NOTICES PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ SEPTEMBER 14, 2011 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: ARC Services $ 1,500,000.00 American Contractors of Baltimore, Inc. $ 477,000.00 Archer Western Contractors, Ltd $3,285,225,000.00 Berkel & Company Contractors, Inc. $ 415,116,000.00 Brayman Construction Corporation $ 390,825,000.00 Broughton Construction, LLC. $ 8,000,000.00 Ceepco Contracting, LLC. $ 4,131,000.00 Chevy Chase Contractors, Inc. $ 8,000,000.00 Cianbro Corporation $ 373,977,000.00 Colossal Contractors, Inc. $ 8,000,000.00 Harris Fire Protection Co., Inc. $ 1,500,000.00 K & K Adams, Inc. $ 6,120,000.00 Meadville Land Service, Inc. $ 8,000,000.00 R & R Contracting Utilities, Inc. $ 1,500,000.00 RWC Contracting, LLC. $ 8,000,000.00 Roofing & Sustainable Systems, Inc. $ 1,500,000.00 Shaney Construction Company, Inc. $ 8,000,000.00 Spear Window and Glass, Inc. $ 8,000,000.00 Spears Mechanical Contractors, Inc. $ 5,859,000.00 Tutor Perini Corporation $1,897,767,000.00 AGENDA BOARD OF ESTIMATES 09/14/2011 BOARDS AND COMMISSIONS ­ cont'd 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: ATI, Inc. Architect Engineer J.K. Datta Consultants, Engineer Incorporated, d/b/a Datta Consultants, Inc. Duffield Associates, Inc. Landscape Architect Engineer Gershman, Brickner & Bratton, Inc. Engineer Raudenbush Engineering, Inc. Engineer J. A. Rice, Inc. Land survey Ruxton Design Corporation Engineer Vanasse Hangen Brustlin, Inc. Engineer 2 AGENDA BOARD OF ESTIMATES 09/14/2011 Health Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. 1. JOHNS HOPKINS UNIVERSITY, $ 26,749.00 BLOOMBERG SCHOOL OF MEDICINE, DEPARTMENT OF PEDIATRICS Account: 4000-432012-3080-294900-603051 The organization will provide services for the Medical Homes Project. The services will improve delivery and coordination of evidenced-based care to Baltimore City families and young children who are at the highest risk of entering school without skills and supports necessary to learn. The services will be collaborated between Medical Homes and Community-based Programs. The period of the agreement is July 1, 2011 through June 30, 2012. This agreement is late because of a delay in having it signed and returned. MWBOO GRANTED A WAIVER. 2. JOHNS HOPKINS UNIVERSITY $ 10,000.00 SCHOOL OF MEDICINE Account: 4000-422611-3030-271500-603051 The organization in collaboration with the Department will provide training programs to increase the knowledge and skills of health professionals in the areas of sexual and reproductive health. The Region III STD/HIV Prevention Training Center in Baltimore offers STD Clinical Training to states in cities throughout the Mid-Atlantic Region. The period of the agreement is March 1, 2010 through August 31, 2011. This agreement is late because of an oversight and a delay in receiving an acceptable scope of work and budget. 3 AGENDA BOARD OF ESTIMATES 09/14/2011 Health Department ­ cont'd 3. IVEY GILLIAM $65.00/hr. $ 9,100.00 Account: 1001-000000-3252-316200-603018 Mr. Gilliam, Consultant, will develop an area plan for FY'12-FY'15, as required by the Maryland Department of Aging (MDoA). In order to comply with the Older Americans Act, the MDoA requires each Area Agency on Aging to develop a four year area plan for its planning and service area. The purpose of this project is to assist the Department in preparing its area plan submission to the MDoA, in accordance with APD-11-02 Executive-Area Plan Instructions for FY'12-FY'15. The period of the agreement is July 1, 2011 through December 31, 2011. This agreement is late because the Department recently received the information from the MDoA and signatures from the Consultant. 4. BALTIMORE HEALTHY START, INC. $80,000.00 Account: 4000-422812-3080-294286-603051 The organization will provide a Nurse Practitioner to conduct home and center-based family planning services to reduce unintended pregnancies and lengthen inter-pregnancy intervals. The period of the agreement is July 1, 2011 through June 30, 2012. The agreement is late because funds were just awarded and the Department was waiting on signatures from the provider. MWBOO GRANTED A WAIVER. 4 AGENDA BOARD OF ESTIMATES 09/14/2011 Health Dept. ­ cont'd SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM 5. UNIVERSITY OF MARYLAND MEDICAL $ 0.00 SYSTEM CORPORATION, UNIVERSITY OF MARYLAND MEDICAL CENTER The above-listed organization will serve as host agency for the Senior Community Service Employment Program. This program provides part-time work experience or volunteer service opportunities for persons, aged 55 years or older, with no upper age limitation. The placement of Senior Citizen Aides in non- profit or governmental agencies will allow those agencies to provide services that would otherwise not be available because of the lack of funds. The agreement is late because it was just finalized. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED EXCEPT FOR ITEM NO. 5 AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 09/14/2011 Health Department ­ Revised Notification of Grant Award ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a revised notification of grant award (NGA) from the Maryland Department of Aging (MDoA). The grant is for the period July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $14,623.00 ­ 5000-534011-3044-273300-404001 BACKGROUND/EXPLANATION: On December 10, 2010, the Board approved the interim FY'11 grant award for $2,899,724.00. This revision will increase the total FY'11 State Allocations to $2,914,347.00 and this revised NGA is for full funding and supersedes all previously issued NGA's. This revised NGA increase is for the FY'11 State funding for the Senior Assisted Living Group Home Subsidy Program. This approval will allow the Department to accept and utilize funds received from the MDoA for State funded programs. These funds will provide a variety of services for older adults residing in Baltimore City. The grant award is late because it was recently received from the MDoA. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of General Services (DGS) ­ Sub-grant Agreements The Board is requested to approve and authorize execution of the sub-grant agreements with the various community non-profit organizations. The period of the agreement is effective upon Board approval for one year. 1. 1000 FRIENDS OF MARYLAND, INC. $ 25,000.00 Account: 9916-913900-9197-910013-703032 Under the terms of the sub-grant agreement this community non-profit will implement energy efficiency upgrades to its facility located at 1209 N. Calvert Street. The DGS and the Department of Planning, Office of Sustainability have worked in collaboration to solicit, review, and numerically score "Energy Saver Grant" applications from Baltimore non- profits for use of these funds. This organization received a qualifying score for proposed energy upgrades. The total project cost is $30,000.00. The Maryland Department of Housing and Community Development is paying $5,000.00 of the project cost. 2. PROJECT GARRISON, INC. $ 18,850.00 Account: 9916-913900-9197-910013-703032 Under the terms of the sub-grant agreement the community non-profit will provide community outreach that will inform the public sector of ways to improve energy efficiency. The DGS and the Department of Planning Office of Sustainability have worked in collaboration to critically review applications for education and outreach awards. The total program cost is $25,250.00. The energy saver grant contribution represents 74.6% of this cost. The remaining 25.4% of the project cost will be divided equally between the Garrison Middle School ($3,200.00) and the Bluford Drew Jemison S.T.E.M. Academy ($3,200.00). APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The sub-grant agreements have been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 09/14/2011 Dept. of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 1200 E. North Ave. Chesapeake Geo Four monitoring Services, Inc. wells $280.00 Annual Charge 2. 1730 N. Charles St. Joy A. Martin Outdoor seating 10' x 4' $675.00 Annual Charge 3. Edmondson Avenue Westgate Community Community Identifica- and Braeside Road Association tion Sign 4' x 2' The Westgate Community Association is requesting permission to install an identification sign in the median triangle at Edmondson Avenue and Braeside Road. The association is a non- profit entity and there is not a charge for this sign. $ 0.00 Annual Charge 4. 1542 Light St. 1542 Light Street, Cornice with eight LLC recessed lights, ten spot reflectors, two single face electric signs $800.75 Annual Charge There are no objections, since no protests were received. 8 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Public Works/ - Developer's Agreement No. 1198 Bureau of General Services ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1198 with the University of Maryland Medical System Corporation, developer. AMOUNT OF MONEY AND SOURCE: $527,848.50 BACKGROUND/EXPLANATION: The developer would like to install new utilities to their proposed new construction located at 122 South Greene Street. This agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. A Performance Bond in the amount of $527,848.50 has been issued to the University of Maryland Medical System Corporation, which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Public Works/ - Developer's Agreement No. 1223 Bureau of General Services ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of developer's agreement no. 1223 with AT & T Corp., developer. AMOUNT OF MONEY AND SOURCE: $550,000.00 BACKGROUND/EXPLANATION: The developer would like to install new conduit in the listed locations: 1. St. Paul Place from Mulberry Street to Elizabeth Court 2. St. Paul Place at Orleans Street 3. Aisquith Street from Orleans Street to New Hope Circle 4. N. Wolfe Street from Orleans Street to Lamley Street 5. N. Haven Street at Pulaski Highway 6. Pulaski Highway at Erdman Avenue 7. Pulaski Highway from Lakedale Avenue to Moravia Park Drive 8. Pulaski Highway south of Erdman Avenue 9. Pulaski Highway north of Erdman Avenue This developer's agreement will allow the organization to do its own installation, in accordance with Baltimore City standards. A Performance Bond in the amount of $550,000.00 has been issued to AT&T Corp., which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for this project, therefore, MBE/WBE participation is not applicable. (The developer's agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of General Services ­ Right-of-Entry Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a right of entry agreement with Mr. Richard M. and Ms. Diane R. Shapiro. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The Department of Public Works, Bureau of Water and Wastewater is proposing to make a necessary repair to a storm drain line running through the property located at 5 Englewood Avenue, owned by Mr. Richard M. and Ms. Diane R. Shapiro. This repair is being performed under the Department of Public Works On-Call Maintenance contract. (The right-of-entry agreement has been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 09/14/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Option 1. Fairway 2206 Greenmount G/R $ 600.00 Woods, LLC. Avenue $90.00 Funds are available in Account No. 9912-910713-9591-900000- 704040, Barclay Project. In the event that the option agreement fails and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amount. Dept. of Housing and Community Development (DHCD) ­ Condemnations 2. Jeannette F. 1610 Harlem Avenue G/R $ 333.33 Reed $50.00 Funds are available in Account No. 9910-908087-9588-900000- 704040, Wylie Funeral Home Project. 3. Stanley L. 427 E. 21st St. F/S $24,400.00 Stevenson, Deceased Funds are available in Account No. 9912-910713-9591-90000- 704040, Barclay Project. DHCD ­ Payment of Settlement 4. David H. 817 N. Madeira St. L/H $ 2,050.00 Swann On July 2, 2008, the Board approved the purchase by condemnation of the leasehold interest in 817 N. Madeira Street in the amount of $20,500.00. Since that time, the prior owner has agreed to a settlement with a 10% increase which is an additional $2,050.00. The parties agreed to settle the action for $22,550.00. Therefore, the Department is requesting the Board to approve payment of the balance in the amount of $2,050.00. 12 AGENDA BOARD OF ESTIMATES 09/14/2011 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 14 - 16 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 13 AGENDA BOARD OF ESTIMATES 09/14/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of General Services (DGS) 1. $ 11,000.00 9916-905828-9194 9916-906828-9197 General Fund This transfer will provide funds to cover the costs associated with repairing the gutter system at the Mayor's Office of Employment Development located at 100 W. 23rd Street. 2. $ 15,833.00 9916-901093-9194 9916-903845-9197 General Certificate of Certificate of Fund Participation Participation This transfer will provide funds to cover the costs for the final payment for air condition repairs performed at the Police Headquarters Building at 601 E. Fayette Street. 3. $ 177,000.00 9916-901865-9194 9916-902867-9197 Federal Reserve Active Revenue MEA Empowerment I MEA Empowerment I The Maryland Department of Energy awarded the City a grant from the Empower Clean Energy Communities Program to provide energy efficiency and conservation programs for low to moderate income residents. These funds will be used to replace inefficient furnaces and to administer the program. The Office of Weatherization of the Department of Housing and Community Development will assist the DGS in providing these services. 14 AGENDA BOARD OF ESTIMATES 09/14/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Transportation 4. $ 103,368.74 9950-903454-9509 9950-902454-9508-3 State Const. Const. Res. Design & Studies Loan Reisterstown Rd. Reisterstown Rd. Streetscape Streetscape This transfer will fund the shortage in the account and costs associated with Task No. 27 on Project 1074 (B/D 08038) with STV, Inc., for engineering services in connection with the Reisterstown Road Streetscape project. Baltimore Development Corporation (BDC) 5. $2,518,918.00 9910-905825-9603 9910-906827-9603 State - West Side Greyhound Other Downtown Demolition This transfer will provide funding for the demolition of the former Greyhound Bus Station located at 206 W. Fayette Street and a former pawn shop located 101 N. Howard Street, both are located in the Lexington Square Partners, LLC project area also known as the Superblock. The Department of General Services will manage and bid this project. Department of Housing and Community Development 6. $2,500,000.00 9910-904979-9587 9910-903419-9588 State East Baltimore EBDI Demolition Revitalization Redevelopment FY 2012 FY 2012 This transfer will provide State Revitalization funding for demolition costs for the East Baltimore Development Initiative for fiscal year 2012. 15 AGENDA BOARD OF ESTIMATES 09/14/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development ­ cont'd 7. $ 469,500.00 9910-904984-9587 30th CDB FY2012 Homeownership Incentive Program $ 60,000.00 ---------------- 9910-906011-9588 Employee Home- buying Assistance 344,000.00 ---------------- 9910-910017-9588 Buy into Baltimore Program 65,500.00 ---------------- 9910-911029-9588 Live Near Your Work Program $ 469,500.00 This transfer will provide funds for the Department's Homeownership Incentive Programs for fiscal year 2012. 16 AGENDA BOARD OF ESTIMATES 09/14/2011 Law Department ­ Claim Agreement and Release The Board is requested to approve and authorize execution of a settlement agreement and release of the following claim. The settlement agreement and release have been reviewed and approved by the Settlement Committee of the Law Department. 1. MICHAEL WRIGHT V. $30,000.00 OFFICER M. DAUGHERTY Account: 1001-000000-2041-195500-603070 17 AGENDA BOARD OF ESTIMATES 09/14/2011 Mayor's Office of Human Services/ - Grant Agreements Homeless Services Program The Board is requested to approve and authorize execution of the grant agreements. The period of the agreement is July 1, 2011 through June 30, 2012, unless otherwise indicated. 1. MARIAN HOUSE, INC. $194,705.00 Account: 5000-529112-3572-333719-603051 The organization will provide 60 transitional shelter beds to homeless women and women with children in Baltimore City. Services will include but not be limited to addiction services, transportation, meals, counseling and employment training. On-site staff will provide a clean and safe environment, crisis management, and referrals to appropriate service resources. The agreement is late because of a delay at the administrative level. 2. MARIAN HOUSE, INC. $ 67,609.00 Account: 4000-496211-3573-267819-603051 The organization will provide comprehensive supportive services to 15 formerly homeless women and their families, when applicable in the form of a goals oriented program of personal counseling and education/employment assistance. The goal of the program is to assist women to achieve and maintain economic, residential and emotional stability. The period of the agreement is September 1, 2011 through August 31, 2012. 3. PROJECT PLASE, INC. $104,382.00 Account: 5000-529112-3572-333725-603051 The organization will provide 62 transitional shelter beds to homeless men and women of Baltimore City at the shelters located at 139 E. North Avenue, 201 E. North Avenue and 2031 St. Paul Street. The funds will be used to offset the costs of providing supportive services, client assistance 18 AGENDA BOARD OF ESTIMATES 09/14/2011 Mayor's Office of Human Services/ - cont'd Homeless Services Program and the operating costs of the program including but not limited to insurance, utilities, telephone, supplies, food and on-site staff to provide a clean and safe environment. The agreement is late because of a delay at the administrative level. 4. HOUSE OF RUTH MARYLAND, INC. $196,972.00 Account: 5000-525612-3572-333718-603051 The organization will provide 45 emergency shelter beds to homeless women and children of Baltimore City. Emergency Shelter Services will be provided to a minimum of 200 new women and 200 children (or more, dependent on length of stay) that have fled a domestic violence situation and have become homeless. 5. YWCA OF GREATER BALTIMORE, INC. $161,220.00 Account: 4000-496211-3572-591461-603051 The organization will provide on-site support services to 23 homeless families who are residents of the Druid House Transitional facility owned by the Druid Heights Community Development Corporation. The period of the agreement is February 1, 2011 through January 31, 2012. The agreement is late because of a delay at the administrative level. 6. WOMEN ACCEPTING RESPONSIBILITY, INC $ 48,831.00 (WAR) Account: 4000-496211-3573-591447-603051 The organization will hire a licensed Social Worker and provide supportive services to a total of approximately six women and their children, who are disabled due to substance abuse and/or HIV/AIDS. The clients may be recently released from incarceration and may be engaged in the sex industry. WAR will provide intensive case management as well as intermediate or periodic care. The period of the agreement is August 1, 2011 through July 31, 2012. 19 AGENDA BOARD OF ESTIMATES 09/14/2011 Mayor's Office of Human Services/ - cont'd Homeless Services Program 7. AMERICAN RESCUE WORKERS OF $112,133.00 MARYLAND, INC. Account: 5000-529111-3572-333701-603051 4000-480012-3572-333601-603051 The organization will provide 45 emergency shelter beds to homeless men at their facility located at 1401 S. Hanover Street. Services for thirty of the men will be funded through the Maryland Department of Human Resources/Emer- gency and Transitional Housing and Services and services for 15 men will be funded through the Emergency Shelter Grant. Funds will be used to offset the operating costs of the emergency shelter which will include, but not be limited to staff associated with the operations of the facility, the cost to support the salary and fringe benefits of a case worker, utilities, supplies, maintenance, telephone service and food. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 09/14/2011 Mayor's Office of Information ­ Agreement Technology (MOIT) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Year Up, Inc. The agreement is for the period July 25, 2011 through January 27, 2012. AMOUNT OF MONEY AND SOURCE: $24,165.00 ­ 1001-000000-1474-167700-603051 BACKGROUND/EXPLANATION: MOIT would like to continue the Year UP Internship Program. The program provides on-the-job training to students, as interns who are concurrently enrolled in the Year Up Program. MOIT desires to engage a consultant to develop the format of the internship program for 2011, to recruit, screen, and employ students as interns for the Year UP Internship Program, and to provide training and a stipend to the interns. The internship program will be paid for actual hours worked and service performed. Any expenses/costs incurred by the program are not to exceed $24,165.00. The agreement is late because of delays in the administrative review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 21 AGENDA BOARD OF ESTIMATES 09/14/2011 Police Department ­ Agreement, Interagency Agreement, Grant Award Agreement and Grant Adjustment Notification The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is July 1, 2011 through June 30, 2012, unless otherwise listed. AGREEMENT 1. THE HOUSE OF RUTH MARYLAND, INC. $275,000.00 Account: 6000-613112-2252-247800-607001 The source of funding is from an extra fee imposed on marriage licenses in the Circuit Court of Baltimore City. The House of Ruth is designated to receive 100% of these funds up to a maximum of $275,000.00. The Fiscal Year 2012 estimate of $275,000.00 is based on a projection of 11,000 licenses to be issued during the year. Under Baltimore City Code, Article 5, Section 48-1 (2010 Edition), $75.00 of each marriage license fee collected in Baltimore City is segregated into a special fund. The funds are distributed to the House of Ruth Maryland, Inc. in proportion to the number of domestic violence victims it serves. The Baltimore City Police Department is the City agency designated to administer and disburse the funds. The request is late because the Department just received information for this agreement. AUDITS REVIEWED AND HAD NO OBJECTION. INTERAGENCY AGREEMENT 2. OFFICE OF THE STATE'S ATTORNEY $ 75,100.00 FOR BALTIMORE CITY Account: 5000-509912-2252-690707-607001 On July 27, 2011, the Board authorized acceptance of the Violence Prevention Initiative (CSAFE-VPI) grant award, from the Governor's Office of Crime Control and Prevention. 22 AGENDA BOARD OF ESTIMATES 09/14/2011 Police Department ­ cont'd This initiative focuses on reducing violent crime through enhanced supervision of violent and gun offenders, and through targeted law enforcement in identified high crime areas within Baltimore City. Under this Agreement, the Office of the State's Attorney for Baltimore City will employ and supervise an Assistant State's Attorney to implement enhanced and collaborative prosecution of violent juvenile offenders residing in the CSAFE-VPI areas. GRANT AWARD AGREEMENT 3. MARYLAND EMERGENCY MANAGEMENT AGENCY $185,417.00 (MEMA) Account: 4000-469612-2023-212600-600000 This grant award agreement provides funds for the FY 2009 State Homeland Security Program (SHSP), funded through a grant from the U.S. Department of Homeland Security. The SHSP award is a core assistance program that provides funds to build capabilities at the State and local levels. Activities implemented under the SHSP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to terrorism in order to be considered eligible. Eligible activities include planning, organization, training exercises, equipment, and personnel. The period of the grant award agreement is June 1, 2009 through May 31, 2012. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. GRANT ADJUSTMENT NOTIFICATION 4. U.S. DEPARTMENT OF HOMELAND SECURITY, $ 0.00 OFFICE OF STATE AND LOCAL GOVERNMENT The State Homeland Security Program (SHSP) is a core assistance program that provides funds to build 23 AGENDA BOARD OF ESTIMATES 09/14/2011 Police Department ­ cont'd capabilities at the State and local levels. This grant adjustment notification extends the end date from May 31, 2011 to July 1, 2011. The grant adjustment notification is late because it was recently received from the State. AUDITS NOTED THE TIME EXTENSION. APPROVED FOR FUNDS BY FINANCE (The agreement, interagency agreement, grant award agreement, and grant adjustment notification have been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 09/14/2011 EXTRA WORK ORDER AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following pages: 26 - 27 The EWO's have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 25 AGENDA BOARD OF ESTIMATES 09/14/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #001, $174,000.00 ­ TR 11008, Northern Parkway: Falls Road to Roland Avenue Slab Repair (East) $ 434,254.87 - M. Luis Construc- - - tion Co., Inc. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $174,000.00 9950-904881-9514 9950-906882-9514-2 State Constr. Local Resur. Contingencies Loans Northern Pkwy. ­ Falls Rd. to Roland Ave. ­ Slab Repairs This transfer will provide funds to cover the cost associated with Change Order No. 1 on Project TR 11108 with M. Luis Construction Co., Inc. 3. EWO #004, $175,013.60 ­ TR 02398, Argonne Drive Bridge over Herring Run $5,676,777.00 $858,413.84 American Infra- - - structure, Inc. 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $175,013.60 9950-905512-9509 9950-901942-9508-2 Federal Constr. Reserve Contingencies Argonne Dr. Argonne Dr. Bridge Over Herring Run This transfer will provide funds to cover the cost associated with Change Order No. 4 on Project TR 02398 with American Infrastructure, Inc. 26 AGENDA BOARD OF ESTIMATES 09/14/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 5. EWO #009, ($12,627.20) ­ TR 06301, Rehabilitation of the B&O Museum South Car Shop $ 920,000.00 $679,767.54 Trionfo Builders, - - Inc. The authorization will pay for overrun items, deduct amounts not paid because of underruns and to balance the contract. 27 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Transportation ­ Project Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a project agreement with the Waterfront Partnership of Baltimore, Inc. The project agreement is effective upon Board approval for 18 months. AMOUNT OF MONEY AND SOURCE: $40,000.00 ­ 4000-414912-2303-659100-406001 40,000.00 ­ 6000-617212-2303-596000-603026 $80,000.00 BACKGROUND/EXPLANATION: The Department and the Waterfront Partnership of Baltimore, Inc. jointly sought and obtained a grant from the Baltimore Regional Transportation and State Highway Administration, under the Congestion and Mitigation and Air Quality Program. This public/private partnership is established to develop solutions to the unique traffic congestion and transportation related air quality issues in specific corridors. The grant funds will be used to develop and implement a transportation management association in Southeast Baltimore. The joint efforts will be exercised to work together to reduce traffic congestion, improve air quality and promote sustainable transportation alternatives. APPROVED FOR FUNDS BY FINANCE (The project agreement has been approved by the Law Department as to form and legal sufficiency.) 28 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Transportation ­ Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Maryland Department of Transportation. The period of the grant agreement is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $80,000.00 ­ 5000-518312-2303-248800-600000 BACKGROUND/EXPLANATION: The funds will be used to provide the continued operation of the 2012 Ridesharing/Commuter Assistance Program to promote the use of alternatives to single occupant vehicles including mass transit, carpool and vanpools in Baltimore City. The grant agreement is late because of a delay in obtaining signatures from external agencies. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant agreement has been reviewed by the Law Department as to form and legal sufficiency.) 29 AGENDA BOARD OF ESTIMATES 09/14/2011 Mayor's Office of Employment - TRANSFER OF LIFE-TO-DATE Development SICK LEAVE The Board is requested to approve the transfer of LIFE-TO-DATE sick leave days from the listed City employees to the designated employee, Beverly Loukas. The transfer of sick leave days is necessary in order for the designated employee to remain in pay status with continued health coverage. The City employees have asked permission to donate the sick leave days that will be transferred from their LIFE-TO-DATE sick leave balances as follows: NAMES DAYS Raymond Holmes 5 Cheryl Horton 5 Ena Clarke 5 Patricia Anderson 5 Patricia Morfe 5 Deborah Harris 2 Shaborah Wright 3 30 APPROVED FOR FUNDS BY FINANCE THE LABOR COMMISSIONER RECOMMENDED APPROVAL. 30 AGENDA BOARD OF ESTIMATES 09/14/2011 Mayor's Office of Employment Development ­ Agreements The Board is requested to approve and authorize execution of the various agreements. 1. GOODWILL INDUSTRIES OF CHESAPEAKE, $225,000.00 INC. Account: 4000-806412-6313-491505-603051 The organization will recruit at least 60 Baltimore City youth and young adults ages 16 to 21 who are eligible under the Workforce Investment Act to prepare and/or transition those youth to employment and/or post-secondary training in the Retail Industry. The period of the agreement is July 1, 2011 through June 30, 2012. The agreement is late because of the late submittal of information by the vendor that was needed to complete agreement. 2. BALTIMORE CITY COMMUNITY COLLEGE $ 40,000.00 Account: 1001-000000-6331-468700-603051 The organization will effectively manage and administer skills training in the areas of Multi-Skilled Nursing Assistants and other entry level healthcare positions. These programs will be provided for youth enrolled in the City's initiative known as the Youth Opportunity System. The period of the agreement is September 1, 2011 through April 30, 2012. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 31 AGENDA BOARD OF ESTIMATES 09/14/2011 Mayor's Office of Employment ­ Ratification of Amendment Development (MOED) to Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to ratify an amendment to grant agreement with Pre-Adjudication and Coordination & Transition Center (PACT). This amendment to the grant agreement extends the period of the agreement through August 31, 2011. AMOUNT OF MONEY AND SOURCE: $15,545.00 ­ 4000-809110-6390-456000-404001 BACKGROUND/EXPLANATION: On April 21, 2010, the Board approved the original grant agreement with PACT for professional services. MOED received a grant to provide mental health, educational, social and career development services to 14 ­ 17 year old males who are on electronic monitoring or community detention and are awaiting trial and reside in West Baltimore's zip codes. The purpose of this amendment to the grant agreement is to change the period of the agreement from October 1, 2009 through September 30, 2010 to October 1, 2009 through August 31, 2011. The amendment to the grant agreement also increased the amount of the grant award by $15,545.00, making the total award amount $166,638.00. The delay in submitting this amendment to grant agreement for Board approval is because it was not received in a timely manner. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS AMENDMENT. (The amendment to grant agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Housing and ­ Agreements Community Development The Board is requested to approve and authorize execution of various agreements. The agreement is for the period Ju1y 1, 2012 through June 30, 2012, unless otherwise indicated. 1. LIVING CLASSROOMS FOUNDATION, INC. $380,475.00 Account: 2089-208912-5930-424964-603051 The organization will train Project SERVE members to clean and occasionally board a minimum of 3,044 vacant properties within predetermined eligible code enforcement areas of the City under the direction and control of the Department of Public Works (DPW), Bureau of Solid Waste. The DPW will provide all service requests to the organization and will review each completed service request for satisfactory compliance with City procedures and codes. 2. BANNER NEIGHBORHOODS COMMUNITY $ 60,005.00 CORPORATION, INC. Account: 2089-208912-5930-436630-603051 The organization will provide educational, summer employment, recreational and cultural enrichment activities for youth in Southeast Baltimore. MWBOO GRANTED A WAIVER. 33 AGENDA BOARD OF ESTIMATES 09/14/2011 DHCD ­ cont'd On June 22, 2011, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2011 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Housing Opportunity for People with AIDS (HOPWA) 4. Emergency Shelter Grant Program (ESG) Upon approval of the resolution, the DHCD's Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2011 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Housing and - Local Government Resolution Community Development The Board is requested to approve and authorize execution of the local government resolution. The organization is applying to the State of Maryland's Community Investment Tax Credit Program (CITCP). A local government resolution of support is required by the State for all applications to this program for funding. Organization Amount 1. BON SECOURS BALTIMORE HEALTH $30,000.00 SYSTEM FOUNDATION, INC. (CITCP) Bon Secours Baltimore Health System Foundation, Inc. located at 2000 W. Baltimore Street proposes the Community Nursing Program Project at 26 N. Fulton Street. The project has been in existence since 2002, provides individuals suffering from Congestive Heart Failure (CHF) and other chronic diseases, such as hypertension, diabetes and obesity with the information and access to primary care. The program is uniquely designed to add years to the lives of CHF patients by increasing residents' knowledge of disease and health management, reducing hospitalizations and emergency room visits, and increasing physician awareness and support of the programs. In addition, the program engages the community further through a corps of volunteer registered nurses functioning as health educators and advocates, personal health counselors and referral agents. Through this alliance, medical services are provided free at area senior centers, churches, assisted living facilities and homes. These services include health education, screenings and referrals for senior citizens. The program also provides educational materials, donated medical supplies and equipment at no cost. 35 AGENDA BOARD OF ESTIMATES 09/14/2011 DHCD Bon Secours Baltimore Health System, Inc.'s (Bon Secours) mission is to help people and communities to health and wholeness by providing compassionate, quality health care and being good help to all in need in West Baltimore, with special concern for the poor and the dying. The Bon Secours Hospital on Baltimore Street opened in 1919, and was the first hospital established by the Sisters of Bon Secours. Bon Secours was incorporated in 1983, and the Bon Secours of Maryland Foundation was established in 1991 to provide quality community-based programs with a continuum of services to improve the quality of life for the residents of Southwest Baltimore. Bon Secours provides a wide range of community and individual development programs including family support services, employment, financial and asset management, youth development, housing and neighborhood revitalization. Bon Secours Baltimore Health System Foundation, Inc. was established as of March 1, 2011 to perform fundraising activities for the entire health system. 36 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Housing and ­ First Amendment to Land Community Development (DHCD) Disposition Agreement (LDA) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the First Amendment to the LDA with Hampstead Development Group, Inc., Developer. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to make modifications to the Purchase Money Mortgage and Purchase Money Note provided such modifications do not change the material terms of the agreements, subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: Phase II $100,000.00; will be increased based upon CDA appraisal BACKGROUND/EXPLANATION: On July 18, 2008, the Board approved the original LDA with the Developer. This first amendment will allow for the purchase price of the properties included in Phase II of the Project to be increased pending an appraisal approved by the State of Maryland Community Development Administration (CDA) upon award of Low Income Housing Tax Credits (LIHTC) to the Developer. The net increase in the purchase price will be due and payable to the City through a Purchase Money Mortgage and Purchase Money Note. The purchase price approved in the LDA for the properties in Phase II of the Project is a negotiated value of $100,000.00. The purchase price will be increased to the amount of the CDA approved appraisal, if the Developer is awarded LIHTC's. The net increase in the purchase price would be due and payable to the City. The term of the note will be 15 years with an interest rate of four percent. 37 AGENDA BOARD OF ESTIMATES 09/14/2011 DHCD ­ cont'd In 2006, the DHCD offered 35 properties for redevelopment in the Poppleton neighborhood. The Developer incorporated the properties into a larger redevelopment project to redevelop the distressed Project Based Section 8 development Poppleton Co-op. The Developer has closed on Phases I and III of the Project and 33 of the properties have been conveyed. The Developer will apply to the CDA for LIHTC's in September 2011 for Phase II of the project to construct 30 affordable rental units. All units will be allocated for residents earning 60% or less than the area median income. If the Developer receives funding from the CDA, the City will commit $800,000.00 in HOME funds to subsidize the construction of the affordable rental units. Upon award of the LIHTC's, the CDA will appraise the property. If the fair market value is higher than $100,000.00, the amount of the difference between the appraised value and the LDA purchase price will be converted to a Purchase Money Mortgage. MBE/WBE PARTICIPATION: The developer will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. (The first amendment to land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Housing and ­ Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with Healthy Neighborhoods, Inc. (HNI). The period of the grant agreement is effective upon Board approval for 18 months. AMOUNT OF MONEY AND SOURCE: $ 50,000.00 ­ 9910-916037-9588-900000-706047 400,000.00 ­ 9910-907036-9588-900000-706047 $450,000.00 BACKGROUND/EXPLANATION: The HNI received $750,000.00 in General Obligation Bonds through the City's FY'11 Capital Budget to support healthy neighborhood organization's efforts to increase values in stable but under- priced communities. The majority of HNI's work is carried out by 13 non-profit organizations. In order to provide support to these organizations, the HNI requested that the City exchange $400,000.00 of its GO Bonds with an equal amount of general funds. This transfer was approved by the Board on May 18, 2011. This grant agreement provides $400,000.00 for operating costs of designated groups that implement the Healthy Neighborhood Program and $50,000.00 to be used to provide grants in an amount not to exceed $3,000.00 to neighborhood groups that are undertaking capital projects that improve the physical appearance of a block or a community. Examples of prior projects funded through these grants include the creation of a Frisbee Golf course; installation of solar lighting, and cleaning and lighting of fountains. The remaining $300,000.00 approved for the HNI will be used to continue the Matching Grants program. The Department is asking the Board to approve these funds as a separate request. 39 AGENDA BOARD OF ESTIMATES 09/14/2011 DHCD ­ cont'd Since its inception in 2000, the HNI has settled 132 loans for a total of $24,814,769.00; using a $40,000,000.00 loan fund and doubled median sales prices on its target blocks. Fifteen neighborhoods qualify as healthy neighborhoods areas and as such are eligible for acquisition/rehabilitation loans, refinancing and home improvement loans. MBE/WBE PARTICIPATION: The Developer has signed the Commitment to Comply with the Minority and Women's Business Enterprise Program of the Baltimore City Code, Article 5, Subtitle 28. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Housing and ­ Second Amendatory Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a second amendatory agreement with Healthy Neighborhoods, Inc. (HNI). The period of the second amendatory grant agreement is effective upon Board approval through December 31, 2012. AMOUNT OF MONEY AND SOURCE: $300,000.00 ­ 9910-907036-9588-000000-7067047 BACKGROUND/EXPLANATION: This is the second amendatory agreement to a grant agreement approved by the Board on April 23, 2008 providing the HNI with $1,000,000.00 through Ordinance No. 07-513 in general funds to provide matching loans to qualified homeowners. A first amendment was approved by the Board permitting $333,333.00 to be moved to the HNI's FY'10 operating agreement and replenishing with $583,333.00 in FY'10 general obligation bonds. This additional $300,000.00 will be used to continue the matching grant program. The matching grant funds are provided to homeowners that use the Healthy Neighborhoods Home Improvement Loan Product. Eligible buyers must qualify for a minimum of a $5,000.00 HNI loan product and cannot earn more than 120 percent of the area median income, or $98,520.00 for a household of four. The HNI matching grant is structured as a second or third deed of trust against the property and is forgiven by 20 percent for each year the owner occupant remains in the property. The borrower is responsible for paying all closing costs, including points. All other terms and conditions of the grant agreement remain in effect. (The second amendatory agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 09/14/2011 DHCD ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $350,000.00 9910-902935-9587 29th CDB Healthy Neighborhoods FY'11 Reserve Account $300,000.00 ------------------ 9910-916037-9588 Healthy Neighbor- hood Matching Grant 50,000.00 ------------------- 9910-907036-9588 $350,000.00 Healthy Neighbor- hood This transfer will provide funds to support the operations of neighborhood groups that implement the Healthy Neighborhoods Program. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 42 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 1637 W. Lafayette Avenue by gift from Carl J. Garrison, Jr. SUBJECT to municipal liens, interest, and penalties, other than current water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Garrison will pay all current water bills up through the date of settlement. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1637 W. Lafayette Avenue are itemized as follows: Cumulative Real Property Taxes 2006-2012 Total Taxes $ 143.00 Interest/Penalties 78.78 Other 51.71 Tax Sale Interest 0.00 Miscellaneous Bills 0.00 Metered Water (Tax Sale) 0.00 Rental Registration 156.00 Total Municipal Liens $429.49 43 AGENDA BOARD OF ESTIMATES 09/14/2011 DHCD ­ cont'd The listed municipal liens, other than current water bills, will be administratively abated after settlement. 44 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the property located at 655 Gutman Avenue by gift from PSW Construction, Inc., SUBJECT to municipal liens, interest, and penalties, other than current water bills. AMOUNT OF MONEY AND SOURCE: The owner agrees to pay for any title work and all associated settlement costs, not to exceed $600.00 total. Therefore, no City funds will be expended. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. PSW Construction, Inc. will pay all current water bills up through the date of settlement. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 655 Gutman Avenue are itemized as follows: Cumulative Real Property Taxes 2001-2012 Total Taxes $ 2,502.01 Interest/Penalties 1,372.79 Other 339.05 Tax Sale Interest 9,518.23 Miscellaneous Bills 3,863.48 Metered Water (Tax Sale) 3,004.60 Rental Registration 703.20 Total Municipal Liens $21,303.36 45 AGENDA BOARD OF ESTIMATES 09/14/2011 DHCD ­ cont'd The listed municipal liens, other than current water bills, will be administratively abated after settlement. 46 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Public Works ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay the renewal of dues to the Maryland Association of Municipal Wastewater Agencies (MAMWA). AMOUNT OF MONEY AND SOURCE: $15,885.00 ­ FY'12 dues 19,201.87 ­ Technical Research Support $35,086.87 ­ 2070-000000-5501-397101-603022 BACKGROUND/EXPLANATION: The funds will renew the City of Baltimore membership in the MAMWA. There is also an assessment of $19,201.87 for on-going technical research support. The Department requests permission to expend an amount not to exceed $35,086.87 annually in conjunction with activities associated with the membership. The MAMWA is an association of City and County utilities in Maryland that operate wastewater collection systems and treatment plants. This organization exists to share information regarding regulatory efforts and funding opportunities that would benefit the operation of these facilities. The organization is a strong advocate on the local level for appropriate and common sense regulations governing point source discharge. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 47 AGENDA BOARD OF ESTIMATES 09/14/2011 Bureau of Water and Wastewater ­ Amendment No. 5 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 5 to agreement with Rummel, Klepper & Kahl, LLP, for S.C. 839, Post Award Services Lower Stony Run Interceptor. The amendment no. 5 extends the agreement through November 14, 2012. AMOUNT OF MONEY AND SOURCE: $84,222.64 ­ Wastewater Revenue Bonds 3,692.43 ­ Baltimore County $87,915.07 ­ 9956-901591-9551-900020-703032 BACKGROUND/EXPLANATION: On November 15, 2006, the Board approved the original agreement for six years. The original agreement will expire November 11, 2011. Amendment No. 5 extends the period of the agreement and increases the amount by $87,915.07. The City will pay and the Consultant will accept as final compensation for services in connection with the Project a sum not to exceed $1,482,732.62. The consultant will provide engineering services during construction of S.C. 839RR. During the construction phase, there were several events that occurred due to unforeseen site conditions which resulted in additional engineering services. These services include reviewing a contractor's claim, restoration of ball fields, re-inspection of the tunneled interceptor, redesign of a storm drain outfall, permit modifications and stabilization of a footpath. The Department has reviewed the consultant's proposal and found it to be fair and reasonable. MBE/WBE PARTICIPATION: The Consultant will continue to comply with the Minority and Women's Business Enterprise goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 5 to agreement has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 09/14/2011 Bureau of Water and Wastewater ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Hatch Mott MacDonald, LLC, for S.C. 849, Post Award Services, Locust Point Wastewater Pumping Station Force Main Replacement. The period of the agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $46,760.89 ­ 9956-904753-9551-900020-703032 BACKGROUND/EXPLANATION: The Consultant designed the Locust Point Force Main Replacement Project under S.C. 849. The Bureau wishes to retain the Consultant for post award services. The services will include coordination, submittal reviews, maintaining a status log, monitoring testing requirements and results, conducting site visits, responding to requests for information, evaluating change orders, attending progress meetings, finalizing record drawings and preparing operation and maintenance manuals. The Consultant will provide conditional and final inspections, and provide a performance evaluation after one year of construction completion. The Consultant has been approved by the Office of Boards and Commissions and Architectural and Engineering Awards Commission. MBE/WBE PARTICIPATION: MBE: Sabra, Wang & Associates, Inc. $12,583.26 26.91% WBE: Ross Technical Services, Inc. $ 4,286.98 9.17% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 09/14/2011 Bureau of Water and - Partial Release of Retainage Agreement Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a partial release of retainage agreement with the Joseph B. Fay Co. for Water Contract No. 1178, Improvements to the Liberty Gatehouse Suspension Bridge. AMOUNT OF MONEY AND SOURCE: $6,603.14 ­ 9960-904678-9557-000000-200001 BACKGROUND/EXPLANATION: All work on Water Contract No. 1178 was completed on December 29, 2010. The contractor has requested a partial release of retainage in the amount of $6,603.14. The City holds $10,603.14 in retainage. The remaining $4,000.00 is sufficient to protect the interests of the City. MWBOO HAS APPROVED THE RELEASE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The partial release of retainage agreement has been approved by the Law Department as to form and legal sufficiency.) 50 AGENDA BOARD OF ESTIMATES 09/14/2011 Bureau of Water and ­ Reimbursement Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a reimbursement agreement with Mr. Samuel Atolaiye. The Board is further requested to approve an expenditure of funds to pay Mr. Samuel Atolaiye. The period of the expenditures is January 2011 through April 2011. AMOUNT OF MONEY AND SOURCE: $1,500.00 ­ 2071-000000-5601-400200-603020 BACKGROUND/EXPLANATION: The request is to approve the agreement and authorize payment to Mr. Samuel Atolaiye, City employee, for a professional engineering (PE) review course and examination related expenses. The Bureau initiated a reimbursement agreement with Mr. Atolaiye for the cost of expenses to take the PE review course and examination, up to 2 times, with the understanding that there will be no cost to the employee if the employee remains employed with the City for the required amount of time. The PE review course and the exam will benefit the Bureau's Capital Improvement Program implementation and day-to-day work. The reimbursement agreement was approved by the Director of Public Works in May 2011 and the Bureau is requesting the Board's authorization for the expenditure because it is over the time limit for regular Agency approvals. APPROVED FOR FUNDS BY FINANCE (The reimbursement agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 09/14/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 53 ­ 54 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfers of Funds, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 52 AGENDA BOARD OF ESTIMATES 09/14/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of Transportation 1. TR 10014, Recon- M. Luis Construction $ 942,689.90 struction of Co., Inc. Footways Citywide MBE: Fallsway Construction $255,000.00 27.05% Co., LLC WBE: Rowen Concrete, Inc. $ 95,000.00 10.08% MWOO FOUND VENDOR IN COMPLIANCE. 2. TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNTS: $ 867,274.71 9950-904100-9504 MVR Constr. Reserve Footway 216,818.68 9950-903300-9504 Other Constr. Reserve $1,084,093.39 Tree Roots $ 942,689.90 ---------------- 9950-910439-9504-6 Struc. & Improv. 94,268.99 ---------------- 9950-910439-9504-5 Inspections 47,134,50 9950-910439-9504-2 $1,084,093.39 Contingencies Reconstruction of Footways Citywide This transfer will provide funds to cover the costs associated with the award of TR 10014 to M. Luis Construction Co., Inc. 53 AGENDA BOARD OF ESTIMATES 09/14/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Department of General Services 3. RB 10838, Crimea E. Pikounis Construc- $ 472,468.00 Mansion Window tion Company, Inc. Repairs MWBOO GRANTED A WAIVER Bureau of Purchases 4. B50002003, Enseicom, Inc. $ 249,290.00 Transit Shelters MWBOO GRANTED A WAIVER 5. B50002073, Six Chesapeake Ford Truck $ 232,124.00 Wheel Dump Truck Sales, Inc. MWBOO GRANTED A WAIVER 6. B50002038, Tractor Gaithersburg Farmers $ 72,900.00 With PTO Supply, Inc. d/b/a Gaithersburg Equipment Co. MWBOO GRANTED A WAIVER 7. B50002088, Drain Mitchell Plumbing & $ 138,230.00 Cleaning Services Heating, Inc. MWBOO SET SUB-GOALS OF 0% MBE AND 0% WBE 54 AGENDA BOARD OF ESTIMATES 09/14/2011 Employees' Retirement System (ERS) ­ Subscription Agreement ACTION REQUESTED OF B/E: The Board is requested approve and authorize execution of a subscription agreement with Rock Creek Georgetown Fund, LTD. (Fund). AMOUNT OF MONEY AND SOURCE: No general funds $13,000,000.00 - (approximately) of OPEB Trust assets $104,000.00/year - Management fee BACKGROUND/EXPLANATION: The subscription agreement is required for investing a portion of OPEB Trust assets in shares in the Fund as a vehicle for investing in hedged equity investments. The ERS Board, as the OPEB Trust investment fiduciary and with the assistance of its investment consultant, conducted a nationwide search for a fund of funds vehicle for investing in hedged equity investments. The Board narrowed the eligible firms to four finalists and conducted interviews. With the recommendation of the OPEB Trust investment consultant, the Fund was one of the two selected. MWBOO GRANTED A WAIVER. (The subscription agreement has been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 09/14/2011 Department of Finance ­ Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 4 to the agreement for Recordkeeping and Communication Services with Great-West Life & Annuity Insurance Company. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On February 9, 2005, the Board approved the Deferred Compensation Plan Document, containing the administrative rules and regulations for operating and maintaining the City's Deferred Compensation Plan as well as appropriate elements reflecting the current federal regulations necessary to be followed by a plan sponsor. The current Deferred Compensation Plan Document only allows participants to enroll in the plan by completing a handwritten paper form. This amendment will give participants the option to enroll in the plan online through the Deferred Compensation Plan's website. This amendment will also allow for the automatic restart of elective employee contributions after an employee who receives an unforeseeable emergency withdrawal satisfies the deferral suspension period required by the Internal Revenue Service. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 09/14/2011 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Public Works 1. Wazir Qadri WEFTEC 2011 Annual Waste water $4,700.00 *Gurminder Technical Conf. Facilities Singh & Exhibiting Engineering Los Angeles, CA and Waste Oct. 15, - 20, 2011 Water Utility (Reg. Fee $925.00) Engineering (Reg. Fee $975.00*) Mayor's Office of Employment Development 2. Ernest F. Kick-Off Meeting WIA $1,890.00 Dorsey for Civic Justice CJC Patricia Corps Grants Morfe Washington, DC Sept. 12 ­ 15, 2011 The Department is requesting an additional $39.00 for hotel parking over and above the allotted $60.00 for parking and ground transportation. The hotel parking fee is $33.00 per day for a total of $99.00 for three days. Department of Housing and Community Development 3. Kathleen U.S. Green Build General $1,006.43 Byrne Council Int'l Funds Conference & Expo. Toronto, Canada Oct. 4 ­ 5, 2011 (Reg. Fee $0.00) Pursuant to AM-240-5, the Department certifies that the proposed subsistence in the amount of $274.31 per day to be both reasonable and economical. 57 AGENDA BOARD OF ESTIMATES 09/14/2011 TRAVEL REQUESTS Fund Name To Attend Source Amount Department of Transportation 4. Barry American Public Cleaner $2,075.32 Robinson Transportation Greener Assoc. 2011 Annual Transportation Meeting New Orleans, LA Oct. 1 ­ 5, 2011 (Reg. Fee $650.00) 5. Danyell Minneapolis, MN Red UPWP $ 696.00 Diggs Line Tour Minneapolis, MN October 5 ­ 7, 2011 (Reg. Fee $0.00) 6. Jamie 2011 National Urban UPWP $3,004.00 Kendrick Freight Conference Kimberly Long Beach, CA Summers Oct. 11 ­ 15, 2011 (Reg. Fee $350.00 ea.) 7. Khalil Zaied Parking Management MVR $1,022.70 and Pricing in the USA San Francisco, CA Sept. 21 ­ 24, 2011 Department of General Services 8. Margaret B. APWA Int'l Congress Energy Eff. $1,987.00 Martin and Exhibition and Conser- Denver, CO vation Block Sept. 18 ­ 22, 2011 Grant (Reg. Fee 845.00) Department of Planning 9. Beth Strommen Urban General $ 150.00 Sustainability Funds Directors Network Denver, CO Sept. 14 ­ 16, 2011 (Reg. fee $150.00) 58 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. TEVA PHARMACEUTICALS $10,000.00 Renewal Solicitation No. 08000 ­ Plan "B" Emergency Contraceptives ­ Health Department ­ Req. No. P514659 On September 2, 2009, the Board approved the initial award in the amount of $10,000.00. The award contained three 1-year renewal options. On September 1, 2010, the Board approved a renewal in the amount of $10,000.00. This renewal in the amount of $10,000.00 is for the period September 1, 2011 through August 31, 2012, with one 1-year renewal option remaining. 2. INERGY PROPANE d/b/a UNITED PROPANE $ 9,500.00 Increase Solicitation No. 06000 ­ Propane Delivery ­ Department of Recreation and Parks ­ Req. No. P516255 On February 25, 2011, the City Purchasing Agent approved the initial award in the amount of $22,000.00. On May 27, 2011, the City Purchasing Agent approved an increase in the amount of $7,000.00. This increase is necessary to meet the agency needs through December. This increase in the amount of $9,500.00 will make the total award amount $38,500.00. 3. AMERICAN LIMOUSINES, INC. $23,054.80 Increase Solicitation No. B50002008 ­ Bus/Van Transportation Services for Camp Variety ­ Department of Recreation and Parks ­ Req. No. P517375 On June 17, 2011, the City Purchasing Agent approved the initial award in the amount of $24,999.45. An increase is necessary to meet the increased demand for these services. This increase in the amount of $23,054.80 will make the total award amount $48,054.25. 4. TIDEWATER EMS COUNCIL $36,850.00 Sole Source Solicitation No. B50002123 ­ Tuition for SCT ­ Fire Department ­ Req. No. R584428 Tidewater EMS Council is the only entity that provides this course. 59 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. CALICO INDUSTRIES, INC. $253,312.00 Renewal Solicitation No. B50000674 ­ Polyethylene Liners ­ Agencies ­ Various ­ P.O. No.P510298 On June 11, 2008, the Board approved the initial award in the amount of $253,312.00. The award contained one 2-year renewal option. This renewal in the amount of $253,312.00 is for the period November 1, 2011 through October 31, 2013. MWBOO GRANTED A WAIVER. 6. C.J. CRITICAL TRANSPORTATION SYSTEMS, INC. $ 50,000.00 Selected Source Solicitation No. 06000 ­ Non-Emergent Air Transportation Services ­ Health Department ­ Req. No. R581755 Medical Air transportation services are provided by the Maryland Department of Health and Mental Hygiene through the Transportation Grants Program. The DHMH protocol states "All Air Ambulance transport costs for Maryland Medicaid Recipient will be paid by the Baltimore City Health Department." It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 7. NATIONAL CAPITAL INDUSTRIES $ 50,000.00 Renewal Solicitation No. B500001180 ­ Revolution Traffic Cones ­ Agencies ­ Various ­ Req. Nos. Various On September 16, 2009, the Board approved the initial award in the amount of $46,440.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This renewal in the amount of $50,000.00 is for the period 60 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases September 29, 2011 through September 28, 2012, with one 1- year renewal option remaining. 8. ENFORCEMENT TECHNOLOGY, INC., a DIVISION OF DUNCAN SOLUTIONS, INC. $ 45,971.00 Renewal Solicitation No. 06000 ­ Handheld Ticket Writers Maintenance and Software Update ­ Department of Transportation ­ Req. No. to be determined On September 15, 2010, the Board approved the initial award in the amount of $45,971.00. The award contained four 1-year renewal options. This renewal in the amount of $45,971.00 is for the period October 1, 2011 through September 30, 2012, with three 1-year renewals remaining. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 9. BOBCAT OF BALTIMORE, LLC $100,000.00 Increase Solicitation No. 06000 ­ O.E.M. Parts and Services for Bobcat Equipment - Department of General Services, Fleet Management Division ­ P.O. No. P506244 On February 4, 2009, the Board approved the initial award in the amount of $100,000.00. Due to an increase in usage of parts and service from this vendor, additional funds are required. This increase in the amount of $100,000.00 will make the total award amount $200,000.00. The contract expires on February 3, 2012, with two 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 61 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 10. WEIR SPECIALTY PUMPS $ 50,000.00 Renewal Solicitation No. 08000 ­ Wemco Pump Parts ­ Department of Public Works, Bureau of Water and Wastewater ­ P.O. No. P515364 On November 17, 2010, the Board approved the initial award in the amount of $20,000.00. The award contained two 1-year renewal options. This renewal in the amount of $50,000.00 is for the period November 15, 2011 through November 14, 2012, with one 1-year renewal option remaining. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 11. CENTER FOR EMERGENCY MEDICINE, STAT MEDEVAC $900,000.00 Renewal Solicitation No. 06000 Non-Emergent Air Transportation Services ­ Health Department ­ Req. No. R578296 On October 29, 2008, the Board approved the initial award in the amount of $850,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This final renewal in the amount of $900,000.00 is for the period October 1, 2011 through September 30, 2012. MWBOO GRANTED A WAIVER. 62 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 12. MUELLER COMPANY, LIMITED PARTNERSHIP, a/k/a MUELLER COMPANY, LTD $ 20,000.00 Increase Solicitation No. 08000 ­ OEMS Series Baltimore Standard Hydrant Parts ­ Department of Public Works, Bureau of Water and Wastewater ­ P.O. No. P514890 On September 29, 2010, the Board approved the initial award in the amount of $38,068.10. Additional funds are needed because of increased use of this contract. This increase in the amount of $20,000.00 will make the total award amount $58,068.10. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 13. GEIGER PUMP AND Sole Source/ EQUIPMENT COMPANY $1,000,000.00 Agreement Solicitation No. 08000 ­ ITT Goulds & ITT Allis Chalmers Pumps Parts ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. R578453 The Board is requested to approve and authorize execution of an agreement with Geiger Pump and Equipment Company. The period of the agreement is effective upon Board approval through August 31, 2013. The vendor is the exclusive distributor of these parts. The requirements for which are specific and unique because they must be compatible with the existing installed equipment. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, 63 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 14. SLIGO SYSTEMS $ 60,000.00 Renewal Solicitation No. 08000 - OEM Sligo Pumps Parts ­ Department of Public Works, Bureau of Solid Waste ­ P.O. No. P515361 On November 17, 2010, the Board approved the initial award in the amount of $22,000.00. The award contained two 1-year renewal options. This renewal in the amount of $60,000.00 is for the period November 15, 2011 through November 14, 2012, with one 1-year renewal option remaining. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 15. ENVISTA $105,000.00 Increase Solicitation No. 08000 ­ Construction Contract Planning and Coordination Services Software Agreement ­ Departments of Public Works, Transportation (DOT) and General Services (DGS) ­ Req. Nos. Various On September 10, 2008, the Board approved the initial award in the amount of $45,000.00. The award contained two 1-year renewal options. Subsequent actions have been approved. On October 21, 2009, the Board approved an amendment in the amount of $59,500.00. An increase is necessary in order to expand the use of this software to the DOT and DGS. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 64 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 16. CAREFIRST OF MARYLAND, INC. $7,053,711.00 Renewal Solicitation No. BP 07194 ­ PPO Medical Insurance for City Employees ­ Department of Human Resources ­ Req. No. N/A On September 12, 2007, the Board approved the initial award in the amount of $7,053,710.67. The award contained three 1- year renewal options. Subsequent actions have been approved. This renewal in the amount of $7,053,711.00 is for the period January 1, 2012 through December 31, 2012, with no renewal options remaining. MWBOO SET GOALS OF 17% MBE AND 9% WBE. MBE: Attronica Computers, Inc. 8.5% Black Classic Press, Inc. 1.7% RGH Enterprises, Inc. 3.4% CJ Maintenance, Inc. 3.4% WBE: Rudolph's Office and Computer Supplies, Inc. 9.0% This is a requirements contract, therefore dollar amounts will vary. MWBOO FOUND VENDOR IN COMPLIANCE BASED ON A GOOD FAITH EFFORT. BLACK CLASSIC PRESS CONTINUED SERVICE IS CONTINGENT UPON COMPLIANCE WITH THE MARYLAND DEPARTMENT OF ASSESSMENTS AND TAXATION. 17. EXPRESS SCRIPTS, INC. $1,615,606.00 Renewal Solicitation No. BP 07150 ­ Prescription Drug Program Services ­ Department of Human Resources ­ Req. No. N/A On September 12, 2007, the Board approved the initial award in the amount of $3,683,573.00. The award contained one 1- year renewal option. On June 30, 2010, the Board approved an amendment in the amount $1,049,837.00. This renewal in the amount of $1,615,606.00 is for the period January 1, 2012 through December 31, 2012, with no renewal options remaining. 65 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MWBOO SET GOALS OF 17% MBE AND 9% WBE. MBE: A. Thompson & Associates 6.77% Class Act Café & Catering, Inc. 0.12% Walker Benefit Services, Inc. 4.69% WBE: Curry Printing & Copy Center 9.00% This is a requirements contract, therefore dollar amounts will vary. MWBOO FOUND VENDOR IN COMPLIANCE BASED ON A GOOD FAITH EFFORT. 18. VALUE OPTIONS, INC. $2,400,000.00 Renewal Solicitation No. BP-07196 ­ Behavioral Health Plan Services ­ Department of Human Resources ­ P.O. No. P515422 On September 12, 2007, the Board approved the initial award in the amount of $1,591,541.00. Subsequent approvals have been made. A renewal is requested to cover the period of January 01, 2012 through December 31, 2012, with no renewal options remaining. On May 18, 2007, MWBOO set goals of 17% MBE and 9% WBE and on August 04, 2011 found the vendors compliant. Jelly Bean Printing & Promotions, Inc., a sole proprietorship, has applied for an identification number with the Maryland Department of Assessments and Taxation. MBE: Drupal, Inc. d/b/a Synergy Printing 17.0% WBE: Jelly Bean Printing & Promotions, Inc. 9.0% This is a requirements contract, therefore dollar amounts will vary. MWBOO FOUND VENDOR IN COMPLIANCE. 66 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 19. THE DENTAL NETWORK, INC. $4,400,000.00 Renewal Solicitation No. BP-07138 ­ Dental Maintenance Organization and Dental Provider Organization Plan Services ­ Department of Human Resources ­ Reg. No. N/A On May 23, 2007, the Board approved the initial award in the amount of $11,029,911.00. Subsequent approvals have been made. A renewal is requested to cover the period of January 01, 2012 through December 31, 2012, with no renewal options remaining. On February 6, 2007, MWBOO set goals of 17% MBE and 9% WBE and on August 10, 2011, found the vendor compliant based on a good faith effort. Black Classic Press, Inc. continued service is contingent upon compliance with Maryland Department of Assessments and Taxation. MBE: Attronica Computers, Inc. 8.5% Black Classic Press, Inc. 1.7% RGH Enterprises, Inc. 3.4% CJ Maintenance, Inc. 3.4% WBE: Rudolph's Office & Computer 9.0% Supplies, Inc. This is a requirements contract, therefore dollar amounts will vary. MWBOO FOUND VENDOR IN COMPLIANCE. 20. SYMAGO, LLC $ 100,000.00 Renewal Solicitation No. B50000357 ­ Interactive Voice Recognition System ­ Department of Transportation ­ P.O. No. R504785 On October 08, 2008, the Board approved the initial award in the amount of $50,000.00. Subsequent increases were approved. A renewal is requested to cover the period of October 06, 2011 through October 05, 2012, with one renewal option remaining pending approval of this request. 67 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases There is no opportunity to segment this contract. MWBOO SET MBE AND WBE GOALS AT 0%. 21. JBC SOLUTIONS, LLC $ 117,574.50 Rescind & Re-award Solicitation No. 08000 ­ Oxygen Generating Systems Inter- national ­ Police Department ­ Reg. No. R581604 On August 10, 2011, the Board approved the initial award. However, Oxygen Generating Systems International requires that a purchase order be issued to their sole authorized distributor for the State of Maryland. Therefore, the Board is requested to rescind its award to Oxygen Generating Systems International and re-award the solicitation to JBC Solutions, LLC. The period of the award is August 31, 2011 through August 30, 2012. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. 22. HERSEY METERS $ 200,000.00 Renewal Solicitation No. B50000563 ­ Fireline Water Meters ­ Department of Public Works, Bureau of Water and Wastewater ­ Req. No. P509834 On September 10, 2008, the Board approved the initial award in the amount of $249,470.00. The award contained three 1- year options. This renewal in the amount of $200,000.00 is for the period September 14, 2011 through September 13, 2013. MWBOO GRANTED A WAIVER. 68 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 23. GTSI CORPORATION $2,127,000.60 Renewal Solicitation No. BP 06158 ­ Public Procurement Automation System ­ Department of Finance ­ Req. Nos. Various On August 23, 2006, the Board approved the initial award in the amount of $1,347,635.00. The award contained five 1-year renewal options. Subsequent Actions have been approved. This renewal in the amount of $2,127,000.60 is for the period October 3, 2011 through October 2, 2016. MBE: IT-CNP, INC. 10% WBE: Bee Trained 6% MWBOO FOUND VENDOR IN COMPLIANCE. 24. VANGUARD UTILITY SERVICE, INC. $ 400,000.00 Renewal Solicitation No. B50001595 ­ Provide Large Water Meter Testing, Repair and Replacement ­ Department of Public Works, Revenue Measuring & Billings ­ P.O. No. P514854 On September 15, 2010, the Board approved the initial award in the amount of $382,789.35. The award contained four 1-year renewal options. This renewal is for the period October 14, 2011 through October 15, 2012, with three 1-year renewal options remaining. MWBOO GRANTED A WAIVER. 25. SHANNON BUSINESS Extension & SYSTEMS, INC. $4,814.88 Increase Solicitation No. 06000 ­ Postage Meter System Lease ­ Comptroller's Office ­ Req. Nos.: P200258 and P512107 On September 14, 2005, the Board approved the initial award in the amount of $137,246.40. Subsequent actions have been approved. On July 27, 2011, an extension of the current contract for three mailing meters was granted and will expire September 30, 2011. This extension is requested to allow additional time for training and transition to the new meter equipment procured under a Maryland State Contract 1060798198. The period of the extension is October 1, 2011 through November 30, 2011. 69 AGENDA BOARD OF ESTIMATES 09/14/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Department of General Services 26. EDMEADES & STROMDAHL LTD $ 80,060.24 Selected Source Solicitation No. 11835 ­ Architectural/Structural Design for Baltimore Fire Academy Burn Training Building The vendor was selected to perform the design of the Burn Building due to the unique nature of this design and they are the only regional provider of design service for fire training facilities. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11 (d)(i) of the City Charter, the procurement of the equipment and/or service is recommended. Written notice was provided to the Department of Finance and the Director of Finance recommended approval. MWBOO GRANTED A WAIVER. 70 AGENDA BOARD OF ESTIMATES 09/14/2011 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - RP 11851, Roofing and Dept. of Recreation & Parks Related Work ­ Carroll Park Recreation Center BIDS TO BE RECV'D: 10/12/11 BIDS TO BE OPENED: 10/12/11 2. Department of Public Works/ - SC 851, Painting Rehabilita- Dept. of Water & Wastewater tion Elevated Water Tank & Lox Tanks at the Patapsco Wastewater Treatment Plant BIDS TO BE RECV'D: 10/19/11 BIDS TO BE OPENED: 10/19/11 3. Department of Transportation ­ TR 10018, Orchard Ridge, Phase II BIDS TO BE RECV'D: 10/19/11 BIDS TO BE OPENED: 10/19/11 4. Department of General Services ­ PB 10828, Repairs to Northwest Transfer Station 5030 Reisterstown Road BIDS TO BE RECV'D: 10/19/11 BIDS TO BE OPENED: 10/19/11 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 71