NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES' RECESS DECEMBER 28, 2011 AND JANUARY 4, 2012 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on December 28, 2011 and January 4, 2012. The Board of Estimates will not receive or open bids on December 28, 2011 or January 4, 2012. The Board of Estimates will reconvene on January 11, 2012. BOARD OF ESTIMATES' AGENDA ­ DECEMBER 21, 2011 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Adams-Robinson Enterprises, Inc. $ 84,708,000.00 Baltimore Pile Driving & Marine $ 7,992,000.00 Construction, Inc. Cossentino Contracting Company, Inc. $ 8,000,000.00 Goel Services, Inc. $ 40,563,000.00 Hempt Bros, Inc. $ 38,466,000.00 Kokosing Construction Company, Inc. $510,966,000.00 MWH Constructors, Inc. and $139,608,000.00 Subsidiaries Morgan-Keller, Inc. $ 61,677,000.00 Reglas Painting Co., Inc. $ 1,500,000.00 Televant USA Corporation $ 63,000.00 Transportation-ITS Division 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Savin Engineers, P.C. Engineer So-Deep, Inc./So-Deep US, P.C. Engineer Property Line Survey 1 AGENDA BOARD OF ESTIMATES 12/21/2011 Fire & Police Employees' ­ Subscription Agreement and Retirement System (F&P) Limited Partnership Agreement ACTION REQUESTED OF B/E: The Board is requested approve and authorize execution of a subscription agreement and limited partnership agreement with Greenspring Global Partners V, L.P. managed by Greenspring General Partner V, L.P. AMOUNT OF MONEY AND SOURCE: No general funds $15,000,000.00 - (approximately) of F&P Funds BACKGROUND/EXPLANATION: The F&P Board of Trustees conducted a search for a risk parity portfolio investment manager and, as a result of that search, selected Greenspring General Partner V, L.P. The search and selection process was conducted with the assistance and advice of the F&P System's investment advisor, Summit Strategies Group. MWBOO GRANTED A WAIVER. (The subscription agreement and limited partnership agreement have been approved by the Law Department as to form and legal sufficiency.) 2 AGENDA BOARD OF ESTIMATES 12/21/2011 Fire & Police Employees' ­ Subscription Agreement and Retirement System (F&P) Limited Partnership Agreement ACTION REQUESTED OF B/E: The Board is requested approve and authorize execution of a subscription agreement and limited partnership agreement with AQR Global Risk Premium Fund III, L.P., managed by AQR Capital Management II, LLC. AMOUNT OF MONEY AND SOURCE: No general funds $75,000,000.00 - (approximately) of F&P Funds BACKGROUND/EXPLANATION: The F&P Board of Trustees conducted a search for a risk parity portfolio investment manager and, as a result of that search, selected AQR Capital Management II, LLC. The search and selection process was conducted with the assistance and advice of the F&P System's investment advisor, Summit Strategies Group. MWBOO GRANTED A WAIVER. (The subscription agreement and limited partnership agreement have been approved by the Law Department as to form and legal sufficiency.) 3 AGENDA BOARD OF ESTIMATES 12/21/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development (DHCD) ­ Option 1. The Gentlemen of 838 N. Chester St. L/H $53,400.00 Charisma, Inc. Funds are available in account 9910-906416-9588-900000-704040, EBDI Project, Phase II, Middle East Renewal Plan. In the event that the option agreement fails and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amounts. DHCD ­ Condemnation 2. Bulldog Baltimore 1, 3335 Woodland Ave. F/S $ 9,500.00 Inc. Funds are available in account 9910-903187-9588-900000-704040, Park Heights Demo-Woodland/Virginia Avenue Corridor. 4 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 300 E. Lombard St. AGL Investments One double face No. 11 Limited sign 5' x 3' Partnership Annual Charge: $70.40 2. 2342 E. Monument Jung H. Kim Handicap Ramp St. 11' x 36" Annual Charge: $70.30 3. 509 S. Exeter St. Skylar Development, One double face Inc. wind sign 6' x 1' Annual Charge: $70.40 Since no protests were received, there are no objections to approval. 5 AGENDA BOARD OF ESTIMATES 12/21/2011 Department General Services - Developer's Agreement No.1240 ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1240 with Cavalier Capital Management, LLC, developer. AMOUNT OF MONEY AND SOURCE: $31,680.00 BACKGROUND/EXPLANATION: The developer would like to install new water service, to its proposed construction located in the vicinity of 3420 Gunther Way (Gunther Way Condominiums). This developer's agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. A Letter of Credit in the amount of $31,680.00 has been issued to Cavalier Capital Management, LLC which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of General Services ­ Temporary and Perpetual Easement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a temporary and perpetual easement agreement with the Maryland Transportation Authority (MTA). The period of the temporary easement is two years effective upon the date of the entry of the City contractor. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department is proposing to upgrade traffic signal equipment on a portion of the property owned by the MTA located at 2310 Broening Highway. This temporary and perpetual easement agreement will allow the City's contractor to access the property to perform this work and maintain the improvements in conjunction with the Department's Project No. TR 08046, Rehabilitation of Broening Highway. (The temporary and perpetual easement agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of General Services ­ Energy Efficiency and Conservation Block Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a sub-grant agreement with the Baltimore Delta Alumnae Foundation. The period of the sub-grant agreement is effective upon Board approval through August 31, 2012. AMOUNT OF MONEY AND SOURCE: $42,274.00 ­ 9916-913900-9197-910013-703032 BACKGROUND/EXPLANATION: The Department has received an award under the Energy Efficiency and Conservation Block Grant Program from the U.S. Department of Energy. Under the terms of the sub-grant agreement the community non- profits will install facility upgrades and retrofits that will significantly improve energy efficiency in facilities operated by the non-profit organizations. The Departments' Energy Division and the Department of Planning Office of Sustainability have worked in collaboration to solicit and review "Energy Saver Grant" applications for Baltimore non-profits for use of these funds. The Baltimore Delta Alumnae Foundation's application was approved by the review committee for proposed energy efficiency upgrades. The total project cost is $67,598.25. The Baltimore Delta Alumnae Foundation is paying 34.5% ($25,324.25) of the project costs. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The sub-grant agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of General Services - Contract ACTION REQUESTED OF B/E: The Board is requested to approve and authorize a contract with EnerNoc, Inc. The period of contract is effective upon Board approval for one year with nine 1-year renewal options. AMOUNT OF MONEY AND SOURCE: $57,204.00 ­ 2051-000000-1981-194600-603018 BACKGROUND/EXPLANATION: The contract is under the Baltimore Regional Cooperative Purchasing Committee (BRCPC) for consulting services for the purchase of electricity, natural gas and energy. The contractor will furnish the City, the BRCPC as well as other participating entities with consulting services they may require during the period of time specified. The contractor will be paid the total sum of $4,209.00 per month for electric consulting, and $558.00 per month for natural gas consulting during the initial term. The Baltimore County Purchasing Division is the lead jurisdiction for this procurement for the twenty BRCPC participating jurisdictions, and the above payments represent the City's portion of the payment. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The contract has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of General Services ­ Amended and Restated Franchise Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amended and restated franchise agreement with Veolia Energy Baltimore, f/k/a Trigen-Baltimore Energy Corporation, f/k/a Baltimore Thermal Energy Corporation, f/k/a Thermal Resources of Baltimore, Inc. The agreement is effective upon Board approval with successive one year renewals through August 31, 2034. AMOUNT OF MONEY AND SOURCE: $115,000.00 ­ 1001-000000-1982-193200-603015 per year, plus escalation BACKGROUND/EXPLANATION: On September 1, 1984, the City, through Ordinance No. 171, issued a franchise to Thermal Resources of Baltimore, Inc., more commonly known as Trigen. The Ordinance established a franchise term of 25 years, and provided for renewals of the franchise which do not exceed in the aggregate 25 years. The initial term of the agreement expired on August 31, 2009, but was extended for one year by the Board to allow time for negotiation of a more detailed agreement. Due to the many issues involved in the negotiation and a change of ownership of Trigen, the Board approved two more extensions; one until August 31, 2011 and another until December 31, 2011. The DGS, with the assistance of the Law Department, has completed negotiation of a long-term franchise renewal agreement with Trigen. The negotiation resulted in a more detailed document which addresses past issues with Trigen and provides more protection for the City in the future. The new agreement sets a new franchise fee of $115,000.00 which began calendar year 2010 and included an annual escalation factor. The agreement provides for annual automatic renewals until expiration on August 31, 2034, unless terminated by either party as provided in the agreement. APPROVED FOR FUNDS BY FINANCE (The amended and restated franchise agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 12/21/2011 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following page: 12 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 11 AGENDA BOARD OF ESTIMATES 12/21/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 1. $ 15,000.00 9938-908764-9475 9938-907764-9474 Rec. & Parks Reserve Active 24th Series Park & Park & Playgrounds Playgrounds Renovation FY09 Renovation FY09 This transfer will provide funds to cover the costs associated with design services under on-call Contract No. 1164, Task #1 to Hord Coplan Macht, Inc. 2. $423,000.00 9938-902732-9475 9938-901732-9474 General Funds Reserve Active Parkland Expansion Parkland Expansion This transfer will provide funds to cover the costs associated with the ground lease payment for athletic fields at 2102 West Rogers Avenue. 12 AGENDA BOARD OF ESTIMATES 12/21/2011 Wage Commission ­ Living Wage Recommendation for FY 2013 The Wage Commission in accordance with Article 5, Subtitle 26, Baltimore City Code (Living Wage), is required to recommend to the Board of Estimates, on or before December 15, of each calendar year a revised Living Wage Rate for the City of Baltimore services contracts for the coming year. The Wage Commission reviewed the U.S. Bureau of Census Poverty threshold for a family of four. After careful consideration of the Bureau of Census poverty level threshold, currently set at $22,314.00 for a family of four, and other wage data, the Commission is recommending to the Board of Estimates that the Living Wage be increased from the current hourly rate of $10.59 to $10.73 beginning July 1, 2012. Methodology for calculation: $22,314.00 divided by 2,080 (a 40 hour week x 52) = $10.73 13 AGENDA BOARD OF ESTIMATES 12/21/2011 Wage Commission ­ Prevailing Wage Rate Recommendation 2012 ACTION REQUESTED OF B/E: The Board is requested to approve the recommended Prevailing Wage Rates in accordance with Article 5, Subtitle 25, Baltimore City Code, to be paid to laborers, mechanics and apprentices on all projects awarded by the Mayor and City Council of Baltimore. The rates become effective for contracts that are advertised on or after December 31, 2011. BACKGROUND/EXPLANATION: The submitted recommended Prevailing Wage rates represent an average increase of 0.5% for classes 1, 2, 3 and 5. Class 1 Building Construction 0.8% Class 2 Highways 0.0% Class 3 Utility 0.0% Class 5 Purchases, etc. 1.1% The Wage Commission requested evidence from contracting associations, unions related trade groups and the general public on work both public and private, in order to establish rates to be recommended to the Board of Estimates. Classification 4 is not included in this calculation since this residential category applies to federally funded HUD projects and has no impact on the City's general funds. For this reason the Wage Commission adopted the US DOL wage rates for this category. This is the first time in over ten years, that the US DOL comprehensively revised the housing pay rates, resulting in an average 32% increase for this category. 14 AGENDA BOARD OF ESTIMATES 12/21/2011 Baltimore City Health Department (BCHD) ­ Notice of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the notice of award (NGA) from the Department of Health and Human Services (HHS), Centers for Disease Control and Prevention (CDC), National Center for Environmental Health. The period of the NGA is September 1, 2011 through August 31, 2012. AMOUNT OF MONEY AND SOURCE: $154,800.00 ­ 4000-480112-3001-268400-404001 BACKGROUND/EXPLANATION: The Baltimore City Health Impact Assessments (HIA) Capacity Development grant will increase the ability of the BCHD and other City agencies to create and use HIAs as policy tools. The HIAs examine proposed policies, ordinances, laws, regulations and projects from the perspective of the changes they may cause in individual and public health, if those policies or projects were to be implemented. The grant award is late because it was just completed. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The notice of grant award has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 12/21/2011 Health Department ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Arbor E & T, LLC. d/b/a Care Resources, Inc. The period of the agreement is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $ 200,000.00 ­ 5000-587410-5750-672214-603051 270,000.00 ­ 4000-428212-3080-294300-603051 91,260.00 ­ 4000-427112-3080-294395-603051 $ 561,260.00 BACKGROUND/EXPLANATION: The organization will provide services in the area of speech language pathology, physical therapy, occupational therapy home- based service, special education/instruction speech therapist and a physical therapist to staff the Baltimore Infants & Toddlers Eligibility Center. The agreement is late because budget revisions delayed processing. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Audits ­ Refunds of Overpayments Abandoned Property Report ACTION REQUESTED OF B/E: The Board is requested to accept the report and approve the recommendations of the Department of Audits on the Abandoned Property Report. AMOUNT OF MONEY AND SOURCE: $387,647.00 ­ refunds of overpayments BACKGROUND/EXPLANATION: The Department of Finance, Bureau of Revenue Collections sent 3,292 claim forms to potential claimants listed on the City's Abandoned Property Report for fiscal year 2008, dated July 1, 2011. The claim forms contained instructions to complete and return those forms to the Board of Estimates. Under the procedures established by the Board of Estimates, 691 requests for refunds totaling $554,982.84, were received by the Board of Estimates and were forwarded to the Department of Audits for review and recommendation. These overpayments were unclaimed after three or more years. The Department determined that $387,647.00, included in the submitted schedule, represents valid refunds to 417 claimants resulting from duplicate payments, abatements, and tax credits. The Department recommends that these refunds be approved for payment and that $387,647.00 be removed from the listing of abandoned property to be submitted to the State by the Department of Finance, Bureau of Revenue Collections. The Department also determined that potential claims received, totaling $72,020.28 resulted from various clerical or accounting errors and should not have been included in the Abandoned Property Report. Therefore, the Department recommends that $72,020.28 associated with those claims be retained by the City and removed from the listing of abandoned property to be submitted to the State. The balance of $95,315.56 represents the adjusted amount for abandoned property that will be included in the amount to be remitted to the State. 17 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Audits ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay for a Peer Review of the Department of Audits. AMOUNT OF MONEY AND SOURCE: $5,000.00 (not to exceed) ­ 1001-000000-1310-157800-603026 BACKGROUND/EXPLANATION: The Department is required by Government Auditing Standards to have an external Peer Review every three years by an independent audit organization. The Peer Review will be performed by the Association of Local Government Auditors (ALGA). The objectives of the Peer Review are to determine whether, during the period January 1, 2009 through December 31, 2011, the Department of Audits' internal quality control system was (1) suitably designed and (2) operating effectively to provide reasonable assurance of complying with applicable Government Auditing Standards. The on-site portion of the review is to be conducted during the period January 23, 2012 through January 27, 2012. The Department will only pay the reasonable expenses incurred by the three-member ALGA review team relating to the Peer Review for air travel, hotel accommodations, car rental, meals, and incidental costs, up to $5,000.00. The value of each review team member's time will not be paid by the Department. Instead, the Department will commit three audit personnel for one week each, within the next two years, in exchange, to conduct Peer Reviews coordinated by the ALGA for its members. APPROVED FOR FUNDS BY FINANCE 18 AGENDA BOARD OF ESTIMATES 12/21/2011 Mayor's Office of Human Services/ ­ Agreements Homeless Services Program The Board is requested to approve and authorize execution of the various agreements. 1. AT JACOBS WELL, INC (AJW) $ 22,960.00 Account: 4000-496211-3573-267807-603051 The organization will provide permanent housing and support services to approximately 20 homeless mentally ill individuals. The permanent housing will be provided through rental certificates under the Shelter Plus Care Program. Funds will cover the cost to provide support services for the clients of the permanent housing units. The period of the agreement is September 1, 2011 through August 31, 2012. 2. WOMEN ACCEPTING RESPONSIBILITY, $ 71,329.00 INC. (WAR) Account: 4000-496211-3573-591447-603051 The WAR will utilize the funds to hire a Licensed Social Worker to serve as a case manager to provide supportive services to approximately six women and their children who are disabled due to substance abuse and/or HIV/AIDS. The WAR will provide intensive case management as well as intermediate or periodic care. The period of the agreement is August 1, 2011 through July 31, 2012. The agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. 19 AGENDA BOARD OF ESTIMATES 12/21/2011 MOHS ­ cont'd 3. JOBS, HOUSING AND RECOVERY, INC. $208,930.00 (JHR) Account: 4000-496211-3572-591458-603051 The JHR will hire staff to maintain and operate a 29 unit transitional housing program located at 3500 Clifton Avenue. The JHR will provide stable housing and supportive services to approximately 29 homeless men who are chronic substance abusers and assist them in obtaining and maintaining permanent housing. The period of the agreement is January 1, 2012 through December 31, 2012. MWBOO GRANTED A WAIVER. 4. FUSION PARTNERSHIP, INC. $100,000.00 Accounts: 5000-525612-3572-333754-603051 $ 19,548.00 5000-529112-3572-333754-603051 $ 80,452.00 The organization will operate and oversee Power Inside's Help on the Streets Project. The project offers outreach, education, referrals and case management services to women cycling between pretrial detention and homelessness. The project will serve approximately 250 women at risk or currently homeless. The period of the agreement is July 1, 2011 through June 30, 2012. The agreement is late because of a delay at the administrative level. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 12/21/2011 Baltimore Development ­ Third Amendment to Land Corporation (BDC) Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the third amendment to land disposition agreement (LDA) with Lexington Square Partners, LLC. The third amendment to the land disposition agreement extends the termination date of the LDA through April 30, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On January 10, 2007, the Board approved the original LDA with Lexington Square Partners, LLC a Delaware limited liability company (the developer). On November 7, 2007, the Board approved the first amendment to the LDA which deleted and added certain properties in the Project site and adjusted the acquisition cost by the developer in accordance to those changes. On December 22, 2010, the Board approved the second amendment to the Land Disposition Agreement which extended the termination date from December 31, 2010 to June 30, 2011. An additional six month extension was granted until December 31, 2011 requiring the Commissioner of the DHCD on June 29, 2011 to report to the Board, the progress that substantiated the approval of the additional extension. This third amendment to the LDA extends the LDA termination date from December 31, 2011 to April 30, 2012. As all the conditions precedent to settlement or closing, indicated in Section 2.15 of the Original LDA, have not yet occurred, the parties have agreed to extend the termination date of the Original LDA. The Department of Housing and Community Development will extend the termination date for one additional eight month period, in the event that developer has not abandoned the project and continues to pursue actively such approvals and satisfaction of such conditions as may be required to allow settlement to be completed as expeditiously as possible. 21 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd If an additional extension is granted at the end of the four month period, the Commissioner of the Department of Housing and Community Development will report to the Board the progress that substantiated the approval of the additional extension. The developer, Lexington Square Partners, LLC, consists of Lexington Square Developers, LLC comprising ICS Baltimore, LLC (Chera), BLDG Baltimore, LLC (Goldman), Feil-Baltimore, LLC (Feil), Nakash-Lexington, LLC (Nakash), and HAD Baltimore II, LLC (Harold A. Dawson Co., Inc. Construction of the initial phase of the Project, as determined by the Phasing Plan, is anticipated to begin within 12 months of Settlement, and construction is anticipated for completion within five years of such time, in each instance, assuming the avoidance of delays that are outside of the control of the developer. It will be a condition to settlement that the developer will have provided the City with satisfactory evidence of the existence of financing for the initial phase of the Project and plan for financing of the balance of the Project. MBE/WBE PARTICIPATION: The developer will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. (The third amendment to land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 12/21/2011 Baltimore Development ­ Note Modification Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve execution of a note modification agreement for the existing of the Purchase Money Mortgage (PMM) loan to 1414 Key Highway Holdings, LLC, borrower. This note modification agreement extends the term of the PMM for an additional 10 years. The Board is further requested to authorize the Mayor or the Director of Finance to execute any ancillary documents, letters or certificates that do not change the substance of the terms of the documents, subject to review and approval for form and legal sufficiency by the Law Department. AMOUNT OF MONEY AND SOURCE: $137,351.68 ­ Loan Extension/Balloon Amount BACKGROUND/EXPLANATION: On December 19, 2001, the Board approved a Purchase Sale Agreement, with the developers, Martin Azola and Kenneth Banks to purchase the South Harbor Business Center, located at 1414 Key Highway, for $800,000.00. Settlement occurred on February 15, 2002. $175,000.00 of the purchase price was financed by the City under a Purchase Money Deed of Trust, at a 4% interest rate, with a February 15, 2012 maturity date (the City loan). The City loan has been paid as agreed since 2002. The borrower has requested that the City extend and amortize the remaining balance of $137,351.68 as of February 15, 2012 for ten additional years. Although 1414 Key Highway has a solid occupancy rate (87%) the landlord has had to make numerous concessions to tenants in order to keep the building occupied during this economic climate. Attempting to refinance the City loan at this time, would be difficult to impossible. 23 AGENDA BOARD OF ESTIMATES 12/21/2011 BDC ­ cont'd The interest rate on the City loan will increase from 4% to 5% for the remaining ten years. MBE/WBE PARTICIPATION: N/A (The note modification agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 12/21/2011 Baltimore Development ­ Second Amendment to Lease Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a second amendment to lease agreement with Harbor Place Associates Limited Partnership, developer. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: In 1979, the City entered into the original lease agreement with the developer. The lease included certain easement rights granted to the developer by the City with respect to the City owned pedestrian bridge that runs from Harborplace to the Hyatt Parking Garage (referred to as the Upper Light Street Bridge in the lease). Pursuant to Section 2.3 and 3.6 of the 1979 lease, the City is required to maintain and keep the bridge in working order. In Fall 2010, the Department of Transportation (DOT) shut down the bridge to all pedestrian traffic after an engineering survey determined that the bridge was structurally unsound. Further engineering work has revealed that the bridge cannot simply be repaired but must be replaced. The DOT had insufficient capital funds in its FY 2011 and 2012 budget to rebuild the Bridge. Pursuant to Section 7.3(b) of the lease, the developer is permitted to build the replacement bridge and receive rent abatement for the expenses that it incurs. This second amendment to the lease agreement will amend the original 1979 lease to permit the replacement of the City-owned Upper Light Street Pedestrian Bridge by the developer under a rent-abatement payment plan. Under the 1979 lease agreement, the developer pays the City $0.67 per gross leasable sq. ft. plus percentage rent of 25% of net cash flow. 25 AGENDA BOARD OF ESTIMATES 12/21/2011 BDC ­ cont'd The developer desires that the bridge to be operational by May 2012 and has commenced on the initial design and engineering work to meet this deadline. Under this second amendment to the lease agreement, all design, engineering, and construction will be procured and managed by the developer subject to the BDC and the DOT review and approval. The developer will bid the job and the BDC and the DOT will certify all costs of the bridge replacement. The developer will enter into a Public Works Developer's Agreement, which will also be submitted to the Board for approval after construction drawings are completed and submitted to the City agencies for review. The developer will be reimbursed under a rent abatement formula for all certified costs related to the design, engineering, permits, demolition, construction and inspections of the bridge project plus a 5% interest cost. The projected rent abatement period would commence after a certificate of completion is issued by the BDC, the DOT, and the City's Law Department. The rent abatement period is estimated to be 10 years. The rent abatement will include only rent paid by the developer at Harborplace, including Base Rent, Percentage Rent and the payment from the outside RMUs located at Harborplace. The developer will pay all City taxes and fees associated with Harborplace and will receive no abatement or credit for these obligations. The City will retain ownership of the bridge and will handle all future maintenance of the bridge. (The second amendment to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 12/21/2011 Baltimore Development ­ License Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a license agreement with Harbor Place Associates Limited Partnership, licensee. The period of the license agreement is April 1, 2012 through December 31, 2017. AMOUNT OF MONEY AND SOURCE: No City funds will be expended. Under the license agreement the licensee will pay 15% of gross revenue from the Retail Merchandising Units (RMUs) on a quarterly basis. BACKGROUND/EXPLANATION: The license agreement will allow the licensee to license outdoor space between the Light Street and Pratt Street Pavilions at Harbor Place for the operation of 14 RMUs. In 2007, the City entered into a five-year license agreement with the licensee. In year five, the City received 15% of gross revenues generated by the RMUs as payment under the agreement. The City has received between $17,000.00 and $25,000.00 per year. The 2007 agreement will terminate on March 31, 2012. The licensee will replace seven of the 14 kiosks in 2012. The new kiosks will be of comparable size and design. They will also include mechanical and electrical systems for heating/cooling, to be more attractive to food and beverage vendors. The proposed agreement prohibits vending machines, amusement machines or gaming devices of any kind, as well as alcoholic beverages and alcoholic-related products or advertising, tobacco and tobacco-related products or advertising, drug paraphernalia or any items explicitly 27 AGENDA BOARD OF ESTIMATES 12/21/2011 BDC ­ cont'd suggesting drug use, firearms or firearm-related accessories, body or ear piercing services, and pornography or any sexually explicit or profanely graphic materials. (The license agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 12/21/2011 Fire Department ­ Donation of Health Equipment ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a donation from the Johns Hopkins University, Department of Athletics & Recreation (JHU). AMOUNT OF MONEY AND SOURCE: Estimated Fair Market Value $ 450.00 - 1 treadmill (LifeFitness 9500HR) 150.00 ­ 1 recumbent electronic bike (Stairmaster 3800) 100.00 ­ 1 upright electronic bike (LifeCycle 9100) 100.00 ­ 1 rowing ergometer (Concept 2) 850.00 ­ 2 elliptical cross trainers (Precor EFX 546 - $425.00 each) $1,650.00 BACKGROUND/EXPLANATION: The JHU will donate the health equipment valued at $1,650.00 which will be placed in service at one or several fire houses and used by Department members. 29 AGENDA BOARD OF ESTIMATES 12/21/2011 Fire Department ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report for Mr. Connor D. Scott for the months of May through August of 2011. AMOUNT OF MONEY AND SOURCE: $243.13 ­ 1001-000000-2131-228200-603001 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The expenses were mileage, parking and tolls. The request is late because the employee is a relatively new contractual employee who was not aware of the deadline for submitting expenses. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 30 AGENDA BOARD OF ESTIMATES 12/21/2011 Bureau of Treasury Management - Amended and Restated Loan Agreement and Amended and Restated Promissory Note ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the amended and restated loan agreement with Baltimore Community Lending (BCL) and to approve the amended and restated promissory note with the BCL. The new note will extend the repayment term of the loan to October 15, 2021. AMOUNT OF MONEY AND SOURCE: No funds are requested. BACKGROUND/EXPLANATION: The BCL (formerly the Baltimore Community Development Financing Corporation) is a tax-exempt non-profit foundation formed by the City in January 1989. The purpose of the BCL is to originate mortgage loans that include construction and permanent financing that are typically set at below market rates of interest. The loans assist in the revitalization of City neighborhoods and include programs such as Baltimore HELP and the City's Vacant House Loan Program. In 1991 and 1997, the City provided financial assistance to the BCL in the form of three promissory notes totaling $11,655,000.00 funded with general obligation housing authorizations. Each note had the same terms and conditions as the City's general obligation bonds used to fund each note. The BCL loans made with the proceeds of the promissory notes were expected to provide for the repayment. In August 2011, the President and CEO of the BCL sent a letter to the Department of Finance requesting that the City reduce the terms of the outstanding three notes in order to increase the BCL's ability to make new loans for important redevelopment activities. 31 AGENDA BOARD OF ESTIMATES 12/21/2011 Bureau of Treasury Management ­ cont'd The new note will consolidate the outstanding three obligations into one note, reduce the rate of interest on the note to 3% and extend the repayment term to October 15, 2021. These modifications will provide the BCL with the additional lending capacity it needs to continue revitalization efforts. MBE/WBE PARTICIPATION: N/A (The amended and restated loan agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 12/21/2011 Bureau of Water and ­ Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Dewberry & Davis, LLC., for Project No. 1155, (WC 1226) Replacement and Rehabilitation of Distribution Mains and Appurtenances in Identified Areas. The agreement is effective upon Board approval for two years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $999,822.00 - 9960-905659-9557-900020-703032 BACKGROUND/EXPLANATION: The Consultant will provide water design and engineering services related to existing water mains that have been identified by the City for replacement and rehabilitation. The scope of work includes preparation of contract documents including plans, specifications, cost estimates, permit applications, right-of-ways, easements, test holes to locate utilities, etc. The Consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $150,000.00 15.00% Transviron, Inc. 120,000.00 12.00% $270,000.00 27.00% 33 AGENDA BOARD OF ESTIMATES 12/21/2011 BW&WW ­ cont'd WBE: Phoenix Engineering, Inc. $ 60,000.00 6.00% Sahara Communications, Inc. 30,000.00 3.00% $ 90,000.00 9.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $1,100,000.00 9960-909100-9558 Water Revenue Constr. Reserve Bonds Water Infrastruc- ture Rehab. $1,000,000.00 ----------------- 9960-905659-9557-3 Engineering 100,000.00 ----------------- 9960-905659-9557-9 $1,100,000.00 Administration The funds are required to cover the cost of Project 1155, (WC 1226), Replacement/Rehabilitation of Distribution Mains and Appurtenances. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 34 AGENDA BOARD OF ESTIMATES 12/21/2011 Bureau of Water and ­ Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Johnson, Mirmiran & Thompson, Inc., for Project No. SC 918, Improvements to the Headworks and Wet Weather Flow Equalization at the Back River Wastewater Treatment Plant. The agreement is effective upon Board approval for two years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $422,390.47 ­ Baltimore City Water Revenue Bonds 422,390.46 ­ Baltimore County $844,780.93 ­ 9956-907689-9551-900020-703032 BACKGROUND/EXPLANATION: The Consultant will perform a plant wide hydraulic analysis and evaluate the hydraulic and treatment capacity of the existing influent headworks and its capacity to handle the predicted high wet weather flows to the plant. Following the study and evaluation, the Consultant will prepare different alternatives for the headworks improvements and wet weather flow equalization. Based on the selected alternatives resulting from workshops, the Consultant will prepare a design memorandum and preliminary drawings along with the estimated construction cost estimate. The Consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. MBE/WBE PARTICIPATION: MBE: A S Architects, Inc. $ 45,001.39 5.32% E2CR, Inc. 69,614.53 8.23% Sidhu Associates, Inc. 88,373.80 10.45% Transviron, Inc. 25,382.76 3.00% $228,372.48 27.00% 35 AGENDA BOARD OF ESTIMATES 12/21/2011 BW&WW ­ cont'd WBE: Constellation Design $ 38,912.07 4.60% Group, Inc. Phoenix Engineering, Inc. 37,252.94 4.40% $ 76,165.01 9.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $475,000.00 9956-906689 County Appro- Constr. Res. priation Back River WWTP Primary & In- fluent Facility 475,000.00 " " Wastewater Revenue Bond $950,000.00 $845,881.51 ---------------- 9956-907689-9551-3 Engineering 104,118.49 ---------------- 9956-907689-9551-9 $950,000.00 Administration The funds are required to cover the costs of SC 918, Improvements to the Headworks and Wet Weather flow Equalization at Back River WWTP. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 36 AGENDA BOARD OF ESTIMATES 12/21/2011 Bureau of Water and ­ Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Raftelis Financial Consultants, Inc., for Project No. 1145, Utility Cost of Service, Rate, and Financial Consulting Services. The agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,500,000.00 ­ 2070-000000-5531-399300-603026 1,500,000.00 ­ 2071-000000-5541-398600-603026 $3,000,000.00 BACKGROUND/EXPLANATION: The Consultant will perform utility cost of service, rate, and financial consulting services for the Bureau. Examples of work include reviewing and updating the Water Cost Allocation Model used to determine the cost of providing water to Baltimore County, assisting with inter-jurisdictional cost sharing issues, developing cost of service and rate recommendations, and providing debt assurance support. MBE/WBE PARTICIPATION: MBE: Peer Consultants, Inc. $540,000.00 18.00% King, King & Assoc., P.A. 270,000.00 9.00% $810,000.00 27.00% WBE: Nicole M. Harrell, CPA $270,000.00 9.00% AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 12/21/2011 Bureau of Water and Wastewater ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve task assignment no. 002 to Louis Berger Water Services, Inc. for, for Project No. 1143, On- Call Project Management Scheduling, Inspection and Engineering Services on S.C. 852-R, Denitrification Filters. AMOUNT OF MONEY AND SOURCE: $314,634.86 ­ 9956-910533-9551-900030-706063 BACKGROUND/EXPLANATION: The Consultant will assist the Bureau's Construction Management Division. The work includes but is not limited to code compliance, field inspection, and record keeping under task assignment. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 38 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Recreation and Parks ­ Management Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a management agreement with Hale Properties, LLC. for the management and operation of the Clarence "Du" Burns Indoor Soccer Arena. The period of the agreement is January 22, 2012 through January 21, 2013. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 22, 2010, the Board approved the original agreement with Hale Properties, LLC. Following an unsuccessful solicitation, the Department decided to execute a new agreement for one year, during which time, a new request for proposal will be issued. Hale Properties, LLC will be solely responsible for the operation and management of the facility and for payment of all operational costs and associated expenses. APPROVED FOR FUNDS BY FINANCE (The management agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 12/21/2011 Mayor's Office of Amendment No. 1 to Employment Development (MOED) - Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 1 to memorandum of understanding (MOU) with the State Department of Labor Licensing and Regulation (DLLR). The amendment no. 1 to the MOU will extend the period of the MOU through March 31, 2012. AMOUNT OF MONEY AND SOURCE: $3,535.00 -4000-806711-6312-458505-603013 BACKGROUND/EXPLANATION: On July 13, 2011, the Board approved a MOU for professional services. The term of the MOU was March 1, 2011 through December 30, 2011. This amendment no. 1 to the MOU extends the period of the MOU through March 31, 2012 and provides additional funding in the amount of $3,535.00 making the total funding amount $15,318.00. The amendment no. 1 to the MOU is late because additional time was necessary to reach a comprehensive understanding between the parties. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The amendment no. 1 to memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 12/21/2011 Police Department ­ Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of a grant award from the Governor's Office of Crime Control and Prevention (GOCCP). The period of the grant award is November 1, 2011 through December 23, 2011. AMOUNT OF MONEY AND SOURCE: $20,000.00 ­ 4000-470812-2021-213300-601065 BACKGROUND/EXPLANATION: The Department has received a grant, from the GOCCP for the Baltimore Metropolitan Region Warrant Initiative. This initiative helps reduce existing gaps in services and fosters collaboration and cooperation among partner agencies and stakeholders throughout Maryland. The program provides support to the Baltimore Police Department to aid the Baltimore County Police Department in the service of warrants for violent crime offenders who committed their offenses in Baltimore County, but reside in Baltimore City. Grant funds provide overtime for members of the Baltimore Police Department. The request is late because the Letter of Intent was just received. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Transportation ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Maryland Heritage Areas Authority. The period of the agreement is effective upon Board approval until the October 31, 2012. AMOUNT OF MONEY AND SOURCE: $70,000.00 ­ 9950-905760-9508-000000-490358 BACKGROUND/EXPLANATION: The purpose of this agreement is to provide the Department with funds which will enable the Department to carry out programs and projects to implement its approved management plan, "Baltimore City Tour Bus Facility." The approved scope of work includes building a centralized facility for the parking/servicing of at least 50 tour buses (including 1,200 square foot amenities building for bus staff with open lounge, TV, restrooms, and vending machines) on an existing City-owned parking lot located immediately south of the B&O Railroad Museum, near the intersection of S. Arlington Street and James Street in West Baltimore as submitted in Exhibit A. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARDS. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Transportation - Partial Release of Retainage Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a partial release of retainage agreement to Monumental Paving and Excavating for Contract No. TR 10010, Lowering of Monument Street under Amtrak Bridge No. MP92.61. AMOUNT OF MONEY AND SOURCE: $32,092.94 ­ 9960-904678-9557-000000-200001 BACKGROUND/EXPLANATION: All work on Contract No. TR 10010 is substantially completed, all punch list items are completed and the contractor has requested a partial release of retainage in the amount of $32,092.94. The City holds $34,092.94 in retainage. The remaining $2,000.00 is sufficient to protect the interests of the City. MWBOO HAS APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The partial release of retainage agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 12/21/2011 EXTRA WORK ORDER * * * * * * The Board is requested to approve the Extra Work Order as listed on the following page: 45 The EWO has been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 44 AGENDA BOARD OF ESTIMATES 12/21/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #004, $18,168.10 ­ Project 954, Key Highway Beautification $ 102,576.57 $ 111,820.44 KCW Engineering - - Technologies, Inc. The transfer of funds is needed to cover the deficit in the account and fund the cost related to change order no. 4, under Project 954, Key Highway Beautification was approved by the Board on December 07, 2011. 45 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve task assignment no. 005, to KCI/STV Joint Venture, under Project No. 1136, On-Call Conduit Occupancy Surveys Citywide. AMOUNT OF MONEY AND SOURCE: $922,852.15 ­ 2024-000000-5480-395700-603026 BACKGROUND/EXPLANATION: This authorization provides for engineering services that include but are not limited to completing various on-going tasks required to complete the Automation and Data Entry Services for the remainder of the 14,100 manholes in the existing GIS database and the additional 200 manholes identified by the City. MBE/WBE PARTICATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 46 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve task assignment no. 006, to KCI/STV Joint Venture, under Project No. 1136, On-Call Conduit Occupancy Surveys Citywide. AMOUNT OF MONEY AND SOURCE: $661,782.40 ­ 2024-000000-5480-395700-603026 BACKGROUND/EXPLANATION: This authorization provides for engineering services that include but are not limited to manhole inspections, attend progress meetings at the Conduit Division Office, supervise inspection crews and allocate appropriate resources to complete the inspections, collate file folders with photographs and scans for download to the City's on Base System. MBE/WBE PARTICATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 47 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Ms. Donna M. Simon and Mr. Reagan Simon, developer, for the sale of the property located at 1021 N. Mount Street (Block 0061 Lot 049). AMOUNT OF MONEY AND SOURCE: $6,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $600.00 has been paid by the developer. The property was obtained through Tax Sale on October 13, 1999 and the value of $12,300.00 was determined by using the waiver valuation process. The project will consist of the rehabilitation of the property to include a new roof, new windows, and a new HVAC system. The property will be owner-occupied. STATEMENT OF PURPOSE AND RATIONALE FOR SALE OF PROPERTY BELOW THE PRICE ESTABLISHED THROUGH THE WAIVER VALUATION PROCESS: The property was priced pursuant to the appraisal policy of Baltimore City by the using the Waiver Valuation process to determine the price for this property. The following factors are present; (1) stabilizing the immediate community; (2) elimination of blight; (3) economic development, creation of jobs, real estate and other taxes; (4) and the opportunity to have quick rehabilitation of the property. The comparables used to substantiate the waiver valuation price of 1021 N. Mount Street were 926 N. Fulton Avenue, 916 N. Mount Street, and 1019 N. Fulton Avenue. 48 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd MBE/WBE PARTICIPATION: The property is being conveyed to a private citizen for rehabilitation and resale at the market rate and will be owner- occupied. The citizen received no City funds or incentives for the purchase or rehabilitation, therefore MBE/WBE is not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with Timothy 618, LLC, developer, for the sale of the property located at 332 and 338 E. Federal Street. AMOUNT OF MONEY AND SOURCE: $ 6,000.00 ­ 332 E. Federal Street 6,000.00 ­ 338 E. Federal Street $12,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $1,200.00 has been paid. The project will consist of the rehabilitation of the vacant properties into single family homes. The properties are located within and will be developed in accordance with the Greenmount West Urban Renewal Plan. The purchase price and improvements to the site will be financed through private sources. The provisions of Article II, Section 15 of the Baltimore City Charter, Article 13 of the Baltimore City Charter and Ordinance No. 699, the Greenmount West Urban Renewal Plan, originally approved by the City on April 17, 1978 authorizes the City to sell the properties. STATEMENT OF PURPOSE AND RATIONALE FOR SALE OF PROPERTY BELOW THE PRICE DETERMINED BY WAIVER VALUATION PROCESS In accordance with the City's appraisal policy, the waiver valuation process was used in lieu of an appraisal. The Department has determined the fair market values of the properties using available real estate data. The vacant buildings are valued at $6,900.00. Sale of these vacant properties at a price below the value determined by the waiver valuation process will eliminate blight, create jobs during reconstruction and the properties will be reoccupied and returned to the tax rolls. 50 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because the purchase price is less than $20,000.00 and the developer will receive no city funds or incentives for the purchase or rehabilitation, therefore MBE/WBE goals are not applicable. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with 421 E. Federal 2, LLC, purchaser, for the purchase of 423 E. Federal Street. AMOUNT OF MONEY AND SOURCE: $1,000.00 ­ 423 E. Federal Street 1120 008 BACKGROUND/EXPLANATION: A good faith deposit was not paid by the purchaser, the entire balance will be paid prior to settlement by Cashiers or Certified Check. The purchaser will be using private funds to pay for the acquisition and maintenance of the property. The City strategically acquires and manages vacant or abandoned properties, ultimately enabling these properties to be returned to productive use and improving Baltimore's neighborhoods. In accordance with the City's Side Yard Policy, the City has agreed to convey the property known as 423 E. Federal Street, to the adjacent non-owner occupied property. As a condition of conveyance the purchaser has agreed to the terms of the LDA, which prohibits development of the parcel for a minimum of ten years. MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because they will be sold at market value. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Report on Extension of LDA Community Development with C-W Superblock, LLC ACTION REQUESTED OF B/E: The Board is requested to NOTE the report of "Good and Substantial" cause shown by C-W Superblock, LLC, developer upon which the decision to grant a six-month extension of the termination date of the LDA to December 31, 2011. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On December 22, 2010, the amended LDA with C-W Superblock, LLC was approved. The amendment provided a six-month extension of the December 31, 2010 termination date of the LDA with the developer to June 30, 2011, as all of the conditions precedent to settlement, as indicated in Section 2.15 of the Original LDA, had not yet occurred. The Amended LDA modified Section 2.15.3 of the Original LDA to provide that the Department may extend the termination date for one additional six month period from July 1, 2011 to December 31, 2011, in the event that the developer has shown good and sufficient cause for such an extension. The December 22, 2010, Board approval noted a requirement that the Commissioner of the DHCD report to the Board; if an extension of the date of termination was granted as well as the good and sufficient cause shown by the developer to substantiate such an extension. The conditions precedent to settlement as set forth in the Original LDA were: (i) for the City to provide the developer notice of the completion of environmental remediation and demolition of the Developer and Non-Developer properties at the site bounded by West Lexington Street, Park Avenue, Clay Street, and the Stewart's Building and to provide The Harry and Jeanette Weinberg Foundation (Foundation) and the Developer the City's third party costs for such work, and 53 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd (ii) for the Foundation to reimburse the City for 25% of such costs as provided in the Original LDA. Settlement was to occur within 45 days of Developer's receipt of such notice. The Baltimore Development Corporation (BDC) was unable to provide the required notice to the developer and the Foundation until recently as the final cost certifications for the third party work was not finalized and sufficiently reviewed by the BDC until recently. Accordingly, the reason for settlement not occurring was not due to the inaction of the developer but to circumstances totally outside of its control and are accordingly good and sufficient cause to extend the date of settlement as set forth above. MBE/WBE PARTICIPATION: The developer will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. 54 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and - Local Government Resolutions Community Development The Board is requested to approve and authorize execution of the following local government resolutions. The following organizations are applying to the State of Mary- land's Community Investment Tax Credit Program (CITCP). A local government resolution of support is required by the State for all applications to this program for funding. Organization Amount 1. THE RED DEVILS, INC. $ 25,000.00 (CITCP) The Red Devils, Inc., located at 5820 York Road, Baltimore, Maryland 21212 proposes the Treatment Support for Maryland Breast Cancer Families Project. The project is a partnership with select Baltimore hospitals to fund services, which minimize the logistical and financial barriers to treatment for women with breast cancer. Research confirms that lack of transportation, financial hardship, lack of insurance or under-insured and conflicting priorities (work, children, and family) are among the barriers to women entering treatment or finding themselves noncompliant with treatment. The Red Devils raises funds from individuals, corporations, and foundations to fund transportation to treatment, family support needs, meals, groceries, house cleaning, living expenses, childcare and medical services, and treatment- related therapies. Case managers and patient navigators at partner hospitals identify patients who would best benefit from these services and refer those patients to be approved list of services providers. The Red Devils was founded in 2002 and has partnerships with 39 hospitals or other facilities throughout Maryland. 55 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd 2. MARYLAND SOCIETY FOR SIGHT, INC. $ 10,000.00 (CITCP) The Maryland Society for Sight, Inc., located at 1313 W. Cold Spring Lane, Baltimore, Maryland 21209 proposes the Mobile Eye Care for the Homeless Project. The project addresses the need for vital vision care in the homeless population by providing both eye examinations and eyeglasses to those in need. The beneficiaries are individuals who are unable to secure optometric and ophthalmologic services in the traditional venue because of a variety of barriers to access care. The organization addresses the health disparities faced by the homeless population in Baltimore by bringing vision care directly to them at homeless shelters and other social service organizations where they are accessing other necessary services, exams, and refractions for prescription eye wear. The Maryland Society for Sight was founded in 1909 as the Maryland Society for Prevention of Blindness. For more than 102 years, the mission of the Maryland Society for Sight has been to prevent blindness and preserve sight for Marylanders. Good vision is essential to read, work, drive, and perform other activities of daily living. The goal is to take the initiative to screen vulnerable populations, rather than wait for them to seek treatment after they develop symptoms. 3. THE EVERYMAN THEATRE, INC. $ 50,000.00 (CITCP) The Everyman Theatre, Inc. located at 1727 Charles Street, Baltimore, Maryland 21201, proposes the expansion of Everyman Theatre High School Matinee Program with the Baltimore City Public Schools Project. The project will expand its High School Matinee Program to serve 2,000 students per year in its new location at 315 W. Fayette Street by the 2013-2014 season. This represents a 40% increase from its current location. For the past 10 years, The Everyman Theatre's Matinee Program has provided four 56 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd Baltimore City High Schools with a curriculum of four plays at no cost to the students or the school system. The program provides comprehensive, repeat exposure to theatre performances supplemented by pre- and post-show workshops in the classroom designed to explore the themes and ideas in the plays. Founded in 1990, The Everyman Theatre produces classic and contemporary plays to over 30,000 patrons annually. It has grown from one play a year in borrowed spaces with no subscribers to five play series with over 4,000 subscribers, and a budget of $1.6 million. The theatre's founding principles include a commitment to working with professional actors, other artists, designers, directors, and musicians. The mission of The Everyman Theatre is a professional theatre company with a resident ensemble of artists from the Baltimore Washington DC area. 4. COMMUNITY LAW CENTER, INC. $ 50,000.00 (CITCP) The Community Law Center, Inc. located at 3355 Keswick Road, Suite 200, Baltimore, Maryland 21211, proposes the Pro Bono Project. The project will use lawyers to represent community associations, neighborhood groups, grassroots organizations, churches, and small businesses in Baltimore City, as they struggle to improve their neighborhoods through zoning, liquor board, tax sale hearings, drug nuisance abatement, and real estate cases. The Pro Bono Project is the backbone of all the Community Law Center's programs, providing volunteers to handle the complex legal matters faced by communities as they strive to improve the stability, health, safety and attractiveness of their neighborhoods. The Community Law Center was founded in Baltimore, 25 years ago to provide legal services to community and nonprofit organizations to promote stronger and more vibrant neighborhoods. The law is used to help people protect their neighborhoods from nuisance properties, environmental degradations, property neglect, and abandonment. One of the most important goals is to empower communities with the tools they need to create positive changes in their neighborhoods. 57 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd 5. BANNER NEIGHBORHOODS COMMUNITY $ 25,000.00 CORPORATION (CITCP) The Banner Neighborhoods Community Corporation, located at 2900 E. Fayette Street, Baltimore, Maryland 21224, proposes the Community Empowerment Initiatives Project. The project will continue to provide a variety of community empowerment activities directed at helping low income senior citizens maintain their housing, engaging at-risk youth in positive enterprises, and strengthening neighborhood associations. The activities are as follows: a. Home Maintenance Program provides small home repairs, energy conservation improvements, and routine maintenance services for low-income senior homeowners in Southeast Baltimore who want to remain in the community and yet need extra assistance to live in comfortable, safe conditions. b. The Neighborhood Youth Program includes a Reading Club, Art Club, Football league, Basketball league, and Neighborhood Youth Employment Project which has approximately 300 neighborhood youth and youth participating and ranging in age from six to 19 year olds. Community Empowerment Initiatives is a non-traditional programmatic approach to community organizing that trains residents to solve problems on their own and empowers them to conceive and implement new neighborhood improvement projects. Banner Neighborhoods Community Corporation is a community based non-profit in southeast Baltimore City. The organization's mission is to promote resident-based leadership, support neighborhood pride, and stability and provide direct services that contribute in the overall viability throughout 10 communities in southeast Baltimore. 58 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd 6. ADVOCATES FOR SURVIVORS OF TORTURE $ 20,000.00 AND TRAUMA (CITCP) Advocates for Survivors of Torture and Trauma, located at 431 E. Belvedere Avenue, Baltimore, Maryland 21212 proposes the Mental Health Services for Torture Survivors Project. The project will provide mental health counseling and case management to torture survivors. Clients come from 33 different countries, with the majority of them coming from African countries. After years of careful study, planning, and experience, the organization has demonstrated success in the treatment of survivors through a comprehensive program based on the Strengths Based Theory. The theory provides a culturally anchored method of emphasizing strengths over pathology through client-centered services that are flexible and encourage the individual to continually strive to attain goals which they themselves have established. In addition, there is access to social services and resources, which includes medical and legal aid, housing, language training and employment opportunities and conducts a life skills group that meets weekly. Advocates for Survivors of Torture and Trauma have served torture and trauma victims in the Washington, DC and Baltimore area since 1994. Its mission is to alleviate the suffering of those who have experienced torture and trauma, to educate the local and world community about the needs of tortured victims. 59 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Agreements Community Development The Board is requested to approve and authorize execution of the various Community Development Block Grant (CDBG) agreements with the providers. The agreements are for the period July 1, 2011 through June 30, 2012, unless otherwise indicated. 1. DRUID HEIGHTS COMMUNITY DEVELOPMENT $352,188.00 CORPORATION, INC. Account: 2089-208911-5930-430691-603051 $ 8,978.00 2089-208912-5930-430626-603051 $ 5,000.00 2089-208912-5930-430630-603051 $ 25,000.00 2089-208912-5930-430634-603051 $ 20,000.00 2089-208912-5930-430653-603051 $ 55,250.00 2089-208912-5930-430662-603051 $ 61,750.00 2089-208912-5930-430676-603051 $ 8,814.00 2089-208912-5930-430680-603051 $ 15,984.00 2089-208912-5930-430681-603051 $ 28,321.00 2089-208912-5930-430683-603051 $ 50,381.00 2089-208912-5930-430691-603051 $ 72,710.00 The organization will provide a variety of public and youth services and carry out planning and capacity building activities. The organization will also rehab and construct housing for the improvement and betterment of available affordable housing. The funds will be used to subsidize the organization's operating costs. The agreement is for the period September 1, 2011 through August 31, 2012. FOR FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $31,500.00, AS FOLLOWS: MBE: $4,725.00 WBE: $1,575.00 60 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd 2. DRUID HEIGHTS COMMUNITY DEVELOPMENT $ 42,750.00 CORPORATION, INC./ON BEHALF OF THE UPTON PLANNING COMMITTEE (UPC) Account: 2089-208912-5930-665680-603051 $ 12,950.00 2089-208912-5930-665681-603051 $ 17,800.00 2089-208912-5930-665683-603051 $ 12,060.00 The UPC will carry out eligible public information and organizational capacity building activities for neighborhood revitalization and other eligible-CDBG activities in the Upton community. The funds will be used to subsidize the UPS's operating costs. MWBOO GRANTED A WAIVER. 3. HISTORIC EAST BALTIMORE COMMUNITY $ 40,850.00 ACTION COALITION, INC. (HEBCAC) Account: 2089-208912-5930-435081-603051 $ 9,000.00 2089-208912-5930-435026-603051 $ 22,400.00 2089-208912-5930-435083-603051 $ 9,450.00 HEBCAC will provide general oversight, management and coordination of CDBG-eligible funded activities. HEBCAC will provide public information regarding activities being carried out within the Historic East Baltimore area of the City. HEBCAC will also provide public services to low and moderate-income persons seeking recovery from drug addiction. The funds will be used to subsidize the organization's operating costs. FOR FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $26,000.00, AS FOLLOWS: MBE: $3,900.00 WBE: $1,300.00 61 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd 4. COPPIN HEIGHTS COMMUNITY DEVELOPMENT $ 39,977.00 CORPORATION, INC Account: 2089-208912-5930-426526-603051 The organization is dedicated to being a catalyst to stimulate economic development within the Greater Coppin Heights/Rosemont community by offering The Tool Box for Financial Fitness (TBFF) financial literacy program. The TBFF program aims to combat financial illiteracy, evictions, and foreclosures in Baltimore City by providing low to moderate-income residents with the skills to manage their money, make sound financial decisions, and decrease their debt. On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Entitlement (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2011 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, the agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the land disposition agreement with the Central Baptist Church developer, for the sale of the properties located at 2011, 2013, 2015, 2017, 2027, 2029, 2031, 2033 Booth Street, and 11 S. Pulaski Street (Booth Boyd Neighborhood). AMOUNT OF MONEY AND SOURCE: $1,000.00 ­ 2011 Booth Street 0206 054 1,000.00 ­ 2013 Booth Street 0206 055 1,000.00 ­ 2015 Booth Street 0206 056 1,000.00 ­ 2017 Booth Street 0206 057 1,000.00 ­ 2027 Booth Street 0206 062 1,000.00 ­ 2029 Booth Street 0206 063 1,000.00 ­ 2031 Booth Street 0206 064 1,000.00 ­ 2033 Booth Street 0206 065 1,000.00 ­ 11 S. Pulaski Street 0206 029 $9,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: A good faith deposit of $900.00 has been paid. The interim use consists of the preservation of the nine lots as a green space. This will allow the developer time to pursue the acquisition of the other intervening privately owned lots. The developer intends to purchase the remaining privately owned lots and consolidate them with the acquired lots from the City, into one lot. The consolidated lot will be developed into a parking facility for the use of the church's congregation. The developer is a nonprofit organization/church that provides community services and needs the parking lot for the use of its constituents. MBE/WBE PARTICIPATION: The properties are not subject to Article 5, Subtitle 28 of the Baltimore City Code because the lots are vacant and no physical structures will be put on them. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 12/21/2011 Parking Authority for - Expenditures of Funds Baltimore City (PABC) ACTION REQUESTED OF B/E: The Board is requested to approve the expenditure of funds to pay the vendors for management of the below listed parking facilities. The invoiced expenses are for the month of July for following vendors: VENDOR FACILITY 1. REPUBLIC PARKING ARENA PARKING GARAGE SYSTEMS, USA, INC. 99 S. HOWARD STREET $36,784.68 - 2075-000000-2321-407200-603026 Maint. & Repair 3,000.00 - 2075-000000-2321-407200-603016 Mgmt. & Fees 10,847.38 - 2075-000000-2321-407200-603038 Security $50,632.06 2. REPUBLIC PARKING SYSTEMS, REDWOOD STREET GARAGE USA, INC. 11 S. EUTAW STREET $41,512.05 - 2076-000000-2321-253900-603026 Maint. & Repair 3,638.49 - 2076-000000-2321-253900-603016 Mgmt. Fees 5,660.00 - 2076-000000-2321-253900-603038 Security $50,810.54 The Parking Authority originally intended that the facilities change management on July 1, 2011, but the changeover was delayed for one month. The Management of the Arena Garage and the Redwood Garage changed on August 1, 2011 from Republic Parking Systems, USAS, Inc. to the partnership of LAZ Parking Mid-Atlantic LLC and PMS Parking, Inc. 64 AGENDA BOARD OF ESTIMATES 12/21/2011 PABC ­ cont'd 3. LAZ PARKING MID-ATLANTIC, MARRIOTT GARAGE LLC AND PMS PARKING INC. 405 W. LOMBARD STREET (LAZ/PMS) $30,385.86 - 2075-000000-2321-407000-603026 Maint. & Repair 2,223.87 - 2075-000000-2321-407000-603016 Mgmt. Fees 5,747.00 - 2075-000000-2321-407000-603038 Security $38,356.73 LAZ/PMS operated the Marriott Garage for the PABC pursuant to a Parking Facility Operations and Management Agreement approved by the Board on February 23, 2011. The agreement expired on June 30, 2011. A new contract with the vendor for operation of this facility was approved by the Board on July 20, 2011, effective August 1, 2011. APPROVED FOR FUNDS BY FINANCE 65 AGENDA BOARD OF ESTIMATES 12/21/2011 Mayor's Office ­ Grant Agreement and Assignment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement and an assignment agreement with the Baltimore Heritage Area Association, Inc. (BHAA) The period of the grant agreement is January 1, 2012 through June 30, 2012, with nine 1- year renewal options, at the sole option of the City. AMOUNT OF MONEY AND SOURCE: $70,000.00 BACKGROUND/EXPLANATION: The Baltimore National Heritage Area Association, Inc. is a newly formed nonprofit that transitions the heritage area out of the Office of the Mayor to a stand-alone nonprofit organization. The grant agreement outlines the relationship and responsibilities between the new nonprofit and the City. The assignment agreement transfers ownership of a number of trademarks from the City to the new organization with the City maintaining a license to use the trademarks. The grant agreement provides $70,000.00 from the City to the organization which equates to half of the City's FY12 allocation to the heritage area program. These funds are matched by Federal and State dollars, adding up to a total annual budget of $400,113.00. This agreement also transfers the remaining funding, an estimated at $21,000.00 in certain City accounts to the organization and authorizes the organization to programmatically administer certain grant-funded projects on behalf of the City. On March 30, 2009, Congress and President Obama designated the Baltimore National Heritage Area as the 49th National Heritage Area in the country. In the enabling legislation, the Baltimore Heritage Area Association, Inc. was named as the management entity. In order for the City of Baltimore to receive the federal funds allocated to the Baltimore National Heritage Area and its programs the City is required to form a nonprofit 66 AGENDA BOARD OF ESTIMATES 12/21/2011 Mayor's Office ­ cont'd organization. On May 25, 2011, the organization was incorporated in the State of Maryland and received its IRS tax exempt notification letter as of August 2011. The heritage area staff and the non-profit board look forward to managing this program for the citizens of Baltimore. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement and assignment have been approved by the Law Department as to form and legal sufficiency.) 67 AGENDA BOARD OF ESTIMATES 12/21/2011 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the lease agreement with Friends of President Street Station, Inc. (tenant) for the rental of 801 Fleet Street, also known as the President Street Station, Inc. The period of the lease agreement is June 01, 2011 through November 31, 2012. AMOUNT OF MONEY AND SOURCE: $1.00 annually, if demanded BACKGROUND/EXPLANATION: Through the Department of General Services, the Friends of President Street Station, Inc. requests an 18 month lease for the rental of the President Street Station. The Friends of President Street Station will volunteer their services for the historical preservation of the Civil War Museum. The City will be responsible for maintaining the property, and the Friends of President Street Station, Inc. will be responsible for the security costs of the property. This lease agreement is being submitted late for Board approval because of administrative issues. The Space Utilization Committee approved the lease agreement on December 13, 2011. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 68 AGENDA BOARD OF ESTIMATES 12/21/2011 Space Utilization Committee - Amendment To Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to lease agreement with Edmonson Village, LLC, landlord, for the rental of a part of the property known as 4400 Edmonson Avenue, consisting of approximately 2,537 square feet, and known as Suite 4538. The rent reduction will be effective on January 1, 2012 through October 31, 2013. AMOUNT OF MONEY AND SOURCE: Proposed Negotiated Renewal Renewal Amount Amount Savings Year 1 $34,630.00 (10 Months) $31,712.50 $2,917.50 Year 2 $42,799.19 (12 Months) $38,055.00 $4,744.19 BACKGROUND/EXPLANATION: The leased premises are used for offices for the Baltimore City Health Department's Women, Infants and Children's Program (WIC). On April 22, 2009 the Board approved the original agreement for a three year period with the option to renew for one additional 2-year period. On October 26, 2011 the Board approved the renewal option for the additional two years. Prior to exercising the renewal option, the Department had been trying to negotiate a rent reduction with the landlord. The Department was able to finalize negotiations on a rent reduction with the landlord. The amendment to lease agreement is needed as a result of the negotiations. All other conditions, provisions and terms of the original lease will remain in full force and effect. The Space Utilization Committee approved the amendment to lease agreement on December 13, 2011. (The amendment to lease agreement has been approved by the Law Department as to form and legal sufficiency.) 69 AGENDA BOARD OF ESTIMATES 12/21/2011 PROPOSAL AND SPECIFICATIONS Department of Transportation ­ TR 05045, Key Highway Shared Use Trail and Landscaping Project From Interstate 1-95 to West of Lawrence Street BIDS TO BE RECV'D: 2/15/2012 BIDS TO BE OPENED: 2/15/2012 70 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Real Estate ­ Acquisition by Gift ACTION REQUESTED OF B/E: The Board is requested to approve the acceptance of the donation of the fee simple interest in the property known as ES Beechfield Avenue SEC Parkton Street (Block 2530C, Lot 1) as a gift from Ms. Marguerite M. VillaSanta. AMOUNT OF MONEY AND SOURCE: No funds will be expended. BACKGROUND/EXPLANATION: Ms. VillaSanta is donating the property known as ES Beechfield Avenue SEC Parkton Street (Block 2530C, Lot 1), an undeveloped 23,427 sq. ft. lot to the City on behalf of the Department of Recreation and Parks. The property will be preserved as parkland. This property will be accepted free and clear of all liens and encumbrances. 71 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Real Estate ­ Acquisition by Gift ACTION REQUESTED OF B/E: The Board is requested to approve the acceptance of the donation of the fee simple interest in the property known as SS Parkton Street SWC Thornfield Road (Block 2530C, Lot 17A) as a gift from the Parkton Village, LLC. AMOUNT OF MONEY AND SOURCE: No funds will be expended. BACKGROUND/EXPLANATION: Parkton Village, LLC is donating the property known as SS Parkton Street SWC Thornfield Road (Block 2530C, Lot 17A), an undeveloped 2.27 acre lot to the City on behalf of the Department of Recreation and Parks. The property will be preserved as parkland. This property will be accepted free and clear of all liens and encumbrances. 72 AGENDA BOARD OF ESTIMATES 12/21/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 74 - 77 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 73 AGENDA BOARD OF ESTIMATES 12/21/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 10319, York P. Flanigan & Sons, $2,783,413.10 Road Rehabilita- Inc. tion from 43rd Street to Glenwood Avenue DBE: AJO Concrete Construction, $ 51,761.00 1.86% Inc. Priority Construction 446,019.50 16.02% Corporation L&J Construction Service, 159,315.00 5.72% Inc. Bay City Construction, Inc. 145,765.00 5.24% Sunrise Safety Services, 35,400.00 1.27% Inc. $838,260.50 30.11% 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: $2,560,740.05 9950-944002-9507 FED Constr. Res. Highway Closeouts 640,185.01 9950-904460-9509 State Constr. Constr. Res. Loan York Road Glenwood $3,200,925.06 Avenue $2,783,413.10 ----------------- 9950-903460-9508-6 Struc. & Improv. 278,341.30 ----------------- 9950-903460-9508-5 Inspections 139,170.66 ----------------- 9950-903460-9508-2 Contingencies York Road Glenwood $3,200,925.06 Avenue This transfer will provide funds to cover the costs associated with the award of Contract No. TR 10319, York Road Rehabilitation from 43rd Street to Glenwood Avenue, to P. Flanigan & Sons, Inc. 74 AGENDA BOARD OF ESTIMATES 12/21/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation ­ Award Amount Correction 3. TR 06306, Jones Falls Allied Contrac- $ 2,000.00 Trail Phase IV tors, Inc. On Wednesday, November 23, 2011, the Board approved the award for Contract No. TR 06306, Jones Falls Trail Phase IV, to Allied Contractors, Inc., in the amount of $2,970,898.00. The Department is requesting to correct the previous award amount to $2,972,898.00, representing a $2,000.00 increase in the award amount. Department of General Services 4. PB 10828, Repairs to Whiting-Turner $1,209,900.00 the Northwest Transfer Contracting Station Co., Inc. MBE: A.M. & Son Electric, $ 14,500.00 1.20% LLC Horton Mechanical 300,500.00 24.84% Contractors, Inc. Total $315,000.00 26.04% WBE: M. Luis Construction $ 79,165.00 6.54% Company, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. Bureau of Purchases 5. B50002071, Management and Operation of Recreation Centers 75 AGENDA BOARD OF ESTIMATES 12/21/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases ­ cont'd Vendor Center/s Seed Money Award Boys and Girls Clubs Brooklyn $ 50,000.00 of Metropolitan O'Malley Baltimore Omega Baltimore Easterwood $ 50,000.00 Foundation, Inc. Reclaiming Our Children Collington $ 50,000.00 and Community Project, Square & (for Lillian Jones) Inc. Lillian Jones MWBOO SET MBE GOALS AT 7% AND WBE GOALS AT 3%. BOYS AND GIRLS CLUBS OF METROPOLITAN BALTIMORE MBE: A&J Cleaning Services See note below * WBE: *A&J Cleaning services is not certified as a MBE with Baltimore City. MWBOO FOUND VENDOR IN NON-COMPLIANCE. Award is recommended subject to vendor coming into compliance with M/WBE requirements. OMEGA BALTIMORE FOUNDATION, INC. MBE: Taylor Made Transportation 6% Services, Inc. Lambert Insurance Agency, Inc. 1% WBE: Eminence Group, LLC 3% MWBOO FOUND VENDOR IN COMPLIANCE. 76 AGENDA BOARD OF ESTIMATES 12/21/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases ­ cont'd RECLAIMING OUR CHILDREN AND COMMUNITY PROJECT, INC.1 MBE: Keene Cut Lawn Service, Inc. 7.00%2 WBE: 1 Reclaiming Our Children and Community Project, Inc. is not in good standing with the Maryland Department of Assess- ments and Taxation. 2 Keene Cut Lawn Service, Inc. is not in good standing with the Maryland Department of Assessments and Taxation. The bidder will be allowed to substitute an approved MBE if Keene Cut Lawn Service, Inc. is not in good standing at the time of the award. MWBOO FOUND VENDOR IN NON-COMPLIANCE. Award is recommended subject to vendor coming into compliance with m/wbe requirements. 77 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. HD SUPPLY $15,000.00 Renewal Solicitation No. B50001722 ­ Adjustable Valve Box with Lid ­ Department of Public Works ­ Req. No. P515576 On December 8, 2011, the Board approved the initial award in the amount of $10,000.00. The award contained two 1-year renewal options. This renewal in the amount of $15,000.00 is for the period December 21, 2011 through December 20, 2012, with one 1-year renewal option remaining. 2. SHANNON-BAUM SIGNS, INC. $21,000.00 Renewal Solicitation No. B50001713 ­ Various Decals ­ Fire Department ­ Req. No. R554399 On December 8, 2010, the Board approved the initial award in the amount of $24,000.00. The award contained two 1-year renewal options. This renewal in the amount of $21,000.00 is for the period December 21, 2011 through December 20, 2012, with one 1-year renewal option remaining. 3. CEELESTIS, INC. $10,000.00 Renewal Solicitation No. 08000 ­ Laboratory Test Kits ­ Health Department ­ Req. No. P515703 On December 22, 2010, the Board approved the initial award in the amount of $8,653.00. The award contained two 1-year renewal options. This renewal in the amount of $10,000.00 is for the period December 21, 2011 through December 20, 2012, with one 1-year renewal option remaining. 78 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. MILLENNIUM AUTO PARTS, INC. $12,000.00 Increase Solicitation No. B50000975 ­ Used Foreign and Domestic Auto Parts ­ Department of General Services ­ Req. No. P507524 On April 01, 2009, the Board approved the initial award in the amount of $24,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. This increase in the amount of $12,000.00 will make the award amount $36,875.00. The contract will expire on March 31, 2012, with one 1-year renewal option remaining. 5. APPLIED DIGITAL SOLUTIONS $27,500.00 Sole Source Solicitation No. 08000 ­ Freedom Voice Recording System Maintenance ­ Police Department ­ Req. No. R590234 The vendor is the sole provider of this proprietary software system maintenance. 6. TEXAS BOOM COMPANY, INC. $15,000.00 Renewal Solicitation No. B50001734 ­ Spill Containment Boom - Department of Public Works ­ Req. No. P515661 On December 15, 2010, the Board approved the initial award in the amount of $12,111.00. The award contained two 1-year renewal options. This renewal in the amount of $15,000.00 is for the period December 28, 2011 through December 27, 2012, with one 1-year renewal option remaining. 79 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. KERSHNER ENVIRONMENTAL TECHNOLOGIES, LLC $ 50,000.00 Extension Solicitation No. 08000- Furnish and Deliver Chlorination and De-Chlorination Parts ­ Department of Public Works, Bureau of Water and Wastewater ­ P.O. No. P501367 On January 27, 2010, the Board approved an agreement in the amount of $350,000.00. An extension is needed to allow time to negotiate a new agreement for these items. This extension in the amount of $50,000.00 is for the period January 9, 2012 through April 8, 2012 and will make the total award amount $400,000.00. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 8. WRIGHT EXPRESS FINANCIAL SERVICES CORPORATION $370,000.00 Renewal Solicitation No. BP-07006 ­ Fleet Fuel Credit Card Services ­ Department of General Services ­ P.O. Nos. Various On May 30, 2007, the Board approved the initial award in the amount of $2,000,000.00. The award contained three 1-year renewal options. On December 15, 2010, the Board approved the first renewal in the amount $370,000.00. This renewal in the amount of $370,000.00 is for the period January 1, 2010 through December 31, 2012. MWBOO GRANTED A WAIVER. 80 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. KENNEDY PERSONNEL Increase and SERVICES $259,500.00 Renewal Solicitation No. B50001259 ­ Provide Nutrition Aide and Lactation Consultant Services ­ Health Department ­ P.O. No. P511631 On December 23, 2009, the Board approved the initial award in the amount of $184,500.00. The award contained four 1-year renewal options. On December 22, 2010, the Board approved an increase and renewal in the amount $334,500.00. The current contract expires on December 31, 2011. This renewal in the amount of $259,500.00 is for the period January 1, 2012 through December 31, 2012, with two 1-year renewal options remaining. MBE: Swift Staffing 15.3% WBE: All Pro Placement Service, 0.0% Inc. This is a requirements contract, therefore dollar amount will vary. MWBOO FOUND VENDOR IN COMPLIANCE BASED ON A GOOD FAITH EFFORT. 10. COGENT COMMUNICATIONS, Sole Source/ INC. $103,300.00 Agreement Solicitation No. 06000 ­ Optical Internet Agreement ­ Mayor's Office of Information Technology ­ Req. No. R581608 The Board is requested to approved and authorize execution of an agreement with Cogent Communications, Inc. The period of the agreement is effective upon Board approval for six years, with two 3-year renewal options. 81 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases This agreement is for the procurement of a 200 Mbps Fast Ethernet Internet Connection. Due to the current integration of the City network, considerably higher cost of establishing new fiber connectivity locations, and substantial roll-out costs that would be incurred by changing providers, no advantage would be gained from seeking bids. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 11. MJACH DESIGNS Selected Source/ LIMITED $ 65,000.00 Agreement Solicitation No. 06000 ­ Marketing Services for the Water Taxi Harbor Connector ­ Department of Transportation ­ Req. No. R583356 The Board is requested to approve and authorize execution of an agreement with Mjach Designs Limited. The period of the agreement is December 21, 2011 through December 20, 2013, with one 1-year renewal option. The vendor is the provider of design market services for the Water Taxi Harbor Connector. The vendor has the background knowledge of marketing efforts and equipment to maintain the continuity of the needed required service. MWBOO GRANTED A WAIVER. 82 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 12. SHINGLE AND GIBB Sole Source/ COMPANY $ 78,840.00 Agreement Solicitation No. 08000 ­ SCADA Licensing Agreement ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. R580294 The Board is requested to approve and authorize execution of an agreement with Shingle and Gibb Company. The period of the agreement is effective upon Board approval for five years, with five 1-year renewal options. The vendor is the sole authorized distributor for CitectSCADA software and services. The Supervisory Control and Data Acquisition (SCADA) software application is used to monitor and control all processes within the City's Water Treatment Plants as well as data recording, which is required by the State of Maryland and Environmental Protection Agency (EPA). It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 83 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. FLOW CONTROLS, INC. $60,000.00 Increase Solicitation No. 08000 - Replacement Parts for Instruments ­ Department of Public Works, Bureau of Water and Wastewater ­ P.O. No. P510381 On September 16, 2009, the Board approved the initial award in the amount of $60,000.00. Additional funds are required due to increased usage of this contract. This increase in the amount of $60,000.00 will make the award amount $140,000.00. 14. SMITH-BLAIR, INC. $ 0.00 Renewal Solicitation No. 06000 ­ Couplings ­ Agencies ­ Various ­ P.O. No. P507164 On January 14, 2009, the Board approved the initial award in the amount of $50,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal is for the period January 22, 2012 through January 21, 2013, with one 1-year renewal option remaining. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 15. PATUXENT MATERIALS, INC. $ 0.00 Renewal Solicitation No. B50000861 ­ Pea Gravel ­ Agencies ­ Various ­ P.O. No. P506527 On December 17, 2008, the Board approved the initial award in the amount of $88,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal is for the period January 2, 2012 through January 1, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 84 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. COLDSPRING CO. INC. $500,000.00 Extension Solicitation No. B5000874 ­ Baltimore City Weatherization Assistance Program ­ HVAC 2009 ­ Department of Housing and Community Development ­ P.O. No. P506282 On January 14, 2009, the Board approved the initial award in the amount of $400,000.00. The award contained two 1-year renewal options. However, MWBOO found the contractor in non- compliance with M/WBE goals on November 7, 2011, thus the contract will not be renewed. An extension is needed to allow time to re-bid this requirement. The period of the extension is January 14, 2012 through April 13, 2012. MWBOO SET GOALS OF 27% MBE AND 7% WBE. MBE: DW Plumbing $ 4,610.00 0.76% Noah's Plumbing $ 9,050.00 1.49% BMC Services $ 5,900.00 0.97% WBE: Cleo Services $11,565.00 1.9% MWBOO FOUND VENDOR IN NON-COMPLIANCE. 17. BADGER METER, INC. 1ST CALL NEPTUNE TECHNOLOGY GROUP 2ND CALL $ 0.00 Renewal Solicitation No. B50000209 ­ Compound Water Meters ­ Department of Public Works, Bureau of Water and Wastewater ­ P.O. Nos. P506946 and P506937 85 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases On February 25, 2009, the Board approved the initial award in the amount of $250,000.00. The award contained four 1-year renewal options. The contract was awarded to three vendors, Badger Meter, Inc. (1st Call), Elster AMCO Water, Inc. (2nd Call) and Neptune Technology Group (3rd Call). On January 1, 2012, a new Maryland Code, Chapter 470 becomes effective wherein only low lead allow compound water meters can be installed. Badger Meter, Inc. and Neptune Technology Group have agreed to supply these meters while Elster AMCO Water, Inc. has declined. This renewal is for the period February 25, 2012 through February 24, 2013, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 18. AJ STATIONERS, INC. AMERICAN DESIGN ASSOCIATES AMERICAN OFFICE EQUIPMENT CO., INC. BERCO, INC., 1120 MONTROSE AVENUE BRETFORD MANUFACTURING, INC. CAPITAL OFFICE SYSTEMS, INC. CLARIN, A DIVISION OF GREENWICH IND. DOURON, INC., ERGONOMIC CONCEPTS, INC. GLOVER EQUIPMENT SALES GROUP, LLC INDIANA FURNITURE INDUSTRIES, INC. RUDOLPH'S OFFICE SUPPLY SITONIT, INC. STUDIO Q FURNITURE THE MARVEL GROUP, INC. TRENDWAY CORPORATION WRIGHT LINE, LLC $2,400,000.00 Renewal BRCPC Solicitation No. 2008-01 ­ Office Furniture and Equipment ­ Various Agencies ­ PO. Nos. Various 86 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases ­ cont'd On February 27, 2008, the Board approved the initial award in the amount of $4,000,000.00. The Board is requested to approve a renewal for the amount of $1,000,000.00 to cover the period of January 01, 2012 through December 31, 2013 with three one-year renewal options. Because this is a requirements contract, the dollar amounts will vary. MWBOO SET GOALS OF 5% MBE AND 0% WBE. AJ Stationers, Inc. MBE: Sue Ann's Office Supply, Inc. 5% American Design Associates MBE: Walter's Relocation, Inc. 5% American Office Equipment Co., Inc. MBE: Walter's Relocation, Inc. 5% Berco, Inc., 1120 Montrose Avenue MBE: Walter's Relocation, Inc. 5% Bretford Manufacturing, Inc. MBE: Sebree & Associates, Inc. 5% Capital Office Systems, Inc. MBE: Allen & Son Moving/Storage 5% Clarin, a Division of Greenwich Ind. MBE: Sebree & Associates, Inc. 5% 87 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases ­ cont'd Douron, Inc., MBE: Walter's Relocation, Inc. 5% Ergonomic Concepts, Inc. MBE: Sebree & Associates, Inc. 5% Glover Equipment Sales Group, LLC MBE: Priority Couriers, Inc. 5% Indiana Furniture Industries, Inc. MBE: Sebree & Associates, Inc. 5% Rudolph's Office Supply MBE: Walter's Relocation, Inc. 5% SitOnIt, Inc. MBE: Sebree & Associates, Inc. 5% Studio Q Furniture MBE: Walter's Relocation, Inc. 5% 88 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases ­ cont'd The Marvel Group, Inc. MBE: Sebree & Associates, Inc. 5% Trendway Corporation MBE: Walter's Relocation, Inc. 5% Wright Line, LLC MBE: Roanne's Rigging & Transfer Co., Inc. 5% MWBOO FOUND VENDORS IN COMPLIANCE. 19. KPMG, LLP $ 124,800.00 Increase Solicitation No. B50001847 ­ Audit Financial Statements for the City of Baltimore ­ Department of Finance ­ Req. No. P517147 On April 27, 2011, the Board approved the initial award in the amount of $779,745.00. The Board is requested to approve an increase for the amount of $124,800.00 for efforts related to the restatement of the City's Fiscal Year 2010 financial statements and other financial matters affecting the beginning balances of the City's 2011 financial statements that were not anticipated. MBE: King, King & Associates, PA 10.0% WBE: Kahler & Associates, PC 6.0% Because this is a requirements contract, the dollar amounts will vary. MWBOO FOUND VENDORS IN COMPLIANCE. 89 AGENDA BOARD OF ESTIMATES 12/21/2011 TRAVEL REQUESTS Mayors Office of Employment Development Fund Name To Attend Source Amount 1. Karen Sitnick US Conference of Admin. $1,003.24 Mayor's Workforce Cost Dev. Council's Pool Annual Congress- ional Forum & Board Of Trustees Meeting Washington DC Jan 17 - 18, 2012 (Reg. Fee - $600.00) The subsistence rate for this location is $254.00 per day. The hotel cost is $243.00 per night not including occupancy taxes in the amount of $35.24 per night. The agency is requesting an additional $34.00 to cover the cost of meals. Office of the City Council President 2. Helen Holton Maryland Assoc. Elected $ 718.98 Of Counties' 2012 Officials Annual Winter Expense Conference Account Cambridge, MD January 4 ­ 6, 2011 (Reg. Fee - $225.00) The subsistence rate for this location is $166.00 per day. The hotel cost is $143.00 per night not including occupancy taxes in the amount of $19.31 per night. The Office is requesting an additional $17.00 per day to cover meals and incidental expenses. The Office has prepaid the Conference Registration in the amount of $225.00 in City issued credit card assigned to Mr. Hosea Chew. The disbursement to Ms. Holton will be in the amount of $493.98. 90 AGENDA BOARD OF ESTIMATES 12/21/2011 TRAVEL REQUESTS Office of the City Council President ­ cont'd Fund Name To Attend Source Amount 3. Sharon Green Maryland Assoc. Elected $ 718.98 Middleton Of Counties' 2012 Officials Annual Winter Expense Conference Account Cambridge, MD January 4 ­ 6, 2011 (Reg. Fee - $225.00) The subsistence rate for this location is $166.00 per day. The hotel cost is $143.00 per night not including occupancy taxes in the amount of $19.31 per night. The Office is requesting an additional $17.00 per day to cover meals and incidental expenses. 91 AGENDA BOARD OF ESTIMATES 12/21/2011 TRAVEL APPROVAL/REIMBURSEMENT Dept. of Housing and Community Development, Head Start 4. Shannon Burroughs - Federal $7,358.24 Campbell Head Start Wanda Johnson Grant Donna Clayton Barbara Bartels Ricky Moyd, Jr. Joyce Drake On July 10-14, 2011, Ms. Shannon Burroughs-Campbell, Ms. Wanda Johnson, Ms. Donna Clayton, Ms. Barbara Bartels, Mr. Ricky Moyd, Jr., and Ms. Joyce Drake traveled to New York, NY to attend the, "Acclero Learning Summer Institute for Head Start/Early Head Start & Early Head Start Programs" courses. These training courses afforded Head Start staff the opportunity for professional development and training in the various service areas needed to fulfill the mission of providing quality services to the children and families of the Baltimore Head Start. The Department is requesting approval and reimbursement of the additional travel expenses incurred for lodging, meals, and incidentals. All registration costs and some expenses were previously paid by expenditure authorization. The following representatives will receive the respective reimbursements, which were above the $800.00 in travel funds previously distributed to each representative: Ms. Shannon Burroughs-Campbell, $235.83; Ms. Donna Clayton, $47.07; Ms. Barbara Bartels, $205.84; and Mr. Ricky Moyd, Jr., $129.89. The Department timely submitted its request for approval prior to travel. However, there were questions about some of the amounts, which required clarification. During the review, the documents were mislaid. The Clerk to the Board apologizes for this oversight and the delay caused to the agency in finalizing its submission for approval. 92 AGENDA BOARD OF ESTIMATES 12/21/2011 TRAVEL NOTATION Employees' Retirement System (ERS) The Board is requested to NOTE the following education related travel of Roselyn H. Spencer, Executive Director of the ERS to the following conference and meeting, covering information regarding the ERS private equity investment. Conference Location Fund Name and Dates Source Amount Abbott Capital West Palm Special $1,300.00 Advisory Board Beach, FL Fund - ERS Meeting Jan. 19 ­ 21, 2012 The meeting is necessary to fulfill fiduciary education and due diligence requirements. It also provides updated knowledge about regulatory matters regarding the asset class, similar investment products and options. No general funds are required ­ Special Funds from the ERS will be used to cover the expenses. 93 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 95 - 107 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 94 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Department of Law Hourly Rate Amount 1. ASHLEA HOWARD BROWN $35.00 $ 45,500.00 Account: 1001-000000-8620-175200-601009 Ms. Brown will continue to work as a Special Assistant Solicitor in the Law Department's Opinions and Advice Practice Division. This salary shows a 9% increase from the previous contract period. She will provide legal services. The period of the agreement is January 1, 2012 through December 31, 2012. Office of City Council President 2. MARLENE KOEPPEL $ 21.68 $ 14,634.00 Account: 1001-000000-1000-106700-601009 Ms. Koeppel, a retiree, will continue to work as a Special Assistant to Councilwoman Rochelle Spector. She will serve as an assistant and perform constituent services, as needed. The period of the agreement is effective January 12, 2012 through January 11, 2013. 3. Create the following position: 00708 ­ Office Assistant III Grade 078 ($27,958.00 - $32,241.00) Job No. to be assigned by BBMR Costs: $46,513.62 ­ 1001-000000-1000-104800-601001 95 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Department of Human Resources Hourly Rate Amount 4. JOHN WOODS $200.00 for $ 7,000.00 the first session, $170.00 for ea. succeeding session and $325.00 for ea. written report 5. CARLA N. MURPHY $200.00 for $ 7,000.00 the first session, $170.00 for ea. succeeding session and $325.00 for ea. written report 6. MICHELE Z. BLUMENFELD $200.00 for $ 7,000.00 the first session, $170.00 for ea. succeeding session and $325.00 for ea. written report The cost incurred for each hearing is charged to the appellant's agency. These individuals will work as a Hearing Officer. The Baltimore City Charter permits an investigation for employees discharged, reduced, or suspended for more than 30 days after the completion of the probationary period. The Hearing Officer presides over this investigation and submits a recommendation to the Civil Service Commissioners. The period of the agreement is effective upon Board approval for one-year. Account: 1001-000000-1601-172500-603026 96 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Department of Human Resources ­ cont'd 7. Transfer the following Position: Job No. 1604-36526 33669 ­ Apprenticeship Program Administrator Grade 113 ($46,700.00 - $65,500.00) From: 1001-000000-1604-172500-601001 To: 2070-000000-5541-398400-601001 This transfer is effective January 07, 2012. Police Department Hourly Rate Amount 8. ANTHONY PAUL ARMETTA $14.42 $28,111.00 Account: 4000-468211-2022-693700-601009 Mr. Armetta will continue to work as an Administrator for the Baltimore's Gun Offender Registry. He will be responsible for collecting court forms identifying gun offenders from court liaisons, entering information from court forms and gun offenders in the Gun Offenders database. He will also maintain and update the gun offender database, obtain all appropriate information from gun offenders subject to the reporting requirements, and verify and update information in the Gun Offender database using CJIS, JIS and other criminal justice information systems and provide timely information to the Gun Trace Task Force for enforcement and follow-up. The period of the agreement is January 1, 2012 through September 31, 2012. Department of Recreation and Parks 9. PHYLLIS FRIELLO $32.00 $ 5,312.00 10. BRIENNE FISKE $32.00 $ 5,312.00 Account: 6000-680512-4792-369900-601009 97 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Rec. & Parks ­ cont'd These individuals will continue to work as Ice Skating Instructors at the Mount Pleasant Ice Arena. They will be providing instruction in figure skating for participants in the "Learn to Skate" Program and summer camp programs. The program will include skills that are basic for the U.S. Figure Skating National Proficiency Tests; evaluation of student performance to determine mastery of specific skills and advancement to the next level; assisting students in planning an individual presentation program set to music; and provide skating instruction to members of the Youth and Adult Performance Troupes. They will also provide instruction to all levels of the Adult Skating Seminar. The period of the agreement is effective December 22, 2011 through December 21, 2012. 11. JENNIFER KNIGHTON $32.00 $ 5,952.00 Account: 6000-680512-4792-369900-601009 Ms. Knighton will continue to work as an Ice Skating Instructor at the Mount Pleasant Ice Arena. Her duties will include, but not be limited to providing basic instruction in the "Learn to Skate" Program for the youngest rink participants ages 4-6 including summer recreation center campers. She will also prepare costumes and set designs for the Youth Performance Troupe production as well as assist with rehearsals and supervise youth activities in conjunction with the Performance Troupes. The period of the agreement is effective December 22, 2011 through December 21, 2012. 12. TAMMARIE CROSBY $25.00 $ 8,100.00 Account: 6000-678412-4803-116803-601009 Ms. Crosby will work as an Academic Tutor at the Robert C. Marshall Recreation Center. Her duties will include but are not limited to providing one-on-one academic instruction in reading to youth 5 ­ 13 years old who are enrolled in the recreation center after school program with 98 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Recreation and Parks ­ cont'd Hourly Rate Amount a particular focus on students in grades 1 ­ 3. In addition, she will evaluate student performance to determine mastery of specific skills, record and maintain progress reports for each student, as well as serve as a liaison between the parents, school and recreation center. The period of the agreement is effective upon Board approval for 6 months. 13. JEFFREY NOLT $40.00 $11,000.00 Account: 6000-680512-4792-369900-601009 Mr. Nolt will continue to work as an Ice Skating Instructor at the Mount Pleasant Ice Arena. He will be responsible for providing figure skating skills for participants in the "Learn to Skate" Program, summer camp programs, and spring vacation camp to include skills that are the basis for the U.S. Figure Skating National Proficiency Tests. He will evaluate student performance to determine mastery of specific skills and advancement to the next level. In addition, he will serve as Artistic Director of the Youth and Adult Performance Troupes, including choreography, specialized skill training, direction, and production of four annual performances. The period of the agreement is effective December 22, 2011 through December 21, 2012. Environmental Control Board 14. Create the following one position: 84241 - Paralegal Grade 090 ($42,267.00 - $51,371.00) Job No. to be assigned by BBMR Costs: $63,278 ­ 1001-000000-1170-138600-601001 99 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Department of General Services 15. Create the following one position: 72115 - Engineer Supervisor Grade 119 ($61,900.00 - $87,500.00) Job No. to be assigned by BBMR Cost: $106,211.00 ­ 2051-000000-1981-194600-601001 16. Create the following position: 10172 ­ Division Chief, II Grade 952 ($62,700.00 - $90,900.00) Job No. to be assigned by BBMR Abolish the following filled position: Job No. 1890-19687 b. From: 52118 ­ Assistant Chief, Division of Fleet Maintenance Grade 118 ($58,800.00 - $83,800.00) Job No. to be assigned by BBMR Costs: $4,848.00 ­ 2030-000000-1890-189900-601001 Baltimore Fire Department 17. Reclassify the following filled position: From: 41214 - Battalion Fire Chief Grade 344 ($65,446.00 - $81,767.00) To: 00143 ­ Executive Level II Grade 959 ($77,200.00 - $132,400.00) Costs: $37,331.00 ­ 1001-000000-2101-225900-601061 100 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL 18. Overlap in Employment in excess of 20 working days 00143 - Executive Level II Grade 959 ($77,200.00 - $132,400.00) Job No. 2121-12595 The Department of Human Resources has received a request from the Fire Department for authorization of Overlap in Employment due to the impending retirement of Mr. Donald W. Heinbuch, Executive Level II, on February 14, 2012. This request for an Overlap in Employment of forty 40 days from December 21, 2011 through February 14, 2012, is being made in order to provide the Fire Department with continuous staffing of the commander function. Therefore, in compliance with the provisions of the Administrative Manual, Section 211-1, "Personnel - Overlap in Employment", the Department of Human Resources respectfully requests the Board to approve an Overlap in Employment. Costs: $23,717.20 ­ 1001-000000-2121-226400-601061 19. Reclassify the following filled position: Job No. 2121-12831 From: 41212 - Fire Lieutenant Grade 338 ($51,289.00 - $62,582.00) To: 41242 - Fire Captain EMS EMT-P Grade 380 ($61,351.00 - $74,869.00) Costs: $12,465.00 ­ 1001-000000-3191-308700-601061 101 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Fire Dept. ­ cont'd 20. Reclassify the following vacant position: From: 41277 - Fire Emergency Vehicle Driver Grade 354 ($36,022.00 - $57,334.00) Job No. 2121-13123 To: 41271 - Fire Lieutenant, OEM Grade 338 ($51,289.00 - $62,582.00) Costs: $5,324.10 ­ 1001-0000000-2131-228200-601061 21. Change budget account numbers for the following seven filled positions: a. Job No. 2121-12614 41214 - Battalion Fire Chief Grade 344 ($65,446.00 - $81,767.00) From: 1001-000000-2121-226400-601061 To: 1001-000000-2101-225100-601061 b. Job No. 2101-12670 41213 - Fire Captain Grade 341 ($57,490.00 - $70,911.00) From: 1001-000000-2101-225000-601061 To: 1001-000000-2121-226400-601061 c. Job No. 2112-14095 62712 - Paramedic EMT-P Grade 368 ($41,992.00 - $63,730.00) From: 1001-000000-2112-225900-601061 To: 1001-000000-3191-308700-601061 102 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Fire Dept. ­ cont'd d. Job No. 2112-32818 62712 - Paramedic EMT-P Grade 368 ($41,992.00 - $63,730.00) From: 1001-000000-2112-226000-601061 To: 1001-000000-3191-308700-601061 e. Job No. 2133-12659 41213 - Fire Captain Grade 341 ($57,490.00 - $70,911.00) From: 1001-000000-2133-228200-601061 To: 1001-000000-2132-228200-601061 f. Job No. 2101-47369 41282 - Battalion Fire Chief ALS Grade 381 ($66,935.00 - $83,293.00) From: 1001-000000-2101-225900-601061 To: 1001-000000-2121-226400-601061 g. Job No. 2121-12624 41214 - Battalion Fire Chief Grade 344 ($65,446.00 - $81,767.00) From: 1001-000000-2121-226400-601061 To: 1001-000000-2101-225000-601061 There are no additional costs associated with this action. 103 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Mayor's Office of Information Technology (MOIT) 22. Abolish the following six vacant positions: a. Job No. 2043-33531 52422 - Radio Maintenance Technician II Grade 088 ($38,939.00 - $47,176.00) 1 position b. Job Nos. 2043-19459, 2043-19461 and 2043-47456 33351 ­ 911 Operator Grade 083 ($32,315.00 - $38,431.00) 3 positions c. Job Nos. 2043-19373 and 2043-19384 33330 - Emergency Dispatcher Grade 087 ($37,407.00 - $45,218.00) 2 positions Create the following four positions: 33366 - Call Center Operations Manager Grade 115 ($51,000.00 - $72,200.00) 3 positions Job Nos. to be assigned by BBMR 33677 ­ Personnel Generalist II Grade 111 ($41,700.00 - $60,500.00) 1 position Job No. to be assigned by BBMR Costs: ($20,027.00) ­ 1001-000000-2043-219800-601001 104 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Transportation 23. Create the following three positions: a. 33212 ­ Office Assistant II Grade 075 ($26,316.00 - $29,913.00) b. 72712 ­ Engineering Associate II Grade 089 ($40,540.00 - $49,222.00) c. 72713 ­ Engineering Associate III Grade 092 ($45,992.00 - $56,004.00) Job Nos. to be assigned by BBMR Abolish the following three vacant positions: d. 72612 ­ Survey Technician II Grade 081 ($30,223.00 - $35,806.00) Job No. 5034-21702 e. 33189 ­ GIS Technician Grade 087 ($37,407.00 - $45,218.00) Job No. 5034-21694 f. 72614 ­ Survey Technician IV Grade 089 ($40,540.00 - $49,222.00) Job No. 5034-21677 Costs: $6,081.00 ­ 1001-000000-5034-384500-601001 Baltimore City Circuit Court 24. Downgrade the following one position: From: 00812 ­ Court Secretary I Grade 091 ($44,084.00 - $53,638.00) Job No. 1100-10279 To: 00813 ­ Court Secretary II Grade 089 ($40,540.00 - $49,222.00) Costs: ($5,266.00) ­ 1001-000000-1100-109400-601001 105 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Health Department 25. Reclassify the following vacant position: From: 33253 ­ Typist III Grade 078 ($27,958.00 - $32,241.00) Job No. 3001-14218 To: 33681 ­ Personnel Assistant I Grade 081 ($30,223.00 - $35,806.00) Costs: $2,680.00 ­ 1001-000000-3001-262600-601001 Department of Human Services 26. Reclassify the following seven vacant positions: Two positions From: 54422 ­ Motor Vehicle Driver II Grade 430 ($31,073.00 - $34,534.00) Job Nos. 5153-15366; 5153-47538 To: 54412 ­ Motor Vehicle Driver II Grade 490 ($31,429.00 - $33,488.00) Five positions From: 52941 ­ Laborer Grade 423 ($27,263.00 - $28,745.00) Job Nos.: 5153-15380, 5153-15384, 5153-32375, 5153-47546, and 5153-47547 To: 52931 ­ Laborer Grade 482 ($27,747.00 - $28,662.00) Cost: $3,382.00 ­ 1001-000000-5153-387800-60001 106 AGENDA BOARD OF ESTIMATES 12/21/2011 PERSONNEL Department of Human Services ­ cont'd Under the old Human Resources payroll system, it was necessary to maintain duplicate classes to address pay scheduling issues. This is no longer the case under the new Human Resources Information System. Therefore, the DHR completed a review of the above duplicated cases and with concurrence from the using agencies, will reclassify all positions in the classification job titles with an annual salary to the more heavily populated classification titles with an hourly rate. Bureau of Water & Wastewater 27. a. Abolish the following Position: 33253 ­ Typist III Grade 078 ($27,958.00 - $32,241.00) Job No.: 5601-23895 DHR - Department of Planning 28. a. Create the following Civil Service Class: 34496 ­ Senior Capital Planning Analyst Grade 118 ($58,800.00 - $83,800.00) b. Reclassify the following Position: Job No. 2089-16582 From: 74138 ­ City Planner III Grade 115 ($51,000.00 - $72,200.00) To: 34496 ­ Senior Capital Planning Analyst Grade 118 ($58,800 00 - $83,800.00) Cost: $8,607.00 - 2089-208912-1873-187400-601001 107 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Baltimore Community Lending (BCL). The period of the grant is effective upon Board approval through October 15, 2021. AMOUNT OF MONEY AND SOURCE: $350,000.00 ­ 9910-914752-9588-90000-706032 BACKGROUND/EXPLANATION: The BCL is a 501 (c)(3) organization that was established by Baltimore City in 1989 to generate community development in neighborhoods typically overlooked by traditional financial institutions. Since its establishment, the BCL has deployed $150,000,000.00 in loans and supported the construction of more than 3,700 residential units in addition to commercial and community facilities. The BCL receives funds from foundations, other financial institutions, and the state and federal government. The BCL is in the process of recapitalizing its loan fund. In order to attract investment from other funders and to provide necessary matching funds for upcoming federal grant applications. DHCD is providing $1,000,000.00 of its General Obligation Bonds over a three year period. This grant agreement covers $350,000.00 that was appropriated in the FY 12 capital budget. The remaining funds are budgeted in DHCD's FY'13 and FY'14 capital budgets. 108 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd The $350,000.00 will be used as follows: 1) $175,000.00 to fund loans in the Vacants to Value Areas; and 2) $175,000.00 to establish a loan loss reserve. Under the terms of the agreement, the BCL will provide the City with quarterly reports that describe the borrower, the project funded, as well as the amount and terms of the loan. The loans will be made utilizing the BCL's existing loan programs and terms. AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $350,000.00 9910-902960-9587 9910-914752-9588 30th CDB FY'12 Reserve Balto. Community Baltimore Community Lending Lending ­ Reserve This transfer will provide funds to recapitalize Baltimore Community Lending's loan funds that are used to support efforts in Vacants to Value areas and Healthy Neighborhoods for fiscal year 2012. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 109 AGENDA BOARD OF ESTIMATES 12/21/2011 Office of the Mayor ­ Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Mr. William S. Ratchford, II. The period of the agreement is January 1, 2012 through December 31, 2012. AMOUNT OF MONEY AND SOURCE: $95,000.00 ­ 1001-000000-1250-152900-603018 BACKGROUND/EXPLANTION: Mr. Ratchford is knowledgeable of State and local legislative and fiscal matters. He has been involved in legislative and fiscal policy analysis before the Maryland General Assembly since 1962. He served as Director of the Department of Fiscal Services from 1974 to 1997 and has earned a great deal of respect in legislative policy and fiscal matters. As a consultant to the Mayor and Senior Advisor, Mr. Ratchford will prepare and provide expert analysis on State legislative and fiscal matters impacting Baltimore City and on various fiscal matters concerning the Baltimore City Public School System. APPROVED FOR FUNDS BY FINANCE (The consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 110 AGENDA BOARD OF ESTIMATES 12/21/2011 Office of Civil Rights & Wage ­ Hearing Officer Enforcement Wage Commission Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a hearing officer services agreement with Mr. Alan B. Jacobson. The period of the agreement is effective upon board approval for one year. AMOUNT OF MONEY AND SOURCE: $5,000.00 ­ 1001-000000-6560-424800-603026 BACKGROUND/EXPLANATION: Mr. Jacobson will serve as a Hearing Officer for the Wage Commission. On an as-needed basis, at the direction of the Commission, Mr. Jacobson will conduct hearings in the Prevailing and Living Wage Sections as required by Article 5, §25 and 26, City Code. MBE/WBE PARTICIPATION: N/A APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The hearing officer services agreement has been approved by the Law Department as to form and legal sufficiency.) 111 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Transportation ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report to reimburse Ms. Julia Harrison of the Traffic Division's Pedestrian Safety Section for mileage expenses incurred for the period of September 2011. AMOUNT OF MONEY AND SOURCE: $33.86 ­ 3001-000000-6971-605100-603002 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The Department of Transportation received the original request in November of 2011, which is past the submission deadline to the Department of Finance for reimbursement. The request is late because the request was lost in the interoffice mail. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 112 AGENDA BOARD OF ESTIMATES 12/21/2011 TRAVEL REIMBURSEMENT Department of Transportation Fund Name To Attend Source Amount 1. Laetitia Nat'l DBE Training NPWP $204.21 Griffin Institute, DBE/DBELO 243.08 Evan Smith UCP Training $447.29 Las Vegas, NV Oct. 31 ­ Nov. 4, 2011 On September 21, 2011, the Board approved a travel request for Ms. Griffin and Mr. Smith in the amount of $1,910.00 each; $656.00 for subsistence and $1,254.00 for transportation and registration. The subsistence rate for this location is $164.00 per day. The hotel cost was $670.00 for each attendee, not including occupancy taxes in the amount of $170.00 for each attendee. The attendees did not have funds to cover the total hotel cost and food because the hotel costs exceed the subsistence amount of $656.00. The Department is requesting $204.21 and $243.08 to cover the hotel costs and food for Ms. Griffin and Mr. Smith, respectively. The total amount expended by Ms. Griffin was $2,114.31 and by Mr. Smith was $2,153.08 for a total of $4,267.29. 113 AGENDA BOARD OF ESTIMATES 12/21/2011 Mayor's Off. of Employment Development ­ Employee Expense Report ACTION REQUESTED OF B/E: The Board is requested to approve the expense report to reimburse the Estate of Ms. Leanne Dyett-Edwards for mileage and travel expenses incurred for the period of July and August of 2011. AMOUNT OF MONEY AND SOURCE: $ 134.00 Subsistence 607.15 July Mileage $ 741.15 $ 134.00 Subsistence 504.30 August Mileage $ 638.30 $1,379.45 ­ 4000-804712-6390-459405-603041 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. Ms. Dyett-Edward is now deceased. Subsequently, the Department is requesting that Ms. Dyett-Edward's estate be reimbursed. Ms. Dyett-Edwards incurred these expenses while performing career and reentry services at the Hagerstown and Cumberland Correctional Facilities. The Mayor's Office of Employment Development has an agreement with the Maryland State Department of Labor, Licensing, and Regulation to provide an array of services to current offenders such as service orientation and information, resume writing, and soft skill preparation prior to release. The Mayor's Office of Employment Development employees must travel to Western Maryland to perform these services at various correctional facilities. 114 AGENDA BOARD OF ESTIMATES 12/21/2011 Mayor's Off. of Employment Development ­ cont'd The request is late because of the difficulty in obtaining actual receipts and additional information. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 115 AGENDA BOARD OF ESTIMATES 12/21/2011 Police Department ­ Interagency Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an interagency agreement with the Baltimore City Public School System. The period of the interagency agreement is November 30, 2011 through March 31, 2012. AMOUNT OF MONEY AND SOURCE: $40,000.00 ­ 4000-478911-2015-210705-607001 BACKGROUND/EXPLANATION: On February 23, 2011, the Board approved the memorandum of agreement with the Maryland Emergency Management Agency for the Urban Area Security Initiative award of funds. The interagency agreement with the Baltimore City Public Schools, (Baltimore's Truancy Assessment Center (B-TAC) for GIS/S.T.A.R.S., is intended to develop and implement emergency planning and preparedness courses in City high schools. This will help to strengthen the nation and Maryland against risk associated with potential terrorist attacks. Activities under the interagency agreements will focus on developing integrated systems for prevention, protection, response, and recovery. The agreement is late because it was recently returned to the Department. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE (The interagency agreement has been approved by the Law Department as to form and legal sufficiency.) 116 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Amendment No. 1 to Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with the Park Heights Renaissance, Inc. (PHR). The amendment no. 1 to agreement extends the term of the agreement through December 31, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This amendment is for the PHR's Homeowner Rehabilitation Deferred Loan Program and down payment and Closing Cost Assistance. On May 25, 2011, the Board approved an agreement with the PHR providing $182,000.00 to provide a minimum of seven Homeowner Rehabilitation Deferred Loans to low and moderate-income owners living in stabilization areas with the Park Heights community. The agreement also provided $100,000.00 to support the PHR's down payment and closing cost assistance program to first time homebuyers purchasing homes within the community. The maximum grant amount is $3,000.00. The term of the grant agreement began on January 1, 2011 and expires on December 31, 2011. None of the Deferred Loan Funds have been expended due to new requirements from HUD requiring the FHA certification, and a balance of $86,000.00 remains for down payment and closing assistance. The PHR has therefore requested a one-year extension to this agreement. All other terms and conditions of the original agreement will remain in full force and effect. 117 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd MBE/WBE PARTICIPATION: The existing MBE/WBE requirements continue to apply to this amendment. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 118 AGENDA BOARD OF ESTIMATES 12/21/2011 Department of Housing and ­ Third Amendatory Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a third amendatory agreement with the Healthy Neighborhoods, Inc. (HNI). The amendment is effective upon Board approval through December 31, 2012. AMOUNT OF MONEY AND SOURCE: No funds are requested $300,000.00 ­ 9910-907036-9588-900000-706047 (Health Neighborhoods FY 10 General Obligation Bonds) BACKGROUND/EXPLANATION: The HNI will use funds for acquisition/rehabilitation, refinance/rehabilitation, or Home Improvement Loan Program. This is a third-amendatory agreement to a grant agreement approved by the Board on April 23, 2008 providing $1,000,000.00 through Ordinance 07-513 in General funds to provide matching loans to qualified homeowners. A first amendment was approved by the Board permitting $333,333.00 to be moved to the HNI FY'10 Operating Agreement and replenishing with $583,333.00 in FY'10 General Obligation Bonds, and the second amendment approved by the Board in April 2011 providing for an additional $300,000.00. The First amendment required that the $333,333.00 that was added to the Matching Grant Funds be expended by December 31, 2011. The HNI requested that the term to expend these funds by one year to December 31, 2012. Matching Grant Funds are provided to homeowners that use the Healthy Neighborhoods Home Improvement Loan Product. Eligible buyers must qualify for a minimum of a $5,000.00 HNI loan product and cannot earn more than 120 percent of the Area Median 119 AGENDA BOARD OF ESTIMATES 12/21/2011 DHCD ­ cont'd Income, or $98,520.00 for a household of four. The Matching Grant is structured as a second or third deed of trust against the property and is forgiven by 20 percent for each year the owner occupant remains in the property. The borrower is responsible for paying all closing costs, including points. All terms of the grant agreement will remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The third amendatory agreement has been approved by the Law Department as to form and legal sufficiency.) 120 AGENDA BOARD OF ESTIMATES 12/21/2011 Department Housing and - Amendment No. 1 to Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 1 to agreement with Healthy Neighborhoods, Inc. The amendment no. 1 extends the period of the agreement through December 31, 2012. AMOUNT OF MONEY AND SOURCE: No additional funds $80,000.00 ­ 9910-916037-9588-900000-706047 (existing funds from Healthy Neighborhoods FY'10 GO Bonds) BACKGROUND/EXPLANATION: On September 29, 2010, the Board approved the grant agreement in the amount of $750,000.00. The agreement provided $80,000.00 to spur investment on selected blocks in Reservoir Hill. All funds were required to be expended by December 31, 2011. Because of market conditions, Healthy Neighborhoods has requested a 12- month extension to spend the funds targeted to Reservoir Hill. All other funds have been expended in accordance with the terms of the Grant Agreement. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The amendment no. 1 to agreement has been approved by the Law Department as to form and legal sufficiency.) 121 AGENDA BOARD OF ESTIMATES 12/21/2011 Mayor's Office of ­ Employee Expense Report Employment Development ACTION REQUESTED OF B/E: The Board is requested to approve the employee expense report for Mr. William M. Volk for the months of November 2010 through September 2011. AMOUNT OF MONEY AND SOURCE: Mileage Parking $ 21.00 ­ Nov. 2010 $ 0.00 65.28 ­ Dec. 2010 0.00 16.32 ­ Jan. 2011 0.00 52.73 ­ Feb. 2011 0.00 26.42 ­ Mar. 2011 2.00 ­ Mar. 2011 22.13 ­ April 2011 5.00 ­ April 2011 71.71 ­ May 2011 18.00 ­ May 2011 122.50 ­ June 2011 16.00 ­ June 2011 72.59 ­ July 2011 17.25 ­ July 2011 58.39 ­ Sept. 2011 6.00 ­ Sept. 2011 $529.73 $64.25 Acct. - 4000-814211-6331- Acct. - 4000-814211-6331- 458305-603002 458305-603003 BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. Mr. Volk is a Cybersecurity Navigator which requires travel on a regular basis. The request is late because of the employee had difficulty in obtaining actual rates and odometer readings. The Department apologizes for the delay. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 122 AGENDA BOARD OF ESTIMATES 12/21/2011 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 124 - 127 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 123 AGENDA BOARD OF ESTIMATES 12/21/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) 1. $ 168.75 9910-901860-9600 9910-905852-9601 19th EDF Constr. Res. Econ. Dev. Industrial & Coml. Incentive 549.36 9910-901876-9600 9910-905852-9601 th 19 EDF Constr. Res. Economic Dev. Industrial Park Incentive Dev. 2,700.00 9910-902875-9600 9910-905852-9601 th 19 EDF Constr. Res. Economic Dev. Bus & Tech. Init. Incentive 421.56 9910-904115-9600 9910-906835-9603 19th EDF Constr. Res. Westside Project Westside Init. Init. 548.09 9910-904573-9600 9910-906575-9603 th 19 EDF Constr. Res. E. Balto. Ind. & Fayette/Lombard St. Com. Dev. 615.98 9910-994001-9600 9910-902879-9601 19th EDF Constr. Res. Coml. Unallocated Res. Revitalization 220.00 9910-994001-9600 9910-905852-9601 19th EDF Constr. Res. Economic Dev. Unallocated Res. Incentive 734.05 9910-994001-9600 9910-906835-9603 th 19 EDF Constr. Res. Westside Proj. Unallocated Res. Initiative 1,856.89 9910-901880-9600 9910-905852-9601 20th EDF Constr. Res. Economic Dev. Open/Public Space Incentive 124 AGENDA BOARD OF ESTIMATES 12/21/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) 6,216.00 9910-902483-9600 9910-3483-9601 21st EDF Constr. Res. S. Balto. Ind. &. S. Balto. Ind. & Coml. Dev. Coml. Dev 109.00 9910-903354-9600 9910-904354-9601 21st EDF Constr. Res. W. Balto. Ind. & W. Balto. Ind. & Coml. Dev. Coml. Dev. 30,530.36 9910-905575-9600 9910-906575-9601 21st EDF Constr. Res. E. Balto. Ind. & E. Balto. Ind. & Coml. Dev. Coml. Dev. 4,228.94 9910-902873-9600 9910-904354-9601 22nd EDF Constr. Res. W. Balto. Ind. & Brownfields Coml. Dev. Incent. Fund 3,290.00 9910-903354-9600 9910-902879-9601 22nd EDF Constr. Res. Coml. Rev. _________ W. Balto. Ind. & $52,188.98 Coml. Dev. This transfer will provide funds to reimburse the BDC for eligible capital expenses for the month ending September 30, 2011. 125 AGENDA BOARD OF ESTIMATES 12/21/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) 2. $ 2,487.82 9910-901876-9600 9910-902870-9601 19th EDF Constr. Res. Business Incubators Ind. Pk. Dev. and Centers 2,200.00 9910-904115-9600 9910-906835-9603 th 19 EDF Constr. Res. Westside Project Westside Init. Init. 3,476.81 9910-994001-9600 9910-905852-9601 19th EDF Constr. Res. Economical Dev. Unallocated Res. Incentive 5,000.00 9910-901880-9600 9910-906575-90601 th 20 EDF Constr. Res. E. Balto. Ind. & Open/Public Space Coml. Dev. 362.46 9910-904115-9600 9910-906835-9603 20th EDF Constr. Res. Westside Project Westside Init. Init. 4,152.00 9910-902483-9600 9910-903483-9601 21st EDF Constr. Res. S. Balto. Ind. & S. Balto. Ind. & Coml. Dev. Coml. Dev. 2,000.00 9910-902873-9600 9910-903873-9601 21st EDF Constr. Res. Brownsfields Incent. Brownfields Fund Incent. 1,000.00 9910-902483-9600 9910-905852-9601 22nd EDF Constr. Res. Econ. Dev. Incent. S. Balto. Ind. & Coml. Dev. 126 AGENDA BOARD OF ESTIMATES 12/21/2011 Baltimore Development Corporation (BDC) ­ cont'd 5,823.57 9910-903354-9600 9910-902879-9601 22nd EDF Constr. Res. Coml. Revit. W. Balto. Ind. & Coml. Dev. 125.00 9910-903354-9600 9910-904354-9601 22nd EDF Constr. Res. W. Balto. Ind. & W. Balto. Ind. Coml. Dev. & Coml. Dev. 1,384.62 9910-905575-9600 9910-902879-9601 22nd EDF Constr. Res. Coml. Revit. $28,012.28 E. Balto. Ind. & Coml. Dev. This transfer will provide funds to reimburse the BDC for eligible capital expenses for the month ending August 31, 2011. 127 AGENDA BOARD OF ESTIMATES 12/21/2011 TRAVEL REIMBURSEMENT Fund Name To Attend Source Amount Health Department - Reimbursement 1. Olivia Farrow 2011 Annual Summer Special $1,452.79 Conf. of Maryland Fund Association of Counties Ocean City, MD Aug. 17 ­ 20, 2011 (Reg. Fee $ 420.00) Ms. Farrow attended the Maryland Association of Counties 2011 Annual Sumer Conference in Ocean City, Maryland from August 17 ­ 20, 2011. The Department's Commissioner designated her deputy, Ms. Farrow to attend because of a scheduling conflict. The Department paid the registration fee of $420.00 using a City issued credit card assigned to Ms. Dourakine Rosarion. The Department is requesting the Board to retroactively approve the total travel expenses in the amount of $1,452.79. The Department failed to follow AM 240-3, which requires Board of Estimates approval for travel exceeding $800.00. The Department recognizes that incurring expenses without required authorization is a serious matter. The responsible employees have been counseled and the Department has reinforced the AM 240-3 policy to all managers and fiscal staff. The Board is requested to authorize a reimbursement of $1,032.79 to Ms. Farrow for the following: Transportation $ 163.00 Hotel 779.73 Hotel Tax 89.73 $1,032.79 The subsistence rate allowed for this request at the time of travel was $266.00 per day for a total of $798.00. 128 AGENDA BOARD OF ESTIMATES 12/21/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. ERNST & YOUNG Sole Source/ LLP $542,500.00 Agreement Solicitation No. 08000 ­ Audit Financial Statements for the City of Baltimore ­ Finance Department ­ Req. No. R591435 The Board is requested to approve and authorize execution of an agreement with Ernst & Young, LLP. The period of the agreement is effective upon Board approval and will terminate the earlier of June 30, 2012 or upon completion. A restatement of the City's Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2010 is required. Ernst & Young, LLP (E&Y) was the Certified Public Accountant firm contracted by the City who performed the audit and report for FY 2010 and therefore is the sole vendor able to perform the restatement in the required time frame because E&Y has already performed the preliminary functions and it intimately knowledgeable of all the assumptions that went into the CAFR for FY 2010. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 129 AGENDA BOARD OF ESTIMATES 12/21/2011 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 130