NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. 2. BOARD OF ESTIMATES' RECESS JUNE 1, 2011 The Board of Estimates is scheduled to be in recess at 9:00 a.m. and 12:00 noon on June 1, 2011. The Board of Estimates will not receive or open bids on June 1, 2011. The Board of Estimates will reconvene on June 8, 2011. BOARD OF ESTIMATES' AGENDA ­ MAY 18, 2011 Department of Public Works/ - Public Hearing on Proposed Water Department of Finance and Sewer Rate Increases and Miscellaneous Fee Increase ACTION REQUESTED OF B/E: The Board is requested to approve the proposed water and sewer rate increases and the proposed miscellaneous fee increases. BACKGROUND/EXPLANATION: Pursuant to Ordinance 941 which implements the City Charter Amendment, approved by the voters in 1978, the water and wastewater utilities must be maintained as self-sustaining operations. Under this Ordinance, it is the duty of the Director of Finance and the Director of Public Works to recommend to the Board of Estimates rates and charges to make each utility financially self-sustaining. It is recommended that water rates be increased approximately 9% and sewer rates be increased approximately 9% for consumers in Baltimore City. Eligible senior consumers, age 65 and older in Baltimore City who apply and whose annual household income does not exceed $25,000.00 will receive a 30% discount on water and sewer rates. Also, a water rate increase of approximately 9% is recommended for consumers in Howard, Anne Arundel and Carroll Counties. Increased cost of water and sewer service will be passed on to Baltimore County through the City-County agreements. Baltimore County establishes its own rates with City concurrence. Current rates and proposed rate schedules follow: Baltimore City Water Quarterly Use Block Current Rate Proposed Rate First 50 Units $2.691 per unit $ 2.933 per unit Next 450 Units 1.655 per unit 1.804 per unit Over 500 Units 1.137 per unit 1.239 per unit AGENDA BOARD OF ESTIMATES 05/18/2011 DPW/Finance ­ cont'd Baltimore City Sewer Current Rate Proposed Rate All Units $3.618 per unit $3.944 per unit Howard County Water Wholesale Service Current Rate Proposed Rate $1.160 per unit $1.264 per unit Anne Arundel County Water Quarterly Use Block Current Rate Proposed Rate First 50 units $2.834 per unit $3.089 per unit Next 450 units 1.655 per unit 1.804 per unit Over 500 units 1.137 per unit 1.239 per unit Carroll County Water Raw Water Current Rate Proposed Rate $ .409 per unit $ .446 per unit If adopted, the proposed rates will be effective May 19, 2011. Any consumption up to and including May 18, 2011, will be billed at the current rates. For the typical City household (family of four, 320 gallons of water per day) the current and proposed quarterly bill would be as follows: Current Rate Proposed Rate Quarterly Bill Quarterly Bill Difference Water $ 104.95 $ 114.39 $ 9.44 Sewer 141.10 153.82 12.72 Total $ 246.05 $ 268.21 $ 22.16 2 AGENDA BOARD OF ESTIMATES 05/18/2011 DPW/Finance ­ cont'd The last rate increase was effective June 10, 2010. A new chart of minimum quarterly charges will be prepared. It is also recommended that miscellaneous water fees be increased as follows: Miscellaneous Fees Current Proposed Abandonment of water supply service ¾" water service $280.00 $305.00 1" water service $280.00 $305.00 1½" water service $475.00 $520.00 2" water service $475.00 $520.00 Reduce ¾" meter to 5/8" meter $130.00 $140.00 Reduce 1" meter to 3/4" meter $175.00 $190.00 Reduce 1" meter to 5/8" meter $175.00 $190.00 Reduce 2" meter to 1½" meter $830.00 $905.00 Testing of City-owned meter (at owner's request) 5/8", 3/4", 1" $ 75.00 $ 80.00 Private Fire Protection Fee $110/Yr. $120/Yr. Turn-off/Turn-on Charges 5/8" ­ 1" meters $ 70.00 $ 75.00 1½" ­ up $110.00 $120.00 Official Vacancy Fee $205.00 $225.00 Fire Flow Test $550.00 $600.00 Fire Hydrant Permit $130.00 $140.00 If adopted, the miscellaneous water fees will be effective May 19, 2011. 3 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Audits ­ Review of the Department of Public Works, Bureau of Water and Wastewater FY 2012 Water and Wastewater Rate Increase Proposal The Department of Audits has been reviewing the projections and models for the water rates from the Bureau of Water and Wastewater for 2011 ­ 2016. The review has resulted in certain questions and requirements that are still under review by the Department of Audits. The most recent meeting with the Bureau of Water and Wastewater was on May 13, 2011. It is anticipated that the Department of Audits' review will be completed by Tuesday, May 17, 2011 and the Board of Estimates will receive the review report prior to its meeting on May 18, 2011. 4 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Planning ­ Report on Previously Approved Transfers of Funds At previous meetings, the Board of Estimates approved Transfers of Funds subject to receipt of favorable reports from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. Today, the Board is requested to NOTE 16 favorable reports on Transfers of Funds approved by the Board of Estimates at its meetings on April 27, 2011 and May 4, 2011. 5 AGENDA BOARD OF ESTIMATES 05/18/2011 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 7 - 9 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 6 AGENDA BOARD OF ESTIMATES 05/18/2011 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 1. $ 60,000.00 9938-905793-9475 9938-904793-9474 Rec. & Parks Reserve Active 25th Series Citywide Park Citywide Park Maintenance Maintenance This transfer will provide funds to cover the costs associated with the renovation of the Dypski Park Pavilion. 2. $ 100,000.00 9938-903789-9475 9938-902789-9474 Rec. & Parks Reserve Active 25th Series Recreation Recreation Facility Facility Renovation Renovation This transfer will provide funds to cover the costs associated with the bathhouse roof replacement in Riverside Park. Department of Transportation 3. $ 22,850.01 9950-901824-9509 9950-907824-9508-3 MVR Const. Res. Design and Studies Maisel Street Maisel Street Pedestrian Bridge Pedestrian Bridge This transfer will fund costs associated with Task No. 18 on project 1074 BD #08039 with Rummel, Klepper & Kahl, LLP for design changes to the Maisel Street Pedestrian Bridge. 7 AGENDA BOARD OF ESTIMATES 05/18/2011 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Baltimore Development Corporation (BDC) 4. $ 5,750.00 9910-903354-9600 9910-904354-9601 nd 22 EDF Constr. Res. W. Balto. Ind. W. Balto. Ind. & & Coml. Dev. & Coml. Dev. 2,642.00 9910-904115-9600 9910-905825-9603 nd 22 EDF Constr. Res. West Side West Side Downtown Initiative 1,026.00 9910-904982-9600 9910-902879-9601 nd 22 EDF Constr. Res. Coml. Revitalization Coml. Rev. Program 4,654.16 9910-905575-9600 9910-906575-9601 22nd EDF Constr. Res. E. Balto. Ind. $ 14,072.16 E. Balto. Ind. & Coml. Dev. This transfer will provide funds to reimburse Baltimore Development Corporation for eligible capital expenses for the month ending April 30, 2011. Department of Housing and Community Development (DHCD) 5. $270,000.00 9910-905932-9587 9910-901780-9588 29th Community Dev. Poppleton Acq. Poppleton Phase I Bonds FY10 - Reserve This transfer will provide funds to continue the acquisition, relocation and demolition activities in the Poppleton neighborhood to assemble a 13.5 acre new housing site for fiscal year 2011. The Poppleton Project will create 1,600 units of housing and 100,000 square feet of new retail space. 8 AGENDA BOARD OF ESTIMATES 05/18/2011 TRANSFERS OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S DHCD ­ cont'd 6. $ 600,000.00 9910-904983-9587 9910-903058-9588 General Demolition Program Stabilization Funds Reserve 600,000.00 9910-904983-9587 9910-905062-9588 General Demolition Program Emergency Demo- Funds Reserve lition ­ FY 2011 207,000.00 9910-904983-9587 9910-906064-9588 General Demolition Program Planned Demo- Funds Reserve lition ­ FY 2011 $1,407,000.00 This transfer will provide funds for the Baltimore Housing's Stabilization and Demolition programs for fiscal year 2011. 9 AGENDA BOARD OF ESTIMATES 05/18/2011 Space Utilization Committee - Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a lease agreement with Baltimore Healthy Start, Inc., tenant, for the rental of approximately 12,096 square feet of space located at 610 N. Chester Street (Block 1636, Lot 29) and an adjacent 17 space parking lot. The period of the agreement is May 1, 2011 through April 30, 2012, with no renewal options. AMOUNT OF MONEY AND SOURCE: Annual Rent $1.00 (if demanded) BACKGROUND/EXPLANATION: The tenant will use the leased premises for the operation of the Healthy Start Center and an adjacent 17 space parking lot for employee and client usage. The tenant will be responsible for insurance, maintenance, janitorial, repairs, utility bills, and snow, ice and debris removal from the sidewalk. The landlord will be responsible for structural defects and maintain the exterior of the building. The Space Utilization Committee approved this lease at its meeting on May 10, 2011. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 05/18/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Baltimore Development Corporation (BDC) ­ Option 1. EverHome Mortgage 3404 Hillsdale Rd. G/R $2,050.20 Company $120.00 Funds are available in account no. 9910-902879-9601. On January 29, 2008, the BDC purchased 3404 Hillsdale Road, in leasehold. The property was included in the Disposition Lot 1 land assembly, in accordance with the Howard Park Business Area Urban Renewal Plan. The City will purchase the $120.00 ground rent for the negotiated price of $2,050.20, based on the February 3, 2011 redemption statement received from EverHome Mortgage Company and the March 22, 2007 appraised value of $2,000.00 by Delores Ruhl. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $2,050.20 9910-904982-9600 9910-902879-9601 22nd EDF Constr. Res. Comml. Revit. Comml. Revit. Program This transfer will provide funds for the acquisition of the $120.00 ground rent at 3404 Hillsdale Avenue, which is part of the land assembly for the development of the Howard Park Grocery Store project. This project, awarded to the team of Vanguard/ROC in August of 2006, proposes the construction of a 67,000 square foot, full-service supermarket for this stable, but underserved community in Northwest Baltimore. (In accordance with Charter requirements a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 11 AGENDA BOARD OF ESTIMATES 05/18/2011 OPTIONS/CONDEMNATION/QUICK-TAKES: Owner(s) Property Interest Amount Dept. of Housing and Community Development ­ Condemnations 3. Deben Ventures, 1220 N. Gay St. L/H $ 7,167.00 LLC 4. Casey Carmia 2023 E. Chase St. L/H $ 9,707.00 5. Kimberly Thomas 934 N. Patterson F/S $19,500.00 Park Ave. Funds are available in account 9910-906416-9588-900000-704040, EBDI Project, Phase II. 12 AGENDA BOARD OF ESTIMATES 05/18/2011 Baltimore Development Corporation ­ License Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a license agreement with Merritt Canton BP, LLC (Merritt). The period of the agreement is June 01, 2011 through May 31, 2013. AMOUNT OF MONEY AND SOURCE: $18,496.00 - Annual License Fee BACKGROUND/EXPLANATION: The City will license portions of public right-of-way along the 1400 and 1500 blocks of Baylis Street, and the east side of the 1400 and 1500 blocks of South Highland Avenue to Merritt. The licensed right-of-way will consist of approximately 24,560 square feet and will be used for surface automobile parking for patrons of the of Merritt Athletic Club located at 3401 Boston Street. Merritt will pay the City an annual license fee of $18,496.00. The City reserves the right to terminate the agreement if the licensed right-of-way is needed by the City for any use or purpose associated with the construction, operation, and/or maintenance of a public infrastructure improvement upon six months written notice. (The license agreement has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 05/18/2011 Mayor's Office of Employment Development (MOED) ­ Agreements The Board is requested to approve and authorize execution of the various agreements. The period of the agreement is January 1, 2011 through August 30, 2011. 1. ARCHITECTURE CONSTRUCTION ENGINEERING $ 28,865.00 PROGRAM OF AMERICA Account: 4000-803011-6331-698905-603051 The organization will implement and administer a mentor program at the American Academy for College and Career Exploration (ACCE) which is operated and managed by MOED. This mentoring program will provide 15 to 25 registered ACCE students with exposure to a variety of careers in the field of architecture, engineering and construction management. 2. AGGARWAL, INC. $ 30,000.00 Account: 4000-803011-6331-467253-603051 The organization will provide training only in the areas specified on the Maryland Higher Education Commission list. The agreements are late because additional time was required to reach a comprehensive understanding between the parties. The period of the agreement is January 01, 2011 through September 30, 2011. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 05/18/2011 Health Department ­ Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement with Baltimore Medical System, Inc. The period of the agreement is August 23, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $314,195.00 ­ 6000-624911-3100-297100-603051 BACKGROUND/EXPLANATION: The Baltimore Medical System, Inc. will provide School Health Services. Services will consist of School Health Suite Coverage and coverage at the School Based Health Centers located at Tench Tilghman Elementary/Middle School, Friendship Academy of Science and Technology, East Baltimore Community School Maritime Industries Academy High, and Vanguard Collegiate Middle. The agreement is late because revisions delayed processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 15 AGENDA BOARD OF ESTIMATES 05/18/2011 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay outstanding invoices for Lionbridge Global Solutions II, Inc. AMOUNT OF MONEY AND SOURCE: $ 6,772.73 ­ January 24, 2011 (Invoice No. 5925) 5,973.20 ­ October 15, 2010 (Invoice No. 5612) 8,104.16 ­ December 15, 2010 (Invoice No. 5817) $20,850.09 ­ 4000-428211-3080-294300-603018 BACKGROUND/EXPLANATION: On March 25, 2009, the Board approved the Informal ­ Cooperative Purchase award to CTS Language Link and Lionbridge Global Solutions II, Inc., in the amount of $15,000.00, for translation services. On February 16, 2011, the Purchase Order was increased by $7,500.00 for a total of $22,500.00 for fiscal year 2011. There is an increased demand for translation services from non- English speaking families being serviced by the Baltimore Infants and Toddlers Program. Due to an oversight by the Department, the Purchase Order was not increased and funds have been exhausted. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 16 AGENDA BOARD OF ESTIMATES 05/18/2011 Health Department ­ Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to agreement with the Johns Hopkins University Bloomberg School of Public Health (JHU). AMOUNT OF MONEY AND SOURCE: $25,168.00 ­ 4000-428711-3031-579200-603051 BACKGROUND/EXPLANATION: On January 20, 2010, the Board approved the original agreement, in the amount of $67,360.00, for the period July 1, 2009 through September 29, 2011. This amendment to agreement will allow the JHU to provide additional asthma education and evaluation services. All other terms and conditions of the original remain unchanged. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreement has been approved by the Law Department as to form and legal sufficiency.) 17 AGENDA BOARD OF ESTIMATES 05/18/2011 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Prequalification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: The American Asphalt Paving Co., LLC $ 8,000,000.00 & The American Paving Co., Inc. Armond Cassil Railroad Constr., Inc. $ 130,212,000.00 Bay Associates Environmental, Inc. $ 1,098,000.00 Bradshaw Constr. Corp. & Subsidiaries $ 68,922.00 Cam Constr. Co., Inc. $ 74,862,000.00 Corning Constr. Corp. $ 10,305,000.00 Concrete General, Inc. $ 90,369,000.00 Deca, Inc. $ 8,000,000.00 E & R Services, Inc. $ 1,500,000.00 Harford Electrical Testing Co., Inc. $ 1,134,000.00 Henkels & McCoy, Inc. $1,912,851,000.00 J. Fletcher Creamer & Son, Inc. $ 389,088,000.00 L & J Construction Service, Inc. $ 1,500,000.00 P. Flanigan & Sons, Inc. & Subsidiaries $ 146,403,000.00 Sojam, LLC d/b/a Martin J. Braun Co. $ 8,000,000.00 Sunrise Safety Services, Inc. $ 1,500,000.00 James Talley, Jr. d/b/a Talley $ 81,000.00 Interior-Exterior Painting Trinmar Contracting Services, Inc. $ 2,574,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: BayLand Consultants & Designers, Inc. Landscape Architect Engineer Survey 18 AGENDA BOARD OF ESTIMATES 05/18/2011 BOARDS AND COMMISSIONS Bryant Associates Engineer Survey Gerhold, Cross & Etzel, Ltd. Survey Jenkins Engineering Co. Engineer JRS Architects, Inc. Architect Mincin Patel Milano, Inc. Engineer Moody Nolan, Inc. Architect Engineer ReStl Designers, Inc. Engineer RMF Engineering, Inc. Architect Engineer Sabra, Wang & Associates, Inc. Landscape Architect Engineer Survey Seth Harry & Associates, Inc. Architect Specialized Engineering Engineer Structura Engineer 19 AGENDA BOARD OF ESTIMATES 05/18/2011 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve the Extra Work Orders as listed on the following page: 21 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfer of Funds, pursuant to Charter provisions, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 20 AGENDA BOARD OF ESTIMATES 05/18/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #004, $0.00 ­ TR 08028, Banger Street Reconstruction From Hollins Ferry Road to Dead End $601,795.02 $ 32,800.00 M. Luis Construc- 60 - tion Co., Inc. 2. EWO #019, $785,916.00 ­ TR 08033, Conduit System Repairs at Various Locations Citywide (JOC) $2,237,275.00 $3,506,435.52 Allied Contractors, - - Inc. 3. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $828,999.44 9962-941002-9563 9962-910055-9562 Other Constr. Res. Conduit System Conduit Replace- Repairs ­ JOC ment Program This transfer will provide funds to clear the deficit in the account and cover the cost related to Change Order No. 19 on TR 08033, Conduit System Repairs at Various Locations (JOC), for reconstructing the existing conduit system and pavement at Gilmore Street, Lombard Street, Fulton Avenue, Elkins Lane, Heath Street, and Marshall Street. Department of General Services 4. EWO #027, $30,861.54 ­ SC 812, Improvements to the Lower Gwynns Run Interceptor $21,206,342.00 $3,059,395.30 Carp Seca Corp. 0 99 21 AGENDA BOARD OF ESTIMATES 05/18/2011 Mayor's Office - Governmental/Charitable Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application that has been approved by the Board of Ethics of Baltimore City to benefit the Baltimore City Foundation, Inc. for the 2011 African American Festival Campaign. The period of the solicitation effort is effective upon Board approval through December 31, 2011. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. Collected funds will be deposited and expenditures paid through the Baltimore City Foundation 171-00 Mayor-African American Festival account. BACKGROUND/EXPLANATION: The African American Festival is a celebration of the cultural heritage and diversity of Baltimore's African Americans and their descendants. It is a celebration of life, music, and culture over the last 30 years it has been the largest African American festival on the east coast. This festival attracts all ages and brings together a demographic distribution of incomes, ages, education, and gender. The African American Festival is an opportunity for local and national sponsors to reach a large targeted audience in a unique and positive environment. The 2011 African American Festival will be held on Saturday, July 2 -- Sunday, July 3, 2011 at M & T Bank Stadium. The Baltimore City Ethics Board requires that the submitted application be reviewed and approved by the Board of Estimates. This is the first time that is being requested in compliance with this directive. The Baltimore City Ethics Board has approved this application, subject to the following conditions: 22 AGENDA BOARD OF ESTIMATES 05/18/2011 Mayor's Office ­ cont'd 1. Before any "controlled donor" may be solicited (i.e., any person who does or seeks to do business with any agency of the City, or whose activities are regulated or controlled by any agency of the City, or who otherwise falls within the scope of the City Code Article 8, Section 6-26 (a) (1) through (5)), the proposed campaign must be endorsed by the Board Estimates (or its designee). 2. The Campaign must be conducted in accordance with the standards, terms, and conditions set forth in Board Regulation 06.26 and the attached application. 3. Public servants must only solicit potential donors who have been identified as likely sponsors by the African American Festival's outside executive director and media consultants using criteria unrelated to the potential donor's relationship with City government. Public servants are not to be involved in the process of selecting potential donors to be solicited, though they may, at their discretion, decline to solicit any potential donor identified by the outside promotion team. 4. Periodic Reports (once every 2 months) and a Final Report (within 30 days after all solicitations and anticipated donations have been made) must be filed with the Baltimore City Board of Ethics Form 627. 5. This approval is limited to the calendar year ending December 31, 2011. After that date, a new application will be required for any additional solicitation efforts. 23 AGENDA BOARD OF ESTIMATES 05/18/2011 Mayor's Office ­ Grant ACTION REQUESTED OF B/E: The Board is requested to approve a grant to greiBO K Designs, LLC for the 2011 African American Festival. The African American Festival will be held on Saturday, July 2 ­ Sunday, July 3, 2011 at M & T Bank Stadium. AMOUNT OF MONEY AND SOURCE: $75,000.00 ­ 1001-000000-1220-146500-607001 BACKGROUND/EXPLANATION: This grant is for deposits to secure entertainment for the 2011 African American Festival. The 2011 African American Festival is expected to raise funds to offset the amount to be granted to greiBO K Designs, LLC and other festival costs through sponsorship, advisory board fundraising, grants and vendor revenue. The African American Festival is a celebration of the cultural heritage and diversity of Baltimore's African Americans and their descendants. It is a celebration of life, music, and culture over the last 30 years it has been the largest African American festival on the east coast. The festival attracts all ages and brings together a demographic distribution of incomes, ages, education, and gender. The African American Festival is an opportunity for local and national sponsors to reach a large targeted audience in a unique and positive environment. APPROVED FOR FUNDS BY FINANCE. 24 AGENDA BOARD OF ESTIMATES 05/18/2011 Mayor's Office of Human Services ­ Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to agreement with the Family League of Baltimore City, Inc. (FLBC). AMOUNT OF MONEY AND SOURCE: $219,600.00 ­ 1001-000000-4460-692000-607001 BACKGROUND/EXPLANATION: On October 20, 2010, the Board approved the original agreement, in the amount of $5,277,483.00, with the FLBC for Community Schools and Out of School Time/After School programming. This amendment will allow $219,600.00 of recovered funding from the FY 2010 award to be reinvested in FY 2011, and will make the total award $5,497,083.00. The funds will be used to support programming at three additional organizations and additional technical assistance and training for out of school time/after school programs across the City. In addition, the funds will provide admission for 4,000 youth to attend programs at the Maryland Science Center. All other terms and conditions of the original agreement remain unchanged. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 25 AGENDA BOARD OF ESTIMATES 05/18/2011 Mayor's Office of Human Services/ ­ Grant Agreements Baltimore Homeless Services The Board is requested to approve and authorize execution of the various grant agreements. 1. GOVANS ECUMENICAL DEVELOPMENT $299,820.00 CORPORATION (GEDCO) Account: 4000-496311-3573-591250-603051 GEDCO will provide housing in conjunction with supportive services to 25 homeless clients. Services will include monthly rental assistance payments for monthly rental subsidies, security deposits and/or payment for damage to the property. The period of the agreement is April 1, 2011 through March 31, 2012. MWBOO GRANTED A WAIVER. 2. MANNA HOUSE, INC. $ 76,875.00 Account: 4000-496211-3571-591410-603051 The organization will operate a drop-in-center Monday through Friday from 8:30 a.m. to 4:00 p.m. The funds will be used to hire a Client Homeless Advocate/Case Worker to assist clients in sorting out their difficulties, identifying problems and possible solutions and provide them with information and assistance in making the connections that will result in greater self-determination. The period of the agreement is February 1, 2011 through January 31, 2012. MWBOO GRANTED A WAIVER. The grant agreements are late because of a delay by the Department of Housing and Urban Development in granting the award. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 26 AGENDA BOARD OF ESTIMATES 05/18/2011 Office of the State's Attorney - Cooperative Reimbursement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a Cooperative Reimbursement Agreement with the State of Maryland, Department of Human Resources' Child Support Enforcement Administration. The period of the agreement is October 01, 2010 through September 30, 2011. AMOUNT OF MONEY AND SOURCE: $ 995,840.00 ­ 4000-402811-1155-119100 Federal Funds 583,150.00 ­ 1001-000000-1150-117900 General Funds $1,578,990.00 BACKGROUND/EXPLANATION: The State's Attorney's Office for Baltimore City will operate a program to provide legal representation for child support services. This is an annual renewal of federal funding for Child Support Services provided by the Non-Support Division of the Office of the State's Attorney's Office. This grant has been in existence for over 25 years. This agreement is late because the grant award was recently received by the State's Attorney's Office. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The cooperative reimbursement agreement has been approved by the Law Department as to form and legal sufficiency.) 27 AGENDA BOARD OF ESTIMATES 05/18/2011 TRAVEL REQUESTS Health Department Fund Name To Attend Source Amount 1. Catherine National Conf. DHMH $3,493.64 Watson* for Male Family HTYA Grant William Planning & & Title X Tatum Reproductive Grant Health Services San Francisco, CA June 13 - 17, 2011 June 13 - 18, 2011* (Reg. Fee $150.00 ea.) The subsistence rate for this location is $213.00 per day. The conference dates are from June 14 ­ 16, 2011. The Department is requesting that the attendees be allowed to return on June 17, 2011 because the conference activities will conclude late in the day on June 16, 2011 (West Coast time). The registration fees have been paid on EA000064210 for both attendees. The airfare for Mr. Tatum has been paid for with City issued Credit card assigned to J. Duval-Harvey. All expenditures are included in the total. Ms. Watson will be disbursed *$1,589.32 and she will personally pay the costs for the 5th night and Mr. Tatum will be disbursed $1,010.52. Mayor's Office 2. Colin Tarbert 2011 Int'l General $ 945.80 Council of Funds Shopping Centers Recon Convention Las Vegas, NV May 22 ­ 25, 2011 The subsistence rate for this location is $164.00. The Department is only requesting $40.00 per day for meals and incidental expenses for the attendee since the Baltimore Development Corporation is paying for the cost of the attendee's hotel accommodations. The airfare has been paid on a City issued credit card assigned to Kathe Hammond. Mr. Tarbert will be disbursed $180.00. 28 AGENDA BOARD OF ESTIMATES 05/18/2011 TRAVEL REQUESTS Mayor's Office ­ cont'd Fund Name To Attend Source Amount 3. Renee Samuels War of 1812 General $ 724.00 Advisory Group Funds New York, NY May 24 ­ 26, 2011 The subsistence rate for this location is $283.00. The attendee's hotel accommodations and train fare have been paid for on City issued credit card assigned to Kathe Hammond. Ms. Samuels will be disbursed $166.00. Department of Transportation 4. Aubrey Int'l Parking Parking $1,751.04 Sparenberg Institute Conf. Fund Yolanda Cason and Expo. Pittsburgh, PA May 22 ­ 24, 2011 (Reg. Fee $205.00 ea.) The subsistence rate for this location is $186.00 per day. The hotel cost is $259.00 per night plus occupancy taxes in the amount of $36.26 per night. The Department is requesting an additional $73.00 per night to cover the cost of the hotel accommodations and an additional $40.00 per day to cover meals and incidental expenses for each of the attendees. 29 AGENDA BOARD OF ESTIMATES 05/18/2011 Health Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve and authorize an expenditure of funds to pay for travel expenses for Mr. Maunank Shah. The period of the travel is June 14, 2011 through June 17, 2011. AMOUNT OF MONEY AND SOURCE: $ 283.40 ­ Airfare* 400.00 ­ Registration Fee** 60.00 ­ Parking 564.00 ­ Hotel Expenses 59.40 ­ Occupancy Taxes $1,366.80 ­ 4000-422111-3030-271400-603001 * prepaid on City Credit Card issued to Jacquelyn Duval-Harvey. ** paid on EA000063533 BACKGROUND/EXPLANATION: Mr. Shah, a contractor with the Johns Hopkins University, serves as the Medical Director for the TB Program. He will be attending the 2011 National TB Controllers Conference in Atlanta, GA from June 14, 2011 through June 17, 2011. The 2011 National TB Controllers Conference is an important forum that brings together state, local, territorial, and other TB control professionals together with colleagues from the National TB Controllers Association and the Centers for Disease Control and Prevention (CDC) to discuss a wide array of medical, technical, and programmatic TB issues. The CDC, Division of TB Elimination (DTBE) considers this conference to be the most important conference of the year and requires representative from all 68 cooperative agreement recipient sites to attend. The DTBE specifically awards funds through the cooperative agreement to allow recipients to travel to this conference. APPROVED FOR FUNDS BY FINANCE 30 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Housing and - Acquisition by Gift Community Development (DHCD) ACTION REQUESTED OF B/E: The Board is requested to approve the acquisition of the fee simple interest in the property located at 1923 N. Pulaski Street by gift from the Greater Mondawmin Coordinating Council, Inc. SUBJECT to any outstanding municipal liens other than current water bills. AMOUNT OF MONEY AND SOURCE: Greater Mondawmin Coordinating Council, Inc. will pay for any title work and all associated settlement costs, not to exceed $600.00. BACKGROUND/EXPLANATION: The DHCD, Land Resources Division, strategically acquires and manages vacant or abandoned properties, which enables these properties to be returned to productive use and improve neighborhoods in Baltimore City. The Greater Mondawmin Coordinating Council, Inc. has offered to donate its title to the property at 1923 N. Pulaski Street. The City will receive clear and marketable title to the property, subject only to certain City liens. The City's acceptance of this donation is less costly than acquiring the property by tax sale foreclosure or eminent domain. The liens for 1923 N. Pulaski Street are itemized as follows: Cumulative Real Property Taxes 2010 - 2011 Total Taxes $ 23.80 Interest/Penalties 3.22 Other 11.71 Tax Sale Interest 0.00 Miscellaneous Bills 960.71 Multi Family Dwelling 0.00 Rental Registration 28.50 Total Municipal Liens $1,027.94 The listed municipal liens, other than the current water bills, will be administratively abated after settlement. 31 AGENDA BOARD OF ESTIMATES 05/18/2011 Dept. of Housing and Community ­ Amendment No. 1 to Development (DHCD) Land Disposition Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 1 to land disposition agreement (LDA) with Renaissance Gardens, Inc. for the sale of 4410 Pall Mall Road and 4309-4311 Pimlico Road. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 13, 2010 the Board approved a LDA with Renaissance Gardens, Inc. which represents a partnership between Park Heights Renaissance, Inc. (PHR) and Comprehensive Housing Assistance, Inc. (CHAI). At the time the LDA was approved, the buyer planned to build approximately 47 units of one-bedroom housing units for senior citizens ages 62 or older whose household income does not exceed 50% of the Area Median Income (AMI) as defined by the Department of Housing and Urban Development (HUD). Since approval, HUD has released a Notice of Funding Availability (NOFA) for its senior housing funding. Under the terms recently released the NOFA, funding has been increased to permit the development of additional units. Renaissance Gardens, Inc. has amended its unit count from 47 to 60 units. All units will remain one- bedroom units and will only be available for seniors ages 62 or older with an average income that is at or below 50% of the AMI as defined by HUD. The original LDA reserved 4410 Pall Mall Road for future development. However, the property is now needed to accommodate the required parking. This amendment no. 1 also permits development on this property. In addition, this amendment increases the City's subsidy from $500,000.00 to $550,000.00, upon approval of the application. All other terms and conditions remain in effect. (The amendment no. 1 to land disposition agreement has been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Housing and ­ Loan Subordinations Community Development ACTION REQUESTED OF B/E: The Board is requested to approve acceptance of the quarterly reports from the Department of Housing and Community Development outlining loan subordination requests from homeowners. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On February 25, 2005, the Board approved a Loan Subordination Policy from the Department. Under this policy, the Department was given authority to execute subordination agreements for homeowners seeking to refinance first mortgages provided the owner received no cash out from the refinance. The Finance Review Committee reviewed and approved eight subordination agreements during this past quarter. This allows the City's second lien position to remain unchanged. All other requests from homeowners for equity withdrawal when refinancing are presented to the Board and the Director of Finance for approval, as per the policy previously approved by the Board. 33 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Housing and ­ Agreements Community Development The Board is requested to approve and authorize execution of the various agreements. 1. COMMUNITIES ORGANIZED TO IMPROVE $ 35,150.00 LIFE, INC. (COIL)/SOUTHWEST SENIOR CENTER Account: 2089-208911-5930-437227-603051 Under the terms of this agreement, the funds will be used to subsidize the operating cost of COIL's Southwest Senior Center. The senior center provides physical health screenings, educational classes, counseling, recreational activities, and intergenerational programs for low and moderate-income senior citizens that reside in the west and southwest areas of Baltimore City. The period of the agreement is September 1, 2010 through August 31, 2011. MWBOO GRANTED A WAIVER. 2. SOUTH BALTIMORE LEARNING CORPORATION, $ 52,250.00 INC. Account: 2089-208911-5930-438034-603051 Under the terms of this agreement, the funds will be used to subsidize a portion of the organization's operating cost. The organization will provide adult basic education (ABE), pre-GED and GED instruction, and the ABE tutoring and career counseling services to low and moderate-income adults who reside in Baltimore City and have dropped out of high school. The period of the agreement is July 12, 2010 through July 11, 2011. FOR THE FY 2011, MBE AND WBE PARTICIPATION GOALS FOR THE ORGANIZATION WERE SET ON THE AMOUNT OF $10,625.00, AS FOLLOWS: MBE: $1,594.00 WBE: $ 637.00 34 AGENDA BOARD OF ESTIMATES 05/18/2011 DHCD ­ cont'd On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Emergency Shelter Grant Program (ESG) 4. Housing Opportunity for People with AIDS (HOPWA) Upon approval of the resolution, the DHCD's Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2010 and beyond. Consequently, these agreements were delayed due to final negotiations and processing. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The agreements have been approved by the Law Department as to form and legal sufficiency.) 35 AGENDA BOARD OF ESTIMATES 05/18/2011 Office of the Labor Commissioner ­ Memoranda of Understanding ACTION REQUESTED OF B/E: The Board is requested to NOTE the following three items between the City of Baltimore and the City Union of Baltimore, as follows: 1. Separate the City Union of Baltimore bargaining unit into two units: Unit I, Non-supervisory and, Unit II, Supervisory 2. Memorandum of Understanding for FY's 2011-2012 with CUB Unit I 3. Memorandum of Understanding for FY's 2011-2012 with CUB Unit II AMOUNT OF MONEY AND SOURCE: Wage increases will be covered in accordance with the fiscal plans for FY 2012. No wage increase, were granted in FY 2011. BACKGROUND/EXPLANATION: In accordance with the Municipal Employees' Relations Ordinance (MERO), the Office of the Labor Commissioner has concluded the negotiations with the City Union of Baltimore, Local 800. The results of these negotiations have been reduced to writing in the form of the submitted Memoranda of Understanding. (The memoranda of understanding have been approved by the Law Department as to form and legal sufficiency.) 36 AGENDA BOARD OF ESTIMATES 05/18/2011 Fire Department ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution a grant award agreement with Maryland Emergency Management Agency (MEMA). The period of the grant is October 1, 2009 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $226,398.00 ­ 1001-000000-1930-262100-401220 BACKGROUND/EXPLANATION: This is a federal grant administered through MEMA. The grant funds must be matched dollar for dollar with local in-kind assistance. The grant is provided to enhance and strengthen emergency management capabilities at the state and local level. This request is late because the grant award agreement was recently received from the grantor. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 05/18/2011 Fire Department ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve the expenditure of funds to pay the Baltimore City Community College (BCCC). AMOUNT OF MONEY AND SOURCE: $10,764.00 ­ 1001-000000-2112-226000-60320 BACKGROUND/EXPLANATION: On March 21, 2007, the Board approved the initial agreement with BCCC to provide firefighter/paramedic training. The term of the agreement is effective November 1, 2006 for one year with automatic renewals for additional one terms on the anniversary date of the agreement, unless one of the parties provides written notice of termination to the other at least 90 days prior to the then applicable term. APPROVED FOR FUNDS BY APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 38 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Transportation ­ On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with McCormick Taylor, Inc., for Project No. 1134, On-Call Traffic Engineering Studies. The period of the agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,500,000.00 ­ (upset limit) ­ no funds are required at this time BACKGROUND/EXPLANATION: The Department has negotiated and procured the consulting agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commissions. The Department desires to utilize the services of McCormick Taylor, Inc. The cost of services rendered will be on actual payroll rates, not including overhead and burdens times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. The consultant will assist with the preparation of Traffic Impact Studies for proposed development projects and make recommendations for mitigating the adverse impact of a proposed development. In addition, McCormick Taylor, Inc. will design traffic control devices, including signals, vehicle detection equipment, signs, pavement markings, and traffic calming installations. McCormick Taylor, Inc. will also perform signal timing analysis, modeling, optimization, and other tasks assigned by the Department. MWBOO SET GOALS OF 27% FOR MBE AND 9% FOR WBE. MBE: Williams Associates- $225,000.00 15.00% Engineers, P.A. RJM Engineering, Inc. 180,000.00 12.00% $405,000.00 27.00% 39 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Transportation ­ cont'd WBE: Phoenix Engineering, Inc. $ 75,000.00 5.00% Connor Support Services, 60,000.00 4.00% LLC $135,000.00 9.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The on-call consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 40 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Transportation ­ On-Call Consultant Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with Sabra Wang & Associates, Inc., for Project No. 1134, On-Call Traffic Engineering Studies. The period of the agreement is effective upon Board approval for two years or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,500,000.00 ­ (upset limit) ­ no funds are required at this time BACKGROUND/EXPLANATION: The Department has negotiated and procured the consulting agreement approved by the Office of Boards and Commissions and the Architectural and Engineering Awards Commissions. The Department desires to utilize the services of Sabra Wang & Associates, Inc. The cost of services rendered will be on actual payroll rates, not including overhead and burdens times a set multiplier. The payroll rates and multiplier have been reviewed by the Department of Audits. Sabra Wang & Associates, Inc. will assist with the preparation of Traffic Impact Studies for proposed development projects and make recommendations for mitigating the adverse impact of a proposed development. In addition, the consultant will design traffic control devices, including signals, vehicle detection equipment, signs, pavement markings, and traffic calming installations. Sabra Wang & Associates, Inc. will also perform signal timing analysis, modeling, optimization, and other tasks assigned by the Department. MWBOO SET GOALS OF 27% FOR MBE AND 9% FOR WBE. 41 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Transportation ­ cont'd MBE: Williams Associates- $105,000.00 7.00% Engineers, P.A. Vision Engineering & 105,000.00 7.00% Planning, LLC Transtech Engineering 90,000.00 6.00% Consultants, Inc. J K Datta Consultants, Inc. 105,000.00 7.00% $405,000.00 27.00% WBE: PELA Design, Inc. $ 67,500.00 4.50% Connor Support Services, 67,500.00 4.50% LLC $135,000.00 9.00% MWBOO FOUND VENDOR IN COMPLIANCE. AUDITS NOTED THE ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The on-call consultant agreement has been approved by the Law Department as to form and legal sufficiency.) 42 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Transportation ­ Amendment No. 2 to On-call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment No. 2 to an on-call agreement with Rummel, Klepper and Kahl, LLP, for Project No. 1074, On-Call Consultant Services for Reconstruction, Rehabilitation and/or Resurfacing Projects. AMOUNT OF MONEY AND SOURCE: $500,000.00 ­ Increase (Various Accounts) BACKGROUND/EXPLANATION: On April 30, 2008, the Board approved the original agreement in the amount of $2,000,000.00 with the consultant for engineering design services. The period of the agreement was for three years. On February 16, 2011 the Board approved amendment no. 1 for a one-year time extension. This amendment no. 2 increases the upset limit by $500,000.00, making the total award $2,500,000.00. The expiration date will remain April 30, 2012. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS NOTED THE INCREASE IN THE UPSET LIMIT AND WILL REVIEW THE TASK ASSIGNMENTS. (The amendment no. 2 to on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 43 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Transportation ­ Amendment No. 2 to On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment No. 2 to an on-call agreement with Whitman, Requart & Associates, LLP, for Project No. 1074, On-Call Consultant Services for Reconstruction, Rehabilitation and/or Resurfacing Projects. AMOUNT OF MONEY AND SOURCE: $500,000.00 ­ Increase (Various Accounts) BACKGROUND/EXPLANATION: On May 21, 2008, the Board approved the original agreement in the amount of $2,000,000.00 with the consultant for engineering design services. The period of the agreement was for three years. On January 26, 2011 the Board approved amendment no. 1 for a one-year time extension. This amendment no. 2 increases the upset limit by $500,000.00, making the total award $2,500,000.00. The expiration date will remain May 21, 2012. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS NOTED THE INCREASE IN THE UPSET LIMIT AND WILL REVIEW THE TASK ASSIGNMENTS. (The amendment no. 2 to on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 44 AGENDA BOARD OF ESTIMATES 05/18/2011 Dept. of Transportation (DOT) ­ Expenditure of Funds to pay Maryland Port Administration ACTION REQUESTED OF B/E: The Board is requested to approve and authorize payment to the Maryland Port Administration (MPA) for improvements to Shed No. 5 at the North Locust Point Marine Terminal (NLPMT). AMOUNT OF MONEY AND SOURCE: $75,000.00 ­ 9950-904545-9506-900000-706046 BACKGROUND/EXPLANATION: The payment to the MPA will be used for improvements to Shed No. 5 at the NLPMT in conjunction with the Fort Avenue Bridge Reconstruction Project. During the bridge reconstruction, Shed No. 5 will act as a temporary fire Station for Baltimore City Fire Department (BCFD), Engine No. 26. Beginning in the summer of 2011, the DOT will reconstruct the Fort Avenue Bridge over CSX Railroad in the Locust Point Community. Because of the peninsula's geography and the limited number of roadway access points of the community, the BCFD and the affected communities have requested a temporary relocation of certain fire apparatus east of the Fort Avenue Bridge for the duration of the bridge closure. The DOT and the BCFD have identified a suitable location at the NLPMT, Shed No. 5, which can accommodate the Fire/EMS personnel, provide safe housing for the fire apparatus, and a prompt response time in the case of an emergency situation in the Locust Point Community. To fully accommodate the needs of the BCFD, the DOT has agreed to pay the cost to make certain upgrades of the NLPMT, Shed No. 5., such as improvements to the kitchen, separate bunk and bathroom/shower areas for male and female personnel, replacement of doors and locks, and certain HVAC improvements for personnel and apparatus. Because of requirements of the Department of Homeland Security, the NLPMT operates under an approved Facilities Security Plan (FSP). The FSP requires that only contractors and employees of the Marine Terminal may access and improve certain facilities. Absent an amendment to the FSP, which could take up to 180 days, this work cannot be performed by employees other than by Marine Terminal employees and/or contractors. Such a delay would not be in the best interest of the City as it reconstructs the Fort Avenue Bridge. 45 AGENDA BOARD OF ESTIMATES 05/18/2011 Dept. of Transportation ­ cont'd The MPA has provided an estimated cost of $50,986.72 for the work, but has cautioned that additional improvements may be necessary because of the unique use of the facility. Therefore, the DOT requests authorization for up to $75,000.00 to be fully documented with invoices, receipts, etc. by MPA. The MPA has agreed that labor costs will be charged at MPA's average hourly rate by craft. Payroll additives will not be included. Overtime will be charges at 1½ times the hourly rate. All materials will be charges at MPA's cost and without markup. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $125,000.00 9950-902441-9507 9950-904545-9506-3 Others Constr. Res. Design & Studies Caroline St. Bulkhead Ft. Avenue Bridge Reconstruction This transfer will cover the cost related to temporary relocation of Engine No. 26 of Baltimore City Fire Department to Shed No. 5 of Maryland Port Administration, which can provide accommodation for Fire/EMS personnel, safe housing of fire apparatus and prompt response time in case of an emergency situation in the Locust Point Community during the bridge closure at the time of reconstruction of the bridge. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 46 AGENDA BOARD OF ESTIMATES 05/18/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. PITNEY BOWES, INC. $22,359.00 Renewal Solicitation No. 08000 ­ Software Maintenance Services Agreement for PX Mailing System ­ Department of Public Works ­ Req. No. R536659 On July 14, 2010, the Board approved the original award in the amount of $22,359.00. The award contained two 1-year renewal options at the sole discretion of the City. This renewal in the amount of $22,359.00 is for the period July 13, 2011 through July 12, 2012. 2. APPLE FORD, INC. $49,034.00 Low Bid Solicitation No. B50001932 ­ Two Ford Transit Connect XLT Vans ­ Fire Department ­ Req. No. R566176 3. DUNBAR ARMORED, INC. $75,000.00 Renewal Solicitation No. B50001015 ­ Armored Transport Services ­ Department of Finance ­ P.O. No. P508517 On June 10, 2009, the Board approved the initial award in the amount of $95,182.00. The award contained three 1-year renewal options. Subsequent actions have been approved. This is the first renewal in the amount of $75,000.00 and is for the period July 1, 2011 through June 30, 2012, with two renewal options remaining. MWBOO GRANTED A WAIVER. 4. SLIGO SYSTEMS $19,585.00 Increase Solicitation No. 08000 ­ Sligo Pumps Parts ­ Department of Public Works ­ P.O. No. P515361 On November 17, 2010, the Board approved the initial award in the amount of $22,000.00. Due to increased usage, an increase in the amount of $19,585.00 is necessary, making the total award amount $41,585.00. MWBOO GRANTED A WAIVER. 47 AGENDA BOARD OF ESTIMATES 05/18/2011 INFORMAL AWARDS, RENEWALS, INCREASES TO CONTRACTS AND EXTENSIONS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 5. F.F. AND A. JACOBS & SONS HOWARD UNIFORM CO., $ 85,000.00 Renewal Solicitation No. B50000293 ­ Uniforms for D.O.T. Safety - Department of Public Works ­ P.O. No. P502039 and P511864 On May 28, 2008, the Board approved the initial award to F. F. and A. Jacobs & Sons in the amount of $300,000.00 and Howard Uniform Co. in the amount of $0.00. On May 19, 2010, the Board approved a renewal to Howard Uniform Co., in the amount of $150,000.00. On July 28, 2010, the Board approved an increase in the amount of $50,000.00 to Howard Uniform Co. This renewal in the amount of $85,000.00 to Howard Uniform Co. is for the period May 31, 2011 through May 30, 2012. MWBOO GRANTED A WAIVER. 6. MARTINS, INC. $1,902,400.00 Renewal Solicitation No. BP-07134 ­ Summer Food Service Program for Children ­ Department of Housing and Community Development ­ P.O. No. P516883 On May 23, 2007, the Board approved the initial award in the amount of $1,451,790.00. The award contained four 1-year renewal options at the sole discretion of the City. Subsequent actions have been approved. This is the final renewal in the amount of $1,902,400.00 for the period June 14, 2011 through June 13, 2012. MWBOO SET GOALS OF 17% MBE AND 9% WBE. MBE: Class Act Catering 14.82% Eastern Food Services 0.87% WBE: Shalom Caterers 6.63% MR Enterprises 2.25% MWBOO FOUND VENDOR IN COMPLIANCE. 48 AGENDA BOARD OF ESTIMATES 05/18/2011 Parking Authority of Baltimore City ­ Approval of Additional Funds ACTION REQUESTED OF B/E: The Board is requested to approve an increase to the Purchase Order for the Water Street Garage managed by Chesapeake Parking Associates through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $ 42,109.00 ­ 2075-000000-5800-407300-603016 Maintenance and Repair Expenses 128,878.00 ­ 2075-000000-5800-407300-603038 Security $170,987.00 BACKGROUND/EXPLANATION: The Parking Garage Operating Agreements are set up with a fixed management fee and an estimate of reimbursable operating expenses. There are a number of expenses that are difficult to estimate. These expenses include elevator repairs, snow removal, security, lighting, etc. The operator is required to provide backup materials to certify that expenses are only for garage operations. The contract also includes a provision for payment of an incentive fee based on revenues generated. The management contract approved by the Board on December 8, 2010 was for the term of July 01, 2010 to June 30, 2011. This increase will allow the final payments using the Purchase Order which expires June 30, 2011. The Management Contracts are for a multiple year term. However, the Purchase Orders are issued for a one-year period based on the fiscal year. This increase will allow payments to the vendor for increased security, maintenance, and repair costs anticipated through June 30, 2011. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION 49 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of General Services ­ Minor Privilege Permit Application The Board is requested to approve the following application for a Minor Privilege Permit. The application is in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 222 E. Redwood St. Goodwill Retain four double Industries face banner signs of the Chesapeake, 10' x 2' Inc. Annual Charge: $337.92 Since no protests were received, there are no objections to approval. 50 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of General Services ­ Developers' Agreements The Board is requested to approve and authorize execution of the various developers' agreements. DEVELOPER NO. AMOUNT 1. CHASE STREET APARTMENTS, 1226 $13,660.00 LLC The Chase Street Apartments, LLC would like to install a new water service at 10 West Chase Street. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A letter of credit in the amount of $13,660.00 has been issued to Chase Street Apartments, LLC which assumes 100% of the financial responsibility. 2. UNIVERSITY OF MARYLAND 1215 $432,000.00 MEDICAL SYSTEM CORPORATION The University of Maryland Medical System Corporation will install new electric conduits to the proposed upgrades to the Maryland General Hospital, located in the vicinity of 827 Linden Avenue. This agreement will allow the organization to do its own installation in accordance with Baltimore City Standards. A performance bond in the amount of $432,000.00 has been issued to The University of Maryland Medical System Corporation which assumes 100% of the financial responsibility. MBE/WBE PARTICIPATION: City funds will not be utilized for the projects, therefore, MBE/WBE participation is not applicable. (The developers' agreements have been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of General Services ­ Vehicular and Pedestrian Easement Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an vehicular and pedestrian easement agreement with the Maryland Transportation Authority (MTA). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On October 6, 2010, the Board approved an exchange agreement in which the City would close and transfer to the State of Maryland the beds of two streets, Newgate Avenue and New Vail Street. The two streets were needed by the State in connection with its lease agreement with Ports America to operate the State's Seagrit Marine Terminal. In exchange for the City transferring the street beds for no monetary consideration, the State is providing an easement to the City for the continued public use of New Vail Street, which the State built at its own expense and will continue to maintain, except for snow removal which will be the responsibility of the City. (The vehicular and pedestrian easement agreement has been approved by the Law Department as to form and legal sufficiency.) 52 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of General Services ­ Ratification of Training ACTION REQUESTED OF B/E: The Board is requested to ratify the procurement of training services provided by Raytheon Professional Services, LLC (Raytheon) to the Department of General Services, Fleet Management Division on Feb. 15, 16, 17, 2011; March 28, 29, 30, 2011; April 5, 6, 7, 12, 2011, and approve the payment of the subsequent invoices. AMOUNT OF MONEY AND SOURCE: $19,995.00 ­ 2030-000000-1890-189307-603020 BACKGROUND/EXPLANATION: Raytheon is an authorized GM training company and has provided training for mechanics of the City's Fleet Management Division on the maintenance and repair of vehicles and equipment. The Fleet Management Division is currently working with the Bureau of Purchases to execute a contract with this vendor to fulfill future training requirements. The Department apologies for this request to ratify the training. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION 53 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of General Services ­ Energy Performance Contract ­ Phase II ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an agreement for a Phase II Energy Performance Contract with Energy Systems Group (ESG). The Board is further requested to authorize financing of the project through a Bureau of Treasury Management Master Lease. AMOUNT OF MONEY AND SOURCE: $2,841,501.00 BACKGROUND/EXPLANATION: This agreement is for the construction of energy conservation measures (ECMs). The scope of work will be retrofitting lighting and installing controls in the 15 Parking Authority garages of the City. The ESG will also provide monitoring services to verify the resulting energy savings, and system and equipment maintenance services. The total cost of the construction project is $2,841,501.00. The project cost will be financed by the City through the City's Master Lease for Energy Performance Contracting Projects, provided through the City's Bureau of Treasury Management. The amount to be financed by the Master Lease is $2,841,501.00. This includes capital costs for construction and project inspection and oversight. Annual loan payments will be made by the City utilizing funds that will be saved by the reduction of energy consumption through implementing the scope of work as proposed by the ESG. The amount of energy savings as related to each implemented ECM is guaranteed by the ESG for the life of the contract, which is 10.5 years after the completion of construction, which will be documented by a Certificate of Substantial Completion. In addition, the energy and operational savings will fund a 10.5 year maintenance and services agreement of $1,811,199.00 and 10.5 year monitoring and verification agreement for $241,169.00. 54 AGENDA BOARD OF ESTIMATES 05/18/2011 DGS ­ cont'd On October 10, 2007, the Board approved a Phase I - Energy Performance Contract with the ESG to provide a detailed energy audit and guaranteed savings program to reduce the City's energy consumption and maintenance costs for Parking Authority Garages lights mentioned above. This agreement will provide for the implementation of energy savings measures, guarantee of the resulting savings and maintenance for all installed equipment for the life of the contract. MBE/WBE PARTICIPATION: MBE: Hunt Consulting, LLC $162,372.00 6% WBE: Lighting Maintenance, $ 81,186.00 3% Inc. MWBOO FOUND THE VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The energy performance contract phase II has been approved by the Law Department as to form and legal sufficiency.) 55 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Recreation and Parks ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve the assignment of Task No. 8, to Grieves, Worrall Wright & O'Hatnick, Inc. for Project No. 1066, On-Call Architectural Design Services. AMOUNT OF MONEY AND SOURCE: $125,670.24 ­ 9938-904744-9474-000000-703032 BACKGROUND/EXPLANATION: This Task No. 8 will include the design services for Clifton Park Recreation Center Gymnasium. MBE: 18.07% WBE: 14.11% MWBOO FOUND VENDOR IN COMPLIANCE. THE TRANSFER OF FUNDS FOR THIS ITEM WAS APPROVED BY THE BOARD OF ESTIMATES ON MARCH 23, 2011. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 56 AGENDA BOARD OF ESTIMATES 05/18/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following pages: 58 - 59 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. In connection with the Transfer of Funds, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon, as required by the provisions of the City Charter. 57 AGENDA BOARD OF ESTIMATES 05/18/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Department of Public Works/ Department of Recreation and Parks 1. RP 10853, Jack K & K Adams, Inc. $868,670.00 Paulsen Memorial Field MBE: Sparks Quality Fence $ 36,290.00 4.18% Company Dease Concrete 56,500.00 6.50% Service, Inc. Fallsway Construction 21,000.00 2.42% Company, LLC Commercial Interiors, 240,000.00 27.63% Inc. Total: $353,790.00 40.73% WBE: Native Terrain $ 65,016.00 7.48% Restoration, Services, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. Department of Recreation and Parks 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $658,189.80 9938-913001-9475 9938-905805-9474 State Reserve Active Unallotted Park Heights Jack Paulsen Park Renovation This transfer will provide funds to cover costs associated with the award of the RP 10853, Jack Paulsen Memorial Field to K & K Adams, Inc. (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 58 AGENDA BOARD OF ESTIMATES 05/18/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 3. B50001927, Tandem Beltway Interna- $242,880.00 Axle Tractors and tional , LLC Lowboy Trailer (Item Nos. 1 & 2) The Chesapeake $ 47,579.00 Supply & Equip- ment Co. (Item No. 3) MWBOO GRANTED A WAIVER. 4. B50001834, Street Tree Forest Valley $117,630.00 and Stump Removal Tree & Turf, Group X LLC MWBOO SET GOALS OF 15% FOR MBE AND 0% FOR WBE. MBE: L. Johnson Tree Service, $23,526.00 20.00% LLC MWBOO FOUND VENDOR IN COMPLIANCE. 59 AGENDA BOARD OF ESTIMATES 05/18/2011 Bureau of Water and Wastewater ­ On-Call Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an on-call agreement with KCI Technologies, Inc., for Project No. 1133K, Environmental Services and Hazardous Waste Handling. The period of the agreement is effective upon Board approval for three years, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: $1,000,000.00 ­ various accounts - Upset limit BACKGROUND/EXPLANATION: The Bureau has a need for rapid response for handling hazardous waste materials such as chrome and oil contaminated soils, lead paint and asbestos at its various treatment plants, filtration plants, pumping stations, yards and other installations. Typically, the work involved is limited in scope or of an urgent nature, which, in either case should not be postponed until the customary architect and engineering selection process can be executed. Calls for these services will be made as needs are identified. The costs of services rendered will be on a negotiated not-to-exceed price for each task assigned. Fees will be based on actual payroll rates not including overhead and burden times a set multiplier. The consultant was approved by the Office of Boards & Commissions and the Architectural & Engineering Awards Commission. 60 AGENDA BOARD OF ESTIMATES 05/18/2011 Bureau of Water and Wastewater ­ cont'd MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and the MBE and WBE goals established in the Agreement. MBE: EBA Engineering, Inc. $230,000.00 23.00% Envirosystems, Inc. 40,000.00 4.00% Total: $270,000.00 27.00% WBE: Bay Associates $ 90,000.00 9.00% Environmental, Inc. MWBOO FOUND VENDOR IN COMPLIANCE. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THIS ON-CALL AGREEMENT AND WILL REVIEW TASK ASSIGNMENTS. (The on-call agreement has been approved by the Law Department as to form and legal sufficiency.) 61 AGENDA BOARD OF ESTIMATES 05/18/2011 Bureau of Water and Wastewater ­ Amendment to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment to agreement with C.C. Johnson & Malhotra, P.C., for Project No. 1077C, On-Call Mechanical Engineering Services. The amendment extends the period of the agreement through February 11, 2015, or until the upset limit is reached, whichever occurs first. AMOUNT OF MONEY AND SOURCE: No additional funds are required. BACKGROUND/EXPLANATION: On February 11, 2009, the Board approved the original agreement with the consultant for three years. The consultant has been awarded tasks under this on-call agreement that are likely to exceed the original time of the contract substantially. MBE/WBE PARTICIPATION: The Consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS NOTED THE TIME EXTENSION AND WILL REVIEW TASK ASSIGNMENTS. (The amendment to agreement has been approved by the Law Department as to form and legal sufficiency.) 62 AGENDA BOARD OF ESTIMATES 05/18/2011 Bureau of Water and Wastewater ­ Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 to the agreement with Black & Veatch for Project 1001, Herring Run Collection System Evaluation and Sewershed Plan. The amendment no. 2 extends the period of the agreement through April 30, 2012. AMOUNT OF MONEY AND SOURCE: $0.00 BACKGROUND/EXPLANATION: On November 01, 2006, Black & Veatch was awarded a contract to provide engineering services for the Herring Run Sewershed Collection System Evaluation and Sewershed Plan to comply with Paragraph 9 of the Consent Decree until April 30, 2010. On June 09, 2010, the Board approved Amendment No. 1 extending the agreement through April 30, 2011. Under amendment no. 2, the consultant will continue to update GIS information and to provide engineering services to address comments from the Environmental Protection Agency/Maryland Department of the Environment on the Sewershed Study and Plan until the final approval of the referenced project at no additional cost to the City. The consultant was originally approved by the Office of Board and Commissions and Architectural & Engineering Awards Commissions. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION (The amendment no. 2 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 63 AGENDA BOARD OF ESTIMATES 05/18/2011 Bureau of Water and Wastewater ­ Amendment No. 2 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 2 with Hazen & Sawyer PC/Patton Harris Rust & Associates/Hatch Mott MacDonald, LLC, for Project 1029, Low Level Collection System Evaluation and Sewershed Plan. The amendment no. 2 extends the period of the agreement through May 9, 2012. AMOUNT OF MONEY AND SOURCE: No additional funds requested. BACKGROUND/EXPLANATION: On May 9, 2007, the Board approved the original contract with the consultant for three years. The consultant will continue to provide engineering services for the Low Level Collection System Evaluation and Sewershed Plan to comply with Paragraph 9 of the Consent Decree. On June 9, 2010, the Board approved amendment no. 1 to extend the agreement through May 10, 2011. Under this amendment no. 2, the consultant will continue to update GIS information and provide engineering services to address comments from the Environmental Protection Agency/Maryland Department of the Environment on the Sewershed Study and Plan until the final approval of the project at no additional cost to the City. THE CONSULTANT WAS APPROVED BY THE OFFICE OF BOARDS AND COMMISSIONS AND THE ARCHITECTURAL & ENGINEERING AWARDS COMMISSION. MBE/WBE PARTICIPATION: The consultant will continue to comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS NOTED THE TIME EXTENSION. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 64 AGENDA BOARD OF ESTIMATES 05/18/2011 Bureau of Water and ­ Amendment No. 2 to Agreement Wastewater (BW&WW) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an amendment no. 2 to agreement with KCI Technologies, Inc. (KCI). The amendment no. 2 extends the period of the agreement through June 16, 2012. AMOUNT OF MONEY AND SOURCE: $324,881.43 ­ 9956-904531-9551-900020-703032 BACKGROUND/EXPLANATION: On June 19, 2009 the Board awarded Project 1096K to KCI to provide engineering support services to the Utility Geographic Information System (GIS) updates. The City now wishes KCI to continue providing engineering support services for wastewater and stormwater features that were revised by Consent Decree work and need to be added to the GIS. On November 24, 2010, the Board approved an amendment no. 1 in the amount of $248,347.73 to allow KCI to continue to work. The City now wishes to exercise an option to accommodate completion of the current scope of work and to fulfill contract requirements. This EAR encumbers funding for continuing the work and for a 1-year extension. The consultant was approved by the Architectural and Engineering Awards Commission. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. (The amendment no. 2 to agreement has been approved by the Law Department as to form and legal sufficiency.) 65 AGENDA BOARD OF ESTIMATES 05/18/2011 BW&WW ­ cont'd TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 400,000.00 9956-903627-9549 9956-904531-9551-3 Wastewater Constr. Res. Engineering Revenue Wet Weather Bonds Program This transfer will provide funds to cover the cost of Project 1096K, Utility GIS and the current account deficit (BD 09699). (In accordance with Charter requirements, a report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 66 AGENDA BOARD OF ESTIMATES 05/18/2011 Law Department - Opinion ­ Request for Refund of Real Property Taxes The Board is requested to approve a refund of real property taxes for Mr. James I. Woodson, claimant, for his property located at 4705 Wrenwood Avenue. It is the opinion of the Law Department that Mr. Woodson meets the qualifications for a real property tax exemption for a 100% disabled veteran and that he is eligible to receive a refund of taxes paid since he met the status of a 100% disabled veteran and resided in a dwelling occupied by not more than two families during the period in question. It has been determined that Mr. Woodson is entitled to a refund of real property taxes, which were paid as follows: Claimant/s Property Taxable Year Amount JAMES I. WOODSON 4705 Wrenwood 2010/2011 $2,565.00 Avenue 2009/2010 2,440.57 2008/2009 1,378.03 Total Refund $6,383.60 Mr. Woodson filed his application on April 22, 2011. Pursuant to the Tax Property Article, Section 208(h)(2), it is required that interest will be paid at the rate the county or municipal corporation charges on overdue taxes and that the interest will accrue from the date the application is filed with the county or municipal corporation. In order to avoid interest being paid, each claimant's refund must be made within 60 days of the application. 67 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of Finance ­ Investment Subadvisory Agreement Renewal ACTION REQUESTED OF B/E: The Board is requested to approve a renewal to the investment subadvisory agreement with Black Knight Asset Management, LLC (BKAM). The period of the renewal is May 22, 2011 through May 21, 2012, with 1 one-year renewal option remaining. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 21, 2008, the Board approved the original agreement with the BKAM to provide investment management and subadvisory services for the Stable Value Fund of the City of Baltimore Deferred Compensation Plan. This is the first of two one-year renewal options. The BKAM is a minority-owned fixed-income firm located in Washington, D.C. Its investment team has worked together for more than ten years and has over 70 years of combined investment experience. The team has an impressive stable value track record. It has managed more than $8,000,000,000.00 in core fixed-income and stable value assets while working at the international City Managers Association before starting their own firm. The BKAM currently manages approximately $30,000,000.00 of assets in the City of Baltimore's Stable Value Fund. 68 AGENDA BOARD OF ESTIMATES 05/18/2011 Bureau of the Budget ­ Special Events Fee Change and Policy & Management Research ACTION REQUESTED OF B/E: The Board is requested to approve the fee schedule to services rendered by City Agencies for special events permits (referred to as special events fees) in the City of Baltimore. The fee schedule will be effective for all special events permit applications made after May 22, 2011. These fees will be subject to annual adjustment in accordance with the CPI at the beginning of each calendar year. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: The fees are based on a City-contracted, 2008 Public Financial Management (PFM) study that was also used to set the City-wide fee changes approved by the Board on February 9, 2011. The PFM developed a fee inventory of over 2,000 fees utilized by the City. The PFM examined in depth 300 fees in the areas of development, public safety, health, and environmental protection. The analysis utilized Activity Based Costing (ABC) to determine the cost of fees in eight City agencies. The ABC is a costing technique that identifies both the direct and indirect costs of a specific task or activity. Additionally, the PFM collected data on comparable fees in the jurisdictions of Anne Arundel, Baltimore, and Howard counties and the cities of Austin, Indianapolis, Memphis, Minneapolis, and Portland. A steering committee of senior City officials reviewed the data and made the recommendations for special events fees. The adoption of this fee schedule is recommended to improve the consistency and transparency of fees for special events permits. 69 AGENDA BOARD OF ESTIMATES 05/18/2011 BBMR ­ cont'd FEE SCHEDULE: The following is a listing of all special events fees, effective for event applications made after May 22, 2011: EQUIPMENT/SERVICE CURRENT FEE PER UNIT PROPOSED FEE PER UNIT Special Events Application Fees 8 or more weeks prior $80 .00 $80 .00 6-8 weeks prior $125.00 $125.00 4-6 weeks prior $250.00 $250.00 Equipment Request Fee 8 or more weeks Prior $50.00 $50.00 6-8 weeks prior $65.00 $65.00 4-6 weeks prior $80.00 $80.00 Fire Department Fire Dept special event Application fee $45.00 $45.00 Fire Dept Tent Inspection fee (tents over 200 Sq. Ft.) $150.00 $150.00 Fire Marshall attendance (hourly fee, minimum of 4 hours) $45.00 $45.00 Fire Medic- 2 people (hourly fee per member, min. of 4 hours) $45.00 $45.00 Mayor's Office Mayor's Stage $600.00 $600.00 Mayor's Stage Delivery, Set-Up, Security (per hour) $75.00 $75.00 Police *Security (per hour/per officer) Varies $45.00 Marked Police Vehicle (for mobile events) (per vehicle) $50.00 $50.00 Solid Waste Trash Cans 1-20 Receptacles $200.00 $200.00 Additional Receptacles (per can) $5.00 $5.00 Dumpsters (8 cubic yards) $400.00 $400.00 Roll-Offs (40 cubic Yards) $700.00 $700.00 Recycling Bins (only provided for large events where DPW staff present) Free Free **Load Packer Crew (per hour rate) Varies $85.00 **Street Sweeper Crews (per hour rate) Varies $32.00 **Cleaning Crew (1 driver, 2 laborers, & 1 Supervisor per hour/crew) Varies $71.75 70 AGENDA BOARD OF ESTIMATES 05/18/2011 BBMR ­ cont'd EQUIPMENT/SERVICE CURRENT FEE PER UNIT PROPOSED FEE PER UNIT Transportation Fees General Equipment 10x10 Tents (includes sandbags) (first 10) Free Free 10x15 Tents (includes sandbags)(first 10) Free Free Per Tent Charge for every tent ordered over 10 total $50.00 $50.00 Tent Delivery and Set-Up Charge (1-25 tents) $250.00 $250.00 Tent Delivery and Set-Up Charge (26- 50 tents) N/A $500.00 Tent Delivery and Set-Up Charge (50+ tents) N/A $1,000.00 Supply/Deliver Stages 8x8 $250.00 $250.00 Supply/Deliver Stages 12x12 $250.00 $250.00 Supply/Deliver Wooden Stages 16x16 $325.00 $325.00 Supply/Deliver Wooden Stages 18x24 $400.00 $400.00 **Supply/Deliver Stage 30x40 (steel) $2,000.00 $4,000.00 Supply/Deliver Upright Panels 4x8 $50.00 $50.00 Supply/Deliver Risers 4x8x6 high $50.00 $50.00 Bicycle Rack (minimum 10) (per 10 bike racks) $150.00 $150.00 Horizontal Banner Installation (per banner per 2 weeks) $150.00 $150.00 Transportation Electrical Gas Powered Generators- refueling included (per day per generator) (minimum 5) $100.00 $100.00 ***Electrical Connection Electrician (per hour per electrician) (min. of 4 hours) $70.00 $75.00 71 AGENDA BOARD OF ESTIMATES 05/18/2011 BBMR ­ cont'd EQUIPMENT/SERVICE CURRENT FEE PER UNIT PROPOSED FEE PER UNIT Traffic Traffic Set-Up and Materials- Block party, Parking Free Free Traffic Set-Up and Materials - Festivals, Events in Parks (per event per day) $250.00 $250.00 Traffic Set-Up and Materials - Parades, Footraces $1,000.00 $1,000.00 STEO during event (per hour per person) (minimum 4 hours) $32.50 $32.50 Portable Variable Message Sign $200.00 $200.00 *This represents the flat fee for security as recommended by the PFM study. **This represents a flat fee for Solid Waste services to replace varying fee based on the salary of the employees. **These fees supersede DOT's fees for special events rentals approved by the Board on February 16, 2011. The original fee of $2,000 was recorded in error. ***This fee now includes materials, travel, and administration. 72 AGENDA BOARD OF ESTIMATES 05/18/2011 Department of General Services ­ Selected Source Procurement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize the award of GS 11819, Baltimore Visitors Center Replacement Doors to Harmon, Inc. on a selected source basis. AMOUNT OF MONEY AND SOURCE: $184,000.00 ­ 9904-918007-9127-900000-706063 BACKGROUND/EXPLANATION: The Department of General Services decided to use selected source procurement for this project Baltimore Visitors Center Replacement Doors. The work includes door replacement and all associated work in accordance with the plans and specifications. Harmon, Inc. will manufacture the door and complete the installation in advance of the tourism season beginning in June 2011. In accordance with the Baltimore City Charter Article VI subsection 11 (d)(i), the Department of General Services hereby certifies, that the supplies, materials, equipment, services, or public works are of such a nature that no advantage will result in seeking, or it is not practicable to obtain, competitive bids. The Department of General Services has provided written notice to the Department of Finance. APPROVED FOR FUNDS BY FINANCE MWBOO GRANTED A WAIVER AUDITS REVIEWED AND HAD NO OBJECTION 73 AGENDA BOARD OF ESTIMATES 05/18/2011 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 74