NOTICES 1. PROTESTS ALL PROTESTS MUST BE RECEIVED NO LATER THAN 12:00 NOON ON TUESDAY, PRECEDING THE BOARD OF ESTIMATES' MEETING. ALL PROTESTS MUST BE IN WRITING AND STATE: 1. whom you represent, 2. what the issues are, and 3. how the protestant will be harmed by the proposed Board of Estimates' action. Please submit all protests to Board of Estimates, Attn: Clerk, Room 204 City Hall, 100 N. Holliday Street, Baltimore, Maryland 21202. BOARD OF ESTIMATES' AGENDA ­ APRIL 20, 2011 BOARDS AND COMMISSIONS 1. Prequalification of Contractors In accordance with the Rules for Qualification of Contractors, as amended by the Board on October 30, 1991, the following contractors are recommended: Alason Electrical Contractors, Inc. $ 8,000,000.00 Albecon Development Corporation d/b/a $ 5,715,000.00 March-Westin Company Maryland Division Alliance Roofing and Sheet Metal, Inc. $ 8,000,000.00 Bosley Construction, Inc. $ 1,500,000.00 Corinthian Contractors, Inc. $ 8,000,000.00 K-O Construction, Inc. $ 1,143,000.00 Mar-Allen Concrete Products, Inc. $ 1,500,000.00 Mylander Builders, Inc. $ 306,000.00 Robinson Pipe Cleaning Company $44,424,000.00 Triple J. Construction, Inc. $ 1,953,000.00 2. Prequalification of Architects and Engineers In accordance with the Resolution Relating to Architectural and Engineering Services, as amended by the Board on June 29, 1994, the Office of Boards and Commissions recommends the approval of the prequalification for the following firms: Bowker & Associates, Inc. Engineer Carollo Engineers, Inc. Architect Engineer AGENDA BOARD OF ESTIMATES 04/20/2011 BOARDS AND COMMISSIONS ­ cont'd Daft-McCune-Walker, Inc. Landscape Architect Engineer Survey HSA, Inc. of DC Engineer Rummel, Klepper & Kahl, LLP Landscape Architect Engineer Survey Samms Engineering, LLC Engineer 2 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of Audits ­ Audit Report and Related Audit Digest The Board is requested to NOTE receipt of the following Audit Report and Related Digest: Audit of The War Memorial Commission for the Fiscal Year ended June 30, 2009. 3 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of Real Estate - Contract of Sale, SCOPE Project The Board is requested to approve and authorize execution of the contract of sale for the following property. Purchaser/s Property Sale Price MJ1 Enterprises, LLC 2110 Mount Royal $12,500.00 Terrace The purchaser agrees to complete the renovation of the property and obtain a Certificate of Occupancy no later than 18 months from the date of settlement. On May 28, 2003, the Board approved an agreement with the Baltimore Economy and Efficiency Foundation, Inc. and the Greater Baltimore Board of Realtors, Inc. to allow the sale of City-owned properties under the SCOPE Project, which is an acronym for Selling City Owned Properties Efficiently. Under this project, real estate brokers are responsible for marketing the properties and providing the City with sale contracts. Upon closing, they will be paid 8% of the sale proceeds, with a $2,500.00 minimum fee. (The contract of sale has been approved by the Law Department as to form and legal sufficiency.) 4 AGENDA BOARD OF ESTIMATES 04/20/2011 Space Utilization Committee - Interdepartmental Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an interdepartmental lease agreement with the Mayor's Office of Human Services, tenant, for the rental of approximately 3,909 square feet of space located at 4 S. Frederick Street. The period of the agreement is May 1, 2011 through April 30, 2016. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent Year 1 $25,123.99 $2,093.67 Year 2 $26,128.95 $2,177.41 Year 3 $27,174.10 $2,264.51 Year 4 $28,261.07 $2,355.09 Year 5 $29,391.51 $2,449.29 Account: 1001-000000-3571-327200-603013 BACKGROUND/EXPLANATION: The tenant will use the leased premises for office space for its administrative use. The tenant will be responsible for minor improvements, telephone, and computer services to the leased premises. The landlord will be responsible for insurance, maintenance, janitorial, repairs, telephone services, pest control and snow removal and funding for fire prevention certification of the leased premises. . The Space Utilization Committee approved this lease at its meeting on April 12, 2011. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 5 AGENDA BOARD OF ESTIMATES 04/20/2011 Space Utilization Committee - Interdepartmental Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of an interdepartmental lease agreement with the Department of Transportation, tenant, for the rental of approximately 1,705 square feet of space located at 4 S. Frederick Street. The period of the agreement is May 1, 2011 through April 30, 2016. AMOUNT OF MONEY AND SOURCE: Annual Rent Monthly Rent Year 1 $11,082.50 $ 923.54 Year 2 $11,525.80 $ 960.48 Year 3 $11,986.83 $ 998.90 Year 4 $12,466.31 $1,038.86 Year 5 $12,964.96 $1,080.41 Account: 2024-000000-5480-395600-603013 BACKGROUND/EXPLANATION: The tenant will use the leased premises for office space for its administrative use. The tenant will be responsible for minor improvements, telephone and computer services to the leased premises. The landlord will be responsible for insurance, maintenance, janitorial, repairs, telephone services, pest control and snow removal and funding for fire prevention certification of the leased premises. . The Space Utilization Committee approved this lease at its meeting on April 12, 2011. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 6 AGENDA BOARD OF ESTIMATES 04/20/2011 Space Utilization Committee ­ Sub-Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a sub-lease agreement with Greibo K Designs, LLC, sub-tenant, for the rental of approximately 1,727 square feet of space located at 34 Market Place, being on the 2nd Floor. The period of the agreement is May 1, 2011 through April 30, 2014, with no renewal options. AMOUNT OF MONEY AND SOURCE: First Month Rent May 1-May 31, 2011 $2,058.01 Annual Rent Monthly Rent Year 1 $25,559.60 $2,129.97 Year 2 $26,595.80 $2,216.32 Year 3 $25,171.30 $2,288.30 (11 Months) BACKGROUND/EXPLANATION: The tenant will use the leased premises for office space for its administrative use. The sub-tenant will be responsible to maintain the interior of the premises in good, clean, and safe repair and condition, ordinary wear and tear expected. The sub-landlord will be responsible for maintaining the premises in good, clean and safe repair and condition, ordinary wear and tear expected per the master lease between Thirty-Four Market Place, LLC and the City. The period of the original agreement is July 31, 1996 through May 31, 2021. The Space Utilization Committee approved this lease at its meeting on April 12, 2011. (The lease agreement has been approved by the Law Department as to form and legal sufficiency.) 7 AGENDA BOARD OF ESTIMATES 04/20/2011 Office of Councilman - Governmental/Charitable James B. Kraft Solicitation Application ACTION REQUESTED OF B/E: The Board is requested to endorse a governmental/charitable solicitation application that has been approved by the Board of Ethics of Baltimore City. AMOUNT OF MONEY AND SOURCE: No general funds are involved in this transaction. BACKGROUND/EXPLANATION: The Board of Ethics of Baltimore City approved the application on March 10, 2011 to solicit donations from local individuals and businesses to fund the establishment of supplementary programs in the First District Schools. There is an acute need to provide City students with supplementary programs that will allow them to explore issues and activities beyond the classroom. The scarcity of resources available often means that supplementary programs are overlooked. These funds would be used to establish a variety of activities that would otherwise not be implemented, such as the Southeast Schools baseball league, recycling competitions and essay contests. These programs would promote competition and collaboration among schools and the involvement of community members in school-based activities. The Southeast Schools Fund has been established with the Baltimore City Foundation in order to maintain these funds. To avoid direct involvement by Mr. Kraft in the disbursement of funds, Mr. Bill Driscoll, Chief of Staff for the President of the City Council, will serve as a signatory to the account. Requests for disbursements will be made by program volunteers based on program needs. Expenditures will be reviewed at meetings including representatives of participating schools and other involved community members. 8 AGENDA BOARD OF ESTIMATES 04/20/2011 Office of Councilman James B. Kraft ­ cont'd The potential donor list will be comprised of businesses and individuals that have a history of participating in activities related to the content matter or specific programs, or who live or do business in the communities served by participating schools. The individual and corporate entities fitting this description are not controlled donors. However, the potential donors who are controlled donors will not be targeted or singled out in any way and will be solicited, if at all, in the same manner as all other potential donors. Baltimore City Code Article 8, Section 6-26, prohibits solicitation or facilitating the solicitation of a gift. An exception was enacted in 2005 to permit certain solicitations that are for the benefit of an official governmental program or activity, or a City-endorsed charitable function or activity that has been pre-approved by the Ethics Board. Ethics Regulation 96.26B sets out the standards for approval, which includes the requirement that the program, function, or activity to be benefited and the proposed solicitation campaign must be endorsed by the Board of Estimates or its designees. 9 AGENDA BOARD OF ESTIMATES 04/20/2011 Police Department ­ Performance Modification ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a performance modification. The performance modification extends the period of the Intergovernmental agreement through December 31, 2011. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On September 22, 2011, the Board approved an Intergovernmental agreement with the Maryland Department of Juvenile Services (DJS) for the Continuum of Opportunity Reentry Program and Services. This program will provide services and support to youth returning to Baltimore City from the DJS out-of-home placements, or who are on probation with the DJS. The period of the original Intergovernmental agreement was from July 1, 2010 through July 31, 2011. On March 31, 2011 the DJS issued approval for a performance modification, extending the performance period through December 31, 2011. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The performance modification has been approved by the Law Department as to form and legal sufficiency.) 10 AGENDA BOARD OF ESTIMATES 04/20/2011 Police Department ­ Grant Award Agreement & Grant Adjustment Notice ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with the Governor's Office of Crime Control and Prevention (GOCCP). The Board is further requested to approve and authorize a grant adjustment notice for a supplemental award. The period of the grant award agreement is December 1, 2010 through June 30, 2011. AMOUNT OF MONEY AND SOURCE: $1,600.00 ­ Grant Award 469.00 ­ Supplemental Award $2,069.00 ­ 4000-498411-2252-248100-600000 BACKGROUND/EXPLANATION: The grant award agreement is for the City's Supervised Visitation Center Planning which is intended to address the persistent problem of domestic violence and child abuse in the metropolitan area, through the creation of a fully-functional supervised visitation center in the jurisdiction. The Baltimore City Supervised Visitation Program grant from the GOCCP will support this effort through the purchase of one laptop computer for the program coordinator. On January 12, 2011, the GOCCP issued the grant award in the amount of $1,600.00. On February 28, 2011, the GOCCP issued a grant adjustment notice for supplemental funds, in the amount of $469.00. The total amount of the grant award is $2,069.00. The grant award agreement is late because the materials were recently received by the Department. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement and grant adjustment notice have been approved by the Law Department as to form and legal sufficiency.) 11 AGENDA BOARD OF ESTIMATES 04/20/2011 Police Department ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with the Governor's Office of Crime Control and Prevention (GOCCP). The period of the grant award agreement is January 1, 2011 through December 31, 2011. AMOUNT OF MONEY AND SOURCE: $47,351.00 ­ 4000-498311-2011-207900-600000 BACKGROUND/EXPLANATION: The GOCCP grant is for the Evidence Control Unit Program. The Department's evidence control unit is tasked with processing, cataloguing and safeguarding 150,000 pieces of evidence yearly. The Evidence Control Unit grant program from the GOCCP will support the Department's efforts to locate, retrieve, and catalog evidence prior to 1993, which had been omitted from the new WinAce database at its inception in 1993. The grant funds, in the amount of $47,351.00, will support personnel overtime and equipment purchases needed to accomplish these goals. The grant award agreement is late because the materials were recently received by the Department. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 12 AGENDA BOARD OF ESTIMATES 04/20/2011 Police Department ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with Maryland Emergency Management Agency (MEMA). The period of the grant award agreement is August 1, 2010 through April 30, 2013. AMOUNT OF MONEY AND SOURCE: $1,895,282.00 ­ 4000-458011-2015-683900-600000 BACKGROUND/EXPLANATION: The grant award is for the 2010 State Homeland Security Program (SHSP), funded through a grant from the U.S. Department of Homeland Security. The 2010 SHSP is a core assistance program that provides funds to build capabilities at the State and local levels. The activities implemented under the SHSP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to terrorism. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Eligible activities include planning, organization, training, exercises, equipment, and personnel. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 13 AGENDA BOARD OF ESTIMATES 04/20/2011 Police Department ­ Memoranda of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of the following memoranda of understanding (MOU) with the City acting by and through the Mayor's Office of Criminal Justice. The period of the MOU is effective upon Board approval through December 31, 2011. 1. COMMUNITY LAW IN ACTION, INC. (CLIA) $53,500.00 Account: 4000-497411-2252-692902-607001 2. OLIVER COMMUNITY ASSOCIATION, INC. (OCA) $53,500.00 Account: 4000-497411-2252-692901-607001 On September 22, 2011, the Board approved an Inter-governmental agreement with the Maryland Department of Juvenile Services (DJS), in accordance with the United States Department of Labor's "State/Local Juvenile Offender Implementation Grant Program". The grant funds in the amount of $122,000.00 are for the Continuum of Opportunity Reentry Program and Services. This program will provide services and support to youth returning to Baltimore City from the DJS out-of-home placements, or who are on probation with the DJS. The Mayor's Office of Criminal Justice (MOCJ), wishes to retain the services of the CILA and the OCA for each to engage 15 DJS youth. The youth will be engaged in community action projects. The MOU will be administered by the Police Department and the MOCJ. MWBOO GRANTED A WAIVER APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The memoranda of understanding have been approved by the Law Department as to form and legal sufficiency.) 14 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of Human Resources ­ Group Sales Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a group sales agreement (agreement) with the Tremont Plaza Hotel & Grand Historic Venue. The Board is further requested to approve payment by Expenditure Authorization. The period of the agreement is October 16, 2011 through October 21, 2011. AMOUNT OF MONEY AND SOURCE: $24,570.00 - 26 Jr. Suites X 5 nights @ $189.00/night 8,760.00 - 8 Testing Rooms X 5 days @ $219.00/day 1,314.00 - 1 Chairman Suite for testing X 6 days @ $219.00/Day 854.00 - 2 Registration & Reporting Rooms @ $350.00 each plus 22% service fee (inclusive) 2,823.32 - Continental breakfast service for 29 X 4 Days @ $19.95 plus 22% service fee (inclusive) 778.56 - Continental breakfast service for 32 X 1 Day @ $19.95 plus 22% service fee (inclusive) 1,900.12 - Daily beverage & coffee Service for 148 @ $1,558.19 plus 22% service fee (inclusive) $41,000.00 ­ 1001-000000-1603-172500-603026 BACKGROUND/EXPLANATION: The Department of Human Resources will utilize rooms at the hotel for the Police Lieutenant oral examination process. The rooms are for the overnight accommodations of the 26 examiners who will administer the oral exam. With such a large group, a direct-bill process will streamline hotel arrangements and per diem receipt collection. This process has been utilized successfully in many previous oral examinations. The 26 examiners are being recruited from surrounding jurisdictions to administer the Police Lieutenant oral examination. This exam occurs once every two years. Room rental will be necessary for the administration of the exam (9 rooms) in addition to overnight accommodations for examiners (26 rooms). The number of candidates who will be scheduled for the oral portion of the exam will not be available until after the written portion scheduled on July 23, 2011. 15 AGENDA BOARD OF ESTIMATES 04/20/2011 DHR ­ cont'd Room reservations for this function must be arranged many months in advance. A testing schedule for the oral exam will be created after July 23, 2011 and the number of testing days will be confirmed. The agreement is based on maximum usage requirements and may be reduced. A request for the approval for other expenses such as travel and meal allowance for examiners will be submitted at a later date. Most examiners will arrive in Baltimore on Sunday, October 16, 2011. The Examiners will participate with the assistance of the examination consultant, Mr. Chad Legel. Sixteen panels of three, plus four alternates will interview the candidates. Oral examinations will begin on Monday, October 17, 2011 through Friday, October 21, 2011. Due to the early start of a long day, a continental breakfast will be made available to the examiners each morning and a beverage break later in the day. The Baltimore Hilton Hotel could not accommodate the City for this examination process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 16 AGENDA BOARD OF ESTIMATES 04/20/2011 TRANSFERS OF FUNDS * * * * * * The Board is requested to approve the Transfers of Funds listed on the following pages: 18 - 20 In accordance with Charter provisions reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 17 AGENDA BOARD OF ESTIMATES 04/20/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks 1. $ 799,600.00 9938-901796-9475 State Reserve ­ Baseball Field Partnership 400.00 9938-913001-9475 State Reserve - Unallotted $ 800,000.00 -------------------- 9938-902796-9474 Active - Baseball Field Partnership This transfer will provide funds to cover the costs associated with the construction of the baseball field near Memorial Stadium in partnership with the YMCA and Ripken Baseball Foundation. 2. $ 20,000.00 9938-908764-9475 9938-907764-9474 Rec. & Parks Reserve ­ Park & Active ­ Park & 24th Series Playgrounds Renov. Playgrounds FY09 Renov. FY09 This transfer will provide funds to cover the costs associated with the topographic survey for Wilson & Etting Park. 3. $150,000.00 9938-905793-9475 9938-904793-9474 Rec. & Parks Reserve ­ Citywide Active ­ Citywide 25th Series Park Maintenance Park Maintenance This transfer will provide funds to cover the costs associated with the renovation of the athletic fields at various city parks. 18 AGENDA BOARD OF ESTIMATES 04/20/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Recreation and Parks ­ cont'd 4. $ 20,000.00 9938-905793-9475 9938-904793-9474 Rec. & Parks Reserve ­ Citywide Active ­ Citywide 25th Series Park Maintenance Park Maintenance This transfer will provide funds to cover the costs associated with design services under On-Call Contract No. 1065, Task #24 to Mahan Rykiel Associates, Inc. 5. $140,000.00 9938-905793-9475 9938-904793-9474 Rec. & Parks Reserve ­ Citywide Active ­ Citywide 25th Series Park Maintenance Park Maintenance This transfer will provide funds to cover the costs associated with purchasing litter receptacles for various City parks. Department of Transportation 6. $261,006.25 9950-901056-9512 9950-907026-9512-3 MVR Fiber Optic & Communication System Design & Studies On-call Consul- tants This transfer will fund the assignment of Task Nos.12 through 14 on Project 1091 to Sabra, Wang & Associates, Inc. for design engineering services in connection with Red Light Camera Specification, VMS and Traffic Signal Design & Studies, ITS Strategic Reports and on-site support. 19 AGENDA BOARD OF ESTIMATES 04/20/2011 TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S Department of Housing and Community Development 7. $158,000.00 9910-906011-9588 9910-910017-9588 29th Comm. Dev. Employee Annual Home Sale Bonds FY 2011 Assistance Program 33,000.00 9910-906011-9588 9910-911029-9588 29th Comm. Dev. Employee Assistance Live Where You Bond FY 2011 Program Work $191,000.00 This transfer will provide additional funds for the Department's Homeownership Incentive Programs for Fiscal Year 2011. 20 AGENDA BOARD OF ESTIMATES 04/20/2011 Health Department ­ Agreement, Intergovernmental Agreement Amendment to Agreement, and a Grant Agreement The Board is requested to approve and authorize execution of the various agreements, amendment to agreement, and a grant agreement. AGREEMENT 1. THE JOHNS HOPKINS UNIVERSITY (JHU) $179,022.00 Account: 4000-422511-3030-271516-603051 The JHU has collaborated with the Baltimore City Health Department for over two decades, affording a wealth of resources from individual experts in the areas of clinical infection diseases. The JHU will provide staff to run the overall operation of the Syphilis Elimination Project (SEP). They will oversee the Rapid Response Team and monitor two SEP-sponsored community-based organizations. The period of the agreement is January 1, 2011 through December 31, 2011. The agreement is late because funds were awarded in mid- January. MWBOO GRANTED A WAIVER. INTERGOVERNMENTAL AGREEMENT 2. MARYLAND STATE DEPARTMENT OF EDUCATION/ $0.00 DIVISION OF REHABILITATION SERVICES/ GASLIGHT SQUARE The agency will serve as a host agency for the Senior Community Services Employment Program (SCSEP). The SCSEP provides part-time work experience and training opportunities for low-income residents of the City aged 55 years and older with no upper age limit. Program participants are placed with social, health, welfare, educational, legal and other similar services. The period of the agreement is January 1, 2011 through June 30, 2011. The agreement is late because it was just returned. 21 AGENDA BOARD OF ESTIMATES 04/20/2011 Health Department ­ cont'd AMENDMENT TO AGREEMENT 3. PROGRESSUS THERAPY, LLC $127,021.53 Account: 5000-585811-5750-668804-603051 On September 29, 2010, the Board approved the original agreement in the amount of $53,000.00 for the period July 1, 2010 through June 30, 2011. This amendment to agreement will allow Progressus Therapy, LLC to provide additional occupational, speech language pathology and physical therapies and provide assessments in the homes of eligible children. All other terms and conditions remain unchanged. MWBOO GRANTED A WAIVER. AUDITS REVIEWED (EXCEPT ITEM NO. 2) AND HAD NO OBJECTION. GRANT AGREEMENT 4. MARYLAND DEPARTMENT OF HEALTH AND $ 10,700.00 MENTAL HYGIENE/ MARYLAND CANCER FUND CANCER PROGRAM Account: 5000-591711-3041-579200-600000 These funds will provide cancer treatment for sarcoma diagnosed in clients who receive colonoscopy screening through the Department's cancer prevention, education, screening & treatment program. The period of the agreement is March 4, 2011 through March 3, 2012. The grant agreement is late because it was just finalized. AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. APPROVED FOR FUNDS BY FINANCE (The agreement, intergovernmental agreement, grant agreement, and amendment to agreement have been approved by the Law Department as to form and legal sufficiency.) 22 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of General Services ­ Minor Privilege Permit Applications The Board is requested to approve the following applications for a Minor Privilege Permit. The applications are in order as to the Minor Privilege Regulations of the Board and the Building Regulations of Baltimore City. LOCATION APPLICANT PRIVILEGE/SIZE 1. 801 W. Baltimore Baltimore Street Manhole for Street Partners, LLC private utilities Annual Charge: $ 70.30 2. 3517-3519 Eastern Pawn Properties, Handicap ramp Avenue LLC 6'x 64" Annual Charge: $ 70.30 3. 4601 Eastern Ave. Stat Properties, Retain cornice sign I, LLC 11½' x 1½' Annual Charge: $ 35.20 4. 25 N. Howard McDonald's Corp. Retain four awnings Street 9' x 1' Annual Charge: $281.20 Since no protests were received, there are no objections to approval. 23 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of General Services ­ Grant Award Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant award agreement with the United States Environmental Protection Agency. The period of the grant agreement is February 1, 2010 through January 1, 2013. AMOUNT OF MONEY AND SOURCE: $190,500.00 ­ 9916-909015-9194 BACKGROUND/EXPLANATION: This grant will facilitate a Climate Showcase Community project. These funds will underwrite a collaborative effort between the Department and the Johns Hopkins University (JHU) Office of Sustainability to promote energy conversion in the City non- profit organizations. This grant will enable the Department to enter into a contractual collaboration with the JHU to have students conduct energy audits of non-profit organizations located in the City. The grant award agreement is late because of the delay in the administrative review process. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. (The grant award agreement has been approved by the Law Department as to form and legal sufficiency.) 24 AGENDA BOARD OF ESTIMATES 04/20/2011 TRAVEL REQUESTS Mayor's Office Fund Name To Attend Source Amount 1. Heather Brantner Sexual Assault General $1,400.60 Conference Funds Response Team Training Austin, TX May 24 ­ 27, 2011 (Reg. Fee $475.00) The Office has paid the airfare in the amount of $400.60 and the registration in the amount of $475.00 on the City issued credit card assigned to Ms. Wanda Carrington. All expenses are included in the total. The disbursement to Ms. Brantner will be in the amount of $525.00. Mayor's Office of Employment Development 2. Karen Sitnick Workforce Dev. Admin. $808.88 Council Mtg. Cost Hartford, CT Pool April 28 ­ 29, 2011 (Reg. Fee $375.00) 25 AGENDA BOARD OF ESTIMATES 04/20/2011 TRAVEL REIMBURSEMENTS Mayor's Office of Information Technology Fund Name To Attend Source Amount 3. Rico J. Singleton International Data General $1,802.16 Group, Premiere Funds 100 IT Leaders Palm Desert, CA (March 6 ­ 10, 2011) The International Data Group, Computerworld recognized and honored Baltimore's Chief Information Officer, Mr. Singleton, as one of the 2011 Premiere 100 IT Leaders. The subsistence rate for this location is $191.00 per day. The hotel rate was $269.00 per day plus $54.84 in occupancy taxes. The Department is requesting an additional subsistence in the amount of $312.00 ($78.00 per day) to cover the cost of the hotel, which is included in the total. The Department is requesting reimbursement of $1,802.16 to Mr. Singleton. Airfare $ 506.80 Hotel 1,076.00 Occupancy & State 219.36 and City Sales Taxes Total $1,802.16 The Travel request is late due to a delay in the administrative process. 26 AGENDA BOARD OF ESTIMATES 04/20/2011 INFORMAL AWARDS, RENEWALS, INCREASES AND EXTENSIONS TO CONTRACTS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 1. PITNEY BOWES $ 37,020.00 Low Bid Solicitation No. 07000 ­ Lease of a Postage and Folding Ma- chine ­ Department of Housing and Community Development ­ Req. No. R554340 The award is for the period May 1, 2011 through April 30, 2016. 2. N. HARRIS COMPUTER CORPORATION d/b/a SYSTEM INNOVATORS, INC. $ 42,129.00 Sole Source Solicitation No. 08000 ­ Cashier Windows Software Maintenance ­ Department of Finance ­ Req. No. R573285 This support and maintenance is for proprietary software cus- tomized for use by the Bureau of Revenue Collections and is only available from Systems Innovators, Inc. It is hereby certified that the above procurement is of such a nature that no advantage will result in seeking nor would it be practical to obtain competitive bids. Therefore, pursuant to Article VI, Section 11, (d)(i) of the City Charter, the procurement of equipment and/or service is recommended. 3. MCAFEE ELECTION SERVICES, INC. $1,334,680.00 Renewal Solicitation No. 06000 ­ Election Services ­ Board of Elec- tions ­ P.O. No. P514171 On May 26, 2010, the Board approved the initial award in the amount of $962,100.00. The award contained two 1-year renewal options at the sole discretion of the City. This renewal in the amount of $1,334,680.00 includes the Mayoral election as well as the 2012 Presidential primary election. This renewal is for the period May 1, 2011 through April 30, 2012, with one 1-year renewal option remaining. MWBOO GRANTED A WAIVER. 27 AGENDA BOARD OF ESTIMATES 04/20/2011 INFORMAL AWARDS, RENEWALS, INCREASES AND EXTENSIONS TO CONTRACTS VENDOR AMOUNT OF AWARD AWARD BASIS Bureau of Purchases 4. G+K UNIFORM SERVICE $ 0.00 Extension Solicitation No. B50000765 ­ Uniform and Locker and Laundry Service ­ Agencies ­ Various ­ Req. Nos. Various On January 21, 2009, the Board approved the initial award in the amount of $500,000.00. Subsequent actions have been ap- proved. This extension is necessary to finalize the specifi- cations, re-bid this requirement and allow for a transition period if needed. The period of the extension is May 1, 2011 through August 31, 2011. MWBOO GRANTED A WAIVER. 5. DISTRICT HEALTHCARE AND JANITORIAL SUPPLY $102,098.00 Renewal Solicitation No. B50000399 ­ Furnishing and Delivering Incon- tinent Products and Dressings for the CARE Program ­ Baltimore City Health Department, CARE Services ­ P.O. No. P513048 On April 16, 2008, the Board approved the initial award in the amount of $90,522.00. The award contained three 1-year re- newal options at the sole discretion of the City. Subsequent actions have been approved. This is the final renewal in the amount of $102,098.00 for the period May 1, 2011 through April 30, 2012. MWBOO GRANTED A WAIVER. 28 AGENDA BOARD OF ESTIMATES 04/20/2011 Baltimore Development ­ City Funding Agreement Corporation (BDC) ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of 1) a City funding agreement with The Everyman Theatre, Inc. (Everyman), developer, in the amount of $1,650,000.00, and 2) a City Resolution approving the request for a $250,000.00 grant from the Maryland Department of Business and Economic Development (DBED) through the Maryland Economic Development Assistance Authority Fund (MEDAAF). The period of the agreement is effective upon Board approval through December 31, 2013. AMOUNT OF MONEY AND SOURCE: $500,000.00 ­ 9910-905825-9603 BACKGROUND/EXPLANATION: The funding is in connection with the historic rehabilitation and development of a live performance theatre and support space at the former Towne Theatre, located at 315 W. Fayette Street. The $21,600,000.00 project includes funding and financing from New Market Tax Credits, CFG Community Bank, Bank of America, the State of Maryland, the City of Baltimore, developer equity, and foundation, corporate and individual philanthropy. The City funding agreement commits $1,650,000.00 to the project from FY 2010-FY 2013 bonds, Westside Revitalization Project state funds and DBED grant funds as follows: $500,000.00 (FY 2007-2010) Westside State Appropriation $250,000.00 (FY 2009-2010) City Capital Budget Appropriation $250,000.00 (FY 2010-2011) City Capital Budget Appropriation $200,000.00 (FY 2010-2011) City Capital Budget Appropriation $200,000.00 (FY 2011-2012) City Capital Budget Appropriation $250,000.00 DBED Grant 29 AGENDA BOARD OF ESTIMATES 04/20/2011 BDC ­ cont'd · BDC on behalf of the City submitted an application dated August 10, 2010 to receive a grant from the DBED through the MEDAAF in the amount of $250,000.00, to be re-granted to Everyman. · The sum of $250,000.00 will be paid within 30 days of Board of Estimates approval from FY 2011 capital budget appropriation. The City hereby confirms that such sum has been fully appropriated in the FY 2011 capital budget and that such funds shall be disbursed promptly following the City's receipt of a written request for such funds from the Developer. · Contingent upon its receipt of grant funding which the City anticipates receiving from the State of Maryland for the Westside Revitalization Project, the City has agreed to provide up to $500,000.00 (the "Westside Funding") to assist developer with certain hard costs of construction for the Project. · Funding for façade improvements will be from a portion of the State of Maryland Westside Revitalization Project appropriation, which was designated for the City of Baltimore in FY 2007 through FY 2010. The funding will assist the developer with certain hard costs of construction related to the project. 30 AGENDA BOARD OF ESTIMATES 04/20/2011 BDC ­ cont'd · No State funds for the façade improvements will be advanced from the City for this project. Funding will be on a reimbursement basis in accordance with the City funding agreement. Representative improvements will be approved by the City and have a useful life expectancy of at least 15 years. · In 2002, the Board approved a Land Disposition Agreement (LDA) between the City and Centerpoint Development, LLC. In 2005, Centerpoint Development, LLC donated the property valued at approximately $1,900,000.00 to the Everyman Theatre, Inc. for the purpose of developing a live performance theatre in the Westside. · On or about April 4, 2011, Everyman conveyed the property to Everyman Enterprises Business Trust, a Maryland statutory trust. The Board of Estimates consented to the transfer of the property on March 30, 2011 pursuant to the LDA dated June 3, 2002. · Everyman will relocate from Charles Village to the Westside as a means to provide adequate support space to rehearse, play, build scenery, perform, and run educational programs. The 250 seat theatre will complement the Hippodrome Theatre; patrons will have Broadway and off Broadway right across the street from each other. · The first phase will create a flexible seating arrangement that can be re-organized to accommodate every type of play. The upper level will contain a rehearsal space, meeting rooms, and small offices. 31 AGENDA BOARD OF ESTIMATES 04/20/2011 BDC ­ cont'd · The second phase of the project will consist of an intimate theatre on the second level; rehearsal space and additional offices and meeting areas to create a new rehearsal area. MBE/WBE PARTICIPATION: The Everyman Theatre, Inc. has signed the Commitment to Comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals. APPROVED FOR FUNDS BY FINANCE (The agreement and Resolution have been approved by the Law Department as to form and legal sufficiency.) 32 AGENDA BOARD OF ESTIMATES 04/20/2011 Mayor's Office of Human Services (MOHS) ­ Grant Agreements The Board is requested to approve and authorize execution of the below listed grant agreements: 1. WOMEN'S HOUSING COALITION, INC. $299,820.00 Account: 4000-496312-3573-591235-603051 Services will be provided to 25 homeless and disabled clients. The period of the agreement is May 1, 2011 through April 30, 2012. 2. WOMEN'S HOUSING COALITION, INC. $115,186.00 Account: 4000-496311-3573-591235-603051 Services will be provided to eight homeless and disabled clients. The period of the agreement is March 15, 2011 through March 14, 2012. The agreement is late because of a delay on the part of the Department of Housing and Urban Development. The organization will provide housing in conjunction with supportive services to homeless and disabled clients. Services will include but are not limited to providing monthly rental assistance payments and monthly rental subsidies, security deposits and/or payment for damage to the property, if applicable. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. (The grant agreements have been approved by the Law Department as to form and legal sufficiency.) 33 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of Housing and - HOME Loan Transfer of Limited Community Development (DHCD) Liability Partner's Interest ACTION REQUESTED OF B/E: The Board is requested to approve a transfer of the limited partner's interest in the Harford Commons Limited Partnership from Boston Financial Tax Credit Fund VII to Harold Hersch, LLC. The Board is further requested to authorize the Commissioner of the Department of Housing and Community Development to execute any and all documents to effectuate this transaction subject to review and approval for form and legal sufficiency by the Department of Law. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On February 27, 1995, the Board approved a HOME loan in the amount of $900,000.00 to the Harford Commons Limited Partnership, formerly known as BHP/Harford Commons Limited Partnership. The Harford Commons is a 30 unit senior apartment building located at 1508 Harford Avenue, in the northeast section of the City. HOME funds were used to assist in the rehabilitation of the project. Upon completion, the units were rented to individuals with incomes at or below 60% Average Median Income (AMI). The remainder of the development funds for the project came from the State of Maryland's Community Development Administration (CDA) and Low Income Housing Tax Credits (LIHTC). The Boston Financial Tax Credit Fund VII, a Limited Partnership, and the sole limited partners of the Borrower, desires to assign their entire respective limited partner interest in the Borrower allowable under the partnership agreement to Harold Hersch, LLC, and the General Partner. It is usual for the limited partner to withdraw from the partnership once the tax credit benefits have been taken and the initial 15 year tax credit compliance period has been reached. 34 AGENDA BOARD OF ESTIMATES 04/20/2011 DHCD ­ cont'd The HOME loan balance is $900,000.00 and bears an interest rate of 1% per annum. Annual payments of the principal and interest are due from surplus cash through the maturity date of the mortgage which is October 2026. Payments made from surplus cash flow on the City mortgage are to be made only after all required payments under the State's mortgage has been made. Any payments not made due to insufficient cash flow are due in the next year if surplus cash is available. All unpaid and accrued interest will be due at the maturity date of the mortgage. The State's mortgage balance is approximately $836,092.00. The mortgage bears an interest rate of 1% with annual payments of the principal and interest being made from surplus cash flow. The CDA has reviewed and approved the transfer of the limited partner's interest. However, nothing can be finalized until the Board has granted approval for the transfer. MBE/WBE PARTICIPATION: Article 5, Subtitle 28 of the Baltimore City Code, Minority and Women's Business Enterprise Program is fully applicable and no request for a waiver or exception has been made. 35 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of Housing and ­ Second Amendment Community Development (DHCD) to Lease Agreement ACTION REQUESTED OF B/E: The Board is requested to approve a second amendment to lease agreement with the Baltimore Montessori, Inc. d/b/a Baltimore Montessori Public Charter School (BMI), lessee, for the property known as 1600 Guilford Avenue (Block 0429, Lot 023). The second amendment extends the period of the lease to July 31, 2068. AMOUNT OF MONEY AND SOURCE: $3,635.88 - monthly rental effective on the 1st day of the month following the effective date of the second amendment. BACKGROUND/EXPLANATION: On March 11, 2009, the Board approved the original lease agreement with the BMI for the property located at 1600 Guilford Avenue. On May 19, 2010, the Board approved the first amendment to the lease agreement. The lessee currently operates a public charter school for pre- kindergarten and elementary students. The school is now expanding into the nineteenth-century building to accommodate the incoming middle school aged students beginning in 2011/2012. To accomplish this, a loan of $3,000,000.00 is needed to fund the required renovations to the building. In order to secure the loan, the lessee will have to enter into a loan agreement with a private lender, who requires that the second amendment be approved, before agreeing to fund the required renovation. The lease agreement includes an option to purchase for $700,000.00, with the Purchase Money Mortgage (PMM) at 4% for 20 years. The second amendment will include the following: 1. The lease term will be extended from July 31, 2038 to July 31, 2068. 36 AGENDA BOARD OF ESTIMATES 04/20/2011 DHCD ­ cont'd 2. The monthly rental payment will be increased to an amount equal to the Principal and Interest payment of the PMM presented in the Option to Purchase contained in the original lease. 3. The rental payments from the date of execution of the second amendment until conveyance will be credited against the mortgage balance, if the lessee exercises the option as provided in section 6A of original lease as amended by the first amendment. 4. The deposit required upon execution will be covered by a credit for amounts to be reimbursed to the BMI by the City up to $100,000.00. 5. A reimbursement for $25,000.00 for asbestos removal to the BMI will be covered by the City as a credit to the BMI against the mortgage balance. 6. The lease as amended will be subordinate to the loan agreement. 7. The lessee will exercise its option to purchase within six months of the date of passing of a sales ordinance allowing for the sale of said premises and record a deed with 60 days after the exercise of the option or the rental payments will not be credited against the outstanding mortgage balance. 8. Upon exercising the Option to Purchase the BMI will make the PMM subordinate to the Loan document. 9. Finally, this second amendment to lease agreement will allow for a subsidiary of the Lessee to be granted and authorized to exercise the Option to Purchase. The BMI is in good standing with the Baltimore City Public School System Office of New Initiatives, as well as the Maryland Department of Assessment and Taxation. (The second amendment to the lease agreement has been approved by the Law Department as to form and legal sufficiency.) 37 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of Housing and ­ Grant Agreement Community Development ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of a grant agreement with Parks and People Foundation, Inc. The period of the agreement is February 1, 2011 through January 31, 2012. AMOUNT OF MONEY AND SOURCE: $76,000.00 ­ 2089-208911-5930-434434-603051 BACKGROUND/EXPLANATION: The Parks and People Foundation, Inc. will utilize the funds to subsidize the operating cost of the Public Housing Greening and Youth Employment Program. The initiative will train, educate and employ youth ages 14-21 that reside at Perkins and Westport- Westport Extension-Mount Winans to green, clean, beautify and make environmental improvements to their public housing communities of Westport and Perkins Homes. On June 30, 2010, the Board approved the Resolution authorizing the Commissioner of the Department of Housing and Community Development (DHCD), on behalf of the Mayor and City Council, to file a Federal FY 2010 Annual Action Plan for the following formula programs: 1. Community Development Block Grant (CDBG) 2. HOME Investment Partnership Act (HOME) 3. Housing Opportunity for People with AIDS (HOPWA) 4. Emergency Shelter Grant Program (ESG) Upon approval of the resolution, the DHCD's Contract Section began negotiating and processing the CDBG agreements as outlined in the Plan effective July 1, 2010 and beyond. Consequently, this agreement was delayed due to final negotiations and processing. MWBOO GRANTED A WAIVER. APPROVED FOR FUNDS BY FINANCE (The grant agreement has been approved by the Law Department as to form and legal sufficiency.) 38 AGENDA BOARD OF ESTIMATES 04/20/2011 Fire Department ­ Addendum to Memorandum of Understanding ACTION REQUESTED OF B/E: The Board is requested to approve and authorize acceptance of an addendum to a memorandum of Understanding (MOU) with the Maryland Department of the Environment (MDE) and the Baltimore City Local Emergency Planning Committee (LEPC). The period of the MOU is March 1, 2011 through February 28, 2012. AMOUNT OF MONEY AND SOURCE: $8,850.00 ­ 5000-558811-2131-228200 BACKGROUND/EXPLANATION: The funding will be used for federally required planning and training activities for the Local Emergency Planning Committee. The level of funding for each grant year is dependant upon the total amount of fees collected by the MDE and the number of eligible LEPC's requesting funding for the grant period not to exceed $10,000.00 per year. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED THE SUBMITTED DOCUMENTATION AND FOUND THAT IT CONFIRMED THE GRANT AWARD. 39 AGENDA BOARD OF ESTIMATES 04/20/2011 EXTRA WORK ORDERS AND TRANSFER OF FUNDS * * * * * * The Board is requested to approve all of the Extra Work Orders as listed on the following pages: 41 ­ 45 The EWOs have been reviewed and approved by the Department of Audits, CORC, and MWBOO unless otherwise indicated. In connection with the Transfers of Funds, pursuant to Charter provisions, reports have been requested from the Planning Commission, the Director of Finance having reported favorably thereon. 40 AGENDA BOARD OF ESTIMATES 04/20/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 1. EWO #003, $750,000.00 ­ TR 09010R, Resurfacing Highways at Various Locations Citywide Emergency JOC $1,858,336.35 $ 22,680.00 M. Luis Construc- - - tion Co., Inc. 2. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $750,000.00 9950-905101-9514 9950-902839-9514-2 MVR Frederick Ave. Contingencies - Emergency Gateway Resurf. Resurf. - JOC This transfer will provide funds to cover the costs associated with Change Order No. 3 on Contract TR 09010R with M. Luis Construction Co., Inc. 3. EWO #004, $219,812.15 ­ TR 08062, Little Italy Streetscape $ 825,866.95 $33,747.00 Severn Construc- - - tion Services, LLC 4. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $219,812.15 9950-901762-9514 9950-906605-9508-2 State Constr. Resurf. NE - Contingencies Loan Sector I Little Italy Streetscape This transfer will provide funds to cover the costs associated with Change Order No. 4 on Contract TR 08062, Little Italy Streetscape with Severn Construction Services, LLC. 41 AGENDA BOARD OF ESTIMATES 04/20/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 5. EWO #002, $102,869.73 ­ TR 10308, Resurfacing Highways at Various Locations Citywide $2,143,832.06 $0.00 P. Flanigan & Sons, - - Inc. 6. EWO #001, $0.00 ­ TR 10313, Greater Edmondson Village Street Lighting Improvements $ 722,713.60 - Civil Construc- 150 - tion, LLC 7. EWO #001, $100,000.00 ­ TR 10011RR, Conduit Systems Repairs at various Locations Citywide JOC $2,139,020.00 - Allied Contractors - - Inc. 8. EWO #013, $223,760.40 ­ TR 04311, Pennington Avenue Bascule Bridge Rehabilitation $14,530,627.00 $10,355,667.52 Cianbro Corporation - - 9. EWO #001, $79,569.40 ­ TR 10005, Uplands Redevelopment: Mass Grading & Infrastructure $18,279,447.78 - Monumental Paving & - - Excavating, Inc. 10. EWO #002, $740,514.31 ­ TR 08056, Park Heights & Southeast Baltimore Bike Routes $ 376,614.90 $ 36,334.03 Monumental Paving & - - Excavating, Inc. 11. EWO #001, $148,718.00 ­ Project No. 889, Edmondson Avenue Bridge over Gwynns Falls & CSXT Railroad $ 1,068,231.15 - Greenhorne & - - O'Mara, Inc. 42 AGENDA BOARD OF ESTIMATES 04/20/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 12. EWO #004, $27,362.66 ­ Project No. 1055, Rehabilitate Roadways Around East Life Science Park 1c Agreement Project 1055 $ 584,894.71 $679,437.66 Whitman, Requardt - - & Associates 13. EWO #002, $40,256.00 ­ Project No. 790, Frederick Avenue Bridge over Gwynns Falls & CSX Railroad $256,306.06 $148,904.00 Whitney, Bailey, - - Cox & Magnani 14. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $35,425.28 9950-903412-9507 Federal Constr. Reserve Frederick Ave. Bridge 8,856.32 MVR $44,281.60 ------------------- 9950-902412-9506-3 Design & Studies Frederick Avenue Bridge over Gwynns Falls & CSX Railroad This transfer will funds costs associated with Task No. 2 on Project 790 with Whitney, Bailey, Cox, & Magnani to update the plans, specifications cost estimate and design of a Storm Water Management Facility to meet the new regulation. 43 AGENDA BOARD OF ESTIMATES 04/20/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Department of Transportation 15. EWO #001, $87,446.30 ­ Project 851, Rehabilitation of Lafayette Avenue Bridge over Amtrak Railroad $ 676,743.00 - Wallace, Montgomery - - & Associates 16. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $ 76,950.16 9950-902941-9509 Federal Constr. Reserve Lafayette Ave. Bridge 19,237.54 " " MVR $ 96,187.70 ----------------- 9950-90194-9508-3 Design & Studies Lafayette Ave. Bridge over Amtrak RR This transfer will provide funds to cover costs associated with Change Order No. 1 on Project No. 851, with Wallace, Montgomery & Associates to provide engineering services for rehabilitation of Lafayette Avenue Bridge over Amtrak RR. Bureau of Water and Wastewater 17. EWO #005, $226,880.53 ­ W.C. 1160R, Montebello Plant 2 Finished Water Reservoir Cover $36,922,950.00 $919,499.10 Alan A. Myers, LP 0 - 18. EWO #051, $29,584.10 ­ S.C. 873, Repair & Replacement of Existing Sanitary Sewers @ Various Locations $2,834,852.00 $1,401,458.12 R & F Constr., Ltd. 0 99 44 AGENDA BOARD OF ESTIMATES 04/20/2011 EXTRA WORK ORDERS Contract Prev. Apprvd. Time % Awd. Amt. Extra Work Contractor Ext. Compl. Bureau of Water and Wastewater 19. EWO #063, $71,201.53 ­ S.C. 873, Repair & Replacement of Existing Sanitary Sewers @ Various Locations $2,834,852.00 $2,007,266.95 R & F Construction, 0 99 LTD 45 AGENDA BOARD OF ESTIMATES 04/20/2011 PERSONNEL MATTER * * * * * * The Board is requested to approve the Personnel matter listed on the following page: 47 The Personnel matter has been approved by the EXPENDITURE CONTROL COMMITTEE. The contract has been approved by the Law Department as to form and legal sufficiency. 46 AGENDA BOARD OF ESTIMATES 04/20/2011 PERSONNEL Hourly Rate Amount Office of the Comptroller ­ Communication Services 1. CINDY R. SMITH $14.18 $22,121.00 Account: 2039-000000-1330-158400-601009 Ms. Smith will continue to work as a Telephone Operator I. Her duties will include, but are not limited to operating a City agency telephone console and computer terminal, placing outgoing and accepting incoming toll and long distance calls following specific procedures; receiving telephone calls for assistance from the general public for the purpose of obtaining City services or providing referral information. The period of the agreement is April 16, 2011 through April 15, 2012. 47 AGENDA BOARD OF ESTIMATES 04/20/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS * * * * * * * The Board is requested to approve award of the formally advertised contracts listed on the following page: 49 to the low bidder meeting specifications, or reject bids on those as indicated for the reasons stated. 48 AGENDA BOARD OF ESTIMATES 04/20/2011 RECOMMENDATIONS FOR CONTRACT AWARDS/REJECTIONS: Bureau of Purchases 1. B50001768, Requirements Allied Contractors, $344,300.00 for Concrete Sidewalk Inc. and Other Structural Repairs at Various Locations MBE: J.M. Murphy Enterprises, Inc. $93,200.00 27.07% WBE: McCall Trucking, Inc. $34,500.00 10.02% MWBOO FOUND VENDOR IN COMPLIANCE 2. B50001878, Asphalt George Associates, $120,110.00 Paving Machine Inc. MWBOO GRANTED A WAIVER. Department of Transportation 3. TR 10001, Replacement REJECTION ­ On March 23, 2011, the of Bridge BC 6521- Board opened six bids for this sol- George's Creek Road icitation. The bids ranged over George's Run from a low of $1,077,777.00 to a high of $1,716,551.80. The responsive and responsible bidder submitted a bid that well exceeded the Department's expected budget. The Department of Transportation believes that it is in the best interest of the City to re- advertise in the near future. 49 AGENDA BOARD OF ESTIMATES 04/20/2011 Bureau of Water and Wastewater ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve Task Assignment No. 007, with Rummel, Klepper & Kahl, LLP (RKK), for Project No. 1120R, On- Call Data Operation and Report Generation. AMOUNT OF MONEY AND SOURCE: $ 60,000.00 ­ 9960-904694-9557-900010-705032 60,000.00 ­ 9956-910533-9551-900010-705032 43,537.32 ­ 9956-904561-9551-900020-705032 $163,537.32 BACKGROUND/EXPLANATION: The RKK and its sub-consultant, Constellation Design, will assist the Bureau's Construction Management Chief in the monitoring of overall and individual project performance on the Bureau's construction projects. The consultant will use data from the Bureau construction database to generate reports. The reports will be based on construction management and established productivity standards. The consultant will also provide scheduling services on capital projects. MBE/WBE PARTICIPATION: The consultant will comply with Article 5, Subtitle 28 of the Baltimore City Code and MBE and WBE goals established in the original agreement. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. 50 AGENDA BOARD OF ESTIMATES 04/20/2011 Bureau of Water and Wastewater ­ Amendment No. 3 to Agreement ACTION REQUESTED OF B/E: The Board is requested to approve and authorize execution of amendment no. 3 to agreement with Rummel, Klepper & Kahl, LLP, for Project 994, Jones Falls Collection System Evaluation and Sewershed Plan. The amendment no. 3 extends the period of the agreement through May 23, 2012. AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: On May 24, 2006, the Board approved the original agreement with the consultant to provide engineering services for the Jones Falls Collection System Evaluation and Sewershed Plan to comply with Paragraph 9 of the Consent Decree, for three years. On June 3, 2009, the Board approved amendment no. 1 to extend the agreement through May 24, 2010. On June 23, 2010, the Board approved amendment no. 2 to extend the agreement through May 23, 2011. Under amendment no. 3, the consultant will continue to provide engineering services to address the comments from EPA/MDE on the Sewershed Study and Plan until the final approval of the same at no additional costs to the City. The consultant was approved by the Office of Boards and Commissions and Architectural and Engineering Awards Commission on October 6, 2006. MBE/WBE PARTICIPATION: The Consultant will continue to comply with the goals established under the original agreement. APPROVED FOR FUNDS BY FINANCE AUDITS NOTED THE TIME EXTENSION. (The amendment no. 3 to the agreement has been approved by the Law Department as to form and legal sufficiency.) 51 AGENDA BOARD OF ESTIMATES 04/20/2011 Bureau of Water and Wastewater ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to ratify the acceptance of propane from United Propane, and authorize payment for products previously delivered. AMOUNT OF MONEY AND SOURCE: $ 8,361.42 ­ 2070-000000-5501-396480-604004 BACKGROUND/EXPLANATION: Propane is used at the Back River Wastewater Treatment Plant (BRWTP) as a fuel source for the pilot lights for the process boilers and waste gas flares. United Propane previously held this contract under PO504448, and continued to deliver propane to the BRWTP facility although the contract expired. Because of the need for this product, the BRWTP facility continued to accept deliveries. A request for a blanket requisition was never processed in the Bureau of Purchases. APPROVED FOR FUNDS BY FINANCE. AUDITS REVIEWED AND HAD NO OBJECTION 52 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of Transportation ­ Expenditure of Funds ACTION REQUESTED OF B/E: The Board is requested to approve an expenditure of funds to pay The Maryland Asphalt Association, Inc. for training on May 3, 2011 through May 5, 2011 and May 10 through May 12, 2011. AMOUNT OF MONEY AND SOURCE: $17,000.00 ­ 3001-000000-5011-382900-603020 BACKGROUND/EXPLANATION: The training will be provided to 44 employees at $386.36 per person. The fund will cover the cost of HMA Field Technician Training. The Hot Mix Asphalt Certification training is a federally mandated certification program. The training will be for 44 Public Works Inspectors in the Transportation Engineering and Construction Division. APPROVED FOR FUNDS BY FINANCE AUDITS REVIEWED AND HAD NO OBJECTION. 53 AGENDA BOARD OF ESTIMATES 04/20/2011 Department of Transportation ­ Task Assignment ACTION REQUESTED OF B/E: The Board is requested to approve Task Assignment No. 005 to Toole Design Group, LLC, for Project No. 1080, On-Call Bike Master Plan. AMOUNT OF MONEY AND SOURCE: $181,693.65 ­ 9950-904175-9527-900020-703032 BACKGROUND/EXPLANATION: On May 23, 2008, the Board approved the initial agreement in the amount of $2,000,000.00. Under task no. 5, the consultant will provide a full time project manager. MWBOO SET GOALS OF 21% MBE AND 7% WBE. AUDITS REVIEWED AND FOUND THE BASIS FOR COMPENSATION CONSISTENT WITH CITY POLICY. TRANSFER OF FUNDS AMOUNT FROM ACCOUNT/S TO ACCOUNT/S $222,866.88 9950-905175-9528 9950-904175-9527- MVR Constr. Res. Design & Studies Bicycle Network Bicycle Network Strategy Strategy This transfer will clear the deficit in the account and fund costs associated with Task No. 5 on Project No. 1080 with Toole Design Group, LLC for the Bicycle Network Strategy. (In accordance with Charter requirements report has been requested from the Planning Commission, the Director of Finance having reported favorably thereon.) 54 AGENDA BOARD OF ESTIMATES 04/20/2011 Charles Village Community Benefits ­ Revised Bylaws District Management Authority ACTION REQUESTED OF B/E: The Board is requested to approve the revised bylaws for the Charles Village Community Benefits District Management Authority (CVCBD). AMOUNT OF MONEY AND SOURCE: N/A BACKGROUND/EXPLANATION: Mr. Jeff Millard, President of the CVCBD Board of Directors has submitted the revised bylaws for the CVCBD. At its meeting on March 8, 2011, the CVCBD Board unanimously approved these revised bylaws. However, in order to be official, the Baltimore City Code requires that the revised bylaws be approved by the Board of Estimates (Subtitle 6, Section 6-4(13), Baltimore City Code, Article 14). The CVCBD Board of Directors worked for over 4 years revising its bylaws, examining every section, paragraph and word, editing the original in order to achieve greater clarity and improve the governance process. The CVCBD's legal counsel, Mr. John McCauley of the Venable law firm and a parliamentarian, Ms. Colette Trohan, of A Great Meeting, Inc. have also reviewed and commented on the revision of the bylaws. Lastly, and most importantly, residents of the CVCBD had many opportunities to comment in person. All Board and Governance Committee meetings have been advertised in advance and were open to the public. On two occasions, the Board scheduled special meetings specifically to hear and discuss public comments on the proposed revised bylaws. The first was at the CVCBD Fall Meeting on October 23, 2007 and the second was at the Fall Meeting on October 13, 2009. The CVCBD advertised both meetings in community newsletters and City newspapers in the months prior 55 AGENDA BOARD OF ESTIMATES 04/20/2011 CVCBD ­ cont'd to the meetings; and also in direct mailings to all 3,800 surcharge, tax paying residents. In addition, the proposed bylaws have been regularly posted on the CVCBD's website, www.charlesvillage. org, along with an invitation for public comment. This document and written comment from the public were reviewed in the fall and winter of 2010 by the City legal office in cooperation with the CVCBD legal counsel and members of the CVCBD Board and appropriate revisions were made. A LETTER OF PROTEST WAS RECEIVED FROM MR. STEPHEN J. GEWIRTZ. 56 AGENDA BOARD OF ESTIMATES 04/20/2011 PROPOSALS AND SPECIFICATIONS 1. Department of Public Works/ - RP 10854, Luckman Park Site Department of Recreation Improvements and Parks BIDS TO BE RECV'D: 05/25/2011 BIDS TO BE OPENED: 05/25/2011 2. Department of General - PB 11811, Former Ainsworth Services Paint Factory ­ Demolition 3200 East Biddle Street BIDS TO BE RECV'D: 05/25/2011 BIDS TO BE OPENED: 05/25/2011 3. Department of Transportation - TR 11011, City Wide Traffic Calming ­ JOC BIDS TO BE RECV'D: 06/08/2011 BIDS TO BE OPENED: 06/08/2011 12:00 NOON ANNOUNCEMENT OF BIDS RECEIVED AND OPENING OF BIDS, AS SCHEDULED 57