NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. SPECIAL MEETING OF BOARD OF ESTIMATES MONDAY, JUNE 20, 2011 - 4:00 PM ORDINANCE OF ESTIMATES THE BOARD WILL CONVENE AT 4:00 P.M. TO RECEIVE THE REPORT ON CITY COUNCIL BILL 11-0689, ORDINANCE OF ESTIMATES FOR FY 2012 AND TO CERTIFY THE FY 2012 REAL AND PERSONAL PROPERTY TAX RATE. BOARD OF ESTIMATES' AGENDA ­ JUNE 15, 2011 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Bay Town Painting & Marine Repair, Inc. $ 1,500,000.00 d/b/a Bay Town Painting, Inc. BuilderGuru Contracting, Inc. $ 7,668,000.00 C & W Construction Company $ 1,500,000.00 Clark Construction Group, LLC. $1,496,133,000.00 Delaware Building Concepts of America, $ 8,000,000.00 Inc. a/k/a Building Concepts of America, Inc. E.J. Breneman, L.P. $ 23,283,000.00 East Coast Concrete Specialists, Inc. $ 1,500,000.00 Emjay Engineering & Construction Co., $ 8,000,000.00 Inc. J & K Contracting, Inc. $ 1,500,000.00 Locust Lane Farms, Inc. $ 1,500,000.00 Power Component Systems, Inc. $ 7,290,000.00 Progressive Contracting Company, Inc. $ 8,000,000.00 Spiniello Companies $ 45,000,000.00 AGENDA BOARD OF ESTIMATES 06/15/2011 BOARDS AND COMMISSIONS ­ cont'd 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Faisant Associates, Inc. Engineer LandStudies, Inc. Landscape Architect Engineer Marks, Thomas Architects, Inc. Architect Mehta Consultants, Inc. Engineer Site Resources, Inc. Landscape Architect Engineer W Architecture and Landscape Architect Architecture, LLC Landscape Architect Ziger/Snead LLP Architects Architect 2 AGENDA BOARD OF ESTIMATES 06/15/2011 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with St. Francis Xavier Roman Catholic Congregation, Inc., St. Francis Xavier Head Start Center, lessee, for the rental of a portion of the property known as 1400 E. Federal Street, Oliver Multi-purpose Center, being on the 1st floor, containing 5,649 sq. ft. The period of the agreement is January 1, 2011 through December 31, 2011 with an option to renew for one additional 1-year term. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent Year 1 $27,911.58 $2,325.97 BACKGROUND/EXPLANATION: The lessee will use the leased premises for office space for its administrative use and for counseling services. The landlord will be responsible for utilities, snow removal, trash removal and janitorial services to common areas only and exterior maintenance. The lessee will be responsible for taxes, janitorial services, maintenance and repairs, renovations and improvements, ADA compliance, liability insurance, interior painting, maintenance of playground equipment, permits, and licensing. In addition the lessee will be responsible for visitors in the leased premises, and providing its own source of drinking water. The lessee will not keep gasoline or other flammable, ignitable, or explosive substances in leased premises. 3 AGENDA BOARD OF ESTIMATES 06/15/2011 Space Utilization Committee - cont'd The lease agreement is late because the St. Francis Head Start Program was awarded a grant by the Board to renovate 1415 N. Caroline Street on April 13, 2011. The Space Utilization Committee approved this lease agreement on June 7, 2011. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 06/15/2011 Baltimore Municipal Golf Corporation ­ Financial Statements The Board is requested to NOTE receipt of the financial statements for the Baltimore Municipal Golf Corporation for the months ending March 31, 2011 and 2010. 5 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 6 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on May 25, 2011. 6 AGENDA BOARD OF ESTIMATES 06/15/2011 Parking Authority of Baltimore ­ Parking Facilities City (PABC) Maintenance Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a parking facilities maintenance agreement with Corporate Maintenance Group, LLC (CMG). The period of the agreement is effective upon Board approval through May 31, 2012, with two 1- year renewal options. AMOUNT OF MONEY AND SOURCE: $198,414,54 ­ 2076-000000-2320-254200-603026 ­ Main. Fee 1 yr. 22,800.00 ­ 2076-000000-2320-254200-603026 ­ Farmer's Market Cleanings (38) 75,000.00 ­ 2076-000000-2320-254200-603026 ­ Snow Removal* $296,214.54 *This is an estimate. The actual dollar amount required for snow removal will be determined by the amount of snowfall. BACKGROUND/EXPLANATION: Under this agreement, the CMG will provide maintenance to 24 parking lots. Services will include, emptying trash receptacles, power sweeping, trimming vegetation and clearing snow and ice. The CMG will also clean the Farmer's Market lot, prior to the market opening day. The PABC issued an RFP for the maintenance of 24 parking facilities and received responses from three firms. The proposals were reviewed by a panel consisting of the PABC, the Baltimore Office of Promotion and the Arts, and Baltimore Public Market Corporation. The panel found that the CMG's proposal represented the best value to the PABC and recommended award of the contract. 7 AGENDA BOARD OF ESTIMATES 06/15/2011 PABC ­ cont'd MBE: Couser Supply, Inc. $5,400.00 10.00% WBE: Fouts Lawn Care $2,160.00 4.00% MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The parking facilities maintenance agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 06/15/2011 Baltimore Development ­ Land Disposition Agreement Corporation (BDC) ACTION REQUESTED BY B/E: The Board is requested to approve and authorize execution of a land disposition agreement (LDA) with Mitey, LLC, developer, for the sale of City-owned properties located at 1301-1309 E. Lombard Street. AMOUNT OF MONEY AND SOURCE: $72,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: A Request for Proposals (RFP) was issued by the BDC in August 2008 for the redevelopment of scattered sites throughout the Jonestown and Washington Hill communities, including the properties known as 1301-1309 E. Lombard Street. The Lombard Street properties are currently vacant and unimproved lots. As a result of the RFP, the properties were awarded to Mitey, LLC, which is a real estate entity owned by Mr. Terrance Cook, owner of Gerry's Tire Service located at 39 South Central Avenue in the Washington Hill neighborhood. The LDA will allow for the disposition of the properties and future redevelopment as part of a planned business expansion for Gerry's Tire Service. Gerry's Tire Service has operated an automotive repair business in Southeast Baltimore adjacent to the properties for over 50 years. Prior to the business expansion, the vacant lots will be used as a temporary parking lot for the existing business; construction of the business expansion will commence within 24 months of settlement and be completed within 36 months, unless otherwise extended pursuant to the terms of the LDA. 9 AGENDA BOARD OF ESTIMATES 06/15/2011 BDC ­ cont'd Under the terms of the LDA, the properties will be sold to Mitey, LLC for the purchase price of $72,000.00. The BDC is requesting a waiver of the Board of Estimates appraisal policy which states that any agreement must be presented to the Board for approval within 12 months of the date of the appraisal report. Due to an extended RFP process and negotiations, the BDC was unable to present the LDA within 12 months of the appraisal report, which was conducted by Colliers Pinkard on February 9, 2009. The properties have been declared surplus by the City's Space Utilization Committee and the City Council has approved a Sales Ordinance to grant the City authority to dispose of the properties for redevelopment purposes. MBE/WBE PARTICIPATION: The developer has signed the City's Commitment to Comply with the Minority and Women's Business Program of the City of Baltimore. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 06/15/2011 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 12 - 13 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 11 AGENDA BOARD OF ESTIMATES 06/15/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks (Rec. & Parks) 1. $ 11,650.35 9938-913001-9475 Rec. & Parks Reserve 20th Series 11,349.65 9938-913001-9475 Rec. & Parks Reserve 23rd Series Unallotted $ 23,000.00 --------------- 9938-902702-9474 Active Druid Hill Park ADA Improvements This transfer will provide funds to cover the costs associated with Change Order Nos. 2 and 3 for Elevator Installation at 3001 East Drive, Contract PB07806R. 2. $ 20,000.00 9938-905793-9475 9938-904793-9474 Rec. & Parks Citywide Park Citywide Park 25th Series Maintenance - Maintenance - Reserve Active This transfer will provide funds to cover the costs associated with Change Order No. 2 for St. Mary Park Renovation under Contract RP 10813. Department of Planning 3. $ 60,000.00 9905-901010-9186 21st Economic Historic Public Dev. Loan Monuments - Reserve 140,000.00 9905-901010-9186 22nd Economic Historic Public Dev. Loan Monuments - Reserve $200,000.00 ---------------- 9905-915010-9188 CHAP Monument Restoration - Active 12 AGENDA BOARD OF ESTIMATES 06/15/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Planning ­ cont'd This transfer will provide funds to maintain monuments and statues in the City of Baltimore that the Commission for Historical & Architectural Preservation (CHAP) is charged with maintaining. Funds will be used to restore statues/monuments at Mount Vernon Place, Druid Hill Park, Wyman Park, O'Donnell Square, and several other locations within the City. 13 AGENDA BOARD OF ESTIMATES 06/15/2011 Health Department ­ Employees' Expense Reports The Board is requested to approve the expense reports for following employees for the month indicated: Employee Month Amount 1. SYLVIA JOHNSON February 2011 $ 26.98 Account: 1001-000000-3100-295900-604003 Ms. Johnson is a School Health Aide. The employee expense report is to reimburse the employees for a uniform during the month indicated. 2. ISABEL BURGESS January 2011 $ 41.26 Account: 1001-000000-3031-271500-603002 3. CASSANDRA LUCAS February 2011 $ 40.21 Account: 5000-533111-3044-273300-603003 Ms. Burgess and Ms. Lucas submitted their expense statements on time, however, due to an administrative oversight they were not submitted for reimbursement. The expense reports are for reimbursement of the employees' mileage. Ms. Lucas also incurred parking expenses which were included. BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. The Department apologizes for the lateness. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 14 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of General Services ­ License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a license agreement with Kirkwood House Preservation Limited Partnership. The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This license agreement will allow the Department of Public Works, Bureau of Water and Wastewater to perform certain work in conjunction with SC 856, for the Herring Run Sanitary Sewer Project. This license agreement will allow the City's Contractor access through the property located at 6401 Loch Raven Boulevard to make sewer improvements. (The license agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 3000 O'Donnell Sidra Properties, Outdoor seating Street LLC 20' x 4' Annual Charge: $337.50 2. 2509 St. Paul 2509 Associates, Retain cornice Street LLC sign 23' x 1½' Annual Charge: $70.30 3. 1728 Thames Street Norman Eats, LLC Bracket sign 6.5 sq. ft. Annual Charge: $52.70 4. 2341 E. Fayette Sidra Properties, One handicap ramp Street LLC 25' x 3'6" Annual Charge: $70.30 5. 55 Market Place Market Place Service connection Commercial two 4" @ 85' Limited Partnership Annual Charge: $1,190.00 6. 1710 Aliceanna Khosro Sakinedzad One wood canopy Street 10'6" x 3'6" Annual Charge: $77.18 Since no protests were received, there are no objections to approval. 16 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and ­ Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Morgan State University (MSU). The period of the agreement is March 1, 2011 through February 29, 2012. AMOUNT OF MONEY AND SOURCE: $47,690.00 ­ 2089-208911-5930-434380-603051 BACKGROUND/EXPLANATION: The MSU's Institute for Urban Research (IUR), Community Development Research Center (CDRC) will provide a broad range of technical assistance, research support and information dissemination. Specifically, the IUR/CDRC will produce two special reports that contain administrative data and up-to-date statistics to provide in-depth analysis, as well as the challenges and opportunities that confront the selected neighborhood/s. In addition, two half-day seminars will be conducted for Baltimore City communities covering topics that will assist in community development efforts. MWBOO GRANTED A WAIVER. On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Housing Opportunity for People with AIDS (HOPWA) 4. Emergency Shelter Grant Program (ESG) 17 AGENDA BOARD OF ESTIMATES 06/15/2011 DHCD ­ cont'd Upon approval of the resolution, the DHCD's Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2010 and beyond. Consequently, this agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and ­ Interdepartmental Memorandum of Community Development Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an interdepartmental memorandum of understanding (MOU) with the Department of Public Works (DPW). The MOU is for the period July 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $88,143.00 ­ 2089-208911-5930-431426-603051 BACKGROUND/EXPLANATION: Pursuant to guidance from the U.S. Department of Housing and Urban Development, a MOU will be executed for the utilization of CDBG funds to support other City agencies. The funds are provided to subsidize the salaries, other personnel cost and operating expenses of the Rat Rub-Out Program. The DPW has taken on a comprehensive approach to rat reduction and control specifically targeting low and moderate income areas in the City. MBE/WBE PARTICIPATION: N/A On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 19 AGENDA BOARD OF ESTIMATES 06/15/2011 DHCD ­ cont'd 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Housing Opportunity for People with AIDS (HOPWA) 4. Emergency Shelter Grant Program (ESG) Upon approval of the resolution, the DHCD's Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2010 and beyond. Consequently, this agreement was delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE (The interdepartmental memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 637 N. Belnord Avenue by gift from Mr. Socorro Vidanes, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Vidanes will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Vidanes has offered to donate title to the property at 637 N. Belnord Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 637 N. Belnord Avenue are itemized as follows: Cumulative Real Property Taxes ­ 2011 Total Taxes $2,027.76 Interest/Penalties 316.80 Other 11.71 Tax Sale Interest 0.00 Metered Water (Tax Sale) 0.00 Miscellaneous Bills 443.57 Environmental Fine 150.00 Rental Registration 242.00 Total Municipal Liens $3,191.84 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 21 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 1934 Lemmon Street by gift from Messrs. Corbin Sanft and Brian Balazs, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Messrs. Sanft and Balazs will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Messrs. Sanft and Balazs have offered to donate their title to the property at 1934 Lemmon Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1934 Lemmon Street are itemized as follows: Cumulative Real Property Taxes - 2011 Total Taxes $ 71.40 Interest/Penalties 11.12 Other 11.71 Tax Sale Interest 0.00 Metered Water Tax Sale 0.00 Miscellaneous Bills 20,625.71 Multi Family Dwelling 0.00 Rental Registration 76.80 Total Municipal Liens $20,796.74 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 22 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold property interest in the property located at 2115 W. Lexington Street by gift from Lebowmer Enterprises, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Lebowmer Enterprises will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Lebowmer Enterprises has offered to donate title to the property at 2115 W. Lexington Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2115 W. Lexington Street are itemized as follows: Cumulative Real Property Taxes 1997 ­ 2011 Total Tax $ 2,042.95 Interest/Penalties 1,022.36 Other 330.05 Tax Sale Interest 217,740.14 Metered Water (Tax Sale) 1,050.64 Miscellaneous Bills 281.37 Environmental Fine 500.00 Rental Registration 509.60 Total Municipal Liens $223,477.11 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 23 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold property interest in the property located at 217 S. Woodyear Street by gift from Mr. John Campbell and Ms. Diana Campbell, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Campbell and Ms. Campbell will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Campbell and Ms. Campbell have offered to donate title to the property at 217 S. Woodyear Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 217 S. Woodyear Street are itemized as follows: Cumulative Real Property Taxes ­ 2011 Total Taxes $1,309.00 Interest/Penalties 0.00 Other 0.00 Tax Sale Interest 0.00 Metered Water (Tax Sale) 0.00 Miscellaneous Bills 0.00 Multi Family Dwelling 0.00 Rental Registration 0.00 Total Municipal Liens $1,309.00 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 24 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold property interest in the property located at 2017 Harlem Avenue by gift from Ms. Christine Davis and Mr. Thomas Salmon, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Ms. Davis and Mr. Salmon will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Ms. Davis and Mr. Salmon have offered to donate title to the property at 2017 Harlem Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 2017 Harlem Avenue are itemized as follows: Cumulative Real Property Taxes 1997 ­ 2011 Total Taxes $ 232.80 Interest/Penalties 134.88 Other 107.77 Tax Sale Interest 199,743.17 Metered Water (Tax Sale) 0.00 Miscellaneous Bills 214.59 Multi Family Dwelling 0.00 Rental Registration 0.00 Total Municipal Liens $200,433.21 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 25 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold property interest in the property located at 1637 W. Lafayette Avenue by gift from Mr. Carl Garrison, Jr. SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Mr. Garrison will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Mr. Garrison has offered to donate title to the property at 1637 W. Lafayette Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1637 W. Lafayette Avenue are itemized as follows: Cumulative Real Property Taxes 1997 ­ 2011 Total Taxes $ 119.20 Interest/Penalties 74.15 Other 11.71 Tax Sale Interest 0.00 Metered Water (Tax Sale) 0.00 Miscellaneous Bills 0.00 Environmental Fine 0.00 Rental Registration 152.00 Total Municipal Liens $ 357.06 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 26 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the leasehold property interest in the property located at 5319 Denmore Avenue by gift from Ms. Viviane Thorpe, SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Ms. Thorpe will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. Ms. Thorpe has offered to donate title to the property at 5319 Denmore Avenue. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 5319 Denmore Avenue are itemized as follows: Cumulative Real Property Taxes 2007 ­ 2011 Total Taxes $ 1,144.75 Interest/Penalties 81.46 Other 0.00 Tax Sale Interest 0.00 Metered Water (Tax Sale) 1,785.43 Miscellaneous Bills 2,130.00 Multi Family Dwelling 0.00 Rental Registration 0.00 Total Municipal Liens $ 5,141.64 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 27 AGENDA BOARD OF ESTIMATES 06/15/2011 Police Department ­ Agreements The Board is requested to approve and authorize execution of the various agreements. INTERAGENCY AGREEMENT 1. OFFICE OF THE STATE'S ATTORNEY $ 39,374.00 FOR BALTIMORE CITY Account: 4000-435210-2250-670006-607001 On September 30, 2009 the Board approved acceptance of a grant award from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance. The period of the grant award is October 1, 2008 through September 30, 2012. The City of Baltimore uses this funding to support its crime reduction and prevention strategy. Through the interagency agreement, the Office of the State's Attorney will purchase Blackberry equipment and service to be utilized by Assistant States Attorney's and other States Attorney's office staff in performance of their official duties. The interagency agreement is effective upon Board approval for one year. MWBOO GRANTED A WAIVER. GRANT AGREEMENT 2. GOVERNOR'S OFFICE OF CRIME $151,410.00 CONTROL AND PREVENTION Account: 4000-469511-2021-213300-600000 The "Warrant Reduction-Overtime Support" grant is intended to support the Baltimore Police Department and the Baltimore City Sheriff's Office for service of warrants for violent crime and service of any warrant issued to violent offenders under the supervision of the Department of Parole 28 AGENDA BOARD OF ESTIMATES 06/15/2011 Police Department ­ cont'd and Probation. The grant program provides funds for overtime for members of the Baltimore City Police Department and the Baltimore City Sheriff's Office. The agreement is for the period May 1, 2011 through July 31, 2011. The grant agreement is late because it was recently received from the grantor. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT COMFIRMED THE GRANT AWARD. APPROVED FOR FUNDS BY FINANCE. The interagency agreement and grant agreement have been approved by the Law Department as to form and legal sufficiency. 29 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Recreation ­ Agreement and Parks (Rec.& Parks) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Communications Health Network, Inc. (CHN). The period of the agreement is effective upon Board approval for one year. AMOUNT OF MONEY AND SOURCE: $17,024.00 ­ 2096-796623-7960-862300-603026 BACKGROUND/EXPLANATION: The Department's Senior Citizen division will utilize Communications Health Network, Inc. a certified Minority /Women Owned Business Enterprise, to provide specialized activities for seniors. The CHN will offer theatre training, oral history classes, health and well being programs, Tai Chi and various other movement disciplines, as well as literary and visual arts. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 06/15/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Department of Housing and Community Development - Condemnations 1. David W. Gividen 1710 E. Preston L/H $7,720.00 St. 2. National Railroad Block 1513 Lot 80 F/S $7,000.00 Passenger Corporation 3. Quaint Properties, 1712 E. Preston L/H $8,220.00 LLC St. Funds are available in Account No. 9910-906416-9588-900000-704040, EBDI Project, Phase II. DHCD ­ Rescission and Approval 4. Dennis Nole 1718 E. Preston L/H $6,400.00 St. Funds are available in Account No. 9910-906416-9588-900000- 704040, EBDI Project, Phase II. On February 2, 2011, the Board approved the acquisition of the fee simple interest in 1718 E. Preston Street, by voluntary sale, for the amount of $7,200.00. However, the property interest requested for approval was incorrect and should have been leasehold. Therefore, the Board is requested to rescind its previous approval and approve the option to acquire the leasehold interest for the amount of $6,400.00. In the event that the option agreement fails and settlement cannot be achieved, the Department requests the Board's approval to purchase the interest in the above property by condemnation proceedings for an amount equal to or lesser than the option amount. 31 AGENDA BOARD OF ESTIMATES 06/15/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Baltimore Development Corporation - Options 5. Constance K. Putzel 449-457 Oldtown Mall G/R $13,437.50 (Block 1286, Lot M) $250.00 $200.00 $225.00 $400.00 6. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $13,437.50 9910-905575-9600 9910-902879-9601 22nd EDF Constr. Res. Commercial E. Balto. Ind. & Revitalization Coml. Dev. This transfer will provide funds for the acquisition of multiple ground rents at 449-457 Oldtown Mall, which is part of the land assembly needed for the redevelopment of Oldtown Mall. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 7. Constance K. Putzel 461 Oldtown Mall G/R $ 375.00 a/k/a 461 N. Gay $30.00 St. (Block 1286, Lot 13) 8. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 375.00 9910-904982-9600 9910-902879-9601 nd 22 EDF Constr. Res. Commercial Commercial Revitalization Revitalization Program 32 AGENDA BOARD OF ESTIMATES 06/15/2011 Baltimore Development Corporation ­ cont'd This transfer will provide funds for the acquisition of the ground rent at 461 Oldtown Mall, which is part of the land assembly needed for the redevelopment of Oldtown Mall. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 33 AGENDA BOARD OF ESTIMATES 06/15/2011 Mayor's Office of Employment Development ­ Amendment to Grant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to a grant agreement with The Family League of Baltimore City, Inc. The amendment extends the period of the agreement through August 31, 2011. AMOUNT OF MONEY AND SOURCE: No additional cost is required. BACKGROUND/EXPLANATION: On November 24, 2010, the Board approved a grant agreement, in the amount of $139,853.00, with The Family League of Baltimore City, Inc. to provide professional services for the period of October 1, 2010 through July 31, 2011. This amendment to the grant agreement extends the period of the agreement through August 31, 2011. All other terms and conditions of the original grant agreement remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The amendment to the grant agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Transportation ­ Construction Work Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a construction work agreement with CSX Transportation, Inc. (CSXT). The period of the agreement is effective upon the issuance of a notice to proceed through December 31, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The City has proposed the Reconstruction of the Fort Avenue Bridge over the CSXT. The City and the CSXT have met and reached an agreement regarding their respective duties and obligations. The CSXT will provide services and accommodations to promote public interest in connection with this project. Services will include but are not limited to reconstruction of the bridge carrying Fort Avenue over the CSXT, maintenance of vehicular traffic, flagging, construction engineering and inspection, and review of plans prepared by the agency and/or their agents or contractors. The agreement outlines the roles and responsibilities in connection with completing the design and construction phase of this project. (The construction work agreement has been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Transportation - Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 3 to Rummel, Klepper & Kahl, LLP, under On-call Consultant Services for Federal-Aid Resurfacing and Reconstruction Projects for Baltimore City, Project No. 1113. AMOUNT OF MONEY AND SOURCE: $237,009.73 - 9950-901882-9508-900010-703032 BACKGROUND/EXPLANATION: This task assignment authorizes the combining of two bridge projects into one construction project. The scope of work includes, but is not limited to, maintenance of traffic and detour plans, review/comment on the Waterview Avenue bridge staging plans, review of each project's schedule and develop a single critical path method, coordinate the preparation of a single bid book, provide oversight of all required National Environmental Policy Act, attend each project's review meetings, and attend and participate in two public meetings. The consultant was requested to submit a cost proposal to perform this task, which has been reviewed and approved. DBE PARTICIPATION: The consultant will comply with Title 49 Code of Federal Regulations Part 26 (49 CFR 26) and the DBE goal established in the original agreement. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 36 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Transportation - cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $208,567.92 9950-902882-9509 Federal Construction Reserve Annapolis Rd. Bridge 52,141.98 " " " MVR $260,709.90 --------------------- 9950-901882-9508-3 Design & Studies Annapolis Rd./Waterview Interchange over MD 295 This transfer of funds will cover the costs associated with Task No. 3 on Project No. 1113 with Rummel, Klepper & Kahl, LLP for engineering design services for the project "Annapolis Rd/Waterview Avenue Interchange over MD 295." (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 37 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with JBG/Baltimore SSA, LLC. AMOUNT OF MONEY AND SOURCE: $100,000.00 (Revenue) - 6000-617411-2303-248700-406001 BACKGROUND/EXPLANATION: JBG/Baltimore SSA, LLC proposes to perform the scope of work for the Social Security Administration Campus at 6100 Wabash Avenue, constructing an approximate 468,000 usable square foot office campus. JBG/Baltimore SSA, LLC agrees to make a contribution in the amount of $100,000.00 in two separate installments of $50,000.00 to fund multimodal transportation improvements in the project's vicinity. This agreement will commence upon Board of Estimates approval and termination will be deemed in writing by the Department of Transportation. APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Transportation ­ Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to towing rates agreement with the Baltimore Towers Association. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On April 15, 2009, the Board approved a towing rates agreement, in accordance with Article 31; Section 22-9, of the Baltimore City Code which directs that a towing charge will be set in advance, by agreement between the towing companies and the Police Commissioner. Further, on September 30, 2009, the Board approved amendment no. 1, permitting the City to withhold $10.00 for the balance of FY 2010 and $7.50 for FY 2011, for each vehicle towed in violation of peak hour restrictions. This amendment no. 2 to agreement will allow the City to retain $20.00 per tow, per invoice, which will be used to provide for customer service, safety, and personnel improvements for the Towing Division of the Department of Transportation. All other terms and conditions of the original agreement remain unchanged. MBE/WBE PARTICIPATION: N/A (The amendment no. 2 to the towing rates agreement has been approved by the Law Department as to form and legal sufficiency.) 39 AGENDA BOARD OF ESTIMATES 06/15/2011 Bureau of Water and Wastewater ­ Amendment No. 2 to On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to the agreement with EBA Engineering, Inc., under Project No. 1095E, On-Call Civil/Structural Engineering Services. The amendment extends the agreement through February 11, 2013 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: No additional funds are required. BACKGROUND/EXPLANATION: On February 11, 2009, the Board approved the original two-year agreement in the amount of $749,897.36, with EBA Engineering, Inc., under Project No. 1095E to provide on-call civil/structural engineering services, as needed. On September 29, 2010, the Board approved amendment no. 1 to the on-call agreement to increase the upset limit by $750,000.00 and to extend the period of the agreement for one additional year. This amendment no. 2 to the on-call agreement extends the period of the agreement through February 11, 2013 or until the upset limit is reached, whichever occurs first. This extension will allow the consultant to continue to provide on-call civil/structural engineering services for various tasks assigned by the Water and Wastewater Division and Facilities, including treatment plants and pumping stations. All other terms and conditions of the original agreement remain unchanged. The consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. 40 AGENDA BOARD OF ESTIMATES 06/15/2011 BW&WW ­ cont'd MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE/WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW THE TASK ASSIGNMENTS. (The amendment no. 2 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 41 AGENDA BOARD OF ESTIMATES 06/15/2011 Bureau of Water and Wastewater ­ Post Award Services Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a post award services agreement with URS Corporation, under SC 871, Design of Improvements to the Herring Run Interceptors Phase I. The amendment extends the agreement through December 17, 2011 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $541,270.00 ­ 9956-911411-9551-900020-703032 BACKGROUND/EXPLANATION: On March 28, 2007, the Board approved the original agreement under SC 856, Design of Improvements to the Herring Run Interceptors Phase I. The final design for SC 856 required that the contract be completed in two phases. Phase I work will be performed under SC 871. Phase II work will be performed under SC 856. Task C.8 of the agreement provides that at the option of the City and for a fee, to be negotiated, the consultant may provide post award services. The Department now wishes to exercise that option in order for the consultant to provide certain engineering services, such as pre-construction meetings, review and tracking of shop drawings and submittals, review of submittals, technical consultations, coordination, RFI and change order reviews, conditional and final acceptance reviews, and as-built and record drawing reviews. The consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission to design this project. 42 AGENDA BOARD OF ESTIMATES 06/15/2011 BW&WW ­ cont'd MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $173,607.00 32.07% WBE: Phoenix Engineering, Inc. $ 54,010.00 9.98% THE TRANSFER OF FUNDS FOR THIS POST AWARD SERVICES AGREEMENT WAS APPROVED BY THE BOARD ON JUNE 8, 2011. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The post award services agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 06/15/2011 Bureau of Water and Wastewater ­ Amendment No. 3 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 3 to agreement with KCI Technologies, Inc. (KCI), under SC 870, Scum/Grease System Improvements at the Back River Wastewater Treatment Plant. The amendment extends the agreement through December 17, 2011 or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $29,955.77 ­ 9956-902685-9551-900020-703031 BACKGROUND/EXPLANATION: On June 18, 2008, the Board approved the original two-year agreement with KCI to provide engineering services for Scum/Grease System Improvements at the Back River Wastewater Treatment Plant. On February 3, 2010, the Board approved amendment no. 1 to the agreement, in the amount of $110,155.80, for KCI to provide additional engineering services. On July 28, 2010, the Board approved amendment no. 2, in the amount of $96,173.00, for KCI to provide additional engineering services. This amendment no. 3 to the agreement, in the amount of $29,955.77, increases the upset limit and extends the period of the agreement through December 17, 2011 or until the upset limit is reached, whichever occurs first. This extension will accommodate additional engineering services and the final invoicing period for the project. This will allow the consultant to re-design the storm water management plans to meet the new Maryland Department of the Environment's storm water management regulations. All other terms and conditions of the original agreement remain unchanged. 44 AGENDA BOARD OF ESTIMATES 06/15/2011 BW&WW ­ cont'd The consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission to design this project. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 3 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 45 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Finance ­ Payment in Lieu of Taxes in Principle ACTION REQUESTED OF B/E: The Board is requested to approve Payment in Lieu of Taxes (PILOT) in Principle with the CHAI Renaissance Gardens, for the property located at Pall Mall Road in the Park Heights Neighborhood. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: This project consists of 60 one-bedroom units of new construction available to individuals that are 62 years of age or older and who earn 50 percent or less of the Area Median Income (AMI) as defined by the Department of Housing and Urban Development (HUD). The proposed terms of the PILOT are for payments to be made by CHAI Renaissance Gardens in amounts not to exceed ten percent of the project gross revenue less utility bills. The City's Department of Housing and Community Development estimates that the net present value of the tax savings over a ten-year period approximate $560,019.00, while generating $286,915.00 in payments to the City over the period. Final terms and approval of the PILOT will be subject to the Board of Estimates approval. The purchase of the properties and the construction of the improvements will be financed through a HUD Section 202 Supportive Housing for the Elderly Capital Advance, City HOME funds, and private sources. The PILOT will be counted as "leverage" for the HUD application and the developers will receive more points for the amounts of other funding leveraged. This will increase the likelihood that this project will receive HUD funding of approximately $7,000,000.00, which will generate construction jobs and support implementation of the Park Heights Master Plan. 46 AGENDA BOARD OF ESTIMATES 06/15/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 48 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 47 AGENDA BOARD OF ESTIMATES 06/15/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50001849, Provide RESCIND AWARD AND REJECT ALL BIDS Floor Stripping and ­ On March 30, 2011, the Bureau of Waxing Services for Purchases received seven bids. On Various City of May 4, 2011, the Board awarded Baltimore Agencies the contract to Affordable Carpet Cleaning Corporation. It was later discovered that a key agency requirement had been inadvertently omitted from the solicitation. It is therefore considered to be in the City's best interest to re-bid this requirement at a later date. A PROTEST HAS BEEN RECEIVED FROM AFFORDABLE CARPET CLEANING, CORPORATION. A PROTEST HAS BEEN RECEIVED FROM THE MARYAND MINORITY CONTRACTORS ASSOCIATION, ON BEHALF OF AFFORDABLE CARPET CLEANING CORPORATION. 2. B50001914, Reflective 3M Company $ 96,367.40 Sign Sheeting MWBOO GRANTED A WAIVER. 48 AGENDA BOARD OF ESTIMATES 06/15/2011 Bureau of Water and Wastewater ­ Assignment Agreements ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the consent to assignments from Fru-Con Construction Corporation (Assignor) to Fru-Con Construction, LLC (Assignee) for Projects S.C. 852R and S.C. 855, and the subsequent assignment of membership units from the Assignor to Balfour Beatty Infrastructure, Inc. AMOUNT OF MONEY AND SOURCE: No funds are required as part of this request. BACKGROUND/EXPLANATION: Fru-Con Construction Corporation has requested approval of the assignment of two ongoing construction contracts to Fru-Con Construction, LLC. The projects are S.C. 852R, Denitrification Filters and Related Work for Enhanced Nutrient Removal Facilities at Patapsco Wastewater Treatment Plant and S.C. 855, ENR Modifications to Existing Facilities at Patapsco Wastewater Treatment Plant. MBE/WBE PARTICIPATION: Fru-Con Construction, LLC will continue to comply with the participation goals established for both projects. (The assignment agreements have been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 06/15/2011 Office of Risk Management ­ Renewal of Flood Coverage ACTION REQUESTED OF B/E: The Board is requested to approve and authorize renewal of flood coverage for 805 South Caroline Street, effective June 22, 2011. AMOUNT OF MONEY AND SOURCE: $17,690.00 ­ 2043-000000-1450-162900-063014 BACKGROUND/EXPLANATION: On September 13, 2003, heavy rain from Hurricane Isabel caused flooding and inundated the Caroline Street Parking Garage with three inches of floodwater. A claim was made with the Federal Emergency Management Agency (FEMA). Public Assistance reimbursement has been approved. The distribution of FEMA public assistance is contingent upon securing and maintaining flood coverage. The renewal policy is written through Harleysville Mutual. APPROVED FOR FUNDS BY FINANCE. 50 AGENDA BOARD OF ESTIMATES 06/15/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. BIOMEDICAL WASTE SERVICES, INC. $ 20,000.00 Renewal Solicitation No. 06000 ­ Bio-Medical and Bio-Hazardous Waste Removal ­ Police Department ­ Req. No. R553477 On June 28, 2010, the Board approved the initial award in the amount of $10,000.00. The award contained five 1-year renewal options. This renewal in the amount of $20,000.00 is for the period July 27, 2011 through July 26, 2012, with four 1-year renewal options remaining. 2. HADCO $ 0.00 Renewal Solicitation No. B50001104 ­ Decorative Street Light Fixtures & Poles ­ Department of Transportation ­ P.O. No. P509255 On July 15, 2009, the Board approved the initial award in the amount of $1,558,175.00. The award contained two 1-year re- newal options. This renewal is for the period July 1, 2011 through June 30, 2013. MWBOO GRANTED A WAIVER. 3. COLDSPRING CO., INC. $800,000.00 Increase Solicitation No. B50000874 ­ Baltimore City Weatherization As- sistance Program ­ HVAC ­ 2009 ­ Department of Housing and Community Development ­ Req. Nos. Various On January 14, 2009, the Board approved the initial award in the amount of $400,000.00. Subsequent increases have been ap- proved. Due to increased usage, an increase in the amount of $800,000.00 is necessary, making the award amount $3,500,000.00. 51 AGENDA BOARD OF ESTIMATES 06/15/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases MBE: Bey Refrigeration & Heating, Inc. 11% BMC Services, LLC 11% Noah's Plumbing 5% WBE: K & S Environmental Solutions 7% MWBOO FOUND VENDOR IN COMPLIANCE. 4. OLES ENVELOPE $21,000.00 Ratification CORPORATION 65,000.00 Term Order $86,000.00 Solicitation No. 06000 ­ Water Bill Envelopes ­ Department of Public Works, Bureau of Water and Wastewater ­ P.O. No. P508003 On May 6, 2009, the Board approved the initial award in the amount of $115,312.00. The award contained four 1-year re- newal options. Due to an administrative error, contract num- ber B50000770 ­ Water Bill Envelopes expired on April 28, 2011 with three 1-year renewal options remaining. It is requested that the expenditures from April 29, 2011 through June 15, 2011 be ratified and that a term purchase order be approved under the same terms and conditions as B50000770 for the pe- riod June 16, 2011 through April 28, 2012. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 52 AGENDA BOARD OF ESTIMATES 06/15/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. T&J JEONG $ 1,500.00 Ratification 55,000.00 Term Order $56,500.00 Solicitation No. 06000 ­ Furnish & Deliver Authentic Korean Meals ­ Health Department ­ P.O. No. P514680 On May 26, 2010, the Board approved the initial award in the amount of $55,100.00. The award contained three 1-year re- newal options. Due to an administrative error, contract B50001426 ­ Furnish & Deliver Korean Meals expired on June 9, 2011 with three 1-year renewal options remaining. However, the vendor continued to supply services to meet the City's needs. It is requested that the expenditures from June 10, 2011 through June 15, 2011 be ratified and that a term pur- chase order be approved under the same terms and conditions as B50001426 for the period June 16, 2011 through June 9, 2012 with three 1-year renewal options remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 6. LIVING CLASSROOMS FOUNDATION $100,000.00 Renewal Solicitation No. B5000830 ­ Maritime Safety, Education and Workforce Training Program ­ Department of Transportation ­ Req. No. P508538 On June 3, 2009, the Board approved the initial award in the amount of $242,817.00. The award contained two 1-year renewal options. This renewal is for the period June 15, 2011 through June 14, 2012, with one 1-year renewal option remaining. 53 AGENDA BOARD OF ESTIMATES 06/15/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. MAC-PAR SERVICES, LLC Extension COALITION TO END CHILDHOOD LEAD POISONING, INC. Extension MD CLEANING & ABATEMENT SERVICES, CORPORATION Extension $100,000.00 Solicitation No. BP 07198 ­ Lead Abatement at Low Income Resi- dences (Part I) ­ Agencies ­ Various ­ Req. Nos. ­ Various On July 18, 2007, the Board approved the initial award in the amount of $300,000.00. Subsequent actions have been approved. A coordinated lead abatement/weatherization bid solicitation is being prepared. The extension is requested to have continu- ity of services until this solicitation is issued and awarded. The period of the extension is July 18, 2011 through November 30, 2011. MWBOO SET GOALS OF 0% MBE AND 0% WBE. 8. 1st Call: ALL CAR LEASING, d/b/a $2,000,000.00 Increase NEXTCAR RENTAL 2nd Call: ENTERPRISE RAC COMPANY 0.00 OF BALTIMORE, LLC $2,000,000.00 Solicitation No. B50001508 ­ Provide Various Rental Vehicles for the City of Baltimore ­ Agencies ­ Various ­ Req. No. ­ Various On June 14, 2010, the Board approved the initial award in the amount of $2,000,000.00. Additional funds are required to meet the City's demand for this contract. This increase in the amount of $2,000,000.00 will make the award amount $4,000,000.00. MWBOO GRANTED A WAIVER. 54 AGENDA BOARD OF ESTIMATES 06/15/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. C.D. THOMAS TRUCKING CO. $250,000.00 Increase 2nd Call: CRUSHED STONE 3rd Call: SAND TOPSOIL, ETC., INC. 250,000.00 Increase 2nd Call: SAND $500,000.00 Solicitation No. B50001059 ­ Top Soils, Common Borrow, Diamond Mix and Recycled Stones ­ Agencies: Various ­ Req. No. Various C.D. THOMAS TRUCKING CO. (Work to date less than $25,000.00) MBE: G&W Trucking Corp. 0% Load Runner Trucking, Inc. 0% WBE: McCall Trucking, Inc. 0% TOP SOIL,. ETC., INC. (Good faith effort) MBE: KL Phillips Trucking, LLC 4.08% WBE: A2Z Environmental Group, LLC 1.24% On June 10, 2009, the Board approved the initial award in the amount of $670,000.00. Subsequent actions have been approved. The currently awarded contractor for the items indicated above has been unable to meet the City's requirements for these products. The above listed vendors are the current contractors for certain products under this contract, and were the next lowest bidders for the items listed. These additional vendors are needed to meet the City's need for these products. This increase in the amount of $500,000.00 will make the award amount $2,030,000.00. MWBOO FOUND VENDORS IN COMPLIANCE. 55 AGENDA BOARD OF ESTIMATES 06/15/2011 Department of Public Works Bureau of Solid Waste ­ Renewal of Agreement ACTION REQUESTED OF B/E: The Board is requested to approve the renewal of agreement with the Downtown Partnership of Baltimore, Inc. The period of the renewal is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $190,000.00 ­ 1001-000000-5152-386200-603026 150,000.00 ­ 3001-000000-5152-386200-603026 $340,000.00 BACKGROUND/EXPLANATION: On September 1, 2010, the Board approved an agreement, in the amount of $340,000.00, with the Downtown Partnership of Balti- more, Inc. to perform cleaning services in various areas of the Downtown Business District for the period July 1, 2010 through June 30, 2011. The Department desires to renew the agreement with the Downtown Partnership of Baltimore, Inc. to continue to provide cleaning services from July 1, 2011 through June 30, 2012, under the same terms and conditions. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The renewal has been approved by the Law Department as to form and legal sufficiency.) 56 AGENDA BOARD OF ESTIMATES 06/15/2011 PROPOSAL AND SPECIFICATIONS 1. Department of Public Works/ - RP 11831, BCRP Administration Department of Recreation and Building's ADA Ramp Parks BIDS TO BE RECV'D: 07/13/2011 BIDS TO BE OPENED: 07/13/2011 2. Department of Transportation - TR 10015, Reconstruction of Footways Citywide BIDS TO BE RECV'D: 07/13/2011 BIDS TO BE OPENED: 07/13/2011 3. Department of Transportation - TR 10302, Replacement of Fort Ave. Bridge Over CSXT Rail- road BIDS TO BE RECV'D: 07/13/2011 BIDS TO BE OPENED: 07/13/2011 4. Department of Transportation - TR 10014, Reconstruction of Footways Citywide BIDS TO BE RECV'D: 07/13/2011 BIDS TO BE OPENED: 07/13/2011 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 57