, unless otherwise indicated. 1. ASSOCIATED CATHOLIC CHARITIES, INC. (ACC) $ 14,649.00 Account: 5000-525112-3573-333751-603051 The ACC will hire a Case Manager to provide services to approximately 14 residents of the Holden Hall Single Room Occupancy located at 761 W. Hamburg Street. The services will include but not be limited to assisting residents in making a successful transition from homelessness through life skills training, provision of basic needs, and employment services. 2. SAINT VINCENT DE PAUL OF BALTIMORE, INC. (SVDP) $115,300.00 Account: 5000-523112-3571-333729-603051 $ 57,796.00 5000-529112-3572-333729-603051 $ 57,504.00 The SVDP will assist approximately 28 chronically homeless men and women in accessing and sustaining permanent housing settings. The services will include eviction prevention, identifying affordable units, accessing housing subsidies, assisting with lease agreements, securing furnishings, etc. Once housed, the SVDP will provide intensive case management. MWBOO GRANTED A WAIVER. 91 AGENDA BOARD OF ESTIMATES 01/11/2012 Mayor's Office of Human Services/ - cont'd Homeless Services Program 3. SAINT VINCENT DE PAUL OF SOCIETY (SVDP) $ 63,558.00 Account: 5000-523112-3571-333729-603051 $ 14,017.00 5000-529112-3572-333729-603051 $ 49,541.00 The SVDP will assist approximately 32 chronically homeless men and women and assist them in accessing housing and related services. The SVDP will provide emergency services, counseling, crisis-intervention, information, health services, legal services, mental health services and referrals, and a meal program to chronically homeless individuals in Baltimore City. MWBOO GRANTED A WAIVER. 4. UNIVERSITY OF MARYLAND, BALTIMORE, (UMB) $ 15,631.00 Account: 4000-431309-3570-564057-603051 The UMB's Office of Substance Abuse Studies will provide an evaluator who provides research and evaluation services for the Substance Abuse and Mental Health Services Administration (SAMHSA) Homeward Bound Housing First Project. Under this contract, the evaluator will finalize the process and outcome evaluations of the Housing First project funded by the SAMHSA. The evaluator will provide implementation and process and outcome evaluation of this program. The period of the agreement is September 30, 2011 through March 9, 2012. 92 AGENDA BOARD OF ESTIMATES 01/11/2012 Mayor's Office of Human Services/ - cont'd Homeless Services Program 5. GOVANS ECUMENICAL DEVELOPMENT $ 93,486.00 CORPORATION (GEDCO) Account: 5000-525112-3573-333750-603051 $ 73,805.00 5000-523112-3571-333750-603051 $ 19,681.00 GEDCO will provide linkage to services and advocacy counseling to individuals moving from homelessness to housing and are residing at Harford House Single Room Occupancy (SRO) located at 1517 E. North Avenue or the Micah House SRO, located at 5207 York Road. The services will be provided to 59 men and women at any given point in time. MWBOO GRANTED A WAIVER. 6. BALTIMORE CITY DEPARTMENT OF $ 19,548.00 SOCIAL SERVICES (BCDSS) Account: 5000-529112-3572-333717-603051 The BCDSS will provide a secure, temporary and safe environment for vulnerable and frail families and individuals who are not able to utilize the traditional shelter system because of situational issues; e.g. communicable illness, families too large to go to shelter, single men with children, disability, families and children requiring emergency placement due to unexpected emergencies or during winter emergencies and other disasters. The BCDSS will also provide transportation vouchers and bus passes, when available to homeless persons or families thus ensuring ready access to immediate safe and secure shelter systems. 93 AGENDA BOARD OF ESTIMATES 01/11/2012 Mayor's Office of Human Services/ - cont'd Homeless Services Program 7. BALTIMORE CITY DEPARTMENT OF $196,056.00 SOCIAL SERVICES (BCDSS) Account: 5000-523112-3571-333717-603051 The BCDSS will provide crisis intervention and direct grants to low income families and individuals to prevent eviction. The funding is designated for eviction prevention grants for tenants who demonstrate that with the help of the grant and their ability to pay future rent, they are able to maintain their housing and avoid homelessness. A tenant with a court-ordered eviction may receive up to $700.00 during fiscal year 2012 to pay back rent and rent related fees. MWBOO GRANTED A WAIVER. 8. METROPOLITAN BALTIMORE QUADEL $238,534.00 CONSULTING CORPORATION, SUBSIDIARY OF QUADEL CONSULTING CORPORATION (QUADEL) Account: 4000-490912-3573-333686-603051 Quadel will provide two full-time equivalent (FTE) inspectors to complete inspection work of housing units used to provide housing for formerly homeless clients of the MOHS. Additionally, the MOHS will provide one FTE inspector who will remain an employee of the MOHS, but will work under the direction of Quadel. MWBOO GRANTED A WAIVER. 94 AGENDA BOARD OF ESTIMATES 01/11/2012 Mayor's Office of Human Services/ - cont'd Homeless Services Program 9. ECHO HOUSE MULTI SERVICE CENTER, INC. $18,800.00 (ECHO HOUSE) Account: 5000-523112-3571-333738-603051 Echo House will use the funds to provide comprehensive assessment, crisis intervention, financial assistance, case management, transportation, mediation of landlord/tenant conflicts, food, and referrals for homeless individuals and families in Baltimore City. The funds will be used for eviction prevention activities and may not be used for utility turnoffs or other emergency situations involving energy payments. 10. PROJECT PLASE, INC. $72,240.00 Account: 4000-496211-3573-267826-603051 Project PLASE, Inc. will provide housing and supportive services to approximately ten homeless men and women with HIV/AIDS. Housing will be provided in ten Single Room Occupancy (SRO) units at the permanent housing facility located at 1814 Maryland Avenue. The organization will hire staff to provide support services to the clients to enable them to remain stable, connect with resources in the community, and maintain permanent housing. The period of the agreement is October 1, 2011 through September 30, 2012. MWBOO GRANTED A WAIVER. 95 AGENDA BOARD OF ESTIMATES 01/11/2012 Mayor's Office of Human Services/ - cont'd Homeless Services Program 11. PROJECT PLASE, INC. $170,954.00 Account: 4000-496211-3572-591426-603051 Project PLASE, Inc. will provide transitional housing and support services to approximately 12 single, medically fragile homeless individuals with HIV/AIDS, who reside at the transitional housing facility located at 1814 Maryland Avenue. In addition, these individuals also have histories of substance abuse and/or chronic mental illness. The support services will enable the clients to remain stable, connect with resources in the community, and access long- term or permanent housing. The period of the agreement is October 1, 2011 through September 30, 2012. MWBOO GRANTED A WAIVER. The agreements are late because of delays at the administrative review level. MEMORANDA OF UNDERSTANDING (MOU) 12. HOWARD COUNTY HOUSING COMMISSION $223,522.00 Account: 4000-490811-3573-267875-603051 The period of the MOU is July 1, 2010 through June 30, 2013. 96 AGENDA BOARD OF ESTIMATES 01/11/2012 Mayor's Office of Human Services/ - cont'd Homeless Services Program 13. HOWARD COUNTY HOUSING COMMISSION $198,288.00 Account: 4000-490912-3573-333675-603051 The period of the MOU is July 1, 2011 through June 30, 2014. Howard County will comply with all the terms expressed in 24 CFR Part 574, Housing Opportunity for Persons With Aids (HOPWA) Rules and Regulations. Through these MOUs, Howard County will provide intensive case management services and short-term rental assistance to eligible HIV/AIDS clients of Howard County, assigning sufficient staff to the HOPWA program related to the administration of the program. The MOUs are late because the Department recently received the signed MOUs from Howard County. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED (ITEM NOS. 1-5 AND 8-11) AND HAD NO OBJECTION. (The agreements and memoranda of understanding have been approved by the Law Department as to form and legal sufficiency.) 97 AGENDA BOARD OF ESTIMATES 01/11/2012 Department of Recreation and Parks ­ On-Call Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve task assignment no. 003, to GWWO, Inc. under Project No. 1164, On-Call Architectural Design Services. AMOUNT OF MONEY AND SOURCE: $182,437.00 ­ 9938-904744-9474-000000-703032 BACKGROUND/EXPLANATION: GWWO, Inc will perform the final design services for the Clifton Park Recreation Center Gymnasium. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. THE TRANSFER OF FUNDS FOR THIS TASK ASSIGNMENT, IN THE AMOUNT OF $185,000.00, WAS APPROVED BY THE BOARD ON NOVEMBER 16, 2011. 98 AGENDA BOARD OF ESTIMATES 01/11/2012 Personnel - Department of General Services The Board is requested to approve and authorize execution of the following agreement. The period of the agreement is effective upon Board approval for one year. Hourly Rate Amount JAN M. WALECKA $40.91 $75,000.00 Accounts: 9916-903052-9197-910098 $25,000.00 9916-908170-9197-910098 $35,000.00 9916-909910-9197-910098 $15,000.00 Ms. Walecka will work as an Architectural Construction Projects Management Specialist. Her duties will include but not be limited to managing multiple and ongoing specialty architectural designs as well as construction contracts for municipal buildings and facilities. Ms. Walecka will provide direction in master planning architectural and financial aspects and represent the Department with City, State and Federal agencies to provide architectural project management services on complex, LEED certified projects. The LEED certified projects will include scoping, design, and engineering as well as through the construction phase. She will ensure design compliance with applicable standards and specifications with City, State and Federal agencies. Ms. Walecka will interface with the agencies and contractual representatives for authorization of changes or payment services. The Personnel matter has been approved by the Expenditure Control Committee. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 99 AGENDA BOARD OF ESTIMATES 01/11/2012 PROPOSAL AND SPECIFICATIONS Department of Public Works/ ­ RP 11869, Henry H. Garnet Dept. of Recreation & Parks Park Improvements BIDS TO BE RECV'D: 2/15/2012 BIDS TO BE OPENED: 2/15/2012 12:00 NOON ANNOUNCEMENTS OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 100