NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES' RECESS JULY 6, 2011 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on July 6, 2011. The Board of Estimates will not receive or open bids on July 6, 2011. The Board of Estimates will reconvene on July 13, 2011. BOARD OF ESTIMATES' AGENDA ­ JUNE 22, 2011 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: A.W.A. Mechanical, Inc. $ 3,780,000.00 Daco Construction Corporation $ 1,500,000.00 Durex Coverings, Inc. $ 8,000,000.00 Edwin A. & John O. Crandell, Inc. $ 9,918,000.00 Graciano Corporation $ 27,009,000.00 Harris Brothers Construction Co., Inc. $ 189,000.00 Living Classrooms Foundation, Inc. $ 21,321,000.00 and Subsidiaries The Michael Group, Inc. and Subsidiaries $ 17,982,000.00 Orfanos Contractors, Inc. $ 8,000,000.00 Skanska USA Civil Southeast Inc. $ 64,638,000.00 York Specialty, LLC. $ 1,500,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Axiom Engineering Design, LLC Landscape Architect Engineer Survey AGENDA BOARD OF ESTIMATES 06/22/2011 BOARDS AND COMMISSIONS ­ cont'd Cambridge Systematics, Inc. Engineer Leo A Daly Architect Engineer Hord Coplan Macht Architect Landscape Architect JP2 Architects, LLC Architect Mimar Architects, Inc. Architect Engineer Schnabel Engineering, Inc. Engineer Siegel Rutherford Bradstock & Engineer Ridgeway, Inc. 2 AGENDA BOARD OF ESTIMATES 06/22/2011 Police Department ­ Payment of Back Salary The Board is requested to approve and authorize payments of back salary for the following Baltimore City Police Officer: 1. Gregory T. Hellen $19,733.57 Account: 1001-000000-2041-195500-601062 On May 13, 2010, Mr. Hellen was suspended without pay. Pursuant to Article 16(A)(2) of the Memorandum of Understanding between the Baltimore Police Department and the Fraternal Order of Police Lodge No. 3, the officer is entitled to receive back pay for the period he was suspended without pay. The back pay represents the amount of salary that the officer would have earned for the period of May 13, 2010 through May 03, 2011, less other salary he earned during that period. APPROVED FOR FUNDS BY FINANCE 3 AGENDA BOARD OF ESTIMATES 06/22/2011 Mayor's Office of Information ­ Amendment #2 to Frequency Technology (MOIT) Reconfiguration Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment #2 to frequency reconfiguration agreement with Nextel Communications of the Mid-Atlantic, Inc. AMOUNT OF MONEY AND SOURCE: No funding is requested. All cost resulting from these charges will be covered by Sprint/Nextel. BACKGROUND/EXPLANATION: On December 16, 2009, the Board approved a frequency reconfiguration agreement with Nextel Communications of Mid- Atlantic Inc. The period of the agreement was effective upon Board approval for 660 days. Amendment No. 1 to the agreement for the re-banding of the City's 800MHz Communication System was approved by the Board on November 01, 2010. The amendment #2 to frequency reconfiguration agreement provides for the expansion of the original statement of work to includes two additional bi-directional amplifiers and two conventional radio repeaters which were not included in the original cost. (The amendment #2 to frequency reconfiguration agreement has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 06/22/2011 EXTRA WORK ORDERS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following page: 6 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. 5 AGENDA BOARD OF ESTIMATES 06/22/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of General Services 1. EWO # 017, $68,522.76 ­ PB 06813R, Wall/Roof Replacement at Enoch Pratt Free Library No. 21, located at 6310 Reisterstown Road $1,359,000.00 $1,578,561.17 J.A.K. Construc- 0 90 tion Co., Inc. 2. EWO #003, $25,485.00 ­ ER 4014, Western Run Environmental Restoration Project No. 1 $422,859.00 $ 26,834.05 Baltimore Pile 0 99 Driving, Inc. 6 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Recreation and Parks ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Blue Water Baltimore, Inc. The period of the agreement is June 15, 2011 through December 31, 2011. AMOUNT OF MONEY AND SOURCE: $25,000.00 ­ 9938-904806-9474-900000-709099 BACKGROUND/EXPLANATION: The Blue Water Baltimore, Inc. is a non-profit organization that is committed to improving the environmental quality of Baltimore's watersheds. Under the agreement, the Department of Recreation and Parks will provide funding from the Department of Planning's Critical Area Management Program, to support administrative, training and operating costs for a summer "green" jobs program for Youthworks participants. The City's watersheds and parks will benefit from this initiative. AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $25,000.00 9938-902457-9475 9938-904806-9474 Other Reserve ­ Critical Active ­ Herring Area Mitigation Run Watershed This transfer will provide funds to cover the costs associated with the agreement with Blue Water Baltimore, Inc. (In accordance with Charter provisions a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 7 AGENDA BOARD OF ESTIMATES 06/22/2011 Mayor's Office of Employment Development (MOED) - Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with the Community Services of Central Maryland, Inc. The period of the agreement is July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $340,518.00 ­ 4000-807512-6312-459505-603051 227,012.00 ­ 4000-806712-6312-459505-603051 $567,530.00 BACKGROUND/EXPLANATION: The organization will manage a Career Center which will be part of the MOED's delivery system to assist individuals in obtaining and retaining employment. Services will include but are not limited to assessments, job readiness workshops, job placement assistance and occupational skills training. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 8 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Transportation ­ Traffic Mitigation Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a traffic mitigation agreement with Union Wharf Apartments, LLC. AMOUNT OF MONEY AND SOURCE: $17,500.00 (Revenue) - 6000-617411-2303-248700-600000 BACKGROUND/EXPLANATION: Union Wharf Apartments, LLC proposes to perform the scope of work for the Union Wharf project located at 901-915 S. Wolfe Street, for construction of 280 residential units and 5,000 square feet of restaurant space. Union Wharf Apartments, LLC agrees to make a one-time contribution in the amount of $17,500.00 to fund multimodal transportation improvements in the project's vicinity. This agreement will commence upon Board of Estimates approval and termination will be deemed in writing by the Department of Transportation. APPROVED FOR FUNDS BY FINANCE (The traffic mitigation agreement has been approved by the Law Department as to form and legal sufficiency.) 9 AGENDA BOARD OF ESTIMATES 06/22/2011 Mayor's Office of Emergency Mgmt. ­ Employee's Expense Report The Board is requested to approve the expense report for the period indicated for following employee: Employee Period Amount 1. MICHELLE LACEY May through Dec. 2010 $178.12 Account: 1001-000000-2131-228200-603020 Ms. Lacey incurred parking and mileage expenses while conducting business for the Mayor's Office of Emergency Management (OEM) during the period of May through December, 2010. Ms. Lacey is a Grant Coordinator for the OEM, which is located at 401 E. Fayette St. Ms. Lacey has to use her personal vehicle to travel between the OEM office and the Baltimore City Fire Department Headquarters and meetings elsewhere. BACKGROUND/EXPLANATION: The Administrative Manual, in Section 240-11, states that Employee Expense Reports that are submitted more than 40 work days after the last calendar day of the month in which the expenses were incurred require Board of Estimates approval. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 10 AGENDA BOARD OF ESTIMATES 06/22/2011 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 12 ­ 13 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 11 AGENDA BOARD OF ESTIMATES 06/22/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Bureau of Water and Wastewater 1. $235,000.00 9960-909100-9558 9960-904717-9557 Water Rev. Bonds Water Infrastruc- 900020-6 ture Rehab. Construction The funds are required to cover the cost for the Replacement of the Waterline at Chesapeake Avenue. Department of Transportation 2. $120,000.00 9950-905101-9514 9950-912616-9508-3 MVR Frederick Ave. Design & Studies - Resurfacing West Baltimore Trail This transfer will the clear the deficit in the account and fund costs associated with Task No. 17 on Project 1074 BD No. 08041 with Whitman, Requardt & Associates for additional design work related to the project. 3. $ 33,602.11 9950-905101-9514 9950-901129-9508-3 MVR Frederick Ave. Design & Studies Resurfacing Banger St. ­ Hollins Ferry Road to Dead End This transfer will clear deficit in the account and fund costs associated with Task No. 24 on Project 1074 BD No. 08042 with Century Engineering, Inc. for engineering services on the project, Banger Street ­ Hollins Ferry Road to Dead End. 12 AGENDA BOARD OF ESTIMATES 06/22/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 4. $630,000.00 9910-902985-9587 9910-904096-9588 29th CDB Housing Dev./ Capital Admin. FY 2011 Special Project This transfer will provide funds for Baltimore Housing's Capital Administrative account for fiscal year 2011. Department of General Services 5. $100,000.00 9916-901865-9194 9916-902865-9197 Fed. Rev. MEA Empower 2 MEA Empower 2 Reserve Active The Department of General Services has been successful in obtaining a grant from the Maryland Energy Administration to assist low income homes with energy efficiency and conservation measures. This transfer will cover in-house administrative costs associated with the grant as well as installation of new high energy furnaces in low income homes. 6. $1,250,000.00 9916-904845-9194 3rd Public Capital Constr. & Bldg. Loan Maint. Prog. Reserve 100,000.00 " " General Fund $1,350,000.00 ----------------- 9916-903845-9197 Capital Constr. & Maint. Prog. Active This program will address numerous building improvements including roof replacement and HVAC, plumbing, electrical and structural improvements. 13 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 899 W. Fayette Poppleton Partners Service connection Street II, LP two 4" conduit @ 20' Annual Charge: $140.00 2. 336 N. Charles St. Kemp Byrnes One flat sign 15' x 2.33' Annual Charge: $97.86 3. 1801 Washington White Tower Service connection Boulevard Associates, LLC. two 4" conduit @ 15' Annual Charge: $ 105.00 Since no protests were received, there are no objections to approval. 14 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of General Services ­ Right-of-Entry Agreements The Board is requested to approve and authorize execution of the various right-of-entry agreements. 1. 602 NORTH HOWARD STREET, LLC $ 0.00 The Department of General Services is proposing to demolish 612 North Howard Street. In the demolition of the existing building the contractor performing the demolition will need an area in which to set up their equipment and store material. 602 North Howard Street, LLC, the owner of 612˝ North Howard Street, has donated the use of their lot. 2. UNIVERSITY OF MARYLAND MEDICAL SYSTEM $ 0.00 CORPORATION The Department of General Services is proposing to demolish 890 Linden Avenue. In the demolition of the existing building the contractor performing the demolition will need an area in which to set up their equipment and store material. The University of Maryland Medical System, the owner of two adjacent lots known as 909 and 911 North Martin Luther King, Jr. Boulevard, has donated the use of their lots. (The right-of-entry agreements have been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of General Services ­ Facility Encroachment Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Facility Encroachment Agreement with CSX Transportation, Inc. (CSXT). The period of agreement is effective upon approval by CSXT and the Board and will terminate upon the City's cessation of the use of facilities, removal of facilities, by mutual consent and/or the City's failure to complete the installation within five years of the effective date. AMOUNT OF MONEY AND SOURCE: $ 5,450.00 ­ Application Fee 750.00 - Railroad Protective Liability Insurance Fee 150.00 ­ scheduling fee 4,000.00 ­ encroachment fee $10,350.00 ­ 9956-904753-9551-900020-704001 BACKGROUND/EXPLANATION: The Department of Public Works is proposing a project to replace the Locust Point Wastewater Pumping Station Force Main in conjunction with Sanitary Contract No. 849. In the design of this project, it has been determined that the City's contractor will need to install a 12 inch diameter sub- grade sewer pipe in the right-of-way of CSX Transportation, Inc. The $10,350.00 is a one-time fee. APPROVED FOR FUNDS BY FINANCE (The facility encroachment agreement has been approved by the Law Department as to form and legal sufficiency.) 16 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of General Services ­ Sub-grant Agreements The Board is requested to approve and authorize execution of the sub-grant agreements with the various community non-profit organizations. The period of the agreement is effective upon Board approval for one year. 1. THE CAROLINE FRIESS CENTER, INC. $ 16,622.29 Account: 9916-913900-9197-910013-703032 $ 3,324.46 Energy Efficiency Community Block Grant BGE Smart Energy Savers Program $ 13,297.83 The BGE is funding 80% of the cost of the upgrade as part of its Smart Energy Savers Program. 2. MARYLAND ACADEMY OF SCIENCES d/b/a $153,634.00 MARYLAND SCIENCE CENTER Account: 9916-913900-9197-910013-703032 $ 50,000.00 Energy Efficiency Community Block Grant BGE Smart Energy Savers Program $ 62,120.00 Maryland Academy of Sciences $ 41,514.00 The BGE is funding 40% of the cost of the upgrade as part of its Smart Energy Savers Program. 3. MARYLAND INSTITUTE COLLEGE OF ART (MICA) $110,333.00 Account: 9916-913900-9197-910013-703032 $ 50,000.00 Energy Efficiency Community Block Grant BGE Smart Energy Savers Program $ 55,166.00 MICA General Operating Fund $ 5,167.00 The BGE is funding 50% of the cost of the upgrade as part of its Smart Energy Savers Program. 17 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of General Services ­ cont'd The Department of General Services has received a grant award under the Energy Efficiency and Conservation Block Grant Program from the U.S. Department of Energy. Under the terms of the sub-grant agreements, the community non- profits will conduct energy audits at its facilities. The non- profits will hire professional auditors to study, evaluate, and prioritize energy saving upgrades and retrofits on the buildings. These recommendations can then be used as documentation in subsequent grant applications for the funds to implement such improvements. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The sub-grant agreements have been approved by the Law Department as to form and legal sufficiency.) 18 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of General Services ­ Amendments to Agreements The Board is requested to approve and authorize execution of the following amendments to agreements with the On-Call Consultants for the various Projects: Consultants Project Amount AMENDMENT NO. 1 TO AGREEMENT 1. MURPHY & DITTENHAFFER, INC. 1098M 0.00 On June 17, 2009, the Board approved the original agreement for a two-year term with an upset dollar amount of $750,000.00. The amendment extends the period through June 15, 2012. AMENDMENT NO. 2 TO AGREEMENTS 2. GANT BRUNNETT ARCHITECTS, INC. 1098G 0.00 On June 17, 2009, the Board approved the original agreement for a two-year term with an upset dollar amount of $750,000.00. On August 11, 2010, the Board approved amendment no. 1 to increase the upset dollar limit to $1,000,000.00. The amendment extends the period through June 15, 2012. 3. EBA ENGINEERING INC./KENNEDY 1099E 0.00 PORTER & ASSOCIATES On July 29, 2009, the Board approved the original agreement for a two-year term with an upset dollar amount of $750,000.00. On March 17, 2010, the Board approved amendment no. 1 to increase the upset dollar limit to $1,000,000.00. The amendment extends the period through July 27, 2012. The amendments will extend the term of the agreements to three years. All other terms and conditions of the agreement will remain unchanged. THE CONSULTANTS WILL COMPLY WITH THE MBE AND WBE GOALS ESTABLISHED IN THE ORIGINAL AGREEMENTS. 19 AGENDA BOARD OF ESTIMATES 06/22/2011 DGS ­ cont'd AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW TASK ASSIGNMENTS. (The amendments to agreements have been approved by the Law Department as to form and legal sufficiency.) 20 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Housing and ­ Resolution Authorizing the Community Development Filing of the Annual Action Plan ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the filing of the Annual Action Plan for the four formula programs for City fiscal year 2012: Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships (HOME), and the Housing Opportunities for Persons With AIDS (HOPWA). AMOUNT OF MONEY AND SOURCE: $22,172,294.00 ­ Community Development Block Grant Entitlement of $21,039,294.00 and projected program income of $1,133,000.00 6,419,945.00 ­ HOME Entitlement of $6,369,945.00 and projected program income of $50,000.00 1,020,126.00 ­ Emergency Solutions Grant 8,887,872.00 ­ Housing Opportunities for Person With AIDS $38,500,237.00 ­ Total CFY 2012 Federal Formula Grant Programs Funds BACKGROUND/EXPLANTION: The Annual Action Plan serves as the required annual application to the U.S. Department of Housing and Urban Development for the following four federal formula grants programs: CDBG, HOME, HOPWA, and ESG. The plan was developed by the Department of Housing and Community Development (DHCD) which administers the CDBG and HOME programs, and the Mayor's Office of Human Services which administers the ESG and HOPWA programs. The approved funding will be used to support a wide range of community development and housing activities including neighborhood planning activities, youth education and education programs, creation of affordable housing units, service provision to the elderly, the homeless and persons with HIV/AIDS. The Annual Action Plan identifies specific activities that will be undertaken during the City fiscal year beginning July 2011. 21 AGENDA BOARD OF ESTIMATES 06/22/2011 DHCD ­ cont'd The submitted Resolution will authorize the Commissioner of DHCD, and the Director of the Mayor's Office of Human Services, acting on behalf of the Mayor and City Council of Baltimore, to submit the Annual Action Plan for the CDBG, HOME, ESG, and HOPWA programs. The resolution also designates the Commissioner and the Director of the Mayor's Office of Human Resources, as the authorized official representatives of the Mayor and City Council of Baltimore, to act in connection with the Annual Action Plan and to provide any information as may be required by HUD. This will include assurances and certifications to ensure that the City will comply with various regulations, policies and other federal laws as prescribed in the Housing and Community Development Act of 1974, as amended. 22 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Housing and - Grant Agreement Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with the Baltimore Community Foundation (Foundation). The period of the grant agreement is effective upon Board approval for 18 months. AMOUNT OF MONEY AND SOURCE: $877,777.00 - 6000-685811-5825-409599-406001 (roof repair) 6000-685811-5971-439500-406001 (furnace replacement) BACKGROUND/EXPLANATION: The Constellation Energy Group has established a fund at the Baltimore Community Foundation to assist the City in the implementation of a Green and Healthy Homes Pilot Program. A key feature of the pilot program is the ability to repair and replace roofs and furnaces in houses that are also receiving weatherization and healthy home improvements such as asthma reduction, lead abatement, and fall/injury prevention. Without this pilot program, homes are frequently rejected and cannot receive weatherization and healthy home services. Numerous non- profit agencies have agreed to provide complementary services to families participating in the pilot program. They include the Coalition to End Childhood Lead Poisoning, Civic Works, Rebuilding Together Baltimore, and the Neighborhood Housing Services. This pilot program is consistent with the Green and Healthy Homes Initiative (GHHI) Compact signed by the Mayor on May 20, 2011. The Baltimore City Weatherization Assistance Program (WAP) and the Coalition to End Childhood Lead Poisoning are in the vanguard locally and nationally in the GHHI. The GHHI Compact pledges public and non-profit cooperation to make homes healthier and more energy efficient. The Constellation Energy Group working through the Baltimore Community Foundation is an active participant in Baltimore City's GHHI program. Recognizing that green and healthy home improvements are frequently thwarted when roofing 23 AGENDA BOARD OF ESTIMATES 06/22/2011 DHCD ­ cont'd and heating system problems make homes ineligible for weatherization, lead abatement, and other healthy home improvements, the Constellation Energy Group established a fund to assist at the Baltimore Community Foundation. The DHCD Division of Green, Healthy and Sustainable Homes will undertake roofing repairs, through the Office of Rehabilitation Services and furnace replacements, through the Weatherization Assistance Program and be reimbursed for those costs. The Baltimore Community Foundation also employs a project manager for the cases and coordination entailed in the GHHI Pilot Program. More families will be served more comprehensively with green and healthy home improvement through the GHHI Pilot Program. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Housing and - Lien Release Community Development ACTION REQUESTED OF B/E: The Board is requested to approve the release of liens, plus all accrued interest and/or penalties on the vacant property located at 1600 North Gilmor Street, for the transferee, The Baltimore Station, Inc. AMOUNT OF MONEY AND SOURCE: $22,940.05, plus all accrued interest and/or penalties BACKGROUND/EXPLANATION: Pursuant to the Annotated Code of Maryland, Tax Property 14-806, the Board has the authority to release liens against real property under certain circumstances. In this case, the property in question complies with all requirements under the lien release law: · the property is a vacant house, · the liens exceed the assessed value of the property, and · the transferee will redevelop the property and return it to productive use within a reasonable time and eliminate blighting conditions. The transferee, will redevelop the vacant property, return it to productive use within a reasonable time, and eliminate blighting conditions. The Baltimore Station, Inc. will redevelop the property as part of the expansion of their rehabilitation and sober-living facilities for homeless veterans with addiction issues. The release of liens on the property will make it financially feasible for redevelopment and prevent tax abandonment. 25 AGENDA BOARD OF ESTIMATES 06/22/2011 DHCD ­ cont'd Prior to settlement, transferee will pay the flat tax and water bill of the property in the amount of $5,584.80. This amount exceeds the assessed value of the property, which total $1,000.00. The amount paid will be applied to satisfy the water bill, real estate taxes, flat tax first, and other liens that have accrued prior to the date of this lien release. Any additional property tax assessments, water charges, and liens that accrue from the date of this lien release will be the responsibility of the transferee to pay prior to settlement. Failure to record the deed and pay the assessed value of $5,584.80, within 120 days from the date of approval by the Board, will void this release. (The lien release has been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Housing and ­ Reimbursement to Health Department Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize reimbursement to the Health Department. AMOUNT OF MONEY AND SOURCE: $42,300.00 ­ 2089-000000-5930-530363-603051 BACKGROUND/EXPLANATION: On March 31, 2010, the Board approved a Memorandum of Understanding (MOU) for the utilization of Community Development Block Grant funds for the Health Department's Lead Hazardous Reduction Program. The MOU expired on December 31, 2010. The program has been moved to the Department of Housing and Community Development (DHCD) effective April 1, 2011. Between the expiration of the MOU and the initiation of the Program, the Health Department worked to finalize pending lead abatement work. The DHCD will reimburse the Health Department for the final 12 contractors' invoices. The program relied on matching funds and it has confirmed that the State of Maryland and the U.S. Department of Housing and Urban Development have paid their share of the subject invoices. APPROVED FOR FUNDS BY FINANCE 27 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Housing and - Local Government Resolution Community Development The Board is requested to approve and authorize execution of the following local government resolution. The following organization is applying to the State of Mary- land's Neighborhood BusinessWorks Program (NBWP). A local government resolution of support is required by the State for all applications to this program for funding. Organization Amount 1. HAMILTON ARTS COLLECTIVE $154,500.00 (NBWP) The Hamilton Arts Collective is requesting funding for the Hamilton Arts Collective Project, located at 5440 Harford Road. The organization currently rents studio space on the third floor and a 50 seat performance space is located on the second floor of the building. The funds will be used to purchase, renovate and make repairs to the property at 5440 Harford Road. The building will be operated for arts- related purposes. The Hamilton Arts Collective is a community arts organization, supporting the expression and expansion of local artists in the Hamilton and surrounding area. In addition to the space above, an art gallery is operated at 5502 Harford Road. 28 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Housing and ­ Community Development Community Development (DHCD) Block Grant ­ 36 Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a community development block grant ­ 36 (CDBG) agreement with Jubilee Baltimore, Inc. The period of the agreement is January 1, 2011 through December 31, 2011. AMOUNT OF MONEY AND SOURCE: $43,700.00 ­ 2089-208911-5930-436480-603051 BACKGROUND/EXPLANATION: This agreement will provide CDBG funds to subsidize the sub- grantee's operating expenses. The subgrantee has been awarded one of the first Planning Grants through the Department of Housing and Urban Development's new Choice Neighborhoods Initiative. Under the Planning Grant, the subgrantee will create a strategic plan for Central West Baltimore that will include plans for better housing for residents, improved educational access and outcomes, adequate neighborhood retail, and reduced crime and vacancy in the overall area. On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Program (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) The DHCD began negotiating and processing the CDBG agreements effective July 1, 2010 and beyond, as outlined in the Plan, pending approval of the Resolution. Consequently, this agreement was delayed due to final negotiations and processing. 29 AGENDA BOARD OF ESTIMATES 06/22/2011 DHCD ­ cont'd MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code, Minority and Women's Business Enterprise Program is fully applicable and no request for a waiver or exception has been made. FOR THE FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $11,000.00, AS FOLLOWS: MBE: $1,100.00 WBE: $ 550.00 APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The community development block grant ­ 36 agreement has been approved by the Law Department as to form and legal sufficiency.) 30 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Housing and ­ Land Disposition Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a land disposition agreement (LDA) with OGH Eco-Friendly Homes of Oliver, LLC, (Developer), for properties located at 1405, 1411, 1629, 1709, 1727, 1731, 1815 N. Caroline Street, 1615, 1619 N. Spring Street, 1401 E. Lanvale Street, 1422 N. Eden Street, 1412 E. Oliver Street and 1409 E. Lafayette Street. AMOUNT OF MONEY AND SOURCE: $ 2,000.00 - 1405 N. Caroline Street 2,000.00 - 1411 N. Caroline Street 2,000.00 - 1629 N. Caroline Street 2,000.00 - 1709 N. Caroline Street 2,000.00 - 1727 N. Caroline Street 2,000.00 - 1731 N. Caroline Street 2,000.00 - 1815 N. Caroline Street 2,000.00 - 1615 N. Spring Street 2,000.00 - 1619 N. Spring Street 2,000.00 - 1401 E. Lanvale Street 2,000.00 - 1422 N. Eden Street 2,000.00 - 1412 E. Oliver Street 2,000.00 - 1409 E. Lafayette Street. $26,000.00 ­ Purchase Price BACKGROUND/EXPLANATION: The City may dispose of the above-mentioned properties by virtue of Article II, Section 15 of the Charter of Baltimore City (2010 ed.) and one or more of the following: (i) Article 28, Subtitle 8 of the Baltimore City Code (2010 Ed.), (ii) Article 13, Section 2-6(e), of the City Code, (iii) Article 13, 2-7 (f) of the City Code, and (iv) Article 13, 2-7 (h) of the City Code. 31 AGENDA BOARD OF ESTIMATES 06/22/2011 DHCD ­ cont'd The developer proposes to renovate the 13 vacant properties using eco-friendly techniques and materials into homeownership units. The total size of the properties range from 926 sq. ft. The project will be financed through a private company Bridge Private Lending. STATEMENT OF PURPOSE AND RATIONALE FOR SALE BELOW THE APPRAISED VALUE: There are 13 properties for sale in this project. The properties were priced pursuant to the appraisal policy of Baltimore City, that permits a waiver of an appraisal for acquisitions of $10,000.00 or less. The properties will be sold to the developer below the price of $3,600.00 per property determined by Valuation Waiver because of the following factors: (1) their sale and rehabilitation promote a specific benefit to the community, (2) their sale and rehabilitation will eliminate blight, (3) their sale and rehabilitation will promote economic development, through returning the subject properties to the City's tax roll, and (4) the subject properties' condition requires remediation because of structured deterioration. MBE/WBE PARTICIPATION: The developer has signed the Commitment to Comply with Article 5, Subtitle 28 of the Baltimore City Code, Minority and Women's Business Enterprise Program. (The land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 06/22/2011 Mayor's Office of Human Services/ ­ Grant Agreement Homeless Services Program ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with St. Vincent DePaul of Baltimore, Inc. The period of the grant agreement is March 1, 2011 through February 29, 2012. AMOUNT OF MONEY AND SOURCE: $54,030.00 ­ 4000-496211-3572-591429-603051 BACKGROUND/EXPLANATION: The funds will be used to stabilize the mental and physical health of clients by providing a safe, affordable and well supported place to live, and to enable individuals to live as independently as possible. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 06/22/2011 Circuit Court of Baltimore City ­ Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a consultant agreement with Mr. Andre Cherry. The agreement is for the period July 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $75,000.00 ­ 4000-401512-1100-116802-603026 BACKGROUND/EXPLANATION: Mr. Cherry will manage the Circuit Court's grants on a daily basis to ensure fiscal accuracy, proper reporting, and proposals. Under the direction of the Administrative Judge and Deputy Court Administrator, this position is the first point of contact on all grant-related matters. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 34 AGENDA BOARD OF ESTIMATES 06/22/2011 TRAVEL REQUESTS Office of the City Council President Fund Name To Attend Source Amount 1. Helen Holton National Assoc. Elected $4,932.90 Sharon Green of Counties' 2011 Officials Middleton Annual Conf. and Expense Expo. Acct. Portland, OR July 15 ­ 20, 2011 (Reg. Fee $490.00 ea) The subsistence rate for this location is $179.00 per day. The hotel rate is $209.00 per night, plus occupancy taxes in the amount of $26.13 per night. The Office is requesting an additional $30.00 per night to cover the additional cost of the hotel and $40.00 per day for meals and incidental expenses. Health Department 2. Tody Hairston The Routine Based MD State $1,437.95 Fuller Interview Dept. of Institute, Siskin Education Children's Institute Chattanooga, TN July 16 ­ 22, 2011 (Reg. Fee $0.00) 3. Ralph Brisueno National HIV Federal $1,334.70 Prevention Conf. Ryan White Atlanta, GA Part A Aug. 14 ­ 17, 2011 (Reg. Fee $350.00) The Department has paid Mr. Brisueno's registration in the amount of $350.00 on EA000065953. Airfare in the amount of $301.30 has been paid by Training Resource Network, Inc. (TRN). The disbursement to the attendee will be in the amount of $683.40. Training Resources Network is contracted through the Health Department's Ryan White Office for the provision of capacity building and technical assistance. In their current work plan Objective D.1. is the provision of logistical support to the Ryan White Office for conduct- 35 AGENDA BOARD OF ESTIMATES 06/22/2011 TRAVEL REQUESTS Fund Name To Attend Source Amount ing professional development, technical assistance and capacity-building as requested. Line item funding is included in the annual budget of TRN to support staff attendance at conferences and professional development activities. 4. Sarah Husain 2011 Transit Exec. Special $4,500.00 Seminar Fund - Washington, DC UPWP July 10 ­ 15, 2011 (Reg. Fee $3,300.00) Fire Department 5. James Potteiger Env. Sys. Research FY09 $6,049.24 Peter Hanna Institute Homeland SHSP Security Conf. and Internet User Training San Diego, CA (Reg. Fee $0.00) The subsistence rate for this location is $202.00 per day. The hotel rate for two of the eight days is $131.00 per night, and $223.00 per night for the remaining six nights, plus occupancy taxes in the amount of $168.96 per attendee. The Department is requesting an additional $126.00 to cover the hotel accommodations per attendee for the six nights that cost $233.00 per night. After paying the hotel costs, the attendees will have $142.00 remaining for meals and incidental expenses; therefore, the Department is requesting an additional $178.00 per attendee so that they will have $40.00 per day for meals and incidental expenses. In accordance with AM-240-8, Official City business at the event site requires extensive trips. The attendees will need to transport gear and computer equipment to remote training locations; therefore, a rental car is necessary to transport the attendees while in San Diego. The cost of the rental car is $672.52. Parking is $27.00 per day for a total of $216.00. 36 AGENDA BOARD OF ESTIMATES 06/22/2011 TRAVEL REIMBURSEMENT Fund Name To Attend Source Amount Department of Recreation and Parks 6. William National Playground Program $ 307.64 Anderson Safety Institute Open Space Landover, MD (Jan. 12 ­ 14, 2011) The Department is requesting a reimbursement of $307.64 to Mr. Anderson for out-of-pocket expenses for hotel, food, and tolls while attending this event. Tolls $ 2.00 Food 85.66 Hotel Costs 219.98 Total $ 307.64 The travel request is late because the original request was somehow misplaced during the approval process. 37 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Finance ­ Fiscal 2012 Employee Furlough Plan ACTION REQUESTED OF B/E: The Board is requested to approve and authorize by resolution the implementation of the Fiscal 2012 Employee Furlough Plan. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On June 30, 2010, the Board of Estimates approved an Employee Furlough Plan for Fiscal 2011 representing a critical component in helping to close the largest budget gap the City has ever had to deal with in recent memory. The impact of the recession continues to put pressure on the City's local economy and subsequent constraint on revenue yields. Confronted with a $60 million budget gap in Fiscal 2012, it has again become necessary to include an employee furlough plan as an integral component of closing the budget gap. This plan represents the third budget year in row that has had to include an employee furlough. The structure of the Fiscal 2012 plan has been modified from the Fiscal 2011 structure both in salary ranges and the number of furlough days required which will be less burdensome on City employees than in the previous two plans. The savings goal for the Fiscal 2012 furlough plan is projected to be about $8.5 million for the General and Motor Vehicle Funds. Fiscal 2012 City of Baltimore EMPLOYEE FURLOUGH PLAN WHEREAS, the impact of the recession continues to put pressure on the City's local economy and subsequent diminishing yields of budgeted City revenues that support vital City services, and 38 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Finance ­ cont'd WHEREAS, the budget shortfall for Fiscal 2012 has been met through significant budget spending reductions, and employee layoffs, and WHEREAS, a critical component of the spending reduction plan includes an employee furlough plan, and WHEREAS, a carefully managed furlough plan for City employees will reduce the number of employee layoffs that would otherwise be necessary to close the budget gap, and WHEREAS, it is critical to the success of any City employee furlough program that all City employees participate in order to minimize the impact on critical City services and produce an equitable program, and BE IT THEREFORE RESOLVED BY THE BALTIMORE CITY BOARD OF ESTIMATES, AS FOLLOWS: Section 1. The employee furlough plan for Fiscal 2012 will include all full time, part time, temporary and contractual City employees, members of the Planning Commission, members of the Board of Municipal Zoning Appeals as well as employees from agencies/quasi-agencies with independent salary setting authority or independent personnel systems, included but not limited to the Baltimore Development Corporation, Parking Authority of Baltimore City and the Office of Promotion and the Arts. Section 2. The employee furlough plan shall include a combination of designated mandatory furlough days and additional furlough days to be implemented between July 8, 2011 and June 30, 2012 in accordance with the following requirements: 39 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Finance ­ cont'd (a) The mandatory furlough days are days on which the City will be officially closed except for certain City operations as noted in sub-section (h) below. These days in which the City will be officially closed are not deemed to be City holidays. The mandatory furlough days shall be as follows: Friday, November 25, 2011 Friday, December 23, 2011 (b) The number of furlough days required by the employee furlough plan is in accordance with the following structure: Employee Less than $30,000 - $50,000 - Greater than Salary Range: $30,000 $50,000 $90,000 $90,000 Number of days 2 3 4 5 Number of days­ 1 2 3 4 10 month employees (c) The mandatory furlough days will constitute the 2 days obligation for those employees earning less than $30,000. An additional furlough day is to be imposed on the employees earning a salary included in the range of $30,000 to $50,000; an additional 2 days is to be imposed on employees earning a salary included in the range of $50,000 to $90,000; and an additional 3 days is to be imposed on employees whose salary is in excess of $90,000. 40 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Finance ­ cont'd (d) the pay reduction amount for each permanent full-time employee, [except those employees represented by any union as well as those employees on the same salary schedules and receiving the same benefits (unrepresented), who have not settled negotiations with the City for Fiscal 2012,] will be taken in equal amounts for 26 pay periods beginning on July 8, 2011 for those employees in pay Group B and on July 15, 2011 for those employees in pay Group A. Those employees who are paid weekly will have a reduction in pay taken in equal amounts for 52 pay periods beginning July 8, 2010. Pay reduction amounts for part time, temporary and contractual employees will be in accordance with the rules and regulations of the furlough plan. (e) For those employees represented by any union as well as those on the same salary schedules and receiving the same benefits (unrepresented), the furlough plan will be implemented following the completion of negotiations with the City, commencing with the first pay period as can be practically accomplished. The deduction amounts will be taken in equal amounts spread across the remaining pay periods for Fiscal 2012. (f) The reduction in pay will be taken as an "adjustment to gross pay" and will not reduce the employees' current salary or hourly rate. Therefore, there will be no impact on retirement benefits or cash-out rates for accrued leave at termination. Regular overtime rates will be based on current salary, not the reduced amount. (g) Agency heads, bureau heads and supervisors shall have responsibility to manage the additional employee furlough days in excess of the mandatory furlough days and shall have the authority to designate such employee's furlough days. These additional furlough days shall be implemented over the period July 8, 2011 through June 30, 2012, and the appropriate pay reductions will be spread over the pay periods specified in (d) and (e) above. 41 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Finance ­ cont'd (h) The functions of solid waste collections, agency units that are involved in support of court operations and related activities and 24/7 operations shall be exempted from the mandatory furlough days as a requirement of this employee furlough plan. However, the required number of furlough days must be administered for each employee in those functions between July 8, 2011 and June 30, 2012 and such records shall be kept to document each employee's required number of furlough days. (i) No employee may work during scheduled furlough time except that in the event of an emergency or exigent circumstances, the appointing authority may revoke furlough time and the employee shall be paid for the time worked. If furlough time is revoked; the employee must be rescheduled for additional furlough time by the supervisor equivalent to the revoked furlough time. (j) An employee may not work in excess of the employee's normal workweek reduced by the furlough time taken during such workweeks. Therefore, an employee shall not earn overtime pay or compensatory time during a workweek in which furlough time is taken and may not request authorization to work such overtime. Supervisors shall not permit an employee to work overtime during a workweek in which the employee takes furlough time. (k) Personnel actions such as promotions, reclassifications, salary step movements and movements within a range which becomes effective after the last day of the first pay period which represents the first pay date of the employee's furlough deduction shall not affect the number of furlough days/hours designated. (l) An employee who is on leave granted by leave bank, Employee-to-Employee Donated leave, Family and Medical Leave Act-qualifying leave, Accident leave or any other paid leave is included in the employee furlough plan and furlough time shall be scheduled in accordance to the furlough structure. 42 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Finance ­ cont'd (m) Furlough time for an employee hired after the pay period end date for which the first pay date deduction is imposed is prorated based on the employee's start date. (n) Furlough time charged to an employee receiving out-of-title pay or in an acting capacity is based on the employee's regular pay, not the out-of-title pay or acting capacity pay. (o) For leave accrual, an employee on furlough time shall be considered to be on paid leave. The furlough will not affect the retirement credit earned. (p) For benefits and seniority purposes, an employee on furlough time shall be considered to be on paid leave. Section 3. The Director of Finance is hereby authorized to formulate and administer any rules and regulations or other procedures to implement this employee furlough plan. Section 4. This resolution of the Board of Estimates shall take effect upon adoption. 43 AGENDA BOARD OF ESTIMATES 06/22/2011 Bureau of Water and ­ Expenditure of Funds Wastewater The Board is requested to approve expenditures of funds to pay the following conference chairmen for services rendered under expired agreements: Conference Chairman Amount 1. ALAN S. CARMEL $3,467.00 The service was rendered on November 23, 2010 and December 21, 2010 through February 17, 2011. 2. BARRETT W. FREEDLANDER $2,250.00 The service was rendered December 16, 2010 through February 18, 2011. Account: 2071-000000-5471-400504-603021 BACKGROUND/EXPLANATION: The Division of Revenue Measurement and Billing inadvertently allowed the above-listed Conference Chairmen to perform duties under expired contracts. Upon Notification from the City's Solicitor Office, the informal conferences process was ceased until agreements were approved by the Board on March 2, 2011. The Conference Chairman's duties were for the purpose of conducting informal conferences and rendering written recommendations for the Department of Public Works (DPW)/Bureau of Water and Wastewater/Division of Revenue Measurement and Billing pursuant to requests made by persons who wished to have their utility bills reviewed and/or abated, in accordance with the Baltimore City Code Article 24. Messrs. Carmel and Freedlander are practicing attorneys in the State of Maryland and are qualified to assist the Director of DPW by serving as a Conference Chairman for the DPW. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 44 AGENDA BOARD OF ESTIMATES 06/22/2011 Bureau of Water and - On-Call Consultant Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with EA Engineering Science, and Technology, Inc. for Project No. 1133E, On-Call Environmental Services and Hazardous Waste Handling. The period of the agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 ­ Various BACKGROUND/EXPLANATION: At various BW&WW treatment plants, filtration plants, pumping stations, yards, and other installations, the Bureau has a need for rapid response for handling Hazardous Waste Materials such as chrome and oil contaminated soils, lead paint, and asbestos. Typically, the work involved is limited in scope or of an urgent nature, which, in either case should not be postponed until the customary architect and engineering selection process can be executed. Calls for these services will be made as needs are identified. The costs of services rendered will be on a negotiated not-to-exceed price for each task assigned. Fees will be based on actual payroll rates not including overhead and burden times a set multiplier. The consultant was approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commission. 45 AGENDA BOARD OF ESTIMATES 06/22/2011 BW&WW ­ cont'd MBE/WBE PARTICIPATION: MBE: EBA Engineering, Inc. $ 70,055.16 7.00% Findling, Inc. 60,101.60 6.00% Environ-Civil Engineering 90,056.02 9.00% Sidhu Associates, Inc. 50,052.03 5.00% $270,264.81 27.00% WBE: Chesapeake Environmental $ 50,082.17 5.00% Management, Inc. Phoenix Engineering, Inc. 40,097.80 4.00% $ 90,179.97 9.00% AUDITS NOTED THIS AGREEMENT AND WILL REVIEW THE TASK ASSIGNMENTS. APPROVED FOR FUNDS BY FINANCE (The on-call Consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 46 AGENDA BOARD OF ESTIMATES 06/22/2011 Bureau of Water and Wastewater ­ Amendment No. 4 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 4 to agreement with PHR&A/Hazen and Sawyer, a Joint Venture, Project WC 1131, Design of Water Recycling Facilities at the Montebello Filtration Plant. The amendment no. 4 extends the agreement through June 11, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On April 12, 2006, the Board approved the initial agreement with the Joint Venture for a 24-month period. On March 21, 2007, the Board approved amendment no. 1 to extend the agreement through April 11, 2009. On May 20, 2009, the Board approved amendment no. 2 to extend the agreement through June 11, 2010. On June 23, 2010, the Board approved amendment no. 3 to extend the agreement through June 11, 2011. During the design phase, a number of unforeseen events occurred, which resulted in additional engineering services. These services include identifying all 8-inch and above in diameter trees within the Limit of Disturbance (LOD) and 100 beyond the LOD where the proposed future stormwater management pond will be built, which is falling under the Department of Recreation and Parks jurisdiction, provide Critical Root Zone (CRZ) in the Forest Stand Delineation plan, prepare narratives on rare threatened or endangered species, culture and/or historical resources, revise invasive species and their health in the Forest Stand Delineation plan, meeting the Americans with Disabilities Act standards for the trail, and scheduling a community meeting, as well as presenting this project to the community at-large. 47 AGENDA BOARD OF ESTIMATES 06/22/2011 BW&WW ­ cont'd In addition, the mitigation ratios and mitigation options, based upon a revised tree delineation plan has not been resolved with the Department of Recreation and Parks. An additional contract time extension is required. Therefore, the Bureau is requesting amendment no. 4 to agreement to extend the existing agreement through June 11, 2012, at no additional cost to the City. APPROVED FOR FUND BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The amendment no. 4 has been approved by the Law Department as to form and legal sufficiency.) 48 AGENDA BOARD OF ESTIMATES 06/22/2011 Bureau of Water and ­ Amendment No. 3 to Agreement Wastewater ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 3 to agreement with Whitman, Requardt & Associates, for Project No. 1043, Urgent Need Water Design & Engineering Services. The amendment no. 3 extends the agreement through July 24, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANTION: On July 25, 2007, the Board approved the original agreement for two years. On August 12, 2009, the Board approved amendment no. 1 to extend the agreement for one year. On July 28, 2010, the Board approved amendment no. 2 to extend the agreement through July 24, 2011. This amendment no. 3 will extend the agreement through July 24, 2012. All other terms and conditions of the agreement will remain unchanged. The additional time is necessary for the consultant to complete on-going tasks, which include: design for water main replacement at Fells Point/Butcher Hill, water main break at E. Fort Avenue, CSX bridge and altitude valves replacement at Melvin Avenue and Curtis Bay Bridge. MBE/WBE PARTICIPATION: The consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore Code and the MBE and WBE goals established in the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS TIME EXTENSION. (The amendment no. 3 has been approved by the Law Department as to form and legal sufficiency.) 49 AGENDA BOARD OF ESTIMATES 06/22/2011 Health Department ­ Grant Award Time Extension ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of a no-cost time extension to the grant agreement with CareFirst BlueCross BlueShield. The period of the grant award will be extended through June 30, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On June 24, 2009, the Board approved acceptance of a grant Agreement letter from CareFirst BlueCross BlueShield to provide funds to the Health Department in support of the Improving Birth Outcomes in Baltimore City Initiative in the amount of $3,000,000.00 over a three year period as follows: 2009 - $750,000.00 distributed in three installments in May, July and September 2010 2010 - $1,100,000.00 distributed quarterly from January 01, 2010 to December 31, 2010 2011 - $1,150,000.00 distributed quarterly from January 01, 2011 to December 31, 2011 On July 21, 2010, the Board approved an agreement with the Family League of Baltimore (FLBC) to provide "Strategy to Improve Birth Outcomes" services in the amount of $1,705,951.00 for the period January 1, 2010 through June 30, 2011. On April 18, 2011, the FLBC requested an extension because of the delay in executing agreements with its community partners. On April 21, 2011, the Department requested a time extension of the grant period from December 31, 2011 to June 30, 2012. On May 11, 2011, the Department received approval of the six month extension. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS NO-COST TIME EXTENSION. 50 AGENDA BOARD OF ESTIMATES 06/22/2011 Health Department ­ Agreement and Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve a staff retreat at the National Aquarium. The Board is also requested to approve and authorize execution of an agreement with the National Aquarium in Baltimore, Inc. and to approve and authorize an expenditure of funds to pay The Classic Catering People. The staff retreat will be held on June 17, 2011. AMOUNT OF MONEY AND SOURCE: National Aquarium ­ No Fee The Classic Catering People $1,108.45 ­ 4000-422811-3080-294286-603051 ($31.67 per person x 35 attendees) BACKGROUND/EXPLANATION: The retreat will be for the Maternal and Infant Nursing Program staff. There is no rental fee, however, upon acceptance of the agreement with the National Aquarium all food and beverage services will be provided by The Classic Catering People. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 06/22/2011 Health Department ­ Interagency Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an interagency agreement with the Mayor's Office of Employment Development (MOED). The period of the agreement is January 1, 2011 through June 30, 2012. AMOUNT OF MONEY AND SOURCE: $45,720.00 ­ 5000-518611-3160-308000-603051 45,720.00 ­ 4000-497210-3160-308600-603051 $91,440.00 BACKGROUND/EXPLANATION: The inter-agency agreement will provide funding for a Youth Career Navigator for the Operation Safe Kids Program (OSK). The Career Navigator will work with the OSK youth and their families. This individual will offer employment skills needs assessments, training in employment skills and connection to vocational programs and job opportunities in order to provide the youth and their families with the necessary tools to seek, gain and maintain employment. The interagency agreement is late because of budget revisions. APPROVED FOR FUNDS BY FINANCE. (The interagency agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. DELTA OMEGA COMMERCIAL CLEANING, LLC $ 8,400.00 Renewal Solicitation No. 06000 ­ Janitorial Services ­ Department of Housing and Community Development ­ Req. No. R557429 On June 17, 2009, the Board approved the initial award in the amount of $8,400.00. The award contained two 1-year renewal options. On September 15, 2010, the Board approved a term or- der and ratification in the amount of $8,400.00. This renewal in the amount of $8,400.00 is for the period July 1, 2011 through June 30, 2012 with one 1-year renewal option remain- ing. 2. YELLOW CAB COMPANY, INC. $30,000.00 Selected Source Solicitation No. 06000 ­ Taxi Cab Service for Elections ­ Board of Elections ­ Req. Nos. R577495 and R577499 The Yellow Cab Company is the only known vendor that has the proven resources to provide service to all City-wide precincts at the same time, communication among all taxis and facili- ties, and the ability to route resources quickly when needed. These services are needed for the 2011 Primary and Mayoral Elections and Presidential Primary Elections including Early Voting. As rates are set by the State of Maryland Public Ser- vices Commission, pricing is deemed fair and reasonable. On June 6, 2011 it was determined that no goals would be set be- cause of no opportunity to segment the contract. The period of the award is July 1, 2011 through February 28, 2012. 53 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 3. PITNEY BOWES GLOBAL FINANCIAL SERVICES, LLC $ 5,160.00 Renewal Solicitation No. 08000 ­ Equipment Lease (Pitney Bowes Postage Meter) ­ Board of Elections ­ Req. No. R577775 On July 2, 2008, the Board approved the initial award in the amount of $10,256.00. Subsequent actions have been approved. This is the fifth and final renewal option in the amount of $5,160.00 and is for the period July 1, 2011 through June 30, 2012. 4. FESCO EMERGENCY SALES $ 0.00 Renewal Solicitation No. 08000 ­ O.E.M. Parts and Service for New Med- ic Units ­ Department of General Services - P.O. No. P503919 On September 3, 2008, the Board approved the initial award in the amount of $600,000.00. The award contained two 1-year re- newal options. This renewal is for the period September 3, 2011 through September 2, 2012, with one 1-year renewal option remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 54 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. PETE'S CYCLE, INC. $ 0.00 Renewal Solicitation No. 08000 ­ O.E.M. Parts and Service for ASAP Rescue Vehicles ­ Department of General Services ­ P.O. No. P503921 On September 3, 2008, the Board approved the initial award in the amount of $200,000.00. The award contained two 1-year re- newal options. This renewal is for the period September 3, 2011 through September 2, 2012, with one 1-year renewal option remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 6. ALTEC, INC. $ 0.00 Renewal Solicitation No. 08000 ­ O.E.M. Parts and Service for Altec Bucket Trucks ­ Department of General Services ­ P.O. No. P503392 On August 13, 2008, the Board approved the initial award in the amount of $1,000,000.00. The award contained two 1-year renewal options. This renewal is for the period August 13, 2011 through August 12, 2012, with one 1-year renewal option remaining. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 55 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 7. BELTWAY INTERNATIONAL LLC $199,677.00 Selected Source Solicitation No. 06000 ­ Concrete Mixer Truck ­ Department of General Services ­ P.O. No. P515657 The vendor was previously awarded contract B50001465 ­ Con- crete Mixer Truck which expired on June 8, 2011. The Depart- ment of Transportation has an urgent requirement to purchase an additional concrete mixer truck and the vendor has offered to supply it per contract B50001465. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER ON JANUARY 27, 2010. 8. TI-TRAINING CORP. $ 59,300.00 Selected Source Solicitation No. 06000 ­ Use of Force Simulator ­ Police De- partment ­ Req. No. R570916 The training simulator systems and hardware are currently in use by the Baltimore County, Baltimore City and Maryland State Police Departments. The Police Department wishes to maintain continuity of training and equipment throughout local law en- forcement agencies. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 56 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 9. DAIMLER BUSES NORTH AMERICA INC. $2,004,000.00 Selected Source Kings County (State of Washington) Metro Contract No. MB-08-1 ­ Department of Transportation ­ Req. Nos. R577151 The Department of Transportation has a requirement to add hy- brid buses to provide additional capacity to the Charm City Circulator. The Kings County Department of Transportation, Transit Division competitively bid and awarded a contract to this vendor. This is a one-time purchase. MWBOO GRANTED A WAIVER. 10. FIRST ASSIST, Agreement/ INC. $ 20,000.00 Selected Source Solicitation No. 06000 ­ Radiology Technician Services ­ Health Department ­ Req. No. R566633 The Board is requested to approve and authorize execution of an agreement with First Assist, Inc. The period of the agree- ment is effective upon Board approval through May 24, 2012. The Health Department requires mobile X-ray technicians to provide scheduled on-site, on-call radiological services to clients of the Eastern Chest Clinic ­ Tuberculosis Clinic, lo- cated at 620 N. Caroline Street. The current vendor cannot be renewed because of its failure to achieve SDAT certification. The recommended vendor has satisfactorily provided these ser- vices in the past and is needed to prevent a lapse in patient care while this requirement is re-bid. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 57 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 11. UNIVERSITY OF BALTIMORE, SCHAEFER CENTER $242,511.00 Renewal Solicitation No. 06000 ­ Election Judge Training Services ­ Board of Elections ­ Req. Nos. R577501 and R577513 The Board of Elections has used this vendor for prior election judge training services from an agreement with Baltimore Coun- ty that allows for governmental agencies to make use of the contract. For the continuity of training, the agency requests the same service for the 2011 Mayoral primary and general elections and 2012 Presidential primary elections including early voting. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 12. THE GENERAL SHIP REPAIR CORPORATION $250,000.00 Increase Solicitation No. 06000 ­ Repairs to Fire Boat Mayor Thomas D'Alesdandro, Jr. ­ Fire Department ­ P.O. No. P515883 On January 12, 2011, the Board approved the initial award in the amount of $250,000.00. This increase in the amount of $250,000.00 is necessary to meet the City's increased require- ments for the remainder of the initial term and will make the award amount $500,000.00. MWBOO GRANTED A WAIVER. 58 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 13. R&S NORTHEAST $ 20,000.00 Increase Solicitation No. 06000 ­ Contraceptives ­ Health Department ­ Req. No. R673934 On August 18, 2010, the Board approved the initial award in the amount of $50,000.00. Due to increased usage, an increase in the amount of $20,000.00 is necessary, making the award amount $70,000.00. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO GRANTED A WAIVER. 14. FALCON EXPRESS Extension and TRANSPORTATION $ 4,000.00 Increase Solicitation No. BP 07133 ­ Courier Services ­ Health Depart- ment ­ P.O. No. P513770 On June 13, 2007, the Board approved the initial award in the amount of $40,000.00. The award contained three 1-year renewal options. Subsequent actions have been approved. The final renewal option has been used and an extension and increase is needed to continue to provide service while a new solicitation is advertised and awarded. This increase in the amount of $4,000.00 is for the period July 1, 2011 through September 30, 2011. MWBOO GRANTED A WAIVER. 59 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 15. STU RON SPRINGS INC., $200,000.00 t/a PETER'S SPRING & ALIGNMENT AND Extension MIDDLETON AND MEADS and Increase Solicitation No. BP 06087 ­ Spring and Suspension Repairs ­ Department of General Services ­ P.O. No. P507247 and P510098 On July 12, 2006, the Board approved the initial award in the amount of $1,700,000.00. Subsequent actions have been ap- proved. A new contract is out for bid B50002000 with bids be- ing due on July 13, 2011. Additional time is needed for awarding and transitioning to a new vendor, if necessary. This increase in the amount of $200,000.00 for Stu Ron Spring Inc., t/a Peter's Spring & Alignment is necessary due to an increased need for spring and suspension service, and will make the award amount 2,724,811.18. The period of the exten- sion is July 1, 2011 through October 31, 2011. It is hereby certified, that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. MWBOO SET GOALS OF 2% MBE AND 1% WBE. Stu Ron Spring Inc., t/a Peter's Spring and Alignment MBE: B&B Lighting Supply 0.33% Universal Towing, LLC 0.33% Fire Safety Company 0.17% WBE: Robnet, Inc. 0.25% 60 AGENDA BOARD OF ESTIMATES 06/22/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases Middleton and Meads MBE: Cherry Hill Towing 2.00% WBE: Chesapeake Wiper & Supply, Inc. 0.25% MWBOO FOUND VENDORS IN COMPLIANCE BASED UPON A GOOD FAITH EFFORT. 16. ACS STATE AND LOCAL SOLUTIONS, INC. N/A Correction Solicitation No. BP 07149 ­ Provide EMS Billing Services ­ Agencies ­ Various ­ Req. Nos. ­ Various On December 12, 2007, the Board approved the initial award in the amount of $4,815,000.00. On June 8, 2011, the Board ap- proved an increase to this contract in the amount of $1,200,000.00. However, due to a clerical error the total con- tract value summary was incorrect in that it stated the ini- tial award was $3,300,000.00, when it was actually $4,815,000.00. MWBOO FOUND VENDOR IN COMPLIANCE. 17. EFFICIENCY ENTERPRISES STU RON SPRINGS, INC. $125,000.00 Term Order Solicitation No. 06000 ­ RV and Motor Home Repairs ­ Depart- ment of General Services ­ P.O. No. P508392, P512942 On May 30, 2007, the Board approved the initial award of Con- tract No. BP 07111 for RV and Motor Home Repairs. Subsequent actions were approved. Due to an administrative error, the contract expired on May 31, 2011, with one 1-year renewal op- tion remaining. It is requested that a term purchase order be approved under the same terms and conditions as BP 07111 for continued services under this contract. MWBOO GRANTED A WAIVER. 61 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL MATTERS * * * * * * The Board is requested to approve all of the Personnel matters listed on the following pages: 63 - 77 All of the Personnel matters have been approved by the EXPENDITURE CONTROL COMMITTEE. All of the contracts have been approved by the Law Department as to form and legal sufficiency. 62 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Hourly Rate Amount Health Department 1. JENNIFER PANKEY $28.00 $33,600.00 Account: 5000-524306-3080-290700-601009 Ms. Pankey, retiree, will continue to work as a Community Health Nurse II for the Maternal and Infant Nursing Program. She will be responsible for reviewing, planning, and evaluating patient care in the home. In addition, she will be responsible for interviewing and assessing health needs of individuals, families, and analyzing and interpreting assessment findings for health and welfare professionals. The period of the agreement is July 1, 2011 through June 30, 2012. 2. RONALD S. SAVAGE $25.00 $ 7,500.00 3. AJA SAGE HARRIS $25.00 $ 1,500.00 4. JOY I. FREEDMAN $25.00 $ 2,000.00 5. ROBERT L. ANDERSON $25.00 $ 1,750.00 Account: 1001-000000-2401-258300-601009 Mr. Savage, Ms. Harris, Ms. Freedman, and Mr. Anderson will work as Vicious Dog Hearing Board (Board) members. Mr. Savage will serve as the Chairperson of the Board. They will provide resolution to disputes arising from the enforcement of the Baltimore City Code, Health Code, Sections 10-701 through 10- 715, referred to the Board by the Bureau of Animal Control. At least three members must sit at each hearing. The period of the agreement is July 1, 2011 through June 30, 2012. 63 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Health Department ­ cont'd Hourly Rate Amount 6. LUCRETIA SHANNON $14.00 $ 4,368.00 Account: 4000-433412-3023-273300-601009 $ 2,184.00 5000-534111-3044-273300-601009 $ 2,184.00 Ms. Shannon will continue to work as a Contract Service Specialist II. Her duties will include, but not be limited to: scheduling and conducting community outreach sessions for various programs, providing senior health insurance screening and counseling, preparing Benefits Checkup reports for seniors, as requested, and compiling statistics and reports regarding various programs. The period of the agreement is July 1, 2011 through June 30, 2012. 7. LARISSA LANG $20.13 $ 9,813.38 Account: 4000-433412-3023-273300-601009 $ 6,378.70 4000-436411-3255-316200-601009 $ 3,434.68 Ms. Lang will work as a Senior Health Insurance Program Coordinator. Her duties will include, but will not be limited to providing information to seniors and their families, determining eligibility and promoting the receipt of benefits, services and entitlements as well as facilitating educational forums relative to health insurance coverage, prescription coverage and long term care, fraud and abuse regarding the Senior Health Insurance Program. The period of the agreement is July 1, 2011 through September 30, 2011. 64 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Hourly Rate Amount Health Department 8. DURRYLE NORRIS BROOKS $12.00 $ 7,200.00 Account: 4000-422511-3030-271590-601009 Mr. Brooks will work as an Outreach Worker/Special Populations for the STD/HIV Prevention Program. He will be responsible for recruiting clients for STD/HIV testing in community settings with high incidence of syphilis and/or HIV infection. He will also provide client based health education and risk reduction counseling for STD and HIV Prevention, complete intake forms and client logs, and assist with the collection of Gonorrhea and Chlamydia specimens. The period of the agreement is July 1, 2011 through December 31, 2011. 9. ESTEFANIA R. MUDAFORT $15.00 $ 7,800.00 Account: 6000-625212-3080-289400-601009 Ms. Mudafort will work as a Youth Development Aide/Tutor for the Carrera Program. She will be responsible for providing homework assistance, tutorial and college preparation assistance; assisting in providing individual instruction to participants with specific deficits; and assisting in the instruction of a variety of subjects, leisure games, and educational activities. In addition, Ms. Mudafort will correct program participants' work; assist in the development of educational materials; chaperon program participants while on trips or other program activities; participate in trainings, workshops; and attend staff meetings. The period of the agreement is effective upon Board approval through June 30, 2012. 65 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Hourly Rate Amount Health Department 10. MARGARETTE J. REIDER $30.44 $36,528.00 Account: 6000-624912-3100-297101-601009 Ms. Reider will serve as a Community Health Nurse II for the School Health Program. She will be responsible for coordinating the BreathMobile meetings, gathering updated literature on asthma to prepare for the staff to keep them updated; preparing asthma presentation lesson plans to present to schools; ordering the materials to fulfill grant requirements, implementing the activities of the grant, and other related services. The period of the agreement is July 1, 2011 through June 30, 2012. 11. MICHELLE MUHAMMAD $30.00 $21,120.00 Account: 4000-427711-3023-3023-273311-601009 Ms. Muhammad will serve as a Research Analyst. She will be responsible for conducting structured surveys and assessments of outreach programs, data entry of completed assessments, and analysis and review of data collected. She will also document the programmatic efforts made by Minority AIDS Initiative Outreach providers to contact inmates upon release, and efforts to link them to Ryan White or other applicable services prior to closing the case. In addition, she will verify, document the dates and types of services provided and submit a summary report on each of the activities. The period of the agreement is four months beginning July 1, 2011. 66 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Hourly Rate Amount Police Department 12. FRED D. WRIGHT $14.42 $30,000.00 Mr. Wright will continue to work as a Contract Service Specialist (CODIS Administrative Assistant) for the Laboratory Section. He will be responsible for processing Investigative Notices from the MSP Lab/Convicted Offender labs participating in the National DNA Index System and DNA Case Tracking data entry/Liaison for CID. The period of the agreement is July 14, 2011 through July 13, 2012. 13. SHONDA D. WILLIAMS $14.42 $30,000.00 Ms. Williams will continue to work as a Contract Service Specialist for the Central Records Section. She will be responsible for approving offense reports after the Police Report reviewer has reviewed them and verifying information on RMS to ensure it matches the offence report. The period of the agreement is July 14, 2011 through July 13, 2012. 14. KENNETH C. EYSTER $14.42 $30,000.00 Mr. Eyster will continue to work as a Contract Service Specialist for the Property Section/Court Liaison Program. He will be responsible for meeting with Assistant States Attorneys daily for preparation/execution of juvenile caseload. Providing contact information for officers and acquisition of case files, taped statements, photo arrays chemical analysis and police reports for files. The period of the agreement is July 14, 2011 through July 13, 2012. 67 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Police Dept. ­ cont'd Hourly Rate Amount 15. EDNA M. PRICE $14.42 $30,000.00 Ms. Price will continue to work as a Contract Service Specialist for the Property/Evidence Control Section. She will be responsible for receiving property/evidence submissions from officers/lab personnel and ensuring the accuracy of paperwork. In addition she will be responsible for entering information into the tracking system and releasing property to personnel for further examination/or as evidence for court. The period of the agreement is July 14, 2011 through July 13, 2012. 16. LAWRENCE A. BANKS, SR. $14.42 $30,000.00 Mr. Banks will continue to work as a Contract Service Specialist for the Personnel/Applicant Investigation Section. He will be responsible for conducting pre- employment background investigations for civilian and sworn applicants. In addition he will canvas neighborhoods and check references as well as conduct background investigations for promotional candidates. The period of the agreement is July 21, 2011 through July 20, 2012. 17. DONALD K. MATTHEWS $14.42 $30,000.00 Mr. Matthews will continue to work as a Contract Service Specialist for the Personnel/Employee Benefits/Retirees Unit. He will be responsible for assisting in funeral arrangements of officers killed in the Line of Duty. He will assist survivors/retirees in setting up estates and obtaining benefits, assisting retirees with pension and 68 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Police Department ­ cont'd health care benefits and assisting as a liaison with Retirement System/pre-retirement seminars and job bank. The period of the agreement is July 21, 2011 through July 20, 2012. 18. DONALD F. KRAMER $14.42 $30,000.00 Mr. Kramer will continue to work as a Contract Service Specialist for the Education and Training Section ­ Armory. He will be responsible for regular maintenance of duty weapons for every entity of the agency including Patrol, SWAT, etc., repairing weapons on sight and establishing procedures for inspection/in-depth cleaning of handguns. The period of the agreement is July 14, 2011 through July 13, 2012. Account: 1001-000000-2042-198100-6010009 On January 3, 1996, the Board approved a waiver of Administrative Manual Policy AM 212-1, which allowed the Baltimore Police Department to hire retired police officers as contract employees. The retirees will perform a variety of tasks, previously performed by full-duty police officers, which are supportive in nature. This will allow the Department to continue to assign active police officers to crime fighting duties. The period of the agreement is effective upon Board approval for one year. The retirees will receive no benefits other than workmen's compensation and F.I.C.A. 69 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Hourly Rate Amount Police Department 19. NAWSATH BEGUM ASHARAFF $14.42 $30,000.00 Account: 5000-516012-2013-201300-601009 Ms. Asharaff will work as a Contract Services Specialist I. Her duties will include data entry for the Ex- Parte/Protective Order Entry and Service Initiative. The period of the agreement is July 1, 2011 through June 30, 2012. 20. ARIEL S. ERVIN $16.82 $35,000.00 Account: 5000-516212-2013-688000-601009 Ms. Ervin will continue to work as a Victim Advocate. She will be responsible for providing crisis counseling, safety planning and resource identification to victims. The period of the agreement is July 1, 2011 through June 30, 2012. 21. TATYANA GONIKMAN $22.11 $46,000.00 22. VIRGINIA CATES $22.11 $46,000.00 Account: 5000-585310-5750-650405-601009 Ms. Gonikman and Ms. Cates will work as Serologists. They will conduct scientific screenings and analysis to determine DNA profile of the unidentified suspects, and to optimize the number of samples that will result in a DNA profile. The period of the agreement is July 1, 2011 through June 30, 2012. 70 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Hourly Rate Amount Police Department 23. ANTHONY W. ROBINSON $26.52 $34,996.00 Account: 5000-515912-2252-691000-601009 $17,498.00 4000-468311-2252-694202-601009 $17,498.00 Mr. Robinson will continue to work as a Clinical Case Manager. He will be responsible for performing psychosocial assessments of crime victims and witnesses who are temporarily relocated to safe housing by the Department in coordination with the Baltimore Housing and Community Development and connect victims with the Baltimore City programs to help them with developing a permanent housing plan. The period of the agreement is July 1, 2011 through June 30, 2012. Department of Human Resources 24. Re-title the following class: From: 52725 ­ Aviation Mechanic Supervisor Grade 120 ($64,800.00 - $91,100.00) To: 52725 ­ Aviation Maintenance Program Supervisor Grade 120 ($64,800.00 - $91,100.00) Costs: There are no costs associated with this action. Environmental Control Board (ECB) 25. JAMES W. MOTSAY $60.00 $30,000.00 Mr. Motsay will work as a Hearing Officer. He will be conducting hearings to make preliminary determinations as to whether citations issued by City enforcement officers comply with the Code, the ECB rules and relevant court decisions and record all hearings using a tape recorder. 71 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL ECB ­ cont'd Hourly Rate Amount He will also complete a Disposition Sheet and present it to the Executive Director of the ECB at the end of each Hearing, as well as submit written findings at the end of each day for each and every hearing. Mr. Motsay will also review the ECB files and may also conduct hearings as assigned for the Department of Housing and Community Development. Department of General Services 26. CHARLES H. RIEMER $10.00 $12,000.00 Account: 1001-000000-1982-192500-601009 Mr. Riemer, retiree, will continue to work as a Building Repairer. He will be responsible for building maintenance, set-up and removing items for special events within City Hall, as well as providing assistance to visitors and/or tourists who may be touring City Hall. The period of the agreement is effective upon Board approval for one year. Department of Human Resources 27. Reclassify the following filled position: Job No. 1603-47493 From: 33681 ­ Personnel Assistant I Grade 081 ($29,630.00 - $35,104.00) To: 33629 ­ Human Resources Specialist II Grade 113 ($46,500.00 - $65,500.00) Costs: $9,111.03 ­ 1001-000000-1603-172500-601001 72 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Department of Human Resources ­ cont'd 28. Reclassify the following position: Job No. 1603-10027 From: 33212 - Office Assistant II Grade 075 ($25,800.00 - $29,326.00) To: 33501 ­ Purchasing Assistant Grade 081 ($29,630.00 - $35,104.00) Costs: $1,427.00 ­ 1001-000000-1601-172500-601001 Mayor's Office of Criminal Justice 29. Create the following position: 00800 ­ Fiscal Technician Grade 093 ($47,044.00 - $57,361.00) Job No. to be determined by BBMR Cost: $58,500.00 ­ 4000-485010-5750-644502-601001 Department of Transportation 30. Reclassify the following vacant position: Job No. 5000-48002 From: 72712 ­ Engineering Associate II Grade 089 ($39,745.00 - $48,257.00) To: 72713 ­ Engineering Associate III Grade 092 ($45,090.00 - $54,906.00) Costs: $6,948.00 ­ 3001-000000-5000-381600-601001 73 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Department of Transportation ­ cont'd 31. Reclassify the following filled position: Job No. 5011-48505 From: 74137 ­ City Planner II Grade 113 ($46,700.00 - $65,500.00) To: 74138 ­ City Planner III Grade 115 ($51,000.00 ­ 72,200.00) Costs: $7,410.00 ­ 3001-000000-5011-382400-601001 32. Reclassify the following two vacant positions: From: 52962 ­ Laborer Crew Leader I Grade 486 ($28,205.00 - $29,515.00) Job Nos. 5011-21266 and 5011-21269 To: 52943 ­ Laborer Crew Leader II Grade 429 ($29,662.00 - $32,683.00) Costs: $3,788.20 ­ 3001-000000-2301-249000-601001 33. Create the following two positions: 54432 ­ Heavy Equipment Operator II Grade 433 ($33,376.00 - $37,511.00) Job Nos. to be assigned by BBMR Costs: $91,918.00 ­ 3001-000000-5011-382600-601001 Mayor's Office of Information Technology ­ Restructure of MOIT 34. a. Create the following Job Classification: 10241 - IT Division Manager Grade 958 ($77,200.00 - $121,400.00) 74 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL MOIT ­ cont'd b. Reclassify the following four positions 1471-12279 ­ one position From: 33171 - Information Systems Division Manager Grade 124 ($77,500.00 - $111,000.00) To: 00143 ­ Executive Level II Grade 959 (77,200.00 - $132,400.00) c. 1472-12327 and 1472-44242 ­ two positions From: 33158 ­ Systems Analysis and Programming Manager Grade 122 ($71,200.00 - $100,700.00) Job No. 1472-12327 33138 - EDP Operations Administrator Grade 120 ($64,800.00 - $91,100.00) Job No. 1472-44242 To: 10241 ­ IT Division Manager Grade 958 ($77,200.00 - $121,400.00) d. 1471-46805 - one position From: 31101 - Administrative Officer I Grade 111 ($41,700.00 - $60,500.00) Job No. 1471-46805 To: 31102 ­ Administrative Officer II Grade 115 ($51,000.00 - $72,200.00) e. Create the following position 10241 ­ IT Division Manager Grade 958 ($77,200.00 - $121,400.00) Job No. to be assigned by BBMR 75 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL MOIT ­ cont'd f. Abolish the following three positions 33165 ­ Systems Programming Manager Grade 122 ($71,200.00 - $100,700.00) Job No. 1474-12309 33164 ­ Systems Programmer III Grade 120 ($64,800.00 - $91,100.00) Job No. 1472-43518 33168 ­ Enterprise Applications Systems Administrator Grade 33168 ($68,500.00 - $95,700.00) Job No. 1512-45823 g. Abolish the two following obsolete and vacant job classifications 33171 ­ Information Systems Division Manager Grade 124 ($77,500.00 - $111,000.00) 33138 ­ EDP Operations Administrator Grade 120 ($64,800.00 - $91,100.00) Costs: ($79,345.00) ­ 1001-000000-1471-165700-601001 1001-000000-1472-165800-601001 1001-000000-1474-167700-601001 1001-000000-1512-167700-601001 Circuit Court for Baltimore City Hourly Rate Amount 35. VALERIE McKEIVER $21.16 $ 40,000.00 Account: 5000-540312-1100-116800-601009 Ms. McKeiver will continue to serve as the Drug Court Case Manager. She will be responsible for overseeing the ancillary service component of the program and developing case plans, facilitating access to services, and providing reports to the Judiciary. The period of the agreement is July 1, 2011 through June 30, 2012. 76 AGENDA BOARD OF ESTIMATES 06/22/2011 PERSONNEL Circuit Court ­ cont'd 36. DERRICK DIAS $22.29 $ 42,500.00 Account: 5000-544410-1100-117000-601009 Mr. Dias will continue to serve as an IT Specialist for the Circuit Court Information Technology Division. He will be responsible for investigating, resolving, documenting and/or coordinating computer, telephone, blackberries/cell phones, docket display, telephonic conferencing, software applications, printer/fax, and network connectivity issues. He will design, program, and maintain databases that serve inventory and documentation purposes of various administrative functions. He will also provide support services for potentially new and deployed court technology projects. He will provide other support services such as training, print shop and coordination of computer supplies. The period of the agreement is July 1, 2011 through June 30, 2012. 77 AGENDA BOARD OF ESTIMATES 06/22/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 79 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 78 AGENDA BOARD OF ESTIMATES 06/22/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS Bureau of Purchases 1. B50001955, Thermo- Ennis Paint Inc. $220,000.00 plastic Blocks MWBOO GRANTED A WAIVER. 2. B50001940, Bleach Philip R. Walker $ 72,000.00 Tanks & Associates, Inc. MWBOO GRANTED A WAIVER. 3. B50001961, Conven- Chesapeake Ford $251,004.00 tional Cab Air Truck Sales, Inc. Compressor Truck MWBOO GRANTED A WAIVER. 4. B50001905, Services VIP Special $ 54,530.00 for Window and Services LLC Trusses Cleaning MWBOO FOUND VENDOR IN COMPLIANCE. BIDDER REQUESTED A WAIVER AND HAS DEMONSTRATED GOOD FAITH EFFORTS. 79 AGENDA BOARD OF ESTIMATES 06/22/2011 Bureau of the Budget and - Charles Village Community Management Research (BBMR) Benefits District - Revised FY 2012 Budget and Property Tax Surcharge Rate ACTION REQUESTED OF B/E: The Charles Village Community Benefits District (District) requests the Board to approve the Revised FY 2012 budget and property tax surcharge rate in accordance with the Board of Estimates meeting on June 8, 2011, whereby, the Board voted not to accept the CVCBD budget with a surcharge rate increase. This request maintains the surtax rate for Fiscal 2012 at the 2011 level. AMOUNT OF MONEY AND SOURCE: $812,335.00 ­ Estimated Revenue The proposed FY 2012 property tax surcharge rate is set at $0.1200 per $100.00 of assessable value. The surcharge rate is exactly the same as it was for FY 2011. BACKGROUND/EXPLANATION: The District submitted its request for FY 2012 to the Bureau of the Budget and Management Research. Overall, Fiscal 2012 revenues have increased 3.4% or $26,968.00 to $812,335.00. The revenue from the property surcharge represents 83.6% of the District's FY 2012 budget and has decreased by 6.0% from FY 2011. Grants and contributions revenue has increased by 103.2% or $65,000.00 to $128,000.00 in FY 2012. 80 AGENDA BOARD OF ESTIMATES 06/22/2011 BBMR ­ cont'd The BBMR has concerns about the sustainability of the assessment amounts driving the surcharge income. Given the current economic climate, the BBMR would anticipate reduced property assessments in the future and correspondingly, reduced surcharge revenue. Close attention will need to be paid to these conditions and maintaining budget reserves. The BBMR encourages the District to work toward building a reserve at a minimum of approximately three months of its annual budget, which is approximately $200,000.00. The District currently has $100,000.00 in their reserve fund going into Fiscal 2012. The management team for the District has been a positive force in the Charles Village area since it began operations, and it has taken positive steps to assure a sound financial operation. Revenue Expenses by Program Prop. Tax Surcharge $ 679,335.00 Administration $ 83,910.00 Grants/Contributions 128,000.00 Sanitation 586,439.00 Other 5,000.00 Safety 86,414.00 Total $ 812,335.00 Outreach 55,572.00 Total $812,335.00 81 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Law ­ Settlement Agreement ­ Internet Hotel Booking Taxes ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a settlement agreement with one of four "defendant groups" known as the Expedia Group in Mayor and City Council of Baltimore v. Priceline.com Incorporated, et al. AMOUNT OF MONEY AND SOURCE: $1,675,000.00 BACKGROUND/EXPLANATION: Three years ago, the City instituted litigation to require the internet booking firms that operate in Baltimore to pay the full amount of taxes due on their bookings. The Law Department previously settled with the Board's approval similar claims against the Priceline.com defendants in the same litigation. The ligation is pending in the U.S. District Court of Maryland and remains pending and actively underway against two other defendant groups; the Travelocity and Orbitz groups. The settlement which will be paid by the Expedia defendants and will settle all of their hotel tax obligations to the City through June 30, 2014. Percentages of these proceeds will be payable to outside retained counsel who have worked closely with the Law Department on this matter, after which the remaining proceeds will be distributed as in the case of other hotel tax proceeds. The Expedia defendants do not admit liability for the taxes assessed by the City, as is customary in such settlements, and the City will have to file new ligation in 2014 if the Expedia defendants are not prepared by that time to become fully and voluntarily compliant with the City hotel tax law as interpreted by the City, and the courts. Litigation on these issues remains pending on behalf of Baltimore and Montgomery Counties, and is hotly contested by various governmental entities and internet booking firms in many other jurisdictions around the country. Based on a review of the legal and factual issues specific to this by the Law Department, a recommendation to the Board is made to approve settlement. 82 AGENDA BOARD OF ESTIMATES 06/22/2011 Department of Law ­ Settlement Agreement and Release ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a settlement agreement and release with Gateway South, LLC and Cormony Development, LLC. AMOUNT OF MONEY AND SOURCE: $ 550,000.00 ­ 2036-000000-1752-175200-603070 650,000.00 ­ 9910-904354-9601-000000-700999 $1,200,000.00 BACKGROUND/EXPLANATION: The Gateway South, LLC and Cormony Development, LLC and their partners (Gateway) were parties to an unusual Exclusive Negotiating Privilege Agreement (ENP) executed on March 16, 2007 by the BDC on behalf of the City. The ENP, which pertained to a City controlled property to the south of M & T Stadium that later became a preferred parcel in the Video Lottery Terminal (VLT) RFP process, was unusual in that unlike other ENPs it contained a relatively generous cost reimbursement provision favoring the would-be developer in the event the ENP was later allowed to expire or was later terminated by the City. In addition to being generous in its terms, it was unfortunately ambiguous. When the City later terminated the ENP, the generous nature of the unusual reimbursement clause coupled with its ambiguity enabled Gateway to assert termination claims of nearly $4,000,000.00 in March of this year. The pendency of these unresolved claims also created reported uncertainties among potential bidders in the current RFP process for the VLT facility. The BDC and the City and Gateway have agreed to settle the termination claim controversy by the payment of $1,200,000.00 from the City to Gateway promptly following Board approval in return for delivery to the City by Gateway of all reports, investigations, engineering and architectural work products, appraisals, marketing studies, environmental assessments, legal work product documents, and all other professional deliverables paid for by Gateway and supporting the payment of the settlement amount. Possession of these professional due diligence deliverables is consistent with the ENP and will benefit the City and those who ultimately secure the right to develop the site as a VLT facility or otherwise. 83 AGENDA BOARD OF ESTIMATES 06/22/2011 Law Department ­ cont'd APPROVED FOR FUNDS BY FINANCE (The settlement agreement and release has been approved by the Law Department as to form and legal sufficiency.) TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) $ 50,000.00 9910-902483-9600 21st EDF Constr. Res. S. Balto. Ind. & Coml. Dev. 300,000.00 9910-902483-9600 22nd EDF Constr. Res. S. Balto. Ind. & Coml. Dev. 300,000.00 9910-903354-9600 22nd EDF Constr. Res. W. Balto. Ind. & Coml. Dev. $650,000.00 ---------------- 9910-904354-9601 W. Balto. Ind. & Coml. Dev. This transfer will provide funds for the settlement costs associated with an agreement between the City and Gateway South, LLC. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 84 AGENDA BOARD OF ESTIMATES 06/22/2011 Fire Department ­ Bill of Sale ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a bill of sale for kitchen equipment from Kimball Construction, Inc., a contractor of Verizon Maryland, through which the equipment is being transferred. AMOUNT OF MONEY AND SOURCE: $10.00 - 1001-000000-2142-225900-605007 BACKGROUND/EXPLANTION: The Baltimore City Fire Department (BCFD) is currently proceeding with a solicitation program and this is a major donation under the program which was approved by the City of Baltimore Ethics Board and the Board of Estimates in March 2011. The equipment being transferred is a Garland ten (10) burner range; two (2) Victory refrigerators; a Hobart flat griddle, and two (2) Vulcan over/under ovens. The donated kitchen equipment is valued at $12,130.00. The BCFD would like to thank Kimball Construction Co., Inc. and Verizon Maryland for this equipment. APPROVED FOR FUNDS BY FINANCE (The Bill of Sale has been approved by the Law Department as to form and legal sufficiency.) 85 AGENDA BOARD OF ESTIMATES 06/22/2011 Parking Authority of ­ First Amendment to Baltimore City Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the first amendment to the memorandum of understanding with the Parking Authority of Baltimore City. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The City metered parking program is currently bifurcated. The Parking Authority of Baltimore City (PABC) manages all multi- space parking meters known as the EZ Park Meter Program. The Baltimore Department of Transportation (DOT), through the Meter Shop, manages all single-space parking meters. The PABC and the DOT believe that the City's metered parking program should be managed by a single entity and have been working to affect the transfer. This amendment to the memorandum of understanding will authorize the PABC to manage the City's meter shop and single-space meter programs. Though the management by a single entity, the PABC and the DOT believe the City will realize better coordination of all parking meter activities, increased satisfaction of parkers at parking meter, eventual cost savings through the consolidation of meter operations, and increased parking meters revenues through consistent management and coordination of the parking meter system. (The amendment to the memorandum of understanding has been approved by the Law Department as to form and legal sufficiency.) 86 AGENDA BOARD OF ESTIMATES 06/22/2011 PROPOSALS AND SPECIFICATIONS 1. Department of Transportation - TR 11018, Resurfacing Highways at Various Locations Citywide Emergency (JOC II) BIDS TO BE RECV'D: 07/20/2011 BIDS TO BE OPENED: 07/20/2011 2. Department of Public Works - ER 4019, East Stony Run Stream Restoration BIDS TO BE RECV'D: 08/03/2011 BIDS TO BE OPENED: 08/03/2011 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 87